City Council Agenda Packet 05-13-19851 ,AGENDA -FOR THE MEETING OF THE CITY COUNCIL
;Monday,, May 13, 1985 -'7:30 P.M.,
Mayor: Aive A.jGrimsmo
Council Members: Fran.Fair,'Bill Fair, Jack Mexrell,'Dan�Blonigen,
1. Call to Order.
2. Approval of the Minutes of the Regular'Meeting Hold 'Api11,,22.
1985.
3. Citizens Comments/Petitions, Requests, and Complaints.
Old Business
d. Consideration of Awarding Contract .for City. Hall-Roof.Project.
5. Consideration of Authorizing the Mayor'to-Approach the Town
Board Concerning Certain Annexation, and Ordering, Professional
Consultants to Commenca Annexation Investigation.
6. Consideration, of Changs .Order No. 3 .on .tho ,County Road 75
Project.
7. Considoration-of Force Main on Chestnut Strout from TAird
-Through Broadway.
'Now Bunineas
8. Consideration.of Authorizing Increasing Payment to C orrow
Sanitation to Offset Now Landfill 'Taxes.
;9. Consideration of Authorizing theAcquisitionof a Nov Photocopying,
Machine Yor,City Hall.
10: Aoviow, of IAt�Quarter Liquor Financial Statements' and Department
Quartarly-Roports.
,11. 'Adjournment.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
April 22, 1985 - 7:30 P.M.
Members Present: Mayor Arve Grimsmo, Fran Fair, Bill Fair,
Jack Maxwell, Dan Blonigen.
1. Call to Order.
2. Approval of Minutes.
Motion was made by Blonigen, seconded by Maxwell, and unanimously
carried to approve the minutes of the regular meeting held April 8,
1985.
3. Citizens Commonts/Po tit ions. Requests and Complaints.
Lao Harstad of 106 East 3rd Street complained to the Council
that hu hue frequently had problems with air being in the water
line to his home. in addition, the burst of air that occurs
when he turns on his faucets results in dirty water from iron
deposits, otc., being stirred up in the water lines.
Mr. Gary Schabon, representing the Monticello Baseball Association,
requested that the Council consider adding a baseball field
to the planned softball complex on the NSP property.
The Council noted that both of those items in regards to the
water study being presented by the City Consulting Engineer
and a possible grant for softball field construction will be
discussed later, and these items will be taken up at that time.
4. Public Hearing - Plaza Partners Subdivision.
5. Consideration of Granting Pinal Aonroval to Plaza Partners Subdivision
Mr. Jim Powers appeared before the Council snaking approval
of a roplatting of the I-94 Plaza that wan formally granted
approval as a Planned Unit Development in December, 1984. The
PUD originally propocad the construction of a health club, motel,
and restaurant in addition to the existing Mondy'a franchise.
Mr. Powers now planned to locate the health club further south
within the PUD, and the plans for the roataurant and motel have
boon eliminated. An a result, Mr. Powers proposed to redesign
Outlet D into additional standard lots as a normal subdivlaton.
The park dedication loo for this subdivision has boon roquoatod
to be deferred for a period of one year or until the next building
permit in issued, at which time it would be payable in full.
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Council Minutes - 4/22/85
Motion was made by Maxwell, seconded by Fran Fair, and unanimously
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carried to approve the final Plaza Partners Subdivision as revised
and to defer the park dedication foe payment for a period of
one year or until the next building permit is issued, whichever
comes first.
6. Consideration of Adopting a Resolution of Approving Plans and
Specifications for Fire Hall Construction and Authorizing Advertisement
for Bide.
Motion was made by Bill Fair, seconded by Fran Fair, and unanimously
carried to adopt Resolution 1985 08 approving plane and specifications
for construction of Fire Hall and ordering advertisement for
bids receivable May 16 at 3:00 P.M.
7. Consideration of Authorizing tho Acquisition of Ancillary Equipment
for the Fire Department Van.
Mr. Doug Pitt, representing the Fire Department, presented a
list of equipment items they would like to purchase for the
new used stop van recently purchased from the City of North
Branch. In addition, estimates were presented for painting
the truck to match the existing fire trucks along with relattering,
otc. In addition to the paint job, ouch items as a 2 -way radio,
lights, sirens, portable generators, and additional air tanks,
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ate., wore estimated to cost approximately $8,000.00.
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Motion was made by Maxwell, seconded by Fran Fair, and unanimously
carried to approve the acquisition of the additional equipment
requested not to exceed $8,000.00 no listed.
B. Consideration of Granting a Conditional Una Roquoot to Allow
a Solt Service Gas Station and a convenience Store in a B-3
(Highway-BUeiness) Zone - Applicant, Curt Hoqlund.
Curt and Anna Mao Hoglund presented a proposal to build a convenience
store and solf service gas canter on the corner of County Road 39
and County Road 75. The plan as presented mot all conditions
of the City Ordinance except for a request by the Hoglundo to
eliminate a small portion of curbing on the wast aide of the
property near the driveway entrance off of county Road 75.
Tho reason for the request was to provide access to the abutting
lot in the future from one common driveway.
Public Works Director, John Simolo, noted that the Wright County
Highway Engineer reviewed the plan and had concerns with the
proposed curbing being located 5 foot from the property lino
along County Road 39, as the County is considering upgrading
County Rodd 39 within the next few years and may require additional
right of way. If the County should need an additional 13 foot
of right of way, the existing curbing, if placed at 5 foot from
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the property lino, would be required to he moved, as it would
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be in the property acquired by the County.
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Council Agenda - 4/22/85
Anna Mae Hoglund noted that the County recently approved their
site plan and made no mention of the possibility of acquiring
additional right of way from them. It was noted that the County
doesn't have jurisdiction over the City's Ordinances at the
present time, but the City would try to work with the County
and the developer on this problem. A suggestion was made that
possibly the City should require the curbing to be placed 12
feet from the property line along County Road 39 rather than
the required 5 feet so that if the County did acquire the additional
right of way, the curbing would then end up exactly on the property
line and would not have to be moved.
Motion was made by Fran [air, seconded by Blonigen, to approve
the conditional use request for convenience store and gas station
with the condition that the curbing be located 12 feet from
the existing property line on the east side of the property
to allow for possible acquisition of additional right of way
by the County. After additional discussion on the motion, all
members voted in opposition.
A now motion was then made by Bili Fair, seconded by Fran Fair,
and unanimously carried to grant the conditional use request
and to defer the installation of the curbing along County Road 39
until occupancy of the building to allow Wright County Highway
Department and the property owner time to iron out whether County
Road 39 will actually need extra right of way. Thin would allow
the developer time to establish whether the setback should be
at the City's required 5 fest or whether the setback will have
to be 12 feat should the County need additional right of way.
9. Consideration of Grantinq Final Approval of a Rapist of Existing
Lots in an R-3 (Residontial/Multi-Family} Zona - Applicant,
Daryl and Donald Hoikon.
Daryl and Donald Hoikes recently purchased all of the remaining
undeveloped Toto and blocks in the Macarlund Plaza Townhouse
Addition. Thoy requested to roplat all of Blocks 3, 4, 5, and
G, consisting of 30 individual lots for garages into throe now
blocks consisting of 35 detached garage unit lots. The main
purpose of the replotting is to align the garage units with
the proposed townhouse units.
The Council also discussed whether soma sort of landscaping
should be required behind the garagos to shield the structures
from County Road 75. The developers indicated no problem with
installing shrubbery to provide a screening of the garage unite
from the abutting roads.
Motion won mado by Maxwo U , aoconded by Dlonigan, and unanimously
carried to approve the replotting of Blocks 3-6 resulting in
a total of 29 garago totu.
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Council Minutes - 4/22/95
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# 10. Consideration of an Appeal to Overturn a Planning Commission
e' Decision Denying a Request for a Variance to Allow a Garage
to be Built Within the Front Setback Reouirements - Aoplicant,
Doug Stokes.
Mr. Doug Stokes originally applied for and was denied a variance
to allow for the construction of a garage building within 10 feet
of the front yard property line along East County Road 39.
In addition to the 10 -foot setback requested, Mr. Stokes proposed
to build a garage in excess of the 1000 sq. ft. limit act by
City Ordinances. Also, City Ordinances do not allow for accessory
buildings to be located in the front yard of any property.
Mr. Doug Stokes noted that in August of 1982, he had received
approval of a similar variance request allowing the garage to
be built within 10 feet of the front yard property line, but
this approval was no longer valid since it wasn't built within
the one year requirement. In addition, he noted that the City
has approved other accessory buildings over 1000 sq. ft. in
other residential zoned property, and also other garages were
allowed to be built closer than 10 toot to the property line,
even on the lot lies. He noted that in his opinion, since his
property is on the Mississippi River, he considers the area
abutting County Road 39 as hie back yard and not the front yard
(� as the City noted.
After further discussion of the actual variances required, a
motion was made by Fran Fair, ascended by Dill Fair, and unanimously
carried to support the Planning Commission's denial of the variances.
it was noted that if Mr. Stokes wished to revise his request
and altor his proposals, he would have to reapply to the Planning
Commission.
11. Presentation by O.^,M of Water Study and Upgrading Wall 01.
The Consulting City Engineers recently prepared a preliminary
water system analysis for the Council's review. Mr. Chuck Lopak
of OSM reviewed with the Council come of the existing fire flow
conditions throughout the City and noted that fire flows in
the downtown area and the vont and of the City are presently
adequate, but the Industrial park arae south of 1-94 and residential
areas on the east and of the City are lacking in water pressure
and gallons of flow. Mr. Lepak noted that by installing some
12 -inch water main along Cedar Street from the existing 2 wells
to connect to a 12 -inch water main that goes to the reservoir
in the industrial park, and with the conotruction of a now elevated
tank either in tho industrial park area or on Monte Club Hill
would provide adequate pressure and fire flow demands for the
industrial park and the east and of the City. ki elevated tank
on the Monte Club 11111 may oven provide too much pressure for
some areas or the City, but they didn't feel that would be a
problem in that pressure relief valves could be installed In
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Council Minutes - 4/22/85
certain individual homes or on certain main lines throughout
the City to reduce pressure where needed.
The Consulting Engineer recommended that an above -ground storage
tank be considered on Monte Club Hill which would require acquiring
land outside of the City limits and the necessary casements
to got the water to this site. This alternative would be cheaper
than constructing an elevated tank in the industrial park at
a lower elevation. It was noted that along with an elevated
tank, the City should consider constructing a new well near
the present water reservoir in the industrial park and make
some modifications to the existing wells to provide for more
pumping capacity.
The total estimated construction cost of a now well and pump
house in the industrial park along with a half -million gallon
above -ground storage tank on Monte 11111 with trunk water main
improvements was estimated at approximately $1 million. In
addition to this cost, approximately $25,000.00-530,000.00 would
have to be spent on pump Improvements at the existing walla
to make them compatible within the new system.
Public Works Director, John Simola, noted that he has had discussions
with Druce Gagnolius, owner of the Monte Club property, who
seems receptive to the idea of the City placing its storage
tank on his property.
After further discussion on the water study recommendations,
motion wan made by Maxwell, seconded by Blonigen, and unanimously
carried to authorize the City staff to proceed with negotiations
for acquiring land and necenoary easements at the Monte Hill
site and to investigate the possible annexation of thio land
into the City since it is now requiring City improvements.
The City Engineer will be presenting a final water study report
to the Council in the near future incorporating the ideas of
the staff and Council.
12. Confirmation of Clooinq_Oataile for the Acquisition of the North
Half of Lots 1, 2, and 3, Block 50.
On March 25, 1985, the City Council authorized the City Attorney
to perform a title search and pending clear title opinion, authorize
the staff to make an offer for the acquisition of the north
half of Loto 1, 2, and 3, Block 50, for the sum of $45,000.00
consisting of $30,000.00 acquisition price and $15,000.00 relocation
price. City Attorney, Cary Pringlo, has recently reviewed the
abstract on the property and has provided a clear title opinion
on the land. A purchase agreement had boon prepared in the
amount of 545,000.00 and accepted by the property owners. Lorral
and Ruby lines.
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Council Minutes - 4/22/85
The property in question currently lies within a Tax Increment
'%,l Financing District established by the City for rehabilitation
•� purposes, and the Monticello HRA will be aocioting the City
in actively marketing for redevelopment.
Motion was made by Bill Fair, seconded by Maxwell, and unanimously
carried to reconfirm the offer of $45,000.00 to purchase the
north half of Lots 1, 2, and 3, Block 50.
13. Consideration of Award of Bid on Project 85-1 Interceptor Sewer.
On Wednesday, April 17, 1985, the City received two bids for
Project 85-1 consisting of installation of interceptor sewer
line under Highway 25. The bids received were from La Tour Construction
of Maple Lake in the amount of $65,813.00, and from ACG, Inc.,
of St. Paul, Minnesota, in the amount of 592,960.00.
It was noted by the Public Works Director that although the
low bid was approximately $15,000.00 higher than estimated,
it didn't appear that the City would receive a lower bid in
the future by rebidding the project with other work that may
be needed and as a result recommended the low bid be accepted.
Motion was made by Blonigen, seconded by Fran Fair, and unanimously
carried to award Project 85-1 to the low bidder, LaTour Construction
of Maple Lake, in the amount of $65,813.00. l
14. Consideration of a Rocolution Authorizing the Submittal of a
Preliminary Application for Loginlative Commission on Minnonota'o
Resources Grant Funds.
Recently, the City received notice that the State of Minnesota
lion initiated a now grant program exclusively for the devolopmunt
of athletic fields, including ooftball fields. The grant formula
is a 50/50 matching program whereby the City contributes 501
of the development cost and 501 from a state grant up to $40,000.00
in grant funds.
Since the City Council had recently approved upgrading the existing
two ballfieldo on the NSP property and building a third field,
it woo the ataff'o recommendation that the City Council authorize
submitting an application for matching grant funds to help defray
the coot of the proposed improvements. In tho process of reviewing
the entire proposed project, the staff came across o now site
that would accommodate a full four field davolopmont, including
parking and amenities. Likowioo, the site would not require
wall work and would not require the removal of a largo number
_ of traos. * The site in question is the old Dick Brooks farm
just adjacent to the NSP Training Center owned by NSP. NSP
has indicated a willingness to loans the required 15 aeras of
this property for the development of an ontiro now complex consisting
of the four ballfioldo.
Council Minutes - 4/22/85
i It was recommended by the City staff that even without state
grant funds, the Council should consider relocating to this
now site and eventually abandon the present softball fields
near Montissippi Park.
In regards to the Baseball Association's request for a baseball
field, the Council directed the staff to consider designing
one of the four proposed new ballfields to accommodate baseball
play.
After further discussion, motion was made by Bill Fair, seconded
by Fran Fair, and unanimously carried to authorize the City
Administrator to submit a grant application for Lawcon/LCMR
Athletic Field Facility Grant in the amount of $40,000.00, this
being half of the estimated construction coat of 580,000.00.
Soe Resolution 1985 p7.
15. Consideration of Granting a Seasonal 3.2 Beer license to the
Monticello Softball Association.
The Softball Association has again requested a 3.2 Beer License
to sell at the softball fields. Motion was made by Fran Fair,
seconded by Maxwell, and unanimously carried to approve the
issuance of a seasonal 3.2 Door License contingent upon receipt
of all necessary documents, leoo, and insurance requirements.
IG. Consideration of Ratifying Election Returns of Monticello Volunteer
Fire Department Re-olacting Willard Farnick as Fire Chief.
Motion wao made by Maxwell, soconded by Fran Fair, and unanimously
carried to ratify the election of the Monticello Volunteer Fire
Department reappointiny Mr. Willard Fornick as Piro Chief.
17. Consideration of Approving the Bills for the Month of April.
Motion was made by Maxwell, seconded by Bill Fair, and unanimously
carriod to approve the bills for the month of April as presented.
Rick WolfatelZbr
Assistant Administrator
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Council Agenda - 5/13/85
4. Consideration of Awarding Contract for City Hall Roof Project. (G.A.)
A. REFERENCE AND BACKGROUND:
Bids were opened Thursday, May 9, at 2:00 p.m. to consider the
City Hall roof replacement. Out of a total of 18 plane and
spec's that were picked up or sent out, we received a total
of two bids. The first bid, which was the high bid, was from
Patten Roofing Company to do the roof repair and the flashing,
both Sectfone A & B, for a total of $43,385.00. The second
bid, which was the low bid, came from Fullerton Lumber Company
for $35,000.00 for the roof replacement and 51,160.00 for the
flashing. As you will note, the bids are considerably over
budget. we can do nothing with the bide, accept them, reject
them, or a combination of all three.
B. ALTERNATIVE ACTIONS:
1. Accept the low bid as presented from Fullerton Lumber Company
for S35,000.00 under Bid A, and $1,160.00 under Bid B.
2. Reject all bids as submitted.
3. we can rojoct all bids except Bid B for $1,160.00, which
would be for the shootmetal work.
v 4. Resubmit bids in the Construction Bulletin for a wider area
of circulation to draw in a greater number of people submitting
a bid for the work, and maybe we will got a lower bid.
5. Send the roof repair bid project back to the Roof Repair
Committee to tomo up with an alternative solution to hopefully
gat down to a lower bid or bids to fall within budget.
C. STAFF RECOMMENDATION:
Staff recommanda we rojoct all bide an submitted, with the
roof repair project sent back to the Roof Ropair Committee for
an alternative recommendation.
D. SUPPORTING DATA:
Copy of the bid tabulation form.
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BID TABULATION
MONTICELLO CITY HALL ROOF REPAIR
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Name
Address Bid A Bid B
1.
Dan'Netko
3446 Russell Avenue N.
Minneapolis, MN 55412
529-7397
2.
Independent Lumber
Oakwood Industrial Park
Monticello, MN 55362
295-2120
3.
Goodfellow Construction
601 Kjellberg-s Park
Monticello, MN 55362
295-3882
4.
Dan Reed Construction
West County Rd. 75
Monticello, MN 55362
295-5700
5.
John Koch
Winsted, MN 55395
Timber Construction
405-4116
6.
B 6 M Construction
Rt. 2, Box 214C
Buffalo, MN 55313
963-5719
�. 7.
Big Lako Lumber
Big Lake, MN 55309
263-3400
S.
Tad Millar
21710 County Rd. 5
Big Lako, MN 55309
263-3971
9.
Randy Trulaon
Maple Lako, MN 55356
963-5089
10.
Nieman Roofing Co.
Dox 64
Now Prague, MN 56071
11.
Patton Roofing Co., Inc.
P.O. Box 959 $43,305.00 for A 6 D
Winnobago, MN 56098
507-893-3112
12.
Commercial Roofing, Inc.
Box 679
Mooao Lako, MN 55767
218-465-4423
13.
Synduatrial Mtco.
Big Lake, MN 55309
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263-6714
14.
M.C. Moyer Shootmotal
Austin, MN
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6 Roofing
507-437-1220
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Bid Tabulation
Monticello City Hall Roof Rapair
Page 2
Bid A Bid B
$35 .000 $1,160
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Name
Address
15.
Tenney Roofing
Highvay 55
Buffalo, MN 55313
682-2662
16.
Fullerton Lumber
Box 237
Buffalo, MN 55313
682-1541
17.
Jim Hagge
Box 267
Big Lake, MN 55309
263-3136
18.
Fullerton Lumber
5737 37th Ave. So.
Minneapolis, MN 55417
727-2904
Bid A Bid B
$35 .000 $1,160
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Council Agenda - 5/13/05
5. Consideration of Authorizing the Mayor to Aj2proach the Town
Board Concerning Certain Annexation, and Ordering Professional
Consultants to Commence Annexation Investigation. (T.E.)
A. REFERENCE AND BACKGROUND:
with the expiration of the original 10 -year agreement between
the Township and the City, some discussions were initiated between
the Mayor and the Chairman of the Town Board concerning the
future course of the two entities. Various discussions were
held involving legal counsel for both entities. Before any
firm agreements or commitments could be established, City Attorney
Gary Pringle wished to address the Council in its entirety to
inform everyone of the history and the proposals. It became
very evident in the research that the existing agreement contained
several confusions which we wanted to address before entering
any future commitments. Because of the Mayors scheduled vacation,
the City Attorney's presentation wan delayed temporarily. Further,
prior to the making of the presentation, the City Council went
to deliberations with respect to the water study, and at your
last meeting ordered City staff to initiate action for easements,
land sites, and you included an amendment that City staff investigate
the appropriate annexation. Now realizing that any annexation
is a delicate subject, I have attempted to proceed cautiously
and methodically.
To data, I have reviewed the existing boundary lines and the
existing Orderly Annexation Area. I have also asked OSM and
Howard Dahlgren 6 Aaeociatoo to briefly review current conditions
and suggest whether or not the time is appropriate for the City
to begin investigating and negotiating for annexation. I have
not authorized nor directed either of the consultants to begin
boundary lino analyses or land use projections. I have asked
them only to evaluate the current aituationo, and determine
whether or not the actual investigation should begin.
My initial reaction to my preliminary review is that investigation
should include the entire OAA, and the conclusions may indicate
that all or a majority of the OAA should be annexed. The OAA
has shown substantial residential growth at scattered sites.
Those residential subdivisions aro basically urban in nature
and have boon carefully placed in the OAA to preserve the ag.
land in tho remainder of the Township. In light of the water
study and the anticipated expansion of public services, I think
it is appropriate to begin the investigation of annoxable land.
Further, as development continuos to occur on our fringes, and
osouming that ovantually those parcels will be annexed, we should
show special concern to the subdivision policies being utilized.
To data, subdivisions have boon approved under tho auspices
of the County Zoning Ordinance, which allow for certain design
standards which is not the most beneficial for sorvico extension
and sorvico delivery when and if they become part of tho City.
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Council Agenda - 5/13/85
I think this fringe development is a crucial factor. There
is also the long standing discussion on the Osowskl'a recreation
area, which needs to be considered. I do not wish, at this
time, to discuss the merits and demerits of that operation.
To me, this entire issue centers on the word orderly. The entire
area was designated in order to promote orderly growth that
would make annexation orderly for both the City and the Township
when that event came to pass. I think it is imperative that
we stress to the Town Board as well as the public in general
that the City is not interested in a land grab; but in order
to promote orderly growth, certain decisions need to be made
in the near future as to who will provide services and retain
jurisdiction of certain areas. An orderly, regulated growth
pattern is far easier and cheaper for everyone involved.
I have approached the situation up to now by looking at the
entire Orderly Annexation Area. As the analysis, investigation,
and negotiations proceed, we may determine that only part of
the area would be suitable for annexation. I do, however, think
for planning purposes we should investigate the entire area
and then reduce on a parcel by parcel basis rather than look
at an annexation that is nothing more than citing specific spots
that we wish to bring in for specific purposes. That is not
conducive to orderly growth and development. For example, bocausa
we are looking at the Monte Club hill for the water towar, we
\ should not simply go out and cito a couple acres suitable for
annexation in that specific area. Rather, we should investigate
the surrounding areas and determine projected densities and
whether or not those aro suitable for annexation areae. This
method should bo utilized in evaluating the entire City and
OAA. Ono other consideration, all be it minor, deals with a
desire to have orderly, oymmotrical boundaries as boat as possible.
Having clearly dofinod geometrical boundaries simply makes growth
and orderly dovolopmont easier to accommodate.
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B. ALTERNATIVE ACTIONS:
1. Direct the Mayor to request the question of annexation and
subsequent invoatigation of the OAA be brought before the
Orderly Annexation Board, with a roport to be returned to
the City Council following said discussion.
2. The same as tho above but also adding that OSM and Dahlgron
Associates begin preliminary investigations with respect
to tho size and scope of any annexation discussions.
3. Direct the Mayor and staff to begin the investigation and
annexation proceedings for the transfer of certain lands
suitable to the wator extension proposals.
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Council Agenda - 5/13/85
A. Dispense with annexation all together, and initiate lease
agreements for water reservoir placement outside of the
City limits.
C. STAFF RECOMMENDATION:
Staff recommends that the Council authorize the Mayor to initiate
discussions with the OAA Board and the Town Board, and further,
to authorize our professional consultants to begin the analysis
of the area to be considered. The reason I suggest we start
the consultants on this matter as soon as possible is that the
Town Board and their residents will have a substantial number
of questions. If we are uncertain of the area that we are prepared
to talk about, we cannot adequately answer their questions or
respond to their statements. In talking with OSM and Dahlgren,
we felt it might be most benficial if John Badalich, Howard
Dahlgren and John Uban, myself and one or more members of the
Council, the County Zoning Administrator, and conceivably a
member of the Town Board all sit together for approximately
a half day to brainstorm and make soma dotorminationa relative
to which areae of the OAA would be most conducive to more in-depth
study. Utilizing the basic hourly rates provided for in
our contracts, OSM'e charge would be in the $300 range and Dahlgron's
fee would be epproximately�'7CO'�
D. SUPPORTING DATA:
Copy of letters from OSM; Dahlgron, Shardlow and Uban.
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ComultingPlannen
Dahlgren, Shardlow, and Uban/Incorporated
9 May 1985
Arve Grimsmo, Mayor
CITY OF MONTICELLO
250 East Broadway
Monticello, Minnesota 55362
One G roveland Terrace (612)3773536
Knn nors
Minnesata.55A03
HE: Orderly Annexation Area (OAA) Study
Honorable Mayor Grimsmo:
In response to a conversation with Tom Eidem, regarding the
possibility of future city expansion and annexation, we believe
that the OAA, created some ten years ago, should be
reinvestigated and considered for annexation in the near
future.
As more and more development occurs on the outskirts of
Monticello, controlled by different rural -type standards of the
County, a certain disparity of costs of services and benefits
will occur. Once areas are developed in a rural housing
standard, it becomes difficult and expensive to retrofit these
areas with the urban service system now available in
Monticello.
Before significant development occurs, plans for future growth
must be made allowing for the orderly annexation of peripheral
territories.
We can work with the City of Monticello and the Town Board to
develop the actual annexation plan and supportive documenta-
tion. A cooperative endeavor now is much preferred to a future
condition of severe disparities and costly remedies.
We offer our continued assistance and expertise in guiding the
growth of your community. Should you have any questions or
wish further comment on the topic of annexation, we would be
more than happy to meet with you.
Sin erely,
i
!2t 'CGS l�
OW
ard Dahlgren
President
C. John Uban, ASLA
Vice President
cc : Tom l3idemr 6D
Council Agenda - 5/13/85
l ' 6. Consideration of Change Order No. 3 on the County Road 75 Project. (J.S.)
A. REFERENCE AND BACKGROUND:
With the construction of the County Road 75 project, approximately
16 manholes were to be removed during construction and reset
in concrete after the second lift of bituminous surface was
placed. In discussions with the contractor, it was brought
out that the concrete may not be needed on Broadway because
there are no excessive utility excavations, and it may be difficult
to ro-adjust any manholes at a later date because of the concrete.
In addition, many of the castings on Broadway were found to
be of odd sizes and in poor condition. Some of the covers rattled
when traffic drove over them, thereby waking up nearby residents.
As an alternate, we approached the contractor with the possibility
of installing the new Neenah adjustable casting on the 16 manholes.
The cost of the castings is approximately $200.00 apiece. The
contractor indicated he would install these castings for only
an additional 575.00 each in lieu of using the old castings
with the concrete. The City of Monticello would also than receive
the salvage value of the old castings.
These now covers allow for approximately a 35 -inch adjustment.
Therefore, should one of the manhole covers and up low or high,
one merely has to turn four lubricated stainless steal adjusting
�J bolts to raise the casting up or down independent of the bituminous
surface surrounding it. If in a few years the street receives
a thin overlay, one merely has to adjust the castings with a
wrench rather than go through the trouble of jack hammering
out the castings to raise them and install concrete rings under
them.
During the actual removal of the existing manhole castings,
we found three additional castings not on the plans, making
a total of 19 coatings. This would bring the total coot of
o proposed Change Order to $1,425.00. Since the County does
not participate in the manholes and/or adjustment, this cost
would be borno by the City.
D. ALTERNATIVE ACTIONS:
1. Alternative #1 would be to install the 19 now adjustable
castings from Neenah Foundary at a coot of $75.00 each.
2. The second alternative would be to leave the old castings
as they are and cast them in concrete as shown on the plans
and specifications.
C,
5M
Council Agenda - 5/13/85
C. STAFF RECOMMENDATION:
It is the recommendation of the Public works Director that you
authorize Change order No. 3 in the amount of $1,425.00 for
19 new castings as outlined in Alternative #I.
D. SUPPORTING DATA:
Information from Neenah Foundry.
-6-
: 1111111
TM
q
T�Z Z�17
Council Agenda - 5/13/85
�_. 7. Consideration of Force Main on Chestnut Street From Third Through
Broadway. (J.S.)
A. REFERENCE AND BACKGROUND:
with the 77-3 Improvement Project, the City of Monticello, in
preparation for the connection of the Chestnut Street lift station
to the interceptor sewer, installed a 10 -inch force main from
the intersection of 6th and Elm north and west to the intersection
of Third and Chestnut Street. At this point, the force main
terminated into ditch of platted Chestnut Street between Third
and Broadway. The original plan was to install the remaining
section of force main with the improvements to Chestnut Street
in the future.
Two items of concern have brought the construction of another
section of this force main to a higher priority. The City of
Monticello last year offered a portion of Chestnut Street to
the nearby resident, Paul Lutzke, thereby inferring that Chestnut
S treat between Broadway and Third Street would never become
a through street. In addition, the County Road 75/Broadway
projoct is going to involve the removal and replacement of the
pavement in the area which Chestnut Street c roeaes Broadway.
This area is extremely congested with other utilities. Currentiy,
there is an existing storm sewer with manholos and loads crossing
l the intersection. we have two sanitary sowers in the area,
one on the north aide of Broadway and one on the south aide
of Broadway. A water main croacco north and south and coat
and west through this area, as wall as two gas mains. what
this moans is that running the force main through this intersection
will be like threading the eye of a noodlo. It will take a
significant amount of expertise as wall as exroo to accomplish
this construction.
Since the interceptor sewer is planned for tho near future,
thio link of force main io badly needed. It would be a ahamo
to dig up the entire intersection, removing all tho now blacktop
In the next few years, to install this force main. It is the
opinion of the Public works Director that we now install the
force main from Third Street to a point crooning Broadway prior
to the installation of the now pavement by Buffalo Bituminous.
L have approached Tod La Tour from Maple Lake about this typo
of construction. Tod -o firm has a significant amount of expertise
with tight quarters in utility construction.
I reviewed the project with Tad and Chuck Lepak from OSM. Based
upon our field inapoctiono, Tod gave me a prico of $4,860.00
for the installation of this oaction of force main terminating
on the north aide of Broadway. This bid vas for equipment
-7-
Council Agenda - 5/13/85
and labor and Class 5 only. I obtained a second quote for the
materials from American Pipe in Savage, Minnesota, and Davie
Water Equipment in Minneapolis, Minnesota. The cost of the
materials, the pipe including the fittings and retainer glands
would be $4,924.11 delivered to Monticello. This makes the
total cost of the project $9,784.11.
Because the time element is critical, I asked Mr. LaTour if
he would be available to do the work immediately. He indicated
that he would like to do the work when he is doing the portion
of the interceptor sewer crossing Highway 25 or a sewer and
water project for Curt Hoglund on the east end of town, but
that if the time element is critical, he would move on the site
with a two or three day notice. I expect that by the time you
receive this agenda that the pavement will be removed completely
from County Road 75 on the north lanes, therefore making the
time element critical.
I discussed this project with the most affected property owner,
Mr. Gus Hammer, on the west aide of Chestnut Street at Broadway.
Mr. Hammer had no objections to the proposed project but would
like to see the area properly restored after completion of the
pipe installation. I assured him that the area would be restored.
B. ALTERNATIVE ACTIONS:
1. Alternative 01 would be to award the construction of the
small section of force main to Ted LaTour Construction of
Maple Lake in the amount of $4,660.00 and authorize the
purchase of the materials as outlined above. There is an
excess of $30,000.00 loft in the interceptor budget for
this installation.
2. Alternative 02 would be to wait until the reconstruction
of Chestnut Street and/or the installation of the interceptor
to complete thio section of force main. This would involve
the complete removal of a major portion of the now blacktop
surface in the intersection, and I don't believe it would
be in the boat interest of the City.
C. STAPP RECOMMENDATION:
It is the recommendation of the Public works Director that this
portion of the force main be constructed at thio time. The
force main will then be complete to the north aide of Broadway.
No further digging will be necessary between Chestnut Street
and Broadway, and we will save the coot of entirely now pavement
throughout the intersection of Broadway at a later data as wall
on all the bonding coats, engineering fees, inspection foes,
and other indirect coats associated with a larger project.
D. SUPPORTING DATA:
Nona.
-B-
Council Agenda - 5/13/85
L
B. Consideration of Authorizing Increasing Payment to Corrow Sanitation
to Offset New Landfill Taxes. (T.E.)
A. REFERENCE AND BACKGROUND:
Several months ago, anticipating the implementation of state
and county landfill taxes, Corrow Sanitation approached us about
a rate increase to offset the cost of the landfill tax. The
current landfill tax is 904t per cubic yard for municipal refuse,
and must be paid by the hauler to the landfill. This amount
is, of course, an amount that was not computed at the time the
contract was bid and awarded. I do think that it is fair and
equitable to authorize a fee increase to accommodate the extra
expense generated by state and county legal action.
The main problem involved for Monticello with respect to the
tax is the extra revenue paid out of the municipal budget.
We are one of the few cities in the state of Minnesota that
provides free garbage pick up to the residents, i.a., the contract
is paid for through ad valorem tax rather than through service
charge. In communities where service chargee are used, the
now landfill tax would simply be tacked on and pushed right
through to the user. For Monticello, it moans generating the
revenue out of additional tax dollars in the future, and paying
L the extra amount out of surpluses at this time. Whether or
not we wish to ever investigate service charges for oven a portion
of refuse pick up is an issue that should be debated independent
of this question today.
The most difficult part of determining the amounts that would
adequately reimburse for out-of-pocket expense is trying to
determine how much refuse has been hauled and dumped from Monticello.
Corrow Sanitation has indicated that in certain communities
rather than computo yardage, they have simply tacked on $1.00
par month to each household for pick up. For Monticello, that
would mean an increase of approximately 81,250 per month. The
underlying assumption hero is that a oinglo household over the
eight pick up days provided in a month would generate one cubic
yard of refuse. Extended out, that would represent 12 cubic yards
of refuse produced by a single household in a years time.
Further, based on a dollar a month incroaso, the 90C would go
to the landfill tax, while IOC would go to additional administrative
duties required to collect and distribute the tax. while that
all aounda reasonable, I contacted the Minnesota Waste Management
Board. Mr. Kirk Rosenberger of the waste Managomont Board Staff
reported that the "Planning Guido for Solid Wasto Management"
report indicates that the average family of four generates 1 ton
of refuse par year. For their purposes, the Waste Management
Board tranalatoo 1 ton into d cubic yards. if the average family
of four only generates C cubic yards par yoar, we aro looking
at roughly 1/3 of the figures assumed under the dollar par month
-9-
Council Agenda - 5/13/85
formula. Granted, our 1,244 households are not all families
of four, but we frequently use statewide and national averages
to make determinations of service levels. For instance, we
often use 100 gallons per day per household when we talk about
sewer extensions and loadings into our plant. I am also informed
by Mr. Rosenberger that this is an annual average and takes
into account seasonal fluctuations of heavy and light loading.
I have asked Corrow Sanitation to provide me with copies of
their annual tipping logs from the landfills where Monticello
refuse is taken. If we can determine, based on their total
tipping over a years time, a monthly average of total trips
to landfills, we can then determine the total number of yards
going out of Monticello. Based on that yardage, we can then
apply the landfill tax that is appropriate and determine what
an appropriate amount is. If Corrow cannot produce the log
sheets for us, I suggest we look at adding 35-404 per month
par household based on the waoto Management Board average, or
that we inform Corrow that a decision will be postponed, and
no payment mddu, until we receive their tipping loge and can
make a more accurate determination. I think it is important
to emphasize to Corrow that we are not trying to negotiate downward
some figure they have rightfully coming. I simply think that
the City should pay additional moniee that accurately reflects
the additional coat incurred by Corrow. I have absolutely no
difficulty with providing the extra moniee to Corrow to accommodate
for this now tax, but I do not think that monies beyond what
is actually being spent on the tax should be taken out of the
taxpayers pocket at this point.
B. ALTERNATIVE ACTIONS:
1. Offer 35-40t per household per month based on today -s household
count. Thio amount raflocto 5-104 more than the strict
1/3 of the 906. Thin amount is booed on the notion that
the average family of four in Minnesota generates 4 cubic
yards annually.
2. Accept Corrow-a proposal to grant $1.00 per month per household.
This moans approximately $1,250 par month, extended annually
to an amount of $15,000.00.
3. If the loge aro presented to me in time to review and arrive
at a figuro, this altarnativa would be to grant an increase
par household par month basad on actual tipping records.
This amount cannot be datorminod until I actually coo the
records.
4. If the records are not submitted, postpone the authorization
of any extra payment until the records aro procantod for
C; review.
-10-
Council Agenda - 5/13/85
5. This alternative is primarily an either/or situation. Assuming
that the records have not been made available, we could
indicate to Corrov that we are prepared to pay the 35-40t
per month per household and will bypass the log review;
or if that is unsatisfactory to them, they should bring
in their loge. This alternative tends to put the choice
in their lap such that they can either accept the offer
or the burden of proof is on them to prove they deserve
to receive more.
C. STAFF RECOMMENDATION:
I think it's in the beet interest of both Corrov Sanitation
and the City to have an opportunity to review those tipping
logs. we may, in fact, find that Monticello is an aberration
from the state average and that $1.00 per month will be the
cost. I would feel much more satisfied to find that evidence
in the tipping loge than to simply do it blindly. If they simply
are not willing to reveal their loge, than I recommend we offer
them 35t par month per household. That amounts to $437.50 per
month extended to 55,250.00 per year.
D. SUPPORTING DATA:
There is no supporting data for this item.
i Any tipping log information that may follow will be provided
prior to the mooting for your review.
3:
Council Agenda - 5/13/85
9. Consideration of Authorizing the Acquisition of a New Photocopying
Machine for City Hall. (T.E.)
A. REFERENCE AND BACKGROUND:
Six yearsago, in June of 1979, the City purchased outright the
Savin 770 copier that we currently have for $5,050.00. For
about the past two years, the Sevin copier has been serviced
at least twice a month. In the 1985 budget, I allocated an
even $10,000.00 for copier replacement. The state of the art
of copiers today provides substantially more flexibility in
copying. For instance, lately we have been making several trips
to Monticello Printing to do reductions and/or enlargements
of specific items for Council agendas, grant applications, and
even our proposal to the Scandinavian Transport Products. Not
only do we pay for the copy cost to Monticello Printing, we
lose staff time by having to make several rune over there.
The machine we currently have copies originals as is. We can
produce two aided copies by manually reloading the paper cassettes.
In preparing this year's budget, I spent a great deal of time
reviewing the technological changes that have occurred in recent
years with respect to copy machines. The machine that I am
suggesting we acquire has an automatic document feeder so that
multi -page documents can be simply put into the machine and
will copy without someone being there to attend to it. The
now machine also has a 15 -bin sorter no that if 15 copies aro
required, they coma out already sortod and assembled, ready
to be stapled, rather than requiring the staff person to make
15 copies of each page and than hand collate them. The machine
that I am proposing has automatic duploxing, which simply means
that it will automatically copy on two aides of a page without
having to manually reload the machine. The proposed machino
has six pro-ostabliohad reductions and three pro-oatabliahod
enlargement modes, and also has a zoom lono for other adjustments.
It does not print on color, but we do not fool it is essential
to print color. The paper cassettes can accommodate sizes from
note cards to computer printout shoots. It can automatically
taka irregularly sized shoots of paper and print all to a uniform
sizo, any 84 x 11.
While any now copy machine would be batter than the one we aro
using. I think that a machine with this Laval of technology
will save a substantial amount of time in City Hall. Currently,
Karan spends nearly all day Friday copying and assembling agenda
oupplamonta for Council meetings. When the agenda needs to
be prepared for the Planning Commission, this further complicates
her work load. All of this effort expanded on Fridays presupposes
that all information is secured and has boon presented for original
typing prior to that time. On occasion, lots arriving data
in oubmittod to the Council separate from tho root of the agenda
materials, and I roalizo this can create an inconvenience.
C 11
-12-
Council Agenda - 5/13/85
Having a good quality copy machine will not automatically eliminate
late arrivals, but I would hope it would substantially reduce
that and allow the assembly and production of agenda materials
to be put out with much greater efficiency.
Monticello currently owns the Savin 770, having bought it outright.
If you will note on the data sheet, it has virtually no value
at this time. Even as a trade-in, the most we can get is $800.00.
To sell it outright, we would not get that much because the
machine is virtually obsolete, even though it is only six years
old. Similarly, the copy quality is not particularly satisfying.
In the past, machines such as copiers I have always recommended
leasing or renting. The flexibility afforded under a lease
or rental agreement allows the City to stay with changes in
the state of the art technology. Once we own a machine, we
are virtually stuck with it since its resole value is substantially
reduced as the technology changes. Under a lease/rent agreement,
if we find that additional technological changes would be beneficial
to the City, we can simply renegotiate a now agreement and exchange
machines, thereby giving the City the equipment they can more
readily use. Because as a government, our acquisition of capital
equipment provides no tax benefits, otc., I sea no long range
benefit in buying it outright. Obviously, under the terms of
a lease or rental at the and of five or six years, we have,
in fact, paid out more dollars, but we are no longer stuck with
a virtually worthless assat/piece of equipment. Ona added benefit
to the leaeo/rent arrangement is that if for come reason the
machine should become inoperable, we simply call our distributor
and request a replacement machine to use until our machine is
repaired. In an ownorship case, should our machine become damaged
to a point where it is put out of service completely, we aro
simply without copying service until it -s repaired and running.
My preference is definitely toward the lease or rental arrangement.
The two copy machines I have evaluated to data aro the Savin 7035
and the Ricoh 5070. The Sevin machine is built by Ricoh and
is the 5070 model, but it in sold to Savin for their labeling
and distributed under their label. Consequently, we ars looking
at the identical machine. The Savin modal Is being marketed
by Marco Buoin000 Products of St. Cloud, who currently services
our machine and from whom we bought our last copier and our
moot recent typewriters. The Ricoh in marketed by Metro Sales
of Minneapolis. Ricoh citoa NSP as one of its product references
in that betwoon Shorco and the nuclear plant there aro come
40-50 machines in operation in the Monticello area. They also
cito the high number of machines in the Monticello area no guaranteeing
quick service response time. (Editorial note: The salesman
for Metro Salon is Prank Sawatzko, con of Darlene Sawatzko of
the Town Board.) Both machines provide government pricing,
which in shown on the data sheet attached. The price range,
an you will coo, is vary close.
-13-
(y
Council Agenda - 5/13/85
B. ALTERNATIVE ACTIONS:
1. Do not approve acquisition of a new copy machine.
2. Approve outright acquisition of a now copy machine.
3. Approve lease agreement for new copy machine.
4. Approve rent agreement for new copy machine.
C. STAFF RECOMMENDATION:
Staff recommendation is that Council approve acquiring a new
copy machine under a lease agreement or rent agreement. At
this point. I'm not prepared to recommend which machine is better
or more suitable because I intend to continue negotiating and
haggling for the beat price right up until Monday afternoon.
The advantages and disadvantages will be weighed, and I fully
anticipate being prepared to recommend a specific machine by
Monday night. Similarly, I'm favoring the lease or rent agreement,
but have not yet determined which is the most beneficial in
terms of both flexibility and price. Whichever turns out to
be the most effective for the City, I do favor the lease or
rent over the outright purchase.
D. SUPPORTING DATA:
Promo material for each machine; Comparative data sheet prepared
by me from the original Quotes submitted by the companies.
4,
.14.
PURCHASE
Marco - Savin 7035
Metro - Ricoh 5070
j Copier
$6102.00
$5935.00
Doc. Fdr.
1296.53
1255.00
15 Bin sorter
1296.53
1255.00
Cabinet
221..25
247.00
Delivery, set-up.
training
130.00
-0-
0-/'48692.00
1!$9692.00
Possible trade
800.00)
(430.00)
NET
$8246.31
48262.00
Difference
$15.69
Free supplies
with purchase
165.15
176.25
Adjusted total
difference accounting
for supplies
4 4.59
It we own outright
must account for cost of
supplies.
Marco- Savin
Metro - Ricoh
Toner
$ 30.00/btl.
4 34.62/btl.
Developer
89.00/b t1.
77.70/btl.
Fuser oil
62.50/bt1.
68.40/btl.
i 181 .50
4 180.72
Difference
40.78
If we own, best
to purchase maintenance agreement.
Marcs - Savin
Metro - Ricoh
Annual (based
on 60K copies)
4 750.00
41146.42
Includea all supplies
Includes nll supplies
except paper.
except papar.
!
x:01:3/_coDY
7 $ .0m copy—
. �
I
LEASE -- 36 month
Based on 5,000 copies per month.
MARCO - Savin METRO - Ricoh
IF431- " I U51. 30A
Includes everything except paper. Includes everything except paper.
Both firms allow for $1.00 buyout at end of lease.
RENTAL - One Year
MARCO - Savin METRO - Ricoh
Monthly rental $650.00 $407.00
Includes service Includes service
15,000 copies/mo. 10,000 coplea/mo.
Delivery 6
installation fee 225.00 1_ Ono timo charge 110.00
Supplios/mo. 75.33 23.79
TOTAL L117115 -A&04— Dollvory oxcludod - U0
�i-048]/copy / j $-. 43� 0%eopy'I
Cost per copy for
overage S. 013/copy S. 011/copy
" Ricoh's rental comes from manufacturer, not Metro. Offered exclusively
to governments.
An extraordinary blend of human -
engineered features including the
Ricoh Zoom Lens.
11 0OUICK... 35 copies a minute. 5.1 seconds for
7,42, the first copy.
ZOOM... six standard retluetions, three
standard enlargements, size -for -size
copying, and a zoom lens that allows 92 separate
reproduction ratios.
o TWO-SIDED COPIES... automatiC two -Sided
COpving (FT50701... up to 1 V x 17'... from
one-sided, two-sided, or bound originals.
TWO SINGLE COPIES... In one step, two
Pages of a bound original can be copied
onto two separate sheets.
PAPER SUPPLY... 1,000-slieetcapacity from
1 two automatic -shift cassettes plus a bypass
feed table.
°M MARGIN ADJUST... creates Space for binding
or h010-ounciting tip to `t".
EAUTOFEED...optionaldocumentfeeder
Can be used In the automatic or semi•
automatic mode, and It can automatically select
the Correct paper size orthe proper magnification
ratio.
SORTING... Optional, Integrated 15 -bin
Sorter turns the copier Into a complete
Copying System,
PLUS... Optional, large capacity tray (toads
LM UP to 1,000 sheets,
The Ricoh FT5050 and FT5070 Copiers
Feature -packed twins with one important difference.
The Features
For people who want a power -packed
copier and need t0 copy Quickly and
automatically On both SICICS Of a Sheet,
the FT50701S the answer. If you want the
power but don't need the rw0•sicleO
Copying. the FT5050 IS for you.
Both copiers present almost unlimited
reduction ane enlargement capability.
The Operator Can Select from four
different metnops to reduce/
enlarge... preset. 200m. Auto Reduce/
Enlarge Or Select Original Size, Which
automatically Sets the proper ratio Once
the Copier IS told the Size Of the Original
to be Copied.
The SpeclHcatlons
Copy process: Ory process (Dual
Component toner)
Configuration: Desktop
Original: Book/Sheet
Copy Sizes: Max, ledger slze 111• x 77.1
Min. Statement Size (514' x B1n'I
Reproduction Ratio IPre•Setl: 1:1,
1:.930,1:.650. 11073,1039,1:.647.
1:.500.1:1,414, 11:11.294,1:1.214
Zoom: SO to 141% 11% per Step)
Wahl -up Tlme: Approx. 3 minutes
First Copy Speed: 5.1 seconds (tetter
Size)
COpp119 Speed: 35 copies/min. [Letter
size,
ouaftM mocater: 1 to 99
OYPlex/TWO-sided COPY": Automatic...
50 Sheets max. (FT5070 only)
Paper Peed: Dual Cassette 1500 x 21, plus
bypass table.
Copy Paper Weight: Approx. 14.28 lb.
:cassette) 17.28 lb. Iouplex) Approx. 11.42
Ib. Bypass Feed table.
Other Features: Erase Blue. Select
Original key, Two Single Copies,
Margin Adjust, Interrupt.
Auto Cassette Shift
Power Source: 115V/6OHz
Power COhtumptlon: 1S1(W Imax.)
Dmx2
HI 6.5' x 19.1'(W x D x
Weight: Approx. 246 IOS. (FT5070), approx.
224 IbS. IFT5050)
DF32 Document Feeder
Specifications
Original Size: ADF Mode. B' x 10" t0 11' x
17•
SADF Mode: 5114' k BN'to 11' x 17'
Original Weight: ADF Mope: 11.34 IU.
SADF MOOC: 9.3 -34 Ib.
Original Tray Capacity: 50 Sheets
RltOH CORPORATION°°°t
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frT 5070 COn" panel
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relay: 752930 ROA -Ur
COPYInp Speed: 22 Copies/min. I1 copy
per origihall
Other Features: Auto Reduce/Enlarge.
Auto Paper Select
fy.ylno Counter: 1.99 count plus
MIS eed Detection
Power Source: From Copier
D
Himensions: 33.9' x'20.5' x 31.5* (W x D x
Weight: Approx. 33 Itm
CS1510 Sorter Specifications
Number of bins: 15 bins plus 1 interrupt
bin
Bin Capacity: 50 sneets (sort). 40 Sheets
IStaCkl
Paper Sire: Max. 11' x 17'
Copy Quantity Correction: Automatic
Power Source: From Copier
O
HItmensl0ns: 22.6'x 21,1' x 23 6'(W x D x
Weight: Approx. 58,310S.
MI Large Capacity Tray
SpOCIRCatlons
COPY Paper Size: 8N• x 11' and 814'w 14'
Paper Weight: 14.29 lb.
capacity: 1000 Sheets 120 lbsd
POWer Source: 11 SV/GOHZ
01MO11s1Om: 11.2'x 21.5'x 8.9'(W x 0 x H)
We1211t: Approx. 26A lbs.
6peclHatlont anti external aptRatante
are subject to tnanoe wnnour notice.
copy bunchy yfvl
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RltOH CORPORATION°°°t
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We respond. Faxi12DII8a2.70Y
son -11
frT 5070 COn" panel
•t CA If. NOW Jef',^y ^':006
relay: 752930 ROA -Ur
COPYInp Speed: 22 Copies/min. I1 copy
per origihall
Other Features: Auto Reduce/Enlarge.
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Council Agenda - 5/13/85
10. Review of let Quarter Liquor Financial Statements. (R.W.)
A. REFERENCE AND BACKGROUND:
Mark Irmiter, Manager, will be present at Monday's meeting to
review with the Council the let Quarter Comparative Financial
Statements for the Liquor Store operations.
Total sales and the resulting gross profit are down a little
over the first three months of 1984. A small sales decline
was expected due to the loss of maintenance personnel at NSP
during the outage.
The overall general operating expenses are in line with last
year's, except for maintenance of equipment. The majority of
this line Item expense is a yearly maintenance contract on the
(2) new cash registers.
No action is necessary other than review.
D. SUPPORTING DATA:
Copy of financial statements.
n
Ii
MnUTICF.1 LO MUNICIPAL LInUOR
B(:I_At;f,F. SHEET
_
MUNICIPAL LInUOR STORE.
-------MARCH
----3.1 9 1985 Atli, 19F 4
ASSETS
CURRENT ASSETS
CASH IN BANE: - CHECKI(1G
s 31.051.71
4
31.530.38
E CHANGE FUND
19000.00
19000.00
CASH IN BANE. - RESTRICTED
1.614.80
(
20.540.20)
INVESTMENTS
220.924.71
'_'12,695.00
INVESTMENTS - RESTRICTED
47,540.20
47.540.20
NSF CHECK - RECEIVABLE
61.33
48.67
} INVENTORIES
909877.89
899439.51
PREPAID INSURANCE
12,194.96
10,843.34
UNAMORTIZED BOND DISCOUNT
136.90
-------------
547,42
TOTAL CURRENT ASSETS
-------------
$
405,402.50
4 3739104.32
PROPERTY AND EDUIPMF.NT
LAND
8 69839.95
$
6,839.95
BUILDINGS AND IMPROVEMENTS
1519671.04
1519671.04
PARKING LOT
89515.50
8,515.50
FURNITURE AND FIXTURES
589480.31
589480.31
ACCUM. DEPR. - BUILDINGS
( 34.288.75)
(
30,239.72)
,.=,ACCUM DEPR-FURNITURE S FIXTURE
( 349450.58)
(
289208.00)
- ACCUM. DEPR. - PARKING LOT
v
( 5.967.00)
<
-------------
5,361.47)
TOTAL PROPERTY AND EOUIPMENT
-------------
4
150,600.47
4 161,697.61
-------------
J TOTAL ASSETS
-------------
4 556,202.97
$ 534,801.93
Le
i
MONTICELLO MUNICIPAL_ L1L'.UOR
BALANCE SHEET
MUNICIPAL. LIOLIOR STORE
MARCH 31, 1985 AND 1984'
LIABILITIES AND EQUITY
CURRENT LIABILITIES
,-� ACCOUNTS PAYABLE
PAYROLL N/H - PERA
SALES 7A'4 PAYABLE
PAYROLL 4/14 - FEDERAL
SALARIES PAYABLE
ACCRUED SICK LEAVE I VACATIONS
PAYROLL N/H - STATE
PAYROLL 4/H - FICA
BOND INTEREST PAYABLE
r TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
BONDS PAYABLE
TOTAL LONG-TERM LIABILITIES
TOTAL. LIABILITIES
EQUITY
RETAINED EARNINGS
REVENUES OVER EXPENDITURES
TOTAL EOUITY
TOTAL LIABILITIES AND EOUITY
� 11
j '
$ 29,214.07.
32.04
5.408.76
199.00
1,189.97
1,306.93
229.00
53.15
495.00
t 38.127.89
8 45.000.00
-------------
$ 45,000.00
$-------------
4 28,505.73
240.00
5,481.38
42.4.40
19195.40
1,274.38
261.00
272.94
715.00
$ 38,370.23
$ 651000.00
-------------
$ 65,000.00
-------------
$ 103,370.23
459.876.11 $ 415,621.19
13,198.97 15,810.51
------------- ---------
$ 473,075.08 R 431x431.70
-------------
$ --- 556_202.97 $ ---534,801_93
I REVENUE AND EXPFNSF.'S
0 MUNICIPAL LIOUOR STORE
r^ FOR THE THREE MOH HS F NTIVI! MARCH 31, 19P.5 AND 1984
CURRENT -PERIOD CUR -PD YEAR-TO-DATE. Y -T -D SAME -PD -LST -YR PD-LYR Y -T -D -LST -YR YTD -LY
AMOUNT RATIO AMOUNT RATIO AMOUNT RATIO AMOUNT RATIO
ol
fl
( SALES
LIDUOR
t
55+368.69
31.79 f
55,36'4.69
31.79
f
57+186.42
32.39 f
57,186.42
32.39
tNEER
90,577.19
••..00
...
90,577.19
`i7.OD
92,565.83
52.44
92,565.83
52.44
MINF
21,996.23
12.63
21.996.23
12.63
21,104.94
11.96
21.104.94
11.96
OTHER MD,E
49657.78
2.67
4,657.78
7.67
4,800.96
2.72
4,800.96
2.72
MISC. NDN -TAXABLE SALES
2+000.80
1.15
2,000.80
1.15
1,511.09
.86
1+511.09
.86
DEPOSITS AND REFUNDS
<
548.34)
( .31) (
548.34)
( .311
<
638.55)
( .36) (
638.55)
( .36)
BOTTLE DEPrIGIT - MISC
149.93
909
149.93
.09
.00
.00
.00
.00
DISCOUNTS
<
5.02)
( .00) (
5.02)
( .00)
-------------
.00
.00
-------------------
.00
.00
TOTAL SALES
-------------
f
174+197.26
-----------------
100.02 4
174rl97.26
------
100.0:!
f
176+530.69
100.01 $
1769530.69
------
100.01
i
I CO:,T OF GOODS 'SOLD
f(
137.972.62)
( 79.20)$(
137,972.62)
( 79.20)
f<
138,598.55)
( 78.51)4(
------
138,598.55)
( 78.51)
GROSS PROFIT
-------------
$
36.224.64
------ -------------
20.82 f
36x224.64
------
20.82
-------------
f
37+932.14
21.50 f
37+932.14
21.50
GENERAL AND APIM. EXPENSES
}PERSONAL SERVICES
!;ALARIES, F,EGULAR
$
14+912.35
8.56 f
149912.35
8.56
f
14+786.91
8.38 f
14x786.91
8.38
-
PERA
525.83
.30
525.83
.'.NO
669.51
.3B
669.51
.38
INSURANCE. MEDICAL AND LIFE
1.094.73
.63
1,094.73
.63
1x083.78
.61
1,083.78
.61
SOCIAL SECURITY
863.98
.50
863.98
.50
787.54
.4S
------
787.54
.45
TOTAL PERSONAL SERVICES
-------------
f
179396.89
-------------------
9.99 $
17,396.89
------
9.99
-------------
$
171327.74
-------------
9.82 $
179327.74
------
9.82
J
SIfFFLIE5
J
`;.FFI[C 6UFFLIES
$
55.55
.03 f
55.55
.03
0
58.24
.03 $
58.24
.03
GFNFRAL MERATING SUPPLIES
762.86
.44
76..86
.44
923.17
.52
------
9-3.17
.52
,.
T(-TAL SIIFF'LIES
------------
f
818.41
------ -------------
.47 4
818.4.1
------
.47
-------------
4
981.41
--------,----
.55 $
961.41
------
.55
Ci +
MUNLICELLO MUNICIPAL_
LIQUOR
REVENUE AND EXPENSES
)
n
MUNICIPAL LIQUOR
STORE
FOR THE
THREE MONTHS
ENDED MARCH 319
19F.5
ANY)1964
-------------------------------
----------
CURRENT -PERIOD
CUR -PD YEAR-TO-DATE
Y -T -D
SAMF-PTI-LST-YR
PD-LYR
Y -T -D -LST -YR
YTD -LY
AMOUNT
RATIO
AMOUNT
RATIO
AMOUNT
RATIO
AMOUNT
RATIO
F.
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES (AUDIT) s
330.00
.19 s
330.00
.19
$
330.00
.19 $
330.00
.19
COMMUNICATION
154.30
.09
154.3E
.09
130.86
.07
130.86
.07
TRAVEL -CONFERENCE -SCHOOLS
153.00
.09
153.00
.09
.00
.00
.00
.00
ADVERTISING
45.00
.03
45.00
,03
219.31
.12
219.31
.12
INSURANCE+ GENERAL
2x979.73
1.71
29979.73
1.71
2x946.98
1.67
29946.98
1.67
UTILITIES, ELECTRICAL
1.534.85
.08
1.534.85
88
1,359.19
.77
19359.19
.77
UTILITIESS HEATING
902.70
.52
902.70
.52
911.32
.52
911.32
.52
UTILITIES, S LI Y
157.73
:09
157.73'
.09
137.21
.08
137.21
.08
MAINTENANCE OF EQUIPMENT
19712.61
.98
19712.61
.98
.00
.00
;00
.00
DUES, MEMBERSHIPS SUBSCRIPTION
.00
.00
.00
.00
30.00
.02
30.00
.02
TAXES A)(D LICENSES
12.00
.01
12.00
.01
5.00
.00
5.00
.00
GARBAGE
247.50
.14
247.50
.14
247.50
.14
247.50
.14
DEPR. - ACOUIRED ASSETS
25693.82
1.55
25693.02
1.55
25734.34
-------------
1.55
------
29734.34
-------------
1.55
TOTAL OTHER SERVICES S CHARGES$
-------------
105923.32
-------------------
6.28 $
10.923.3?.
------
6.28
$
99051.71
5.13 s
91051.71
------
5.13
DEBT SERVICE
INTEREST $
955.13
.55 s
95`.13
.55
s
19285.13
.73 $
19285.13
.73
PAYING AGENT FEES
10.00
.01
10.00
.01
10.00
.01
10.00
.01
`
-------------
-------------------
------
-------------
------
-------------
------
TOTAL DEBT SERVICES s
965.13
.56 $
965.13
.56
$
!►295.13
.74 $
------
19295.13
.74
-
TOTAL GENERAL L APIM. EXPE14SESS
-------------
309103.75
-------------------
-17.30 $
309103.75
------
17.30
$
-------------
289655.99
-------------
16.24 $
------
-------------
289655.99
------
16.24•
TOTAL OPERATING INCOME s
-------------
6,120.89
------ -------------
3.52 $
6,120.89
------
3.52
$
99276.15
5.26 i
-------------
99276.15
------
5.26
OTHER INCOME CE-WENSES)
INTEREST INCOME' $
79105.76
4.08 $
79105.76
4.08
$
69647.01
3.77 $
69647.01
3.77
OTHER INCOME
24.00
.01
.24.00
.01
.00
.00
.00
.00
L)
CASH LONG/SHORT <
51.68)
-------------
.03) (
-------------------
51.68)
( .03)
------
<
112.65)
-------------
< .06) (
------
112.65)
-------------
( .06)
------
TOTAL OTHER INCOME RCXFENSES) s
79078.08
4.06'$
79078.08
4.06
$
69534.36
3.71 $
69534.36
3.71
O-------------------
-------------
------
-------------
------
-------------
------
OFT INCOME $
139198.97
7.58 $
139198.97
7.58
$
159810.51
8.97 $
1.,810.51
8.97
0
GROSS PROFIT BY PRODUCT
FOR PERIOD 1/1/85 TO 3/21/85 6 1/1/84 to 3/31/84
J
CURRENT
PERIOD
LAST
YEAR
AMOUNT
X
AMOUNT
X
LIQUOR SALES
$ 55,368.69
100.01
1 57,186.42
100.00
DISCOUNTS
(5.02)
(.01)
- 0 -
- 0 -
COST OF SALES
- LIQUOR
44,238.21
79.90
44,819.94
78.38
GROSS PROFIT
$ 11.125.46
20.10
$ 12,366.48
21.62
BEER SALES
90.577.19
100.61
92.565.83
100.69
DEPOSITS AND REFUNDS
(548.34)
(.61)
(638.55)
(.69)
COST OF SALES
- BEER
72,155.44
80.15
74,417.32
80.95
GROSS PROFIT
S 17,873.41
19.85
$ 17.509.96
19.05
WINE SALES
$ 21,996.23
100.00
21,104.94
100.00
COST OF SALES
- WINE
14,898.37
67.73
13,461.38
63.78
CROSS PROFIT
$ 1,097.86
32.27
11 7,643.56
36.22
OTHER SALES
$ 4.657.78
69.96
4,800.96
76.06
MISC. NOS -TAXABLE SALES
2,000.00
30.04
1,511.09
23.94
COST OF SALES
- ODIPR
5.580.22
83.80
.5,018.79
79.51
CROSS PROFIT
$ 1,078.36
16.20
1,293.26
20.49
COST OF SALES
- BOTTLE DEPOSIT
(149.93)
- 0 -
- 0 -
COST OF SALPS
- FREIGHT
1.100.38
881.32
'TOTAL SALES
$174,047.33
100.00
176.530.69
100.00
TOTAL COST OF
SALES
131,822.69
79.19
138,598.55
78.51
TOTAL GROSS PROFIT
$ 36.224.64
20.81
S 37,932.14
21.49
J
Council Agenda - 5/13/85
t, 10. Trimester Report - Administration. (T.E.)
Considering that normally a quarterly report covers three months
and this report is covering four months, I have declared this
a trimester staff report. Much as we did at the and of the
year, I have asked Department Heads to provide you with a statement
of highlights for the last quarter.
Considering the time of year that it is, a good share of my
time has been spent involved with the state legislature and
lobbying for issues of concern to cities. In February, the
League of Cities held its Legislative Action Conference, which
Rick and I attended, and at which the League establishes its
official policies for lobbying during the session. As everyone
is aware, tax proposals are of the utmost concern in the legislature,
and included with that package are many discussions of local
government aid formula changes. with respect to local government
aid, the City of Monticello is in a difficult lobbying position.
With our extraordinary tax base, we do not benefit from any
of the formulas being proposed. It has been my major concern
to protect what we already have through local government aid.
The position I have maintained throughout my lobbying efforts
has boon that whatever formula is initiated, no city ohall be
reduced below the level of the local government aid of the previous
year. There aro only a few cities who aro in a position to
conceivably lose money under a change in formula, but I do fool
fairly confidant that our base level will be protected in whatever
formula is established. Also with respect to the state legislature,
the Star City sign along an Interstate has boon approved and
signed by the Governor. Arvo initiated this bill with Adkins
and McEacharn, and I intend to write them a thank -you latter
for their carrying the bill. It might be appropriate for you
to alao Bond a thank -you note since legislators rarely receive
acknowledgement for the good they do, not unlike City officials.
with respect to that bill, I did attend the Transportation Committee
meeting for the House of Representatives and testified on behalf
of Monticello and the hill. Other key legislation that I've
boon watching has boon the waffling of the Gambling Control
Board Statuto, continued legislation affecting comparable worth
in the state. Township/City powers, bills, a bill requiring
cities to pay all bills within 30 days of racaipt, and IRB and
Tax Increment Financing proposals. On the federal level, I
have stayed moat informed with respect to budget deficit proposals,
almost all of which reflect severe cuts or elimination in Federal
Rovonua Sharing. There is a major lobbying effort in the National
League of Cities to protect revenue sharing at its currant funding
level. The funding for Revenue Sharing has not boon increased
since 1978. The currant entitlement is scheduled to end in
September of 1988; however, the President and his Administration
are recommending elimination after September of 1985. The entire
10
C
Council Agenda - 5/13/85
thrust of the Administration's proposal to eliminate Revenue
Sharing is that cities are now all fiscally sound and wealthy,
therefore having no need for Federal Revenue Sharing funds.
The City's position is that while finances are improving, in
no way can cities be said to be affluent, and further, Revenue
Sharing has been one of the most effective programs in getting
federal tax dollars back to the local community to be used in
the best judgement of local officials. Monticello, I think,
is one of the finest examples of utilizing Revenue Sharing to
the advantage of the residents. I encourage you to drop a note
to your senators and representatives requesting them to oppose
bills to eliminate Revenue Sharing.
On the local level with respect to laws and legislation, we
are nearly ready for the first hearing on the zoning ordinance
and zoning map. The text of the zoning ordinance is virtually
complete but needs typing. In order to facilitate ease of reproduction,
alterations, and review, we attempt to schedule time on the
Bondhus word processor for Karen to type. The entire ordinance
then is hold on disc and can be easily amended as we go through
the hearing process. The preliminary zoning map is complete
and will be published within the next two weeks, setting a time
for the first hearing. My intention is to publish the existing
map and the proposed map informing parsons to locate their property D
and determine if a zoning change has occurred that they wish
to address. The hearing, as I envision it, will be an administrative
hearing collecting testimony and comment on the proposed map.
The testimony and comment then will be used to make any revisions
that may become apparent. The hearing is not intended to be
a debate session for varying conflicting parties. After otaff
reviews the comments and testimony from tho first hearing and
weighs the merit, they will make final adjustments to the map
and ordinance proper. I hope than to hold a second hearing
to present the final document. At the conclusion of those hearings,
I would like to hold a concurrent session with the Planning
Commission and the Council for final enactment. Once enacted,
we will go to the final printing of both the Comprehensive Plan,
the Zoning Ordinance, and the related maps.
In the broad area of community development, we have dealt with
a number of varied issues. Very recently, we have complotod
the Construction 5 Subdivision and the Poware/Kjollborg replat.
Construction should occur in those areas within the near future.
In the last month, we submitted a formal proposal to Scandinavian
Transport Products of Oalo, Norway. It is our understanding
they will be in the U.S. in the near future to discuss our proposal.
Also related to that proposal it should be known that there
aro only two cities, at this time, still in competition for
the siting of the STP Greenhouse project. The other City is Haotingo.
Ma
Council Agenda - 5/13/85
On May 6, I completed hand delivery of the Parks and Recreation
Grant Application for a total amount of $80,000.00. We anticipate
notification sometime in the month of August. In the mid -winter
months, we hold a joint meeting with several property owners
affected by the extension of Country Club Road from the mall
area to Country Club Addition. A number of concerns were addressed,
and another road alignment was established. I have received
the new alignment and anticipate having another joint meeting
with all affected property owners within the next 2-3 weeks.
Also fresh in everyone's memory is the acquisition of the Hass
property behind the Post Office. There is some discussion with
K 6 H Auto concerning their relocation and with the Post Office
for expansion. Recently, the Postmaster did say that they did
not anticipate requiring the land for expansion in the immediate
future and would like to look at possible lease arrangements.
with respect to that, I indicated that we did not have control
of the entire corner as yet but that we would listen to proposals
in order to make a determination on what course to follow.
If leasing to the Post Office does not seem beneficial, I think
it would be appropriate to eventually turn the land over to
the HRA so that they may attempt to market it for downtown commercial
development.
Also under community development falls the Fire Hall project.
The final spoc's and plans have boon issued, and bids aro anticipated
the middle of May. Land clearing of the site is underway.
We have oloo completed the land exchange with MN/DOT that ralatoa
to East Bridge Park and our acquisition of the Saxon property
to the east. We anticipate receiving the $55,000.00 check vary
soon. The downtown rehabilitation study is in the hands of
Dahlgran and Associates and should be back for Council review
near the and of May. In conjunction with that study. I have
requested NSP to assemble ballpark estimates for the relocation
of certain power lines underground. All of those figures will
be utilized to make a determination with respect to the extant
of rehabilitation in the downtown. Within the next ton days.
I hope to make contact with the owners of the church building
on 4th Street to begin negotiations on acquisition and Senior
Center relocation.
In other various typos of issues. I will begin distributing
budget workohoots for the 1986 Budget within the next 30 days.
Rick and I have made a number of vlaito to receive computer
damonotrationa and are in the process of formulating a request
for proposals. The brand now Employee Performance Evaluation
System is completed. The only itom that remains is to toach
all Department Heads and evaluators how to use it fairly and
consistently. In February, I wan appointed by Joan Anderson Grows,
Secretary of State, to serve on the Secretary of Stato'o took
force on punch card voting systems. It seems that some jurisdictions
-3.
Council Agenda — 5/13/85
(not Monticello) had difficult with their
y computer programa
in the last election. Consequently, the Secretary of State's
office wishes to investigate how these problems can be eliminated.
The task force has had one meeting in late April, and will resume
meeting in June after the legislature has adjourned. It is
anticipated that this task force will meet once, perhaps twice,
per month through the end of 1985.
A
Council Agenda - 5/13/85
10. Quarterly Update - Finance. (R. W.)
As of 3/31/85, the City of Monticello has Cash 6 Investments
totaling approximately $2,100,000.00, with $2 million invested
in various C. D.'s and other instruments with Wright County State
Bank, First National Bank of Monticello, Security Federal Savings
s Loan Association, and First Bank Minneapolis. We have seen
interest rates drop to the 8-9% level of return compared to
the 108 and over of last year at this time.
Approximately two-thirds of the City's cash reserves belong
to our Bond (debt) Funds and are earmarked for payment of future
debt.
The Annual City Audit for year 1984 has recently been completed
by Gruys, Johnson 6 Associates, and is in the final printing
stage. The audit will be reviewed at an upcoming Council meeting
in late May or early June, and will be distributed to all Council
members two weeks prior to the meeting.
Attached you will find a Revenue S Exponao Statement for all
City funds through 3/31/85. Total expenditures through March
totaled $1,400,000.00, with revenue of $938,000.00, of which
$843,000.00 being Bond proceeds for the now Fire Hall. The
low revenues for this time period is common, as the City receives
the majority of its revenue from taxes, half each in July and
December of each year.
A detailed Rovenuo 6 Expense Report will be distributed with
the agenda in July covering the first six months' operations.
-5-
-"
CITY OF MONTICFI.LO
RFVF.NUES ANP 'EXP.FNlTQITLIRFRE
-'
'COMAINE-D RINPS.
v e..aoa=ccc..ooe.ec�eaocaa=aoaceeeao�=o.ac=eeac�
:MARCH' .311 :19R5
==aace=a=ado"..aa.
cegna=�a�c
'CURRENT-PERIOTI.
YF..AR=TO-DATF
i
AMOUNT.
pmallr`!T
REVENUE
P 8 I-ASMT'S-DIRECT-1
• '.00
i 78.26,'
T-' 8 I-4SMT'S-DIRECT-1
•..00
10.46 S
P 1, I-ASMT''S-DIRFCT-1
2.902.713'
219097.49.
F' 1 I-ASMT'S-DIRECT-3
.39011.90:
397L33.63
o WWI PROCEEDS - irae NAL c
.00
843.660.00
BOND PROCEEDS
..00
4906A.25
L.1000R LICENSES
.00-
8?_5.00
BUILDING PFRMITS
29932.9*
39406.45
VARIANCES/CONDITIONAL_ USES
75.00
625.00
BINGO
.00
152.50
ANIMAL I.ICENSES
.06
30.00
0AMBLING LICENSE
.00:
22.50
R R REFUDT• RFIMRLIRSFMFNT
19535.07
3P535.07
GaFNF.RAI GOVERMENT
58.60
W.60
F'UDLIC SAFETY
29602.50
29602.30,.,
1
DEPUTY REGISTRAR
7r 115.2°:`
1296:=1.75 '
SURDIVISION.FEES
.001
0 300"00
SALES TAX
143..09
2r?5.47 l
HOOK -UFS AND PERMITS
.00.�t0.00,
HOOK-UPS' AND' PERMITS
65.,0"
1£11,06• {
'USER FF.FS - 70ra Peac,# -9
241,00
o '24 1'. 05
hAIE F'F_,NALTIES
100.54!.
182.49'
:I'1.ATE ' F'CNAL.TIrt3'
HO;.Oh
130,43'
"INTCREST' .INCOME'
qr 983,,4{
739551.89
QTHI R
90..00
0 90.06
ANIMAI., IMPOUNDMENT
I,
82,Q0.
X68;50'
kENI'S
150.00
Pt'v4o
R FNTS,
.On
19 0.*0, 00
RENTAL, CHARGES
64,60
Mj60
qac 00' ,li'ROPERTY
4 r3 16,1;
4', 864.80
$ALF, "OF' PROPERTY-:N*A,
69100.00
89100.00
OT11UR
16.00
440.06
iWUNUSAND REIMDURSEKfATS-SL
t+e. 49,156'i -2,t '
',rte,-:,.._..
4,921d.21
l'(ITAI, RFVFNIIES
;} 489,f12.7,�
f ^^ 93Ar,4?1$�VO
CXPENUITURES,
MAYOR AND COUNUIL
1 24.P17..7^
{ 26.606.13
'ASSESSMENTS
1.128.2"
3•St R.41 4
ADMINISTRATION
6971¢.7;
739614.06
I-INANCF
7•!•43.04
71 .341.07
I..CTGAL
29360.5E
391Ra.76
f 1''L.ANNIND AND 2PN1NG DI 10, ASSES '9475.14
5.073.7?
11F•PUTY REGISTRAR
19752.07
5.22.1.90
/O
CITY OF MONTICELLO
REVENUES AND EXPENDITURES
COMRTNFD FUNnS
MARCH 317 19A5
camoomacxcoaaaacxsa�xmmaaoxm=nmeaacaxmxsaapnoao=aaxxoasssssmr,a a v.�rsvanaartn:r
CURRENT-PFP'TOT'
YEAR-TO-DATF
AMOUNT
AMOUNT
CITY HALL
1x904.52
3,567.32
LAW ENFORCEMENT
9x779.58
29,346.24
FIRE DEPARTMENT
4+949.63
7,695.53
CIVIL DEFENSE
44J.10
8,038.29
ANIMAL CONTROL
836.30
2,3:,3.3,1
ADMINISTRATION & ENCINFF.RINO
107331.26
16,576.60
STREETS AND ALLEYS
1J-,64;.83
2:5,1;4.11
SNOW AND ICE
2.398.SR
4,6O9.7P
STREET LIGHTING
7,475.40
5x049.48
PUBLIC PARKING LOTS
44.69
340.52
SHOP AND GARASE
1x164.36
2,840..J1
REFUSE COLLFCTTON
99464.;;0
14'.222.50
SENIOR CITIZENLY/MUSFIIM
_?,610. so
„996.27
YMCA
4;;R.J3
96.70
INTEREST EXPENSE
137. 0
Iv577.50
PROFESSIONAL SF.RVIGF9
17.6.,p0
1'6.10
PARI: AND RECREATION/CEMETERY
1,083..50
4,51.42.:35
COMM. DEVEL. FCOM. DFUF'1
2,61.6.-37'
711F9.5.^.
PRINCIPAL -41) B--d-C
.130
F1'.,0,000.00
.INTEREST
•00
( 9x281.26)
:INTEREST - ,1/1 8evdj
3x7)7.;10
232020.00
F'AYS'NG AGENT FEES
Li0'-00
',169.39
LEGAL - 1
400.00
9,781,77
1'--NGINEERING-1
29400.00
7,9400.00
LLUAL-1
.00
19000.00
UVAG DISBURSEMENTS
.00
3x:93.00
SALARIES - wATrL
1 r 770.0 J_
6 r 498.32
SALARIES - L .4R-
1,110.60
114.00
SALARIC9- 706c
196.3P
8:18.51
SALARIES - OVERTIMF -Wns
;,".77
w)40.36
P'ERA (PENSION)
1;1.11
207.37
PERA (PENSION)
1.44
4.03
PLkA (PENSION)
8,3;
30:62
TNRIIRANCE, Mr01CAL AND LYrr.
221.52
INSURANCE, MFDTCAI„ 0!1"1 1 ,IFC
11 .47
INSURANCE, MFDICAl. AND 1,111:
49.'!7
4Y.97
f1QG1Al. SECURITY - F-Wl)
:?i'.' -:;`t
476.97'
`lOf,.Tr�l SFLURII'Y • F'11 A
:1-,10
8.02
f10U1AL SECURITY - 1'7(',x1
1 -U'i
:.9,12
GI:NF"RAL OPERATING 51IF'FLIFS
X;.'J�
=.7Z
I,DNF RAI OPERATING" $111'1 LIFS
:141 -6n
!HJ .9"'
61 NERAL OPLIZATIN_ 0 ` IJi'F I.IFS
4,104
6 .69
MUJOR FUELS AND LULIPL INIR
111.;,11
9H.9`?
CI OTIIING 6UPF'I.I[S
46.94
46.94
1 LOTHING 61-IFF'l IFR
A. PS
b.PP
!iF_E ACL'OUNTANI'S' COMF'II ATTTIN RFPORI .
CITY OF MONTICELLO
I
REVENUES
AND EXPENDITURES
COMPINFII FUNDS
MARCH 317 1985
CURRENT-PFRIOD
YEAR-1'O-DATE
AMM INT
AMOUNT
MAINT. OF EQUIPMENT SUPPLIES
.00
29.76
MAINT. OF EQUIPMENT SIIPPI-JES
.00
6x.51
MAINT. OF EQUIPMENT SUPPLIFS
t.10
1.;".'L
MAINT. OF BLDG SUPFLILS
:I?.70
.114.01
PROFESSIONAL SERVICE;
.00
80.00
PROFESSIONAI SFRVILLS
45.li4
1+037..`;2
PROFESSIONAL SFRVICCS
.00
475.00
COMMUNICATION
140.00
190.00
COMMUNICATION
13.110
27.00
TRAVCL-CONFERFNCF-Sfl(011t.
.00
40.00
UTILITIES - ELECTRICAL
3.00
6.00
UTILITIES - ELECTRIfAI.-ww+ta
17380.82
2.903.21•
UTILITIES - FLEfTRICAI
;7307.2::
27629.28
MAINTENANCE OF EQUIHMENI
17113.79
1918P.79
]NSURANCE - GFNERAI.,
1.000.00
1+000.00
DUES-MEMDERSHIPS-SUGSCRI PT TONS
.00
25.00
PLANT AND LAD - wcu7P
179704.14
457930.75
COLLECTION SYSTEM- rebiec.
473;'1.29
772.3?.02
1-AND ACQUISTION _/lfONwu •.+a
2PB45.14
27+84:x.14
MACHINERY AND E(IUIPMFNT
17765.50
TOTAL LXPENDITLIRF.S
$ ~-1487062.20
6 1r404ri79.70
kf•VFNIIF{S OVER E:XPENDITIIRF'E
6( -'99,82'9.43)
ocaA sm-s:nz.i ,e:m
-------------
$( 466+176.80)
srx�cs7.:-�,^^:a.^ra
!iF_E ACL'OUNTANI'S' COMF'II ATTTIN RFPORI .
Council Agenda - 5/13/85
10. Quarterly Report - Public Works Department. (J.S.)
I can describe the first quarter of 1985 as busy for the Public
Works Department. The term for the second quarter is busier.
Every area of the Public Works sector in the City of Monticello
is involved in some type of undertaking or project this year.
The Wastewater Treatment Plant personnel are busy hauling sludge
in order to alleviate the constipation problem at the Treatment
Plant, and also to aid in inspection of some of the digesters
which we suspect problems with. We are also struggling with
the odor control problems at the WWTP in an attempt to rectify
these problems this year.
The Water Department had originally scheduled hydrant flushing
for the next week. However, the County Road 75 project removed
access to a major number of the gate valves in the water system,
so the flushing will have to be delayed a couple of weeks.
We are actively pursuing the data gathering for the proposed
water main additions and the now above -ground reservoir on top
of the Monte hill. In addition, in the next month or so we
will begin contacting the property owners along the Burlington
Northern Railroad between Washington Street and Highway 25 concerning
easements for the proposed now interceptor cower. With the
telephone company doing a lot of repairs this year in the street,
and Rita Cable Company digging holes all over town, we'll probably
sot a record this year for excavation permits issued. Each
one of those excavations requires inspection and the permit
to be filled out.
In the Street Department, we are assisting the State of Minnesota
with their designs for Highway 25, as wall as working with Buffalo
Bituminous and the County on the Broadway/County Road 75 project.
It appears right now that the detour on Highway 25 for the interceptor
sower will be done right aftor Memorial Day, probably prior
to the complotion of the Broadway project. A detour in that
aroo is oxpectod to be as long an 10-14 days.
The Fire Hall site Is wall underway to being demolished. Many
of the tank pado have boon demolished, and the major demolition
on the building will start on Monday. We expect to have tho
PCA out here somotimo next weak to observe excavations for the
polluted materials.
In the Park Departmont, we aro actively working on Par Wont
Park trying to complete the work that wau postponed loot year.
In addition, the Country Club Park playground equipment will
be installed this year. We aro in the process of drafting coma
specifications in order to obtain come bids for mowing the Hilloido
Cemetery and the NSP Ballfiolds. We will bring this cost information
C, to tho Council at a later data. The compacting projact should
-6-
C
Council Agenda - 5/13/85
be brought before the Council again at the second meeting in
May for approval of the costs involved.
The Public Works Department is currently planning the 1985 sealcoating
project. This will be brought before the Council either on
the May 27 meeting or the June 10 meeting.
In the area of storm drainage, we have a couple of small projects
going on. In the next three weeks we will be trying to straighten
out a drainage swale between Par West Park and the Anders Wilhelm
property. This problem has existed back there for many years.
In addition, we will be putting the control drainage structure
on Prairie Road between The Meadows pond and the Balboul Estates
pond for the purposes of being able to drain the Balboul Estates
pond down for maintenance and clean up work.
These are just some of the major tasks that will be undertaken
in the next quarter. It would be nice if the next quarter were
9 months long. It appears to be a very, very busy summer for
the City of Monticello Public Works Department.
-7.
Council Agenda - 5/13/85
10. Quarterly Report (1/1/85-3/31/85) - Building Inspection. (G.A.)
Construction activity started to increase after we got past
February and into March. We are seeing an increase in the actual
building activity. As you will note in the monthly building
department report as submitted last month ending March 31, 1985,
we are down in total construction and down in total permits
issued. The reason for this is that we had a lot of late fall
starts and early winter starts where permits were actually issued
in 1984 and construction continued on through the winter months
up to March 31, 1985. Traditionally the period in the first
quarter is usually slower in activity due to the weather conditions
of winter and early spring. As we go into the second quarter,
wo'll see increased building activity as the weather becomes
more suitable for building.
Quarterly Report (1/1/85-3/31/85) - Planning 6 Zoning. (G.A.)
In the Planning Department we are working on the zoning aspect
of the Comprehensive Plan. As of the first quarter, we are
still in the process of working on the proposed changes to our
Zoning Ordinance. In the Zoning Department, we are seeing an
unusual amount of zoning activity, variances and conditional
use requests, for so early in the season. We have a lot of
developers looking for multiple zoning sites for apartment buildings,
averaging at least one per week to the present.
Quartorly Report (1/1/85-3/31/85) - City Asoccaing. (G.A.)
The 1985 assessment, payable in 1986, has boon in during this
quarter for processing to establish the now taxes payable on
the now valuations as submitted. For the 1985 assessment, we
have soon a lot of now construction being added to our tax rolls
and soma increased land valuations which were offset by more
depreciation on the houses in certain areas. As we were getting
to the and of this quarter, we otartad to coo the actual tax
statements come out. There have boon very little, if any, complaints
or input from the public with the now valuations that were eat.
Quarterly Report (1/1/85-3/31/85) - Civil Defense. (G.A.)
Within the first quarter, we did coo the Monticello Nuclear
Plant back in operation which relieved the Ice jam build up
on the river and produced a batter flowage of the water through
the City of Monticello. Also in this quarter, we aro submitting
a request for the money which you approved to purchase additional
radios for our Public Works Department through our NSP funding
grant. A copy of that proposed submittal will be attached.
Also, we have submitted a now request for additional .funding
for additional radios, additional equipment, and for additional
actual oxorciacs that we will be experiencing this year. A
copy of that request will be submitted with this report also.
U -D
I
may: HAMN'
R (County ur SLutu 4uvunum;ntn). Ativiny}'
City of Monticello
NUCLEAR POWER PLANT FUND REQUEST FOR FY
Tom: When completing this form, pleaso rofor to the Procedure:. for Procon.-Ane Midler
Power Plant Preparedness Fund Requests
I. Bquipment/materials
DESCRIPTION OF ITEMS)
a�
Vs�
1. RCA TAC 310SX
4 e30.00
3,320.00
3,320
RCA TAC 310SX
1 88S.00
885.00
885
Antenna, Inc. Antenna MHS -580016 `C
4 43.00
172.00
172
Antenna, Inc. Antenna MHB-5800MS 1
1
1 43.00
43.00
43
2. Pemovel A Relocation of Existing CE Master
1 1
1.000.00
1,000
Executive Il Comb. M M15GRA000A
3. Removal A Winotalla tion of Exiuting Mobilo
; 1
70.00
70
Regency MCN -448
4. RCA TAC lOS Radio v! leek Charier
?0 1,
DBS 6/02 "1'
3 812.00 2.436.00 2.43(.
� wtu101 iacponc;ou (fur 11-ditrilld & 1!XWuiuity;). 'MIM; caWguty iuuludw;
rertime and other unusual expensos for "sorviees" that are in addition
to normal duties. Normal operating expenses are not eligible for reim-
bursemont.
14�141
:cription ofActivity {Attend tng. mtgs.,}arricades, additional personnel costs, #14iti
1. Administrative Staff EOC AS 3 le 331.65 331.65
2. Admini3trative Support Staff ' EOC AS 9 54 644.63 644.63
3. Field Staff EOC FS 5 30 330.25 338.25
4. Meals for EOC Staff 1 EOC S v 85.00 85.00
.436/82 -2-
1
,xslansiiun/Juslil'icutiuu (h:xplaiu piaci 11va) Iv huw ys ul' Lhe Pilui.jAnv11L/1•t1l•e1-i;J::
items and Personnel Lkponao items that have been requested would improve Lhu uh AUY
to respond more effectively to a nuclear puwer plant accident/incident.)
A. Faulalnent/thterial Items:
1. Those three radios would be used for the minimum response field equipment vehicles,
The radiOJ would be installed in 1 pickup, the main communication vehicle; 1 front end
loader to load barricades into truck, to load material into truck to be hauled to site
for temporary or permanent barricade, to be used as a barricade if need bei 1 dump truck
to haul barricades, to haul material to be used as a temporary or permanent barricade,
to be used as barricade if need be. 11,c fourth radio to be used in Civil Defense
Director':: personal car, to be used when Civil Defense Director is at home or away from
home, to respond more efficiently than stopping by to pick up work vehicle. The fifth
radio would be used in a snowplow truck. 11iis unit would be used in the winter time to
open roads, plow snow into temporary barricade, open an area for barricades to be not up.
2. To move current EOC Baso Radio Control Panel to wall location. Bettor, more
accessible relocation to Maintenance Room instead of kitchenette room.
3. Tho Civil Defense Director will be getting a difforont vehicles we would like to
remove radio from current vehicle and have it installed in a different vehicle.
6. These three radios would be portablo, mobilo units with battery chargers. These
would bn used to keep in contact with field paroonnol while setting up barricades,
directlny traffic, otc.while away from their vehicle unite. Thrso radios would also
be need in vohiclea without radion whrn in an emargeney situation, more than the first
thrro rr.nonrn vehirlen are needed, hauling material for barricadest plowing snows etc.
B. Pnrrnnnnl Dxr�nn^.n Items
For the lrecrmbnr exorciso, the City of Monticello has 17 full—time personnel that will
tic participating In this muck uxcrcLse. Wu do not go through the exorcise just within
UIo 110C. Enrh DOC perrennel participant goon through actual job duties as if it were
the real uvrnt. Personnel is dlnpatched to man aquipment, set up barricades, clear
evaluation road routes, etc. Lunde is prepared and brought into KOC and brought out
to person nal in the field.
MS b/e2 -}
NAMe wrieht Countv
(County or State GovernnmenLal Agcticy
+ City of Monticello
NUCLM FOWtit PLANT FUND REQUEST FOR Fr 198
110Tr: l•Jhcn completing this form, plcase refer to the 1'rocedux•es for ('roce:; ,are, Nuclear
Power Plant Preaaredness Fund ReauesLs
I. Fquipment/Mterials
DrzcrSPTION OF.ITGM(S)
A. (1) Kenwood, TK701SCK 50 watt VHF Mobile Radio 1 $ 780.00 S 780.00 780
with tone squelch, priority scan, 16 channel
capability.
B. (2) Kenwood TK200K 5 watt VHF portable Radios, 2 785.00 1,570.0015fi
with tone squelch, 6 channel capability, only
3 channels crystalled,, dask chargers and leather
carry cases.
C. (1) MHS 5800 MS Mobile Antenna 1 52.00 52.00 52.
0. (1)
Honda EMS 4500 watt Electric start Generator 1
E. (1)
4" 16 H.B. Self priming Trash pump 1
P, Extend existing bass antenna 0xtended to top of
tower.
-I-
1,341.70
1-
1,341.70 1,341.70 1341
j 2,446.13 2,446.13 2446
75.00 75.
I
Persotuael Expenses (for '11raI"tg & kbwn:ising). Thio category includco
overtime and other unusual expenses for ".crvicos" thot are in additiort
to normal duties. Normal operating expennes are not eligible for reim-
burscuwnt.
Wticription of Activity (Atter,,.! Gag. mtl;u;
man barricades, additional personnel costs,
etc.) q �i
A. Administrative Staff EOC AS 3 36 S 705.48 $ 705.48
e. Administrative Support Staff EOC AST 9 108 $1402.32 $1402.32
C. Field Staff EOC FS 5 60 S 720.36 $ 720.36
0. Meals for EOC Staff EOC S 17 $ 170.00 S 170.00
('jet .e —a -
I
D(p1ar13U4.)n/juUUficat1un (L'iplui.n ;;i K;4 'iral tv how g_rl+ of the riluipwoL/Mitcrial:;
f -ycma and Peraonncl Dtpunua items that have Noun requested would improve the ahil;it;
to respond more effectively to a nuclear power plant accident/incident.)
A. EAuiamenthaterial Items:
A. Thio radio would be used in the immediate response vehicle, Civil Defense
Director's pickup. This vehicle is used extensively in case of an emergency.
B. One of these radios would be used by the Civil Defense Director when
he is out of his vehicle to keep in constant contact with EDC. The other radio
would be kept at City EDC to be used by support staff in the field to keep in
contact with C.D. Director and EOC at all times.
C. Antenna for radio described in (A).
D. portable generator to provide temporary power in case of power outage at EDC,
to run lights and mostly for to keep radios operating.
E. portable pump to pump water out of flooded (aress)(buildings). Pump
from one flooded area to another area. i
P. Extend baso antenna up to top of tower to receive the full capability of the
nansmi tiand csiving of all radio calls.
sutu,u �ense ficros:
A. (3) Administrative Staff for dry run and actual exercise run.
8. (9) Administrative Support Staff for dry run and actual exercise run.
C. (S) Field Staff for dry run and actual exercise run.
D. prepared meals brought in for 17 EDC personnel for the dry run and actual
exercise run.
Council Agenda - 5/13/85
' 10. Quarterly Report - Director of Economic Development. (A.P.)
The last three months have seen a lot of activity taking place
In Monticello. Some of this activity can be directly attributable
to this department and its activities, while other activity
only indirectly, and still other activity would have resulted
regardless of our efforts.
There is discussion taking place now that may result in activity
at a later date. An example Is that of National Bushing. I
have been working with them for the past year in locating a
site to expand and relocate their store. To date, several sites
were looked at, but rejected because the land cost was too high,
the land was unbuildable or unattainable. My last discussions
ended with National Bushing choosing throe alternative sites.
Each of these locations would be subject to certain events taking
place. Each site would utilize tax increment financing and
would be classified as a redevelopment district. The target
date for construction is now spring of 1986. Originally they
had planned on this summer; but when the Highway 25 construction
vas delayed, they postponed their construction until 1986 to
coincide with the Highway 25 project.
Mother project that has boon in a discussion stage for at least
the last year is the (STP) "Greenhouse" project. As you may
already know. STP, better known as Scandinavian Transport Products,
is a group from Norway that would like to start a clearinghouse
for Norwegian companies and help them enter the U.S. marketplace.
Originally, some 25 Minnesota cities were said to have been
considered for the project. As of March, 1985, Monticallo's
Industrial Development Committee coerced the Minnesota Department
of Energy and Economic Development (Mark Dayton's Office) to
move forward in helping STP develop its project in Monticello.
As a result, a meeting was scheduled and two cities, Monticello
and Hastings, considered to be possible sites wore given some
ground rules.
Our staff know more details about the "Greenhouse' project than
did Dayton's office, and certainly far more than Hastings.
As a result of the meeting, both cities were to prepare proposals
for the project and submit to the State by April 15, 1985.
Our proposal was based on finding five contractors from the
area that would be interested in building, owning, and leasing
space to STP. Our intent was to find contractors that would
provide vary competitive, if not below, market lease payments.
The total cost of constructing a 50,000 sq. ft. building ranged
from 81,050,000.00 to 81,650,000.00, with lease payments ranging
from 82.80/ep. ft. to 84.40/sQ. ft. we found this part of the
proposal to be similar in form to that of Hastings' proposal.
.9.
Council Agenda - 5/13/85
The major difference in our proposal was in the extras that
we could offer. I will only describe the main advantages in
order to be as brief as possible. Having a Mayor who is a native
of Norway is a tremendous advantage. That relationship opened
doors that even former Speaker of the House, Harry Wieben, perhaps
cannot overcome. Another important advantage we have that few
cities have is a network of direct mail, international marketing
and food processing marketing/distribution systems. Fulfillment
Systems, Inc., Wrightco, Inc., and Bondhus Corporation's International
Marketing Facilitators (IMF) have all agreed to lend their expertise
to the STP project. We feel this type of service is a must
for the success of such a project.
Representatives from Norway will be in Minnesota during May
and have been asked to attend our Industrial Development Banquet.
we anticipate meeting with STP during their visit to refine
our proposal and perhaps convince them that Monticello is the
choice for the "Greenhouse."
One final word an the STP project. Sinco our original proposal
was submitted, I have mot with two local firms who are interested
in constructing a building and/or a group of buildings to house
the greenhouse. It is oven possible to got those firms involved
later in the relocation efforts.
�. FSI hoe made a successful transition from their previous operations
to the now facility. Even though it is not yot a year old,
they have outgrown the facility and aro in the planning stages
for expansion. This is to be considered confidential, but plane
aro underway for expansion during the next 1-3 years. You will
have boon contacted prior to this meeting in regard to their
plane.
I have mot with IXI about their plane for future expansion.
After hearing of the permanent layoffs, we were skeptical about
their completion of the complex. IXI sources told me that part
of the layoff was duo to the young and inexperienced personnel
practices that were used, as wall as a weeding out of undesirables.
The other reason was duo in part to mechanization doing more
work and needing fewer manual workers.
wanting to got a fool for IXI-s plane, I asked them if completion
of the last seven buildings during 1985/86 was possible. They
asked for a proposal, time fromo, and projections for tax increment
financing, etc. In preparing this proposal. I assumed a portion
to be completed in 1985 and the remaining to be completed in 1986.
IXI is considering the proposal and also entertaining the concept
of loaning some of the space to STP and/or other firms. This
may bo a moans of (jotting a typo of opoculativo building
for industrial purposes.
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Council Agenda - 5/13/85
We have worked on two other proposals that are significant during
the last two months. One concerns the Best in Webb Company.
As you know, they have been purchased by a large printing company
headed by the Beddor family. This family owns several large
businesses involved in the printing industry. It seems they
wanted to enter the type of market that Beat in Webb was in.
They began by purchasing the Beat in Webb business. Their plans
are to greatly expand the facilities. They needed a 70,000 sq. ft.
building to lease that contained an option to buy.
We found three contractors that were willing to build, own,
and lease back the space for under 53.00/sq. ft. When we were
told that space was available in the motro area for under 52.00/sq.ft.,
we were dumbfounded. we felt the project was completely lost.
However, sources tell me that we may still have an outside shot
at the project.
We also made a proposal to the Minnesota Farm Bureau for relocating
their corporate offices to Monticello. Upon making the presentation,
they made public their interest to soil their existing building.
They have stated that Monticello is the only outstate city even
considered for relocation. At this point, a Thomas Park site
seems to be the bast location, as they need a smaller (1-2 acres)
piece of property with freeway exposure.
A proposal for expansion/rolocation to Monticello has been made
to J Craft, Inc. This is the firm that became involved in the
installation of the truck body for our now International truck.
J Craft wan looking at various locations in Central Minnesota,
but indicated that Monticello wan a progressive community and
much more prepared than other cities.
During the process, there were some problems in getting the
right body and hoist installed on the truck, and J Craft -a salesman
threatened to take legal action against the City and stated
that there was no way they would move to Monticello. I have
not spoken to the owner of tho buninana since but am lotting
the problem cool down and will contact the owner one last time
in an attempt to consider Monticello.
Northern Insulation, a manufacturer of paper blown insulation,
is considering us as a site to axpand/rolocato one of its manufacturing
concerns. Presently, they aro loaning space in Elk River.
Sovoral problems in the Elk River facility prompted the owner
to look for coat caving measures.
Ono of those measures in cheaper electrical raton and lower
taxes. Elk Rivor-a rates aro so high that relocation to Monticello
could save them as much an 53.000-S4,000 par month. When looking
atother cities near the matro aroa thet had NSP service, they
lost the saving. in oloctriCal raton in inc reaood taxoo.
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Council Agenda - 5/13/85
rt
Monticello gave them the advantages of both lover electrical
rates, lower taxes, and excellent transportation. They are
looking for 5 acres of land to build a 15,000-20,000 sq. ft.
building. A decision as to whether to move in 1985 or 1986
will be made by July.
Other activities that I have been working on included organizing
and wrapping up the 1985 Chamber of Commerce membership drive.
This year membership was increased 266, which represented 21
now members. Another activity that was recently completed involved
the 1985 recertification of the Star City Program. This involves
the formulation of detailed plana for the coming year and comparisons
of the previous year.
Lest November when we installed our Star City signs on the freeway
and MN/DOT removed them, I started a campaign to have them put
back up. I discussed the situation with the Federal Highway
Administration (FHWA), the Minnesota Department of Transportation,
Senator Betty Adkins, Representative Robert McEachern, and Minnesota
Senators Boschwitz and Durenberger. As a result, we found out
that it was not an violation of the federal law and the responsibility
was given to each state. Shortly thereafter, I requested our
local legislators to amend Minnesota's sign law, allowing Monticello
to place those Star City signs on the freeway. After several
hearings and committao meetings, the lav was amended to allow
A uo to re- install. the signs. Wo are now awaiting official confirmation
of the bill's passage, a signature by the Govornor,bofore installing
the signs.
This past weak and the next weak will be spent exclusively planning
and holding the Industrial Development Committee's Annual Banquet.
Thereafter, full efforts will be aimed at economic development.
During the time I wan preparing this report, I have boon in
contact with the Minnesota Trade Office and Norway. STP representatives
arc scheduled to arrive in Minnesota sometime lata of Friday,
May 10, 1985. They will moot with the Trade Office early on
Monday regarding Minnesota Trade in Norway. Mr. Eldon 8ruatuon,
Director of the Minnesota Trade Office, thought that STP'a first
atop after mooting with the Trade Office would be Monticello.
The purpose would be to discuss the ,Greenhouse', project. I
will keep each of you informed on the progress.
.12-
C%
Council Agenda - 5/13/85
10. Department Head Report - Monticello Senior Citizen Center. (K.H.)
As Director of the Senior Citizen Center, I have complete responsibility
for all planning, developing, and implementing a large variety
of programs, services, and activities, both at the Center and
in community involvement.
In addition to the areae covered under Program Director, I am
also hostess, responsible for all purchases and maintenance ,
coats at the Center for programs such as woodworking, rug making,
ceramics, classes, dinners, and services.
The City maintains my salary and the building, but I am responsible
for other budget needs. I, therefore, spend time writing grants
for monies and have about 8 major fund raisers a year to help
us meet every day needs. In the year 1984, the City of Monticello
paid for the Center and Information Booth Historical Building
a sum of $24,750 ($2,800 museum salaries), and the Center paid
$21,094.78. Those funds were generated through our kitty, donations,
grants, and fund raiaors.
I personally serve on community organizations, representing
the Center, or see that a Senior representative is present.
I do a lot of information and referral. Counseling of all kinds
is a frequent demand on my time. Over the years I have built
up enough rapport with the Seniors that I am often called to
attend them when they aro ill, on/off duty hours. This has
included going in the ambulance or personally taking them to
the doctor or hospital.
I attend meetings and conferences to keep abreast of currant
policies, laws, and to constantly learn and got now ideas to
enhance the Cantor.
.1
I teach many of the classes offered at the Canter and organize
and attend all off duty activities offered for the Seniors.
My goals for 1985 aro to maintain the quality of services, programa,
and recreational activities now offered at the Cantor. I hope
to continuo the rata of growth in participants that we have
built up over the years, and key in on doing more for tho frail
elderly population.
If we aro moved to the now building, I will be very buoy, as
I will be able to increase the amount of activities and participants.
Regularly scheduled programs like woodworking and ceramics would
no longer have to be interrupted to offer now programa. Immodiato
plans would be to add outside activities such as horseshoe and
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Council Agenda - 5/13/85
l_ shuffleboard. Also, I will add a gift shop for our craft work
and an ongoing humanities program. Immediate plans would include
some remodeling and applying for grants when possible for the
remodeling and an elevator.
C
C
Long range plans are many, but could include specialty areas
and nutrition program.
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MONTIICELLO
VOLUNTEER FIRE DEPARTMENT
Monticello. Minnesota 55362
QUARTERLY REPORT OF THE
MONTICELLO FIRE DEPARTMENT
President - Doug Pitt
Vice President • Paul Klein
Secretary Mark Wallen
Treasurer David Kranz
Chief • Willard Farnick Joint Committeemen • George Liefert
Assistant Chief • Gordon Link Paul Klein
Captains " David Kranz Training Officer - Gene Jensen
George Liefert Asst. Training Officer • Ted Farnam
The following i's a quarterly report of the Monticello Fire Department from
January 1, 1985 to March 31, 1985.
There were 17 personal assists by the Chief and/or Assistant Chief.
There were 20 calls which required 351 man hours. Theaverage attendance
at a call was 13. The nature of the calla are as follows: 8 structure, 8 car,
3 grata and 3 chimney.
During the pari three-month period we had 3 training sessions, which required
58 man hours. The average attendance of these training sessions was 17.
Also, we had our first-quarter truck maintenance work night which required
26 man hours and 13 men attended.
Respectfully,
David B. Kranz
Reporter
l