City Council Agenda Packet 12-10-1984AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, December 10, 1984 - 7:30 P.M.
Mayor: Arva A. Grimsmo
Council Members: Fran Fair, Ken Maus, Jack Maxwell, Dan Blonigen
1. Call to order.
2. Approval of Minutes of the Regular Meeting Held November 26,
1984, and the Special Meeting Held December 1, 1984.
3. Citizens Comments/Petitions, Requests, and Complaints.
Old Business
4. Consideration of a Planned Unit Development - Applicants,
Jim Powers 6 Kent Kjellberg.
5. Consideration of Change Order for the 84-1, 84-2, and 84-3
Street Improvement Projects.
6. Consideration of Authorizing TKDA to Commence Architectural
and Engineering on the Fire Hall.
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Now Business
IL7. Consideration of the Poahlor Farmers Boma Administration Project.
8. Consideration of warranty Claim for the variable Speed Drive
at the WWTP.
9. Consideration of Purchase of Communication Radioo.
10. Consideration of water Systems Study for the City of Monticello.
11. Consideration of Ratifying Salaries for 1985.
12. Consideration of a Motion to Cancel the Second Meeting of
December.
13. Consideration of Partial Lint of Bills for the Month of
December.
14. Adjournment.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
i November 26, 1984 - 7:30 P.M. -
Members Present: Mayor Arve Grimsmo, Fran Fair, Ken Maus, Jack
Maxwell, Dan Blonigen.
Members Absent: None_
1. Call to Order.
2. Approval of, Minutes.
Motion was made by Maxwell, seconded by Maus, and unanimously
carried to approve the minutes of the regular meeting held November 13,
1984, as presented.
3. Citizeno Comments/Petitions, Requests, and Complaints.
The Council acknowledged a petition request for consideration
of vacating Sixth Street adjoining Block 41 by Construction 5,
Inc. The purpose of the requested vacation was to construct
a 12 -unit apartment building.
Motionwas made by Fair, seconded by Blonigan, and unanimously
carried to hold a public hearing on January 14, 1985, for the
purpose of considering vacation of a portion of Sixth Street
adjacent to Block 41, Lowar Monticello.
4. Consideration of a Racolution Setting the Salo of Series 1985
General Obligation Ronda for the Purposes of Constructing a
Fire Hall and Acquirinq Adjunct Equipment.
Mr. Jerry Shannon of SDringoted. Inc., the City'a Bonding Consultants,
discussed with the Council the recommendations for the issuance
of $860,000.00 in General Obligation Bonds for the purpose of
constructing the now Piro hall. Mr. Shannon suggested that
the City consider combining the debt service for the Fire Hall
bonds with the only other outstanding General Obligation Bond,
which is for the Libra ry,that wan issued in 1981. By combining
the two debt corvico payments into one, the now iasuo would
have a 12 -year payment schedule and would save oubatantial amount
of interest for the City rather than going 15 years.
Motion was made by Maus, seconded by Fair, and unanimously carried
to adopt a resolution setting the sale data of Monday, January 14,
_ 1985, for the purpose of laouing 11160,000.00 in General Obligation
Bonds for the construction of the Piro Hall and to combine the
debt achadulo with the existing Library bonds. Sao Resolution 1984 151.
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Council Minutes - 11/26/84
a5.
Consideration of Entering a Contract for Lav Enforcement Services
with the Wright County Sheriff'o Department.
The Wright County Sheriff's Department recently submitted a
lav enforcement contract for the year 1985 that would consist
of 6905 hours of annual patrol coverage at an hourly rate of
817.00 par hour. The total annual contract fee would amount
to $117,385.00.
The contract form remained the same as in previous years except
that a paragraph was eliminated that indicated the mnlnicipality
shall defend the Sheriff's Department for damages resulting
from enforcement of any municipal ordinance. The Sheriff's
Department indicated their own liability insurance would cover
them for any damages arising when they are executing their duties
under a contract and thus, this paragraph was eliminated.
Motion was made by Blonigen, seconded by Maxwell, and unanimously
carried to approve the law enforcement contract with the Wright
County Sheriff's Department for the year 1985 at an hourly rate
of $17.00.
6. Consideration of a proposal to Vacate River Street in Exchange
for Alternate Street Dedication - Applicant, Monticello -Big
Lake Hospital District.
At the previous Council mooting, the Council denied the request
by the Monticello -Big Lake Hospital District to vacate River
Street behind the hospital and requested continued negotiations
with the Hospital District for possible alternate routes that
could be established to connect Hart Boulevard and River Street
If the Council were to vacate River Street. The City Administrator
has boon negotiating with the hospital to establish alternate
routes and land exchanges. The initial proposal was to obtain
roadway casements just oast of the Medical Facilities Clinic
between Hart Boulevard and River Street in exchange for the
City vacating River Street behind the proponod nursing home.
Problems areas with this alternative in that since the Medical
Facilities Clinic was built with Industrial Revenue Donde, all
Individual bond holders would have to agree to roloaao the property
for roadway purposes, which would almost be impossible to accomplish.
As a result, the hospital ra-aligning River Street behind the
nursing home further to the north and would dedicate approximately
40 fact of their property north of the present River Street
in exchange for the City vacating the southerly 40 feat of the
present River Street adjacent to their nursing home complex.
One condition for this ro-alignmont was requested by the hospital
that come sort of an agreement be established indicating that
the City would not pursue development and construction of River Street
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Council Minutes - 11/26/84
as long as the nursing home is being operated in its present
I location. The nursing home's main reason for the,initial vacation
Lrequest was for safety factors, and this compromise seems reasonable
in that the City has no plans to develop a street at the present
time but only wishes to retain its right to do so if needed
in the future.
Motion was made by Fair, seconded by Maxwell, and unanimously
carried to vacate the southerly 40 feet of River Street located
approximately between Elm Street and Oak Street according to
proposal submitted by City Engineer and to accept a dedication
from the hospital of an additional 40 feet on the north side
of River Street contingent upon an agreement being prepared
working out all details on final locations and covenants.
7. Consideration of Bids and Award of Contract for New Snowplow
Truck.
Two bids were opened on Monday afternoon, November 26, for the
purchase of a now diesel powered truck with box and sander along
with a wing and hitch. The first bid received was from Hoglund
Bus Company for a total price of $51,550.00 for the complete
truck and equipment. It was noted by the Public Works Director
that the Hoglund Bus bid did not include the proper box and
hoist as specified in the specifications.
The oecond bid was from Lakeland Ford of South St. Paul for
549,368.00, which included the proper box and hoist specified.
Public Worko Director, John Simola, Informed the Council that
the local Ford Dealer in Monticello would take care of warranty
items except major repairs to the diesel engine, which they
wore not equipped to handle. Any di000l repairs would have
to be made by Lakeland Ford in South St. Paul. In contacting
Lakeland Ford, they indicated they would tow the vehicle to
their dealership for any major repairs to the diesel engine
free of charge during the 2 -year warranty period.
Duo to the savings in the bid price of $2,162.00, it was the
Public Works Diroctor'o recommendation that the low bid from
Lakeland Ford be accepted.
The Council than discussed their concerns about purchasing a
vehicle from a dealer out of town and felt that the savings
may be loot in the future years in down time and labor expense
in servicing the vehicle if It had to be taken down to South
St. Paul all the time. City Administrator noted that State
Statutes do allow some latitude in awarding bids to a higher
bidder if it can be substantiated that convenience and servicing
fwould be difficult from an out of town dealer.
'( After further discussion, motion was made by fair, seconded
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Council Minutes - 11/26/04
by Mexwall, to award the bid for the purchase of a new truck
;i to the lowest responsible bidder, Lakeland Ford, in the amount
of 549,368.00. Voting in favor: Fair, Maxwell. Opposed:
Grimsmo, Maus, Blonigon.
Motion was then made by Maxwell, seconded by Blonigen, to award
the bid for the purchase of the truck to Hoglund Bus Company
in the amount of 551,550.00 provided Hoglund Bus provides a
Holl box that meets specifications rather than the J -box included
in their original bid price. Mr. Gordy Hoglund, of Hoglund
Bus Company, indicated a willingness to supply the proper box
to meet specifications. Voting in favor: Grimsmo, Maxwell,
Maus, Blonigen. Opposed: Fran Fair.
8. Consideration of Appointment of New Employee for the Street'
and Parks Department.
Public Works Director, John Simola, informed the Council, that
51 applicants had applied for the position with the Street and
Parke Department. Interviews were hold by the City Administrator,
Public Works Director, and Street Superintendent, with the qualified
applicants; and it was recommended that the position be given
to Mr. Keith Trippe of 201 East River Street, Monticello. Mr.
Trippo was recently employed by the City of Monticello in the
fall of 1983 and was recently laid off by the City November 2, _
1984. Mr. Trippe'e original employment was under the MEEDS J
program which terminated.
Motion was made by Maxwell, seconded by Maus, to hire Mr. Keith
Trippo as a now employee for the Street and Parks Department.
Voting in favor was Grimsmo, Fair, Maxwell, Maus. Opp000d:
Blonigen.
Consideration of Entering an Agreement with Minnesota Department
of Transportation.
Many months ago when MN/DOT was preparing plans for the now
Highway 25 bridge replacement, negotiations had taken place
with MN/DOT allowing the City to acquire replacement land for
park purposes to replace the portion of East Bridge Park that
would be needed by the State for the now bridge construction.
At approximately the same time the negotiations were taking
place, the City acquired Bob and Mary Saxons property located
adjacent on the east aide of East Bridge Park. During that
same period of time. MN/DOT provided the City with a copy of
a legal agreement which would accommodate the transfer of the land
they needed for the bridge location and also included reimbursement
by the State for replacement land if the City should acquire
any. y
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Council Minutes - 11/26/84
1 The City Council had approved this reimbursement agreement, but
recently MN/DOT indicated the agreement would have. to be changed
with minor wording changes to indicate that the City has acquired
replacement land rather than the City may acquire replacement
land.
Motion was made by Blonigen, seconded by Maxwell, and unanimously
carried to approve entering into the new agreement with MN/DOT
allowing for the exchange of land and reimbursement by the State
for the land the City purchased previously.
10. Consideration of Conditional Use Request to Allow a Nursing
Homo in an R -B Zone - Applicant, Monticello -Big Lake Community
Hospital District.
The Monticello -Big Lake Community Hospital District requested
a conditional use permit to be allowed to start construction
of their new nursing home to be located on the north side of
the present hospital.
Motion was made by Blonigen, seconded by Maxwell, and unanimously
carried to approve thu conditional use permit for a nursing
home in an R -B Zone by the Monticollo-Big Lake Community Hospital
District.
11. Consideration of a Conditional Use Request to Allow Outdoor
L Selo. 1n a B-7 Zono - Applicant. Monticello Auto Sales, Inc.
Mr. Clarence McCarty, owner of Monticello Auto Sales, requested
a conditional use permit to allow Auto Sales at the former Dino's
Restaurant site on Eaat County Road 75. Mr. McCarty indicated
that the lot would only be used for hie cars that would be advertised
for sale, and no actual sales facility would be located at the
site.
The Planning Commission recommended that if approved, the following
conditions be attached to thin conditional use request.
1. The conditional use be for a period not to exceed past December 71,
1985.
2. The vehicles to be sold there, whether they be automobiles
or pickups, aro not to exceed a gross vehicle weight of
9,000 pounds.
7. The alto be reviewed by the Zoning Administrator and moat
his approval before it can open for businoso.
0. The area is to be lighted, and the light directed to tho
earn on the sales lot only.
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• 5. The entire number of care at this point not to exceed 10.
6. The anti re area which Mr. McCarty is leasing be kept neat
and wall maintained through the duration of his conditional
use permit.
7. The vehicles to be displayed belong only to Monticello Auto
Sales, and they cannot be consignment care from other individuals
or corporations.
8. A fence be put around the old basement in the front and
on the two aides.
Motion was made by Maxwell, seconded by Blonigen, and unanimously
carried to approve the conditional use request for Monticello
Auto Sales provided the 8 conditions listed above are met.
12. Consideration of Conditional Use Request to Allow a Detached
Accessory Building in Excess of 1000 Square Peet to be Built
Without a Principal Use for the vacant Property - Applicant,
Marvin Scherer.
Approximately one year ago, Mr. Scherer requested a building
permit to build a cold storage building on his property on West
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County Road 39. Since there wore no other buildings on the
property and the property is zoned residential, Mr. Scherer'a
request for a garage facility was not an acceptable use of the
property without a residence being eatablishad there first.
It was the intent of the City staff that after a review of the
zoning ordinances may have determined that this area should
be rezoned to a different classification allowing Mr. Scharer
to build his proposed garage. The zoning ordinance as of this
data had not yet boon revised, and Mr. Scherer again applied
for a permit to build the accoosory building he initially proposed.
The request to build an accessory building of approximately
54' x 90' was prompted by the City's desire of Mr. Scherer to
clean up a blightod area in that the property contained numerous
automobiles and related equipment stored outdoors. In an effort
to make the area more attractive, the Planning Commission recommended
that a conditional use be granted allowing Mr. Scharer to construct
his proposed building, provided a number of conditions ware
mat by the owner as follows:
1. The building be act at the southwest corner of the property
with a 5 -foot setback on the south and want aides.
2. That the entry doors be on the cast and of the building.
]. That a screening fonts made of treated wood between 7 and
1
8 foot high be constructed.
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J� be In compliance with the site plan; and it not completed by
the time the building 113 dons, an oxtennion would be granted
Council Minutes - 11/26/84
4. That the property be kept moved and groomed as if it were
a residential house.
5. That the driveway be blacktopped or concrete.
6. Maximum gate opening in the fence be 15 ,feet and the maximum
driveway width be 12 foot.
7. The gate must be kept closed and be of the same material
as the screening fence.
8. The minimum height of tree plantings recommended by the
Planning Commission be 8 feat and that Mr.�Scherer. conform
to the site plan on number of tress required.
9. No outside storage would be allowed.
10. The building could be used for storage of automobiles and
acconsoriea only.
Councilmember,Fair questioned whether fencing around the building
and through his property would be desirable in the residential
area, as it may dotract from the area and only ancouragos items
to be stored within tho fenced area. Mrs. Fair felt the money
for the fence should ha spent on making the building more attractive
to fit inwith the area. It was the general consensus of the
Council that fencing around the building would not eliminate
the building from being seen from County Road 39 and may be
more of a detriment than no fence at all. It was also the consensus
not to require Mr. Schoror at the present time to blacktop or
concrete his driveway.
City Administrator suggested that if a conditional use permit
is granted, it should be granted to Mr. Scharer only and that
it should bo racordod against hie property no that future transfers
of ownership would raquiro a now owner to reapply for a conditional
use permit to use the building if it's uaod for other than storage
of automobiles. This would provide the City with controls over
the proporty being tranoforrod and now owners using the building
for other purposes not conducive to a residential area.
Motion van mado by Fair, seconded by Blanigen, and unanimously
carried to approve the conditional use permit allowing Mr. Scharer
to build a cold storage building on his proporty provided all
conditions aro mot as liotod above except that fencing would
not be required around the building and that the driveway would
not have to be blacktopped or have concrete surfacing. It was
noted that before a Cortificato of Occupancy would bo givan
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to Mr. Scharer on the building, all plantings would have to
J� be In compliance with the site plan; and it not completed by
the time the building 113 dons, an oxtennion would be granted
Council Minutes - 11/26/84
CID
VA to June 1, 1985, provided Mr. Scherer post a bond for one-half
times the value of the landscaping work.
13. Consideration of Variance Request Appeal for a Simple Subdivision
Request of a Residential Lot. Variance Requests for Less than
the Minimum Lot Width and Lot Square Footage - Applicant, Harry
Stokes.
Mr. and Mrs. Harry Stokes have filed an appeal with the City
Council of the Planning Commission Is decision to deny their
request for a simple subdivision of their residential iota located
on Lots 1, 2, 3, and 4. Block 47. Mr. Stokes had originally
requested a subdivision of his property to create a lot 72 feet
wide along Vine Street with a depth of 132 feet, making the
total square footage 9,504 sq. ft. City ordinances currently
require a minimum width of 80 foot and a Sot square footage
of 10,000 eq. ft., which Mr. Stokes was short on both cases.
The Planning Commission, after reviewing the simple subdivision
request, denied'tho variances on lot width and lot square footage
and disallowed the simple subdivision.
It was recommended by the City staff that the subdivision could
be accomplished by Mr. Stokos with an 80 -foot width rather than
the 72 as requested. Mr. Stokes indicated an unwillingness
to make the lot 80 feet, as it would then require him to relocate
his driveway off of Vine Street further south of its present 1
location. It was agreed that in making the lot width a minimum •✓
of 80 foot, Mr. Stokeo- driveway would have to be moved, but
there appeared to be sufficient room off of either Broadway
or vine Street to provide access to his house without causing
much of a problem.
Mr. Stokes indicated he did not fool the subdivision woo feasible
if he did not got the variances as requested. As a result,
motion woo made by Maxwell, seconded by Blonigan, and unanimously
carried to approve the simple subdivision as requested and granting
variances from the minimum width requirement of 00 foot and
minimum lot size of 10,000 sq. ft.
14. Consideration of a Subdivision Concept for the Ed Doran/Rand
Mansion Property - Applicant. Ed Doran and Realty Station.
Mr. Ed Doran, property owner, and Mr. Ralph Munatorteigor, of
Roalty Station, submitted a subdivision concept for the former
Rand Mansion consisting of 7 building Iota. The developers
are proposing access to fiva of the lots off of what is known
as Old Territorial Road, which is currently used as a driveway
to the Bob Jamoson residence. The basic aubdivioion in allowable
undar City ordinances, but the Planning Commission and City
Planner, John Uban of Howard Dahigron Associates,racommandod
that if a subdivision is allowed, possibly some typo of architectural
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Council Minutes - 11/26/84
control should be placed as covenants against the property because
the Rand Mansion is on the National Historical Register.
Mr. Doran strongly objected to the notion of any architectural
controls being placed on the subdivision, as it would limit
the ability for anyone to sell the property and build homes
on the site. It was noted that although the architectural controls
would not require all homes to be built similar to the existing
Rand Mansion but would only require certain characteristics,
of the architectural style incorporated into the Rand Mansion
to be incorporated into the now homes. The developers felt
any covenants or roatrictions would be prohibitive in the sale
of the land and would not be feasible to the owner.
After further review, motion was made by Fair, seconded by Blonigen,
and unanimously carried, to approve the general concept plan
of subdividing the property without any covenants being attached
at this time.
15. Review of 3rd Quarter Liquor Store Financial Report.
City Council reviewed with Liquor Store Manager, Mark Irmiter,
the 3rd Quarter Financial Report. In addition to reviewing '
the financial report, the Council discussed and recommended
that the staff look into additional lighting for both the sign
and the front of the building. The Council suggested that possibly
upgrading of the fascia of the building toward Highway 25 be
considered.
Motion was mado by Blontgon, seconded by Maus, and unanimously
carried to accept the 3rd Quarter Financial Report as presented.
16. Approval of Transfers Between Funds.
Motion van mado by Maxwell, seconded by Fair, and unanimously
carried to approve the following transfers rocommondod by the
City staff.
Purpose Amount From To
To clono out $22,759.00 LCMR Capital
fund Fund Outlay
To cover $64,011.00 Capital Highway 25
deficit incurrod Outlay Conat. Fund
in purchasing
To cover ant. 9126,059.00 Capital 1980 Conot.
City share of Outlay Fund
Broadway lmpr.
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Assistnt Administrator
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Purpose Amount From To
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To cover City S 7,327.10 Capital 1986 G.O.
share of Aemt's- Outlay Bond
Hart Blvd.
To cover wwTP $36,235.00 Liquor Sever
const. deficit
City share
To cover int. $33,765.00 Liquor Sever
expense previously
charged to sewer
fund because of
WMTP const.
17. Consideration of Setting a Date for a Special Meotlnq for the
Express Purpose of Discussing 1985 Salaries for Non -Union Personnel.
It was the consensus of the Council to have a spacial meeting
at 7:30 A.M., December 1, 1984, for the purpose of establishing
- a salary pool from which the Administrator could grant pay increae6s
for 1985.
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16. Consideration of Bllla for tha Month of November.
JMotion
was made by Pair, aecondod by Maxwell, and unanimously
carried to approve the bills for the month of November as presented.
Rici Wolfs
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Assistnt Administrator
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MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
December 1, 1984 - 7:30 A.M.
Members Present: Arve Grimsmo, Fran Fair, Ken Maus, Jack Maxwell,
Dan Blonigen.
Members Absent: None.
Also Present: City Administrator Eidem.
There was a brief diacuoaion amongst all Council members with
rospoct to the otatus of computer acquisition. Eidem noted
that the review of computer needs wan progroosing, though rather
slowly. One question was raised as to whether or not the acquisition
Of computer would allow a reduction in work force. Eidem indicated
that he had diacuooed that notion with several computer exports,
and a reduction in work force wan highly unlikely. However,
he noted, that putting a computor oyetom into service would
allow the City to provide faster, more reliable service with
the name level of manpower. He also noted that because of computer
capabilities, the existing ataff could assume more and greater
duties boyond what is currently defined for each position.
Mayor Grimemo raisod the question with respect to the Director
of Economic Development and his potential relocation. Eidam
explained that the Director of Economic Development had hie
Lhouse listed and was hoping to 0011 his place in 8t. Cloud in
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A special meeting of the City Council was duly held on Saturday,
December 1, 1984, at 7:30 A.M. in the City Hall. The Mayor
called the meeting to order and noted that the Bole item of
business was to discuss salary proposals for non-union personnel
for the year of 1985. City Administrator Eidem briefly reviewed
the information that had been supplied to members of the Council,
such data relating to oxiatiny payroll and its relation to the
overall budget, recent union settlements, and information he
had received from other city administrators with respect to
proposed 1985 salaries. Eidem indicated that the total salary
package for 1984 rafloctod a 4.64 increase over 1983 and that
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the Octobor.C.P.I. Minneapolis/St. Paul, had been released at
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4.6% over the year previous. He indicated that utilizing the
forecasting method seemed to be fairly eatiefactory at least
in 1984. He indicated that when establishing 1984 salaries,
not all of the salary pool had boon utilized. lie went on to
note that certain monies that had boon deferred to accommodate
the assumption of now duties with relation to computers had '
not been spent and thus was still in the budget.
There was a brief diacuoaion amongst all Council members with
rospoct to the otatus of computer acquisition. Eidem noted
that the review of computer needs wan progroosing, though rather
slowly. One question was raised as to whether or not the acquisition
Of computer would allow a reduction in work force. Eidem indicated
that he had diacuooed that notion with several computer exports,
and a reduction in work force wan highly unlikely. However,
he noted, that putting a computor oyetom into service would
allow the City to provide faster, more reliable service with
the name level of manpower. He also noted that because of computer
capabilities, the existing ataff could assume more and greater
duties boyond what is currently defined for each position.
Mayor Grimemo raisod the question with respect to the Director
of Economic Development and his potential relocation. Eidam
explained that the Director of Economic Development had hie
Lhouse listed and was hoping to 0011 his place in 8t. Cloud in
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Special Council Minutes - 12/1/84
order to achieve the relocation to Monticello. ,with respect
i to economic development and the assignment of duties to the
Housing and Redevelopment Authority, Eidem noted that the cost
of living increase assigned to Mr. Pelvit would come out of
the General Fund, but that the Housing and Redevelopment Authority
had authorized a salary expenditure exclusive for his role as.
Executive Secretary. This amount out of their budget is intended
to pay for the duties provided to the HRA and would not be Included
in the percentage increase as proposed.
one final point Eidem wished to bring before the Council before
their considering the establishment of a salary pool was that
the State Legislature had reduced the employer+s contribution
to PERA from 5.51 to 4.254, thus giving the City a net savings
of 1.251 on overall salary expense. He indicated that this,
in a sense, was found money, and requested the Council to consider
re -assigning a portion of this money into the salary package.
Councilmomber Maus asked if the proposed benefit schedule from
PERA would'be substantially reduced by the loss of City contribution.
Eidam indicated that at this time that was not being proposed.
It consequently was decided then that while the money was being
saved by the City, it was not to the detriment of the employee.
Mayor Grimemo elected to open the conversation with respect
= to percentage increases he felt would be appropriate. Grimsmo
took the position that based on the projected increases in inflation,
the projected increases in City tax valuation, the reduction
In PERA contribution, that 5.51 would be an appropriate figure
to create a salary pool.
Councilmembor Fair, noting that the 1985 Union increase was
5.41, stated she fait that the non-union people should not be
below that figure. Eidem, in response to FairOo question, noted
that union personnel do receive an extra y day holiday and also
aro provided with sick leave/oaverence pay provisions that non-union
personnel do not receive. Fair indicated that, taking that
into consideration, she supported a 5.59 increase.
Councilmomber Mauo asked if there had boon any contemplation
of increasing employee fringe benefits. Eidem indicated that
there was no proposal to expand the fringe benefit package,
but woo investigating a potential cafeteria approach to benefits.
Eidem indicated that such a package would not necessarily be
Coady to be Initiated by the let of 1985. Maus indicated that
he was originally thinking 51 would be appropriate, but noting
that the union increase for 1985 van 5.41, he had changed his
position and wan now willing to accept a 5.51 increase.
Councilmombor Maxwell stated that he supported the 5.51 increase
for the very -came rationale as Couneilmombor Maue. He indicated
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Special Council Minutes - 12/1/84
that he had arrived at the meeting thinking 51 would be adequate,
but upon noting the union projection was willing to also accept
5.5%.
Councilmember Blonigen stated he supported a 5% increase. He
indicated that he did not agree with Mayor Grimsmo in that the
Increase in valuation necessitated an increase in salaries.
Be stated that the City should not take an "easy come/easy go"
position and that salaries should not be tied to the City's
valuation. He stated he much preferred inflation related increases.
Mayor Grimsmo responded that he didn't mean to convey an "easy
tomo/easy go" attitude, but rather felt that if it was determined
the quality of work was worthy of increase and the City had
the "ability to pay", then the City ought to, in fact, pay.
Grimsmo indicated that he was only referring to ability to pay
and not to a notion that just because the money is there, give
it away in salaries.
It was the consensus of the Council that, rather than make a
motion for one figure, it would be acceptable to total up the
percontages proposed and divide that total by 5 (representing
the five Council members) and the product would be the final
percentage. At that point. Eidom added the lour 5.5 percentages
and the one 5 percent for a total of 27. He then divided that
by the five Council members, arriving at a 5.49 average increase.
Based on the total payroll for the same 15 employees in question,
a 5.4• increase of $309,370.00, which is the 1984 payroll, would
yield a salary pool of $16,707.00.
Motion by Blonigon, second by Pair, and carried unanimously
to establish a salary pool for non-union employees, excluding
the City Administrator and Liquor Store clerks, for the year
1905 at S16,710.00. There Doing no additional business, the
mooting was adjourned.
-k
Aaz % L
Thomoo A. Eidom
City Administrator
-3-
Council Agenda - 12/10/84
�- 4. Consideration of a Planned Unit Development - Applicants, Jim
Powers 6 Kent Kjollberg. (T.E.)
A. REFERENCE AND BACKGROUND:
After meeting with Jim Powers on Thursday, it seems that all
matters are complete and in final form. We received notification
earlier from OSM that the drainage plan had been found to be
acceptable and approved. All final documents have been assembled
and will be presented to you in detail on Monday evening.
B. ALTERNATIVE ACTIONS:
1. Approve the final PUD for Plaza Partners.
2. Do not grant approval for the final PUD.
C. STAFF RECOMMENDATION:
Staff recommends that final approval be granted upon payment
of the fees required by the City. The park dedication fee is
estimated to be at $17,500.00, and all other related fees would
be solely from the consultants as far as their work went on
this particular matter. We hope to have all of the related
bills assembled by Monday night or Tuesday morning to present
to the developers.
D. SUPPORTING DATA:
All materials on the PUD will be brought to the Council meeting
on Monday evening.
ME
Council Agenda - 12/10/84
5. Consideration of Change Order for the 84-1, 84-2, and 84-3 Street
Improvement Projects. (J.S.)
A. REFERENCE AND BACKGROUND:
As the construction work developed on Project 84-1, County Road 75,
Project 84-2, Cedar Street, and Project 84-3, Hart Boulevard,
it became apparent that some work was needed that was not in
the original contract.
On Project 84-1, County Road 75, the 4 -lane portion, it was
necessary to remove and replace 701 sq. ft. of 4 -inch concrete
sidewalk. This was necessary to facilitate the installation
of pedestrian ramps and to make repairs to sidewalk adjacent
to areae receiving new curb or driveway approaches. The City
will be reimbursed for a small portion of this sidewalk work
from one of the property owners along the project. The actual
measurements of the reimburse' portion have not been made
as of this time. The total . for the sidewalk removal and
replacement on the County Road 75 lroject is $1,542.20. This
would be the City's cost, as the Lounty does not participate
in sidewalk reconstruction.
On the 84-2 Project, Cedar Street, it was necessary to place
27.7 sq. yds. of driveway pavement behind the curb in the area
of the Wilbur Eck property and the entrance to the cemetery.
The original piano called only for dropping the curb in these
areas with no driveway approaches whatsoever. In addition,
there was a culvert near the Reinert Home area that required
rip rap to prevent erosion. One final addition or change in
this area was the addition of a hydrant extension to the hydrant
at the intersoction of Cedar Street and Louring Lane. The total
coat of these changes on the Cedar Street portion was $1,339.40.
On the 84-3 Project, Hart Boulevard, a hydrant extension was
also needed for the now hydrant placed went of the intersection
of Hart Boulevard and County Road 75. In addition, there woo
more extensive boulevard work needed in the area of the curve
on the seat and of Hart Boulevard. The total for those additlono
or changes to the hart Boulevard project was $959.00.
The total amount for all throe of the above changes In 53,841.40.
Change Order No. I has boon formulated using those figures.
13. ALTERNATIVE ACTIONS:
1. The first alternative in to approve Change Order No. 1 in
the amount of 53,841.40.
2. This altarnativo would be to not approve the Change Order No. 1.
This altornativo seems inappropriate, as the work has boon
performed under the supervision of the City Engineer; and the
contractor should have payment for his work.
-2-
Council Agenda - 12/10/84
= C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer and myself that
you approve Change Order No. 1 in the amount of $3,841.40 as
outlined in Alternative #1.
D. SUPPORTING DATA:
Copy of the cost breakdown for Change Orders B-1, C-1, and D-1;
Copy of Change Order No. 1.
-3-
ang1 Order No. 8.1, C-1 6 0-1
/ Date t November 15, 1984
Street Construction and Appurteomt York
i Project No. 84-1 C.SA.B. 175 - SA.P. 86-675-02
Project No. 94-2 Cedar Street
Project No. 84-3 Hart Boulevard
City of Monticello, Wright County, Minnesota
Spot.
Ref. No. Ito
-----------------------------------------------------
Change
----------------------------- - -Change Order No. 0-1 - Schedule 'B'
C.S A.X. 175 - S.A.P. 86-675-02
2104.501 Remove Concrete Sidewalk
2521.501 4' Concrete Sidewalk
Total for 0.1
Change Order No. C-1
Schedule 'C'
Hart Boulevard
Hydrant Extensions
Equipment f TV 1
Equipment ( 9% I
Forman
Total for C -I
Change Order No. 0-1
Schedule 'D'
Cedar Street
2531.507 d' Concrete Driveway Pavement
Rip Rap
Hydrant Extensions
Total for 0.1
Total for 8.1, C-1 • 0.1
Page 1 04 1 019-3471
Contractor i Buffalo Bilminous, Inc.
Bon 337
Buffalo, Pen. 55313 '
Total to Date
Unit Quantity Unit Cost Total Cost Runt i ty Total Cost
---------------------------- _................... ...............
S.F. 701 .50 350.50 701 350.50
S.F. 701 1.70 1191.70 701 1191.70
MIJ
t
1542.20
1
1542.20
Ea.
1
462.30
462.30
1
462.30
Mrs.
4.5
45.00
202.50
4.5
202.50
firs.
2.5
$5.00
137.50
2.5
137.50
Hrs.
4.5
35.00
----------..
157.50
4.5
----
157.50
--•-----
{
959.80
1
959.80
S.T.
27.7
23.00
637.10
27.7
637.10
C.T.
6
30.00
24D.00
0
240.00
Is.
1
462.30
462.30
1
4112.30
1339.40
1
1339.40
1
3841.40
1
3841.40
MIJ
ORR-SCHELEN-MAYERON d ASSOCIATES, INC.
"�- 2021 E. HENNEPIN AVE. • SUITE 238
MINNEAPOLIS. MINN. 55413
CHANGE ORDER NO. ......1.........
s. . 3.. 8.41.,40...... RE: 1984
Buffalo„Bituminous................... Contractor
P...0....Bpx. 3.37.7 ...............................
Buf falo,..MN... 55313
.......................
Dear Sir (a)
Under your contract dated ................................................. IB.... With
2be.City.Af.Apokice119,..NQ)........................... Owner for ..StT,CQt...
Cona r=t.ion.and.ABPvrtettant.Work-Rr4iact.P.o'.e. s4n1,..@A-�..0..@.4-3
we are autboAsaa by 0& owner to hereby direct you to.rBO�Yfd.3;nA.1nf3.t;Pil..CO.AC.t gte
AlAow.4W..fyrrk4Rb.gPA. XY) t;oAl . hydrant..gxtenRion a.,..rip„ra.p.and...
concrete driyewa�ri and complete extra earth work.
............................................................................................
............................................................................................
............................................................................................
and to add to (/(4i(W*ft” the contract, in accordance with contract and Specification, the rum of
Throv..Thousond..Ei.gh.t. )iundred..Fpr.ty..Ono..and-.-----77:77 O i loo Dollars
Then will be an extension of ... r0.7...... days for completion.
The date of completion of contract was .1.0-3118..84 and now will be 1JQ7A1... 19 All...
Amount of original contract I Talal additions
$611,083.50 1$3,841.40
Approved .......................... 10....
...........................................
ttwear
JApproved .......................... 10....
...........................................
fa.lnear
Tolal Doducflons I cminel 1a Dal.
-- 1 $614,924.90
Respeethhliy Submitted,
ORR-SCMELEN-MAYERON
'ASSOCIATES, INC. - D
Charloo A. Lepak, P.
D
E
Chaape Order No. B-1, C-1 A D•1
Contractor Buffalo Bituminous, Inc.
*
Bos 337
Date a November 15, 1901
a
Buffalo, Nn. $5313
Street Coostrucllm and Appurtenant Marl
Project No. 84-1 UA.H. 175 - SA.P. 86-05-02
1
Project No. 64-2 radar Street
J
Project No. 84-3 Karl Boulevard
City of Nomlicello, Wright County, Niaaesota
Spa.
Total to
Date
let. No. Item
Unit
Quantity
Unit Cost Notal Cost
Quantity Total
Cost
•-•----^--- --...._._...^. - -- ^ --•••------------•----------------••---••-•------•-------------------••----------
Change Order No. 0-1 Schedule 10,
C.S.A.H. 175 - SA.P.96-675-02
2104.501 Imove Concrete Sidewalk
S.F.
701
.50
350.50
701
350.50
2521.501 4' Concrete Sidewalk
S.F.
701
1.70
1191.70
701
1191.70
Total for 0-1
--
{
.------
1542.20
•-----------
1
1542.20
Change Order No. C-1
Schedule •C'
Hart Boulevard
117draat Eateesims
Ea.
1
462.30
462.30
1
462.30
Eguipaot f TD? 1
Hirt.
4.5
45.00
202.50
4.5
202.50
Epuipwat f 9501
Ws.
2.5
9.00
137.50
2.5
137.50
Forman
Ws.
4.5
35.00
-----------------------
157.50
4,5
157.50
Total for C-1
1
959.60
{
959.80
Change Order No. 0-1
Schedule 'D•
Cedar Street
2531.507 6' Concrete Driveway Pavement
S.Y.
27.7
23.00
637.10
27.7
637.1
lip lap
C.Y.
8
10.00
240.00
9
240.00
Hydrant Ealensims
Ea.
1
462.30
462.30
1
462.30
Total for 0-1
{
1339.40
{
1339.40
Total for B-1, C-1 & D-1
1
3841.40
{
3841.40
Pape I of 1 Dig -1475 C�
Council Agenda - 12/10/84
v 6. Consideration of Authorizing TKDA to Commence Architectural
and Engineering on the Fire Hall. (T.E.)
A. REFERENCE AND BACKGROUND:
Since the last meeting, I have been in contact with Wes Hendrickson
on a number of occasions in an attempt to pin down the exact
cost with relation to architecture and engineering services
for the Fire Hall. Late this week (Thursday), I received a
copy of the proposed agreement submitted by TKDA. I have had
very limited time to review the entire proposal and have not
yet had a chance to have Pringle look it over. I am also having
John Simola review the proposal to see that the City is well
protected with respect to final drawings, "as-builts", etc.
The prices involved are assembled based on the original Americk
site. Wes Hendrickson called me late this afternoon (Friday)
to indicate that the figure should be reduced by $2,000.00 if
we, in fact, choose the alternate site, and they would not be
responsible for the engineering and site development. TKDA's
proposals have been submitted in terms of an hourly rate with
a not -to -exceed figure. Using the projected figures for the
lowest coat building of the throe options presented, and including
the projected site development engineering costo, the $40,000
coiling figure represents a fee of 7.038 of project. Excluded
from this figure is City land cost and contingency expense. Still
using the lowest projected coat of the throe options presented,
but changing oites ouch that engineering and inspection is not
required for site development, the coiling is sot at $38,000.00,
which would be 8.03% of building construction coat. This 8%
figure is comparable to the percentage that wo provide to our
consulting engineers on projects of $500,000.00 or loss. I
just interrupted the preparation of this supplement to talk
with Woo Hendrickson again, and he has confirmed that the architectural
cervico language can be similar to the following: Compensation
for the services deacribed heroin shall be computed in accordance
with Article III of the basic agreement, subject to the following
additional conditiono: Paymont for Part I aorvicoo ahall not
exceed $38,000.00 or 75% of building construction and alto development
coat. Payment for Part II services ohall not exceed $8,000.00.
? "o ro.
I fool fairly comfortable having roachad this agreement. Wo
have, in fact, put an absolute coiling in apito of whatever
contingenciao might occur in construction so that tho architect
cannot be charged with incroaoing building coats aimply to incr0000
his fees. We havo an absolute cap of $38,000.00. Similarly,
If the work rune relatively amooth and the hourly roto does
not roach that coiling, we will only pay what charges havo,
in fact, boon incurred. Lastly, if tho hourly rates exceed
the $38,000.00 but the building construction coat does not incroaao,
we aro only rosponaiblo for 7%% of the total construction coot
{
of
building and grounds. This now addition to tho authorization
or
faorvicae now brings us into conformance with our standard
engineering contract for similar aorvicae.
-4-
Council Agenda - 12/10/84
FI
Vd- B. ALTERNATIVE ACTIONS:
Presuming that an approval has been given by the Public works
Director and the City Attorney, then:
1. Adopt a motion authorizing TKDA to commence architectural
and engineering Dery ices for the Fire Hall.
2. If there are still questions with respect to fees and charges,
then either postpone action or rebid Phase II of Fire Hall
construction.
C. STAFF RECOMMENDATION
Again, presuming clean opinion from City Attorney, staff recommendo
that TKDA be authorized to commence work on the Fire Hall.
D. SUPPORTING DATA:
Copy of the Authorization for Professional Services.
R
-5-
CITY OF MONTICELLO, MINNESOTA
AUTHORIZATION FOR PROFESSIONAL SERVICES
To: Toltz, King, Duvall, Anderson Comm. No. @281=92-AL0
and Associates. Incorporated
2500 American National Bank Building
St. Paul, Minnesota 55101 Date:_Ngxembgr_28.1184
Pursuant to our Agreement dated August 22, 1984, you are hereby authorized
to proceed with the professional services described as follows:
E1BE-SIAI108
A. e@0dE0LDESSB.IM011
The project consists of the construction of a Fire Station and related
site work and utiI[ties at a site bounded by 5-1/2 Street on the
north, Walnut Street on the oast, 6th Street on the south and Locust
l� Street on the wast. The singlo-story, super -Insulated wood frame
bullding will be approximately 8,700 square feet In size and the
conceptual design will generally be as used during the Bond referendum
process, which was approved by the Building Committee and City
Council. The project will be completed In 1985.
B. eegr�=sEBY19Es10_9E_eB0Y10E�eY_ixDa
1. SchBmatic-DusIgn-Ehnssl
Upon rocolpt of authorization to proceed with the Schematic
Design Phase, TKDA shall:
a. Review the program and conceptual design which was
prepared for use during the Bond Referendum process to
ascortaln the requirements of the Project and review the
undorstanding of such requirements with the OWNER.
b. Advise OWNER as to the necessity of OWNER'S providing or
obtaining from others, data or services of the typo(s)
described under Agreement Article 8A(}) and act as OWNER'S
representative In connection with any such services.
C. Review with the OWNER alternativo approaches to design and
Cconstruction of tho Project.
(®r
-1-
Based on the mutually agreed upon program, conceptual J
design, and Project budget requirements, prepare Schematic
Design Documents consisting of drawings and other
documents Illustrating the scale and relationship of
Project components In greater dotail than developed for
the conceptual design.
e. Submit to OWNER an opinion of probable construction cost,
based upon current area, volume or other unit costs.
2. flnal_Dsslyn_L08sfa
On the basis of the approved Schematic Design and any further
adjustments In the scope or quality of the Project or in the
Project budget authorized by the OWNER, TKDA shall:
a. Prepare, for Incorporation Into the Contract Documents,
final drawings to show the character, size and extent of
the Project (hereinafter called Drawings) and Specifica-
tions concerning architectural, structural, mechanical and
electrical systems, materials and such other elements
Including site work and utilities as may be appropriate.
b. Furnish to OWNER such documents and design data as may be
required for, and assist In the preparation of, the
required documents so that the OWNER may apply for J
approvals of such governmental authorities as have
jurisdiction over design criteria appllcablo to the
Project.
C. Advise OWNER of any adjustments to the latost opinion of
probable construction cost caused by changes In extent or
design requlremonts of the Project and furnish a revised
opinion of probable construction cost basod on the
Drawings and Specifications.
d. Prepare for rovlew and approval by OWNER, his legal
counsel and other advisors, contract agreement forms,
general conditions, supplementary conditions, bid forms,
Invitations to bid and Instructions to bidders, and assist
In the preparation of othor related documents.
o. Submit five (9) copies of the Contract Documents
consisting of Drawings, Spoclf[cations and related
contract forms to the OWNER. Make minor revisions and
adjustments following OWNER'S review.
J
-2-
C. eBBL11—_SERYILES_79_BE PB9YIQEQ_BY_ILQA
I. B19D1n9_eh�ss
Upon receipt of authorization to procoed with the Bidding Phase,
TKDA shall:
a. Reproduce 30 copies of final Contract Documents for
bidding and construction purposes.
b. Assist OWNER In obtaining bids for a single prime
contract.
C. Prepare bid tabulation.
d. Assist OWNER In evaluating bids or proposals and In
assembling and awarding contracts.
2. Qons3�Ltilfl�Pbess_—fsnsceLSsnlsss
During the Construction Phase, TKDA shall provide the following
general services not to exceed a total of 200 hours:
a. Consult with and advise OWNER and act as OWNER'S
representative as provided In the Contract Documents.
b. Attend and assist OWNER with a pre -construction conference
and monthly construction progress meeting at the site to
be attended by the Contractor, OWNER and others as may be
roquosted by the OWNER.
C. Make visits to the site at Intervals on the average of
once a month concurrent with the construction progress
meeting or as appropriate to the various stages of
construction to observe as an experienced and qualified
design professional, the progress and quality of the
executed work of Contractor and to determine In general It
such work Is proceeding In accordance with the Contract
Documents.
d. Review and approve (or take other appropriate action In
respect of) Shop Drawings (as that form Is defined In the
Contract Documents) and samples, the results of tests and
Inspections and other data which Contractor Is required to
submit, but only for conformance with the design concept
of the Project.
e. Issue all Instructions of OWNER to Contractor) IsGUO
necessary Interpretations and clarifications of the
Contract Documents and In connection therewith, prepare
C change orders as raqulrod) have authority, as OWNER'S
representative, to require special Inspection or testing
of the work. Prepare color and finish schodules.
Based on TKDA'S periodic on-site observations as an
experienced and qualified design professional, determine J
payments to Contractor In such amounts; such
recommendations of payment will constitute a
representation to the OWNER, based on such observations
and review, that the work has progressed to the point
Indicated, that, to the best of TKDA'S knowledge,
Informatlor, and bel lef, the qual Ity of such work Is In
accordance with the Contract Documents.
g. Conduct an Inspection to determine If the Project Is
substantially complete and a final Inspection to determine
If the work appears to have been completed In accordance
with the Contract Documents and If the Contractor has
fulfilled all of his obligations thereunder, so that TKDA
may recommend, In writing, final payment to Contractor and
may give written notice to OWNER and the Contractor that
the work Is acceptable (subject to any conditions therein
expressed).
TKDA shell not have control or charge of and shall not bo
responsible for construction means, methods, techniques,
sequences or procedures, or for safety procautlons and
programs In connection with the Work, for acts or
omissions of the Contractor, Subcontractors or any other
persons performing any of the Work, or for the falIure of
any of them to carry out the Work In accordance with tho
Contract Documents.
D. aDDlIlONAI_�EBY1g5_1D_@1`t'BOYIDED_BY_I1�DA
If authorized In writing by OWNER, TKDA shall furnish or obtain from
others Additional Services of the types listed below which are not
considered as normal or customary services. Additional SorvICes shall
be blllablo pursuant to Agreement Article 3, a part hereof, and such
blIIIngs shall be ovor and above any maximums amounts set forth In the
Agreement.
1. Part II Construction Phase - General Sorvlcos In oxcoss of 200
hours.
2. Topographic field or aerial surveys for design purposes and
onglnooring surveys and staking to onablo Contractor(s) to
procood with their work.
3. Soil borings and laboratory Costs for doslgn purposos; flold
and/or laboratory Costs taken during construction to dotormino
compllance with the Contract Documonts.
4. Roproductlon of more than 30 sots par Individual contract of
Contract Documents for bidding and construction purposos, and
publication costs assoclatod with advartlsing for construction
bids.
-4-
5.
Part II services provided during construction of this Project
beyond a 6 -month period.
6.
Prepare a set of reproducible record prints of Drawings shoring
those changes made during the construction process, based on the
marked -up prints, drawings and other data furnished by
Contractor(s) to TKDA and which TKDA considers significant.
7.
Services resulting from slgnlflcant changes In extent of the
Project or Its design' Including, but not limited to, changes In
size, complexity, OWNER'S schedule, or character of construction
or methods of financing; and revising previously accepted
studies, reports, design documents or Contract Documents when
such revisions are due' to causes beyond TKDA'S control.
8.
Furnirhing the services of special consultants for other then
the normal cIv1I, structural, mechanical and electrical
engineering and normal: architectural design Incidental thereto,
such as specialized consultants for Interior design,
co,^tmiinlcatlnna, acoustics, and Iendscepingl and prnv1ding data
or services of the types described In Agreement Article 8A(3)
when OWNER authorizes TKOA to provide such data or services In
Ileu of furnishing the same In accordance with Agreement Article
8A(3).
E. GO&DWATJON
Ccmpensatlon for the services described heroin shall be computed In
accordance with Article 3 of the Basic Agreement, subject to the
following additional condltlonst
3q, 000.m
Payment for Pert I services shall not exceed fiG/i11111111a Paymont
for Part 11 services shall not exceed $9,000.
C -? .5 % a rr 6141 0_drS �r "C -i'+,
�5 Isss.
Approved at a meeting of the City Council on 19_—
By---------------------- Attest—
Arvo Grlmsmo, Mayor Tan Eldom, City Administrator
TKDA Accoptence by
Authorized TXDA Representative
-5-
----' 19_
CQ
I
Council Agenda - 12/10/84
z— 7. Consideration of the Poehlar Farmers Home Administration Project. (T.E.)
IN
A. REFERENCE AND BACKGROUND:
Mr. Joe Poehler came before the Council over two years ago to
discuss development of Farm Home housing on the lots behind
the old Ford Garage. Over the next several months, the project
was continually delayed at the Farmers Home Administration due
to the vacancies at the Big Lake Farm Home project. Over that
same period of time, the interest mounting against the debt
on that land was accruing and consequently, the sale price
was continuing to rise. Also, during the wait, a separate set
of developers threw their hat in the ring for that particular
site; and the competition began. When the final selection was
made by the HRA, it was granted to the local developers rather
than Mr. Poehler. Mr. Poehler indicated that that was not a
major problem since the cost of the land had risen to such an
exorbitant rate it made hie project less financially feasible.
He did indicate, however, that he wished to pursue another site
for a low and moderate income family project. He felt that
he had in excess of $5,000.00 invested in Monticello and marketing
and need surveys and wished to pursue the possibility to develop.
He currently is proposing a 24 -unit apartment on the Marvin
George Outlot A. I mot in session with Mr. Poehlor and Mr.
George and advised them of the steps that were roquirod in order
to got Outlet A platted. As I undo retand it, Mr. George to
preparing a preliminary plat to take caro of outlot A; and Mr.
Pochler will be given an option on one of those Iota.
In order to maintain the validity of hie survey data, Mr. Pochlor
would like to submit hie application to Farmers Home Administration
before the and of the year. All he needs from the City Council
is an indication that Farmers Homo Administratio:, housing is
accoptablo to the City. All other aspects of this project aro
identical to any other apartment building and are handled through
the Planning and Zoning and Building Division. What City Council
ondorcoment moans to projects of this nature is that they are
aware that projects of this sort aro given a reduced aoseasod
value and that that is acceptable to the City.
Staff has discussed this typo of housing in general. We fool
that low and modorato income housing is suitable; and the fact
that Mr. Poohlor is proposing davolopmont out along the freeway
in Mr. Georgale land is equally appropriate. It is desirable
from a planning standpoint to provide low and moderato income
residents a selection of places to live. Currently, all of
our low and moderato income housing for families is located
along Lauring Lane. If a family qualifice for the low income
housing, they havo no choice but to live along Lauring Lana.
-6-
Council Agenda - 12/10/84
�J In terms of developing quality housing selection, the Council
should encourage scattered site development of low and moderate
income housing rather than concentrated development.
Cr
The other aspect that is attractive about this particular proposal
is that it is an inducement to Mr. George to process the platting
of that land, thus making it available for sale which in turn
could generate payment of assessments against that property
for the City. Rick and I met with Mr. George and Mr. Poehler
to discuss how a redrafting of the assessment roll could work
in order to match each individual lot and that sales of each
lot would then generate payment in full of the assessments against
that lot. Since we did the identical process with the Country
Club and their development, we feel that it would work successfully
to do it on this lot. While it somewhat galls me to bail out
developers, the end result is we wish to get our money back
with interest and penalty in order to retire all of our debt.
Again, the main issue for this Council meeting is whether or
not you wish to allow anymore Farmers Home Administration developments
within the cuuurunity. It in fairly co=on in eany cities to
have adopted a general resolution of support for Farmers Home
projects providing housing opportunity to low and moderato income
persona. Once adopted, then the various developers need not
come to each individual Council meeting for endorsement since
the policy is already in place. As of this data, we have not
doptod ouch a policy and, consequently, have reviewed each
Individual project as it came up. It might be wiso for us to
consider adopting such a resolution for future projects of this
nature utilizing a percentage of total rental housing that would
be acceptable for Farmers Homo Administration. In that case,
we could eliminate individual developers having to come to the
City Council for approval of ouch kind of housing. Technically,
the building and plan design review is not a matter for City
Council discussion since that is all controlled by building
and zoning codes. The only question at issue here is whether
or not to approve reduced asnasomont housing for low and moderate
income families in the community.
D. ALTERNATIVE ACTIONS:
1. Grant approval to a Farmers Homo Administration projoct
for low and moderato income families.
2. Do not grant approval for reduced assessment housing. Presumably,
some rationale should be stated ouch that it So a detriment
to the tax baso or that the nood for low and moderate income
housing dean not exist.
-7-
Council Agenda - 12/10/84
.17 In addition, you may wish to consider a directive to staff to
draft a resolution giving consideration to the construction
of Farmers Home Administration projects for future developers.
I
C. STAFF RECOMMENDATION:
Staff recommends that approval of this project be granted for
three reasons. First, the survey data indicates that there
is a bona fide need for more housing opportunity for low and
moderate income families. Second, the proposed location is
beneficial in that it is generating a choice of locations for
low and moderate income housing. we are tending to break up
the concentration of the low and moderate income neighborhood
concept. Third, development of this project can only proceed
if the development of a plat is completed and this, in turn,
can generate the land sales which will produce the delinquent
assessments for the City Treasury.
D. SUPPORTING DATA:
Copy of a map indicating the general area whore the project
will be placed.
-e-
Council Agenda - 12/10/84
8. Consideration of Warranty Claim for the Variable Speed Drive
at the WWTP. (J -S-)
A. REFERENCE AND BACKGROUND:
Early in 1983 during the final stages of construction of the
WWTP and initial start up operations, there were some problems
with the raw sewage pumps at the WWTP. The on/off cycling of
the pumps were creating problems with the flow equalization
system and inhibiting proper operation of the WWTP. After several
discussions with ,the WWTP staff and our Consulting Engineers,
Orr-Schelen-Mayeron, it was decided to make a modification to
one of the smaller raw sewage pumps so that the pumping rates
would vary with the flow coming into the WWTP. This variable
flow pump would create a more uniform flow through the equalization
system and eliminate some of the double pumping in the equalization
tank. The City staff requested the City Engineer to come up
with a Variable Speed Drive for one of the pumps that would
operate automatically with the flow coming into the WWTP and
offer dependable service. In many of the meetings we stressed
the fact that the unit must be dependable.
In April of 1983, the City Engineer requested the Paul A. Laurence Company
to give us a cost for the installation of such a Variable Speed
Drive under Field Modification No. 139. In May, the Paul A. Laurence
Company responded to our Engineers request with a cost of $16,800.00
for the installation of the Variable Speed Drive.
The City Council then authorized Change Order No. 96 for the
installation of thio Variable Speed Drive. This authorization
was given in May, 1983.
The installation of the Variable Speed Drive was performed during
December and completed on January 4, 1984. We were given a
1 -year warranty on this particular unit, which would be in affect
through January 3, 1985. Since the time of initial start up,
we have had numerous problems with the Variable Speed Drive,
including problomo originally duo to a high frequency emission
from the control unit located just below the laboratory room.
This Variable Speed Drive unit controls the frequency of the
electricity in the motor, thereby reducing the speed of the
motor and controlling the pumping rates. After our inaiatonco
that the noise emissions were completely unacceptable, a aubcontraetor,
Bentoc Engineering, after repeated requests, installed some
rubber insulators in the equipment, which greatly reduced the
noiso omissions. A short time after this, the first failure
occurred. Bantoc Engineering, the subcontractor from the Paul
A. Laurence Company, was extremely slow in responding to our
request for service. In many instances, they blamed their subcontractor,
the Robicon Corporation of Pittsburgh, Pennsylvania, for slow
response in delivering parts and ouch.
5M
After many problems we attempted to bypass the Bentec Engineering
�J Corporation and work directly with the Robicon Corporation in
solving the problems. Our maintenance mechanic started doing
much of the troubleshooting while talking over the phone to
the Robicon Corporation. we continued to have one failure after
another with the electrical components of the Variable Speed
Drive unit. At the present time, the unit is out of commission.
At beat guess, the unit has operated only 30-408 of the time,
and those times of operation have not been without problems.
Several weeks ago. I contacted Jerry Carrick, the Project Engineer
from Orr-Schelen-Mayeron, and requested that he contact Bentec
and the Paul A. Laurence Company and their bonding company and
inform them that the unit had proved itself to be completely
unreliable and that we were looking for a solution to the problem.
On November 29, I wrote Jerry Carrick a letter asking him to
make formal written contacts with the general contractor and
their bonding company and request that the unit be replaced
with a dependable drive system or we receive full reimbursement
for the cost of the Variable Speed Drive system. I followed
the latter up with a phone conversation to Mr. Carrick on December 4,
1984. At that time, he indicated that both Bentec Engineering
and the Paul A. Laurence Company had not been overly cooperative
in coming forth with a solution to the problem. Jerry indicated
that he waa in the process of preparing a written request to
be sent to the Paul A. Laurance Company and their bonding company.
Jerry indicated that he felt that they should give the Paul
A. Laurence Company a certain length of time to react to the
request, and that if we did not receive a positive answer, we
may have to use other means. There Se comp concern as to whether
our warranty actually expires on January 3, 1985, for this unit
or whether it would continuo to April, 1985, as the 1 -year time
from final acceptance of the project.
I diecusood the situation with Cary Pringle, our City Attorney,
on the morning of Thuroday, December 6, 1984. I had copied to
him,an earlier latter to Jarry Carrick and brought him up to
data on the problems and possible solutions. Ito indicated he
would study the problem immediately and would be available at
the Monday ovoning-a meeting. Cary did axproaa his concern
that if we needed to filo the proper notices prior to January 3
that time would be of the assonco.
I have placed this item on the agenda duo to the fact that this
to the loot formal Council mooting of 1984. Cary Pringle should
have an opportunity to study the coca and make a recommendation
at Monday oveningla Council meeting ao to whether or not we
should filo suit againat the Paul A. Laurence Company and their
-10-
bonding company. If this suit has to be filed prior to January 3
�►� or the proper notices sent, it will be necessary to give Gary
Pringle the authorization to do so at this meeting. The actual
decision should be made after discussions with Gary Pringle,
OSM, and City staff.
B. ALTERNATIVE ACTIONS:
At this particular time, the alternative actions cannot be clearly
spelled out and should be at Monday evening's meeting.
C. STAFF RECOMMENDATION:
It is the staff recommendation that we have a "dependable" Variable
Speed Drive system for at least one of the raw sewage pumps
at the WWTP. The existing unit has proven itself unreliable.
Bentec and Robicon have been slow in responding to our requests
for assistance and warranty service. It is the staff recommendation
that we take whatever measures recommended by OSM and the City
Attorney to arrive at an adequate solution to the problem.
11
F4
D. SUPPORTING DATA:
Letter to OSM dated November 29, 1994.
WE
C,ifv- 4 Vontice[[o
MONTICELLO. MN 65362
November 29, 1984
Phone (12)295.2711
Metro ,11
Mayor:
Arve Greearno
Ort-Schelen-Mayeron 6 Associates. Inc.
Caryry Counca:
parn:lonigen
2021 Bast Hennepin Avenue, Suite 218
Fran Fee
KennethMausaw
Minneapolis, MN 55413
Jack Maaa
Attn: Jerry Carrick
Administrator:
He: Monticello wastewater Treatment and Appurtenant
Tom Ewen
work, EPA Project C270855-03, Variable Speed
Finance Director:
Drive System
Rkk W0I1510110r
Public WOMB:
John SImou
Dear Jerry:
Ptonning a Zoning:
Gary Anderson
This letter is written as a follow up to previous conversations
we have had in regard to the Variable Speed Drive system
for one of the raw sewage pumps at the Wastewater Treatment
Plant. I have had the Wastewater Treatment Plant Superintendent,
Mr. Al Moyer, prepare a report of all of the pertinent
information regarding the installation and problems with
the Variable Speed Drive system. This summary is enclosed
for your review. I have also enclosed a copy of a letter
written to Santee Engineering on August 17. 1984, requesting
that they take positive action in correcting the problems
with the Variable Speed Drive.
Since its initial installation in January of 19840 the
Variable Speed Drive has been in operation only 1/3 of
the time) and during the time that the unit has been in
operation, there have bean numerous problems in keeping
it operating. If you remember all of the background prior
to requesting this change order, one of the City's primo
considerations was that the equipment be relatively maintenance
free and provide a design life near that of the rest of
the equipment at the Wastewater Treatment Plant. The enclosed
documentation of the problems with the Variable Speed Drive
unit, we fool, demonstrates that the equipment has proven
Itself unreliable. The Variable Speed Drive system has
become a detriment to tho operation of the Wastewater Treatment
Plant rather than the asset which it was intended to be.
N
Gaal
RoutsCoo 63A .� D
Route e, Oen B3A
montloelo. MN 65302
Jerry Carrick
November 29, 1984' `
Pago 2 J
The City of Monticello requests that you contact the general
contractor, Paul A. Laurence company, and their bonding company
immediately and request that this equipment be totally removed
and replaced with a dependable unit or that we receive full
reimbursement for the cost of the Variable Speed Drive System.
If you have any questions, or if we may be of any further assistance
concerning this matter, please contact us immediately.
Respectfully,
�
John E. Simola
Public works Director
JCS/ked
Enclosures
cc: T. 61dem, City Admin.
J. Dadalich, OSM
Karen Vaughn, MPCA J
G. Pringle, City Attorney
d
Council Agenda - 12/10/84
Z_ 9. Consideration of Purchase of Communication Radios. (G.A.)
C
A. REFERENCE AND BACKGROUND:
NSP has a special fund set up through the State of Minnesota
as a pool of money to reimburse Civil Defense oriented equipment
and/or exercises for use in communities or counties which have
nuclear plants. Requests are made through local governments
to the entity which would receive the funding request money,
which for us, the City of Monticello, would be through Wright
County. Back in late April, 1984, a request was submitted to
the Wright County Civil Defense Director's office to send along
with Wright County Civil Defense budget request to the State
of Minnesota. The funding for this period is actually received
approximately one year after your initial application is sent
in. Therefore, the money that we have requested and what has
,been approved, we will not receive payment of this until sometime
on or about June 1, 1985. Money available which we have submitted
for is for now radio equipment to be used for Civil Defense
related exercises and/or emergency use for the Civil Defense
Departme:.t. As you will note on the request form we submitted
under Item 01 for radios and for antennas, these radios were
to be used as described on the following supplement to this.
However, some of these items as listed hero do not meet our
use which we originally intended when the request was submitted.
During this poat weak, we have made an inventory of the existing
equipment which we have and how the oxisting equipment would
work into the now equipment which we had requested from this
request fund. As you will note on the attached shoot, we have
come up with a list of radios and/or equipment that we would
like to purchaaa for use in everyday operations as wall as the
intended use as par funding request for Civil Defense purposes.
Also on the attached shoot you will note the radios and the
equipment or replacement which we had requested and the percentage
of funding reimbursement from the State is noted on the aide.
For the equipment we aro proposing to purchase, we will receive
a 50% funding request reimbursement from the State of Minnesota.
The actual dollar amount which we aro requesting from items
budgeted in our budget would amount to approximately 83,500.00.
B. ALTERNATIVE ACTIONS:
1. Approve the request for consideration of expenditure of
an amount of money not to exceed 87,000.00 for purchase
of radio equipment, with amount of reimbursement not to exceed 83,500.
2. Deny the request for consideration of expenditure of an
amount of money not to exceed 87,000.00 for purchase of
radio equipment, with amount of reimbursement not to exceed 83,500
)ga
Council Agenda - 12/10/84
14- C. STAFF RECOMMENDATION:
Staff recommends approval to purchase the above noted radios
and equipment taking advantage of the use of funds available
to us to purchase this equipment at approximately half of what
the original cost was by the relocation of existing equipment
in different areas. We feel the net result will be a more smoothly,
better efficiently run system of communications through all
departments.
D. SUPPORTING DATA:
Copy of the Kenwood TK -200 Pamphlet;
Copy of the bid proposal as submitted from Audio Communications, Inc.;
Copy of the Nuclear Power Plant Fund Request Form;
11
KENWOOD
a
O
100
"TK.2,
T'wo-W aY Portable Radio
FM ability, 5W lHl?
6 channel cap J : _
KENWOOD'S TK -200 VHF portable radios are designed and constructed to provide the utmost
reliability in communications under the stringent demands typical of the fast-moving portable
radio environment The quality, ruggedness, and flexibility of operation are typified In the use of
di"ast fromelchasshs construction, the hlghJmpact molded case, and the use of only the highest
quality parts and subassemblies. Engineered using the most advanced electronic technology,
and produced with a rigid adherence to the highest quality control standards, the result is a
portable radio with maximum performance and dependability. The five watt RF output power
assures reliable communications under the most severe operating conditions. The use of the
optional heavy duty 810 mAh battery allows longer operating time, and switching to the lower
power range Increases operating time even further. The six channel capability, combined with a
wide selection of optional accessories assures maximum flexibility of use. Best of all, your
KENWOOD TK -2W portable radios carry a one year warranty on parts and labor.
FEATURES AND BENEFITS:
RUGGED, DIE-CAST FRAME/
CHASSIS AND HIGH IMPACT
MOLDED CASE
Dieeast frarnalehassis and niarresistant
tirghknpael �9a aG4era maximin
dependability under the most severe
operatingcondtlorn, Functionally, arranged
molal control knees assure depandaWFty,
as woe as ease of operation.
Rugged die- cost framer chnW
r,
CHOICE OF STANDARD OR
OPTIONAL HEAVY-DUTY
BATTERIES.
Rapid charge atertderd tqu prna t
49DW of Optional (gatydity, tapib
civige BIO MAh batteries may be used with
Vie TK400. The haavyduty battery greatly
1nerWa fir operatkg tens between
chem and awnenkg to to lav ptywei
range (uaYp HUlopewer ewMdg eztand en
oporating tena ftw krel0! Tna KENWOOD
SolOW ballery ettechkg system allows
battery Ownpa to be qufek and aay, Boh
tsetterla are designed with a buel•n tune,
(field raoteceabtsl.
leltWce of batteries
NM4910." v2 biW
an" eroni arum
we
SUMO battery attadi ft system
ULTRA,COMPACT AND
LIGHTWEIGHT.
Lloaaura only 5 91 • (150 mm) high, 230
1(10 mm) wide and 103• (485 mm) deep.
W weiphe only 212 oz. (000 g). (Wdh
Uandard 400 MAh baaary),
FIVE WATT RF OUTPUT, WITH
HULO POWER SWITCH.
FNe watts of RF output power aefura the
moat reliable eon yw aeons candor the
awmoet condilorr. Operation lin"%0"
power position of the HOLO power switch
greatly extends the rrraxelrrn operating.
I", M imam) ecyuWroM may be meds
by the du* to "t fir mexWmm power
to between 2 to 5 wade on "Hi" paver,
rid bslwean 0 3 to 1 wen an ''LO" poww:
SIX CHANNEL CAPABILITY. t
Up to Six ChamWs Troy be made avaUft
by the dealer through ft fnalaaation of aro
appropriate Crystals.
GLASS,EPDXY SINGLE CIRCUIT
BOARD.
The gtsaoGoxy Circuit hoard is tough,
radatanlto Iraehaa, does not abil"
rtlplsturo, rid prMides a WW. 6taWe. base
for mounting the electronic IONS.
HIGH PERFORMANCE RECEIVE/
TRANSMIT SPECIFICATIONS.
superior sensithlry and WactMty assures
reliable canxntaiicaicno in crowi", algin
density molropatan locations and over the
grealM distance roqulrements typical of
use In rural areas For multiple Chamet
use, a Vwnnat frequency wend of 2.LrHz
on receive, and B MHz on harwtvl may be
u ked High pork rename BNC type
anisma
LARGE, PROFESSIONAL QUALITY
SPEAKER.
Drtonlonhas audio
U provided VVOI*
efficient Ute of Itis ho .
"hty
spm" with
50Dn1N kao `
aAaa, 1
Antenna with BNC connector
Volume controVON•OFF Switch
Monitor switch
Large high
Quality noon kal,
Push-IaJalk aw
Battery
(ch0l0 Chown Is agpmAh patiory)
HIGH QUALITY ELECTRET
CONDENSER MICROPHONE.
Provides clean, clear CCrnmun:Catbro
larder high arrmtern! ram 10W
77 --
Antenna
r
/_ _
Channel Palet, -
Squelch control
T%Ibaltory
atatu7 Indicator
High ouautr ctatret
CnntlenSrr m,ppphann
f..
EZ•CHEK MONITOR
SWITCH.
A rrt :ar rlv.t:h ! ; orpvcSh,Y1
ad,mcr11 to the Fill i:=C11 hD s.^
in nn=!arnnJ nai Ll;ucml tin rr,n.ly
pilot to haran.w,p
M1osdOr q
TRANSMITIBATTERY STATUS
INDICATOR.
A Cnverucrty ICalcd LED 0 1 gh!ed
during trarnlit Un:;3r"cd LCE) Cum!)
han!;rttlr_^. on in]:a.ain the need to
lectulgo the wtlery
INTERNAL MOUNTING FOR
OPTIONAL SIGNALLING DEVICES.
Arnp:e Coact toy ir,ionai mounting of
onivul p!LmJ ;.:gnt."jv) pt}tc, , 1,
prottdYi nt Ino rear e1 int Co',e. ntyove
btu Lottery
ONE YEAR WARRANTY ON PARTS
AND LABOR.
Cath KEN',V00D TK1,00 carlim 0 ONE
YEAR WARRANTY mt mem and lat cy
A copy or lh0 w,ntar;y a pecked win each
radia, Ytrr KEN'WOOD dca!er can bupyy
0 gray GI ti;:3 mark wy 1;,� ut:peu—c 1,
on rcquc:,l.
L
MIILo power SwltCh
A
Earphone lack
Receplacla Im optional
Speaker microphone
/_ _
Channel Palet, -
Squelch control
T%Ibaltory
atatu7 Indicator
High ouautr ctatret
CnntlenSrr m,ppphann
f..
EZ•CHEK MONITOR
SWITCH.
A rrt :ar rlv.t:h ! ; orpvcSh,Y1
ad,mcr11 to the Fill i:=C11 hD s.^
in nn=!arnnJ nai Ll;ucml tin rr,n.ly
pilot to haran.w,p
M1osdOr q
TRANSMITIBATTERY STATUS
INDICATOR.
A Cnverucrty ICalcd LED 0 1 gh!ed
during trarnlit Un:;3r"cd LCE) Cum!)
han!;rttlr_^. on in]:a.ain the need to
lectulgo the wtlery
INTERNAL MOUNTING FOR
OPTIONAL SIGNALLING DEVICES.
Arnp:e Coact toy ir,ionai mounting of
onivul p!LmJ ;.:gnt."jv) pt}tc, , 1,
prottdYi nt Ino rear e1 int Co',e. ntyove
btu Lottery
ONE YEAR WARRANTY ON PARTS
AND LABOR.
Cath KEN',V00D TK1,00 carlim 0 ONE
YEAR WARRANTY mt mem and lat cy
A copy or lh0 w,ntar;y a pecked win each
radia, Ytrr KEN'WOOD dca!er can bupyy
0 gray GI ti;:3 mark wy 1;,� ut:peu—c 1,
on rcquc:,l.
L
• KN8�1/KNB2
ell Cd Recturysable Batteries.
Stern yDia+, 010MiYord h(KN92)19D MAh 4,C4
or HaxyDray B7D rtNtt (KND7) U C0
reclurge,aWa Wnaics, rap0ourryl
Dioput va" r cummIrm Safety
"Mal has hug It (IMID reptaulblc)
' . KSC•T:
B.turry ChsW (Rapki-oharp.)
' Swam aoO mM or aptrwl BIO
rnAP 6urery n aggro. I b 15
noun Oropn comxtlaw &COMP
aged'. torrlpbfe rad* Of battery
only T"""',114= to battery
oefacn tug Charge. sintcrtm aUt4
MfIcaly to am thrga I
• KNIC.t
Spasksumdoaphorn••
C.Oeramra lar ee n rqp
antaanf rata IOCaip
Ek—Was rtotb b remove
redo 1W but of Ca.
e+rha oporalan.
I
• KBH•1:
Bell Nook. 4 I
Pa" M9 mic are —Y J
rel of rode Iran h Z
r bM1 Y
;L
• KOT•3:
F=_1
T "Quiet -Talk"
Con
inuous
Tone) Coded
Squelch
orgy tela fromAII'MO n3IM!pm to baher*. EIA tend. laid.+moble V DIP
MGM
a DawWrs for Two -Tom sequential and 200&11!.
• Other Accessories (Availability to be scheduled htY.a
6larrdardtab l71•r9a •Charpv/9aM Paaaf SuPPb-MuhtoN
Ch.M. -OTMF F.rA- 1 with AMI -OTMF Oec. I -Te Torw
9a01nndel Deceekw elm OT alio .-6e11"TAMTS Welt. ISM
year KENNOOD desist lot furMer klorrralm on die avNabl:h of
a OTMF Tone Encoder Fad. fang Ilan)
• Deluxe Loathes Case.
Top Cauawry waiter caw Preens redro
from de eumts cl
rough haruwq
ii
a-
lJly�lc}yX�1�ly:��l��►F.'�
(04penp
(Rxelyq
150-174MHt
elcyRsrgo:
Number of CtemW;
B ;fins.tivdy [U1:dD G]NAD:
Channel Spacing:
30tH: "(dBOu-C.1%
Battery Voltage:
109 VOC Squelch SOre'.tfi ty;
Current Oran:
Legs than I" Standby MOOIAaten Acceptance:
Leos Ihan 0)A Oar)tmlt LO t W Seloclmty:
LOU than 1.5A tranymlt HI 56V U ternoWalAn:
TemperaNre Ra1p
-30-C to +00'C (-22'F to +1401F) SDun•xre Rt;tSl txf-
Dlmenetlm A bler 1pld
WIm 4Wn%An flattery sn.TOrt Rqc t"01
IOJWA
_
5 91' (15DM)1If 2 30' (OpmmP Aueq Fowen
M 103' (40 5rmd0 21.300. (0000)FrsOu 81ap111ry:
With 010mAh lottery Chanel 44ai p SpsaO:
7.04' (194mt)H a 236' (00nm7+:
Is 181' (40 `nnO 20 500 (7500) (Tranarnitt o
FCC wta I& 2Z 74, 81. B7. Yd 00
FCV yyppn00ce:
AcceDtarlte
RF Power OupA;
N6MIIDOr:
ALHMK 20D1 (150- 16^MHt1f
ALHDK-2002ff02-174114 0txgbW A liarrnortlts;
TKT
MOUdatlon,
FM NO",
tAkrapnal0 tnDedarnce.
AIdID D•grtbl'
ilea y 000Wry
CIMrow Fret+stoy 0111ed:
( nnvefnds mads pot OA standard
Q 45v m
J5V
0 5"�
02%V threshold
-TJM
-00d)
•-55dn
'J00hW at less Uw fits cma'Inn
&0.001% tram -SG'C to +GD'C
2MHt
(MMeunmatb 111.0. per EIA Standard
8871601
atts
toSy AR, s rtolablaa:2 wait
LO 1 vuen, agtmaw to O 3 wens
ISM &SFHt for 1005 et 1000Nt
-40118
LMwrixisfenc
•at tOODHz
•00005% from -301C to +ODIC
SMHt
rCOMMUNICATIONS TRIO-KENWOOD COMMUNICATIONS .y
II AUD[v KIWOY 10 East 11.11WaslWaftat MI,CI+ntlrt•0CAI'.N115A _7
gip Lt1ko. MN 55309
(8121263.3582
OP:
v
1
i
0640 C6VAV&Xk4W0we Co.
Two -Way Radio Sates 8 Service
Commercial-Residcntua -Alarm Systems
December 6, 1984
Gary Anderson
City of Monticello
Monticello, MN. 55362
RE: Communications Proposal
A, Five Kenwood 50 Watt VHF Mobile Radios, with 780.00
3900.00
tone squelch, priority scan, 16 channel capa-
bility.
B. bne Kenwood TK200K 5 Watt VHF Portable Radi- 032.00
032.00
os, with tone squelch, 6 channel capability,
only 3 channels crystaled, desk charger and a
leather carry case.
C. 2 Motorola NLN -4350A Mobile Converters 490.00
980.00
-0.. 3 City Channel Provided in cacti channel - 0 -
- 0 -
E. 3 TC -5K Heavy Duty External Speakers 40.00
120.00
F. 1 RS -12A Astron 12 Amp Power Supply
95.00
G. 1 PA3-IAC 30 to 45 Watt Mobile Amplifier
195.00
H. 1 42029 3db gain base antenna
95.00
I. 7 MHB-150M Mobile Antennas-3db gain type 48.00
360.00
Equipment total
$ 6553.uu
Installation: 10 Mobile units, 1 mobile amplifier,
3 external type speakers and 1 base antenna.
260.00
Total Price
$ 6013.00
One Yeo Parts and _L-etror/Warranty on all radio equipment.
B
Richard C. Backlund
Accepted Bv.
City of Monticello
Terms: Net 30 from date of installation 6 check out
HIGHWAY 10 EAST. BICC LAKE, MN 55309 — (612) 203.3502
I
T—
NANK
(CuwiLy ur SLAu Uuvurzww:uLaL kviicy)
City of Ronticalio
NUCLEAR POWER PLANT FUND RE EST FOR Elf
2. r4moval 4 Relocation of Existing CE Maxtor ( r'� 1 11000.04 11000
Executive I1 Comb. R 14156RAU6GA
3. Rcmovai t roinutailation of Existing Mobilo r(1,4 1 70.00 70
ftSency MC31-440
4. RCA TAC 105 Radio wl Desk Charaur ; S09, 3 812.1 0 2.4136.00 2.43@
DSS 6/82
Lam; When completing this form, please rotor to the Proceduren for Pmcannino
NLAa1•:m
Power Plant Preparedness Fund Reouests,
I. Equipment/Materials
OF ITEKS)
d'
DESCRIPTION
1. RCA TAC 31GSX
4 630.00
1,320.00
3,320
(
RCA TAC 310SX �'
1 885.00
885.00
885
fff\
AntCnna, Inc. Antenna 1418-58003LS (
4 43.00
172.00
172
Antenna, Inc. Antenna *W-5800NS /1S
1 43.00
43.00
43.
2. r4moval 4 Relocation of Existing CE Maxtor ( r'� 1 11000.04 11000
Executive I1 Comb. R 14156RAU6GA
3. Rcmovai t roinutailation of Existing Mobilo r(1,4 1 70.00 70
ftSency MC31-440
4. RCA TAC 105 Radio wl Desk Charaur ; S09, 3 812.1 0 2.4136.00 2.43@
DSS 6/82
raorutc1 4xpenucu (for 'lraiuwy, & hXur;iuii4;). 'itus vaLcl;ucy :u;ciwlc:;
overtime and other unusual expensos for "sorvicos" that aro in addition
to normal duties. Normal operating expenses are not eligible for reim-
bursement.
_ 4
Description of Activity (Attend tng. mtgs., meg' A" 4$��
man barricades, additional personnel costs, 8
etc.)
1. Administrative Staff EOC AS 3 19 331.65 331.65
2. Administrative Support Staff EOC AS 9 54 644.63 644.63
3. Field Staff , EOC FS 5 30 338.25 338.25
4. Meals for EOC Staff J EOC S 17 85.00 85.00
DES 6/82 —2-
�9
1�tplanaLion/Ju::L!Xicatiun (KKplain ;;.x:cril'ictis'Iv Iww r;td, uJ' Llw 1'LILLLIxIx11L/1tlLel'L:11::
items and Personnel lxponse items that have been requested would improve the alli.liLy
to respond more effectively to a nuclear powor plant accident/incident.)
r
A. Fquipmerth-literial Items:
1. These three radios would be used for the minimum response field eeuipment vehicles.
The radion would be installed in 1 pickup, the main communication vehicles 1 front end
loader to load barricades into truck, to load material into truck to be hauled to Bite
for temporary or permanent barricade, to be used as a barricade if need bet 1 dump truck
to haul barricades, to haul material tc3 be used as a temporary or permanent barricade,
to be used as barricade if need he. The fourth radio to be used in Civil Dofense
Director's personal car, to be used whe=n Civil Defense Director is at home or away from
home, to respond more efficiently than stopping by to pick up work vehicle. The fifth
radio would be used in a snowplow truck. 'Ibis unit would be used in the winter time to
open roads, Plow snow Into temporary barricade, open an area for barricades to be not up.
2. To move current EOC Base Radio Oontrol Panel to wall location. Batter, more
�- accessible relocation to Maintonanco Roam instead of kitchenette room.
3. The Civil Dafen:;o Director will be getting a different vehicles we would like to
remove radio from current vehicle and ,,ave it Installed in a different vehicle.
d. Titesn three radion would be portablo, mobilo units with battery chargers. Those
would be used to keep in contact with :Eisld personnel while matting up barricades,
directing traffic, etc. while awav from their vehicle units. These radios would also
he used In vehicles wlthout radios when In an esorgencv situation, more than the first
three reunanse vehicles are ngeded, havilinu matorial for barricadest olowinm snow. etc.
n. rernnnnel F.xtq%nse Items,
For the De" mher exercise, the city of Monticello has 17 full-time personnel that will
he participating in this ,suck exereice. we du nut go through the exorcise just within
the EUC. 11irh EDC personnel participant quos through actual job duties as it it ware
the real avant. Port.onnol is dispatchemd to man equipment, met up barricades, clear
evaluation road routes, etc. Lunch is prepared and brought into KOC and brought out
to personnel in the field.
i
DEs 6/82 —3-
NUCLEAR POWER PLANT FUND REWEST
FOR COMMUNICATION EQUIPMENT
NEW RADIOS 6 EOUIPMENT DISPOSITION
Shoo 0 Garage
1. Base Antenna
2. Power Converter 11OV AC to 12V DC, for using mobil an base
Street* i Parka
1. Superintendent - Walkie Talkie G Doak Charger
2. 1984 Dodge 4x4 Pickup - Mobil Radio
3. 3 Snowplow Trucks - 3 Mobil Radios with Extension Speakers
4. 1981 Cat Loader - Mobil Radio
Administration C Engineering
1. Booster for Mobil Converter
Water i Collection System
1. Mobil Conversion for Existing Walkie Talkie for Van
WWTP
1. Mobil Conversion for Existing Walkie Talkie for 1978 GMC
Pickup
11
EA.
TOTAL
2
Kenwood Mobil Radios
780
1,560
3
Kenwood Mobil Radios with
ext. speaker
820
2,460
5
Mobile Antennae
48
240
1
Kenwood Walkie Talkie v/
Desk Charge
832
832
1
Mobil Conversion for Walkie
Talkie with Antenna
538
538
1
Mobile Conversion for walkie
Talkie with Antenna and
Booster
733
733
1
Mobile ease Antenna
95
95
1
Mobile Base Power Converter
95
95
Installation of Above
260
$6,813
NEW RADIOS 6 EOUIPMENT DISPOSITION
Shoo 0 Garage
1. Base Antenna
2. Power Converter 11OV AC to 12V DC, for using mobil an base
Street* i Parka
1. Superintendent - Walkie Talkie G Doak Charger
2. 1984 Dodge 4x4 Pickup - Mobil Radio
3. 3 Snowplow Trucks - 3 Mobil Radios with Extension Speakers
4. 1981 Cat Loader - Mobil Radio
Administration C Engineering
1. Booster for Mobil Converter
Water i Collection System
1. Mobil Conversion for Existing Walkie Talkie for Van
WWTP
1. Mobil Conversion for Existing Walkie Talkie for 1978 GMC
Pickup
11
Council Agenda - 12/10/84
10. Consideration of water Systems Study for the City of Monticello. (J.S.)
A. REFERENCE AND BACKGROUND:
From our past discussions on the subject, I think the City Council
is well aware of some of the shortcomings of the City water
system. One of the most pressing issues is that of adequate
storage capacity and pressure within the system itself. We '
have talked for years about the possibility of locating a ground
level storage tank on a high hill near the Monte Club. I feel
it is time that we re-evaluate the City's water system and our
current and future needs. The result of such a re-evaluation
will be a Comprehensive Municipal Water System Plan which can I
be, utilized to upgrade our system and provide us with a capital I
improvement program by which to accomplish the projects. I
John Badalich had indicated over a year ago that he would be III
willingto initiate such a stud for
y approximately 57,500.00.
In November, I asked him to prepare a description of items of
concern in the preparation of such a water study. I have enclosed
a November 21, 1984, letter from John describing the proposed ,
study.
B. ALTERNATIVE ACTIONS:
1. Alternative 01 would be to authorize OSM to perform the
study at a coat of $7,500.00 beginning January 3, 1985.
I would request with this alternative that John Badalich
provide us with a deadline by which he could have ouch a
study accomplished.
2. The second alternative would be to continuo as we currently
aro. However, if this is done, we may soon find the City
with an inadequate water system and no plane to rolievo
the problems as they develop. I
C. STAFF RECOMMENDATION: -
It is the staff recommendation that the Council authorize OSM
to prepare a water study as outlined in Alternate 01. An amount
of 87,500.00 has boon placed into the 1985 Budget for the City
of Monticello.
D. SUPPORTING DATA:
Letter from John Badalich.
17
. ORR-SCHELEN•MMERON ft ASSOCIATES, INC.
Consulting Engineers
Land Surveyors
November 21. 1984
Mr. Thomas A. Eidem. Administrator
City of Monticello
250 East Broadway
Monticello. MN 55362
Re: Water System Study
Dear Tom:
As a follow-up to our recent discussion. 1 am submitting for your review an out-
line of the Water System Study and Analysis we propose to undertake regarding the
reevaluation of the City's water system and determination of future needs. In
December, 1975. we prepared the City's Comprehensive Municipal Water System Plan
which has served as a guide to the present time. The proposed water study would
L update this report. size and locate any areas in the distribution system that may
rIL lack delivery of an adequate volume of water. The size and location of addi-
tional storage facilities and supply will be analyzed and determined. To accomp-
lish this work, we will prepare a computer analyzed distribution system updating
pertinent information from the original water system plan. The course of study
would be as follows:
C
1. Data Base and Map Preparation
A. Develop a proper base map
B. Undertake a population, distribution and consumption analysis based on
land use.
C. Set up nodes and elements
D. Measure length of distribution system and identify pipe size
E. Research head curves of existing pumps
F. Lay out proposed system expansions
G. Review data base with City staff
2. Computer Model System Simulation
A. Input data base into cpmputer
B. Model maximum day demand for pipe flow and system pressures
C. Model maximum day adjusted for fire flow in critical locations
D. Determine storage, filling, pump and other system operational factors
E. Review with City staff
�a
2021 fest Hennepin Avenue . Sulto 238 - Minneapolis, Minnesota 5503 - 6121331- 8660 -
Page Two
Mr. Thomas A. Eidem
November 21, 1984 1
3. Report 8 5 -Year Capital Improvement Program
A. Identification of design and flow criteria, average day, maximum day and
fire flow
B. Discussion in 'report format of system operation and proposed system addi-
tions or expansions
C. Computer spreadsheet of capital improvement program
D. Review draft report with City staff
E. Final report preparation and presentation
F. System map preparation
G. Printing
On our newly acquired Prime Computer, Model 2250, which has the internal 'archi.
tecture for high speed calculations, we will thoroughly and accurately analyze
Monticello's water system. A long term benefit of computer use is the ability to
store massive amounts of data. Subsequent to completion of this water system
study, it is important to update the plan on an annual or bi-annual basis to
include new developments and land usage. The data base developed will be perma-
nently available for periodic review. This review will keep the phased water
facility plan current to insure that facility construction occurs as needed. if
developmental patterns change significantly over the years, system flexibility
incorporated through good and thorough preparation becomes invaluable. As
previously stated, the cost of this study and update would be $1,500.00. As the J
recommended improvements are installed, the cost of this study would be reim-
bursed on a proportional basis.
If you have any questions in this regard, please call me. We look forward to
your notice to proceed on this water system study.
Yours very truly.
OkR-SCHELEN-MAYERON
e8 ASSOCIATES. QQINC. r
ohnBadalich, P.E.
Vice President
JPB:nIb
1
l\
Council Agenda - 12/10/84
11. Consideration of Ratifying Salaries for 1985. (T.E.)
A. REFERENCE AND BACKGROUND:
Based on the thrust of the discussion from Saturday morning
as it related to merit increases as well as discussion about
inflationary increases, the following pay schedule is being
proposed for ratification.
CLERICAL RANGE (up 5.375%)
1984 1985
Top 7.35 - 7.95 7.74 - 8.37
90% 6.62 - 7.16 6.97 - 7.53
80% 5.88 - 6.36 6.19 - 6.70
Lynnea Gillham
.42/HR to
8.37
Diane Jacobson
.42/HR to
8.13
Marlene Hellman
.42/HR to
7.80
Karen Doty
.42/HR to
7.27
(90%)
Rick wolfsteller
30,878 +
1660
(5.375)
- 32,538
John Simola
29,815 +
1660
(5.5) -
31,475
Gary Anderson
23,920 +
1285
(5.372)
- 25,205
Allen Polvit
17,500 +
940 (5.371)
- 18,440
DEPARTMENT HEADS
Roger Mack
23,725 +
1285
(5.41)
- 25,010
Walt Mack
23,444 +
1285
(5.48)
- 24,729
Albert Moyer
23,133 +
0 - 23,133
OTHER
Mark irmlter
27,505 +
1480
(5.38)
- 28,905
Sean Hancock
21,320 +
1145
(5.37%)
- 22,466
Karon Hanson
12,600 +
680 (5.4)
-
13,280
Tom Schumacher
5.85/HR +
.32
(5.4%)
- 6.17/HR
My understanding of the discussion hold Saturday morning woo
that the 5.41A pool was available for diotribution and that the
percentage agreed upon was arrived at by virtue of the data
-15-
Ed
Council Agenda - 12/10/84
that was supplied with respect to projections of inflation.
Further, utilizing the method I have for the past two years,
I attempted to find a working percentage of the highest paid
person within a particular class of employees and then assign
an equal dollar amount. Because of both the inherent weakness
in the merit system and the fact that I think all employees
(with one exception) performed equally well, the salary distribution
was granted according to cost of living adjustment only.
I do wish to bring your attention to the status of Albert Meyer,
Wastewater Plant Superintendent. John Simola, Rick wolfsteller,
Albert, and 2 met in a rather lengthy session in order to review
his performance and discuss salary increase. It was the result
of our review that his performance showed no substantial improvement
in the last nine months to a'year. Emphasizing that we did
not wish to carry on an inquisition, we delineated the necessity
for improvement. I further emphasized to Albert that by granting
him a salary increase at this time was the same as saying your
work is satisfactory, which we, in fact, concluded was not.
We gave Albert until April 1 to show substantial improvement
as a supervisor or other drastic action would have to be taken.
Albert clearly understood. I further indicated that the money
is, in fact, in the pool and that an increased salary may be
granted after April 1 if the improvement is shown. I told him
thatI didn-'t wish to penalize him forever, but that at this
time he simply warranted no increase in my estimation. The
result then, in my interpretation, is that the dollar amount
dedicated for Department Ileado (pro-ratod on a monthly basis)
shall be carried over and can be made available as substantial
improvement Is made in the Wastewater Treatment Plant. If that
improvement is made at the deadline that we have established,
then we will. reopen consideration of a salary increase. When
that discussion is reopened, we will consider than what amount
is appropria to and whether or not there will be any retroactivity.
I told Albert that I felt rotroactivity, at least at this time,
was inappropriate, but I would not close the door on discussing
it at that time. I did toll him that he should probably not
count on a rotroactivity provision.
I think the rest of the salary distribution is fair and equitable,
and all ompl oyeos have indicated that they aro in agreement
and find the offers to be acceptable. The total salary distribution,
Including a full aharo for Albert Mayor, (oven though it may
not be distributed until a later data) equals $16,665.00; $45.00
loan than the pool allocation. I respectfully request the City
Council to ratify the calarios as not out in the above list.
with raapoct to the salary for the City Administrator, you asked
me to addrom s the issue independently and provido any justification
for a roquom t in oxcoaa of the stipulated inflationary amount.
-16-
Council Agenda - 12/10/84
V, Initially, let me state that my current salary is set at $38,000.00
even and that a 5.4% cost of living increase would yield a dollar
increase of $2,052.00. I wish to address two additional items
that have a bearing on my request. First, I have attached a
list of 1984 salaries granted to managers in cities comparable
in size to Monticello in terms of budget only. As I indicated
at the Saturday meeting, I do not do in depth comparative studies
except at 3 -year intervals. Consequently, the comparison data
does not reflect responsibility for full-time employees, comparative
responsibilities, etc. It was a relatively easy task for me
to pick out comparable responsibilities with respect to budget
and highlight the salaries paid. I wish to simply make an analogy
that where the budgets are reasonably comparable I make the
assumption that responsibilities are somewhat comparable. I
ask only that you review my position within the standings of
other managers with comparable budget figures. I do not intend
to argue the case in terms of competitive worth.
The second issue I wish to address is the reduction in the employer
contribution to PERA. with respect to members of PERA, the
reduction in City contribution is not forecasted to have any
detrimental affect on the pension annuity as established at
retirement. The formula for determining that annuity is based
on an average of the five highest salaries drawn by that individual
PERA is apparently in a position to continuo to grant that benefit
without the added City contribution. Because I elected to leave
PERA, but did do the employer's contribution to my personal
pension fund to the PERA percentage, my pension fund in affected
in an adverse way. My pension is designed to receive a prociso
monthly contribution, which is a combination of City and employee
contribution. when the PERA employer, percentage was reduced,
my contribution to pension fund was not. Consequently, my take
home pay was reduced to accommodate the decrease in retirement
benefit provided by the employer. Because my pension annuity
will yield solely what is paid into it. I have to maintain a
uniform contribution for retirement benefits. Because I am
not in the same situation 00 all other employees who aro enrolled
In PERA. I am requesting at a minimum that the 1.25% reduction
be reinstated in the terms of salary for my position.
Based on the foregoing, I respectfully request an annual increase
in the amount of $4,000.00, said amount broken down to reflect
the following specific increases:
1. $2,052.00 - 5.4% coot of living increase.
2. $475.00 - 1.25% reinstatement of employer contribution to
pension fund.
3. $1,473.00 - Position adjustment to more accurately coma
In lino with comparable positions.
-17-
i
C
Council Agenda - 12/10/84
Due to the fair and equitable treatment I have been afforded
by the City Councils in Monticello, I do not wish to debate
and argue this point at length. I will happily answer questions
and attempt to clarify my reasons for my request if any matter
remains unclear. Upon an agreement being reached with respect
to a salary increase for the Administrator, I recommend that
a single motion be presented and adopted in substantially the
following form: I make a motion that the following 1985 salary
schedule be adopted. The motion then will contain an itemized
listing of increases for every position and conclude with the
vote.
-18-
CITY
1983 BUDGET
1984 SALARY
Apple valley
3,460,000
48,972
Blaine
3,549,000
45,696
Columbia Heights
3,571,000
43,800
Crookston
3,839,000
35,295
Eagan
3,760,000
49,704
Fergus Falls
3,265,000
43,752
Hastings
3,224,000
37,000
Nov Ulm
3,688,000
46,256
Robbinsdale
3,691,000
55,293
west St. Paul
3,811,000
46,164
White Boar Lake
3,192,000
50,572
Monticello
3,540,000
38,000
Council Agenda - 12/10/86
I ,. 12. Consideration of a Motion to Cancel the Second Meeting of December. (T. E.
A. REFERENCE AND BACKGROUND:
Annually, the Council elects to not hold the second meeting
in December. At the last meeting, this matter was discussed,
but a formal motion cancelling the meeting was not made. For
the record. I think it is vise to have a formal motion, second,
and vote cancelling the second meeting of December. This Is
purely a house cleaning matter and should be taken care of quickly.
I
C
1
GENERAL FUND DECEMBER - 1984
AMOUNT
CHECK NO.
Gary Anderson - Mileage Expense
39.11
19819
United States Salt Co. - 23.57 tone of salt
705.92
19820
International City Management Assoc. - Annual Subscription Renewal
30.00
19821
Void .
----
19822
Equitable Life Assurance Society of the U.S. - Ins. Premium
40.00
19823
John Henry Foster Co. - Regulator 6 silencer - WWTP
105.12
19824
Cylinder City, Inc. - Rebuild two cylinders
700.00
19825
Toltz, King. Duvall Anderson a Assoc. - Professional Services
2,400.00
19826
National Chemsearch - Frost Away Aeresol - Street Depart.
70.75
19827
U.S. Postmaster - Stamps
100.00
19828
Anoka County Social Services - Payroll Deductions
66.00
19829
E.L. Marketing - Election Supplies
148.00
19830
Ziegler, Inc. - Payment on Cat Loader
12,500.00
19831
MN. State Treasurer - Snowmobile Receipts
127.00
19832
Corrow Sanitation - Garbage contract
4,660.50
19833
Corrow Sanitation - Garbage Contract
30.50
19834
State Capitol Credit Union - Payroll Deductions
135.04
19835
Jerry Hermes - Janitorial Services at Library
137.50
19836
Mary Ramthum - Animal Impoundment Services
212.50
19837
Arve Grimamo - Mayor Salary
175.00
19838
Dan Blonigan - Council Salary
125.00
19839
Fran Fair - Council Salary
125.00
19840
Ken Maus - Council Salary
125.00
19841
Jack Maxwell - Council Salary
125.00
19842
James Preusse - Monthly contract payment - Janitorial Services
275.00
19843
YMCA of Mple. - Monthly Contract Payment
312.50
19844
MN. State Treasurer - PERA Withholdings
1,366.79
19845
Wright County State Bank - Federal Withholdings
3,781.00
19847
State Treasurer - FICA Withholdings
2,462.49
19846
Commissioner of Revenue - State Withholdings
2,370.00
19848
Bowman Barnes Dist. - Wire sodder - WWPP
21.20
19849
Batzer Const. Co. - Final Payment - 84-1 Soalcoat Project
1,567.19
19850
Holmes a Graven - Professional Services
488.21
19851
Water Products - Operating supplies for Water Depart.
1,821.64
19852
Unitog Rental Services - Uniforms
140.80
19853
Monticello Rotary Club - Dues for Tom Eidem
155.50
19854
Mayor-Rohlin, Inc. - Blue Prints for Building Inspector
12.00
19855
Mol Wolters - Reimbursosent for drainage into Meadow Pond from Par4ast 1,363.04
19856
Ziegler, Inc. - Cutting edge, nuts and bolts, etc. -Street Depart.
497.57
19857
Snyder Drug - Picture a film - Fire Department
5.51
19858
Suburban Gas Co. - Supplies for Street Depart.
8.22
19859
Monticello Printing Co. - office supplies and printing
132.60
19860
Monticello Floral - Misc. purchase
21.50
19861
North central Public Service - Natural Gas
3,354.72
19862
Tito Glass Hut - Windows for lawn tractor
96.65
19863
Monticello Office Products - Office supplies
779.39
19864
Larsen Carpet - Ceramic the for Library Bathrooms
468.50
19865
National Bushing Co. - Supplies and parts
155.68
19866
Independent Lumbar Company - Lumber and supplies
58.36
19867
Local 149 - Union dues
126.00
19868
Harry's Auto Supply - parts and supplies
292.32
19669
Fesdrite Controls - Calcium'chloride for Water Depart.
399.50
19870
:oast to Coast - Supplies and parts
219.47
19871
ilk River Concrete Products - Supplies for park•
74.00
19872
Transport Clearings - Freight on Ziegler parts
32.20
19873
Bury a Carlson Inc. - Send and Salt Mix - Street Depart.
444.09
19974
Hen Franklin - Supplies for City Hall
26.16
19075
GENERAL FUND DECEMBER 1984
AMOUNT
CHECK NO.
Our Om Hardware - Supplies 6 Parts
263.81
19876
Orkin Exterminating - Pest Control Contract Payment - WWTP
106.00
198- 1
MN. Depart. of Coalition of Outstanding Cities - Assessment dues
585.00
198.7
Campbell Abstract Co. - Professional Fees
53.00
19679
Wright County Sheriff's Depart - Cont -act Payment
9,494.38
19880
Lindberg Decorating - Paint for parks
16.64
19881
Northern States Power - Electricity
8,493.09
19882
Maus Foods - Supplies
241.96
19883
Marlene Hellman - Mileage Expense
20.00
19884
Diane Jacobson - Mileaga Expense
42.40
19885
Buffalo Bituminous -
147,525.17
19886
Monticello Times - Advertising
690.05
19887
St. Cloud Restaurant - Hand Soap for Library
16.84
19888
Tri -County Lumber - Supplies for Park
74.34
19889
National Life Insurance - Insurance Premium for Tom Eidem
100.00
19890
Tom Eidem - Expenses
16.16
19891
Total 214,014.18
November Payroll 26,181.71
GRAND TOTAL 240,195.89
LIQUOR FUM
i
Total 50,942.60
Payroll for November 3,092.94
GRAND TOTAL 62,835.54
0
Alf=
CHECK
DECEMBER DISBURSEMENTS - 1984
NO.
r
Banker's Life Insurance - Insurance premium
364.91
11505
Ed Phillips 6 Sona Co. - Liqudr purchase
10,466.74
11506
Griggs, Cooper 6 Co., Inc. - Liquor Purchase
4,036.35
11507
Eagle Wino Company - Wine purchase
965.61
11508
Twin City Wine Company - Wine Purchase
1,851.56
11509
Bridgewater Telephone - Telephone Charge
47.64
11510
Heating 6 Air Cond. Service - Repair of equipment
48.00
11511
Griggs, Cooper B Company - Liquor purchase
1,176.79
11512
State Capitol Credit Union - Payroll Deductions
20.00
11513
Twin City Wine Co. - Liquor Purchase
957.56
11514
Eagle Wine Company - Liquor Purchase
401.32
11515
MN. State Treasurer - PERA Withholdings
162.04
11516
MN. State Treasurer.- PICA Withholdings
269.08
11517
Wright County State Bank - Pederal Withholdings
416.20
11518
Commissioner of Revenue - State Withholdings
229.00
11519
Maus Roods - Supplies
28.04
11520
Heating i Air Cond. Service - Repair of equipment
18.95
11521
Slifka Sales - Misc. purchase
28.82
11522
Thorpe Distributing Co. - Liquor Purchase
3,610.30
11523
Dahlheimer Distributing Co. - Doer Purchase
10,213.09
11524
NSP - Electricity Bill
484.87
11525
North Central Public Service - Utilities
228.88
11526
Independent Lumber - Misc. supplies
131.48
11527
'1 Coast to Coast - Misc. supplies
48.80
11528
Ed Phillips 6 Sons - Liquor purchase
4,191.49
11529
Refrigeration Systems, Inc. - Repair of equipment
172.96
11530
Bernick's Pepsi Cola - Misc. Purchase
451.95
11531
Dick Beverage Co. - Beer Purchase
3,189.80
11532
Yonak Sanitation - Garbage Service
62.50
11533
Grosalein Beverage Co - Beer and Misc. purchase
9.954.27
11534
Viking Coca Cola - Misc. Purchase
315.85
11535
Seven Up Bottling Co - Misc. Purchase
249.50
11536
Twin City Wine Co = Wine Purchase
2.522.94
11537
Monticello Times - Advertising
386.75
11538
Day Distributing Co - Beer and misc. purchases
665.38
11539
Liefort Trucking - Freight Charges
553__18
11540
i
Total 50,942.60
Payroll for November 3,092.94
GRAND TOTAL 62,835.54
0
INDIVIDUAL PERMIT ACTIVITY REPORT
MONTH OF NOVEMBER
, 1984
1
11"IT
DESCRIPTION
'P
NAME/LOCATION
VALUATION
OFF
61pI�ER
PERMIT
SURCHARGE
PLUMBING SURCHARGF
94-706
Cold Storage Building Add. AC Best in wahb/114 Thomas Park Drive
5 37,500.00
S 225.63
S 18.75
64-708
Leanto Addition to Ezistinc
earn
Robert crautbaaaz/East Co. Rd. 039
1,430.00
14.30
.70
69-709
Structural SUPPorts in R1djAC Pat Townsend G Floyd Sehake/249 M. Bd
ry 1,430.00
14.30
.70
'
64-707
Nov Bank Building
,. Security redaral/307 Pine St.
330,000.00
1,008.09-,
165.005
31.00 S .50
64.693
33 Unit Motel
C Stuart Bogiund/200 Y. Oakwood Drive
502,800.00
1,41O.Q�
251.10
142.00 .50
-
46-710
Slagle Family Dwelling
SP Marvin George Sunders/3 Fairway Dr.
40,700.00
241.15
- 20.35
23.00 .50
64-711
Single Family Dwelling
Sr. Marvin George Buildere/26 Fairway Dr.
42,300.00
293.35
21.15
j 23.00 .50
U-712
House Addition
011 Chuck Stumpf/313 Vine Street
9,300.00
16.30
4.65
60-7/3
Single Fam11y Dwelling
SF, Mike•a Gonatr tion/205 Kevin E-gloy;Dr.
53,000.00
292.00
26.50
24.00 .50
84-714
Attached Garage
'IRG1 Mona Tracy/265 Prairie Road
5,900.00
55.90
2.95
94-715
VMS i Pound. wall Bldg.
I�-I
- -
I
-
Add.
I Jame Refrigeration/160 E. Oakwood Dr:
8,000.00
68.50
4.00
•
II TOTALS
51,032,360.00
i
$3,729.43
i
$516.15
5243.00 ,52.50
PLAN CHECKING
If1 1
Vr 04-707
I New Bank Building
C Security /Weral/307 Pine St.
S 655.20
j
ray -693
Unit Motel
.. Stuart Noglund/200 w. Oakwood or,
936.00
133
i
I
TOTAL PLAN Cffl=If1G FEES
5 1,591.20
1
rt
1
1
I
TOTAL REVENUE
S 5,563.63
I
i
v
-
-
CITS Or IONCICEUD
Monthly Building Department Report
Month of Rovember198e4
PERMITS and USES
J
This -Same Month
-Last Year -This
Year
PERMITS ISSUED M1nth October
Meth November Last Year
To Date
To Date
RILSIDHOTIAL
• I
Number .
a
6 4
59
92
Valuation $ 153,400.00
$ 152,630.00 97,800.00
f 2,496,627.00
f 3,692.657.00
Fees
941.95
973.00 610.65
12,853.39
19,191.72
$t3rcharg0s
16.65
76.30 48.90
1,249.63
1,836.85
OOM MERCIAL
Number
1
5 3
28
37
Valuation 16,000.00
879,730.00 16,285.00
1,914,897.40
, 2,041,159.00
Face
116.50
4,347.63 130.50
10,051.66
12,310.28
Surcharges
8.00
439.85 8.50
958.19
1,020.70
INDUSTRIAL
Number
3
5
Valuation
681,000.00
1,776,500.00
Fees
2,268.40
8,318.53
Surcharges
340.50
888.65
PLUMBING
Number
3
5 2
36
52
r Fees
71.00
243.00 47.00
1,170.00
1,979.00
Surcharges
1.50
2.50 1.00
24.50
26.00
OTHERS
Number
10
2
Valuation
40,220.00
Feee
548.40
20.00
Surcharges
17.90
-
- 16 9
136
19�
TOTAL BO. PERMITS
12
TOTAL VAWATYON 169.400.00
1,032.360.00 114.085.00
5.132.745.30
7.510,316.00
TOTAL PEES
1.129.55
5.563.63 859.97
76.891.85
41.819.53
'TOTAL SURCHARGES
86.15
518.65 59.40
2,S90,77
l 772.20
C1IRRPRf NONI41
---__--
�
�
Number to Date
PERMIT HATURE
Number
PEM SURCHARGE Valuation
This year U1eL rear
Single Family
3
S 826.50 f 68.00 S
136,000.0
30
23
Dupla:
1
3
Multi -family
3
6
Commercial
2
4,039.20 416.40
832,800.00 is
12
Industrial
4
2
Rea. Garages
1
55.90 2.95
5,900.00• 17
8
! Signe
0
3
IPublic Buildings
2
0
ALTFRATION OR REPAIR
Dwellings
2
90.60 5.35
10,730.d0 41
16
Commercial
3
308.43 23.45
46,930.00 20
15
1 I Industrial
1
2
PWNBDW
' All typee
5
243.00 2.50
52
36
! kn8ti0A1 8TN11L7Vlm
erfslnp Poole
O
3
Decks
0
4
TCM POAAM M7mff!
0
]
OrXCLITION
]
2
TOTALS
� I
16
s.s63.63 518.65 1,032.360.00
181
136
— .— — . -:fie► :: -r
WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
Wright County Public Works Building
Route Na / •Box 97.8
Buffalo, Alinnesota55313
Jct T.N. 25 and C. R. 138 wArmawnuostson.o.e.
Telephons(612) 882.3900 COUNM NIONwmAY ENGINEER
November 28, 1984
Mr. Tom 6idem ��V
Monticello City Administrator A ,,YF41
OR
Monticello. MN 55362
Subject: Speed Zone Study C.S.A.H. 39 K!/O�s
(C.S.A.H. 75 to Cameron Road) '7
Dear Mr. Eidem,
A speed zone study, for the above referenced segment of C.S.A.H. 390 has been completed
by the Minnesota Department of Transportation. As a result of the study+ cptcd zone
changes have been authorized and will be implemented by our Department.
These changes in the speed cones era shown on the eneicsed Map and are listed in a copy
of the authorization notice.
The following suggestion was also recommended by the Minnesota Department of Transportatio
id will be implemented by our Department if there are no objections from the City.
1. A "no parking zona" should be implemented for the approaches to the school cress -
walk at Elm Street and 3rd Street. parked vehicles currently obscure the driver's
vision of the school crosswalk. We will be in tach with John Simols regarding
the type of no parking signs the City would like to see installed. Preferably the
signs would ban parking in that area during school hours. We are recommending the
no parking sone extend 100 feet each side of the crosswalk area.
in addition to the above recoemendatioss,oversired speed signs will be used to make the
speed zones more noticable to the motorists.
If you have any questions concerning either the new authorised •Peed s:ozas or the above
recommendations, which will be implemented along with the new speed zones, please contact
Dave Montebello, of my staff, or myself at the above member.
Sincerely.
Wayne jA. Fingalson�
Wright kounty High v y Engineer
*Enclosures: iia Map
(1) Speed Zone Authoriastion
*pc: —John Simols. Public Works Director City of Monticello
Basil Sehiilawaart, County Commissioner
IL Jenny Hoglund, Hoglund Bus Co.
Monticello School District
Mrs. A. Fria,
WAY: Jas
i
EI
,,"KESo,
O Z
L ° Minnesota Department of Transportation
a
Transportation Building, St. Paul, MN 55155
'Y
rOF TF
Vnone (61 2 ) 296-61 E
November 7, 1984
David S. Douglas
Wright County Auditor
Court House
Buffalo, Minnesota 55313
Dear Mr..Douglas:
As requested by Resolution Numbers 83-28 (October 18,
1983) and 84-42(August 28, 1984), attached is author-
ization to erect the appropriate signs designating
the reasonable and sate specas on County State Aid
Highway 39•
Sincerely,
R. A. Kurpius
Asst. Trarric' Engineer, Operations
cc1 Wayne A. Fingalson - Wright County Engineer
(Transmittal Only)
An CYue/ OJgwrmwy E'mpknw
...
Mn/DOT 29213 (178)
2
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION Page —1of 1 Payr
LOCAL STREET OR HIGHWAY SPEED LIMIT AUTHORIZATION
Road Authonly Date
Wright County I November 7, 1984
Road Name or No.
County State Aid Highway 39
Tefmini of Zone: From
County State Aid Highway 75
To Date of Request
Cameron Road Cct. 18, 1983 6 AuR. 28, 1984
Kindly make the following changes in speed limits on the above -referenced section. Changes authorized herein are in
accordance with Minnesota Highway Traffic Regulation Act. M.S. Chapter 169.14 and applicable subdivisions thereof.
30 miles per hour between the west Intersection with County State Aid
Highway 75 (Broadway), in Monticello, and the intersection of Elm
Street and Golf Course Road.
40 miles per hour between the intersection of Elm Street and Golf Course
Road and a point approximately 300 feet west of the intersection with
Country Club Road.
55 miles per hour between a point approximately 300 feet west of the
intersection with Country Club Road and the intersection with Cameron
Road.
Pleats Signature or Traffic Eng,neer
Sign �►
Here
,i (3) White— Road Authority
f) Pink — Central Office Traffic -
Blue— Oiatr lct Traffic Engineer
for Road Authority use only
Date traffic control devices changed Implemonling this authorization
Monlh•DayYear I Signature T:4
A
,�•�
~OM1 U JS\
MONTICELLO
WRIGHT
COUNTY
►Ni1Rt RD
2830
Scole
111600
t 5
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sa
r
a S
Ss
9 tD
ti?INR tDr
ON.
y
MAP
OF
MONTICELLO
WRIGHT
COUNTY
POP.
2830
Scole
111600
t 5
It
i aaLlatl CIN. I'f� N h
J.Du
4XIENMIN CIN.
a.tM
TUCIN. `;•
6 aaNOTNlD CU. '\ Q 7
a.«it«Olay Cie. 54
�li /��,•,a�YJ7/}� ti 1`�•F
,•st T, OTTtataCIO No ♦ "i Hr �,? 4
Lo a. ■aTMi« CIN. ~ '•� �•/Lr.f
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11 RIItNIIDt CIN.
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otn
Ik T»- L NN.
Coke ' 5
a
I ( Ii i. _
y � I � 1NpMN ►N
1�P c
-'� EXISTiIKi 30 i. SPTID LIHIT
NTW Hnl. SPED LIIITT
•
EXIST 5 HPfi. SPLM LIMIT
�� Hl1J 40 Mni. 3Pr*D LIMIT
testa 55 MPH, SP"XD LIHIT � y
»atl I/
30