City Council Agenda Packet 08-14-1989AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, August 14, 1989 - 7:00 p.m.
Mayor: Ren Maus
Council Members: Fran Fair, Warren Smith, Shirley Anderson, Dan Blonigen
1. Call to order.
2. Approval of minutes of the regular meeting held July 24, 1989.
3. Citizens cormnents/petitions, requests, and complaints.
4. Consideration of variance request. Applicant, Fair's Garden Center.
5. Consideration of conditional use permit which would allow expansion of
sales and storage area associated with a landscape center in the B-4
zone. Applicant, Fair's Garden Center.
6. Consideration of siaple subdivision request to allow a subdivision of a
B-3 (highway business) lot. Applicant, John Johnson.
7. A variance request to allow less than the minirwm 5 -foot green area
separation from property line to parking lot curb. Applicant, Monticello
Auto Body.
B. Consideration of an amendment to the zoning ordinance which would allow
as a conditional use a bed and breakfast operation in a PZM (performance
zone mixed) zone. Applicant, Merrill Busch.
9. Consideration of a conditional use permit which would allow operation of
a bed and breakfast facility in a PZM (performance zone mixed) zone.
Applicant, Merrill Busch.
X10. Consideration of City Assessor position alternatives for year 1990.
X11. Consideration of an additional extension to prohationary period/residency
requirement - Tony Strande.
12. Consideration of purchasing safety equip -rent for sanitary sewer
collection maintenance department.
13. Consideration of purchasing 16 -channel, real voice alarm dialer for the
water reservoir and sanitary sewer collection system.
14. Consideration of acceptance of Meadow Lane in Meadow Oak 4th Addition.
/,15. Consideration of changing part-time deputy registrar position to
full-time status.
16. Consideration of agreement with Yonak Landfill for solid waste disposal.
17. Consideration of upgrading well 41.
City Council Agenda
August 14, 1989
Page 2
18. Consideration of change order it for Project 66-05 - 600,000 gallon
standpipe.
19. Consideration of setting a special meeting for goals and objectives -
1990 budget.
20. Consideration of contribution to Minnesota Rural Water Association and
National Rural Water Association for Operation Iirpact.
21. Consideration of approval of preliminary application for state funding of
a portion of the Robert Leathers Play Structure project.
22. R -Mart update. (Jeff Report)
23. Adjourn.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, July 24, 1989 - 7:00 p.m.
Members Present: Warren Smith, Shirley Anderson, Fran Fair, Dan Blonigen
Members Absent: Ken Maus
Acting Mayor: Fran Fair
2. Approval of minutes.
After discussion, Shirley Anderson asked that references to Council
agreement with the Planning Coimnission decisions regarding certain
variances associated with item 5 should be modified. Staff understanding
of tacit agreement between Planning Comnission and City Council should
not be included in literal terms in the minutes.
Motion was made by Shirley Anderson, seconded by Dan Blonigen, to approve
the minutes of the regular meeting held July 10, 1989, as amended.
Motion carried unanimously.
3. Citizens coimnents/petitions, requests, and complaints.
None forthcoming.
4. Consideration of ranting an increase in the individual pension for the
Volunteer Firetig9ter Reliet Association members.
City Administrator Wolfsteller reported that he had reviewed the Relief
Association computations, and it appears that the state aid received by
the fire department will continue to provide sufficient income to support
the fire department requested increase from $975 to $1,075 per year.
Wolfsteller stated that he had no objection to the increase being granted
as long as the City Council realizes that there are no guarantees that
state aid or investment earnings will continue at the present level.
Wolfsteller reminded Council that if state aid is removed or if the
investments do not earn revenue as expected, the City would be required
to utilize tax levies to support the pension.
Shirley Anderson asked why the City determines the increase in pension if
the money comes from the state. wolfsteller responded by saying that the
City is responsible for paying the pensions with or without state money.
If the state legislature decides to withdraw the pension funding, then
the City must pay the aimunt necessary to support the pension program.
Dan Blonigen suggested that the pension should be reduced. It was
Blonigen's view that the pension should be at a level such that if state
funding was removed, the fire department would not need to come to the
City for pension funding. Shirley Anderson questioned the Monticello
firefighters present. She asked the firefighters if their state
organization is capable of lobbying the legislature for continued pension
support. Dave Kranz noted that the firefighters are capable of providing
significant pressure on the state legislature in order to maintain the
Council Minutes - 7/24/89
existing pension funding level. Fran Fair mentioned that the word needs
to get out that the City does not contribute tax dollars to the Relief
Association and that the present pension fund is subsidized entirely by
state funding. Warren Snith mentioned that the risk of losing the state
pension fund subsidy is small and not a big enough reason to object to
the proposed increase.
Motion was wade by Warren Sinith, seconded by Shirley Anderson, to grant
an increase to $1,075 per year. voting in favor of the motion: Warren
Smith, Shirley Anderson, Fran Fair. Opposed: Dan Blonigen.
5. Consideration of final payment for Project 88-07 (Markling).
City Engineer and staff recoimnended that Council authorize final payment
to Birchfield Construction in the amount of $5,524.09. Simola noted that
the major portion of the project was coumpleted in late fall of 1988.
Recently, Birchfield Construction completed the restoration on the
project, and the City Engineer has recoutmended final payment.
After discussion, motion was made by Dan Blonigen, seconded by Warren
Smith, to approve final payinent for Project 88-07 in the amount of
$5,524.09 to Birchfield Construction. Motion carried unanimously.
6. Consideration of strategy for development of marketing/promotional
materials.
Assistant Administrator O'Neill reviewed four alternatives for
development of a marketing and promotional material design strategy for
the City of Monticello. O'Neill noted to Council that the City has trade
significant investments toward development of Monticello as an inviting
place for commercial and industrial prospects, yet very little has been
done to market the community to business prospects. Dan Blonigen
mentioned that the City has expended funds towards economic development
without concrete evidence that a positive result has occurred. Warren
Smith noted that the need exists for an improved package for promoting
Monticello. Smith suggested that the City utilize the services of
Henning 6 Associates towards development of such a package. Smith also
noted that he saw no reason to shop around for other consultants, as
Henning 6 Associates has done fine work for the City in the past and was
selected for the logo project in part because of their strong advertising
background. Fran Fair noted that the logo project worked out well and
that Henning 6 Associates should be retained for this project. Shirley
Anderson had no objections to City expenditure of budgeted funds for this
purpose. However, she did ask for a proposal from Henning 6 Associates
which outlines alternatives ranging Prom $8,000 to $16,000, including
printing costs.
After discussion, motion was trade by Warren Smith, seconded by Fran Fair,
to authorize Henning 6 Associates to prepare alternative proposals for
development of a marketing program and infortration and promotional
materials. Proposal should range from cost of $8,000 to $16,000
including printing costs. voting in favor: Fran Fair, Warren Smith,
Shirley Anderson, opposed: Dan Blonigen.
IN
Council Minutes - 7/24/89
7. Consideration of establishing policy on sale of Oakwood Industrial Park
Second Addition lots.
City Administrator Wolfsteller sought guidance from Council regarding
terms of sale for the recently developed industrial properties owned by
the City. Wolfsteller suggested that the City could improve its ability
to market the property by utilizing contract for deed financing.
After discussion, motion was made by Shirley Anderson, seconded by Dan
Blonigen, to establish a policy for sale of City owned lots which would
allow sale to occur under contract for deed terms which would include a
minimum of 25 percent down, with the interest rate adjustable based on
the current market rate. Motion carried unanimously.
Consideration of authorization to pursue land negotiations with Bridge
Water Telephone Company.
Staff informed Council of Bridge Water Telephone Company's desire to
alter their present cold storage facility located on West County Road 9
across from the City maintenance building property. Bridge water
Telephone had expressed an interest in possibly upgrading their present
cold storage metal building and also expanding the facility to house
indoors more of their telephone equipment. Bridge Water's property is
currently zoned PZM and is considered a legal non -conforming use. But
the facility would not be eligible for enlargement or modification
without an ordinance amendment being enacted to allow expansion of a cold
storage facility within the PZM zone. Wolfsteller reported that in light
of this possible expansion, the City has made initial contact with Bridge
Water concerning a possible relocation of their facility to a proper
zoning district such as the Oakwood Industrial Park property owned by the
City. Although staff has made only initial inquiries, there may be some
interest on Bridge Water Telephone's part in the idea of relocating their
facility to the industrial park property. Wolfsteller reported that
staff is in the process of preparing a proposal to Bridge water that
would point out the benefits of Bridge water relocating to the industrial
park and possible benefits to the City of acquiring their present
property. Under this scenerio, Bridge Water would have more land
available for expansion in the future, and it would be located in the
proper zoning district. City acquisition of the former Bridge water
property would provide the opportunity to develop a more suitable use for
the property.
After discussion, motion was made by Warren Smith, seconded by Shirley
Anderson, to pursue discussions with Bridge Water regarding a potential
land exchange which would result in Bridge water Telephone storage area
relocating to the Oakwood Industrial Park and result in City acquisition
of the existing Bridge water property. Motion carried unanimously.
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Council Minutes - 7/24/89
9. Consideration of bills for the month of July.
Motion was made by Dan Blonigen, seconded by Warren Smith, to approve
payment of bills as submitted for the month of July. Motion carried
unanimously.
10. Other matters.
John Simrola provided a status report on the development of the new
standpipe water reservoir. Simrola outlined a map of the City which
outlined the expected water pressure levels throughout the City. S imola
noted that the Public Works Department plans on increasing the water
pressure slowly and that the initial boost in pressure will be set at 9
to 10 pounds.
There being no further discussion, the meeting was adjourned.
Respectfully submitted,
Assistant Administrator
�i
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Council Agenda - 8/14/89
Consideration of variance request. Applicant, Fair's Garden Center.
W .0. )
A. REFERENCE AND BACKGROUND:
On July 10, 1989, Council reviewed variance requests associated with the
application for conditional use permit which would allow the expansion of
Fair's Garden Center sales and storage area. Council reviewed the
variance requests that were approved by the Planning Coimnission; and as a
result, a number of the Planning Coimnission approved variances were
appealed. Further consideration of the conditional use permit was not
possible at that time, as the variance issues mist first be resolved
prior to granting the conditional use permit.
Subsequent to the previous meeting, I have done additional research
regarding the parking requirement, worked with the Fair's in modifying
the site plan, and negotiated additional conditional use permit related
conditions that the Garden Center is willing to adhere to. As a result
of these efforts, the site plan presented along with the conditions
associated with the conditional use permit eliminate the need for any
additional variances. The following is a review of each variance
appealed at the last meting and what has occurred that now eliminates
the need for the variance. Please see the attached site plan as you
review the narrative that follows.
As a final note, an alternative site plan showing the storage bins in an
alternate location was not prepared. According to the City Attorney,
requiring Fair to move the bins would not stand up in court given the
present circumstances. It is the City Attorney's opinion that a denial
of the conditional use permit based on the present placement of the bins
would be arbitrary and capricious given the tact that Fair is willing to
screen the bins with a City approved fence and he will police rock
spillage as a condition of the conditional use permit. Please see the
attached letter from Hayes for more detail on his opinion.
Parking requirement.
Staff is embarrassed to report that in coupleting the original site plan
review, we inadvertently used the wrong method for calculating required
parking spaces. As part of our original determination, we used the
method for calculating required space for retail establishmente.
Unfortunately, at that time we were not aware of a more specific method
of calculating required parking spaces associated with a garden center.
Fortunately, we found reference to parking requirements associated with a
garden supply store in Section 21 of the ordinance. Staff apologizes for
any confusion this mistake has caused.
Parking requirements associated with the Garden Center are less stringent
than that which is required for a retail store. The good news is that
the existing site plan will not require any variance to the parking to
achieve ordinance required parking. At Lhis tiro I would like to review
the forinula for calculating Garden Center parking requirement and apply
that forinila to this site.
Council Agenda - 8/14/89
According to the ordinance, Garden Center parking shall consist of "eight
(8) off-street parking spaces plus one ( 1) additional space for each
eight hundred (600) square feet of floor area over one rhousand (1,000)
square feet". Applying this definition to the. Fair Garden Center
requires that we first establish the area that is to be considered "floor
area." A definition of floor area is included in the supporting
documentation which essentially states that floor area includes those
areas that custoiners enter while shopping both inside and outside. Using
this definition, I reviewed the site and outlined the area that customers
enter while shopping at the Garden Center. That area is outlined in
green on the attached site plan. The areas outlined in pink on the site
plan were considered to be storage areas, as customere are not allowed in
these areas. Pink area square footage was not added to the floor area
calculation; therefore, there is no parking requirement associated with
the pink areas. Once I established the floor area, I simply applied the
arithmetic outlined by ordinance and noted above and arrived at the
parking requirement which is described as follows.
The total floor or sales area outlined in green, including one of the
stalls located along Broadway, amounts to 12,808 square feet. A floor
area of this size requires 23 parking stalls to meet code. Therefore, no
parking requirement variance is necessary. However, if three of the
potential eight parking spaces along Broadway (21-23) are used as a sales
area, the site plan falls three stalls short of meeting the parking
requirement.
As part of the conditional use permit, Fair asks that he be allowed to
continue to use three of the required stalls for a sales area with the
understanding that these stalls would be available if a parking problem
arises. Stalls 21 through 23 would be "proof of parking" that would be
opened up for parking upon request by the City. Under this acenerio,
Pair does not actually need a variance, as he has the parking area
necessary. He does, however, need permission to use the "proof of
parking" area for other purposes.
The revised site plan before you reveals two additional parking spaces
shown on the plan as spaces 15 and 16. These spaces front the building
and would be striped along with the other 24 spaces. A curb stop would
also be placed along the building to protect the wall from vehicles
parking in these two stalls.
B. ALTERNATIVE AMONS:
1. Allow Pair to utilize stalls 21-23 as oales area until such time as
it is determined by the City that all or a portion of the 21-23
parking area shall be convorted to parking. This requirement can he
noted as a condition in the conditional use permit.
2. Require that stalls 21-23 be utilized for parking immediately.
Council could require that this area be maintained for parking
immediately and at all timos.
Council Agenda - 8/14/89
C. STAFF RECOMMENDATION:
Staff recolmnends that Fair oe allowed to utiiize stalls 21 through 23 as
a sales area until it is determined by the City that the area should be
opened up to parking. Under this scenerio, Fair would install the curb
and stripe the spaces in anticipation of using stalls 21 through 24 at
some time in the future for parking. The need to utilize the stalls
would be determined by the City, which would base a decision to require
the stalls be opened on observation of parking related problems in the
area.
Rock bins.
Although there are no variance requests relating to the rock bins
specifically, it is appropriate at this time to discuss the presence of
the bins as they relate to the conditional use pernit. Council does have
leeway in determining conditions associated with conditional use
permits. At the same time, however, there are limits to Council's
authority to attach conditions to the use of property. The primary
reason for attaching conditions to the operation of a business is to
mitigate negative impacts created by that business on adjoining
properties. In terms of the placement of the rock bins, it is the City
Attorney's view that if the rock bins are properly screened in accordance
with Fhp nrdingnra. then the Anolicant has met the intent of the
ordinance. It might be difficult in a court of law to demonstrate how
requiring the moveirent of the bins from one area of the property to
another contributes to mitigating impact of the bins on adjoining
properties. In other words, if the applicant is willing to install the
proper screening of the bins, then the intent of the ordinance has been
satisfied in that the bins are screened from public. There are other
issues, however, pertaining to the storage bins.
It has been suggested that the bins should be moved farther into the
property so as to reduce the amount of spillage from the rock bins onto
the public right-of-way. It has been reported that at the present
location nearby the public right-of-way, it is more likely that materials
loaded onto pickup trucks and trailers are likely to spill onto the
right-of-way as the vehicles are leaving the Garden Center. Other
arguments are that rocks will be spilled onto the public right-of-way
whether or not the bins are located next to the right-of-way or deeper
into the property, as the spillage takes place as vehicles are rounding
the corner of the driveway and passing over the curb cut onto Broadway.
This particular maneuver is what creates the spillage, and this maneuver
will be the same whether or not the bins are in the front or the rear of
the property. According to John Simola, the recent re -orientation of the
hin openings has greatly reduced the ainount of rock and debris on the
public right-of-way in this area. it was his view that rock spillage is
not a particular problem at this time. On the other hand, there have
been some couplaints from people regarding rocks on the sidewalk
Council Agenda - 8/14/89
in that area. The siuple solution to this problem might include
requiring that Fair's Carden Center sweep the sidewalk on a daily basis
to assure that the sidewalk is free of rocks. Fair has agreed to police
the area regularly and would agree to language in the conditional use
permit which would require that Garden Center erployees regularly sweep
the affecte:i right-of-way areas.
STAFF RECOMMENDATION REGARDING STORAGE BINS
If Fair is willing to screen the bins in corcpliance with the ordinance
and if he is willing to police rock spillage as a condition of the
conditional use permit, then Council should accept the bins where they
are. Requiring that the bins be moved given the conditions above would
represent arbitrary and capricious action and difficult to defend in a
court of law.
It is recoacnended that language be added to the conditional use permit
which requires that the Garden Center regularly clear any rock spillage
from the affected sidewalk and right-of-way areas.
B-1 CURB VARIANCE Al - NEW PARKING STALL PERIMETER.
Planning Corronission recomnended the applicant be granted a variance that
weld el imi nate the requirement that calls for placement of curbinq alonq
the sides of the proposed four stall parking area along Broadway. At the
previous meeting, it was suggested that the curb requirement in this
instance be appealed and that the curb be installed to extend from the
driveway access on Cedar to the storage bins that parallel Broadway. or
if the storage bins were not present, this curb would extend to the
Broadway access. The purpose of this curb area would be to frame the
parking stall area. It is uy understanding that the applicant has agreed
to install this curb to the storage bin area which would nullify the need
for a variance in this regard. This item, therefore, becomes a matter of
information rather than consideration.
HARD SURFACE VARIANCE - BROADWAY ACCESS DRIVLVAY (Blue area on plan)
Planning Cormnission recommendation to grant a three-year time table for
installation of the hard surface in this area was appealed. It was
suggested in the appeal that the applicant be required to install hard
surface imaterial placed in this area at this tire so as to reduce
problems associated with dragging mud, rocks, etc., onto Broadway as
vehicles exit.
it is my understanding that the applicant has agreed to install
bituminous material in this area per the attached site plan which also
nullifies the need for a variance in this area.
Council Agenda - 8/14/89
HARD SURFACE VARIANCE - FORMER PRIVATE DRIVE (In yellow area)
Planning Commission recoimrendation to require that the former private
drive and storage area be paved was appealed. As an alternative, it was
suggested that bituminous or hard surface be placed only in that area
that extends 20 to 30 feet from the existing private drive onto
Broadway. Additional bituminous material towards the rear of the private
drive area and in the storage area was not considered necessary under
this option.
Variances associated with the drive are nullified if Council allows Fair
to utilize this drive for private purposes only. The applicant has
indicated that he is withdrawing his use of the private drive for
coimnercial purposes and will use it only as a private drive. In return
he requests that Council not require that the area be paved. Under the
current ordinance, private drives are not required to be paved.
Therefore, if Fair uses this drive for private use only, then there is no
requirement that any of the private drive area be paved. Fair has
indicated that he will not use the private drive for business purposes as
one of the conditions of the conditional use permit. This area is noted
in yellow on the site plan.
VARIANCE TO SCREENING REQUIREMENT
Planning Commission recomirended granting of this screening requirement by
accepting the present level of screening of the existing rock storage
bins. According to the ordinance, the rock storage bins should be
screened with materials that are 90 percent opaque. Plant materials now
in front of the bins, though attractive, do not achieve 90 percent
opacity. Despite not achieving required opacity, Planning Commission
acted to grant the variance. It is the view of the Commission that the
intent of the ordinance is satisfied with the existing screening.
According to the Coinmission, even though the screening is not 90 percent
opaque, the materials screened do not present a visual blight at the
present level of screening. This recoimnendation by the Planning
Commission was appealed. The appeal called for actually moving the
storage bins from their present location to another location farther
removed from Broadway. Under this appeal, it was suggested that if the
bine were not moved to another portion of the property, screening
material should be installed to create screening with the 90 percent
opacity.
In the time since Council discussed this matter, the applicant has
reiterated that he will install a cedar fence around the actual bins in
order to achieve the required screening effect 009 opacity). It will he
designed to wrap around the bins, thereby screening both the front and
the sides of the bins from the right-of-way. Finally the applicant has
indicated that the fence will be designed to allow 109 of the material
being screened to be seen above the fence line.
The proposed method of screening the bins complies with the ordinance.
Therefore, no storage bin related variance is necessary.
Council Agenda - 8/14/89
3UMIWY
Additional information regarding the parking requirement and concessions
from the applicant has removed the need for variances that were appealed
at the previous Council meeting. However, additional conditions are
necessary and are outlined in the following agenda item.
D. SUPPORTING DATA:
Proposed site plan; Excerpts from the Zoning Ordinance; Mena from Tom
Hayes regarding storage bin location;
SMITH St HAYES
MONIIC ELLO OvvItO ATTORNEYS AT LAwEw VICE
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207 SOUTH WALNUT STREET CINEMA PROFESSIONAL BLDG.
P.O. Bolt EBB GREGORY V. SMITH. J.D. 057 MAIN S7.. SUITE 102
MONTICELLO. MINNESOTA 553E2.osea GARY L. PRINGLE. J.D. (1"0. 1987) ELM RIVER. MINNESOTA 553]
THOMAS D. HAYES. J.D.
OFFICE PHONE 101L -2107 -CE PHONE 1.121.11-
RICHARD
O121•.1-]OppRICHARD D. CLOUGH. J.D.
August 9, 1989
Mr. Jeff O'Neill
Monticello City Hall
P.O. Box 1147
Monticello, MN 55362
HE: Fair's Garden Center
Dear Jeff:
You have asked my opinion on two issues Involving Fair's Garden Center:
1. Can the City require Fairs to move existing rock storage bins before
granting a conditional use permit? As I understand the issue the concern enters
on esthetics and spillage onto streets from loaded vehicles leaving Fairs.
Fair's has agreed to screen the bins and immediately clean up spillage and
regularly patrol for spillage. Section 22-3 [A] of the Zoning Ordinance
requires the City to consider the general welfare, public health and safety.
The City has considerable experience with Fair's storage bins. If Fair's can
reasonably satisfy the health, welfare and safety concerns or the City, then a
denial of the permit would be arbitrary and capricious.
2. Can the City require fewer parking spaces for Fair's than what is
required of a retail store under 3-5 of the Zoning Ordinance? Yes, the City can
waive such a requirement. Fair's Is a blended business, not strlely retail,
service or storage. In such a case it would be reasonable for the City to look
to the rquirements of business establishment category 3-5 (11] 18. The City can
also look at the historical needs or Fair's with respect to off street parking
and adjust the ordinance to fit particular needs under Zoning Ordinance 22-3.
Yours truly,
Thomas D. Hayes
TDH/som
File No. 74-1115
E
70171'..5 p,d;Ase ct
21. AUTO REPAIR, MAJORBUSRMINAL, TAXI TERMINAL,
BOATS AND MARINE SALES �n�1E%m REPAIR, BOTTLING
COMPANY, GAP
SHOP FOR A T E iG SIX
(6) OR LESS PEOPLE IIENSUPPLY STOR
BUILDING MATERIAL SALES IN STRUCTURE:
Eight (8) off-street parking spaces plus
one (1) additional space Por each i ht
hundred (800) square feet of oor araeL,
over one thousand (1,000) square feet.
(FKI FLOOR AREA: The sum of the gross horizontal areas of
the several floors of the building or portion thereof
devoted to a particular use, including accessory storage
areas located within Balling or working space such as
counters, racks, or closets, and any basement floor
area devoted to retailing activities, to the production
of processing goods, or to business or professional
offices. However, the floor area shall not include:
baenment floors area other than area devoted to retailing
activities, the production or processing of goods, or to
bueineas or professional office. The floor area of
e residence shall ba allowed to include thirty (30) percent
of the area of attached garagea, not to exceed 96 square feet,
and fifty (30) percent of encl000d breezeways or porches, not
to exceed 96 square feet (08 sq. ft. credit), but shall not
include basement area, unless the basement ahall be determined
to be a story as defined heroin. '
O
Council Agenda - 8/14/89
Consideration of conditional use permit which would allow expansion
of sales and storage area associated with a landscape center in the
B-4 zone. Applicant, Fair's Garden Center. (J.U.)
A. REFERENCE AND BACKGROUND:
Council is asked to consider awarding a conditional use permit to
Fair's Garden Center. Many of the issues pertaining to the
conditional use permit were discussed in detail during a discussion
of the variance related request. What follows is a list of
conditions associated with the attached site plan. Please note that
the applicant has agreed to coirply with the conditions listed.
Conditions with site plan il:
1. Gross floor area may be increased to approximately 300 percent
of the principal use.
2. An escrow account imust be established by the applicant prior to
City Council consideration and be an aimunt equal to 1-1/2 times
the dollar amount necessary to coirplete all of the landscaping,
screening, curbing, and hard surfacing as outlined in the
alternative /1 site plan.
3. The westerly driveway entrance be closed off iimnediatly with the
Pxisr.ina AnIes area material (patio blocks) being located in
this area to block off the driveway entrance (parking
stall 24).
4. Parking stalls 21-23 may be used at this time as a sales area.
However, in the event thnt parking becomes a problem, Council
tray, at its discretion, require expansion of parking into stalls
21-23.
5. Applicant will install curbing from Cedar through stall 23 per
the attached site plan and will stripe all stalls noted on the
site plan. This will be done within 30 days of acquiring
conditional use permit.
6. Applicant shall remove existing.blacktop and create a green area
between the new parking area (stalls 17-23) and Broadway
right-of-way by September 15, 1969.
7. Applicant shall apply a 3 -inch to 5 -inch surface of red
limestone to the interior drive area within the nursery sales
and storage area. This area to be maintained in a neat and
driveable condition. Material imist be applied by September 15,
1989.
8. The driveway area between the Broadway access and a point
parallel with the opening of the storage bins shall receive a
minitrum of a 2 -inch bituminous hard surface application by
September 15, 1989.
9. Applicant shall not utilize the private drive area for business
use. Use of this drive shall be limited to private use
associated with the residence.
10. Applicant shall install screening material along the perimeter
of the site in the form of a 6 -foot fence and/or planting
materials. This shall be accouplished by September 15, 1989.
Council Agenda - 8/14/89
10. Applicant shall install a split rail fence along the southern
boundary of the sales and storage area between the existing house to
the southwest corner of the sales area. The fence material is to be
of Cedar hand split rail fencing material and shall be installed by
September 15, 1989.
11. Applicant shall install a City approved Cedar fence achieving
90 percent opacity. This fence shall be installed to screen the rock
storage bins from the public right-of-way and shall be installed
along the front and sides of the storage bins.
12. (new item) Individuals inhabiting the residential structure on the
property shall be limited to the owner/operator of the Fair's Carden
Center or the manager of the Garden Center.
B. ALTERNATIVE ACTIONS:
1. Motion to approve conditional use permit allowing expansion of sales
and storage area in the B-4 zone subject to the conditions listed
being met by applicant.
Council may wish to modify or add to the list of conditions listed
above with action to approve the conditional use permit.
2. Motion to deny approval of the conditional use permit request.
If the site plan is not acceptable to Council or if Fair is unwilling
to comply with conditions established by Council, then Council must
consider a denial of the conditional use permit.
C. STAFF RECOMMENDATION:
Staff recommends that Council review and modify conditions associated
with alternative 61 and move to approve the issuance of a conditional use
subject to the conditions selected. In the motion, you may wish to list
the conditions by number and add new conditions as they are generated
during the discussion.
The site plan that has been prepared is the result of considerable
discussion and input from various sources. I honestly believe that all
parties involved in this case have done their best to provide objective
input toward development of a cite plan that will be functional in a
business sense and compatible with City ordinances. The attached cite
plan, as staff sees it, represents those efforts and should be approved
via approval of the conditional use permit.
D. SUPPORTING DATA:
See previous agenda item.
Council Agenda - 8/14/89
Consideration of simple subdivision request to allow a subdivision of a
B-3 (highway business) lot. Applicant, John Johnson. AND
A variance request to allow less than the minimmn 5 -foot green area
separation from property line to parking lot curb. Applicant, Monticello
Auto Body. (G.A.)
A. REFERENCE AND BACKGROUND:
Mr. John Johnson, owner of Monticello Auto Body, is proposing a siirple
lot subdivision to subdivide his existing lot, Lot 4, Block 2, Sandberg
South Addition, into two lots. The minimin requirement for a B-3
(highway business) lot subdivision is that the lot has to have a minimum
of 100 feet of frontage on a public right-of-way. As noted on the
enclosed certificate of survey, Parcel A does have the minimum 100 feet
of frontage on a public right-of-way, with Parcel B having 130.09 feet on
the public right-of-way. If approval of the simple lot subdivision is to
be considered, some conditions should be added to insure that the proper
subdivision will occur:
1. The first condition is that the drainage and utility easement as
recorded on the new lot line between Parcel A and Parcel B be drafted
and recorded within 30 days of the Planning Comnission meeting date
of August 1, 1989.
2. The second condition would be a letter of agreement be recorded with
Parcel B indicating that this parcel is not served by ciLy water and
sewer. The buyer/seller of Parcel B is to pay for the complete
installation of the city sewer and water utility extension in its
entirety. This document is to be recorded within 30 days of the
Planning Coimnission meeting date of August 1, 1989.
Planning Comnission recomended approval of the variance request based on
the finding that given the constraints of the building as placed on the
end of the building and site layout with the minimum parking space
required, Mr. McConnon felt that the variance request should be approved.
In regards to Mr. Johnson's variance request on the minimin width
required from the property line to the back of the concrete curbing, that
being a 5 -foot green area, City staff appealed the derision and is
concerned that the basis for the variance is not consistent with the
intent of the ordinance. Staff contends that no hardship is demonstrated
by Johnson to support the variance request and, therefore, approval of
the request will set a precedent that the City will be required to adhere
to in future cases. Furthermore, under condition +9 of the conditional
use permit that was issued to him it states, "the develolnnent shall
conform to the minimum parking and landscaping requirements of the
ordinance." This variance request as submitted, in dealing with the
layout of the parking lot within this 5 -foot green area, would be in
direct violation of condition 09. For the City Council to consider Mr.
Johnson's variance request, they must consider the following criteria in
accordance with Chapter 23 of the zoning Ordinance:
Council Agenda - 8/14/89
Does Mr. Johnson's variance request:
(a) impair adequate supply of light and air to the adjacent
property? No.
(b) Does it create an unreasonable increase in congestion in the
public street? No.
(c) Does it increase the danger of fire or endanger the public
safety? No.
(d) Does it unreasonably diminish property values within the
neighborhood? No.
(e) Is it contrary to the intent of the ordinance? Yes. The intent
of the Monticello Zoning Ordinance is that new pro ects that are
being developed on vacant land be developed to meet the minimum
requirements of the ordinance.
B. ALTERNATIVE ACTIONS:
1. Approve the simple subdivision request to subdivide an existing B-3
(highway business) lot into two lots.
Y 2. Deny the simple subdivision request to subdivide an existing B-3
(highway business) lot into two lots.
J&P 3. Approve the sf rple subdivision request to subdivide an existing B-3
r 'l (highway business) lot into two lots with the following conditions:
a. The proposed new drainage and utility easements be described and
recorded prior to the issuance of a building permit for the
proposed development on this building site.
b. Document to be recorded with Parcel B indicating that Parcel a is
n` not serviced by city water and sewer and that the buyer/seller is
responsible for the complete installation of a water and sewer
service into this Parcel B. The recording of this document is to
o"r ar' be recorded within 30 days of the August 1, 1989, Planning
Commission irecting date.
hu 4. Approve the variance request to allow less than the minimum 5 -foot
green area separation from property line to the parking lot curb.
5. Deny the variance request to allow less than the miniimin 5 -foot green
area separation from the property line to the parking lot curb.
C. RECOM1ENDATIONS:
City staff recommends approval of the simple subdivision request to
subdivide an existing B-3 (highway business) lot into two lots. The
following conditions should be considered as part of conditions to the
sinplo subdivision request approval.
1. New descriptions for the drainage and utility easements around
Parcel A and Parcel B be described and recorded prior to 30 days
from the August 1, 1989, Planning Comnission meeting.
10
council Agenda - 8/14/89
2. A document be recorded that indicates that Parcel B does not have
city water and sewer service it and that the buyer/seller of this
lot be completely responsible for the installation of water and
sewer service to this lot.
We recommend denial of the variance request to allow less than the
miniimim 5 -foot green area separation from property line to the parking
lot curb. Under condition (e) for the City Council findings of fact on
the variance request, it is contrary to the intent of the ordinance. We
feel that the intent of the ordinance as indicated under condition $9 of
the conditional use request which was granted to Mr. Johnson, Monticello
Auto Body, at a previous Planning Commission and City Council meeting
indicates that the development shall conform to the minimum parking
requirements of the zoning ordinance.
Planning Commission reco;mnended approval of alternatives A3 and /5.
D. SUPPORTING DATA:
Copy of the location of simple subdivision and variance request; Copy of
certificate of survey; Copy of the conditions for the auto body repair in
a B-3 (highway business) zone; Copy of our newly developed variance
request form.
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13-4 IN 13-4 [P]
: [Pl Auto body shop repair provided that:
1. Door opening to service area aarace must not fern street
frontage.
2. vehicle storage area limited to 508 of floor space of
the structure housing the auto body shop.
3. All vehicles being serviced and all vehicle parts must
be stored inside or in vehicle storage area.
4. vehicle storage area shall be enclosed by enclosure
intended to screen the view of vehicles in storage from
the outside. Enclosure shall consist of a six-foot
high, 1009 opaque fence designed to blend with the auto
body shop structure and consisting of materials treated
to resist discoloration.
5. The floor of the vehicle storage area shall consist of
asphalt or concrete paving.
6. No work on vehicles or vehicle parts shall be conducted
outside the confines of the auto body shop.
7. The advertising wall facing the public right-of-way
shall consist of no more than 508 metal material.
8. The secondary or non -advertising wall facing a public
right-of-way shall utilize a combination of colors or
materials that serve to break up the monotony of a
single color flat surface.
9. Tho development shall conform to mini mm parking and
landscaping CiaiB temente ng the 7.nntnq Ordinance
10. No conditional use pernit shall be granted for an auto
body shop within 600 feet of a residential or PZH zone
existing at the time the conditional use permit is
granted.
(1175, 4/24/89)
(ter%
i
VARIANCE REQUEST FORM (See chapter 23 of Zoning Ordinance
APPLICANT: DATE FILED: FEE
APOLTCANTS ADDRESS: PHONE: WK
LEGAL DESCRIPTICN: LOT _SLOCK —SUBDIVISION
DESCRIBE VARIANCE REQUEST:
CURRENTLY ZCNED:—_ VARIANCE TO _ SECTICN OF ZONING ORDINANCE
Describe any acclicable precedents:
DEFINITION OF ALLEGED HARDSHIP:
what are the unicue circumstances associated with the lot that create
exC80ticnal difficulties when utilizing lot in manner customary and;
legally Permissable?
Will accroval of this variances impair the intent of the ordinance to the
extent that a Zoning Ordinance amendment might be more aooroorlate? YES - NO
PLANNING commissrON FINDING: DATE:
PUNG COMM.
FINDING
WILL APPROVAL OF THE VARIANCE REQUEST:
A. IMPAIR AOECUATE SUPPLY OF LIGHT AND AIR TO ADJACENT PROPERTY?
YES - NO
B. CREATE AN UNREASONABLE INCREASE THE CCNGE3T,:CN IN THE PUBLIC STREET? Ys- N,
C. INCREASE THE DANGER OF FIRE OR ENDANGER THE PUBLIC SAFE -1-y-?
YES NO
D. UNREASONABLY DIMINISH PROPERTY VALUES WITHIN NEIGHBORHOOO?.
YES - NO
E. BE CONTRARY TO THE INTENT OF THE ORDINANCE?
YES - NO
COWENTS REGARDING PLANNING COMMISSION FINDING:
- - - - - - - - - - - - - - - - - - - - - - - - -
REPORT COUNCIL FINDING IF PLANNING COMMISSION DECISION IS APPEALED:
APPEAL DATE: CCft"LNTS:
Council Agenda - 8/14/89
Consideration of an amendment to the zoning ordinance which would allow
as a conditional use a bed and breakfast operation in a PZM (performance
zone iaixad) zone. Appiicdnt, Merriil Busch. (G.A.)
A. REFERENCE AND BACKGROUND:
Merrill Busch, owner of the former Rand Mansion residence in the city of
Monticello, requests that the City consider establishing a zoning
amendment which would allow a bed and breakfast facility to operate in a
PZM (performance zone mixed) zone. If the City Council reeoimnends that
the proposed zoning amendment be approved, then the City Council will be
asked to provide a recoimiendation regarding the Merrill Busch application
for a conditional use permit. This agenda item only pertains to the
potential zoning amendment.
The establishment of a bed and breakfast facility either as a permitted
use or as a conditional use can sometimes cause controversy in R-1
(single family residential) and R-2 (single and two family residential)
zones where the commercial activity associated with the bed and breakfast
facility can at times inpact the residential neighborhood. The proposed
zoning amendment in this case will not create this type of controversy,
as the area affected by the proposed zoning amendment which would allow a
bed and breakfast facility is in the PZM (performance zone mixed) zone,
which does not contain low density residential uses. The iupact of a bed
and breakfast facility in the PZM zone will not likely have an impact on
other activities allowed in the PZM areas.
After considering possible adverse affects of the proposed zoning
amendment, the City staff recoimnends approval of the amendment based on
the following factors.
1. The proposed amendment is consiatent with the municipal
Comprehensive Plan.
2. The proposed amendment is compatible with the geographic area and
character of the surrounding area.
1. The proposed amendment will not tend to or actually depreciate
the area in which it is proposed.
4. The need for such use has been sufficiently demonstrated.
Also enclosed with this agenda supplement is the proposed zoning
amendment which will be included with the list of conditional uses as
allowed in the PZM (performance zone mixed) zone. There are eight
conditions that are also attached to this proposed ordinance amendment as
conditions to the conditional use request.
B. ALTERNATIVE ACTIONS:
1. Approve the ordinance amendment to allow as a conditional use a bed
and breakfast in a PZM (performance zone mixed) zone.
12
Council Agenda - 8/14/89
2. Deny the ordinance amendment to allow as a conditional use a bed and
breakfast in a PZM (performance zone mixed) zone.
3. Approve the ordinance amendment to allow as a conditional use a bed
and breakfast in a PZM (performance zone mixed) zone with the
attached eight conditions as noted in the ordinance amendment.
C. RECOMMENDATIONS:
City staff recommends that the Monticello City Council review the
conditions associated with this proposed zoning amendment and make
changes accordingly. After the modifications, if any, have been made, it
is recommended that the City Council approve the establishment of a bed
and breakfast as a conditional use in the PZM zone, as such activity,
when regulated by the conditions as noted, does not appear to have the
potential for adverse impacts to other properties in the PZM zone.
Planning Coimnission concurred with staff recommnendation and recoimnends
approval of this amendment.
D. SUPPORTING DATA:
Map showing location of the proposed ordinance amendment: Copy of the
proposed ordinance amendment.
13
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Ja. 1 1
ORDINANCE AMENDMENT NO.
THE CITY COUNCIL OF MONTICELLO HEREBY ORDAINS THAT SECTION 10-8 III OF THE
ZONING ORDINANCE PERTAINING TO CONDITIONAL USES PERMITTED IN THE PZM ZONE BE
W'J"WDED AG I ^'L:.v.•.T::
[1] Bed and breakfast facilities provided that:
1.
Bed and breakfast operations shall be limited to residential
structures existing prior to the date of this ordinance.
2.
When abutting R-1, R-2, R-3, or PZR district, a buffer area
with screening and landscaping shall be provided in
compliance with Chapter 3, Section 2 [G1, of the Monticello
Zoning Ordinance.
3.
Adequate off-street parking and an access shall be provided
in the form of one parking space per rental unit, plus one
space for each ten rental units, and one space for each
employee on each shift.
4.
Food served on the premises may be served only to overnight
guests of the bed and breakfast.
5.
The owner, operator, or manager of the bed and breakfast
shall reside on the premises.
6.
Activities shall be limited to those customary to the
operation of a bed and breakfast facility. Comnercial use of
the property for other activities not normally associated
with the operation of a bed and breakfast such as wedding
receptions, parties, etc., are not allowed under this
conditional use permit.
7.
Material used for the parking area shall consist of dust and
erosion resistent materials that will not cling to vehicle
tires and track onto public streets. The materials used
shall also be capable of supporting vehicular traffic.
8.
Operation of the bed and breakfast facility shall comply with
all state regulations governing such facilities.
Adopted this 14th day of August, 1989.
n p
47
Ken Maus, Mayor
Rick Wolieteller
City Administrator
0
Council Agenda - 8/14/89
Consideration of a conditional use permit which would allow operation of
a bed and breakfast facility in a PZM (performance zone imxed) zone.
Applicant, Merrill Busch. (G.A.i
A. REFERENCE AND BACKGROUND:
If the City Council approves the zoning amendment which would establish a
bed and breakfast facility in a PZM (performance zone mixed) zone, then
City Council is asked to consider an application for such a conditional
use permit as submitted by Mr. Merrill Busch.
The former Rand Mansion residence has a great potential as a bed and
breakfast facility with the uniqueness of the surrounding green area with
trees and lilac bushes. As you will note on the enclosed site plan, the
house is well buffered on all sides by either land area, trees, or lilac
bushes. Even though the house is within the vicinity of higher density
residential uses and also near the I-94 freeway, the existing tree cover
and lilac bushes tend to separate it from the nearby higher intensity
land uses. On the enclosed site plan is the layout of the existing
former Rand Mansion residence and the proposed old carriage house which
will be considered as off-street enclosed parking spaces for this
project. The site plan as submitted does show a sufficient number of
parking spaces with room for expansion of these parking spaces should the
need arise.
B. ALTERNATIVE ACTIONS:
1. Approve the conditional use request to allow operation of a bed and
breakfast facility in a PZM (performance zone mixed) zone.
2. Deny the conditional use request to allow operation of a bed and
breakfast facility in a PZM (performance zone mixed) zone.
3. Approve the conditional use request to allow operation of a bed and
breakfast facility in a PZM (performance zone mixed) zone with the
eight conditions as listed in the ordinance amendment.
C. RECOMMENDATION:
City staff recommends that the City Council approve the conditional use
permit provided that all the conditions as noted in the ordinance
anenduent are met in their entirety. This recoimnendatton is based on the
fact that the approval of the conditional use permit is consistent with
the municipal Coprehensive Plan: the proposee facility is coupatible
with the geographic area and the character of the surrounding areal the
proposed facility will not tend to or actually depreciate the area in
which it is proposedt and the need for this facility has been
sufficiently demonstrated. Planning Commission recotanends approval of
the conditional use permit.
D. SUPPORTING DATA:
Copy of the location of the proposed conditional use requestr Copy of the
site plan.
14
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's X47 /' `��,/• �/ //'7 /i P / '�=
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A ordinance amandma t oP •�•
e conditional on alJ. 1,r aat
- r in a PZM (Performance so edj
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'1 ILL BUSCH. No.94
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Council Agenda - 8/14/89
10. Consideration of City Assessor position alternatives for year 1990.
(R.W.)
A. REFERENCE AND BACKGROUND:
Back in approximately 1983, the City was seeking a new building official
and also decided to combine the position with assessing. Prior to this,
the assessing duties were handled by the Wright County Assessor's office;
and the Council at that time felt it would be preferable for the City to
have its own assessor with local control by the Council rather than
through the County. I believe the Council did not feel the County was
doing an adequate job of valuing all the property and felt with a local
assessor the City Council would have more control. In May of 1983, Gary
Anderson was hired as the Building Official and City Assessor due to his
qualifications in both areas. It has recently come to my attention that
the City may have a problem in keeping our own assessor, as recent state
regulations require that the City of Monticello have an accredited
assessor.
The State Board of Assessors has the right to establish guidelines and
criteria for licensing local assessors. Generally, there are three types
of licenses: 1) a certified assessor (which Gary is). Qualifications
for this are one year experience and three weeks of schooling. 2) A
certified specialist assessor --two years of experience, plus four weeks
of schooling or training and two seminars, plus coirpleticn of one short
form narrative appraisal. 3) an accredited appraiser --three years
experience, plus five weeks of schooling with four required courses and
one elective, plus four day seminars with one on narrative appraisal and
the colnpletion of a written demonstration narrative appraisal.
As I indicated above, Gary is a certified appraiser, the first level of
licensing, and the State Board of Appraisers has, for a number of years,
indicated that starting in 1990, certain cities and counties are required
to have an accredited appraiser by the year :,990. Gary has been aware of
these requirements but has not yet obtained enough training courses nor
completed some of the seminars or the written appraisal that is needed to
be accredited. It also doesn't appear that Gary would be able to obtain
the necessary requirements for accreditation by 1990. The Board of
Appraisers from their guidelines which take into account the market value
of the property being appraised in a city along with its population and
the amount of commercial/industrial property being evaluated to determine
which cities are required to have an accredited appraiser. Monticello
and Buffalo are the only communities in Wright County that are required
to have an accredited appraiser, and currently, Buffalo has contracted
with the County Assessor's office to do their assessing. That actually
leaves Monticello as the only remaining community doing its assessing
locally that is required to have this level of certification.
As you will see from the letter attached with the agenda, Mr. Doug
Gruber, Wright County Assessor, has indicated a willingness to take over
the assessing duties for the City of ttonticello in 1990. Their charge
15
Council Agenda - 8/14/89
for this service would be $5.00 per parcel for a total estimated cost of
$8,750 based on 1,750 parcels. It should be pointed out that although
there are rules and regulations concerning licensing of assessors, I
believe the bottom line is that the County Assessor's office truly wants
to take over our assessing, and this makes it an opportune time for them
to do it.
The question the City Council is faced with is whether they are willing
to give up the assessing duties to the County or would prefer to keep
local control. I believe if the Council is considering turning the
duties over to the County Assessor because Gary is not an accredited
assessor, the question should be asked of Mr. Gruber as to whether he
will be the actual one doing the assessing since he is the only
accredited assessor working in the County Assessor's office. It would
seem that if the City of Monticello needs an accredited assessor
according to the Board of Assessor's, then definitely the County Assessor
should be the actual person doing the assessing rather than his
subordinates. If he only oversees his subordinates, then we should be
allowed to still retain our own assessor, who also is ultimately
responsible to the County Assessor.
Some of the advantages of contracting for the assessing duties with the
County are as follows:
1. The County already does the City .f Buffalo, which is the only other
community in Wright County required to have an accredited assessor.
2. City staff can direct all complaints or inquiries about valuations to
the County.
3. It would eliminate a problem we currently have with staff time
available to do assessing. It appears that the time required to
physically view 25 percent of the parcels annually and keep up on the
new construction along with the clerical work involved may require
800 to 1,000 hours per year. Gary currently doesn't appear to have
the time available with building inspection duties, civil defense
duties, and some planning/zoning duties to devote this imrch time.
4. With Gary not having the proper accreditation credentials, it appears
he may not even have enough time yet this year to obtain the proper
courses for accreditation.
5. The cost would be a fixed amount at approximately $8,750 per year,
which I assume would be in line with our cost if we had to hire
additional clerical staff or another assessor to keep it local.
On the negative side, by giving the assessment duties back to the County,
the City loses its original reason for hiring our own aesessor, and that
was:
1. To keep it local with Council control.
16
Council Agenda - 8/14/89
2. Once the duties are turned over to the County Assessor, it may be
impossible to ever get them back in the future, even if we were to
hire the proper accredited assessor.
3. It would appear that a local assessor involved also with building
inspection is a natural for this job in that a building official can
keep abreast of new construction, alterations, etc.
4. 1 do not believe that Mr. Gruber, the only accredited assessor in the
County Assessor's office, would actually be doing our assessment work
even if we did give it to the County.
If the Council does feel that we should retain a local assessor for
Monticello, it appears that even if Gary is accredited or can obtain his
accreditation in the near future, additional help, either in the clerical
staff level or an outside assessor, will be necessary to do an adequate
job. Since 1983, building inspection duties along with some planning and
zoning activities and civil defense have consumed more and more of Gary's
time, making it almost impossible for him to couplete the assessment
without additional help. This past spring, Gary was unable to complete
the assessment books in a timely manner, and the City hired, on a
temporary basis, Peggy Stencil from Silver Creek Township to help out.
Peggy did an excellent job for the City and completed the assessments for
the County in approximately 1-1/2 weeks. Peggy is currently a certified
specialist, one level above Gary but one level below an accredited
assessor, who currently does the assessing work for the cities of
Annandale and Clearwater and also Clearwater Township, Silver Creek
Township, and Coreena Township. Peggy has in the past indicated a desire
to do the assessing for Monticello or help out if the need was there. i
was able to contact Peggy on Wednesday to see if she had an interest in
either assuming the assessor's role for the City of Monticello or help
out Gary should the Council decide to keep the assessing duties.
Although Peggy is not yet an accredited assessor, she only has to
complete her narrative appraisal report and could become accredited
within one year. The State Board of Assessors indicated that if the City
hired a new assessor, we would be granted a one year extension to obtain
an accredited person.
Peggy Stencil has indicated a willingness to consider either becoming the
City Assessor or working with Gary in commpleting next year's assessment.
She also cautioned that if the City gives up its local assessing, it may
be very difficult for us to ever get it back. Peggy has indicated she
would be willing to work out any type of arrangement the Council would
like either on a contract basis at a set fee per parcel of approximately
$4.50 for any amount that we would like her to do, or a set fee per
year. She appears to be a conscientious person, and I believe Gary would
also agree that a cooperative effort between the two would be a workable
solution for the City. If. the City were to hire a person such as Peggy,
it would buy us at least one more year's time to allow either Peggy or
Gary to be certified as an accredited assessor. It appears that this is
our only alternative if the City wishes to retain On assessing duties,
as the State and the County do not have to recognize our assessment
through Gary if he is not accredited. The County could then take over
the duties without our permission and charge us accordingly.
17
Council Agenda - 8/14/89
is
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to direct Gary to do whatever is
necessary to obtain the accreditation by January 1, 1990. This does
not even appear to be possible, as I don't believe all of the courses
that Gary needs to conplete are even available this fall.
2. Hire another assessor (certified specialist) such as Peggy Stencil to
9.
work for the City on the 1990 assessment on a contract or part-time
basis. This would buy us another year to allow either Gary to become
S�
accredited or the new employee to become accredited and meet the
Board of Assessor's requirements.
.�/
3. Turn .the assessing duties over to the Wright County Assessor's office
at a cost of $8,750. Under this alternative, I would suggest someone
ask Mr. Gruber if he to the person who will be doing our assessment
or whether he intends to have a subordinate certified at Gary's level
de the assessment. The reason is, if the City of Monticello is
i
required to have an accredited assessor for 1990, then the County by
taking over the duties should also have an accredited assessor do the
work.
4. Do nothing --the City would be taking a chance on Gary completing the
assessing and being acceptable to the County and the State. I
believe the County would not have to recognize our work and could
redo the assessment work and charge us accordingly.
C. STAFF RECOMMENDATION:
Gary has indicated to me a number of times over the past year that he
definitely needs some type of assistance if he is going to continue doing
the assessing for the City. The amount of time that is necessary to do
an adequate job does not appear to be available with the increased work
load Gary has experienced in building inspection duties. I feel there is
an advantage to having a local assessor in that the City Hall would have
copies of all the records on the assessing rather than having to contact
the County Assessor's office for details. It appears that for the City
to do the 1990 assessment, we will have to hire or contract with a
qualified assessor to help. Both Gary and I feel that Peggy Stencil
would do a good job for the City, and Gary indicated a cooperative effort
between the two aeons to be a reasonable way to proceed. Peggy has
indicated a willingness to work with the City; and if she did the entire
assessment like the County is proposing, she would do it for $4.50 per
parcel. I also assume we could cut this coot somnewhat by having the
duties split between Gary and Peggy, possibly with Gary continuing with
the commercial/industrial properties and Peggy could handle the
residential properties. Her license as a certified specialist would buy
the City an extra year's tiine to have one of the two individuals become
accredited. As you may find out Monday night, I believe Mr. Grubar will
certainly express his desire to have the County do the assessing, but I
believe hiring or contracting with Peggy would be a solution.
is
Council Agenda - 8/14/89
D. SUPPORTING DATA:
Copy of letter from Wright County Assessor; Copy of qualifications needed
to be an accredited assessor.
19
DOUGLAS M. GRUBER
WRIGHT COUNTY ASSESSOR
10 N.W. 2nd St.
Buffalo, MN 55313
Buffalo 612-682-3900 Metro 612-339-6881
June 30, 1989
Mr. Rick Wolfsteller
Monticello City Administrator
250 E. Broadway
P.O. Box 1147
Monticello, MN 55362
Re: 1990 Assessment
Dear Rick:
As per our discussion concerning the assessment work for Monticello City,
State statute does require that Monticello have an assessor who is an
Accredited Minnesota Assessor by January 2, 1990. Enclosed is a copy of
the requirements for an individual to become accredited. I believe Cary
Anderson, your present assessor, would need to expend a considerable amount
of effort to become accredited by January of 1990.
The Wright County Assessor's office would be interested in contracting with
Monticello City to do their assessment work. Our office would review 25%
of all of the parcels in the City each year plus review and estimate the
value of all new construction. Along with that we would make adjustments to
all. other properties as needed on an annual basis depending on what sales in
the market show.
We would prefer to sign a contract for a four year period, however if this
is not acceptable we are willing to consider other options. Monticello
presently has about 1,750 parcels excluding the exempt properties. Our fee
for doing the assessment work would be $5.00 per parcel for a total cost of
about $8,750 for the 1990 assessment.
We presently do the asaeasmont work for eight of the county's taxing districts
Including Buffalo City, Albertville City and Rockford City. Feel free to
contact any of these cities if you would like to discuss our working relation-
ship with them.
Because of the budgeting situation and scheduling for our office, we would like
to have a decision made by August 1, 1989. If you have any further questions or
if you would like me to address the City Council at their convenience, feel free
to contact me.
Sincerely,
„
r
Dougl M. Gruber
Wright County Assessor
s
Encl.
Equal Opparruaav l AQLmauve Arnum Emptacir, 0
Accredited Minnesota Assessor - A.M.A.
1. Five courses - 4 required courses and 1 elective course.
-Course A - Assessment Laws, History and Procedures.
-Course 9 - Residential Appraisal
-Course H - Mass appraisal or IAAO 301 - Mass Appraisal of Residential
Properties
-[AAO 4 - Assessment Administration
-One elective* - from attached elective list.
2. Narrative writing course or seminar - choice of one.
Seminar C1 - Narrative Report Writing
LAAO 3 - Development and Analysis of Narrative Appraisal Reports
SPE.A or A.IRE.A narrative courses or seminars
3. Seminars - total of four (4) days of seminars or its equivalent excluding
the seminar required on narrative report writing.
4. One demonstration narrative appraisal.
S. Interview by Board of Assessors.
6. Experience - three (3) years.
SO.Oo
7. Application to Board of Assessors with a 5 fee.
(� 'NOTE: It is strongly recommended that applicants should have taken and
Passed at least one course on income appraising.
8
Council Agenda - 8/14/89
`. tr. Consideration of an additional extension to probationary period/residency
requirement - Tony Strance. (R.W.)
A. REFERENCE AND BACKGROUND:
On June 10, 1988, the City of Monticello hired Tony Strande to work in
the water department to fill the vacancy created by Walt Mack's
retirement. The union contract requires a six-month probation period at
80 percent of the prevailing wage for the first six months, then
90 percent of the prevailing wage for the next year. Because Tony had
been a past City einployee, we started him at 90 percent of the prevailing
union wage and made an agreement with him that at the end of his
probation period, it would go to 100 percent of the prevailing union
wage. In addition, however, because of the time factor on answering
emergency calls in the water and sewer collection system, we cede an
agreement with Tony Strande that he would move from Paliner, Minnesota,
into the Monticello area within six months so that he could answer an
emergency call within a ten-minute bine period. Currently, it takes Tony
20-25 minutes to reach the city after being notified of an emergency.
The original probationary period expired on December 10, 1988, and the
City Council on December 12, 1988, agreed to extend Tony's probationary
period for an additional eight months or until he had relocated to the
Monticello area. T helieve the reason for an eight-month extension Was
to allow Tony sufficient time through the surraner of 1989 to sell his
house and relocate to within that ten-minute response time area.
As of today, Tony has not sold his home and relocated. Tony Is and has
been a good exployee and is certainly an asset to the City of
Monticello. Although there has not been a life or death emergency call
situation relating to his response time, there have been occasions where
he has been difficult to get a hold of or Matt Theisen, the Water
superintendent, has been required to respond to an emergency. The reason
for initially requiring the water and sewer collection employee to be
within a ten-minute response time area was to avoid having the
Superintendent being responsible for responding to emergency calls.
There is always the possibility that a 20-30 minute response time will
not be sufficient if the residency requirement is waived in Tony's case.
As a result, there is rationale for keeping him at the 90 percent level
by extending again his probationary period until he moves to the
Monticello area. It would appear that if Tony's probationary period is
ended and his wage is increased to 100 percent of the prevailing union
scale, there may be little incentive for him to actually make the move to
the Monticello area. By extending the probationary period again and
keeping Tony at the 90 percent wage scale, the incentive still exists for
Tony to continue his efforts in selling his home and relocating. Because
of our original agreement with Tony, I believe the Council also has the
right to dismiss him at this time for failure to fulfill his employment
agreement. However, I think we all agree this would be a lose to the
City, as he is and has been a good employee.
Council Agenda - 8/14/89
I- B. ALTERNATIVE ACTIONS:
1. The first alternative would be to end Tony Strands's probationary
period and increase his wages to 100 percent of the union scale.
2. The second alternative would be to extend his probationary period for
another six months or until he has relocated to the Monticello area
and end the probation at the time that he relocates.
3. The third alternative would be to dismiss Tony Strands at this time
for not meeting the conditions of his employment agreement.
C. STAFF RECOMMENDATION:
While there certainly is merit for opting for alternative 11, I see the
need to have someone closer to answer emergency calls. There have been
situations where emergencies have been answered by Matt Theisen, as the
Public Works Department was unable to get a hold of Tony or due to the
lack of time available required Matt's attention. This was the primary
reason for having the residency requirement. In addition, I believe
firmly that if the probationary period is ended and Tony is increased to
100 percent of the union scale for wages, all incentive for Tony to move
to this area is eliminated. I believe I speak for the Public Works
Director in stating that Tony is a good employee but requests that the
Council consider alternative 12, as we believe it will cause Tony to
a.
relocate sooner.
D. SUPPORTING DATA:
Copy of probation section of union contract; Copy of employment agreement
with Tony Strands.
21
a8•
Y� aI.RTICLE XIII.
/ Discipline
fi
h 3.01 The Enployer will discipline employees only for what it considers -to be just
cause.
ARTICLE XIV.
Seniority
14.01 Seniority shall be the determining criterion for transfers, promotions to other
bargaining unit positions, and layoffs only when all other qualification factors
are equal.
ARTICLE XV.
Probationary Periods
15.01 All newly hired or rehired employses will serve a siM (6) months probationary
period _ Time worked pursuant to any governmental program shall not count towards
the probationary time required.
ARTICLE XVI.
Safety
16.01 The Employer and the Union agree to jointly promote safe and healthful working
conditions, to cooperate in safety matters and to encourage employees to work
in a safe manner.
16.02 urzcre hems of safety aquipn(-n.t are required !:y federal, state or local rules
and regulations, it shall be a condition of employment that such equipment will,
be worn or utilized by the amployes. Employees may provide personal items only
if approved by the employer in advance.
ARTICLE XVII.
Job posting
17.01 Thi 'E=ploysr and that Union agree that permanent jab vacancies within_ the designated
bargaining unit shall be tilled based on the concept of promotion from within
provided that appilcants:
tai Have necessary qualifications to moo the standards
of. the job vacancy; and
(b) Have the 'ability to perform the duties and responsibilties
of the job vacancy.
17.01 Employees filling a higher job class based on the provisions at this Xrticle shall
be subject tothe conditions of Article XV (Probationary Periods).
17.07 The Employer has the right of final decision in the selection of esployees to fill
posted jobs; based on qualifications, abilitie■ and experience.
17.04 Job vacancies within the designated bargaining unit will be posted for five (S)
r working days so that members of the bargaining unit can be considered far such
vacancies,
EtIPLOYMENT AGREEMENT
�.' WATER SYSTEt1S/WASTE<AATER COLLECTION SYSTFt1 OPERATOR POSITION
hereby acknowledge that I have received
a copy the Soo description for the Water System/Wastewater Collection System
Operato and understand that the general requirement of this position with the
City of Monticello is to be able to respond to emergency needs of the community
in regards to the water and sewer systems and understand that as a condition of
employment within this position for the City of Monticello that I must be able
to respond to an emergency call within a 10 -minute period of time after being
notified at my residence.
Because the response time to an emergency is a bona fide condition of
employment, I understand that 1) although residency within the corporate city
limits is not a requirement, a condition of employment with the City requires
the ability to respond to any emergency within the city within a 10 -minute
period of time; 2) I understand that if I am not presently residing in the city
or within an area within a 10 -minute response tine, I agree to relocate my
residency within a 6 -month period of time; 3) failure to do so will result in
termination of my employment with the City of Monticello.
Enploy�e
C,,I �f3F t10iZPICELIA �
'John Simola, Public
Works Director
Ric ate Administrator
DATED: /- . /,Pep
C
0
Council Agenda - 8/14/89
12. Consideration of purchasing safety equipment for sanitary sewer
collection maintenance department. (J.S.)
A. REFERENCE AND BACKGROUND:
The sewer collection department currently shares a Neotronics personal
triple gas monitor with the Wastewater Treatment Plant. It has becoine
wre and more evident that both departments should have a triple gas
monitor, which would read oxygen, hydrogen sulfide, and flammnable gases,
available at all times.
In preparation for this, we placed money in the sewer collection system
budget for safety equipment to include not only another gas detector, but
some additional ladder safety equipment for one of our lift stations.
I obtained two quotes for the Neotronics triple gas meter. One quote was
from Process Systems Corporation of Minneapolis (where we purchased the
last unit) for a cost of $1,722. The second quote was from Davies Water
Equipment Company in Minneapolis for $1,695. The quotes are enclosed for
your review.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to authorize purchase of a Nectronics gas
meter from Davies Water Equipment Coinpany for $1,695.
2. The second alternative would be not to purchase an additional gas
meter at this time but to continue to share the existing meter. This
does not appear to be appropriate due to the safety concerns with
confined space entry and the immnediate need for monitoring.
C. STAPP RECOMMENDATION:
It is the recormnendation of the Public Works Director that the Council
authorize purchase of the gas inter outlined in alternative gl above.
D. SUPPORTING DATA:
Copy of the quotes.
22
Ittttttttt�.�
lNeotronics
set
Introduction
Since 1973, Neotronics has been proud of
its position as the leading supplier of gas
monitoring instruments for the protection
of workers in confined spaces. Over
30,000 Neotronics instruments are protec.
ting employees all over the world.
Where Nectronics gas detectors have
been employed for confined space entry,
nota single death has occurred during the
10 year period. Prior to the introduction o1
Neolronics Combined Sets, in the U.K.
alone, an overage of 12 gassing deaths
per year occurred within the 'Waste water
industry.
How the EXOTOX helps you
You can now select, from a range of
standard instruments, the specific gas
monitoring capability needed to protect
Your employee]. Whether you are respon•
Bible for workers involved in sewerage
treatment, the maintenance of sewers,
tunnel construction, mining. the petro-
chemical industry Or nuclear power
generation, there is the right EXOTOX
model to meet your gas monitoring
needs.
All EXOTOX monitors are designed to
provide gas monitoring prior to entry into
a confined space, and to give continuous
and effective protection to the individual
wherever his work takes him.
In confined space entry the majority of
deaths and injury nocur at the time o1 an.
try, when the confined space may have
been fillod with either o toxic gas, an
asphyxiant, or explosive gas. The EXOTOX
may either be lowered into the space prior
to entry, or a simple o1 gas aspirated Into
the EXOTOX through the snap -on
aspirating head. When pre -entry tests
confirm the absence o1 gas hazards, the
EXOTOX is worm by the worker either
with the aid of the built-in belt clip, or o
snap -on body hamess, which locates the
instrument near the breathing zone. The
EXOTOX will give on eady warning of
potential gas hazards which allows the
user to leave the hazardous area, well
before life is threatened.
• VISUAL AND AUDIBLE ALARMS
• TIME WEIGHTED AVERAGE ABILITY
• SHORT TERM EXPOSURE LIMIT
• BUILT IN TIMER
• EARPHONE ATTACHMENTS
• ASPIRATOR ATTACHMENT
• FULL RFI PROTECTION ENDS FALSE ALARMS
• COLOR CODED
• LARGE DIGITAL LCD READOUTS/BACK LIGHTED
• WATER AND DUST PROOF DESIGN
• FAST SENSOR RESPONSE TIME ASSURES EARLY WARNING
• SENSOR DESIGN ELIMINATES SLEEPING AND OVERLOADING PROBLEMS
• BELT/POCKET CLIP AND/OR HARNESS FOR EASY CARRYING
• DESIGNED FOR INDUSTRIAL ENVIRONMENTS
• INTRINSIC SAFE DESIGN
• REPLACEABLE BATTERY PACKS
• MINIMAL DRIFT AND SPAN CALIBRATION NOT NEEDED MORE THAN ONCE EVERY
SIX MONTHS
_ This advanced instrument uses a built
in microprocessor to evaluate short
term exposure limits and time
weighted average of either deadly
Hydrogen Sulfide or Carbon Morr
Ida.
List of Accessories
PART NUMBER
300-0185-00 Ear Phone E,ierivon
325.0747-00 10 Eat Piece Replacement.
300.0186 -OD Aspirator Attachments
138-1014.00 Oxygen Sensor
138-0010.01 Hydrogen Sulfide Sensor
1360009.01 Carbon Monoxide Sensor
3254346 -OD Ni -Cad Battery Pack
300,0197-00 Replacement Hamm
7110-018400 Battery Charger
Options Available
The EXOTOX renge incorporates 6 currently
syedable models mth further pea combinations
in tM course of deveoomanr.
Guarantee
Mortars 20 and 40 Sanas: r year, not prorated.
The only exception is the O•ygen Sonsor whiCh
is guaranteed for 9 months.
Technical Specifications
Operating Temperatures
-15 to 50 degrees C 15 to 122 degrees FI
Storage Temperature
.20 to 55 degrees C 14 to 131 degrees F)
Humidity
0 - 100% (non condensing)
Drift
.6 to 1.5% over 200 days
Weight
2K lbs.
Site
6" . 38" x 2Y."
Digital Readout
LCD 20. 38 mm
Battery Ufe
Approximately 10 hours per battery
charge.
Accuracy
02 - t h of 196 of reading or better
H1S - : 2.5% of leading or better
CO - = 2.5% of reading or better
Time Weighted Alarms
Toxic -Hydrogen Sulfide
Alarm- TWA- Time Weighted Average
10 PPM for 8 hours.'
- STEL- Short Tem+ Exposure
Limit 20 PPM for to min.
'with at latest 1 hour
do v eon high exposure.'
- Instantaneous 50 PPM'
Toxic -Carbon Monoxide
Alarrn- TWA. Time Weighted Average 60
PPM for 8 hours.
- STEL -Shan Term Exoown
Limit alp PPM for 15 min.
-In al loon 1 hour
between high exposure.•
- Instantaneous 400 PPM'
�Atdomia OSHA Gene.- Industry Safety
Orden. Tde d Section 5155. TAan en
Programmable ro venous aamnga lar drHering
EXOTOX Model 20 Series
EXOTOX Model 40 Series
GO/NO-GO instruments for the detection of the following com-
EXOTOX range whit liquid crystal display digital readout, alarm
binations of gases, with alarm lights and audible alarm,
light and audible alarm.
Model Code Gases Monitored
Model Code
Oases Monitored
20.OFH Oxygen, Hydrogen Sulfide, Flam.
40-OFH
Oxygen, Hydrogon Sulfide, Flam-
mable Gas
moble Gas
20 -OFC Oxygen. Carbon Monoxide, Flam
40 -OFC
Oxygen, Carbon Monoxide. Flam-
mable Gas
mable Gas
20-F Flammable Gas only
40-F
Flammable Gas only -
Included accessories:
' Acoustic earphones for use in high noise areas.
• Hand aspirator for sampling of conflned .pace otmosonee without entry or exposing of the insnumem to the anytonment.
i Oxygen
Combustibles Carbon Monoxide Hydrogen Sulfide I
Sensor Type alecuochemifal
0. tower ballism eectrocharnicel electrochemical
Range 0m35.0%
0 to 99% LEL 0 to 999 PPM 0 to 1500 PPM
Mlmmum Detectable 0.1%
1% LEL 1 PPM 1 PPM
Concentrenon
Alam Sal Point 19.5% to 23.0%•
31% LEL Methane* Cd PPM' IOPPM'
Shan Term Exposure
more exdan ltbn strove
L-11Alarm ISTELI
300 PPM' 1 20 PPM'
'wauw .mrrw
S Sittig fa f✓• fa fa fa
- NeotronluN.A. 11
P O. Box 370. 411 11ford SI. N W.
Send more Information on the Neotronka:
ENERGY: F.E.M. PC 0. Z. C0101 C
Garnesvme. Georgia 30503
,
AIR FLOW: Electronic Manometer EOM = valocny EDM C
Tor 404.535-0600
SAFETY: I nave road 10 ands more about monnorin9 for:
-
' Tolloe: 261329 Nootronles
Oxygen : Cartoon ManonCas C Hydrogen Sulfide v '
Flammable/Tn
oC Gases
I I
I am planning 10 ourcnaso C 3 months C 5 months O 1 year
(PSC) PROCESS SYSTEMS CORP.
Can mo at lots demonstration. '
17325 251h Avenuo North
Name Title
MINNEAPOLIS (PLYMOUTH), MN 55447
'
A
(612) 475-1977
'
Address
City Slate in
guuatln /aeOBa
ESTIMATE
rJ ORDER IN PROGRESS
Job Customer
Customer P.O. Date �-� �� Ship To:
Bid Date Engineer
Quoted -7Tjhn �-jrnV,/0 Estimated Byl; +Y
P.O. a Intro v Vur.
D--92
Customer #
PROCESS SYSTEMS CORPORATION
17725 251h Avmoe North• MI—eepolls, MIim"do SS447
5121475-1537
TO: `l1`rrlenN""Q�`9'�D'aN%�' DATE:
aSO E ' Y QUOTE NO.: n
SIV SS.7f0 Z PRICES FIRM: 66t�GdM,/.�
DELIVERY: 111Gw I"* cul 0
P S -
QUOTATION TERMS: 3 V 'V
REFERENCE: 9� a �'--w, J/ _ Gyp ^—pn , F.O.B.: L
ITEM QUANTITY DESCRIPTION 1 EACH TOTAL.
I
76 7 oFN/ oz-
fed., C�me is', 444 � s/
C Q FAot y�o
,t4'
U, LI
PSC Quoted by:
'tel
t L
7
Accepted by: Purchase order N
9
7A
t-OTRONICS MULTI -GAS MONITOR
ri
- � by • MS
'J
!t)pv
ud.Dependablesie best protection
money can buy.
OffiCial figu«•s from govetnmenn agcn-
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thratencd by dangerous gases through-
out the world. In the past, hazardous gas
drtenots have been too costly, too large,
ton heavy, and simply not aacUtale. poo-
ornately, NHOTRONICS' ynu of at-
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STATE-OF-THE-ART DESIGN
N1101110NICS' EXOTOX is a snnall.
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TRONICS has an f\UTOX ro pmtut
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Fnnehmera, Carbon Alonovade. Sul%tar
Droude, Ifydmgrrr Salfrde or llammable
Gast. The EXOTOX can monitor up ro
four of these gases simulmneously.
Whether you ate tespwnsihle fns
wnrken invoked in ars-age treatment,
the nnaintcnmue of scum, tunnrl
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generation, or genctal industry, the light
hXOTOX model ane to meet your gas
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ed m protest vow enphgea from our
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tings asiilahlr in the L'XU'fOX wties of
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the national requiumena in mnsr
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All LXOTOX munnoo ate designed
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the indurdual %hetrsrt hu work takes
him. Should you ..or a simple gohw-
go gas alarm, or a digital display with
TWA (rime weighted average) and Sill.
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even dare logging capabilities fm lenold.
keeping. .. NF.OIROMCS hat the
anmvr.
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NGOTHONICS' proscn, high-qualuv
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All of this 2&3mcd te,hriology hat
burn nhir,,d at prim well Ialuw those
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NO ADDED COST FOR
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Sesrul optional 1•XO'I ON attalnurs
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DIR[CT READ OUT Or GAS CONCENIRAIION DACA Ifelo ICA LCD Disci.+
NEOTRONICS also offers sevctal dif.
LARGE. EASY�IORE•U DIGITAL DISPLAY
coo MouNTED roR M•IRMUM USER viSI0III
(trent battery chargers, with some allow-
:ov: °EEMODEL
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NON FLOODING SENSORS ARE
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super -fast charger have the added
benefit function,
RUGGED ABSIPOLYU•RBGF.•IE CASING Is
INDTSTRIALT TIGHT ME DESIGNED FOR
(Nous TRl•L ENVIRONMENTS
of the trickle charging
which means that the baud • can be left
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REPLACEABLE.
RECHARGEABLE.
in the charger for an indefinite amount
R
N.C.D B.ON RY • . ,,,
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of time.
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CERTIFIED
INTRINSICALLY SAFE
I'
FOR YOUR PROTECTION
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liquipment in flammable Atmospheres),
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flammable gas sensors have been (citified
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MONITORED (MODELS so AND vs 0.111 TWA. 51CL AND AT «Lar GAS At ARMS
ministration) in methane -air ntiatnrCS.
All of this means suulity To you.
NEOTRONICS'
Oxygen
UNCONDITIONAL TWO
Dlflxlde
YEAR GUARANTEE
_•- I. atO,)CITS. n b. t» Pt1WP elaDtairalal tworartMrrat TalDlaawaleal
At NEOTRONICS we Acide uu-1—
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world. Thal is why we can offer you a
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guarantee on every NI:OTRONICS in.
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Council Agenda - 8/14/89
13. Consideration of purchasing 16 -channel, real voice alarm dialer for the
water reservoir and sanitary sewer collection system. (J.S.)
A. REFERENCE AND BACKGROUND:
With the pump house 13 project, the City and its engineer specified a
16 -channel, "real voice" alarm dialer for installation at the water
reservoir in the industrial park. The dialer was to handle and integrate
all of the alarms for the various wells, booster pumps, water reservoirs,
and chlorine leak detectors, as well as handling the lift station alarms
which were relocated from the Wastewater Treatment Plant. The
contractor, Richmar Construction and Automatic Systems Company (their
subcontractor), never delivered the dialer as specified. We recently
learned that the contractor was not going to supply the dialer alarm
system we specified, as it was unavailable at the time of the bid.
As a temporary solution, the City accepted a 4 -channel, "real voice"
alarm dialer so that we could operate the system. It is our intention to
transfer this 4 -channel dialer to the Wastewater Treatment Plant, as
their 2 -channel dialer has failed numerous times and is currently in for
repair.
I obtained two quotes for a 16 -channel, real voice alarm dialer. One
quote was from Automatic Systems for a Microtel Dialer in the amount of
$5,130, which includes a one-year warranty and installation. The second
quote was from Tri-State Pump 6 Control, Inc., of Medina, for a Raco
16 -channel dialer in the amount of $2,850 (which includes a local alarm
relay output). This dialer has a two-year warranty. The City staff and
Professional Services Group have the expertise necessary to install the
dialers.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to authorize purchase of the verbatim dialer
from Tri-State Pump 6 Control in the amount of $2,8501 and upon its
completion, transfer the existing 4 -channel dialer to the Wastewater
Treatment Plant. Funding would come through the pump house 13
project.
2. The second alternative would be not to replace the dialer at this
time. This does not appear to be appropriate, as there is a lack of
channel numbers on the existing dialer, and we are still faced with a
replacement needed for the Wastewater Treatment Plant.
C. STAFF RDO0MENDATION:
It to the recommmondation of the Public Works Director, Water and Sewer
Collection Systems Superintendent, and Manager of the Wastewater
Treatment Plant that the City Council authorize purchase of the
16 -channel dialer from Tri-State Pump 6 Control as outlined in
alternative I1 in the amount of $2,850.
D. SUPPORTING DATA:
Copy of the quotes and dialer information.
23
June 7, 1989
CITY OF MONTICELLO
250 E. Broadway
Box 83
Monticello, Mn. 55362
AUTOMATIC SYSTEMS CO.
Attention: Mr. John Simola
Reference: Microtel Automatic Dialer
Dear Mr. Simola:
I have been asked by Mr. Dean Sharpe of OSM to send you a quote for
a 16 channel Real Voice Dialer. And in regards to his request I am
please to propose to you the following:
Microtel Inc. will have the MCS 500 15 -channel dialer available fnr
Shipment the end of August 1989.
Item A One (1) Microtel Dialer MCS 500 16 channel real voice dialer
including one (1) day installation and startup services to replace
the existing dialer and wire in the new.
Your net price for Item A FOB factory freight allowed to Monticello
including one (1) Operation 8 Maintenance Manual and one year
warranty from date of startup is.......................$5130.00.
This price does not include sales or use tax. Delivery is after
August 1, 1989. TERMS ARE NET 30 DAYS.
You will be please to know we offer you a $250.00 trade-in value
for your existing Microtel MCS 116 16 -channel alarm dialer.
we will be happy to proceed with this order upon receipt your
Purchase Order and final payment of the original contract.
MANUFACTURER'S REPRESENTATIVES
19 MAIN OFFICE: P.O. BOX 26090
❑ BRANCH OFFICE: P.O. BOX 787
❑ BRANCH OFFICE: P.O. BOX 86
Sincerely,
AUTOMATIC SYSTEMS COMPANY
• CONTROLS • MECHANICAL EQUIPMENT
ST. LOUIS PARK, MN $5026 PHONE 612.545-2900
AMES, IOWA 50010 PHONE 516.232.4770
BOYS TOWN, NE 68010 PHONE 402-330-6171
j
ralim--mmm W, Nib, NN
a ri
MICROTEL MODEL MCS 250/REAL VOICE
THE DIALER YOU SPEAK INTO
I'.MICROTEL. INC. TO DIGITALLY RECORD YOUR OWN MESSAGE
REAL VOICE: - A NEW CONCEPT...
FROM A PROVEN COMPANY
Mrrotel, a leader in eleuronc monitoring systems has
de%eloped the ultimate in dialing alarm monitors. You
actually tell the ssi -m w hat to say w hen it calls. Each alarm
message is spoken into the system mcrophone. dignired
and memowed, messages can use any words - any lan-
guage - and can in( ludo ad%isor% information along with
alarm status annuoatiun
NEMA 12 ENCLOSURE.
The MCS 250 Real is, ui(enhoused inaNEMA rated hber-
glass "'VO%or(, wish stainless steel hardware and gaskets u)
prevent moisture and uurosne substin(es from
damaging the systom A Clear pulvcarbunate cuvor
permit% the viewer to readily (heck the (runt panel for
alarm vatu%and operaorig rnude Other yE.MA stylo%are
d%adahle on an optional basis
OPEN OR CLOSED
FAULT SENSING.
the MCS 250, Real %oc a permits the user to individually
%penfv eat In fault t h tnnf,I as a normally- open or normally
• DIGITALLY RECORDED, USER ENTERED
SPEECH —Train the system to repeat your
alarm messages in your own words
• MONITORS FOUR CONTACT FAULTS
PLUS POWER FAILURE - One system can
monitor multiple faaslh for the entire site.
• USES LOW COST, DIAL TELEPHONE LINES
- Consistently, the: most reliable, coat
effective communication method
• POWERFUL. EASY TO USE, COMPUTER-
BASED ALARM MONITOR
closed fault channel. The fault recognition delays are.
likewise. md-dually programmable for each channel.
Alarms such as le%el, pressure, flow, shutdown, temper.
ature, intrusion, or any other alert conditions may be
monitored. Combine this versatility with the system's abd-
ny to exactly describe each fault condition, and you
achieve the ultimate in an alarm monitoring swem,
The MCS 250,Real Voice may be programmed to dal
and re -dial eight separate telephone numbers and
deliver your dig(tued voice message advising the ins.
wering person of the location and current fault status
LOWEST MONITORING COST
PER CHANNEL
AVAILABLE.
The MCS 250, Real Voce is a new generation in automatic
did I ingalarm monitms,specdcaIIV designed (or mdusital
equipment monnonng needs
Wt rutel has a hwi ry of listening tot he needs of u%en like
you and rospondmg%ith h tghqualrt y, snnovatt%e an%vers,
delivering int ru(umputer sophistic alu)n with the %er%atd-
ity and east, of u%e that you haveit orae Io o%pect Irom a
compamthat (arcs about (b(ustumers
General Specifications Visual `radical°"
Faul
Runt slatusne's
Environmental
Incoming call
Temperature -10°F to -130°F
Power on
( Humidity 90'.. RH, von -condensing
Battery condition
` Surge 2500 V. Per ANSI C37 -90A-
Off hook
1974. common and differ-
Intercall delay in progress
eniial mode
Successful acknowledgement
L\sl/RFI
per FCC part 15C
Electrical
I tOv.
Power requirements
120 VAC. 50/60 Hz. 15 Waits
Fault sensing current
10mA per channel
Battery backup
4 hours typical
Power outage detection time
1.99 seconds
Physical
1
Dimensions
11 5/6" v 9 7/16' s 4'
Weight
10 lbs.
Mounting method
Flange mount. 4 points
Enclosure
NEMA 12 std.. others optional
Telephone Syslem
FCC registered for direct
FCC Registration Number
interconnect
EIF6M6.14699-AL-E
Dialing capacity
B numbers. 16 digits each.
mar imum
Dialing format
Loop disconnect. 10 pps
Answer delay
.Acknowledge Intercall delay
Call acknowledgement
method
Unacknowledged intercell
delav
Surge and environmental
oro:eciion
Operational
Fault detection method
Fault integration time
constant
Station identification
Message selection
Message wpmitions
Data retention
nominal, or tone, user
selectable
Programmable. 1 to 99 rings
One to 99 hours.
programmable
Tone or callback
One minute
Options
Tone generator (screw -on or hand-held)
Additional Surge Protection
Typical Applications:
Remote pump stations
Unmanned oil fields
Greenhouses
Refrigerated storage areas
Level control
Pressure.
Temperature
Vacuum
Leak detection
pH .Monitoring
Fire
Equipment malfunction
Flow
Residual
Weight
Power -unmanned substations
Dimensions:
280
I1 V,
Per FCC part 66
275
I tOv.
System Diagnrssllcs
120 vac
Normally opened or closed,
s,'0 retest
selectable. Les board programmable
�
One to 99 seconds
1
4 or B seconds, user selectable
270 ISO
T
4 or B seconds.
I+
r
user selectable
One to 99, user programmable
!r_
Nonvolatile EFPROM
Programming
Local kesboard encs
System Diagnrssllcs
120 vac
LAJIIC
I me monitor
P..ar
Connen14n
Jett
Audible indicators
Vocal status of all fault conditions,
station identification, and
DIMENSIONS —
MILLIMETERS
acknowledge response
INCHES
MICROTEL, Represented by
Innovation By
Design
C,,Ps xIn M? Mn wel, Int.
PAINtInNTIII USA
M�
MICROTEL, INC.
6864 W. 153rd Street
Overland Park, Kansas
(913) 681.8700 /3
TRI-STATE PUMP & CONTROL. INC.
70, e09 3]] • 795 TOWER OR.
ME o1NA, 11 o]
VNONE lei t(1-7 A]Im20 00
FAA (9'21A)937m
QUOTE 90313980
MODEL NQlIBER DESCMPTION PRICE
VSS-16 Monitors 16 dry contact inputs plus 170 VAC power source. Modular
design allows quick field installation of option upgrades to 32
channel. Includes customer recorded message capability used to
report Station ID and Normal or Alarm Channel Status, Visual
Annunciator Display, Alarm Call Grouping function, Touch Tone or
Standard Pulse dialing. Nonvolatile memory keeps all user entered
programming intact even with all power removed. Unit is shipped
in sturdy indoor enclosure.
All unite include, a 2 Veer warranty. 521800.00
TEE FOLLOVING OP[IONS AFZH AVAILABLE FOR ALL SS MODELS
REZA 4X Enclosure (water tight/dust tight enclosure) $129.00
Local Alarm Relav Outmut(provideo contact for local alar(na. $50.00
dztendod 1 Year Oarrantv(parts and labor; after initial 2 year warranty) $150.00
PUMPS - CONTNOLa - ACCESSORIES
xIUNICIML VI INDUSTRIAL
SALES - SEnwRENTALS - AExIAlB
REMOTE ALARMS AND CONTROLS
RACO Manufacturing and Engineering Co., 140062nd Street, Emeryville. California 94608 (415) 658.5713
DIALER SPECIFICATION - VERBATIM" SERIFS VSS
thcw,tbo 1. 1486
Description & Phone Number Dialine:
1. The dialer shall be a solid state component capable of dialing up to 16 phone numbers, each up to ?a digits
in length. Phone numbers and Standard pulse dialing or Touch Tone DTMF dialing are user programmable
via the system's keyboard or Touch Tone phone.
Solid State Voice Messaee Recordine and Plavbnck:
Z. The unit shall have two different categories of speech message capability, all implemented with permanent
non-volatile solid state circuity with no mechanical tape mechanisms:
•• User Field Recorded Messaees: The user may record and re-roeord his own voice messages, for each input
channel and for the Station ID. The time for each message shall be adjustable, and recordings may be made
at the front panel or from any remote Touch Tone telephone. Provision shall be included for status only (non.
alarmable) messages.
`• Permanent Resident Non -Recorded Mesmves: Permanent built-in voice messages shall be included to support
user programming operations, to provide supplemental warning messages such as advising that the alarms have
been disabled. and to allow the unit to be fully functional even when the user or installer has not recorded
any messages of his own.
Loca( S Rc-note Prucram:nine Ca^abilities:
3. The user may optionally elect to atter the following parameters from their standard normal default values via
keyboard entry or remotely from any Touch Tone phone.
••1�1 ria n Cali Grosaoing: On alarm, system shall selectively call the correct phone numbers according to the cur.
rent alarm(s).
•' Alarm resnonse delay:.1 to 999.9 seconds.
Delav between alaljn call cuts: .1 to 99.9 minutes.
•• warm reset time: 0.1 to 99 hours or *NO RESET'.
Incomine rine resnonse (answer) delav: I to 20 rings.
•• (Humber of messaee repetitions: I to .0 repetitions.
•• Innut alarm criteria; Each channel shall be independently configured for *Alarm On Open Circuit'. "Alarm
On Closed Circuit", 'No Alarm%
•• Autocill Test: When enabled, the unit shall place a single round of test calls, both at the time this function
is enabled and also at regular subsequent intervals until this function is disabled at the keyboard.
Run Time Meter: Selected inputs shall accumulate and report the number of hours that its input contacts have
been closed.
Remote system micronhone activ,16on.
•' Remote and local ermine and disarminu of system.
Pulvc Totalizer Euriction.
Nonvolatile Procram %leanary Retention;
4. User -entered programming and voice messages shall be kept Intact even when all power b removed for up
to ten years.
Acknowycdectrent:
5. Acknowledgement of an alarm phone call is to be accomplished by pressing a Touch Tones '9" as the alarm
call is being received, and/or by returning a phone call to the unit after having received an alarm call.
Input 4lonitorina Function:
o. The unit shall continuously monitor the presence of AC power and the status of four contact closure inputs.
AC power failure, or violation of the alarm criteria at any input, shall cause the unit to go into alarm status
and begin dial -outs,
�o
Alarm Ilessatte:
7. Upon initiating an alarm phone call, the system is to *speak* only those channels that are currently in -alarm
status'.
Sceakernhone:
B. The unit shall be capable of dialing any phone number on command and function as a speakerphone.
inouiry Message and Function:
9. Inquiry phone calls can be made directly to the unit at any time from any telephone, locally or long distance,
for a complete status report of all variables being monitored, including power status.
Power Battery Backup:
10. Normal power shall be 105.135 VAC, 15 watts nominal. The product is to contain its own gel cell recharge.
able battery which is automatically kept charged when AC power is present. The system shall operate on
battery power for a minimum of six continuous hours in the event of AC power failure. A shorter backup time
shall not be acceptable. The built-in charger shall be precision voltage controlled. not a 'trickle charger- to
minimize recharge time and maximize battery life available.
Phone Line:
11. The dialer is to use a standard rotary pulse or Touch Tone 'dial-up' phone line (direct leased lineotot to be
required) and is to be F.CC. approved. Connection to the telephone is through a 4 -pin modular jack (RJ -1I).
Inteafal Suree Protection:
12. Gas tube and solid state surge protection is to be provided on 1 inputs, including power, phone and signal
lines. These protectors are to be integrallv incomomted into the train circuit board for maadmum protection.
Protectors mounted external to the main circuit board shall not be an acceptable substitute. The installer shall
provide a good electrical ground connection point near the unit to maximize the effectiveness of the surge
protection.
wa rmn tv:
13. The dialer shall be covered by a two (2) year warranty covering pare and labor performed at the Factory.
Modular Unarades:
ld. The system shall include expansion connectors to accommodate field upgrades for additional dry contact
inputs, remote supervisory control outputs, analog inputs and communication with remote printers and
computers.
Additional Features: Sealed Switches. LED Indicators. Alarm nisnble Wnrrilpg. TelkThrouth:
15. All keyboard and front panel switches shall be sealed to prevent contamination. Front panel LED's shall indi-
cate: Normal Operation, Program Mode. Phone Call in Progress. Status for each channel, AC Power Present.
AC Power Failure, and Low. Discharging or Recharging Battery. On any Inquiry telephone call or On Site
status check. the voice shall provide specific warning if no dialout phone numbers are entered, or if the unit
is in the 'alarm disable' mode, or if AC power is off or has been off since last reset. A built-in microphone
shall allow anyone at a remote phone to listen to local sounds and have a two-way conversation with per-
sonnel at the dialer.
Sneqn) Older 11fi2uL'
16. The following options shall be available on specific order:
a) NEMA aX (totally styled) enclosure.
b) d, 12, 20, or 28 extra contact channels (8, 16, 24, or 32 respectively, total).
c) 1. 4. 8, or 16 analog channels.
d) 24 hour battery backup life (6 hours standard).
e) Thermostatically controlled heater.
f) Computer communications interface.
g) Radio communications interface.
h) Remote supervisory control (s or 8 outpuu).
Speciflcations subject to change without notice.
w..rn� - Ilv+�n. ...•Ie.y�HAPn IAi►JI':1:J^..
a V .)
A^4:AC73.t L.+A:.�S .+aD ::JN'n`CiS
nlnilttoi.i)t:; Si'steMs
Clear, f i' cr stc>p almad
... the best thing betciveen
you and remote facilities
The Verbatim Automatic Dialing
Remote Slonitoring System is a
giant step frim -ad in voice synthesized
rm
alasystems. Verbatim combines new
levels of alarm message clarity and
versatility with extended programming
capabilities and simplified operation.
The result is simple. affordabie. and
effective monitoring of your remote or
unattended facilities—today. and well
into the future.
At last... exactalarm
messages. in y'otir
oirtt voice
Verbatim provides unlimited versatility'
In alarm messages, lou're no longer re-
stricted
t-stricted to a limited vocabulary of built-
in words. Using advanced digitized voice
technology. Verbatim accurately stores
In memory anything that can be spoken
—from names and numbers to techni-
cal terms and detailed instructions,
klcssages are delivered with maximum
clarity—accurately replicating the
original speaker. S,m there's less chance
for misunderstanding or error. And you
can easily enter or change messages at
the front panel or remotely from any
Touch Toric telephone.
Aittonuatic
alarm notification.
Convenient
acknoidedgement
A'Iten an alarm condition occurs.
Verbatim aromatically catls you with
the ncensary rep.tn%asing a standard
dial-up telephone line.
The system dials up
to sixteen ficid•pro-
grammablc phonc
numbers—of as many
as Zi digits each—to
report the station
identification and
specific alarm condition.
Acknowledgement of an alarm phone
call u accomplished by pressing a
button on the called phone while the
alarm is being received or by calling
the reporting unit after having received
the call.
Ecilstit programming for
customized functions
WithVerbadm's voice guidance you
can quickly enter dial -out phone
numbers, reconl'alarm" mnsages. and
establish alarm trip delays. All system
operating parameters are prepmgmm-
med. but may he altered from their
default values to meet vour needs.
Further, each channel can he indepcn-
dcntl' pnmgrammed for one of five
different runctions: alarm on open
circuit, alarm on closed circuit. report
on inquiry only, accumulate total
ntmung time, tar totahzc putws.
Keeping pace with
changing needs
Facilities change. Monitoring require -
meets change. You need a y+tem that
easily and inexpensively adapts to new
demands. In addition to its program.
ming flexlhilin, Verhatini s movlular
dmign simplillrs held upgrading Fur
additional input channels. For supervis-
ors' rcmote wntrul I digital outputs).
For analog inputs. Or for communiear
tions with remote computers. terminals
and printers.
Complete staters
reports at any time—
front any phone
With Verbatim you're never out of
touch with your monitoring system.
Any telephone—anywhere—provides
access to a comprehensive status
report on all conditions monitored by
the system. including internal power
status. The touch of a telephone key
also allows you to review and atter
programming such as phone numbers.
messages, cte., or even to listen—via a
built-in microphone—to local sounds.
Personnel at the remote site can
communicate with the caller using the
unit's built in speakerphone.
For on-site personnel. a glance at the
system's frunt•panel LED indicators
pn svium clear indication of proper
system operation, alarm status and
battery conditum.
0/3
■ Supenur surge protection on
power. phone. and all alarm trip
Ire+ keep, your I ERBAr1?I on
the Iobt
■ Expansion slots h,r optional plu
modules give you tIcxibdity ant
eliminate oh)t)le.`cence.
■ Digitally recorded u+cr mes,agt
allow unhmuct! %-ahulan
Builtfor long-term
srn-riral in the
tougbest environnre)
I'crbanm is deigned and built for
superior perior mime ,ear Ater )car
Tle +, sirm + ruc[_grJ Jurabihn is
e,mdent in its hea,, dun metal endo
sure- carctully selected and pm,rn
Proranitynable Features:
g
,olid -,tate Lomponenn and +caled
membrane I.e, Nisei) The unit is
FEATURE
RANGE OF FIR OGRAM NLNG
tL.d surges ,
pnrtected Irom electib
- -- - --- - ----------
— -- -
hra,• dun +olid +tate uud gas tube
Alarm Criteria
Alarm on Open Circuit
surge pmtetunn-imcgrated imo the
Alarm on Closed Circuit
main Lircutt board-lur ail line,
Status oniv
Fit w er phone and signal input line
Run Time Neter
Totalizer
Battety backup for
safety during porter
Alarm Reset
ON,OFF
failure
Alarm Reset Time
0 1 to 99 9 hnun
Alarm Trip Delay
0 1 to 1999 9 seconds
%III Mid a IH)wrr tallprt• ofLur %erbium,
«•t h.ri;t..hlr gcbtdl Nilcn maintain,
Alarm S%%tem Enablell)Isable
Local and Remote Enable or Disable
roll +,+tem ,perauon n)r up u)+is
Autocall Test
O` OFF
hnun us tominuuu+ optrahnn .Ind
hetau+e the +,+irnt+ a+e a prct hion
Autocall Time Inter)
0 1 tat 99 9 hnun
regulate.] Lltan;cr inmcad of a trach
Call BacILCall Forward
Separate ninth phone number
urinal trt,Ue tharccr Lhargmg time
I, muinnoec .md hantn hie h,igmh'
Dialing Format
Tout Tune or RoanPulse
Land, esttnJcd
Message Recording Time
1'scr %unable
Non•rolalile Menit)lY
dofNewileRepetltinns
I to'()repetitions
pr ogi'[1 NrA1111 i -
Phone Numbers
to phone numbers up to .2.+ than each
foo rerryeti ls-
willloul fiorrer
Ring Delay
I to al rtngs
tiecurity Code
o dgph
I I.rh.uun, non -Wilt- menton ehmi
Station ID Recording Time
I tar %ariable
nit- he tit ed it, rtpr.nPamttiikmIng
Iriwcr,mtaHcs Rtulydtd alarm mcs
Time between Alarm Calls
t) 1 to 99 t) mmutt-�
arra,and u,trr itturcd pntmmmR
n
are t.unul tor ,tan • • L, %tt n m the total , 3
ah,t n• c tit pi- t r tit d „ m
is +te
Features:
Monitors 4 channels plus internal AC
power
Solid state message recording
Expandable modular design
Superior surge protection on all Inputs
Alarm call grouping
Low cost
Remote programming
Nonvolatile memory
6 hour battery backup
2 year warranty
Tjplcal atiloniloring
Applications:
Boilers
Chemical Plants
Computer Rooms
Facility Security
Fish Hatcheries
Frozen Food Storage
HVAC Systems
Hydroelectric Power Stations
Pipeline 3 Compressor Stations
Remote Pump Stations
Stooge Tanks
Telephone Switchge2r
Unattended SCADA Systems
nater! uastewaterTreament Plants
7jpica! Sensors:
Flow Power
Leak Pressure
Level Temperature
Nocton Vacuum
PH
i4W ,. r,9M W►rn MfMip MNW MiH
rte. T+r r r,MrM'q nreainui M �TaT
Standard Specifications
ELECTRICAL
_ Power requirement: 107-135VAC.
50:60 He. IS watts maximum
_ Battery charging: Precision vnitagc
controlled. including automatic rapid
recharge after dram.
_ Banery backup: 6hours.
_ Input sensing: Four unpowered
contact inputs standard. Open contacts
see 5 s-olu DC. closed contacts see 10
ma DC.
PHYSICAL.
_ Surge protection: Inti:gral gas tube
and solid-state protectors on all phone.
power, and signal lines.
_ Accommodates field -installed upgrades.
_ Rugged metal indoor enclosure.
_
Weight: 8lbs (36kg),
_ Dimensions: II'; H x 91,'.'W
x 5 D
Mounting centers: Ill.' venial
X 6' horizontal.
E-WRONMENTAL
_ Temperature range: 20 to 130° P.
Humidir r 0 to 95lb, rncon•
detuing.
MODULAR OPTIONS
a Analog. C"nrn scaled in the units
of measurement required for your
Nob. Analog alarms On a high and a
low alarm setpnint, upgradeable to
1, i. R, or 16 analog channels.
Remote Supervisory Control.
The operator can tum equipment
on or off via any telephone. Cpgrade-
able to 4 or H outputs.
_- Channels. Upgradcable to H, 16,
21, Of 32 contact channels.
Raw
R&MOTS ALARMS AND CONTROLS
RACO MANUFACTURINO CO.
1400.82nd street • Emeryville, CA 04608
1.800.7228999 N FAX (418) 658.715]
Represented In your ties by:
TELEPHONE
_ Rotan pulse or tone dialing
kcyhnard wI,cctahle.
_ Dials up to 16 different numbers.
cath up to 24 digits lung.
Alhm I pn:grammi ng of PBS delays
In 1 iccond Increments.
_
FCC Registered Part 68. -Ringer
Equlralence'i 0 3A.
_ Alar ACknow ledgement Is br
T ouch Time key or by calling b.nk
_ Built-in speaker phone allows
two-way comcnation,
_ Compatible with most cellular
telephime systems. Fora specific
applicamin contact RACO
SPEECH MESSAGES
_ Uscn record their nun messages
Also. includes resident vocabuNn
for programming guidance and for
default "alarrWitormal' speech if no
user mcwgm arc recorded.
WARRANTY
TWO year parts and Uhnr %arson
See our separate warranty cant fir
deeds.
FACTORY OPTIONS
_ Enclosure. Svstem available in
NEt1A 4S enclosure, which Is
corrosion proof and sealed agalnu
12 fen of water.
_ Emergency Power. Battery
operation extended from 6 to 27
hours.
Envlresnmental. Thermostatically
controlled hater available.
suggested fear operation below 20
degrees P or w here umdensation
M2% (k cur
. ; Lrscnl .lariat Relay Output. Relay
acnsain during unul.nowledged
alar u:ridiwins,
(415) 656.67t3
Tri-State 01nn0 i Control Inc.
196 Tom Ohio • P. O. BOR 333
Medina, MN 500
(012) 410.990
C
Council Agenda - 8/14/89
14. Consideration of acceptance of Meadow Lane in Meaeow Oak 4th Addition.
(J.S.)
A. REFERENCE AND BACKGROUND:
The street paving on Meadow Lane in the Meadow Oaks 4th Addition has been
recently completed. This street construction project was plagued with
problems such as numerous water leaks along with street and curb
settlement. Repairs have been made to the leaks, settlements, and curb,
and the street was recently paved. We have received a letter from
McCombs Frank Roos Associates, Inc., who are Dickman Knutson's engineers
on the project, requesting that the City accept the street. You will
note by their enclosed letter that they indicate the project has been
coupleted in general compliance with the requirements of the plans and
specifications.
Also enclosed is a maintenance bond provided by Hardrives, Inc., in the
full amount of the street project cost.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to accept Meadow Lane in the Meadow Oak 4th
Addition and take over maintenance.
2. The second alternative is not to accept the street. Since the street
has been completed and is in general compliance of our requirements,
this does not appear to be applicable.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director that the City
accept Meadow Lane as outlined in alternative $1 above.
D. SUPPORTING DATA:
Copy of letter from engineers Copy of bond from Hardrives, Inc.
24
OJMcCombs Frank Roos Associates, Ina
QIP Twin Cities St. 00uo 15050 27m Ave. N. Telephone Engineers
Ptymouth. MN 612/476-6010 Planners
55447 Faes-ilo SuRC-y G's
612/476-652
August 1. 1989
Mr. John Simola
City of Monticello
250 East Broadway
P.O. Box 83A
Monticello. Minnesota 55362
SUBJECT: Ultra Homes. Inc.
Meadow Oak 4th Addition
Street Construction
MPRA #7596
Dear Mr. Simola:
In regard to the subject project, the street construction has been
completed in general compliance with the requirements of the previously
approved construction plans and specifications. Attached for your use is a P
copy of the one-year maintenance bond for the street improvements. We hereby
request the City to accept the street for continual maintenance, subject to the
one-year warranty period.
If you have any questions or need additional information, please contact
U6.
Very truly yours,
McCOMBS FRANK ROOS ASSOCIATES, INC.
Paul Pearson. P.E.
PP:jmj
Enclosures
cc: Dickman Knutson, Ultra Homes, Inc.
Mrae4loVV&"-Mr..VK" C/)9
SEABOARD SURETY COMPANY
BEDMINSTER, NEW JERSEY
MAINTENANCE BOND
Bond No. 185205
KNOW ALL MEN BY THESE PRESENTS, That we HARDRIVES, INC., St.
Cloud, Minnesota, as Principal, and SEABOARD SURETY COMPANY, a
Surety corporation organized under the laws of the State of New
York, duly authorized to do business in the State of Minnesota,
as Surety, are held and firmly bound unto CITY OF MONTICELLO,
MINNESOTA, as Obligee in the penal sum of TWENTY-TWO THOUSAND
EIGHT HUNDRED AND N01100 ($22,800.00) DOLLARS, to which payment
well and truly to be made we bind ourselves, our and each of our
heirs, executors, administrators, successors and assigns jointly
and severally, firmly by these presents.
WHEREAS, said Principal has completed Gravel, Blacktop and Curb
at Meadow Oaks 4th Addition and whereas a Maintenance Bond has
been requested for said work by CITY OF MONTICELLO, MINNESOTA.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH THAT,
the Principal shall indemnify the Obligee for all lose that the
Obligee may sustain by reason of any defective materials or
workmanship which become apparent during the period of (1) one
year from July 17, 1989 to July 17, 1990, then this obligation
shall be void otherwise remain in full force and effect.
SIGNED, SEALED AND DATED this 17th day of July, 1989.
HAR-DRIVES, NC.
By: Nick Zwillinq
Vice-president
S B RDX. nC
By : OMPANY
�=
M. A. Jones, Atltorney in Fact
(9
ACKNOWLEDGMENT OF PRINCIPAL
For Individual or Co•Pariner.h;p
STATE OF les.
COUNTY OF
` On thi• Aay or 19 came before
me personally"o me
well known to be the same person who executed the foregoing bond, and each severally acknowledged
the same to be his own free act and deed.
Notary Public, County.
SURETY ACKNOWLEDGMENT
STATE OF MINNESOTA as
COUNTY OF Washington
On this_ 17th _._day of July _ 19 89 _. before me
nppeared M. A. Jones
to me personally known. who, being duly sworn, did say that he is the Attorney-in-fact of the
Seaboard Surety Company
that the seal affixed to the foregoing instrument is the corporate seal of said corporation: that said
instrument was signed and seated on behalf of said corporation by authority of its Board of Directors.
and soia M. A. Jones Acknowledged said instrument to be the free act and deed of
said Cel'p0ratwrNraaecraa. w.a •,r a:a.a saaeaaaaC --i ♦ // [
110. WILES
' ;.5i ". 'Uel It • "SRH:>a1A
5 -i 1: '5'1,1 �I�INQTD:1 GGUi. T'i
��., i�... Cr.��:a:aan c:iL•:: ^.rt. t3, t997 is
#vrsverrvrry�:n ^''r'�TWA Notary Public.
n
ACKNOWLEDGMENT OF PRINCIPAL
For Corporarlon
Minnesota
STATE OF j ca
COUNTY OF Stearns }1
On thl• 17th ,fay of July 19 89 , before me personally Came
Nick Zwillinq
to me known, who. being by me duly sworn, did depose and any: that he resides Ir
State of Minnesota thathelsthr Vico–president
of th- Hardrivea, Inc.
the corporation described in and which executed the above Instrument; that he knows the seal of said
corporation; that the seal affixed to said Instrument Is such corporate seal: that It wap so affixed by
• order of the Board of Directors of said corporation, and that(! ned his name roto by Ilke order.
' JOAN arrEJaaRSB 1
N MLM VS -n :T_WNkEWM
ete,.mscorNnv—
wP..VwarenCos1.......
Certified Copy SEABOARD
4A BO yL nD SURETY
COMPANY
NjNINI -' 1 5 11
No. 1851 ADMINISTRATIVE OFFICES, BEDMINSTER, NEIN JERSEY
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That SEABOARD SURETY COMPANY, a corporation of the State of New York, has
made, constituted and appointed and by these presents does make, constitute and appoint
Litton E.S. Field
or R.L. Domler or M.A. Jones or Litton E.5. Field, Jr. or Gary McBride
of St. Paul, Minnesota
its true and lawful Attorney -in -Fact, to make, execute and deliver on Its behalf insurance policies, surety bonds, undertakings and
other Instruments of similar nature as follows: Without Limitations
Such insurance policies. surety bonds, undertakings and instruments for said purposes, when duly executed by the aforesaid
Attorney -in -Fact, shall be binding upon the said Company as fully and to the same extent as if signed by the duly authorized
officers of the Company and sealed with its corporate seal; and all the acts of said Attorney -in -Fact. pursuant t0 the authority
hereby given, are hereby ratified and confirmed.
This appointment is made pursuant to the following By -Laws which were duly adopted by the Board of Directors of the said
Company on December 81h. 1927, with Amendments to and including January 15, 1982 and are still in full force and effect
ARTICLE VII, SECTION 1:
-PCI1rAe, 17onds, ncogmcances, supinations, w is of aunty, undn ndfnp undertaWrgs and I "unents rein" elafela.
Insurance Policies, bonds. recognisances. Stipulations, corinonts of surety and undewraing undertakings of the Company, and r0lessers, a2reemonts and opNr
.,.[..g, relating in any way merel0 Or t0 any Claim 01 lose thereunder, shall be signed in the name and on betlatt of the Company
(a) by the Chairman at the BOod. thu President. a vice-president as ResidentV¢a-Prcident and by the Secretary, an Assistant Secretary, a Resident
Secretary oI a ROsdOAI Assistant .Secretary: Or (b) by an ANOrt1ey-,n•Fam for the Company appromwo and "fronted by the Chairman of the Board, the
PFir"onl or a Vico-President to make such signature, or (c) Dy such Omer officM or rapreeentathes as the Board may from Ilme to time dotermme.
The seal of the Company shall II appropriate be alhaed tharoto by any SYch officer, AnOmoy-m-Fecj or reproeenudn,e,'
IN WITNESS WHEREOF, SEABOARD SURETY COMPANY has caused these presents to be signed by one to U tVlc0_
Presidents, and its corporate seal to be hereunto affixed and duly attested by one of its Assistant Secretaries, this ....................
day of ....... August .._...__.._........_.. 19.8 6,
SEABOARD WRETY COMPAN
' �'�7 By
re,at•.o` (Seal) ..:/c/s!ZC ...._ ......._._..
Assistant Secretary ._.�.. .. ....... 1C."'esea.,
STATE OF NEW JERSEY ss
COUNTY OF SOMERSET
On this ..._...19th...._.... day of .................._ . August..._ ... .._.._..._..... _....._...._... 19_86...... before me personally appeared
..........Michael..B.....KCegan _.................._._... ............, a Vice -President of SEABOARD SURETY COMPANY,
with whom I am personally acquainted, wW.
ho, being by me duly sworn, said that he resides In the State of ., Re,. JerBLy_ ;
that he is a Vice -President of SEABOARD SURETY COMPANY, the corporation described in and which executed the foregoing
Instrument: that he knows the corporate seal of the said Company; that the seal affixed to said instrument is such Corporate seal;
that it was so affixed by order c! vic Board of nirec: ire of cold Crnm^Tny: end that "to s:yn]d his nai.ie Eieroto ss ViC:7-President of
said Company by like authority.
LYNN MARIE JACKUWSriI
NOTARY PUOLIC Of NEW IERSC
(Seal) fJl' Commivan Cspuu May 2a, it 1 :nt /•�V..: !��. ir.................
/r Nmary PuDtic
CERTIFICATE l/ •
I. the una.-gnoa Assistant Socmlory Of SEABOARD SURETY COMPANY CO hereby comfy Inat the original Power el Artomey of which tho forogomg Is
.lull. Iruo and coirecl copy. is in lull to,co ano nllecl on tho dato of tars Cenilicata and 1 dofurther comity mal the vice Proodanl wre oaocuted Ire mid Power of
Attorney waa ono of the ouicers authorited by the Board of Directors to appoint an attomey-m•lact as duoreoo m Article va, Section 1, of the ey-Ue wof
SEABOARD SURETY COMPANY
Tn. CAnd,cale may be signed cad Mal" by facsimile under and by authority of the following resolution Of the Execulrye Committee PI the 0oerd Of
Directors d1 SEABOARD SURETY COMPANY at a meeting duty called and held On the 2sin day of March 1970
"RESOLVED (2) Thal the use of a printed facsimile of the corporate Goal of the Company and of the signature of an As uawi Secretary on any
certification at the correctness of a copy of an matrumant executed by the Prasionnl or a Vico-Presdanl pursuant to Article VII, Section I. of the fly.LA"
appointing and aulnoraing an anorney-,n-lett to won in the name and On behalf of IM Company surely bonds, underwriting undertakings Or other
m trumontl described in Said Amcle gni Section 1, with Oke affect as it aucn seal and wcn signature had been menually affixed and made, hereby is
oulhorited and apptorad'
N WITNESS WHEREOF, I have horounto set my hand and affixed the Corporates at of the Company these presents this
�.n•r r ^ _.. .... l7ttT _ ._.. ..... _ day ot.__.�....._....[.Sl1 Y..__....__..- 1g... e�..
y 1921
C/)rWm all tide /M1
Council Agenda - 8/14/89
15. Consideration of changing part-tirre deputy registrar position to
full-time status. (R.w.)
A. REFERENCE AND BACKGROUND:
As you may recall, the City of Monticello hired Patricia Kovich on
April 24, 1989, as an Assistant Deputy Registrar Clerk. Pat was hired to
replace Vickie Bidwell, who had resigned to accept another position.
Vickie was a full-time permanent employee; but on ury recormnendation, the
Council approved hiring Patricia as a permanent part-time errployee to
primarily work in the deputy registrar activities to not only fill in for
Diane Jacobson's maternity leave, but also to cover for the increased
work load that this department was experiencing. My rationale at that
time was that it was easier for the City to increase an employee's
position from part-time to a permanent nature if the work load warranted
rather than being forced to reduce an eirployee's hours afterwards.
Patricia has worked out extremely well as the deputy registrar clerk
filling in for Diane's maternity leave on a full-time basis. Pat will
continue to work full-time until Diane's return the latter part of
September, but there appears to be no question in my mind that there is
plenty of work for Pat on a full-time basis in the future. Pat's
knowledge in the deputy registrar activities has been a real plus for the
City in that she was able to fully assume Diane's role with very little
assistance and training necessary. Pat also has background in coinputer
data entry from her previous cinployments and has the ability to utilize
word processing and other functions of our office. Although Pat's time
has been devoted 100 percent to deputy registrar activities, there is a
definite need for additional clerical help for typing, word processing,
and data entry associated with sewer and water billing activity.
As the City Council has not yet had an opportunity to review or adopt a
new personnel polity (which is my intent in the near future), all
part-timeeuployees have not been eligible for any type of fringe
benefits, including holidays, sick leave, vacation, health insurance
coverage, etc. Although I had intended to address this in our new
personnel policy, I believe the addition of Pat as a full-time City
errployee would help alleviate some of the clerical and data entry
shortages we have at this time and also provide her with full-time
benefits. The staff has, at times, experienced the need for an
additional typist/word processing clerk to help Karen with typing agendas
or basic correspondence. The real need, I feel, could be In utilizing
Pat to help enter some basic data processing activities such as meter
readings for sewer and water billings that are done quarterly and also
recording the receipts as sewer and water bills are paid. Currently,
Cathy Shuman trust devote a lot of her time during the quarter to these
activities, which I would like to see her relieved of to allow her more
time to pursue the irrplementation of our computer ayetem for our general
accounting packages. There certainly is no question that deputy
registrar activities require the equivalent of 1-1/2 to 1-3/4 full-time
personnels and I am suggesting that once Diana comms back from maternity
leave, Pat devote approximately half of her Lime to deputy registrar
25
Council Agenda - 8/14/89
activities on a set schedule, with the remaining time being available for
other clerical duties within City Hall. By having a specific time
schedule such as mornings or every other day being devoted to deputy
registrar activities and the remaining time for other clerical duties,
the City staff can better devote Pat's time to other City business that
needs to be completed. In a related matter, at the next Council meeting
I anticipate discussing Cathy Shumran's position with the City and
suggestions for improvements within her position and duties.
The Council should remember that initially when Pat was hired as a
permanent part-time employee, it was my suggestion to start off on a
part-time basis to allow us flexibility; but she actually replaced a
full-time employee. In my opinion, even the addition of Pat as a
full -titre employee will not eliminate all of our problems, and I believe
there still may be a shortage of personnel for specific duties in the
future.
Basad on comparable worth, a full-time clerical position such as Pat's
would indicate a salary of $8.95 per hour, equivalent to what we were
paying previously. Pat is currently at $7.50 per hour, and I would
suggest that this be increased to a minimum $8.25 per hour immediately
with the final increase to $8.95 after completion of the six-month
probationary period normally associated with the full-time employee.
B. ALTERNATIVE ACTIONS:
1. Approve the classification change of Patricia Rovich as the Assistant
Deputy Registrar Clerk from permanent part-time to permanent
full-time status. After the return of Diane Jacobson from her
0 maternity leave, I would establish a schedule that would have
\�S Patricia devoting approximately half of her time to other clerical/
data processing duties.
2. Do not approve her status change -- This will require at least
another part-time individual.
STAFF RECOK MENDATI0N:
As I indicated earlier, Patricia has done an excellent job as far as
deputy registrar activities are concerned and is very knowledgeable in
this area. We have had no problems with her assuming this role, and she
has worked very well with the customers. By having Pat available as a
full-time employee after Diane Jacobson returns from her maternity leave,
I feel the City will benefit from being able to utilize Pat's knowledge
of data processing which can free up some of Cathy Shuman's time to
devote to implementing our entire computer system more efficiently. I
will expand on this at a future Council meeting; but I hope to use
Cathy's knowledge in computer applications in the financial area rather
than having her time taken up by key punching in water meter readings or
receipts. If Pat is not available for these duties, I feel the City will
have to be looking for an additional part-time data processing entry
clerk. I also feel that an adjustment in her salary is warranted,
26
Council Agenda - 8/14/89
although she has only worked for approximately four months, she
iimnediately took over the deputy registrar functions and is a definite
asset to the City staff. I feel that a two-step salary adjustment with
an immediate $.75 per hour raise at a minimum, with the final adjustment
occurring after six months, would be appropriate.
D. SUPPORTING DATA:
None. \
I r
27
Council Agenda - 8/14/89
16. Consideration of agreement with the Yonak Landfill for solid waste
disposal. (J.S.)
A. REFERENCE AND BACKGROUND:
With our new contract with Corrow Sanitation, the City will be paying
100 percent of the landfill or solid waste processing facility fees.
Because of this, Corrow Sanitation is restricted from picking up aly
commercial or industrial garbage on the Monday and Thursday pickup days
for Monticello. At this time, it seems most appropriate to pay the
landfill or processing facility directly on a monthly basis, rather than
pay Corrow to pay the landfill.
With their new scale in operation, Yonak will be able to report to us the
weight of the trash deposited in tons per truck, the truck number, and
the date and time of the deposition. This can easily be cross referenced
with Corrow's monthly reports to insure that we are only paying for the
deposition of residential garbage from Monticello.
Effective almost immediately, Yonak Landfill, Inc., is switching from a
cubic yard fee to a tonage fee. Their new price will be $30 per ton
compared to the $9 per cubic yard used in the past. This change works
out appropriately for the City of Monticello. we will neither be hurt
nor benefit from the new fee, as Corrow is currently averaging around
600 lbs per cubic yard with their packer trucks.
This simple agreement with Yonak will simply set out the fees, reporting
parameters, and insurance requirements. The fees will be guaranteed for
a period of six months, not including taxes or surcharge imposed by
state, county, or local ordinances. We expect to model our agreement
after the City of Delano who currently has such an agreement with a
landfill. It is expected that the agreement will be available for your
review at Monday evening's meeting.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to authorize City staff to prepare an
agreement with Yonak Landfill for the deposition of solid waste from
the City of Monticello.
2. The second alternative is not to enter into an agreement but merely
pay Corrow Sanitation for the landfill charges.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator and Public Works
Director that the Council authorize the City staff to prepare an
agreement with Yonak Landfill as outlined in alternative A1.
D. SUPPORTING DATA:
Copy of the City of Delano's agreement with Yonak Landfill if available
prior to Monday evening'a meeting.
28 SPS
CONTRACT FOR DISPOSAL OF
GARBAGE AND REFUSE
This is an agreement made and entered into this _ day of
, 19_, by and between the City of Monticello, a
municipal corporation under the laws of the State of Minnesota
("the City"); and Yonak Landfill, Inc., a Minnesota corporation
("Contractor");
In consideration of the covenants and agreements herein
contained, it is agreed as follows:
1. Contractor agrees to receive and accept all mixed
Municipal Solid Waste (MSW) aelivered to Contractor by garbage
haulers identified by the City as the City's residential
garbage and refuse.
2. The City shall not allow its hauling contractor to
deliver Unacceptable Solid Waste to the landfill. For purposes
of this agreement "Unacceptable Solid Waste" shall mean waste
materials not constituting Acceptable Solid Waste. Waste
delivered to the landfill shall not be deemed accepted by
contractor until contractor has had a reasonable opportunity to
inspect the delivered wastes. Contractor may reject delivery
of all or any portion of a load of Wastes containing
Unacceptable Solid Waste in which event, after notice, the city
shall cause its hauler or other agent to immediately remove Cho
rejected material. Should the city fail to immediately remove
rejected wastes, contractor may arrange for the disposal of
these materials as authorizod by law. The City will pay any
additional coats incurred by contractor for disposal of
` rejected Unacceptable Solid waste.
3. This contract shall take effect upon the first day of
, 1989 and shall continue through and including
1990.
4. Contractor shall retain a copy of all weight tickets
and other records evidencing deliveries of acceptable waste and
shall submit copies of all such weight tickets and records to
the City on or before the 7th day of the month following each
month of this contract. Upon receiving such timely, accurate
and complete weight tickets and records, the City agrees to pay
to Contractor, on or before the 15th day of such following
month, $ per ton of acceptable waste delivered to
Contractor. These rates include the tipping foe and taxes and
fees at current amounts, including but not limited to county
and township taxes and surtaxes and Yonak Landfill. Inc.
Financial Aasurance Trust Agroem nt payments Currently: the
rnun y surcharge is -q2.20 pnr yam, the township surcharge is
c0 75 per yard and rho Trust Agreement payment is c_O.sA_.VQS
Yard
5. During the term of this contract the fees identified
in paragraph 3 heroin shall not be changed by Contractor,
except that a change in the county tax, township surtax, or
Financial Assurance Trust Agreement payment may be passed on
proportionately to the City. In addition, any increase in
other taxes or fees, including Greater Minnesota Landfill
Cleanup Fee or sales tax will be paid by the City.
2.
I�
6. Contractor agrees to keep accurate and complete books
and records of its operations relating to the performance of
this Agreement and to make these hooks and records available to
the City at its request.
7. Contractor agrees to furnish its own equipment and
personnel for its disposal and landfill operation, and agrees
to collect, dispose and in all respects operate its landfill
operation in compliance with all federal, state and local laws
and regulations.
B. Contractor agrees to have at all times a registered
office and notify the City Clerk/Treasurer of any change in the
address of the office. Contractor further agrees to have at
all times a telephone number and working telephone 11ne
available for inquiries from city residents and Contractor 1
shall notify the City Clark/Treasurer of the telephone number
and any change in the telephone number.
9. Contractor agreos to execute and deliver to the City
a performance bond or Certificato of Deposit with a corporate
surety in the amount of $10,000, naming the City as obligee and
conditioned upon tho satisfactory performance of thle contract.
The term of the suroty bond or Certificate of Deposit shall be
for one year.. The performance bond or Certificate of Deposit
shall provide that notice of cancellation of the bond or
Certificate is not affective until 30 days after City has been
served with written notice of said cancellation.
3.
10. Contractor and the City agree that the Contractor has
obtained and furnished the city evidence of all insurance
required hereunder for all operations to be performed by the
Contractor for this contract. Such insurance provides the
following coverages:
pLhlic Liability Insurance: including general liability and
automobile liability.
(a) At least $200,000 when the claim is one for death
by wrongful act or omission and $200,000 to any
claimant in aay other case, including, but not
limited to, claims for bodily injury, death or
property damage.
(b) $500,000 for any number of claims arising out of
a single occurrence whether for bodily injury,
death or property damage.
(c) Liability insurance shall include contractual
liability coverage, covering obligations of the
contractors under paragraph 10 of this contract.
Workers CompnnRatinn Insurance: covering all employees of
the Contractor engaged in the performance of the contract,
in accordance with the Minnesota Workers Compensation Law.
The Contractor's insurance of the above amounts and
coverage shall be maintained at all times for the duration of
the contract. The insurance company or agent for the company
shall provide the City with 30 days prior written notice of
cancellation, non -renewal, or any material changes in policies.
A certificate of insurance shall be filed with the City
Clerk/Treasurer evidencing insurance coverage as set forth
above.
4.
11. Contractor shall take all reasonable precautions
necessary to protect the public and the City against any injury
or damage and shall defend, indemnify and hold harmless, the
City, its officers, employees and agents, from any and all
claims, causes of action, lawsuits, damages, losses, or
expenses, including reasonable attorneys fees and costs, on
accounts of bodily injury, sickness, disease, death and
property damage as the result, directly or indirectly, of the
respective operations of the Contractor in connection with the
services rendered under this contract. Any and all claims that
may arise under the Workers Compensation Act of the State of
Minnesota, or any other state, on behalf of said employee or
other persons while engaged in any of the work or services
provided hereunder, shall be the sole responsibility and
obligation of the Contractor and not the City. In the event
any such action is brought against any said indemnities, the
Contractor shall assume full responsibility for the defense
thereof, and upon its failure to do so on proper notice, the
City has the right to defend such action and to charge all
costs thereof to the Contractor.
12. This contract is non -assignable, not transferrable,
and no part of the Contractor's duties shall be contracted to
other organizations.
13. This agreement reflects the full and complete
agree mont of the parties hereto and supersedes any and all
previous agreements, oral or written. This agreement may be
amended only by a writing signed by both parties.
5.
C
IN WITNESS WHEREOF, the parties hereto have hereunto set
their hands this day of , 19
ATTEST:
Clerk/Treasurer
GER:ET8s
CITY OF MONTICELLO
YONAK LANDFILL, INC.
By:
, Mayor
Council Agenda - 8/14/89
17. Consideration of upgrading well I1. (J.S.)
A. REFERENCE AND BACKGROUND:
On July 10, the City Council authorized OSM to make the necessary
calculations and recoimnendattons for a replacement puxp for well 11. OSM
has determined that an American bowl assembly three -stage puup 112HIL50
utilizing the existing 75 HP non -high efficiency motor will produce
1,224 gallons per minute at 219 feet total discharge head when the new
reservoir is totally full at elevation 1,105 while the City is using
approximately 300,000 gallons per day. On the other end of the scale,
with 10 feet of water in the reservoir, the pump will produce
1,473 gallons per minute at 162 feet of total head when the City is using
2,700,000 gallons of water per day.
Based upon the above design parameters, we have a quote from E.N. Renner
6 Sons of Elk River, the coupany who pulled well I1 for us, to install
the American pulp with new discharge head, new coluimi, new shafting, new
bearings, including start-up, and baling of the well for a total price
Of 55084.00 . The City will be using the excess coluimi, shafting,
and bearings from well @4.
We will also replace the check valve but from another source.
The next step is to begin looking at the condition and capacities of
well 12 and booster puups 1-4 at the reservoir.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to authorize replacement of the puup for
well #1 as outlined above from E.H. Renner b Sons for a cost of
$5,884.00
2. The second alternative would be not to replace the puup at this
time. This does not appear to be practical.
C. STAFF RECOMMENDATION:
It is the recomendation of the Public Works Director that we purchase
the new puup from E.H. Renner as outlined in alternative 11 based upon
the design parameters provided by OSM.
D. SUPPORTING DATA:
Copy of recomnendation letter from OSM; Copy of quote from E.H. Renner a
Sone.
29
OFT
OAMSX sctlelen
m
2021 Cas] Hennepin Avenue
Minneapolis, MN 55413
612.331-8660
FAX 331-3806
E.pnrm
Survevnn
Planncn
August 11, 1989
City of Monticello
250 E. Broadway
Monticello, MN 55362
Attn: John Simola, Public Works Director
Re: Water System Upgrade Replacement Pump for Well No. 1
Dear John:
We have made computer runs of the Monticello Water Distribution System
model under numerous different demands and total system discharge heads.
Our conclusions and recommendations from the System Study are as follows:
Utilizing an American 3 Stage line Shaft Turbin No. 12H150 pump and the
existing 75 -HP motor we can expect pumping rates of 1224 G.P.M. When the
new tower is full and 1473 G.P.M. with 10' of water in the tower and a
system demand of 2,700,000 gallon per day. Well No. 1 has the capacity
to supply these quantities of water.
It is my recommendation, that you purchase the American No. 1211150 or a
equal pump with the same efficiency characteristics. This will allow you
to utilize the existing City owned motor at this time and allow more
flexibility when sizing a pumping system for Well No. 2.
If you have any questions, please contact He at any time.
Sincerely,
ORR-SCHELEN-MAYERON
8 ASSOCIATES, INC.
hiingV
.
P.
DK/cmw
08/89-68
�cc: City Administrator
J
�1 N.
Ronnor I Sons
WELL DRILLING FOR FOUR GENiRAHONS
INCORPORATED
5698 JARVIS STREET N.W./ELK RIVER. MN 55330 /16 1 21 4 2 7.6100
August 8, 1989
City of Monticello
250 E. Broadway
Box 83A
Monticello, MN 55362
ATTN: Mr. John SimDla
Re: Job 83154
Deep Well Turbine Pump /1
Subject: Estimated Repair Cost
Dear Sir,
This pump was removed from the well and Inspected by Mr. Gene Anderson of O.S.M.
and Roger Renner.
Recommendations were made to scrap the entire pump rather than repair it.
1 have estimated the cost of a new lineshaft turbine pump based on 1200 GPM
0 220' T.D.H. design conditions and utilizing the 50' of new 10" pump column
owned by the City. I have enclosed curve and information on this pump.
No. Item
1. American A140 discharge head
Units Cost Extension
164" x 10" x 8"
1 1,22.2.00
1,2.22.00
2. Top column 10" x 4'11V T.B.E. Std.
1 110.00
110.00
3. Intermediate column 10" x 9'114" 1aC Std.
2 206.50
413.00
4. Bottom column 10" x 4'llh" T&C Std.
1 138.00
138.00
5. Lineshaft 14" x 10' 01045 w/ S.S. Slv.
T&C
2 71.00
142.00
6. Lineshaft 111" x 5' 01045 w/ S.S. Slv. T&C
1 60.00
60.00
1. Retainers w/ rubber bearings
10" x 2" x 3/4 x 1-7/16
3 47.00
141.00
PAGE 1
V
AUG -10-1989 13:59 FFCui TO 1295.3404 P.03iO3
No. Item Units Cost Extension
8. American Bowl Assembly 3 stage 12H150
1200 GPM at 220' T.D.H. 85% eff. 1 2,170.00 2.170.00
9. Suction pipe 10" x 10' T.O.E. 1 198.00 198.00
10. Misc. (turbine oil, gaskets, tape, etc.) L.S. 60.00 60.00
11. Bail bottom of screen L.S. 280.00 280.00
12. Installation L.S. 950.00 950.00
Total of Above $5,884.00
In addition to the pump repair cost, you requested a cost for an automatic
valve that would prevent surging on start up and shut down of this pump. 1
would suggest using a Clavalve model 6 60-31. (See attached information on
valve)
Clavalve Model 860G-31-8" GAB 1 $3.132.00 $3,132.00
This price does not include the cost of two companion flanges, bolts, nuts,
gaskets, electric w r ng, electrical controls for panel, or installation.
The cost of piping and flanges will be determined when the amount of piping
is known. You electrician should be contacted to do controls and wiring.
if you have any questions on the above, please call me at 427-6100.
Best Regards,
d(#
rry A1j s/Sales Engineer
E.H. RENNER 8 SONS. INC.
LICENSE NO. 71015
JA/kk
6A/31
PAGE 2
Council Agenda - 8/14/89
18. Consideration of change order Al for Project 88-05 - 800,000 gallon
standpipe. W .S.)
A. REFERENCE AND BACKGROUND:
Several issues dealing with the construction of the new water tank have
come to light which inust be clarified through a change order. One issue
deals with the tank construction. The tank was built 6 inches lower than
specified, and there is clarification needed in the ladder mounting, its
configuration, and a protective weather hatch over the ladder. A second
issue deals with the painting of the tank. The City has selected colors
which cost a total of $150 to special mix. in addition, we have selected
a third color for the tank and have deleted the name "Monticello" from
the back side of the tank.
A third issue deals with the landscaping in and around the tank. As it
worked out, we ended up with a conflict between the piping contractor and
the tank contractor in regard to the landscaping. It appears that all of
the grading and seeding of the area was the responsibility of the piping
contractor. The tank contractor was only responsible for the blacktop
driveway and the trees and shrubbery. It appears that it would be in the
best interest of the City to remove this work from both of the projects
and have it rebid locally.
On Wednesday afternoon, August 9, Dan Kling from OSM and myself met with
representatives from Caldwell Tank to iron out the above issues. Change
order 11 on the project is expected to deal with all of the above
issues. This change order will be a credit, and we hope to have the
final figure in the area of $17,000 or more. The final figure may not be
available until Monday, as the painting contractor is enroute to
Monticello and can't be reached.
B. ALTERNATIVE ACTIONS:
1. The firet alternative is to approve change order tl for a credit of
$ and to authorize staff to advertise locally for
bids to couplete the grading, seeding, and landscaping at the tank
site.
2. The second alternative would be to not approve change order 11. This
does not appear to be in the best interest of the City of Monticello,
especially as A.C. Carr, the concrete contractor who significantly
slowed down the tower project, is in charge of the landscaping on the
project.
C. STAFF RECOMFMATIO14:
It to the recomendation of the Public Works Director and City Engineer
that the Council approve change order 01 a9 outlined in alternative 11.
D. SUPPORTING DATA:
r
Copy of change order I1. C
30
C
5j0
lo C -N
Council Agenda - 8/14/89
19. Consideration of setting a special meeting for goals and objectives -
1990 budget. (R.w.)
A. REFERENCE AND BACKGROUND:
For the past few years, prior to the preparation of the preliminary
budget, the Council has met in a special session to discuss goals and
objectives with the staff for the upcoming year. I believe this meeting
has generally been a morning meeting and has lasted approximately 1 to
1-1/2 hours.
The City staff has already held its start-up budget meeting on August 7,
and the worksheets have been distributed for preliminary work. The
department heads will be preparing their list of capital outlay and other
project items they would like to see incorporated in next year's budget.
The department heads are also reviewing the information obtained from the
joint committee meeting recently held at which priorities were
established concerning general government activities, economic
development activities, and capital improvement/equipment activities that
the committees felt were important in Monticello's future. The
department heads will be reviewing the summary presentation to see if
there are any capital outlay items or programs, etc., that should be
included in next year's budget.
Although our past special meetings to discuss the upcoming budget have
been held prior to any preliminary budget figures being available, the
Council members may have ideas or projects they would like the staff to
consider when preparing the budget. This has been the normal reason for
holding a special meeting prior to the budget preparation. All that is
required of the Council is a motion to set a special meeting (if desired)
for considering budget goals and objectives for the staff to use in
preparation of the 1990 budget.
B. ALTERNATIVE ACTIONS:
1. Set a special meeting date.
2. Decide not to hold a special meeting for this purpose.
C. STAFF RECOMMENDATION:
None.
D. SUPPORTING DATA: QI v
OI�
None. 4 e
31
J Council Agenda - 8/14/89
20. Consideration of contribution to Minnesota Rural Water Association and
National Rural Water Association for Operation Impact. (J.S.)
A. REFERENCE AND BACKGROUND:
We have been asked by the Minnesota Rural Water Association, of which the
City is a member, to contribute $400 toward Operation Impact. Operation
Impact is to be a professional response to federal regulations concerning
the drinking water industry which can have a significant impact on the
City of Monticello. Water regulations currently being considered by the
EPA, such as regulation of pH to control the solubility of lead, could
have a significant monetary effect on the City. The Minnesota Rural
Water Association and the National Rural Water Association are very
concerned about these new regulations and will work toward our benefit.
The $400 contribution is based upon the number of water connections the
City has and while not significant, collectively could make a difference
in Washington. I have enclosed a copy of the letter and a detail sheet
about Operation Impact.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to authorize the contribution of $400
for Operation Impact.
2. The second alternative would be not to authorize the contribution.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director and City
Administrator that Council authorize the contribution as outlined in
alternative 11.
D. SUPPORTING DATA:
Copy of the letter and fact sheet from Rural Water.
k� —'Q- '�S
32
RRt��T
i
August 3, 1989
City of Monticello
250 East Broadway
Monticello, MN 55362
Dear City Council,
Our Association needs your help.
At this moment, new drinking water regulations are being written in Washington
D.C. by EPA about lead, radon, disinfection, and many others. These regulations
will affect your, water system, and they will become law - with - or without -
your input. Our Association wants to take a more active role in the regulation
of our industry. To do this, we are asking for ,your support of "Operation
Impact." Operation Impact will give water systems a much stronger voice in the
creation of new drinking water standards and laws.
In the last two years, we have cooperated with other state associations and the
National Rural Water Association to work with Congress to save water systems
over one billion dollars in principal through the FmHA discount repurchase
program, and approximately fifty million dollars in tax forgiveness. With your
support of Operation Impact wa believe we can do much, much more.
During the past fifteen years, our industry has been largely reacting to federal
regulations. It is now time tar us to take the initiative and participate far
more extensively in the regulatory process. Water utilities must reinforce
their hard earned reputation as protectors of the public health through
standards and regulations that are practical, technically sound, and affordable.
Operation Impact will give us the voice we need in Washington.
Our Association is asking for a one-time voluntary contribution from your'
utility to support Operation Impact. We have onclosod a schedule of recommended
contributions based on the number of connections on your system. In this
manner, everyone can contribute their, fair share.
Please read the enclosed additional information about our effort and call our
office if you have any further Questions. The time for uo to act is very short,
so please lot us hear from you in the next to. days. The sooner we can act, the
sooner we can realize the benefits!
Sincerely,
James P ehn
Program Manager
Minnosoca Rural Water Association
JP/rh MINNESOTA RURAL WATER ASSN. -
le DIVISIONST. 5463
L&KE
eteow Dewe. ww sesai 6�)
9i e•ea'Yai67
Tough Issues
face the water
Industry.
OPERATION IMPACT
Is the professional
response.
"Federal regulations are going
to be Issued with - or without -
input from the drinking water
Industry."
"Our rural and small municipal
water systems must actively
participate In the rule-making
process by providing funds,
expert testimony, solid
documentation, and
technological guidance."
"Operation Impact will
guarantee our full participation
In the regulatory process. With
Operation Impact, we can
ensure that regulations will be
workable and cost-effective. "Natlonal RurW water Auoclatlon
a
P.O. Box 1429Qi .Duncan, Okiatwme 73534
o\\ v (405)252 -MM
V
The Minnesota Rural
Water Association
and
The National Rural
Water Association
_ Why should we support
Operation Impact?
How Important Is my
system's support for
Operation Impact?
How Is Operation Impact
different from what Is
already being done?
Consider your support an investment for the future. Thal investment wN ensure that your system will have a
voice In the creation of practical, xorkablq and leasible regulabons that will support each system and protect
your public's health
Your supparl is vital to the success of the program!You can dramatirbly affect our industry by helping us do -
mantle full role N contributing the advice and accurate data necessw for making reasonable regulations We
ask you to make ,& commilmenl and makea contribution to supporl fhb program for a voice In your future.
This Is a carnbined effort of our association, the National Rural Water Association, the American Water Works
Association, the .4ssodafionolMeo-apolitanWa►arAgoncin ThoNatbna/Association of Water Companies,
and the National Wator Ret= rces Asaoclatbn. Each group will sdritcono lbutiona from itick members to sup•
part this very brtprortant effort that wtll affaef the fuhue of ovary watersystem.
The hinds wia b9 used to address regulations being C&Wdarod. Spacilica ly, they, will be used to:
_
What will Operation
boW#nlroavorsarnerc•dw • aurveNteerdrahwheannonaMdam
Impact accomplish with
AnOaA ft invism of owe"U" • F"nhitscora&*Aoarimkir reoommerMa"
thofunds?
• 0Bwirdir e+e oorrpnarre toctwom OW eaeockaw • wnarepon
omni to rata oyamrne • kzd l dem
• ArraS" bwvuat-CM rdmbaW *A Md make eppraprtate • Derdro le[Mdr� rWi&wo
recanmardati"
• Fwfbh appotar ft Mamelon
Who will control the funds?
Oocisbnsabout Via, use oftnesehmdsandwlaruieshrihokuse wNbodordmibwdbye coordhviingcmmIt
lae. Each parficlemating assockilbn wX appoint a person to oversee Iha funds, dotormirre priorities; and asabt In
the kmtulation of our indusWe positions.
How will we be Involved after
You waibekept aidUmd of the pfogress aid iactMly of the hindantlon p*--JtA)m statements Issued by thecoor
contributing?
dinatingcornmilreaYou tAllatsobeaskedbrevbwporbdictipa&sandgheywvgsMbnstothoepprgvlate
(�
V
—41110,
oMkWsbasedontlaeaundlochnNbgAcaldataproduce.al1woughyour &4gpWofthe program.
Council Agenda - 8/14/89
21. Consideration of approval of preliminary application for state funding of
a portion of the Robert Leathers Play Structure project. W.0.)
A. REFERENCE AND BACKGROUND:
The group organizing development of the Robert Leathers Play Structure
has requested that the City consider submitting a grant application for
the purpose of subsidizing a portion of the capital expenses associated
with the project.
Initially, the group did not consider utilization of state grant
programs, as it appeared sufficient funds were available at the local
level. However, the scope of the project has expanded to include the
recreation needs of the handicapped. An additional $20,000 needs to be
raised in order to make the play structure accessible to handicapped
children without reducing the original scope of the project. It is
requested that the City use its authority to request state recreational
grant funding to assist in filling this financial gap.
Attached you will find a copy of a preliminary grant application largely
prepared by Cheryl Fuller, which describes the grant proposal in general
terms.
Staff requests that Council review the preliminary proposal and consider
authorizing staff to proceed on this matter.
B. ALTERNATIVE ACTIONS:
1. Motion to authorize submission of preliminary proposal to State of
Minnesota and authorize staff to proceed with development of
necessary grant application materials.
Under this alternative, City staff would take steps necessary to
coirplete a final application. There are soma questions regarding the
proposal that are as yet unanswered that should be resolved prior to
development of the grant application. Staff is not sure, at this
time, to what degree the State will be interested in funding a "City"
project which, in reality, is not a City project. Although the
project itself may be a good idea and fundable based on its own
merits, I have a hunch that the State might be reluctant to give the
City money which the City would sfirply provide to the organization
coirpleting the project. The fact that the City has little control
over how the money is spent and the fact that the City has no
management control over the project itself may cause the State to
hesitate over the deal. This question can be answered after the
preliminary application has been submitted and prior to additional
staff work on the final grant application.
2. Motion to deny submission of preliminary grant proposal.
Council may wish to take the view that this is a private effort that
the City is willing to support only to the current extent ($12,000).
33
Council Agenda - 8/14/89
Additional staff efforts to gain state funding is not warranted based on
the fact that there is no guarantee that the application will be funded.
Council may also take the view that the need for a handicapped accessiole
play structure does not warrant the effort involved in obtaining the
grant.
C. RECOMMENDATION:
Staff recosmends that the City submit the preliminary grant application
and consider further efforts after meeting with State officials to
discuss the preliminary proposal. It is proposed that Council authorize
continued work on the application subject to a determination that the
project qualifies for funding.
There are some negative aspects regarding this proposal. Undoubtedly,
completing the grant will require considerable investment of staff time
despite the fact that the Robert Leathers Play Structure group will be
providing assistance. Also, the final application is due relatively
soon, and I have sane doubts as to whether or not we can get it done on
time. On the other hand, developing a handicapped accessible structure
is an admirable goal. in addition, as you review the preliminary grant
application, the project does satisfy many of the goals noted in the
Comprehensive Plan. Finally, Cheryl Fuller has worked hard on this
project and did a good job in preparing the preliminary application. If
Council authorizes staff to go ahead with the final application, I plan
on delegating as wch of the work as I can to Cheryl. Cheryl indicated a
willingness to couplete as imrch of the application as she can as a
volunteer. All in all, the positives outweigh the negatives. Therefore,
staff reconnends that the City submit the preliminary grant application
and proceed further once project eligibility issues have been resolved.
D. SUPPORTING DATA:
Copy of preliminary grant application.
34
Community Development Application
Project Purpose
CITY OF MONTICELLO
Vame of Communiry/Applicant
Proicct #: I
PROJECT DESCRIPTION
Our Community, working with New York architect, Robert Leathers, will design
and build a large family recreation area. This area will include a wooden
playstructure (combining both skilled play equipment and imaginative play
areas), sheltered rest areas, picnic tables and landscaping.
Ours will be an "all childrens" park -- designed to meet the recreational
needs of both able-bodied and special -needs children. In fact, our goal is
to create a recreational area which will be Minnesota's most handicapped
integrated and accessible park.
By utilizing community volunteer labor, we will save about two-thirds of the
total value amount of the project. Our goal is to raise $80,000 by our
construction time in May 1990. Funding commitments to date total around
$40,000 and come from a variety of community sources (Lions, VFW, City of
Monticello, Monticello School District, Wright County Association for
Retarded Citizens, Monticello Parent-Teacher Organization, area businesses,
etc.). We expect to raise another $25,000 within our community by next May.
We are requesting the remaining $15,000 in state funding.
Project p:
lA
0.0
Comrnunin• Development Application S
For Otiicc Use Onlv
Community Development Application
Initial Project Questions
Community/Applicant Name: CITY OF MONTICELLO
Strcct/P.O. Box: 250 E. Broadvav
County/Zip: Wrj&bc Coun tv. MN 55362
Conrad Person: Jeff 0'4ell t
Title- As*jstant City Adnsinistrarnr
Phone: (Ul ) 14%_9711
Legislative Location: State Housc/Sen art District 22Al22
U.S. Congrtssiorial District 6
General Questions
The General Questions category is pcnincnt to all types of Community Development projects including
economic development or business assiseance, outdoor recreation, infrastructure, and housing and
commercial rehabilitation, etc ALI. appl iants should complete this category.
1. Is the applicant prepared to commit funds for completion of the proposed projcct(s)?
Y❑❑❑❑❑❑ N❑❑❑❑❑❑
2. Have any of the activities for which funds arc being requested been initiated?
Y❑❑❑❑❑❑ N ❑❑❑❑❑❑
3. Das the proposed projec(s) include the acquisition of land?
Y❑❑❑❑❑❑ N[jJ❑❑❑❑❑
a. Would development on the acquired land begin within three years of acquisition?
Y ❑❑❑❑❑❑ N ❑❑❑❑❑
4. Das the applicant propose to develop land that it currently owns?
Yo❑❑❑❑❑ N❑❑❑❑❑❑
a. Would development on the land begin within three years after approval of the proposed project(s)?
Y CD❑❑❑❑❑ N ❑❑❑❑❑❑
5. Would the proposed project(s) bcgi n within six months after funding is awarded?
Y 0❑❑❑❑❑ N ❑❑❑❑❑❑
6. Das the prupoud project(,) involve dee demolition and clearance of existing structures?
P ti• ❑CJ❑❑❑❑ N O❑❑❑❑
•FA
V
i. Is the applicant prepared to make any necessary financial commitment for future operation and
maintenance of the proposedprojccc(s)? Y a[:]C]❑❑❑ N ❑❑❑❑❑❑
S. Will the proposed projecr(s) be accessible to the handicapped?
Y D[][]❑❑❑ N ❑❑❑❑❑❑
9. Will any of the proposed project(s) activities be located within a 100 vear Floodplain?
Y ❑ EJ_ ❑❑❑❑ N CiJ❑❑❑❑❑
10. Has nonpublic funding been approved for the proposed proicct(s)?
Y L�li ❑❑❑❑❑ v ❑❑❑❑❑❑
11. Has funding for the proposed projcct(s) from another federal or state agency been:
A. applied for and pending? Y ❑❑❑❑❑❑ N ❑f❑❑❑❑❑
B. approved: Y ❑❑❑❑❑❑ N ❑1 ❑❑❑❑❑
C. denied: Y ❑❑❑❑❑U N E[]F❑ ❑❑❑
12. Is the primary purpose of the proposed proicct(s) to undertake energy consersation measures to
public buildings? Y ❑❑❑❑❑❑ N 1❑❑❑❑❑7
Economic Development Questions: Complete this section for proposed business assistance
projects.
I. Is the business to be assisted proposing to:
A. create permanent new lobs? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
B. rcuincsistingjobs? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
2. Is the business to be assisted:
A. a manufacturing or industrial company? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
B. a retail company? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
C. a service company? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
3. Will assistance to the business involve:
A. constructionof abuilding? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
B. acquisition ofindustrial equipment? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
3. Is the business to be assisted:
A. currently operating within the community requesting this assistance?
Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
B. proposing to operate within the community requesting this assistance?
Y ❑❑❑CJ❑❑ N ❑❑❑❑❑❑
S. Is this a relocation fix a husincss:
A. withinthccommuniry? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
B. fromanothercommuniry? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
Q' C. from another state? 5 ❑❑❑❑❑❑ N ❑❑❑❑❑❑
M1. Is the business requesting financing assistance for working capital?
Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
,A 0
7. Is the business considering moving:
A. out ofthccommuninr? Y ❑❑❑❑❑❑ `0f 0000
B. outofthestarc? Y ❑0❑❑❑❑ N ❑❑❑❑❑❑
8. Does the business have increased marketing opportunities?
Y 0000❑❑ N❑❑❑❑❑❑
9. Does the business requesting assistance have 500 or fewer empio%lccs?
Y ❑❑❑❑❑❑ ` ❑❑❑❑C -1F -I
10. Does the business have a positive cash flow? Y ❑ ❑ ❑ ❑ ❑ ❑ N ❑ ❑ ❑ ❑ ❑ ❑
11. Does the business have a positive net worth? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
12. Will the business be located within a community• that currently operates a revolving loan fund for
economic development projects? Y ❑ 00 ❑ [I ❑I \ ❑ ❑ 0 0 0 ❑
13. Will the business to be assisted compete with an existing business within:
A. the community? Y ❑❑❑❑❑❑ \ ❑❑❑❑❑❑
B. a neighboring community? Y ❑❑❑❑❑❑ N 0❑❑ CJ— ❑❑
Infrastructure Questions: Complete this section for projects involving infrastrumm
assistance. (i.e. water lines and towers, sanitary and storm sewers, wastewater treatment
facilities, etc.)
1. Does the prujecn s) involve the development of new infrastructure?
Y ❑❑❑❑❑❑ v ❑❑❑❑❑❑
2. Docs the proposed project( s) replace or expand existing public facilities?
Y C—J❑❑❑❑❑ N 0000❑❑
3. Are the infrastructure improvements proposed designed to serve new or expanding
businesses? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
4. Will the proposed projcwsl:
A. correct an existing problem? Y ❑❑❑❑0❑ N ❑❑❑❑❑❑
B. meet a future need? Y ❑❑❑❑0❑ N ❑❑❑❑❑❑
5. Will the proposed project(s) correct an idcnrified health or safety threat to the community?
Y ❑❑❑❑❑❑ N ❑❑❑0❑❑
6. Do existing water rates for residential use exceed S 1.25 per 1.000 gallons?
ti'❑❑❑❑❑❑N❑❑❑❑❑❑
7. Do existing wastewater sewer rates for residential use exceed S 15.00 per month?
Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
6A
Housing and Commercial Rehabilitation Questions: Complete this section for projects
involving housing.
1. Does the applicant have concerns regarding the number of substandard housing units within its
jurisdicrion? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
A. Are the substandard housing units confined to a particular arca?
Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
B. Are the substandard housing units prevalent jurisdicriorrwidc?
Y❑❑❑❑❑❑N❑❑❑❑❑❑
2. Docs the applicant have concerns regarding the number of substandard commercial buildings within
its jurisdiction? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
3. Docs the applicant currently manage:
a housing rehabilitation revolving loan fund? Y ❑❑❑❑❑❑ N ❑❑❑❑❑❑
a commercial rehabilitation loan fund? Y ❑ ❑ ❑ ❑ ❑ ❑ N ❑ ❑ ❑ ❑ ❑ ❑
0
Community Development Application
Community Needs Statement
CITY OF MONTICELLO
Name of Community/Applicant
Our new family recreation area project will benefit the Monticello area on two distinct
fronts. First, the final tangible result will be an exciting, safe and durable recreationa
area for our growing population. It will be designed with all age and ability groups in
mind.
Secondly, intangibles such as community pride and commitment will result from the process
associated with this hands-on project. As a community, we are "pooling" our ideas,
expertise, funding resources, tools and volunteer time to accomplish one goal. Communi-
ties which have built similar facilities with Robert Leathers can attest to the many
positive aspects of this project. (See Attachment 01 -- Letter, Edwin P. Chester.) City
identification of this project as a key component of its "Celebrate Minnesota" program is
evidence of the need for this recreational facility. Unfortunately, funding for this
project was not available through "Celebrate Minnesota" as 1990 construction disqualified
this project from funding eligibility.
This unique project meets recreation needs and goals previously defined in Monticello.
In recent years, the City of Monticello has studied the area of park and recreation
improvement and made several recommendations. Summary sheets from these studies are
attached, with factors relating to our proposed project highlighted.
Many aspects of this project are consistent with the goals and policies set forth in the
Park and Recreation Capital Improvement Plan (see Attachment 02). Of particular note
here is the goal to "design and operate facilities to provide maximum utility of public
monies." 8y investing 512,500 of park and recreation funding in this project, the
Monticello community will acquire a new recreation area worth in excess of $200,000.
The Comprehensive Outdoor Recreation Plan (see Attachment U]) in its "Summary of Findings
and Recommendations" states, "Within the city parks, development has logged behind
acquisition. To date, the facilities that front on the Mississippi River have received
the greatest attention with respect to development. Neighborhood parks and athletic
facilities have been sorely overlooked. Intense activity parks for older children,
adolescents, and adults need to be addressed." Our proposed project will provide a
large intense activity area, complimenting the tennis courts and softball fields
adjacent to our building site.
Principles applicable to park and open apace planning in Monticello are stated in the
Comprehensive Guide Plan, 1986 (see Attachment 04). Our now recreation area follows
the principles, and exemplifies principle #6 which states, "park and open space plans
must reflect the community's financial program but should be flexible enough to take
advantage of any financial opportunities that may occur."
The Leathers recreation area is just such an opportunity!
Also attached (see Attachment 05) is a Community Profile, City of Monticello which
provides economic and general community information.
SA
O
Attachment #1
CHESTER & VESTAL
ATTORNEYS AT LAW
EDWIN P. CHESTER
S.%RBARA A. VESTAL
August 3, 1988
Marilyn Henningson
Route 2, Box 20
Monticello, MN 55362
Dear Ms. Henningson:
707 Congress Strew
Portland, Maine 04101
Telephone (707) 772-7476
It was a pleasure speaking with you on the telephone
yesterday. As I indicated to you then, I was the chairman of
the group which built two Leathers Playgrounds in the Munjoy
Hill section of Portland in September of 1935. The Playground
Project was one of the best things to happen to this neighbor-
hood since I moved here in 1977.
The benefits of constructing a Leathers Playground accrue
at two levels: the product, and the process. The product, of
course, is a magnificent play space for the children. The pro-
cess is one in which the people who participate develop skills
in areas where they often have had not prior experience, inter-
act with other members of their community in situations which
they have not previously experienced, and develop a tremendous
sense of accomplishment and pride in their participation.
With regard to the product, the playground, there is no
question in my mind that a Leathers Playground is head and
shoulders above any other playground available in the market
today. Portland has a number of older playgrounds and a couple
of newer playgrounds which were constructed by private firms
and none of them have the imagination and challenge of a
Leathers Playground. A Leathers Playground is an ingenious
mixture of mazes and castles and tunnels which are attractive
to the less physically oriented children, and the ladders,
slides, hand -over -hand kinds of challenges that the more physi-
cally adept children are attracted to. Our elementary school
teachers confirm Mr. Leathers' prediction that it takes an
elementary school child three to four years to really master
one of his playgrounds.
The construction materials we used, the pressure treated
southern pine, have held up very well over the last three
years. There appears to be little splitting or checking in the
material and the fasteners seem to have held the pieces
to-gether more than adequately. Maintenance requirements have
{' been very limited.
Marilyn Henningson
August 3, 1988
Page 2
Although it may be hard to believe, the process itself may
be as valuable as the product. We started with a very small
core group of people who were committed to the project and
through that process became good friends who are now in a
position to respond to community issues because of our comfort
in working with one another and our sense that we can accom-
plish things when we work together. We were assisted by a much
larger group of people who attended to specific tasks such as
organizing food, organizing tools, organizing volunteers, and
all of the other pieces which went into the building of the
playground. A much larger group than that then worked on the
actual construction of the playground over an eight-day period.
I Most of the people who worked on the playground were doing
Ithings that they had never done before and almost universally
{developed a tremendous sense of pride in their ability to
hackle and solve a new challenge. This, combined with the
"barn raising" spirit that developed over the course of the
(project, created a sense of pride in and commitment to this
neighborhood that continues even now, some three years later.
One of our concerns in constructing a Leathers Playground
was the level of vandalism which has plagued this community for
the last fifteen years. We were pleasantly surprised to find
that, first of all, the playground itself is so durable that it
is difficult to vandalize in any serious manner, and second,
that the amount of graffiti on the Leathers Playground is
significantly lower than that found on the commercial play-
grounds which were constructed at about the same time.
In summary, as I explained to you, constructing a Leathers
Playground is an enormous undertaking and will require a tre-
mendous commitment of time and resources from you and your
community. I think you will find, however, that as time goes
by the enthusiasm and commitment tends to snowball, and if you
can bring the project to completion, the benefits will far
outweigh the burdens you have carried.
I wish you the best of luck. Please call if I can be of
any assistance.
very truly yours,
Edwin P. Chester
EPC/aj
O
PARK AND RECREATION
CAPITAL IMPROVEMENT PLAN
QR)
J
c'i ly o/ a1c.2r-lice 1/0
PARK and RECREA-TION CAPITAL IMPROVEMENT PLAN
GOALS AND POLICIES
• Recreation facilities will be closoly lntogratod Into the urban living and working
iLnvironmont. i
• posign and 000rate facilltios to provide maximum utility of public monies.
' Make a commitment to excellence In perks and recreation equal to the commitment made to I
o_ttar public facilities.
Lien. coordinaJ2. davoloo. end 000ra o an o en a acs aystom that moo_ta local open spaco
woe whenever oossiblo on the natural characteristics and
functions that the land oorforms.
• Derive maximum benefit from open space by preserving sites which may servo Moro than one
ful3ction.
• utilize a variety of techniques other than foe title acquisition such as alto easements,
drainage easements, zoning, subdivision, etc., to retain open space. .
• Acquire or preserve sufficient park and open space land to fulfill the needs of the _
present population and of projected future population.
i
I
•
Develop perk and seen soars facilities at a roto and level commensurate with the needs i
II�1111LL4pu1_ atlon.
• Encourage educational institutions anA other organizations to acquire, menage, and
operate conservation altos as part of their educational programa.
• Provide at least minimum facilities for all recognized outdoor recreational activities.
• Locate recreational facilities not havinq unique land requirements (ouch am Ice arenas, golf
-Vouraes, and sports atadlums) In areas highly accessible to the urban population.
O • Give high priority to the provision of public access to the vator and public use of tho '
shorelines of lakas, the Mississippi River, and streams.
Attachment N3
COMPREHENSIVE OUTDOOR
RECREATION PLAN
MONTICELLO,
MINNESOTA
C- Community Facilities
In 1970 City Hall relocated to a new building at the corner of
Broadway and Palm Streets. This facility shelters City
administrative functions and services. The old City Hall
located on Cedar and Third Streets presently serves as the Fire
station. Due to limited space, the City should consider
developing a new Fire Hall. The City's ,development of a retail
outlet into a Senior Citizen Center is continuing to be
successful venture. The new Public Library located at Walnut
and Fourth Streets is a resource, educational, and activity
service to the community.
Utilities. In December, 1975, the engineering firm of
Orr-Schelen-Mayeron and Associates, Inc., (Minneapolis)
completed a Comprehensive Utilities Plan for the City. The
Utilities Plan included plans for storm water, sanitary sever,
water infiltration for the City and the OAA. Figures 12, 13, a
la graphically portrays their sanitary and water plans. The
major facilities of the plan include the at -grade water storage
facility, which has been completed, for the Oakwood Industrial
Park, a standing water storage tank proposed for Monticello Club
Hill, a new and upgraded 0.9 million gallons per day sewage
treatment facility located on the Mississippi River at the
eastern portion of Monticello. This facility is expected to
serve the City of Monticello until the year 2000.
Parks and Trails. As noted in the Coals and Policies section of
this Plan, the City must develop a balanced commitment to
acquisition and development of its parks, trails, and recreation
system. Major parks in the City already under development
include Fast Bridge Park and West Bridge Park, Ellison Park , and
Fourth Street Park. The City also has several small
neighborhood recreation areas that wore acquired through the
subdivision mechanism. These are in various stages of
development but primarily have been designed for playground type
activities. The Par West Park, acquired in 1984, has been
developed into a physical fitness course with plans to add other
activities. The City has a working arrangement with Wright
County to use Montissippi Park, and has an indefinite lease with
NSP for the operation and maintenance of two softball fields.
Working relationships such as these shall be encouraged and
expanded as appropriate.
I It should be noted that open apace may be park lands,
conservation areas, lakes and rivers, wetlands and woods, water
retention or drainage areas, or other areas of aesthetic or
natural appeal. Park Lando, however, are those open space areas
used principally for recreational pursuits such as games,
sports, picnics, pedestrian trails, and other similar
activities. Tha nood for park and open space is usually
expressed as a ratio of acres per 1,000 people. In the 19B 0's,
it is appropriate to propose and plan to attempt to develop
20-25 acres per 1,000 in population. This ratio should include
7 school owned and operated recreational facilities as well an
Z
-64-
regional and private facilities such as golf courses. It is
desirable that approximately 40% of the total acreage within the
Community be utilized as conservation and ornamental lands not
intended for an intensive recreational use. The remainder of
the City's open space system should be developed for more
intensive uses such as play fields and tennis courts.
The need for additional facilities include tot lots and
neighborhood parks to cycle, jogging, and snowmobile trails, and
state and regional parks. Clearly, some of these facilities are
intended to serve only local residents, while other parks are
designed to draw non-residential use.
Monticello is not noted as and will very likely not develop as a
tourist recreation center. Rather, because of its location at
the junction of I-94 and Trunk Highway 25, Monticello has become
a 'whistle-stop' for those making the northern migration from
the metro area to the Brainerd Ickes area. Due to the shortage
of the types of natural features that draw tourist population,
Monticello should re -direct its park and recreation development
efforts in the areas of suiting its immediate population and put
less effort into attracting transient use of their facilities.
Lake Maria State Park and the YMCA camp provide facilities for
specific users such as cross country skiers and hikers. The
golf courses, likewise, draw heavily from a wide radius of
Monticello. Also, the Wright County owned and operated
Montissippi Park, which lies totally within the City limits,
provides facilities for those who wish to camp along the river.
East Bridge Park and West Bridge Park, lying adjacent to Trunk
j Highway 25, should continue to be maintained and operated as a
recreational atop over for the transient population as well as
for the quality residential parks that they are. These two
parks are excellent relaxation stop over areas, but due to sire
limitations simply cannot be developed into tourist type
recreation attraction areas. As the Central Business District
continues to develop along Highway 25 and walnut Street, it
would be desirable for the City to develop approximately 2 acres
into low intensity uoe open space. Such development could
include gardens, walkways, fountains, and general relaxation
areas.
Considering the presence of two golf courses, Lake Maria State
Park, Montissippl County Park, and the YMCA camp, Monticello is
generously provided with regional facilities. The total acreage
of these facilities well exceeds the 10 acre per 1,000
population recommendation. These facilities, however, are not
used solely by Monticello residents, but serve a much greater
population and geographical area.
-GS-
-
Including the school facilities, but excluding the regional
facilities cited in the preceding paragraph, Monticello is
adequately provided with recreation facilities far surpassing
the 20 acre per 1,000 population ratio. These facilities,
however, are not evenly distributed throughout the City. Some
residential park lands have been acquired through- the
subdivision dedication process, but are not adequately developed
to provide recreational opportunities for the homes in the
northwestern area of the City as well as the southeastern area.
Pinewood Elementary School playground provides adequate space
for active games, particularly for children, but there are no
facilities for general recreation in a 'park -like' setting.
Montissippi County Park can serve some of these needs. It is
recommended that should the City elect to pursue greater
development of parks, there should be close consultation with
Wright County so as to avoid needless duplication of
'
facilities. It is expected that Monticallo's population will at
j?-r+at double within the next 25 years. A common goal for park ,
develoonent is to provide recreation ooace 0thin walking ,.
'
distance for all potential users. To accomplish this at a
minimal cost, the City should acquire land in areas zoned for
residential development and set it aside for future park and
reereati.onal use. The needs of these facilities will be
'
dependent upon the patterns of use in the service area of each
park area. Consequently, the primary guide for future park
development should be based upon public comment from residents
1
and park users as it relates to the actual and desired use of
park fa=ilities.
Principals for the planning of parks and open space are general
statements of rules by which the Plan itself is transformed into
reality based upon existing and future local conditions.
Principals applicable to Park and open apace olanninq for
'
Monticello are: 1) The rvop of pack and poen scats facilities
must be scaled to the needs of the area and population served,
both present and future. 2) In planning for parks and open
'
space, particular attention must be given to linking the
community's high and low areas so as to preserve and enhance the
community's water resources and land forms. Preservation of the
low lands, natural waterways, and marshes in choir natural state
'
must recoive special attention to insure their maintenance as
wildlife and fish habitats, as natural drainage areas, and as
areas of passive recreation and outdoor education. 3) All
'
types of pack facilities must be available and accessible to all
social and economic groups end ggog5aphLc areae of the
,community. All nark,locations. asigns, and facilities shall be
available and accessible to the handicapped. e) Acquisition
(or 'Land -banking') of park and open apace lands must occur well
in advance of development in order to provide for reasonable
acquisition coat and to faciLitate site planning. methods of
reserving land required for future parka and for controlling
development of lands required for open space use must be fully
explored to insure that they are obtained at the least Coat to
e
the public. 5) Particular attention must be given to
l
coordinating land acquisition, land use control, and planning
-66
O� a�
programs of all federal, state, county, and local agencies D
rcnrsrna_d with parks and con=_ervaeign. Mo 'promote convenience
and economic feasibility, park and recreational facilities
should be combined with the facilities of other jurisdictions
wherever possible. 6) Park and open space plans must reflect
the communitv's financial program but should be flexible enough (""f
to take advantage of any financial ooportunities that may Ib"1
occur, Funds allocated to open space acquisitions should be
expanded in a coordinated manner in accordance with the parks
and open space plan.
The Guide Plan proposes four community level parks in a system
of inter -community trails within the OAA. (See Figure 17.) The
proposed parks are located so as to take advantage of
topographical features and residential needs. These parks are
intended to be of 25 plus or minus acres which would provide ry
'community level` group activities such as baseball, football, IF�i
tennis, and other activities which require large land areas.
'Me parks may also be used for other community facilities such
as schools, City buildings, or ice arenas. The proposed pdxks
are only generally located so as to place the community on
notice that as development occurs, land must be acquired and set
aside before development pre-empts the available land. Land n
acquisition may occur at any time through purchase, lease, u
option, or dedication. Park development may be delayed until
the need is apparent. The issue of acquisition will require
close cooperation and coordination between the City, the
Township, and the OAA Hoard.
The proposed trail system requires the same close attention to
planning and acquisition prior to urban development pre-empting
the land. The existing power transmission easement represents a
natural opportunity for a trail system. The wetlands system
represents a similar opportunity. Again, close cooperation
between the City, Township, and OAA will be required.
Standards for trail systema vary. The State of Minnesota
advocates a 30 -foot to 150 -foot width, while the Hennepin County
Park Reserve District advocates 150 -foot to 200 -Coot trail
width. Different use requires different width standards and
often requires separation from other trail uses. Minimum trail
easement width should be judged an the circumstances and design
considerations. Trail uses may include pedestrian
hiking/walking, bicycle, equestrian, skiing, snowmobiling, and
mini-bikes/all-torrain motorcycles.
The islands just off the river bank of East Bridge Park should
be considered for development as a wildlife nature area. Simple
hiking trails and observation stations could be developed.
Three islands are presently under federal ownership and are
administered by the Bureau of Land Management. If, however,
this section of the Mississippi should receive designation by
the State of Minnesota as a racreacional area, administration of
the islands may be transferred to the Stats'a Department of
Natural Resources. Assuming that a clear decision can be made
9
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J
D. orderly Annexation Area
The Guide Plan proposed in Figures 6 a 7 represents a composite
plan of the existing City and the Orderly Annexation Area. The
with respect to jurisdiction and authority, the City of°
CN
Monticello should include these islands in their recreation plan
for open space development. The problems of access and
a
maintenance, while difficult, are not insoluable and would be
resolved in the future when permission to develop is granted.
1,
While it is a goal to provide recreational opportunity within
t`
walking distance of all residential users, it is not feasible to
provide every recreational use in every recreational site.
Active recreation requiring large land areas such as softball
complexes would most feasibly be restricted to certain specific
areas. similarly, some residential parks may feature a far
r
greater range of playground equipment, with less emphasis on the
!
passive type of activity such as picnicing. Conversely, certain
,
areas designated as suitable will feature more and better;
•�
facilities suitable to passive recreation with perhaps only
t
complementary active equipment available for children's use,
y
+t
The Guide Plan should keep the mix as balanced as possible
�1
!
withcut cc;nprormising thn integrity of any specific park and its
i.
designated purpose.
D. orderly Annexation Area
The Guide Plan proposed in Figures 6 a 7 represents a composite
plan of the existing City and the Orderly Annexation Area. The
issues involved in Orderly Annexation concern the processes of
CN
urbanization, conversion of agricultural land, and the provision
of urban services.
The OAA Board has prepared a separate land planning program
vnich involved the following analysist
1. Urban -Rural Service Areas
In order to identify the land suitable for urban and rural
uses, there are five principal planning factors which
should be considered.
a. Existing land Use
b. Topography
C. Soils
d. Agricultural Investment
e. Fase of Providing Urban services
•�
.lj
The existing land use and the topography of the OAA have
y
+t
been researched and depicted :n Figure S. within the OAA
there are several 'pockots" of urban development.
i.
The soil is a fundamental element for most types of
' t
1
l
Attachment 94
Iffo`rcpreherajive
guide Plan
MONTICELLO,
MINNESOTA
June 1986
N
(P
OBJECTIVE;
The intent and direction of this plan is to determine the criteria and
order of outdoor recreational development for the City of'Monticello,
Minnesota. Preparation of this plan has utilized suggestions from the
State Planning Agency and from private land use planning consultants.
Tho final goal is to establish a plan that will generate maximum, development
to fill the majority of the recreation needs of residents and visitors
to the City of Monticello.
AUTHORITY AND IDENTITY OF PLANNING GROUP:
Recreation planning within the City of Monticello has been primarily
conducted by the City staff and a volunteer parks and recreation task
force. The offices of City Administrator, Public Works Director, and
City Planner have absorbed the majority of the City's planning tasks.
Under the jurisdiction of the Public Works Director, the Parks Superintendent
has played an active role in the planning process. The City, in conjunction
with the School District and various community groups, have established
a Community Education Advisory Council which, among other ,things, seeks
to project needs and improvements and promote utilization of recreational
facilities. The tasks of reviewing and revising this plan, and thereafter
recommending implementation, shall fall primarily with City staff, the
volunteer task force, the Planning Commission, and the City Council.
SUMMARY OF FINDINGS AND RECOMMENDATIONS:
The City of Monticello currently has 40-45 acres designated as park area.
The school has an additional 15-20 acres. Wright County has approximately
170 acres designated as Montissippi County Park. Within the City parks,
davelopme nt has lagged behind acquisition. Due to rapid growth and substantial
land subdivision which provided many park dedications, the City acquired
many park aites but were unable to attend to their development. While
acquisition of land by subdivision dedication should not be eliminated,
the City should give priority consideration in the near future to require
payment of cash in lieu of land acquisition. These monies should then
be u tiliaad to upgrade and expand the lands previously dedicated by subdividers
and land developers. To date. the facilities that front on the Mississippi
River have received the groateat attention with respect to development.
Haiohborhood marks and athletic facilities have been sorely overlooked.
Intense activity parks for older children, adolescents, and adults need
to be addressed. Fundamental to the parka and recreation program for
the Citv of Monticello is establichinq a balance between oavelopment
and acquisition, and further, a balance in establishing activities and
facilities suitable for all potential users. Finally, It is the recoadandation
((� of this plan that the City utilize its healthy tax bane to ensure development
-1-
Q�
of first class facilities. To date, with the exception of the majority
of parks, the City of Monticello has demonstrated a commitment to excellence
in the development of all of its public facilities. This commitment
to excellence should not be compromised in the development of recreational
sites and facilities.
PLANNING METHODS:
Utilizing suggestions from our Consulting Planning Firm and limited data
from the 1979 SCORP, local staff and officials have established general
criteria to promote quality parks for the City. In addition, a member
of the Monticello Planning Commission serves as the Administrator of
the Hennepin County Park Reserve District and is able to lend considerable
expertise to the process. City and School District staff have assessed
the needs and facilities listed herein. Local civic and volunteer
organizations have bean invited to contribute information to'the overall
community recreation plan. All hard data, and certain recommendations
were reviewed, in some cases revised, and adopted from the Comprehensive
Plan done in 1978 by a consulting planner.
-2.
KE
TOTAL REVENUE 65,675.29
INDIVIDUAL PERMIT ACT:CITY REPORT
Month of JULY 1989
PERMIT
DESCRIPTION
TYPE
NAME/LOCATION
VALUATION
P[ES
HUMUIEl
PCM IT
bUACMARGE PLUMBING eunCiJ.,:CC
B9-1]69
Interior office remodel
AC
Monticello -Big Lake Hospital/1017 Rert Blvd
3 18,000.00
3 182.00
S 9.0D
B9-1370
Storage building
AD
Prancls Lemke/741 RIveN Sar Or.
1,500.00
15.00
.50
89-1371
Detacned garage
RD
Me rrlll Busct✓906 Te rrftorl al Road
12,600.00
140.40
6.70
89-1372
Storage buf Shcng
AC
gunny Prean Poods/206 W. atk 8t.
8,200.00
64.80
7.10
89-1373
28 -unit apartment building
MP
eroedway Square 1, Partner./243 W. B[dry.
69),700.!10
7,620.60
346.85 9154.00 b.50
89-1374
storage buflding
AD
Stephen Conroy/104 Hillcrest Circle
1, SOO.00
15.00
.50
09-1]75
Re -rooting
AC
Bridge Mater SalepAone/316 Pine Bt.
10,800.00
196.20
9.40
89-1376
Deck
AD
Mich aal L Dixie Te lbott/1312 Y. River St.
1,500.00
15.00
.50
89-1377
House re -roofing
AD
Todd f Robyn Tnaf sen/225 E. Rlvar Bt.
1,500.00
15.00
.30
89-1378
House residing
AD
Todd i Rottyn Tnelaen/225 E. Rlvar Bt.
12,500.00
139.50
6.25
89-1379
Dock
AD
Karl Kluenenbarg/2021 Meadow Ln.
1,500.00
15.00
.50
89-1380
Deck
AD
Jaff 0-Me111/114 Kevin Langley Dr.
1,500.00
15,00
.50
TOTALS
8770,800.00
93.433.50
387.90 SlSt. 00 3.50
PLAN REVIEW
89-1373
28 -unit apt. building
MP
Broadway StIttare Ltd. Partnere/243 W. nrdvy.
1,70].79
TOTAL. PUN REVIEW
81,703.39
TOTAL REVENUE 65,675.29
CITY OF MONTICPLLO
Monthly
Uulld/n7 UcpartmonL RopolL
!both
of JULY
19'1
PFJIIIITL MID USPS
laotTIIIe
Soma month Le.t
Yee[ thio
Yver
PERMITS ISSUED
Month JUNE
Month JULY
1-1-.1 To
Det. 'l.
Pete
RESIDENTIAL
Number
11
9
I1
69
50
Ve1u Lion
5397,500.00
5727,800.00
5 114,800.00 5 1,801,700.00
5
2,263,600.00
Poore
2,825.50
4,69].09
1,318.94
18,597.46
16,007.58
r
Durcha gee
198.00
342.40
55.90
095.20
1,126.55
COMMERCIAL
Number
4
3
2
13
16
Veluetlon
79,000.00
43,000.00
157,800.00
719,000.00
1,491,400.00
Peee
762.50
443.00
1,734.64
5,197.44
9,665.00
Surehergee
39.Sn
21.50
78.90
359.5n
745.20
INDUSTRIAL
ee Mr
I
Valuation
4,600.00
r..46.00
Surchergea
2.30
PLO OINc
Numlwr
7
1
2
22
24
reee
147.00
154.00
65.00
723.00
BOB. 00
G-hergea
3.50
.50
1.00
11.00
12.00
OTIER9
Num6ar
11
Ve luet/on
.00
.00
Pees
10.00
50.00
5..::h-g.g
.50
2.50
TOTAL NO. PERMITS
23
13
15
105
103
TOTN. VALUATION
474,500.00
770,800.00
272,600.00 7,525,300.00
3,755,000.00
TO?A1. YP.P.D
3,745.08
5,790.09
3.110.56
24,543.90
21.530.58
TOTAL SURCIIARGES
241.50
364.40
135.60
1,260.00
1,606.25
CURRENT MONTII
'
1'1 l:0
NumLUI
Io Vele
I'MMIT IIATUR f.
Number PLIIMIT OUNCIl"Ur.. V.1-11...thla
year
Iwel Y
01.191: Pamlly
5
S
5
15
14
11u Ple.
0
1
Mull!-1 emlly
1 4,373.99
346.85
693,700.00
2
1
fommerclal
0
4
IndW tl Inl
0
1
nae. Gat ogee
1
140.40 6.30
17,600.00
3
4
01gne
0
0
Publla Du11,111
e
0
1
ALTERATION ON PLPAIR
Dvellinge
4
IB4.50 7.75
17,000.00
31
42
Co®erclel
3
44].00 71.50
43,000.00
16
0
Indu. t-
0
0
PIAIMDING
All Type.
1
154.00 .50
24
22
ACCEOSORY OTRUCTURVO
Ov/4n1n9 Pmle
0
0
(lecke
3
45.00 1.50
4,500.00
7
1
TFJIPURMV PrJIMIT
0
0
DEMOLITION
5
0
TOTAL.
13 5,790.89 383.40
770,000.00
103
105
INFORMATIONAL ITEM
8/10/89
Testing of sanitary sewer services and water services. (J.S.)
After publication in the local paper of the City's intent to begin requiring
testing of water and sewer services effective August 1, 1989, we have received
no written comment. It is our intention now to send copies of the policy to
all contractors who currently hold bonds and insurances with the City of
Monticello. The policy is currently in effect, and the City is gearing up to
provide the necessary test equipment for the contractors. The total cost of
the equlpmPnt needed is expected to be less than $400.
A