City Council Agenda Packet 04-09-198411. Consideration of Amendment to the Zoning Ordinance Allowing More
than Five Children, Including Family's Own, in a Day Care or
Foster Cars Hama as a Permitted Use in an R-1 Zone.
12. Ooneideration of Ranting the Saxon Property.
13. Consideration of Health Course for Anders Wilhelm/Par West Park.
14. Consideration of Approval of Planu and Specifications for Additions
to Pump Houses 1 A 2 and Authorization to Advertise for Bids.
Now Business
15. Consideration of Ordering Financial Feasibility Studies for Hart
Boulevard from the Hospital Cast to County Read 75 and Cedar Street
from the Burlington Northern Railroad to Lauring tine.
16. Consideration of a Proposal for Professional services for the City
Fire Hall.
AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, April 9, 1984 - 7:30 P.M.
Mayor: Arve A. Grimsmo
Council Members: Fran Fair, Jack Maxwell, Dan Blonigen, Ken Maus.
1.
Call to Order.
2.
Approval of the Minutes of the Regular Mooting Hold on March 26,
1984.
3.
Citizens Oomments/Petitions, Requests, and Complaints.
Public Hearinqs
4.
Public Hearing - Fulfillment Systems, Inc., Tax Increment Finance
District.
5.
Public Hearing - Vacation of Hennepin Street.
Old Business
6.
Consideration of a Resolution Approving the Tax Increment Finance
District for Fulfillment Systems, Inc.
7.
Consideration of a Resolution Authorizing the Sale of Bonds.
S.
Consideration of Vacating Hennepin Stroot and the Selling of
the Street to Construction 5.
' 9.
Consideration of Amendment to the Zoning Ordinance Regarding
Signs.
10.
Consideration of a Conditional Use Request, Applicant - Metcalf
and Larson.
11. Consideration of Amendment to the Zoning Ordinance Allowing More
than Five Children, Including Family's Own, in a Day Care or
Foster Cars Hama as a Permitted Use in an R-1 Zone.
12. Ooneideration of Ranting the Saxon Property.
13. Consideration of Health Course for Anders Wilhelm/Par West Park.
14. Consideration of Approval of Planu and Specifications for Additions
to Pump Houses 1 A 2 and Authorization to Advertise for Bids.
Now Business
15. Consideration of Ordering Financial Feasibility Studies for Hart
Boulevard from the Hospital Cast to County Read 75 and Cedar Street
from the Burlington Northern Railroad to Lauring tine.
16. Consideration of a Proposal for Professional services for the City
Fire Hall.
Agenda for the Meeting of the City Council
Monday, April 9, 1984 - 7:30 P.M.
Page 2
New Business cont...
17. Consideration of a Resolution Setting a Public Hearing for Tax
Increment Financing - Applicant. IXI.
18. Consideration of Issuing a 3.2 Beer License and a Set-up License
to the Monticello Lions Club and Issuing a 3.2 Beer License to
the Monticello Softball Association.
19. Department Head Reports.
20. Adjournm;nt.
t•1I N UTIs
REGULAR h.IITING - b:OMTI CE LIq CITY COUNCIL
March 26, 1984 - 7:30 P.M.
Members Present: Yen Maus, Fran Fair, Dan Blonigen.
Membura Absent: Jack Maxwell, Arve A. Grimsmo.
1. Call to Order.
2. Approval of Minutes.
Motion was made by Fair, seconded by Blonigen, and unanimously carried
to approve the minutes of the regular meeting held March 12, 1984, as
presented.
4. Public Hearinq - Consideration of Application for Liquor License,
Applicant - Stuart Iloglund.
At the previous Council uM.cting, Mr. Stuart Hoglund appeared before
the Council to request a waiver of the on -sale liquor license fee
for the first half of 1984, which would expire July 1, 1984. Mr.
Hoglund indicated he would be applying for the liquor license
effective July 1, 1984, for his new proposed motel site on Oakwood
Drive. The Council approved waiving the first half of 1984's
license fee but noted that a public hearing would have to be hold
by Lho Council before the license could actually be issued and
approved.
A public hearing was hold at this meeting with no comments being
heard from the public.
Motion was mado by Fair, uecondod by Blonigen, and unanimously carried
to approve Lila issuance of an on -sale liquor license to Mr. Stuart
Iloglund for his proposed motel effective July 1, 1984, contingent upon
Mr. Hoglund supplying Lho necessary insurance forma, and surety bond.
5. Connidoralion of Purchaau of Lila Bob Saxon Property.
At the previous Council meeting, Lila City made an offer of $59,500
to Lila Saxons for their property, provided that tho property remain
essentially intacL. Mr. Saxon has indicated that he fully agrees
to Lho torms of Lho City's offer and he noted that the kitchen
range slid clothsu dryar will remain with the property. Tile only
Items that have been removad were some carpeting and refrigerator,
which Lila City will have to replace if lhoy plan on renting the
houau in the meantime.
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Council Minutes - 3126164
t ,'{ Motion was made by Fair, seconded by Blonigen, and unanimously
jJ carried to authorize the City staff to consummate the purchase
and complete the transaction for lite Saxon property for $59,500
Li as soon as possible.
G. Update on Fire Barn and Pump (louse Project and Consideration of
Proceeding with Fire House Plans.
Previously, the City Couicil directed the City staff to work with
the Fire Department and look for different sites for a possible
new Fire Hall location. City staff reviewed approximate Ly 20
possible sites in the downtown area having easy access to either
the light at Highway 25 and Broadway or the traffic light at
Highway 25 and Seventh Street.
John Simola reviewed with the Council five potential sites that
the City staff felt would he suitable, for a new Fire hall. Three_
of the sites are property in I.auring Hillside Terrace at the
intersection of Cedar and Lauring Iane. A fourth site reviewed
was lots 1-5 in Block 13, located just west of the Municipal
Liquor Store. And the fifth site considered was the present
location of tite Fire hall, which would require demolition of
the existing building. It was the staff's opinion that the most
preferable site would be a combination of Lot 1, Block 2, and
the north half of Lot 3, Block 2, in Iauring Hillside Terrace.
Mr. Gary Anderson, Building inspector, had obtained an estimate
.� from a contractor for a steel type building for approximately
$125,000 without land. Although no specific building plana have
been approved at the present time, iL woo the consensus of the
Council that rhe. City nhould continue pursuing the idea of finding
a new location for the Piro hall and the staff ohould obtain some
firm prices an the land sites that are available or suitable for
a new Fire hall.
Since it appears that the Council is favorable on pursuing a naw
Piro Hall location and building, John Simolo, Public Works Director,
again requcs Led that the plans Jul, unlargtng the pump house located
adjacent to the present Fire (tall be conaiderud. The preliminary
plans and apeeifientions were previously sulunitLed to the Cormeil
for CollalLIL.ation on the pu li house ndditiono.
Motion was made by Fair, oeconded by Blonigen, and unanimously cartied
to authori:o the Public Works Director to prepare final detailed
plans and opeeificationa fol the construction of both pump house
additions as planned and to bulvnit to the COXMICil for final approval.
The staff was directed to get firm coot estimates on the land sites
selected fol a possiblo new Fire hall slid to report back to the Council
at the next meeting.
Council Minutes - 3/26/84
7. Consideration of a Proposed Amendment to the Zoninq Ordinance.
In light of an application made by Metcalf and Larson for their
new office building for allowable sign area, the City staff
discovered an error in the Ordinance relating to buildings
with more than one occupant. As a result, the Ordinance was
reviewed with John Uban from Howard Dahlgren and Associates,
the City Planner, and a new Ordinance was prepared to address
the inadequacy of the present Ordinance.
The Planning Commission met at a special meeting and held a
public hearing at 6:00 P.M. on the proposed Ordinance Amendment
prior to the Council meeting and unanimously approved adopting
the new Ordinance Amendment, which clarified the amount of sign
area allowed for buildings that have more than one tenant.
Since only three out of tlno five Council members were present
at this meeting, no official action could be taken on the proposed
Ordinance Amendment, as a four-fifths vote of the entire Council
was necessary to enact any Ordinance Amendment. As a result,
motion was made by Blonigen, seconded by Fair, and unanimously
carried to postpone any action on this Ordinance Amendment until
the next regular Council meeting.
B. Consideration of a Request for a Conditional Use, Applicant -
�`� Metcalf and Larson.
r
This Conditional Use I�aquost by Motcalf and Larson was intended
to be applied to the new Ordinance Amandmant regarding signs
previously discussed. Again, since four-fifths of the Council
members were not present to take action on the recommended
Ordinance Amendment, this Conditional Use Roquost was also
rocommondod to be postponed until tho next Council meeting on
a motion mndo by Fair, seconded by Blonigon, and unanimously
carried.
9. Consideration of an Amendment to tho Ordinance to Allow as a
Conditional Use in mi R-1 7,ono More Than Five Chlldren in a nay
Caro or Fontor Caro Home.
Monticello's current Ordinance in R-1 Zoning doesn't allow a
day care or foster care home to hnvo mora than five children,
Including the family's own children. Sovoral raquants have
boon made in the past to have this Ordinance changod to allow
more than five children in a day care or foster caro homa.
City Administrator informal the Council that the State legislators
oro currently addressing this iusuo and may soon pass a law ra-
LI
quiring communitiuu to allow up to 12 children In a day caro or
.
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Council Minutes - 3/26/84
foster home. It was noted that if this legislation is passed,
'- the City would automatically have to amend its Ordinance to
(� allow up to the required 12 children. In effect, this proposed
Ordinance Amendment may become a moot point if such legislation
is passed. Again, since four-fifths of the members were not
present at the Council meeting, no action could legally be taken
on this Ordinance Amendment; and it was postponed until the
next regularly scheduled Council meeting.
10. Consideration of Conditional Use Request to Allow as a Conditional
Use in an R-1 Zone More Than Five Children. Includinq Family's
Own, in a Day Care or Foster Care Home, Applicant - I•tichael Dahmen.
This Conditional Use Request was intended to be acted upon after
the previous item was approved regarding amending the City's
Ordinance to allow more than five children in a day care or foster
care home. Since the previous item could not be legally adopted
until the full Council was available, this item was also postponed
until the next Council meeting.
11. Consideration of Conditional Use Request to Allow a Pet Store in
a B-4 Zone, Applicant - Joel Erickson.
Mr. Joel Erickson, veterinarian in the City of Monticello, requested
o Conditional Use Permit to allow a pet store to be established in
a B-4 Zane. The proposed location of the pct store would be in
the southeast corner of Lila lower level of the new Metcalf and
Larson office building.
The Planning Commission, at its March 13, 1984, meeting, hold a
public hearing and heard no complaints or comments from the public
and approved granting the Conditional Use Permit.
Motion was made by Blonigen, seconded by Fair, and unanimously
carried to approve the Conditional Use Parmil to allow a pot store
in a D-4 Zone by Dr. Joel Erickson.
12. Consideration of a Renolution Sattinq a Public Henrinq for
Fulfillmnnt Systomo' Tax Increment Finnncinq Plan.
Pulfillmont Systems proposed building plans arc progreosing on
schedule as a result of Lh., recent approval of U.D.A.G. Grant
monies to the City. As part of the project, Fulfillment Systems
is also pursuing Lax increm!nL financing as an additional source
of financing for their project. Tho IlitA,at a special meeting
on April 19, adopted a r000lulion approving Lila Lax increment
financing plan and forward plan Lo Lila Planning Commission for
their consideration.
J
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Council Minutes - 3/26/84
�rl Before the Council can formally adopt the plan, a public hearing
must be held.
Motion was made by Fair, seconded by Blonigen, and unanimously
carried to set a public hearing date for April 9, 1984, for
consideration of adopting the tax increment financing plan and
certification to the County. Seo Resolution 1984 A 6.
13. Consideration of Replacement of Park Equipment, Hillcrest Park,
and Consideration of Health Course for Anders Wilhelm/Par West Park.
Over the past few years, the City has been replacing the playground
equipment built in the mid -70's in Ellison Park and West Bridge
Park. In 1984, it was recommended that the playground equipment
in Hillcrest Park also be replaced. The proposed new playground
equipment would consist of a horizontal ladder, a spiral slide,
tire swing, and two belt swings. A quote was received from E.F.
Anderson and Associates for the playground equipment in the amount
of $4,195. This particular Landscape Structure is similar to
the equipment placed in Ellison Park last year.
Motion was made by OIonigen, seconded by Fair, and unanimously
carried to approve thu replocLment of the playground equipment
in Hillcrest Park with the Landscape Structure from E.F. Anderson
i( in the amount of $4,195.
John 8imola, Public Works Director, also presented information on
the installation of a health or Vita Course facility in the Anders
Wilholm/Par West Park. A rough layout of the north end of the park
was presented showing the proposed Vita Course, which consists of
arproximatoly 11 stations of exercise equipment. Along with the
Vita Course equipment, Uic proposal included the installation of
some trees and shrubs, a lime path, drinking fountain, parking lot
area for approximately 10 cars, and also seven park benches. Total
estimated cost would be approximately $8,600 without paving the
proposed parking lot.
Tho Council discussed whaLhar this now typo of park development
would be of special interest to only certain residents or whether
this equipment would be used by the majority of the public. It
was noted that although this is a now type of park layout, it
has become increasingly popular as a way of exercising and would
became a park not just for the purpose of small children playing.
0ancerns ware also expressed by the Council that possibly more
shrubs and trees, etc., should be planted in this park and that
an adequate water supply for keeping the grams and shrubs watered
should be considered if this park is to be developed in thio manner.
5 -
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Council minutes - 3/26/84
14. Consideration of Bills for the Month of March.
Motion was made by Blonigen, seconded by Fair, and unanimously
carried to approve the bills for the month of March as presented.
Annual Board of Review - Assessment Valuations.
The City Council confirmed that the Annual Board of F,:vicw for
reviewing assessed and market valuation❑ of property within
Monticello will be held on Tuesday, May 27, at 7:00 P.M.
Rick Wolfstei rr —
Assistant Administrator
6
O;;L
K1
i
Before any action was
taken on purchasing the Vita
Course equipment,
t4
the Council directed
the Public works Director to get information
from other communities
that have used this type of
park facilities
to see what interest
there has been in a Vita Course facility and
to supply pictures of
a developed park for Council
review. It was
also recomm;nded that
the staff get cost estimates
on including
an irrigation system
within this park.
14. Consideration of Bills for the Month of March.
Motion was made by Blonigen, seconded by Fair, and unanimously
carried to approve the bills for the month of March as presented.
Annual Board of Review - Assessment Valuations.
The City Council confirmed that the Annual Board of F,:vicw for
reviewing assessed and market valuation❑ of property within
Monticello will be held on Tuesday, May 27, at 7:00 P.M.
Rick Wolfstei rr —
Assistant Administrator
6
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K1
Council Agenda - 4/9/84
4. Public Hearing - Fulfillment Svstenu, Inc., Tax Increment Finance
District. (T.E.)
A. REFERENCE AND BACKGROUND:
At the March 26 meeting, you adopted a resolution setting a public
hearing to accept comment on Modification 01 to the Redevelopment
Project Plan and to the Fulfillment Systems, Inc., Tax Increment
Finance Plan. Both the Modification and the Tax Increment Plan
were prepared by Holmes and Graven and have been approved by the
Housing and Redevelopment Authority and the Planning Commission.
I also have on file a letter from the County Board indicating that
they have no objections to this particular plan.
With respect to tlhe Redevelopment Project Plan Modification 41,
the primary changes are in the area of legal language. When I
prepared the first Redevelopment Plan, 1 neglected to put in State-
ments of Statutory Authority and references to particular chapters,
sections, and subdivisions of Minnesota Statute. This language
has now been added in their appropriate places. In addition, a
section on environmental controls has been added. other than that,
tile entire Plan as originally written remains intact.
With respect to the actual Tax Increment Finance Plan for FSI, Inc.,
some of the highlights are as follows:
1. FSI will construct approximately a 43,200 sq. ft. building.
2. They do have an expansion plan but such expansion is not
incorporated into this tax increment proposal.
3. The land in question is Loco G, 7, and 6, in Block 2, of
Lauring Ihlloide Terrace.
4. The District will be classified as an economic development
district.
S. The bond sale by Lha City will equal $155,000, all inclusive.
The term of the issue is 10 years, including 18 months of
capitalized intarest. Estimated interest rata is 90,
G. Rovenuo to pay off those bonds will be in the form of annual
tax increment in Lila tango of $28,000 to $34,000. The Lax
increment will be collectable for the first Lima in 1986.
7. The duration of Lila District will be approximatoly 9i years,
With the City collecting tax increment for the loot 8 years.
We )love elected to waive the first yoar'o increment sinco
Lila building value will not be on for the first year.
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Council Agenda - 4/9/84
8. Out of the Administrative expenses, the HRA will pay to the
City a certain portion for the time and effort of Gary, Rick,
and I.
9. FSI isexpected to create 65 jobs within the first 12 months.
Perhaps more thereafter.
10. This tax increment financing plan is being used to supplement
the Urban Development Action Grant of $243,500 and the issuance
of IRS's in the amount of $500,000.
The effect of the Tax Increment District is to write down the cost
of the land to Fulfillment Systems. To date, FSI has loaned, interest
free, to the Housing and Redevelopment Authority the sum of $130,000.
With that amount of money, the HRA acquired Lots 6, 7, and 8, Block 2,
Lauring Hillside Terrace. Upon receipt of the bond money, the HRA
will repay the $130,000 note. Upun completion of that transaction,
FSI will then buy the land from the HRA for the sum of $25,000,
a savings of $105,000.
Under the public hearing, questions should address the validity of
the plan.
B. ALTEMATIVF ACTIONS
There are no alternative actions for the public hearing.
C. STAFF RFCOMMFNDATIONS:
There are no staff recommendations for the public hearing.
D. SUPPORTING DATA:
Copy of the Plan Modification 01 and the Tax Increment Finance Plan,
which had been delivered to you under separate cover.
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Council Agenda - 4/9/84
5. Public Hearinq - Vacation of Honnenin Street. (T.E.)
A. REFEFENCE AND BACKGROUND:
A hearing for this same purpose was held in October of 1983 and
received no negative public comment. The applicant at this
time is Construction 5. Construction 5 was also the applicant
in the fall. At the time of the original vacation, the City
Council asked for the price of $24,000 for the sale of vacated
Hennepin Street. Construction 5 made a counter offer of $6,500.
There being no further offers, the sale did not occur. The
City Council then invalidated its own motion to vacate Hennepin
Street. On Wednesday, March 28, 1984, John Simola discovered
that Construction 5 was excavating in Hennepin Street. They
were primarily mining the fill out of Hennepin Street to use
at their construction site. We advised them that they had to
stop immediately. I contacted City Attorney Pringle and asked
if we should issue a citation. His advice was to inform them
that they must cease the mining efforts and restore the street
to precisely the condition that it was found. Pringle indicated
that if they were unable to restore, they should then be cited
and we would begin processing under our Ordinance. Gary Anderson
and a Deputy from the Sheriff's Department went up there and gave
them notification to return everything to an as -found state. They
ceased work immediately.
Mr. Gus LaFromboiso of Construction 5 then came to my office to
ask what would be a suitable solution to the problem since
restoration might be impossible. I suggested that ho re-potition
for the vacation of Hennepin Street and apply for an excavation
permit. I indicated that the excavation permit fee would be
$24,000 and that we must have it in a certified chock. The
assumption I made is that since there were no objections whatsoever
at the initial hearing and since the Council was fully prepared to
authorize the sale of Hennepin Street for the price of $24,000,
you would arrive at a similar decision. I indicated to Mr.
LaFrombolso that the $24,000 is considered an excavation fee
and it is the amount we consider necessary to restore that street
in the avant that it in not vacated and cold for hie use. I
went on to indicate that should the Council elect to vacate and
sell the street, the excavation fes would be applied to the sale
price. The following morning lie presented me with a bank certified
chock in the amount of $24,000. We issued him an excavation permit.
In order to most statutory requirements, we must hold a public
hearing for the vacation of the street. The Council must also
make a finding that the vacation of the street is in the public
interest. This finding wan originally made because it would provide
needed apace for needed housing.
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Council Agenda - 4/4/84
While the original appraisal price was $24,000 and very likely
would remain at that figure, Council member 8lonigen has expressed
some concern over the violation of the Ordinance. He indicated
to me that he thought it might be appropriate to levy the
stipulated fines for the infractions that Construction 5 did
commit. I pointed out to him that the City Council does not
simply levy fines for violations, but we would be required to
prosecute ander the law and take it to trial. The other
alternative that came out of the discussion was that the sale
price now be set at $24,750. The $750 would accommodate all
the interest lost to the City because Construction 5 did not
acquire the land in November. It would also cover administrative
expense involved to date. To me, this is a reasonable solution
that would discourage developers in the future from manipulating
Council decisions. Regardless of the outcome of the final
decision, I think it would also be appropriate to issue a public
reprimand to Construction 5 for their behavior.
There are no alternative actions, staff recommendations, or
supporting data for this public hearing.
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Council Agenda - 4/9/84
6. Consideration of Resolution Approvinq the Tax Increment Finance
District for Fulfillment Systems, Inc. IT. E.)
A. REFERENCE AND BACKGROUND:
Upon completion of the public hearing and satisfactory answers
to all of your questions, the Council should adopt a resolution
approving the Plan. The following item which relates to a
resolution authorizing the sale of bonds will be closely tied
to this. Upon adoption of a resolution approving the Plan,
staff will proceed to have the Plan and the values of the land
certified at the County Auditor's office.
B. ALTERNATIVE ACTIONS:
1. Adopt the resolution - this will keep the process moving right
along and will allow us to certify the District and prepare
us for the sale of bonds.
2. Do not adopt the resolution - this could essentially stop the
project since we made a "but for" finding in order to make
the Plan viable. The Tax Increment Plan was an integral part
of the U.D.A.G. application and the overall finance package.
C. STAFF RECOMMENDATION:
Staff recommends the adoption of the resolution and the certification
of the District.
D. SUPPORTING DATA.
All information passed to you under separate cover; a copy of the
resolution for adoption; copies of the letter from the County;
and the resolutions of the [IRA and Planning Commission.
- 5 -
A RESOLUTION ADOPTING MODIFICATION NO. 1 TO
THE MONTICELLO REDEVELOPMENT PROJECT
PURSUANT TO THE PROVISIONS OF MINNESOTA
STATUTES, SECTION 462.411 et see. AND ADOPTION
OF MODIFICATION NO. 1 OF THE MONTICELLO
HOUSING AND REDEVELOPMENT AUTHORITY RE-
DEVELOPMENT PLAN.
WI-IEREAS, the City Council of the City of Monticello has held a public
hearing to receive input regarding the Monticello Redevelopment Plan Modification
No. 1; and
WHEREAS, the Housing and Redevelopment Authority of the City of
Monticello by Resolution has requested approval of the Monticello Redevelopment
Plan Modification No. 1; and
WHEREAS, the City Council has received a finding from the City of
Monticello Planning Commission that the Monticello Redevelopment Plan
Modification No. 1 is in conformance with the City's Comprehensive Plan.
WHEREAS, the City Council of the City of Monticello finds that the
redevelopment project described in said Redevelopment Plan dated March 15, 1984
contains blighted and deteriorated areas as defined in the Minnesota Municipal
Housing and Redevelopment Act, Minnesota Statutes. Section 462.421, Subdivision
13 and constitutes a blighting influence and contributes to the deteriorating
physical character of these areas in the city; and
WHEREAS, the City Council of the City of Monticello finds said
redevelopment plan and project modification will carry out the purpose and policy
of the 1linnesola Municipal (lousing and Redevelopment Act, Minnesota Statutes,
Section 462.411 to 462.715 as set forth in Section 462.415 and in the Congressional
Declarntion of National Housing Policy contained in the ]lousing Act of 1949 as
emended; and
WHEREAS, the City Council of the City of Monticello finds that the land In
the project area would not be made available for redevelopment without the
financial old sought; and
1V11EREAS, the City Council of the City of Monticello finds that the
designated redevelopment project area in the locality will afford maximum
opportunity, consistent with the sound needs of the locality as a whole, for the
development and redevelopment of such areas by private enterprisel and
NOW, THEREFORE, BE IT RES OLVFD that the City Council of the City of
Monticello finds: (1) that the redevelopment plan conforms to a general plan for
the development of the locality as a whole, and said plan: (i) will afford maximum
opportunity, consistent with the sound needs of the locality as a whole, for
redevelopment by private enterprise; (ii) conforms to a general plan for the locality
as a whole; and (iii) that the plan for relocation of Individuals and businesses
displaced, if any, In carrying out the project is feasible and can be reasonably and
timely affected topermit the proper execution and completion of the
redevelopment proposals; and
(2) that the City Council of the City of Monticello does hereby approve
the Housing and Redevelopment Plan, dated March 15, 1984.
ATTEST:
City Clerk
Mayor
J
A RESOLUTION ESTABLISHING A TAX INCREMENT
FINANCING ECONOMIC DEVELOPMENT DISTRICT a3
PURSUANT TO MINNESOTA STATUTES, SECTIONS
273.71 to 273.78 INCLUSIVE, AND ADOPTING A
FINANCE PLAN FOR SAID TAX INCREMENT
FINANCING DISTRICT.
WHEREAS, the City Council of the City of Monticello, %Iinnesota has
determined that it is necessary to create a tax increment financing district
pursuant to Minnesota Statutes, Sections 273.71 to 273.78 inclusive, within the
existing redevelopment project created pursuant to Minnesota Statutes, Section
462.411 et sec., the Municipal Housing and Redevelopment Act; and
WHEREAS, the Citv Council of the City of Monticello, Minnesota finds that
the tax increment district to be established is an economic development district
pursuant to Minnesota Statutes, Section 273.73, Subdivision 12 and that the project
will provide additional jobs, increase the tax base and prevent commerce and
industry from leaving the State; and
WHEREAS, the City Planning Commission has received a copy of the
proposed tax increment financing plan and has been given the opportunity to review
and comment upon said tax increment financing plan and the tax increment
financing district; and
WHEREAS, the City of Monticello has informed the members of the Local
School Board of the Independent School District and the Board of Commissioners of
Wright County of the fiscal and economic implications of the proposed tax
increment financing district and invited said School Board members and County
Commissioners to the public hearing.
WHEREAS, a public hearing was held on April 9, 1984 at 7 o'clock p.m.
before the City Council in the Council Chambers in the City Hall, In Monticello,
Minnesota, notice of which has been published once in the official newspaper for
the City, not less than ten, nor more than thirty days prior to April 9, 1984; and
WHEREAS, at said public hearing all persons and parties were given full
opportunity to present written or oral testimony, comments, objections,
suggestions, and other matters, all of which were duly considered by the Council;
NOW 'THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF MbNTICELLO.
(1) That the lax Increment district to be established Is an economic
development district pursuant to Minnesota Statutes, Section 273.73, Subdivision 12
and will result in increased employment in the City and In the preservation and
enhancement of the tax base of the City.
(2) That the proposed development would not occur solely through
private investment within the reasonable foreseeable future and, therefore, the use
of tax Increment financing is deemed necessary.
(3) That the Planning Commission has reviewed the tax increment.
financing plan and it -conforms to the general plan for the development of the
municipality as a whole.
(4) That the proposed economic development involves a substantial
commitment of private investment and in conjunction with tax increments as
identified in the tax increment financing plan will afford maximum opportunity,
consistent with sound needs of the City for the economic development of the
project by private enterprise.
The City Council of the City of Monticello, Minnesota does hereby approve
the tax increment financing plan and the creation of a tax increment financing
district as described in said tax increment financing plan.
Adopted by the City Council this 9th day of .April, 1984.
ATTEST:
City Clerk
2
Mayor
J
IIIV. Prsolu*.ion 1964 ql
A RESOLUTION APPROVING MODIFICATION NO. 1,
DATED MARCH 15, 1984 TO THE MONTICELLO
REDEVELOPMENT PROJECT PLAN BY THE
MONTICELLO ROUSING AND REDEVELOPMENT
Avi-IIORITY PURSUANT TO THE PROVISIONS OF
MINNESOTA STATUTES, SECTION 462.411, et seq
WHEREAS, The housing and Redevelopment Authority in and for the City of
Monticello (the "Authority') is carrying out the Monticello Redevelopment Project
(the "Project") and Redevelopment Plan (the "Plan"), pursuant to the approval of
the City Council of the City of Monticello (the "City"); and
WHEREAS, Section 462.525, Subd. 6, of the Municipal Housing and
Redevelopment Act (the "Housing Act") provides that a redevelopment project may
be modified at any time provided that the modification shall be adopted by the
Authority and the City Council of the City upon such notice and after such public
hearing as is required for the original adoption of the Plan; and
WHEREAS, the Authority recommends that the project be undertaken as
rapidly as possible and be financed with local funds including tax increment
financing as authorized by Minnesota Statutes, Sections 273.71 through 273.78; and
WHEREAS, in connection with the undertaking of certain project
modifications by the Authority. pursuant to the Minnesota Municipal Housing and
Redevelopment Act, Minnesota Statutes, Section 462.411 et sec. the approval by
m
the Board of Commissioners (the "governing body") of the Authority of the
redevelopment plan for the project area Involved in such undertaking is required by
the local governing body before it will consider for approval said Redevelopment
Plan; and
WHEREAS, there was presented to this meeting of the governing body of the
Authority for its consideration and approval, a copy of a housing and
redevelopment plan for said project area dated Niarch 15, 1984 which plan Is
entitled the Redevelopment Project Plan Modification ql; and
WHEREAS, the Authority adopts the tax increment financing plan as part of
the method of financing; and
WHEREAS, the Authority has prepared Modification No. 1, dated March 15,
1984, to the Plan ("Modification No. 1") and submitted Modification No. 1 to the
City Planning Commission of the City of Monticello (the "Planning Commission")
for its review and opinion; and
NOW, THEREFORE, BE IT RESOLVED by the governing body of the Housing
and Redevelopment Authority in and for the City of Monticello:
1. That the redevelopment project area described In sold
Redevelopment Project Plan Modification No. 1 dated March 15, 1984 contains
blighted and deteriorated or deteriorating areas as defined in the Minnesota
Municipal Housing and Redevelopment Act, Minnesota Statute& Section 462.421,
Is]
a
S
Subdivision 13, and requires public assistance in order to eliminate said blighted,
deteriorating and economically obsolete areas.
2. The said Plan and Project will carry out the purpose and policy of the
Municipal Housing and Redevelopment Act of the State of Minnesota, Minnesota
Statutes, Section 462.415 to 462.711 as set forth in Section 462.415.
3. The said Redevelopment Plan is hereby in all respects approved and
the Secretary is hereby directed to file said Redevelopment Plan with the Minutes
of this meeting.
4. Application is hereby made to the City Council of the City of
Monticello, the governing body of the City in which said project is located, for the
approval of said Plan and project area, and the staff of this Authority is authorized
to transmit said Plan to said City Council, together with a copy of this Resolution,
a plan for financing the project including the adoption of the tax increment
financing plan and to take such other action as the said staff may deem necessary
and advisable in order to secure from said City Council its approval of said Plan
and project. Said City Council is hereby requested to hold a public hearing on said
Redevelopment Project Plan Modification No. 1 after giving published notice of the
date, time, place and purpose of such hearing in a newspaper of general circulation
in the Citv of Monticello, such notice to be published at least ten days and no more
than 30 days prior to the date of the hearing.
Said City Council is hereby requested to approve said Plan and project
modification and to find by Resolution that: (1) the land in the project area would
not be made available for redevelopment without the financial aid to be sought; (2)
the redevelopment plan for the redevelopment project in the locality will afford
maximum opportunity, consistent with the sound needs of the locality as a whole,
for the redevelopment of such areas by private enterprise; and (3) the
redevelopment plan and tax increment financing plan conforms to a general plan
for the development of the locality as a whole,.and (4) that the project will result
In increased employment in the municipality and wiU result In the preservation and
enhancement of the • tax base of the municipality, and (5) that the plan for
relocation of the Individuals and families displaced in carrying out the Project in
decent, safe and sanitary dwellings in conformity with acceptable standards is
feasible and can be reasonably and timely effected to permit the proper execution
and completion of the project.
Sold staff Is hereby authorized and directed to transmit to the State
Department of Energy and Economic Development, Office of Local Government,
certified copies of this Resolution, of said Plan, and other papers and documents
described or referred to in Minnesota Stotutes, Section 462.445, Subdivision 8 of
said Municipal (lousing and RedevTmcnI Act.
Adopted this 19th day of March, 1984.
ATTEST: /
t:hairmon
o2
O. I. ARLIEN
Wright County Auditor
- -, Wright County Courthouse - Buffalo, Minnesota 55313
Y y r y- Phone: (612) 682.3900
Metro: 339-6881
March 27, 1984
Mr. Tom Eidem
Monticello City Administratur
P.O. Box 155
Monticello. MN 55362
Re: Redevelopment Project Plan - Modification 01
Dear Mr. Eidem:
T have been instructed by the Wright County Board of Commis-
` 6loners to notify you that they hove no objection to Redevelopment
Project Plan Modification 01 (Monticello Mousing and Redevelopment
Authority dated March 1984).
They thank you fur your concise presentation at their meeting
un March 27, 1984.
Sincerely,
0. J. Arl n
OJ A: gg WRICIIT COUNTY AUDITOR
Council Agenda - 4/9/84
7, Consideration of a Resolution Authorizinq the Sale of Bonds. (T.E.)
A. REFERENCE AND BACKGROUND:
Jerry Sliannon of Springsted will be present to request a motion
authorizing their sale of bonds for the Tax Increment Finance
Plan. Because the amount is under $30O,O00,Springsted may
negotiate the sale on our behalf. Ile anticipates spending
the next two weeks securing quotes/bids oil the placement of
these particular bonds. tic anticipates being able to return
for the April 23 Council meeting requesting a resolution awarding
the sale to a specific bidder. The bond amount is expected to
be $155,000 based on preliminary estimates over a ten-year period
at 90 interest. As we did with the Metcalf and Larson tax increment
project, the proceeds of the bond sale as well as the tax increment
to retire the bond sale will be assigned to the IIRA through a
mutual agreement. It is projected that the tax increment from
the new building will more than adequately retire the debt without
any tax levy. In addition, certain amounts have been built into
the bond sale to pay all administrative costs, contingency expenses,
and to repay the City for administrative time of certain City
officials. 1 should note that the resolution authorizing the
sale is not the same as the resolution to award the bond sale.
This resolution is primarily to establish a paper trail and to
confirm for Springsted that they are to pursue the placement of
b d. for us. Our expected time table is to authorize the sale
at this meeting, award the sale at tl:c Apeil 23 �...ir.6, m. l have
the ))end proceeds in hand by the end of Flay.
B. ALTI?RNATIVE ACTIONS:
1. Adopt the resolution authorizing the sale - this would give
Jerry Shannon explicit direction to secure proposals for the
placement of these bonds.
2. Do not adopt the resolution - this would again essentially stop
the tax increment finance project since the sale of bonds is
integral to the workings of the plan.
3. Adopt a resolution with an adjusted bond sale - this would take
us back to the beginning, require a modification to the tax
increment finance plan, a new sot of public hearings, and re-
distribution to the County and School District.
C. STAFF RF.COMMENDATIONt
Adopt Gie resolution authorizing t)w bond sale as stipulates in the
Lax increment finance plan.
D. SUPPORTING DATAt
Copy of the resolution authorizing tho sale of bonds.
- 6 -
Member introduced the following resolution
and moved its adoption:
RESOLUTION RELATING TO $150,000 GENERAL OBLIGATION
TAX INCREMENT BONDS, SERIES 1984,
DETERMINING THE EXPEDIENCY OF ISSUING THE BONDS
AND PROVIDING FOR THE SOLICITATION OF BIDS THEREFOR
BE IT RESOLVED by the City Council of the City of Monticello, Minnesota
(the "City") as follows:
1. Authorization. It is hereby found, determined and declared that it is
necessary and expedient for the City, in accordance with the provisions of
Minnesota Statutes, Sections 273.71 through 273.78, forthwith to borrow money by
the issuance of its general obligation tax increment bonds in the principal amount
not to exceed $150,000, whicti amount is within the limitations specified in Chapter
475, i,linnesota Statutes, for the purpose of financing public redevelopment costs of
a redevelopment project undertaken by The Housing and Redevelopment Authority
in and for the City of Monticello; Minnesota, pursuant to Minnesota Statutes,
Chapter 462.
2. Sale Terms. In order to expedite the sale of Said bonds, the City
Administrator of the City, in consultation with Springsted Incorporated, bond
consultant to the City, is authorized to prepare and circulate to one or more
tc!,.. cnz.,f
and relating to the financial condition of the City and to solicit bids from said
prospective bidders for the purchaser of the bonds. This Council shall meet on Such
date as it may deem expedient to consider bids for the purchase of the bonds and
take such action thereon as is deemed appropriate.
Attest:
Secretary
Mayor
?LEAS E INS EItT lµ/.S ;�ES0Lk 7—i ON
/a T/—ALE 0� Ttt ONE �QptliJEA OW V^,-P—
A
^,-QM r - ANT qD A- l T6M 7
2
RESOLUTION 1984 #_
RESOLUTION AUTHORIZING 711E SALE OF BONDS
P4WP
WHEREAS, pursuant to the provisions %re;ent Finance Plan /3
(Plan) adopted by the City Councilon4, the City is
authorized to issue Tax Increment G.O. Baii//i/�/�� AAA �_�
WHEREAS, said Plan proposes the issuance of bonds 1?4I 0_ount of
$155,000.00, and 1
WHEREAS, pursuant to M.S. 475.60, Subdivision 2, the requirements of
public sale do not apply to this proposed issue.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTICELLO,
MINNESOTA, THAT;
1. Springsted, Inc., is hereby appointed to serve as fiscal agent
and consultant for the City;
2. A representative for Springeted, Inc., is hereby authorized to
negotiate and secure -proposals for the placement of said bondal
3. The representative for Springsted, Inc., shall report back to
the City Council with such proposals at their next regularly
�cim�iuieu _.Liuy, ,P'11 2i, ivii..
Adopted this 9th day of April, 1984.
71iomae A. Eidem
City Administrator
r
Arvo A. Grimamo, Mayor
SPRINGSTED
INCORPORATED
PUBLIC FINANCE
ADVISORS
2 April 1984
Mr. Tom Eidern, Administrator
City Hall
250 East Broadway
P.O. 83A
Monticello, Minnesota 55362
12E: $155,000 General Obligation Tax Increment Bonds, Series 1984
Dear Tom:
This letter will set forth our understandings of the City's financing needs
relative to the tax increment project for the Economic Development District D3
which relates to the Fulfillment Systems Inc. project. We understand
Fulfillment Systems Inc. plans to construct a 43,200 square foot facility for a
key punch snail clearing office/warehouse facility. In addition to private equity
contributions, total project costs are expected to be divided between a UDAC
grunt in the nmownt off 5243,500 and frau the proceeds of this tax increment
issue. The proceeds of this issue will be used for land acquisition and to pay the
costs of the issuance as well as the administrative costs in designing the
development plan and file tax increment financing plan. Based on current
market conditions the composition of the bond issue is determined as follows:
Land AquisiIion (Net) $105,000
Administration and Planning 7,500
Bond Issuance Costs 8,240
Allowance for Discount 2,635
Capitalized Interest 23,870
Con t ingencies/Misccl lancous 7,755
Total Bonding Costs $155,000
We have not provided a provision for reducing this bond issue by potential
investment earnings as the City will be expending bond proceeds immediately
upon receipt. This is necessitated due to tine fact that file land has already been
purchased and therefore an immediate outflow of bond proceeds Is
contemplated.
Based on data contained in the Tax Increment Financing Plan prepared by
Holmes & Graven, the orirginal assessed value of the Economic Development
District #3 is $8,032. We understand this is the most recent certified value for
the property. We understand further that the value as of January 2, 1984 is
expected to be certified at an assessed value of $26,520. Pursuant to the plan,
any increment income the City would be entitled to with the receipt of taxes
payable in 1985 will be waived and the County will distribute to all taxing
jurisdictions the full tax due and payable on the property within the
800 Osborn Building, Saint Paul, Minnosota 55102 (612) 222.4241
250 North Sunnyslopo Road. arookflatd. Wisconsin 63005 (414) 782-8222 7
Mr. Torn [idem, Administrator
2 Apr i 1 1984
Page 2
development district. This is necessitated due to the fact that financing for
econornic development districts is limited to 10 years from the date of adoption
of the financing plan or the receipt of 8 years of tax increment whichever is
less. If the City received tax increment income in 1985, 8 years of increment
would end in 1992 thus the City would be able_ to issue bonds for a period of 8
3/4 years. The election of "pass through" of the increased value to be
experienced for taxes payable in 1985 will permit the City to extend the bonds
for a full 9 3/4 years thus taking advantage of full increment to pay debt
service on the bonds.
The facility for Fulfillment Systems Inc. is expected to be completed this year
and will be certified at full value on the tax rolls ns of January 2, 1985. The
new assessed value for the property is expected to he. 5431,788 which, when
deducting the original certitied assessed vulue for the district of $8,032, -mill
result in a captured assessed volue of $425,756. This value rnultiplied by the
City's current mill rate, rounded domn to 80 mills, will generate increment
incorne of $34,060. This increment income will provide the deht service for the
bonds issued to finance the public costs nsscx:ioted with the project. We note
the increment income is based on the captured value and the total mill rate for
all taxing jurisdictions. Should either component change, the expected
increment will change.
Attached as Schedule A is the recommended maturity schedule for this bond
issue. These bonds will be dated May I, 1984 and will mature each February 1,
1987 through 1994. The interest payable from the date of issue, May I, 1984
through February 1, 1986, will he, payable, from the. interest Capitalized in the
bond issue. This capitalized interest is necessary since the City is not expected
to receive any increment incorne until the first-half collections of taxes levied
in 1985 for collection in 1986. After the February I, 1986 payment, the interest
payments due each August I will he poyahle from the first-half collection of
rrlclernent inc:rnne and the principal and interest payments due the following
February I will be payable from the second -half collections of increment
incorne together with the surplus of first-half collections.
You will note in column 6 of Schedule A we have set forth the annual debt
service requirements including a 5% overlevy. This overlevy is required by
Minnesota Stututes and is a protection to the City and the bondholder in the
event 100% of estimated revenues are not available, to meet the payments of
debt service as they become due. It is anticipated the increment intone as
depicted in column 7 will he sufficient to meet this 5%ov�irlevy requirement.
To the extent increment inccnne is nut available to meet debt service, the City
will be required to levy a tax on all toxnhle, property in the City to make up Lilly
short fall.
Included in the principal amount of the Issue, is a provision for an allowance, for
discount bidding of $2,635. This equutes to $17 per $1,000 of bonds issued and
will provide the underwriter with all or a part of its working capital and/or
profit for purchasing the issue-. The discoint allows the underwriter to bid
coupon rates at or close to the reoffering scale thus reducing the overall
interest costs to the City. Based on the site of This issue and the relatively
small amounts of principal clue arch year, we are of the opinion the discount is
necessary for the successful marketing of these. bonds.
� jl
Mr. Tom Eidem, Administrator
2 April 1984
Page 3
Municipalities in the State of Minnesota are permitted to negotiate the sale of
bonds in an amount not to exceed $300,000 in any 90 -day period. Since the City
is issuing only $155,000 we recommend these bonds be sold on a negotiated
basis. We will prepare a flyer to be distributed to various underwriters in the
Twin Cities area soliciting bid proposals on the bonds. We recommend these
proposals be received in our office no later than 2:00 P.M. on Monday, April 23.
We will then analyze the proposals received and contact you with the results as
well as our recommendation as disposition of the bids. We request that you then
transfer such information to the Council the same evening for consideration of
award.
I will attend your meeting on April 9 to discuss this letter and the financing
proposal.
Sincerely,
Gerard D. Shunnon
Vice President
/dlr
Enclosure
cc: r3urb Purtwood
Holmes R Groven, Chartered
470 Pillsbury Center
Minneupolis, Minnesota 55402
CITY OF MLNTICELLO, MINNESOTA
5155,000 GENERAL OBLIGATION
T INCREMENT BONDS, SERIES 1981
DATED:5/ 1/1984
MATURE: 2/ 1
LEVY MATURE
PRINCIPAL
(1)
(2)
I 1 1
1983
1985
0
1984
1986
0
1985
1987
15,000
1986
1988
15,000
1987
1989
15,000
1988
1990
20,000
1989
14g1
20,000
1990
1992
20,000
1991
1997
25,000
1992
1994
25,000
TOTALS: 8155,000
BOND YEARS: 1,036
AVERAGE MATURITY. 6.69
AVG. ANNUAL RATE. 9.0541
PREPARED MARCH 30, 1984
BY SPRINGSTED INCORPORATED
SCHEDULE A
8.600\
ANNUAL
ANNUAL
LEVY
INCREMENT
SURPLUS/ CUMULATIVE
ANNUAL
INTEREST
TOTAL
1105%)
INCOME
(-0 FICIT)
SURPLUS
LEVY
II)
15)
(6)
(7)
181
(9)
11 0)
10,270
10,230
l0, 270
10,230•
0
0
0
11,640
17,610
1],610
17,640•
0
0
0
17,640
26,610
]0,077
)1,000
7,928
7,928
0
17,720
27,320
28,686
)1,000
5,314
9,242
0
11,000
76,000
27,100
)1,000
6.700
15,942
0
9,680
29,680
31,164
71,000
2,836
IB,778
0
7,920
77,920
79, )16
J1, 000
1,684
27,442
0
6,160
76,140
71,468
11,000
6,512
29,994
0
4,400
29,400
30,870
71,000
3,170
33.174
0
2,200
77,200
28,560
34,000
5,440
78,564
0
$91,190
52/6,190
$257,306
$295,870
$38,564
SO
ANNUAL INTEREST
COST:
$91,190 •INCLUDES
CAPITALIZED
DISCOUNT (PREMIUM):
52.675
INTERCST OF S2],870
TOTAL INTEREST
COST.
691,825
IE EEMPT FROM OVCRLEVY)
Council Agenda - 4/9/84
S. Consideration of Vacatinq Hennepin Street and the Sellinq of
the Street to Construction 5. (T.E.)
A. REFERENCE AND BACKGROUND:
Most of the information required for this has been delineated
above. The original appraised value of the land done by
John Sandberg was $24,000. I have in my possession a $24,000
bank certified check. A simple motion to vacate is all that
is required and direction to certify said motion with the
County Auditor. If you elect to transfer the land to Construction 5,
a second motion stipulating the sale and the sale price would be
required.
B. ALTERNATIVE ACTIONS:
1. Do not vacate Hennepin Street - this could be the end of the
matter, the City would recover a $24,000 excavation fee,
would very likely have to restore Hennepin Street, and
could pursue legal action against Construction 5.
2. Approve the vacation but deny the sale - Considering the
statutory requirement for meeting public interest for a
vacation, denying the sale upon vacation does not seem
feasible since no public interest will be served.
3. Authorize the vacation of Hennepin Street and the sale of the
land - this will meat the qualification for public interest.
I am intentionally leaving the sale price open so that that
may be discussed amongst the Council. While I do find
Construction 510 behavior highly irregular and generally
unacceptable, I refer back to Council action of last fall
where the vacation and the sale was considered totally
acceptable.
C. STAFF RECOMMENDATION:
I'm recommending the vacation of Hennepin Street and the solo of
land primarily to maintain consistency in Council actions and in
the findings of fact made last fall. There have been no substantive
changes in the neighborhood or in the need that was identified at
that time. Thorn being no oubstantial changes, then the findings
should remain essentially tho same. I do, however, favor tho
increase of $750 to recover interest and administrative expenoo
and I further favor a public reprimand for behavior such as thin.
D. SUPPORTING DATA:
Copy of the appralsal, copy of a map indieatinq the section of
Honnapin Street to be vacated.
- 7 -
N
JOHN W. SANDBERC
Box 396
MONTICELLO, MN 55362
City of Monticello
250 South Cedar
Monticello, MN 55362
RE: Hennepin Street, between railroad
right of way and 7th Street.
BO' x 330' (26,400 sq. ft. )
(:606 acres)
Pursuant to your request I have reviewed the above
described property. 1 have appraised tt this day in its
"an ie�' condition wtttn all improvements in and paid.
APPRAISED VALUE $24,000.
Yours truly.
.John W. Sand erg
JWS/ml
Council Agenda - 4/9/84
9. Consideration of Amendment to the Zoning Ordinance Reaarding
Signs. (T. E.)
A. REFERENCE AND BACKGROUND;
This item came before you at the last meeting and was postponed due
to a shortage of the statutorily required number of members.
According to Minnesota Statute, two-thirds of all members must
vote on this issue. Thus, even a unanimous vote at the last
meeting would have only created a 60% margin. I think that all
of the information provided in the agenda supplement for the
last meeting will clearly define the issue. One thing that did
become apparent during the last meeting and the Planning Commission
meeting is that the Metcalf and Larson application is proposing
eight individual sign boards/placards. The Ordinance allows
only six and thus, a variance will be needed. I find it in-
appropriate to amend the Ordinance because of internal problems
and then still be faced with a necessity of granting variances.
The Ordinance has been drafted in such a way that the burden of
sign control is placed largely upon the owner of the building.
The owner must attempt to comply with the provisions of the
Ordinance. The statement of purpose that has been added to the
Conditional Use section clearly states that the purpose of
Conditional Use control is to prevent a proliferation of signs.
To grant a variance for more than six signs clearly is stepping
toyond the statement of intent.
The Planning Commission, at its meeting immediately prior to the
Council meeting, made some minor language adjustments in the
Ordinance Amendment. Under supporting data you have received
a revised copy of the Ordinance Amendment. As noted in your
previous supplement, the provisions of this proposed amendment
have been reviewed with John Uban of Howard Dahlgren, who hau
indicated that this should be a workable solution. Again, I
emphasize that under the Zoning Ordinance review and roviuion,
we anticipate this section remaining essentially the same as it
is currently proposed.
D. ALTERNATIVE ACPIoNs:
1. Adopt the Amendment - this will rectify the discropancy between
the 50 allowance and 20% allowance.
2. Do not adopt the Amendment - thia will riot rcuolve Lilo internal
difficulty, and will bring Lilo original Metcalf and Larson
application for Conditional Una and Varianco before the Council.
C. STAFF RECOMMENDATION,
Staff maintaina its position that the Ordinance Amendment should be
adopted.
D. SUPPORTING DATA r
Copy of the roviood proposed amendmontr copy of Lilo minutes of the
Planning Commission.
- B -
ORDINANCE AMENDMENT NO. 133
THE CITY COUNCIL OF THE CITY OF 'MONTICELLO DO HEREBY ORDAIN THAT
TITLE 10-3-9 (E)2(b) BE AMENDED TO READ AS FOLLOWS:
(b) For buildings in which there is one (1) or two (2) business
uses within the B-2, B-3, B-4, I-1 and I-2 Districts, there shall be
two (2) options for permitted signs. The property owner shall select
one option which shall control sign size on each lot.
(1) Option A. Under Option A, only wall signs shall be
allowed. The maximum number of signs on any principal building shall
be six sign boards or placards, no more than four (e) of which may be
product identification signs, with only two walls allowed for the display
of the signs. Each wall shall contain no more than two product identifi-
cation signs and two business identification signs. The total maximum
size of wall signs shall be determined by taking twenty percent (20%)
of the gross silhouette area of the front of the building, up to throe
hundred (300) square foot, whichever is leas.
If a principal building is on a corner lot, the largest aid* of ,the
building may be used to determine the gross silhouette area.
For purposes of determining the gross area of the silhouette of the
principal building, the silhouette shall be dofinod as that area within
an outline drawing of the principal building as viewed from the front
lot line or from the related public stroot(s). (2/26/79 960)
(2) Option B. Under Option 8, aither wall_ signs or pylon
signs may be utilized, or a combination of both. In no case, however,
shall more than one pylon sign be allowed. Only two product identification
signs and one promise identification sign is allowed and theme wall signs_
must be only on one separate wall. The total maximum allowable sign
area for any wall shall be determined by taking ton percent (10%) of
the gross silhouette area of the front of the building, up to one hundred
(100) square fact, whichever is lass. The method for determining the
gross silhouette area for wall signs is as indicated in Option A. (2/26/79 160)
(3) Conditional Uses: The purpose of this •action is to provide
aosthatic control to signage and to prevent a proliferation of individual
signs on buildings with three (3) or more business uses. The City shall
encourage the use of single sign boards, placards, or building directory
signs.
(a) In the case of a building where there ars throe (3)
or more business uses, but which, by generally understood and accepted
definitions, is not considered s shopping center or shopping mall, a
Conditional Use shall be granted to the entire building in accordance
with an overall site plan wider the provisions of Option A or Option B
(described in the two preceding sections) provided that:
101
ordinance Amandment 1133
Title 10-3-9 (E)2(b)
Page 2
(i) The owner of the building files with the Zoning
Administrator a detailed plan for signing illustrating location, size in
square feet, size in percent of gross silhouette area, and to which
business said sign is dedicated.
(ii) No tenant shall be allowed more than one sign,
except that in the case of a building that is situated in the interior
of a block and having another building on each side of it, one sign shall
be allowed on the front and one sign shall be allowed on the rear provided
that the total square footage of the two signs does not exceed the maximum
allowable square footage under Option A or Option B.
(iii) No individual business sign board/placard shall
exceed twenty-fiva (25%) of the total allowable sign area.
(iv) An owner of the building desiring any alteration of signs,
sign location, sign size, or number of signs shall first submit an appli-
cation to the Zoning Administrator for an amended sign plan, said appli-
cation to be reviewed and acted upon by the Zoning Administrator within
ton (10) days of application. If the application is denied by the
Zoning Administrator, the arplicant may go before the Planning Commission
at their next regularly scheduled meeting.
(v) In the avant that one tenant of the building does
not utilize the full allotment of allowable arca, the excess may not be
granted, traded, sold or in any other way transferred to another tenant
for the purpose of allowing a sign larger than twonty-fiva portant (25%)
of the total allowable area for signs.
(vi) Any building identification sign or building
directory sign shall be included in the total allowable area for signs.
(vii) Any sign that is shared by or is a combination
of two or more tenants shall be considered as separate signs for square
footage allowance and shall meet the requirements thereof.
(viii) All signs shall be conuirtent in doaign, material,
shape, and method of illumination.
(b) In the case of a building whore theta are two (2)
or mon uses, and which, by generally understood and accepted definitions,
is considered to be a shopping center or shopping mall, a Conditional
Use Permit shall be granted to the entire building in accordance to an
overall site plan indicating their size, location, and height of all
signs presented to the Planning Commission. A maximus of five percent (5r)
04?
Ordinance Amendment 0133
Title 10-3-9 (E)2(b)
- Page 3
of the gross area of the front silhouette shall apply to the principal
building where the aggregate allowable sign area is equitably distributed
amongst the several businesses. In the case of applying this conditional
use permit to a building, the building may have one (1) pylon or free-
standing sign identifying the building which is in conformance with this
ordivanc..
This Amendment adopted this day of 1904,
shall take full force and effect upon publication.
Thomas A. Eidem
City Administrator
Arve A. Grimsmo, Mayor
(D
1 MINUTES
SPECIAL MEETING - MONTICELLO PLANNING COMMISSION
March 26, 1904 - 6:00 P.M.
Members Present: Don Cochran, Jim Ridgeway, Richard Carlson,
Ed Schaffer.
Members Absent: Joyce Dowling.
Staff Present: Tom Eidem, Gary Anderson, Allen Pelvit.
President Jim Ridgeway called the meeting to order at 6:02 P.M.
2. Planninq Commission Review of Tax Increment Financinq Proposal -
Fulfillment Systems, Inc.
Tom Eidem was present to explain to Planning Commission members
the Tax Increment Financing proposal for Fulfillment Systems.
Eidem eluded to some of the background which led to the develop-
ment of the Tax Increment Financing proposal for Fulfillment
Systems. Once construction in completed, approximately 65 now
jobs will be created within 6-18 months from completion. Within
Circe years there would be the possibility of 150 now jobs.
Commission members felt it was a very worthwhile project.
Motion by Ed Schaffer, seconded by Richard Carlson, to approve
tho Tax Increment Financing Plan for Fulfillment Systems.
Motion carried unanimously. See Resolution 1984 07.
Motion by Don Cochran, seconded by Ed Schaffer, to recess the
meeting at 609 P.M. The meeting reconvened at G136 P.M.
CPublic lleari.nn and Connideration of an Amendment to the Monticello
7oninq Ordinance.
A public hearing woo then Feld for the Ordinance Amendment 0133,
Title 10-3-9, E(2)(b). Mr. Jim Metcalf, partner in Broadway
Partnero for the now motcalf and laruon building, along with
David from navid'o Photography and Dan Wickman of IDS, wan
praocnt to discuss with Planning Commission members any questions
they might have In regard to the Ordinance Amendment to the
Section under Conditional Uses for uigno which would apply to
the signs to be uuad an thoir building. Much discussion than
centored around certain language terms in the Ordinance, specifically
dealing with Soction iv. It was the conoonsus that the "applicant"
W stricken from the Ordinance Amendment and inserted in there
"owner of the building". The new paragraph would reads An owner
of the building desiring any alteration of signs, sign location,
sign size, or number of oigns shall first submit an application
0
Special Planning Commission Minutes - 3/26/84
to the Zoning Administrator for an amended sign plan, said
application to be reviewed and acted upon by the Zoning Admini-
strator within ten (10) days of application. If the application
is denied by the Zoning Administrator, the applicant may go 9
before the Planning Commission at their next regularly scheduled J
meeting.
Under item vii the words "for square footage allowance" shall be
inserted after "signs". The new paragraph shall read: Any sign
that is shared by or is a combination of two or more tenants shall
be considered as separate signs for square footage allowance and
shall meet the requirements thereof.
Under item viii, the words "aesthetically", "comparable", and "color"
shall be stricken from this paragraph. The new paragraph shall
read: All signs shall be consistent in design, material, shape,
and method of illumination.
With these changes made to the ordinance Amendment #133, motion
by Don Cochran, seconded by Ed Schaffer, to approve the ordinance
Amendment #133. Motion carried unanimously.
4. Consideration of a Conditional Use Request to Allow Siqns an a
Business Buildinq with more than two Businesses in the Buildinq.
Jim Metcalf, representing Broadway Partners, was also present to
discuss with Planning Commission members his Conditional Use Request
and/or Variance Request, if needed, to have the installation of
eight signs on their new building. The total signago shall not
be more than 224 eq. ft. with the maximum square footage for one
Y tenant being 56 sq. ft. Duo to the possibility of eight tenants,
the square footage maximum would be cut down to 28 eq. ft. Much
discussion then centered around when the Ordinance would essentially
go into effect. To Mr. Motcalf'o knowledge, the Ordinance would
not take effect for approximately 30 days from Council approval.
Tom Eidem indicated that he would check into the State Statutca
and got back to them in regard to the time limit for an Ordinance
Amendment to become valid upon publication. Motion by Don Cochran,
oacondad by Ed Schaffer, to recommend to the Council to approve
the Motcalf and Larson, Broadway Partners, Conditional Use Request
to allow more than two signs to be placed on their building. Motion
carried unanimously.
Additional Information Items
Additional information items were then discussed. Reminder that
the next regularly scheduled meeting of the Monticello Planning
Commission would be April 10. 1984, at 7,30 N.M. Motion by Ed Schaffer,
seconded by Richard Carlson, to adjourn the meeting. The mooting
adjourned at 7:30 P.M.
Rospectfully sulxnittod,
G�ltly X1l�•r/,>.i.�7
car/ Anderson. Zoning Administrator
2
- L - - - I-- - - --- �9 -
J
Council Agenda - 4/9/84
10. Consideration of Conditional Use Request. Applicant - Metcalf
and Larson. (G.A.)
A. REFERENCE AND BACKGROUND:
Metcalf and Larson, part owners in Broadway Partners, are before
you with their sign permit application with sketches enclosed
of the signs proposed for their new building. In looking at their
building, the gross silhouette area allowed for this building would
be 1120 sq. ft. Under our Conditional Use application under the
condition for the newly adopted sign ordinance, it would allow
204 of this for a total of 224 sq. ft. maximum sign square footage
to be allowed. The total maximum number of signs allowed on the
building would be 6, with the most square footage allowed for one
individual tenant being 56 sq. ft. Broadway Partners will be
utilizing only 132 sq. ft. for maximum sign square footage in the
proposed sign application plan, with the largest sign being a
3' x 10' sign, 30 sq. ft., and the smallest sign being a 3' x 6'
sign, 18 sq. ft. Also under the proposal, two of the signs
will be from a sign company, Attracts Sign Company, for
David's Photography and Realty Station. These signs are the
only two signs which will be lit. They will be illuminated from
the sign itself. Each of the signs will have approximately
the same colored background, an off-white color, with the other
four signs being wooden signs having the same color background
on all six signs proposed.
B. ALTERNATIVE ACTIONS:
1. Approve the Conditional Use Request to allow six signs to be
placed on the existing building with no more than 224 sq. ft.
being tJic maximum allowed sign square footage to be used.
2. Deny the Conditional Use Request to allow six signs on one
building with the maximum amount of square footage to be
224 sq ft. used for sign area.
C. STAFF RECOMMENDATION:
Staff rocommends approval of tho Conditional Use Request to allow
six signs to be placed on thin one building with the total maximum
square footage allowed for sign area being 224 sq. ft.
D. SUPPORTING DATA:
Copy of the proposed sign permit application with the placement
of the signs showing on the sign pormit application] separate
styles and designs of the signs proposed to ba shown at the
Monday night Council mooting.
- 9
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77
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=T=LW_S1GN PEBMIT.APPLICATION__:
TAME Broadway Pgreners BUSINESS Broadway Partners
'-DDRISS TTa r.lr,o sr•«r...« 1,00411 Ny<O03_84-500______._ .
COAL g g 6 10
,_-- JCSCRIPTIO14 LOT CLOCK 50 ADDI T tort OriginalPlat -,
A. FT. OF Front Sign Area 96 so. FT. or FRONT SILHOUETTE AREA OF BLDG. 640
SQ. FT. OF SIDE SIGN AREA 36 SQ. FT. OF SIDE. SITAIOUETTE AREA OF BLDG. 1120
SQ. FT. OF REAR SIGN AREA SQ. FT. OF REAR SIIIIOUETTE AREA OF BLDG.
SQ. FT. OF PYLON SIGN AREA
-tilar,iRVCT10175 TO MPLI�At+T
For new and existing buildings, provide the following information: Location of existing
and proposed new signs on building or buildin7 lot. :Show buildir.3 front, nide or mar
+ dimensions and square footage. Show building sign and/or signs and/or pylon uigna
dimensions and square footage. t'Eeeily the use of each b+rilding and each major I:ortion
thereof..
1
OINDICATE NORTH IN CIRCLC CALH ❑tAFII S:UARE EVUAL9 2'6" BY 2'6"
1 v
9 CIPI R
to
- = 76'
( 1/Wrr,nf. lA•11�•ptYpU•N t�'+'•1. ullin.w�ll(�+il: ..w lJ 1111, ll,:n•,•J•l enl ch wn,lhn•..n lh,.l 1,,,l •' •
I tIOTLI Attach an ■efarate sheet sign aroa
! assigned to each building ttnant. „
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Council Agenda - 4/9/84
11. Consideration of Amendment to the Zoninq Ordinance Allowinq More
Than Five Children, Includinq Family's own, in a Day Care or
Foster Care Home as a Permitted use in an R-1 Zone. (I.E.)
A. REFERENCE AND BACKGROUND:
Again, because this item relates to the Zoning Ordinance, no action
was taken at the last meeting. As I briefly indicated at the last
meeting, this item is being addressed in the State Legislature
under Senate File 1628 and House File 1967. These State Files
will allow increased numbers in day care and residential care
facilities in residential neighborhoods. As of Tuesday morning,
April 3, 1984, both Files have passed out of eoc¢nittee and were
on general orders. It is conceivable that these will be passed
into law prior to the Council meeting, which will make the amendment
necessary. It seems apparent at this time that the bills will
pass into law and thus, we should proceed with our Ordinance
Amendment. The bills currently on general orders will require
cities to permit day care facilities serving up to 12 people and
residential facilities (foster care included) serving up to
6 people. Further, the bill will allow licensed day care facilities
serving 13-16 people in multi -family residential areas. Cities
would thon establish their own special zoning control for
facilities in excess of 16 people, providing they are no more
restrictive than other ordinances governing similar facilities
within the City.
B. AI.TERSIATIVE ACTIONS:
1. Adopt the Amendment to increase the number of porsono allowed
in day caro and residential facilitieu - presuming the
logiulature has not acted, our action would simply precede
any State action.
2. relay the Amendment until the legislature takes final action
If the legislature Lakes action that allows a greater number
than our current ordinance, we will simply haw to go through
the steps at a later time. Further, the applicanLu in the
following item would be unable to have their application
addressed wicker the existing ordinance provisions.
D. SUPPORTING DATAt
Copy of tiro proposed Ordinance Amendment.
- 10 -
AMENDMENT TO MONTICELLO
ZONING ORDINANCE
CHAPTER 6, SECTION 10-6-2:
THE CITY COUNCIL OF THE CITY OF MOUTICELLO, MINNESOTA, DO HEREBY
ORDAIN THAT CHAPTER 6, SECTION 10-6-2 (B) AND (C) BE AMENDED TO
READ AS FOLLOWS:
(0) BOARDING (HOUSE) HOME - FOSTER CHILDREN: Restricted to child-
ren out of their own home, age sixteen (16) years or under, or
in the case of mental retardation age twenty-one (21) or under,
cared for twenty-four (24) hours a day for a period of thirty (30)
days. The number to be cared for in one (1) foster child boarding
(house) home shall not exceed six (6) including the foster family's
own children.
(C) DAY CARE HOME: Restricted to a family dwelling in which foster
care, supervision and training for children of school or pre-
school age out of their home is provided during part of a day
(less than twenty-four (24) hours) with no overnight accommo-
dation or facilities and children are delivered and removed daily.
The number to be cared for in one (1) day care home shall not
exceed twelve (12) including the family's own children. The
regulation and conditions of the Minnesota Department of Public
Welfare, Public Welfare Manual 11 3130 as adopted, amended and/or
changed shall be satisfactorily met and a written indication of
preliminary, pending or final license approval from the regulatory
welfare agency shall be supplied to the City.
Adopted this 9th day of April, 1984.
Arvo A. Grimsmo, Mayor
Thomas A. Eidem
City Admini otrator
Council Agenda - 4/9/84
12. Consideration of Rentinq the Saxon Proportv. (T.E.)
A. REFERENCE AND BACKGROUND:
On April 30 the City had the real estate closing for the Bob Saxon
property and took ownership. That property has already been
recorded at the County Recorders. A few days prior to the closing,
John Simola and I toured the house to make a determination as to
the amount of effort that would have to go into it to make it
ready for rental. It is John's estimation that approximately
two days' work utilizing our MEED workers and perhaps a total
cash expense of $200 would be required. It was our best estimate
that we could rent the place as is for $300 per month, or we could
invest the $200 and charge $350 per month. I already have a
written statement from one of the City's MEED workers who would
very much like to rent the place and would be willing to take
the place as is. I have not cited a rent figure to that individual
so I am as yet uncertain that he would be interested at $300 per
month. It was also the staff's fcoling that any lease that is
entered into should be for a 6 -month period at the most. This
would allow us to move on relatively short notice should we
decide to make soma of the planned park improvements prior to
the bridge construction project.
B. ALTERNATIVE ACTIONS:
` Depending upon what you decide to do with the property either:
1. Establish the rent at $300 per month and offer to the
individual who has expressed interoat.
2. Set the rent at $350 par month and offer to the same
individual.
3. Do not offer the property to the interested individual but
advertise through the newspaper.
4. Elect to not rent and make arrangements for demolition and
park improvements.
C. STAFF RECCMMPNOATI0N:
Staff has taken no real strong stance an this particular issue.
Certainly the revenue generated by rental of the property would
be desirable. On the othor hand, it would also be desirable to
start landscaping and grooming the proporty to make a more attractive
park. If we do elect to rent the property out, I would like to see
us offer it first to the individual who is currently working for
the City through the MEED program. If he is able to afford the
Council Agenda - 4/9/84
rent that is established and is willing to enter at least a
six month lease as well as know that there is no guarantee for
a lease renewal, I see no difficulty with letting that individual
rent from the City.
There is no supporting data for this item.
- 12 -
Council Agenda - 4/9/84
13. Consideration of Health Course for Anders wilhe WPa r West Park. W .S.)
A. REFERENCE AND BACKGROUND:
At the March 26 Council meeting, the City staff was directed to
look into several facets of the development of the Health Course
for the Anders Wilhelm/Par west Park. The following is a list of
those items of concern:
1. A map depicting the overall development of the park.
2. Research into the use of such Health Courses in other
communities.
3. A planting schedule.
4. The costs of an underground sprinkler system.
item 01 as listed above is a development plan for the park. This
development plan is enclosed for your review. In addition to the
other items previously listed at the last meeting, we have included
a location of the proposed plantings, open sided shelter, and future
restroom. The development of the park itself would best be started
this spring. Of primary importance is to complete the grading and
addition of necessary black dirt. At this time Lila underground
sprinkler system would be installed and the trail system. Since
spring plantings have more Selection at the nurseries, it would
be best to do a majority of the planting this spring rather than
wait until fall. The installation of the Vita Course itself could
be timed so that we have adequate staff available to 000iaL with
that work. The parking lot would be timed so that tho paving could
be done in conjunction with Lha Par West project, as would the
water services and drinking fountain.
We would propose that Lila shelter be delayed and budgeted for in
1985. 19ie restrooms could also be delayed until Lila park use requires
them.
After loot meeting, we received Lha names of three Cities who currently
wo Lha Vita Course. 1 was able to contact both Bloomington and Edina,
but Lila Park and Recreation Director from Lha City of Mankato was not
available. The Park and Rcc Directors from both Bloomington and Edina
say that their Vita Courses got a great deal of one. Both of them
indicated that the course was located in a park Lhst was uurrounded by
fairly heavy residential areas much like our area io. They do not have
explicit figuroo as to number of usou per day, but they find that it is
fairly regularly uued by people who aro just beginning to improve their
physical condition. They have noted that the avid runners generally do
not use Lilo couruo because they are more involved in running. Also, the
people who are in excellent physical condition tend to utilize facilities
at sports and health clubs rather than courses such as those. Both of them
indicated that they felt the expenditure was worth it. Bloomington, who
has a 20 Station course, rocommended that any installation bo cut down
to loss than 15 Stations. May find that the size of their couruc is
Just a few stations too largo. we also have one out of photographs
available of one of the eouruca.
- 13 -
Council Agenda - 4/9/84
The Item H3 listed above, planting schedule, is shown on the enclosed
map. We have listed a variety of 24 major species of trees and
shrubs. There are numerous varieties of the species, and we did
not list each variety that may be used. The estimated cost of the
plantings as shown is $4,500. We would expect to plant $3,500
of the trees and shrubs this year. We would delay the planting
along Kevin Longley Drive and possibly some of the inner plantings
near the conches until next year.
Item 04, the sprinkler system, we estimate would cost approximately
$1,800. The system would consist of a four zone system with 20
head locations and 5 zones. We would anticipate using only 6 inter-
changeable, removable, sprinkler heads to water the entire park.
The system would be completely under grotwd with the exception of
the removable heads. We have also included in the cost the rental
of a large trenching machine to install the piping. It should be
noted, however, that even though the sprinkler system would be
installed immediately, we would not be able to use it until July
or August when the water system in Par West is completed.
The following is a list or estimate of the revised costs for the
park:
Vita Course
$4,000
7 benches
1,000
Trees and shrubs, 1984
3,500
Trees and shrubs, 1985
1,000
Lime, 75 yards
1,200
Black dirt and -3ced
750
Spot fencing with cedar rail
500
Concrete
200
Drinking Fountain
300
Picnic Shelter, 1965
1,000
Class V parking lot
250
Paving parking Lot
1,800
Future restrooms
tb A
TOTAL
$17,300
If we delay part of the trees and shrubs until next year as planned
and the picnic nhclter and tho paving of the parking lat, this
would remove $3,800 from total expenditures foe 1984, making the
dovolopment of the park total $13,500 for this year. As stated
earlier, we requcutod to use Dome of tho monies provided by Par West
to assist in the duvolopment of this park. If a portion of that
money wore used to supplement monies already sot acids for this
dovulopment, we could do the major portion of this park in 1984,
including the paving, and delay only tho $1,000 in shrubs and
the open sided shelter until next year. This would make tho
total expenditure for 1984 $15,300.
- 14 -
Council Agenda - 4/9/84
B. ALTERNATIVE ACTIONS:
Again, as mentioned in earlier discussions, the alternatives for
the Anders Wilhelm/Par West Park could include the development of
the park toward another use. The City staff, however, feels that
it has provided enough background to warrant the installation of
the Health Course in this area. We again feel that it will be
well accepted and used, not only by the residents from the
surrounding area but by people throughout the City.
C. STAFF RECOMMENDATION:
It is the staff recommendation that we proceed with the development
as proposed and that we delay the $1,000 in trees and shrubs and
the picnic shelter until next year. The restroom development or
construction could be handled at a later date when needs warrant
such construction.
D. SUPPORTING DATA:
Drawing of proposed park development.
a
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Council Agenda - 4/9/84
14. Consideration of Approval of Plans and Specifications for Additions
to Pump Houses 1 6 2 and Authorization to Advertise for Bids. (J.s.)
A. REFERENCE AND BACKGROUND:
At the March 26 meeting, the Council directed staff to prepare
plans and specifications for the new additions to Pump Houses 1 6 2,
as it was becoming clear that the existing Fire Barn would not
receive an addition to the north and plans were being made to
locate the new building on an alternate site.
The plans for the new addition to Pump House #1 are almost
identical to those provided in the agenda supplement for the
February 27 meeting. The only change made is in the area of the
direction of the floor drain. The addition to this building is
approximately 6'8" x 10'8" in size. It will match the existing
8" block type structure with spancrete roof. Entry to the addition
will be made from the east side and a now floor drain will be
plumbed into the existing drain near the northeast corner of the
existing building. As stated earlier, we wish to salvage the
existing door off the old chlorine Boom but further examination
revealed it rusted and needed replacement. we are, however,
re -using a grate for one of the fans and re -using one of the
existing windows. Also included in the plans is some miscellaneous
remortaring of some of Lila joints in the existing building.
The proposed addition for PLwp House 02 has undergone some
significant changes since its original drafting in October of
1983. Ilia most significant changes were made in the accesses
to the additions. The original accesses wore located on tho
south aide of the building and consisted of one 36" door and
one 6' door. 7licoe accesses have been changed to the cast and
west ends of the building to lessen encroachment toward the
old Fire Barn. The 6' door has been replaced by a 3' access
into the engine room. Theso changes will not only result in
loan encroachment toward Lilo Fire Barn, but should also reuult
in a slightly lower cost in Lila building.
Copiou of the plana for the additions to Pump Houses 1 s 2 are
enclosed for your review. The specifications, however, aro
available at City Hall under separato cover duo to the length
and number of pagoa of this document.
The specifications call for a bid lotting data of Monday, April 23.
71ic allowable construction time it) 90 days from the notice to
proccod. We aro asking for two separate bids. The first bid
would include additions to both buildings. 71te second bid would
include only the addition to Pump House q2. The apocificationa
- 16 -
Council Agenda - 4/9/04
include no electrical work. We will obtain estimates of this
work from local contractors and will have this information for
you at the April 23 meeting.
We have placed into the revenue sharing fund an amount of
$16,000 for the construction of these two buildings.
B. ALTERNATIVE ACTIONS:
As stated earlier, the bid documents were prepared to allow us
the alternative of building both buildings or only that addition
to 02.
C. STACF RECOMMENDATION:
It is the staff recommendation that the City Council approve the
plans and specifications and authorize the advertisement for
bids returnable at the April 23 meeting for further consideration.
D. SUPPORTING DATA:
Plans for Pump Nouse N1 and Pump Nouse N2.
- 17 -
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r.
Council Agenda - 4/9/84
15. Consideration of Orderinq Financial Feasibility Studies for
Hart Boulevard from the Hospital East to County Road 75 and
Cedar Street from the Burlington Northern Railroad to Laurinq
Lane. O .S.)
A. REFERENCE AND BACKGROUND:
The above referenced two streets are in need of surfacing.
Plans were made in 1983 to incorporate these two projects
with the restoration of Broadway.
Cedar Street is presently a 22-24' Class V surfaced street
approximately 760' long from the Burlington Northern right-of-
way to Lauring Lane. The street is currently off center and
is somewhat confined by slopes to the east and west.
In 1983 this section became a through street when the Burlington
Northern Railroad granted us a crossing easement. We completed
that section of the street at the crossing without curb and
gutter in 1983. The intention of this street is to take some
of the load off of the Highway 25 intersections at Third and
Fourth Street and to provide easy access to those business
places and apartments up on Lauring Lane and Seventh Street
entering Highway 25. Prior to the opening of the Cedar Street
Railroad crossing, it was the staff's intention to upgrade
Cedar Street to a 24' rural section. However, the importance
of this street has grown and it is now the staff's consensus
that the street be widened full width with curb and gutter.
We would be looking at a 33' wide blacktop section with B618
curb and gutter. The project would noceositate a couple of
catch basins, one street opening at Sixth Streot,and approximately
five driveway openings. The estimated cost of the project is
in the neighborhood of $40,000.
Hart Boulevard, that portion located cost of the hospital, is
in extremely poor condition. Ibis section involves approximately
1,600 feet of a rural typo section road with a 22' wide mat.
with the exception of a short stretch in front of the WWTP, the
street surface consists more of repaired potholes than actual
smooth blacktop surfacing. Our plans call for resurfacing this
street to a 9 ton design. Original estimates in 1983 estimated
the cost of this project to be 635,000-640,000 using a 24-26'
rural typo design excluding storm newer and concrete curb and
gutto r.
If the street were to be put in as an urban typo section with
approximately 33' blacktop width, 9 ton docign, with 8618 curb
and gutter and storm sewer. the coot of the project could easily
reach $75,000-580,000. Whichover typo of section is chosen for
- 18 -
Council Agenda - 4/9/84
Bart Boulevard, it would be beneficial to extend the existing
water line on the north side of Hart Boulevard another few
hundred feet to the cast to allow for future looping of this
system.
B. ALTERNATIVE ACTIONS:
Cedar Street
1. Leave Cedar Street as it is, a rural, unpaved, section of
street. with the increase of traffic in the area, this does
not appear to fit in with the expected use.
Pave the existing Class v surface and leave the area in a
rural type setting. Although this would substantially help,
it does not fit in well with the overall plans for the area
and the narrow condition of the street would not be conducive
to the flows of traffic in the area. In addition, there is
a significant amount of boulevard parking in the two rental
homes near the railroad and the rural type section would not
address this problem. This would be more easily addressed by
placing curb and gutter in this area and providing driveway
cuts only as allowed by Ordinance.
3. Appears to be the best solution for this area. That would be
f an extension of Cedar Street as it is on the north side of
the Burlington Northern right-of-way, a 33' wide street with
curb and gutter type section. A significant portion of this
project could be assessed to benefiting property owners.
Hart Boulevard
1. ]cave Hart Boulevard as it is and only continue patching as
necessary. This alternative does not solve any of Lilo problems,
an the roadway hau deteriorated to a point where it cannot bs
properly maintained.
2. Resurface Hart Boulevard as a 26' rural type section without
curb and gutter and storm sower. Thin alternative would lend
itself well to tic rural area on the cost portion of Hart
Boulevard but would not address the residential property and
Ouch on the west and of Hart Boulevard.
3. Extend Hart Boulevard an an urban type section 33 feet in width
with 8616 curb and gutter and storm sewer all the way through
from tho hoopital cant to County Road 75. This alto m ativo
would be consistent with other streets in Lila area. However,
it may not In the best for this particular area. There in
only the residential property ai the WOOL and of the proposed
construction that would receive benefit from such construction.
- 19 -
Council Agenda - 4/9/84
4. This alternative may be a combination of 2 6 3 in that the project
consist of curb and gutter extended through the residential
area, cast to the Bondhus property. At that point
the project reverts back to rural section for the remaining
1,000 to 1,200 feet of the project to the cast. This
construction would suit the area better in that there is
no real benefit from the curb and gutter to the adjoining
properties in this area.
C. STAFF RECOMMENDATION:
The staff recommendation for Cedar Street is that this construction
be of the urban type with the street width matching existing Cedar
Street to the north and that the street be constructed of the
same width with curb and gutter and storm sewer connections where
necessary. It is recommended that that portion of the project
at the railroad crossing be left uncurbed until such time as the
interceptor sewer crossing is completed.
The staff recommendation for Hart Boulevard is somewhat mixed.
The general consensus is that Hart Boulevard be completed using
Alternative 4 above. We leave the decision to the Council and
ask that the Council make the decision so that the feasibility
study can be a cost study only. All of the funding for the
above projects, Cedar Street, Hart Boulevard, and Broadway,
would come through bonding. we are, therefore, not tied to a
specific dollar figure by the budget.
D. SUPPORTING DATA:
Section of City map showing Cedar Street and Hart Boulevard.
20 -
Chi
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a�4D ill. rl.�. ".(.�>':.1' 't"�}' 'e1���3`p� r t?�r, sp• +•. t I• rt �p;s � ,
' r<. 1 �• _ 333 jf� ,ls.
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e, �-^:..:::T �� '`".•••:w','r °�. '`err P`S t �r'r' '�p� i "'der. � � � '��' '// i' y
� • a' •' • .YI t } �•�^��'^�y1 �/ r� -0 1' � • c'� � t ° c ♦ Y"t �/ q-� �r� `t. �` t�7
N0. 84 1 t
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* atm
Council Agenda - 4/9/84
16. Consideration of a Proposal for Professional Services for the City
Fire Hall. (T.E.)
A. REFERENCE AND BACKGROUND:
At the conclusion of the last meeting of the Council, John Badalich
expressed some concern that the City was getting involved in such
extensive work with respect to the potential construction of the
new Fire Hall. John indicated Lhat in the past the City has
demonstrated a willingness to utilize professional consultants
when building buildings. He stated lie was curious about the
seeming departure from that process. After the meeting, I discussed
with John how the proposal had developed to date. I indicated that
because of the pump house proposal, we needed t.o expedite a site
search and that further, we felt it was necessary to involve the
Fire Department. I further indicated that we didn't intend to
let the Fire Department do their own technical design of the
building, that we only requested they submit some floor plan
suggestions. I said that it was my understanding that we would
pursue a great deal of the preliminary data gathering before
turning the job over to professionals.
While we did present some cost figures for a metal building, I
think it would be terribly inappropriate for the City to really
consider such a building right along the freeway. The City, in
Uie past, has always gone the extra mile in order to construct
genuinely attractive buildings. Our City llall is one of Lho most
attractive in the State of Minnesota, and our Library is definitely
an attractive Structure. I think the City would be remisu in
simply sticking up a rectangular metal building right at the entrance
to the City, if that is the Site Lhat in finally selected. I
think it would be appropriate for the City to maintain its
policy of playing a leadership role when it comes to now con-
utruction.
John Badalich indicated to me after the last mooting that his
firut knowledge of our Fire Hall investigation came in his agenda
packet. Upon Seeing that agenda item, OSM prepared a propoual
for Fire Nall Services. John left that proposal with me after
Uie last meeting no Lhat 1 may distribute it for Chits mectinq.
I'm auro John will be prepared to answer any questions at. the
meeLing.
B. ALTERNATIVE ACTIONS:
1. Take no official action but take Ute proposal under consideration.
2. F.ngago OSM and their affiliate architect to perform a Fire Hall
study.
- 21 -
Council Agenda - 4/9/84
3. Reject the proposal, direct staff to continue their work.
C. STAFF RECOMMENDATION:
I think at this time it would be best to not take any definite
action. I have discussed with Willie Farnick the possibility
that members of the Fire Department survey various Fire Halls
to investigate floor plans that they would find suitable. We
may find professionally designed Fire Halls in other communities
that would suit the needs of our department. After the types
of selections have been sufficiently narrowed down, we very likely
would then turn to professionals. I think it is crucial that
we know internally what we need and desire before engaging a
firm to stipulate what we should have. I concur that a professional
firm with background in the specific field of Fire Halls may have
substantially more insight into basic requirements that can be
incorporated into the building design, but I think it is essential
that we clearly define for ourselves our own expectations of a
Fire Hall.
D. SUPPORTING DATA:
Copy of the proposal from OSM.
22 -
i� ORR-SCHEIEN-MAYERONhASSOCIATES, INC.
Consulting Engineers
Land Surveyors
March 26, 1984
The Honorable Mayor Arve Grimsmo
6 City Council
City of Monticello
250 East Broadway Street
Monticello, MN 55362
Re: Proposal for Professional Services
Site Location 6 Building Program Study
New Fire Station for the City
t Gentlemen:
The team of Orr-Schelon-Mayeron 6 Associates, Inc. and Bernard Jacob
Architects Ltd. is pleased to present this proposal to the City of
Monticello regarding professional services for the referenced project.
Our team is very well qualified to perform the services required in
the planning, design, and construction phases of the project.
OSM is pleased to introduce Bernard Jacob Architects Ltd. Mr. Jacob
and his staff are top-notch professional people and well respected in
the industry. OSM and Bernard Jacob Architects have been working on
projects together for several years with more frequency in the recent
past. Their firm has gained our respect and confidence. Their expor-
ience in planning and programming studies is extensive and provides
the City the expertise required for this project.
Bernard Jacob Architects Ltd. will prepare a site location and build-
ing program study including alternative analyses, cost estimates and
recommendations. A detailed description of the proposed study is
attached.
OSM will provide civil, structural, mechanical and electrical engi-
neering services in conjunction with the study and will provide
overall project management and client liaison with the City. Gerald
CS. Corrick will servo as the project manager.
��p
2021 East Hennepin Avenue - Suite 238 - Minnee , nnosota 55413 - 6121331.8660
Page Two
Honorable Mayor 6 City Council
March 26, 1984
We propose to perform the study as detailed for a lump sum fee of Six
Thousand Tvo Hundred Dollars and No Cents ($6,200.00).
We are pleased to present this proposal and are looking forward to
working with you and the City staff on this project.
Yours very truly,
ORR-SCHELEN-MAYERON
b ASSOCIATES
ohn P. Badalich, P.E.
ice President
JPB:nlb
Enclosure
CC: Bernard Jacob, BJA
Gerald S. Corrick, OSM
1 � ,
Bernard Jacob Architects Ltd.
PROPOSAL FOR PROFESSIONAL SERVICES
A Site Location and Building Program Study
for a New Fire Station In the City of Monticello
20 March 1984
0/(v
Bernard Jacob Architects Ltd.
20 March 1984
The purpose of this proposed study is to evaluate and recommend
a site ^nd building progrdin for anew fire station in the City
of '!ontice Ilo. To date, four potential sites have been identified
for evaluation. The City's fire station Is now located in the
old city hall. Anticipated population growth and architectural
limitations of the old city hall to serve as an efficient fire
station have prompted the need for such a study.
Our approach to this study is to conduct the site analysis and
develop the building program simultaneously. By selecting a site
in conjunction with writing a building program, the fire facility
will ultimately be better integrated Into Its locale and will hope-
fully function more efficiently from this comprehensive planning
approach. We, therefore, propose a study that includes:
1. A locational analysis of the four potential sites;
2. Preparation of the architectural program for a new
fire station;
3. Refinement of the site analysis and architectural pro-
gram using recognized national and regional fire service
facility guidelines; and
4. Recommendation of a specific site and building program.
Specific tasks we propose to complete In short order (with the
assistance of City records and City staff advisement) are grouped
as follows.
I. Site Location Analysis
a. Describe and Illustrate the service area;
b. Locate the four potential sites on the service area map;
c. Locate and describe the major residential and business
populations within the service area;
d. Plot the location of fire calls within the service area
over time;
e. Project population growth patterns in the servlcc area
for the years 1990, 2000 and 2010;
Berrord Jacob Archilcas Ltd.
f.
Locate fire stations In neighboring communities that serve
as backup to the Monticello fire service;
g.
Evaluate each of the four potential sites In terms of:
is suitability of the site for construction (soil
composition/land contours/sun and wind orientation);
• access to roadways connecting the site to major
population nodes within service area;
• compatibility of a fire station with existing
land uses adjacent to the site;
• access to existing utilities; and
• appropriateness of other identified public (or
private) uses for the site.
2. The
Building Program
a.
Examine the architectural character of the City as a whole
and describe building system options that would be compatible
with the character of the buildings In the neighborhoods
surrounding each of the four sites;
b.
Using operating Information obtained from the Fl re Department
Staff, write the architectural program for the fire station
describing:
7
• the garage and apparatus area
• future dormitory quarters
• office/control room
• commons room
• outdoor facilities required for practice drills
c. Develop a diagrammatic Illustration of the room relationships
wlthln the facility
3. Refinement of Site Analysis and Building Program
Using nationally recognlzod fire service guidelines such as
those published by the National Board of Fire Underwriters. we
will refine the site analysis and architectural program.
0
Bernard Jacob Architects Ltd.
4. Recommend a Single Site and Building Design Program
a. Describe and Illustrate the site selected as optimal for
the new fire station facility. Include a site plan locating
the proposed building and new roadway connections on the
site.
Describe and illustrate the building system oDtlon selected
for a new fire station facility.
G)
Bernard Jacob Arch ims Ltd.
Professional Fees
The products of this site and facility study will consist of drawings,
maps and narratives illustrating and describing the site analysis
and building program features.
The basis of our professional fees Is a multiple of the direct per-
sonnel expenses. Based on the anticipated time and materials needed
to complete the study, we are prepared to undertake this project for
the following professional fees:
Phase A: The Site Location Analysis
Lump Sum Fee of $2,266.00
Phase B: Preparing the Building Program
Lump Sum Fee of $1,879.00
Total Professional Fee $4,136.00
An initial payment of $1000.00 will be requested at the time the
study is initiated with the balance due within 10 days of completion
of the work.
We are In a position to proceed with the study as proposed Immediately
upon receipt of a letter of authorization and the Initial payment.
Phase A of the study can be completed within IS days and Phase B
within jO days from the date of commencement. Intermittent progress
review meetings will be scheduled within these periods.
Bernard Jacob Architects
F I R" I N T R O D U C T I O N
Bernard 0acob Architects ltd. was originally Incorporated in 1970 under
the name Team 70 Architects to provide a full range of architectural
design services to institutional, commercial and private clients. Our
practice is regional although our major commissions come predominantly
from Minnesota organizations.
Our constant concern is to develop a functional and handsome structure
that reflects a thorough analysis of our client's needs. life -cycle
costing methods are used in selecting and applying energy-efficient
building materials for each project.
We are experienced In all aspects of the architectural process, have won
design awards and been published locally and nationally. The members of
our design staff are professionally registered In the State of Minnesota
and have achieved membership in the American Institute of Architects and
the American Planning Association.
The professional services we provide range from feasibility studies,
energy analyses and preliminary design drawings to interior space
planning, complete architectural working drawings, specifications and
construction administration.
k
Bernard Jacob Architects
ARCHITECTURAL DESIGN
PROJECTS
Client
Project
Wright Office Building
Complete architectural renova-
Building Renovation
tion of former warehouse into
Saint Paul
multi -tenant office building
John Ericsson Elementary
Substantial rehabilitation to
School Rehabilitation
meet life safety, barrier -free
Minneapolis
and energy efficient require-
ments for a public school
Champion Chevrolet Building
Renovation of automobile show -
Building Renovation
room for new use as the
Saint Paul
Minnesota State Motor Pool
Garage and Offices
Ruhr Optometric Clinic
Transformation of deteriorated
Building Renovation
storefront barbershop into a
White Bear Lake
professional optometric clinic
Community Development
Renovation of 1920's elementary
Corporation
school space as administrative
Executive Offices Design
space for development agency
Saint Paul
American State Bank
Expansion and exterior renova-
of Mankato/Expansion
tion adapted to commercial
Mankato
area's "Old Town" theme
Upper Sioux Community
New community center building
Building Design
design for the Upper Sioux Tribe
Granite Falls
In Chippewa County
Bierman Athletic Building
Expansion of administrative
Building Addition
building to house men's and
Unlverslty of Minnesota
women's intercollegiate programs
Minneapolis
Anthony's Wharf Restaurant
Interior design plan for this
Old Saint Anthony Main Center
restaurant/bar located In
Minneapolis
historic mill district area of
Minneapolis
Big and Middle Spunk Lake
New building designs for two
Rest Area Buildings
highway rest area sites owned
Avon
and operated by Minnesota DOT
Bernard Jacob Architects
C O M M U N I T Y D E S I G N
Educational Projects
Recreational Projects
Urban Design Projects
C
John Ericsson Elementary School
Minneapolis Public School System
Complete School Rehabilitation
Maxfield Elementary School
Saint Paul Public School System
Mayor School Addition and Renovation
Minneapolis Urban League Street Academy
Private Educational Institution
Complete School Rehabilitation
Saint Paul Academy/Summit School
Private Educational Institution
Local Construction Architect for
Benjamin Thompson and Associates,
Cambridge, MA
Big and Middle Spunk Lake Rest Area Buildings
Avon, Minnesota
New Construotlon for Minnesota DOT
Mankato Park Buildings
Mankato Municipal Park System
New Construction of Prototype Building
Ramsey County Ice Arenas
Prototype Design for Five Indoor Arenas
1974 MSAIA Merit Award Winner
Upper Sioux Community Center
Granite Falls, Minnesota
New Construction for Upper Sioux Council
Elliot Park Mousing Policy Plan
Minneapolis
Excelsior Blvd. Redevelopment Design Plan
Saint Louis Park
Whittier Urban Design Framework
Minneapolis
Stevens Square Design Plan
Minneapolis
Skyway Typology Study
Minneapolis
(1984 Citation Award Winner, PROGRESSIVE
ARCHITECTURE Magazine)
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9
Bemard Jacob Architects
S P E C I A L S E R V I C E S
Plannlnq and Design Studies
Diamond Jim's Mall
LIIydale
Shopp_isg/Entertainment Center Reuse Study
Excelsior Boulevard Redevelopment Plan
Saint Louis Park
20 - Block Commercial Corridor and PUD Design Plan
Hennepin -Lake Building Renovation Study
Minneapolis
Commercial District Rehabilitation Study
Butler Square West
Minneapolis Public Spaces Design Consultation
W. A. Lang Insurance Company
Saint Paul
Office Relocation Study
Skyway Typology
Minneapolis
Skyway System Operations Research
(1984 Citation Award Winner, Progressive Architecture Magazine)
Soo Line/100 South Fifth Skyway Study
Minneapolis
Design Consultation on Proposed Skyway Link
Maxi -Energy Audit
Ericsson School, Minneapolis
First Complete Energy Analysis for Minneapolis Public Schools
School Building Project Planning Guide
Minneapolis Public Schools
9ullding Committee Planning Guide
Elliot Park Housing Policy Plan
Minneapolis
Neighborhood Revitalization Study
Whittler Urban Design Framework
Minneapolis
Comprehensive Neighborhood Rehabilitation Plan
c
0
BeFnard Jacob Artfiitects
B E R N A R D J A C O B
Fellow of the American Institute of Architects (FAIR)
Registered Architect
State of Minnesota
Graduate, Cooper Union, New York
Diploma in Architecture
Graduate, University of Minnesota
Bachelor of Architecture
President
Bernard Jacob Architects Ltd. (Formerly Team 70 Architects)
Member, Construction Panel
American Arbitration Society
Founding Chairman
Saint Paul Heritage Preservation Commission
Jury Member
1981 Engineering Excellence Awards
Consulting Engineers Council of Minnesota
Jury Member
1981 Iowa AIA Awards Program
Guest Lecturer
Minneapolis College of Art and Design
Lecturer In Architecture
School of Architecture
University of Minnesota
"Commercial Architecture" Columnist
CORPORATE REPORT MAGAZINE
C
G�)
Bernard lamb Arthio m
C A R O L M 0 R P H E W
Graduate
College of Saint Catherine
Master's Candidate
Humphrey Institute of Public Affairs
University of Minnesota
Member
American Planning Association
Carol Morphew's experience Includes researching and writing public agency and
community planning reports, urban design analyses, and trade magazine arti-
cles. She also coordinates production of all project publications and
marketing materials for Bernard Jacob Architects Ltd. A Master's Candidate in
planning, Ms. Morphew is specializing In architectural project planning and
urban design research. '
Ms. Morphew is the author Or co-author of the following publications:
UMinnesota Housing Finance Agency
`r 1978 Annual Report
Elliot Park Neighborhood, Minneapolis
Housing Rehabilitation Report, 1978
Minneapolis Public Schools
School Building Project Planning Guide, 1981
Skyway Typology: A Report on the
Minneapolis Skyway System, 1981
(1984 Citation Award Winner,
PROGRESSIVE ARCHITECTURE Magazine)
"The MHFA: Making Housing Affordable."
ARCHITECTURE MINNESOTA Magazine
Volume 5, Number 3: May/June 1979, pp. 34-37
"Minnesota's Interstate Rest Area System."
ARCHITECTURE MINNESOTA Magazine
Volume 6, Number 4: August 1980. pp. 25-30
C
Council Agenda - 4/9/84
17, Consideration of a Resolution Settinq a Public Hearinq for Tax
Increment Financinq - Applicant, IXI. (T.E.)
A. REFERENCE AND BACKGROUND:
IXI, who was our first ever tax inc,ement finance district, has
cane in to indicate they wish to begin new construction. They
are proposing to purchase the remainder of Lot 7, Block 3, in
Oakwood Industrial Park, and construct four buildings in 1984.
As you may recall, in order to maximize the effect of tax increment
generated, we placed a district only around the cast half of Lot 7.
Our intention has been to create a district each time they are
ready to construct new buildings. The proposed tax increment plan
has been drafted by Holmes and Graven and adopted by the Housing
and Redevelopment Authority. Copies have already been distributed
to the County and School District. As we have just done with the
FSI proposal, the Council is required to set a public hearing on
the tax increment plan. I wish to also note that the IXI tax
increment plan will not require the issuance of any bonds, since
the land in question has already been purchased by the HRA using
the loan money that was granted to the HRA by the City Council.
IXI is in a bit of a hurry to get under construction, and it is
legal to sell them the land prior to the adoption of Lila district.
In order to facilitate their construction early this spring, the
IIRA may elect to transfer the property prior to the placement of
the tax increment district. I provide you with this information
simply so you are not alarmed if you see construction going on
out there prior to your authorizing a district. This project is
really a continuation of the original project as it was presented
in the fall of. 1982.
B. ALTERNATIVE ACTIONS:
1. Adopt the resolution setting Lila public hearing - this again
will begin the proceus to enable IXI to enter their construction
phaco on their now buildings.
2. Do not adopt Lite resolution - chid will basically delay or
stop cite tax incramant finance proposal. Because it in a
continuation of Uic first district, if the IIRA hopes to recover
its debt, it definitely needs to create additional tax increment
finance districts.
C. STAFF RECOMMENDATION.
Adopt Lila resolution.
D. SUPPORTING DATA:
Copy of Lite resolution.
Copy of the resolution adopted by Lite [IRA.
- 23 -
PESOLUTION 1984 N_
RESOLUTION SETTING A PUBLIC NEARING REGARDING THE
ESTABLISHMENT OF A TAX INCREMENT FINANCING DISTRICT
PURSUANT TO MINNESOTA STATUTES, SECTIONS 273.71 TO
273.78 INCLUSIVE, THE TAX INCREMENT FINANCING ACT.
WHEREAS, The Monticello Housing and Redevelopment Authority has adopted
a Resolution approving a Plan for the establishment of Tax Increment
Financing District 04, dated April 4, 1984, pursuant to the provisions
of MS Section 273.71 to 273.78 inclusive, and
WHEREAS, said resolution requests the City Council to set a public
hearing on said Tax Incremant Financing Plan 04.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MONTICELLO, MINNESOTA THAT:
1. A public hearing shall be held at 7:30 P.M., on Monday, April 23,
1984, in the City Cowicil Chambers.
2. The City Administrator shall cause proper notice to be given in the
official newspaper.
Adopted this 9th day of April, 1984.
71iomau A. Eidem
City Administrator
C
Arvo A. Grimamo; Mayor
0
HRA RESOLUTION 1984 82
A RESOLUTION BY THE MONTICELLO HOUSING AND
REDEVELOPMENT AUTHORITY APPROVING A TAX INCREMENT
FINANCING ECC�40MIC DEVELOPMENT DISTRICT M4 PURSUANT
TO MINNESOTA STATUTES SECTIONS 273.71 TO 273.78
INCLUSIVE AND A FINANCE PLAN FOR SAID TAX INCREMENT
FINANCING DISTRICT.
WHEREAS, the Housing and Redevelopment Authority in and for the
City of Monticello (the "Authority") is carrying out the Monticello Ra-
dovelopment Project (the "Project") and Redevelopment Plan (the "Plan"),
and
WHEREAS, the Housing and Redevelopment Authority of Monticello,
Minnesota has determined that it is necessary to create a Tax Increment
Financing District pursuant to Minnesota Statutes, Sections 273.71 to
273.78 inclusive, within thin existing Redevelopment Project modified and
created pursuant to Minnesota Statures, Section 462.411 at seg,., the
Municipal Housing and Redevelopment Act, and
WHEREAS, time Authority recommends that the Project be under-
taken as rapidly as possiblo and be financed with local funds including
tax increment financing as authorized by Minnesota Statutes, Sections
273.71 through 273.78, and
WHEREAS, there was presented to this meeting of the governing
body of the Authority for its consideration and approval, a copy of
a Tax Increment Plan for said Project area dated March 15, 1484, which
Plan is entitled The Economic Development District 04 Tax Increment Plan,
and
WHEREAS, the Authority has prepared the Tax Increment Financing
Plan for the Economic Development District 04, dated march 30, 1984,
and submitted the flax Increment Plan to the City Planning Commission
of the City of Monticallo (the"Planning Commission") for its review and
opinion, and
NOW, THEREFORE, 13E IT WSOLVED BY THE GOVERNING BODY OF THE
I(OUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THF. CITY OF MOHTICELLdn
1. That the Tax Increment District to bo established is an economic
development district pursuant to Minnesoee Statutes, $action 273.73,
Subdivision 12, and will result in increased employment to the City
and in the preservation and aa)nancemrnt of the tax bass of the City.
2. That the proposed development would not occur solely through private
investment within the Cc-aKonably forseeable future and, therefore,
the use of tax increment financing is deemed necessary.
- 1 -
rQ11-
HRA Resolution 1984 # 2
Page 2
3. That the proposed economic development involves a substantial
commitment to private investment and in conjunction with tax
increments is identified in the Tax Increment Financing Plan
will afford maximum opportunity, consistent with sound needs
of the City for the economic development of the Project by
private enterprise.
The Housing and Redevelopment Authority of Monticello,
Minnesota docs hereby approve the Tax Increment Financing Plan and
the creation of a Tax Increment Financing District as described in
said Tax Increment Financing Plan and does hereby transmit to the
City Council said Plan for their adoption.
Adopted by the Housing and Redevelopment Authority this 4th day of
April, 1984.
42
I Chai r
ATTEST/ 1
I/ J/
107
Council Agenda - 4/9/84
18. Consideration of Issuinq a 3.2 Beer License and a Set-up License
to the Monticello Lions Club and Issuing a 3.2 Beer Licens% to
the Monticello Softball Association. (T.E.)
A. REFERENCE AND BACKGROUND:
These are annual requests. Mark Irmiter, representing the Lions,
requested the Council issue a one -day 3.2 beer on -sale license
and a one -day set-up license so that the Lions could host the
Ducks Unlimited Banquet out at the Roller Rink. We issued
the one -day licenses last year under the same circumstances.
They, of course, will be required to submit all of the necessary
insurance and documentation before they would be issued the
actual license. Further, we grant these one -day licenses only
twice per year to any single organization. The Lions, as
usual, are planning to apply again for the 4th of July celebration.
Those are the only two uses that the Lions apply for throughout
the year.
With respect to the Softball League, this too is an annual request
to sell beer at the softball fields for the summer months. As
in the past, we will require the appropriate bonds and insurance
and we will pro -rate the annual fee to cover all of the months
they will be serving beer. If their request for license is
approved on Monday night, staff will process the formal application
forms along with the insurance certificates and fee collection.
There are no alternative actions or staff recommendationu for
this item.
D. SUPPORTING DATA:
Copies of the license applications.
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CITY OF MONTICELLO
LICENSE APPLICATION
Thi:: application is being sub:uitted for the following lieense(s):
Sct-up liccnsc Off -sale, non -intoxicating liquor
On -sale, intoxicating liquui inn -sale, wine
}� On -sale, non -intoxicating liquor On -sale, wine/7.2 beer
Applicant Ila,e: 5• -Y -MP[ t_ /fSLN. Age; Date:
Applicant Address: Phone:
flame of Business: /be, /IItCt'IIa S,,,H-1, (L /'PC1q u e
Address of business: /VSr Fre IeS
Y)Ann+ C'�ee(Io /tir.l
i
Business Phone: 21iS-S3 -, S7 b'(e(p
I,cscribc nature of busino.sr. uperation: So FbefLl lanC C-SS�e+/S
If Corporation: Off icu ra: /(iii/}-li+r �J '�.o-440 i✓ �7,i' oZi (+(�
29S -�4S:3 L
Di reet.orS :
Lr you of dtwu your coil,uration, paruioruhip, otc., currently hold any liconue
nlluwurg the nale of wine, intoxicating liquor, non-intuxicnting liquor, or
uut-upn7 yUs
11 you: Ilnme of Business:
AAdrooa of Buoinosu:
Phone
/ Typo of Licanaor Years hold.
References:
Name
Address Telephone Number
Credit References (list at least one bank you do business with):
Name Address Telephone Number
Amount of investment, excluding land: /LJ /rl
(only applicants for on -sale, intoxicating liquor must provide this information)
Have you ever been convicted of a felony, or of violating the, National
Prohibition Act or any State low or ordinance relating to manufacture or
transportation of intoxicating liquors:
AJ
1
I declare that the above information icltrue and eeriest, to the best of
my knowledge.
A plirant SiynAt.ure
For City USO Only
Surety Bond Liquor Inability Certificate of
Insurance
—U� Application Fee Licenne VOL
A)/?
Sherift, Wright County
Date ptayot, City of Nentieallo
City Adminisu'ator
61D
J
DEPARTMENT HEAD REPORT
BUILDING INSPECTION
Building is starting to accelerate now with the nico weather
starting. We have ono 24 -unit apartment complex being built
with five permits issued for new single family dwellings with
a couple already in to be reviewed for April. We have three now
business starts with buildings being built or additions being
added on. We have other plan reviews and are waiting for the
developers to bring in the plans for some commercial businesses
yet later this month. As of the and of March, we are currently
at $1,385,200 in new construction, with the total number of
permits issued to date 32 campared to 19 last year at this time.
Percentage wise, we are 27% of the total amount of construction
for 1983 and we're at 29% of the total revenue taken in as
compared to last year's total amount of revenuo taken in.
Gary Aderson
Building Official
A
0
L
DEPARTMENT HEAD REPORT
PLANNIUG 6 ZONING DEPARTMENT
Activity is increasing within the variance and conditional use
applications submitted since the first of the year. I don't
think that its because our ordinance is too restrictive. It's
just that with sone of the uses a variance is definitely needed,
and then again some of the conditional uses are only allowed
within the zoning in which the property is located. If the now
sign ordinance section is adopted at Monday night's meeting,
I think it will address most of our sign permit application
requests. I am currently working on a sign organization book.
Within that it will show the signs on the building, which portion
of the building they are on, the square footage of the signs
allowed for with the square footage of the area in which the signs
are located, tho owner of the building, the tenant of the
building, and the legal description for the property, all on one
sheet. We currently have over 250 signs within the City of
Monticello on Lila different businesses. When the work is completed
we will have the square footage of the sign and the placement of
the aigns on the buildings all In a book so we can cross reference
it to the property in which the business is located. If any
changes are made that we do not catch, we can go back to the
book and check these out. I think it will be a very effective
inventory of the current signs we have and will help with any
problems we may have with signs that come up In the future.
Civil M fonso - The night of the meeting I will be in Oakridgo,
Tennessee attending a week long session on nuclear energy, which
Tom attended last year. We did have good participation in the
tornado watch, which was held March 28. The civil defense sirens
are in good working order at the last test, which was conducted
this past Wednesday.
Assessments - The books for the 1980 assessments have been dopa and
turned in before Lila first of the year. The Wright County Assessor's
Office has gone through the entire books during the past two to three
weeks and have okayed the values which were placed of the books at
t1tio time. when I return from Tonnossco, I will go back over to
the Assessor's Office to go over all of the commareial properties
in the City of Monticello to try and work out some of the inadequacies
within Lila values on tho different conmwrcial properties so they can
be included with the 1984 assosamunto.
�y
Department Head Peport
Page 2
Board of Review - The Board of Re view is coming up in May, and we don't
see any problems right now with any of the assessments levied on the
properties.
City Hall Buildinq - We have tentatively set up a schedule for
once a month to have the furnace filters checked and replaced if
needed, and also the filters in the humidifier units checked and
cleaned if necessary once a month. The same schedule is also working
out at the Library, with the Library ones needing a little more
work than the ones here at City Hall, as we have found out in the
last month. Both heating systems at the Library and the City Hall
seem to be working quite adequately. 'Phey will be up for the 1st scheduled
maintenance check sometin2-uhis month. One thing on the City Hall
Building I would like to just pass before you to get a recommendation
from you would be extending the roof over the west entrance to the
City Hall building to keep it in line with the same roof line as
the existing roof over the Council Chambers. In doing so, 1 think
we would eliminate our water, snow and ice buildup on the roof at
different parts of the year. One thing also we would like to look
at doing sometime when the weather is warm this summer would he to
have the exterior of our bricks a cidized and also the interior of
all the exposed decking and beams be refinished. rMe finish has
pretty much been absorbed into Lila wood. We are getting less and
leas reflection off of our decking and our beam material with the
lights.
Gary Anderson
Zoning Administrator
J