City Council Agenda Packet 08-22-1988AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, August 22, 1988 - 7:30 p.m.
Mayor: Arve A. Grimsmo
Council Members: Fran Fair, Bill Fair, Warren Smith, Dan Blonigen.
1. Call to Order
2. Approval of Minutes of the Regular Meeting held August 8, 1988.
3. Citizens Comments/Petitions, Requests, and Complaints.
4. Consideration of MNDOT Response to River Street & Highway 25 Intersection
Closing.
5. Consideration of Purchasing Additional Property from Ren Shultz - Water
Tower Site.
6. Consideration of Acceptance of Kenneth Lane Improvements - Ritze Manor.
7. Consideration of Change Order 93 and Final Payment on Well 43 Project.
B. Consideration of Setting a Public Hearing to Adopt Assessments for Otter
Creek Road, Re -Alignment and 86-7 Improvement Project.
9. Consideration of Ordinance Amendment Adjusting Mayor and Council
Compensation.
10. Consideration of East Bridge Park Sliding Facility and Parking Lot
Improvements.
11. Consideration of Parking Lot Paving and Underground Diesel Fuel Oil Tank
at Maintenance Building.
12. General Discussion of Water Tank Design.
13. Consideration of August Bills.
14. Adjournment.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, August 8, 1988 - 7:30 p.m.
Members Present: Arve Grimsmo, Fran Fair, Warren Smith, Dan Blonigen,
Bill Fair.
Members Absent: None
2. Approval of the regular meeting minutes held July 25, 1988.
Council member Smith requested that the last item on the previous meeting
agenda be updated to included the second to the motion and the vote. That
motion was seconded by Warren Smith and passed unanimously. There being
no further additions or deletions from the previous meeting minutes,
motion made by Warren Smith to approve the meeting minutes as updated,
seconded by Fran Fair, motion passed unanimously.
4. Review results of citizen survey.
Steven Prank of St. Cloud State Survey provided a presentation which
outlined the opinions and attitudes regarding city services reported by
Monticello residents. After the presentation, Council directed staff to
prepare a cross tabulation data for use in budget preparation and long
term planning.
5. Consideration of participation in "Celebrate Minnesota".
O'Neill reported to the City Council that the Celebrate Minnesota program
is built around the U.S. Olympic Festival being hold in the Twin Cities in
July 1990. He went on to say that through the Celebrate Minnesota program
matching grant money is available which can be used for clean up and fix
up projects, landscaping of community entrance and public activity areas,
preserving historic structures, or a variety of other projects geared to
the 1990 celebration. It was the consensus of the Council to participate
in the Celebrate Minnesota program.
Motion made by Bill Fair to direct Assistant Administrator, O'Neill to
develop an Advisory Committee for the purpose of establishing and
implementing Celebrate Minnesota program in Monticello. Staff to report
back to Council on the 22nd of August, 1988. Motion seconded by Fran
Fair, motion passed unanimously.
6. Consideration of lending support to Robert Leathers Play Structure
Development
A short video presentation describing a play structure which was
constructed utilizing the Robert Leathers, community based approach was
provided to Council. Cheryl Puller and Meril Henningson of the Community
Playground Committee in the Pinewood Elementary School area presented the
commmity groups proposal for development of a large play structure on the
Pinewood Elementary schoolground utilizing a community based approach to
development of the structure. Puller report the following reasons why
the Robert Leathers program was selected by the Playground Improvement
Committee.
Council minutes 8/8/88
1) Community involvement and pride. The entire community from senior
citizens to pre-schoolers can be involved in the process.
2) Children involvement and pride. The Leathers process offers children
a unique learning experience which emphasizes the values of commitment
cooperation and hard work.
3) Handicap accessability.
4) Creative play. Leathers play structure incorporates many wooden
towers, stairways, mazes, tunnels, and platform areas, which encourages
creative play.
5) Better value. Leathers program utilizes donated materials and
volunteer labor, which keeps costs down while maintaining high quality and
excellent safety standards.
After the presentation by the Playground Committee Representatives,
Council discussion insued. Council member Blonigen opposed the idea of
City participation in the project because the facility will be entirely on
school grounds and under school control. Provision of a recreation
facility on this site is the responsibility of the school district and not
within the domain of the City, stated Blonigen. Mayor Grimsmo noted that
Pinewood Elementary School is a community school and instead of putting up
a red flag, we should think of this as an addition for the community and
for people of all ages. Warren Smith noted that the concept of developing
community support and utilizing volunteer labor in accomplishing this
project is a good one, and that he supports projects that tap various
resources. Council member Bill Fair indicated general support of the
project, but recon ended that the Council withhold establishing a
contribution amount until after the budget process of 1989.
Motion made by Fran Fair to contribute funds to the Robert Leathers
project proposed for Pinewood Elementary School, but to defer discussion
on the amount of contribution until the 1989 budget setting session.
Motion seconded by Bill Fair. Voting in favor, Mayor Grimsmo, Bill Fair,
Fran Fair, Warren Smith, opposed, Dan Blonigen.
7. Consideration of establishing meeting for goals and objectives of the 1989
budget.
The 1989 budget meeting for setting goals and objectives was set for
August 18, 1989, at 7:00 a.m.
B. Consideration of aeproval of site plan for 44 unit multi -family housing
unit. Applicant, Dave Hornig.
Fran Fair asked for a report regarding the landscaping of the proposed
site. staff reported that the developer is exceeding the city landscaping
requirements, and at this stage a method does not exist which allows the
city to mandate proper maintenance of landscaping beyond two growing
seasons. Assistant Administrator, O'Neill noted that the financing
entity (MN Farmers Home Administration) requires a certain percentage of
the revenue generated by the development to be used towards maintenance
Council Minutes - 8/8/88
of the facility. He also reported that the developer must convey a
portion of the proposed Seventh Street right of way to the City.
Motion made to approve the site plan for the 44 unit multi -family housing
development submitted by Dave Horning by Bill Fair, seconded by Dan
Blonigen, motion passed unanimously.
9. Consideration of appointment of judges for 1988 primary and general
election.
Motion made by Bill Fair, seconded by Warren Smith to approve the
appointment of judges to 1988 primary and general election as listed.
Marvel Trunner, Joanne Link, Jeanette Host, Ruth Harstad, Fern Anderson,
Rosemay Dahl, Lucille Clausen, Anne Fair, Bette Grossnickle, Leona Kline,
Betty Lund, Florence Mayer, Yvonne Smith, Rita Soltau, Don Nagle, Kay
Gauthier, and Marie Toenjes. Motion passed unanimously.
10. Considerations of options for financing new aerial fire truck.
Administrator Rick Wolfsteller reviewed the options for financing the
aerial fire truck. Wolfsteller noted that net funds needed for the
purchase of the truck amount to $272,840. Wolfsteller recommended that
the city finance the aerial truck through use of the $200,000 remaining in
the fund balance of the Fire Hall construction fund as a downpayment and
finance the balance over a three year lease purchase agreement arranged by
the manufacturer.
After discussion, motion made by Warren Smith to use the entire
construction fund balance of approximately $200,000 as a downpayment and
finance the balance over three years as a lease purchase arrangement with
the manufacturer, seconded by Dan Blonigen. Motion passed unanimously.
11. Consideration of awarding bid on sealcoat project SC 88-1.
Public Work Director, Simola reviewed the bid tabulation. Simola went on
to recommend the alternative that included sweeping and recommended that
the City contract with the low bidder, which was Allied Blacktop, for the
amount of $21,279.18. Motion made by Fran Fair, seconded by Warren Smith
to approve Resolution 88-24 awards bid on sealcoat project SC 88-1 to
Allied Blacktop for the bid amount of $21,279.18. Motion passed
unanimously.
12. Consideration of maximizing water pressure and establish related policies.
John Simola provided an outline of issues associated with the increased
water pressure expected to Monticello residents. Simola presented Council
with potential policies as follows: The City should inform the public of
the proposed water pressure increase and ask that they evaluate their
existing plumbing and service linear Any home built before 1967, who's
water pressure is expected to be above 60 pounds per square inch, would be
supplied free of charge with a pressure reducing valve.
Council Minutes 8/8/88
He went on to say that the city should not be involved with installing the
pressure reducing valves and should be the responsibility of the homeowner
or plumber to install these valves in the piping after the water meter.
Also, since it appears that pressure reducing valves are not easily
obtainable, the City should stock spare valves as well as spare parts and
supply homeowners with replacement valves and parts for a number of years
to allow them to upgrade their plumbing systems. Finally he noted that
the city should not guarantee the operations of pressure reducing valves
and that the homeowner is soley responsible for plumbing problems which
occur in the service of the home with or without the pressure reducing
valves.
The final suggested policy would be to provide the homeowner with an
expansion tank in the home if the plumbing is so designed as to require
one to prevent over pressuring in the home system due to heating of hot
water.
Council discussed the policy issues presented by John Simola. Bill Fair
noted that it would be very important to educate the public in terms of
the impact of the higher water pressure, but not necessarily provide
installation of equipment. Council indicated general agreement with the
policies suggested by John Simola and directed Simola to further define
the policies and prepare them for Council action.
In a related matter, Staff and Council reviewed a table outlining
estimated project cost. City Engineer, John Badalich updated the table to
show an increase in the proposed water standpipe on the Shultz property
from $274,000 to $350,000. At this point in the meeting Council discussed
methods by which the project costs could be reduced. It was the general
consensus of Council to reduce the cost of the tower by eliminating tower
features that provide esthetic value only. Motion made by Bill Fair,
seconded by Warren Smith to direct City Engineer to prepare plans for
development of a standpipe reservoir. Motion passed unanimously.
13. Review of Liquor Store financial statements and authorization purchase of
cooler shelving.
After discussion, motion made by Dan Blonigen to accept Liquor Store
financial statement and authorize purchase of cooler shelving, seconded by
Bill Fair. Motion passed unanimously.
14. Consideration of change order 63 for project 88-019.
Public Work Director, Simola informed Council that at the completion of a
large water main crossing at Burlington Northern Road and County Road 75
at the new intersection of County Road 39, an omission was noted in the
plane and specifications. The standard practice in the previous work
designed by OSM has been to have the contractor fill the air space between
the outside of the water main and the inside of the larger diameter
highway crossing casing with sand. No reference was made in the plans or
epecificationo to have LaTour Construction perform this filling
operation. 1,&Tour Construction has indicated that if this feature would
have been noted in the original plane and specifications, he would have
increased his bid in the amount of $2,440.
Council Minutes - 8/8/88
After discussion, motion by Bill Fair to approved Change Order i3 for the
amount of $2,440 for project 88-01B, seconded by Fran Fair. Motion passed
unanimously.
In other matters....
Mayor Grimsmo announced that he is not intending to file for another term as
Mayor. He went on to note that he might bring up the issue of raising the
stipends for the Mayor and Council members before he leaves the Council.
There being no further discussions, meeting adjourned.
Respectfully Submitted,
Jeff O'Neill,
Assistant Administrator
Council Agenda - 8/22/88
t3. Citizens Continents. (R.W.)
Enclosed with your agenda you will find a copy of a "Letter to the Editor" that
was published in the Monticello Times, Thursday, August 18, 1988.
Mr. Don Januezewski, 38 River Terrace Park, sent be a copy of the letter and
asked that the Mayor and Council Members receive a copy as part of their agenda
package.
The letter is certainly self-explanatory and Mr. Januezewski asked that the
Council acknowledge and hopefully react to his concerns. Because of his work
schedule, he was unable to present a copy in person Monday evening.
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Council Agenda - 8/22/88
4. Consideration of MNDOT Response to River Street 6 Highway 25 Intersection
Closing. (R.W.)
A. REFERENCE AND BACKGROUND:
At the July 25th Council meeting, the Council directed the City Staff to inform
KNDOT representatives that a design should be developed that would assure safe
movements of traffic in all directions at the intersection of Highway 25 and
River Street without closing River Street access. Mr. Bud McCulloch and other
representatives of MNDOT have been reviewing the intersection problem and have
requested to be on the Council Agenda to provide more information on their
alternative designs etc. . . A this point, I am not exactly sure what
suggestions or alternatives MNDOT is prepared to present, but I believe it is
certainly more than just agreeing to install signals at this intersection. I
talked briefly to Bud McCulloch on Tuesday afternoon and he indicated that he
will be present at the meeting with information regarding this intersection
problem. Our brief discussion concerned traffic movement on Highway 25 as far
south as the Interstate, and that is why at this point I am not sure what they
will be proposing.
Assuming an appropriate design or solution is presented that meets the
Council's original directive, Council action may be necessary. If any
recommendations are submitted to City Hall before the agenda is distributed, I
will include them with your package.
Council Agenda - B/22/88
k5. Consideration of Purchasing Additional Property form Ken Shultz - Water Tower
Site. (R.W.)
A. REFERENCE AND BACKGROUND:
At the August OAA Board meeting, the City of Monticello requested a Conditional
Use Permit from the township and OAA Board for the propose of building a water
tower on the five acre parcel owned by Ken Shultz. The purchase agreement the
city entered into with Mr. Shultz called for the City purchasing a five acre
parcel of property in the southeast corner of Section 13 with a 30 foot
easement leading to the parcel from County Road 118. As I understand it, the
OAA Board approved the Conditional Use Request for the water tower site
contingent on the City acquiring by deed the easement area to be used for
access to the property. This is somewhat similar to the City of Monticello's
requirements in that was require any parcel created to have access on a public
road. My understanding is the township and the OAA board are concerned about
setting a precedence allowing a land subdivision to occur without direct access
to a public road.
In light of this requirement, Public Works Director, John Simola and myself
have been in contact with Mr. Shultz regarding a possible purchase of the
easement area. We originally thought this 30 foot wide easement would be a
temporary roadway to the property, and in the future except for utilities,
access to the five acre parcel would probably occur through a different
location once the balance of Mr. Shultz property developed. Since we are faced
with purchasing additional land for roadway and utility purposes, the minimum
footage according to our own ordinances would be 66 feet wide, which is what we
proposed to Mr. Shultz. When we originally made our offer to Mr. Shultz for
the five acres, we had used an existing appraisal on the Monti Club Hill
property which established a value of $9,000 per acre. In order to rake the
package attractive, we offered $10,000 per acre for the five acre parcel. John
and I feel that since we are now forced into purchasing an additional amount of
land for access to the property, we don't feel the lower elevation of the
property is necessarily worth the $9,000 an acre. As a result, we felt on a
per acre basis, the lower elevation, it is only worth $7,500 an acre and
acquiring a 66 foot wide strip would amount to .9 acre or an additional $6,750.
Mr. Shultz has agreed to accept our offer based on $7,500 per acre and
indicated a willingness to proceed with modifying the original purchase
agreement by this amount.
B. ALTERNATIVE ACTIONS:
1. Authorize the purchase of a 66 foot wide parcel extending from County
Road 118 to the 5 acre parcel at an additional cost of $6,750.
2. Not authorize the additional land purchase. Unless the city is willing to
relocate the water tower, it appears the OAA Board will not approve our
Conditional Use Request or the subdivision of this 5 acre parcel without
owning access to a public road.
C. STAFF RECOMMENDATION:
IL As I indicated previously, John and I reviewed the appraisal for similar
property on Monti Club Hill at $9,000 per acre and felt justified in offering
Council Agenda - 8/22/88
the equivalent of only $7,500 per acre for this additional land needed. In our
opinion, the 66 foot wide strip is not as valuable as the 5 acre parcel at the
top of the hill. And this seemed like a fair compromised position. The
additional width of the easement area from 30 feet to 66 feet will allow for an
adequate road to be developed in the future along with sufficient area for
utilities including a sewer line if ever needed. As with the original purchase
agreement, this additional purchase would depend on the outcome of the
September 13th referendum.
D. SUPPORTING DATA:
Sketch of property with additional 66 foot road access.
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Council Agenda 8/22/88
6. Consideration of Acceptance of Kenneth Lane Improvements - Ritze Manor. (J.S.)
A. REFERENCE AND BACKGROUND:
The major street and utility improvements for Kenneth Lane in Ritze Manor were
completed during the summer of 1987. Prior to the beginning of the project,
Quintin submitted plans prepared by his Engineer, William R. Engelhardt and
Associates, to the City Engineer. Along with those plans were the
specifications for the project. The City Engineer, with some minor
modifications, approved the plans and specifications for construction.
The specifications for the project as prepared by Quintin Lanners Engineer,
required a bond to be submitted to Quintin from each one of the contractors.
Quintin however, did not bid the project through his engineer, but obtained
quotes from a sewer and water contractor, S b L Excavating, and from a curb and
blacktop company. Both contractors omitted bonds from their proposals, upon
completion of the project in the summer of 1987, Quintin paid both of his
contractors in full prior to acceptance of the project from the City. It was
our understanding that S 6 L Excavating was going to provide a performance bond
to Mr. Lanners, but after they determined it was not in their original proposal
they refused to provide a bond for Quintin.
The primary inspection on the project was provided by Engelhardt and
Associates. Back up or shadow inspection was provided by OSM with reimbursement
by Mr. Lanners. In the fall of 1987, the City Staff made a routine inspection
of the project and drafted a letter on September 22, 1987 to Mr. Lanners giving
him the requirements for final acceptance of the project. We received no
further word from Quintin Lanners until this summer when he requested building
permits for two of the lots and indicated he would like final inspection for
acceptance by the city.
In preparation for this final inspection, I had the sanitary sewer lines
televised, primarily to look for any leaks or settlement problems. The
inspection crew noted that the sanitary sewer service for lot 39 had been
installed backwards against the flow rather than properly installed downstream
with the flow. Cary Anderson and myself met with Quintin Lanners to go over
the final requirements prior to acceptance by the city. Since Quintin did not
have the necessary bonds from the contractor to provide a one year warranty, he
is providing a letter of credit which is acceptable to the City Attorney. The
as-builta initially prepared by Engelhardt and Associates are being completed
by Taylor Land Surveyors and will be ready on Friday afternoon. John Badalich
is expected to give hie recommendations at Monday evenings meeting.
We expect all of the items to be taken care of by Monday evenings meeting with
the exeption of the backward sanitary sewer service for Lot 39. Mr. Quintin
Lanners has approached S 6 L Excavating about the improperly installed
service. It is our understanding that S 6 L Excavating was less than
cooperative in their answer to Mr. Tanners. Although the backward sewer
service is inproperly inetdlled, it is questionable whether is would provide
problems in the future. But the city should not be liable for correcting the
situation should a problem occur and certainly a prospective homeowner should
be aware of Lhe posaibilily, however slight, of a problem.
Council Agenda - 8/22/88
1 Mr. Lanners feels that he has paid the contractor to perform the work, paid his
Engineer to inspect the work and paid 051 to inspect the work, and that the
additional burden of repairing the service or notifying the prospective
homeowner should not be his responsibility.
a.) ALTERNATIVE ACTIONS:
Ci / Approve and accept the entire project including the backward sewer
service.
2. Require the backward sewer service to be replaced prior to final
acceptance by the City of Monticello. This does not appear to be practical
as the sewer service is located beneath the ground water table under a
paved street and there is probably less than a 20 percent chance that it
would cause problems in the future.
3. Accept the project without the backward sewer service and require a
recordable document notifying potential owners of the property of the
condition of the sewer service and that the City shares no responsibility
for it's adequacy.
C. STAFF RECOMMENDATIONS:
while the staff can certainly see Mr. Quintin Lanners side of this problem as
feel he is one of the most cooperative and responsible developers to work in
Monticello, we do not feel the City should ultimately end up with a possible
expense in the future from an improper installation such expense could come
from a sewer back-up not even caused by the backward wye, but percieved to be
caused by it. Although the City Engineer did provide inspection on the
project, it was not ment to be total full-time inspection. That was to be
provided by Mr. Quintin Lanners through Engelhardt and Associates. Had Mr.
Lanners obtained the proper bonding as required by his own specifications, he
would not be in the predicament he is in today regarding the sewer service. As
individuals, we recommend Alternative !1, but as City Staff we feel that
Alternative 63 is the beat compromise in this situation.
D. SUPPORTING DATA:
Copy of Quintin Lanners own spec requirement performance bonds. Copy of
proposal from S a L Excavating dated May 5, 1987. Copy of approval letter from
OSM dated May 20, 1987. Copy of letter from Public works Director to Quintin
Lanners dated September 22, 1987.
insurance shall be for the full insurable value of the material and shall be kept
in full force until final acceptance and payment for the work by the Owner.
8.3. PROOF OF INSURANCE - SPECIAL HAZARDS
The Contractor shall submit copies of insurance coverage with the
Owner. If any section of the work entails special hazards, the Contractor shall
provide riders to the public liability and property damage insurance to provide
protection from these special hazards.
B-4. HOLT) HARMLESS AGREEMENT
insurance certificates shall include coverage for "Hold Harmless
.agreement" as specified in Article 6.30-6.32 of the General Conditions.
8.5. PERFORMANCE BOND
Upon acceptance of the contract, the successful bidder shall be
required to furnish the Owner with a performance bond in the form required by
law, in the amount equal to the full amount of the contract, based on the Lump
Sum Bid or the anticipated quantities and unit prices, as determined by the
Engineer. Said bond shall be made on Miller -Davis Form No. 1636, or on the
bond form contained in the contract documents if one is provided.
This bond shall guarantee the proper prosecution and completion of
the work and shall further guarantee the prompt payment of all persons or firms
!urnishing labor, tools, materials and supplies for the work.
This bond shalt be kept effective and in full force for one (1) year
Mier the final contract payment has been made. Tne bond shall make the
Contractor's sureties responsi5ie for the satisfaction of the work against faulty
workmanship or defective materials. Final contract payment shall not relieve
the sureties of responsibilities for the work through collusion, faulty
workmanship , or inferior materials for a period of one (l) year after this final
contract payment.
13-6. PLAN APPROVAL
All work done under this Contract shalt be in accordance with plans
approved by the Minnesota Department of Health, the Minnesota Pollution
Control Agency, the appropriate watershed district, or any other agency having
jurisdicrien over this project, and no work under this Contract will be done
withour such prior approval.
5-1. SUBSTITUTIONS
Where the Contractor desires to substitute an item as an equal of any
item set forth in these specifications, he shall make a written request for
approval from the Engineer not later than five days prior to the date and time
lur receipt of bids, and shall supply such descriptive information on the item
proposed to be substituted as shall be required by the Engineer. If no written
request for substitution is made, items as described herein shall be used. Only
when specified items cannot be obtained will substitutions be allowed
thereafter. Where equipment of other manufacturers than herein specified is
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PAGE Np,
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St. Cloud, MN 58301
f Oitice 251.8230
`PROPOSAL SUBMITTED TO: DATE: PHONE NO. � ; 5-5-87
1"AME: t JOB NAMF;
QUENTIN LANIM (SANITARY SEWER AND WATER
STREET: STREET: '
IQ3+IIiMTH LANE, RIM MANOR PLAT,
CITY:, CITY: STATE:
6IONT117EIID, W.
STATE: ARCHITECT: jOATE OF PLANS;
We hereby submi spefJlKations still estirnl hill ler:
WE PACPOSE TO FMISII AND INSTAL. SMIM AND WATER UTILITIES AS FOLLLIPS:
ALL MATERIAL AIS WORK M MEET CITY OF ItUMICE31 SPECIFICATICI<~7S.
6" T'UC III IRON WATFR IIA I N 635 1.f1
81r pvc sewer 432 if
10 WATER SERVICES
402 11 1" COPPER SERVICE PIPE
10 SON M. SERVICES
444 :F 4" SEWER SERVICE PIPE (PVC)
3 SAIIITARY VANIi0II5
14 LF 21" RCP M.VERIr
a / 21" RCF Ply APRON
1 WATER RITIRANT
1 WET TAP TO EXISTING, WATER MAIN
ODDIPLEW, PRDJFXT INCUIDING COST OF M -WATERING
a- ca{.( AACI—f i/ ` /
]b Q•a d+c fE r a 6�es.. Gam'%1wiP �.
We hereby Woilesa to turmsh Iabot And tietanala — C(ifili ets m aCCWd-0 vriih the above agebrI +1 a, ler y+ of;
THIRTY RXR 11101FAM FIVE IRINI7= AND
wrih payment to I» mane AS lotiows: IN FULL UPON (DIPLE PION
All meianei Is puersnIMI W be as epocOhed. All work to beCompleted n a "Is nrenhse mah— accaMnp to standsrd pracites A-V allarahoo
W drc0hon iron above aplCnc�ahtns +.101-'1 m pa costs, Yns be etlecutoo only upoh wr41M ""'"s.ud wnec
t bonan ro ar 1.6 charge over and
+hove tie osunvu m
All agreements contingent upon shikes, acCtdenls bi delays beyond out conedO
. wnet t�hie, Iorttado and olhw
' Authotood S+gnature'—,�
NOTE' this W O(#wai rtUY ba vntMhAym by ua d hot ACT: 100 within
- Ac"putrict of f ropoeo!
ti Thu ehuvu NltLos, 6paCihW tion;; and Conditions are 50091Btttiry and am M!tnhy nC"cnpted. You are authorized l0 do
the work as spocitiod. Payment will be made as outlined above. t�f
AaeptrD:. _ Signal o
Data �'71�l�t1�% S Signaturn '
r
ORR•SCNELEN•MAYERON bASSOCIATES, INC.
Consulirhg Engineers
Lend Surveyors
May 20. 1987
Gary Anderson
City of Monticello
250 East Broadway
Monticello, MN. 55362
Re: Kenneth Lane
OSM Com. 11748.21
Dear Gary:
tie have reviewed the plans and specifications submitted by William
R. Engelhardt Associates, Inc. and find them to be in general conformance
with City standards and requirements. We suggest the following
conditions to your approval of the development.
Plans: There is a low point near the back corner of lots 38 and
39. if the casting of the existing manhole isn't an open
top it should be replaced with a bee hive grate.
The back lot lines of lots 47 - 43 should be ditched to
provide positive drainage to Otter Creek. Use a slope of
0.605.
The developer should be made aware of the City requirement
to have front yard elevations at the garage to be one ill
foot above the curb.
The watermain should not follow proposal street grades but
rather should slope fFom existing hydrant to low point at
the end of the cul de sac.
Specs: Page S.W.-6 Hydrants - Revise first sentence to read:
"Hydrants shah be Waterous Pacer; traffic type......."
Sincerely.
ORR-SCHELEII-MAYEROII d ASSOCIATES, INC.
w rtes A. Lepak, P.E.
CAL : bf
2021 East Hennepin Avenue • Suite 238 • Minneapolis Minnesota 55413 • 612 / 331.8660
J_yfcity o/ Monticello
MONTICELLO, MN 55362-9245
September 22, 1987
Phone (6 12) 295-2711
Metro (612) 333 -SM
Mr. Quintin Lanners
Route 1, Box 351
Monticello, MN 55362
Aayor
Ame Gnmsmo
:lty Cotirred:
Re: Street and utility Improvements for Kenneth Lane,
Dan Blonigen
Ritze Manor
Fran Fair
W41'arn Fair
Warren Smith
Dear Mr. Lanners:
As per our previous discussions, the City of Monticello has recently
w—nisiralor:
performed inspections of the improvements thus far completed to
RiCK Woitsiailer
Kenneth Lane. We hereby forward this list of items yet to be
luolic Worms:
.form Sirriclia
completed prior to acceptance by the City of Monticello.
Manning
Gary AnoeZros`nn"
1. The manhole builds for sanitary sewer manholes 1 and 2 are
!Cono'nX Devotoorrient:
short in that 11 and 12 adjusting rings are utilized for
011ie Koroochak
proper manhole casting height. The City of Monticello
specifications call for a maximum of 5 to 6 rings. Please
adjust these manholes utilizing additional manhole sections to
allowfor no more than the maximum number of rings. Use extra
care in compacting materials around the manholes to limit the
possibility of settlement in the future.
2. The two existing gate valves have not yet been adjusted. The
excavations in these areas have caused some undermining.
Raise both of the gate valves and compact the area around the
gate valves or use K-crete as necessary to limit potential
settlement.
3. The two catch basins constructed in the cul-de-sac in front of
Lot 43 are located behind the curb. Remove curbing and base
material as necessary to relocate the two catch basins in
proper relationship to the curb again using special care for
proper compaction in this area. Replace the curb and base as
necessary.
4. The existing storm sewer manhole between Lots 38 and 39 has
not yet been raised. Please raise and adjust this manhole as
specified.
5. There has been extensive erosion in and about the existing
21 -inch culvert at the entrance to Kenneth Lane. Please wrap
these culverts with bituminous material so as to prevent
future erosion in this area.
250 East BMW-iry
Minnesota
$5302.9245
Mr. Quintin Lammers
September 22, 1987
Page 2
6. Complete the final bituminous lift of wearing course after
adjustment of the manholes.
7. Extensive amounts of infiltration have been found in manholes
1, 2, and 3. Please seal these leaks as necessary. Refer to
your specification which indicates that all visible leaks
shall be sealed.
8. Please backfill behind the curbs as necessary to provide for
drainage over the top of the curb from the lots and protection
of the curb. Please provide some type of erosion control
through the addition of minimal amounts of black dirt and seed
in the boulevard area.
9. As indicated in the May 20, 1987, letter from Chuck Lepak, the
City Engineer, the back lot lines of Lots 43-47 should be
ditched to provide positive drainage to Otter Creek using a
slope of .60 percent. In addition, this area should receive
black dirt and seed to control erosion.
10. Upon completion of the project and acceptance by the City,
dcvoiopers shall provide lien waivers to the City from all J
contractors and suppliers performing work on the job, at least
two copies of as built drawings, and a warranty bond for a
period of one year. If available, contractors bonds may be
signed over to the City by the developer.
If you have any questions, or if we may be of any additional
assistance concerning this project, please contact us.
Respectfully,
John E. Simola
Public Works Director
JESIkd
cc: Gary Anderson, Building Inspector
Rick Wolfsteller, City Admin.
Pile
is
,J
Council Agenda - 8/22/88
7. Consideration of Change Order i3 and Final Payment on Well 13 Project 88-01A.
O.S.)
A. REFERENCE AND BACKGROUND:
Well 13 has been completed by E.H. Renner and Sons of Elk River, Minnesota.
They have also sealed off test well 13. As you may recall, this well 13
construction was plagued with problems. We originally thought the well might
produce as much as 1,200 to 1,500 gallons a minute. After additional test
drilling and costly changes, we were informed we could get 1,000 gallons per
minute. Ultimately we ended up with a well that produces only 600 gallons per
minute.
During one of the last changes for the well, the contractor, E.H. Renner and
Sons, recommended using 110 feet of 8 inch screen in well 13 based upon their
additional test drilling and information from Johnson Screen. The well driller
did not put down the entire 110 of screen. He placed only 80 feet of screen in
the well. It was Renner's opinion that the additional 30 feet of screen would
serve no purpose and not increase the capacity of the well.
Renner's first proposal was that they get paid $2,250 for the 30 feet of screen
even through it was not placed in the hole, as they indicated they could not
return the screen. It appears now however, that they have either found a use
for the screen or can send it back to the supplier and are now requesting $675
for restocking charges.
The question of payment for the restocking centers around the premise that the
City ordered the installation of 110 feet of screen as recommended by the City
Engineer through Change Order 12 and that we are therefore responsible if we
choose not to use that screen. The well driller made that decision for us
thinking that it would be better to have a $2,250 screen in our hand rather
than have it in the ground were it would do use absolutely no good, ultimately
saving the City in the long run.
The final cost of the well, with Change Order 13 would be $54,923.71 (balance
due Renner, $3,387.44). Without the Change Order, the final cost of the well
would be $54,248.71 (final payment due Renner, $2,717..44).
R. ALTERNATIVE AcriONS:
1. Approve the Change Order 13 in the amount of $675 and authorize final
payment to E.H. Renner and Sone in the amount of $3,387.44.
2. Not to approve Change Order 13 and to make final payment to E.H. Renner
and Sons in the amount of $2,712.44.
C. STAFF RECOMMENDATIONS:
At first glance it would be proper to pay E.H. Renner the $675.00 as
ultimately, the City saved $1,500 by not putting the additional 30 feet of
f screen in the well. There to however, one problem with this simple logic, if
(L we compare this to any of our other standard contracts, a problon exists with
that logic. Lets say for example one of our projects is estimated to contain
10,000 feet of water main and 10,000 feet of sanitary sewer, the contractor
Council Agenda - 8/22/88
\{ orders the pipe, has it on hand and then the project calls for only 950 feet of
pipe, should we pay for restocking in that situation. Although there are
differences between these two examples in that in the case of the sever and
water pipe the contractor could not have put in the additional pipe if the
project only required 950 feet. They are however similar in principal that
they both involve additional costs for the contractor in restocking charges for
unused materials. The City Staff therefore feels very uncomfortable with
approving Change Order i3.
D. SUPPORTING DATA:
Copy of final payment request in Change Order }3.
(,�fl
�r
2
Estimate Voucher No. 3 6 Final CONSTRUCTION PATIENT VOUCIER
Date August 8. 1988 For Period Ending : July 29, 1988
Project No. City Project No. 88-01A
Class of York : Deer Nell No. 3
----^— --_-- -^ To : E.H. Renner 6 Sons. Inc.
------ -- -- - -- 15688 Jarvis St. Nd
Location Elk River, Mn. 55330
—-------^--------- 16121 427-6100
For City of Monticello. Wright County, Minnesota
A. Original Contract Amount 6 40.510.00
B. Total Additions % ^---_ ^ 58.478.00
C. Total Deductions g 31.526.00
D. Total Funds Encumbered a 61.462.00
------------------------
E. Total Value of Work Certified to Date { 54.923.71
F. Less Retained Percentage Z w 0.00
------------
G. Less Total Previous Parents / 51.536.27
H. Approved for Parent. This Report 3.387.44
1. Total Payments Including This Voucher ^------!_ -f 54.923.71
------------------------
J. Balance Carried Forward 6 12.533.29
APPROJALS
ORR-SCIM-MATEADI 6 ASSOCIATES. INC. Lamb
Pursuant to our field observation. as performed is accordance with our contract. w hereby certify that the ntorials
are satisfactory and the work properly performed in accordance with the plant and specifications and that the total
work is 100 1 completed as of July P. 1998 W hereby recommend Pavownt of this voucher.
s /
Signed : Signed e 6� 4
—
Construction Observer U
This is to certify that to the best of my knowledge, information. and belief. the auaatities and values of work
certified heroin is a fair aMroaimete estinte for the period covered by this voucher.
Contractor i E.N. Renner 6 Sons, Inc. Signed By
Date t Title
..............................,.....,.....,...................,.,.,...................................... .
City of
Monticello Aperovad for eavment
Voucher
Chocked By I Autborited Roppesemtative
Date e
Date s
Pass 1 of 2 - 7595.20
Estimate Voucher No. 3 6 Final
Contractor :
E.H. Renner 6 Sons, Inc.
15688 Jarvis St. NW
Date I
August 8. 1988
Elk River, Mn. 55330
16121 427-6100
eP Nell
No. 3
-:itr Proiect No. 88-014
for the
City of Monticello, Wright County. Minnesota
Contract
Date :
Work
Started
Work Completed
: July 29, 1488
Completion Date i
Mork Completed
Item
Contract
This
Anount Total to
Data
No.
Item
---
Quantity Unit Unit Price Total
---------
Price Month This Month Quantity Total Price
O1
01
Mobilization for movins onto site.
-------
- -' ----------
setting up, and moving off the site
1 L.S.
3500.00
3500.00
0.00 1
3500.00
02
Furnish and drive approx. 202 L.F.
• 20' casing
202 L.F.
65.00
13130.00
0.00
0.00
03
Furnish and install approx. 202 L.F.
- 14' casing inside 20' casing
202 L.F.
30.00
6060.00
0.00
0.00
04 -
Furnish and drive approx. 50 L.F.
- 14' using
50 L.F.
50.00
2500,00
0.00
0.00
05
Furnish and install 40 L.F. of 14'
telescope scretm with Packer and
Pull back 14' Pipe
40 L.F.
120.00
4800.00
0.00
0.00
06
Furnish and install apwox. 190 sack
of Portland cement grout
190 Sack
8.00
1520.00
0.00 184
1472.00
07 -
Furnish and install air coapressor and
:
development Piping
1 L.S.
100.00
500.00
0.00 1
500.00
3
Estimated 40 His, of development
40 His,
125.00
5000.00
0.00 9
1125.00
09 -
Furnish and install test pump
1 L.S.
1500.00
1500.00
0.00 1
1500.00
10
Estimated 20 His. for test pumping
20 Kra.
100.00
2000.00
0.00 19
1900.00
Total.............................................II
40.510.00
W
1 0.00 1
9,991.00
China@ Order No. I
DELETE
C
26490.00)
ADD
34355.00
0.00
27820.00
Change Order No. 2
DELETE
C
5036.00
ADD
23448.00
0.00
16431.71
China* Order No. 3
ADD
675.00
675.00
675.00
Total to Date.................................1
emeaaanaaapa
67.162.00
p¢saQasaa saaenviees
1 675.00 /
54,923.71
C
Page 2 of 2 - 3595.20
Change Order No. 1
Date August 8. 1988 -
Lity Project No. 88-014
for the
City of Monticello, Wright County. Minnesota
Work Completed
Item Contract This Amount Total to Date
No. Item Quantity Unit Unit Price Total Price Month This Month Quantity Total Price
--------------
DELETE
- --- -DELETE Furnish and drive 20' Casing 202 L.F. 65.00 13130.00
Furnish and install 14' Casing 202 L.F. 30.00 6060.00
Furnish and drive 14' Casing 50 L.F. 50.00 7500.00
Furnish and install 14' Telescopic
Screen 40 L.F. 120.00 1800.00
Total (DELETE) 4 26,490.00
ADD Furnish and drive 24' Casing 180 L.F. 95.00 17100.00 0.00 202 19190.00
Furnish and install 18' Casing 180 L.F. 35.00 6300.00 0.00 202 7070.00
Furnish and drive 18' Casing 70 L.F. 65.00 4550.00 0.00 24 1560.00
Furnish and install 14' pipe sire
screen 40 L.F. 139.00 5560.00 0.00 0.M
Furnish and install 14' leader Pipe.
Packer and reducer I L.S. 765.00 765.00 0.00 0.00
Furnish and install cement grout 10 Sack 8.00 80.00 0.00 0.00
--"------ ----------- ----------
Total (ADD) 6 34,355.00 S 0.00 4 27.820.DC
C
plot 1 of 1 - 3595.20
Change Order No. 2
Contractor : E.H. Renner 6 Sons. Inc.
15688 Jarvis St. NY
Date :
August 8. 1988
Elk River, Mn.
55330
(612) 427-6100
�-eep Yell
No. 3
City Project No. 88-01A
for the
City of Monticello, Wright County, Minnesota
Work Completed
Item
Contract This
Amount
Total to
Date
No.
Item Quantity Unit Unit
Price Total Price Month This Month
Quantity Total Price
DELICT ---------
1) -
14' Liner (Credit)
256 L.F.
18.50
4736.00
0.00
241.5
4467. 17-
21 -
18' Liner
20 L.F.
15.00
300.00
0.00
0
3) -
24' Casing (Credit)
23 L.F.
39.23
0.00
23
902.29
Total...........................................g
-------
<
5.036.00 )
-----------
s < 0.00)
----------
4 (
5.370.04)
ADD
1) -
F. h 1. 14' Black Steel Casing
226 L.F.
38.50
8701.00
0.00
226
8701.00
2) -
Drill 6 Drive 14' Casing
30 L.F.
58.50
1755.00
0.00
15.5
906.75
3) -
Drill 14. Oren Hole
70 L.F.
30.00
2100.00
O.DD
72.5
2175.00
4)
8' Pipe Site Stainless Steel
110 L.F.
75.00
8250.00
0.00
80
6000.00
5) -
Set 8• Screen
6 Hr s.
115.00
690.00
0.00
4
460.00
6) -
Screen Centering Guides
2 Set
65.00
1210.00
0.00
2
130.00
7) -
F. 5 I. Gravel Pack 030 Eau Chre Wish
Sand
80 Bag
12.50
1000.00
0.00
80
1000.00
81 -
9) -
Pipe
Remove 14• liner I Labor 1
:;move
40 L.F.
8 Mrs.
15.20
125.00
608.00
1000.00
0.00
0.00
20
17
1)4.00
2125.00
10) -
Remove 18• Liner
2 Hr s.
125.00
250.00
0.00
0.00
11) -
F. 6 1. Air Compressor
1 L.S.
500.00
500.00
0.00
0.00
12) -
Development
8 Mrs.
125.00
1000.00
0.D0
0.00
13) -
F. 6 1. Test Pump
I L.S.
1500.00
1500.00
• 0.00
0.00
14) -
Test Pumping
10 Mrs.
100.00
1000.00
0.00
0.00
Total .............................................1
- - '--
28.484.00
-----
4 0.00
4
21,801.75
Sub -Total .........................................9
vv4vIIiavEvv
23,448.00
ity vivrsivii
s ^.^:
Cviimty
4
IIly
16,431.11
Page 1 of 1 - 3595.20
t
Change Order No. 3
Date : August 8. 1988
Deep Yell No. 3
City Project No. 88-0IA
for the
City of Monticello. Wright County, Minnesota
Item
No. Item
1) 8' Screen Restocking Fee
Page 1 of 1 3595.20
Contractor : E.N. Renner d Sons. Inc.
15688 Jarvis St. NI
Elk River, Mn. 55330
(612) 427-6100
Work Completed
Contract This Amount Total to Date
Quantity Unit Unit Price Total Price Month This Month Quantity Total Price
30 L.F. 21.50 675.00 30 675.00 30 675.00
ORR-SCHELEN-MAYERON & ASSOCIATES, INC.
2021 E. HENNEPIN AVE. • SUITE 238
MINNEAPOLIS. MINN. 55413
CHANGE ORDER NO. ..... 3.........
3..015..Qq........... RE: ..Project. N0..88 -01A
..E.H.-.Renner. &.Sons ...................... Contractor OSM COMM. N0. 3595.20
15688 Jarvis St. NW
...............................................
Elk River, MN 55330
............................... I................
Dear Sir (s)
Under your contract dated .................. February.5................... I9. 88 with
The.City.Df. Monticello, .Minne....sota.. owner for . De?P.......
.........
..Well. M.A.. P.ro.ieo.t. No...$8-a.l4 ......................................................
we are authorized by the owner to hereby direct you to restock.30..lineal.feet. Df.......
8" well screen.
............................................................................................
............................................................................................
............................................................................................
................................................:.................................I.........
............................................................................................
and to add to (dedImAlzam) the contract, In accordance with contract and spaeiflcado4 the am of
Si x. Hundred, Seventy. „Five and.. . ............. -.-.-.---.-.--- 7.-.-.-.7.-0
i 100 Dalian
There will be An extension of ...... -.Q-.... days for completion.
The date of completion of contract was . 4-.15. 10 .88. and now will be . A-:15.... 19 .68...
Amount of original contract Total Additions Total Deductions Conuact Ie Dau
40,510.00 58,478.00 31,526.00 67,462.00
Approved .......................... 10....
Respsetfully Submitted.
...........................................
ovens. ORR-SCHELEN-MAYERON
It
8 , ASSOCIATES, INC.
Approved .......................... 10.... /'�''{�'�
........................................... Per
C.etttractar Charles A. Lepak
Council Agenda - 8/22/88
8. Consideration of Setting a Public Hearing to Adopt Assessments for Otter Creek
Road, Re -Alignment and 86-7 Improvement Project. (R.W.)
A. REFERENCE AND BACKGROUND:
With the completion of the 86-7 Improvement Project, which consisted of
extending Lauring Lane through the construction 5 development and improvements
to Fallon Avenue, consisting of street and utility construction, the final
figures are now available which can be used to determine the appropriate
assessments for the improvements to benefiting property owners along Fallon
Avenue for the Malone property and the Rand/Dorn Mansion. This project was
originally financed as part of the construction 5 tax increment district, but
the improvements along Fallon Avenue to Malone and Rand Mansion property were
to be assessed. A proposed assessment has been calculated for the two
properties for their share of the cost. Before this project was originally
started, the Staff had discussed with Mr. Malone, the improvement of Fallon
Avenue as part of the project and we had informed the property owners that the
city would provide the improvements over 15 years at a reasonable interest rate
because the properties were existing residential sites prior to the
construction. The tax increment district itself would be sufficient to repay
the improvement cost, but it would not be appropriate for the city not to
charge a reasonable assessment for the benefiting parcels. It is also
recommended that some of the assessment amount be deferred in the case of the
former Dorn property until such time as the large parcel is further
subdivided/developed.
An additional assessment has been prepared for the cost associated with the
Otter Creek Road and re -alignment and right turn lane developed because of the
Westside Market Convenience Store Development. Mr. Tom Holthaus had agreed as
part of the conditional use permit that he would pay for half of the Otter
Creek Road re -alignment and all of the cost associated with the right turn lane
up to their driveway entrance on west County Road 75. This cost has finally
been determined and a public hearing will be necessary for the adoption of both
of these assessments rolls so that they can be placed on next years taxes.
B. ALTERNATIVE ACTIONS:
1. Set a public hearing for the assessments for September 12, 1988.
2. Delay the public hearing for the assessments. This would not be in the
beat interest for the city as the costs have been determined and should
be certified to the County for taxes payable 1989.
C. STAFF RECOMMENDATION:
it is the recommendation of the Staff that the Council adopt the two
resolutions authorizing preparation of the assessment roll and Getting a public
hearing for September 12, 1988. C
B. SUPPORTING DATA:
copies of resolutions. "
RESOLUTION 88 -
RESOLUTION DECLARING COSTS TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
WHEREAS, a contract has been let and the costs determined for the
improvement of the re -alignment of Otter Creek Road intersection with West
County Road 75, and construction of a right turn lane and appurtenant
work, and the contract price for such improvements is $9,652.30 and the
expenses incurred or to be incurred in the making of such improvements
amount to $2,429.16 so that the total cost of the improvement will be
$12,081.46.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA:
1. The portion of the cost such improvement to be paid by the City is
hereby estimated to be $ 5,337.48, and the portion of the cost to be
assessed against benefited property owners is estimated to be
$ 6,743.98.
2. The City Administrator, shall forthwith calculate the proper amount
to be specially assessed for such improvement against every
assessable lot, piece or parcel of land within the District
i affected, without regard to cash valuation, as provided by law, and
he shall file a copy of such proposed assessment in his office for
public inspection.
Adopted by the Council thio 22nd day of August, 1988.
Arve A. Grimsmo, Mayor
Rick Wolteteller,
City Administrator
RESOLUTION 88 -
RESOLUTION SETTING A HEARING
ON THE PROPOSED ASSESSMENT
WHEREAS, by a resolution passed by the Council on August 24, 1987, the City
Administrator was directed to prepare a proposed assessment of the cost of the
re -alignment of Otter Creek Road intersection with West County Road 75 and
construction of a right turn lane and appurtenant work, and
WHEREAS, the City Administrator has notified the Council that such proposed
assessment shall be complete and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED 8Y THE CITY COUNCIL OF MONTICELLO, MINNESOTA:
1. A hearing shall be held on the 12th day of September, 1988, in the City
Hall at 7:30 p.m. to pass upon such proposed assessment, and at such time
and place all persons owning property affected by such improvement will
be given an opportunity to be heard with reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the
hearing on the proposed assessment to be published once in the official
newspaper at least two weeks prior to the hearing, and he shall state in
the notice the total cost of the improvement. He shall also cause mailed
notice to the owner of each parcel described in the assessment roil not
less than two weeks prior to the hearings.
Adopted by the Council this 22nd day of August, 1988.
Rick Woltstelier,
City Administrator
C_
Arve A. Grimsmo, Mayor
RESOLUTION 88 -
RESOLUTION SETTING A HEARING
ON THE PROPOSED ASSESSMENT
WHEREAS, by a resolution passed by the Council on August 22, 1988, the City
Administrator was directed to prepare a proposed assessment of the cost of
improving Fallon Avenue, between Lauring Lane and Washington Street by
construction of new road surfaces, curb and gutter, storm sewer, water,
sanitary sewer, and appurtenant work, and
WHEREAS, the City Administrator has notified the Council that such proposed
assessment shall be complete and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA:
1. A hearing shall be held on the 12th day of September, 1988, in the City
Hall at 7:30 p.m. to pass upon such proposed assessment, and at such time
and place all persons owning property affected by such improvement.
2. The City Administrator is hereby directed to cause a notice of the
hearing on the proposed assessment to be published once in the official
newspaper at least two weeks prior to the hearing, and he shall state in
the notice the total cost of the improvement. He shall also cause
mailed assessment roll not less than two weeks prior to the hearings.
Adopted by the Council this 22nd day of August, 1988.
Arve A. Grimsmo, Mayor
Rick Wolfsteller,
City Administrator
RESOLUTION 88-
I RESOLUTION DECLARING COSTS TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
WHEREAS, a contract has been let and the costs determined for the improvement
of Fallon Avenue, between Lauring Lane and Washington Street by construction of
new road surfaces, curb and gutter, storm sewer, water, sanitary sewer, and
appurtenant work, and the contract price for such improvements is $47,403.00
and the expenses incurred or to be incurred in the making of such improvements
amount to $ 12,278.00 so that total cost of the improvement will be
$ 59,681.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA:
I. The portion of the cost of such improversent to be paid by the City is
hereby estimated to be $27,439.00, and the portion of the cost to be
assessed against benefited property owners is estimated to be $32,242.00.
2. The City Administrator shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot,
piece or parcel of land within the District affected, without regard to
cash valuation, as provided by law, and he shall file a copy of such
proposed assessment in his office for public inspection.
Adopted by the Council this 22nd day of August, 1988.
Rick Woitsteiier,
City Administrator
q
41
Arve A. Grimsmo, Mayor
Council Agenda 8/22/88
9. Consideration of Ordinance Amendment Adjusting Mayor and Council Compensation.
(R.W.)
A. REFERENCE AND BACKGROUND:
Since the subject of Mayor and Council members compensation has been mentioned
recently by Mayor Grimsmo, I thought this would be a good time to clarify the
proceedure of increased compensation. State statutes require that any increase
in Council compensation must be done by ordinance amendment or a resolution
prior to any municipal election to take effect the following January. Since
1988 is an election year for the City, if an increase in compensation is to be
acted upon by the Council, it would have to been done prior to the General
Election in November.
To provide a little background, a monthly salary for the Mayor and Council
members was established in February of 1978 at $100 per month for Council
members and $125 per month for the Mayor. In October of 1982, the monthly
compensation was increased to $125 for Council members and $175 for the Mayor.
It has been six years since the last increase. There are a number of ways the
Council could increase their compensation, ouch as establishing a flat monthly
amount, a monthly amount plus and additional amount for each meeting, an annual
or semi-annual amount or any other method desired. As I noted previously, any
increase in the compensation can not take effect until after the General
Election and is normally commenced January 1st following the election.
As a reference, I have enclosed a listing of monthly salaries for Mayor and
fCouncil members being paid by some surrounding communities. I think it would
be best that the City Staff be excluded from any discussion or recommendations
on this item to avoid the appearance of the Staff encouraging increased
compensation in return for favorable review of our preformances etc. . .
B. ALTERNATIVE ACTIONS:
1. Adopt a motion to amend the ordinance and order publication.
2. Take no action, thus leaving compensation as is.
C. SUPPORTING DATA:
Copy of applicable section of the existing ordinance and listing of
compensation paid by surrounding communities.
1-5-10
1-5-10: SUSPENSION; AMENDMENT OF RULES: The rules and regu-
lations of the Council may be temporarily suspended
by a majority vote of all the Council members, and shall not be
repealed or amended except by a majority vote of the whole Council
after notice has been given at some preceding Council meeting.
1-5-11: COMPENSATION: The monthly salary for offices of Mayor
and Council members shall be as follows:
Mayor - $175.00 per month
Council Members - $125.00 per month
(10/12/82 #124)
CITY OF
MAYOR
COUNCIL
Buffalo
$
2,800 per yea r
S
1,800 per year
Elk River
$
3,400 per year
$
2,200 per year
Big Lake
$
1,500 per yea r
$
1,200 per year
Hutchinson
$
6,000 per year
$
3,900 per year
Litchfield
$
2,400 per yea r
S
1,800 per year
Princeton
$
2,580 per yea r
$
2,100 per year
Monticello
$
2,100 per yea r
S
1,500 per year
L
Council Agenda - 8/22/88
10. Consideration of East Bridge Park Sliding Facility and Parking Lot
Improvements. (J.S.)
A. REFERENCE AND BACKGROUND:
For some time now we have anticipated beginning improvements to East Bridge
Park. A primary concern for this fall is completing the parking lot on the old
Saxon property and doing enough landscaping or re -grading of the hillside so
that children this year will have a sliding area off of a protected area rather
than River Street. Future plans call for a general face lift in the park
consisting of new pathways and plantings and of course the major landscaping by
the state along Highway 25. I have enclosed a copy of the plan for East Bridge
Park completed by MNDOT in exchange for an easement. The plan is very basic
and really shows only some minor plantings and the area to be used for sliding
as well as the parking lot configuration. We anticipate changing the direction
of the sliding area to more parallel River Street.
Johnson Brothers will not be vacating the park until mid-September, by that
time we hope to have much of the parking lot completed and have cleaned up the
property and begun grading on the sliding area. Because of the elevation of
the parking area, we expect to install a catch basin in the parking lot with a
minimum amount of storm sewer. Our estimated cost for completion of the
parking lot is $7,680. It is our intention that City Staff will do all of the
necessary surveying, layout and engineering for the parking lot, and that we
would contract with two or three contractors to complete the project. City
Staff would perform most of the clean-up, grading, and pathways. We would hire
an independent contractor with a small crawler doser to complete the finish
grading. With luck we could get the area seeded to have some grass cover by
winter. This is necessary to kept the snow on the elope from melting
frequently during sunny winter days.
In preparation for this expense, we have approximately $7,000 in income from
Johnson Brothers for rental of the park and have placed an amount of $10,000 in
the 1988 Budget. we would like some input from the Council for the type of
park Pquipment to be placed in 1989. Some thought could go into keeping the
park passive and not set it up as a toddler playground area and more for a
relaxing spot to enjoy the beauty of the area and the river, with possibly as a
pedestrian entrance to Brown's Island in the future. I would like the Council
to consider allowing the Public works Department to construct Finnish ice slide
in this area for the winter. Such an ice slide is built out of slush and water
to form a trough which allows for a fast controlled slide down the hill. These
types of slides have been used in Finland and Northern Minnesota for years. If
the Council so deeires, I could provide a video type of this type of sliding
facility. The nice thing about this type of facility is that it is built
during the winter months and then melts in the early spring so it is not
visible.
B. ALTERNATIVE ACTIONS:
1. Allow City Staff to begin the parking lot improvements and re -grading of
the area around the Saxon property with an estimated cost of the parking
lot of $7,680.
2. Modify our approach to this park or delay any improvements until the
summer of 1989.
Council Agenda - 8/22/88
(� C. STAFF RECOMMENDATIONS:
It is the recommendation of the Public works Director and Park Superintendent
that the City Council allow us to begin development of East Bridge Park as
outlined in Alternative #1.
D. SUPPORTING DATA:
Copy of park plan by Minnesota Department of Transportation.
i
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Council Agenda - 8/22/88
11. Consideration of Parking Lot Paving and Underground Diesel Fuel Oil Tank at
Maintenance Building. (.T.S .)
A. REFERENCE AND BACKGROUND:
For some time now the City Staff has been considering the installation of a
diesel fuel tank at the maintenance building. We currently have two 265 gallon
home style fuel oil tanks hooked together with a small pipe inside the pole
barn. The access to the fuel tank is extremely poor and often in the winter
the fuel becomes very thick and fueling up takes quite some time. We have
proposed to install a 1,000 gallon fuel tank below ground and utilize a
dispensing system similar to what we currently use for gasoline. We have
obtained quotes from Zahl Equipment Company from whom we purchased the last
tank and punp. The tank cost is $1,404 and the dispenser or pump cost is
$1,425 for a total of $2,829. The installation cost and electrical costs are
estimated to be approximately $1,100 bringing the total to $3,929. In
preparation for this item we have placed an amount of $4,000 in the 1988
Budget.
Parking and drainage on the south side of the Public works Building has been a
problem for some time. We propose this year to add some paving to correct the
drainage problem in front of the building and beautify the area with the
addition of some trees and minor landscaping. The anticipated cost of this
work is about $4,000.
,i B. ALTERNATIVE ACTIONS:
1. Authorize purchase of the fuel tank and pump from Zahl Equipment, and
authorize installation of the diesel fuel system at an estimated cost of
$3,929. And authorize the parking lot restoration and minor landscaping
at the maintenance building at an estimated cost of $4,000.
2. Not to approve the fuel tank and pump and or parking lot improvements and
1nnAscaring.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director and Street Superintendent
that you allow the installation of the diesel fuel oil system and parking lot
improvements as outlined in Alternative /1. We would hope to complete this
work prior to winter.
Council Agenda - 8/22/88
12. General Discussion of Water Tank Design. W.S.)
A. SUPPORTING DATA:
Please review the two drawings enclosed for discussion Monday evening.
t
MONTICELLO.
11.1f Ems_
r,\
MONTTICELLO.
F �_ Tl
-.T J-�._
-I-
I-1
I�
-
IM
GENERAL FUND - AUGUST - 1988
AMOUNT
CHECK NO.
Dept, of Nat. Res. - Dep. Reg. fees
185.00
27708
Wright County Scate Bank - Investment purchase
6,937.20
27709
Anoka County Social Services - Payroll ded.
210.16
27710
Wright County State Bank - FICA, FWT 6 Med. ded.
6,293.32
27711
PERA - Pera W/H
1,478.27
27712
PERA - Ins. premiums
27.00
27713
Marco Business Products - Repairs to copier 6 paper
233.19
27714
St. Cloud Restaurant Supply - Towels d garbage liners
50.57
27715
Mobil 011 - Gas
127.97
27716
Phillips 66 Co. - Gas
11.49
27717
Mid Central Inc. - Supplies for Fire Hall
385.85
27718
Int. Inst. of Municipal Clerks - Membership dues
55.00
27719
Adam's Pest Control - Contract at City Hall
47.50.
27720
Gould Bros. Chev. - Fire Dept. repairs
155.99
27721
Liquor Store - Reimb. due on interest
966.08
27722
Holiday Gas Station - Fire Dept. gas
169.56
27723
Barb Guffey - Tapes to video Streetscape
10.05
27724
Monticello TW Hdwe. - Supplies
6.29
27725
St. Cloud Fire Equip. - Service fire extinguishers
26.00
27726
Fyle's Excavating - Fire call reimb.
517.50
27727
Demcon Disposal - Junk amnesty day clean up expense
1,400.00
27728
Ruff Auto Parts - Hauling junk for amnesty day
810.00
27729
Chapin Publishing - Adv. for bids for Pump House
170.00
27730
Automatic Garage Door - Repairs at Mtce. Bldg.
137.32
27731
Dahlgren, etc. - Streetscape expense
12,256.39
27732
McDowall Co. - Repairs at City Hall
363.87
27733
Southside Brick 6 Stone - Repair planter - Cry. Rd. 039
20.60
27734
Royal Tire - Repairs
56.05
27735
AMcon Block 6 Precast - Block for Softball Fields
15.90
27736
Fire Safety b Communications Corp. - Gloves for Fire Dept.
19.54
27737
State of MN. - Surplus Property Fund - Desk for Water Dept.
58.00
27738
Big Lake Equipment - Trailer - St. Dept.
1,650.00
27739
VOID
-0-
27740
Ramler, Gries, etc. - Professional services
315.61
27741
Holmes d Graven - Bond sale expense
2,095.00
27742
Moody's Investors - Bond racing fee expense
3,000.00
27743
Sorbus - Mtce. agreement on computer printers
1,173.00
27744
American National - St. Paul - Bond issuance fee
587.93
27745
Smith 6 Hayes - Legal fees
573.50
27746
Gruys. Johnson - Audit charges and June computer fees
10,790.00
27747
Barton Sand 6 Gravel - Sand 6 gravel
186.38
27748
Corrow Sanitation - Contract payment
7,582.80
27749
STS Consultants, LTD - Professional services for 039 East
577.50
27750
Bjorklund Co. - Remove old NSP wall
350.00
27751
Brenteson Const. - Const. services
266.00
27752
Auto Owners Ins. - Ins. premium
175.00
27753
OSM - Engineering fees
25,122.34
27754
Monticello Fire Dept. - Potty cash reimb.
424.68
27755
Country Lumber - Concession stand materials
2,039.14
27756
Automatic Systems - Parte
39.45
27757
Latour Const. - Payment 03 - County Road 039
23,401.17
27758
Jack Anderson Assoc. - Traffic engineer - River St. project
611.80
27759
Jerry Hermes - Janitorial at Library
227.50
27760
Dept. of Nat. Ras. - Dep. Reg. fees
159.00
27761
YMCA of Mple. - Monthly contract payment
625.00
27762
James Prousso - Cleaning
450.00
27763
David Stromberg - Animal control payment
-t-
302.60
27764
I
GENERAL FUND
AMOUNT
CHECK NO.
Ms. Beverly Johnson - Animal control expense
275.00
27765
Mr. Arve Grimsmo - Mayor salary
175.00
27766
Mr. Dan Blonlgen - Council salary
125.00
27767
Mr. William Fair - Council salary
125.00
27768
Mrs. Fran Fair - Council salary
125.00
27769
Mr. Warren Smith - Council salary
123.19
27770
Mr. Dan McConnon - Planning Comm. salary
49.27
27771
Ms. Cindy Lemm - Planning Comm. salary
49.27
27772
Ms. Mori Malone - Planning Comm. salary
49.27
27773
Mr. Dick Martie - Planning Comm. salary
49.27
27774
Mr. Richard Carlson - Planning Comm. salary
49.27
27775
Commissioner of Revenue - SWT - July
1,011.44
27776
PERA - Pera W/H
389.27
27777
Gerald Munn - Crop damage reimb. - Sludge truck accident
100.00
27778
Wilma Hayes - Inf. Center salary
25.80
27779
Janette Leersen - Inf. Center salary
81.65
27780
Haberman Machine - Stack toters - Gary Anderson
47.00
27781
Business Records Corp. - License application forms
9.25
27782
State Capital Credit Union - Payroll ded.
90.04
27783
ICMA Retirement Corp. - Payroll ded.
711.17
27784
Rick Wolfsteller - Mileage expense
300.00
27785
Monticello Fire Dept. - Wages
5,410.91
27786
Wright County State Bank - Payroll ded. - FICA, FWT d MED
4,564.28
27787
Corrow Sanitation - Landfill charges for July
1,446.40
27788
All Steel Products - County Road 1139 Project expense
2,521.16
27789
MN. Dept. of Nat. Res. - Dep. Reg. fees
89.00
27790
Dave Brouillard - Water tank
30.00
27791
PERA - Para W/H
1,267.66
27792
Petty Cash - Petty cash reimb.
30.87
27793
Sears- Roebuck - Refrig. for rental house
384.99
27794
AME Ready Mix - Sand, etc. for parks
181.59
27795
Professional Services Group - Contract payment for WWfP
22,083.35
27796
Norwest Investment Services - Computer contract payment - Aug.
2,407.61
27797
Arrigoni Bro. - Streetscape Project payment
12,169.50
27798
NSP - Utilities
8.240.07
27799
Bridgewater - Telephone
1,053.18
27800
Dr. John Murphy - Telephone survey expense
1.000.00
27801
Dr. Steven Frank - Telephone survey expense
1,000.00
27802
St. Cloud State Un. - Telephone survey expense
5.632.00
27803
League of MN. Cities - Annual dues
1,516.00
27804
Norwost Bank Mpls. - 1973 G. 0. Bond payment
10,290.80
27805
VOID
-0-
27806
Picney Bowes - Postage machine rental
77.25
27807
Security Locksmiths - Repair City Hall doors
26.50
27808
Maus Foods - Misc. supplies
203.55
27809
B1ff's, Inc. - Latrine rental and special cleaning - Softball
302.00
27810
First Trust Center - Issuance fees - IgRSA G. 0. Ronda
444,75
27811
Turnquist Paper Co. - Paper towels for City Hall
20.74
27812
Northern Oxygen Service - Fire Dept. supplies
12.30
27813
Monticello Ford - Fire Dept. repairs
618.83
27814
Monticello Printing - Supplies and printing
339.05
27815
Copy Duplicating Products - Service machine at Library
75.00
27816
Vance's Service Center - Fire Dept. goo
8.84
27817
Wright County Treasurer - Sheriff contract payment
11.896.63
27818
Water Products - Water Dept. supplies
814.95
27819
Wang - Computer mtco. contract payment
426.00
27820
Sentry Systems - Fire alarm system repairs
99.00
27821
MTI Dist. Co. - Now tractor mower
3.970.00
27822
-2-
L
GENERAL FUND
AMOUNT
CHECK NO.
All Steel Products - St. Dept. supplies
875.00
27823
Unocal - Cas
177.54
27824
Harry's Auto Supply - Supplies for Mcce. Dept.
101.07
27825
Communication Auditors - Fire Dept. repairs
99.54
27826
Moon Motors - Parts
89.11
27827
Campbell Abstract - Fees for Schultz property - water tower
55.00
27828
Dept. of Nat. Res. - Dep. Reg. fees
187.00
27829
Principal Mutual Life - Ins. premiums
4,133.10
27830
Smith & Hayes - Legal fees
945.66
27831
Lindberg Paints - Supplies
16.49
27832
National Bushing - Battery - Sewer Dept.
61.11
27833
Feedrite Controls - Water Dept. supplies
2,373.46
27834
Hoglund Transportation - Tow charges - sludge truck accident
227.00
27835
American Mgmt. Assoc. - Membership dues
125.00
27836
Ruff Auto Parts - Hauling old bridge railing
650.00
27837
Monticello Rotary Club - Dues for 011ie K.
236.00
27838
Ramier, Cries, etc. - Legal fees - Raindance Corp.
247.50
27839
AT&T Systems - Fire phone charges
3.96
27840
Local #49 - Union dues
92.00
27841
Ben Franklin - T. Tissue for parks
12.00
27842
St. Cloud Fire Equip. - Service fire extinguishers
384.85
27843
Jack Anderson - Prof. services - River St. project
255.20
27844
St. Cloud Restaurant Supply - Soap at Library
25.80
27845
Taylor Land Surveyors - Blue prints for water tower copies
4.50
27846
Grays, Johnson - Computer charges for July
290.00
27847
Const to Coast - Supplies for all depts.
394.05
27848
Patty Salzwedel - Animal control contract & adoption fees
439.00
27849
Jerry Hermes - Library janitorial
227.50
27850
Boyum Equipment - Snow plow
4,458.00
27851
Wilma Hayes - Inf. Center salary
74.25
27852
Janette Leerssen - Inf. center salary
56.25
27853
ICMA Rec. Corp. - Payroll dad.
711.17
27854
State Capitol Credit Union - Payroll dad.
90.04
27855
PERA - Ins. premiums
27.00
27856
Dayle Veches Const. - Partial payment for concession stand
1,000.00
27857
Wright County State Bank - FICA, FWT 6 MED
4,666.48
27858
PERA - Para W/H
1,290.15
27859
OSM - Eng. fees
5,101.20
27860
Wright County Humane Society - Animal contract expense
50.00
27861
DMDI - Payroll checks & water bills printing
1,666.31
27862
Flexible Pipe Tool - Parts for sewer jet
252.69
27863
Monticello Times - Adv. & legal pub.
1.251.93
27864
Dahlgren, etc. - Streetscape project
1.101.30
27865
Phillips 66 - Gas
18.72
27866
Crysteel Dist. - Balance due on dump truck
586.00
27867
Dept. of Not. Roe. - Dep. Reg. fees
200.00
27868
Omuun Bru. - Gravel
27.37
27869
Hutchinson Mfg. Co. - Plow assembly
80.92
27870
Hardrives, Inc. - Supplies
177.15
27871
Unitog Rental - Uniform rental
158.50
27872
Fair's Carden Center - Tree for park
7.75
27873
SimnnsonLumber - Concession stand & parks supplies
1,747.46
27874
Snap On tools - Tools
140.19
27875
Gary Anderson - Mileage expense
59.02
27876
Mobil 011 - Gas
31.08
27877
Jeff O'Neill - Mileage and reimbursements
279.57
27878
Payroll for July
32,830.60
TOTAL GENERAL FUND DISBURSEMENTS - AUGUST
$291,410.92
1
FA
LIQUOR FUND
ANCL�IT
ECK
C90.
LIQUOR FUND DISBURSE14ENTS - AUGUST - 1988
N0.
PERA - Pera W/H
166.95
13914
Wright County State Bank - FICA 6 FED W/H
787.60
13915
PERA - Ins premium
9.00
13916
Griggs, Cooper 6 Co. - Liquor
4,597.36
13917
Eagle Wine Co. - Liquor
302.74
13918
Ed Phillips S Sons - Liquor
1,585.15
13919
St. Cloud Restaurant Supply - Garbage liners
16.09
13920
Foster, Franzen, Carlson - Liquor liability due
1,124.00
13921
Quality Wine - Liquor
522.64
13922
McDowall Co. - Store repairs
96.53
13923
Barton Sand 6 Gravel - Gravel
10.00
13924
C. J. Brown Secretarial Services - Adv.
30.00
13925
Gruys, Johnson- Audit fees
2,000.00
13926
Eagle Wine Co. - Liquor
213.29
13927
Brenteson Construction - Parking lot expense
134.00
13928
Johnson Wholesale Co. - Liquor
547.50
13929
Griggs, Cooper - Liquor
3,055.39
13930
Commissioner of Revenue - SWT
122.16
13931
PERA - Pera W/H
74,49
13932
Ed Phillips 6 Sons - Liquor
92.72
13933
State Capitol Credit Union - Payroll ded.
250.00
13934
Wright County State Bank - Payroll ded.
576.11
13935
PER„ - Pero WH
187.29
13936
Quality Wine - Liquor
1,137.55
13937
Ed Phillips b Sans - Liquor
1,857.33
13938
Bridgewater Telephone - Telephone charges
63.62
13939
McDowall Co. - Store repairs
142.34
13940
Viking Coca Cola - Misc. mdse.
476.70
13941
Persian's Office Equip. - Repair eilculator
50.75
13942
Ron's Ice. Co. - Ice purchase
1,096.80
13943
Coast to Coast - Store expense
33.66
13944
Olson 6 Sons Electric - Lamp part
4.83
13945
Dahlheimer Disc. Co. - Beer
24,896.70
13946
Dick Beverage - Beer
2,109.60
13947
Jude Candy 6 Tobacco - Misc. mdse.
607.01
13948
Day Dist. Co. - Beer, etc.
763.65
13949
Kolles Sanitation - Garbage service
137.00
13950
Commissioner of Revenue - S of sales tax for June
5.135.35
13951
Commissioner of Revenue - Sales tax - July
10,638.65
13952
Granite City Cosh Register - Repairs
137.47
13953
Grosslain Beverage - Beer
17,965.07
13954
Thorpe Dist. - Beer
9,144.95
13955
Seven Up Bottling - Misc. mdse.
146.50
13956
Northern States Power - Utilities
977.23
13957
Bernick's Pepsi - Misc. mdse.
572.53
13958
Liefert Trucking - Freight
460.39
13959
City of Monticello - S/W bill
74.56
13960
St. Cloud Fire Equip. - Service fire extinguisher
8.00
13961
MonticelloTimes - Adv.
104.20
13962
Griggs, Cooper - Liquor
3,317.97
13963
Eagle Wine Co. - Liquor
399.14
13964
Century Labs - Cleaner for store
50.86
13965
Ed Phillipe 6 Sons - Liquor
1,384.61
13966
Principal Mutual Life Ins. - Group fns.
-1-
1,098.47
13967
LIQUOR FUND
I
AMOUNT CFWCK
NO.
MN. Unemployment Fund - Paul Filas unempl. claim
6.03
13968
Quality Wine - Liquor
801.57
13969
Griggs, Cooper - Liquor
1,873.64
13970
Gruys, Johnson - Computer charges for July
110.00
13971
Olson 6 Sons Electric - Repairs
55.33
13972
Century Labs - Store supplies
40.73
13973
State Capitol Credit Union - Payroll ded.
250.00
13974
PERA - Ins. premium -
9.00
13975
PERA - Pera W/H
191.29
13976
Wright County State Bank - FICA, FWT 6 Med. W/H
577.97
13977
Johnson Bro. - Liquor
863.48
13973
Payroll for July
4,890.91
TOTAL LIQUOR DISBURSEMENTS - AUGUST
$111,164.45
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