City Council Agenda Packet 09-23-1985AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, September 23, 1985 - 7:30 P.M.
Mayor: Arve Grimsmo
Members: Fran Fair, Bill Fair, Dan Blonigen, Jack Maxwell
1. Call to Order.
2. Approval of the Minutes of the Regular Meeting of September 9, 1985.
3. Citizen's Comments, Petitions, Requests, Complaints.
OLD BUSINESS
d. Consideration of a Resolution Establishing Marvin
Road as a Minimum Maintenance Road.
5. Consideration of Approving a Final Plat for Victoria Square,
Applicant - Mike Reher.
NEW BUSINESS
6. Consideration of Granting a Simple Subdivision with Ro-platted
Descriptions, Applicant - Harold Ruff.
7. Approval Of Bills.
8• Other Business.
9. Adjourn.
C
MINUTES
REGULAR MEETING - CITY COUNCIL
September 9, 1985 - 7:30 P.M.
Members Present: Arvo Grimsmo, Fran Fair, Bill Fair, Dan
Blonigen, Jack Maxwell.
1. Call to Order.
2. Approval of Minutes.
Councilman Bill Fair requested that the minutes of item number
four regarding reimbursement to Mal Wolters for part of Meadows
Pond construction, last paragraph be amended to read that
the City initially made a good will offer rather than good
faith offer. Motion was made by Bill Fair, seconded by Jack
Maxwell, and unanimously carried to amend this last paragraph
of the Council minutes to read good will. As a result, motion
was then made by Fran Fair, seconded by Jack Maxwell, and
unanimously carried to approve the minutes of the regular
meeting August 26 as amended.
3. Citizens Comments.
Mr. Jeff warwan, property owner within the Meadows subdivision,
noted that at the recently hold informational meeting on the
proposed zoning map, developer John Sandberg was requesting
that portions of the Meadows property be rezoned to R-3 for
multiple family structures. Mr. Warwao questioned whether
the residents of the area will be informed of additional public
hearings regarding his request for this area to be rezoned.
Mr. Warwas was informed that if the area is considered for
R-3 zoning, the Council would be holding a public hearing
on the final zoning map proposal and a notice of hearing would
be published.
d. Consideration of Granting a Conditional Una for Outdoor Auto
Sales in a B -a Zona - Applicant, Clarence McCarty, DBA Monti
Motors.
At the previous Council meeting, Mr. McCarty was directed
by the Council to prepare a site plan showing location of
parking stalls and tho area proposed for the sales of vahicloo.
The site plan was prepared by tho City staff after reviewing
the property which showed that a possible 19 total spaces
could bo available for both parking and sales of vahiclos.
It was also noted by the staff that approximately six variances
would be required by Mr. McCarty if this conditional use was
granted for a salon lot including variances for the driveway
alolo width, a reduced turning area for parked vehicles, the
proximity of tha parking area to the building, the number
of spaces required, parking in front of a curb cut opening
and a variance to incroaso the outdoor •alas area square footage.
Council Minutes - 9/9/85
Mayor Grissom noted that some concerns were expressed by neighboring
residents during the recent informational zoning hearing concerned
over the possible display of vehicles at Dr. McCarty's residence
if the conditional use was granted since his home is only
a block away from this site. It was noted that currently
Dr. McCarty has had up to 30 vehicles for sale at his present
sales lot site and it is apparent that the property in question
could not support a sales lot in excess of approximately 12
cars at most. Council members Fran Fair, Bill Fair and Blonigen
all felt that too many variances would be required to make
this site suitable for a sales lot. As a result, motion was
made by Fran Fair, seconded by Bill Fair, to deny the conditional
use request for the Minor Auto Repair and outdoor Sales facility
requested by Or. McCarty. Voting in favor was everybody but
Maxwell who was opposed as he felt the property should not
remain vacant.
5. Consideration of Adopting Amendments to Title it of the City
Code Relating to Subdivisions.
An ordinance amendmont was prepared by City staff that clearly
defines the position of the City in the future cases where
one subdivider installs permanent improvements which may be
of benefit to subsequent subdividers. The proposed amendment
prohibits refunds and reimbursements to any original developer
for improvements that may be utilized by a later developer. j
The amendment would also preserve the right of the City to J
levy surcharge or memo other fee against later developers
for the purpose of collecting conics to maintain or upgrade
the public improvements that were installed by the original
developer.
A motion was made by Bill Fair, seconded by Dan Blonigen and
unanimously carried to adopt ordinance amendment 0148 which
amends the su bdivioion ordinance regarding refunds for subdividers/devoiopor
installed improvements.
An additional ordinance was recosunondod that would clarify
that a simple subdivision is not allowed when a parcel of
land of loan than 2 1/2 acres is subdivided by motes and bounds
descriptions. A motion was made by Maxwell, seconded by Blonigon and
unanimously carried to adopt ordinance amendment 0147 which
clarifies that no subdivision shall take place that creates
a lot or parcel loan than 2 1/2 acres by a metas and bounds
description.
8. Consideration of Donign Criteria and Financial Participation
in Wriqht County Piano to Improvo Co. Rd. 39.
In July of 1984, the City had received a raquant from rosidonta
along Golf Course Road (West County Road 39) requesting that
the road be widonod to form a pedestrian and bicycle path
area along the shoulders.
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council Minutes - 9/9/85
Since this road is a County road, Public Works Director John
Simola requested that the County look into the possibility
of widening Golf Course Road in conjunction with the resurfacing
and grading of West County Road 39 outside the City limits
during 1986. The County has indicated a willingness to include
this portion of the project with their proposed county road
improvement. A cost study was prepared by the City Engineer
using two options, a forty foot rural design estimated at
$157,000 and an urban design with curb and gutter and storm
sewer improvements at a cost of $424,000. Under the rural
design, the cost of the project would be 706 paid by the County
with 306 payable by the City, estimated at approximately $47,000.
Under the urban design, it was assumed that all costs above
a rural design would be the responsibility of the City which
in this case could amount to over $300,000.
In regard to the proposed improvement of West County Road
39 from Broadway to Mississippi Drive, the Council previously
had indicated a desire for an urban design street with curb
and gutter which would result in a City expenditure of approximately
$381000. The urban design with curb and gutter was requested
by the property owners along East County Road 39 and it was
proposed that this additional coat to the City be assessed
to the property owners as they would be directly benefited
by the curb and gutter and storm cower drainage facilities.
Public Works Director John Simola noted that the West 39 improvement
may have additional costa involved if the electric power poles
have to be moved because of the extra slope required for the
wider road and also come additional casements may be necessary
from soma of the abutting proporty owners for the wider ditch.
It woo the consensus of the Council to have the Public Works
Department discuns with the abutting property owners along
39 whore additional oasomento might be necessary that if the
additional casement area can be obtained at no additional
cost to the City that the improvements along 39 would not
have to be asseaaed to the property owners. It was noted
by the Council that if additional costs result from the casement
purchases and relocation of power polos, the project might
have to be assessed in part to the benefiting owners along 39.
A motion was made by Bili Fair, seconded by Jack Maxwell and
unanimously carried to accept the County's proposed design
for Wont County Road 39, Golf Course Road, as a rural aoction
and to formally request that tho County Highway Department
include this portion with their proposed project during 1986.
A motion wan also made by Fran Fair, seconded by Dan Blonigon
and unanimously carried to request that Zest County Road 39
be of the urban design with curb .and gutter rather than the
rural design with the City to participate in the project by
paying the additional coat involved of the curb and gutter
and storm cower improvements but with no other participation
in the planned improvement coot.
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Council Minutes - 9/9/85
7. Consideration of a Proposed Extension of Public Services - 1
Petitioner, H. Ruff.
Mr. Harold Ruff and Mrs. Lela Panter had petitioned the City
for sanitary sewer and water services for their parcelv1 located
along Elm Street just south of Sixth Street. A proposed extension
of sewer and water services would be to serve the residence
of Lela Panter and her proposed single family dwelling for
Mr. Randy Ruff.
Public works Director John Simola noted that in reviewing
the proposed sewer extension, it was noted that a forced main
for sanitary sewer was directly in line with the proposed
sewer and water services and noted that the force main pipe
would have to be lowered a few feet for the project to be
feasible. The additional cost for the parts to lower the
force main was estimated at less than 5400 which could be
included as part of the project cost estimated at about $8,000.
The cost of the project would be assessed at 1008 to the two
benefiting property owners with the amount being payable within
30 days after completion of the project except in the case
of Mrs. Lola Pantor whose assessment would be deferred under
the senior citizen's hardship statute. The deferral would
remain as to such time as Mrs. Pantor does no longer qualify
for the hardship status.
A motion was made by Blonigon, seconded by Maxwell, and unanimously J
carried to authorize a sewer and water extension and to solicit
bids provided the cost is loco than $10,000.
8. Consideration of a Resolution Requesting MN/DOT to Establish
Recognized RR Crossings at Cedar Street and at Jerry Liefort
Drive.
The MN/DOT has requested the City pass resolutions for the
authorization of two public railroad crosaings in Monticello.
The resolutions aro needed as a formal declaration for these
crossings which have recently been installed.
A motion was made by Maxwell, ascended by Fran Fair, and unanimously
carried to adopt resolutions #14 and 15 requesting the Department
of Transportation to establish railroad crossings at Jerry
Liofort Drive and Cedar Street.
9. Consideration of Authorizing the Acquisition of a Utility
Tractor.
As part of the 1985 budget, 59,000 was budgeted for the purpose
of replacing the old 1947 International tractor mowar with a now pieta
of squipmont. Public Works Director John Simola recommended
that a now John Deere four-wheel drive tractor and rotary
mower bo purchased from Moon Motors at a coot of $5,888 and
that the 1947 International tractor and mower be cold to the
highest bidder.
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A
Council Minutes - 9/9/85
The estimated sale of the 1947 International would be in the
range of 51,000 to $1,500. An additional quote was obtained
for a Kubota tractor and mower at a cost of over 58,000.
In addition, a request was made to purchase an additional
flail mower that could be used with the present Allis Chalmers
or Bolens tractor at an estimated cost of 51,800.
A motion was made by Bill Fair, seconded by Blonigen and unanimously
carried to authorize the purchase of the John Deere tractor
for $5,888 from Moon Motors and to authorize the purchase
of a rear mounted flail mower at a cost of 51,800 and to advertise
for sale the 1947 International tractor to the highest bidder.
10. Consideration of Authorizing the Acquisition of a Snow Plow.
The Public works Department requests that the authorization
be granted for purchasing a new snow plow that would be used
on the recently acquired International Truck. The recommendation
made by the Public works Director wan to purchase an additional
STP snowplow at a cost of $2,675 installed. Other plows suitable
for the International truck were in the $4 - 5,000 range.
A motion was made by Blonigon, seconded by Maxwell and unanimously
carried to authorize the purchase of an additional STP snowplow
in the amount of $2,675 and to authorize the advertisement
for solo of the old Hinkoy plow to the highest bidder.
11. Consideration of Making Final Appointment to the Position
of Liquor Store Manager.
The City Council interviewed three finalists for the Liquor
Store Manager position at a special mooting hold at 6:00 p.m.
prior to the Council meeting. After interviews with the candidates,
a motion was made by Bill Fair, seconded by Fran Fair and
unanimously carried to offer the position of Liquor Stora
Manager to Mr. Joseph Hartman Sr. of Blaino, Minn000ta at
a salary of $25,500 with the understanding that Mr. Hartman
will relocate to the Monticello area and that the position
will be reviewed after the six month probationary period.
12. Discussion Item - Zoning Map.
The City Administrator Tom Eidom noted that the staff has
hold two informational meetings on the proposed revised zoning
map for Monticello and Mr. Eidam asked direction from the
Council on what further revisions the Council felt should
be included in the proposed zoning map and whothor the Council
members had any specific zoning changes they would like to
sea incorporated into the map before the final public hearing
is hold before the Council.
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Council Minutes - 9/9/85
Mr. Eiden noted that some of the comments received at the
informational meeting have been already incorporated into
the base map including comments by Jay Morrell regarding the
Ready Mix plant property and also comments from wrightco Inc.
Council member Fran Fair felt the hearings previously held
by the staff provided enough input and direction at the present
time and did not think that the proposed PZR and PZM zones
would continue to provide too much opposition from area residents
along River Street and should remain in the proposed zoning
map as new residential zones. Council member Bill Fair concurred
that he did not see any major changes other than those proposed
by the staff but would like to see the text part of the ordinance
prior to any public hearing.
Council member Blonigen felt that the proposed PZR zones which
would allow in some cases multiple family structures to be
erected along River Street will sti it cause problems and was
not sure that the staff and future Councils should decide
who gets to build an apartment or multiple family dwelling
next to a residential structure.
In regard to the expanded downtown B-4 commercial area as
proposed, it was the general consensus of the Council to leave
the expanded commercial zone as proposed noting that if davolopment
did not expand in the future, this area could always be rezoned
at a later data.
It was noted by the administrator t hat a request for multiple
family zoning within the Meadows subdivision and the request
for an expanded R-4 zoning for mobs la homes by River Terrace
Park be not included in the proposed zoning map at this time
but could be considered on an individual basis when a petition
is presented and a plat of the properties are submitted in
the future.
It wan recommended by the Mayor that the staff prepare amendments
and fin.loh the zoning map with a hoaring to be hold in the
near future , an soon as possible.
13. Mine. Ztemm.
1. Voit Construction Co., developer of a proposed retail facility
along Ilwy. 25 requested that the Council oat a public hearing
for Choir industrial revenue bond proposal at tho October
15 Council mooting. A motion was made by Fran Fair, ascended
by Bill Fair and unanimously carried to eat October 15 for
the public hearing data for the industrial rovenuo bond proposal
from Veit Construction Co.
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Council Minutes - 9/9/85
2. Council members were informed of the recent lift station failure
on Chestnut Street which resulted in sewer backing up
into approximately four homes along West River Street
on Tuesday, September 3. public Works Director informed
the Council that all information regarding the lift station
failure has been turned over to the City's insurance representative
to see if any claims are the responsibility of the insurance
company. No further action was taken at this time.
Rick Wolfstellr
Assistant Administrator
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Council Agenda - 9/23/85
d. Consideration of a Resolution Establishing Marvin Road
as a Minimum Maintenance Road. W.S. )
A. REFERENCE AND BACKGROUND
Marvin Road is in the southcentral portion of the community.
It extends from Oakwood Drive in a southeasterly fashion connecting
with Hwy 25 just south of the Martio's Feed Store. This road
was turned over to the City by the Township through its annexation
in 1972. The road has received minimum maintenance by the
City of Monticello. Summer maintenance consisted of an occasional
binding, and until recently the road was not plowed at all
in the winter.
With the building of ols on's Electric on the north end, the
Powers' Health Club in the central portion of the property,
and the Maus Tire Store and Martie'e Feed Store on the south
end of the property, the road is beginning to ens more use.
Kent Kjollborg, connected with the Powers' Health Club, has
requested that the City plow, this road in the wintertime and
keep it in better condition than it is now. Mr. Kjellberg
said he would be willing to upgrade the road by doing some
grading, straightening and some ditching as he wishes to use
thin road for access to hie building. If the City were to
place a few inches of gravel on the road, it may be maintained
in a passable condition after Kjollborg completes his work.
Tho heaviest use now is that portion near Olson exactric and
that portion on the south and leading into Maus Tire. These
areas we have boon plowing in the winter.
Chapter 215 (S.F. 675) clearly authorizes countio s and townships,
and may permit cities as road authorities, to designated by
resolution, minimum-maintonanco roads within thoi r jurisdictions.
At the present time, there is no need to fully upgrade Marvin
Road. Thorn Ia. however, some responsibility on the City
to either blockade thin road or maintain it in a passablo
condition. with the cooperation of Kent Kjollborg, the City
could upgrade this road slightly to the minimum maintenance
road standard an the lav dictatoo at minimum cost. After
adopting the resolution. it would be necessary to poet a sign
just south of the driveway to Olson Electric and just north
of Maus Tiro indicating that the road is a minimum maintenance
road and that the public travels at its own risk. Properly
posted signs aro evidence that the authority provided adequate
notice making the road authority and its officsra employees
axomtpt from liability for tort claims arising from travel
on the minimum maintenance road. You can refer to the August, 1985,
League of Cities magazine for a description of this now lav
which took affect August I, 1985. Mr. Kjollborg fools the
road would be satisfactory with the existing baso of a nand -gravel
mix. The Street Superintendent and I disagree and fool a
C minimum 3" class V bona is necessary. Thisis,atill below
standards for othor gravel roads in the City, Township, or
County. Thorn is also a reluctance on Mr. Kjollb+arg's part
to put a culvert across Marvin Road just south of Milton 0lson'a.
Currently, water site or runs over the road in th is aroa.
Mr. Kjollborg'. Engineer shoved this culvert In the plane
for the original PUD.
Council Agenda - 9/23/85
B. ALTERNATIVE ACTIONS
1. The first alternative would be to discontinue maintenance
of this low use road, just south of Olsons driveway and
just north of the Maus Tire Store. At these pointe we
would blockade the road.
2. The second alternative would be to request that Kent Kjellberg
and Mr. Powers completely develop the road, bringing it
up to City standards at their own expense prior to using
it as an access road to the rear of this building. The
City Engineer could prepare a simple cross section and
prepare a profile.
3. Alternative number three would be to cooperate with Mr.
Kjellberg and Mr. Powers in upgrading this road slightly,
and clearly posting it as a minimum maintenance road by
adopting to the enclosed resolution. Our costs would
be approximately $2300 to have gravolhauled in and 2 or 3
days with the road patrol. The signs would be an additional
$80.00.
C. STAFF RECOMMENDATIONS
It is the recommendation of the Public works Director that
we astablsih this section of Marvin Road as a minimum maintenance
road as outlined in alternative number throe. It is further
recommended that we clearly state to Mr. Kjollberg and Mr.
Powers that should this road become impassable duo to high
drifts of snow in the winter or broken up wat areas in the
spring which would be contributable to its minimal design,
the City would atop maintenance on the road until conditions
improved.
D. SUPPORTING DATA
A copy of the August, 1985, League of Cities magazine, page
number 33.
RESOLUTION 1985 #16
RESOLUTION ESTABLISHING A PORTION OF
MARVIN ROAD AS A MINIMUM MAINTENANCE ROAD
WHEREAS, pursuant to Minnesota Statutes Chapter 215 authorizes
cities to designate car tain streets/roads within their jurisdic t ion
as minimum-maintenanco roads, and
WHEREAS, it has been determined that Marvin Road, beginning at
Oakwood Drive and extending southeasterly to T.H. 25 is used intermittently
for passenqer and Commercial travel, and
WHEREAS, a request has been made to the City to provide minimum
maintenance of Marvin Road as described above.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTICELLO,
MINNESOTA THAT:
1. Marvin Road beginning at Oakwood Drive and extending southeasterly
to T.H. 25 is hereby designated a minimum maintenance road.
2. The Public Works Director is hereby directed to place appropriate
r signs providing notico to vehicle operators that said road is designated
L, minimum maintenance and that the public travels at its own risk.
3. The Public Works Diractor notify all jurisdictions that may be affected
by said deoignatio n.
Adopted thio 23rd day of September, 1985.
Thomas A. Eid em
City Administrator
c
Arvo A. Grimamo, Mayor
tMI 0 P &I !- a="i, t
NUnimurn-maintenance mads
Chaucer 215 (S.F. 815) c!eaty =acnes cowces and town•
s tips. and may permit eces, as road autho 4-s.:o designate by
•esoludon r. ^:ta•csr e: snce :cads wit`i1 their jursdiccons
Road auttarces must dee �a: t:e :oad is used only
occaaiona8y or inter:dneeJy for passe-;er Md car. ^e^ !
t avel. and identity the begi— and ed poina of the desi;.ated
t road iM the resolution. A.:eu adopting the :esolucon. the road
au_.oray must post r.gns at easy pouts and at re;;Sz: :antes
to noc^y the public thit -,.a road is a citir..um•r. .a:once :cad
and that the public travels at is own rsk. F:apery posted si;..s
( are evidence that the authorri provided ode,^.'ace nodce. mals.;
the road aut`.orty r -d is orcers and e-t!oyees_exe-ot tar.
t liabSir! for tort &ims esing Lrom cvvel on a r._ m•
f ttaiate:arceroad.
f The road suthorty must also noc�/ adjori:; jursdlcz-M of
r rL-i:•um•rai.te:ance road desi.-adons. 7r.e `:;sways cruct
be rddmuct-main:erance :tads. The Law prc'r.Nts dest;,aoons
wniea would result Li reduction of fede:al•staa aid to MInnacta.
Road auu antes ctr.ot ac;sc add!d .al r;=ts-o#-way or
f easettents by eminent domain ar corst^ac_.; or designa=g a
m rih u^ .raL1a ar to road. exce:t where necessary for drama;e
or public safety. Authondes may mainwn rdrimiLm-mainteuance
roars at a level less Can the s_:mu n cai.te== stn cats for
state -aid l:i;hw7ys. roads. and sceets. but must mains= them
a at a leve! cecesurf to tette occasional t2t. The sun:a does
not, however. exempt road aut:.oritics from duty to main=
bridges. Medve Aug, 1. 1855.
a
Traffic: unmarked T intersections
e Clapter :4 (S.F.19) re;tdres that at an unatco4ed approach
a to a T (nte.^secdon. the driver retied to V= sha8 )it!d to cross
o
Council Agenda — 9/23/85
5. Consideration of Approving a Final Plat for Victoria Square,
Applicant - Mike Reher. (G.A.)
A. REFERENCE AND BACKGROUND
Mr. Mike Behar 18 proposing a request for final approval as
proposed a now subdivision to be called Victoria Square Addition. Final
revisions have been made at this time and are ready and aro
being put on hard shell copies at this time. At the Planning
Commission meeting held on September 10, 1985, there were
no additional changes to be made on Mr. ReherI r, proposed new
subdivision plat.
Prior to recording, however, we would like all past bills
a1,3ng with the current bills which have been paid out and
are yet to be paid out for resulting services on Mr. Reher's
project be brought up current and paid in full.
B. ALTERNATIVE ACTION
1. To approve the final stage plan of a subdivision request
to be called victoria Square Addition.
2. To deny the final plan stage for a subdivision request
to be called Victoria Square Addition.
C. STAFF RECOMMENDATIONS
Staff recommends approval of the final plan stage of a subdivision
to be called Victoria Square Addition. We are, however, at
this time recommending that the all past bills and the current
bills which have boon paid and are forthcoming yet, be paid
in full, prior to recording of this final plat.
D. SUPPORTING DATA
A copy of the location of the proposed final plan stage request
and a copy of the final stage plan for a aubdivieion request.
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Council Agenda - 9/23/85
6. Consideration of Grantinq a Simple Subdivision with Re -platted
Descriptions, Applicant - Herold Ruff. (J.S.)
A. REFERENCE AND BACKGROUND
Mr. Harold Ruff is proposing to subdivide a 2.96 acre tract
of land which is parcel #101603 described by mates and bounds.
This parcel of land was formerly occupied by Henry and Minis
Ruff, Harold's parents. After they passed away, Harold had
the mobile home and sheds removed from the property. The
property has stood basically vacant since that time.
Harold now wishes to have hie son, Randy Ruff, located near
him. Randy is proposed to build a new home on this parcel
of land. Since this parcel of land is extremely largo, Mr.
Ruff has requested that the City allow him to subdivide this
piece of property so that a lot fronting on Elm Street, approximately
100' x 330 foot containing .76 acres could be sold to Randy
Ruff. There are currently no development plans for the remaining
portion of the lot containing 2.2 acres. It is Mr. Ruff's
contention that this property would not be developed until
such time that Ruff Auto Parte storage yard is removed from
the adjoining property, and the Ruff Auto Parts facility becomes
located only on the cast side of Elm Street. In the future
Mr. Ruff intends to develop the entire property into residential
lots to ba in conformance with the City Zoning. The trend
in currently for salvage yards to become smaller due to the
increasing value of land and the need for lass and lees storage
space on their operation.
Mr. Ruff proposes to plot this 2.96 acro tract into the two
lots previously described. It seams impractical to have Mr.
Ruff go through the entire subidivioion ordinance process
for such a simple subdivision. It in therefore requested
that he be allowed to subdivide the property with a simple
plat and hard shell copies with the park dedication face being
paid at the time development occurs. Since the smaller lot
will be developed almost immediately with Randy Ruff'e now
home, park dedication face would be duo at occupancy of thio
home. The face for the other remaining lot would be duo
upon its development or incorporation with a larger subdivision.
The Planning Commission approved thio request on September 10, 1985,
A copy of the minutes arc ancl000d for your review. A copy
of the proposed plat is also enclosed.
B. ALTERNATIVE ACTIONS
1. Approve the simple subdivision roquact to allow unplattod
land with mates and bounda description to be cubdividod
into two residential lots by using the platting process
but waiving the root of the platting requirements with
the exception of the park dedication face. Thin would,
however, include the necessary oanamonto along the now small
lot, ac required by the ordinance.
2. Deny the simple subdivision request to allow unplatted
land with metes and bounds description to be subdivided
into two residential lots without going through the entire
platting process.
C. STAFF RECOMMENDATIONS
Staff recommends approval of the simple subdivision request
as outlined in alternative number one.
D. SUPPORTING DATA
Copy of the proposed plat. Copy of the certificate of survey
for lot 2. Copy of the minutes from the plarining commission
meeting.
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SKETCH
Preliminary
of PLAN
Plot
9[011 �• rrrl
�TTO
LEGAL DESCRIPTION:
Parr of the Welt30 ocree of
the S. E. 1/4 of "to N,E. 1/4 01
Sec. 10. T. 121. R. 25. City of Mon I ICO 110
Wright county. Minn.
REOUESTED BY:
HAROLO RUFF
Man tics Ito. Minn.
l
Q.
4. Simple Subdivision Request to Subdivide Existing Metes
and Bounds Descriotion Land to Residential Lots - Applicant.
Harold Ruff.
Zoning Administrator Gary Anderson indicated to Planning Commission
members Mr. Harold Ruff's request to subdivide existing metes
and bounds description land into two residential lots. Rather
than make Mr. Ruff go through a whole new subdivision request,
®
we suggested that he go with a simple subdivision request.
_
In doing so Mr. Ruff has created two lots which will be called
lot 1 and lot 2, block 1, Ruff*a Addition to the City of Morticello
upon a registered survey being done of the unplatted property.
The newly created lots would meet the minimum square footage
for residential lots in an R-2 zone. Taking the above information
into consideration and no input from the public, a motion
by Richard Martis, seconded by Joyce Dowling to approve the
simple subdivision request with the park dedication fee being
paid on or before occupancy on each lot. The motion carried
unanimously with Jim Ridgeway and Ed Schaffer absent.
l
Q.
GENERAL FUND -- SEPTEMBER
AMOUNT
Citizen's State Bank of Big Lake - Tax Inc. note interest pymt.
1,440.00
Thomas Eidem - Travel expense
7.49
Midwest Federal Savings 6 Loan - Meadow Oak Subordination agmt.
1.00
Walters Cabinet Shop - Mowing for the city by Charles W.
25.00
Sherburne/Wright Cty. Cable Comm. - City's cont. to cable comm.
4,140.00
U. S. Postmaster - Postage
390.00
VOID
-0-
MN. State Treasurer - Dep. Reg. fees
18.00
MN. State Treasurer - Dep. Reg. fees
59.00
MN. State Treasurer - Dep. Reg. fees
58.00
State Capitol Credit Union - Payroll W/H
160.04
PERA - ins. payment
18.00
Internal Revenue Service - Payroll ded.
150.00
Jerry Hermes - Janitorial services at Library
172.92
Corrow Sanitation - Monthly contract payment
5,870.00
Dave Stromberg - Animal Imp. expense
212.50
Beverly Johnson - Animal Imp. expense
250.00
David Stromberg - lot half of Aug. Animal Imp. expense
212.50
Wilma Hayes - Inf. Center salary
204.75
James Preusse - Cleaning City Hall
308.35
YMCA of Mpls. - Monthly contract
458.33
Arve Grimsmo - Mayor salary
175.00
Dan Blonigen - Council salary
125.00
Mrs. Fran Fair - Council salary
125.00
William Fair - Council salary
125.00
Jack Maxwell - Council salary
125.00
Janette Leerssen- Inf. Center salary
67.50
Wright County State Bank - FWT for August
4,221.00
Commissioner of Revenue - SWT for August
2,154.00
State Treasurer - Social Sec. Div. - FICA W/H
2,549.87
Anoka Social Services - Payroll ded.
88.00
MN. State Treasurer - PERA W/li
933.09
MN. State Treasurer - PERA W/H
454.55
Petty Cash - Retmb. petty cash fund
36.92
Fullerton Lumber Co. - Payment 02 on Fire Hall project
80,085.00
North Central Public Service - Utilities
1.142.63
Northern States Power - Electricity
8.250.39
Tom Eidem - Car allowance for Sept.
300.00
Internal Revenue Service - Payroll ded.
150.00
Terry Hermes - Janitorial at Library
172.92
State Capitol Credit Union - Payroll ded.
160.04
David Stromberg - Animal Imp. expense
212.50
Monticello Fire Dept. - Salaries
551.00
Star City Conference - Reg. fee for T. E.1dem conf.
50.00
State Treasurer - Social Sec. Div. - FICA W/H
2,436.83
MN. State Treasurer - PERA W/H
837.75
PIRA - Ins, premiums
18.00
MN. State Treasurer - Dep. Reg, fees
76.00
MN. State Treasurer - Dep. Reg, fees
40.00
MN. State Treasurer - Dep. Reg. fees
18.00
Big Lake Machine - St. Dept. mtce.
14.00
Big Lake Equipment - Mott Mower
1,410.84
Phillips Petro. - Gas - WWTP 6 Water Depts.
53.26
Moon Motors - Mower repairs
17.85
John Henry Foster MN. - Equip. mtco. suppl too
278.49
The Plumbery - Double lock paper rollers (Parks) 6 WWfP suppl.
478.67
($229.88)
GENERAL FUND
AMOUNT
CHECK NO.
Seelye, Inc. - Welding rods 6 elements - WWTP
225.24
21154
Allied Fisher Scientific - Kit for water purifier - WWTP
286.23
21155
Goodin Co. - Equip. supplies for WWTP
171.67
21156
Vessco, Inc. - Seal box cover for WWTP
120.00
21157
Millipore - Water purifier supplies for WWTP
425.42
21158
Davies Water Equip. - Interceptor sewer const. supplies
998.47
21159
Walters Cabinet Shop - Mowing by Charles
96.00
21160
Water Products Co. - 3" meter d curb box
770.75
21161
Seitz Hardware - Supplies for all Depts.
437.05
21162
J M Oil Co. - St. Dept. gas
192.50
21163
Wright County Highway Dept. - Crack filler
921.20
21164
Simplex Time Recorder - City hail clock repair
84.00
21165
St. Claud Restaurant Supply - Towels
33.18
21166
Simonson Lumber - City Hall -$759.08 6 other Depts.
1,399.96
21167
Snyder Drug - WWTP supplies
18.08
21168
OSM - :fisc. eng. fees
2,188.95
21169
Lindberg Decorating - Paint, etc.
78.63
21170
Auto Con industries - Repairs at Reservoir
1,037.70
21171
Marco Business Products - Copier, and mise. supplies
11505.90
21172
Olson 6 Sons Electric - Misc. repairs - Meadow Oak Lift Station
1.158.01
21173
Monticello Office Products - Supplies
125.22
21174
Monticello TW Hardware - Mtce. supplies
112.09
21175
First Trust St. Paul - Annual adm. fees for Tax Inc. Bonds
365.9121176
National Bushing - Battery, volt, reg., etc.
281.14
2 11 77
Gordon Link - Diesel fuel
484.50
21178
Neenah Foundry - Castings, frames, etc. for St. Dept
467.55
21179
Martte's Farm Service - Lawn seed
174.50
21180
Maus Tire Service - Tire, tire repair b alignment
111.71
21181
Harry's Auto Supply - Battery, light, filters, etc.
245.61
21182
A-1 Portable Welding - Light pole repairs - welding
175.00
21183
Hazard Control - Fire exting. at WWTP
202.00
21184
Fullerton Lumber - Sky lights at City Hall
1,042.41
21185
Glidden Coatings 6 Resins - Paint
194.00
21186
Continental Corp. - Aerosol at VWTP
100.33
21187
Coast to Coast - Supplies for all Depts.
324.14
2tI88
Fricke 6 Sons - Sod
91.00
21189
Border States Co. - locator and metro clamps
1.610.00
21190
Braun Eng. - Grading elevation - Sandberg Road
47.00
21191
All Fire Test Inc. - WWTP fire exting. mice.
46.00
21192
Hoglund Bus - Switch
11.70
21193
Fair's Garden Center - Grass seed, tree replacements
223.44
21194
General Rental - Equip. rental
23.00
21195
Amway Products - R 6 C Assoc. - Soap - Mtce. Bldg.
79.50
21196
Unitog Rental Services - Uniform rental
176.00
21197
Banker's Life inn. - Group ins.
3,713.12
21198
Gruys, Johnson 6 Assoc.- Computer fees
290.00
21199
First Bank Mpls. - Public fund activity
4.00
21200
Central Eyewear - J. Hoffman glasses (refmb.)
33.40
21201
Dahlgren, Shardlow 6 Ubnn - Aug. services
437.31
21202
Foster Franzen Agency - ins. premiums
1,083.75
21203
Biff's. Inc. - Latrino rental
85.50
21204
Adams Pest Control - Library contract
39.70
21205
Barsness Drug - Guest book for Industry Day
10.50
21206
Ben Franklin - Park supplies
26.16
21207
Audio Communications - Battery for Walkieltalkie at WWTP
115.00
21208
Bowman Dist. - Nuts and bolts for Mice. Bldg.
65.96
21209
GENERAL FUND
AMOUNT
CHECK NO.
Davis Electronic - Fire Dept. repairs
129.23
21210
Conway Fire 6 Safety - Fire Dept. supplies
36.00
21211
Faue Construction - City Hall repairs - gutters, etc.
90.00
21212
Fyle Backhoe - Backhoe labor at WWTP
260.00
21213
Feedrite Controls - Samples
10.00
21214
Maus Foods - Supplies for all Depts.
168.35
21215
Monticello Printing - Misc. printing - statements, s/w cards
232.60
21216
Sherburne County Equipment - Repairs for city vehicles
325.86
21217
Monticello Floral - Arrangement for R. Eichten
25.00
21218
Orkin Exterminating - Contract payment for t,'WTP
106.00
21220
Persian's Office Products - Repair to calculator & dictaphone
55.25
21221
Ranger Products - WWTP nuts and bolts
104.79
21222
Ruff Auto Parts - Fender and radio for WWTP
95.00
21223
TKDA - July fees for Fire Hall Const.
2,807.55
21224
Wright County Humane Society - Animal Imp. expense
86.00
21225
Wright County Auditor - Police contract for Sept.
9,782.08
21226
Wright County Treasurer - Fire Hall lot Real Estate taxes
1,481.60
21227
American Management Assoc. - Dues from 11/85 to 10/86
125.00
21228
Mr. Mel Wolters - Reimb. for Meadows pond const. - Par West drd;n. 1,363.04
21229
American National Bank - P 6 1 payment on Imp. Bond of 1960
23,197.50
21230
Radisson Resort Arrowhead - MFOA conf. reservation deposit
75.00
21231
MN. Govt. Finance Officer's Assoc. - Fall conf. reg. fee
75.00
21232
AT&T Information Systems - Fire phone charges
3.77
21233
Monticello Times - Misc. publishing
1,211.89
21234
Matt Theisen - Fire school expense - Rochester
185.36
21235
Nntionnl Life ins. Co. - T. Eidem's premium
100.00
21236
MN. Public Employer Labor Relations Assoc. - Membership dues
85.00
21237
Local 1149 - Union dues
147.00
21238
Diane Jacobson - Travel expense for Dep. Reg. seminar
19.00
21239
Nott Co. - Couplings for WWTP
264.55
21240
Bridgewater Telephone - Telephone
917.64
21241
Marlene Hellman - Travel expense to seminar
21.80
21242
Rick Wolfeteller - Misc. mileage
31.00
21243
Gary Anderson - Misc. mileage
144.45
21244
Radisson Hotel Duluth - Misc. expenses for Assessor seminar
140.09
21245
Payroll for August
TOTAL. DISBURSEMENTS - SEPTEMBER
29.470.36
$220,229.83
LIQUOR FUND -- SEPTEMBER -- 1985
AMOUNT
CHECK
SEPTEMBER DISBURSEMENTS - 1985
NO.
MN. State Treasurer - PERA W/H
73.43
11935
Mpls. Star 6 Tribune - Adv. for Manager
110.00
11936
Commissioner of Revenue - Sales tax for July
8,847.76
11937
Ed Phillips 6 Sons - Liquor
2,547.82
11938
Wright County State Bank - FWT - August
482.00
11939
Commissioner of Revenue - State W/H for August
214.00
11940
State Treasurer - FICA W/H
589.58
11941
MN. State Treasurer - PERA W/H
99.64
11942
Eagle Wine Co. - Liquor
439.80
11943
Twin City Wine Co. - Liquor
1,129.69
11944
Ed Phillips 6 Sons - Liquor
2,091.12
11945
Griggs, Cooper 6 Co. - Liquor
1,966.36
11946
MN. State Treasurer - PERA W/H
59.19
11947
Ed Phillips 6 Sons - Liquor
3,767.20
11948
Griggs, Cooper 6 Co. - Liquor
1,619.38
11949
Northern States Power - Utilities
673.36
11950
North Central Public Service - Utilities
17.50
11951
State Treasurer - FICA W/H
128.80
11952
MN. State Treasurer - PERA W/H
16.17
11953
Griggs, Cooper 6 Co. - Liquor
2,484.04
11954
Eagle Wine Co. - Liquor
202.37
11955
Ed Phillips 6 Sons - Liquor
3,161.25
11956
Twin City Wine - Liquor
1,523.68
11957
Grosslein Beverage - Liquor
14,960,20
11958
Coast to Const - Store expense
15.52
11959
Cloudy Town Dist. - Misc, mdse.
40.50
11960
Lovegren Ice - ice purchase
223.20
11961
Frito-Lay, Inc. - Misc, mdse.
132.10
11962
Cruys, Johnson 6 Assoc. - Computer charges
110.00
11963
Bnnker's Life - Ins. premiums
345.44
11964
Maus Foods - Store expense
25.22
11965
Day Dist. Co. - Liquor purchase
715.20
11966
Thorpe Dist. Co. - Beer
5,828.35
11967
Bernick's Pepsi - Misc. mdse.
1,129.40
11968
Yonak Sanitation - Contract pnyment
91.50
11969
Old Dutch Foods - Misc. mdse.
130.35
11970
Jude Candy 6 Tobacco - Misc, mdse.
762.84
11971
Seven -Up Mottling - Misc. mdse.
285.75
11972
Viking Coca Coln - Misc. mdse.
514.30
11973
Dick Beverage - Beer
3,426.85
11974
Dahlheimer Dist. Co. - Beer
17,570.20
11975
Mark Irmiter - Misc. mileage expense 9/83 through 9/85
275.00
11976
Liefert Trucking - Freight
546.87
11977
Monticello Tiffus - Adv.
46.20
11978
Bridgewater Telephone - Telephone
57.93
11979
Payroll for August
6,237.12
TOTAL DISBURSEMENTS - SEPTF.MBF.R
$85,714.18
UPDATE - CITY HALL ROOF
The re -roofing of City Hall is now fully completed. We are,
however, watching for trouble spots around the skylight on
the southeasterly aide. That skylight has leaked during some
rains, during others it has not. We have had Greg Vetsch
return each time it leaked to attempt to seal the leak. He
thinks he found the last leak the last time he was here.
We'll be testing it in the near future.
As you know, during the construction, the roof was left unprotected
one night. A heavy rainfall created severe damage inside
City Hall, the biggest problems being the electronic equipment
that got wet (typewriters and the new copier). We immediately
had Marco replace the machines with loaners (for rent), and
requested their service department do an analysis on our machines
for insurance purposes. In essence, their analysis is that
the water voids the guarantee, and further Marco would not
enter a service agreement since the damage from water might
not show up at this time, but could be a major problem over
time. Their service department projected it to be cheaper
to buy now than to rebuild.
About the liability: The morning of the incident, we notified
vetach that he should contact his insurance company. We also
contacted our agent. Our agent said our policy would not
cover it, since we intentionally opened the roof; it was not
duo to severe weather, hail, etc. At the same time we compiled
a list of losses. A listing of total losses and a listing
of revised losses is enclosed.
The following day we discovered that votsch tried to buy insurance
that morning. He was uninsured when he began the job. I
mot with Gary Anderson on the insurance requirements of the
bids. Gary said he did not have a certificate of insurance
on file, but that Votsch had brought him his policy, showed
it to Gary, and agreed to have a certificate prepared. On
that basis, Gary lot the work begin. That policy apparently
was not in affect, and never was put into affect. Hence,
votsch had/hos no insurance to cover our losses. A copy of
a letter from Votach'o insurance carrier is unclosed and indicates
that he wouldn't be responsible oven if he had boon insured
since the City wan the general contractor.
I mot with Pringle on the matter. With Council consent we
will suo for looses. On Pringlo'o advice, we have withhold
payment of approximately $7,100.00 duo Votsch. Pringle also
advised that the City got back to business as usual. He said
to buy the replacement equipment needed and atop the rental
charges from increasing. I have purchased a replacement typewriter
already, and we will alao keep the one that got wet. Marco
offered virtually no trade-in value on the machine. We think
we can still got good usage out of it, in spite of the water.
The copier I wish to clear with the Council. Marco offered
us $800 trade-in on the maching that got rained on (a $9,900.00
machine, loan than 4 months old).
I think we can sell it outright for more than that, but I
don't really want to take the risk involved in keeping it
as our main copier. The replacement will cost S 64,•x'=. (original bid)
The rent incurred will be credited to the purchase price.
Pringlo's opinion of a suit 1B not good. The specs state
that no work will begin before a certificate of insurance
is filed, yet we did let work begin without that certificate.
However, according to Gary, a policy was shown to us, but
it was fraudulent.
I would like Council authorization on two items. First, copier
replacement. We may or may not get repaid for this, but we
need a good machine, and the rent total increases monthly.
Second, should we authorize Pringle to pursue full litigation
for non-payment and for recovery of losses.
The insurance mix-up is indeed unfortunate and may be quite
costly. We, however, must get back to normal as soon as possible.
If we recover our losses so much the better. If we don't,
we simply have to recover from the looses and get back to
business. Either way, it has been an expensive mistake and
we have learned from it.
S 35.00
Bridgewater Telephone - Replacement
612.00
IBM Typewriter
8,695.00
SAVIN Copier
63.00
Cases of Copy Paper
200.00
Electricians
17.00
Equipment Rental for Clean-up
3,627.00
Replace all Burlap wall Paper
6,535.00
Sand and Clean all wood
$ 19,784.00 TOTAL
Total cost can be reduced by sale or trade of typewriter and
copier; replacing only damaged burlap, rather than all.
$803.40 - Wages lost due to Closing of tho City Offices
Continued on the next page.
LIST OF WATER DAMAGED ITEMS
DOLLAR AMOUNT
DESCRIPTION OF ITEM
$219.00 -
2 Sharp calculators @ 109.50 ea. Both just_ run. Tom's water damaged/
fogged, but works.
r
-
1 Kroy Lettering machine water soaked, it works.
see estimate -
1 OJay Cash Register - water inside machine.
- 1 Stereo unit. water soaked, but works.
$5.00
- I Dictaphone, water soaked, but works. ate I tape
$35.00
- Bridgewater Telephone minimum charge for service call. 5 telephones
were water damaged and were replaced.
$612.00
- 1 IBM Typewriter - water soaked. see estimate.
$10,545.00
- 1 Savin 7025 copy machine - see estimate
$63.00
- 2 cases of copy paper. 1 - 8}xll, $30 6 1 - 8}x14, $33
$27.00
- 1 Leather grief/note case, water soaked/stained.
$275.00 new
- i Bell d Howell Film 0 Sound machine, water soaked.
$200.00
- 2 Wall maps - replacement costs.
-73L- '"Y'sea estimates
- Gleaning expenses for windows, floors, and valla, etc.
$5.95
- Rand McNally Road Atlas, waterdamaged.
$138.24
- 1 set of Minnesota Statutes water damaged.
$42.95
- 1 Samsonite 3 legged foldicg table, water damaged on top.
.1011,
l� sce estimates(
- Ceiling, floor b wallpaper replacement or refinishing, etc.
$44.95
- I Panosonic cassette Tape Recorder. water damaged
see estimate
- service charges for fixing light fixtures, etc.
$100.00
- replacement cost for 5 display charts that were water damaged.
$45.00
- 1 pair of Dress shoos water damaged.
A substancisl amount of paperwork was ruined by water damage or destroyed. There will
be more that will
be discovore d as time passes, filed papers, papers loose on desks,
etc. maps and misciianeous copying will be nescessary due to water damago.
$803.40 - Wages lost due to Closing of tho City Offices
Continued on the next page.
Wages lost, cont:
,L
D.Jacobson 8 hrs.
$65.04
L. Gilham "
$66.96
M. Hillman
$62.40
K. Doty "
$58.16
Betty W.
$48.00
A. Pelvic
$95.37
R.Wolfsteller
$135.57
G. Anderson
$105.02
T. Eidem
$166.88
$803.40
Revenue lost to City from Deputy Registrar : $217.75
Deputy Registrar average daily Transactions - 67 @ $3.25 ea. _ $217.75
TT
NS1
CERTIFIED MAIL (RRR)
August 29, 1985
Monticello City Hall
250 East Broadway
Monticello, P17 55362
Attn: Cary Anderson
OUR INSURED: GREG VETSCH CONSTRUCTION
OUR CLAIM NO. 8197674EO
( DATE OF LOSS: 7/24/85
` Dear Mr. Anderson:
We have reviewed the recently turned In claim for water damage to the
Monticello City Hall and have given it careful consideration.
Our policy with Vetseh Construction Company was not in force at the time
that this loss occurred. Therefore, we will be unable to give any consideration
to your claim, and we must, therefore, respectfully deny your claim.
Furthermore, our obligation would be to pay for the losses for which our
insured is Legally responsible. However, all available information indicates
that our insured's actions as an employee of the general contractor, the
City of Monticello, did not cause the damages to the Monticello City HAI 1.
Should you have any questions, feel free to contact us at 535-3128.
Sincerely,
ward L. Olson, Jr. - Field Claims Representative
pr
Madlnp adarass: P.O. Be. 64035. St. Paul, Minnesota 55164
Homo Office: Two Pine Troo Orlve, Arden Hdls, Minnesota 55112 (612) 631.7000
Mutual Somite Life Insurance CompanylMutual Service Casualty Insurance ColnparlylModam Smvrco Insuranco ComDaMIMSI Insurm a Compa