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6.4 PSG's liability to CITY under this Agreement
specifically excludes any and all indirect or
consequential damages arising from the operation,
maintenance, and management of Project except for those
directly attributable to PSG's negligence.
6.5 Each party shall obtain and maintain insurance coverage
of a type and in the amounts described in Appendix G.
Each party shall name the other party as an additional
insured on all insurance policies covering the Project
and shall provide the other party with satisfactory
proof of insurance.
7. TERM AND TERMINATION DEFAULT REMEDIES
7.1 The initial term of this Agreement shall be forty (40)
months commencing on September 1, 1986. Thereafter,
this Agreement shall be automatically renewed for
successive terms of five (5) years each unless
cancelled in writing by either party no less than one
hundred and twenty (120) days prior to expiration.
7.2 Either party may terminate this Agreement for a
material breach of the Agreement by the other party
after giving written notice of breach and allowing the
other party thirty (30) days to correct the breach.
Excepting breaches by CITY for non-payment of PSG's
invoices, neither party shall terminate this Agreement
without giving the other party thirty (30) flays written
notice of intent to terminate after failure of the
other party to correct the breach.
7.3 Upon notice of termination by CITY, PSG shall assist
CITY in resuming operation of the Project. At the date
of termination PSG will provide the quantities of
chemicals shown in Appendix K. CITY will pay PSG the
Cost of quantities greater of the quantities shown in
Appendix K. If additional Cost is incurred by PSG at
request of CITY, CITY shall pay PSG such Cost in
accordance with Article 5.2. CITY may employ any and
all employeea assigned to the Project.
7.4 Either party to this Agreement may terminate services
under this Agreement for no cause by providing the
other party one hundred twenty (120) days written
notice and paying an amount equal to the unearned base
fee as specified in Article 4.1 in total and by year in
Appendix E.
7.5 Upon termination of this Agreement and all renewals and
extensions of it, PSG will return the Project to the
CITY In the same or better condition as it was upon the
Effective Date of this Agreement, ordinary wear and
tear excepted. The Project will be in better condition
if CITY provides improvements to Project during the
t ,v
B. DISPUTES FORCE MAJEURE
8.1
In the event activities by CITY'S employee groups or
��tump-
unions cause a disruption in PSG's ability to perform
at the Project, CITY, with PSG's assistance or PSG at
J
its own option, may seek appropriate injunctive court
orders. During any such disruption, PSG shall operate
the facilities on a best-efforts basis until any such
disruptions cease.
8.2
If any litigation is necessary to enforce the terms of
this Agreement, the prevailing party shall be entitled
to reasonable attorney's fees which are directly
attributed to such litigation in addition to any other
relief to which it may be entitled.
8.3
Neither party shall be liable for its failure to
perform its obligations under this Agreement if
performance is made impractical, abnormally difficult,
or abnormally costly, due to any unforeseen occurrence
beyond its reasonable control. However, this Article
8.3 may not be used by either party to avoid, delay or
otherwise affect any payments due to other party.
9. MUTUAL
AID AGREEMENT
9.1
The Mutual Aid Agreement contained in Appendix 3 has
been negotiated between the parties.
The purpose of said Agreement is
1) to assist in events of civil emergency
2) to share equipment and personnel, and
3) for the benefit of both parties.
Doth parties
indicate their approval of this Agreement by their
signatures below.
AUTHORIZED SIGNATURE: AUTHORIZED SIGNATURE:
��tump-
is M.
President
J
PROFESSIONAL SERVICCES GROUP, INC. CITY OF MONTICELLO
DATE: CL 7o. DATE:
WITNESS: J\ WITNESS:
0
1
APPENDIX A
DEFINITIONS
A.1 The "Project" means all equipment, vehicles, grounds, sewers
and facilities described in Appendix B and where
appropriate, the management, operations and maintenance of
such.
A.2 "Capital Expenditures" means any expenditures for (1) the
purchase of new equipment or facility items that cost more
than Two Thousand Dollars ($2,000); or (2) major repairs
which significantly extends equipment or facility service
life and cost more than Two Thousand Dollars ($2,000) or (3)
expenditures that are planned, non -routine and budgeted by
CITY.
A.3 "Cost" means all Direct Cost and Indirect Cost determined on
an accrual basis in accordance with generally accepted
accounting principles.
A.4 "Direct Cost" means the actual cost incurred for the direct
benefit of the Project including, but not limited to,
expenditures for direct labor, employee benefits, chemicals,
lab supplies, repairs, repair parts, maintenance parts,
safety supplies, gasoline, oil, equipment rental, travel,
office supplies, other supplies, uniforms, telephone,
postage, utilities, tools, memberships, and training
supplies.
A.5 "Indirect Cost" means expenditures incurred by PSG for the
indirect benefit of the Project.
A.6 "Maintenance" means the cost of those routine and/or
repetitive activities required or recommended by the
equipment or facility manufacturer or PSG to maximize the
service life of the equipment, sewer, vehicles, and
facility.
A.7 "Repairs" means the cost of those non-routine/non-repetitive
activities required for operational continuity, safety, and
performance generally due to failure or to avert a failure
of the equipment, sewer, vehicle, or facility or some
component thereof.
A.8 "Biologically Toxic Substances" means any substance or
combination of substances contained in the plant influent in
sufficiently high concentration so as to interfere with the
biological processes necessary for the removal of the
organic and chemical constituents of the wastewater required
to meet the discharge requirements of the CITY'S NPDES
permit. Biologically toxic substances include but are not
limited to heavy metals, phenols, cyanides, pesticides, and
herbicides.
0
A.9 "Adequate Nutrients" means plant influent nitrogen,
phosphorus and iron contents proportional to BODS in the
ratio of five (5) parts nitrogen, one (1) part phosphorus,
and one half (0.5) part iron for each one hundred (100)
parts BODS.
A.10 "Electrical Cost" means the monthly cost of 85,000 KWH of
energy and 180 KW of demand calculated utilizing Northern
States Power Company's municipal rate in effect on the last
day of the month.
A.11 "Natural Gas Cost" means the monthly cost of 3,000 Therms
calculated utilizing North Central Public Service Companies
standard commercial rate in effect on the last day of the
month.
0
APPENDIX B
DESCRIPTION OF PROJECT
PSG agrees to provide the services necessary for the management,
operation and maintenance of the following:
a) All equipment, vehicles, grounds and facilities now existing
within the present property boundaries of or being used to
operate CITY'S Wastewater Treatment Facility located at:
1401 Hart Boulevard, Monticello, Minnesota.
O
APPENDIX C
NPDES PERMIT AND
PROJECT CHARACTERISTICS
C.1 PSG will operate so that effluent will meet the requirement
of NPDES permit no. MN 0020567 (copy attached). PSG shall be
responsible for meeting the effluent quality requirements of
CITY'S NPDES permit unless one or more of the following
occurs; ( 1 ) the Project influent does not contain Adequate
Nutrients to support operation of Project biological
processes and/or contains Biologically Toxic Substances
which cannot be removed by the existing process and
facilities; (2) dischargers into CITY'S sewer system violate
any or all regulations as stated in the current Water and
Sewer Ordinance and have a direct detrimental effect on the
project; (3) the flow, influent BOD5 and/or suspended solids
exceeds the project design parameters which are 0.91 million
gallons of flow per day, a daily peaking factor of 1.5 time
flow and sustained peak of 1.4 MGD, 6207 pounds of BODS per
day, 3225 pounds per day of suspended solids. The daily
peaking factor is determined on a daily basis. All other
design parameters will be determined on a 30 day moving
average. (4) if the Project is inoperable or can operate
only at a reduced capacity on account of construction
activities, fire, flood, adverse weather conditions, labor
disputes other than PSG, or other causes beyond PSG's
control.
C.2 In the event any one of the Project influent
characteristics, suspended solids, BODS or flow, exceeds the
design parameters stated above, PSG shall return the plant
effluent to the characteristics required by the NPDES permit
in accordance with tho following schedule after Project
influent characteristics return to within design parameters.
Characteristics Exceeding Recovery Period
Design Parameters By Maximum
109 or Less 5 days
Above 109 Less than 20% 10 days
209 and Above 30 days
Not withstanding the above schedule if the failure to meet
effluent quality limitations is caused by the presence of
Biologically Toxic Substances or the lack of Adequate
Nutrients in the influent, then PSG will have a thirty (30)
day recovery period after the influent is free from said
substances or contains Adequate Nutrients.
C.3 PSG shall not be responsible for fines or legal action as a
result of discharge violations within the period that
influent a ) exceeds design parameters, b) does not contain
Adequate Nutrients, c) contains Biologically Toxic
Substances, or if the plant is inoperable and the subsequent
recovery period shall be considered as being within the
period of discharge violation.
C.4 The estimated Costs for services under this Agreement are
based upon the following Project characteristics:*
0.548 Millions of gallons per day flow
1566 Pounds per day BOD
960 Pounds per day TSS
Any change of twenty percent (20%) or more in any of these
characteristics, based upon a twelve (12) month moving average, will
constitute a change in scope.
*Figures based upon 12 month moving avg. 7/1/85 -6/30/86.
e
APPENDIX D
INDUSTRIAL WASTE DISCHARGERS AND MONITORING PROGRAM
Below is a listing of all industries discharging into the collection
system and monitored under the current water and sewer use ordinance
and pretreatment program Project no. C 270855-03:
Wrightco
Northern States Power
Bondhus Corp.
9
APPENDIX E
TYPICAL EXPENSE STATEMENT
OPERATING EXPENSE STATEMENT
JULY 1965 - JUNE 1986
A/N
ACCOUNT BUDGET ACTUAL BALANCE
5501
LABOR ADMIN
5502
LABOR ENG
5503
LABOR CLER
5516
EMP BENEF
5517
EMP THRIFT
5538
HOSP/DENT
5540
WORK COMP
5564
FICA
5574
PENSION
5504
TEMP LABOR
5505
SUBCONTRACT
5506
CONSULTANTS
5507
CHLORINE
5508
POLYMER
5509
CHEM OTHER
5510
LAB SERV
5511
LAB SUPPLY
5523
COMPUTER
5527
BOOKS/MACS
5528
DUES/REGIS
5532
FIELD EQUIP RENT
5533
OFFICE EQUIP
5534
FOOD/TRAV/LODGE
5535
GASOLINE
5540
INSURANCE
5544
LICENSE/PERMIT
5546
POSTAGE/FREIGHT
5548
OFFICE SUPPLY
5550
PROF DEVELOP
5554
UTILITIES
5556
REPAIR 6 MAINTENANCE
5560
OPERATING SUPPLIES
5563
STATE/LOCAL TAXES
5566
TELEPHONE
5568
VEHICLE REPAIR
5570
MISC EXP
5590
ADMIN SERVICES
5572
VEHICLE LEASE
TOTAL EXPENSES
a
BUDGET LINE ITEM DESCRIPTION
5501 - Labor Administrative - Includes all cost for direct
management personnel.
5502 - Labor Enqineerinq - Includes all cost for direct
operating personnel.
5503 - Labor Office - Includes all cost for direct laboratory
and clerical personnel.
Note: Subcontractors and outside technical experts are not included
in the above three categories.
5516 - Employee Benefit Misc - Miscellaneous covers items such
as tuition for outside training.
5517 - Emplovee Benefit Thrift - Includes company's
contribution to PSG's Thrift Plan.
5538 - Emp. Ben Ins Gen and Health - Includes health, dental,
life and long term disability insurance for direct labor.
5540 - Employee Benefit Worker Compensation - Includes
Workman's Compensation insurance for direct labor.
5564 - Employee Benefit Pavroll Taxes - Includes FICA, SUI and
UI for direct labor.
5574 - Employee Benefit Pension - Includes pension provision
for direct labor.
5504 - Temoorary Help - Seasonal or temporary personnel direct
labor.
5505 - Subcontractor - Subcontracts items such as sludge
hauling and disposal, and instrumentation maintenance and calibration.
5506 - Consultants - Engineers, scientists, legal personnel
retained for the specific benefit of the facility.
5507 - Chemicals - Chlorine - Chlorine for use in plant
operations.
5508 - Chemicals - Polvmer - Polymer for use in plant
operations.
5509 - Chemicals - Other - Chemicals for weed kill, rodent
control, etc.
5510 - Lab Services (External) - Water well analysis, water
suitability tests, other required tests where inhouse capability is
not economical.
5511 - Lab Supplies - Miscellaneous glassware, reagents,
plasticware, chemicals, and supplies.
5523 - Computer Expenses - Computer supplies software, outside
service for hardware maintenance, and spare parts.
5527 - Books, Maqazines and Subscriptions - Reference books,
magazines and subscriptions pertaining to Wastewater/water treatment.
5528 - Dues and Reqistration - Professional organization dues
and registration fees for technical conferences.
5532 - Field Equipment Rental - Crane, backhoe, and tool
rental.
5533 - Office Equipment Rental - Office equipment, copiers,
etc.
5534 - Food, Travel, Lodginq
diem, motel, eirfaro, car rental,
5535 - Gasoline and Fuel -
5540 - Insurance General -
Employee reimbursement for per
etc.
Vehicle fuel.
Required insurances.
N
5544 - Licenses/Bonds/Permits - Lab Certifications, auto license
tag, performance bonds, business licenses, and permits.
5546 - Postage/Freight/Delivery - Postage, freight and delivery
charges directly related to facility.
5548 - Printinq and Office Supplies - Stationery, copy paper,
printing, miscellaneous Office supplies.
5550 - Professional Development - Staff management development,
training supplies, materials, lectures and specialist for Operator
certification.
5554 - Utilities - Electric Power, water, and gas charges.
5556 - Repair and Maintenance - Parts, grease, oil, tools,
bolts, nuts, hoses, paint, belts, seals, bearings, packing, electrical
components, etc., required for repairs and routine maintenance. In
plant labor for maintenance is accounted for in 5501. Outside. repair
service, i.e., motor repairing is included here.
5563 - State/Local Taxes - All relevant taxes paid by PSG.
5566 - Telephone/Radio Equipment - Local and long distance phone
services, 2 way radios, and ancillary equipment where needed.'
5568 - Vehicle Repair and Maintenance - Parts, outside service
or repair and maintenance of facility vehicles.
5570 - Miscellaneous - Items not in other accounts.
5572 - vehicles - Lease or amortized cost of facility vehicles.
55 00 i Administrative Services Q
Personnel Services
Accounting
Payroll
Accounts Payable
Accounts Receivable
Legal Services
Training Services
Safety Services
Technical Services
Non -Design Engineering Services
Government Relations
Planning
Labor Relations
Client Services
General Management
H
APPENDIX F
INSURANCE COVERAGE
PSG SHALL MAINTAIN:
Statutory workmen's compensation for all of PSG's employees
at the Project as required by the State of Minnesota.
Comprehensive general liability insurance in an amount not
less than 1,000,000 combined single limits for bodily injury
and/or property damage.
CITY SHALL MAINTAIN:
1. Property damage insurance for all property including
vehicles owned by CITY and operated by PSG under this
Agreement. Any property including vehicles not properly or
fully insured shall be the financial responsibility of the
CITY.
0)
APPENDIX G
TRAINING
We will implement our training program. The program consists of
the following elements:
A. general concepts of wastewater treatment plant operations
and maintenance.
B. basic treatment plant design required to meet objectives, of
NPDES requirements.
C. unit process operation including theory, design ranges,
operation, maintenance and safety procedures.
D. record keeping and interpretation of results.
E. collection system maintenance including, sewer cleaning, TV
inspections, smoke testing, manhole maintenance, and flow
metering.
F. preventive maintenance and PAMP.
G. accepted safety practices and procedures.
H. basic laboratory procedures.
I. basic first aid techniques.
J. emergency procedures: power failure, bypassing, fire,
explosion, flood, etc.
K. certification examination requirements.
Technical training is accomplished using various methods:
A. on-site training is conducted by PSG instructors,
supervisors and managers utilizing standard classroom
lecture and/or field demonstration methods, reinforced
by direct hands-on application. Competence testing by
written examination and performance evaluation is done
regularly.
B. individual use of technical correspondence courses is
encouraged by tuition reimbursement upon successful
course completion.
C. off-site training is also encouraged by use of flexible
shift scheduling.
Special emphasis is given to developing supervisory skills for
operations supervisors and working foremen.
PSG's training program is continuous. Our training provides
employees with increased diversity, depth of skills, leadership, and
as a consequence, our clients enjoy a more efficient operating
facility.
APPENDIX H
Chapter I
PROPERTY AND EQUIPMENT CONTROL
SECTION
10-1-1 Purpose
10-1-2 Definitions
10-1-3 Procedure
10-1-1 PURPOSE: It is the purpose of this Chapter to
maintain accountability of all tangible property and
equipment purchased by the City, or otherwise acquired, or
furnished by other agencies. This accountability shall be
maintained by records kept by the City Administrator, and by
the Director of Public Works, and the records shall be
verified at least once each year by a physical inventory of
the property in the City's possession, and reconciled
appropriately.
10-1-2 DEFINITIONS: For the purpsoe of this Chapter the
following terms, phrases, words and their derivations shall
have the meaning given herein.
ACQUISITION VALUE OR INDIVIDUAL UNIT VALUE: The price of
the item paid at the time of purchase by the City, including
applicable taxes, freight and installation costs. Donated
items or items otherwise furnished shall have their
acquisition value estimated on the basis of the current
market replacement value.
NONEXPENDABLE PERSONAL PROPERTY: Any tangible item of
property not including land, permanent buildings or
structures having a useful life of one year or more. This
includes any items attached to a permanent structure that
can be removed or replaced, and items that have been
installed on other nonexpendable property. An example is a
radio installed on a vehicle. Both the radio and the
vehicle must be identified separately.
10-1-3 PROCEDURE: This procedure describes the
requirements and procedures for maintaining accountability
of all tangible nonexpendable personal property in
possession of the City. All items, either owned by the
City, or loaned or furnished to it from other sources,
having an individual unit value of $300 or more and a useful
life of one year or more are covered in this procedure.
Items which have a useful life of one year or more and have
an individual unit value of less than 5300 shall be grouped
by like item, and the groups shall be accounted for in
accordance with this procedure. Lend, permanent buildings
and structures are excluded from this procedure.
a
APPENDIX I
Notices shall be sent as follows to:
The City of Monticello
250 East Broadway
Monticello, MN 55362-9245
Professional Services Group, Inc.
1401 Hart Boulevard
Monticello, MN 55362
and an exact duplicate of said notice to:
Professional Services Group, Inc.
Rydal Executive Plaza
P.O. Box PSG, Suite 330
Rydal, PA 19046
j. Responsible department - the department
responsible for the item, and to which the
item is assigned.
4. The Director of Public Works or his authorized
representative shall make up a property card, which contains
the same information as the property log, for each
individual item. The location entry on this card shall be
revised each time the item is moved to a new location,
and/or the responsible department changes. The acquisition
value shown on the property card, and on the property log
must agree at the time of acquisition.
C. once a year a complete inventory of all City property
shall be conducted. The purpose of this inventory is to
assure that all City property is actually in the possession
of the City and properly accounted for.
The inventory shall consist of actually locating each item
listed on the property log. The person conducting the
inventory shall physically identify the property item by
description, manufactuer's serial number and City
identification number from the identification tag on the
item. The location and responsible department shall be
noted on an inventory sheet. The physical condition of the
item shall also be noted. This shoot will then be sent to
the City Administrator who will verify that the data on the
inventory sheet matches the information on the property log.
A copy of the inventory sheet shall also be sent to the
Director of Public Works who will verify the information on
the property cards.
If any property items are located, which are not tagged,
than these items shall be tagged immediately, and the
appropriate entries made into the property log, and new
property cards prepared.
D. if any items are missing at completion of the
inventory, or if any item is lost, stolen or vandalized at
any item, the responsible department head shall imomdiately
notify the City Police Department to initiate the
appropriate investigation. The City Administrator and the
Director of Public Works shall also be notified of the loss,
and the action being taken to recover the lost item.
E. If any item of property is disposed of, the City
Administrator shall be notified and provided the following
information for the property log:
1. The disposition of the property, and reason.
2. The date disposed of.
3. Dollar amount of revenue from the disposal
action.
The same information shall also be provided to the Director
of Public Works for entry in the appropriate property card.
(Ord.0123 - 5/9/83)
0
A
(A) At the time an item of nonexpendable personal property
is received by the City either through direct purchase, as
part of a package contract, donation, or some other means,
the item shall be assigned a City identification number, and
a tag containing this number shall be permanently affixed to
the item, in a conspicuous place. An entry shall be made in
the City's property log maintained by the City Administrator
and an individual property card shall be prepared and
maintained on file by the Director of Public Works.
(B) When the item, or group of items is received, but
before the item is placed in service, the following actions
will be performed:
A copy of the contract or purchase order shall be
sent to the City Administrator.
A City identification number shall be assigned,
and an identification tag bearing that number
shall be afffixed to the item. The identification
number of the item shall be provided to the City
Administrator.
3. The City Administrator shall enter the item in the
City property log, including all of the following
information.
a. Description of the item.
b. Manufacturer's serial number.
c. City identification number.
d. Date of acquisition - this is the date the
City took actual possession of the item.
o. Acquistion cost - this is the price paid for
the item, including applicable taxes, freight
and any installation costs. If this cost
information is not available because the item
is not a direct City purchase, the value may
be estimated based on current market
replacment costs.
f. Grant number - if the item is acquired using
funds provided under a federal grant, the
grant number shall be entered.
g. Contract or P.O. number - the contract or
purchase order under which the itom was
purchased.
h. Ownership - show "City" if procured by the
City, or if on loan from another agency,
identify the agency.
i. Location - the physical location of the item
when in use. If the item is a vehicle or
portable, show its responsible department.
APPENDS% J
MUTUAL AID AGREEMENT
FOR LABOR AND EQUIPMENT
BETWEEN THE CITY OF MONTICELLO AND
PROFESSIONAL SERVICES GROUP, CONTRACT OPERATOR OF
THE MONTICELLO WASTEWATER TREATMENT FACILITY
This agreement is made on this let day of September, 1986, between
the City of Monticello whose address is 250 East Broadway, Monticello,
Minnesota, 55362, and Professional Services Group, whose address
is Rydal Executive Plaza, Suite 330, P.O. Box PSG, Rydal, Pennsylvania
19066.
1. Professional Services Group agrees:
Emergencies
1.1 To make a best effort to provide men and equipment immediately
to assist during emergencies such as, but not limited
to, lift station failure, sanitary sever line failure,
rater main failure, water pumping station failure, water
reservoir or tank failure, flood, fire or flood or civil
emergency involving a portion of the community, or nuclear
emergenciea.
1.2 To provide labor and City owned equipment when requested
by the Public Works Director to assist City workers in
the routine aspects of public works when it will not
disrupt the activities or operations at the Wastewater
Treatment Facility.
1.3 Provide City owned equipment normally used in conjunction
with the wastewater treatment operations to other departments
within the City when it will not disrupt the operations
of the Monticello Wastewater Treatment Facility. Such
equipment provided in, but not limited to, the IME sludge
muse unit, the IME sludge applicator unit, the GMC pickup
with hoist, miscellaneous shop tools and equipment, testing
equipment, and other pumps, etc.
2. The City of Monticello agrees to:
2.1 To make a beat effort to furnish labor and City owned
equipment immediately upon notification of an emergency
as verified by the Public Works Director at the wastewater
Treatment Facility.
2.2 Provide labor and City owned equipment for use at the
Monticello wastewater Treatment Plant facility for non-amorgency
moo when its use will not disrupt other normal operations
within the City of Monticello.
"4W
Mutual Aid Agreement
Page 2
2.3 Furnish City equipment only for use during normal operations
at the Monticello Wastewater Treatment Facility when
it will not disrupt other operations of other departments
within the City of Monticello. Such equipment shall
be, but not limited to, dump trucks, large rubber tire
loader, small rubber tire loader, 3 point hitch backhoe,
4 -wheel drive tractor, sever jet, rodding machine, bucket
machines, 6 -inch centrifugal pump, 3 -inch diaphragm pump,
small portable generator, chain saw, concrete pipe saw,
drill press, hydraulic press, miscellaneous hand tools,
etc.
2.4 The City of Monticello shall plow the main driveway,
the horseshoe driveway off of Hart Boulevard, and the
lover parking lot utilizing the Public works Department
and City snowplow trucks. The City will also sand the
hill on the main driveway during its normal sanding operations
and will use the City loader and forces to push back
snow banks in the areas it plows. PSG will be responsible
for snow removal in the central area of the complex as
well as for clean up of walkways and around buildings.
During the winter months, the City will provide a small
tractor with snow blower in good operating condition
for use by PSG at the wastewater Treatment Facility.
During those months, the operation, maintenance, and
repair costs for this tractor snow blower shell be borne
by PSG. The unit shall be returned in the spring to
the Public works Department in good operating condition.
Snowplowing will be exempt from Section 3.2.
2.9 The City of Monticello may provide moving services to
the Wastewater Treatment Plant facility if Public Works
staffing and work load permits and requested by PSG.
PSG agrees to reimburse the City of Monticello for actual
costs incurred for such moving operations.
3. The City of Monticello and Professional Services Group agree to:
3.1 Keep track of all use of labor and equipment and to be
responsible for equipment maintenance and operation costs
when in use and to file with each other an annual report
indicating amounts of labor and equipment used.
APPENDIX K
CHEMICAL INVENTORY
TYPE QUANTITY
TO BE COMPLETED AFTER STARTUP
Mo
SEWER FUND
PLANT 6 LAB
1987 PROPOSED BUDGET
Personal Services
Salaries, Regular
S 85,900
Overtime, Regular
5,000
Salaries, Temporary
4,400
PERA
3,900
Insurance, Medical 6 Life
10,300
Social Security
6,500
$116,000
Supplies
Office Supplies
S 1,900
General Operating Supplies
13,400
Motor Fuels b Lubricants
3,600
Clothing Supplies
2,200
Maintenance of Equipment Supplies
11,900
Maintenance of Vehicle Supplies
1,600
Maintenance of Building Supplies
500
Small Toole 6 Minor Equipment
200
S 35,300
Other Services and Chargee
Profossional Services
S 11,200
Communications
2,500
Travel -Conference -Schools
1,000
Utilities, Electrical
35,000
Utilities, Heating
22,000
Maintenance of Equipment
7,000
Maintenance of Vehicles
800
Maintenance of Building
1200
Rental of Equipment
800
Dues, Memberships, Subscriptions
300
Taxes 6 Licensee
1,350
Books
50
Miscellaneous
100
S 8 3, 300
Capital Outlay
Buildings 6 Structures
S 5,000
Improvements Other Than Buildings
1,500
S 6,500
TOTAL PLANT AND LAB
5241,100
3
Q
Beling Consultants
July 2, 1986
Mon. Mayor Grimso and City Council
City Hall Building
250 E. Broadway Subject: Contract Operations Services
Monticello, Minnesota 55362-9245 Wastewater Treatment Plant
Monticello, Minnesota
Our File: 20571-B-11,484
Gentlemen:
On Thursday, June 26. 1986. a special committee net in the City Council Chambers
to interview prospective private service contractors for the purpose of selecting
a firm to operate and maintain the Monticello Municipal Wastewater Treatment Plant.
This letter -report presents the background and results of the interview/selection
process. and makes recommendations relative to follow-up activities.
COMMITTEE - The interview committee consisted of the following six members:
Arve Grimso - Mayor
Bili Fair - Councilman
Tom Eidem - City Administrator
John Simola - Director of Public Works
John Badalich - City Engineer (OSM)
Henry Mayer - Special Consultant (Beling Consultants)
PURPOSE OF INTERVIEW - To:
1. review the overall feasibility of the City switching from 'public' to
'private" sector operations, and
2. select a firm(s) with whom to negotiate an 'Operation and Maintenance`
agreement for a period of 3-1/4 years.
FIRMS INTERVIEWED - Tte following three private service firms were interviewed
based on an earlier pre -selection process rade by representatives of the City
of Monticello.
1. Metcalf and Eddy Services. Inc. (146E) - Wakefield, Massachusetts
2. Professional Services Group (PSG) - Rydal. Pennsylvania
3. Water Environment Technology, Inc. (WET) - St. Paul, Minnesota
(continued)
Baling Consultants. Inc. Professional Engineering • Environmental Laboratory + Governmental Management
Boling Building, i001 -16th Street. Moline. IL 61265 / 306757.98M 0
Page Two
Mon. Mayor Grinso and City Council July 2, 1986
Monticello. Minnesota 20571-8-11.484
BACKGROUND BATA
Over the past three years. the City of Monticello had been approached by several
private firms who had suggested that the City investigate the possibility of having
a private firm operate and maintain the City's wastewater treatment plant. Several
months ago. the City decided to pursue this possibility, even though the plant
was discharging flows within effluent standards set by the State regulatory agency.
The reason for selecting this course of action was concerns that the City had
relative to:
1. Costs being incurred to hvn' the plant at efficiencies much greater than
that required by the discharge standards.
2. Lack of 'long -terse' maintenance of plant equipment and facilities.
3. Staffing deficiencies due to employee absences and request from treatment
plant management for additional personnel.
4. Lack of adequate training of present staff.
5. Lack of proper sludge management techniques being practiced at the plant.
6. Non -proper operation of various plant equipment iters which required an
increase in gas and electrical consuctation. with resulting increase in
utility costs.
7. improper management at the plant.
8. Poor record-keeping practices.
9. Lack of toomtcations between *plant' and 'City Hall*.
In April of 1986, private service contractors (hereinafter called 'contractor(S N
were contacted by Mr. Simvola and given a 'Request for Proposal• which was to be
completed and returned to the City by May 30. 1986. In addition. the contractors
were invited to attend an on-site meeting and they were provided with an info►na-
tional package giving details of plant operations, operating data, and cost/budget
information. During this same time period. Beling Consultants. an engineering
firm experienced in the design and operation of wastewater treatment facilities
and the selection of ON contractors for municipalities. was retained by the City
to assist the City in the proposal review and contractor interview/selection pro-
cesses. Beling will also provide assistance during contract negotiations with
the selected contractor.
INTERVIEW/SELECTION PROCESS
On June 26. 1986. the City Committee met at City Nall and reviewed the information
package that Beling Consultants had prepared for the interviews. This material,
which 1s in a bound book and available at City Nall. included the following:
A. Summary of Contractor's Qualification - A matrix of information obtained
from the Contractor's proposal submittals, from telephone contacts with the
Contractors. and from Boling's past experience with the Contractor and/or
Contractor's clients. This matrix categorized the information into the
following areas:
(continued) 0, /
Y
Page Three
Hon. Mayor 6rimso and City Council July 2. 1986
Monticello. Minnesota 20511-8-11.484
Management 8 Administration
Operations
Maintenance
Costs
Alternative Proposals
Experience
Financial Stability
B. Request for Proposal - prepared by the City of Monticello.
C. Contractor Evaluation Criteria and Weight Factor Form - which was used
by interview personnel to rate the Contractors.
0. List of Key Issues of Consideration and Relevant Questions That Must -be
Addressed.
E. Copies of the Contractors' proposed 'contracts'.
Each Contractor was allowed up to one hour to make his presentation and the Com-
mittee then used an additional one-half hour to ask specific questions of the
Contractor. The Contractors. during their presentations. described the capa-
bilities of their respective firms and discussed: (a) the wastewater plant and
its operations; (b) areas where they might revise operations; (c) maintenance
concerns; (d) training; (e) safety; (f) facility's management; (Q) personnel.
including local short-term needs and long-term opportunities; (h) costs; (1) con-
tracts; (j) industrial pretreatment programs; and (k) sludge management systems.
Of specific note. the Contractors felt that:
1. The facility was being over -operated. i.e. that the quality of the dis-
charges was over -achieved at the sacrifice of wasted energy and thus
utility costs were too high.
2. Sludge was not being removed adequately from the facilities. again re-
sulting in wasted energy and utility costs that were too high.
3. Maintenance was just passible (a grade of 'C' on an 'A to F' scale). but
could be upgraded.
4. Plant could be operated with four (4) well-trained personnel.
5. Record-keeping systems were poor.
6. Personnel training was not adequate.
1. Safety procedures could be improved.
CONCLUSIONS
After the interviews were complete. the Committee decided that (1) contract service
operations were appropriate. and (2) that the City should negotiate an operation
(continued)
C41)
Page Four
Mon. Mayor Grimso and City Council July 2. 1986
Monticello. Minnesota 20571-8-11.484
and maintenance contract with PSG subject to the condition that if the negotiations
should break down. that negotiation would then be started with MBE.
The Committee then requested that Beling prepare this report. summarizing the
selection process. and voted to recommend that the Council (at the July 14th
meeting) accept the Committee's decision as mentioned in the paragraph above.
CONTINUING ACTIVITIES
After Council action (expected at the July 14. 1986 meeting). the Contractor will
submit a preliminary contract to the City and City representatives. with assistance
from Beling, would then negotiate a formol contract.
I would like to compliment the Committee on the very professional manner in which
the selection process was made, and to commend Mr. Simola on his very comprehensive
and well thought out proposal request statement.
Should you have any questions and/or comments relative to this letter -report,
please feel free to contact me.
Respectfully submitted.
BELING CONSULTAWS. INC.
Henry Mayer. P.E. - Manager
Civil Engineering Department
Rd
cc: Contract file
City Council
City Administrator
City Director of Public Yorks
John Bada 1 ich - OSA
9
Council Agenda - 6/25/86
5. Consideration of Granting an Advance Guarantee that a Non -Conforming
Use may be Rebuilt if it is ever Destroyed to more than 508 of its
Value. (T.E.)
A. REFERENCE AND BACKGROUND:
Rick Wolfsteller and I have been contacted a couple of times recently
concerning the City's policy on non -conforming uses, especially as
it relates to replacement. Apparently what has happened is that the
William Jongewaard home at 106 East Fourth Street is for sale. It
is our understanding that the lending institution who is interested
in providing a mortgage to the buyer has some reluctance because it
is a non -conforming use, and according to our ordinance if it is destroyed
to more than 508 of its value, it may not be replaced. Mr. Mike Lundquist,
the realtor, has indicated a desire to appear before the City Council
to be granted approval that will guarantee the owners the right to
rebuild if the home in ever destroyed to more than 50% of its value.
(The latest information Rick has received is that they may not need
to coma to the City Council meeting, so this item may be deleted at
the meeting.)
There are two problems with this request. First. I do not believe
the actions of one Council can bind the actions of a future Council.
A letter of guarantee being passed through to an individual property
owner would tend to undermine any of the land use controls of future
Planning Commissions and City Council. The residence lies within
a B-4 zone and is considered a non -conforming use. Non -conforming
uses are legal uses, they simply do not conform to the current ordinance.
Non -conforming uses may exist, but may not be expanded or altered
to a more non -conforming use, nor may they be replaced if destroyed
to more than 50% of its value by fire, storm, etc.
At first blush, the request to get a replacement guarantee letter
seems innocuous enough. I think that if the residence was damaged
today, under existing conditions, and the owner came in to seek replacement,
the Council might grant such an action. Consider, however, what might
occur in the future if the Council granted such a letter of guarantee.
The block is currently zoned 8-4, and is zoned that way to encourage
commorcial development along Highway 25. It is extremely realistic
to believe that commercial development will occur along Highway 25
in the future, especially in light of the Raindance Partnership development
and the reconstruction of Highway 25. It is conceivable that this
entire block could convert to commercial with this one house still
being in existence as a non -conforming use. It would not make good
land use management sense to guarantee a residential structure replacement
if the entire block had, in fact, developed commercially. In essence,
I do not believe the City Council can, nor should be able to bind
the actions of a future Council in regulating land use.
The second concern with this issue has to do with the request itself.
The request has been stated as a variance from the requirement concerning
replacement. In reality, the request is really a request to rezone
-4-
Council Agenda - 8/25/86
and spot zone a specific site to allow residential construction.
By guaranteeing the right to construct a use which is currently prohibited
under the terms of the ordinance is, in essence, granting its own
zone. While the request may be called a variance, it is in reality
a request for rezoning and a designation that single family dwellings
become a permitted use on this specific site. Such an action runs
directly counter to both the letter and the spirit of the ordinance.
B. ALTERNATIVE ACTIONS:
1. Grant a letter guaranteeing reconstruction of a single family
dwelling within a B -e zone if it is destroyed to more than 50%
of its value. Such a letter might not withstand the test of court.
Further, it would very likely be considered as a rezoning, spot
zoning action not performed under due process.
2. Uphold the terms of the ordinance.
STAFF RECOMMENDATION:
Staff recommends that the ordinance be enforced in accordance with
the terms covering non -conforming uses. To begin altering the ordinance
for individual site consideration tends to undermine the foundation
of the Comprehensive Plan and the Zoning Ordinance itself. It occurs
to me that if the variance were over to be granted, it should only
be granted based on the actual findings of fact when and if the current
non -conforming use is ever destroyed to more than 50% of its value.
I think it would be unwise to attempt to forecast that a reconstruction
on this particular site will always be acceptable to the development
of the block overall.
D. SUPPORTING DATA:
Copy of the appropriate section of the ordinance; Map showing the
location of the property in question.
-5-
CHAPTER 3
GENERAL PROVISIONS
SECTION:
3-1: Non -Conforming Buildings, Structures and Uses
3-2: General Buildings and Performance Requirements
3-3: Yard Requirements
3-4: Area and Building Size Regulations
3-5: Off -Street Parking Requirements
3-8: Off -Street Loading
3-7: Land Reclamation
3-8: Mining
3-g: Signs
3-1: NON -CONFORMING BUILDINGS, STRUCTURES AND USES:
(A) PURPOSE: It is the Purpose of this Section
to provide for the regulation of non -conforming
buildings, structures and uses and to specify
those requirements, circumstances and conditions
under which non -conforming buildings, structures
and uses will be operated and maintained. The
Zoning Ordinance establishes separate districts,
y each of which is an appropriate area for the
location of uses which are permitted in that
district. It is necessary and consistent with
the establishment of these districts that non -conforming
buildings, structures, and uses not be permitted
to continue without restriction. Furthermore,
it is the intent of this Section that all non -conforming
} uses shall be eventually brought into conformity.
[B) Any structure or use lawfully existing upon
the effective date of this Ordinance shall not
be enlarged, but may be continued at the size
and in the manner of operation existing upon
such date except as hereinafter specified or,
subsequently amended.
[C] Nothing in this Ordinance shall prevent the
placing of a structure in safe condition when
said structure is declared unsafe by the Building
Inspector, providing the necessary repairs shall
not constitute more than fifty (50) percent
of estimated market value of such structure.
Said value shall be determined by the City or
County Assessor.
0
ID] No non -conforming building, structure or use
shall be coved to another lot or to any other
part of the parcel of land upon which the same
was constructed or vas conducted at the time
of this Ordinance adoption unless such move=ent
shall bring the non-conformance into compliance
with the requirements of this Ordinance.
[E] when any lawful non -conforming use of any structure
or land in any district has been changed to
a conforming use, it shall not thereafter be
changed to any non -conforming use.
(F] A lawful non -conforming use of a structure or
parcel of land may be changed to lessen. the
non -conformity of use. Once a non -conforming
structure or parcel of land has been charged,
it shall not thereafter be so altered to increase
the non -conformity.
[G] If at any time a non -conforming building, structure'
or use shall be destroyed to the extent of more
than fifty (50)' percent of its estimated market
value, said value to be determined by the City
or County Assessor, then without further action
by the Council, the building and the land on
which such building was located or maintained
shall, from and after the date of said destruction,
be subject to all the regulations specified
by these zoning regulations for the district
in which such land and buildings are located.
Any building which is damaged to an extent of
leas than fifty (50) percent of its value may
be restored to its former extent. Estimate
of the extent of damage or destruction shall
be made by the Building Inspector.
(H] whenever a lawful non -conforming use of a structure
or land is discontinued for a period of six (6)
months, any future use of said structure or
land shall be made to conform with the provisions
of this Ordinance.
111 Normal maintenance of a building or other structure
containing or related to a lawful non -conforming
use is permitted, including necessary non-structural
repairs and incidental alteration which do not
physically extend or intensify the non -conforming
use.
[i) Alterations may be made to a building containing
lawful non -conforming residential units when
they will improve the livability thereof provided
they will not increase the number of dwelling
units or site or volume of the building.
` EK) Any proposed structure Mich will, under this
.../1 Ordinance and subsequent amendments, become
non -conforming but for which a building permit
has been lawfully granted prior to the effective
date of this Ordinance, may be completed in
acordance with the approved plans; provided
construction in started within sixty (60) days
of the effective data of this Ordinance and
subsequent amendments, is not abandoned for
a period of more than one hundred twenty (120)
days, and continues to completion within two (2)
years. Such structure and use shall thereafter
be a legally non -conforming structure and use.
0
Council Agenda - 8/25/86
6. Consideration of Granting an Increase in the Individual Pension for
the Volunteer Fire Fighters Relief Association. (R.W.)
A. REFERENCE AND BACKGROUND:
Members of the volunteer Fire Department will be attending the meeting
to request that the Council increase the retirement benefit from
$10,000.00 to 516,000.00. This benefit is payable in a lump sum
after 20 years of service. The plans are also referred to on a per
year basis, such as 5500.00 per year or 5800.00 per year, etc. I
point this out to help avoid confusion, as during the discussion
the terms may be used interchangeably.
The Relief Association was granted an increase in retirement benefits
to 510,000.00/$500.00'par year in 1979, and a request was made in
1982 to increase the amount to $14,000.00; but the request was turned
down, as the increase at that time would have required a tax levy
to support the increase. In 1982, the Council recommended that the
Relief Association raise their retirement benefits in the future
as long as their fund was self sufficient, e.g., assets were greater
than their accrued liability and any increase would not result in
a contribution from the City from general property taxes. By State
Statutes, as long as there is a deficit in the Relief Association
Fund, they must come to the City Council for approval of any increase
in benefits.
The Relief Association has submitted to the City a schedule of the
computation of financial requirements for the Relief Association
benefits for 1987 based on an increase to $16,000.00 per member after
20 years of service. The computations indicate a total deficit of
$65,561.00 of which 539,285.00 would be a new deficit because of
the requested increase in benefits. In going through the formula
required, a total amount of income necessary to support this request
would be $29,921.00 and anticipated revenues from state aid and interest
income on their investments would be 531,250.00 resulting in a surplus
of 51,329.00 next year. The requested increase in benefits to the
516,000.00 figure would not appear to require City support. The
primary reason the Association is able to increase its benefits and
not require City support is because of the increased amount of state
aid being received. The state aid by Statutes is required to be
paid to the Relief Association for benefits and cannot be used for
other fire department purpose@. The increase may Boom substantial,
but it appears that the fund can provide annual income to support
the request.
It should be noted that Council ratification is still necessary to
allow for an increase in their retirement benefits, even though the
Association hre sufficient funds to meet the annual liability. The
only time the Association can increase its benefits without Council
approval is if the fund has a surpluo, and then they aro allowed
to increase their benefits up to an amount which would not increase
their liability more than 90% of their previous surplus. I believe
at this point, Eased on their current 510,000.00 benefit, they could
-6-
Council Agenda - 8/25/86
increase their benefi a to $11,500.00/5575.00 per year without City
approval, and each year :could have to be recalculated.
B. ALTERNATIVE ACTIONS:
1. Grant an increase to $800.00 per year/$16,000.00. This increase,
according to the Relief Association schedule, would not require
a City contribution and could be entirely funded through state
aide and other interest earnings from the Association.
2. Do not ratify an increase in benefits requested.
3. Do not grant an increase in benefits, but allow the Association
to raise their benefits only if they have a surplus and an increase
would not require City contributions.
C. STAFF RECOMMENDATION:
In reviewing the computations supplied by the Relief Association,
it appears the state aide received by the Fire Department will continue
to increase an the City expands, etc. The request for a $16,000.00
benefit can be funded entirely through revenues received by the Association
without municipal support, and the City staff has no objection to
the increase being granted as long as a City tax levy is not required.
If an increase would not be approved by the Council, the fund will
continue to show a surplus and in the future, the Relief Association
would be able to increase their benefits without Council approval
as the surplus grows. By not granting the increase, the Association -e
benefits will increase but probably at a slower rate. Since a City
tax levy is not required, the City staff can support the first alternative,
which would increase their benefits to $16,000.00 for 20 years of
esrvic9.
D. SUPPORTING DATA:
Computation of benefits for each member at S800.00 par year.
R
-7-
SCHEDULES I -II-III FOR LUMP SUM PENSION PLANS
STATE FIRE AID YEAR 1987
Firefighters Relief Association of Monticello County of Wright
SCHEDULE i
Computation of benefit of relief association special fund (at $800
service) for all members based on their Per Year of
members. Years of service as active fire department
i 2�3
F.D.
Entry
Name Age Date
4 1986 5 6 I987 7
To End of this Year To End of next Year
Yrs. Act Accrued Yrs. Act Accrued
Service I Liability I Service I Liability
1 J. Maurice
1 6-58 j
29
2 P. Klein
1 1 6-58 y
29
3 G. Li0fact
J I 5-63
24
4 D. pitt
j I 5-61
74
5 G. Jensen
7-66
20
G D. Bit xer
I 4-70
17
7 0. Kranz
4-70
17
8 W. Farnick
6-72
15
9 T. Farnam
I 3-7314
11D_4�2
lcid Haaland
I 7-74
12
1IM. Flicker
1 5-75 !
12
12J. Morrell
1 1 5-75 1
12
13S. Douglas
i 1 3-76 1
I t;,,FQH
14 W. Laiiree
1 5-77 1
j
10
ISM. Wallon
1 5-77 I
t0
16C Dahlheimer
1 2-78 i
9
17J• Wain
' 12-79
7
18M. Johnson
i j 9-80
6
19 M. Theisen
j 1 5-62 1
5
20T. Liefort111-83
J
3
218. FY to
I 5-84
22K. 1;tttmpr
! 5-85 Ii
2
23 G. Host
I 1 0-85
t
24 T. Bremer
12-05
I
25T• McDermott
1 4-86
1
16
27
( I
2c
1 1
29
1 i
30
1 I
Total of Deferred
Pensions, if Any
Toizi of Unpaid installments. if Arra
Total of Eariv Vested
Pensions. If Anv
A. accrues Liabtltty
thru Nett Yr, 1987 (total,
cot.7I
8. Accrued Liability Thru this Yr. 1986 (tout, cot.S1
C. Subtract Line B. from tine A. (normal cost:
enter "ere ants On Line 6, Se". IN)
23.200
( 30
1 24.000
123 aw
,30
i -A n00
+q,Zpn
�s
_
17(I Dna
+Q 7rJn
75
1 7n nnn
16.0007t
A
I tF_ar10
+Z,A@o
i 3
SA4
11 Ago
1R
1 19 4A4
10.432
I 16
1 11.424 '
9.472
1 15
11D_4�2
7.896
i 13
1 A 4Kn
7.696
1.3
f A.560
7 6Q
13
! 6_. 56n
�.Bb4
t7
I t;,,FQH
6.080
ii
6.864
6.080
ti
K Ate_
I i'vic,
8
1 4.608
i 3.280
7
I 3 Q36
I, 2.672
a
1 '1. :'An
i t 914
A
7 nqn
I 992
i 3
1.570
I 4AP
7
QQ7
qn
I'd 'A9,
7
Cal
7
QQ7
i
y� 1j
14
a 227,488.00
208,464.00+ 1208,464.00
1 19.024.00
Fractional years of service must be calculated to nearest full year.
Do not enter liability In Col's 5 or 7 for any person who will receive entire pension during this year.
for Inst:11.nent liability, enter amount which will be payable after end of this year in both cot. 5 d cot. 7.
If interest is to be Paid on unpaid pensions, add interest for i year in col. 7.
A copy of these schedules must be presented to the City Council before Aug. i each year.
`2
10
SCHEDULE II
Projection of Relief Association Special fund assets to end of this year, (Decem.;er 31, 19B5J
Assets atIanuary1.19_86 (this year) 1 s 137,946.00
Anticipated income to end of this year
a) t+linnesota State Aid a 22.957.00
b) Receipts from local taxes
c) I merest on investments 10,000.00
d) Other income
Total of tines ab -cd $ 32,957.00
Beginning assets plus estimated ineorne for this year (L i + L 2) 3. $ 170.903.00
Estimated disburse -teats through end of this year
e) Pensions S 26.400.00
t) Oth:: benefits 1.200.00
g) ni5FDA or VFBA dues, if any
h) Administrative S overhead 400_nn
Total of lines e•f-g•h 4. $ 28,000.00
P. ojet _ assets at end of this year i./31 fP6_ (1-3.1-4) $, r 142.903.00
Calculation of average special fund income per member (other than interest or Investment income)
State Aid Municipal Support 10%ofsurplus (if any)
Last year 21,864 --- ---
2years ago 18,947 ---
3years ago 16,716 --- ---
Totals 57,527 + --- + --- a
Total 3 year income S 57.527 + 3 o $ 19.176 + _Z5_, (no. of membats) 0 6. S_Ja7
CERTIFICATION OF SPECIAL FUND REQUIREMENTS
This information must be certified to the governing body of the municipality or
independent nonprofit firefighting corporation by August 1. 1986.
We. the officers of the Firefighters Relief Association.
state that the accompanying schedules have been prezared in accordance with the
provisions of the Volunteer Firefighters Relief Association Guidelines Act of 1971
(including M.S. 69.772) and that the schedules are correct and complete to the best
of our knowledge. The financial requirements of the relief associations Special
Fund for 1987 are $29.921.00•
Check here if no municipal support required
The average non -investment income per member of said special fund for the past 3
years was $ 7r,7
5ignature of President Date
Signature of 5ecretary Date
Signature of freasurer Date
SC4EXLE III
Computation of Financial Requirements for Next Year - 1987
Column A Column B Column C
1. Assets from Line 5, Schedule It $ 142.903.00
2. Accrued liability to end of this year (from L.B,Sch 1) 208.464.00
3. a) If L2 is more than L1 , subtract Ll from L2. Deficit 65.561 .00
b) If Ll is more than L'_', subtract L2 from L1. Surplus
If surplus exists, enter 10% of surplus amt. in col. C
and go to Line 6.
Amortization of deficit (or deficits) incurred prior to
end of last year (see note).
Year origin:] amt. ret. in amt. left
incurred amount prior years to retire
(1) (2) (3)
19 — 65,684.06 39,403.00 26.276.00
19-
10 _ L
4. Total orig. 26.276.00
deficit 65,684.00 x ,Do 6,568.00
5. Subtract col (3) total from Line 3 (a). (if cal 3 is equal to
or greater than line 3 (a)-, no new deficit exists.) If col 3
is less than line 3 (a), difference is new deficit. Enter . 38. 285.00
Enter 1045 of this new deficit in col. B --•----------••-- 3,929.00
6. Increase fron Line C, Schedule I ••-----__ --X9,024.00
7. Antici;ated expenses Next Year, (other than pensions,
or investments) 1997 estimates 400.00
8. Anticipated income Next Year 1997 estimates
a) Minnesota State Aid --------. 24. 105.00 -
b) 55 interest on amount of Line 1 above— T, {45.00
c) Other income (do not include local taxes or
investment income)
TOTAL 8 a -b -c 31,250. 0
9. TOTAL, Column B _--___—__ 29,921 .00
10, TOTAL, Column C. — 31,250.00
11. If line 9 is more than line 10, the difference is the
amount of municipal support required. Certify this
amount to city council before August 1, (bottom
part of Schedule II)
12. If Line 10 is more than Line 9, no municipal support
Is required. Certify that fact to council before August
1. Council is permitted to provide funds in excess of S1,329.00 SURPLUS
requirement.
Note: Deficits are generally retired in less than 10 years, because of increase instate aid, turnover gain and
earned interest treater than 5%. If desired, the amount in col 2 may be increased so that the total of col
3 is equal to line 3 (a). If more than one deficit is being amortized (the law requires each deficit to be
retired separately), adjust col 2 for the oldest deficit first. When col 2 equals col 1 for any deficit, that
deficit has been retired and may be removed from the amortization schedule. Whenever a New Deficit
appears in Line 5, the original anount of such deficit must be added to the amortization schedule the foL
lowing year.
MEMO
TO: Monticello City Council
RE: Bid Results for New Loader
FROM: John Simola, Public Works Director
DATE: August 25, 1986
The City of Monticello received two bide for a new loader this morning
at 9:00 a.m., one bid from Ziegler, Inc., for a 936 Cat, and a bid
from Carlson's Lake State Equipment Company for a 644D John Deere.
The tabulation of those bide is enclosed for your review. The basic
difference between the two bids by trading our 930 Ziegler for $69,400
or returning it as part of our total cost bid for $63,400 is $4,034
in favor of the John Deere 644D. We did, however, ask for some additional
items for consideration in our bid proposals. Utilizing the figures
given us for guaranteed repairs for five years an bid and the dealer's
5-yoar scheduled maintenance and fuel caste, there is lees difference
in the bid. The actual difference when using these additional considerations
as provided in the bid package is 51,876.83 in favor of the John
Deere 644D based upon a 5 -year operation and maintenance schedule.
Thera are two other items I believe which the Council should consider
when making this decision. One is how wall each of these machines
hold their value over the coming years, and another is the operator
preference of City employees operating the equipment. There are
two ways the City can protect its investment in such a loader. One
is through a guaranteed repurchase such as the bid from Ziegler to
guarantee repurchase of the 936 in five years for an amount of 554,800.00.
I believe Ziegler has underestimated the value of this machine in
five yearn. They have done no intentionally because they overestimated
the value in 1981 when we bought our 930 loader. I did a comparison
study based upon currant auction results of the size loader we bid
in 1981 and also those bid prices which we received in 1981. From
this information, which in provided for your review, I estimated
Cat would lona approximately 5.1% of its value per year in depreciation,
and John Deere would lose approximately 6.8% par year for depreciation.
Using these figures, the Cat at the and of five years would hold
Its resale value approximately $4,156.00 bettor than the John Deere.
The actual difference between the two machines now changes to a plus
in Cat's favor at the and of five years in the amount of $2,279.17.
It is the City of Monticello's intention, unless this machine turns
out to be a lemon, to keep it for a period of 7-9 years. The difference
in resale value at that time will be even greater. Therefore, the City's
investment would be bettor protected with the Cat 936.
The other item to be considered, I believe, is the operator preference.
All of the City employees who will operate the new loader were given
a chance to operate a now 936 Cat and a new 644D John Deers. Both
Memo
Page 2
of the dealers brought the machines out and left them with us for
a trial period of approximately two days. The machines were found
to be very similar in capabilities and power. Both machines appear
to be well designed and easy to service, with Cat possibly having
a slight edge on the service. When asked for their preference, all
of the operators, however, indicated they preferred the 936 Cat to
the John Deere by a alight margin. They gave as their reasons better
visibility, quieter, more stable in the field and especially on the
road, and most preferred the twin lever bucket controls they are
used to in lieu of the single lever control on the John Deere. Another
reason given was the total operator control over the transmission.
The Caterpillar can be kept manual and all four speeds forward, while
the John Deere shifts automatically from first to second and then
from third to fourth.
Bearing all of the above information in mind, it is the recommendation
of the Public Works Director and Street Superintendent that the Monticallo
City Council award the bid for the new loader to Ziegler, as we feel
it in the beet dollar value for the City of Monticello. The purchase
of this loader would put us $3,366.00 under budget if purchased outright.
I would request that the financial department make a determination
as to whether or not to accept the simple interest annual rate of
7.5• and finance the machine.
At the last Council meeting, it was questioned as to whether it may
be beet to return our loader to Ziegler for $63,400.00 and buy it
back at a much lower price. I questioned Ziegler about this. They
Indicated to me that they would not sell the machine for less than
their investment in it. They are not in the business to lose soney.
It would be necessary for them to put the loader into their rental
fleet until Duch time that they could make up the difference between
the actual value of the machine and the total coat bid given the
City of Monticello.
ZW-a
John Simola
Public works Director
JS/kd
I . Nukeand Model of equipment being bid,
out, I ght Purchase price a specified.
Nodal:
rake:
r.O.s. ol-ticello. minnesol.
2. Trade-in value:
Moduli 1991 930 Cat, S/N 41KI0742
3. Item 11 l... It.. 12 ITrade-In purcha.e prloe)
4. Guaranteed maintenance espanee for 5 year. or
4.000 hours. whichever occurs first, SIIALL NOT EXCEED.
5. Guaranteed 'Minimum sepurchna• in 5 years.
d. Total coat bid [Its. /3, plus Item 14, Ina Ito 151
7. Bl mpls int.rael annual rata for loos Purchase or
purchase 15 Yaer Program) and Ymer1Y payment for 5 payment..
attach schedule It payment. vary)
Imasad upon Item 83)
NOTE. ntdd.r moat bid on It." 1, 2, 3. and 4.
railura tt bid on the.. items .111 disqualify bid.
The City reserve. the right to award to bid wood on
any of the above and or deviations true the epaclfIC.tins
whichever is In the bast Interest of the City or to reject
any or .11 bid..
J
Ziegler. Inc
936
CAT
s89.034
Car, some •. Laks Caes Pbvar
St. to Equi P. CO. and FquIpment
644D
John uedrn
s_79. 000
s a
$69,400
s 35.500
s
s
$19,634
a 43,500
a
a
5 2,900
s 3,500
3
$
$54,000
3 "No aid-
a
$
-$32,266
$47,000
a
s
7.5
7.5 e
t
a 4.514.26
s 10.751.69
a
s
BID TaOULATION
CI Ty Or MONTICELLO
125 NOR SE POW" WAGES
BID TABULATION - LOADER
Cat 936 John Deere 644D
Price $89,034 $79,000
Trade-in $69,400 $63,400
Trade Price $19,634 $15,600 (return Cat to
Ziegler)
Difference $4,034
ADDITIONAL CONSIDERATION
Guaranteed Repairs
for 5 years as bid S 2,900.00 S 3,500.00
5 -year scheduled
maintenance 6 fuel
cost provided in bid S 7,248.83 S 8,806.00
Total Outlay 5 years 529,782.83 $27,906.00
Difference 51,876.83 in John Deere Ia favor
based on bid
ESTIMATED LOSS IN VALUE BASED
UPON CURRENT AUCTION PRICES FOR
1978 LOADERS AND 1981 BID PRICES
1981 Bid (Monticello)
Current Value 78 Model
Loss in Value
1986 Bid
CAT 930
$61,371
33,000
$28,371
61 ,371 - 46.2% loco
? 9 years a 5.1t/year
$89,034
JOHN DEERE 544
$58,000
22,600
$35,400
} 58,000 a 61.0% lose
1 9 years - 6.8t/year
$79,000
5 -year Depreciation
as indicated above 25.5• - $22,704 34% - $26,860
Difference: $4,156.00 in Cat -a favor based on resale value
The overall difference is:
54,156.00 gale
- 1,876.83 bid difference
52,279.17 in Cate favor
in 5 years based on bid and resale value
i
r
�
I —` WSSER'TIRED LOADERS
JOIgb 6 4tG19t• 6r4/!r;1a/t-7T-e1/rs7•:gMarf6tNi,buurvca,ei;la;
10,000
*"a b: good firms; -
gntooty-Stpttolia.
'JOB% OCCR2.964,5/0 89166 119691
lv.2 y
t
Riarlaow-Honda-rabruary. _
i�
fi
J011!1 DCaaL 6N 8/M 86877, ii9691`v/7. rut 1'0� buCtet',�
20,100
]f
of. 4s ht-td0o„ROPi. tC),Thory-Arlr Mgto.-Nai1hto-
I -
t)
llltrwls-Aptii.
'
text! MCRa'.444 818 86417 tit t! rlloq rent. s..tup
14.150 w'
elaa0.. 'ut it lty wctoa: for"munttns, on,Yurr•.
fair airaa,.(► I..rOrta•rayatto-A loser+•=January,
'
Jobs DCCRa 6i4 8/r 86411 (19491`./xOrd. 'rami, .1b 0.
17.660
grr90l4 10.5%75 alres.-(.If tir00, tG1'orndrrian-
AOnroa•LOrlsirM•Apr/1.
_
J08a DCCRa. 5440,8/8 750114, 6910) r/Porti' snit eels,
W busatf:./tooth,: t 1., 5115 tura, fa,r urrx,' W)
UtthlPTic0tu-raaM nnc0n-t?,•carsba`r.
F
J0Nt1 MCRAwr$'."Gr
�.
buct,t: 17.9975 RInC. on". IAtiaY/11�•
-tiro•.
Btniuippt”+August• -
;
JONB�MCRL'Su0:8/B"774Y19'1197t1
'7i',DP6
•.t
,tir'd;
RUBBER TIRED LOADERS — 1037
CAT 910 SIN U0•I864 1197[1 .111.4 .hear. Irl Yoder-
l
tr.y-u saaas.-tiori da-r.bruary.
1;1
CAT 910 SIN419-1060 11911) w/1 yd. bucket, POPS.
16.000
1y,
I7, S125 it tea, TAC-R.nthMCb[dove-Galito[nie•$.p94aDar.
;3;
CAT 910 SIN 410.1147 119791 -/BOPS tab, bucket, bolder-
17,500
eon q.10 covpl.r hitch, iT.5RJ5 tura, very good
tires. IVC1 111Ch1.- 4•W rgne•Trnno..le•5lDtewDer,
'1
CAT 910 3/N 43.•8724 {1979) w/2 Y. Ductet, balder.on
47,000
gulct •touDlar, 9000 ats IGI rorke-Tul4a-Oklahowe-
rX.. ry.
CAT 930 SIN 411.1701 119791 w/2 1/4 yd. CP bucket.
40,000
{'
coons—ctght. .rand cab, 17.5025 tine.
-..ppr.e..d
..cN l.nt ore., IGf N111.r-S3Npk0nvtll 6outh-Caro-
�!
I IM-N4y.
�1.
CAT 910 SIN 411.4414 119711 w/C► bucket, p0p/, 17.3175
30,000
tiro, valleiy-C&rarl I10 -Ca l i forst.•August.
oi'I
Cat 910 B/N U0.141/ 119711 r/4 In 1 bucket, .1.
40,000
I�
Cab. Il4thir•.irkY-Albert.-C4ntd.-AYquet.
a
CAT 910 SIN 419.7943 119711 ./...1. Dopa. 11,5125
10.000
11i'I
tlr... good tit... tc) Pili.r-rt-worth-71i..•
i
aept.wD.r.
� II
CAT 910 6/N ))8.[434 119 111 r/3 1/2 yd, bucket r/
261500
tarts, sate. buc6.t lrwl, POPI enel. cab, good
�1
11.5,7! tire., ICI ■1111r•wacoldOCh4.-Teg6-April.
CAT 110 6/N 410.76/4 119781 r/oe104e0 PD►/, CP buel4t.
71.500
r/test n, I1, 1133 1)111, 4000 tin.,
tJte-Chartel•!AU{i{inr-D.Mwb.r.
7(PL
CAT 130 S/0 41:•71/9 12177! w/C► buctit, -olt rn
/b"Sight.
43,000
t•;
cu�tmY saes, 10pt e. b, re.r eounu20.5%
25 a 1 -Yo
, ga tire.. utrhia•blton•Onl.rto-C.n.d.-
Novar+pe r .
CAT 910 ./p,rl+•114! 111 141 w/C► butter, POPa. l7, 302}
76.500
M,
oras, t.ue +cos. tCI PiYier-SrReonwtie-$Doth-
i;
C. rOIInJ•aJy.'
�1
Car 110 a/N 4yr-7227 14[77{ .ICP "r.a4, .Opo, mr
32,000
tl r... 111 Ill.[-Te.w-N.CPn-C.efgl.•Nt).
'`�
CAT 910 SIN i{..S i
t 0 1147T7 r//' 4 +a i butte[. roar
70.000
eouuen.ivhu, POPE. 17.5[2! uroa, feu tear.
Icl N.a•.ouu •t+.a•0e.ah•x.wii•Octobr[.
' ie,
CAT 110 1%11 411.1111 119771 r/7 I/4 yd, butte. 1oP8
16,000
Co. . ,.00%21 ore.. V000 ttra., iG} Miii.r-AS bogus--
4
Sur-Nv. •ra..t0•MPt.mprer.
' CAT 130 SIN AIP•7001 t167ti ./fully 4nci. 00". CP
)%,000
'
butt.[. vary good /7.!125 fire.. ICI Or1ft-Orlando•
r for la.•I.bf Wry,
CAT 110 "1 410.1711 111171 r/2 td, Ouck ot. POPS anal.
11,000
1
Cab, 17,5[76 lire.. 900d Brea, (C! Mlll.r-Oe.•
.I}
+bine•+-IY.4-April.
r
If
1
/ CITY OF MONTICELIA
/ PROPOSAL FORM
FOR
oNE (1) 125 HP ARTICULATED WHEEL LOADER
1. Mahe and modal of equipment being bid, outright purchase price as specified.
MAKE: Cateroillar MODEL: 936
F.O.B. Monticello, Minnesota S 89,034.00
2. Trade-in Value:
MODEL: 1981 930 Cat SIN 41K10742
5 69,400.00
3. Item 01 lass Item 02 (Trade-in Purchase Price)
5 19,634.00
4. Guaranteed Maintonanco Expense for 5 years or
4,000 hours, whichever occurs first, shall
not exceed.
S 2,900.00
5. Guaranteed "Minimum Repurchase" in 5 yearn.
$ 54,800.00
6. Total Cost Did (Stem 93, Plus Item 44,
Lege Item 95)
5 -32,266.00
7. Simple interest annual rate for leans purchase
or purchase (5 year program) and yearly payment
7.5
for 5 payments. (Attach schedule if payments vary)
S 4,b14.eb
(Based upon Item 13)
NOTE: Bidder must bid on items 1, 2. 3, and 4. Failure to bid on those
items will disqualify bid. The City reserves
the right to award
the bid based on any of the abovo and or deviations from tho specifications,
whichever in in the boat interact of the City
or to reject any
or all bids.
NAME OF BIDDER: 2iealer Inc.
ADDRESS: 901 West 94th Street
MinneePc 55920
SIGNED BY:
Vice President, Sales
H.
BID ACCEPTED:
(data)
BY:
TITLE:
f
SCHEDULED MAINTENANCE ESTIMATED COSTS
/ AND OPERATION COST
CALCULATION FORM
FOR
NXEEL LOADERS
INSTRUCTIONS. The intent of this form is to determine the total scheduled
maintenance costa that can be expected during the first five (5) years of
2,000 hours of ownership. Service intervals, number of grease fittings,
and capacities should be taken directly from the manufacturer•a Lubrication
instructions. Costs given are equal for all bidders. Although there may
be a alight variance due to ref ill capacities, these total costs are made
up of labor, overhead, lost production, gaskets. lubricant, filters, and
supervisory time. The comparison examines the service intervals for the
various units bid and assumos that the manufacturer's recommendations, if
followed exactly, will allow the costa that are to be incurred on each unit .
to be calculated with reasonable accuracy. The City of Monticello believes
that scheduled maintenance to an integral part of the overall cost of the
operation of a wheel loader and is therefore asking for its inclusion for
consideration an part of the total coat of the unit bid.
I. Grease Fittings
Total Hours of Service No. of Fittings Coot per Total
Operation 1 interval X 6 Each Interval X Fitting Coat
(aoo hre. yriy. i
10 Hre X None X 8.25 « 8
} 50 Hzo X 2 X 8.25 « S 2().{)0
(2,000 hra { 100 Hzs X 17 X 6.25 S-95=
for 5 yro.) 200 Bra X None X 5.25 $ -0-
250 Mrs X 2 X 8.25 5 4.00
500 Kra X None X S.25 5 -0-
t 1000 Bra X 8 X 5.25 5 0.00
TOTAL COST • 9.00 (xi
Determine number of fittings at each interval, insert each number as
indicated (if none, write none), perform calculations and total lot
column.
1I. Engine Oil & Filter
Total Hours Service
of Operation Interval X Cost per Change • Total Coat
400 hre. yrly
or 2,000 hra.
for 5 years i 250 X 660.00 a MAI fII!
C-3
! From factory maintenance manual determine crankcase drain and fill interval.
f Insert this
-hourly number and perform the calculation to arrive at the total
f coat for an engine oil change.
r
III. Transmission Oil
Total Hours Service
of Operation Z. Interval X Coat per Change Total Coat
400 hre. yrly
or 2,000 hrs. j000
for 5 years x $100.00 $ 200.00 (111)
From factory maintenance manual determine transmission drain and refill
1 interval. Insert this hourly number and perform the calculation to arrive
at the total coat for a transmission oil change.
IV. Other Pled or Oil Changes
Total Hours Service Hyd. System
Of Operation - Interval X Capacity (Gals.) - Total Coat
I
400 hra. yrly
or 2,000 hra.
for 5 years 2000 x 38.5 $1.45 -
S 55.83 (IV)
i
From the factory maintenance manual determine the service Interval for
draining and filling the hydraulic system. Insert thin hourly number,
Insert the total capacity (in gallons) and perform the calculation as indicated.
I - V. Estimated Fuel Consumption at Workload
2,000 hours x 4 Gal por hour- X S.BO 4 Q0� (A(f (V)
*See attached sheet ver gal.
•NOTE: May require certification from a
If currant owner of the same modal
machine.
Listed below are each of the categories just calculated. Insert the total
number for each category and add the column. This total figure may be used
in consideration of the award.
I.
Greece Pittings
S 113.00
(I)
II.
Engine Oil 6 Filter
S 080.00
(11)
III.
Tranamicaion 011
S '100.00
(III)
IV.
Other Fluid or Oil Changan
S 55.83
(IV)
V.
Fuel Consumption
S x00
(V)
TOTAL 5 year scheduled
a 12 83
maintenance and fuel
cone
.9-
CITY OF MONTICELLO
PROPOSAL FORM
FOR
onz (1) 125 BP ARTICULATED WHEEL LOADER
1. Make and model of equipment being bid, outright purchase price as specified.
MAKE: John Deere MODEL: F44n
F.O.B. Monticello, Minnesota 5_22,J900-00
2. Trade-in Value:
MODEL: 1981 930 Cat SIN 41K10742 S 35.500.00
3. Item 01 loss Itam 02 (Trade-in Purchase Price) S 43.500.00
4. Guaranteed maintenance Expense for 5 years or
4,000 hours, whichever occurs first, shall
not exceed. 5 3,500.00
5. Guaranteed "Minimum Repurchase" in 5 years. S No Bid
6. Total Coat Bid (Item 03, Plus Itom 04,
Loss Item 05) 3--ijf000.00
7. Simple interest annual rate for lease purchase
or purchase (5 year program) and yearly payment
for 5 payments. (Attach schedule if payments vary) $_j0751.68
(Based upon Item 03)
NOTE: Bidder must bid an items 1, 2, 3, and 4. Failure to bid on these
Item will disqualify bid. The City resorvea the right to award
the bid based on any of the above and or deviations from the opeeifications,
whichover in in the best interest of the City or to reject any
or all bide.
NAME OF BIDDER: Carlson's Lake Sta(q EOuicmpnF Co-
ADDRESS: 12500 Dupont Avenue South
3,7
SIGNED BY:
BID ACCEPTED:
(date)
BY:
TITLE:
f
SCHEDULED MAINTENANCE ESTIMATED COSTS SD
AND OPERATION COST
CALCULATION FORM
FOR
WHEEL LOADERS
INSTRUCTIONS: The intent of this form is to determine the total scheduled
maintenance costs that can be expected during the first five (5) years of
2,000 hours of ownership. Service intervals, number of grease fittings,
and capacities should be'taken directly from the manufacturer -a lubrication
inatructions. Costs given are equal for all bidders. Although there may
be a slight variance due to refill capacities, those total costa are made
up of labor, overhead, lost production, gaskets, lubricant, filters, and
supervisory time. The comparison examines the service Intervals for the
various units bid and assumes that the manufacturer -s recommendations, if
followed exactly, will allow the costa that are to be incurred on each unit
to be calculated with roasonabLo accuracy. The City of Monticello believes
that scheduled maintenance Is an integral part of the overall cost of the
operation of a wheel loader and Is therefore asking for its inclusion for
consideration as part of the total coat of the unit bid.
I. Grease Fittinqs
Total Hours of Service No. of Fittings Coat per Total
Operation Interval X 0 Each Interval x Fitting Cost
(400 hre. yrly. ; 10 Kra X 3 X 5.25 . 3 150.00
} 50 Hra X 14 X 3.25 S—Tzm
(2,000 hra 100 Hre x 5 x 3.25 S 25.00
for 5 yre.) } 200 Hra X None X 3.25 - 3 None
} 250 Hre X Ngne X S.25 3 None
500 Hre X _ 10 X 3.25 3_1=
1000 Hre X 2 x 3.25 3 --AM
TOTAL. COST 3 326.00 (1)
Determine number of fittings at each interval, insert each number as
indicated (if none, write none), perform calculations and total lot
Column.
II. Enqine Oil i Filter
Total Hours Service
of operation Interval x Cost par Change - Total Cost
400 hrs. yrty
or 2,000 hrs.
for 5 years i 200 X $60.00 0 600.00 (1I)
-6-
/ From factory maintenance manual determine crankcase drain and fill interval.
Insert this -hourly number and perform the calculation to arrive at the total
coat for an angina oil change.
_j_D
III. Transmission Oil
Total Hours Service
of Operation ; Interval x Coat per Change Total Cost
400 hrs. sly
or 2,000 hra.
for 5 years ' 1000 x $100.00 $ 200.00 (III)
From factory maintenance manual determine transmission drain and refill
interval. Insert this hourly number and perform the calculation to arrive
at the total cost for a transmission oil change.
IV. Other Flud or oil Changes
Total Hours Service liyd. System
Of Operation Interval x Capacity (Gals.) - Total Cost
400 hre. yrly
or 2,000 hre. 37 gals.
for 5 years 3000 x 51.45 3 None (IV)
From the factory maintenance manual determine the service interval for
draining and filling tho hydraulic system. Inaert this hourly number,
insert the total capacity (in gallons) and perform the calculation as indicated.
` V. Estimated Fuel Consumption at Workload
i
2,000 hours x 4.8 Gal per hour- x 5.80 - $7,680.00 (V)
per gal.
-NOTE: May require certification from a
current owner of the same model
machine.
Listed below are each of the categories just calculated. Insert the total
number for each category and add the column. This total figure may be used
in consideration of the award.
1. Greece Fittinga $ 326.00 (I)
11. Engine Oil i Filter $ 600,00 (11)
III. Tranomiasion Oil $ 200.00 (111)
IV. Other Fluid or Oil Changan g None (IV)
V. Fuel Consumption 5 7,680,00 (y)
TOTAL 5 year schoduled 9 8,806.00
maintenance and fuel
coat
-9.
CARLSON'S
LAKE STATE EQUIPMENT COMPANY
�JIJ12500 Avenue South • Ile, MN5=7
te12) • TotFtree number; 800-WAIOD
August 20, 1986
City Council
City of Monticello
250 East Broadway
Monticello, MN 55362
Dear Council Members:
If you exercise the buyback of $63,500.00 with Caterpillar, and apply all of
the money to our purchase price of $79,000.00, you would then be financing
$15,500.00 with us.
The lease purchase would be set up as follows. Your first payment would be
due 12 months after delivery and every 12 months thereafter - a total of five
payments. After the final payment the machine would be yours. With this
payment schedule, your yearly payments would be $3,831.06.
Sincerely,
,crfil���y,i�rr
Rudy G mitro
Governmental Sales Manager
RCC/gms 6 Go14�ip�
tai
G�
Council Agenda - 8/25/86
7. Consideration of Awarding the Acquisition of a Loader. W.S.)
A. REFERENCE AND BACKGROUND:
At the August 11 meeting, the Council approved specifications drafted
by the Public works Department for a new loader and authorized the
advertisement for bids. Those bids are to be returned on Monday.
August 25, at 9:00 a.m. In preparation for this purchase, an amount
of $23,000.00 was placed in the 1986 budget. This,added to our guaranteed
buy back price of 563,4O0.00,totals $86,400.00.
As we discussed at the meeting, we have included several options
for the City in the specifications. After the bid opening on Monday
morning, staff will summarize the bids and options and make a recommendation
to the Council at Monday evening's meeting.
-8.
Council Agenda - 8/25/86
B. Consideration of a Proposal to Extend Sever and water Utilities down
Minnesota Street. (J.S.)
A. REFERENCE AND BACKGROUND:
At an earlier meeting, the City of Monticello received a petition
unsigned from property owners along Minnesota Street. The petition
was supposedly sent by Tom Holthaus, Marvin Kramer, and Tom Brennan.
Their request was for a feasibility study to determine the costs
of extending sever and water approximately 500 feet on Minnesota
Street so that their properties could begin development. It appeared
to be the most opportune time because of the 86-1 Project in the
area already doing a major portion of the dewatering. It was expected
that a significant portion of this project would be oversizing due
to excess depth and possibility of continuing the sanitary sewer
across I-94 to serve property to the south in the OAA Area. we later
received Tom Holthaus' signature on the petition, and he indicated
the other two property owners would sign. we then ordered the feasibility
study based upon Tom Holthaus' signature and are in the process of '
obtaining the other two signatures on the petition, but will not
in any way order any work without the other two signatures by Monday
evening's meeting.
The preliminary feasibility report is included for your review.
1•:o have made come minor changes to the costa in that our normal service
line would be of 10 -inch rather than 8 -inch size. These preliminary
costs indicate that the cost for a normal sower and water extension,
not intending to go over I-94, would be $15,000.00 for vatermain,
and $13,000.00 for sanitary sever, for an estimated cost of $28,000.00.
Thin would serve the three property owners previously mentioned.
If the City wished to service an area just south of I-94, which includes
a small portion of the City in the area of Olson's Electric and a
portion of the OAA Area such as Gould Brothers, D 6 D Bun, Stuart
Hoglund's home, etc., the cost for this initial 500 and same feet
of water and Bever would be approximately 849,000.00, or $21,000.00
of oversizing to be borne by the taxpayers of the City of Monticello.
This extension is as planned in the City's Comprehensive Plan.
It is also possible that this sanitary sower could be put in at such
a depth as to further serve an area in the OAA such as the westerly
Kjellborg Mobile Home Park and possibly the Dunes or Prairie Acres.
The coat of building this initial 500 and some feet of water and
sever to extend savor into that area sometime in the future would
be $57,000.00, or approximately $29,000.00 in oversizing the taxpayers
would have to pick up. There currently is no immediate need for
sanitary sower by the westerly Kjellborg Mobile Home Park. However,
thsre have been indications that some of this area is interested
in annexation for future development. The Comprehensive Plan for
the City of Monticello in regard to utilities shows this area being
served from the east through the Industrial Park.
-9-
Council Agenda - 8/25/86
If the City does not intend to serve any portion of the OAA at the
expense of the taxpayers, it would be best to install only that portion
of sanitary sewer and water needed to serve the petitioners at a
cost of $28,000.00. The problem here arises if at any time in the
future the City of Monticello crosses I-94 with this sanitary sewer
system and/or water, we would not be able to recover assessments
for the first 500 feet of construction because those properties would
already be served. In addition, the project would be very costly
if the street already exists in that area.
The Monticello City Council has indicated a reluctance to continue
to extend utilities to or near the OAA area at the cost of the taxpayers
of the City of Monticello. It seems most appropriate at this time
to not extend those services toward the OAA area unless we are assured
of this area being within the City in the near future or of developing
a procedure by which an area assessment for oversizing would be in
place.
One thing that would have to be worked out is the actual payment
of the $28,000.00 portion by the property owners and the funding
of the City's portion of the project. Currently, there in about
$60,000.00 left in the 86-1 Project for contingencies. In addition,
there is approximately $70,000.00 left in the unallocatod portion
of the Capital Outlay Etevolving Fund. This is assuming purchase
of the NSP property at a cost of $75,000.00 in 1986. If the NSP
property is not purchased, there is approximately $165,000.00 in
that fund.
B. ALTERNATIVE ACTIONS:
1. Alternative 11 would be to work out a financing plan with the
property owners and install only that portion of sanitary sewer
and water necessary to serve the area north of the freeway.
2. Alternative 12 would be to Install the first section of sanitary
sower and water main in preparation for crossing I -9e and serving
that portion of the OAA nearest I-94 at a cost to the City of
$21,000.00. This would be done concurrently either with petitions
from those people in the OAA or a method of area assessment for
sanitary sewer.
3. Alternative 13 would be to install the sanitary sower in preparation
for crossing 1-94 and serving a greater portion of the OAA area
at a cost to the City for oversizing of approximately 529,000.00.
This would be concurrent with petitions from property owners
for a major portion of the OAA area end/or the preparation of
an area assessment for sanitary sewer ovareizing.
C. STAFF RECOMMENDATION:
The City staff recommendation is to stick with the Council's policy
that we will not extend or prepare to extend services of any kind
-10-
Council Agenda - 8/25/86
into the OAA area unless we are assured of recovery of those oversizing
chargee by that area.
D. SUPPORTING DATA:
Copy of the preliminary feasibility report.
=LM
FEASIBILITY REPORT
SEWER AND WATER EXTENSIONS
FOR MINNESOTA STREET
PROJECT 86-7 - CHANGE ORDER NO
CITY OF MONTICELLO
AUGUST 15, 1986
1. TYPE OF WORK
The proposed improvement involves the sanitary sewer and watermain extension and
necessary appurtenant work along Minnesota Street in the City of Monticello.
Ii. LOCATION OF PROJECT
Minnesota Street is a north -south street five blocks west of State Trunk Highway
25. The project is in the Northwest Quarter of the Southwest Quarter of Section
11, Township 121, Range 25, Wright County, Minnesota. between Sixth Street and
Interstate Highway 1-94.
iil. DESCRIPTION OF PROJECT
Property owners abutting Minnesota Street have petitioned the City of Monticello
to extend sewer and water service to their properties.
In 1978, watermain was installed to the north edge of the quarter -quarter section
as part of a general water improvement project. Project 86-7 will extend that
water line southward along Minnesota Street a distance of about 500 feet. Lateral
lines would be stubbed out to the right-of-way lines and hydrants would be in-
stalled.
The cost of extending a 12 -inch watermain and necessary lateral lines is esti-
mated to be $19,000. This is approximately ! " more than the cost of an X
inch watermain of the same length. 4,000 10
An interceptor sewer (Project 86-1) is presently being constructed and will pass
along the north edge of the area served by this proposed improvement. The inter-
ceptor sewer was designed to accept sanitary sewage from the 16 acre area to be
served by the proposed Project 86-7. Access to the interceptor sewer for this
Iz
0
area was included in Project 86-1. The proposed Project 86-7 will extend approxi-
mately 600 feet into the Northwest Quarter of the Southwest Quarter of Section
11.
In the Comprehensive Sewer Plan for the City, Minnesota Street was proposed as
the route for the trunk sewer to serve an area of approximately 225 developable
acres immediately south of 1-94 and west of T.H. 25.
Local sanitary sewer service can be provided by three different design concepts
or alternatives.
Sanitary Sewer Alternative No. 1: The first design approach ignores the area
south of I-94 because most of it is outside the existing City limits and in the
Town of Monticello. The sanitary sewer would provide local service only and
would be constructed at depths of 10-12 feet. Such an approach would require a
deep trunk sewer in the future to be constructed parallel to the local sewer.
It is rather difficult to make a comparison of this alternative to the other two
because several "ifs" come into the picture. The largest unknown is whether or
not future construction of a trunk sewer on Minnesota Street would require
removal of an in-place paved street having a usable life remaining in its life-
cycle. If such removal could be avoided, then the net additional cost of
constructing only a local sewer at this time would be about $4,400.00 for 550
feet or $8.00 per foot including manholes. This cost is relatively low because
the construction of costly vertical drop sections on the future trunk sewer would
not be necessary if the local shallow sewer existed. The actual total construc-
tion cost of the shallow sewer is estimated to be $11,000.
Estimated Construction Cost
560 L.F. 8" PVC % @ $ 11.00/L.F. • S 6.160.00
2 Manholes 0 11.000.00/EACH • 2.000.00
8 L.F. Excess Depth 0 S 55.00/L.F. • 440.00
120 L.F. 6" Service 0 S 12.00/L.F. • 1.140.00
Miscellaneous 960.00
Total .................................. . 111.000.00
Q20 P M g w+ b cL r P.000'.0
_2.
13.000.0- i
H
Sanitary Sewer Alternative No. 2: The second design concept proposes a trunk
sewer at a depth sufficient to serve the 225 developable acres south of 1-94. At
the connection to the interceptor sewer, the trunk sewer would have an invert
elevation of 922.0 and would be constructed at depths from 10-24 feet. Future
extensions of this trunk line would require construction to depths of 30 feet.
Shallower local sewer laterals would enter the trunk sewer utilizing vertical
drops at manholes.
Estioated Construction Cost
560
L.F. 12" PVC
@ E 35.00/L.F. -
19,600.00
2
Manholes
@ 51,000.00/EACH -
2,000.00
16
L.F. Excess Depth
@ S 55.00/L. F. -
880.00
2
Drop Sections
@ 51,900.00/EACH -
3,800.00
120
L.F. Lateral Sewers
@ $ 11.00/L.F. -
1,320.00
Miscellaneous
-
2,400.00
Total .................................. - 530.000.00
Sanitary Sewer Alternative No. 3: The third and final design alternative con-
siders a still deeper trunk sewer beginning with an invert elevation of 918.0.
This approach would allow a future gravity sewer to be extended further south
beyond the previously mentioned 225 acre plot and into the Kjellberg's Prairie
Acres and the Dunes Subdivisions. The Comprehensive Sewer Plan had planned for
these subdivisions to receive service from a trunk line extending from east of
T.H. 25. However, the subdivisions could cause sanitary waste disposal problems
in the foreseeable future and it was therefore thought to be prudent to investi-
gate and consider future service to the area.
The total length of sewer required to service the 225 acre plot is 6,000 feet.
The additional 4 feet of depth between Alternatives No. 2 and No. 3 translates
into a cost of about $10.00 per foot or $60,000 for the entire trunk sewer (pro-
posed and futurea). The work proposed for this project has the following cost
estimate.
.3 -
CG
Estimated Construction Cost
560 L.F. 12" PVC @ $ 45.00/L.F. a 25,200.00
2 Manholes @ $1,000.00/EACH - 2,000.00
24 L.F. Excess Depth @ $ 55.00/L.F. • 1.320.00
2 Drop Sections @ $2,180.00/EACH a 4,360.00
120 L.F. Lateral Sewers @ $ 11.00/L.F. - 1,320.00
Miscellaneous 3.800.00
Total .................................. a $38,000.00
IV. FEASiBILITY
From a technical point -of -view, any of sanitary sewer design alternatives can be
constructed without significant impact to local residents, properties or the
environment. The area is not highly developed and there is adequate space for
construction excavations.
The major complicating factor is the fact that Minnesota Street 1s the planned
route for a trunk sewer extending southward across 1-94 to serve a 225 acre plat
which Is mostly within the OAA but outside the present City boundaries. A policy
decision must be nade by the City regarding the site and depth of the sewer to be
constructed. The lowest present cost approach would be to provide only shallow
local sewers with the provision for a deep trunk sewer in the future. The other
extreme would be to construct a sewer deep enough to provide future gravity sewer
to the existing Prairie Acres and Dunes developments in the Town of Monticello.
-4-
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Council Agenda - 8/25/86
9. Consideration of Ratifying an Agreement with the Minnesota Department
of Transportation for the Maintenance of Traffic Signals. O.S.)
A. REFERENCE AND BACKGROUND:
As you may recall, our previous agreement with MN/DOT addressed only
the underground portion of the traffic signals at Broadway, Seventh
Street, and Oakwood Drive on Highway 25. The above ground work,
which included the wiring and fixtures, could not be ordered at that
time because we were not eligible for federal funding until the bridge
was sited. Now that the bridge has been sited and funding has been
approved. MN/DOT is ready to take the project to bids for the installation
of the traffic signals. They require us to enter into a formal agreement.
Our share of the estimated coat for the three new signals is $13,300.00.
Our share of the actual cost of the temporary traffic signal which
was located at Oakwood Drive and Highway 25 is $8,842.00. This brings
the total local share to $22,142.00. we expect to enter into an
agreement with Wright County to pay one-half of those costs so that
our total liability would be 511,071.00. It in my understanding
that the traffic signals will have brackets for the installation
of the street names and will include street lights on each pole.
The City of Monticello will be responsible as long as those lights
exist for the painting and relamping of the poles and fixtures and
cost of getting electricity to that system and paying for it.
Because of the time frame. MN/DOT requested approval of the agreement
by Wednesday morning, August 20. Preliminary approval was given
by the Mayor, City Administrator, and Public Works Director so that
the project would not be delayed and the City would receive its traffic
signals as soon as possible.
During our discussions with MN/DOT, we asked them about the opticom
system that the Fire Department had asked us to chock into. The
opticom system allows firemen in a fire truck to change a signal
from red to green in order for the fire trucks to pass more quickly
through an intersection. Bud McCullough of the Brainard MN/DOT office
indicated the cost to retrofit a single intersection to be controlled
by a single fire truck would be 511,000.00. Consequently, for all
three intersections the cost would be 833,000.00 to have the controls
in one truck. MN/DOT does not participate in the cost of an opticom
system. during a staff discussion, it was felt that the coat was
extremely high and the actual benefit of ouch a system questionable.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to approve the agreement with
MN/DOT for the construction of the traffic signals.
2. The second alternative would be not to approve the agreement
with MN/DOT. This appears to be totally impractical, as we would
be without traffic lights in the City of Monticello.
-12-
Council Agenda - 8/25/86
C. STAFF RECOMMENDATION:
The staff reco®ends approval of the agreement vith MN/DOT as outlined
In Alternative 01.
D. SUPPORTING DATA:
None.
-13-
Council Agenda - 8/25/86
10. Consideration of Granting Final Approval to the First Phase of a
Planned Unit Development Known as Victoria Square. (G.A.)
A. REFERENCE AND BACKGROUND:
Mr. Mike Behar is back before you with a request for final approval
of Block 1, Lots 1-55, portion of his previously approved preliminary
plat of the Victoria Square Addition. what Mr. Behar is looking
for is a preliminary plat approval of the previously approved preliminary
plat of Victoria Square Addition, now to be known as Victoria Square
Planned Unit Development. The Planned Unit Development portion would
allow different types of zoning to exist and also outlots to exist
prior to development and final approval. The portion that Mr. Raher
is looking at for development and final approval is Block 1, Lots 1-55.
Within this block are 27 separate townhouses with detached garages.
With 27 total unit townhouses, it does require a conditional use,
as it exceeds the maximum 12 multiple un its allowed. One thing to
note is that Mr. Reher will also have to bring current any previous
platting fees to the City of Monticello, and also prior to his plat
being recorded, all delinquent special assessments and delinquent
taxes would have to be paid.
B. ALTERNATIVE ACTIONS:
1. Approve the preliminary plat of a Planned Unit Development to
be known as Victoria Square Planned Unit Development; approve
the rezoning as proposed in the Outl ots A, B, C. and D. and also
Block 1, Lots 1-55; approve the conditional use request to allow
in excess of 12 multiple family houe Ing units in said Block 1,
Lots 1-55.
2. Deny the preliminary plat of a Planned Unit Development to be
known as Victoria Square Planned Unit Development; deny the rezoning
as proposed in the Outlots A. B. C, and D. and also Block 1,
Lots 1-55; and deny the conditional use request to allow in excess
of 12 multiple family housing unite in said Block 1, Lots 1-55.
3. Approve the preliminary plat, approve the rsconing an proposed,
and to approve the conditional use request. with the condition
that all platting charges on this plat be paid up front to the
City prior to recording, and all delinquent special assessments
and taxes be paid prior to recording . and an approved grading
and drainage plan be submitted prior to building permit application.
C. STAFF RECOMMENDATION:
Staff recommends approval of the Victoria Square Planned Unit Development
as laid out in Block 1, Lots 1-55, and Outlots A, 8, C, D, and E,
the proposed layouts of the streets, and tha proposed extension of
the existing Cedar Street or what he is yroposing to name Victoria Street;
and also approval of the development stage and final stags of Block 1,
Lots 1-55, with granting the conditional use request to allow in
Council Agenda - 8/25/86
excess of 12 multiple family units; also that prior to isauarue of
a building permit an approved grading and drainage plan be submitted.
D. SUPPORTING DATA:
Copy of the proposed Victoria Square Planned Unit Development; Copy
of the Block 1, Lots 1-55; Copy of the first set of eight townhouse
units; Copy of the landscaping plan.
-15-
CTORIA SQUARE ADDITIO=
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ORR•SCNELEN•MAYERON &ASSOCIATES, INC.
Consulting Engineer's
Land Surveyors
August 21, 1986
City of Monticello
250 East Broadway
Monticello, MN 55362
Attn: Mr. Gary Anderson
Building Official
Re: Victoria Square Plat
Dear Gary:
The Victoria Square plat, grading plan and preliminary utility plan were hand
delivered to my office by Mike Reher last Friday. August 8th so that we could
review these plans prior to the Monticello City Council meeting next Monday.
The plat itself was reviewed by Ed Ames, land surveyor from our office, and the
notations on both sheets have been discussed with Tom Bergquist the land surveyor
for the developer. We would like to have seen Dundas Road platted at least to its
centerline. Dundas Road to date is described only by an easement and may or may
not be a concern in the future.
Drainage and utility easements are shown on the plat but serve little purpose in
that the utilities, including sanitary sewer, watermain and even the drainage, is
not contained within the easement shown on the plat. I have noted this on the
respective plans.
This brings up a question as to the ownership and maintenance of the 6" watermain
along the east and south perimeter of the plat and the parallel B" sewer lines
plus another 6" water line in the center of the plat stubbed off of Dundas Road,
and the same for a 6" sewer line. According to the Preliminary Utilities Plan, 29
individual I" water service lines and a" sewer service lines will be stubbed off
of this watermain and sewer noted above. This to me Constitutes more than a single
service private line or lines. If these main sewer and water lines are construed
to be public utilities, then at least a 30' wide easement should be shown and
dedicated on the plat.
I have shown on the grading plan in yellow, copy enclosed, the various drainage
patterns for which drainage easements should be shown on the plat to guarantee
proper drainage of the site for future land owners. In the alternative, and for
the sake of simplicity, it is suggested that Lot 55, see plat, which is the entire
area surrounding the other 50 lots, be dedicated in its entirety for drainage and
utility purposes. i would assume that Lot 55 will belong or be controlled by an
association of the 29 or so future land owners.
2021 East Hennepin Avenue • Suite 238 • Minneapolis. Minre:ote 55473 • 5%2, 331 • d:i /li
Page Two
Mr. Gary Anderson
August 21, 1986
Utility easements will also be needed to facilitate the sewer and water utility
shown outside of the plat that will serve property to the west and adjacent to
future Cedar Street extended.
This completes our review of the latest submittal for Victoria Square. A marked
up copy of the plans are enclosed.
If you have any questions in this regard, please give me a call.
Yours very truly,
ORR-SCNELEN-MYERBN
ASSOCIATES, InnNC.
aIL�C�
JoP. Bedelich, P.E.
City Engineer
JPB:mlj
cc: Sathre-Bergquist, Inc.
John Simola, Public Works Director
is
VA
Council Agenda - 8/25/86
11. Consideration of Granting a Variance for a Reduction in Required
Parking Spaces for the Monticello VFW. (G.A.)
A. REFERENCE AND BACKGROUND:
The Monticello VFW is proposing to construct a 24' x 50' addition
to the existing VFW Club. If allowed construction of the new addition,
the existing detached storage building would be removed and would
be relocated from the current site. To allow construction of the
proposed addition, the VFW Club is requesting a variance to be allowed
less than the minimum number of off-street parking spaces as required
by ordinance. The Monticello VFW Club has fully utilized nearly
all of their property except for the building and horseshoe pits
to accommodate off-street parking spaces. The total number of off-street
parking spaces that are required is 104 total spaces, with the maximum
number of spaces on site totaling 76 off-street parking spaces, therefore
needing a 28 parking space variance. The reason the variance is
before you without going to Planning Commission is that the VFW would
like to commence with construction of their addition as soon as possible.
Therefore, they are going to each of the affected property owners
within a 350 foot radius of the property and obtaining their signatures
to be allowed to waive the affected property owners right to a public
hearing at the Planning Commission level.
B. ALTERNATIVE ACTIONS:
1. Approve the variance request to allow less than the minimum number
of off-street parking spaces.
2. Deny the variance request to allow lose than the minimum number
of off-street parking spaces.
C. STAFF RECOMMENDATION:
Staff recommends approval of the variance request to allow lase than
the minimum number of off-street parking spaces. We don't approve
of the format which is being used to speed up the process for this,
but if it is appropriate with the Council members to make such a
decision without the Planning Commission's decision, so be it.
D. SUPPORTING DATA:
Copy of the proposed addition to the VFW Club.
-16-
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V.P.W.. Post 8731
Montioello.mil
55362
8/20/86
The V.P.W. Post 8731 plans to add an addition of
25 feet onto the east end of the existing building.
Z,, the undersigned, have no objection to this
project.
Thaak You,
Members of the V.F.W.
0/1
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GENERAL FUND -- AUGUST
AMOUNT
CHECK NO.
Olive Koropchak - Misc. mileage
57.00
22824
Dept. of Employee Relations - Medicare W/H
37.84
22825
Anoka County Social Services - Payroll ded.
204.00
22826
State Capitol Credit Union - Payroll ded.
50.04
22827
VOID
-0-
22828
ICMA Retirement Corp. - Employee Retire. Contribution
74.67
22829
Beverly Johnson - Animal control contract payment
250.00
22830
Jerry Hermes - Janitorial services at Library
206.25
22831
Beverly Johnson - Animal control payment
25.00
22832
Dave Stromberg - Animal control contract
287.50
22833
Sean Hancock - WWTP contract
934.50
22834
PERA - PERA W/H
1,633.09
22835
Dept. of Employee Relations - FICA W/H
3,077.00
22836
Wright County State Bank - FWT
2,775.00
22837
Daryl Fischbach - Reimb. for shrubs & trees at Kent. Fried
1,000.00
22838
Commissioner of Revenue - State W/H
2,443.00
22839
Corrow Sanitation - Contract payment for July
6,185.50
22840
Arve Grimsmo - Mayor salary
175.00
22841
Dan Blonigen - Council salary
125.00
22842
Mrs. Fran Fair - Council salary
125.00
22843
William Fair - Council salary
125.00
22844
Jack Maxwell - Council salary
125.00
22845
James Preusse - Cleaning city hall
337.50
22846
YMCA of Mpls. - Monthly contract payment
529.17
22847
Dept. of Nat. Resources - Dep. Reg. fees
103.00
22848
Dept. of Nat. Resources - Dep. Reg. fees
36.00
22849
Dept. of Nat. Resources - Dep. Reg. fees
36.00
22850
Petty Cash - Reimb. petty cash fund
49.25
22851
Team Laboratory Chemical - Deodorant blocks - WWTP
76.65
22852
Fullerton Lumber Co. - Final payment - Fire Hall
22,930.38
22853
Wilma Hayes - Inf. Center salary
112.50
22854
Janette Leerssen - Inf. Center salary
37.13
22855
MWOA - Conf. reg. fee for Albert Meyer
60.00
22856
Marquette Bank Mpla. - 1971 Water Rev. bonds - Int. 6 fees
380.00
22857
PERA - Ina. premiums
18.00
22858
Federal Express - Postage for letter for WWTP
14.00
22859
State of MN. - Seminar fee for 0. Koropchak
732.50
22860
Con, Marion, Steve and Candace Johnson - Purchase of Lot 10
2,146.00
22861
Veit 6 Co. - 6th St. project - payment B4
11,894.00
22862
U. S. Postmaster - Refill postage machine
500.00
22863
Dept. of Natural Res. - Dep. Reg. fees
25.00
22864
Dept. of Natural Ree. - Dep. Reg. face
58.00
22865
Dept. of Employee Relations - Medicare W/H - summer help
38.32
22866
State Capitol Credit Union - Payroll ded.
90.04
22867
ICMA Retirement Corp. - Employee Rat. contr.
74.67
22868
Tom Eidem - Car allowance for August
300.00
22869
Jerry Hermes - Janitorial services
206.25
22870
Dave Stromberg - Animal control contract
287.50
22871
North Central Public Service - Utilities
1,210.29
22872
Bridgewater Telephone - Phone chargee
1,115.01
22873
Northern Statos Power - Utilities
9,806.39
22874
MN. Dept. of Not. Roo. - Dep. Reg. fees
25.00
22875
MN. Dept. of Nat. Ree. - Dep. Reg. fees
18.00
22876
Seen Hancock - Contract payment at WWTP
1,010.00
22877
L 6 G Rehbein, Inc. - Interceptor sewer project - payment 04
126,416.85
22878
PERA - PERA W/11
1,567.64
22879
GENERAL FUND
AMOUNT
CHECK NO.
Dept. of Employee Relations - FICA W/H
2,963.56
22880
Wright County State Bank - FWT tax
2,643.00
22881
Monticello Fire Dept. - Salaries
1,974.00
22882
Janette Leerssen - Inf. Ctr. salary
18.00
22883
Wilma Hayes - Inf. Ctr. salary
52.88
22884
Wright County State Bank - Investments
98,000.00
22885
The Glass Hut - Glass for park
7.80
22886
Service Plus Foods - Animal supplies
13.90
22887
Braun Engineering Testing - Interceptor sever testing
1,332.15
22888
Barco Municipal Products - Gloves, boots, etc. - St. Dept.
208.38
22889
Hawkins Chemical - Chlorine - WWTP
505.00
22890
Automatic Control Systems - Controller 6 programmer - WWTP
2,616.00
22891
Holiday Inn Duluth - Travel expense - A. Meyer seminar
128.97
22892
Monticello Rotary - Membership dues - T. Eidem
175.00
22893
Power Process Equip. - Repair meter head - Well A2
317.77
22894
Holmes 4 Graven - Prof. services - IXI 6 Const. 5 projects
331.50
22895
Automatic Garage Door - Repair garage door - WWTP
45.09
22896
Wright County Treasurer - Police contract payment
10,357.50
22897
Cole Partner Inst. Co. - Electronic paper - WWTP
40.96
22898
Mobil Oil Corp. - Gas - Fire Dept.
67.54
22899
Unitog Rental Services - Uniform rental fees
172.60
22900
Seitz Hardware - Paint, gas can, filter, elbows, etc.
154.27
22901
Marco Business - Repair copy machine - Mtce. Bldg.
310.16
22902 .
Monticello Office Products - 2 swivel chairs - Fire Hall, etc.
284.94
22903
Maus Foods - Towels, cups, filters. etc. - all Depts.
102.45
22904
J M 011 Co. - Diesel fuel
812.18
22905
Davis Electronic Service - Pager repairs - Fire Dept.
271.48
22906
Clarey's Safety Equip. - Fire door bar
54.50
22907
Banker's Life Ins. - Group ins.
3,936.35
22908'
Boling Consultants - Professional Services - WWTP
3,178.71
22909
Biffs. Inc. - Latrine rentals - Softball fields
85.50
22910
Seelye Plastics - WWTP supplies
103.59
22911
Tripp 011 - Gas - Fire Dept.
10.00
22912
Local d49 - Union dues
126.00
22913
Unocal - Gas - Fire Dept.
32.52
22914
Feedrite Controls - Fluoride, hydro. acid, testing
253.89
22915
Simonsen Lumber - Supplies
22.80
22916
Martie's Farm Service - Dog food
33.94
22917
Pitney Bowes - Postage machine rental
59.25
22918
Maus Tire Service - Repairs - St. Dept.
46.24
22919
Moon Motors - Chain saw
501.71
22920
Monticello TW Hardware - Supplies
31.32
22921
Jae's Precast - Manholes for NSP softball fields
2,257.44
22922
R 4 K Heating b Plumbing - Drip pan for Fire hall
124.50
22923
State Treasurer - Surplus Prop. - Grinding machine, elbows, etc.
94.00
22924
Gruys. Johnson - Computer charges for July
290.00
22925
League of MN. Cities - Membership dues
1,362.00
22926
First Trust St. Paul - Paying agent fees - Fire Hall bonds
678.75
22927
General Rental Canter - Blades - St. Dept.
27.80
22928
Jim Hatch Sales - First aid kite, vests, batteries - St. Dept.
149.78
22929
Harry's Auto Supply -- Misc. supplies
22.77
22930
Centra Sots Coop. - 2 shovels - WWTP
19.90
22931
Bentec Eng. Corp. - Installation of level sensor - WWTP
461.00
22932
ABN Brake & Equip. - Equipment repair
17.41
22933
Big Lake Equip. - Mover blades, manifold, etc. - movers
306.02
22934
Monticello Times - Misc. printing 6 publishing
756.95
22935
GENERAL FUND
AMOUNT
CHECK NO.
Ben Franklin - Toilet tissue - parks
27.60
22936
National Bushing - Misc. parts
45.79
22937
Coast to Coast - Vacuum - Fire Dept. - 183.78 6 mise. supplies
371.23
22938
Phillips 66 - Gas - Water Dept.
12.45
22939
A T 6 T Inf. Systems - Fire phone charge
3.96
22940
National Life Ins. - Ins. premium - T. Eidem
100.00
22941
Springsted, Inc. - Fee for issuance of G. 0. Bonds - $385,000
7,750.69
22942
Monticello Printing - Statement forms, meter reading cards
69.55
22943
Humane Society of Wright County - Animal control services
50.00
22944
Smith, Pringle 6 Hayes - Legal services - July
630.00
22945
Orkin Pest Control - Contract payment - WWTP
115.00
22946
American Management Assoc. - Membership dues - T. Eidem
125.00
22947
Wright County Treasurer - Taxes - Rental houses
1,170.00
22948
Olson Electric - Repairs at lift station, pump house, etc.
3,686.21
22949
Wright County State Bank - Purchase C. D.
160,000.00
22950
Northern States Power - Electricity
31.64
22951
Central Eyewear - Glasses
181.30
22952
OSM - Misc. eng. fees
10,119.42
22953
Schillewaert Landscaping - Tree removal (8) 6 stump grinding
2,240.00
22954
MacQueen Equip. - Cable - St. sweeper
24.54
22955
Ranger Products - Supplies - WWrP
76.78
22956
The Plumbery - Toilet tissue holder for park
74.98
22957
MN. Dept. of Nat. Resources - Dep. Reg. fees
62.00
22958
22959
MN. Dept. of Nat. Resources - Dep. Reg. fees
18.00
1,608.91
22960
Montedoro Whitney Corp. - Level sensor - WWTP
50.31
22961
Century Laboratories - Sand - WWTP
Government Business Systems - Election forms manual
9.73
22962
EL Marketing - Election ballot frames
73.50
76.20
22963
22964
Glidden Coatings 6 Resins - Coal tar epoxy - WWCP
79.75
22965
St. Cloud Restaurant Supply - Towels - Parke
204.00
22966
Anoka County Social Services - Payroll ded.
26.00
22967
Rick Wolfsteller - Misc. mileage
79.30
22968
Gary Anderson - Misc. mileage
20.00
22969
Leifert Trucking - Freight for Fire Dept.
Tom Eidem - Airport meeting expense
14.27
22970
Payroll for July
34,151.87
TOTAL GENERAL FUND DISBURSEMENTS -- AUGUST
$564,488.33
LIQUOR FUND
AUGUST DISBURSEMENTS - LIQUOR FUND
SUNT
MCK
NO.
Payroll for July
3,455.42
Eagle Wine Co. - Liquor
1,013.69
12547
Eagle Dist. Co. - Liquor
4,160.61
12548
Twin City Wine - Liquor
659.41
12549
State Capitol Credit Union - Payroll W/H
170.00
12550
Commissioner of. Revenue - State W/H
195.00
12551
Social Security Retire. Div. - FICA W/H
273.82
12552
Wright County State Bank - FWT W/H
253.00
12553
PERA - PERA W/H
157.97
12554
Control Living Seminar - Reg. fee for Joe Hartman
40.00
12555
Grosslein Beverage - Beer
21,594.25
12556
Quality Wine 6 Spirits - Wine purchase
736.63
12557
Eagle Dist. Co. - Liquor
2,218.69
12558
Eagle Wine Co. - Wine purchase
614.58
12559
Twin City Wine - Wine purchase
1,088.41
12560
Stromquist Dist. - Misc. mdse.
45.75
12561
Cloudy Town Diet. - Misc. mdse.
149.50
12562
MN. Liquor Stores Assoc. - Membership dues
135.00
12563
City of Monticello - Sewer/water bill
263.03
12564
MN. Bar Supply, Inc. - Misc. mdse.
165.60
12565
Maus Foods - Store expense
18.10
12566
Twin City Demo's. - Misc. mdse.
46.00
12567
Bernick's Pepsi Cola - Misc. mdse.
920.00
12568
Dick Beverage - Beer, etc.
3,883.10
12569
Viking Coca Cola - Misc. mdse.
800.70
12570
Monticello Times - Advertising
44.00
12571
Seven Up Bottling - Misc. mdse.
398.00
12572
Day Diet. Co. - Misc. mdse.
905.60
12573
Yonak Sanitation - Garbage contract payment
91.50
12574
Liefert Trucking - Freight
618.01
12575
Northern States Power - Utilities
856.45
12576
Ed Phillips - Liquor
4,363.50
12577
Century Laboratories - Store expense
33.79
12578
Thorpe Diet. Co. - Beer
11,314.92
12579
Jude Candy 6 Tobacco - Misc. mdse.
781.90
12580
Bridgewater Telephone - Telephone
60.11
12581
Dahlheimer Dist. - Beer, etc.
19,834.21
12582
North Central Public Service - Utilities
8.28
12583
Twin City Wine - Liquor
1,050.30
12584
Deportment of Employee Relations - Social Sec. - PICA W/H
275.62
12585
State Capitol Credit Union - Payroll ded.
170.00
12586
Wright County State Bank - FWT taxes
259.00
12587
PERA - PERA W/H
159.00
12588
City of Monticello - Postage reimbursement
167.00
12594
Ed Phillips - Liquor
1,996.66
12595
Eagle Wine Co. - Liquor
501.10
12596
Eagle Dist. Co. - Liquor
4,849.64
12597
Twin City Wine - Liquor
741.45
:2598
Quality Wine - Liquor
407.92
12599
Commissioner of Revenue - Sales tax for July
8,852.71
12600
Cruye, Johnson - Computer chargee for July
110.00
12589
James Electric Motor - Repair cooler
48.50
12590
Buffalo Vacuum - Repair vacuum cleaner
35.85
12591
Old Dutch Foods - Misc. mdse.
164.61
12592
Banker's Life ]ns. - Group ins.
310.41
12593
TOTAL LIQUOR DISBURSEMENTS
$102.468.30 ,
•CITT
OF
HN7ricy"n
'
Haltllly• Oullding
Dcpsrt=,L Report
I
PUUUI3 oud USES
Ilnth of
.luly 1986
--1TIF-
-
"Sana Ibn Lb "L.st Tear "1'hao
Tear
PEIUBTS ISSUED 1Ln1th June
ll nth July
Leet icer To DsLc To Dots -
ILMIDFIIT3AL
1+umber •
12
12
17 56
78
V9luetial 3
369,190.00
$416,060. 00
3 084,860.00 1 3,080.420.00 1
4,812,120.00
Feoe
1,959.10
2,297.70
4,980.64 16,261.96
23,335.46
Surchorges
184.55
206.00
442.35 1,539.90
2,405.60 -
0019UtCIAL
Number
215
I
9
Veluetlon
760,000.00
1,713,960.00 -_
1,562,000.00
Foes3,228.70
7,825.28
., 7,092.70
Surcharges
380.00
656.95
- 781.00
Ii+wsml AL
Ilumber
I
Value tion
I
Fees
,
Surcharges
PLUWID0
1lumbor
6
e
15 44
46
Feoe
198.00
207.00
372.00 1,391.00
1,507.00
Surcharge.
3.00
4.00
7.50 25.00
23.00
O111F]L9
Ihuiber
1
1
4
YNueLlal
10,000.00
456,900.00
12,860.00
Fees
80.SO
2,205.02
119.10
Sw•c11u•gos
s,00
228.25
6.90
-
TOTAL 110. 1771$17$ --
--" 21
20
32 116
137
TOTAL VAIIIATIOR 1.139.190.00
416,060.00
884,060.00 5,251,280.00
6,386,980.00
TOTAL FLFt1
5.466.30
2,504.70
5,352.64 27,663.26
32,054.26
•1 UT61. GunCnn ncl.s
572.55
712.00
449.95 2,650.1
3.116_70
wlutF?rr MUM
-
,.
humlmr
to j7Ete
PkAfl1T IIA1VIlg
Number
1.F
PIIUIIT
!!qljU1Ajt;. Vol uotlwl Yhln ycnr
heel year
single Fem11y
6
1 1,711.80
1 155.15 1310,,100.00 33
16
WPI as
1
386.00
42.30 04,600.00 5
2
Ih11L1-I.mlly
4
5
Co,nerclel
1
6
Ndu et rl al
0
0
Ree: Cnregeo
2
13
alvJ.
0
0
Fublic Dulldlesa
ALTI]UTIUI (11 RLPAIR
U.e1l Lige
5
199.90
10.55 '21,160.00 1 34
29
Comnm•c1 e1
B
9 '
L1duoLrl e]
0
0
PLUMBIC
I
All types
8
207.00
4.00 46
44
ACCCSSOnT STRUCTURES
'
D.1-1..g Pool.
1. 1
0
Dec S.
.. 7
0
MWOMRT PERMIT
1 0
0
01'110LITI08
•, 1
0 1
TOTA.3
20'
'2.604.70
31'.00 416:090.00 137
' 1,16,
ti 1
111DIVIDUAL PEP.MIT ACTIVITY REPORT
. MONTH OF July , 198 6
'ERMIT
I DESCRIPTION
P� NAMEILOCATION
(VALUATION
vUMBER
A
86-922
1" Fatuity Dwelling
0 Dayls, vacbse CmstruCtlon/304 4 306
6 84,600.00
Marvin Blwood Road ..
86-923
Front entry
otaJ110 Dayton Bt.
AD Loweii RrMrim
1,430.00
86-924
Front Porch
AD Brune Paraan/319 Gat Broadway
1,430.00
86-925
"Biagio rawly Dwelling
Sr John Mitier/209 Aovin Longley Or.
60,000.00,
86-912
House Pad Garage Aoeidiog AD Dal* roolhoume/622 Get 3rd St.
5,800.00
66-926
Biaglo'rsmlly Dwelling
6► .Paul Booker/111 Kevin longloy-W.
57.600.00
86-927
Plumbing war Borders
v- Lincoln Coapenise/200 N. 7th at.
66-928
eouoo And Garage Residing AD Gregory 900=tadt/1050 Galt Course R4, 10,000.00
86-929
aaeni Reno", _
AD John L1314/500 Meet 2rd St.
2.500.03
86-930
Biagio, really Dwelling
Sr Marvin George Bulidere/1 Sandtrap Cl-:1*44.700.00
86-931
vinalo Family Dwelling
9F Raknnam Benders CP./915 Meadow Oak
k.54,100.00
B6-932
Biagi. rawly Dwelling
or Cyr Cona"matlm Ltd/2661 Oskview Late 47,200.00
66-933
,Biagio really, Dwelling
-
9r MAI .Suildera/1013 Oak k Dr.
46.700.00
0416.060.00
TOM a3vv= 0 2,716.70
' ccc ..
PERMIT ISURCHARGE PLUMBING- SURCHARRr
6 386.00 042.30 0 42.00 0'•50
14.30 .70
14.30 .70
113.00 I '10.00 24:_00 ,_.50
55.30 `2.90? `
'305., op 26.80" '24.00 1 ..Do
- :24.00 :50,
00.50 5:00`
.35.50 1.25
259.15 1 22.35 93.00 .50
295.30 27.05 -23.00, yeSO,
270:40 23.60 23.00 ,.50
268.15 21.35 ' 24.00' _ADO
02,207:70 8208.00 0207.001