City Council Agenda Packet 06-25-1984AGENDA FOR THE MEETING OF THE CITY COUNCIL
June 25, 1984 - 7:30 P.M.
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Mayor: Arve A. Grimsmo
Council Members: Fran Fair, Dan Blonigen, Jack Maxwell,
Ken Maus.
1. Call to Order.
2. Approval of the Minutes of the Regular Meeting
Held June 11, 1984.
3. Citizens Comments/Petitions, Requests and Complaints.
Old Business
4. Consideration of a Resolution Approving Plans and
Specifications and Authorizing Advertisement for
Bids for County Road 75, Hart Boulevard, and Cedar
Street.
5. Consideration of a Resolution Declaring Hart Boulevard
and Cedar Street Projects to be Assessed and Ordering
rrI the Preparation of Assessment Roll.
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6. Consideration of a Resolution Setting Assessment
Hearing.
New Business
7. Consideration of a Conditional Use Request to Build
a 4-plex in an R-2 Zone, Applicant - Tom Chock.
8. Consideration of a Conditional Use Request to Allow
Outdoor Sales and Outdoor Storage in a B-3 Zone,
Applicant - Martie's Farm Service.
9. Consideration of Approval of Plane and Specifications
and Authorizing Advertisement for Bids for Sealcoating
Project.
30. Consideration of a Purchase for a Gas Driven Engine
for Well No. 2.
11. Consideration of a Resolution Adopting a Punch
Card Voting System Plan.
12. Consideration of the 1983 Audit Report.
Agenda for the Meeting of the City Council
June 25, 1984 - 7:30 P.M.
Page 2
13. Consideration of Bills for the Month of June.
14. Adjournmcnt.
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MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
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June 11, 1984 - 7:30 P.M.
Members Present: Arve A. GrimsmD, Jack Maxwell, Fran Fair, Dan Blonigen.
Members Absent: Ken Maus.
1. Call to Order.
2. approval of Minutes.
Motion was made by Blonigen, seconded by Maxwell, and unanimously
carried to approve the minutes of the regular meeting hold May 29,
1984.
4. Public Hearin - Consideration of Issuance of Industrial Revenue
Bonds, Applicant - Stuart Ho4lund.
A public hearing was held by the City Council to consider Stuart
Iloglund's request for issuance, of Industrial Revenue Bonds in the
amount of $550,000.00 for the construction of a 32 -unit motol.
Mr. John Cries, attorney representing Mr. Hoglund, noted that the
original application for Industrial Revenue Bonds was for $650,000.00
but has been reduced to $550,000.00. lie also noted that the development
should provide 20 full-time employees, not 12 as initially stated. Fir.
Cries noted that even if the City Council approves this preliminary
application for induatrial Rovenuo Bonds, the developer is fully
aware that the Stato DelDartment of Enorgy and Economic Development.
has final authority for authorizing Industrial Revenue Bonds to be
approved.
Mayor Crimtmo introduced for the record a letter received from the
present ownore of the Silver Fox Motel expressing their opposition
to the City involvement in issuance of Industrial Rovenuo Bonds for
additional molal rooms within the City. Silver Fox management noted
that although Industrial Rovenuo Bonds aro an incentive for developers.
Ilio curront motel rooms within the City aro not yet operating near
capacity on a your -round basis and felt that the City ehould not
holp promote additional motel devulopmont until a need is established.
Mayor Crimamo noted that the City's first approval of Industrial
Revenue Bonds was for the Silver Fox Motel, but at that time, the
City of Monticello did not have any motol' rooms within the City limits.
Applicant Stuart Hoglund felt the need is 'still a reality in the City
� D and noted that he has largo assausmanta for improvemonts against his
property and felt that something has to be built and requested that IRB'a
be considorad to help finance the project.
Cou ci I Minutes - 6/11/84
Concerns were raised by Council members as to what direction the
City should be taking in the future when support;ng Industrial
Revenue Bond applicants. Specifically, Council concerns centered
on whether the City should be involved in commercial or industrial
development as IRS's were initially intended for. Although no
general consensus was or has been yet es Ldblished as guidelines by
the City, it was noted that generally the City is Crying to provide
incentives for new businesses to locate within the City to provide
not only tax base increases but also employmenL, and specially in
areas the City currently does not have businesses.
Hearing no comments from the public, the public hearing was olticially
closed.
5. Consideration of d Resolution Granting Preliminary Approval for
the Issuance of Industrial Revenue Bonds.
After further discussion on Mr. Hoglund's IRB request, a ,notion
was introduced by Maxwell to adopt a resolution giving preliminary
approval to Mr. Iloglund's IRB project. The motion died for a lack
of a second. As a result, no other motion was entered and pre-
liminary approval was not granted for this project.
r . 6. Consideration of Sower Extension for Bondhus Property.
At the previous Council meeting, the City Council passed a resolution
to add a portion of water main to Lim Hart Boulevard project to allow
for future crossing on County Road 75 for hook-up to the Bondhuu
Tool property. The sewer connection was tabled for lack of adequate
bids.
Public works Director John Simola noted Lhdc so far only one firm
quote has bcoa received for providing sewar service to the Bondhuo
properly estimated at $19,666.OU for connection to the inLercaPLor
sewer line. Mr. Simola, along with .john liondhus, felt that this Bust
was uxccssivoly high,and Mr. Simola was still optimistic that a cont
cstimato can be obtained in the $10,000 to $12,000 ranyo.
As a result, motion was made by Fair, seconded by Blonigen, asci
unanimously carried to allow the Itondhus Tool Conyrany to Conned
to the interceptor sewer line Providing 100% of Lha cost is chargud
to the BOndhus proPurty.
7. Consideration of the Renewal of Annual Licenses.
Motion was made by nlonigen, seconded by Fair, and unanimously carriud
to spprovo Lha issuance and renewal of Lha following annual Iicanuosr
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Council Minutes - 6/11/84
Intoxicating Liquor, On -sole (Fee $3,300)
Renewals
1. Monticello Liquor, Inc.
2. Silver Fax
3. Charlie's West
4. Joyner's Lanes
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Intoxicating Liquor, On -sale, Sundav (Fee $100)
Renewals
1. Monticello Liquor, Inc.
2. Silver Fox
3. Charlie's West
4. Joyner's Lanes
Non -intoxicating Malt, On -sale (Fee $245)
Renewals
1. Rod 6 Gun
2. Pizza Factory
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3. Country Club
Non-Intoxicatinq Malt, On -sale, Temnorary (Fee $10/day)
1. St. Henry's Fall Festival, 2 days - $20.00
tion-intoxicatinq Malt, Off -solo (Pao $50.00)
Renewals
1. Monticello Liquor
2. Ernios Sport B Bait Shop
3. Wayne's Rod Owl
4. Maus Foods
5. River Terrace
G. Tom Thumb
7. Charlie's West
B. holiday
Wine/3.2 Door Combination, On -sale (Fee $400)
Renewal
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1. Dino's Doli
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Council Minutes - 6/11/84
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Set-up License (Fee $250)
1. Country Club
2. Rod 6 Gun
Club Licenses (Fee - set by Statute)
1. V.F.W. - $500 (membership 268)
2. Am. Legion - $650 (membership 580)
Bingo, Temporary (Fee $20)
1. St. Henry's Fall Festival
Gambling, Temporary ($20 per device)
1. St. Henry's Fall Festival - $60
Rick Wolfsteller 6'
Assistant Administrator
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Council Agenda - 6/25/84
4. Consideration of a Resolution Approving Plans
and Specifications and Authorizing Advertisement
for Bids for County Road 75, Hart Boulevard, and
Cedar Street. (J.S.)
A. REFERENCE AND BACKGROUND:
As the Council may recall, this item was delayed
several weeks due to delays in obtaining preliminary
suvey data such as the area photos. The plans and
specifications were delivered to the City of Monticello
late Wednesday morning by Mr. Chuck Lepak, the Project
Engineer. A general description of the following
projects is as follows.
County Road 75
Starting from a point near Oakview Circle on the
west end of Monticello, County Road 75 will receive
a 1 -inch bituminous leveling course and a 1 -inch
bituminous wearing course. The shoulders will be
paved a distance of 8 feet on either side of the
existing roadway. This will be continued easterly
until the west side of Chestnut Street.
At this point, all the way easterly to a point just
past the east high school entrance, Broadway will
be reconstructed. An exception to this, of course,
is that portion which was repaired three years ago
going east from the stoplights.
The Broadway project will begin with complete removal
of the existing 5 inches of bituminous surface by
whichever means the contractor deems necessary.
This will more than likely mean that it will be broken
up into chunks with loaders and hauled out in large
slabs. The existing Class V will be leveled and
added to where nocessary. The bituminous surface
itself will consist of a 2 -inch 2331 bituminous base
course, a 1�-inch 2331 bituminous binder course,
and a 1 -inch 2341 modified bituminous wearing course.
The total thickness of the asphalt will be 4� inches.
The remaining portion of County Road 75 on the oast
end of Monticello from the high school to a point
a few hundred foot past County Road 39 will receive
similar treatment to that as the west end of town.
Thore will be a 1 -inch 2331 bituminous leveling course
and a 1 -inch 2341 modified bituminous wearing course.
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Council Agenda - 6/25/84
The shoulders will receive a 2 -inch layer of 2331
bituminous material to a width of 8 feet on either
side of the roadway. A right turn lane will be installed
at County Road 118.
The Cedar Street Project
The Cedar Street Project is being proposed in two
different ways. One is to construct the road to
a width of 33 feet using a rural section with 4 -foot
gravel shoulders. The other alternative method is
to construct a 36 -foot wide street with B-618 curbing
on each side of the street. In either case, the
engineer has concluded that the street portion itself
shall consist of 6 inches of Class V aggregate base
with 2 inches of bituminous base course and 2 inches
of 2341 modified bituminous wearing course. The
hydrant located in the area of Cedar Street near
the Burlington Northern Railway will be moved westerly,
as it is too close to the roadway. A "T" will be
placed in this hydrant, line to allow future connection
to the water main for those properties located west
of Cedar Street. In addition, a short section if
8 -inch gravity sanitary sewer will be laid under
Cedar Street for future use, and a 6 -inch water service
CA, will be provided for future use to the east side
of Cedar Street. If curb and gutter is chosen, curb
cuts will be provided for proposed Sixth Street,
the cemetery, and the existing Wilbur Eck properties
along Cedar Street.
Hart Boulevard Project
The Hart Boulevard Project shall consist of a combination
of urban section with curb and gutter on the west
one-half and a rural type section with 4 -foot gravel
shoulders on the east one-half. The curbing will
continue from the specialty clinic easterly to the
WWTP driveway. The street width will vary from the
existing 41 -foot width on the west end of the project
to a 33 -foot width on the rural section on the east
and of the project. Tho stroet construction itself
will consist of 6 inches of Class V aggregate base
with 2 inches of 2341 bituminous base course and
2 inches of 2341 modified bituminous wearing course.
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Council Agenda - 6/25/84
In addition to the street work there will be some
relatively minor storm sewer construction on the
west end of the project and a small catch basin and
culvert in the central portion of the project near
the WWTP driveway. In addition, State law dictates
that pedestrian ramps will be installed at sidewalk
entrances when new curbing is placed. Therefore,
Bondhus' sidewalk will receive pedestrian ramps.
In addition, the water main located on the north
side of Hart Boulevard near the Lindberg home will
be extended easterly to the intersection of Hart
Boulevard and County Road 75. At that point, a hydrant
will be located and the water main will turn and
follow County Road 75 approximately 20 feet. This
will be done so that we may extend the water main
or cross County Road 75 without digging into the
Hart Boulevard intersection at a later date.
The plans and specifications for your review at City
Hall are not complete. The project engineer, Charles
Lepak, and myself discussed the following additions
or omissions from the plans, which will be added
to the plans and brought for your review for Monday
evening's meeting.
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1. Six inch water service for the east side of Cedar
Street.
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2. Curb cut for the cemetery on Cedar Street.
3. Pedestrian ramps for Bondhus' sidewalk and Hart
Boulevard.
4. Small catch basin and culvert on Hart Boulevard
near the WWTP driveway.
5. The water main extension on Hart Boulevard.
6. The use of 100% crushed Class V on the shoulders
in the rural section on Hart Boulevard.
7. Verification of necessity to change hydrant locations
on Hart Boulevard due to interference with new
street construction.
B. ALTERNATIVE ACTIONS:
1. This alternative would be to adopt a resolution
accepting the plana and specifications as proposed
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Council Agenda - 6/25/84
with the additions listed above and authorize
advertisement for bids to be returned July 19,
with both the assessment hearing and the approval
of the project to take place on July 23. There
would still be time to meet this time table even
if some minor changes were made in the projects.
2. This alternative would involve major changes
as deemed necessary by the Council in any of
the projects. If any significant changes are
made, the entire time table of the projects would
be delayed and have to be rescheduled.
3. This alternative would be to delete one or more
of the projects. At this particular time I know
of no reason for any of the projects to be deleted.
C. STAFF RECOMMENDATION:
It is the staff recommendation that after a thorough
discussion of the proposed projects at Monday night's
meeting that the necessary changes be made as dictated
by the discussions. The staff, at this time, feels
confident that there need not be any significant
changes to the projects. Therefore, we feel that
Alternative 01 will be the logical course to follow.
D. SUPPORTING DATA:
Plans and specifications for the projects.
(These are available at City Nall for your roviow)
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Council Agenda - 6/25/84
5. Consideration of a Resolution Declaring Hart Boulevard and
Cedar Street Projects to be Assessed and Orderino the Preparation
of Assessment Roll.(T.E.)
6. Consideration of a Resolution Setting Assessment Hearing. (T.E.)
A. REFERENCE AND BACKGROUND:
With respect to the proposed projects for the improvements
of County Road 75, Hart Boulevard, and Cedar Street, and because
there was some concern voiced at the public improvement hearing
with respect to assessments, it is the staff's position that
the assessment hearing be held prior to the ordering of the
project. The entire principle of assessing is based on the
notion that an individual's property value increases at least
as much as the cost of the assessment. Because there is little
assessable property in the Hart and Cedar Projects, and that
you elected not to assess any of the restoration along Broadway,
the assessment on affected property owners could be quite high.
If we authorize the project to be done, and then did the project
before determining the assessment, if successfully challenged,
the City could share a substantial part of the bill. In order
to circumvent challenges to the assessment, staff is proposing
that the assessment roll be conducted prior to authorizing
the job, but based on the actual bids that are submitted.
If at the time of the hearing the objections arc still overwhelming
and we aro notified that the affected property owners intend
to challenge the assessments in court, than the decision to
do the project can be halted.
The two resolutions that you must address are 1) declaring
that the project is to bo accessed and ordering the preparation
of an assessment roll, and 2) a resolution setting a hearing
on the assessment roll. Th000 conceivably could have boon
combined into a single resolution, but in order to keep the
paper trail clear. I am requesting the adoption of two resolutions.
Those resolutions are also ossantial for the aals of bonds
in order to pay for the Hart and Cedar Projects. No action
other than considering the reoolutiona needs to bo taken at
this time.
D. ALTERNATIVE ACTIONS:
1. Do not adopt tho rosolutions - without adopting the resolutions
at this time, the City would have two directions that they
could go. First, they could elect to diaponeo with assessments
and pay the entire coot by themselves. Thio financially
would not bo a good movo. Secondly, you could ch0000 to
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Council Agenda - 6/25/84
Cadopt these resolutions upon completion of the project
and face the potential challenges of assessments at that
time, after the financial commitment has already been made.
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Adopt the resolutions- this would allow us to prepare the
roll and hold the hearing prior to ordering the job.
C. STAFF RECOMMENDATION:
Staff recommends adoption of the resolutions so that we may
commence with the preparation of the roll and the holding of
the hearing prior to ordering construction.
D. SUPPORTING DATA:
Copies of the resolutions proposed for adoption.
E. ADMINISTRATOR'S ADDENDUM:
One stumbling block has been encountered in preparing for the
financing of all of these projects. in the 1984 Budget, we
planned to issue public improvement bonds for all of these
projects. Under MS 429, the City must assess at least 208
of the overall project in order to issue these types of bonds
without a referendum. Anticipating full assessment on Hart
and Cedar and even some partial assessment for reconstruction
along Broadway, we new absolutely no difficulty in issuing
bonds under 429. The snag that we have run into, however,
is that you elected to not assoss for any of the Broadway construction
and aro at this point at least considering a reduced assonamont
rate for the Hart and Cedar Projects. Assessing Cedar and
Hart at a 20% rate would obviously not moot the threshold for
208 of the overall combined projects. Thus, any bonds issued
could only be issued to addreso the improvements of Hart and
Cedar, and monies for the City's share of 75 would need to
coma from either the Capital Improvement Revolving Fund, Surplus
Investment Funds, or from the bonds that are authorized by
a general referendum. The referendum proposal looks unrealistic,
for we would have to cancel the job for this year. After consulting
with Rick, we do, in fact, have the money available and designated
as surplus funds to simply pay them from the City account.
However, and we will know better after diocuesing the matter
with Jerry Shannon prior to the meeting, if we choose to access
approximately 359 of Hart and Cedar, this will take us over
the 20% throahold for the combined total of the throe projects,
hones becoming eligible for the bond issuance. Rick and I
did discuss the possibility of proposing to the affoctod property
owners that 35-401 will be aosossod. We realize this dean
not moot their original request that they receive 201 assessment,
but it is still a drastic reduction from the prop000d 100%
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Council Agenda - 6/25/84
assessment. we also think that this can be justified in that
the City's refusal back in 1978 was a legitimate refusal based
upon proposed future public improvements. It is perfectly
legitimate for a City to deny extension of utilities if it
is not economically or physically feasible to provide those
facilities. The City, however, does not have to guarantee
an assessment formula for the future when they have made a
decision to delay a public improvement.
We think that this might be the most effective way to approach
the financing matter. As I noted, we do have funds available
to pay for the Broadway project outright. That money could
easily be recaptured in the next year or two through tax levy
under the Capital Improvement Revolving Program. in fact,
a large sum of the 1984 CIR levy, being unallocated, could
be dedicated to this project. To recover this surplus funding
would not create a now or unusual tax burden on the property
owners in the City. It is, however, from a financial point
of view, more desirable to finance public improvements with
bond funds. After all, that is why bond funds exist. It might
be vise at this time to simply order the preparation of the
assessment roll without designating a specific percentage formula
to be used. This would allow staff to work with the varying
percentages in preparing a roll (or a number of proposed assessment
roll a) that will beat accommodate our financial arrangements.
r I presume that after talking with Jerry Shannon of Springsted,
I will have a clearer understanding of our alternatives. I
will provide any extra information I have at the meeting Monday
night.
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CRESOLUTION 1984 M_
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
WHEREAS, bids have been requested for the improvement of Hart
Boulevard between the Monticello -Big Lake Hospital and East County
Road 39 and Cedar Street between Lauring Lane and the Burlington Northern
Railroad by constructing new road surfaces, curb and gutter, and other
appurtenant work, and the Engineer's estimated cost for such improvement
is $ , and the expenses incurred or to be incurred in the
making of such improvement are estimated to be S so that
the total cost of the improvement is estimated to be 5
NOW, THEREFORE, BE IT RESOLVED BY 71iE CITY COUNCIL OF MONTICELLO,
MINNESOTA:
1. The portion of t11e cost of such improvement to be paid by the city
is hereby estimated to be $ , and the portion of the
cost to be assessed against benefited property owners is estimated to
be $
C2. The City Adminiatrator, with the assistance of the Consulting City
Engineer, shall forthwith calculate thu proper amount to be specially
assessed for such improvement against every assessable lot, piece
or parcel of land within the District affected, without regard to
cash valuation, as provided by law, and he shall filo a copy of such
Proposed assessment in his office for public inspection.
Adopted by the Council this 25th day of June, 1984.
Thomas A. F.ldcm
City Administrator
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Arvo A. Grimsmo, Mayor
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RESOLUTION 1984 H_
RESOLUTION SETTING A HEARING
ON THE PROPOSED ASSESSMENT
WHEREAS, by a resolution passed by the Council on June 11,
1984, the City Administrator was directed to prepare a proposed
assessment of the cost of improving Hart Boulevard between
the Monticello -Big Lake Hospital and East County Road 39 and
for Cedar Street between Louring Lane and the Burlington Northern
Railroad by constructing new street surfacing, curb and gutter,
and other appurtenant work, and
WHEREAS, the City Administrator has notified the Council
that such proposed assessment shall be complete and filed in
his office for public Inspection no later than July 5, 1984.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA:
1. A hearing shall be hold on the 23rd day of July, 1984,
in the City Hall at 7:30 P.M. to pass upon such proposed
assessment and at such time and place all persons owning
property affected by such improvement will be given an
opportunity to be heard with reference to such assessment.
2. The City Administrator Is hereby directed to cause a notice
of the hearing on the proposed assessment to be published
once in the official newspaper at least two weeks prior
to the hearing, and he shall state in the notice the total
cost of the improvement. Ila shall also cause mailed notice
to be given to the owner of each pareol described in the
assessment roll not less than two weeks prior to the hearings.
Adopted by the Council this 25th day of Juno, 1904.
Thomas A. Eidom
City Administrator
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Arvo A. Grimsmo, Mayor
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Council Agenda - 6/25/84
7. Consideration of a Conditional Use Reauest to Build a 4-plex
in an R-2 Zone, Applicant - Tom Chock. (G.A.)
A. REFERENCE AND BACKGROUND:
Mr. Chock is proposing to build a 4-plex in an R-2 Zone. A
4-plex or 4 -unit apartment building is only allowed as a Conditional
Use in an R-2 Zone. In the attached site plan, Mr. Chock does
meet the setbacks as required by Ordinance in R-2 Zoning.
The units proposed would be all two-bedroom unite with detached
single car garages and with a parking lot consisting of four
off-street parking spaces. The Planning Commission granted
the Conditional Use Request to allow a 4 -unit apartment building
in an R-2 Zone with the following condition: that the setback
on the westerly side of the proposed 4-plex be a 15 -foot sideyard
setback instead of a 10 foot sideyard setback. The next door
neighbor, Mr. Olson, was in and asked if he could have additional
sideyard setback between his existing house and the proposed
4-plex to be built. Mr. Chock agreed. He didn't have any
problem with the additional setback on that side with the exception
that Zoning Administrator Gary Anderson brought up, that being
should the lot ever be sold off and Mr. Chock to no longer
the owner, there would need to be a driveway installed to service
the back parking lot and rear garage sial;s. Mr. Chock is
currently proposing to utilize the existing driveway of the
? current 4-plax just to the east of the proposed new 4-plax building
to service the rear parking lot and rear garages of the proposed
now 4 -plea building. An you will notice on tho site plan of the
proposed 4-plex site, with the 10 foot setback as required
by Ordinance on the west edge of the property, it would leave
27 foot on the easterly edge. Allowing for the minimum 3 foot
separation between two driveways and allowing for a 12 -foot
driveway would leave us 12 foot of distance along aide the
parking lot. Mr. Chock had indicated in all likelihood that
there would be more footage loft between the driveways if this
should over occur due to the fact of the abnormal amount of
snow that collocto in this area during the winter season to
allow morn room to remove the snow in between the driveways
on both properties. This is only for a point of information.
City staff goon along with the Planning Commission's recommendation
for approval with the condition attached of a 15 -foot aidoyard
setback on the westerly aide of the property instead of a 10 -
foot required by Ordinance.
B. ALTERNATIVE ACTIONS:
1. Approve the Conditional Use Request to allow a 4-plex or
4 -unit apartment building in an R-2 Zone.
2. Deny the Conditional Use Request to allow a 4-plox or a
i/ 4 -unit apartment building in an R-2 Zone.
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Council Agenda - 6/25/84
C. STAFF RECOMMENDATION:
City staff recommends approval of the Conditional Use Request
to build o 4 -unit apartment building in an R-2 Zone with one
condition, that being a 15 -foot eideyard setback on the west
edge of the property instead of a 10 -foot eideyard setback.
D. SUPPORTING DATA:
Copy of the proposed location of the proposed 4 -plea or 4 -unit
apartment building; Copy of the site plan of the proposed 4-plex;
Pictures to be presented at the Monday night City Council meeting
showing the location of the proposed 4-plex.
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HIGHWAY No. 94VL all%
t 4
4S
.
Council Agenda - 6/25/84
8. Consideration of a Conditional Use Request to Allow Outdoor
Sales and Outdoor Storage in a B-3 Zone, Applicant - Martie's
Farm Service. (G.A.)
A. REFERENCE AND BACKGROUND:
Mr. Martie, as part of his farm service business, would like
to be allowed to do two conditions which are only allowed as
Conditional Uses in a B-3 Zone. The first one he would like
to be allowed is outdoor sales. From this Mr. Martie would
like to sell white cedar poste. This is currently the only
item which he sells which would be sold from the outside of
his building. In doing so, if approved, Mr. Martie's location
of the proposed cedar poets would be directly to the rear of
his building, approximately 30-35 feet away from the rear of
the building and stacked in a neat pile. Also Mr. Martie would
like to be allowed outside liquid storage. From the outside
liquid storage Mr. Martie would like to be allowed to sell
liquid protein from an approximate 6,000 gallon tank. The
tank size is approximately 8' x 16', which would either be
a vertical tank 8 feet wide by 16 feet tall or a horizontal
tank 8 feet wide, 16 foot long. The placement of this tank
would be directly behind the existing building. If approved,
the tank does not need to have an area to contain a spill.
The material dispensed from this tank is not a hazardous or
a flammable material, therefore, not needing any spillage area
around the outside of the tank as required by the Uniform Fire
Code. Planning Commission approved both Conditional Use Requests
with screening fence 8 foot in height and no lase than 6 fact
in height being installed on the west, north and south ends
of the sales lot with no required screening fence along Marvin
Road, which would be on the east aide. That area is to be used
for loading and unloading.
R. ALTERNATIVE ACTIONS:
1. Approve the Conditional Use Request to allow outdoor solos
in a B-3 Zone.
2. Approve the Condit.innal Use Request to allow outdoor storage
in a B-3 Zone.
3. Deny the Conditional Use Request to allow outdoor sales
in a B-3 Zone.
4. Deny the Conditional Una Request to allow outdoor storage
in a B-3 Zone.
- 10 -
Council Agenda - 6/25/84
C. STAFF RECOMMENDATION:
City staff recommends approval of both Conditional Use Requests
for outdoor Bales and outdoor storage in a B-3 Zone with the
required screening fence being installed.
D. SUPPORTING DATA:
Copy of the proposed location of the outdoor sales and outdoor
storage area; Copy of the proposed site plan for the location
of the outdoor sales and outdoor storage; Picture to be presented
at Monday night Council meeting on the proposed site.
C
LLIJ
No. 94
Conditio'nal Use Request 00
to 'allow outd6dr, sales and
outdoor storage in a B-3 zone.
Martie!s Form Service.
Council Agenda - 6/25/84
9. Consideration of Approval of Plans and Specifications and
Authorizing Advertisement for Bids for Sealcoating Project. (J.S.)
A. REFERENCE AND BACKGROUND:
As part of the City of Monticello's Comprehensive Street
Maintenance Program, the Public Works Department is involved
in crack scaling, patching, and the scheduling of overlays
and sealcoating. In the past few years the City of Monticello
has received most favorable bids on the sealcoating portion
of our maintenance program. This has allowed us to do somewhat
more sealcoating each year than was originally scheduled.
A typical year would find us doing approximately 90,000 square
yards of sealcoating. This year, the project is down -sized
to approximately 24,000 aq. yards. It includes four areas.
Area 41 is the Lauring Hillside area, which includes Lauring
Lane, Seventh Street, Washington Street, Ramsey Street, Wright
Street, and Cedar Street, all south of the Burlington Northern
Railroad.
Area 02 is Kampa Circle west of the Maintenance Building
off County,Road 39.
Area #3 is Riverside Circle near the Riverside Cemetery off
of River Street.
Area #4 is the Walnut Street parking Iota and adjoining areas
behind Johnson's Store and Harry's Auto Supply.
On ono of the previous aoalcoating projects, we experienced
some stripping of the aggregate from the asphalt emulsion.
Several reasons could have accounted for the stripping of
the aggregate. The job was done later in the year than normal,
it is possible the oil content was slightly below that recommended
for the rock, and/or the asphalt amulsion and aggregate contact
time may have boon too long. The coalcoat job performed
loot year was bettor in that no obvious areas of stripping
were found. We do, however, feel that we can obtain better
results by increasing the amount of asphalt amuleion used
and changing to a granite chip typo of aggregate. Bocauco
the project is down -sized this year, we propose to try this
granite chip to achieve a bettor wearing, longer lasting
and a more aesthetic looking surface on the streets and the
proposed parking lot project.
Duo to this change, we can expect a modest increase in the
cost of the aoalcoating. We have placed in the budget an
C " - 12
Council Agenda - 6/25/84
�`- amount of $19,300.00 for the proposed project. In chocking
with recent bid lettings on sealcoat projects with this type
of aggregate, I found that the price is to be in the neighborhood
of 504 per square yard. Adding another nickel or so for
sweeping would put us up around $14,000.00 for the project.
This is approximately $5,000.00 below budget.
B. ALTERNATIVE ACTIONS:
1. Alternative 11 would be to approve the plane and specifications
using the granite chips with a completion date of August 24,
1984. we would expect the bids to be returned on July 9
for consideration by the Council at that evening's meeting.
2. Alternative 42 would be to continue to use the buckshot type
of sealcoat.
3. This alternative would be to use a combination of the
chip seal in the parking lot and use the buckshot on
the streets.
C. STAFF RECOMMENDATION:
It is the staff recommendation that we go to the chip typo
/ of eealcoating as outlined in Alternate 01 for the parking
7` lots and the street portion. We can re-evaluate thin small
project prior to doing our 1985 eealcoating project, which
will be a significantly larger area.
D. SUPPORTING DATA:
Plano and specifications will be available Monday afternoon
at City Hall for your review.
C - 13 -
L
f
Council Agenda - 6/25/84
10. Consideration of a Purchase for a Gas Driven Engine for Well
No. 2. (J -S-)
A. REFERENCE AND BACKGROUND
The addition to the pump houses are well underway and should
be complete within the next few weeks. AS part of the construction,
we have added an engine room to Pump House No. 2 to alleviate
the necessity of getting a tractor to the well during emergencies.
We placed into the 1984 Budget a sum of $5,000.00 for the installation
of an engine to drive the well during emergencies. During
1983 and 1984 we have checked numerous times with Federal Surplus
Property in attempts to obtain a new or rebuilt engine from
the federal government. We were unable, however, to find a
suitable engine for the pump house. All of the engines were
either too large or too small. Our requirements are 70 RP
at approximately 1800 RPM. I obtained two quotes on such an
engine for the Council's consideration. I obtained a quote
on a Ford power unit from Northern Ford Engines in Minneapolis,
and I obtained a quote on Waukesha Engine from Jeffco Power
Systems in Minneapolis. The Ford Engine quoted is identical
to the angina used in the City's sower jet for the Collection
Department and the Snowrid snowblower for the Street Department.
The Waukesha Engine which I requested a quote on is identical
to the unit at the WWTP, which provides air for the blowers
for the activated sludge procoso. All throe of the power units
the City has have given good service.
The quotes solicited were for 6 cylinder engines with a minimum
rating of 70 HP at 1800 RPM. we requested that quotas be givon
for an LP or natural gas carburatod angina. The quotas aro
as followo:
Northern Ford Power Jaffco Power Systems
Minneapolis, MN Minneapolis, MN
6 cylinder Ford Engine 6 cylinder Waukesha Engine
Delivery: 2 weeks Delivery: 2-3 weeks
Price: $4,206.00 Price: $10,500.00
In addition to the angina, it will be necessary to install
a pulley system and multiple V -bolt drive from the angina
to the wall unit. This drive is similar to the driven currently
used by the City for other purposes. I have a price from Knott
Company in Minneapolis of approximately $620.00 for thio drivo.
Thorn will be coma additional concrete that would have to be
poured in the building an a pad mount for the angina and coma
duct work that would be needed. If we purchased the Ford Engine
at $4,206.00, the rout of the supplemental equipment is expected
- 14 -
Council Agenda - 6/25/86
to cost $1,000.00, bringing us at $5,206.00. This is within
reasonable limits of the budgeted figure of $5,000.00.
B. ALTERNATIVE ACTIONS:
1. Alternative #1 would be to purchase the Ford Engine as
outlined above and install the necessary accessory equipment
to use it to power the well.
2. Alternative 42 would be to continue to look for a used
engine or a rebuilt or a new engine through the Federal
Surplus Property Program and in the meantime continue to
use the City's 2500 International Tract,)r to power the
well.
C. STAFF RECOMMENDATION:
It is the staff recommendation that we use Alternate 01 above
that we purchase the Ford Engine and install it in the pump
room of Well House No. 2. The installation could be complete
by mid-July.
D. SUPPORTING DATA:
r Quote from Northern Power Products and Joffco Power Systems.
eywl SOILS iv �,v K
1b .
ER
, .. L;:
NORTHERN POWER PRODUCTS, INC.
� • 7815 EAGANDALE BLVD., P 0 BOX 21 348, EAGAN, httJ 55171 612 451 8900
CRL1_ TOLL FREE U U O T A T 10 N ,
1-800-752-4249 Ext. 697 - in Minn
1-800-328-4815 Ext. 697. outside Minn
TO: DATE .Inns• 11, 1984
City of plonciccllo - -
250 East Broadway ATTE(fflOtJ Nr. 1,,hn Simula
?:onticcllo, Pin. 5530 Public lurks Director
JOB N0.
195-3170
FORD Ilasoline Cngine Oprn Powtr Unit., water cooled, Model CSG-649-6002ER,
rated at 70 HP lI 1800 RI'M continuous, with the iollowing accennuries:
Cooling: Radiator, Fan - Mounted
Lube oll filter - full flue
Covernor
Starter - 12 volt
Alternator - 12 volt, 37 amp Hntnrnlu
Exhaust pipes
Instrument paaol: )J1 prct,sure gauge, tempel-ALUra cringe, arlmeter,
kt-y switch, nutomatlC shuWown un low n11 preiinure
and high teriperarnre, throttle control cables
Air Cleaner. Dry
PTO - Alda load - Rockford type
Owner Literature
NET PRICE ------------------- ------------- 94,111.09
Optional items: I•P/Natural gni carburetion - NC
•rachleeeter/hour meter - $95.00
AtI-PA-t US A AL WU01tUc1J'Il lyl.l A l ;. ,N IMNI.•Iw 11 fel MNlr wlll�A PI "Unit 1111. ri11 •,,,1 A.1 •.l,t/!111 "I
UP Ul M�wI, LI'I, 115 UA 1,,11 11'•11111 h', Nli 4i,.'IIN,IINIA �1 All, wVw�l wll�lll, Nr ,y �IMIwUIl P•
.i 4ENTS F 0 8 I ig—� Mn
Ovol46nn Pl.te Valid tnlu�cTtum6..r. j{Y ,- Df.l1rC��..4 V♦'r:>lr . / -
SHIPMENTS MADE AFTER ABOVE DAtt. AHL SLIUA (I 101'Rtt,l (14ANvs / r
1nm, - c 1 roved B, /`I is-
: t 70 Qlyr J1R11A X110 ,)I-
crrdit, or cash. Ruyvr S. Ilrvlrk, Presldent 0/0
1
MODEL 250GP MODEL 300GF
j.TT
I Inlet
�IuIatI.P 11 4 , l:1.Y°° UOSnNWnl 'InU.I.VmnInJI . I..a:1.0, NOV.0UMCS gcI., ;] 26L0Yn"7.1 IN II -. T00PVN I—V. J1 1nW5 1 VI-V
II ' • � NVY
4.1 Litre (250 CID) `, 4.9 Litre (300 CID)
6- yl. -- Gasoline, 6-cyl. • - Gasolineo
QUOTATION AND CONTRACT
John Simila
City of Monticello
Monticello, Minnesota
]PS
2238 Florida Avenue South
St. Louie Pork, Mlnnemts 55426
16121 5465560
.QUOTATION NUMBER "3635
Gemlemen: DATF June 18, 1994
Thank you for your iquiry, Wun Pteasad w Quote Oa follows:
(If the detalle "have furnished era not w1f Iclant. pleem wire or phone o that rre MV ape you.1 YOUR INQUIRY
ITEM QUANTITY MOOELORPARr NO. DESCRIPTION PRICE.
UNIT EXTENDEO
1 1 Model VRG330U, Cade G Waukesha Engine, 4 cycle, 6 cylinder,
in-line, 3.875 x 4.665" (118 tom) bare and stroke, 330 cubic
Inch displacement, (5.4 liters), approximately 1360 lbs.
(617 kg) unit dry weight, 107 81iP intermittent of 2200 RPM,
counterclockwise rotation'whcn facing flywheel, With the
following:
1190 Enclosure-Shuet metal for closed unit includes
front enclosure, roof, rear louvered panel and
core guard. Requires air cleaner conversion
Code 1192 for gasoline or Code 1193 for natural
gas engines.
1190A Two doors for enclosure.
1193 Air cleaner conversion for closed power unit -Natural
gas engines. Includes tvo-stage cleaner and
connections.
2001 Carburetor! -Natural gas, with gas regulator, in
place of standard. Gas inlet pressure 5 PSI
minimum and 12 PSI maximum. Regulator is shipped
'loose.
3344 Magneto Ignition-Altronte V low tension capacitor
discharge, flange mounted.
6003 Safety Swltchas-Low lube oil pressure and high
water temperature shutdown. For models with
magneto ignition.
7300 Muffler -Exhaust with rain cap. In place of straight
pipe.
6021 Clutch Power Take -off -SAE 11.5 inch (292 mn)" single
plate sintered Lron ovarcenter type, 2.25 inch
(57 em) diameter x 6.5 inch (165 mm) long shaft.
2003A LPG Equipment -Includes converter, filter, manual
shutoff valve and carburetor.
NEI' TRICE:
$10,500.00
►Rcpt, of lost m$n f6t ,t414u0ta1 Mm l o JMfte, Aa lnarw,w0,a-aft In menufw hila'Quelled Pik wlrlr l0 aallvwv tha11 Ofett a fel1M00Pdlry
aCY,tmonl 1,. Ina :Dove W Me,
This 1.6101011 tuvwe the Tarp ld NIe1V " daea.l11ed hwaln end 1, nal a lob 11001141, of".@ rwlel vow, a1w11111a1Mno and any addenouma to
.l` 10w1/IC 11t le ne .0.1ne1 OY, O,Nat1
um de1p len. All of the aMYIW
a P.M.O,M. Ia 10ahlo, pus.0.1 end IwIrWIM,W we
Iklute a la norm Or avNll dr
MIh tlonderd 60m,nwe181 rnodedo. It anV 60ed181 1"lue, paoao0l„0, InstrWlMnel 111watwo, same or Nevhlening Ila. of ►11nt, e,a ,Nulled, adNao us
ae Inal wa den 11.611 aaW,elHV 11,1 au0h Nam
ESTIMATED TIME OF ENIPMENTI P,O.S.t freight allowed to Job site.
TERMS: Net On receipt of invoice. OOWatWt It � _ fi Melfw _
THE FOREOOINO 12 A QUOTATION ONLY. FOR CONTRACT OONOITIDIIE SSS SVSRSE SIDE.
Waukesha 6":ice
WAUKESHA ENGINE DIVISION
DRESSER INDUSTRIES INC.
WAUKESHA. WISCONSIN 93187
is
M.
4 cycle. 6 cylinder. in-line
1 Dole and stroke — 3 875" (98 mm) x 4 665" (118 mm)
O'splacement — 330 cubic Inch (5.4 liters)
Dry weigh) (unit) — appro.lmately 1360 lbs. (817 tg)
Horsepower — 107 BHP intermillant Cc 2200 RPM
Rotation — counterclockwise whon facing flywheel
i
e 1lcavy duty, deep skirted a Replaceable, pieeisinn type
crankcase main and rod bearings
e Centrifugally cast, replace- a Overhead valves with re.
able wet cylinder linersplaccablc seals and guides
• Forged steel, dynamically a Exhaust valve sent inserts
balanced and counter-
and rotators
weighted crcnkshoft • Aluminum alloy. 3 ring
with hardened journcls pistons with hurl Ilealinn
e Forgcd steel C.nneetinu pins
rods • Gcar driven mechanical
• • Four camshaft bushingsgovernor
• Seven main bearings •Full pressure lubrication
system
Soldered typo radiator, rated 1000F (38oC) ambient,
mounting brackets, hose connections and 20 In. (500
mm) diameter suction tan with guard; adjustable fan
bracket
Water pump and lheimostat
Rear mounted instrument panel with water temperature
and oil pressure gauges, ammeter, starter switch, ignition
switch, choke control and throttle control
Updralt carburetor for gasoline fuel
Gear type lube oil pump and full flow oil filter
Intake and exhaust manifolds, oxhaust pile and rain tap
Lifting ayes — front and rear
Flywheel with ring gear• machined for 11.5" 11202 mml
overcrm er clutch with 2.03" 172 mm) O.O. pilot bearing
SAE No. 3 flywheel housing
Governor and linkage
12 volt distributor with wchoneus drive• coil• spark plug,
and cable
Motorola 12V, 00 amp. alternator, mfg. and drive
12 volt starter
Fuel tuppty Pump
(Irv, single slope rat type air cleaner
Four groove cianksha t pulley (ono accessory drive groove)
COTZ7
L
a 1,0 4Ill''�•J'' 10. .lj114 it iTi1
. ialm �l, It Lek,' I
J
Ail—vo ratings inclusio do]uLVen for engino water pump, lubo
sheet mural enclosure
Delco Army 12V, 42 amp,
alternator
20" (608 mm) diameter
pusher tan
Radiator core guard
c.l pump. n'!crralur,'0Iry h fan and n'r dearer. Pcr!ufmnco
?,',I n33 CCireLtcd to Bag' (152 m) at;ltudo. 0.313" (740 nun)
Beit tlphtenrr
g eclal Ilywhrcls
Bell and pulley guards
f Fl, !M tcrnrcratulo (.1 051F (:`0°C).
Acer tory drive up to 40 HP
High tension or breakerless
icml low tendon magneto
Ali prnlel hri wt:mgl of the C:ouke.h3 Engine U:v:elon cra a )
take off (not availat;o
ignition
rrn-ed f;11'0'3t'r dInozd mm3 of CPpolcabont.Othi'l 1,11!1193
v.111 nu;lneto ipnptirntl
Muffler with rain rap
ncp-rJiclo3dapplleaConsz1onvaiiabloUpon rntu.st. I
Qilololer
Anti4lesehnggasoline
of 1<'If. ; �fr1A \
Yachomatcr with diivocah'n,
12V hour rnatrl, oil
prmstwi and water tem.
shut-off valve • solenoid
operated
,,till)
t 1
liciatmo safety shutdaw'rl
Clutch power take off
^rr,.gp:a4;.aat.�n•Z"S for ra[h 1030'(70;1 m) arato 500'
switd,n
Six graovactanklholt pullov
Carburetorandregulator
for natural
r.;dLIwoona Kat_rcat1110rF(6°C)ovcr0511'(:l°C).
Ithraa accessory drive
gas
II0L6 Proluno carburetor
1 l:lni�;7�}IlY.1..11�1'.� 10 C.ILh 1000('05 fit) aWvo ICr00' _
groove{)
acid Nuipmant
(4-;7 m) all tudo oral 1�.J lot ea'h 10°� ([1•C) over 10 *P
Dry. ova,ta3n air chance,
Cannon ratrptnelo
(XC), Deltic t neer h ambient Air starter
Yfr 0
five. th /
Tho manuhl-turn resclvcs the right to Mango or modify, without notice, the deign, equipment spoelllwtiorn or ratings ¢
II rein cel fin th Without incurring any obligation elth -r with respect to engines previously cold
torn e%crm where otherwise 61>cr111cslly guoranter4 by the manufacr
or In the process of contruc
I' L
Council Agenda - 6/25/84
11. Consideration of a Resolution Adopting a Punch Card voting
System Plan. (T.E.)
A. REFERENCE AND BACKGROUND:
Several months ago you authorized the purchase of the equipment
for punch card voting and automated counting for elections.
One of the steps required to convert to an automated election
System is to submit an approved plan to the Secretary of State
and a copy of the minutes where the Council authorizes the
use of that equipment. Apparently, to the Secretary of State,
authorizing the purchase of the equipment is not the same as
authorizing the use of that equipment. Thus, I am presenting
you with a resolution for adoption stating that you approve
the conversion to electronic voting systems.
There are no realistic alternative actions, nor is there a
staff recommendation.
D. SUPPORTING DATA:
Copy of the resolution. Copy of the Punch Card Voting System Plan.
- 16 -
CITY OF MONTICELLO. MINNESOTA
PUNCH CMD VOTING SYSTEM PLAN
Pollinq Place - one precinct
1) Monticello City Hall, Council Chambers
250 East Broadway
Monticello, Minnesota 55362
2) Thirteen (13) voting stations-, at least one of which
shall be suitable for wheelchair bound voters. (Ratio
of one station per 135 registered voters.)
3) Thirteen (13) Model IV Vote Recorders.•
• facilities purchased from E.L. Marketing, 1984.
Counting Center ,
1) Counting will occur in the Monticello City Hall Council
Chambers, 250 East Broadway, Monticello, MN 55362, upon
the closing of the polls. Monticello has only one precinct,
hence no ballot transfer case is required.
1 2) Counting time and use of the PEPS unit ehala be exclusively
reserved for the City of Monticello, Minnesota.
3) At least one week prior to any primary or general election,
notice shall be published in the Monticello Times stating
the exact location of the counting center and that the
center shall be open to the public.
4) Counting Unit - Precinct Election Processing System (PEPS
unit) supplied by E.L. Marketing (description card attached).
5) Back-up Counting Unit - E.L. Marketing
Election Judges and Procedure
1) Judges shall be eoloctod from a list provided by the
County Auditor and each major political party shall be
represented equally.
2) Judges shall be trained by the County Election Supervisor
from the office of the County Auditor. The City Clark
may provide supplemental training and may appoint other
personnel Inot judges) to assist In the conduct of the
election.
C�
City of Monticello, Minnesota
Punch Card Voting System Plan
3) A demonstrator unit of the Model IV Vote Recorder shell
be available to assist voters in understanding proper
vote recording procedures.
4) The City Clerk or a personal representative shall be
present in the polling place throughout the entire conduct
of voting.
5) Ballot labels and counting program shall be prepared
and certified by E.L. Marketing.
Countinq Judges and Procedure
1) After a minimum of two (2) days notice announcing that
a public accuracy teat will be conducted, said teat shall
be conducted under the observation of two election judges,
each from different political parties, who shell attest
certification. This test shall be conducted within five
(5) days of the election and shall be repeated on election
night prior to the start of ballot counting.
2) Two judges not of the same party shall be appointed to
be present at the counting cantor and to observe the
counting throughout the counting procedure.
3) The City Clerk or a personal representative shell be
present in the counting center and in control throughout
the entire counting proceedings.
4) Judges shall record all data from PEPS Unit, plus all
data relating to absentee ballots, defoctive ballots,
writo-in votes, otc., on proper tally shoots.
5) The City Clerk shall maintain, in a permanent fila. all
records, road -out tapes and other pertinent data relatod
to the election.
- 2 -
City of Monticello, Minnesota
Punch Card Voting System Plan
General
At least five (5) days prior to an election, the
1) City Clark shall submit to the Office of the Secretary
of State two (2) samples of each of the following:
a) ballots
b) ballot cards
c) ballot envelopes
2) Sufficient paper ballots shall be prepared and available.
3) Ballot cards shall contain an identification of the precinct
for which they are prepared.
4) Two sots of sample ballots with candidates names listed
in alphabetical order shall be posted In the precinct.
C -]
RESOLUTION 1984 q_
RESOLUTION AUTHORIZING THE USE OF
ELECTRONIC VOTING SYSTEMS AND
ADOPTING A PUNCH CARD VOTING SYSTEM PLAN
WHEREAS, pursuant to Minnesota Statute 206.02, Subdivision 1,
the governing body of any municipality may provide for the
use of voting machines in any une or more precincts thereof,
and
WHEREAS, it is the desire of the City Council of the City
of Monticello to convert from paper ballot elections to electronic
voting systems, and
WHEREAS, a punch card voting system plan has been prepared
and submitted (a copy of which is attached hereto as Exhibit AI.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MONTICELLO, MINNESOTA, THAT:
1. Tho Punch Card Voting System Plan is hereby adopted.
2. Commencing with the primary ulection in 1984, the City
of Monticello shall utilize a punch card voting system
and electronic counting system in the conduct of all elections.
3. The City Administrator/Clark is hereby directed to submit
to the Office of the Secretary of State all information
and documentation as may hereafter be required.
Adopted this 25th day of Juno, 1904.
Thomas A. Eidom
City Administrator
C
Arve A. Grimam0, Mayor
0/1
Council Agenda - 6/25/84
12. Consideration of the 1983 Auditor Report. (R.W.)
A. REFERENCE AND BACKGROUND:
Mr. Rick Borden and Kim Lillehaug of Gruys Johnson 6 Associates
will be present to discuss and review the 1983 Audit Report
for the City and to answer and questions you may have.
We just received the completed reports on Thursday morning
and realize this is a relatively short time for yon to review
prior to the meeting. Normally, we would deliver the Audits
a week or two prior to the Council meeting, but the Council
should review and accept the Audit prior to June 30, 1984,
as required by the State Auditor.
If, at a later date, you have additional questions concerning
the Audit and the financial operations of the City for 1983,
we can certainly invite the Auditors to return for a more prolonged
discussion.
Also, fool free to contact me before or after the meeting regarding
any questions you may have.
D. SUPPORTING DATA:
1983 Audit Report
C - 17 -
GENERAL FUND - JUNE - 1984
AMOUNT
VOID
-0-
Comfort Craft Company - Repair furnace at City Hall
130.00
Gordon Link - Reimb. on rezoning request -(withdrawn)
75.00
Paul A. Laurence - Final payment on WWTP Step III contract
103,354.00
MN. State Treasurer - Dep.•Reg. reports
380.00
OSM - Eng. fees - April
324.33
Willard Farnick - Travel expense to seminars
36.00
Duluth Visitors 6 Convention Bureau - Reg. - T. Eidem
40.00
John Simola - Rental of air blower
75.00
Gwen Bateman - Animal control - May
666.00
Corrow Sanitation - Contract payment - May
4,546.50
Jerry Hermes - Janitorial services at Library
137.50
State Capitol Credit Union - Payroll W/H
125.04
MN. State Treasurer - Para W/H
1,525.19
Commissioner of Revenue - State W/H
2,668.00
Wright County State Bank - Fed. W/H
4,748.00
State Treasurer - Social Sec. W/H
3,111.64
Fulfillment Systems. Inc. - HRA investment
130,000.00
James Preusse - Cleaning city hall
275.00
YMCA of Mpls. - Monthly contract payment
312.50
Mr. Arve Grimsmo - Mayor salary
175.00
Mr. Dan Blonigen - Council salary
125.00
Mrs. Fran Fair - Council salary
125.00
Mr. Ken Maus - Council salary
125.00
Mr. Jack Maxwell - Council Salary
125.00
Wright County State Bank - Interest payment on Blk. 51 property
2,275.00
U. S. Postmaster - Postage stamps
200.00
Mrs. Lucy Andrews - inf. Center salary
103.50
Roadway Express, Inc. - Freight charges for 30 ton press
100.40
MN. State Treasurer - Dep. Reg. fees
362.00
Monticello Dep. Reg. 42 - Fees on 75 pick-up sold to S. Vollmer
24.75
Publicorp, Inc. - Reg. fee - T. Eidem - seminar
125.00
Petty Cash-.Roimb. petty cash fund
44.24
MN. State Treasurer - Para W/H
485.37
Jerry Hermes - Janitorial at Library
137.50
Tom Eidem - Mileage
300.00
Knox Lumber - Park supplies
619.97
MN. State Treasurer - Dep. Reg. fees
108.00
State Treasurer - Social Sec. W/H
2,423.08
State Capitol Credit Union - Payroll W/H
125.04
Tom Eidem - Roimb. conf. at Duluth - League Convention
204.25
N. S. Power - utilities
8,043.52
North Central Public Service - Utilities
1,536.40
MN. Pollution Control Agency - Reg. fee for Hoffman 6 Moyer sem.
90.00
State Treasurer - Para W/H
1,533.06
Wright County State Bank - investments
75,000.00
Wright County State Bank - Investments
325,000.00
Security Federal - Investments
25,000.00
Monticello Piro Dept. - Salary thru Juno 16
606.00
General Safety Equipment - Fire truck repair
168.75
Moon Motors - Park equip. repair
329.90
Sherburne County Equipment - Gate valve, bolt, filter, repairs
249.27,
Neenah Foundry - Manholes
364.48
Joe's Precast - Manhole- 4th St. sower extension
431.87
Water Products - Motor - Const. 5 apt. - (roimb.)
422.28
Northstar Waterworks - Motors
366.64
��•Fylo Backhoe 6 Sower Service - Latrine rental 6 digging - pumpher.
475.00
C
GENERAL FUND
AMOUNT
Osseo Engine Rebuilders - Compressor repair
21.00
Metcalf 6 Larson - Ramp payment - new office building
175.00
EL Marketing - Voting machines 6 supplies
6,784.93
College Film Center - Toxic Hazards in Ind. 6 Poisoning films
70.08
American Legion Post #260 - Flags
190.10
Orkin Pest Control - Pest control at WWTP
477.00
Coolen Bros. - Tree removal
250.00
First Trust St. Paul - Initial fee for F.S.I. tax increment bonds
400.00
Holmes 6 Graven - Fee for Tax Increment - $155,000 G. Obl.
1,675.00
Howard Dahlgren Assoc. - May billing
476.40
Foster Franzen Agency - 84 Dodge pick-up ins.
291.00
Rick Wolfsteller - Reimb. for seminar in Duluth
181.50
Our Own Hardware - Waders, floodlights, gloves, pulleys, rope.
630.75
Maus Tire Service - Tires - for truck
140.00
Mobil Oil Corp. - Gas - Water 6 Fire Depts.
90.32
Gordon Link - Gas - St. Dept.
404.59
MN. Valley Testing - Sludge 6 soil testing
117.20
National Bushing Co. - Filters, battery charger, seat cover,
269.20
Leef Bros. - Uniform rental
149.00
Wright County Highway Dept. - Cold mix
60.00
Harry's Auto Supply - Battery.seal beam,filters (air)
345.72
Ziegler, Inc. - Oil testing WWTP
109.79
Electronic Center - Supplies for WWTP
15.69
Midwest Computer Services - Repair Compute) at WWTP
64.13
Farwell, Ozmun, Kirk 6 Co. - Sewer supplies for Par West
44.38
Coast to Coast - Gloves, screws, sprinkler, gas can, shovel,atc.
331.96
Bridgewater Telephone - Telephone
956.90
AME Ready Mix - Cement for park
43.66
Geyer Rental Service - Rental of truck 6 trailer for Par West
286.00
Davis Water Equipment - Par West supplies
53.10
Independent Lumber - Misc. supplies
34.41
int. Conference of Bldg. officials - Membership dues - Anderson
60.00
First Bank Mpls. - Public fund charge
4.00
Wright County Sheriff Dept. - Contract payment - May
9,494.38
Zep Mfg. - wwrp supplies
123.67
National Chemsearch - Mend -con - St. supplies
189.98
Century Laboratories - Cleaning supplies - WWTP
247.69
Scenic Sign Corp. - Letters for Library
834.17
Rock Bottom Rebuilders - WWTP supplies
30.00
Phillips Petroleum - Gas - WWTP 6 Water Dept.
29.03
Marco Business Products - Office supplies
75.73
Al Nelson - Sub.
11.70
Maus Foods - Misc. supplies - Library, WWTP, City Hall, Mtco.
52.02
Monticello Printing - Misc. printing
172.05
Hoglund Bus Co. - Oil gauge
27.30
Fair's Garden Center - 3 replacement tress at Wrightco
375.00
Fire Inst. Assn. of MN. - Fire Dept. supplies
21.09
Central McGowan, Inc. - Cyl. rental 6 acetylene
30.38
Contra Sots - 3 gal. Round -Up for Parks
246.06
Clutch 6 U -Joint - Plate, seal kit, cylinder
156.96
Northwestern Doll - Fire phone
38.97
Banker's Life - Group ins.
3,887.78
Local #49 - Union duos
126.00
Adams Past Control - Library past control
38.20
National Life Insurance - T. Eidem ins.
100.00
GENERAL FUND
AMOUNT
CHECK NO.
Mrs. Marjorie Goetzke - O.A.A.Board meetings
107.50
19058
Mr. TOM Salkowski - O.A.A. Board meetings
100.00
19059
Arve Grimsmo - O.A.A. Board meetings
60.00
19060
LeRoy Engstrom - O.A.A. Board meetings
110.40
19061
Franklin Denn - O.A.A. Board meetings
60.00
19062
AT & T Information Systems - Fire phone charges
3.42
19063
Smith, Pringle.& Hayes - Legal fees - Feb. thru May
1,117.00
19064
Allen Pelvit - June mileage
17.78
19065
Monticello O. K. Hardware - Gloves, Weed -B -Gone, cable, etc.
72.35
19066
Mrs. Lucy Andrews - Inf. Center salary
87.75
19067
Mrs. Janette Leerssen - Inf. Center salary
133.88
19068
MN. State Treasurer - Dep. Reg. fees
121.00
19069
MN. State Treasurer - Dep. REg. fees
51.50
19070
Dr. Joel Erickson - Animal control from Dec. - 83 to May - 84
450.00
19071
Feed Rite Control - 100N feed rite 05 & sample
938.50
19072
Midwest Siren Service - Annual mtce. of sirens - Civil Defense
400.00
19073
Gary Anderson - Mileage - June
81.62
19074
North Star Waterworks Products - 4th St. sewer extensions exp.
1,352.51
19075
W. W. Grainger - Pumphoum addition expense
76.45
19076
Payroll for May
$30,298.99
TOTAL GENERAL DISBURSEMENTS --
JUNE
$769,614.59
C
LIQU�-:, FUND
AMOUNT CHECK
` LIQUOR DISBURSEMENTS FOR JUNE NO.
Ed Phillips s Sons - Liquor
1,987.31
11243
State Capitol Credit Union - W/11 _
20.00
11244
MN. State Treasurer - Pera W/11
166.91
11245
Commissioner of Revenue - State w/ii taxes
252.00
11246
Wright County State Bank - FWP taxes
485.30
11247
State Treasurer - Social Sec. Fund
367.87
11248
Wright County State Bank - investments
90,000.00
11249
Eagle Wine Co. - Wine purchases
331.67
11250
Griggs, Cooper 6 Co. - Liquor
2,721.85
11251
National Child Safety Council - Child Safety program
50.00
11252
Wright County State Bank - Investments
50,003.00
11253
MN. State Treasurer - Pera W/11
88.18
11254
Twin City Wine Co. - Liquor
1,734.32
11255
Ed Phillips 6 Sons - Liquor
4,821.44
11256
State Treasurer - Social Sec. Fund
262.22
11257
State Capital Credit Union - Payroll W/11
20.00
11258
Eagle Wino Co. - Wine
47.19
11259
Griggs, Cooper & Co. - Liquor
2,696.84
11260
North Central Public Service - Utilities
59.58
11261
Northern States Power - Utilities
467.62
11262
State Treasurer - PRRA W/11
181.83
11263
Commissioner of Revenue - Est. June sales tax
3,460.00
11264
Ccasaissioner of Revenue - May liquor sales tax
6,872.40
11265
Our Own Hardware - Screws
3.30
11266
Bernick's Pepsi Cola - Misc. adse.
466.45
11267
Grosslein Beverage - near
1.1,313.15
11268
Dick Beverage - Beer
4,640.70
11269
Dahlhoimer Dist. Co. - Baer
14,347.32
11270
Schabal Beverage - Beer
2,959.80
11271
Day Dist. Co. - Boar
873.65
11272
Thorpe Dist. Co. - Bear
4,724.85
11273
Slifka Sales - Misc. Mdse.
25.37
11274
7 Up Bottling - Misc. odea.
317.10
11275
Viking Coca Cola - Mise. Wee.
325.15
11276
Old Dutch Foods, Inc. - Misc. adse.
270.90
11277
Jude Candy b Tobacco - Misc. adse.
743.73
11278
Irrvegren Ice - Iee purchase
157.50
11279
Bridgewater Telephone - Telephone
49.40
11280
Yonak Sanitation - Contract
82.50
11281
Maus roads - Store expense
36.07
11282
Rankar'a Life Ins. - Group Ins.
361.26
11203
1.eifert Trucking - Freight
344.44
11204
Payroll for May 4.756.44
TOTAL LIQUOR DIDDURSHNNNTS - JUNE $213,897.41
INDIVIDUAL PERMIT ACTIVITY REPORT
MONTH OF MAY , 1984
FFFI:
SURCHARGE PLUMBING SURCHARGE
$ 3.00
Charge
Charge
16.15 ,
9.00 I $ 21.00 $ .50
Charge !
6.00
2.50
1.50
Charge
2.50
23.45 23.00 .50'
21.15 23.00 .50
e.15 i
.50
6.75
3.00 !
2.50
.75
2.50
$109.40 $67.00 $1.50
!
I �
+j
°ERMIT
YUMBER
DESCRIPTION
P NAME/LOCATION (VALUATION
PERMIT
84-617
Detached Garage
RGIGary Shonyo/204 Wright Street
$ 6,000.00
$ 56.60
84-621
Reshingle Part of House
AD'Dick Brooks/607 West Broadway
No
84-622
Reroof Part 2nd Floor
AC Wrightco Products, Inc./206 W. 4th St.
No
Office Roof
84-623
Addition to New Convenient AC Samuel Properties s Const/1200 Hwy.255.
32,300.00
203.35
I
store
84-624
Pump House Additions
AE,City of Monticello/136 E. Broadway ani
17,995.00
128.47
Cedar St.
I1209
84-625
Removal 6 Replacement
AD!David Munson/510 Elm Street
No
Garage Roof
i j
' 84-626
House Addition
,AD;David 1dunson/510 Elm Street !
12,000.00
I 92.50
84-627
Detached Garage
RG, Matt Theisen/156 Hedman Lane !
5,000.00
50.50
84-628
Demolish Existing House
D IMonticello/Big lake Hosp/1003 Hart B1Jd.
IAC!Hoglund
I 10.00
84-629
Bus Garage Addition
Bus Co/116 East Oakwood Dr.
3,000.00
38.50
84-630
P.eshingle Part of House
IAD'Donald Anundsen/501 W. Broadway
No
84-631
Interior Building Remodel
,AC Conrad Johnson/142 W. Broadway j
5,000.00
! 50.50
84-632
Single Family Dwelling
:SF Quintin Lanners/737 W. Broadway
46,900.00
269.05
84-633
Single Family Dwelling
SF;Marvin George Builders/34 Fairway Dr. l
42,300.00
248.35
84-634
84-635
House Addition
Accessory Building
ADl Robert Iagergren/726 W. Broadway
ADI'Leo Mazer/18 Eagle Circle I
16,300.00
1,000.00
118.30
10.00
84-636
Cold Storage Building
Al1 Best in Webb/114 Thomas Park Drive
13,500.00
101.50
84-637
1 Detached Garage
f
RG,Wettestad/425 W. 4th St.
6,000.00
56.50
'84-63B
I Attached Garage
RG Kenneth Relander/305 Prairie Road
5,000.00
50.50
84-592
Basement Remodel
AD!Peter Palmisano/130 Marvin Elwood Road
1,500.00
15.00
84-639
Detached Garage
RG:Richard Kolb/1124 Sandy Lane ,
I
5,000.00
50.50
{
T%nAL.S
$218,795.00
$1,550.02
PLAN CHECKING
B4-624
Pump House Additions
AC City of Monticello/136 E. Broadway 6
$ 83.51
I
209 Cedar St.
TOTAL REVENUE
$ 1,811.43
FFFI:
SURCHARGE PLUMBING SURCHARGE
$ 3.00
Charge
Charge
16.15 ,
9.00 I $ 21.00 $ .50
Charge !
6.00
2.50
1.50
Charge
2.50
23.45 23.00 .50'
21.15 23.00 .50
e.15 i
.50
6.75
3.00 !
2.50
.75
2.50
$109.40 $67.00 $1.50
!
I �
+j
CITY OF MONTICELLO
Monthly Building Department Report
PERMITS _end USES
Month of MAY
19 84
Last
Thio "Same Month Last Year 'This
Year
PERMITS ISSUED Month April Month Mav Last Year To Date
To Date
RESIDIIITIAL
Number
16
14
4 23
43
Valuation $
387,000.00 $
147,000.00 $
48,939.50 $ 1,345,807.50
$ 1,657,500.00
Fees
2,358.55
1,017.70
329.02 5,732.63
8,884.71
Surcharges
193.50
73.50
24.47 670.57
818.65
0OMMERCIAL
Number
2
5
2 9
16 ;
Valuation
399,200.00
58,295.00
199,000.00 611,925.00
719,195.00 1
Fees
2,249.71
504.33
1,193.58 2,727.66
4,709.59 i
Surcharges
199.45
29.15
99.50 305.85
359.45
i
INDUSTRIAL
Number
1
1
1
2 1
Valuation
720,000.00
13,500.00
500,000.00
733,500.00
Fees
3,271.95
101.50
1,197.45
3,373.45
Surcharges
360.00
6.75
250.00
366.75
12
3
5 12
25
�!lumber
F$aa
453.00
67.00
242.00 435.00
901.50
Surcharges
6.00
1.50
2.50 7.50
12.50
YnT RS
Number
1
2 4
1 i
Valuation
91000.00 16,420.00
Fees
10.00
84.50 234.50
10.00
Surcharges
4.50 6.00
TOTAL NO. PERMITS
31
24
13 49
87
TOTAL VALUATION 1,506,200.00
218,795.00
256,939.50 2,474,152.50
3,108,195.00
TOTAL, FEES
8,333.21
1,700.53
1,849.10 4,622.48
17,879.2 5
TOTAL SURCHARGES
75R"95
110SQ
ll>4�] 1.710 07
1 3
CURRENT MDIi1i{
R�
Number
to Date
iPMRMIIT NATURE
Number
PERM T �jg(�ggg, Valuation This year
Last year!
Single Family
2 $
517.40 $
44.60 $ 69,200.00 15
10
Duplex
1
a
j Multi-fomlly
1
3
Commercial
5
8
Industrial
1
101.50
6.75 13,500.00 2
1
i
1' Res. Garages
(sJl ;Igne
5
260.50
13.50 27,000.00 11
0
4
2
Public Buildings
1
211.98
9.00 17,995.00 1
0
I
(ALTERATION OR REPAIR
Wollinge
7
235.80
15.40 30,800.00 15
4
Commercial
4
292.35
20.15 40,300.00 10
1 I
Industrial
0
0 I
PLUMiB11:C
All typos
3
67.00
1.50 25
12
IACCESSORY STRUCTURES
i
Swimming Pooln
0
1
Docks
0
2
TEMPORARY PCHMIT
,
DEMOLITION
1
10.00
1
1
TOTALS
24
1,700.53
110.90 218,795 00 87
49