City Council Agenda Packet 01-09-1989a
AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, January 9, 1989 - 7:30 p.m.
Mayor: Ren Maus
Council Members: Fran Pair, Warren Smith, Shirley Anderson, Dan Blonigen
1. Call to order.
2. Oath of office.
3. Approval of minutes of the regular meeting held December 12, 1988, and
the special meeting held December 12, 1988.
4. Citizen comments/petitions, requests, and complaints.
5. Consideration of adopting official City logo.
6. Consideration of appeal for variance request to allow additional pylon
sign square footage and height - Applicant, First National Bank/Attracta
Sign.
7. Consideration of appeal for variance request to allow an additional pylon
sign on a B-3 (highway business) lot. Applicant, Tom Thumb Store.
8. Consideration of replatting reques� to replat an existing residential
subdivision plat. Applicant, Dan Frie.
9. Consideration of replatting request to replat an existing lot into six
townhouse lots and one common area lot. A variance request to allow a
replatted lot to have less than the minimum lot width requirement. A
replatting request to replat an existing lot into four townhouse lots and
one common area lot. Applicant, Jay Miller/Fairway Court.
10. Consideration of simple subdivision request to allow an I-2 lot to be
subdivided into two lots. Applicant, Oakwood Industrial Park
Partnership.
11. Consideration of request by Monticello Youth Hockey Association for
financial assistance.
12. Consideration of making annual appointments.
13. Consideration of establishing a transportation system development
advisory committee.
14. Consideration of setting a public hearing date for the proposed
modification of the redevelopment plan for Redevelopment District No. 1,
the modification of the tax increment financing plans for Tax Increment
Financing District Nos. 1-1 through 1-7, and the approval and adoption of
the tax increment financing plan for Tax Increment Financing District
No. 1-8, all located within RedevelopmenL ProjecL No. 1.
Council Agenda
January 9, 1989
Page 2
15. Consideration of Change Order $1 on Well #4 - Project 88-04A.
16. Consideration of authorization to purchase set of loader forks.
17. Consideration of clerical position resignation and replacement.
18. Consideration of bills for the month of December.
19. Adjournment.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, December 12, 1988 - 7:30 p.m.
Members Present: Arve A. Grimsmo, Fran Fair, Bill Fair, Dan Blonigen,
Warren Smith
Members Absent: None
1. Call to order.
2. Approval of minutes.
Motion by Fran Pair and seconded by Dan Blonigen to approve minutes of the
special meeting held November 28, 1988, and the regular meeting held
November 28, 1988.
3. Citizens comments/petitions, requests, and complaints.
Tom Dolly requested the opportunity to discuss the potential development
of the Monticello Park and Ride area. Council agreed to discuss this item
at the end at the meeting.
4. Consideration of amending union contract to provide for City payment of
all or a portion of increases in health insurance premiums.
Tim Connors, Onion Representative, requested that action taken at the
special meeting regarding payment of health insurance premiums be formally
incorporated into the contract document. It was the consensus of Council
to allow the reopening of the contract in order to amend that portion of
the contract pertaining to payment of increases in health insurance
premiums.
5. Consideration of extending probation period/residency requirement - Tony
Strands.
After discussion, motion by Fran Pair and seconded by Dan Blonigen to
extend Tony Strands's probationary period by a period of six months and
increase Strands's pay level to 1006 of the union contract pay scale at
such time that Strands relocates to a residence within a 10 minute
response time to the city of Monticello. Motion passed unanimously.
6. Consideration of subdivision request - City of Monticello.
Motion by Dan Blonigen, seconded by Warren Smith, to approve the
subdivision of Lot 4, Block 3, Oakwood Industrial Park, as described.
Motion passed unanimously.
7. Consideration of authorizing development of demolition plans and
specifications tar demolition or Jones Manufacturing, Stelton's Laundry,
and the O'Connor Garage.
L After discussion, motion by Fran Pair, seconded by Warren Smith, to direct
staff and the City Engineer to dovelop said plans with the cost of the
plan to be.basod on time and materials. Motion passed unanimously.
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Council Minutes - 12/12/88
8. Consideration of amending franchise agreement and joint powers agreement -
SWC4 Cable Commission.
After discussion, motion was made by Dan Blonigen and seconded by Warren
Smith to adopt said franchise agreement and joint powers agreement.
Motion passed unanimously.
9. Consideration of gambling license application - Celebrity Bowl.
Jerry Brightbill was present to discuss a request for a gambling license
to be operated by Celebrity at Joyners's Bowling Lanes. After discussion,
motion by Warren Smith, seconded by Fran Pair, to approve said request.
Motion passed unanimously.
10. Consideration of awarding bids on 1 -ton truck, body, and snowplow
equipment, and sale of GMC pickup.
John Simola reviewed the bid tabulation and recommended that the sander
attachment be removed from the proposal and further recommended that the
contract be awarded to Crysteel and Ford in the amount of $30,262. After
discussion, motion by Dan Blonigen to award bid to Crysteel and Ford in
the amount of $30,262. Motion seconded by Fran Pair. Motion passed
unanimously.
11. Consideration of approving 1989 contract for police protection with Wright
County Sheriff.
Council discussed the cost of extra patrol associated with monitoring
cruising activity. It was noted by City Administrator Wolfsteller that
the current contract calls for a potential expenditure of $8,000
associated with extra patrol. He went on to note that expenditure of such
funds will depend on the need as it develops. in the event that the
cruising problem diminishes, the City has the choice to reduce patrol and
costs therein.
After discussion, motion by Dan Blonigen and seconded by Warren Smith to
approve said contract. Motion passed unanimously.
12. Consideration of authorizing Joint Fire Department Board to prepa:e a
separate agreement with Monticello Township for use of new aerial leader
truck.
City Administrator Wolfsteller informed Council that as a result of the
recent acquisition of a new aerial ladder fire truck, indications are that
there may be a problem in allocating the cost of this new truck a.3 part of
the formula included in our agreement with Monticello Township covering
the fire department expenditures. The initial response of the Township
was that they felt the ladder truck would be primarily used within the
city limits, and the Township should not have to contribute toward its
initial cost within the formula of the contract.
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Council Minutes - 12/12/88
Wolfsteller noted that the T wnship has a valid point in that the truck
will primarily be used in the city; but at the same time, there may be
instances where the aerial ladder fire truck will be needed to fight fires
in the township and that a fair formula needs to be established that will
cover the cost of using the ladder truck in the township. Wolfsteller
recommended that the Council authorize the Joint Fire Board to establish a
separate agreement covering township use of the new fire truck.
Dan Blonigen noted that he would hate to see the truck needed and not be
able to use it in the township. Fran Fair noted that the City should
study the issue closely.
Motion by Fran Fair and seconded by Bill Fair to authorize the Joint Fire
Board to establish a separate agreement covering the township use of the
new fire truck. Motion passed unanimously.
13. Consideration of inter -fund transfer.
Motion was made by Fran Fair and seconded by Bill Fair to approve the
transfer of $4,934 from the sewer improvement fund to the 1988 debt
service fund to cover assessment on East County Road 39 project for City
owned parcel (lift station). Motion passed unanimously.
14. Consideration of bills for the month of November.
Motion by Warren Smith and seconded by Fran Fair to approve payment of
said bills. Motion passed unanimously.
At this point in the meeting, Teem Dolly outlined a proposal which called
for the relocation of the existing park and ride function to an area
directly north of the Silver Fox Motel. The current park and ride site
would then be developed for commercial use. Staff informed Dolly that the
City maintains the existing site, but the true ownership of the property
has not been established. The County Attorney has not executed the
process transferring the ownership of the property to the City.
Furthermore, the transfer of the property to the City may include
restrictions that might limit or prohibit development of the property for
any use other than a park and ride facility. Council reviewed the matter
and requested that staff contact the County for additional information on
the matter.
As the meeting cams to a close, Counciltnember Smith thanked outgoing
Councilmember Bill Fair and outgoing Mayor Arve Grimsmo for their
contributions to the City of Monticello. Smith recognized the efforts of
Bill Fair in the area of long term planning and commended Fair for his
willingness to speak his mind on difficult issues. Smith went on to
express gratitude to Arve Grimsmo for maintaining a strong public trust
and for providing steadfast leadership during his tenure. Others in
attendance followed these comments with similar statements of thanks.
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Council Minutes - 1/3/89
There being no further business, meeting was adjourned.
Respectfully submitted,
Jeff O'Neill
Assistant Administrator
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Council Agenda - 1/9/89
5. Consideration of adopting official City logo. 0.0.)
A. REFERENCE AND BACKGROUND:
The LOGO development committee and Stephen Henning of Henning and
Associates are pleased to present a proposed City LOGO design for Council
consideration. The actual unveiling of the LOGO will occur at the Council
meeting as part of a short presentation to Council. Following is a brief
review of the process utilized in development of the LOGO and an outline
of the values and images of Monticello that the LOGO is intended to
project.
THE PROCESS
Early in the process it was determined by the committee and the City
Council that an experienced graphic artist should be enlisted to shape a
new City LOGO based on the input of the Committee. Development of a
request for proposal netted the City seven candidates of which four were
interviewed.
Once Henning and Associates was selected, work began in earnest on the
actual [AGO itself. The LOGO development committee met four times with
Henning during the process of shaping the LOGO. The initial meeting
consisted of a general brainstorming session at which time the images and
values associated with the community were assembled. Henning then
prepared five designs based on the input he received at the first
meeting. The remainder of the meetings consisted of committee response to
Henning's further refinement of a LOGO concept selected at the second
meeting.
VALUES IMAGES INCORPORATED INTO THE PROPOSED LOGO
The Monticello Community possesses many unique attributes and is blessed
with a wide array of positive images and values that might be incorporated
into a City LOGO. Of course, it would be impossible to design a workable
LOGO that would incorporate all potential I= concepts. As you can
imagine, it was a challenge to narrow the focus of the LOGO to capture the
moot important concepts or the "essence" of the community. Although each
person will look at the LOCA and interpret it differently, following are
some of the concepts that the LOGO attempts to project.
Positive values associated with a tightly knit community.
Sense of optimism about the future, and the desire to move forward without
relinquishing sense of community and small town charm.
City location on the Mississippi River and next to the "Little Mountain".
City location as a river crossing point.
s
City lucaLlon as a bridge lriawcen two nta jur maru arceo.
` Stephen Henning and members of the LOGO committee will be present to
comment on the process and design of the LOGO.
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Council Agenda - 1/9/89
B. ALTERNATIVE ACTIONS:
1. Adopt LOGO as presented.
2. Suggest modifications to LOGO presented, withhold adoption of LOGO
pending design changes.
3. Deny adoption of LOGO.
C. STAFF REODMMENDATION:
It is the view of staff that the LOGO advisory committee as
representatives of the City Council and citizens of Monticello has
developed and achieved the LOGO development goals as set forth by
Oouncil. Therefore, staff recommends that Council select alternative 1.
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Council Agenda - 1/9/89
6. Consideration of appeal for variance request to allow additional pylon
sign square footage and height - Applicant, First National Bank/Attracta
Sign. (J.0.)
A. REFERENCE AND BACKGROUND:
Attracts Sign, a sign company hired by the First National Bank of
Monticello, is proposing to remove the existing pylon sign and replace it
with a new pylon sign. However, the new sign they are proposing to
replace it with is a larger pylon sign in square footage and in pylon
height. Two variances will be required prior to installation of this
sign.
The maximum sign height allowed by the Ordinance is 18 feet in height.
The applicant is proposing to be allowed to construct the sign with a
height of 25 feet. The applicant is also proposing a pylon sign of
108 square feet where the maximum allowed is 50 square feet.
The applicant does not attempt to demonstrate any hardship in the
application. It is the view of the applicant that they should be allowed
to develop a sign equal to that which exists at the Security Financial
building site. An administrative decision was made back in 1985 to allow
Security Financial to relocate their existing non -conforming pylon sign
from the current site of the A-V Room to the new location. The sign that
was relocated is 26 feet high and has a sign area of 100 square feet.
Unfortunately, City staff mistakenly allowed re -installation of the
non -conforming sign without prior review by the Planning Commission.
B. ALTERNATIVE ACTIONS:
1. Approve the variance request to allow additional pylon sign height and
sign square footage.
Since the action taken by City staff was improper in terms of
procedures outlined in the Zoning Ordinance, a true precedent has not
been set. In a court of law, the City would not likely be compelled
to follow the precedent and grant the proposed variance because the
appropriate governing bodies were not given the opportunity to make a
ruling regarding the "precedent" setting event. However, it may be
that the City Council, from a public relations standpoint, would
desire to grant the variance despite the fact that a true precedent
has not been established. If this to the case, an amendment to the
sign section of the Zoning Ordinance should be developed which
redefines sign height and size requirements.
2. Deny the variance request to allow additional pylon sign height and
square footage.
City Council could justify denial of the variance request based on the
fact that criteria for granting a variance have not been met and
�- because there is no bona fide pre( -&&Int established when City
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Council Agenda - 1/9/89
staff granted the sign permit to Security Financial which allowed the
relocation of an existing non -conforming sign. Furthermore, granting
of the variance as proposed would ultimately result in an amendment to
the Ordinance that would double the existing maximum sign area allowed
and increase the height maximum by 38 percent. Changing the Ordinance
in such a drastic manner may be too big of a price to pay for the sake
of maintaining a precedent set by mistake.
C. PLANNING COMMISSION RECOMMENDATION:
The Planning Commission recommended denial of the variance request because
approval opens the door to development of signs that will be twice as
large and 38 percent higher than what is currently allowed by Ordinance.
The Planning Commission recognizes that it might be good form to follow
the precedent even though it was set by mistake. However, in this case,
it is difficult to follow the precedent because the variance request is so
extreme and because the long term effects of granting this variance and
bending so far from current maximums could have a negative long term
impact.
D. SUPPORTING DATA:
Copy of the location of the proposed variance request; Copy of the site
plan for the proposed variance request; and a copy of the Sign Ordinance
section.
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3-9 [E14(b)
3-9 [E14(e)
(b)
Parking Areas, Driveways: No part
of the pylon signs shall be less than
t
five (5) feet from any driveway or
parking area.
(c)
Area, Height Regulations:
SPEED AREA HEIGHT
ROAD CLASSIFICATION (MPH) (SQ.FT.I (FEET)
Collector 30 25 16
35 5o 20
40 100 24
Major Thoroughfares G10 50 1s)
35 100 22
40 125 24
45 150 26
So 175 28
Freeways and 55 200 32
Expressways and
above
(d)
Definitions: Definitions of road
classifications apply as defined by
the official Comprehensive Plan as
adopted.
,,fes (a)
Application: The level at which the
sign control system applies is dotormined
by the type of road, as defined above,
which directly abuts the subject property.
I. In the case of subject property
directly abutting more than
one (1) road, each designated
by a different road classification
type, the less restrictive classification
shall apply in determining sign
area and height.
ii. Actual sign height in determined
by the grade of the road from
which the sign gains its principal
exposure.
iii. Area as determined by the formula
under 3 (c) above, applies to
one (1) face of a two (2) laced
pylon sign, or two (2) faces
of a lour (4) faced Sign, etc.
Ly. A bonus allowing "Freeway Standard
Signs" (200 square feet in area
and 32' high) in a commercial
or industrial area is available
to all businesses located within
800 feet 4t a freeway but do f_
not abut o freeway. �P
Council Agenda - 1/9/89
7. Consideration of appeal for variance request to allow an additional pylon
sign on a B-3 (highway business) lot. Applicant, Tom Thumb Store. (3.0.)
A. REFERENCE AND BACKGROUND:
As you may recall, the Planning Commission acted in September 1989 to
grant a variance request to the Tom Thumb store which allowed the
installation of a sign that exceeds maximum height and size requirements
as outlined in the zoning ordinance. A variance of 64 square feet was
granted to the sign area and the sign was allowed to be placed at a height
of 50 feet which required a variance of 18 feet. The Planning Commission
granted the variances somewhat reluctantly on the basis that a previous
precedent compels granting of the variance.
On the heels of the approval of the above variance request, the Tom Thumb
food store requests that the City grant another variance that will allow
the installation of a second pylon sign that will replace the original
pylon sign. The second pylon sign proposed will include the same
advertisement as the larger sign and will be still larger than the
original sign.
The sign company contends that they were never told that they would be
required to replace the existing pylon with the new pylon. Please note in
the agenda supplement sent to the Planning Commission that it was clearly
spelled out that the new sign was intended to replace the old sign.
No hardship is cited as justification for the second pylon sign. The sign
company sites the presence of two pylon signs at the nearby Ford
dealership as justification for development of two signs at the Tom Thumb.
ANALYSIS
This request does not meet any of the criteria for granting a variance.
Furthermore, it is our view that the reasons for granting two pylon signs
to the Ford dealership are unique to the business activity at this
location and, therefore, this precedent cannot be directly applied when
considering the Tom Thumb variance request. According to the
recollections of the City Administrator, and according to the meeting
minutes of November 7, 1977, the Ford dealership was allowed to install
two small pylon signs because the business needed to advertise two
distinct functions. If you visit the site, you will note that each sign
contains a separate advertisement with no message repetition. On the
other hand, the proposal submitted by the Tom Thumb store calls for two
signs containing the same message. Therefore, the Ford dealership
precedent does not apply to the current situation.
Please visit the site and note that the larger of the two Tom Thumb signs
is clearly visible from the freeway as intended and it to also readable
from both directions on Highway 25. Also note that the "Tom Thumb"
advertisement is very prominent on the face of the building as well. It
appears that there is more than sufficient signage present to indicate
business use of the structure.
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Council Agenda - 1/9/89
B. ALTERNATIVE ACTIONS:
1. Deny the variance request.
2. Approve the variance request that a truly negative precedent will not
be set.
C. PLANNING COlM7ISSION RECOMMENDATION:
It is the view of staff and the Planning Commission that the variance
request does not satisfy any of the criteria associated with granting a
variance, and as such, the City would not be taking, in our estimation,
unreasonable action by denying the variance. Furthermore, it is our view
that the presence of two pylon signs at the Ford dealership does not
create a precedent that can be applied in this situation. Finally,
granting of this request will set a precedent that will allow other
businesses to install two pylon signs at each business location which, in
our estimation, is not in the best interest of the community. For reasons
stated above, the Planning Commission recommended denial of the variance
request.
As a final note, if Council begins to lean toward rejection of the
variance request, it is likely that the sign company representative will
attempt to negotiate with Council for a second pylon sign of reduced
size. If this happens, it is recommended that Council direct the
applicant to submit a new variance request and begin the variance process
over.
D. SUPPORTING DATA:
Copy of previous agenda item pertaining to original variance request
submitted by Tom Thumb Storer Plan for enlarged second pylon sign; Copy
of meeting minutes pertaining to Council decision to allow the Ford
dealership to have two pylon signs. n
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Planning Agenda - 9/6/88
4. A Variance Request to Allow a Pylon Sign to be Constructed in excess of the
maximum Sign Square Footage and Hexgnt Requirements. Applicant, Tom Thumo
Store. W.O.!
A. REFERENCE AND BACKGROUND:
The Tom Thumb Food Store is proposing to be allowed to replace their existing
pylon sign with a combination Tom Thumb Store sign and a separate Phillips 66
gasoline station sign. The total square footage of the two signs combined is
264 square feet threby exceeding the 200 square foot maximum allowed by
ordinance. it is also proposed that the new combination sign be elevated to 50
feet in height which would exceed the maximum of 32' allowed under the freeway
bonus. The maximum allowed under the freeway bonus is 32' above the traveled
portion of the road which gets its major exposure, in this case it would be
Highway 25.
Variances have been requested by other businesses in this area for additional
sign height and sign square footage and have been approved in the past.
B. ALTERNATIVE ACTIONS:
1. Deny the variance request to allow a pylon sign to be constructed in
excess of the maximum sign square footage and height requirements.
Planning Commission must determine if there are circumstances that justify the
proposed variance. It may be difficult for the applicant to make a good
justification for the variance request. Applicants single justification
appears to be based on the desire of economic gain which will be the result of
better advertizing created by a higher and bigger sign. The desire for
economic gain is not a criteria for awarding a variance according to the zoning
ordiance. Therefore, unless there is another factor justifying the
installation of the higher and larger sign, it appears that there are no
grounds for granting the variance.
If the Commission does decide that the request is reasonable and a variance is
appropriate, then it should consider taking future action to amend the
ordinance to allow this type of sign development to occur without requiring a
variance. Such an amendment would create an ordinance that better reflects the
values of the Planning Commission regarding freeway signage.
2. Approve the variance request to allow a pylon sign to be constructed in
excess of the maximum sign square footage and height requirements.
It appears that on previous occasions, the Planning Commission has allowed
installation of signs higher and larger than the maximum allowed, therefore it
appears that a precedent has been set. Since I am not familiar with the case
history I am not sure how previous precedents affect this case. Previous
precedent may compoll the Planning Commission to approve this variance request.
As of the preparation of this agenda item, information regarding the precedents
has not been collected. I hope to have this information at the meeting.
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Planning Agenda - 9/6/88
C. STAFF RECOMMENDATION:
Staff recommends denial of the variance request. The sign as presented would
be in excess of the maximum amount of sign height and square footage allowed by
ordinance under the freeway bonus portion, which allows a maximum of 200 square
feet of pylon sign area and a maximum of 32 feet in height. Such a large
variance does not appear justified and awarding the variance could create a
precedent that would add to the proliferation of higher and larger signs which
could result in significant visual blight. If the Planning Commission desires
to approve this request, it should consider adopting new language regulating
free -way signage.
D. SUPPORTING DATA:
Copy of the location of the proposed variance request and copy of the site plan
for the proposed new pylon sign and a copy of sign square footage and sign
height requirements.
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PHILLIPS'
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November 7, 1977
to approve the building pe. -mit request of Mencicello ?ord contingent upon
'I final review and approval by the building inspector and city engineer.
;i.
L. Public Hea-ring - Variance Request - Two Pilon Signs.
%Ionticello Ordinance Section 10-3-9 allows only 2 wall signs or one wall
sign and one pylon sign. Monticello Ford, Inc. requested one wall and two
pylon sign3 (one for new cars and one for used cars). Mr. Flake indicote,n
that the necessity of two pylon signs comes about because of Ford Motor Cr..
;�;.. requirements established for new car dealership builiings with both new an,.
used car soles.
J. Blonigen entered a motion, seconded by P. White and •unanimously carried
to grant a variance to Monticello Ford to allow two pylcn signs in addition.
to one wall sign.
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5. piblic Haaz-iav, -Variance Request - SiRn Height Requirements.
IT
Monticello Ordinance Section 10-3-9 limits the height of a pylon sign to
321 if a business is "on or within 800' of a freeway".
Ford Motor Co. has indicated to Mr. Flake that Monticello Ford can qualify
?� for a 42' cign based on criteria established by the corporation for new
a dealerah-lps and as a result Mr. Flake requested that a variance be granted
• �, for the new car dealership sign allowing a height of 421.
sun A motion was made by G. Walters, seconded by D. Blonigen and unanimously
r= carried to deny the variance requested and require all pylon signs to meet.
�+ the 32' heignt limit.
41-
6. Public Hearin¢ - Variance Request - Curb Barrier.
*•
Monticello Ordinance Section 10-3-5-(0) requires a curb barrier along the
perimeter of the off-street parking area. Monticello Ford, Inc., is re-
questing a variance to provide a curb barrier only along the entryway to the
site but not the entire parking area since future expansion might necessitate
tearing up portions of the curb barrier.
MAS. --
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A motion was bade by P. White, seconded by A. Grimsmo and unanimously
carried to approve the variance requested provided a curb barrier is instal.-
6;?
an both aides of the entrance drive on the northerly portion of the parkin,
} ,
area and building frontage, with the balance of the curb barrier aro=d the
parking area perimeter completed within two years of occupancy.
Motion to ad•,aurn was made by P. White, seconded by A. Grimamo and unan ,%..:sem
carried.
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Council Agenda - 1/9/89
8. Consideration of replatting request to replat an existing residential
subdivision plat. Applicant, Dan Frie. (J.O.)
A. REFERENCE AND BACKGROUND:
Dan Frie is requesting preliminary approval from the City Council to
replat the original plat of the Meadows subdivision. The Planning
Commission has reviewed the preliminary plat and approved it contingent
on the developer completing additional requirements as listed later in
this memo. The developer has agreed to completing all the requirements
listed prior to consideration of the final plat.
SITE PLAN REVIEW
The major changes from the originally approved plat are as follows:
In the original plat, Redman Lane connects Prairie Road and Marvin Elwood
Road. The replat calls for Hedman Lane to become a loop street. By
looping Hedman Lane, additional lots are created and the cost per lot to
develop the property is reduced. Elimination of the through street will
not bring a major change to the expected traffic pattern and could be
viewed as a positive change.
The other alterations to the original plan are outlined in bold blue on
the accompanying preliminary plat drawing. Of the lots created with the
original plat, 10 are slated for modification or creation under the new
plan, with one lot added to the original plat.
The project will be completed in phases as outlined.
Following is a City staff review of the proposal in terms of rules and
regulations contained in City of Monticello land use engineering and
design standards. City Engineer, John Badalich, has had the opportunity
to review the plat and has found no major deficiencies in the design.
LAND USE ISSUES
This proposal was reviewed in terms of the requirements associated with
the R-2 zone because as part of the proposal, the property will be
rezoned from R-3 to R-2. The proposal meets or exceeds all minimum
requirements of the R-2 District except for the following. Block 3, Lots
5-8, each possess a land area which is less than the minimum prescribed
by ordinance. This problem can be rectified simply by adding 10 feet to
the length of the side yards of each of these lots.
Currently, the property is zoned R-3 which requires that all side yard
setbacks meet the minimum of 20 foet. The large setback requirement
reduces the building site area to the extent that it may be difficult to
situate single family homes on come of the lotei therefore, it is
proposed that the zoning be changed to R-2 prior to approval of the final
plat. The property could also merit rezoning because of the potential
negative effects or conflicts in land use between R-3 (high residential
density) and R-2 (medium residential density) land uses. The rezoning
issue could be handled at the next meeting prior to consideration of
final plat approval.
Council Agenda - 1/9/89
At the present time, Dan Frie does not own the area encompassed by Lot 1,
Block 1. This parcel is owned by John Sandberg who bought it from
Mr. Rlucas. Before this preliminary plat can be approved and recorded,
Frie must indicate evidence of ownership or gain the formal approval of
this subdivision and platting therein from Mr. Sandberg. Incidentally,
this parcel was subdivided and recorded utilizing a metes and bounds
description without review by the City of Monticello. According to the
Zoning Ordinance, this parcel must be platted prior to issuance of a
building permit.
ENGINEERING ISSUES
Sanitary Sewer/Water Systems
Upon initial review by City staff, it appears that the plans for sanitary
sewer and water system additions meet City requirements with the
following exceptions. The plan should be updated to show services to
Lot 6, Block 4, and Lot 1, Block 1.
Roads
The plan calls for an extension to Prairie Road. It is recommended that
the plans include development of a temporary turn -around where this
extension terminates.
Although it appears to be a sharp corner, the Hedman Lane curve does not
exceed City standards according to John Badalich.
Storm Sever/Drainage Plan
The plan needs to be refined to show complete drainage pattern of water
draining from rear of Lots 1, 3-1, Block 2.
A culvert may be necessary where the Marvin Elwood Road extension meets
River Street. this question should be analyzed and resolved prior to
final plat approval.
The plan calls for development of a system of swales that will channel
water along lot lines to the city storm sewer system. Prior to approval
of the final plat, it should be verified that existing lots are graded in
such a manner so as to allow the water to pass around buildable areas as
outlined.
B. ALTERNATIVE ACTIONS:
As noted above, there are a number of relatively minor issues that need
to be resolved prior to approval of the final plat. It appears that the
developer to able and willing to resolve such issues to the satisfaction
of the Planning Commission. City Council may elect to act as the
Planning Commission did to approve preliminary plat in anticipation of
the developer cL)q)leting additional requirements noted below.
-a-
Council. Agenda - 1/9/89
1. Motion to approve preliminary plat with the following changes to be
made prior to final plat approval.
LAND USE ISSUES
Add 10 feet to the side yards of Lots 5-8, Block 3.
Developer to submit request for rezoning of property from R-3 to R-2.
Developer to show proof of ownership of Lot 1, Block 1, or obtain
written approval of plat from owner.
ENGINEERING ISSUES
Sanitary sewer/water Systems
Plan should be updated to show services to Lot 6, Block 4, and Lot 1,
Block 1.
Provide additional engineering detail regarding drainage questions
noted above.
Roads
Provide plans for temporary turn -around at termination of Prairie
Road.
2. Deny approval of the preliminary plat. Consider approval at such
time that issues noted above are resolved.
C. STAFF RECOMMENDATION:
Staff recommends that the City Council approve the preliminary plat with
final plat approval contingent on development of revised plans that
satisfy the requirements noted above. Since Frie has agreed to the
rezoning concept and since he has agreed to make other adjustments to hie
plan, it is our view that the preliminary plat be approved with final
approval contingent on submission of a revised plan.
D. SUPPORTING DATA:
Preliminary P1_atr Peasibility Study.
rx
-9-
MEYER-ROHL/N, INC. O Q
ENGINEERS -LAND SURVEYORS 1111 Hwy 15 N., Buffalo, Minn. 55313 Phone 612. • 682 -1781
November 16, 1988
Mr. Dan Frie
206 West Broadway
Monticello, MN 55362
Re: Feasibility Study for "The Meadows", Phase II
Monticello, Minnesota
Dear Mr. Frie:
We thank you for this opportunity to submit this feasibil-
ity study for your proposed development. This feasibility study
�L will outline the necessary construction and engineering which
will be required to adequately serve this area, along with the
associated cost.
Project Location
The areas to be serviced by the following improvements are
as follows: Lots 3, 4, 5 and 6 of Block 2, Lots 2, 3, 4, 6, 7
and 8 of Block 3, and Lots 2, 3, 4, 5, 6, 7, 8 and 9 of Block 4,
all within "The Meadows" development, and Lot 1 of Block 1, Lot
1 of Block 2, and Lots 1, 2, 3, 4, 5, 6, 7 and 8 of Block 3 "The
Meadows Second Addition". See Attachment 1. "The Meadows Second
Addition" is, for the most part, being replatted out of the
southwest corner of The Meadows development.
Watermain
An existing 12 -inch watermain exists on the east edge of
Lot 1, Block 1, "Thr. Meadows second Addition". Therofore, only a
lhoro P. Moyor. Professional Engineor Robert Rohlin, Licensed Land Surveyof
IL
Feasibility Report
page 2
short service line will be required to serve this lot. A 6 -inch
watermain will be looped from Marvin Elwood Road and will
service the lots adjacent to Edman Lane and Meadow Lane. A
6 -inch watermain will be extended into Crocus Circle. The
existing 6 -inch watermain on Prairie Road will be extended west
approximately 150 feet to the southwest corner of "The Meadows
Second Addition". Consideration should be made to assessing a
portion of this watermain to Lot 1, Block 1 of "The Brothers"
development, since the extension of this watermain would also
benefit this lot. The existing fire hydrant at the west end of
Prairie Road will be removed and relocated to the end of the
proposed watermain to provide better system maintenance. Fire
hydrants shall be located within the development to provide the
necessary fire protection. Water services to all of the lots
shall be 1 -inch in size. See Attachment #2 for the proposed
water improvements.
Sanitary Sewer
An existing 10 -inch sanitary sewer exists on the east edge
of Lot 1, Block 1, "The Meadows Second Addition". Therefore,
only a short service line will be required to serve this lot. An
6 -inch sanitary sewer line will be extended up both Edman Lane
and Meadow Lane from the existing 8 -inch sewer lines which were
previously stubbed out for future extension up these roadways.
An 8 -inch sanitary sewer line will be extended into Crocus
Circle. The existing sanitary sewer on Prairie Road will be
extended west approximately 150 feet to the southwest corner of
"The Meadows Second Addition". Consideration should be made to
assessing a portion of this watermain to Lot 1, Block 4 of "The
Brothers" development, since the extension of this sewer line
would also benefit this lot. All sewer services shall be 4 -inch
in size. See Attachment #2 for the proposed sanitary sewer
improvements.
o
Feasibility Report
page 3
Storm Sewer
Storm sewer shall be extended from the existing stub at
Marvin Elwood Road to the intersection of Meadow Lane and Crocus
Circle. This storm sewer was identified as a part of the
original grading and drainage plan for "The Meadows". The storm
sewer will range from 12 to 18 inches in size. See Attachment #3
for the proposed storm sewer improvements.
Streets
Marvin Elwood Road, Edman Lane, Meadow Lane and Crocus
Circle shall have a street width of 38 feet from back to back of
curb. The cul-de-sac shall have a 54 -foot radius to the back of
curb. The above referenced streets will be constructed with
surmountable curb G gutter. Prairie Road will be constructed
utilizing a rural section design of a 24 -foot bituminous surface
and 3 -foot shoulders.
All streets shall be constructed with 3 inches of
bituminous and 8 inches of Class 5 aggregate base.
Consideration should be made to assessing a portion of the
street improvements for Marvin Elwood Road to the Edgar L. Lucas
property west of "The Meadows" because of potential benefit.
Please note that the cost of grading the street and some
general site work has been included in the cost estimate below.
Cost Summary
Attachment #1 shows the different construction phases for
the cost estimates given below. Z have included a third phase
for the work to be done on Prairie Road. By doing this, you can
plan how you wish to handle this area in an economical manner.
C
Feasibility Report
Page 4
Phase One
watermain
Sanitary Sewer
Storm Sewer
Street
Potential street assessment to others: $5,300
Phase Two
Watermain
Sanitary Sewer
Street
Phase Three
watermain
Sanitary Sewer
Street
Potential assessment to Lot 1,
watermain
Sanitary Sewer
Street
S 24,500
S 24,500
$ 10,400
S 62,400
$121,600
$ 16,700
$ 14,300
$ 37,700
$ 68,700
$ 5,700
S 5,800
$ 6,200
$ 17,700
Block 1 of "The Brothers":
$2400
$2700
$2100
The above costs include the construction cost plus a 20%
escalation to cover engineering, contingencies, city administra-
tive and city legal costs. No bonding or financing costs have
been included.
Conclusion
In conclusion, the above described improvements are
Feasibility Report
page 5
feasible and would be a benefit to the adjacent properties. If
you have any questions, please feel free to contact me.
Sincerely yours,
MEYER-ROHLIN, INC.
Norman Gartner
Professional Engineer
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GRADING & DRAINAGE PLAN
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Council Agenda - 1/9/89
Consideration of replatting request to replat an existing let into six
townhouse lots and one common area let. A variance request to allow a
replatted lot to have less than the minimum lot width requirement. A
replatting request to replat an existing lot into four townhouse lots and
one common area let. Applicant, Jay Miller/Fairway Court. (G.A.)
A. REFERENCE AND RACKGROOMD:
Mr. Jay Miller will be before you requesting to replat his existing
previously approved two subdivided lots into one six -unit townhouse lot
and one common area lot, and the other subdivided lot being four
townhouse unit lots with one common area lot. On the northerly portion
of this subdivided lot, Mr. Miller is proposing to construct six
townhouse units with a common area around them. As you will note on the
enclosed site plan, the lot width of this northerly portion shows a lot
width of 64.25 feet, where the minimum required by Ordinance is 80 feet
of lot width. However, at the 30 -foot front yard setback line,
Mr. Miller does exceed the minimum 80 feet of lot width at the 30 -foot
setback line. In looking at the townhouses as they are situated on the
northerly portion of this lot, Mr. Miller has demonstrated that he can
fit six townhouse units on this lot and still stay within the minimum
setback requirements. As the townhouses are situated on this northerly
portion of this lot, one would question how Mr. Miller is going to serve
the six townhouse units with a driveway/driveways and account for some
type of circulation within the driveway parking area. To accommodate
some sort of driving circulation within the driveway/parking area, there
will need to be a 20 -foot space in front of each townhouse unit to
accommodate a parking space outside of the proposed garages to the front
of these units and also accomodate a 24 -foot driving lane in front of
this 20 -foot parking space in front of the townhouse garages. To
accommodate a 20 -foot parking space and a 24 -foot driving lane in front
of the townhouse garage units, the northeasterly townhouse unit,
townhouse unit All, may encounter some type of difficulty backing out of
its parking space in front of the townhouse unit into the 24 -foot driving
lane.
In looking at the south portion of this lot, the lot will accommodate
four townhouse units and one common area around these townhouses. The
layout of these four townhouses on the south portion of this lot
demonstrates the similar layout to what you see in Colony by the Greens
Second, Third, and Fourth Additions. These four townhouses as shown on
the enclosed site plan do meet or exceed the minimum setback
requirements.
The City staff feels that some serious consideration should be done for
Mr. Miller revising his site plan to show the eight townhouse units being
placed on this previously approved subdivided one lot. Prior to the
platting of the final plat of the Par West development, this lot,
Block 5, Lot 1, along with Lots 6, 7, 8, and 9, of Block 4, were
designated lots to accommodate up to eight townhouse units. However, the
lot in question, fo, which Mr. Miller has received approval for simple
subdivision, can accommodate up to ten total townhouse units.
-10-
Council Agenda - 1/9/89
` with the layout that Mr. Miller has proposed, he definitely meets the
minimum requirements of the Ordinance of these ten townhouse units on
this lot. City staff feels the developer is taking advantage of the
large size area of this existing lot to accomplish two additional units
when eight townhouse units and one common area lot would fit quite
nicely.
B. ALTERNATIVE ACTIONS:
1. Approve the replotting request to replat an existing lot into six
townhouse lots and one common area lot.
2. Deny the replotting request to replat.an existing lot into six
townhouse lots and one common area lot.
3. Approve the variance request to allow a replotted lot to have less
than the minimum lot width requirement.
4. Deny the variance request to allow a replotted lot to have less than
the minimum lot width requirement.
5. Approve the replotting request to replat an existing lot into four
townhouse lots and one common area lot.
6. Deny the replotting request to replat an existing lot into four
townhouse lots and one common area lot.
C
C. STAFF REC.'OMMENDATION:
The developer has chosen to replat the recently simple subdivided lot to
accommodate six townhouse units and one coimnon area lot on the north
portion of this existing lot, and also to replat the southerly portion of
this existing lot into four townhouse unit lots and one common area lot.
The developer has not demonstrated any hardship in the creation of ten
total townhouse units on this platted lot other than he has excess land
area which he would like to develop to its fullest extent which would
allow a six unit townhouse building on the northerly portion of this lot
and a four unit townhouse building on the southerly portion of this lot.
The staff still questions the layout of the six townhouse units on the
northerly portion of this lot with the parking and parking circulation to
be created within the off-street parking and parking circulation to be
created within the six townhouse unit lot.
D. SUPPORTING DATA:
Copy of the location of the proposed replotting request; Copy of the site
plan for the proposed replotting request.
elm
i
A replatting request to replat an existing
�\ �1 lot into 6 townhouse lots and one common
+- is !� area lot. A variance request to allow a
-- c �• {� replatted lot to have less than the minimum
' 1'` j` lot width requirement.
� 1
A replatting request to raplat an existing
lot into # townhouse lots and one common
area lot.
(\"� ♦♦,� Jay Millar/Eairvay Court
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Council Agenda - 1/9/89
10. Consideration of simple subdivision request to allow an I-2 lot to be
subdivided into two lots. Applicant, Oakwood Industrial Park
Partnership. (G.A.)
A. REFERENCE AND BACKGROUND:
The Oakwood Industrial Park Partnership is proposing to simple subdivide
one of the existing I-2 (heavy industrial) lots into two lots. The
proposed lot to be subdivided is Block 3, Lot 1, Oakwood Industrial Park
Addition. The Partnership has indicated they have a prospective buyer
for the westerly 223 feet of this lot for potential development. The
remaining portion of this lot to be subdivided would be under an option
agreement with the potential buyer.
The proposed lot to be subdivided into two lots will have each of the two
lots meeting the minimum lot square footage and lot width requirements
under I-2 (heavy industrial) zoning.
B. ALTERNATIVE ACTIONS:
1. Approve the simple subdivision request to allow an I-2 (heavy
industrial) lot to be subdivided into two lots.
2. Deny the simple subdivision request to allow an I-2 (heavy
industrial) lut to be subdivided into two lots.
3. Approve the simple subdivision request to allow an I-2 (heavy
industrial) lot to be subdivided into two lots with the following
conditions:
a. If the easterly portion of this subdivided lot is not purchased
by the potential buyer of the westerly portion of this lot, the
owners, the Oakwood Industrial Park Partnership, or a new
potential buyer, will be responsible for the complete
installation of a new service to this easterly lot.
b. Drainage and utility easements be incorporated on the site plan
as shown on the enclosed site plan.
C. STAFF REODMMENDATION:
The proposed I-2 (heavy industrial) lot to be subdivided does meet or
exceed the minimum lot area and lot width requirements under I-2 (heavy
industrial) zoning. The City staff feels two conditions should be added
to the simple subdivision request if it is approved as follows: a) the
owner, the Oakwood Industrial Park Partnership, or a new potential buyer
if the proposed potential buyer of the westerly portion does not exercise
his/her option to purchase the easterly portion of this proposed lot to
be subdivided, is responsible for the complete installation of a new
service to be provided to this easterly lot. b► the drainage and utility
�' av
-12-
Council Agenda - 1/9/89
easements be incorporated on the simple subdivision plat as shown on the
enclosed site plan prior to its recording.
D. SUPPORTING DATA:
Copy of the location of the proposed simple subdivision request; Copy of
the site plan for the proposed simple subdivision request; Copy of the
drainage and utility easements for these two proposed simple subdivided
lots; Copy of the Ordinance section under heavy industrial lot area and
lot width requirements.
-13-
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DEPARTMENT OF ECONOMIC DEVELOPMENT
Industrial Park Profile
Oakwood Industrial Park
Monticello, Minnesota
0 200 400 FEET
Mmeso
DEPARTMENT OF ECONOMIC DEVELOPMENT
Industrial .Park Profile
Oakwood Industrial Park
Monticello, Minnesota
Q AVAILABLE PARCELS
THOMAS PARK
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in addition, each condominium unit shall
lhave the minimum lot area for the type
of housing unit and usable open space
as specified in the Area and Building
Size Regulations of this Ordinance. Such
lot areas may be controlled by an individual
or joint ownership.
(F] In residential districts, where the adjacent
structures exceed the minimum setbacks
established in Subsection [C] above, the
minimum setback shall be thirty (30) feet
plus two-thirds (2/3) of the difference:
between thirty (30) feet and the setback
or average setback of adjacent structures
within the same block.
3-4: AREA AND BUILDING SIZE REGULATIONS:
[Al PURPOSE: This section identifies minimum
area and building size requirements to
be provided in each zoning district as
listed in the table below.
DISTRICT LOT AREA LOT WIDTH BUILDING HEIGHT
q A-0 2 acres 200 N/A
I R-1 12,000 so 2%
R-2 12,000 80 21:
R-3 10,000 BO 2
R-4 48,000 200 1
PZ -R 12,000 80 25
PZ -M 12,000 80 2
0-1 8,000 BO
B-2 N/A 100 2
B-3 N/A 100 2
B-4 N/A N/A 2
1-1 20,000 too
(1-2 30.000 100 2)
1. The building height limitation in an
R-3, PZ -M , B-1, 0-2, B-3, B-4, I-1,
and I-2 zoning districts shall be
two (2) stories.
2. In zoning districts R-3, PZ -M, B-1,
B-2, 0-3, B-4, I-1, and I-2, a (3)
three story building may be allowed
ee a conditional use contingent upon
strict application of a requirement
that fire -extinguishing systems be
installed throughout the building.
(Requires a cond,i.ti.onat use pevnit
based upon procedurea 4et 60rth in
dnd regutated by Chapter 22 06 thio
ordinance I .
Council Agenda - 1/9/89
11. Consideration of request by Monticello Youth Hockey Association for
tinancial assistance. (R.W.)
A. REFERENCE AND BACKGROUND:
At the previous Council meeting, Mr. Jerald James, vice President of the
Monticello Hockey Association, appeared before the Council to request
City assistance in snow removal from the Hockey Association's rink in the
Fourth Street Park. It has always been the City's past practice to help
out the Hockey Association for snow removal operations, and the City
intends to continue this support when personnel are available. Mr. James
also indicated he wanted to appear at the next Council meeting to further
discuss the Hockey Association's operations; and although he was not
specific, I assume the intent was to ask for additional assistance of
some sort.
I met briefly with Mr. James on Tuesday, January 3, and was presented
with a proposal by the Youth Hockey Association requesting additional
financial support for the Hockey Association's program. As you can see
by the information supplied by the Hockey Association, they are
requesting three specific items, only one referring to the assistance
with snow removal which we have already committed to. The second request
concerns cash assistance for some of their operating costs and also a
request for the City to purchase a John Deere tractor and sweeper for
their exclusive use.
In regards to the cash assistance, you will note they are requesting
abatement of the $500 annual payment they have been making since 1983.
This annual payment is not actually a rental fee, but pertains to the
storage building addition that the City constructed onto the warming
house in the fall of 1982 at the request of the Youth Hockey
Association. The Hockey Association had requested permission to build a
storage shed on the Fourth Street property to store their tractor,
sweeper, and snowblower equipment, etc. A committee was formed in
September of 1982 to consider the construction of a storage facility and
public restrooms to the warming house. As part of the agreement, and
based on the request of the Hockey Association, the City proceeded with
the expenditure of approximately $11,000 to $12,000 to construct bathroom
facilities and the storage building addition to the warming house with
the understanding that the Youth Hockey Association would reimburse the
City the cost of the storage building portion of the project totaling
$5,250 in annual installments of $500 per year interest free. Since
1983, the Youth Hockey Association has had exclusive use of the storage
building for their equipment purposes and has made the $500 annual
payments and the balance remaining is still $2,000. This will provide a
little information as to the background on where the $500 payment each
year comes from; but it to not necessarily considered a rental fee, as it
was initially constructed by the City based on the Hockey Association's
request and commitment to reimbursing the $500 per year. Considering the
fact that the storage building is used exclusively by the Hockey
Association, this facility has not boon available for other general use
at this time.
-14-
Council Agenda - 1/9/89
As you will note in the information supplied by the Hockey Association
pamphlet, the City of Monticello does provide additional services to the
Hockey Association above those listed by the Association. The City does
help with snow removal as time permits, and the Association normally only
sweeps the hockey and skating rink with the City removing the larger
amounts of snow with its own equipment. The City also pays for the heat
and all the lights associated with the warming house. The City has also
purchased paint that has been used by the Association to paint both the
hockey arena boards and also inside the warming house. The Association
is also requesting the City pick up the electric bill for the hockey rink
lights and reimbursement for repairs to their tractor that they have used
for sweeping the rink in the past. In addition, they have requested the
City consider purchasing a new tractor and sweeper for approximately
$6,000 that would be stored at the Fourth Street rink for their exclusive
use.
Although each community surveyed by the Hockey Association provides
different levels of service for the Hockey Association members, the City
does provide the land where the hockey rink is located and the use of the
warming house with bathroom facilities, and the City currently pays for
all heat and electricity associated with the warming house. The City has
helped in clearing snow from the hockey rink and provided a storage
facility addition to the warming house which is used exclusively by the
Association. In trying to analyze the pro's and con's of the
Asssociation's request, the Council has to be aware of what level of
funding is appropriate for this organization, as other organizations may
request similar support. Although the hockey program is certainly
important now that the high school has added this sport to its athletic
department, the Hockey Association has been self-funded in the past
primarily because the number of kids that are associated with the program
are from all over the area and not strictly from the City of Monticello.
The request for the City to purchase a new tractor and sweeper for their
exclusive use seems inappropriate in that I don't think the City should
get involved with owning a piece of equipment and not having any control
over who uses or maintains this equipment. I believe if the Council
wishes to consider some type of financial support, a set dollar amount of
contribution would be more appropriate on an annual basis rather than
specifically purchasing a piece of equipment, etc. The City by owning
the equipment could still be liable for insurance, maintenance, and
repairs without any actual control over its usage. It should be noted
that although the hockey rink is located in a public park, the
Association members set priority over when it's used and by whom. I'm
sure its available to the general public if it's not in user but if the
Association has scheduled practice or games, the public would not be
allowed to use the facility.
A. ALTERNATIVE ACTIONS:
1. The first alternative would be to consider supporting all of their
requests outlined in their proposal.
-15-
Council Agenda - 1/9/89
2. Consider an annual donation or financial support amount in lieu of
any specific equipment purchase or other reimbursement of their
expenditures.
3. Continue with present arrangement.
C. STAFF RECOMMENDATION:
With the addition of hockey as an athletic program in the high school,
I'm sure the hockey rink will continue to see increased usage by not only
the Youth Hockey Association, but also the new high school teams starting
next year. In a brief conversation with Shelley Johnson, he indicated
that in all likelihood, the high school team will be using the hockey
rink for some of their practice sessions. Possibly the Council could
recommend that the Hockey Association contact the School District to see
if the School District has equipment that could be used for cleaning the
rink or possibly the School would consider paying the electric bill or
other repairs that are needed. I believe the staff is certainly opposed
to the idea of equipment being purchased by the City and controlled by a
separate organization. If the Council is not opposed to a $6,000
expenditure, I believe it would still be better to annually contribute
money to the hockey program rather than a specific equipment purchase.
The City could naturally agree to change the original agreement and
eliminate the $500 annual payments for the storage shed addition, or
could pay for the electrical use at the hockey rink. I believe the City
has supported the Hockey Association so far by supplying a site, paying
for some of the maintenance supplies such as paint, etc., electricity
usage at the warming house, and I'm not sure how much more the City may
want to get Involved in this program other than recommending the Hockey
Association approach the School District with their concerns.
D. SUPPORTING DATA:
Copy of Hockey Association request.
Copy of Council minutes of 9/27/82 and 10/12/82.
Copy of agreement on storage building payments.
-16-
,1
MONTICELLO YOUTH HOCKEY ASSOCIATION
0
MONTICELLO YOUTH HOCKEY ASSOCIATION
INDEX
Purpose and Philosophy
Financial Statement and Budget
Community Survey 3 — 4
L
Proposal
0
PURPOSE AND PHILOSOPHY
Monticello Youth Hockey Association is tax exempt organization that presently
has eight teams with 128 skaters participating. The association receives
its revenues from user's fees, team sponsorship and fund raisers. The
association pays for team expenses including ice time and insurance, maintain—
ing ice rinks and provides an annual scholarship for a high school student
($540). The following excerpt was taken from the MYHA handbook:
An important part of the MYNA philosophy is that
every plover beallowed to develop to the extent
(f allowed to hie/her physical abilities and interests.
Our objective is to develop hockey players, but
more importantly, develop character within our
hockey players. MYNA believes that winning is
important, but only when it can be achieved in
harmony with the welfare and development of the
individual player. It is possible to have a winning
team while emphasizing the development of each
player. This is our goal too. The program is
designed for the player. All rules, regulations,
restrictions and guidelines are based on that
principle. The commitment to a team should take
a secondary role to family, church, and school
obligations. Family activities should be discussed
with the coach.
An
MYNA
STATEMENT OF REVENUES AND EXPENDITURES
FOR THE YEAR ENDED JUNE 30, 1988
CASH - 7-1-87
REVENUES
Assessments
Print Money
Ice Money
Interest
Sponsorship
Newspaper Ads
Bowlathon
Fish Fry
Miscellaneous
Total
EXPENDITURES
Team Expense
Practice Ice
Fish Fry
Bowlathon
Equipment
Hockey Prints
Newsletter
Donations
Rent
Gambling Bond
Parents Reimbursements
Other
Total _
LESS: R8-89 Advances on
Assessments
CASH - h-311-RH
Checking Savings
S 2,195.80 $. 222.57
$ 7,410.00 *$ 5,945.00
3,055.70
8,680.50
181.00
7,500.00
150.00
1,382.18
3,215.75
471.25 300.00
S 31,865.38 S 6,426.00
88-89
Total Budget
S 2,418.37 S 6,979.40
$ 13,355.00 $ 11.860.00
3,055.70 3,000.00
8,680.50 9,000.00
181.00 200.00 7
7,500.00 7,500.00
150.00 150.00
1,382.18 1,400.00
3,215.75 3,200.00
771.25
S 38,291.38 S 36,310.00
$ 11,824.88 $
S 11,824.88
$ 14,000.00
8,808.75
8,808.75
9,000.00
2,025.91
2,025.91
2.100.00
384.40
384.40
400.00
4,584.45
4,584.45
3,000.00
337.25
337.25
350.00
136.56
136.56
150.00
295.00
295.00
300.00
1,000.00
1,000.00
1,000.00
100.00
100.00
19309.45
1,309.45
1,193.70
1,193.70
1,200.00
$ 32,000.35 $
$ 32,000.35
$ 31,500.00
$ (1,730.00)
S 2.06n.93 L.6.64.§,57 S 6.979.40 S 11_789.40
( * 51,7311 is advance for 88-89 yvnr.
(2)
6
b
YOUTH 11OCK Y PROGRAM PARTICIPATION
IN SURROMIUG COM.U'7I`1'i[S
ANNANDALL•:: Supplies a man (Waldo)to Broke ice, and clean ice during day hours
City pays; gas bill, Electric bill,tor rink and warming house.
City provides equipment for snow removal and sweeping of ice.
Waldo is payed by Assn, for after hours work in form of donation
of loft over funds.
Part time employees in summer help repair. rink and.warming house.
As per Sandy Langley, City Clerks Office, Annandale
Buffalo: Maintains 1 ice rinks and Civic Center in Buffalo
Pays electric bills for ice rinks
11111 help remove snow
Will help brush ice - Buff. Assn would rather do it themselves.
auff. hockey ,;ssn iAa cs Ice.
City helps with repairs to equipment and bldgs and boards
Parts for egipment usually supplied by hockey aeon.
Donate fire hoses for ice making
As per Gary Mattson, Public Works Director
Hanover: Donates 1500.04 .;nually to Hanover Hockey Assn.
Donates use of city complex for fwrd raising
(this is a facility with kitchen a:ue dance area used for weddirrs
and steak fries etc.)
Will help with snow removal if time allows
As per City Clerks Office, Hanover
t onticollo: City owns land and worming house
Rents to hockey aeon for $500.00 per year — f ldl A `� �AJ
Assn makes own ice
Assn brushes ice
Aeon owns hockey boards
Assn provides clock and telephone
e , 1.t Q a -t t $ 1.. v. t+ 4_ -J-
C'
U
..._-i'"Ceta%•��/.:n S e , e_ 1t�a-� a,-, b U- �n,. 1 -
Rockford: City will do snow rerroval
City will help with ice r•akinC
No financial assistance is given on regular basis, some donations
in past may have been made to help.
City donates water hoses for ice waking,
Aa per City Clerks Office, Rockford
Maple lAket City provides satellite
City does plowing of rink and parking lot
City is providing aknting supervisor 20 hours a week
City is paying 1/3 NSP hill
Per Sharon Leintz. Clerk
f 3!
Delano: Will help with snow removal and ice making
r No financial help on regular basis
As per city clerks office Delano
Cokato: Makes ice
Dassel: Removes snow, brushes snow off ice daily
Pays electric bills for warming house and ice rink
supplies ecluipment for snow removal and brushing
The maintenance cost them $12,000 last year.
St. Michael:
City pays for heat and light (electricity)
City paid for boards for hockey rink.
No regular financial assistance program, but usually responds to
donation requests for required maintenance (snow removal)
As per, City Clerk
Watertown: City donated $1,500 for 88-89 hockey season
Donation will be same for 1988,1989 and 1990.
City will help with snow removal, but not ice making.
C, As per City Clerks office Watertown, MN.
Theee towns are all members of the Wright County Hockey Assn.
*Annandale, EuffAlo and Monticello have indoor plumbing. Others may have also
but 1 failed to chc2k for sure.
All cities supplied water for ice making.
Compiled hyt Scott Elfstrand, President of Wright County Hockey Association
in 1986, updated by Jerald Jnmes, Vice-Presidnet of the Monticello Hockey
Association.
(4) 0
H
PROPOSAL
1. Cash Assistance
A) Abate $500 Annual Rental
1) Storage area is used to store tractor that is used to clean
both hockey rink and recreational rink
2) Other organizations do not pay rent to use city parks and
buildings
8) Pay Electric Rill (Cost of $127 in 87-88)
C) Pay for costs of maintaining rink and worming house (the association
incurred costs of $606 to paint and clean warming house and rink
for 87-88)
D) Pay for cost to repair tractor for 87-88 - $1,183)
2. Assistance with snow removal
3. Purchase of Tractor and Sweeper and maintain equipment - The association
has a John Deere tractor and sweeper and a John Deere snowblower. The
tractor is not large enough and the sweeper is ware out and a new one
cannot be obtained to fit our tractor. What in needed to handle the
hockey rink and recreational rink is a JD 420 and sweeper as recommended
by Moon Motors and Mies Equipment. Cost of a new JD 420 and sweeper
is $6,000 with trade with Moon Motors and approximately $5,20n at
Mica Equipment. The Hockey Association would let the city use our
trade towards the purchase of now equipment however the tractor
would have to he stored at the fourth street rink so it would he
available for ice clenninp, by associntinn personel before hockey
practices and outdoor games.
Council Minutes - 9/27/82
Consideration of a Proposal to Add Restrooms and a Storage
Suildinc at 4th Street Park.
Previously, representatives of the Monticello Youth Hockey
Association requested that the Council consider adding a storage
facility and public restrooms to the warning house located in
the .is 4th Street Park. The Hockey Association originally
requested permission to build a storage building at the 4th Street
Park for the purpose of storing their equipment which included a
garden tractor and sweeper attachment that is used for cleaning
their hockey rink. Along with that request, the Council appointed
Loren Klein and Council member, Ken Maus, to a committee to work
with the Hockey Association to arrive at a plan that would allow
for the storage buildinq to be attached to the warning house and
also to include restroom facilities for the 4th Street Park.
It was noted by Hockey Association members that their program
has increased substantially resulting in hundreds of kids prac-
ticing and playing games at the hockey rink with an additional
large number of spectators in attendance with no bathroom
facilities available.
If the City would initially finance the construction of the
storage facility and bathroom facilities, the Hockey Association
has agreed to contribute to the City $500 up front money towards
the cost of the building and then would make annual payments of
approximately 5300 to $500 per year towards the cost of the
storage building facility until it was paid for. Under this
proposal, the City would be responsible for the cost of the
restroom facilities as it is a public park and would not only
be used by the Hockey Association.
Mr. K -lain noted that currently only one estimate has been re-
ceived for the construction of the addition and he estimated
that the project would cost leas than $9,000.00 excluding
sower and water hook up charges. Of this estimated $9,000.00
cost, approximately 30% would be allocated towards the storage
facility which the Hockey Association would reimburse the
City over a number of years.
It was the Council cOnconsus to authorize Mr. Klein to obtain
at le3at two bids or quotas from contractors for the construction
of the addition to the warning house along ith quotes for the
installation of sewer and -star services and present them to the
Council at their next scheduled Council meeting for approval.
Council Minutes - 10/12/82
Consideration of Construction Cost emotes for the Sxoansion of
the 4th Street Park Building.
At the previous Council meeting, the building inspector was
directed to secure quotations for an addition to the 4th Street
warming house which would include restrooms and storage facilities
for the Monticello Youth Hockey Association. Two quotas were
received and their totals were as follows:
$9,717.00 from J.W. Miller of Monticello.
$11,200.00 from the Nail Bender Corporation of Anoka.
Initially, the Monticello Youth Hockey Association approached
the City requesting that the City consider adding a storage
building to the warning house for storage of their equipment
and sweeper/tractor. The Hockey Association indicated that
they would be willing to reimburse the City annually to cover
the cost of the improvement until it was paid off. Since the
original discussion, the City of Monticello had indicated that
along with the storage building, restroom facilities should also
be built since none were available in the 4th Street park. As
part of the low bid from J.W. Miller in the amount of 59,717.00,
approximately 54% of this coat would belong to the storage
building for the Hockey Association. This would amount to
55,:47.00 which the Hockey Association would be willing to pay
approximately $500 per year plus 5500 down.
In regard to the low bid, it was the Council concensus to delete
the plumbing portion of the low bid and have the City do this
work separately.
A motion was made by Maus, seconded by White and unanimously carried
to award the construction of restroom and storage facilities
at the 4th Street Park to J.W. Miller, deleting that portion of
the specifications for plumbing and restroom fixtures contingent
upon the execution of an agreement with tF- Monticello Youth
Hockey Association whereby the association guarantees payment
to the City the sum of $5,250.00 which would be payable in
annual installments of not less than $500 and shall boar no
interest with the first installment being due on or before
November lot, 1983 and all other installments being due on or
before November lot of each year.
0
AGREEMENT OF UNDERSTANDING
This agreement, executed this day of , 1982 between
the City of Monticello (hereinafter referred to as the City) and the
Monticello Youth Hockey Association (hereinafter referred to as the YHA)
sets out provisions for the use of and the orderly reimbursement to the
City for the cost of constructing expanded building facilities in Fourth
Street Park. The City and the YHA do hereby agree as follows:
1) The City shall pay all construction costs for the restrooms and
storage facilities)
2) The City shall assume responsibility for routine maintenance and
repairs;
3) The City shall pay for all utility (fuel and electricity) costa:
4) The YHA agrees to reimburse the City for construction expense
related to the construction of the storage area only, such sum
to be determined upon completion of construction, but in any
case, said sum shall not be greater than five thousand, two
hundred fifty dollars and no cents ($5,250.00).
5) The YHA shall pay, and the City agrees to accept, the reimburse-
ment amount in annual installments of not leas than five hundred
dollars ($500).
6) The City shall not charge interest on the unpaid balance of the
reimbursement sum.
7) The mothod of payment shall be:
Upon completion of construction or within 30 days thereafter,
the YHA shall pay to the City an amount that, when deducted from
the principal, will reduce the unpaid balance to a sum divisible
in whole numbers by $500.
a) e.g. l) Cost $5,250.00
Payment 250.00
Unpaid Balance $5,000.00
ii) Cost $4,850.00
150.00
Unpaid Balance $4,500.00
b) Commencing on or before November 1, 1983, the YHA shall pay
the minimum amount ($500) to the City.
Agreement of Understanding
City & Youth Hockey Association
October , 1982
f Page 92
Thin agroement is made and entered into this day of 1982.
For the Association For the City
mayor of monticallo
City Administrator
D. -V
c) Every payment thereafter shall be not less than $500 and shall
be due and payable on or before November lst of that year.
d) The YHA may make payments greater than $500 so long as the in-
creased payment occurs in $100 increments.
8)
The YHA will have exclusive use of the storage facilities from
November 1st through April 30th of each year.
9)
The YHA will exercise substantial responsibility in supervising
the activities in the facility.
10)
The YHA, while the building is being used primarily by them, will
assume the responsibility for reasonable care and maintenance of
the facility.
11)
The YHA will notify City Staff as soon as is feasibly possible
of any repair and/or maintonanco problem that may requira City
attention.
12)
The City will supply to the YHA two keys for the facility. These
1
keys may not be duplicated without City authorisation.
13)
The YHA shall assume full responsibility for the opening and
closing of the facility during the period of time specified in
provision 18. This shall include turning off lights, reducing
the heat and securing all entries.
Thin agroement is made and entered into this day of 1982.
For the Association For the City
mayor of monticallo
City Administrator
D. -V
Council Agenda - 1/9/89
12. Consideration of making annual appointments. (R.W.)
A. REFERENCE AND BACKGROUND:
Minnesota Statutes require that at the first meeting of the new year
certain appointments be made. Past practice has been to pass a single
motion adopting all appointments at the end of the discussion. Attached
you will find a list of the required appointments, and I request that
after the completion of the discussion, a single motion be passed making
the appointments.
City Depositories. During the past year, three official
depositories were named, including Wright County State Bank,
Security Federal Savings 6 Loan, and First National Bank of
Monticello. In addition, under Minnesota Statutes 239, the Chief
Financial Officer has also been designated the authority to name
other official depositories for the purpose of investments.
Since financial institutions not within the city are depositories
for investment purposes only, the official depositories are
usually just the three mentioned above and the motion includes
the authorization for the Chief Financial Officer to designate
other depositories when necessary for investment purposes only.
b. Official Newspaper - Monticello Times.
C. Health Officer. Historically, Dr. Maus has served as the City
Health Officer, and it is suggested that this appointment simply
be renewed annually.
d. Acting Ma or. Annually, one person on the Council must be
stipulated to act as Mayor in the absence of the elected Mayor.
For the past few years, Fran Fair has been filling this role.
e. Representatives to Other Multi-Jurtadicttonal Bodies. Three
appointments are necessary for selecting the City representative
to serve on each of the following bodies: Community Education
Advisory Board, Joint Fire Board, and the OAA Board. Currently,
Warren Smith has served on the Community Education Board, Rick
Wolfateller on the Fire Board, and the Mayor on the OAA Board.
f. Housing and Redevelopment Authority. Annually, one appointment
to required for the Housing and Redevelopment Authority. The
current five-year term that is expiring has been filled by Al
Larson, who has agreed to continue in this capacity and has been
approved by the HRA Committee in general. Mr. Larson has also
been elected as Chairman for the year 1989 due to the resignation
of Ren Maus. Mayor Maus's five-year term would not expire until
December 19911 but due to hie recent resignation from the HRA, an
additional appointment should be made to fill the unexpired
�. term. The HRA had discussed and contacted Thomas St. Hilaire,
Harvey Kendall, Mike Drayna, Roger Pribyl, and Wayne Mayer to see
U they were interested in serving on the HRA Committee.
-17-
Council Agenda - 1/9/89
Mr. Drayna and Mr. St. Hilaire both expressed an interest in
serving; and after discussion by the HRA Committee, it is
recommended that the Council appoint Thomas St. Hilaire to fill
Mr. Maus's unexpired term. The HRA appointments are made by the
Mayor with formal ratification by the City Council.
g. Planning Commission. The Planning Commission is made up of five
members serving one-year appointments. For the year 1989, all
current members have been asked to respond whether they are
willing to accept re -appointment for another year; and I believe
all of the current members have indicated a willingness to
continue serving in this capacity.
h. Lihrary Board. The Library Board, by Ordinance, requires a
Mayoral appointment with Council ratification. Currently, two
terms expire this year, one being held by Dr. Donald Maus, and
the other by Pat Schwarz. After discussing the vacancies with
Marge Bauer, Librarian, the Library Board has not met recently to
discuss with the outgoing Board Members whether they wish to be
reappointed or whether vacancies will be filled through
application process. Since the Library Board will meet in the
near future to discuss the vacancies, no action will be necessary
by the Council at this meeting until recommendations can be made
by the Library Board on re -appointment or new candidates for the
two vacancies.
The following appointments are not required to he made annually by
Statute, but each of them perform services on an as -needed basis for the
City. In the past, the Council has made a practice of making these
appointments along with the required appointments at the annual meeting.
1. Cityy Attorney. Mr. Tom Hayes from Smith and Hayes has been
Ell ng this position for the past 1-1/2 years and has indicated
a desire to continue in this position. i believe I speak for the
City staff in supporting the continued appointment of Mr. Hayes
as City Attorney, as we have not experienced any problems with
this arrangement.
2. Consulting Planner. Dahlgren, Shardlow 6 Uban has been the
City -s planning term for a number of years; and while it is not
necessary to make a formal appointment, such appointments can be
made at this time to continue this arrangement.
3. City Auditor. This also is not required to be an annual
appointment out can be done on an as-needod basis or by
specifications and bidding process. Historically, we have used
Gruys Johnson and Associates to do our audit; and I believe they
have becoms very familiar with the City's accounting practices,
and I recommend re -appointment at this time.
-10-
Council Agenda - 1/9/89
4. Consulting Engineer. over the past few years, the Council has
not made the annual appointment for Consulting Engineer within
the context of this agenda item, but rather has analyzed and
evaluated the contract services with OSM as a separate and
distinct item on the agenda, usually at a later meeting. It is
the staff's intention at this time to meet with Mr. John Badalich
of Orr-Schelen-Mayeron 6 Associates to discuss the proposed
contract for next year and our overall relationship with their
firm. Staff's intention is to review past performance of the
engineer and hopefully incorporate ways of improving our
relationship through the contract services. As a result, no
official appointment is really necessary at this time and
possibly the matter will come before the Oouncil at a later date
if the staff feels the terms and conditions of the engineering
contract need further review or input from the Oouncil.
The attached sheet, as supporting data, lists all of the members of the
various commissions and the appropriate appointments, both required and
discretionary, for this year's meeting. The underlined names are the
ones needing appointment this yearn but in the Library Board's case, the
two underlined individuals may or may not be the ones recommended for
appointment until a later date.
NOTE: I received word on Friday, January 6, that both Pat Schwarz and
Dr. Donald Maus will accept re -appointment to the Library Board,
so you may include them in this action.
-19-
ANNUAL APPOINTMENTS
Official Depositories:
Newspaper:
Housing and Redevelopment Authority:
(5 -year staggered terms)
Planning Commission:
(1 -year term)
Health Officer:
(1 year)
Acting Mayor:
(1 year)
Joint Conmiionions:
Community Education
Fire Board
OAA
Library Board:
(3 -year staggered)
Attorney:
Planner:
Auditor:
� 1
.a
P AC
t
Wright County State Bank
Security Federal Savings
6 Loan
First National Bank of Monticello
Monticello Times
-6f4=20 'Ke— M- u5
1. Tom St. Hilaire
12/91
2. Ben Smith
12/90
3. Bud Schrupp
12/89
4. Al Larson
12/93
5. Everette Ellison
12/92
1. Richard Carlson
Pat Schwarz
2. Mori Malone
5.
3. Cindy Lenon
12/89
4. Richard Martie
5. Dan McConnon
Dr. Donald Maus
Fran Fair
Warren Smith
Rick
Woitsteller
"v0
-6f4=20 'Ke— M- u5
1.
Ed Solberg
12/90
2.
Dr. Donald Maus
12/91
3.
Mary Jane Puncochar
12/90
4.
Pat Schwarz
12/91
5.
Marguerite Pringle
12/89
Smith and Hayes
Dahlgren, Shardlow 6.(lban
Cruys)Johnson
Council Agenda - 1/9/89
13. Consideration of establishing a public transportation system development
advisory committee. 0.0.)
A. REFERENCE AND BACKGROUND:
The transportation committee created by the Monticello Community Based
Services Committee is asking Council to consider establishing an advisory
committee for the purpose of analyzing the need for development of a
public transportation system. If the need for a public transportation
system is demonstrated, then the City committee will also be charged with
the responsibility of designing a transportation system and funding
program that will meet the need in a cost effective manner.
As you recall, Duane Gates solicited City representation on an ad hoc
transportation committee previously established by the Monticello
Community Based Services Committee. In response to this request for City
participation, Dan Blonigen volunteered to serve on the committee, and
Jeff O'Neill was assigned to serve as a staff person. Following is a
staff report on the findings of the transportation committee.
It is the view of a majority of the members of the transportation
committee that evidence of transportation need is sufficient to justify
establishment of a City sponsored committee to be charged with defining
the true extent of the problem. The committee recommends City involvement
in development of a potential transportation system because only the City
has access to state and federal transportation funding that could be used
in conjunction with a Monticello area transportation system. Without
City participation in development of the transportation system, state and
federal transportation system funding is inaccessible to the cornmunity.
PUBLIC SYSTEM TRANSPORTATION NEEDS
The transportation committee has made a considerable effort to define
transportation related problems within the community. Information
gathered to date leads the committee to believe that the existing system
utilized to transport the elderly and others unable to operate or afford
an automobile is not satisfying all of the transportation needs of these
individuals. Individuals currently in need of transportation assistance
rely on friends, family, neighbors, or the "Volunteer Driver Program".
According to the committee, this informal system does satisfy the most
basic of transportation needs, such as transportaton to doctors, lawyers,
and shopping (once every two weeks). However, the informal system is
inadequate in terms of providing a reasonable level of transportation
"independence" and does not sufficiently assist the "homo-bound".
The conclusion drawn by the committee resulted from information gained via
a telephone survey, newspaper survey, and through informal interviews. A
telephone survey revealed that 50 percent of the Monticello population
over 60 years of age indicated a need for transportation assistance.
These percentages translate into raw numbers as follows:
-20-
Council Agenda - 1/9/89
Current city population is estimated at 4,500 - 168 of the total
population is made up of senior citizens which equals 720 people.
According to the survey, 50% of this population have problems meeting
transportation needs. Assuming that the methodology was correct and
unbiased, it can be projected that 360 citizens of the city's senior
citizens need assistance in meeting their transportation needs. Members
of the committee will be present to provide additional information which
has led the group to believe that transportation problems confront a large
portion of the city population.
CITY INVOLVEMENT IN PROGRAM DEVELOPMENT/FUNDING
The committee advises Council that it can no longer proceed to rectify
what it views as a significant human problem without assistance from the
City. The City of Monticello has the resources to establish the true
extent of the problem, design a cost effective transportation program to
satisfy the need, and has the authority to access funds available from
state and federal sources.
The committee also wishes to acknowledge that a major function of this
program will include transportation of individuals to and from treatment
programs located at the cormnunity hospital. It is my understanding that
the Hospital District will be able to supplement a portion of the total
operational cost of the system by tapping transportation funds available
through medicaid. This supplement to the "local share" will reduce the
City contribution to the program.
OTHER COMMUNITIES
it is premature to predict the design and cost of operation prior to
development of a plan; however, one can get a rough estimate of the cost
to operate such a system from the attached transit program descriptions.
You will note that there are numerous instances of cities smaller than
Monticello that operate transit programs. This information will he
reviewed in greater detail if Oouncil directs staff to investigate
development of a public transit system.
PROPOSED STEPS IN PROCESS OF DEVELOPMENT OF PUBLIC TRANSPORTATION SYSTE24
The transportation committee proposes the following steps to bo taken by
the advisory committee en route to implementation of a potential
transportation system.
1. Council authorizes development of a Monticello Public Transportation
Advisory Committee (MPTAC)
2. MPTAC meets with representative of the Minnesota Department of
Transportation and develops strategy for assessing the transportation
need. MPTAC reports to Council regarding potential cost to the City
to determine need.
Council Agenda - 1/9/89
3. MPTAC conducts needs analysis and reports findings to Council. Needs
analysis to project expected annual ridership. Council reviews
findings and directs MPTAC to continue with development of a
transportation plan or Council discontinues further study of the
matter.
4. If the need has been demonstrated, MPTAC works with MN/DOT in
development of a transportation system plan of operation. Plan to
outline scale of operation and to include projected sources of
revenues. Council considers plan and takes action accordingly.
5. MPTAC prepares application for state and federal funding of
transportation plan.
6. Transportation system operation begins pending state funding, federal
funding, and Council order.
BUDGET IMPACT
Development of a transportation needs assessment will be conducted with
the assistance of the Minnesota Department of Transportation and will
require staff resources. The City will look to MN/DOT for techniques to
use in development of a needs assessment and development of a potential
transportation plan. One of the techniques may include implementation of
a survey of citizen attitudes toward transportation. Unfortunately,
transportation issues were not addressed in the community survey recently
completed: therefore, we do not have information readily available to 11s
regarding citizen views on transportation. If it appears that a survey
will be necessary, staff will develop cost estimates for such a survey and
present a survey proposal for Council consideration at an upcomming
meeting.
B. ALTERNATIVE ACTIONS:
1. Authorize development of. the Monticello Public Transportation Advisory
Committee.
If this alternative is selected, the make-up of the committee needs to
be established. Individuals expressing an interest in serving on this
committee include Duane Cates and Barb Schwientek. It was also
recommended by the committee that a member of the local clergy be
asked to serve on the committee. Council as always has the option of
opening committee membership to the public.
2. Deny request made by transportation committee to develop Monticello
Public Transportation Advisory Committee.
Dan Blonigen has informed me that he is in favor of alternative 2. it
is Councilmember Blonigen's view that the need for development Of a
public transportation system has not been demonstrated sufficiently to
warrant expenses associated with exploring this issue further. It is
also his view that the basic transportation needs of the citizens of
-22-
Council Agenda - 1/9/89
Monticello are being met by the current system which combines the
Volunteer Driver Program with the local network of friends, relatives,
and neighbors. The benefits of replacing the existing system with a
system operated by the City do not outweigh the costs. Dan will be
presenting his view in more detail at the meeting.
C. STAFF RECOMMENDATION:
It appears that the basic transportation needs of all members of the
community are being met by the present system if one includes
transportation to the doctor, lawyer, and to the grocery store as basic
transportation. The less basic needs for transportation associated with
"getting out" to visit friends, relatives, or for more frequent shopping
are not being met by the current system. As a result, a significan-
number of Monticello citizens are "home -bound". The true number of people
that fall into this category is not known.
If Council is satisfied that the basic transportation needs of the
citizens are being met, then no further study is necessary and
alternative 2 should be selected. If Council believes that all citizens
should have the right to the level of independence that a public
transportation system would bring, then alternative 1 should be selected.
D. SUPPORTING DATA:
Copy of Transit Program descriptions.
-23-
APPLETON-CITY OF APPLETON
TRANSIT PROGRAM 07
Contact: Roman Fidler
Address: 323 W. Schlieman Ave.. Appleton, MN 56208
Telephone. (612)289.1363
Operating ClassDial•A•Ride
Funding Class, Rural
LEGISLATIVE DISTRICT 11A
CONGRESSIONAL DISTRICT 2
PROFILE OF SYSTEM _
The Appleton Transit Program is owned and operated
by the City of Appleton. The City CierWTreasurer i5 11
responsible for the da .10 -da management Of the
system.
The service operates primarily in the City of Appleton, _ e
Hohever, service is also provpled to the nearby com-
munities of Milan, Correa, Holloway. and Louisburg.
Nearly sixty percent (60%) of the riders are elderly pact•
pie, with daily noon meal programs, apartments, shop-
ping areas and medical lactlwes being prime destinations.
CHARACTERISTICS OF SYSTEM
Number of Vehicles: 1 Medium Bus
I Number of Employees
Furl Time: t
Pan Time: 1
Administration:.2
I Driver: 1
Days - Hours of Operation
Monday • Friday
•6 AM -4:30 PM
Annual System Miles: 11,101
Base Fare: $.50 Senior Citizens, $1.00 Others
FUNDING AND PERFORMANCE DATA
ISystem Data — 1986
Source of Funding • 1986 PassengersfWa .86
CosUMde $2.13
I CosuPassonger $2 48
Stats 20%
LOCeI d546 Total Operating Cost Ridership
I
1982 — 115.028 1882 — 7,519
1963 — 17,6241983 — 8,081
1984 — 18.283 1984 — 8.098
1985— 22,208 1985— 9,454
(3I 1986— 23,605 1988 — 9.531
Federal 35% ' li
I
- -
-29-
/3
BRAINERD - BRAINERD CITY BUS
(` LEGISLATIVE D14TRICT 13A Gonlac; Rcna'oM Jonnson
CONGRESSIONAL DISTRICT 8 Adc•ess B-anerd Cay Ha' 6,anero r.414 56401
Te'epr-o,e (21E:5282307
ope a: -ng Class D:a A Roe
Func ng C a-! SmaUrban
CHARACTERISTICS OF SYSTEM
Number o1 Vehicles: 3 Small Buses
Number of Employees
Fur Time 7
Admin.strabon 1
Mamlenance I
Drivers. 4
Other. 1
Days • Hours of Operations
Mcnda; • Fr.oay.
8AM-5I'M
Annual System Miles: 74,777
Base Fare: $J5. $ 50 Disabled Citizens and
Students. $ 25 Children
PROFILE OF SYSTEM
The C:y C B'a zero begun p•owo ng ea,s, se,.:e too c'r
res avas in 1971
Bra.noro City Bus operates throe 113 passenger. I.11 eau ppea
m:n. buses
The system primaray serves e:oorly people d,sab'eo ca,rens
and students
A mayoral•appo:pled Transportation Comm,eee makes poi cy
and budget dec,i :ons, and Contracts w.ih a local school bus
operator to operate the service The City Council has final
budget approval
FUNDING AND PERFORMANCE DATA
System Date — I986
Source of Funding • 1986 Pacsonger/we 72
State 18%
Local 42%
1 Feftral 40%
Cov.vle 11185
CowPassonger $2 57
Total Operating Cort
Ridership
1182 • 5 90.967
1982-42.080
1983 • 109,060
11983 .47
1984 • 104,382
,604476
1984 • 40.
1985 • 139,626
t98s • 44,11 is
1886 • 138.178
1988. 53325
—ae—
n13
BENSON - CITY OF BENSON
TRANSIT SYSTEM
LEGISLATIVE DISTRICT IIA
CONGRESSIONAL DISTRICT 2
PROFILE OF SYSTEM
Contact: Delbert Prehein
Address: 1411 Pacific Avenue. Benson, MN 56215
Telephone: (612)8434775
Operating Class: Fixed Route and DialA-Rode
Funding Class, Sma!l Urban
The City of Benson transit system is ava:lab!e to 011 The transit system is a dial -0 ado and eoxib!e fixed route
residents of the city. system that operates five days a week Volunteers drive
the vehicle for church scrwces on Sundays
The transit system is owned and operated by the City
of Benson. The transit system has been in operation s:ncc 1976.
CHARACTERISTICS OF SYSTEM
Number of Vehicles: 1 Medium Bus
Annual System Miles: 10,356
Days - Hours Operations
Number of Employees
Monday •Friday
Base Fare: $.45
Full Time: 1
6:30 AM - 5:30 PM
Pail Time: 1
Thursday Evening
Drivers: 1.5
5:30 PM - 9 PM
Saturday 9 AM - Noon
FUNDING AND PERFORMANCE DATA
Ridership
Source of Funding • 1080
Total Operating Cost
1982 -- 7,530
State 1645
1982 — $20.165
1983— 7,243 I I
1984 -- 5,502
Local 4 045
1085 - - 5.831 ' I
1083 -- 22,252
1984 — 21,111
1080 —8,292
1985 — 21,480
1988 — 25.193
System Dole — 1980
Federal W4
PasangcrlMi:o .80
CoaM'o $2 43
CM1PX�-engC1 $304
i�;gyLA
32
a Fd
HUTCHINSON - CITY OF HUTCHINSON
"HUTCHMOBILE"
LEGISLATIVE DISTRICT 21A
CONGRESSIONAL DISTRICT 2
CIIARACTERISTICS OF SYSTEM
Number of Vehicles: 3 Small Buses
Number of Employees
Full Time: 4,25
Administration: .5
Mamtenance:.25
Drivers: 2.25
Dispatchers. 1.25
Days - Hours of Operation
Monday - Friday
6 AM - 5-30 PM
Annual System Mites: 39.364
Base Fare: $ 60
FUNDING AND I'ERF0I151ANCE DATA
Source of Funding - 1986
S!.un, 17CS
9`otai Opernting Cast
Lac31 40':r
1182.,574.073
1983-- 81,336
1934•— 87,035
1885 • 82,559
1986 82,818
f rdrrol 43'.)
50
Contact. Nuel Sitz
Address City Hal, 37 Washington Ave W. Hutch:r
son, MN 55350
Telephone (612)5875151
Operating Class. D:a6A-Redo and Flexible Fixed
Funding Class Small Urban
PROFILE OF SYSTEM
Three city owned vehicles are used to prowde sere
from 6 AM to 5.30 PM. Monday through Friday.
Approximately 50 percent of the «dens are elderly
phyMea'!y d:ab!ed people tnkmg medical at shopp
related trips. Students and daily commuters compi
most of the remaining riders.
The system is managed by city personnel with the H
chmson Cly Council providing overall guidance a
Io'icy.
System Data - 1986
PauscngcrlM'r. 58
CowuM.!a $2 30
CO RIR, engnr $4 04
Ridership
1882 23.495
1883 20.295
i 1084 22.133
l 1885 21,238
{ 1986 22,838
I
.-`:-T
r ✓t,�"14 �e.
1i
L9
FAIRMONT - FAIRLAKES TRANSPORTATION
LEGISLATIVE DISTRICT 29A
CONGRESSIONAL DISTRICT 2
PROFILE OF SYSTEM
The Fairlakes Transportation program started in
November. 1980, and currently operates seven days a
week t he service is subcontracted by the Gly to a private
non-profit provider, Faidakes Transponation Service. Inc.
Residents of the City of Fairmont use Faidakes Transpor•
tation primarily for work trips during peak hours. Senior
Contact: Bryon Karo.
Address: PA, Box 751• Fairmont. MN 56031
Telephone: (507)238 9461
Operating Class: Dial�A-Ride
Funding Class: Small Urban
citizens in the community are the major users of II
system during off-peak hours.
The Finance Director's 011rce, City of Fairmont, a
ministers the program. Program policy is reviewed by 11
City Council.
CHARACTERISTICS OF SYSTEM
Number of Vehicles
Number of Employees
Days • Hours of Operation
Small Bus: 1
Subcontractor
Monday • Friday
Van: 2
Full Time: 4
5:30 AM • 7:30 PM
Pan Time: 2
Saturday 5:30 AM • 5:30 PM
Volunteor. 1
Sunday 9 AM • 1 PM
Annual System Miles: 79,943
Base Fare: 51.00
FUNDING AND PERFORAIANCE
DATA
System Data - 1080
Source of Funding - 1980
Passengat/We .46
CosUMde $1.20
CosliPassenger 52.62
Stato 26%
Local 434bTotal
operating Cost
Ridership
0ref
1982 — $89.339
1983 — 81,078
mu — 32,609
1983-29,230
1984 — 84,539
y 1084 — 28,647
1085— 89.121
1085 — 33.202
1080 — 05.681
1 1900 — 30.567
feral 314b
'
I'
SHERBURNE COUNTY -
SHERBURNE COUNTY TRANSIT
LEGISLATIVE DISTRICTS 17A,
ISA, 18B
CONGRESSIONAL DISTRICTS 8,
7,8
t' ,F •�,1,�y�
Contact Joyce Lundslrom
Address PO Box 310. Elk River, MN 55330
Telephone (612)441.1880
Operating Class. Dial -A -Ride
Funding Class Rural
PROFILE OF SYSTEM
Sherburne Pubic Transit has been in operation since
1979, and provides service to the general public on a
dual-a-nde basis.
Requests Ior transportation can be received up to one
day in advance of the needed service A variety of needs
can be accommodated Such as rides to local numtion
programs and sheltered workshop Stas, as well as Shop-
ping or medical appointments Service is provided
throughout Sherburne County and to surrounding
Communities.
This system is administered by Sherburn County and is
contracted out to a private provider
CHARACTERISTICS OF SYSTEM
Number of Vehicles
Vans 3
Volunteer Cars 8
Number of Employees (Including Subcontractor)
Atlrmrvsirallon 4
Drivnrs 4
Volunteers 8
Days • Hours of Operation
Monday Friday
6AM-6PM
Annual System Miles: 20.103
Bass Fare: Varies
FUNDING AND PERFORMANCE DATA System Data — 1988
VaSSenge,%fWe 34
Source of Funding • 1988 ClralMile $205
CoslYmsenger $5 95
Lead 35'!b ;;Idle 214
Total Operating Cost Ridership
1911 f: 7,916 T 19826 82 695 '
1 1981 59ft4
1 M4 :181,07 1984 5 462
19H5 45569 I 1985 81r81I _
I e(leatl 44nb 1!)86 41,210 �f 1986 6931
1
77. -
( PINE RIVER -
( PINE RIVER COMMUNITY VAN
L LEGISLATIVE DISTRICT 4B
CONGRESSIONAL DISTRICT 8
F
PROFILE OF SYSTEM
0
w The City of Pine River started the transit program in 1976.
0
The Pine River Community Ven creta -ride service is own
11 ed and operated by the City.
TI The vehicle serves the City of Pine River and the suiroun
di ding area.
0
m The system mainly serves elderly people for medical,
o. shopping, and nutrition meal purposes. Pre-school
children and adults with mental impairments also depend
'1 on the service.
CHARACTERISTICS OF SYSTEM
Number of Vehicles: 1 Van
F Number of Employees
Full Time: 1
Part lime: 1
Administration: 1
Driver: 1
Days • Hours of Operation
I Monday • Friday
9AM-5PM
Saturday and Sunday by reservation with driver
Annual System Miles: 13.947
Base Fare: S.50
Contact: Wanda 7ulenchik
Address: P.O.Box 87. Pine River. MN
Telephone: (2 t 8)5872440
Operating Class, Dial A Ride
Funding Class. Rural
FUNDING AND PERFORMANCE DATA
System Untn — 1980
PnsscngeislMdo .77
Source of Funding - 1080
CostlMae $1.98
Cost/Possenger $2.57
Locnf 35% Slate 27%
Total Operating Cost
Itlderahlp
-
1982 — $20,187 I
I 1902 — 8.697
1983 — 22,468 I
I 1007 — 7,924
1984 — 23,213
1984
1085 — 23,467 I
1985 — 0.689
1886 — 21,367 I
1980 —10,659
- rrMnrnl :Via,
l
I
I
_6.8- 1 C43
PELICAN RAPIDS -
PELICAN RAPIDS TRANSIT
LEGISI.ATIVE DISTRICT 1411
CONGRESSIONAL DISTRICT 7
CHARAC'T'ERISTICS OF SYSTEM
Number of Vehicles: 1 Van
Number of Employees
Full Time: 1
Administration: 1
Volunteets. 3
Days - Hours of Operation
Monday - Friday
8AM-5PM
Annual System Miles: 4,007
Base Fare: 5.50
Contact: Richard Jensen
Address: P.O. Box 350, Pelican Rapids, MN 56572
Telephone: (218)6636571
Operating Class: Dial-A•Rido
Funding Class. Rural
PROFILE OF SYSTEM
Provides a five day pet week dial-a•ndo service to the
citizens of Pelican Rapids.
Thesystem was established in 1976and isgdveined by
the Cay Council.
Ninety-two percent of the ndetslnp is over 65 years o:d.
The system operates one van and uses a group o1
volunteer drivers.
Because of the tmnga syacm. rho congregate dining pro•
gram in Per"n Rapids was aura to expand from one day
a week to tour days a week.
r ��
tr
_
iFUNDING AND PERFORMANCE DATA
System 1)nle — 1880
M %
Pac'nnrlprr,'W!e 67
Source of Funding - 1086
CmUMde S 35
Clam
Cc:UPa�;xngct S53
65.J
Total Operating Cost
Itidership
9 J
IJau 51.0id
1982— 1.643 n
a
1383 .1.413
1083 • 2.013
C
1933 t,1G1
1084 . , 1,1354
1385 - 1.950
1985• 2.337
198G .. 1.421
1980 � � 2.703
it local 3515
y
G7• ,
b
W4
W
ORTONVILLE -
ORTONVILLE AREA TRANSIT*
LEGISLATIVE: DISTRICT IIA
CONGRESSIONAL DISTRICT 2
PROFILE OF SYSTEAI
Ononville Area Ironsil serves tho County of Big Stone.
wRh the maiOnty, of service being provided in the City of
Orlonville.
The system is owned and operated by era City.
Tho maiwily of riders served are elderly and physically
disabled people who depend on public transit as their
Only means of transportation, Frequent destinations are
medical facilities, congregate meal sites, and shopping
areas.
'Formerly Big Stone County
FUNDING AND PERFORMANCE DATA
Source or Funding - t986
Total Operating Cost
Local 35% Slate 20%
PassongcilMilo 1.20
CosVMrto $4.75
1982 —
$23.170
1083—
23.561
1082 — 4,089
1984 —
aFWcmJ45qb
24,838
1005—
28.370
1980—
29.229
1086 — 7,939
Contact Donald E. Giver
Address: 315 Madison Ave.. Ononvllle. MN 56278
Telephone: (612)839 3428
Operating Class: Drat•A-Ride
Funding Class: Rural
CHARACTERISTICS OF SYSTEM
Number of Vehicles: 1 Small Bus
Number of Employees
Part Time: 2
Administration: 1
Drivers: 1
Days - Hours of Operation
Monday - Friday
9AM-4 PM
Sunday 9 AM - 1 PM
Annual System Miles: 6,155
Base Fare: $1.00 Round Trip
System Oala — 1986
PassongcilMilo 1.20
CosVMrto $4.75
Cost/Passangai 53.68
Ridership
1082 — 4,089
111 4083 — 4,fl89
1984 — 7.387
085-7.417
1086 — 7,939
ttZ�
ORTONVILLE • {
ORTONVILLE AREA TRANSIT*
LEGISLATIVE DISTRICT IIA Contact: Donald E. Grew
CONGRESSIONAL DISTRICT 2 Address: 315 Madison Ave., Ononvlte, MN SE
Telephone: (612)839-3428
Operating Class: D a1•A•Rido
Funding Ciass, Rural
PROFILE OF SYSTEM CHARACTERISTICS OF SYSI
Ortonvi3o Area Transit serves the County of Big Stone,
wth the matinty of cervico being provided in the City of Number of Vehicles: 1 Small Bus
Orton0e.
Number of Employees
the system is owned and operated by the City. Part Time: 2
Administration: 1
lho m:tprily of riders served are elderly and physicaay Dtrvers; i
disabled people who depend on pub::; aanst as that
only means of transportation. Frequent destinations are Days • Hours of Operation
medmal faci!.ties. congregate meal sites. and shopping Monday - Friday
areas 9 AM - 4 PM
Sunday 9 AM - t PM
'Formerly Big Storm County
Annual System Milos: QiSS
Base Fare: $1.00 Round Trip
- r
FUNDING AND PERFORMANCE DATA System Dato — 1986
PossengerlMile 1.29
Source o1 Funding - 1986 Cost/Mile $4.75
Co,twas7cngcr $3.G8
Total Operating Cost Itidership
Local 35".'j S!ato 20"4
1982 -- $23.170982-4.230t
1903 -• 23.5G; r ;983 •- 4.989
1984 24.630 1984 -- 7.387
1985 • • 28.370 tfl85 -- 7,4i7
1086— 29.228 ifl86 -- 7,939
(DI'ederal 45(t' {i
4
4 ,
4
t
0
-1 MONTEVIDEO - CHIPPEWA BUS LINES
LEGISLATIVE DISTRICT 2013
CONGRESSIONAL DISTRICT 2
PROFILE OF SYSTEM
Montevideo provides public transit service within its city
limits and to a senior ptizen meal silo in the nearhycom
munity of Granite Falls.
Both dial-a-rida and regutar mule service is oueied.
Vehicles aro equipped with wheel chair tills.
Approxinvnlety 50 percent at the ndois are elderly poo -
We. oath the remainder t8.hn9chddien. physically disabi
ed people and other work commuters,
The governing authority is the City Council. The City is
committed to providing transportation to those people
who have no other means of motility.
Conlace Greg Schwaeged
Address: P.O. Box 676, Montevideo. MN 56265
telephone (612)269 7926
Operating Class: Fle.dNe Fixed Route and Dial A -Ride
Funding Class Small Urban
CHARACTERISTICS OF SYSTEM
Number of Vehicles
Medium Bus: 3
Small Bus: 1
Van: t
Number of Employees
Full Time: 1
Part Time: 6
Administration: .5
Drivers: 6
Days - Hours of Operations
Monday • Friday
5:30 AM • 6 PM
Annual System Miles: 56.846
Base Fare: $.75 and $1.00
FUNDING AND PERFORMANCE: DATA System Dato — 1086
V PassengerslMdo .97
1 p Source of Funding • 1986 CastlMdo $2.07
+ II Cosi/Passenger $2.14
State 22%Local 40ab Total Operating Cost Itidership
i 1002 — $110,61301 I 1002 — G1.439
1087 — 100,0321083—
1 50,296
!� 1994 — 105.418 I I 1084 _ 55,807 I
:A 1085 — 117,493 1080 — 55,009985 — 53.211
U 1080 — 1 17,510 I I 1
^� Fcd0r,113Br1b I li I
_5g_ /3
5 LeSUEUR - LeSUEUR PARATRANSIT
LEGISLATIVE DISTRICT 23B
CONGRESSIONAL DISTRICT 2
f-- . -- -•7
I
FUNDING AND PERFORMANCE CRITERIA
Source of Funding - 1088
1 I.iXe 22:a
i,
Local 402S
J
i'edclal W4
rj
.1i
Total Operating Cost
1982 • • $67,535
1983 • - G50:1
1984 — 72,GG2
1985— 78.038
1880., 74,137
, 51..
Contact. Tim Donovan
Address: 203 South 2nd St.. LeSucur, MN 56058
Telephone: (612)6656351
Operating Class Dial-A•R,tle and Flexible FtxCd
Route
Funding Class, Srna!I Urban
PROFILE OF SYSTEM
The City of LeSueur owns and operates a pub!c tran
service w;thm its cuy 1=15. vehicles a!sa travel to Hendr
son for workers who commute daily to LeSuew I.
employment.
The service consi;is of a Monday through Friday dial.
ride and ilexibto fixed route system,
Sensor ctr2ens a.o relyVady transported to medial, shot
ping, recreational and meat sites
LeSueur's nursing hone. nursery school, pub!x, am
private schools, and the local Hoadslan Program, all dr
Perd on pub::e tronst to hctp meet their transpena!:c:
needs,
CHARACTERISTICS OF SYSTEM,
Number of Vehicix,s
Medium Bus: 1
Small Bus: I
Van: I
Number of Employees
Full Time: 2
Part Time. 2
AdminiSbationc .5 Base Fore: $.35 to $ E
Drivers: 3.5
Days • Hours of Operation
Monday - Friday
5 30 AM • G 30 PM
Annual System Miles: 37,210
System Hata — 1086
Pactengerc; a.69
(10-X :o $199
CmWa7: engct $224
Ridership
1982 , 311V351983
- 31,400
1984
I
t885 -- 34.361
t� t980 � 33,ItG
i
11,
MARSHALL . CITY OF MARSHALL
TAXI SYSTEM
if ---
(I
55 /�
1
LEGISLATIVE DISTRICT 27A
Contact Tom Meu!ebioeck
CONGRESSIONAL DISTRICT 2
Address 344 W Maim, Maisha!l, MN 56258
Telephone (507)5376763
Operating Class Dial A Ride
Funding Class Small Urban
r
PROFILE OF SYSTEM
y
A transportation commsee advises the Marshall City
Council of the community's ltansl needs
P-1�
f
Two vans w,lh wheelchair fills, a mini van and a backup
t
taxi cab operated together to provide the uly's transit
�^
service
Most riders are semor citizens. peop!e wlh physeal
r
disaWhhes, dudents and daily commuters
R�
CHARACTERISTICS OF SYSTEM
Number of Vehicles
Van3
�
'r
Taxl. 1
_
Number of Employees
Part Time 2 to 4
Admimstiation. 1
Dnvera 4
f
Days • Hours of Operation
Monday • Friday
�. �►+�.
7 AM • 6 PM
-_
Saturday 10 AM • 4 PM
�5
Annual System Miles: 56,557
p
Base Faro: $1 50
FUNDING AND PERFORMANCE DATA
System Data — 1086
Pa;crngcrCM:!o 29
Source of Funding • 1080
Co'.GM.!n S 94
Co:cPa-snUPr 83 18
SI'vo 30'1;)
Total Operating Cost
Ridership
Local 40':1
:912 $4 t ,Of,2�
t9A2 11 355 1 I
1931 41,361
:983 :4Jifi7 I
1634 44.051
1984 :3823
1935 47,379
:935 16Qf1
1036 53000
I 1086 16.678 I1 I
F Pdclal 3025
1
(I
55 /�
1
Council Agenda - 1/9/89
14. Consideration of setting a public hearing date for the proposed
modification of the redevelopment plan for Redevelopment District No. 1,
the modification of the tax increment financing plans for Tax Increment
Financing District Nos. 1-1 through 1-7, and the approval and adoption of
the tax increment financing plan for Tax Increment Financing District
No. 1-8, all located within Redevelopment Pro]ect No. 1. (O.K.)
A. REFERENCE AND BACKGROUND:
The Monticello Housing and Redevelopment Authority (HRA) approved the
modifications of the redevelopment Plan for Redevelopment Project No. 1
and the TIP Plans for TIP District Nos. 1-1 through 1-7, and approved and
adopted the TIP Plan for TIP District No. 1-8 at their January 3, 1989,
meeting, thereby requesting the City Council to set a public hearing date
for Monday, January 23, 1989. This allows adequate time for public
notice in the local newspaper.
The HRA contracted with Business Development Services, Inc. (BDS),
Mr. Pat Pelstring, to assist with the expansion of the current Central
Monticello Redevelopment/Plan boundaries, to combine the current seven
TIP Plans into one TIF Plan, inclusive of the TIP Plan for TIF District
No. 1-8 (NSP). Mr. Pat Pelstring will be present at the January 23
Council meeting to explain the process and the benefits of the
modifications.
B. ALTERNATIVE ACTIONS:
1. Set the public hearing date for Monday, January 23, 1989.
2. Deny setting the public hearing date for Monday, January 23, 1989.
C. STAFF RECOMMENDATION:
City staff recommends the City Council consider setting the public
hearing date for the modification of the Redevelopment Plan for
Redevelopment Project No. 1, the modification of TIP Plans for the Tax
Increment Financing District Nos. 1-1 through 1-7, and the approval and
adoption of the TIF Plan for TIP District No. 1-8, which will meet the
time table set for our contracted process and meet one of. the HRA goals.
Public hearing date to be January 23, 1989.
D. SUPPORTING DATA:
Copy of the resolution.
-24-
Councilmember introduced the following
resolution, the reading of which was dispensed with by unanimous
consent, and moved its adoption:
CITY OF MONTICELLO
WRIGHT COUNTY
STATE OF MINNESOTA
RESOLUTION NO.
RESOLUTION CALLING FOR A PUBLIC HEARING ON
THE PROPOSED MODIFICATION BY THE HOUSING AND
REDEVELOPMENT AUTHORITY IN AND FOR THE CITY
OF MONTICELLO OF THE REDEVELOPMENT PLAN FOR
REDEVELOPMENT PROJECT NO. 1, THE MODIFICATION
OF THE TAX INCREMENT FINANCING PLANS FOR TAX
FOR TAX INCREMENT FINANCING DISTRICTS NOS.
? 1-1 THROUGH 1-7 AND THE APPROVAL AND ADOPTION
OF THE TAX INCREMENT FINANCING PLAN FOR TAX
INCREMENT FINANCING DISTRICT NO. 1-8, ALL
LOCATED WITHIN REDEVELOPMENT PROJECT NO. 1.
BE IT RESOLVED by the City Council (the "Council") of the
City of Monticello, Minnesota (the "City"), as follows:
Section 1. Public Hearing. This Council shall meet on
January 23, 1989, at approximately 7:30 p.m., to hold a public
hearing on the following matters: (a) the proposed modification,
by enlargement of the geographic project area and increased pro-
ject costs, of the Housing and Redevelopment Authority's (the
"Authority") Redevelopment Project No. 1; (b) the proposed
modification, by enlargement of the geographic project area and
increased project costs, of Tax Increment Financing Districts
Nos. 1-1 through 1-7, located within Redevelopment Project No. 1;
(c) the establishment of Tax Increment Financing District No.
1-8, located within Redevelopment Project No. l; (e) the proposed
adoption of the ModiCied Tax Increment Financing Plans for Tax
Increment Financing Districts Nos. 1-1 through 1-7; and (e) the
proposed adoption of the Tax Increment Financing Plan for Tax
Increment Financing District No. 1-8, all pursuant to and in
accordance with Minnesota Statutes, Sections 469,001 to 469.047,
inclusive, as amended, and Sections 469.174 to 469.179,
inclusive, as amended.
Section 2. Notice of Hearinq; Filing of Proqram. The City
,Q Administrator is authorized and directed to cause notice of the
i hearing, substantially in the form attached hereto as Exhibit A,
to be given as required by law, to place a copy of the proposed
Modified Redevelopment Plan, Modified Tax Increment Financing
Plans and Tax Increment Financing Plan on file in the
Administrator's Office at City Hall and to make such copy
available for inspection by the public no later than
January 6, 1989.
The motion for the adoption of the foregoing resolution was
duly seconded by Councilmember , and upon vote
being taken thereon, the following voted in favor thereof:
And the following voted against the same:
Whereupon said resolution was declared duly passed and
adopted by the Council in and for the City of Monticello,
Minnesota, on January 9, 1989.
ATTEST:
Administrator
Mayor
i
N
L
Council Agenda - 1/9/89
15. Consideration of Change Order 11 on Well #4 - Project 88-04A. W .S.)
A. REFERENCE AND BACKGROUND:
At the last meeting in October, the staff informed the City Council that
the test pumping of well $4 indicated that we could easily obtain 2,400
gallons per minute from this well with a minor pump? modification. The
pump has been changed, and we now have the capabilities of pumping 2,400
gallons per minute rather than 1,500 gallons per minute. The cost of the
change is $1,495.66. This change also reduces the pump setting depth and
gives us approximately 50 feet of spare drive shaft and pump column pipe,
which is essentially valued at around $2,000. Since the well driller
would credit us less than 50 percent of the value for restocking, the
staff has decided to keep the spare shaft and column pipe for future
use. Therefore, the net effect of this change order is actually a cost
savings for the City.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to approve the Change Order pl in the amount
of $1,495.66 for additional capacity at deep well 04.
2. The second alternative would be not to approve Change Order 12. This
does not appear to be in the best interest of the City, as the 2,400
gallon per minute capacity is mire suited to our demand during the
summer.
3. A third alternative would be not to take the 50 feet of column pipe
and shafting but to return it to Renner for a credit of approximately
$960, less than half its value, and apply this toward the change
order.
C. STAFF RECOr47ENDATION:
The staff recommends that the Council authorize and approve Change
Order el to E.H. Renner and Sons, Inc., of Elk River, in the amount of
$1,495.66. For your information, during the start-up of well /4, a
bearing failed causing shafting to break. We are expecting the repairs
to be made during the next week. We expect to have both wells t3 and 04
operational and the pupp house 03 project substantially completed within
the next few weeks.
D. SUPPORTING DATA: \
Copy of Change Order gl.
�1 J
-25-
i�
Ort 2021 East Hennepin Avenue
Schelen Minneapolis. MN 55413 neem
MayemnA , 10[. 612.331.8660 suumeyon CHANGE ORDER
ASSODatL3FAX 3313806 Planners
OWNER:T:�gg__ 0 4 Turbine Pumo and CHANGE ORDER NO.: 1
OWNER: V"r n DLl�ieo DATE OF ISSUANCE: 12/28/88
65 raa waJ
ont. ce lo. FIN
CONTRACTOR: gger6qD )Dg OWNER'S PROJECT NO.: 88-04A
v s ) reel otnwesc
ivet- 353 ENGINEER: Orr-Schelen-Maveron 8 Assoc.
CONTRACT FOR: eo e11 lurofD no. 9
ENGINEER'S PROJECT NO.: 4173
You are directed to make the following changes in the Contract Documents.
Description:
Cjlancie the turbine pump from 1500 gpm to 2400 gpm to suit the well
cnnar cteristics.
Purpose of Change Order:
Ttakke adva tage of the developed well's capacity without changing any
e?ectrfcal equ�pment.
Attachments (List documents supporting change):
7 E.H. Renner dated December 27, 1988
CHANGE IN CONTRACT PRICE:
Original Contract Price
S 98.883.50
Previous Change Orders No. to
$ ---
Contract Price prior to this Change Order
S 98.883.50
Net Increase/-------- of this Change Order
S 1,49566
Contract Price with all approved Change
Orders S 100.379.16
REPDE APPROVED:
By By
ni��
Da Date
CHANGE IN CONTRACT TIME:
Original Contract Time
October e
15a. 1988
Net change from previous Change Orders
-Q-
uays
Contract Time Prior to this Change Order
October e
15a. 1988
Net increase/decrease of this Change Order
77
Gays
Contract Time with all approved Change
Orders Jan. 1. 19Q9
aYYs
APPROVED:
By
uwner onyaclor
Date z @Q
l /,S
M
DEC -27-1988 10:52 FROM 11-1-88 13 2e TO 091 P. 02/09
`O I Renner R song 6668 JARELL nB STREING ET WK/ELK RIVER, ONN55230/1512)427-0100
INCORPORATED
December 27, 1988
ORR, SCNELEN. NAYERSON 8 ASSOC.
2021 East Hennepin Avenue
Suite 238
Minnneapolis. MN $5413
ATTN: Mr. Gene Anderson, P.E.
Subject: City of Monticello
Deep Well 14
Project 188-4A
OSM 14173
Re: Exchange Cost of Bowl Assemblies
(' Dear Mr. Anderson,
It's my understanding a question has been brought to your attention regard-
ing the cost difference between the 14M-7000 2 stage and the ISH -7000 1 stage
bowl assembly.
At the time this change was requested, I made an estimate of costs and
I have enclosed actual invoices in order to clarify and answer questions.
ITEM DESCRIPTION COST
ESTIMATE ACTUAL
1. 1414-7000 2 stage bowl
Northwestern Power Invoice 128077-0 12,004.00
2. Freight
Yellow 154.96
TOTAL COST FOR 1414.7000 .. 12.158.96
3. ISH -7000 1 stage bowl with 2 column bushings 12,611.00
Northwestern Power Invoice 128389-0 2,882.09
4. Freight for 15H-7000 bowl 150.00
Northwestern Power Invoice 128309-I 132.53
5. Restocking Charge (15%)300.00
485.00
0
DEC -27-1988 20:53 FROM 11-1-88 13 28 M
0SM P.0310m
6. Freight to ship 14M back 150.00
(see item 2)
155.00
TOTAL ESTIMATED COST FOR ISM . . . . . . . $3.211.00
TOTAL ACTUAL COST FOR ISM. . .
$3.654.62
MINUS COST OF 14M-7000. .. 2.159.00
2.158.96
ESTIMATED DIFFERENCE IN COST .$19052.00
ACTUAL DIFFERENCE IN COST . . . . . . . . . . . . . . . .
$1.495.66
The above should answer any questions you may have, if not. please call
me at (612) 427-6100.
Best Regards,
��J
g,r,y
A ets. Se les Engineer
E.M. RENNER 8 SONS, INC.
LICENSE 171015
Enclosure
AJ/ts
4AJOSS
C
t
Council Agenda - 1/9/89
16. Consideration of authorization to purchase set of loader forks. W.S.)
A. REFERENCE AND BACKGROUND:
For some time now, staff has been considering purchasing a set of forks
to be used with our large wheel loader for moving pipe, manholes, and
materials around, as well as unloading incoming freight. In the past, we
have used chains and rigging, and at times rented a fork lift and
operator from Simonson Lumber in the industrial park. Often when we do
rent a fork lift, there are delays in getting the piece of equipment and
operator when it's needed.
We first budgeted for this item back in 1987. At that time, we only
budgeted $500. When we began fully investigating the purchase, we found
that the loader forks were priced in the neighborhood of $5,000.
Therefore, we again budgeted for the item in 1989. We placed an amount
of $5,000 in the 1989 budget and were pleased to receive a quote for the
loader forks of $3,900, saving over $1,000 on the budget item. A copy of
the data sheet and quote is included for your review.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to approve the purchase of loader forks for
the 936 Caterpillar wheel loader in the amount of $3,900 from
Ziegler, inc.
2. The second alternative is not to purchase the loader forks but to
continue using chains, rigging, and rentals as necessary.
C. STAFF REC0MENDATION:
It is the recommendation of the Public Works Director and the Street and
Park Superintendent that the Council authorize purchase of the loader
forks as outlined in alternative A1.
D. SUPPORTING DATA:
Copy of the information sheet and quote.
-26-
L
F.— I: c Proposal by
Ebro ZIEGLER INC.
January 5, 1989E2
To City of MONTICELLO
205 Fast Broadway
Monticello, Mn. 55362
WE PROPOSE TO FURP415H IN ACCORDANCE WITH THE FOLLOWING SPECIFICATIONS. TERMS AND CONDITIONS
One (1) New BALDERSON Model BF936Q with 6011 Forks to fit
Wedge Type Quick Coupler System on 936 CATERPILLAR wheel
loader.
Total price fob Blgn.R Mn.
lose 130.00 8 for 481, Forks.
APPRORIMAII SHIPPING DATE
TF.MSi
ACCLPTEVI
83.900.00
F.0 a,
l L• _ i
ZIEGLER lyC�`
aPP—.1 ..d 11" Inn.ula
ArHOvIDi
ZIEGLER INC 0/6Rr
7
• - •-�-Y`�- :_ - _ +fir ._ .. .._ _ -. -
� � 's.# _ 'P ��..,t s.:e j�.s, �'�-gyL�: �.:r�'Y I��'-Si :�s ii:• 1
•fir LiJ ��. �-'\M �wf��I!`. � — _ -� � �: _ a.• ii'�� w. .•s � _
^ r*q s•fy-••dam �..,� �.: ~':..,. i ''T^O.� .� .- _ ..
GT
BALDERSON s
A full line of value -adding attachment:
Extra productivity, increased performance and versatility ... Most of the Balderson attachments of
that's what the full line of Balderson attachments adds to the 936 Wheel Loader are designed for u
Caterpillar 936 Wheel Loader. Quick Coupler. Balderson also offers
There are Balderson attachments "job -matched" for virtually the standard pin -on arrangements.
every application ... forks, buckets, blades ... all designed to All Balderson attachments are backec
be used with the Caterpillar 936 Wheel Loader to deliver max- or 1,000 hour warranty. Plus, Balders,
imum productivity. attachments for the Caterpillar 936 W
applications.
BALDERSON QUICK
COUPLERS
The Balderson Quick Coupler for Inc
Caterpillar 936 Wheel Loader is
designed to provide maximum ver-
satLf ly. It allows the operator Io
Change attachments in seconds
without ever leaving the cab Tubular
cross members at the top and bottom
of the Quick Coupler provide main
support, while vertical plates provide
the strength necessary for Inc Z -bar
linkage A wedge -style locking system
is used to ensure a light, secure fa
attachment, while at Inc same time
compensating for wear The operator
s able to control the wedges from
the cab w,th a remote Centro! cw!Ch
BALDERSON QUICK
COUPLER FORKS
Durable heavy-duty Ou:ck Coupler
Forks arf+ dt,� Oneo to w,IhSllind the,
hrf`ak0u1 force find Idl C7DacIV of
the Caterp:l'.ar 936 Whec! Loader
Moveable tines perrit t ad;uslmenls to
be made over o wide tango of widths
to accommodate chanq:ng load Lae'
A carriage width of 84" (2130 mm) is
stanoard and other A.dlh' are
ava:'ab!e upon FcouCL1
BALDERSON QUICK
COUPLER FORKS
WITH TOP CLAMP
Designed with the same va'ue ada:ng
features as the Ou:ck Coupler Forks,
a Balderson (Duck Coupler Fork with
Tap Clamp further adds t0 the pro-
duCLvay of the Caterpillar 936 Wheel
Loader When teamed w.1h a Quick
Coupler Fork with Top Clamp the
Calerp:!!ar 936 Wheel Loader can
clamp and move pipe. poses, trees
blocks. and other large. irregularly
5haoed obiecls ou:ckly and eas:v
The top clamp can be raced out of
the way to avoid interference when a
L!andard fork is requited
00t• 't -
4
"'a"" •ngle ®lade
Other Balderson Quick Coupler to (3%0 mm) wide
buds that to CaDabta
Attachments Available For The bf being angled 30-
Caterpillar 936 Wheel Loader each "'yJL
A number of other va!uo adding Balderson i� .
Quick Coup•or anaChmenle are ava:!3ble for `_
the Calcrp':af 936 Wheel Loader Virtually Eatendlbla Doom
any attachment can be manufactured by u"enda from 7V �!
Ba'dermn for the Ca!erp.::ar 3 960 mm)
936 Wheel tY mmro 1
Loader to fit any LpeC:aSzed app!tcalion 9
i
is for the Caterpillar 936 Wheel Loader
i offered for the Caterpillar
)r use with the Balderson
:rs attachments for use with
;ked by the Balderson 1 -year
lerson will design and build
i Wheel Loader for specialized
1.i
"IALDERSON QUICK
-OUPLER BUCKETS
For years, Baldetson Ou:Ck Coupler
Buckets have set the standard of
performance In the heavy equipment
industry All Owck Coupler Buckets
are designed for strength, durability
and reliability Quick Coupler Buckets
are avallab!e in a variety of Dzes and
rated capacities to meet varyng
needs Also, quick Couper BUCkels
can be custom-dCsignoo for special
app!,cauons
'
Flat -Back Nook
adapts any anacn•
manl to f;t Quick
coupler attachment
system
BALDERSON
PIN -ON ATTACHMENTS FOR THE
CATERPILLAR 936 WHEEL LOADER
G `a
n
Balderson manufactures a wide variety of attachments for use with the stan-
dard pin -on arrangement. All Balderson pin -on bucket attachments are
designed and built for Curability, re9ablhly and extra performance, Pin -on
buckets can be manufactured by Balderson for special applications
BALDERSON PIN -ON FORK ATTACHMENTS
Balderson Pin -On Fork attachments are engineered to wmnstand the
breakout force and lift caoacdy of the Caterpillar 936 Wheel Loader reliably
and dependably Moveable lines permit line adjustments to be made over
_ a wide range of widths t0
fit` 4tr y. accommodate changing load sizes
A carriage width of 84" (2130 mm)
Is standard Other wdths are
avadab!e or can be made to order
`1".•i+ .
t0 ht speclaflled appncat,dns
7 "
Vroflle moot convene
a
Ca stroller pin-on
anaCnrnenl to a Ourck
coupler eltacrlment
Biralghl Blade 0'7'
(2810 mm) wide blade
for general purpose
use
QUICK COUPLERS
I TOP TUBE
MODEL_ WIDTH HEIGHT DIAMETER
WEIGHT
Bo936 425• 250•
40•
700111
I`I
(+070 mm1 (660 mm) 1100
mml
1315 k91
QUICK COUPLER FORKS
I TINE TINE CROSS
MAX LIFT
MODEL , . LENGTH SECTION
HEIGHT
WEIGHT
BF9360 48• 411.01 2.3•.6•
1374•
I,SW10
It2+0 mml (1210 mm) (50 mm . 150 mm)
(4110 mml
1698 k91
BF935o so. 1100' 2.3' . B•
137 4'
1,60010
1+520 mm) (1520 mm) (50 mm . ISO mml
(3480 —1
1725 k9)
BF9360 72• 720• 23•.6'
1374•
1,700111
(11120 mm) (lam mm) (50 mm . 150 mm)
(3480 mm1
1771 k9)
BF9' 40' 23•.6•
390 4
1374'
1,9m ID
(2130 mml (2130 mm) 150 mm . 150 mml
(3480 mm)
1816 k91
QUICK COUPLER FORKS
• - MAX. MIN.
CLAMP
WITH TOP CLAMP
MODEL - OPENING OPENING NOSE WIDTH
-..WEIGHT
OF935TCO 411• 712• 6 .
9 .
2,000m
(1210 mm) 0800 mm1 050""")
(220mm)
1907 k9)
OF935TCO 60' 74 B• 6•
91
2.100m
(1520 mm) (1890 mm) 1150 mml
(220 mm)
(952 k9)
SF936TCO 72• 761• 8•
9•
2.150 to
(IBM mm) (1980 mm) (150 mm)
(220 mml
(975 k91
OF935TCO 4' ate• 61
91
2,300111
(2130 mml (2070 mm) 1150 mm)
(220 mml
P 043 k9)
QUICK COUPLER
• RATED
BUCKETS
MODEL APPLICATION CAPACITY WIDTH
HEIGHT
WEIGHT
83630 General Purpose 2.7 yo' 14 2'
45 3'
1,55010
(2.1 m') 12640 mm)
(1150 mml
1839 k9)
83630 General Purpose 31 yo' 1042•
454•
1,870111
12.4 m'1 (26W mml
11150 mml
148 k91
836.40 Coal 3 7yo' 107 7 •
488.
88•
2.300 ID
12 6 m'1 12730 mml
11230 mml
11,043 k9)
83670 w000cmp 7 1yd' 1290•
675'
3.10010
Ill m'1 13270 mml
(17 10 mml
(1.4051;91
PIN -ON BUCKETS
I RATED
•HEIGHT•
MODEL -APPLICATION • CAPACITY M'WIDTH
r•WEIOHT
0362M Mu111•Purpoaa 23Yd• 106!•
W5•
2.&10 lb
e363R Rock '29yo' r +041•
490•
3.000 111
221 WI (26W-1
11240 mm)
11,361 k91
5363TC General Purpose
.nn Top CJ—D 29yo' 143•
600•
3,00010
(2 21 m'1 (240 mm)
(1520 mm)
11.36+ k9)
5363 General Purpose 3 1yo' 103 9'
q 4'
2,+W 10
1237 m1) 12630 mm)
(1150 —)
1970 k91
535.4 Coal 40 YW 1077•
460•
2.220111
1305 m'1 (27t0mm)
11+60 mm)
(1.1307 k9)
536+Z Fmilm 43Yo. 149•
405•
2.am 10
(3 22 m'I 12500 mml
11230 mm)
(+,179 k9)
53651 LamIlll 49 Yo' 1039'
675•
26501E
2 74 mn (2630 mml
11710 mm)
(1,202 k9)
Mrs w000cnrp 73Yd- 1290•
575•
3.20010
1559 my (3270 mm)
(1710 mm1
11451 k9)
PIN -ON FORKS
nNE TINE CROSS
MAX. LIFT
MODEL LENGTH SECTION
HEIGHT
WEIGHT
arum 41• 480• 23•.5•
1374•
I400It,
11210 mm) 112+0 mml 1!0 mm . 150 mm1
{>•20 mm1
103! k9)
eF9M W - 600' 23'.6'
1774'
t5mi11
11520 mml (1520 mm) 150 mm . 150 mml
(3480 mm)
1650 k91
5F939 72• 720• 23•.6•
1374•
tem 1p
1+920 mml 1+s20 mml 170 mm .130 mm1
13.60 mm1
ItzS kpl
8F931 4' 40• 23'. s'
13/v
t7m1D
12130 mm1 (2130 mm1 (50 mm r 150 mml
(3480 mml
1771 k9)
B7!Oerron Inc Otter; 3 'LA !�nC 0! OL31 !y %3!UC add
ng ;^,]Cnmort. n
pin On and Ou1Ck Coupler Styles — to enhance the
Overall performance
productivity and versatility, of the Caterpwar 936 Wheel Loaoer
For more
Information Contact your nearest Caterpillar Dealer or Balderson
Im
Up Front For Extra Value
` BALDERSON INC.
-o YM. ...YJO •wY444MrY 4• •rpi/ .rk•y.(♦. r..
•e ru 4W
a.v.anwaw Iaaww
/�!`I
�i'.A
OM841
,.r.. w•w ow. airs,.•
Council Agenda - 1/9/89
Consideration of clerical position resignation and replacement. (R.W.)
A. REFERENCE AND BACKGROUND:
Recently, Lynnea Gillham, Utility Billing Clerk and Receptionist, has
indicated she will be retiring January 31, 1989. I believe most of you
were aware of this, as I indicated during the budget preparation that
Lynnea had planned on retiring the first part of 1989. We have recently
advertised for a new clerical position for Data Processing Secretary,
which we received over 180 applications for the position. We are in the
process of narrowing down the applicants to approximately a dozen or so
that will be considered for an interview; and with Lynnea's pending
termination, it will result in two new staff members being added in the
near future. Although Lynnea had expressed an interest in continuing to
work on a part-time basis as needed, I believe the position of Utility
Billing Clerk and Receptionist should be a full-time position because of
the daily contact with the public that would be required.
Although I am not seeking any specific approval at this time, this agenda
item is to keep the Council informed on the status of the clerical
positions and my thoughts on what's best for the City at this point. I
have discussed with Marlene Hellman, the current Bookkeeper/Secretary,
regarding her moving into Lynnea's position as Utility Billing
Clerk/Receptionist. I feel Marlene, being with the City for
approximately eight years, would fit nicely inL•u the Utility Billiny
Clerk/Receptionist role being she is familiar with the public. Should
this occur, I would be looking for a replacement to fill Marlene's
position and would then focus more on the applicants who have accounting
background in addition to some computer knowledge or experience.
To further complicate the matter, Diane Jacobson, the Deputy Registrar
Clerk, is expecting her first child this summer; and the Deputy
Registrar's position will need a replacement to primarily fill these
duties. My thoughts are that the original Data Processing/Secretary that
is hired should have primary emphasis on Deputy Registrar activities for
approximately 508 of that person's time.
It to my intention to fill the two clerical positions from the applicants
that were received for the Data Processing/Secretarial position, as I
feel there appears to be a number of individuals that may be qualified
and have good background credentials. If after interviewing to completed
a candidate is not qualified for the Bookkeeper/Accountant position, I
would then be re -advertising for this specific position. Although I am
not seeking any approval of job changes or specific appointments at this
time, I wanted to keep the Council informed on the clerical positions and
the need for a replacement individual to cover Lynnea's resignation.
There to still a possibility that Lynnea will be able to return on an
as-noeded basis in a part-time capacity should the need arise in the
future. Once the interviews and selection process to completed, I will
then be coming to the Council for ratification of appointments to these
two positions.
-27-
GENERAL FUND -- DECEMBER - 1988
AMOUNT
CHECK NO.
Paul Weingarden - Attorney fees for OAA Board
369.50
26239
LeRoy Engstrom - OAA salary S mileage
165.60
26240
Thomas Salkowski - OAA salary
125.00
26241
Terry Piram - OAA salary
35.00
26242
Fran Fair - OAA salary
15.00
26243
Marjorie Goetzke - OAA secretary salary
175.00
26244
Arve Grimsmo - OAA salary
75.00
26245
Franklin Deno - OAA salary
75.00
26246
Brenteson Construction - Water Dept. expense
150.00
26247
Northern States Power - Utilities
6,440.06
26248
Little Mountain Electric - Gas pump mtce. at PWD
255.52
26249
Minnetonka Iron Works - Railing for Streetscape Project
23,005.92
26250
Braun Engineering - Testing for F. Markling project
608.50
26251
Flanagan Sales - Waste receptacles for Streetscape Proj.
2,691.00
26252
Institute for Mgmt. - Sub. - Public Works Dept.
76.95
26253
Jim Royle - 500 yards black dirt
500.00
26254
Principal Mutual - Group Ins.
6,592.63
26255
Local $49 - Union dues
I15.00
26256
Century Labs - Snow plow wax
354.40
26257
AT&T Info. System - Fire phone
3.96
26258
OSM - Engineering fees
57,974.28
26259
Monticello Fire Dept. - Firemen's wages
300.00
26260
Bridgewater Telephone - City's share of relocating cable
4,000.00
26261
at water tower site
Burschville Const. - Payment #1 on 88-07 Project
42,637.67
26262
MN. Dept. of Nat. Res. - Dep. Reg. fees
909.00
26265
Midwest Gas - Utilities
1;457.19
26266
Rlchmar Const. - Payment 04 on pumphouse 03
29.529.56
26267
Wright County State Bank - C. D, purchase
700,000.00
26268
DNR - Division of Water - Permit application
50.00
26269
Willard Fornick - Reimb. for tool cabinet & mileage
375.98
26270
Business & Ind. Dev. Comm. - Annual contribution
5,200.00
26271
Monticello Ford - Contract for deed int & print. on bldg.
7.778.00
26272
Chamber of Commerce - Celebrate MN. Booth payment
75.00
26273
Warren Smith - Council salary
123.19
26274
Mrs. Fran Fair - Council salary
125.00
26275
Bill Fair - Council ealnry
125.00
26276
Dan Blonigen - Council salary
125.00
26277
Arve Grimsmo - Mayor salary
175.00
26278
Cindy Lamm - Planning Comm. salary
49.27
26279
Dan McConnon - Planning Comm, salary
49.27
26280
Richard Martie - Planning Comm. salary
49.27
26281
Richard Carlson - Planning Comm. salary
49.27
26282
Mori Malone - Planning Comm. salary
49.27
26283
State Capitol Credit Union - Payroll dad.
90.04
26284
ICMA Retirement Corp. - Payroll dad.
736.17
26285
Commissioner of Revenue - SWT for Dec.
1.556.02
26286
PERA - Para WIN
1.359.74
26287
Wright County State Bank - FICA. FWT & Mod. taxes
4,672.64
26288
E. H. Renner & Sons - Payment 43 on Well A4
34,814.17
26289
Marlene Hollmnn - Misc. mileage
33.00
26290
011ie Koropchak - Mileage expense
24.00
26291
Weldor Pump - Parts for lift station
198.22
26292
M. Conway Fire & Safety - Hip boots for Fire Dept.
84.00
26293
Rescue One - Rescue equipment for Fire Dept.
233.50
26294
Holmes & Graven - Prof. services for Water Bonds
2.000.00
26295
GENERAL FUND
AMOUNT
CHECK NO.
Marco Business Products - Mtce. agreement - Dictaphone
191.00
26296
Business Dev. Services - Prof. services - HRA
2,712.00
26297
Northern States Power - Install street lights
287.00
26298
James Preusse - Cleaning city 6 fire halls
450.00
26299
YMCA of Mpls. - Monthly contract payment
625.00
26300
MN. Public Employer Labor Relations Asoc. - Membership dues
85.00
26301
Phillips 66 - Gas
27.72
26302
Mobil oil - Gas
184.41
26303
Glass Hut - Windshield 6 repairs - PWD
446.29
26304
Audio Communications - Repair radios
87.70
26305
Wright County Highway Dept. - Salt/sand mix
768.75
26306
Hydrotex, Inc. - Power kleen - PWD
224.80
26307
Schluender Const. - Misc. services
540.00
26308
Metropolitan Fire Equip. - Fire Dept. repairs
75.26
26309
Communication Auditors - Fire Dept. repairs
31.00
26310
Local #49 - Union dues
115.00
26311
Monticello Ford - Fire Dept. repairs
226.07
26312
MN. Dept. of Nat. Res. - Dep. Reg. fees
687.00
26313
VOID
-0-
26314
Jerry Hermes - Library janitorial
227.50
26315
Patty Salzwedel - Animal control contract
509.00
26316
Corrow Sanitation - Garbage contract service
7,710.30
26317
MN. Dept. of Nat. Res. - Dep. Reg. fees
716.00
26318
OSM - Engineering fees
22,371.90
26319
Flicker's T V - Antenna
12.98
26320
Monticello Ford - Fire Dept. repairs
92.48
26321
gtntn ~
Safety Kleen - Mtce. Dept. repairs
44.50
26323
McDowall Co. - City hall furnace repairs
129.39
26324
Marco Business Prod. - Paper
118.60
26325
American National Bank - Issuance fee - Water Systems bonds
752.00
26326
Gould Bros. - Repairs - St. Dept.
160.44
26327
Moon Motors - Fire Dept. supplies
8.00
26328
Monticello TW Hdwe. -Faucets b washers
18.00
26329
Dan Blonigen - Gavel and pad
15.00
26330
State of MN. - City's share of traffic signals
10,797.81
26331
Unitog Rental Services - Uniform rental
102.40
26332
The Plumbary - Supplies
13.68
26333
Maus Foods - Misc. supplies
52.19
26334
PSGI - Raimb. pump , cost of metal analysin, mtce. over -run
18,189.05
26335
MN. Geophysical Assoc. - Video inspection well #4
600.00
26336
Patty Salzwedel - Animal control expenses
234.58
26337
Monticello Office Products - Office supplies
854.83
26338
MacQueen Equip. - Parts for plows, etc.
2.374.34
26339
Monticello Times - Legal publications
373.07
26340
Suburban Gas - Gas
5.85
26341
Lake Region Coop. Oil - Gas
140.00
26342
Ruff Auto Parts - Radio - Mtce. Dept.
40.00
26343
Jerry's Auto Salvage - Drive shaft
10.00
26344
Moon Motors - Parts
71.00
26345
National Bushing - Supplies - Mtca. Dept.
205.63
26346
Scharber 6 Sons - Repairs - Mtco. Dept.
126.45
26347
Simonson Lumber - Supplies
182.16
26348
Garalick Steel - Steel
175.00
26349
Gary Anderson - Mileage
58.26
26350
Karon Doty - Mileage
38.19
26351
Monticello Printing - Office supplies - printing
150.60
26352
Hoglund Bus - Repairs
13.22
26353
-2-
GENERAL FUND AMOUNT CHECK NO.
Harry's Auto Supply - Supplies for Mtce. Dept. 428.46 26354
Weldor Pump - Slide brackets 1,079.70 26355
Bridgewater Telephone - Phone charges 1,247.95 26356
Payroll for Dec. 14,670.69
TOTAL DECEMBER DISBURSEMENTS $1,031,751.96
t
LIQUOR FUND
Payroll for Dec. 3.615.25
TOTAL LIQUOR DISBURSEMENTS $58.640.10
ILI
I
AMCUNT
CnCK
;j LIQUOR DISBURSEMENTS - LAST OF DEC. - 1988
NO.
ti.
Bridgewater Telephone - Telephone
64.54
14188
Johnson Bros. - Liquor
73.71
14189
Griggs, Cooper & Co. - Liquor
5,434.82
14190
Eagle Wine - Liquor
891.98
14191
Principal Mutual - Ins. premium
728.18
14192
Quality Wine - Liquor
1,282.91
14193
Carlson Refrigeration - Nev beer rackings
5.487.00
14194
Ed Phillips - Liquor
2,546.34
14195
Griggs. Cooper - Liquor
2,463.79
14196
State Capitol Credit Union - Payroll ded.
250.00
14197
Commissioner of Revenue - State W/H
168.83
14198
PERA - Para W/H
188.70
14199
Wright County State Bank - PICA, FWT S Med. taxes
564.03
14200
Quality Wine - Liquor
538.60
14201
Johnson Bros. - Liquor
8.246.49
14202
St. Cloud Restaurant Supply - Can liners
32.18
14203
Ed Phillips - Liquor
1,678.18
14204
Tow Dist. Corp. - Wine 6 supplies
143.12
14205
Ed Phillips - Liquor
460.92
14206
Griggs, Cooper - Liquor
8,106.38
14207
Eagle Wine - Liquor
717.78
14208
Ron's Ice Co. - Ice purchase
109.22
14209
Wright Way. Inc. - Adv.
20.^^_
,
RxWC - Adv.
187.50
14211
L► Maus Foods - Store expense
15.36
14212
Monticello Times - Adv.
275.95
14213
TOW Dist. Co. - Wine
234.42
14214
Granite City Cash Reg. - Paper
89.63
14215
Commissioner of Revenue - Sales tax 4th qtr.
10.533.72
14216
VOID
-0-
14217
Dick's Beverage - Beer
1,791.70
14218
Bernick's Pepsi - Misc. mdse.
385.65
14219
Johnson Bros. - Liquor
1.097.22
14220
VOID
-0-
14221
Gary Reitan - Security at liquor store Christ. Eve
108.00
14222
Donald Hozempa - Security nt liquor store Nov Year's Eve
108.00
14223
Payroll for Dec. 3.615.25
TOTAL LIQUOR DISBURSEMENTS $58.640.10
ILI
I
CITY COUNCIL UPDATE
January 5, 1989
Sewer and water Nates for 1989. (J.S.)
Preliminary calculations of current expenses and expected revenue in both the
sewer and water funds indicate surpluses for those funds going into 1989. The
City staff, therefore, feels no adjustment is necessary for the user charges
for sewer and water for 1989.
Proposed Contract Adjustment for Professional Services Group. (J.S.)
When we entered into a contract with Professional Services Croup in September
of 1986 to operate the City's Wastewater Treatment Plant, the contract cost was
based upon the existing average for loadings to the wastewater treatment
plant. Realizing that over the life of the 3-1/4 year contract loadings to the
treatment plant would increase, we built in a 20 percent cushion in the
12 -month moving average loadings before any contract increase was due PSG.
The trigger for BOD, which is 1,566 lbs per day base plus 20 percent, or
1,879 lbs per day, was first exceeded in December of 1987 when the 12 -month
moving average reached 1,914 lbs per day. Since that time, the 12 -month moving
average reached a high of 2,197 lbs average during the month of September. The
current 12 -month moving average for HM at the wastewater treatment pidni is
2,093 lbs.
Although our contract indicated that adjustment in the fees would be made after
the 20 percent trigger, the contract really did not describe the procedure by
which the adjustment would be made. Over the past few months, we have been
negotiating with PSG Lo arrive at a percentage increase that could be used for
the duration of the contract and possibly incorporate it into a new contract
should one be made.
The contract adjustments for 1988 and for 1989 are not expected to be so
significant that they would affect user rates. with the increase in loading
comes increase in use, which generates additional revenue. This item should be
complete for presentation to the Council on January 23, 1989.
CITY COUNCIL UPDATE
January 6, 1989
Recycling Update. (J.S.)
In December 1988, the Wright County Board issued a recycling policy statement
mandating source separation of recycleable materials by all county households.
Basically what the statement said is that every person must have an opportunity
to recycle and have local access to a recycling method. The County Board has
asked that each city and township develop a recycling plan by April 1, 1989, to
be implemented by July 1, 1989. To kick things off, Wright County will provide
start-up funding for the recycling efforts. The City of Monticello will be
eligible for a base amount of $1,000 plus $1 per household existing in the city
limits. This money will be available upon acceptance of the City's plan and
implementation of the plan.
In addition, to see that the programs continue, the County will offer incentive
monies to communities which demonstrate ability to meet recycling goals. The
goals begin with a low of 15 percent participation by January 1, 1990, to a
high of 50 percent by January 1, 1993. Those cities meeting or exceeding those
goals will have available additional funds. The amount of those funds will be
determined sometime after the review of proposals for building a new composting
facility in Wright County.
The Solid Waste Task Force, which I Chair, will hold a meeting on Wednesday,
January li, at 3:00 p.m., in the Nr igint iwunty Guurcnuuse, w levivw Lice
recycling policy statement with various mayors, board chairpersons, and clerks
from the townships and cities across the county. As many of you know, Bill
Fair was appointed by the Mayor to assist staff with the recycling efforts. It
would be beneficial to have the Mayor appoint a new member of the Council to
serve in this position to attend this meeting. We will need to begin
development immediately upon our plan and request for proposals so that we can
meet the July 1, 1989, implementation date. In addition, we will have to
decide how to base our fees for those households which do not recycle. In
addition, at this time I would like to inform the Council that I propose that
no grass clippings enter the waste stream beginning in the spring of 1989.
These grass clippings should be brought to our compost facility by those
residents who continue to remove them from their lawns. Residents will be
encouraged to mow the grass clippings into the grass rather than bag them up.
The enormous amount of grass clippings that enter the waste stream costs the
City several hundreds, if not thousands, of dollars over the course of a year
and eats up valuable landfill space.
CITY OF MOIITICELLO
Monthly Building Department
Report
"nth of DECEMBER
, 1968
PERMITS ACID USED
Leat Thla
Same Month Leat Year 'Thio
Year
PERMITS ISSUED
Month November Month December
Leal Year To
Data
To Data
RESIDENTIAL
Il umbar
7 4
5
100
116
Valuetlan
$ 1,434,400.00 S 115,700.00
S 140,500.00 S 4,640,100.00
$4,642,500.00
Poea
10,299.85 994.35
1,698.37
41,726.41
40,176.87
Surchergea
716.70 57.85
70.35
3,326.24
2,412.65
COMMERCIAL
Number
2 5
1
22
33
Veluetlon
36,800.00 28,000.00
00,000.00
801,630.00
1,316,900.00
F.
333.95 286.50
549.50
6,064.77
10,059.77
S urcher9 oo
18.15 13.25
40.00
405.05
656.70 '
INWSTRIAL
Number
3
3 ,
Valuetlan
1,242,700.00
10,700.00
Paoo
7,990.06
107.00 '
Surchergea
621.35
5.10
'
PLUM 3111C
Number
5 2
2
55
42
Paoo
405.00 46.00
47.00
1,786.00
1,685.00
Surchergea
2.50 1.00
1.00
27.50
21.00
OTIIERS
Number
( 1
1
13
] "
vel uallOn
.00
.00
92,400.00
.00
Paso
10.00
.00
850.50
30.00 '
Surchergea
.50
.00
46.00
1.50
TOTAL NO. PERMITS
14 12
9
193
197
TOTAL VALUATION
1,471,200.00 143,700.00
220,700.00 6,776,830.00
I
6,170,100.00
TOTAL PEES
11,038.00 1,336.85
2,294.87
58,417.74
52,058.64
TOTAL SURCIIARGP.S
737.35 72.60
111.35
3,426.14
3.097.15
CURRENT MONTH
PE YS
Number
to Ibte
PERMIT NATURE
Mwher PERMIT SURCHARGE Veluetlon
Thi. yaar'I.eat
yeer
single really
2 S 812.35 S 49.35
0 96,700.00
26
35
DUple•
1
2
Multi-femlly
6
3
COemercI:I
5
3
InAwtr/l
2
2
Ree. Gerege@
t4
12
Dlgne
0
0
Publla Building@
2
1
ALTERATION OR REPAIR
1182.00
Drollinga
2 0.50
17,000.00
60
47
CO®arclal
3 286.50 13.25
20,000.00
26
19
InAust l'1 el
1
1
1
PI•IIMBINO
All Typo@
2 46.00 1.00
42
55
ACCP.DSORY OTRUCTURES
Orl ming Pools
0
1
Doc4•
9
10
TEMPORARY PERMIT
0
0
DEMOLITION
1 10.00 1.80
3
2
TOTALS
12 1,336.85 72.60
143,700.00
197
193
PERMIT DESCRIPTION
NUMBER
INDIVIDUAL PERMIT ACTIVITY REPORT
Month of DECEMBER , 1908
TYPE RAKE/LOCATION
VALUATION PEEII
PERMIT I BUR CHAR O[ PLUMDIKG SURCHARGE
88.'299
interior Re *I
1:
11 L R 9 ..113 C•s: -y un+c es
8 1'5UU:uO
3 15.00
S •50
BB -1293
Sul ldiI Dimolltion -
AC
L1ncoIn•Companlis/126 Nast 7th 8t.
.00
10.00
.30
88-1294
Single Pamily Dve111ag
SP
Day 1a VSChss CODatru.ti-/303 Marvin EiwoW /9,800.00
371.88
24.90
Road
BB -1295
ROOM Addition
AC
City of MantiCall0/1101 Mart Blvd.
1,500.00
15.00
.50
88-1296
Nov Rcof Covering
- AC
D-ClaAn Dry Clsanare/355 E. eroadvay
3,000.00
30.00
1.50
88+1297
New ROO! Covering -
AC
Golden Valley Purnitur•/155 U. Broadway
20,SOp. 00
211.50
10.25
88-1298
basement Plnish
AD
Rik 4 Judy Cyr/2781 Red Oak Lana '-
1.BOp.DD
20.00
1.00
BB -1299
Bingle Family Dwslling
BP
OL1 Oul ldsra/2701 Oakvlev Ina
366.62
88-1300
8assment Egress Wlndws �_„
ACf
Temple Baptist ChurCh/419 E. 4th St.
_'0,900.00
1,500.00
•� 15.00
.50
88-1301
3 SO. -m porch
AD
Paul i JoAnn Zemke/107 M111Craet Road
15,000.00
162.00
7.50
-
_ SOTALB
143.700.00
1,217.00
71.60
PIN REVIEW
_
.• -
-
88-1294
81n91e ►am11y Owelling
BP
Dayia vachas Ccast./303 Marvin Eiwod Rd.
37.19
"
88-1299
Bingle ►amlly Dwelling
9y
BLI Ouildare/2741 Oakr lav Ina
36.66
TOTAL PLAN REVIEW
73.85
S S
23.00 .50
23.00 .50
i6.00 1.00
WES WITTKOWSKI
First District
BASIL- SCHIL LEWAERT
Second District
IICHELLEBOGENRIEF. Vice Chair
Third District
ARL YN NELSON. Chairperson
Fourth District
LEROY F.NGSTROM
Fifth District
COUNTY OF WRIGHT
WRIGHT COUNTY COURTHOUSE
Buffalo. Minnesota 53313
Tel: (612) 682-3900
Metro: (612) 339.6891
I-800.361-3667
RICHARD 14'. NORMAN
January 13, 1989 County Coordinator
Mr. Rick Wolfsteller
Monticello City Administrator
Rt. 4, box 83A
Monticello, MN. 55362
Dear Mr. Wolfsteller:
The County Board of Commissioners received the attached letter
from Wright County Community Action, Inc. (WCCC) regarding the
public sector seat currently available on their Board of Directors.
Tho Cnuoty Rnnrd wiQhne to aollrlt nnminntlnns of Clty e.lrr.ted
I officials to try to get city -representation on the Community Action
Board.
please submit names of interested city elected officials to the
County Board by January 27, 1989.
Your cooperation in this matter is appreciated by all concerned
with the operations of WCCC.
Sincerely.
R c4dlo'
rmnn
County Coordinntor
RWN/mr
encl:
Equal OpprntunitYl AJ)Irmatiw Action 6nplgrer
WRRO' COUNMCOMMUN Y'ACZ70N; WC
Acd= 8WId%S
_ .Waw*,.11hwwsora 56390
(614658 "
Dec'. 71. 1988•'
Mr.. LeRoy Engstrom Chairman
Wright County, Board of Commissioners
Wright County -Courthouse
Buffalo., MN.. 55313
Dear Mr. Engstrom:.
As you know, Mr. Paul McAlpine will be ending his term as a Wright
County CnmmiRRinnQr in .TRntiRry 1989. -
When Mr. McAlpine leaves the Wright County Board of Commissioners,
he will also be vacating an appointed public sector seat on the Board
of Directors at Wright County Community Action (WCCA).
To fill this vacant public sector seat on the WCCA Board of Directors,
it is requested that the Wright County Board appoint a locally elected
public official to the position as soon as possible, in January 1989.
As you consider individuals for this appointment to the WCCA Board of
Directors, I must advise you of the following WCCA By-law requirements.
1. The individual selected is not required to be a -County Comm-
issioner. However, they must be a current elected public.
official unless WCCA determines that no elected public official
is reasonably available and willing to serve.
2. The individual selected must have either general governmental
responsibilities or responsibilities which require them to deal
with poverty related issues.
3. Tho individual selected must reside in Wright County.
4. The individual selected may not be an employee of WCCA, or e
member of the immediate family of a employee of WCCA.
J 5. The individual selected may not be an officer or an employee
of an organization contracting with WCCA.
I
h Vel I-)-)
;rrinurrtmu.,D,
d f
cd -t
L
'ouABy, ,
i.
r
zhar
'•
i� A
L
'ouABy, ,
i.
r
- .:A
Once the appointment of the public sector representative has been
approved by the Wright County Board, it is requested that you notify
WCC&) o& dm name and mania& addreae.
Should` you, haver any quest ons regarding this correspondence or require
further !afoul ow thr apRa ^tmenn o5 m pab"=—: sector representative
t® the WCC& BMV& of Bitectnvsz plasm do not hesitate to contact me at
. i61Z��SB.47+1.i.
1 gMPibi the aaazinar to ba takes am this appointment
Siacae,Iye. .- .
Merit C._ Selebm.
E:ecutLvwUirettor
MGS/bs=
cep Umhard. W.. Notaon.. Wrighh County Coordinator
1