City Council Agenda Packet 06-22-1987AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, June 22, 1987 - 7:30 p.m.
Mayor: Arve A. Grimsmo
Council Members: Fran Fair, Bill Fair, Warren Smith, Dan Blonigen
1. Call to Order.
2. Approval of Minutes of the Regular Meeting Held June 8, 1987.
3. Citizens Comments/Petitions, Requests and Complaints.
Old Business
4. Consideration of Awarding the Sale of $155,000.00 Tax Increment
Finance Bonds for the NAWCO Project.
5. Consideration of Executing a Pledge Agreement Between the City
and the Monticello Housing 6 Redevelopment Authority - NAWCO.
6. Consideration of Approving Plans and Specifications for the
Liquor Store Parking Lot and the Relocation of Otter Creek
Road, and Authorizing Advertisement for Bide.
7. Consideration of Awarding a Contract to the Lowest, Responsible
Bidder for the 1987 Seal Coating Project.
B. Consideration of Amendment to Title 8, Chapter 5, of the City
Code Regulating Placement of Advertising Receptacles in the
Public Right-of-way.
New Business
9. The Resignation of Thomas Eidem from the Position of Monticello
City Administrator.
10. Consideration of Filling the Vacancy in the Office of City
Administrator.
11. Consideration of Adopting and Approving a Job Description
for the Position of Zoning Administrator/Planner and Authorizing
Advertising for Applicants.
12. Consideration of tho 1986 Audit.
13. Consideration of Specifications for the Proposed Purchase of
a Dump Truck for Public Works.
14. Consideration of Granting Final Approval to the Final Plat
known as Colony by the Greens Third Addition.
15. Consideration of Bills for the Month of May.
16. Adjournment.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, June 8, 1987 - 7:30 p.m.
Members Present: Arve Grimsmo, Bill Fair, warren Smith, Dan Blonigen
Members Absent: Fran Fair
2. Approval of Minutes.
Motion was made by Bill Fair, seconded by Warren Smith, and unanimously
carried to approve the minutes of the regular meeting held May 26,
1987.
4. Consideration of Authorizing OSM to Prepare CARD Maps for the Downtown
Redevelopment Study.
As part of the initial preparation of the downtown redevelopment
design, a base map that has virtually every physical aspect of buildings,
sidewalks, power poles, and other items must be created for use by
the city planner in creating design renderings of proposed improvements.
The preparation of a base map can be obtained under two methods.
The first method would be to have the city planner actually draw
it out long hand and duplicate them at a given scale. The other
option is to use the computer assisted design and draft (CADD) system
available through the consulting engineering firm. The computer
design system would allow for the base map to be easily changed or
updated, whereas a hand -drawn map would have to be physically changed
entirely each time a different scale or additions are needed.
The consulting engineer estimated the coot of a computer assisted
design base map at $5,055 for tho downtown redevelopment area. A
manually drawn map was estimated to cost approximately $3,300.
Councilmomber Blonigan Questioned whether the extra expense would
be beneficial to the City in the long run and hoped that the City
does not continue to spend too much money on designing aspects before
actual improvements are made. After further discussion, motion was
made by Bill Fair, seconded by Warren Smith, to authorize OSM to
prepare a computer assisted design base map for the redevelopment
area at an estimated cost of $5,055. Voting in favor was Grimsmo,
Smith, and Bill Fair. Opposed was Blonlgon.
5. Consideration of a Request by the Monticello Jaycees to Hold an Outdoor
Dance in a Municipal Parking Lot on the Fourth of July.
The Monticello Jaycees had requested permission to conduct a street
dance in the municipal parking lot behind Loch Jewelers, Stellae,
between walnut Stroat and Pine Street on the Fourth of July.
MC
Council Minutes - 6/8/87
Motion was made by Bill Fair, seconded by Warren Smith, and unanimously
carried to grant permission to the Jaycees to hold a street dance
as requested contingent upon proper liability insurance being obtained
and proper clean up of the parking lot after the dance.
6. Consideration of a Request to Prepare an Amendment to Title 8, Chaoter 5,
of the City Code to Allow the Placement of Newspaper/Advertising
Circular Boxes in the Public Right -of -Way.
Mr. Tom Dye, representing Advertising Distributing Service, appeared
before the Council to request that an amendment to the ordinance
be passed to allow the cluster placement of newspaper/advertising
circular boxes in the public right-of-way. Currently, the City Ordinances
do not allow these types of advertising boxes to be placed in the
public right-of-way, with the exception of a postal service box.
Mr. Dye indicated the request to amend the ordinance is related to
two subdivisions, the Par West Addition and the Meadow Oaks Addition,
which currently have cluster mail boxes; and it was the intent of
ADS to also provide cluster boxes in these subdivisions for their
newspaper and advertising supplements.
In 1979, the Council did allow ADS to place circular mail tubes in
the following areas: East County Road 39, Hart Boulevard, Anders
Wilhelm Estates, and Balboul Estates, and West River Road, and West
County Road 75. This request was granted on a trial basis, as these
areae were serviced by motor vehicles, whereas the older part of
the city was serviced by foot carriers and mailing tubes were not
necessary. It was noted by the staff that the mailing tubes established
in 1979 have not caused a problem. The Council action at that time
allowed one mailing tube per property on the boulevard, and each
additional newspaper or advertising mailing tube would have to be
placed off of the boulevard onto their own property.
In discussion of the request, it was noted that the postal service
is now providing cluster mail boxes in newer subdivisions, and it
appeared appropriate to allow ADS to also provide cluster mailing
tubes in these newer subdivisions.
As a result, motion was mads by Bill Fair, seconded by Dan Blonigan,
and unanimously carried to authority the City staff to prepare an
ordinance amendment that would allow the placement of cluster boxes
for nowapapor/advertising circulars in areas where the postal service
also supplies cluster boxes and that in other areas, each property
owner would be allowed one mailing tube on the boulevard per property.
7. Consideration of a Request by the Fire Uepartment to Purchase a New
Fire Truck.
Representatives of the Monticello Fire Department appeared before
the Council to request approval of preparing plans and specifications
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Council Minutes - 6/8/87
for the purchase of a new fire truck to replace an existing unit.
Mr. George Liefert indicated that the Fire Department would like
to replace the 1962 Chevrolet pumper with a new unit that would have
an articulate boom with a 55 -foot snorkel estimated to cost approximately
5175,000 to $200,000. Mr. Liefert noted that the primary reason
for consideration of replacing the truck at this time is that engine
parts are no longer available and that the truck is 26 years old,
and additional parts are becoming hard to find. In addition, he
noted that the tank on the truck has been repaired two times and
that its condition is deteriorating, and the next repair would probably
require replacement of the entire tank.
Fire Department representatives noted that the fire hall construction
fund currently has a surplus balance of approximately $161,000 and
that this could be the financing source for a new replacement truck
if so authorized. In addition, it was noted by Fire Department Member,
Morn Flicker, that the new replacement truck considered by the department
would be a different type than the City currently has; and a truck
with a boom would enable the department to better fight fires in
three story apartment complexes, which the City is seeing an increase
in. It was also noted that a 65 -foot boom had also been considered
by the department, which was estimated to cost an additional $50,000
over the 55 -foot model, but the department indicated that a pumper
with a 55 -foot boom would be sufficient for the City today.
It was noted by the City Administrator that plana and specifications
would have to be prepared, and this type of purchase would have to
be advertised for bids.
After further discussion, motion was made by Bill Fair, seconded
by Warren Smith, and unanimously carried to authorize the Fire Department
to prepare specifications for a replacement fire truck for both a
pumper with a 55 -foot articulate boom and also specifications for
a 65 -foot boom.
8. Consideration of Granting Annual Approval for Municipal Licenses.
A list of all the on -sale and off -sale liquor and beer licenses was
submitted to the Council for renewal which would be effective July I.
1987. In reviewing the list of license renewals, Public Works Director,
John Simola, requested that the Council contact the owners of Monticello
Liquors to request that possibly a garbage container be placed in
the parking lot next to their establishment for collection of glass
bottles, otc., as the City is experiencing a largo number of broken
bottles in the parking Sot.
Motion was made by Bill Fair, seconded by Warren Smith, and unanimously
carried to approve the following license renewals effective July 1,
1967.
Council Minutes - 6/8/87
Intoxicating Liquor, On -sale (Fee $3,300)
Renewals
1. Monticello Liquor, Inc.
2. Silver Fox
3. Joyner's Lanes
6. Stuart Hoglund - Comfort Inn
Intoxicating Liquor. On -sale, Sunday (Fee $100)
Renewals
1. Monticello Liquor, Inc.
2. Silver Fox
3. Joyner's Lancs
4. Comfort Inn
5. VFW Club
6. American Legion Club
Non -intoxicating Malt, On -sale (Fee $250)
Renewals
1. Rod and Gun
2. Pizza Factory
3. Country Club
Non-intoxicatinq Malt, On -sale, Temporary (Fee (S15/day)
1. St. Honry'e Fall Festival, 2 days - 530.00 (Aug. 22 6 23)
Non -intoxicating Malt, Off -sale (Fee $75.00)
Renewals
1. Monticello Liquor
2. Riverroad Plaza
3. Froshmart Foods --Red Owl
4. Maus Foods
5. River Terrace
6. Tom Thumb
7. Holiday
8. Plaza Car Wash
Wine/3.2 Deer Combination, On -sale (Fee 5450)
Renewal
1. Dino's Deli
2. Cinches Restaurant
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Council Minutes - 6/8/87
t Set-up License (Fee $250)
1. Country Club
2. Rod & Gun
Club Licenses (Fee - set by Statute)
1. V.F.W. - $500 (membership 268)
2. American Legion - $650 (membership 580)
Bingo, Temporary (Fee $20)
1. St. Henry's Fall Festival (Aug. 22 and 23)
Gamblinq, Temporary (520 per device)
1. St. Henry's Fall Festival - $60
9. Consideration of Approving Plans and Specifications and Calling for
Bids for the 1987 Sealcoatinq Project.
Public Works Director, John Simola, reviewed with the Council the
areas slated for sealcoating during 1987 as part of the City of Monticello's
comprehensive street and parking lot maintenance program. The areas
suggested for sealcoating this year are:
Par West
1. Jerry Liefert Drive 7,102 square yards
2. Kevin Longley Drive 2,033 square yards
Club View Terrace
3. Club View Drive 1,094 square yards
Meadow Oak East Side
4. Rod Oak Lane and Cul-de-sac 1,145 square yards
5. Meadow Oak Driva--old part 4,690 square yards
6. Meadow Lane 404 square yards
7. Meadow Oak Drivo-•new part, and
Oakview Lane 3,239 square yards
TOTAL 19,707 square yards
It was estimated that the total soalcoating would cost approximately
511,824. This estimated cost would be reduced by approximately $1.000,
which would be paid by Mr. Dickman Knutson for some sealcoating included
In the Meadow Oak Subdivision. The coat would be under the 1987
budget amount of $15,000.
.Mm
Council Minutes - 6/8/67
Motion was made by Bill Fair, seconded by warren Smith, and unanimously
carried to approve the plans and specifications as prepared for the
sealcoating project and to authorize the advertisement for bids returnable
June 22, 1987.
10. Consideration of a Report from Economic Development on a Prospective
Developer and Indicating Councils Support.
A written memo from Economic Development Director, 011ie Koropchak,
was reviewed by the Council which indicated that two development
consultants from M.K. Ferguson Company of Cleveland, Ohio, have visited
and toured various industrial sites in Monticello for the purpose
of selecting a site for a potential beverage processing company.
The company -s name remains confidential. However, they are a soft
drink beveraging processing company that is proposing initial construction
of a 200,000 square foot manufacturing/warehouse/distribution facility
for a three to four state area. The firm would require approximately
20 acres, and the plant should be operational by the end of 1988.
The area considered by the consultants was in the Oakwood Industrial
Park because it was in the redevelopment boundaries for a tax increment
district. The processing plant would require a large amount of water
on a daily basis, which would require the City to upgrade its water
system with an additional wall and possibly the storage facility
proposed on Monte Hill. In addition to the water improvements, the
roads in the industrial park are currently a 7 -ton design but would
have to be upgraded to a 9 -ton design to meet the requirements of
the largo amount of truck traffic that the plant would generate.
At this point, if the City of Monticello wants to continue pursuing
such an industry, the proposed water improvement on Monte Club Hill
and an additional well would have to be considered for construction
during the winter of 1987-88 if the City was to have those improvements
completed by the scheduled start of An operation by the beverage
company during the fall of 1988.
It was the general consensus of the Council members that the City
of Monticello would do whatever was necessary to moot the requirements
of the proposed processing plant such as the water improvements and
street upgrading if such a business was serious on locating in Monticello.
Administrator Eidom noted that the City currently has discussed two
ways of financing a water improvement, either by partial assessment
to benefiting property owners or without assessment@ by a referendum
bond sale. The assessment method would not be available to the City
unless the property proposed for the location of the water reservoir
in annexed. The Municipal Board should have a ruling on the recently
completed annexation hearings within 90 days. The other method would
require a bond referendum which also would take approximately 90
to 1 days to prepare and advertise for the election.
Rick wolfetellp
Assistant Administrator
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Council Agenda - 6/22/87
4. CONSIDERATION OF AWARDING THE SALE OF $155.000.00 IN
TAX INCREMENT BONDS. (O.K.)
A. REFERENCE AND BACKGROUND.
On May 11, you adopted a resolution authorizing Springsted
to prepare the sale documents for the sale of tax increment
bonds in the amount of $155,000.00 which will be used by the
Housing and Redevelopment Authority to acquire Lots 11 and 12.
Block 2, Oakwood Industrial Park. Also included in this amount
are all legal and administrative expense and capitalized interest
for the first two years. The project benefitting from this
sale is the construction of an industrial site by NAWCO
Minnesota, Inc. The bide for the bond sale will be opened at
the offices of Springsted at noon on Monday, June 22. Mr.
Jerry Shannon of Springsted will either attend our meeting
and present the bide for Council concideratlon or Mr. Shannon
will telephone the bid to Rick Wolfsteller for presentation
to the Council for consideration. Upon presentation and review
of the bids as submitted, a reco®endat ion of award will be
made.
B. ALTERNATIVE ACTIONS.
1. Award the sale as recommended - this will allow the project to
proceed on schedule.
(- 2. Do not award the sale - this may stop the overall project
since the sale of these bondo is pertentant to the project.
C. STAFF RECOMMENDATION.
Staff recommmends that the bond cele be awarded to the beet bidder.
D. SUPPORTING DATA.
The resolution for adoption will be presented at the meeting.
Council Agenda - 6/22/87
5. CONSIDERATION OF EXECUTING A PLEDGE AGREEMENT BETWEEN THE
CITY AND THE MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY -
NAWCO. (O.K.)
A. REFERENCE AND BACKGROUND.
As we have done with all other tax increment districts,
it is essential to execute a pledge agreement between the
City and the Housing and Redevelopment Authority. The
pledge agreement Whereby states that the HRA is pledging
100 percent of the increment they collect to the City
for the retirement of these bonds. In order to keep this
as clean and concise as possible, I recommend that a
motion be made to authorize the execution of a pledge agreement
with the Monticello Housing and Redevelopment Authority.
B. ALTERNATIVE ACTIONS.
1. To execute the pledge agreement.
2. To deny execution of the pledge agreement.
C. STAFF RECOMMENDATION.
Staff recommends the pledge agreement be executed.
D. SUPPORTING DATA.
Copy of a resolution authorizing the execution of the pledge
agreement. Pledge Agreement to be presented at the meeting.
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RESOLUTION ®87—
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MONTICELLO AUTHORIZING EXECUTION OF
A TAX INCREMENT PLEDGE AGREEMENT
WHEREAS, the Housing and Redevelopment Authority in and for
the City of Monticello (the "Authority") created the Central Monticello
Redevelopment Project (the "project"), prepared a redevelopment plan
(the "plan") for the project, which was approved by the City Council
of the City of Monticello (the "City") in November, 1982; and
WHEREAS, the Authority and the City have adopted a tax increment
financing plan pursuant to Minnesota Statutes, Section 273.74 and the
Authority has requested that the County Auditor of Wright County certify
the original assessed value of Monticello Tax Increment Economic
District 17 describing such plan; and
WHEREAS, in order to finance the project, it is necessary that
the Authority and the City enter into a tax increment pledge agreement
1n accordance with Minnesota Statutes, Section :73.77, pursuant to which
tax increment pledge agreement the Authority will pledge tax increment
enerated by Monticello Tax Increment Ecomonic District 97 to secure
the principal of and interest on the General Obligation Tax Increment
Note of 1987 of the City, issued to finance the project, and any additional
bonds that may be issued to finance the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MONTICELLO. MINNEOSTA:
That the Mayor is hereby authorieud and directed to execute
the tax increment pledge agreement (the "agreement"), on behalf of the
City is substantially the form attached hereto as Exhibit A and incorporated
herein by reference, and to deliver the signed agreement to the Authority
for execution and filing with the Wright County Assessor,
Adopted this 22 day of June, 1987.
Mayor
ATTEST:
City Administrator 0
Council Agenda — 6/22/87
6. Consideration of Approval of Plans and Specifications for the Liquor
Store Parking Lot and the Relocation of Otter Creek Road. (J.S.).
A. REFERENCE AND BACKGROUND:
OSM is expected to complete plans and specifications for the project
on late Thursday or Friday and will be presented at Monday night's
meeting for your review. Actual discussion and explanation of both
projects will take place at Monday evening's meeting. They are
both very relatively simple projects and should not take up a
great deal of time at the meeting unless the Council has some
recommended changes.
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Council Agenda - 6/22187
7. Consideration of Awarding a Contract for Annual Seal Coating Project.
(J. S.
A. REFERENCE AND BACKGROUND:
As stated at the last meeting, we are limiting the seal coating this
year to Par West Development, Clubvfew Terrace and the east side of
Meadow Oak Estates. We expect the bids to come in Monday afternoon
at around 8.60 per square yard with a total estimated project cost
of $11,824.20.
We currently have 3 plan holders for the project. Since the bid
opening is at 2:00 p.m. on Monday afternoor, I have no further
additional information at this time. I will bring a bid tab along
with recommendations for the award at Monday evening's meeting.
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Council Agenda - 6/22/87
8. Consideration of Ordinance Amendment to Title 8, Chapter 5, of
the City Code Regulating Placement of Advertising Receptacles in
the Public Right -of -Way. (R.W.)
A. REFERENCE AND BACKGROUND:
At the previous council meeting, the staff was directed to prepare
an ordinance amendment that would allow the cluster placement of
newspaper/advertising circular boxes in the public right-of-way.
Currently, the City Code prohibits all types of boxes in the
public right-of-way except U.S. Postal Service boxes, but a vari-
ance was granted in 1979 to allow advertising distributing
services to place their circular tubes in a few outlying areas
on a trial basis. ADS News Services has now requested permission
to instail their boxes in a cluster concept in the never sub-
divisionswhere the postal service also has cluster boxes.
It would appear to be in the City's best interest to allow and
encourage these mailing tubes in the future to be placed in the
cluster concept rather than individually on each property and
as result an ordinance amendment drafted encourages;and in some
cases requires, areas to convert to this concept if the postal
service also converts mail boxes to the cluster concept. The
ordinance amendment proposed also states that in those areas
that were allowed to have individual boxes per council action
In November of 1979, would also be required to be converted
to a cluster concept if and when the postal service also went
to the cluster concept. The Country Club Manor subdivision
was not included in the list of areae allowed for mailing tubes
in 1979, but currently has individual mailing tubes. It is
the staff's recommendation that this subdivision be required
to have a cluster concept rather than individual boxes and a
section of the amendment allows the Zoning Administrator, upon
written notice, to require the ADS Company to remove the
Individual boxes and construct the cluster concept if so
desired. The amendment also addresses areas where the mailing
tubes are not currently used, such as the older platted city,
which are delivered by foot carriers. If, after July 1, 1987,
ADS wishes for some reason, to install boxes in the core
city residential area. Individual boxes would not be allowed
but only under the cluster concept. I believe the ordinance
amendment as proposed will meet the requirements requested by
ADS, especially since they are proposing the cluster concept and
indicates that all now boxes in the future would be under this
same procedure.
R. ALTERNATIVE ACTIONS:
1. To adopt the ordinance amendment as presented.
2. Adopt the ordinance amendment with any changes you may want to
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Council Agenda - 6122!97
make. If there are concerns about requiring the County Club Manor
cubdivision to convert from individual boxes to the cluster concept,
this section could either be stricken from the amendment or it is
written "they shall be converted only by written notice from the
city".
3. Not adopt any amendment which would make all existing and future
mailing tubes a violation of the City ordinance.
C. STAFF RECO104ENDATION:
It is the staff's recomendation that since the mailing tubes have been
installed in outlying areas and subdivision: since 1979 and there
does not seem to me a problem with their placement on the boulevard,
the fact that the delivery services is now requesting approval for
the cluster concept seems• appropriate and more aesthically
pleasing than using individual boxes. The ordinance also would
require new subdivisions to use the cluster concept. As a result,
It is recommended that the ordinance be adopted as proposed.
D. REFERENCES:
A copy of proposed ordinance amendment.
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8-5-1
8-5-5
CHAPTER 5
PUBLIC RIGHT OF WAYS
I
`
BOULEVARD
SECTION:
8-5-1:
Purpose
8-5-2:
Definition
8-5-3:
Allowable Uses
8-5-4:
Prohibited Uses
8-5-5:
Maintenance
8-5-1:
PURPOSE: Purpose of this chapter is to protect public
right of ways in the City of Monticello from encroachments.
8-5-2:
DEFINITION: For purposes of this chapter, boulevard
is that portion of the public right of way not used
for street purposes.
8-5-3:
ALLOWABLE USES: Following are allowable uses of a
boulevard:
(A) Trees or shrubs as regulated by Chapter 8-3-4
of this ordinance.
(B) Mailboxes for U. S. Postal Service.
(C) Driveway accesses as regulated by Monticello
'
Zoning Ordinances.
(D) Sidewalks, when constructed according to specifications
as set forth and approved by the City Engineer.
(Amendment No. 154, 4/13/87).
(E) Advertising/Newspaper boxes or tubes under the
following conditions:
1. The adv./newspaper boxes or tubes must be of an
all-purpose/universal type without any advertising,
Whether individual or cluster concept.
2. The following subdivisions/areas may continue
to have (1) one adv./newspaper box per parcel
until such time the U. S. Postal Service converts
Individual mail boxes to the "cluster" box concept:
A. East County Road 39
B. Hart Boulevard
C. Anders Wilhelm and Balboul Estates
D. Wee River Road and West County Road 75
Upon conversion of mail boxes to the cluster
concept, all adv./newspaper boxes must also be
Clustered.
09
B-5-1 8-5-5
3. All individually placed adv./newspaper boxes
erected after 11/26/79 in new subdivisions
not listed above shall be converted to the
cluster box concept upon written notice by
the Zoning Administrator.
4. In all new subdivisions or areas where the
U. S. Postal Service installs cluster mail
boxes, all adv./newspaper boxes shall be allowed
by the cluster concept only.
5. All adv./newspaper boxes, whether individual
or clustered shall be maintained by the installer
and shall be repaired or replaced within 10 days
upon written notice by the City or the City will
have the box or boxes removed at the owner's
expense. The City shall not be responsible
for damage to any box erected within the boulevard.
6. After 7/1/87, all new installations of adv./
newspaper boxes within areas where none existed
shall be allowed only under the "cluster" concept.
8-5-4: PROHIBITED USES: All uses of a boulevard not listed
in Section 8-5-3 are prohibited unless a permit has
been approved by the City Council of Monticello. All existing
uses as of the effective date of this ordinance shall be brought
into conformity with city ordinances within sixty (60) days.
8-5-5: MAINTENANCE: Property owners abutting boulevard is
responsible for maintenance. (4/10/77 048).
AdvertisersDistribution Services _
Highway 55 East. Buffalo. MN 55313 (612) 682-1600 or (612) 475-3243
First Gass Delivery of Third Gass Mail
June 5, 1987
lhans Eiden
City Adcanisttator
City of Monticello
750 E. Broadway
Monticello, M1 55362
Dear W. Eid®:
Advertisers Distribution Services (A.D. S.) has been proud to serve the Monticello area
by providing quality delivery service of local shopping guides for the past several years
Qff reletiornhip with the city of Monticello has been one of mtnnal respect and has
benefited both parties involved. In order to continue this high quality service we
bring to yota attention a situation that has arisen in the Mondor Oaks and Par West
additions in Monticello.
As you km A.D.S. installs and m ntaims weather protected moil tuber to ensure
proper delivery of advertising onterials. These mail tubes are placed directly along
side or attached to the affb side mail bowel of our patrons. In the Meadow Oaks and
Par West additions, however, the U. S. Ptst Office had installed locked cluster P.
0. boxes. the absence of affb side mail greatly inhibits our effort to perform
proper delivery. A.D.S. docs rot want to install mail tubes at locations Jxxe crab
side mail does not exist.
We at A.D.S. would like to propose an an3dn3at to the Monti -11 ordinmce title 8,
chapter 5. srction 3-B, which states that nail boaam or tubes for private delivery aro
not allowtd. We would like to install a sindlar "cluster tube" staid to make off
deliveries properly. (Please refer to pictures). 1Mse cluster tubes mould be
individually marred to coincide with the U.S. eail boxes to avoid confusion. Wa
aro addng that Lha city council and title 8. chapter 5. to allow us to keep our
high surdard of delivery in Maeda+ Oaks and Poor Wrst. and also all future additions
where locked cluster boxes are planned.
�Sincereelly..' '
r2l( /k^—
Bob liolmes
A.D.S..rOvpemaons Manager
Tom Dye
Area Wmager - Elffelo
Council Agenda - 6/22/87
9. The ResiRnation of Thomas Eidem from the Position of Monticello City
Administrator. (T. E.)
A. REFERENCE AND BACKGROUND:
My leter of resignation should have been distributed to all of you
sometime during the week of June 8, 1987. It is customary for an
organization to take some official action to officially accept a
resignation. Obviously, not taking any kind of action will change
the circumstances. It is simply a matter of keeping the record
tidy and allowing that I may say that I left my service with the
City of Monticello in good standing. All that is required is a
simple passage of a motion acknowledging acceptance of the
resignation on the effective date as stipulated.
I am not offering alternative ection, staff recommendation, nor
supporting data for this item.
7
Council Agenda - 6/22/81
10. Consideration of Filling the Vacancy in the Office of City
Administrator. (T.E.)
A. REFERENCE AND BACKGROUND:
In the days leading up to my making my final decision about accept-
ing the position in California, I began to talk with Rick Wolfsteller
about his interest in a promotion to the chair of City Administrator.
We discussed at length the obligations and responsibilites (and grief
and headache) that goes with the position. We also discussed the
privileges and the increased compensation that accompanies the
City Administrator's position. 1 know that Rick spent slot of time
struggling with whether or not he would be interested in the pro-
motion. I, both professionally and personally, can give my full
and unqualified support to Rick's promotion if he Is interested in
the position. Based on our continued discussions, 1 am of the
impression that he is interested in the position providing all of
the details can be resolved.
1 believe the internal appointment of Rick Wolfsteller to the
position of administrator will be beneficial to the City in a
number of ways. It offers, basically. uninterrupted service and
an easy transition, it eaves the City the expense of an all out
candidate search, it allows for a realignment of management staff,
and perhaps, most important, it ensures the City will receive
quality management. The lost point Is the one 1 wish to address
briefly. It is my contention that if you have any doubts whatso-
ever about Rick's ability to handle the position, you ought to
request additional meeting time with him before making the appoint-
ment. I believe it would be unfair to Rick and to the City to
appoint him to the position for the wrong reasons or if you are
not absolutely certain that you can give him your unqualified
support to be the executive officer of the City. For the Council
and the Administrator to be an effective leadership team, there
must be a mutual support system in place.
Rick has agreed to meat with the Council in an interview process
If you desire. If you have arena that concern you about how he
might act in a leadership role, you certainly have the right to
inquire and learn how he would handle these kinds of issues. I
have had the pleasure of working with Rick for over 5 years and,
as I stated above, can give him my unqualified support for the
position. Practically speaking, my support and recommendation
are meaningless since I won't be here to work with him and you
will. Rick is in basic agreement with me on the appointment.
He had indicated in our conversations that he wouldn't really
want the fob if he was being appointed without the confidence
of the Council. If you feel confident in his ability. I suggest
- 8 -
Council Agenda - 6/22/87
you offer the position of City Administrator to Rick Walfateller,
commencing on August 1, 1987, and appoint a two member sub-
committee to negotiate and arrive at a compensation package
suitable to Rick and the City. This package would be ratified
at one of the July Council meetings.
NOTE: Based on informal conversations with some of you, I am
assuming that this appointment will be worked out and will
occur. As such, I have met with Rick to discuss a redefinition
of the management staffing team to take best advantage of his
areas of expertise. The following agenda item is written by
Rick and addresses the staffing realignment. It may appear
somewhat presumptuous for Rick to be proposing changes in
management staff, when he has not officially been appointed at
the time of the writing. For clarity, I told him to go ahead
and write it "as if" the appointment is in place and the Council
needs to get on with doing the business for the City. Obvious ly,
If the appointment is unlikely, agenda item N11 can be stricken.
B. ALTERNATIVE ACTION:
I. Offer the position of City Administrator to Rick Yolfsteller,
appoint a subcommittee to negotiate and establish a com-
pensation package effective August I, 1987.
2. Establish a special meeting to conduct an interview with
Rick Nolfsteller before determining whether or not to make
the appointment. (Rick has agreed to come in early if you
would like to have a special meeting prior to the regular
Council meeting on Monday).
3. Order an advertisement calling for applications to be placed
in various periodicals for the position of City Adminstra tor.
C. STAFF RECOMMENDATION:
There is no official staff recommendation on this item. There Is,
however, a professional recommendation from your resigning City
Administrator, me. If it was the case where Rick was planning
to leave the City of Monticello for a City Administrator's
position in some other community and he came and asked me to write
him a recommendation letter, 1 would write that letter with full
support, endorsement and in the strongest language possible. I,
however, am trying to get out of writing that letter, so offer
that recommendation through this agenda supplement. Based on my
5 plus years of working with Rick, I have no hesitancy in
recommending him for the position. He has demonstrated full
- 9 -
Council Agenda - 6122/87
capability to handle the mechanics and the subleties of the
position. He is respected by his peers and clearly respected
and enjoyed by his co-workers. While this is perhaps the last
professional recommendation I will offer to the Monticello
City Council. it ranks as first with respect to the committment
and sincerity in that recommendation.
There is no supporting data for this item.
- 10 -
Council Agenda - 6/22/87
It. Consideration of Adopting and Approving a Job Description for the
Position of Zoning Administrator/Planner and Authorizing Adver-
tising for Applicants.
A. REFERENCE AND BACKGROUND:
First of all. I just want to state that I feel somewhat awkward in
preparing this agenda item suggesting a realignment/reorganization
of management staff as if 1 were currently the City Administrator
making the recommendation. As Tom noted in the previous item,
the comments I will be making are under the assumption that I be-
come the new City Administrator.
With the knowledge that Tom was resigning his position as City
Administrator, I have had a few days to consider the responsibili-
ties of the position of City Administrator and how it would relate to
myself and my position as Finance Director. Along those lines, it
appeared that a couple of alternatives existed if I were to move into
the City Administrator's position. The first alternative would be
to hire a new Finance Director or Finance Director/Assistant Adminis-
trator. In considering my background In finance, a second option
occurred which I felt would be better for the City at the present
time and this would be to proceed with the previously discussed
new position of a Zoning Administrator/Planner which would
hopefully relieve the administrator of some of the day to day
time currently spent on zoning and subdivisions questions that are
more appropriate for a Zoning Administrator/Planner position.
If this new position was approved, I would as City Administrator
still have sufficient time to be responsible for the financial
aspects of the City. It should be noted that I am not advocating
that I am capable of doing the present city administrator duties
and the entire finance director duties. but suggesting a reorgant-
tation or realignment of the management duties to lessen the
load of the city administrator position in regard to zoning and/or
planning which hopefully will allow me sufficient time to over-
see the financial aspects also.
The new position of a Zoning Admtnistrator/Planner has been dis-
cussed on and off for the past 6 months due to the current work
load being experienced by Gary as the Building Official- /Assessor/
Civil Defense Director/Zoning Adminstrator. It is felt that the
work load of a building inspector and assessor along with civil
defense duties will only increase in the future as the City
continues to grow and that a new position of Zoning Administrator/
Planner with additional background in planning, landscaping. and
toning administrator will become a necessity for Monticello.
Additionally, duo to Tom's resignation, it seems appropriate now
Council Agenda - 6/22/87
to proceed with the new position which will hopefully allow myself
to continue to use my expertise in finance for the benefit of
the City.
I believe the enclosed job description of a Zoning Administrator/
Planner has been previously distributed to the Council earlier
this year and still seems appropriate for a job description.
Under the comparable plan, the position would be in the super-
visory category although the new Zoning Administrator/Planner
may not necessarily have a staff to supervise at this time.
Using a comparable point category for the lob, the estimated
pay range for this new position would be in the $24 to $30,000
range. For 1987, we did budget approximately $30,000 for personal
services to cover the addition of a new Zoning Administrator/Planner
position which should be more than sufficient for the anticipated
salary. As you can see, at the present time, if I am appointed
City Administrator, the City would realize a savings of anywhere
from $6 to $12,000 in personal services and costs by not replacing
the position of Finance Director at this time but establishing a
Planner position.
In a related Issue, the City has continued to see growth in the
deputy registrar business resulting in a work load for Marlene
who has been helping out more and more with the deputy registrar
reports and counter work. Although this is part of the job
description for both Marlene and Karen, in order for the re-
organization plan I am proposing to work, I will be demanding
more time of Marlene for financial related duties and will be
reviewing the options available for realignment of duties
among all of the staff members. It is still expected that
Marlene will be able to fill in for deputy registrar activities
during lunch hours or during Diane's absence, etc. but it is hoped
that I will be able to decrease Marlene's dependence on
deputy registrar activities and possiblyreallocate some of these
duties If necessary to Karen or other staff members. At this
point. It may take a little time to see whether a realignment
of some of the duties among other staff members Is a proper
way to handle the situation and if not. I may be approaching
the Council in the future to consider part time clerical help
if necessary because of the increase responsibilities 1 will
be placing upon Marlene. Initially, my thoughts under this
reorganization was to request an immediate part time personnel
for the deputy registrar position, but after further thought.
1 only wish to inform the Council that this Is still a possibility
in the future. Because the deputy registrar function will be
computerized to an extent, the time consuming aspects daily
such as reports that must be submitted which are now done manually
- 12 -
Council Agenda - 6/22/87
will be computerized and thus there may be sufficient time for Diane
and Karen for example to handle the deputy registrar activities even
though Marlene has less responsibilities in this area.
B. ALTERNATIVE ACTIONS:
The alternatives at this point depend upon the action taken by the
Council on the previous item whereas, if it has been decided by the
Council to advertise for applicants for the City Administrator
position, you may want to table or eliminate the job description
for a Zoning Administrator/Planner and my reorganization plan as
proposed. Assuming that the Council's action was to offer the
City Administrator position to myself, the first alternative would
be to approve the job description as presented for the Zoning
Administrator/Planner and authorize the advertising for applicants.
The second alternative would be to table any action on the Zoning
Administrator/Planner position at this time and the realignment
of duties as presented above.
C. STAFF RECOMMENDATION:
It should be noted that the recommendation that follows is not
necessarily a staff recommendation but it would be my position
as City Administrator. I have discussed this possible realign-
ment of management personnel with the Public Works Director
who also felt that a qualified Planner and Zoning Administrator
could eliminate some of the time he spends with developers and
questions related to those issues. With the addition of a new
position, I feel that the duties of the City Administrator would
be somewhat lessened an a day to day basis allowing for myself
to continue to oversee the financial duties I have been
accustomed to. Again, only time will tell and 1t may be possible
that in the future, the City will have to look at an additional
staff member In the finance area, but even if this did happen,
the City has previously discussed the additional staff member as
a planner. Although we all expect the City to grow, slot of the
staffing requirements in the future will relate to how fast we
actually do grow and naturally will depend on the outcome of the
annexation proceedings recently completed. 1 feel that at the
present time my reorganization plan would be best for the City
and will still allow for myself to continue with my financial
background for the City.
D. REFERENCES:
Copy of the proposed job description.
- 13 -
ZONING ADMINISTRATOR/PLANNER
Accountable To: City Administrator
Primary Responsibility and Objectives:
This is an administrative and professional planning position involving
zoning conformity, city planning and urban development and renewal
activities. under the supervision of the City Administrator, this
position is responsible for administering and enforcing state and
federal statutes and county and city ordinances/policies relating
to and regulating zoning, subdivisions, land use controls, planning,
annexation and developcent. work includes design, development, and
administration of the City's Comprehensive Plan, including specific
program implementation. The Zoning Administrator/Planner is expected
to develop accurate specific data and studies, and recommend action
relating to the City's Comprehensive Plan in all of its ramifications.
Critical aspects of the position include thorough analysis and evaluation
of community needs, developing specific programs to meet community
needs, capital improvement planning and budgetting, planning research,
reviewing and monitoring development plans/requests (including plat
and plan review), code enforcement, coordinating the work, activities,
and meetings of the City Planning Commission, preparing technical
graphic aids, and providing zoning, planning, and development information/
advice to the City Council, Planning Commission, HRA, other staff
members, developers and the public. work projects and assignments
will be developed in conjunction with other members of the City's
administration, but shall be performed with a high degree of independence.
Key Reaulto Areae
Coordination and preparation of Comprehensive Land Use and Facilities
Plan. This includes timely inclusion of now data and concepts,
timely amendments to reflect adjusted goals and actual growth/
development, and thorough review to ensure consistency and legal
conformity.
Formulation of long range goals utilizing sound land use and development
principles; providing clear, justifiable rationale in support
of long range goals.
• Formulation of short range goals and objectives addressing both
specific projects and other affected aspects; includes timely
preparation and presentation of an action plan addressing scheduling,
finance/budget, participants, and result, and other pertinent
information.
Accurate, timely compilation, analysis and interpretation of data
and demographics such as economic/labor/employment conditions,
education, social issues, housing data, growth/development trends,
transportation, and public facilities; Promptly identify wants,
needs, and problems; research various resolution alternatives.
�j/
Zoning Administrator/Planner
Page 2
Serves as principal staff member to Planning Commission.
-- Establishes Planning Commission agenda in accordance with
prescribed time table.
-- Prepares agenda supplement containing clear, concise analysis
of issues on agenda; provides objective commentary on agenda
Issues and proposals.
-- Attends all Planning Commission meetings; accurately records
and transcribes official minutes and proceedings of the
Commission. Participates in discussion, provides oral reports
as directed by presiding officer.
-- Prepares and distributes clear, effective, thorough and
accurate written reports to Planning Commission in a timely
fashion.
Serves as liaison between Planning Comm lasion and City Council,
Housing and Redevelopment Authority and City staff.
-- Attends all City Council meetings and participates as directed
by presiding officer.
Prepares City Council agenda supplements for those agenda
issues rotating to planning and zoning or such other topics
which may be assigned by the City Administrator.
-- Prepares and distributes clear, effective, thorough and
accurate written reports to City Council and City staff
addressing issues pertinent to the Planning Commission,
and other planning and zoning issues of a general nature.
-- Promptly and thoroughly informs Csty Administrator and other
department heads of planning and Zoning activity.
Provides consistent, fair, and objective administration and enforcement
of Zoning Ordinance, Subdivision Ordinance, and other planning/
toning/development related ordinances.
Prepares thorough, accurate research and recommendations for amendments
to the Zoning and Subdivision Ordinances and other planning/coning/
development related ordinances in order to ensure consistency.
compatibility, and complianco with the City's Comprehensive Plan
and federal/state/county agency laws, rules, and policies.
• Receives, reviews, and processes applications for conditional
use permits, variances, and land use proposals.
-• Promptly prepares a proposed time table to review with the
applicant.
Zoning Administrator/Planner
Page 3
-- Ensures receipt of all required information to facilitate
proper review.
-- Promptly prepares and submits to the official newspaper
"Notices of public Hearings."
-- Ensures timely dissemination of all materials and information
to appropriate review personnel and consultants.
-- Prepares objective recommendation for staff, Planning Commission
and City Council consideration.
• Performs timely, in-depth review and analysis of plat/subdivision
and development proposals noting areae of conformance and non-conformance.
-- Closely monitors and administers development plan review
process from initial inquiry through completion, denial
or withdrawal.
-- Prepares objective recommendations for staff, Planning Commission
and City Council, providing substantiation and justification
supporting those recommendations.
-- Acts as a design consultant willingly providing design assistance
to facilitate modifications and adjustments to development
proposals in order to promote compliance and enhance the
design.
-- Ensures and coordinates timely in-house dissemination of
information on all proposed developments; provides prompt
follow-up to ensure and coordinate interdepartmental review
and cooperation.
Carefully monitors progress of development proposals after completion
of review and granting of approval; ensures compliance with
a) regulations, b) conditions that may have been Stipulated under
Planning Commission and City Council approval, and c) development
plan as presented and approved; provides timely notice of non-compliance
and promptly responds to initiate corrective or enforcement action.
Serves as City liaison to developers, general public, community
organizations, and other agencies on zoning/planning related matters;
offers courteous assistance on all planning/zoning inquiries;
provides accurate data and information on both the general and
specific technical aspects of ordinances, regulations and policies.
• Effectivol.y recommends the use of outside consultants; acts As
City liaison on City/conaultant projects.
Consistently and fairly performs all duties assigned to the Zoning
Administrator an specifically delineated in the ordinance Code
for the City.
11
Zoning Administrator/Planner
Page 4
• Coordinates with all departments the timely preparation,. implementation,
and amending of the City's Capital Improvement Plan.
-- Prepares purchase and development time tables.
-- Assists in Capital Expenes budgetting.
• Performs in-depth park and public facilities planning, including
design and drafting, graphics, financial feasibility and public
presentations.
• Develops, prepares and presents accurate maps, plans, charts,
renderings, drawing and other significant graphic material as
needed to substantiate and/or illustrate findings and recommendations.
Prepares annus 1 departmental operating budget; submits budget
and justification to City Administrator; provides timely and accurate
data for budget review process: presents departmental budget to
Planning Commio cion and City Council.
• Implements an orderly, easily accessible records retention system;
maintains a permanent file and records system for the following:
official city maps, official zoning maps, subdivisions (including
concept pians, preliminary plate and final plate), easements,
deeds, conditional use permits and applications, variance requests
(both granted and denied), ordinance and policy Amendments, planning
and zoning vioL ations (and the notices thereof), non—conforming
uses, official proceedings of the Planning Commission, appropriate
sections of City Council meeting minutes relating to planning/zoning
matters, and other land/land use data which may be considered
significant to the planning function.
• Other duties may from time to time be assigned by the City Administrator,
Planning Commienion, and/or City Council, such as a Spacial Project
Director/Coordinator. Such special assignments Ara generally
limited in scope and duration.
Desirable Knowlodge, Skills. and Abilities
Comprehensive knowledge of the principles, practices, methods,
and techniques utilized in city planning and zoning.
Considerable knowledge of the legal aspects and foundations underlying
comprehensive planning, land use, zoning, land subdivision and
development.
Comprehensive knowledge of a) the techniques of planning research,
b) county, state , and federal agency planning programs and procedures,
and c) the political. social, and economic implications of planning
and zoning.
Zoning Administrator/Planner
Page 5
Ability to coordinate the collection and analysis of'planning
data with the preparation of detailed physical plans and reports;
ability to translate basic policy decisions and guidelines into
technical concepts and/or practical operating programs; ability
to formulate effective plans for development and redevelopment.
Substantial ability to effectively communicate information and
ideas to City Council, Planning Commission, City staff, and other
governmental agencies.
Substantial skill in the preparation and presentation of clear,
concise oral and written reports.
• Ability to translate and interpret the planning and zoning program
to interested groups and individuals. Ability to clarify issues
and facilitate the resolution of opposing points of view.
Ability to develop and maintain working relationships with the
City Council, Planning Commission, architects, contractors, developers,
and general public while protecting the integrity of the City's
planning policies and programs and promoting fair and consistent
treatment of all citizens.
Ability to prepare graphic aids, including basic drafting skills
(mechanical drawing), and basic cartography; knowledge to review
and interpret technical charts, plans, maps, drawings, etc., relating
to land development.
Basic knowledge of municipal government functions and activities
and common administrative practices.
Strong organizational and self-motivation skills; willing to accept
responsibility for actions and decisions.
Desirable Education and Experience
• Graduation from an accredited college or university with a Bacholor's
degree in urban planning, landscape architecture, or a related
field; graduate level course work in urban planning is desired.
1Areo years' experience as a municipal planner.
A !taster's Degree may be substituted for one year of experience.
Council Agenda - 6/22/87
12. Consideration of Accepting the 1986 Audit Report for the City
of Monticello. (R.W.)
A. REFERENCE AND BACKGROUND:
Mr. Rim Lillehaug and/or Brad Smoldt of Gruys, Johnson and
Associates will be present at the meeting to present a brief
over view of the 1986 audit recently completed.
A copy of the audit report was previously delivered to each
council member earlier this week for your review. I realize
a 80 page document of this type is hard to review and
analyze 1n only a weeks time, but the report should be
accepted by the council prior to the end of June as it has
to be submitted to the state auditor by June 30, 1987. After
the presentation of the report by Gruys. Johnson representatives.
if the Council feels that it would like additional time to
review this report, this item can again be scheduled at a
future council meeting for further review and discussion
If so desired.
Should any of you have any specific questions regarding the
information presented in the audit report, you may contact
myself prior to Monday nights meeting and I will hopefully
try to answer any questions you may have.
B. ALTERNATIVE ACTIONS:
The only action necessary by the council Is to accept the
1986 audit report as presented so that it may be submitted
to the state auditor as required by State Statutes.
C. SUPPORTING DATA:
Previously delivered copy of the 1986 audit.
- 14 -
Council Agenda - 6/22/87
13. Consideration of Approval of Specifications for Replacing 1975
Snowplow Truck and Authorization for Bids and Quotes. (J.S.)
A. REFERENCE AND BACKGROUND:
As we discussed in length at the budget workshop in 1986, the
staff recommends a replacement of the 1975 International snowplow
truck. As we discussed at that meeting, the unit is shoving signs
of wear and tear. Our main problems with the truck stem from an
accident in the late 1970's where a truck frame Was badly twisted
in an accident in one of the parks. In addition, the hoist on the
truck consists of only two telescope cyclinders with no mechanical
advantage linkage. We have had the cyclinders rebuilt twice in the
last 3 years and may have to look at replacing the cyclinders or
the hoist assembly If we keep the truck much longer. The factor
of the weakened frame and weakened rear springs has caused rubber
to peal off the dual rest tires at times.
The body was repaired about 5 years ago due to rust. The body
puddyis now becoming loose and cracking where we patched rust
holes. As stated in our last meeting, it appears prudent at
this time to replace and upgrade this unit. As you may recall
we discussed the possible replacement of City's road patrol also
In the next year or two.
During our budget preparation, we placed an amount of $47,200.00
in the 1987 budget for this purchase. In addition, we estimated
the trade in value of the present unit in the neighborhood of
$4,500.00, giving us a total budget of $51,700.00. Because of
numerous problems with buying all of the accessory equipment,
such as anowplows and dump bodies through the truck dealer, we
have decided this year to separate the equipment Into 3 categories
and deal directly with the vendor. The first category, of course,
would include only the truck cab and chassis. The second category
includes the dump body, hoist and hydraulic accessories. The
final category includes all of the snow removable equipment, the
plow hitches, wing and sander.
The last unit we purchased was the 1985 International from
Hoglund Bus Company. As you may recall, we did not take the
low bid at that time from Lakeland Ford. We opted to buy
locally from Hoglund Bus at a cost of some $2,000.00 higher.
We ran Into several problems with this unit similar to the
problems that occurred In the past. The truck body was one of
the major problems in that the first truck body did not meet
specifications and had to be removed. We finally tnded up with
a cab shield that is welded on crooked with poor paint on the
box and repair of several hydrualic leaks made by ourselves
before it was over. We experienced problems with the snowplow
Council Agenda - 6/22/87
equipment supplier and the truck dealer in that the snowplow wing
would not touch the road surface after final installation. We
were forced to pay for having this repair made and had to wait over
a year before being reimbursed from the truck dealer. Therefore.
I recommend that we split all of the appropriate pieces of equip-
ment up and deal directly with the vendors ourselves. Because of
these problems with the box manufacturer, I would like to solicit
quotes from only 2 dump body manufacturers rather than advertise
for bids for that portion. This is allowable in the Minnesota
State Statutes.
Rather than lengthen out the agenda supplement at this time. I will
answer any questions that the Council may have at Monday night's
meeting as to the replacement and upgrading of this piece of
equipment as well as our specifications and recommending bidding
procedures.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to authorize advertisement for
bids for the truck and snowplow equipment and authorize obtaining
quotes from 2 vendors for the dump body.
2. The second alternative would be to advertise for bids for the
truck, dump body and snowplow equipment.
3. The third alternative would be to delay the replacement of this
truck for an additional year or two. I do not feel that this
would be in the beet interest of the City as it will devalue
a trade even further and possibly put us out of service during
any given time during a winter storm or create a very .lopsided
budget in the Street Department in some future year.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director and the Street
Superintendent that we opt to replace this unit in 1987 as planned.
D. SUPPORTING DATA:
A copy of specifications.
- 16 -
CITY OF r;?.:TICELLO
INVITATION FOR BIDS
FOR I SINGLE AXLE TRUCK, CAB AND
CHASSIS AND ACCESSORIES
1. Time and Place
Sealed bids will be received by the City of Monticello, 250 East Broadway,
Monticello, Minnesota, until 2:00p.m., Thursday, July 9th, 1987, for furnish-
ing and the delivery of: 1 new 1987 single axle truck cab and chassis with
accessories as specified.
2. Intent of Contract
Furnish and deliver to the City of Monticello one new 1987 single axle truck,
cab and chassis with accessories meeting or exceeding the specifications of
this proposal. Only trucks and accessories in current production will be
considered in the award.
3. Bid Bond
All proposals must be accompanied by a certified check or bidders bond made
payable to the City of Monticello for at least 52 of the amount of the pro-
posal, said surety to be forfeited to the City if bidder is awarded a con-
tract and fails to fulfill same.
4. General Specifications
The unit bid and accessories shall be a new currently advertised standard
production model with all the latest changes and features. The enclosed
specifications contemplate the furnishing and delivery of the above truck.
The truck shall be bid as a complete unit with all the attachments and
auxiliary equipment necessary to place it in an operating condition. The
unit shall be supplied with all of the items required by federal, state, and
local laws governing such equipment.
5. Warranty
The successful bidder shall furnish the manufacturer's standard new warranty
and shall properly replace or repair defective material parte, workmanship,
and/or inadequate design at no cost to the purchaser in accordance with such
warranty.
6. Delivery Points
Bidders shall quote delivered price. The vehicle called for hereunder shall
be delivered to the City of Monticello.
0-3
7. Delivery Dates
Bidders shall indicate on the attached proposal form the number of calendar
dates after receipt of order by which time all items specified shall be
delivered. A City of monticollo Purchase Order shall constitute notification•
of award and official order.
B. Liquidated Damages
Time of delivery is an essential and critical provision of these specifications.
If the successful bidder fails to deliver the items pursuant to the delivery
schedule indicated on the proposal form. the purchaser shall have the right
to deduct from any money or monies due or coming due to the successful bidder
as liquidated damages the sum of $25.00 per calendar day for each day delivery
is postponed beyond the delivery date as indicated on the attached proposal
form. except for delays caused by acts of God or manufacturer strikes which
are beyond the control of the bidder. Any sums so deducted are not to be
construed in any sense as a penalty but rather liquidated damages sustained
by reasons of extra costs incurred by the purchasers.
9. Collusion of Bidders
Collusion between bidders is cause for rejection of all bide of bidders
thus involved.
0
SPECIFICATIONS FOR
NEW 1987 MODEL SINGLE AXLE TRUCK, CAB AND
CHASSIS WITH ACCESSORIES FOR
THE CITY OF MONTICELLO
C.V.W.: 35,000 pounds
Wheel Base: 162 inches to 174 inches
Cab to Axle: 102 inches
Engine: Diesel powered, minimum 210 h.p., with dry type of air cleaner with
restriction gauge, mechanical governor, horizontal muffler with
vertical stack and guard on right side along side cab (not to extend
behind cab), full flow oil filter, cold weather starting aid, winter
front or automatic radiator shutters, block heater.
Transmission: Allison MT 653, 5 -speed automatic, capable of being held in second,
third and fourth gear without automatic upshift unless desired.
Rear Axle: 23,000 pound capacity minimum, single speed, approximate ratio
5.57 to 1 with 11,5000 pound springs at each pad minimum, and
2.250 pound auxiliary springs at each ped minimum.
Brakes: Service -full air 12 C.F.M. compressor minimum with dual air tanks,
y low air pressure buzzer. S -cam type brakes, air dryer, with spring
set parking brake.
Steering: Power assist.
Front Axle: Minimum 16,000 pound capacity with Stempco oil seals or equal, with
9,000 pound spring capacity at each pad. Bid shall include installa-
tion of up to 2 extra leafs in front springs to compensate for
front mounted snow wing.
Electrical: Alternator, minimum 85 AMP capacity; Batteries, 3 maintenance free
625 CCA minimum.
Fuel Tank: Left hand step tank, minimum capacity 50 gallons.
Frame: Section modules including reinforcments shall not be lees than 15.9
with a RBM of not less than 915,000 inch pounds. The frame shall
have an integral front frame extension. The bolt on type will not
be allowed. In addition, a crank shaft PTO adapter plate shall be
furnished along with standard radiator opening for front pump drive.
Cab: A. Air suspension low back driver seat.
B. Fixed frame companion seat.
C. Dual exterior rear view mirrors, 6 Inches x 16 inches retract-
able stainless steel only.
D. Dual sun visors.
E. Heavy duty heater and defroster. )
F. Black rubber floor mat. J
G. Standard AM/FM radio.
H. Dual electric 2 -speed windshield wipers, time delay feature
I. Marker lights.
J. Turn signals with emergency flashers.
R. Oil pressure gauge and buzzer.
L. Water temperature gauge and buzzer.
M. Transmission temperature gauge.
N. Tachometer and hour meter.
0. Full tilt hood with butterfly openings.
P. Paint - Standard factory paint to match Dupont orange 960654.
Q. Grab handles for entry both sides.
R. Tinted windshield.
Wheels and Tires: Cast spoke design wheels, 2 -piece rims, 8 -inch minimum width.
Tires shall be first line steel belted radials. 10 R 20, 14 -
ply tube type tires with regular tread front and all weather
mud and snow on the rear. A spare rim and tire (all weather)
shall be furnished. A right rear wheel mounted mechanical
back up arm shall be furnished and installed.
Electrical Protection: Circuit breakers shall be provided in lieu of fuses.
Service Manuals: Furnish a complete set of service and parts manuals for
the body, chassis, running gear, and electrical systems.
PROPOSAL FORM
CITY OF MONTICELLO
FOR
ONE (1) NEW 35,000 POUND G.V.W
SINGLE AXLE TRUCK, CAB AND CHASSIS
WITH ACCESSORIES AS SPECIFIED
1987 MODEL
City Administrator
City Hall
250 East Broadway
Monticello, MN. 55362
The undersigned, having carefully read the foregoing specifications and condi-
tions relating to the subject equipment, hereby proposes to furnish the
following equipment at the price indicated, all in accordance with said
specifications and conditions.
Item 1. One (1) new 35,000 G.V.W. single axle truck, cab and chassis with
accessories. .
5
Make/Model
Item 2. Guaranteed trade in value of 1975 International single axle dump
truck with plow (the City reserves the right to sell this unit out-
righr surrender it for trade within 30 days of delivery of new
cab and chassis)
S
Item 3. Deliver: calendar days after receipt of purchase
order.
Bid Bond or Certified Check $
The City reserves the right to reject any or all proposals or award the
purchase based upon price, delivery, service, model features, or other items
in the beet interest of the City. The proposals may not be withdrawn for a
period of 30 days from the opening.
Signature of Authorized Officer
Company
Address
City/State Zip
Date
INFORMATION REQUIRED FROM BIDDER l
1. ENGINE - Make Engine Manufacturer's Model
Number of Cylinders Number of Main Bearings
Bore Stroke Displacement
Torque at RPM. Horsepower at RPM
2. AXLE - Front - Capacity
3. AXLE - Rear - Manufacturer and Model Number
Type Gear Ratio
ATED Capacity
4. SPRINGS - Rear - Rated Capacity each at Pad
Front - Rated Capacity each at Pad
S. TRANSMISSION - Automatic Make
6. DIMENSIONS - Wheelbase Cab -to -Axle
7. TIRES - MANUFACTURER %
B. WARRANTY - Power Train Body and Electrical
4. CURRENT REPAIR COSTS - Parts and labor for following repairs:
A. Remove and replace all injectors, adjust valves, check
pump timing, check and adjust RPMs, steam clean engine
and check fan, hub and all belt tension and road test.
Material 6 Labor S
B. Replace main b rod bearings, install new oil and filters.
Material b Labor f
COMPLIANCE: The bidder proposes to furnish the truck, cab and chassis with
accessories in full compliance with these specifications except
as follows:
i.
2.
3.
In
CITY OF MONTICELLO
INVITATION FOR BIDS
FOR ONE (1) 12 FOOT DIM BODY
WITH HYDRAULICS ACCESSORIES
1. Time and Place
Sealed bids will be received by the City of Monticello. 250 East Broadway,
Monticello, Minnesota, until 2:00 p.m., Thursday, July 9. 1987, for furnishing,
installing and delivery of: 1 new 1981, 12 foot dump body with hydraulics and
accessories as specified.
2. Intent of Contract
Furnish and install on the City of Monticello's truck, cab and chassis one
new 1987. 12 foot dump body with hydraulics and accessories meeting or exceeding
the specifications of this proposal. Only truck body equipment in current
production will be considered in the award.
3. Bid Bond
All proposals must be accompanied by a certified check or bidders bond made
payable to the City of Monticello for at least 52 of the amount of the proposal,
said surety to be forfeited to the City if bidder is awarded a contract and
fails to fulfill same.
a. General Specifications
The bid equipment shall be new currently advertised standard production models
with all the latest changes and features. The enclosed specifications contemplate
the furnishing and installation of the above truck. body and accessories. The
equipment necessary to place it in an operating condition ready for service.
The equipment shall be supplied with all of the items required by federal, state,
and local laws governing such equipment and be bid as a complete unit with all
attachments and auxiliary.
5. warranty
The successful bidder shall furnish the manufacturer's standard new warranty
and shall properly replace or repair defective material parts, workmanship.
and/or inadequate design at no cost to the purchaser in accordance with such
warranty.
6. Delivery Points
Bidders shall include delivery and installation inthair price. The cab and chassis
shall be picked up in Monticello and returned after installation of equipment.
7. Delivery Dates
Bidders shall indicate on the attached proposal form the nuaber of calendar
dates after receipt of order by which time all items specified shall be
delivered. A City of Monticello Purchase Order shall constitute notification
of award and official order.
B. Liquidated Damages
Time of delivery is an essential and critical provision of these specifications.
If the successful bidder fails to deliver the items pursuant to the delivery
schedule indicated on the proposal form, the purchaser shall have the right
to deduct from any money or monies due or cooing due to the successful bidder
as liquidated damages the sum of $25.00 per calendar day for each day delivery
Is postponed beyond the delivery date as indicated on the attached propossl
form, except for delays caused by acts of God or manufacturer strikes which
are beyond the control of the bidder. Any sues so deducted are not to be
construed in any sense as a penalty but rather liquidated damages sustained
by reasons of extra costs incurred 5y the purchasers.
9. Collusion of Bidders
Collusion between bidders is cause Por rejection of all bids of bidders
thus involved.
SPECIFICATIONS FOR
NEW 1987 MODEL 12 FOOT DUMP
BODY WITH HYDRAULICS
The enclosed specifications for the dump body and hydraulics contemplate the
furnishing and installation of such equipment on a 1987 model truck cab and
chassis owned by the City. Bidders will be required to pick up the truck cab
and chassis in Monticello and return same with the specified equipment
installed complete as an operating unit.
Dump Bodv and Hvdraulics:
The dump body and hoist shall be made by the same manufacturer, Heil. Crysteel,
or approved equal. The box shall be no less than 7 feet wide and shall be 12
feet long with a capacity of 8 cubic yards with ends for a capacity of 10 cubic
yards. Corner posts shall be adapted for the use of side boards and shall
include the necessary pockets.
The box floor shall be constructed of 8 gauge hi-tensil steel with 10 gauge
hi-tensil steel sides. The corners shall be radiuses. The top edges of the
box shall be fully boxed, and the rear corner poste shall be full length. A
! cab shield shall be welded to the front of the box. Floor crossmembers shall
support floor every 12 inches. Crossmembers preferred to be interlaced. Side
reinforcing shall not exceed either 24" horizontally or 24" vertically depend-
ing on type of reinforcement. All seams shall be continuously welded to
prevent corrosion and add strength. The running boards on the outside of the
box shall be tapered, and a step shall be provided above each rear wheel for
access into the box. Rear brake and tail lights shall be recessed into each
rear corner post and shall be provided with a steel protection rim. The rear
of the dump body shall be reinforced will a full width rear apron and a heavy
duty continuously welded tailgate. The tailgate and hardware should be double
acting with.minimum 11 inch top pins and bottom heavy duty latches supported
by 2 3/8" saddles on each side. Spreader chains shall be minimum 5/16 diameter
stress proof chain. The tailgate shall be braced with at least two horizontal
braces continuously welded. Front board extension shall reach to top of front.
The space between the box and the cab .shall be the minimum as directed by the
manufacturer of the truck box. The paint for the box shall be minimum one
coat of Dupont primer and two coats of Dupont Emron on top, bottom, sides,
and insides to match the color of the truck or approved equal.
Hoist:
The hoist shall be a NTEA Class 70 underbody type hoist with power up and
power down double lift arms. Lifting and lowering cycle time at 1500 engine
RPM is to be stated on proposal by bidder. Mounting height of hoist pre-
ferred not more than 13".
Hvdraulic Pump:
The pump shall be directly driven by a Spicer 1300 Series drive line from the
crank shaft of the engine. The hydraulic pump shall be U.S. made, pressure/
flow compensated (load -sensing). Both compensators must be screw adjustable.
The pump shall be capable of 23 gallons per minute at 3,000 PSI at 2500 RPMs
and shall be a Cressna Model 70422.
/3
Nvdraulic Control Valve:
The hydraulic control valves shall be mounted outside and behind the vehicle
cab between the frame rails. The hydraulic valve shall be of the sectional
type Cresen Model V20LS or approved equal. The valve shall be she closed
center load -sensing type capable of 30 gallons per minute at 3500 PSI. The
pilot line will run from the valve outlet cover to the pressure compensator
on :he pump. The valve shall be controlled by Morse Remote Valve Control
Cable System with sealed cables. They shall be the bonnet type connections
at the valve bank as to seal the hydraulic valve spool ends. The valve
controls will be mounted to the right of the driver set in the Location and
angle as directed by the purchaser. Valves section is to include a LS902
valve installed and plumbed to accept sander. The cables shall be stain-
less steel core capable of 100 pounds push or pull. One dual axis valve
control and 4 single axis controls shall be provided.
There shall be provided a bank of 6 valves to control the various accessory
functions of the vehicle. Where necessary and directed, each valve shall
have an incorporated pressure relief system in it to operate low pressure
accessories. The hydraulic connection shall be made with JIC 37 degree
flare or o -ring boss permanent fittings to prevent leakage. All hydraulic
hose shall be U.S. made and adequately SAE rated.
Nvdraulic Oil Reservoir:
The hydraulic oil reservoir shall be a baffled tank with a minimum capacity
of 25 gallons. The tank shall have a magnetic drain plug and be located on
the left aide of the vehicle between the battery box and the rear springs.
The tank shall have an air tight fill cap incorporated into the reservoir.
The tank shall be filled with approved hydraulic oil capable of a -40 degree
Fahrenheit pour point. An easily accessible filter such as the FTN1 or
Cresen shall be mounted on the tank.
Box Shaker:
The box shall be fitted with a hydraulic ,box shaker driven by a 12 -volt
electric motor. The shaker shall be securely welded to the cross braces
of the box and shall be operated via a dash mounted switch.
Lights:
All lights. including the previously referenced box taillights, shall be
provided as required by D.O.T. 108.
Safetv Equipment,.
Mud flops and chains shall be installed forward of the duals and behind the
duals on the body skirt. Furnish and install dual body safety props.
Manus i s :
Bidder shall provide all operational manuals and complete parts and service
manuals on all equipment provided.
Warranty:
Bidder Shall provide copy of all warranties for equipment provided.
PROPOSAL FORM
CITY OF MONTICELLO
FOR
ONE (1) NEW 12 FOOT DUMP BODY, HOIST,
HYDRAULICS AND ACCESSORIES INSTALLED
AS SPECIFIED
CITY ADMINISTRATOR
CITY HALL
250 EAST BROADWAY
MONTICELLO, MN. 55362
The undersigned, having carefully read the foregoing specifications and conditions
relating to the subject equipment, hereby proposes to furnish the following
equipment at the price indicated, all in accordance with said specifications
and conditions.
Item 1. One (1) new 12 foot dump body, hoist, hydraulics and accessories
installed as specified.
S
Make/Model: Body Hoist
Pump Cycle Time
Item 2. Delivery and Installation: calendar days after receipt
of purchase order.
Bid Bond or Certified Check 3
The City reserves the right to reject any or all proposals or award the purchase
based upon price, delivery, service, model features, or other items in the
beet interest of the City. The proposals may not be withdrawn for a period
of 30 days from the opening.
Signature of Authorized Officer
Company
Address
City/State Zip
Date
PROPOSAL FORM
CITY OF MONTICELLO
FOR
NEN SNOWPLOW, WING, HITCHES, SANDER
AND ACCESSORIES AS SPECIFIED
City Administrator
City Hall
250 East Broadway
Monticello, MN. 55362
The undersigned, having carefully read the foregoing specifications and conditions
relating to the subject equipment, hereby proposes to furnish and install the
following equipment at the price indicated, all in accordance with said specifi—
cations and conditions.
Item 1. One (1) Plow and wing hitch assembly with hydraulics to include one (1)
wing with no plow assembly.
E '
Hitch Make 6 Model Wing Make d Model
Alternate One (1) 11 foot snowplow assembly complete to fit hitch in Item 1.
Item 2. S
Plow :lake b Model
Alternate One (1) sander with hydraulics, shouldering attachment.
Item 3. E
Sander Make 6 Model
Item G. Total of Items 1., 2., and 3.
S •
Item 5. Delivery: calendar days after receipt of purchase order.
Bid Bond or Certified Check S
The City reserves the right to delete alternate item 2. and/or alternate Item 3
and award based upon Item 1 or combinations of Items 1 and ALT 2 or Item 1 and ALT 3.
The City further reserves the right to reject any or all proposals or award the
purchase based upon price. delivervy service, and model features, or other items
in the best interest of the City. The proposals may not be withdrawn for a period
of 30 days from the opening.
Signature of Auchorited Officer
Company
Address
City/State Zip
Date
CITY OF MONTICELLO
INVITATION FOR BIDS
ONE (1) SNOW PLOty WING, HITCHES, SANDER
AND ACCESSORIES
1. Time and Place
Sealed bids will be received by the City of Monticello, 250 East Broadway,
Monticello, Minnesota, until 2:00 p.m., Thursday July 9, 1987, for furnishing,
installation, and delivery of: One snow plow, wing, hitches, sander and
accessories as specified.
2. Intent of Contract
Furnish, install and deliver to the City of Monticello, one (1) new 1987
snow plow, wing, hitches, sander and accessories meeting or exceeding the
specifications of this proposal. Only equipment in current production will
be considered in the award.
3. Bid Bond
All proposals must be accompanied by a certified check or bidders bond made
payable to the City of Monticello for at least 52 of the amount of the proposal,
said surety to be forfeited to the City if bidder is awarded a contract and fails
to fmlfill same.
4. General Specifications
The bid equipment shall be a new currently advertised standard production model
with all the latest changes and features. The enclosed specifications contemplate
the furnishing and installation of the above snow equipment. The equipment shall
be bid as a complete unit with all the attachments and auxiliary equipment
necessary to place it in an operating condition ready for service. The unit
shall be supplied with all of the items required by federal, state, and local
laws governing such equipment. ;
5. Warranty
The successful bidder shall furnish the manufacturer's standard new warranty
and shall properly replace or repair defective material parte, workmanship,
and/or inadequate design at no cost to the purchaser in accordance with such
warranty.
6. Delivery Points
Bidders shall include delivery and installation in their price. The truck shall
be picked up by the bidder in Monticello and returned after installation of the
equipment.
7. Delivery Dates
Bidders shall indicate on the attached proposal form the number of calender
dates after receipt of order by which time all items specified shall be
delivered. A City of Monticello Purchase Order shall constitute notification
of award and official order.
S. Liquidated Damages
Time of delivery is an essential and critical provision of these specifications.
If the successful bidder fails to deliver the items pursuant to the delivery
schedule indicated on the proposal form, the purchaser shall have the right
to deduct from any money or monies due or coming due to the eucceszful bidder
as liquidated damages the sum of $25.00 per calendar day for each day delivery
is postponed beyond tho delivery date as indicated on the attached proposal
form, except for delays caused by acts of God or manufacturer strikes which
are beyond the control of the bidder. Any sums so deducted are not to be
construed in any sense as a penalty but rather liquidated damages sustained
by reasons of extra costs incurred by the purchasers.
9. Collusion of Bidders
Collusion between bidders is cause for rejection of all bids of bidders
thus involved.
(9
SPECIFICATIONS FOR
NEW SNOWPLOW, WING, HITCHES, SANDER
AND ACCESSORIES TO INCLUDE INSTALLATION
Installation:
All of the specified equipment shall include installation on the City's new single
axle dump truck with a 12 foot body and internal front frame extension. The
snow equipment installation shall include all necessary hoses, fittings, brackets,
and accessories as to hook up to the trucks existing valve body and shall when
complete be in operating condition ready for service. All attachments shall have
hydraulic quick couplings.
Plow 6 Wing Hitch:
It shall be a custom made heavy duty front hitch with a minimum 1/2 side plates
attached in front and behind spring shackles and heavy 10" channel iron bumper.
It shall allow cab hood to tilt when wing post removed. Front wing post shall
be removable and have a single acting cylinder that will allow approximately
20" of cable/hydraulic vertical front post lift to allow limited shelving.
Wing post must be capable of being removed for summer by unbolting. The wing
bracing shall not require more than a 3" space betweencab and box. Any modifi-
cations to truck exhaust or basic equipment necessary for installation of snow
equipment shall be included in bid. The plow and wing mount shall be a pin on
type. Hitch shall be painted with one coat primer and two coats Dupon Emron (no
exceptions) to match truck color. Two 6' chrome, plow lights shall be furnished
and installed with hitch. Falls No. 40/TAH-9, Frink low mount custom/metro wing
or approved equal.
Sand Spreader:
Shall be hydraulically powered, self-cleaning under tailgate type with a single self
leveling spinner with deflector. Dump chute shall be located at least 12" from
side of sander and auger shall have reverse flighting on spinner end. Hydraulic
disconnect couplers shall be provided. Separate auger and spinner controls shall
be hydraulic and mounted in the cab in a location approved by the owner. Sander
shall be equipped with shouldering attachments capable of discharging Class V
gravel with out jamming. Shouldering attachments must be on right side. Sander
shall be painted with one coat primer and two coats of Dupont Emron (No excep-
tions) to match truck color. Monroe MS886 with shouldering attachment or approved
equal.
Wing:
Wing shall have 9' cutting edge and shall be made with g gauge steel with heavy
duty braces. It shall have a cutting edge J" x g" with ansho punching. Wing
shall have pin connection for easy removal and have heavy duty spring cushioned
telescoping push bar with safety shear pin. It shall be pointed with one coat
primer and two coats Dupont Emron (No exceptions) to match truck color.
Falls No. TAH -9. Frink metro wing 9 ft. or approved equal.
Plow:
The plow shall be 11 feet wide and of the expressway type mold board design
with straight cutting edge winged ends and dropped center. The discharge
ends shall be approximately 56 inches high with the center approximately
44 inches high. Tipping shall be mold board or trip edge. The plow shall be
fully reversible by means of hydraulic ram on worm gear both with over load
protection. The plow shall mount through the use of easily removable pins.
Cutting edge shall be 3/4" x 8" with aasho punching. Plow shall be painted
with one coat primer and two coats of Dupon Emron (No exceptions) to match
truck color. Viking PR114864-HSEX, Frink 3747, VALK X W as or approved
equal.
Manuals
The successful bidder shall furnish all parts and service manuals.
Warranty:
The bidder shall provide copies of all warranties with the bid.
»j
0
Council Agenda - 6/22/87
14. Consideration to approve the final platting of a replatted lot to
be known as Colony by the Greens Third Addition. Applicant, Jay 6
Vivian Miller. (G.A.)
A. REFERENCE AND BACKGROUND:
Mr. and Mrs. Jay Miller are proposing final platting of the replat
of an existing residential townhouse lot in the Par West Addition.
The proposed replatting of this existing lot -rill create eight town-
house lots with an outlot around these eight townhouse lots. The
replatting of this residential lot into townhouse lots to be known as
Colony By the Greens Third Addition does meet all the minisum set-
back and square footage requirements of the Monticello City
Ordinance.
B. ALTERNATIVE ACTIONS:
1. Approve the final platting of a replat of a residential lot to
be known as Colony by the Greens Third Addition.
2. Deny the request for final platting of a residential lot to be
known as Colony by the Greens Third Addition.
C. STAFF RECOMMENDATION:
Staff recommends approval of the final platting of a residential
replotted lot into the Colony by the Greens Third Addition. The
applicant has met the minimum requirements of the Monticello City
Ordinance.
D. SUPPORTING DATA:
Copy of the location of the proposed final platting request; Copy
of the location of the final plat to be known as Colony by the
Greens Third Addition.
Consideration to ap the f inak
platting �of a.rq I t to be
known as toloA y h: G a Third
Addition.l.
Jay 6 Vivi n Miller.
L
L01
Oa L
COLONY BY THE GREENS
THIRD ADDITION
JERRY LIF-FERT
cn
t La Jaw 0
GENERAL FUND
AMOUNT
CHECK NO.
Int. Conf. of Building Officials - Membership du -s
70.00
24380
Humane Society of Wright County - Animal control services
60.00
24381
Zack's, Inc. - Towels, brooms, etc.
69.00
24382
Janette Leerssen - Inf. Center salary
52.87
24383
Wilma Hayes - Inf. Center salary
97.87
24384
AT 6 T Inf. System - Fire phone charges
3.96
24385
Century Labs - Cleaning supplies
323.42
24386
Plymouth Industrial Supply - Ladder
124.38
24387
Bauerly Brothers - Gravel for softball fields
1,237.60
24388
011ie Koropchak - Mileage expense
30.00
24389
Big Lake Equip. - Repairs
89.68
24390
Simonson Lumber - Supplies
24.90
24391
Marco Business Products - Ribbons
64.00
24392
Coast to Coast - Supplies
227.52
24393
McDowall Co. - Air conditioner repair at City Hall 6 Lib.
203.57
24394
Moon Motors - Mover repairs
26.35
24395
Holmes 6 Graven - Professional services - Const. 5 - NAWCO
506.00
24396
Unitog Rental - Uniform rental
132.40
24397
Share Corp. - Cleaning supplies
241.69
24398
Smith, Pringle 6 Hayes - Legal fees
2,723.00
24399
Foster Franzen Ins. - Ins. premium - Highway bond
50.00
24400
Wright County Treasurer - Police contract payment
10,645.21
24401
Bryan Rock Products - Lime for softball fieles L parks
1.031.15
24402
AME Ready mix - Concrete for parks 6 mtce.
153.48
24403
W. S. Darley 6 Co. - Hoses, nozzle, etc. for parks
375.41
24404
General Rental - Dolly rental for Saxon house
12.72
24405
Maus Tire Service - Repairs
16.48
24406
League of MN. Cities - City's share for LMC building
138.00
24407
Biff's. Inc. - Latrine rental - ball fields
109.00
24408
National Life Ins. - Ins. premium for T. Eidem
100.00
24409
Maus Foods - Misc. supplies
174.12
24410
Martie's Farm Service - Fertilizer for parks
75.25
24411
Monticello Office Products - Computer covers, etc.
511.13
24412
Seitz Hardware - Supplies for all Depts.
68.45
24413
John Simola - Travel expense in Washington. D. C.
113.37
24414
Safety Kleen - Equip. mtce.
40.00
24415
Unocal - Gas - Walt's van 4 Fire trucks
75.31
24416
Monticello Times - Legal publications
566.26
24417
Chopin Publishing - Adv. for bids expense
107.64
24418
Gould Bros. Chev. - Fire truck repairs
38.17
24419
Local d49 - Union dues
105.00
24420
Bowman Barnes - Supplies
14.68
24421
St. Cloud Appraisal - Appraisal of old Mont. Ford bldg.
700.00
24422
West's - Used refrigerator for City Hall
150.00
24423
Int. Conf. of Bldg. Officials - Membership dues - G. And.
15.00
24424
Monticello Printing - Office supplies
53.00
24425
Rick Wolfsteller - Mileage 4 travel exp. - LMC mtg. 6 DMD1
397.05
24426
American National Bank - Tax Increment bond issuance fee
400.00
24427
Mr. and Mrs. William Fish - Reimb. on W/S account
48.36
24428
Holmes 6 Craven - Bond counsel fee for Const. 5
2.622.00
24429
Gruye, Johnson - Audit report for 1986 6 computer fees
10,265.00
24430
Dahlgren, Shardlow, etc. - Annexation fees
355.43
24431
Cary Anderson - Travel expense
56.65
24432
Pipestone Indian Shrine Assoc. - Pipe for gift for Norwegians
100.00
24433
E. H. Renner - Power sounder - moter to check effect of
370.00
24434
down tering on municipal wells
-2-
GENERAL FUND -- JUNE
AMOUNT
Dept. of Nat. Resources - Dep. Reg. fees
435.00
Dept. of Nat. Resources - Dep. Reg. fees
36.00
Gateway Travel Store - Airline tickets - Simola 6 Wolfstelle,
396.00
Corrow Sanitation - Contract payment
6.663.40
David Stromberg - Animal control expense
287.50
Jerry Hermes - Janitorial at Library
216.67
Anoka County Social Services - Payroll ded.
204.00
ICMA Retirement Corp. - Payroll ded.
614.34
State Capitol Credit Union - Payroll ded.
123.04
Mrs. Beverly Johnson - Animal control expense
275.00
Dept. of Nat. Resources - Dep. Reg. fees
238.00
Federal Maintenance 6 Cleaning - Cleaning city hall
591.41
YMCA of Mpls. - Monthly contract
583.33
Mr. Arve Grimsmo - Mayor salary
175.00
Mr. Dan Blonigen - Council salary
125.00
Mrs. Fran Fair - Council salary
125.00
Mr. William Fair - Council salary
125.00
Mr. Warren Smith - Council salary
123.19
Mr. Richard Martie - Planning Comm. salary
49.27
Mrs. Joyce Dowling - Planning Comm. salary
49.27
Mr. Richard Carlson - Planning Comm. salary
49.27
Mrs. Barbara Koropchak - Planning Comm. salary
49.27
Monti Partnership - Return of escrow money for land. 6 pking..
20.784.40
Wright County State Bank - FICA 6 FWT
4,913.18
Commissioner of Revenue - SWT
2.099.00
State Treasurer - PERA W/H
1,420.56
Corrow Sanitation - Additional landfill charges
1.185.60
Wilma Hayes - Inf. Center salary
51.75
Janette Leeresen - Inf. Center salary
56.25
Dept. of Nat. Resources - Dep. Reg. fees
398.00
Dept. of Nat. Resources - Dep. Reg. fees
18.00
J M 011 Co. - Gas and oil
482.97
Corrine Skogman - Sewer repair reimb.
405.00
Harry's Auto Supply - Supplies
660.38
Bridgewater Telephone - Telephone
1,016.16
Professional Services Group - WWTP contract payment
22,083.35
J M 011 Co. - Gas
1.464.00
Wright County State Bank - Transfer to savings
300.000.00
Dept. of Nat. Resources - Dep. Reg. fees
36.00
Dept. of Nat. Resources - Dep. Reg. fees
182.00
Gary Anderson - Raimb. for plastic for City Hall
20.00
Northern States Power - Utilities
6.015.39
Monticello Fire Dept. - Salaries
1.054.23
Banker's Life - Group Ins.
4,120.64
Tom F.idem - Mileage allowance - June
300.00
State Treasurer - Ins. premiums - raimb.
27.00
ICMA Retirement - Payroll ded.
614.34
State Capitol Credit Union - Payroll dod.
123.04
S 6 L Excavating - Payment 01 - 86-7 Proejct
176,088.50
Tom Eidem - Travel expense
187.05
Jerry Hermes - Janitorial at Library
216.67
David Stromberg - Animal control expense
287.50
North Central Public Service - Utilities
105.22
Wright County State Bank - PICA 6 FWT
4,964.00
State Treasurer - PERA W/H
1,442.58
Monticello Community Education Program - City's cont.
13,500.00
GENERAL FUND
AMOUNT
CHECK NO.
Decker Athletics - Home plate for ball fields
20.00
24435
Braun Engineering - 86-7 project testing - Const. 5
751.90
24436
Feedrite Controls - Poly, floride, etc.
2,171.23
24437
OSM - Annex., Const. 5, Heikes, East 39 alignment, etc.
12,977.18
24438
O'Connor b Hannan - Prof. services for Airport Comm.
1,832.58
24439
Moody's Investors - G. 0. Bond fee service
1,000.00
24440
David Stromberg - Mileage to seminar for Animal Control
30.00
24441
VOID
-0-
24442
Dept. of Nat. Resources - Dep. Reg. fees
145.00
24443
Dept. of Nat. Resources - Dep. Reg. fees
22.00
24444
Dept. of Nat. Resources - Dep. Reg. fees
18.00
24445
Continental Safety Equip. - Fire Dept. repairs
47.53
24446
Olson 6 Sons Electric - Computer wiring, ball fields, cable
2,208.86
24447
Marlene Hellman - Mileage, etc.
54.50
24448
MN. Conway Fire b Safety - Fire Dept. expense
381.50
24449
Payroll for May
26,023.41
TOTAL GENERAL FUND DISBURSEMENTS - JUNE
1661,901.94
LIQUOR FUND
LIQUOR DISBURSEMENTS FOR JUNE
AMOUNT
CHEC'
NO.
Griggs, Cooper b Co. - Liquor
5,856.51
13099
Ron's Ice Co. - Ice purchase
373.85
13100
Quality Wine - Liquor
358.09
13101
Eagle Wine Co. - Liquor
213.93
13102
Johnson Bro. Liquor - Liquor
2,249.84
13103
Ed Phillipa 6 Sons - Liquor
7,282.62
13104
MN. Dept. of Agriculture - Food handler's license renewal
40.40
13105
Northern Air - Parts for building
25.14
13106
Commissioner of Revenue - SWT - May
212.00
13107
Wright County State Bank - FICA - May
591.52
13108
State Capitol Credit Union - Payroll ded.
170.00
13109
State Treasurer - PERA W/H
175.69
13110
Bureau of Alcohol, Tobacco 6 Firearms - Annual tax reg.
54.00
13111
Ed Phillips 6 Sons - Liquor purchase
2,969.30
13112
Johnson Bro. - Liquor
2,995.54
13113
Quality Wine - Liquor
594.65
13114
Rubald Beverage Co. - Wine purchase
76.00
13115
Thorpe Diet. Co. - Beer purchase
12,871.60
13116
Viking International Products - Garbage liners
24.08
13117
MN. Bar Supply - Glasses
49.60
13118
Cloudy Town Dist. Co. - Misc. mdse.
43.00
13119
Stromquist Dist. Co. - Beer
49.50
13120
Dick Beverage Co. - Beer
2,225.30
13121
Day Dist. Co. - Beer, etc.
1,008.35
1312$
Bridgewater Telephone - Telephone
73.05
13123
Northern States Power - Utilities
601.49
13124
North Central Public Service - Utilities
7.75
13125
Grosslein Beverage - Beer
19,638.33
13126
Monticello Office Products - Office supplies
37.24
13127
Dahlhoimer Diet. - Beer
19,012.40
13128
Seven Up Bottling - Misc. mdse.
234.25
13129
Viking Coca Cola - Misc. mdse.
494.17
13130
Bernick's Pepsi - Misc. mdse.
592.55
13131
Jude Candy 6 Tobacco - Misc. mdse.
819.36
13132
Kolles Sanitation - Garbage contract
133.50
13133
Llefert Trucking - Freight
675.82
13134
Monticello Times - Adv.
96.80
13135
Superior Products - Store supplies
23.40
13136
Old Dutch Foods - Misc. mdse.
144.97
13137
Maus Foods - Supplies
15.15
13138
Griggs. Cooper - Liquor
2.758.20
13139
State Capitol Credit Union - Payroll ded.
170.00
13140
Wright County State Bank - FICA b FWT
598.96
13141
Banker's Life - Group Ins.
321.94
13142
Quality Wine - Liquor
758.49
13143
State Treasurer - PERA W/H
179.98
13144
Coast to Coast - Store supplies
15.72
13145
Century Laboratories - Rug and cleaning supplies
21.47
13146
Gruys, Johnson - Computer services for June
110.00
1314'
Ed Phillips - Liquor
212.66
13141 '
Eagle Wine Co. - Liquor
73.32
13149
Payroll for May
3,690.39
TOTAL LIQUOR DISBURSEMENTS - JUNE
$92,041.87
CITT OF IUtrr10EIJO
I1al Utly DulldLlg Dcpart-L Ncport I
P�UUTS mtd USCF
ii -Lit of MAY 19 97
.
3. .__ -L.-L1.-
"11,140 t.ar
PODUTS ISSUED Ihnth APRIL Italtll MAY LeaL Teare To Dale -1"o Da L.
04'7/017171 AL
Number - 10 10 21 54 45
Vnlu.tlon $2,159,400.00 $ 299,300.00 3 2,515,620.00 f 4,026,870.00 $3,520,400.00
reea 15,333.57 2,945.80 10,986.51 19,078.66 28,216.59
Surclivgse 1,079.70 149.90 1,257.75 2,013.25 1,760,69
0DI00IICIAI, .
Ilumb.r 2 2 1 3 7 11
V.luetlon 47,000.00 2.33,000.00 733'60b.00 So2,000.00 530,330.00 '
Feea 407.00 1,394.50 3,395.30 3,964.00 3,396.90
Surcharges 24.00 120.00 366.00 401.00 269.40
INW971tIAL
Ilumber n
Yalu etloI
rase . '
Surcharge e
P W 1931110
Ilweb40r e 5 13 32 33
Feee 592.00 177.00978.00 1,107.00 1,717.00
urchvgee 4,00 2.50 6.50 16.00 16.50
O111F119 ,
thlmber 2 0 3 4
Vnlu4lIWI 1,500.00 1,430.00 2,860.00 3,000.00 '
rase 40.00 14.30 38,60 80.00
Surcharge. 1.00 .70 1.90 2.00
TOTAL 110. PIDWI751 20 19 '38 96 93
TOTAL VAIIIATION I 2.206.400.00 533.800.00 3.250,650.00 4,831,730.00 4,053.730.00
TOTAL
rrm A94' 16,332.57 4,507.30 14,975.11 2403.26
7 7 61 7,
•n0tAL 56.6 1-107.0 23.40 3.7 437.15 37,910.40
2,048.59
OWIRM1 11MIT11 _
r.rt -- •-- Vnl uatl Oe Number Lo Dole
MMMT IIAIM119 Number P13U11T IN mut 8_ thin Year Loot Year
Single Family 7 S 7.220.80 1 114'.90 1'229.800.00 2223 '
D1pl,, 1 3
Ilulll-rsadly 3 4
Comnercl al 00
Induelld al 0 0
Ile.: t'nr•.g40e 1 62.50 3.50 ' 7,000.00 3 1
S7 rite 0 0
rubllc Building. 0 Q
AL7'FIIA710N Oit ft1TA111 '
1\,allling. 7 654.5031.50 162,500.00 IB 23
Commvc3 el 7 1,394.50 170.00 713.000.00 It '7 ,
Llduetri el 0 0
rwlmwD
All type. 5 127.00 2.50 33 32
AOCC130RYETKurrultri '
0vlslnp noon. , .; a 0
O.c4 2 40.00 11.00 1.500.00 4 7'
i
11.1O'011AR7 PLIWB 0IT , t .
;'. 0
DIRD1dnDM •. • i �i'
TOI A69 19 ' .4,507.30 77?.4'0 533.BO6.db 93 '9b
I
c
HIDIVIDUAL PErNT ACTIVITY REPORT
. MONTH Of RAY , 198 7
UMBER
I DESCRIPTION
�P� HAMEIL OCAi ION
VALUATION
(PERMIT
ISURCHARGE I°LU MflIHG ISURCMARGC
87-1054
Attadhad Garage
RrrrrrrflllC William 1AW13 Randtrap Circle
B 7,000.00
5 62.50
B 3.50
B
8
87.7055
How: Additton
Ronald ZS®arman/7 rairway Dr.
3,000.00
$4.00
11.50
87-7056
Nowsand Garagr
B fury Jo 14nglaY/407 East River Bt.
151,000.00
'1,18.00
75.50
28.00
.50
87.1057
guild 1.9 Remodel
Tom Holthaw 6 Matt Volker/1129 Haat
erwd-y
108,000.00
667.50
57.50
22.00
.50
87.1050
Porch Rounds'
John Lllja/500 Heat 3rd St.
2.000.00
12.50'
1.00.
87.7059
How. i Garage Resided
Greg Rodan/1222 Hast Rives St.
3,0-00.80
54.00
1.50
'
87.1060
dock
0 Earl Domka/451 East Broadwiy
1,000.00
25.00
.50
87-106;
Bu lidinq Add,".
A A7. Joyner/t01 Chel." Road
125,000.00
727.00
62.50
30.00
.SO
87.1062
3 6aa.On Porch
Vincent Mayor/110 Craig Lan:
2,50D.00
49.50
1.25
1, 7-1033
Nous. and Garage
S Mike-Back/790 Acorn Circle
78.800.00
525.44
39.40
30.00
.50
87-1063
peak
D Hayne Yonak/IS13 Hilltop or,
SDO.00
15.00
.50
'
67.1064
Porch Roof Reath Ingle
euphan Porter/549 Heat Broadway
500.00
/S. DO
.50
,
87-1065
Screen Porch
AC rran,rair/219 East River 9t.
1,500.00
35.00
.75
87.1066
How: addition 6 Garage
Ar Roger Pribyl/725 East River St.000.008-0
414.5tl
25.00
-5770-00
17.00
.50
. MALS
350.0.00
65
;3.494.94
4127.00
82.50 '
PLAN REVIEW
'
87.1056
NOua: and Garage
Sr Mary Jo Longley/401 East River 8t.
B 531.70
87.1031
Now. and Cara9.
Or Mike Back/780 Acorn Clr'Cla
5 153.66
'
'
TOTAL PLAN REv1L'H
6 BB6.36
• TOTAL REVENUE 6 4,700.70