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City Council Agenda Packet 07-13-1987AGENDA FOR THE MEETING OF THE CITY COUNCIL Monday, July 13, 1987 - 7:30 p.m. Mayor: Arve A. Grimsmo Council Members: Fran Fair, Bill Fair, Warren Smith, Dan Blonigan 1. Call to Order. 2. Approval of Minutes of the Regular Meeting Held June 22, 1987. 3. Citizens Comments/Petitions, Requests and Complaints. Old Business <. Consideration of Awarding Bide for the Purchase of a Dump Truck and Ancillary Equipment. 5. Consideration of Awarding Bide for Improvement Projects 87-1 and 87-2, Otter Creek Road and Liquor Store Parking. 6. Consideration of Adopting Final Report to State on Pay Equity -Comparable Worth. 7. Consideration of Establishing Salary for Now City Administrator. 8. Consideration of a Resolution Naming Delegates to the Joint Airport Commission. 9. Consideration of a Proposal to Create a Group Known as the Directors of Monticello'' Development. 10. Consideration of Approving a Site and Design for the Construction of a Gazeta in Ellison Park. 11. Adjourn. MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, June 22, 1987 - 7:30 p.m. Members Present: Arve Grimemo, Fran Fair, Bill Fair, Dan Blonigen, Warren Smith Members Absent: None 2. Approval of Minutes. Motion was made by Warren Smith, seconded by Bill Fair, to approve the minutes of the regular meeting held June S. 1987. voting in favor was Arve Grimsmo, Bill Fair, Dan Blonigen, Warren Smith. Fran Fair abstained due to her absence at the last meeting. 3. Citizens Comments/Petitions. Requests and Complaints. Mayor Grimsmo informed the Council that a committee had been formed whose primary mission will be the consolidation and conduciveness of commercial development for the Monticello business district. Mayor Grimsmo noted the primary concerns at the present time of the committee will be the implementation of the streetscape designs for the downtown and other downtown development, and he sees the role of the committee as coordinating commercial development throughout the city. Mayor Grimemo requested that the Council endorse such e committee which would be appointed by the Mayor and City Council and report to the Mayor and City Council. The current members of the committee would be former chairman and present member of the Planning Commission, Jim Ridgeway, and former Mayor and downtown businessman, Con Johnson, as chairman of the committee. In addition, 011ie Koropchak, Economic Development Director, would be the secretary. The Council discussed whether the committee would have terms and discussed whether a future Planning and Zoning Administrator should also be part of the committee since the City -s Comprehensive Plan, etc., should be considered by such a committee in their planning efforts. Some concerns were raised by Council members over the authority of the committee to be known as Directors of Monticello Development (OMD) and whether the committee expected all development committees and commissions to report directly to the DMD or whether they are requesting just information from the present committees. It was the consensus of the Council that the formation of such a committee was a good idea in an effort to coordinate activities of all committees such as Planning Commission, HRA, or Industrial Development Committees, but requested that actual authorization of such a committee by the City Council be tabled for two weeks to clarify the concerns regarding the actual authority of this now committee, etc. ME Council Minutes - 6/22/87 4. Consideration of Awarding the Sale of $155,000 Tax Increment Finance Bonds for the NAWCO Project. Mr. Jerry Shannon of Springeted. Inc., opened bids on the sale of 5155,000 in Tax Increment Bonds at 4:00 p.m., Monday afternoon. The proceeds from the bond sale will be used to purchase land in the industrial park for resale to the NAWCO Minnesota Corporation. Five bids were received as follows: Miller 6 Schroeder Financial 9.0047 Piper Jaffrey 6 Hopwood 9.0986 American National Bank St. Paul 9.1776 First Bank of St. Paul 9.248 Moore Juran 6 Company 9.4630 It was recommended by Mr. Shannon that the low bid trom Miller and Schroeder Financial at a net interest rate of 9.0047 percent be awarded. It was noted that this bond issue is a taxable bond issue and did come in slightly under the estimated interest rate. The project as such will allow the City to sell the land to the NAWCO Window Company at a cost of $15,000 and receive sufficient revenues from tax increments to retire the bonded indebtedness. Motion was made by 8111 Fair, seconded by Dan Blonigen, and unanimously carried to adopt a resolution awarding the sale of the bonds to Miller and Schroeder Financial at a net interest rate of 9.0047 percent. See Resolution 87-17. 5. Consideration of Executing a Pledge Agreement Between the City and the Monticello Housing and Redevelopment Authority - NAWCO. As part of the tax increment bond sale, a pledge agreement between the City and the Housing and Redevelopment Authority is necessary whereby the HRA pledges 100 percent of the tax increments they collect from this project to the City for payment on the bonds. Motion was made by Fran Fair, seconded by Warren Smith, and unanimously carried to adopt the resolution authorizing the execution of the pledge agreement between the City and the HRA. See Resolution 87-18. G. Consideration of Approving Plane and Specifications for the Liquor Store Parking Lot and the Relocation of Otter Crook Road, and Authorizing Advertisement for Bids. Consulting Engineer, John Badalich, reviewed with the Council the plane and specifications for both the road realignment at the intorsection of Otter Creek Road and County Road 75 and the enlargement of the Liquor Store parking lot. It was noted by Public Works Director, John Simola, that the road alignment plans for Otter Creek Road will be submittod to the County Engineer for their review and approval and did not see any reason why the convenience store located at this Intersection could not open prior to the completion of this project. -2- 0 Council Minutes - 6/22/87 Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously. carried to approve the plans and specifications for both the Otter Creek Road --County Road 75 realignment and plans for the Liquor Store parking lot expansion and authorize the advertisement for bids returnable July 10, 1987. In discussions on the parking lot expansion at the Liquor Store, Council members also recommended that additional landscaping be initiated at the Liquor Store; and as a result, motion was made by Bill Fair, seconded by Warren Smith, and unanimously carried to authorize the preparation of a landscaping plan with cost estimates for the entire parcel. 7. Consideration of Awarding a Contract to the Lowest Responsible Bidder for the 1987 Sealcoating Project. The Public Works Department prepared specifications and requested bids for sealcoating streets in Par West, Club View Terrace, and the east side of Meadow Oak Estates. Three bids were received on Monday afternoon for sealcoating and sweeping after the project 1s completed and requested an alternate bid allowing the City to swoop after the scalcoating project was completed. The bids received were as follows: Bidder Base Alternate Allied Blacktop $11,706.00 $10,642.00 .594 .54 Buffalo Bituminous $11,627.13 $10,740.32 .59 .545 Astech Corporation $10,247.62 $ 8,454.30 .52 .429 The low bid received was from Astach Corporation of St. Cloud. Public Works Director, John Simola, noted that this corporation is actually a subsidiary of Batzor Construction of St. Cloud and had received good reference$. In addition, although the low bid from Astach for the alternate allowing the City to swoop the *treats after the project would save the City approximately 51.800, the cost to the City of sweeping would be in the neighborhood of $1.500 for labor and materials; and because of the shortage of manpower at this time, he recommended that the base bid or $10.247.62 be awarded to Astach Corporation. Motion was made by Bili Fair, osconded by Dan Blonigen, and unanimously carried to award the sealcoating project to Astach Corporation at the bass bid price of 52t par square yard or $10,247.62. .3- a Council Minutes - 6/22/87 8. Consideration of Amendment to Title 8, Chapter 5, of the City Code Regulating Placement of Advertising Receptacles in the Public Right -of -Way. At the previous Council meeting, due to a request by advertising/distributing services, the staff was directed to prepare an ordinance amendment that would allow the cluster placement of newspaper/advertising circular boxes in the public right-of-way. An ordinance amendment was prepared which will allow cluster advertising boxes to be placed in new subdivisions where similar cluster placement of mailboxes occurs. In addition, the ordinance amendment would require existing locations where individual advertising boxes are placed to also be clustered in the future if the postal service also converts to cluster mailboxes. Motion was made by Warren Smith, seconded by Fran Fair, and unanimously carried to adopt the ordinance amendment allowing the placement of advertising receptacles in the public right-of-way. See Ordinance Amendment No. 156. 9. The Resignation of Thomas Efdem from the Position of Monticello City Administrator. During the week of June 8, 1987, the City Council received a letter of resignation from Tom Eidem, City Administrator, effective August I. 1987. Motion was made by warren Smith, seconded by Fran Fair, and unanimously carried to acknowledge acceptance of the resignation affective August 1. 10. Consideration of Filling the Vacancy in the Office of City Administrator. Mayor Grimamo noted that he had discussed the vacant City Administrator., position with Council members and recommended that the Assistant Administrator/Finance Director, Rick Wolfsteller, be offered the position of City Administrator, as it would provide uninterrupted service and an easy transition. In addition, with a possible realignment of management staff, the City would continue to receive quality management. After individual discussion by the Council regarding the appointment, motion was made by Fran Fair, seconded by Bill Fair, and unanimously carried to offer the position of City Administrator to Rick wolfsteller and to appoint a subcommittee to negotiate a compensation package affective August 1, 1987. The subcommittee would consist of Councilmombor Dan 8lonigon and Mayor Arve Grimamo. 11. Consideration of Adopting and Approving a Job Description for the Position of Zoning Administrator/Planner and Authorising Advertising for Applicants. The creation of a somewhat now position as a Zoning Administrator/Planner had been discussed by the Council for the past six or seven months duo to the current work load being expanded by Gary Anderson as the Building Official/Assessor/Civil Defense Director/Zoning Administrator. -a- 0 Council Minutes - 6/22/67 It was felt that the work load of a building inspector and assessor i along with civil defense duties would only be increasing in the future . as the city continues to grow and that a new position of Zoning Administrator/ Planner with additional background and planning would become a necessity for the City. A job description for the new position was reviewed by the Council, and a motion was made by Bill Fair, seconded by Fran Fair, and unanimously carried to approve the job description as presented and authorize the advertising for the position. It was recommended that the position be advertised in the local and Minneapolis area newspapers and possibly the League Magazine and State Planning Journal. 12. Consideration of the 1986 Audit. Mr. Rick Borden and Brad Smoldt of Gruys Johnson 6 Associates were present at the Council meeting to briefly review the 1986 Audit Report recently completed. Mr. Borden highlighted some of the financial changes in the reporting procedures for the City, including a major change in how the special assessment funds are now shown. Mr. Borden noted that the accounting changes for special assessment funds now show that revenue will be recognized when collected instead of when initially assessed as they have been in the past. In addition, Mr. Borden noted that the City is in excellent financial condition. Motion was made by Slonigen, seconded by Fran Fair, and unanimously carried to accept the 1986 Audit Report as presented. 13. Consideration of Specifications for the Proposed Purchase of a Dump Truck for Public works. Public works Director, John Simola, noted that as part of the 1987 Budget, funds were budgeted for the replacement of the 1975 International Snowplow truck. Three separate specifications were prepared for a 35,000 pound groes vehicle weight, single axle truck; a 12 -foot box and hoist; and a snowplow wing, hitches, sander, and accessories. It is recommended that the City solicit separate bids on a truck chassis only and bids on a snowplow, wing, sander, and accessories separately and authorize the public works department to solicit Quotas on a box and hoist assembly. Mr. Simola noted some minor changes in the specifications for the truck chassis regarding plastic headlights, a change in the wheal base to 108 inches, and additional clearance behind the cab, a motion was made by Fran Fair, seconded by Dan Blonigan, and unanimously carried to approve the specifications as presented and authorize the advertisement for bids for the truck and snowplow equipment and authorize obtaining quotas from two vendors for the dump body. -5- J Council Minutes - 6/22/87 14. Consideration of Granting, Final Approval to the Final Plat known as Colony by the Greens Third Addition. Mr. Jay Miller presented a final replatting of an existing lot in Par West Addition into a residential townhouse development to be known as Colony by the Greene Third Addition. The replatting will consist of eight townhouse lots which have met all City minimum setback and square footage requirements and received approval by the Planning Commission. Motion was made by Warren Smith, seconded by Dan Blonigen, and unanimously carried to approve the replatting and subdivision to be known as Colony by the Greene Third Addition. 15. Consideration of Bilis for the Month of June. Motion was made by Blonigen, seconded by Warren Smith, and unanimously carried to approve the bills for the month of June as presented. Rick Wolfetelle Assistant Administrator -6- O Council Agenda - 7/13/87 4. Consideration of Awarding Bide for the Purchase of a Dump Truck and Ancillary Equipment. (J.S.) A. REFERENCE AND BACKGROUND: On Thursday, July 9, 1987, the City of Monticello received bids and quotes for a new truck, dump body, and snowplow equipment to replace the 1975 International. We received two bids for the truck, five bids for the snowplow equipment, and two quotes as solicited for the dump body. I have enclosed a bid tabulation for your review. The bids for the truck came in approximately $293 &part with Ford being the low bidder. Prior to our recommendation for award, the City staff Is checking out several concerns with the Ford bid. Our concerns revolve around the extended delivery time, the new unproven Ford diesel engine, the possible lack and effects of not having an integral front frame extension, and the spring capacity. The staff will check into these questions and have a recommendation on the truck for Monday evening's meeting. The snowplow equipment showed a wide variety of bids with $40 difference between the first and second bidders considering all the equipment, but $1,145 difference between the first and second bidders utilizing base bid item 01. The bids are further complicated in that both low bide include snowplow equipment which comes in under the approved equal clause of the specifications. The staff, therefore, finds it necessary to do further investigation of the Universal snowplow equipment and the Falls Expressway plow proposed by these vendors. We may or may not have sufficient information to reach a decision at Monday night's meeting in regards to award of bide on the snowplow equipment. The quotes we solicited for the dump body are for equipment meeting our specifications. There is $1,491 difference between the two vendors, with Crysteel Manufacturing of Fridley. Minnesota, being the low bidder at 58,271. We, therefore, can clearly recommend at this time that the dump body and hydraulics be awarded to Crysteal and will again make that recommendation at Monday evening's meeting. In regard to the overall cost versus the budget, utilizing the apparent low blddere for the truck, snowplow equipment, and body, we arrive at a figura of $50,906.84. This is $793.16 under our budget figure of $51,700. We have had one additional cost incurred that wan not known during budget preparation. The State of Minnesota, in its ultimate wisdom, has seen fit to charge vehicle uxcise tax at the rate of 6 percent to cities. This would be for all equipment on the truck from the dealers. Utilizing the not bid from Ford, for example, of $31.631.84 would give us a sales tax or excise tax, if you wish to call it, of approximately $1,900. This was not budgetted for, so we would be over budget in excess of $1,000. The final figure may be toes than this depending on which equipment is approved. me Council Agenda - 7/13/87 B. ALTERNATIVE ACTIONS: 1. Alternative number one would include the award of the truck to Monticello Ford or Hoglund Bus, depending upon our final research, and ordering same so that it may be here for the installation of the rest of the equipment. We would also expect to award the truck body to Crysteel Manufacturing. The snowplow equipment could then be awarded based upon our research on Monday evening. 2. The second alternative would include the award of the truck and the dump body but would delay award of the snowplow equipment until July 27 to allow for further research time if necessary. This again would allow the truck and the box to be delivered in time for the upcoming snowplow season. C. STAFF RECOMMENDATION: The staff will make its final recommendations at Monday evening's Council meeting. D. SUPPORTING DATA: Copy of the bid tabulation. -2- i ) PRICE TABULATION - Bid Opening Thursday, July 9, 1987, 2:00 p.m. Truck Dealer Manufacturer Baso Bid Trade-in Net Delivery G1' =Monticello -Ford- cIrord­7 0336,731.86 [34;900:00—."331-,831.80 140 days 2. Hoglund Bus Co. International $37,375.00 $5,250.00 $32,125.00 100 days 3. 4. eI�L 1 y� Snowplow Equipment W�1w� 1:'1 Did i\1Bid 61d Total Vendor Item 41 Manufacturer A2 02 Manure ture Alt. 03 Manufacturer Item 04 Delivery 1. MacQueen Equipment 55,318 Pella 1$ 4,6 Viking $2,365 Monroe $12,317 60-90 days 2• Boyum Equipment $11,550 Frink $6,206 FSink / $2,243 Monroe $19,999 15-30 days 3. Ooyum Equipment 53,890 Universal 56,210 ink I 52,243 Monroe $12,343 15-30 days •4— Boy= -EQulpmenY--__-`— ;8SO=-Universa / 34,711 niverael osbi a•�>:6N- 15-3U days 5. Crystool TK 6 Equip. ya,tl56 Yells l 53,346 alio 57,O92 Monroe T 6. + 250 I ♦ 180 ' + 110 $10,804 w/pain[ paint /.,paiidt I paint specified Dump Body, Hoist, and Hydraulics Vendor Manufacturer 2uotod Price Delivery 1. MacQueen Equipment_..__ _Heil__ _ $9,762 75-90 days / 0/ �Cryeteel TK 6 Equip. - _ Ccyets4l $8.2716-8 weeks l.� --- -- - ri - - - -- --- - 4. Council Agenda - 7/13/87 5. Consideration of Awarding Bids for Improvement Projects 87-1 and 87-2, Otter Creek Road and Liquor Store Parking. (J.S.) A. REFERENCE AND BACKGROUND: The City received three bids for the above -referenced project on Thursday, July 9, 1987. A copy of the bid tabulation is enclosed for your review. The low bidder, Buffalo Bituminous, based upon the estimated quantities, bid $10,465 for the realignment of Otter Creek Road, and $28,000 for the Hiway Liquors parking lot. The bid for Otter Creek is $965 above my last estimate. This places the total cost of the project, including engineering design and inspection services, in the area of 512,800. A bid of $28,000 for the Liquor Store parking lot expansion is $500 below our last engineering estimate. This places the total cost for the Liquor Store expansion, including design engineering and inspection but omitting lights and sign; at approximately $31,000. B. ALTERNATIVE ACTIONS: 1. The first alternative is to award the projects to Buffalo Bituminous, the low bidder, in the amount of $38,465. 2. The second alternative would be to not award the project to Buffalo Bituminous. C. STAFF RECOMMENDATIONS: It is the recommendation of the Public works Director that we award the projects to Buffalo Bituminous as outlined in alternative number one. D. SUPPORTING DATA: Copy of the bid tabulation. -NOTE: The City will be working with Olson Electric to keep lighting coats lose than $5,000 and will continue working on a sign and landscaping plan. -3. SUIEVAE A: I¢KI0P..1 OR PIIE. CME[ RANO v SI.E(1 cosiIlllCilm M0 nSIOMIIM -••- ••._..'-- (01) I- S -Old law 1-A: .1310/3 I 1" Sul - f l•P � lOe SWI y I..m.m aOe SWI . f 00~ G..dlp •m FARM,.". (OZ) Im L.F. 1.A.0 C.r0 •m Wtt•. 1 1__O_A n.,. 1 ISO y 1.m n.l. . 1 •fo.m 55 /l.L I 7SP'% (o]) Im C.T. GI•rl•, rill (aA.11 Telae) . fL At /C.l. 1 Lo. ,' f 11. SP /c,,, y I,1w.m f, 73% /[.T. 1 7!• " (0.) Sm len. Cin. E App..,- 0 1 [ �• nom . 1J)•s A= f °•IS /I011 1 L�p.m 6 L'r "ORt /.!S°�' (os) ISO Iee. 171.1 r..dlllN 0lt-i- -'-= .vn. Im lwmy Ol laAlwv. 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Im w i• r 11.11nm ...m.m f ii -SS /Toplr.p.a.•. 1 . Pnrlm.. A. a..1.1 . 113Aria ..•r• /Lr. IJs°•7 (Is) -50 1..,. 0610 C-. ..d G.u•. .{_(`n.r. f.3700-9• , A.n A.r. 11..Ir.se 1 1.) /P f.I. eem.n• o•1.•w1 [.a,..e.. u• lAlaw..) 0�! °� . fa]71II n.I. • 1�_ ».oP r.uo.m f �7. •e /s.T. f .�.. Y.]°�= s /s.I. • I 17) 700 I.I. Iw 0m1wlp r .1 I.n•nl 01j_/s... IJye___� Council Agenda - 7/13/87 6. Consideration of Adopting Final Report to State on Pay Equity -Comparable Worth. (T.E.) A. REFERENCE AND BACKGROUND: The final report on local government pay equity is now prepared and ready to be sent to the Department of Employee Relations of the State of Minnesota. Virtually nothing substantive has changed since you saw the entire comparable worth study last December. What is being included for your review is a photocopy of the packet that will be sent to the State. The entire comparable worth study report is in the Administrator's office and runs approximately 80-85 pages. That, of course, doesn't include the two cardboard boxes full of data that we have assembled during this study. In order to save time and money. I have not asked Karen to prepare a copy of the study in its entirety for each of you. Rather, there are a couple of master copies that will stay at City Hall and certainly will be available for your review. Further, like any public document, it is available for public review and can be purchased by paying the standard photocopying price. The results of our pay equity study show that the adjustments we made in 1987 to salariee brings all employee positions into equitable relationships. Under the law, the City must now maintain equitable pay relationships. The job evaluation system prepared by Control Data is still available so that occupational analysis questionnaires and time spent profiles can be prepared and ranked for new jobs which may develop in the future or for jobs which are modified in the future. Point values for new or modified jobs would have to be plugged into the job hierarchy to det9rmine the equitable relationships. AS salaries increase over the years, the pay ranges will have to be modified to accommodate equitable relationships. The mechanism for maintaining those equitable relationships is now in place. D. ALTERNATIVE ACTIONS : 1. Adopt, as final, the final report on pay equity and order the forma submitted to the State of Minnesota. 2. Do not adopt the final report - I would request some indicator as to why the report would not be considered final. C. STAFF RECOMMENDATION: Staff recommends that the final report be adopted and the forms be submitted to the State of Minnesota. The cover letter that will accompany the submittal of the forma will stipulate that the pay equity plan has boon established, but must remain tloxible to accommodate any amendments to state law or amendments to position description. -4- Council Agenda - 7/13/87 Effective January 1, 1987, the City of Monticello was in full compliance with the pay equity law. D. SUPPORTING DATA: Photocopy of the report that will be submitted to the State of Minnesota. -5- DEPARIMENi OF EMPLOYEE RELATIONS txest'� 3rd FLOOR SPACE CENTER BUILDING 444 LAFAYETiE ROAD $1. PAUL. NN $5101 (612) 296-2796 LOCAL GOVERNMENT PAY EQUITY REPORTING FORM j PART A -IDENTIFYING INFORMATION Name Mork Phone Number Tom Eidem 295-2711 Jurisdiction City of Monticello Street 1 City State Zip 250 East Broadway I Monticello MN 55362 Type of Jurisdiction Q City ❑ Township ❑ School District ❑ County Q Other (Specify) / PART B—DESCRIPTION OF JOB EVALUATION LIS?.) r 1. What system did you use? Check all that apply. i Q State Job Patch Q System of another employer (specify) I Q Designed own © Consultant's system (specify) (MAMA) CAC Business Advisors I ' Q Other (specify) ' 2. Please attach a brief (not more than 2 pages) narrative description of your system, including a list of factors and subfactors used. 3. Information used to evaluate fobs. Check all that apply. Q Class Specifications ❑ Position Descriptions ® Employee Questionnaire Q Supervisor Questionnaire Q Employee Interview Q supervisor interview ® Other (specify) Time spent Profiles 4. List below any classes that were excluded from your study, and briefly explain why they were excluded. None raNT C-im CIAMl l.rtasitTIM 1 2 7 5 6 T B 9 Noose of C14►t Cam. Ml►lY VA.lams mueer of famal► hrcest fwe Mors ftal4ll ematbll Cla• lltl► tm1al►►► tmlop►► I►mals (a. f. w {► 114k1w burse U%4fv toisr# Yta Support 1 2 t 50--5 B 55 %_1107 i 1738 { 2.214 Support 2 It 4 B 70 11422 i 2T 12 { 15,642 Supervisory 1 3 0 _� M 85 $1728 *_L497 { 5,184 Supervisory 2 2 1 50 B 100 {2043 $2871 { 4,086 Managament 1 2 0 0 M 115 $2349 $3267 { 4,698 Managamont 2 1 0 0 M 130 $2673 $3641 { 2,673 `s s • { i { S '� 21 6 28.5 f $34,497 s / PARTP.-PAY F(;SnTY PLAN 1. Estimated cost of implementation of pay equity, calculated as follows: a. Total salary base (item 9 from Part C of this report): 1 34.497 b. Total inequity (item 13 above): i -0- c. Divide (b) by (a) and multiply times 100. This is the estimated pay equity cost as a percentage of your payroll: % 2. What is your timetable for implementation of pay equity? a. implementation will begin/was begun on i / t / 97 b. Implementation will be/was completed on s / s /87 3. Attach any additional infonution about your pay equity plan. CJ / PART D -ESTIMATE OF PAY INEQUI= 10 11 12 13 Class Title- Amount Female Class Number of of Pay Total With Pay Inequity Employees inequity Inequity >< s s s s s s s s s >< s s i S i S >< S s s / PARTP.-PAY F(;SnTY PLAN 1. Estimated cost of implementation of pay equity, calculated as follows: a. Total salary base (item 9 from Part C of this report): 1 34.497 b. Total inequity (item 13 above): i -0- c. Divide (b) by (a) and multiply times 100. This is the estimated pay equity cost as a percentage of your payroll: % 2. What is your timetable for implementation of pay equity? a. implementation will begin/was begun on i / t / 97 b. Implementation will be/was completed on s / s /87 3. Attach any additional infonution about your pay equity plan. CJ BACKGROUND INFORMATION TO ACCOMPANY LOCAL GOVERNMENT PAY EQUITY REPORTING FORM The City of Monticello, Minnesota participated in the Control Data Corporation Business Advisors Comparable worth Study. In accordance with the reporting requirements, Monticello assembled salary data effective July 1, 1984, in order to establish a pay equity plan. A number of organizational and administrative actions required modification. First, the entire wastewater treatment plant department was discontinued in favor of contracting with a private firm. This constituted a reduction of 21% of the study's participants across supervisory, technical/professional, and support classes. Second, the Director of Economic Development position, which had been a training program partially funded by CETA in 1984, changed from a male incumbent to a female trainee in 1985. The position, while not CETA supported, was still considered a training position. Third, the Liquor Store Manager position changed. The outgoing employee was an individual with a number of years of service and the compensation was extremely high for the job. The new manager -9 compensation was set in line with the job points. Lastly, research showed that the Sr. Citizen Director, which had been carried on City payroll, was not actually a City employee and should not have been included in the study. The Sr. Citizen position was returned to the jurisdiction of the independent senior organization. Because of the changes described, the City of Monticello developed its pay plan based upon 1986 data. Three primary classes were established to cover all City employees. Each class is then divided into two oub-classoo representing 15 job points. It was determined that jobs within a given 15 point class were comparable in value and ought be comparable in compensation. The attached graph/pay range was determined by plotting 1986 direct compensation for all male employees. A pay lino was drawn, and a pay corridor was established at 10% above and below the pay line. The 20• corridor has boon determined to be comparable compensation for jobs of comparable value. in 1986, one employee was not within the appropriate pay range. This employee was the then now Director of Economic Development, who was under an on-the-job training arrangement. This position's 1987 salary was set in order to bring her into the proper pay range. The City of Monticello'& pay range structure will remain at this level until ordinary increases result in employee salaries exceeding the maximum level. At this point, all salaries will need to be ro-plotted, a now corridor established, and a now pay structure enacted. Annual wago/salary increases shall be granted within the established ranges and shall be based on a number of factors including, but not limited to, performance and cost of living adjustments. G) ( COMr-MATION FLAN (BASED ON 1986 PAY LINE) 7900 CORRIDOR - 20% . Nate Emptoyeee 2500 ' *- Ferrate Emptoyeee ]000 z 2500 0 � a 1 , N z W = 2000 • O U Y J � z 1500 z O L 1000 I 500 SUPPORT AOUINISTRATIVE MANAGEMENT 10 20 90 40 so 60 70 60 DO 100 110 120 JOB POINTS PAY RANGE BASED ON 1966 SALARIES (BASE PAY) 10% Either Side of a Male Pay Line (20% Corridor) Minimum Maximum CLASS Support I 1107 1738 JOB POINTS 60-55 CLASS Support 11 1422 2112 JOB POINTS 55-70 CLASS Supervisory/Administration I 1728 2497 JOB POINTS 70-85 CLASS Supervisory/Administration II 2043 2871 JOB POINTS 85-100 CLASS Management I 2349 3267 JOB POINTS 100-115 CLASS Management II 2673 3685 JOB POINTS 115-130 IN Council Agenda - 7/13/87 7. Consideration of Establishing Salary for New City Administrator. (T.E.) Information will be reported by the subcommittee at Monday evening -a meeting. -6- Council Agenda - 7/13/87 8. Consideration of a Resolution Naming Delegates to the Joint Airport Commission. (O.K.) A. REFERENCE AND BACKGROUND: The Monticallo-Big Lake Joint Airport Commission Agreement states that each city shall duly appoint two directors and one alternate director. One of two directors shall be the City Administrator. With the resignation of Administrator Tom Eidem and the appointment of Rick Wolfeteller as City Administrator, the Council needs to appoint Rick by resolution to the Joint Airport Commission. An alternate director was never appointed by the City of Monticello. I have conversed with William Fair, Council Member, and he agrees to the appointment of alternate director. B. ALTERNATIVE ACTIONS: 1. To appoint Rick Wolfateller by resolution ao a director of the Joint Airport Commission and to appoint William Fair as alternate director. 2. To deny appointment of Rick Wolfetellor by resolution as a director of the Joint Airport Commission, and to deny appointment of William Fair as alternate director to the commission. C. STAFF RECOMMENDATION: Staff recommends the appointment of Rick Wolfeteller as a director of the Joint Airport Commission and to appoint William Fair as alternate director, thereby allowing continued progress on the Joint Airport Commission. D. SUPPORTING DATA: Resolution of Appointment will be presented at the Council meeting. -7- Council Agenda - 7/13/87 9. Consideration of a Proposal to Create a Group Known as the Directors of 1-wi�Licello's Developacnt. (O.K.) A. REFERENCE AND BACKGROUND: Based on the Director of Monticello Development's organizational sheet presented to the City Council, June 22, 1987, and after clarification, the organization as proposed appeare illegal for many reasons. The City Attorney is preparing a memo stating the illegalities and will suggest a legal alternative. This memo will be delivered to the City Hall on Monday, whereby a copy of the memo will be presented to the Council members at the meeting. Staff suggests no action be taken at this meeting, thereby allowing Council time to review the memo for action at the next scheduled Council meeting. -8. Council Agenda - 7/13/87 10. Consideration of A4proving a Site and Design for the Construction of a Gazebo in Ellison Park. (T.E.) A. REFERENCE AND BACKGROUND: In addition to the $55,000 PAI/DOT paid to the City for the acquisition of park land, we recently received $28,000 for the reconstruction of a gazebo/bandstand. The existing bandstand will be destroyed by MN/DOT, and they have paid the City's full asking price for the structure. Throughout the course of discussions about what sort of structure should replace the one that is being destroyed, a number of concerns were aired with respect to siting and sizing. In one- to-one conversations with each of you, I sense that we have a general concurrence that the City ought not try to replace a "band shell" if we're going to place such a structure in Ellison Park. While, in fact, we all referred to the structure in East Bridge Park as the bandstand, there is no binding, logical reason why we need to create a band structure in Ellison Park. From a general design point of view, a reasonable band shell would be too large for Ellison Park and would tend to block out the view of the river. To simply build a very large open air bandstand, of a similar open air design as the one being eliminated, would generally create an appearance of a pavilion and not a bandstand or gazebo at all. Consequently, it is staff's recommendation (and I believe Council has concurred in the past) that the City erect a reasonable size gazebo in Ellison Park with the money we have acquired from MN/DOT. In the event that a large "band shell" needs to be erected in the future, the City should investigate ouch construction as a separate and independent facility at a siting quite separate from the tranquility of Ellison Park. That being the recommondation of the staff, we submit to you our preferred choice of a gazebo for the placement in Ellison Park. The gazebo is a kit prepared by Vixon Hill Gazebos. It is staff's contention that a 21 -foot, slightly elevated, victorian style gazebo could be effectively lnelalled at Ellison Park. The selected design tends to emphasize the notion of Monticello being a river city. The size is adequate to accommodate weddings and other similar social events and would also be large enough to handle small musical ensembles. It is not sufficient in size to accommodate a concert band. Considering that Monticello does not have a community concert band, I'm not aura why we would select a bandstand that could accommodate a non-existent organization. S. ALTERNATIVE ACTIONS: 1. Authorize the ordering of a 21 -foot victorian gazebo from Vixon Hill. 2. Authorize the ordering of a 15 -foot victorian gazebo from vixon Hill. 3. Lay the entire matter on the table to pursue alternate design selectiona. -9- Council Agenda - 7/13/87 d. Elect not to construct a gazebo in Ellison Park. C. STAFF RECOMMENDATION: Staff recommends that the Council authorize the 21 -foot victorian gazebo be ordered. In order to blend well with the setting at the park, we would like to get the system with the stairways and the painted woodwork. we understand that periodic painting can become a maintenance headache, but this is not a major structure that would place inordinate demands on either staff or volunteer organizations. The preferred design fits well in Ellison Park and will enhance the overall setting. D. SUPPORTING DATA: Copy of construction expense; Copy of photograph illustrating preferred selection (the photograph illustrates the 15 -foot, not the 21 -foot). -10- VICTORIAN GAZEBOS COST 1. Prefab bolt together kit. A. Est. 20-25 man hours to put together on existing foundation. B. No nailing, cutting, or plugging. 2. #1 or better kiln -dried western red cedar throughout. 3. Cedar clear heart shingles. d. Braes and stainless steel hardware where in eight or in ground contact. 5. Includes 110 V. plug-in and light UL approved. 6. No crane needed, only scaffolding. Guaranteed assembly time. 7. Structure meets and exceeds UBC Building Code requirements. Prices based on Marriott Corp. Style without white paint. 15B: Inside dimension 13 feet Flat to Flat with 2 sets steps $10,095 Freight 285 $10,380 Foundation coats, including labor 6 materials est. 3 1,000 Assembly including scaffolds est. 600 Electric service connection eat. 500 Sidewalk - decorative est. 2,000 5 4,100 15B ESTIMATED TOTAL C0ST: $14,480 21C: Inside dimension 19 foot Flat to Flat with 2 sets steps $19,900 Freight 545 $20,445 Foundation costs est. $ 1,000 Assembly including scaffolds eat. 725 Electric service connection est. 500 Sidewalk - decorative - est. 3,000 3 5,225 21C ESTIMATED TOTAL COST 325,670 NOT INCLUDED: Sealer or paint, exposed surfaces can come with natural oil finish. J«� a \©� y•2: 3t w� «t W 1 Ni