City Council Agenda Packet 11-28-1988AGENDA FOR THE SPECIAL MEETING OF THE CITY COUNCIL
Monday, November 28, 1988 - 6:30 p.m.
Mayor: Arve A. Grimsmo
Council Members: Bill Fair, Fran Fair, Warren Smith, Dan Blonigen
Call to Order.
Consideration of Establishing a Pool Ear 1989 Salaries and Wages for
Non -Onion Personnel.
3. Adjourn.
C
Special Council Agenda - 11/28/88
2. Consideration of Establishing a pool for 1989 Salaries and Wages for
Non -Union Personnel. (R.W.)
A. REFERENCE AND BACKGROUND:
For the past four or five years, the Council has met in a special session
to create a pool of money based on a percentage of the current year's
total payroll for non-union personnel. That pool of money has then been
available for the Administrator to use in negotiating and setting salary
proposals for the upcoming year with the staff. Previously, the
Administrator's salary has been excluded from the initial pool and
considered separately by the Council. As a reference and guideline for
the Council, predictions and/or forecast of the upcoming year's inflation
has been used in establishing a cost of living adjustment percentage. In
addition, an additional percentage usually has been allowed as part of
the pool that could be used as an additional adjustment for
performance/merit increases. The purpose of a performance/merit increase
is to reward or recognize employees that exceed or provide exceptional
work habits. Straight salary adjustments that do no more than match the
inflation expected in the upcoming year do nothing for an employee in
improving his buying power or living conditions but merely keep him equal
to where he was at the beginning of the year.
In 1986, a cost of living adjustment of 4 percent was established by the
Council; and an additional 2 percent merit pool was also included. The
total amount equaled approximately $21,150, with actually $17,463 in
raises distributed. This amounted to an excess of approximately $3,700
that was not used by the previous Administrator. In 1987, the Council
granted a 4 percent cost of living adjustment and also an additional
merit pool of up to 1 percent for a total of $15,020. Of this amount,
$13,833 was issued in pay raises, excluding the Senior Citizen Director
position. The actual pay increases for the staff employees ranged from a
low of slightly over 4 percent to approximately 5 percent in 1987, with
all employees receiving at least the 4 percent cost of living
adjustment. The only exception to this was the Economic Development
Director's position, which received a total of 8.3 percent adjustment to
fall within the guidelines of the comparable worth plan. This was the
only adjustment necessary to be in compliance with the comparable worth
plan adopted in 1987. For the year 1988, the Council granted a 5 percent
cost of living increase and an additional 1 percent merit pool, which
totaled $16,731. Of this amount, $15,583 was actually granted in raises
to the employees.
Enclosed as a reference you will find copies of recent Kiplinger Letters
published in Washington that have estimated the 1989 CPI should run
around 5 to 5-1/2 percent. The Kiplinger Letter also estimates that the
average pay raise for non-union personnel is expected to average
approximately 5 percent. Assuming the Council continues the practice of
using next year's forecasted inflation factor as a guideline in
establishing the amount of the adjustment that should be granted, it
Special Council Agenda - 11/28/88
appears that a 5 to 5-1/2 percent figure is the best estimate I am aware
of. I certainly understand that a CPI index forecast is strictly that, a
forecast, and takes into consideration many items that include housing,
food, transportation, and other factors. Although a specific employee
may not necessarily be purchasing new vehicles or upgrading their housing
standards, it is an established method of determining the overall
inflation rate.
If the same method is used for establishing a pool of money to be used
for salary adjustments in 1989 as in the past, the pool is created by
taking the total payroll for non-union personnel in 1988, and excluding
the Administrator's salary, which totaled $324,261. I have enclosed a
chart that would indicate the total dollar amount available at different
percentage rates from 3 percent to 7 percent. This is strictly a
reference to give you an idea of the dollar amount of adjustments that
could be made. Included in the 1989 budget for all salary
classifications was a 6 percent increase in the 1988 budgeted payroll to
allow for increases next year. Although it may be unrelated to city
employees, I have also included a reference of recent school district
salary adjustments for various classes of personnel.
Based on discussions at last year's salary meeting, I believe most
Council members are favorable to the idea of performance/merit seniority
increases in addition to a cross the board inflation adjustment. Some of
the concerns of the Council last year centered on what rd
s or
guidelines have been used by the administration .in -determining !TION
qualifies for a performance or merit increase.e A few years ba
employee evaluations were performed on an annua'i-ba e
Administrator and Department Beads for all -employees; and I propose that
this again be instituted and used -as a guideline for making
mer t performance adjustments in the future. Along this line, I have
enclosed a sample of a performance, evaluation form that T helieve would
be appropriate for all non-union personnel to complete each year.
Although this has not been accomplished for 1988, my goal is to have
performance evaluations completed in the near future using this format so
that each employee has an idea of the areas that need improvement during
the year. Then when the performance evaluations are completed near the
end of 1989, they can be used as the guideline for any merit or
performance increases allowed in the following year (1990).
Along this line, I would like the Council to consider establishing a wage
policy or guideline that would set up how salary adjustments are
considered by the Council. try first thoughts are that the salary
guideline could include a statement that a cost of living adjustment
would be granted to all employees and established by the Council in the
fall of each year. In addition to a normal cost of living increase, I
believe it would be beneficial if the Council would then establish a
merit/performance percentage amount that would correspond to the results
of a performance evaluation. For an example, if an employee was rated
excepticnal in his duties, a 2-1/2 percent additional adjustment would be
J
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i
Special Council Agenda - 11/28/88
granted. For those employees who exceed the standards of the job, a
2 percent adjustment would be granted. For those that just meet the
standards of the iib, a 1 percent additional adjustment could be
T granted. And finally, those that are rated below job standards or as
unacceptable would get no additional performance/merit increase. If a
.�`., wage policy similar to this was established, every employee would know
what additional compensation they could expect, and it would provide an
incentive for employees to excel in their positions. Under our current
method, we do allow performance or merit increases, but the percentage
r amount varies from year to year; and this is the reason I felt a set
percentage could be considered by the Council in advance. There could
naturally be exceptions to this rule when an individual or a job position
has changed, or additional duties have been added. If so, then the
'• position might warrant an additional raise or an adjustment not directly
related to the performance percentages or the cost of living
�,'•i percentages. At this point, I'm not suggesting this is the only method
that's workable; but a policy similar to this would let all employees
know in advance of what the
� y could expect if they perform well. There
may also be cases where the Council and/or administrative staff might
recommend that an individual not even receive the average cost of living
raise due to an unacceptable or below performance rating. I believe the
option has to be available for the administrative staff to make this
decision; but I feel the City of Monticello has hired well-qualified, ,
professional people and hopefully, this would never be the case.
Another method that I will be researching is the idea of setting up steps
or grades for each job classification that would result in automatic
raises for possibly length of service (seniority). This would be one
method of recognizing longer term employees.
f I had initially planned on meeting with the employees prior to Monday
�i night's meeting for the purpose of recommending to the Council what I
felt the salary adjustments should be for each person. Unfortunately, I
c / did not have the time, as I was on vacation the week of Thanksgiving. I
/ would have liked to have had some recommendations for the Council to
consider; but I am certainly willing to take the results of our special
meeting and present my recommendations at the December Council meeting.
Assuming the Council continues with the practice of establishing a pool
of money to be allocated by the Administrator, the salary pool can be a
4 total pool of money or split between a cost of living increase for all
employees and an additional merit/performance pool. Once this is
established, a recommended salary adjustment schedule for all employees
will be brought back to the Council at the December 12 meeting for
ratification.
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SALARY HISTORY
1985
Base
Name
Title
Salary
1986
1987
1988
Rick Wolfsteller
C.A.
$32,538
$34,530
$43,000
$45,000
John Simola
PW Director
$31,475
$33,470
$35,155
$37,265
Jeff O'Neill
Asst. Admin.
-----
------
-
$32,000
011ie Koropchak
Econ. Devel.
Director
$22,900
$22,900
$24,800
$26,288
Roger Mack
Sts/Pks Supt.
$25,010
$26,550
$27,830
$29,500
Gary Anderson
Zoning/Bldg/
Assessing
$25,205
$26,755
$27,825
$29,216
Walt Mack
Water/Sewer
Supt.
$24,729
$26,250
$27,355
$28,723
Matt Theisen
Water/Sewer
Supt.
---
-----
--
$27,000
Joe Hartman
Liq. St. Mgr.
$25,500
$25,500
$26,570
$28,031
Lynnea Gillham
Recept/Sec.
$17,409
$19,885
$20,800
$21,965
Marlene Hellman
Bkkpr/Sec.
$16,224
$18,970
$19,885
$21,050
Diane Jacobson
Dep. Reg.
$16,910
$19,385
$20,300
$21,465
Karen Doty
Exec. Sec.
$15,121
$18,512
$19,427
$20,592
Cindie Erickson
Liq. St. Clerk
$12,480
$13,278
$14,435
$15,163
Tom Schumacher
Grounds Maint.
$12,833
$13,353
$14,019
$14,726
Karen Hanson
Sen. Citz. Ctr.
$13,280
$14,300
$14,300•
$14,300•
*No 1987 or 1988 salary adjustment made at this time.
REFERENCE EXAMPLES
RECENT SCHOOL DISTRICT SALARY ADJUSTMENTS }
For the 1986-87 6 1987-88 school year, all administration personnel received
increases of $2,000 or $2,400 annually depending on education or experience
plus additional $900/yr. for those with 13 years or more of service.
For the 1988-89 a 1989-90 school year, the salary increases for administration
and clerical were between a range of $1,900/yr. to $5,000/yr. as follows:
Annual Increase
86-87
87-88
Superintendent
$3,300
6.29
5.89
Athletic Director
$2,900
7.78
7.18
Business Manager
$2,900
7.88
7.26
Teachers Aides
6.2
8.18
5.638
Admin. Secretary
$1,768
9.88
8.98
Other Secretarial Staff
$1,352
7.9%
7.39
For the 1988-89 a 1989-90 school year, the salary increases for administration
and clerical were between a range of $1,900/yr. to $5,000/yr. as follows:
J
1988-89
1989-90
Annual Amt.
9
Annual Amt.
0
Superintendent
$5,000
8
$5,000
Asst. Superintendent
$3,400
6.2
$3,400
5.9
Business Mgr.
$3,600
8.4
$4,500
9.7
B.S. Principal
$2,900
5.5
$2,900
5.2
Asst. Principal
$2,000
3.9
$2,900
5.4
Athletic Director
$1,900
4.4
$2,800
6.2
Secretarial Staff
Approx.
7.0
Approx.
7.0
J
TOTAL 1988 STAFF PAYROLL (Non -Union) (Excluding Administrator)
CAND PART-TIME LIQUOR - $324,261
38 48 4-1/28 58 5-1/28 68
S 9,727.83 $12,970.44 $14,591.74 $16,213.05 $17,834.35 $19,455.66
6-1/28 7%
$21,076.96 $22,698.27
ADMINIST'RATOR'S SALARY - $45,000
39 48 4-1/28 59 5-1/29 69
5 1,350.00 $ 1,800.00 5 2,025.00 5 2,250.00 $ 2,475.00 $ 2,700.00
6-1/28 78
$ 2,925.00 $ 3,150.00
THE KIPLINGER WASHINGTON LETTER
Cieeolmed .Hedy to bwinea dilw eb., 1923—Vol. 63.N.. JI
TNF KIPUNGER WASNINGTON EDITORS
1729 H Se.. N.W., WuW ng m. D.C. 70006 Tdh 20207.6AW
cw.41—X.W_ww _0C
Dear Client:
Washington, Aug. 26, 1988.
Lacs of things going on besides politics. ..chose for example:
Higher minimum pay. Clampdown on financial planners. New U.S. currency.
Contingency fees 6 commissions for accountants. Good yields on T-bills.
U.S.-Soviet summit in early '89. And a new grain deal with the Russians.
Don't fall for the talk of runaway consumer prices lust ahead.
It's true that the costs of many industrial items are increasing rapidly,
but they have a fairly small and delayed impact on Consumer Price Index.
CPI will increase about the same this year as it did last year,
around 4h% when measured from Dec. Co Dec. Grocery bills will cool off
in the next few months. Biggest troublemaker this fall will be clothing.
--Saxe year, probably 5S -5h2, mainly because of higher labor costs
and increases in beef, pork and other foods. The highest rate since '81.
Increase in Consumer Price Inl:ax from Dec. to Dec.
1978 9.0% 1981 8.9% 1984 3.9% 1987 4.4%
1979 13.3% 1982 3.8% 1985 3.8Z 1988 4.5%
1980 12.5% 1983 3.8% 1986 1.1% 1989`" 5% to Sh%.)
In lona nm, interest rates will oversee BELOW present levels...
next 5-10 years or more. That's what we've been writing in recant years,
and why we recommend adjustable-rate mortgages. Hare are our reasons:
First of all. we expact moderate inflation, average 4%-5% a year,
held door by global competition, rising productivity, restraint on pay.
federal budget deficits will decline ... gov't borrowing less.
- Savinits race will edits un closer to normal, more money to land.
And money will continue to flow in from abroad, dampening rates.
Conitresa has only 20 more workint days before it quits this year.
More money for drug prevention 6 treatment, sure to be approved.
Sanctions atainst S. Africa. No...Whita House is flatly opposed.
Food and shelter for contras will get a hard push from Reagan
and will probably be voted. But no arms unless the cease-fire collapses.
An odds 6 Binds tax bill will pass... extending the R&D tax credit
for one year and speeding up the payment of corporate estimated taxes.
Tnersase in minimum watt still looks likely.,. effective in '89.
A three-year phase-in from the present $3.35 per hour to around $4.35.
Child-care assistance. Not this year... parties are far apart.
Mandatory time off from work for new moms 6 dads ... Same story.
Insider tradint and corporate takeovers.. no now lav this year.
Work or tob trainint for welfare recioients will be required
in a welfare reform bill that Congress will approve before it goes home.
The law will tighten up on anyone who welshes on child -support payments.
If you are interested in a particular bill not mentioned here
and would like to know whether it will or won't pass before adjournment,
write to us ... we will find out what the chances are and let you know.
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THE K(PUYGER WASHwGTOH Ep3TORs
3729 H Sc. Y.W.. W".ttoo. 0,C• 2M Td:ID207640
Gal Manu: Rumen Wu inn 0
Dear Client: Washington, Sept. 23, 1988.
You may not give a hoot about foreign trade if you sell locally
or don't have to rely in any way an imports or exports to make a living.
A loc of business people think that trade is strictly for the big guys.
But fact is, we're dealing in a world economv...like it or not.
And this interdependence will grow in the years ahead, the global 190S.
Conditions overseas will have much more impact on OUR economy...
jobs, money supply, interest rates, cost of living. ..our own well-being.
EVERY business in the U.S. will be affected one way or another.
Take a ouick look at maior foreign markets for U.S. companies...
our best customers... Wast Germany. Britain, Japan, South Korea. Canada.
They're all on a growth track, extending out another year or so.
That means that our manufacturing and export surge will continue.
at least through 189, a powerful engine that has been driving our economy
during the past year. It will help offset softness on the consumer and.
Trade deficit will keep edsing downward from $170 billion in 187
to $130 billion this year. ..and probably around $100 billion next year.
That's good news for our entire economy ... no matter what line you're in.
It isn't lust the lower dollar that makes U.S. goods compatitiva.
Other trends are giving our companies an edge in world markets...
continued emphasis on cost-cutting, efficiency, productivity and quality.
And lower per-unit labor costs, now lower than those'in Japan or Germany.
May surprise you ... labor is a DI14INISHING share of manufacturing costs. -
Trends are easiest to soot in the maior exporting industries...
..computers, telecommunications, paper, chemicals, machinery and aerospace.
Our overall exports will be up about 30% in 188... the best in many years.
We'ra manufaeturinat much more at home... goods we used to import.
Notably areal, chemicals, electronic gear, medical instruments, others.
Foreign-owned manufacturers will keep sxoandini� in this eauntry
due to our huge market, lower dollar, ease of entry, political stability.
Giving them a bilker stake in our future orosoirity, our economy.
Much of what they make will be exported... TV secs, microwave ovens, ace.
Noes the sharp increase in overseas sales of U.S, consumer ag ods.
Health b beauty products. pharmaceuticals. Sporting goods. Food items.
Also services og all, types. Engineering. Legal. Financial.
Accounting. Telecommunications. Software. Consulting. Entertainment.
Our revived comoscitivonoss didn't come easily... it was forced
by erosion of U.S. 'industries. Foreigners outthinking 3 outhustling us.
They were aggressive, faster on their feet in &acting scuff to market.
As a result, a lot of U.S. companies went under, caking jobs with them.
Survivnrs are flexible. cuttina costs, automating, restructuring.
And they intend to stow that wav, no easter WN.AT the dollar does.
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Export assistance for small business. A guidebook for managers
on various federal programs to help them get started in selling overseas.
Summaries of what each agency offers and names 6 addresses of contacts.
-Exporter's Guide to Federal Resources for Small Business.* $4 per copy
from Sup t of Docs., Wash., D.C. 20402. Mention SIN 045.000-00250-1.
And a video conference for firms hoping to crack export markets.
It's set Oct. 20 in 65 cities and will include question 6 answer sessions
with export specialists. For details, costs and the nearest location.
check with the sponsor, the V.S. Small Business Adm., at 1-800-176-4776.
Here are some questions that readers are asking and our answers:
Is Canada going co OK the free -trade agreement with the U.S.?
Odds favor is sliahtLv, after the Canadian election in lace Nov.
Mulroney must convince voters that they won't be Americanized by the deal
and that it will open up now markets for energy and manufactured goods.
A tall order. He's counting on business interests to got behind him.
Anv chance of a U.S.-Pacific Rim trade deal? Yes. longer term,
a treaty with Japan, Taiwan. Hong tong, S. Korea, Singapore, Indonesia.
That's where most of our overseas business will bo in the years ahead.
So ie will be in our own beat interest to hammer out new arrangements.
Will Congress pass tax • legislation before it adjourns next month?
Yes, we think so, although Le's no lead -pipe cinch at this point.
Probablv short-term extensions of provisions about to expire...
exclusion for omployer-paid tuLtion, R&D credit and targeted -jobs credit.
And a few revenue -raisers ... a speedup of corporate tax payments.
a tax on loans from some types of single-pramium life insurance policies
and denial of deductions for basic cost of home phones used in business.
TAat's the inflation outlook? .About same as we told you before. ,y
4k% in 188, Consumer Price Index from last Dec. through this Dec.
Grocery bills won't rise as fast in months ahead, and gasoline will drop.
But clothing will be a troublemaker this fall ... big increases in apparel.
As for next vest, fissure on about S% g'or„early planning purposes.
Maybe a tad higher depending on energy prices... too soon to tell now.
Do or down for the stock market? Tiltins up but no bull market.
Profits and the economy in general won't be as good next year as in 188.
If you own shares in solid companies, hang on to them ... don't unload now.
Selling with the idea of buying back in a few months seldom works well.
Chat are the most popular new franchises nowadava? Dist centers.
houseclasnina services, quick lubes. orintins/coovine and temporary help.
But not each and every one.. .there are losers in every type of franchise.
Now about self -sterane warehouses? Invastora should he careful.
Many parts of the country are already saturated with mini -warehouses.
Trend is toward consolidation. a few large companies running many units.
Social maturity cast -of -living adiustment...how such next Jan. I?
A shade over 4S, basad on a formula that's established by law.
Now does it look for the housin industry in the next vear or so?
Not so hoc because construction will be off 61 to 8% in 189.
Total hase sales, new S used, will be at the lowest level in five years
due to hither mortgage rates in early '89 and a sora sluggish economy.
The n will b. lavoffa ae mem gaa1 estate agencies before long...
psrt•timera and marginal producers the first to go. Too many agents now.
TNI4I'l'
THE KIPLINGER WASHINGTON LETTER
Clrnz ed wekly m bwi r roam mire 1923 --Val. 63. No. 41
THE KIPLINGER WASHLroTON EDITORs
1729 H Sr.. N.w_ WuWnerm D -C- 20006 Td: 202dff7610a
GebA/elMl air4gn,W„,„@r, D C
Dear Client: Washington, Oct. 14, 1988.
Figure on slower business next year, a mild tanerina•aff.
The economy erowing about 2%. half the rate expected this year.
Recession risk is declining... less fear of an overheated economy,
runaway inflation, a spike in interest rates that would cause a tumble.
That's the outlook as we got it, and with substantial unanimity
from people who run businesses, bankers, corporate economists, others.
Look for softening in autos. housing and comouters next year.
This is already starting in some areas, slowing from a very fast clip.
Most of the oomph will come from the industrial side and exports.
The industrial boom got under way in 187 and still has a long way to go.
Trade deficit will shrink further in 189... to around $110 billion
from $130 billion in 188, $170 billion in '87, lifting the whole economy.
Exhorts still expanding, although not up to this year's 30Z gain.
Imports slowing as dollar slips a few notches in coming months.
Don't be confused by monthly trade figures. ..they dump around,
sometimes seem alarming. Longer-term trend will continua to improve.
, a No-surge'bf inflation the rest of this year and through 1989.
In'fla'tion this year about the,sam@ as last year i,'Noat year; a bit'hlghsr
;but probably not much over SZ! -Cheaper oil will help rein in inflation.
—Cost increases will be harder to ease through in prices next year
because of a slower -growing economy and more intense foreign competition.
Continued restraint on pav for the same reason. Can't loosen up
unless you're getting good productivity gains. ,Average pay raise, -Si.
Capital standing will be up again but not as much as this year.
A 3i -6S ineresse... weighted toward new equipment rather than facilities.
Manufacturers already have enough orders in hand to keep things humming.
Probably a mild upturn in store sales over the next 15 months.
No buying spree but shoppers picking up again following a short breather.
Auto sales, down slightly in '89 after a string of good years.
Weakness will show up later in the year, perhaps sometime next summer.
Housing also slowing, both new homes and sales of used houses.
New construction and sales will dip to the lowest level in seven years.
A goad vast ahead for agriculture... strong demand, strong prices.
Plantings will be increased, boosting sales of tractors, fertilizer, are.
Cancinued focus an cost control, running lean, more efficiently.
Concentrating on productivity. Thac's why equipment is selling so well.
A trend to diversification, both in product lines and customers.
Companies that sell to the gov'c are scrambling for commercial accounts.
Still plenty of caution on inventories, hiring and expansions.
Vary few plan to go full steam ahead ... fear getting stuck in a slowdown.
Coad vast as a WHOLE bitr losing momentum later on, to watch it.
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CITY OF MONTICELLO
�_. PERFORMANCE EVALUATION FORM
NAME:
JOB TITLE: DEPARTMENT:
NUMBER OF MONTHS IN PRESENT POSITION. Months
SUPERVISOR'S OR RATER'S NAME:
THIS EVALUATION COVERS THE PERIOD FROM to
TODAY'S DATE
The purpose of this performance evaluation scale is to provide
you with an objective way of evaluating the performance of
Administrative Staff. The rating scales which follow have been
designed to help you rate performance in 25 areas which have
been consistently identified as important aspects of the Administrative
Staff's job.
The rating process is simple. Consider the individual to be
rated and give a rating on each of the 25 aspects of performance.
You will notice that each of the 25 aspects is defined for you.
You will rate each person by describing how well the person
typically performs each job aspect. You may not find statements
that describe exactly the person being rated. You are, however,
expected to use the statements given as reference points to
guide your ratings. When rating the person, keep in mind the
definition of the aspect being rated.
You will notice that the rating scale is made up of a series
of statements which have been numbered from "0" through "511.
The purpose of the job performance examples is to tell you exactly
what level of performance is indicated by the various points
along the scale. In other words, we are trying to give you
an idea of the behavior represented by a "S", a "4", a --311.
a 11211, or a "t". Choose one statement per page (par job criterion)
which beet describes the performance of the person being rated.
Please note on the back side of each page any special concerns
or issues which should be considered outside of the rating factors.
CRITERION - ABILITY TO MEET OBJECTIVES: This element has to do with
progressing toward a goal of goals; understanding what needs to be
done to get from A to Z; structuring and coordinating efforts to
achieve desired result.
These statements describe persons S.
who are usually rated outstanding
on ability to meet objectives
by most raters.
These statements describe persons 4. Ras flexibility to adjust
who are usually rated as exceeding goals.
)ob standards on ability to meet Identifies challenges
objectives by most raters. beyond goals and sets
out to achieve them.
Achieves positive results
under adverse conditions.
These statements describe persons
who are usually rated as meeting
Pb standards on ability to most
objectives by most raters.
These statements describe parsons
who are usually rated below job
standards on ability to most
objectives by most raters.
These statements describe persons
who are usually rated as unacceptable
on ability to meet objectives
by most raters.
3. Gets job done under
normal conditions.
Lays out a course of
action easy for all to
follow.
Coordinates efforts of
several employees.
Systematic approach to
get from start to finish.
2. Tends to come up short.
-Frequently commits errors
or omissions that
compromise the objective
as identified.
Korks totally independently
such that completion of
individual task may have
no relationship to
greater objective.
M
0. This ceitorion is not
applicable or I have not
had the opportunity to
observe performance on
this criterion.
I
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C
CRITERION — TECHNICAL COMPETENCE: This aspect concerns the ability
to perform with specialized tools and equipment; skills that are
learned or acquired that are generally considered to be unique to
municipal operations.
These statements describe persona
who are usually rated outstanding
on technical competence by most raters.
These statements describe persons
who are usually rated as exceeding
Job standards on technical
competence by most raters.
These statements describe persons
who are usually rated as meeting
Job standards on technical
competence by most raters.
These statements describe parsons
who are usually rated below job
standards on technical competence
by most raters.
These statements describe persons
who are usually rated as unacceptable
on technical competence by
most raters.
S.
4. Inventive to create or
adapt equipment and
tools for special need.
Seeks out education
opportunities to improve
skills.
3. _Displays proficiency in
the use of equipment
and tools.
_Demonstrates knowledge of
the limits of expectation
from equipment and tools.
2. Unfamiliar with specialty
tools. both in name
and use.
1. Seems confused and inept.
Displays total lack of
interest in achieving a
competence level in
equipment operations; no
desire to learn.
0. This criterion is not
applicable or I have not
had the opportunity to
Observe performance on
this criterion.
CRITERION - ACCURACY IN REPORTS/RECORDS: This job aspect involves
recording and coordinating of data and information; may relate to
technical data such as log books; may relate to dissemination of
information in narrative reports; awareness that reports/records
play a critical part in other decision-making.
These statements describe persons
who are usually rated outstanding
on accuracy in reports/records
by most raters.
These statements describe persons
who are usually rated as exceedinq
lob standards on accuracy in
reports/records by most raters.
These statements describe persona
who are usually rated as meeting
Job standards on accuracy in reports/
records by most raters.
These statements describe persons
who are usually rated below job
standards mn actmracy is reports/
records by most raters.
These statements describe persons
who are usually rated as unacceptable
on accuracy in reports/records
by most raters.
4. _Duplicates and cross-
references when data may
be applicable to more than
one topic.
Double checks for accuracy.
3. Timely completion of data entry.
Notes time and date and other
pertinent information to entry.
Data is delegated in
appropriate file.
Generally avoids abbreviations
or "private notations" that
would confuse another reader.
Scatters data to various files.
Provides written history of
goal achievement.
Timely retrieval of data
_Timely
filed earlier.
When in doubt concerning
importance. saves the
information.
2. _Throws notes away or into
a catch-all file.
Misfiles under inappropriate
or secondary subject.
Ceps in data evident; leaps
from stop 1 to stop 4.
Utilizes hearsay and other
unverifiable data in reporting.
1.
0. This criterion is not
applicable or I have not
had the opportunity to
observe performance on
this criterion.
L
CRITERION - PUBLIC CONTACT AND SERVICE: This element concerns courteous
behavior with people; dealing with inquiries and complaints; providing
necessary and useful information; conducting transactions; providing
assistance; helping general public understand function/operation
of City.
These statements describe persons 5. _Volunteers time and service
who are usually rated outstanding for public demonstrations,
on public contact and service speaking, etc.
by most raters. Publicly promotes assets.
These statements describe persons 4. Demonstrates extra patience
who are usually rated as exceeding with angry or confused customers.
job standards on public contact and Lends assistance to customer
service by most raters. who has not or cannot fulfill
his/her own obligations.
These statements describe persons
who are usually rated as meeting
)ob standards on public contact and
service by most raters.
These statements describe persons
who are usually rated below job
standards on public contact and
service by most raters.
These statements describe persons
who are usually rated as unacceptable
on public contact and service
by most raters.
_Cheerful, pleasant manner.
_Provides detailed information
and explanations on completing
transactions.
Offers samples/examples/copies
of information customer might
find helpful.
Able to direct customer to
better or correct source
of information.
Responds quickly to acknowledge
customer's presence.
2. Interrrupts customer.
_Appears bored or bothered
by customer's "intrusion".
Tends to respond with, "It's
not my job" and "I don't know".
_Tends to be defensive, short
tempered.
1. Rude comments and behavior.
0. This criterion is not
applicable or I have not
had the opportunity to
observe performance on
this criterion.
CRITERION - DEPENDABILITY/RELIABILITY: This part of the job relates
to meeting the expectations of the City and co-workers; contributing
to, complementing and supplementing the efforts of others; consistent
accomplishing of tasks.
These statements describe persons
who are usually rated outstanding
on dependability/reliability by most
raters.
These statements describe persons
who are usually rated as exceeding
job standards on dependability/
reliability by most raters.
These statements describe persons
who are usually rated as meeting
job standards on dependability/
reliability by most raters.
These statements describe persons
who aro usually rated below job
standards on dependability/
reliability by most raters.
These statements describe persona
who are usually rated as unacceptable
on dependability/rallability by moot
raters.
4. _Contributes to effort
in a time crisis.
Cheerfully assumes extra
duties in an emergency.
_Readily volunteers for a
unique task or a special
assignment.
3. Timely completion of tasks.
_Knows importance of own
role to successful operation
of City, and fulfills that
role.
_Does own job only; gone
by quitting time.
2. _Late with tasks, thereby
affecting others ability
to complete tasks.
_Frequently takes on tasks,
but loose interest.
_Often gots sidetracked and
leaven tasks incomplete.
I. _Frequently offers excuses
for work undone; Condo to
blame everyone and everything
also.
0. This criterion is not
applicable or I have not
had the opportunity to obourva
performance on this criterion.
J
CRITERION - COMPATIBILITY/COMMUNICATION WITH SUBORDINATES: This
job element relates to the giving of information
and direction to
other employees; observing areas of difficulty;
and extra effort; being receptive to employee concerns;
recognizing excellence
understanding
the various roles of supervisor and subordinate.
These statements describe persons 5.
who are usually rated outstandin')
on compatibility/communications
with subordinates by most raters.
These statements describe persons 4.
!Gives praise and credit
who are usually rated as exceeding
where due.
job standards on compatibility/
effort to be
communications with subordinates
_Makes
available in crisis
by most raters.
situations.
through on employee
_follows
concerns and complaints.
Conducts "informal", oral
appraisals; keeps staff
informed on how everything
is going.
These statements describe persons 1.
Criticism is given to assist
who are usually rated as meeting
in job improvement.
job standards on compatibility/
clear, concise
communications with subordinates
_Provides
explanation of particular
f
by most raters.
tasks and their relation
to overall operation.
Carefully observes work habits;
swatches for ups and downs in
productivity; meets with employee
to discuss.
to candid and honest with
istaff; respects employees
abilities and rights.
Those statements describe persons 2.
Tends to be condescending
who aro usually rated below job
toward work force.
standards on compatibility/
Reprimands employees in
communications with subordinates
view of others.
by most raters.
_Hao difficulty working "with"
staff; tends to lose control
when not directing.
Builds barriers.
Those statements describe persons i.
who aro usually rated as unacceptable
on compatibility/communicationa with
subordinatoo by most raters.
0.
This criterion is not
applicable or I have not
had the opportunity to
observe performance on
this criterion.
CRITERION - ACCEPTS RESPONSIBILITY FOR ACTIONS AND DECISIONS: This
element concerns the amount of personal responsibility taken for
the completion of work and the related decisions; the amount of work
progress without direct supervision; willingness to work through
barriers toward desired result; accountability for results.
These statements describe persons
who are usually rated outstanding
on accepting responsibility for
actions and decisions by most raters.
These statements describe persons
who are usually rated as exceeding
job standards on accepting
responsibility for actions and
decisions by most raters.
These statements describe persons
who are usually rated as meeting
job standards on accepting
responsibility for actions and
decisions by most raters.
4. _Assumes responsibility for
success of entire department,
not just a task or project.
7. `Promptly begins days work
without waiting for
specific direction.
Identifies priority of tasks
'and decides on a course
Of action to complete.
Openly admits arrora in
judgement.
_Identifies solf (as a
supervisor) as ultimately
responsible for staff
production, e.g., their
problems are his/her problems.
These statements describe persons 2. Makes excuses for incomplete
who are usually rated below job work.
standards an accepting responsibility Blamea others for problems.
for actions and decisions by most Frequently cooks out supervisors
raters. Frequently
confirm or approve a
decision before any action
is taken.
These statements describe parsons I.
who aro usually rated as unacceptable
on accepting responsibility for
actions and decisions by most
raters.
O. Thin criterion in not
applicable or I have not
had thu oportunity to
observe performance on
this criterion.
J
3
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CRITERION - TEACHING/DEVELOPS NG SUBORDINATES AND ASSOCIATES: This aspect
relates to allocating time to provide in—depth understanding of the job
rl and the work; explaining the why and wherefor of operations; patience
.� in the learning process; being open and available for questions and providing
answers; encouraging expansion to new areas of responsibility.
These statements describe persons
who are usually rated outstanding
on teaching/developing subordinates
and associates by most raters.
These statements describe persons
who are usually rated as exceeding
job standards on teaching/developing
subordinates and associates by
most raters.
These statements describe persons
who aro usually rated an meeting
job standards on teaching/developing
subordinates and associates by
most raters.
These statements describe persona
who are uaualiy rated below job
standards on teaching/dovoloping
subordinatoa and aosociatoo by
wont raters.
These statements describe persona
who are usually rated as unacceptable
on teach ing/dovoloping subordinates
and associates by most raters.
4. Takes time to assure staff
understanding of procedures
and policies.
_Provides resources where
employee can expand under-
standing and ability.
_Conducts periodic discussion
sessions to exchange techniques
and ideas.
3. Accepts errors of inexperience;
attempts to explain how they
can be avoided.
_Mekoa professional journals/
magazines available to
entire staff.
Explains tasks/objectiven
first, rather than mistakes
afterward.
2. Assigns tanks without
justification.
_Consistently assigns "same"
tasks to "same" employee.
_Assigns inexperiencod staff
to "0010" misciona.
M
0. _This criterion is not
applicable or I have not had
the opportunity to observe
performance on this criterion.
1)
CRITERION - ABILITY TO PLAN/ABILITY TO ORGANIZE: This element involves
identifying specific goals and the intermediate steps to achieve said
goal; clarifying problems that may or will be encountered and their solutions;
coordinating efforts to achieve plan without sacrificing efficient daily
operations; identifying key personnel involved; presenting alternatives
and their consequences.
These statements describe persons
who are usually rated outstanding
on ability to plan/ability to
organize by most raters.
These statements describe persons
who are usually rated as exceeding
job standards on ability to plan/
ability to organize by most raters
These statements describe persons
who are usually rated as meeting
job standards on ability to pian/
ability to organize by most raters.
These statements describe persona
who are usually rated below job
Standards on ability to plan/
ability to organizo by most raters.
These statements describe persons
who are usually rated as unacceptable
on ability to plan/ability to
organize by most raters.
S.
4. Can identify several alternatives
to achieve goal, and recommend
best course of action based
on anticipated problems and
available manpower.
3. _Clearly defines level of
service to be provided.
Identifies required steps to
'achieve a specified goal.
Allots time for breakdowns.
'interruptions, emergencies.
_Usually achieves goals on
time and as planned.
_Conveys to staff clear
instructions to fulfill pian
and achieve goal.
2. Has difficulty establishing
priorities and making
assignments accordingly.
—Tendo to asoign whoever is
free to a task.
Task assignments are often
disjointed boaring no relation
to other taska.
Frequently falls behind in
'goal completion.
1.
0. This criterion is not applicable
or I have not had the oppor-
tunity to observe performance
on this criterion.
CRITERION - RESPONSIBLE MAINTENANCE AND CONTROL OF CITY PROPERTY: This
element concerns the conscientious Care of tools, equipment, supplies
and structures; taking time to care for City property; utilizing appropriate
clean-up methods after task completion; making an effort to extend the
useful life of property; watching for trouble spots.
These statements describe persons
who are usually rated outstanding
on responsible maintenance and
control of City property by
most raters.
These statements describe persons
who are usually rated as exceeding
job standards on responsible
maintenance and control of City
property by most raters.
These statements describe persons
who are usually rated as meeting
job standards on responsible
maintenance and eontral of City
property by moot raters.
Those statements describe persons
who are usually rated below job
standards on responsible maintenance
and control of City property by
most raters.
4. `Treats equipment as if his/
her own.
Encourages thorough use
sof disposable supplies;
watches for waste.
Displays pride in work
Tplace; image conscious.
1. Exercises reasonable precautions
Yin care of City property.
Identifies wear of property
and takes steps to repair.
Ensures security of buildings
Yand contents to prevent theft.
_Maintains an inventory
of tools and equipment.
Keeps maintenance files.
2. Toole and equipment frequently
left lying about.
Must frequently replace
specific items due to lona.
Attempts to utilize damaged
__Attempts
rather than
repair or replace.
Tends to create maintenance
and custodial problems
for others.
Blind to clutter and confusion.
These statements describe persons 1
who are usually rated as unacceptable
on responsible maintenance and
control of City property by moat
raters.
0. This Criterion in not applicable
�or I have not had the oppor-
tunity to observe performance
on this critarlon.
CRITERION - ABILITY TO DELEGATE/COORDINATE: This element concerns the
assigning of work; determining best employee for each task; assigning
multiple tasks within work schedules; planning so various assignments
complement one another, lead to a desired result; deriving maximum production
from self and others.
These statements describe persons
5.
who are usually rated outstanding
on ability to delegate/coordinate
by most raters.
These statements describe persons
6.
best person for each
who are usually rated as exceeding
_Assigns
job.
iob standards on ability to
delegate/coordinate by most raters.
These statements describe persons
].
_Clearly recognizes manpower
who are usually rated as meeting
limitations.
Job standards on ability to delegate/
each task force at minimum
coordinate by moat raters.
_Keeps
number to effectively accomplish
task; doesn't have two or three
standing around.
aware of progress on
_Keeps
various tasks and their
projected completiona.
quality of work
_monitors
performance.
_Ensures equal distribution
of work load.
Those statements describe persona
2.
to assign work, but
who are usually rated below job
_Tends
then stands over employee or
standards on ability to delegate/
does the work instead.
coordinate by moot raters.
to over assign: delegates
_Tends
mora work than can realistically
be eCcomplishad.
_Frequently ro-assigno employee;
takes employee off one job,
puts on another.
Coordinates results rather than
performance.
sight of one's own
_Loses
responsibilities: tends to
delegate that which should
not be delegated.
Those statements describe persons
1.
who are usually rated as unacceptable
on ability to dologate/coordinate
by moat raters.
0. _Thin criterion is not applicable
or 1 have not had thu opportunity
to observe performance on
thin criterion.
CRITERION - ABILITY TO MEET DEADLINES: This element involves timely completion
of assigned or defined tasks, understanding that not completing tasks
may have direct bearing on other tasks and objectivec; planning and scheduling
to get expected results without "last minute rush" to meet deadline.
These statements describe persons S.'
who are usually rated outstanding
on ability to meet deadlines by
most raters.
These statements describe persons 4. _Often completes tasks well
who are usually rated as exceeding in advance to allow for
job standards on ability to meet review.
deadlines by most raters. _Immediately gives notice if time
schedule must be disrupted due
to unforeseen circumstances;
projects a feasible alternate
deadline.
These statements describe persons
who are usually rated as meeting
job standards on ability to meet
deadlinas by most raters.
These statements describe persons
who are usually rated below job
standards on ability to meet
deadlines by most raters.
These statements describe persons
who are usually rated as unacceptable
on ability to moot deadlines
by most raters.
3. Usually completes tasks on
-Usually
_Provides occasional progress
reports.
2. Meets deadlines only because
�of continued prodding.
_Frequently waits till "last day"
then focuses all efforts on
completion.
Loses track of time; plans
—Loses
got to it soon.
If done on time, is frequently
sub-otandard.
Displays an attitude that
within a day or two is close
enough.
M
0. _Thio criterion is not applicable
or I have not had the opportunity
to observe performance on this
criterion.
i
CRITERION - BUDGET MANAGEMENT/COST AWARENESS: This job aspect concerns
understanding municipal financial procedures; ability to perform cost
vs. benefit analysis; long-range purchasing plans; recognizing improper
purchasing procedures; achieving a defined level of service within budgetary
constraints.
These statements describe persons 5.
who are usually rated outstanding
on budget management/cost awareness
by most raters.
These statements describe persons 4. _Uses, and encourages others to
who are usually rated as exceeding utilize, cost saving measures; e.g.,
job standards on budget management/ turn off lights, turn down
cost awareness by most raters. heat, close the door, etc.
_Provides substantial justification
for need to exceed budget.
These statements describe persons
who are usually rated as meeting
job standards on budget management/
cost awareness by most raters.
Those statements describe persons
who are usually rated below job
standards on budget management/cost
awareness by most raters.
7. _Has ability to project payback
periods.
_Accurately projects annual needs
and adheres to approved
expenditure limits.
-Establishes a long-range capital
improvement plan.
_Maintains quality inventory
control.
_Makes purchases on an
ao-needed basis.
_Investigates optiona with respect
to equipment and/or methods
to find moot coat efficient.
_Emergency measures notwithstanding,
consistently comes in at or
under budget.
2. _Frequently expends funds for
items other than identified in
budget.
_Purposely over-eotimatea budget
requests to ensure plenty of
money.
These statements describe persons 1
who are usually rated as unacceptable
on budget managamont/cost awareness
by moot raters.
0. _Thio criterion to not applicable
or I have not had the opportunity
to observe performance on
this criterion.
J
,�
C
CRITERION - PROBLEM SOLVING SKILLS (QUICK DECISIONS): This element involves
specific problem definition in an urgent situation; assembling all available
data; determining remedial action needed; relaying of all information
to others as soon as possible; troubleshooting.
These statements describe persons S.
who are usually rated outstanding
on quick decisions by most raters.
These statements describe persons 4. 'Able to identify quick
who are usually rated as exceeding fix to get through the crisis.
job standards on quick decisions _After remedial action, immediately
by most raters. notifies others and begins
planning for long -tem solution.
Remains composed in crisis;
makes accurate determination of
kind of problem and whether
or not it requires quick fix.
These statements describe persons
who are usually rated as meeting
job standards on quick decisions by
most raters.
These statements describe persons
who are usually rated below job
standards on quick decisions
by most raters.
These statements describe persona
who are usually rated as unacceptable
on quick decisions by most raters.
3. Responds quickly using
all available data.
2. _Refuses to decide without
consultation.
,Tends to panic: can't
Sao a solution.
—Makes decisions based on a
flip of a coin.
Consistently selects wrong
alternative; overreacts;
results of remedy usually create
greater problem.
0. _Thio criterion is not
applicable or I have not had
the opportunity to observe
performance on this criterion.
U
CRITERION - PROBLEM SOLVING (PLANNED RESOLUTION OF PROBLEMS): This element
involves specific definition of the problem, assembly of available information,
data or facts, review, analysis, and evaluation of information; formulation
of alternatives and anticipated results of each; application of logic J
and other decision making principles in selecting a preferred alternative;
sharing decision with others.
These statements describe persons 5.
who are usually rated outstanding
on planned resolution of problems
by most raters.
These statements describe persons
who are usually rated as exceeding
job standards on planned resolution
of problems by most raters.
These statements describe persons
who are usually rated as meeting
Job standards on planned resolution
of problems by most raters.
These statements describe persona
who are usually rated below job
standards on planned resolution
of problems by moat raters.
Those statements describa persona
who aro usually rated as unacceptable
on planned resolution of problems
by moot raters.
_Breaks down problem into its
simplest component parts and
addresses each.
_Draws from background to
review relevant data.
_where applicable, identifies
every option for resolving and
notes strengths and weaknesses
of each. Recommendo best.
Plans ahead.
7. _Overwhelmed by the size and
complexity of the problem;.
turns it over to someone else.
_Takes solutions to others for
their reaction; seeks out
additional thoughts and
possibilities.
_Trion to avoid dealing with
problems; can't sea them
developing.
_Seas one solution only; does
not evaluate; forces the method,
right or wrong.
_Identifies only a part of
the problem; cannot see any
relation to other City operations.
_Does not investigate alternate
solutions; first atop is always
to take it to someone also
for their thoughts.
Ir
0. This criterion is not applicable
or I have not had the opportunity
to nhanrvo performance on
this criterion.
A
CRITERION - SENSITIVITY TO PROBLEMS OR NEEDS OF CO-WORKERS (JOB AND NON -JOB
RELATED): This aspect involves awareness of problems or needs that can
affect job performance; keeping the "human element" in the work place;
understanding stress situations.
These statements describe persons
who are usually rated outstanding
on sensitivity to problems or needs
of co-workers by most raters.
These statements describe persons
who are usually rated as exceeding
job standards on sensitivity to
problems or needs of co-workers
by most raters.
These statements describe persons
who are usually rated as meeting
iob standards on sensitivity to
problems or needs of co-workers by
most raters.
These statements describe persona
who are usually rated below job
standards on sensitivity to problems
or needs of co-workera by moat
raters.
These statements describe persona
who aro usually rated as unacceptable
on sensitivity to problems or
needs of co-workora by most raters.
_Quickly identifies diminishing
job performance and meets with
employee.
_Listens intently to employee
concerns.
_Displays ability to "open -up"
about one's own stresses; lends
assurance to employee that
problems are real for everyone.
but can be handled.
_Identifies when problems may
need greater professional help;
encourages employee to seek
additional assistance.
_Defends employee in face of
unwarranted attacks and criticism;
is supportive of staff.
_Recognizes and anticipates
stress situations and takes
steps to alleviato.
2. Emphaoizos work results only;
advises employee to hurry up
and got it together because
work is suffering.
_Tendo to become a counoolor;
wants to "fix- everybody oleo.
M
0. _Thio criterion in not
applicable or I have not
had the opportunity to
observe performance on
this criterion.
CRITERION - PRODUCTIVITY: This job aspect relates to completing activities
in an acceptable amount of time; identifying that a task can be completed
in a specified period of time; coving on to additional tasks.
These statements describe persons
.he are usually rated outstanding
on productivity by most raters.
These statements describe persons
who are usually rated as exceeding
job standards on productivity by
most raters.
4. _Special projects are blended
right into everyday work
load, jeopardizing neither.
_Special projects proceed
steadily to completion.
These statements describe persons 3. _work load is held at a
who are usually rated as meeting relatively consistent
job standards on productivity by level.
most raters. _Identifies product/productivity
as a standard of excellence to
be achieved through ordinary
means rather than extraordinary
effort.
These statements describe persons
.he are usually rated below job
standards on productivity by most
raters.
These statements describe parsons
who are usually rated as unacceptable
on productivity by moat raters.
2. _Energy used is substantial,
results are few.
_Projects are frequently
abandoned then rejuvenated at
a later time.
_Doss precisely as assigned
with little rogsrd for
next activity.
IN
0. This criterion is not
applicable or I have not
had the opportunity to
observe performance on
thin criterion.
J
CRITERION - GENERAL COMMUNICATION SKILLS - ORAL: This element involves
clear expression of thoughts and ideas; ability to listen and share information;
understanding replies and/or directions from others.
These statements describe persons
who are usually rated outstanding
on oral communication skills by
most raters.
These statements describe persons
who are usually rated as exceeding
job standards on oral communication
skills by most raters.
These statements describe persons
who are usually rated as meeting
job standards on oral communication
skills by most raters.
These statements describe persons
who are usually rated below job
standards on oral communication
skills by moot raters.
S.
4. _Frequently repeats in
paraphrase to verify understanding.
_Provides detail crucial to
understanding, but eliminates
excess baggage.
J. _Thinks before speaking.
_Attempts to make explanations
in a clear sequential order.
2. _Wordy, windy, redundant -
loves to listen to self talk.
_Acknowledges clear understanding,
but acts in a totally
contrary mannor.
_Tends to finish other
speaker's sentence or begins
own speech before other is
finished.
_Often gots muddled, saying
..you know what I mean?"; tends
to ramble on with no direction;
avoids or misses the point.
These statements describe persons 1
who are usually rated as unacceptable
on oral communication skills
by moot raters.
0. _Thin criterion to not
applicable or I have not
had the opportunity to
observe performance on
this criterion.
C
ri
CRITERION - GENERAL COMMUNICATION SKILLS - WRITTEN: This element involves
composition of reports, letters, memos, proposals and other documents;
use of principles of writing such as clarity, brevity, accuracy, and logic
These statements describe persons
who are usually rated outstanding
on written communication skills
by most raters.
These statements describe persons
who are usually rated as exceeding
job standards on written
communication skills by most raters
These statements describe persons
who are usually rated as meeting
job standards on written
communication skills by most raters
These statements describe persons
who are usually rated below job
standards on written
communication skills by most raters.
These statements describe persons
who are usually rated as unacceptable
on written communication skills by
moot raters.
5.
4. _Can quickly prepare necessary
correspondence.
_Carefully selects vocabulary
to convey concise meaning
without becoming overly complex.
_Understands and uses sound
grammar.
_Accurate spelling.
_Assures that crucial points
are covered without excessive
verbiage.
_Avoids excessive use of
colloquialisms and slang.
_writes technical manuals only
when necessary, otherwise
stays with what will be
undarstood by reader.
2. _Tends to ignore recipient;
erites one way only.
0
0. _This criterion is not
applicable or I have not had
the opportunity to observe
performance on this criterion.
CRITERION - ATTENTION TO DETAIL: This element involves how thorough one
is when completing a task; going beyond the obvious; anticipating the
'I "little things"; addressing problems/issues at all levels.
These statements describe persons
who are usually rated outstanding
on attention to detail by most
raters.
These statements describe persons
who are usually rated as exceeding
job standards on attention to
detail by most raters.
These statements describe persons
who are usually rated as meeting
job standards on attention to
detail by most raters.
5.
4. Displays finesse in solving
issues; anticipates the rub
and minimizes it.
3. Takes the time to "grease the
'wheals" before pushing ahead.
These statements describe persons 2. _Frequently seeks out shortcuts
who are usually rated below (as opposed to efficiency).
job standards on attention to _Tendo to create work for
detail by most raters. others when project is
"officially" complete.
Completed task not always
understandable to others;
things are missing.
These statements describe persons 1.
who are usually rated as unacceptable
on attention to detail by moat
raters.
0. This criterion is not
applicable or I have not
had the opportunity to
observe performance on
this criterion.
CRITERION - COMPATIBILITY/COMMUNICATIONS WITH SUPERVISORS: This job aspect
relates to how one identifies his/her role with respect to role of supervisor;
willingness to follow direction; willingness to relay concerns to supervisor;
open, honest responses to questions; ability to tell supervisor you are unclear
or confused about task, direction, etc.
These statements describe persons 5.
who are usually rated outstanding
on compatibility/communications
with supervisors by most raters.
These statements describe persons 4. Has ability to carry supervisor's
who are usually rated as exceeding instructions to co-workers.
job standards on compatibility/ _Recognizes problems when they
communications with supervisors occur and reacts and reports
by most raters. immediately.
These statements describe persons ]. Follows directions easily.
who are usually rated as meeting job _Keeps supervisor informed of
standards on compatibility/ progress.
communications with supervisors _Requires or requests further
by most raters. information if directives
seem questionable.
_Maintains open, professional
relationship with supervisor.
_Reports actions and results
more than asks what to do.
_Seeks out clarification if
presented with conflicting
directives.
These statements describe persona 2.
who are usually rated below job
standards on compatibility/
communications with supervisors by
most raters.
These statements describe persons 1.
who are usually rated as unacceptable
on compatibility/communicationo
with supervisors by moat raters.
Tells supervisor what they think
they want to hear; a "yes" man.
Strictly follows directions; no
follow-up on either instructions
or task.
Doesn't seem to "hear" directions.
Frequently challenges directives,
often without sound rationale
or alternatives.
Allowo supervisor to discover
information from others,
second hand, rumors.
Tends to "hide" items of
minor concern, until they
develop into major problems.
Complains to public and co-workare
about being unhappy with policies,
supervisors, working conditions, etc.
J
0. This criterion to not applicable
or I have not had the opportunity
to nhoorwo ps!rformanro on
thia criterion. J
CRITERION - BASIC WORK HABIT'S: This aspect covers the general areas of tardiness,
absenteeism, following general work rules, cooperation/insubordination, honesty;
willingness to conform to work rules.
These statements describe persons
I! who are usually rated outstanding
`-- on basic work habits by most raters.
These statements describe persons
who are usually rated as exceeding
job standards on basic work habits
by most raters.
These statements describe persons
who are usually rated as meeting job
standards an basic work habits by
most raters.
11
These statements describe persons
.he are usually rated below job
standards on basic work habits by
most raters.
These statements describe persona
who are usually rated as unacceptable
on basic work habits by most raters.
`\
on
4. Able to stay with tedious
tasks to achieve completion.
3. _Consistently reports to work
Promptly.
_Generally observes time allotments
for breaks.
Demonstrates desire to perform
well.
_shows cooperative spirit.
_Demonstrates awareness that
employee is in the public eye.
Absenteeism is kept to a minimum.
Promptly notifies appropriate
^person that she/he will be
absent or late.
Tends to schedule personal
appointments for work day
requiring absence from work.
_Tends to be overly "chatty".
social or interruptive with
co-workers. _
_Acknowledges work environment
and maintains an image suitable
to that environment.
2. Tends to start ".rapping
yup" the work day early.
_Tanda to require repeated
reminders of work rules.
Tends to complain rules are
unfair; grudgingly coopliea.
Misrepresents facts -hen
relaying information to other
employees.
i. _Abuses privileges such as
personal use of facilitiaa
and equipment.
0. This criterion is not applicable
or I have not had the opportunity
to observe performance on
this criterion.
D
CRITERION - FLEXIBILITY/ADAPTABILITY: This element relates to the need to
use alternative methods to solve problems, address issues; recognizing unique
conditions requiring unique actions, when and if compromise is necessary;
being receptive to innovative techniques.
These statements describe persons 5.
who are usually rated outstanding
on flexibility/adaptability by most
raters.
These statements describe persons
who are usually rated as exceeding
job standards on flexibility/
adaptability by moat raters.
These statements describe persons
who are usually rated as meeting
job standards on flexibility/
adaptability by most raters.
These statements describe persona
who are usually rated below job
standards on flexibility/odapt-
ability by moot raters.
Those statements describe persona
who are usually rated as unacceptable
on flexibility/adaptability by
mart raters.
_Identifies ways to change existing
method for improvement.
Is able to "switch horses"
as need arises.
_Reacts quickly to "one time
only" situations; addresses it and
then resume standard operations.
_Openly suggests to others,
including supervisors, that a new
way might be more beneficial.
_Receptive to suggestions of others;
willing to try something before
dismissing as unworkable.
_Demonstrates desire to learn things
beyond strict definition of job.
3. _Displays receptiveness to
now techniques when needed.
_Actively participates in the
discussion and evaluation of
new processes.
Can comfortably compromise
without abandoning principles.
_Can bend without breaking.
_Alort to sensitive issues and
personalities.
2. _Frequently expresses the sentiment,
'We never did it that way before."
_exerts leas effort in a new
situation.
_Frequently complains that things
are always changing; "How can they
expect me to do my work when it's
never the same."
_Lives by "a rule in a rule, no
exceptions pleaso."
_Tends to incorporate only part
of now process. Mixes old and
new, oven when directed to do
otherwise.
0. _This criterion is not applicable
or I have not had the opportunity
to observe performance on
this criterion.
J
CRITERION - ABILITY TO ANTICIPATE PROBLEMS (FORESIGHT): This job aspect has
to do with recognizing those things which, if left unattended, could lead
to problems; analysis of current situation; determining -hen problem might
occur if not addressed.
These statements describe persons
who are usually rated outstanding
on foresight by most raters.
These statements describe persons
who are usually rated as exceeding
job standards on foresight by
most raters.
These statements describe persons
who are usually rated as meeting
job standards on foresight by
most raters.
These statements describe persona
who are usually rated below job
standards on foresight by most
raters.
These statements describe persona
who are usually rated as unacceptable
on foresight by most raters.
5.
4. _Encourages and executes extensive
preventative maintenance programs.
1. _Consistently reviews records to
discover troubling trend.
_Knows desired end result, and
what will interfere with achieving
that result.
_Promptly relates to supervisor
potential problem and the
related details.
_Displays comprehensive knowledge
of city operation and of "cause
and effect" relationships.
2. _Person works only on today's tanks.
_Ignores warning signs.
_Attempts to cover up problems,
hopes they'll go away.
frequently works under crisis
or in a state of emergency.
0. This criterion is not applicable
or I have not had the opportunity
to observe performance on
this criterion.
CRITERION - DEDICATION (EXTRA EFFORT -STAYING LATE, ETC.): This element involves
recognizing a specific need and/or emergency; willingness to assist in resolving
the issue; occasionally relates to deadlines or adjustments in deadlines.
These statements describe persons 5.
who are usually rated outstanding
on dedication by most raters.
These statements describe persons
who are usually rated as exceeding
job standards on dedication by
most raters.
willingness to stay late to
complete urgent or unexpected task.
_Alert to time demands of others -
offers to stay late to assist.
_Readily accepts (occasionally
volunteers for) a task that is
not in any job description; the
kind of unplanned, unexpected
occurrence.
Will readily utilize or "loan to the
City" a personal tool, piece of
equipment, etc., to get through a
crisis.
_Responds to City demands on personal
time, e.g., will make a short aide
trip for City reasons while on a
personal errand.
Those statements describe persons 3. _Adjusts well to deadline changes.
who are usually rated as meeting job _Shows attitude of being happy
standards on dedication by moot to assist rather than a "you owe
raters. me" attitude.
_Conveys an attitude that the job
and the business of the City
is important.
These statements describe persons
who are usually rated balm- job
standards on dedication by
moat raters.
These statements describe persons
who are usually rated as unacceptable
on dedication by most raters.
2. Displays an "it can wait" attitude.
0. This criterion is not applicable
or I have not had the opportunity
to observe performance on
this criterion.
SECTION II - PERFORMANCE DEVELOPMENT
In this section list those specific areas in which the employee needs
to improve performance.
SECTION III - FUTURE PERFORMANCE OBJECTIVES
In this section list specific objectives to improve performance during the
next review period. Be sure to address those areas listed in Section II.
SECTION IV - GENERAL COMMENTS
In this section list any pertinent facts that should be known about the
employee or the employee's development. List any special talents or
skills that the employee has that may be used to advantage in other
departments.
SECTION V - EMPLOYEE COMMENTS
In this section employee should state what a/he will do to maintain or improve
performance. Nota any areas of disagreement or incidents of importance not
covered above.
Rator'c Signature: Data:
Reviower'n Signature: Data:
employeo'a Signature: Date:
(Your signature does not nucesearily muan that you agree with the ratings•)
I would like to discuss this roport or other matters with someone other than
my rating supervisor. -Yoe No
AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, November 28, 1988 - 7:30 p.m.
Mayor: Arve A. Grimsmo
Council Members: Fran Fair, Bill Fair, Dan Blonigen, Warren Smith
1. Call to order.
2. Approval of minutes of the regular meeting held November 14, 1988.
3. Citizens comments/petitions, requests, and complaints.
4. Consider amending union contract to provide for City payment of all or a
portion of increases in health insurance premiums.
5. Consideration of approval of plans and specifications and consider
authorizing transfer and replacement of one -ton truck.
6. Consideration of final payment, Project 88-04B, Water Supply Line.
7. Review first draft of Orderly Annexation Area Land use Plan.
8. Consideration of bids for Project 88-05, Standpipe - Water Reservoir. ,
9. Consideration of bids for Project 88-06, Water Main.
10. Consideration of bills for the month of November.
11. Adjournment.
N
City Administrator Wolfsteller reported that enough progress has been
made on the unfinished business associated with the Chelsea Road to
warrant Council consideration of acceptance of the road. Wolf3teller
summarized his staff report to Council as follows: Over the last couple
months, the staff has been working hard to get this issue resolved. We
are now at the point where the project can now be accepted and not set a
precedent by waiving certain requirements. Although there is still work
that has to be done, the escrow funds provide sufficient protection for
the City to complete the work, if necessary, within the ditches, and the
drainage question will eventually take care of itself upon the first
development. With the ponding easement the City has recorded, the City
Attorney feels we have sufficient protection should that become a
1
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MIND_S
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, November 14, 1988 - 7:30 p.m.
Members Present: Arve Grinsmo, Warren Smith, Dan Blonigen, Bill Fair, Fran
Fair.
Members Absent: None
2.
Approval of Minutes.
Council member Bill Fair noted that Council members identified as making
the motion and second were in reverse order for item #10. There being no
other corrections, motion made by Bill Fair and seconded by Warren Smith
to approve said minutes of the regular meeting held October 24, 1988.
Motion carried unanimously.
3.
Citizens Comment3lPetitions, Requests and Complaints.
No comments/pet itions, requests, or complaints were made from the public.
4.
Consideration of Resolution Awarding the Sale of S1,100,000 in General
Obligation Improvement Bonds.
City Administrator Wolfsteller reported to Council that on October 11 the
Council adopted a resolution authorizing Springsted, Inc., to prepare the
sale documents for the sale of $1,140,000 in General Obligation
Improvement Bonds to be used to finance the water tower construction and
related water main improvements. The bids for the bond sale were opened
at the offices of Springsted, Inc., at noon on Monday, November 14,
•1988. Wolfsteller, along with Jerry Shannon of Springsted, went on to
report that the low bidder is Norwest Investment Services, Incorporated,
with a net interest rate of 6.99438. It was noted by Shannon that this
bid compares favorably with comparable bond issues. After discussion,
motion by Dan Blonigen and seconded by Warren Smith to award the sale of
bonds to Norwest Investment Services, Incorporated. Motion passed
unanimously. SEE RESOLUTION 88-52.
5.
Consideration of Acceptance of Chelsea Road Improvement Project.
N
City Administrator Wolfsteller reported that enough progress has been
made on the unfinished business associated with the Chelsea Road to
warrant Council consideration of acceptance of the road. Wolf3teller
summarized his staff report to Council as follows: Over the last couple
months, the staff has been working hard to get this issue resolved. We
are now at the point where the project can now be accepted and not set a
precedent by waiving certain requirements. Although there is still work
that has to be done, the escrow funds provide sufficient protection for
the City to complete the work, if necessary, within the ditches, and the
drainage question will eventually take care of itself upon the first
development. With the ponding easement the City has recorded, the City
Attorney feels we have sufficient protection should that become a
1
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Council Minutes - '-1/14/88
problem. With the lien waivers provided by Bauerly Brothers and the
performance bond submitted by then, along with the guarantee from the
School for the sewer portion of the project, Wolfsteller recommended
that the City Council consider acceptance at this time.
After Wolfsteller's presentation, Gary Schluender noted that he had not
received payment from the general contractor. Arve Grimsmo noted that
the City cannot be held responsible for the actions of the contractor,
and went on to ask if there is anything structurally wrong with the
roadway. It was noted by Simola that the roadway meets City
specifications; however, the as built drawings are sti11 not totally
complete.
Motion made to delay acceptance of the road, motion seconded by Dan
Blonigen. Continued discission ensued. Warren Smith asked if there is
any method to control disbursement of funds paid from escrow to the
contractor. John Simola explained that the contractor was paid in full
for the work done, and there is no provision assuring that subcontractors
are paid. John Badalich noted that subcontractors should have filed a
lien against the project if they had not been paid. 011ie Roropchak
noted that the signs indicating that Chelsea Road is not a public street
�\ may hamper the ability of the City to attract a large potential
commercial user of the property.
After continued discussion, Arve Grimsmo asked for a recommendation from
7 City staff. Staff responded that t ep ed. Council
V then voted on previous motion. Motion failed unanimously. 'Motion made
by Fran Pair to accept road and xnliuun .Lyu�aL U11— a nuwl Board address
i _the problem of subcontractors not being paid for their work on Chelsea
Road, and that approval is contingent on the final the as
uidrawings,_y7arren Smith seconded the motion!dMotion passe
/ �l�unanimoualf. %
6. Consideration of Rep latting Request - Fairway Court/Jay Miller.
Assistant Administrator O'Neill informed Council that the Planning
Commission has recommended approval of the proposed replotting. He went
on to say that the proposed replatting will allow development of two
additional townhomes from the previous limit of 10 and that, in terms of
the Zoning Ordinance, there is sufficient area to accommidate 10
townhomes. Given the shape of the lot relative to the roadway, it may be
difficult to meet road frontage minimums. Dan Blonigen noted that he
will not be in favor of any variances that might be necessary in order to
develop 10 townhomeo. After discussion, motion by warren Smith and
seconded by Bill Fair to approve said request. Motion passed
unanimously.
9
Council Minutes - 11/14/88
7. Consideration of establishing new full-time clerical position entitled
Data Entry Clerk/Secretar+.
Assistant City Administrator O'Neill reported that based on previous
positive indications from Council regarding this position, staff has
advertised for applicants for the position. In providing a justification
for the added position, he noted that the general clerical secretarial
and deputy registrar work load has increased significantly along with the
growth of the community. At the same time, additional clerical staff has
not been added. O'Neill informed Council that staff will be evaluating
applicants based on knowledge of word processing, payroll processing,
financial data entry, and other clerical skills. Patti Mayer was in
attendance and asked who was responsible for making the hiring decision.
Mayor Grimsmo noted that City Council is responsible for hiring City
employees, with input from City staff.
After discussion, motion by Bill Fair, seconded by Warren Smith, to
establish new full-time clerical position entitled Data Entry
Clerk/Secretary. Motion passed unanimously.
B. Review of Third Ouarter Liquor Store Financial Report.
City Administrator Wolfsteller and Liquor Store Manager, Joe Bartman,
summarized the financial report as follows: Sales for the first three
quarters of 1988 were up $46,000 or 5-1/2 percent over the same period
last year. The gross profit increased $33,000 or 20 percent over last
year's comparable time period, resulting in a gross profit percentage of
_almost 23 percent. As far as off -sale operations are concerned, a
23 percent gross profit percentage is a reasonable and appropriate
percentage for our operation. Net income for the first nine months
totaled $84,000 from operations, which is 9.83 percent of sales. Again,
this percentage nearing 10 percent is a very adequate return for an
off -sale operation realizing that the City of Monticello has to be
competitive with surrounding communities and the metropolitan area to
attract customers. Usually, the liquor store operations can expect to
realize an operational net income of an additional $30,000 to $40,000
during the last quarter of the year, which would put us in the $115,000
to $125,000 per year profit range. If these expectations occur, it would
probably give us the best year ever for this operation.
After discussion, motion by Warren Smith and seconded by Bill Fair to
accept liquor store financial report. Motion passed unanimously.
9. Consideration of Bids on Used Motor Grader.
Dan Blonigen began discussion by asking Public Works Director Simola if
the grader proposed with the low bid will satisfy our needs. Simola
responded that it will serve our needs. Motion by Dan Blonigen and
seconded by Fran Fair to approve the purchase of a CAT 140 from "Ziegler
in the amount of $79,500. Motion passed unanimously.
LV�
Council Minutes - 11/14/88
10. Consideration of Purchasing NSP Maintenance Building on West County
Road 39.
City Adrrinistrator Wolfsteller outlined the proposal to purchase the NSP
maintenance building which neighbors the Monticello Public Works
facility. Be noted that NSP needs elbow room and will be moving to a
location currently owned by the City in the Oakwood Industrial Park
area. Pablic works Director Simola went on to note the proposed uses of
the facility and also outlined the advantages associated with purchasing
this facility. Our immediate needs are for a home for the Water and
Sanitary Sewer Collection Departments. In addition, the office area
could be occupied by the Public Works Director, the Street and Park
Superintendent, and the Water and Collection System Superintendent with
some slight modifications. This would centralize much of the information
regarding city amenities and utilities. This would also enable us to
have a faster response time for contractors, developers, and the general
public regarding questions and issues involving city services, public
works, and utilities. Simla went on to note that this building will
serve the needs of the water and sanitary sewer collection system
departments for many years into the future. It will not, however, add
any immediate additional storage space for the Public Works Department.
The only space that would be freed up is that of the existing cffice of
the Public Works Director and Street Superintendent and more than likely
would just become cold storage for general operating supplies or become a
meeting room heated occasionally. Sometime in the future, possibly the
early 1990's, we will be looking at adding on to one of the buildings.
NSP's building is situated such that it would be easily added on to the
north end. In addition, the pole barn that the City has on the northern
extreme area of the site could be added on to the south relatively
easily. The existing masonry building for the Public Works Department is
less adaptable to additions. In order to add on to the existing public
works masonry building to make it efficient, it would be necessary to
demolish the existing pole building next to it. It appears to be more
cost effective at this time to purchase the NSP property, as it satisfies
the immediate need and the needs in the future for the Water and Sewer
Collectian System Department and allows for the expansion of the Public
Works De?artment an a central site. If someone should come along in the
future sad offer a large amount of money for the entire complex, the City
then again at that time could look at the option of relocating to the
industriol park.
After discussion, motion made to approve purchase of NSP service facility
for the min of $75,000. Motion seconded by Warren Smith. Motion passed
unanimously.
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O
Council Minutes - 11/14/88
12. Consideration of Using Tax Increment Financing for the Installation of a
Storm Sewer - Construction 5.
Staff informed Council that the Monticello Housing and Redevelopment
Authority seeks guidance on a proposal to replace a ditch area with a
storm sewer utilizing TIF as the major funding source. The land area
reclaimed by installing the storm sewer would provide the developer with
additional area for parking and will thus allow space for development of
a larger structure. Council reviewed the proposal submitted by
Construction 5 (Gus and Gary LaFromboise) which includes construction of
an 18,180 sq ft office warehouse, the construction of a 13,900 sq ft
office warehouse, a 5,600 sq ft mini storage, and an 8,400 sq ft mini
storage facility. The two proposed office warehouse facilities include a
total of 16 bays which would be leased out to new companies. The
proposed plan utilizes the total 3.17 acres of Outlot A, inclusive of the
50 -foot storm sewer (ditch) easement along the easterly boundary of this
lot (516.61 feet).
Bill Fair stated that he is not convinced that this is the best use of
tax increment financing. Arve Grimsmo concurred and noted that it does
not appear that the feasibility of this project depends on the use of
TIF. It was the consensus of Council that using TIF for the above stated
purpose is not desirable.
13. Consideration of Authorizing Public Works Depart -lent to Install Christmas
Twinkle Lights Along Broadway.
After discussion, motion by Fran Fair and seconded by Warren Smith
authorizing Public Works Department to assist with the installation of
twinkle lights and extension cords on the trees installed as part of
Streetscapes. voting in favor: Fran Fair, Bill Fair, Warren Smith, Arve
Grimsmo. Dan Blonigen opposed.
14. Consideration of awarding logo development contract.
Assistant Administrator O'Neill reported progress made by the Logo
Development Advisory Committee and informed Council that the Committee
has recommended that Henning and Associates be hired to design the new
City logo. The new logo design will be based on input from the committee
and others. After discussion, motion by Fran Fair and seconded by Warren
Smith to award the logo development project to Henning and Associates for
an amount not to exceed the sum of $3,650. Motion passed unanimously.
15. Consideration of setting a meeting for the purpose of establishing the
1989 3alary/wage poilc 1.
After discussion, a meeting date was set for 6:30 p.m., November 28,
1988.
0
Council Minutes - 11/14/88
16. Discussion on Participating in a Task Force to Study Public J
Transportation Needs within Monticello.
Duane Gates was present to request that Council consider appointing a
sta rson and/or a Council member to become a member of a task force
�izudying sic transportation needs within Monticello. Mr. Gates noted
'th oc ig3n a task force was established to investigate the possible
eds of elder transportation services; and he felt that a City
representative ould also be involved in this subcommittee, as possibly
the local gover ntal unit could be involved in receiving grant funds if
availab �e�or TfFund
portation needs of a community. After discussion, Dan
eloiigenyy((rr0lud to serve on this task force.
17. Consideration: Transfers for 1988.
After ssion, motion by Dan Blonigen and seconded by Fran Fair to
a ove the following fund transfers:
FROMTO . PURPOSE AMOUNT
=G.O. Water 78 Water ro close outy�,Tf6.79
Bond Fund Tower Bond surplus balance to
new bond fund
Capital Outlay Library Fund To eliminate fund S 7,900.00
Fund deficit resulting
from unbudgeted
heating system
renovation in 1986
Liquor Fund Capital Outlay Per 1988 Budget $76,100.00
Interceptor 186 Interceptor To close out $ 9,603.44
Sewer Const. Bond Fund construction fund
Fund balance to debt
service fund
General Fund park/LCMR To partially $25,350.00
Fund eliminate fund
deficit created
by previously
allocating Public
Works Dept. salaries-
NSP Ballfield Const.
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•
Council Minutes - 11/14/88
Capital Outlay Park/LCR To eliminate balance $34,000.00
Fund of fund deficit- (estimate)
Ballfield Const.
Project to date
(concession stand,
etc.)
Capital Outlay West County
Fund Rd. 39 Const
Fund
Motion passed unanimously.
To close out $ 1,549.71
Construction Fund
deficit
18. Consideration of Reimbursing PSG for Equipment Rental to Clean Second
Stage Digester at Wastewater Treatment Plant.
Public Works Director Simola reviewed his staff report which outlined why
rental equipment was needed to successfully clean the second stage
digester. Dan Blonigen asked who will clean the unit in the future, and
will rental equipment be needed again? John Simola and John Meckis of
PSG noted that PSG's operations of the wastewater treatment plant lessen
the possibility of such a thick scum layer developing in the future.
Hopefully, with proper care and maintenance, the scum layer can be kept
to a minimum, and PSG may be able to handle the cleaning of the digester
without the rental of expensive equipment. After discussion, motion by
Bill Fair and seconded by Dan Blonigen to approve expenditure of $6,941
as reimbursement to PSG for equipment rental to clean second stage
digester at wastewater treatment plant. Motion passed unanimously.
in other matters, Assistant Administrator O'Neill reported that organizations
and individuals have committed almost 2,000 hours of volunteer labor toward the
Monticello Celebrate Minnesota Program. Be went on to note that the -Lion's
Club contributed 1,500 hours, Rotary 200, and the remaining generated from
individual citizens.
There being no further business, meeting was adjourned.
Jere O'Neill
Assistant Administrator
c
9
Counc i 1 Agenda - 11/28/88
a. Consider amending union contract to provide for City payment of all
or a portion of increases in health insurance premiums. (J.O.)
A. REFERENCE AND BACKGROUND:
As Rick informed you at budget setting time, the City's health
insurance carrier, Principal Mutual, substantially increased the
health insurance package premiums effective September 15, 1988. As
part of the budget process, Council reviewed the information
regarding the increase and incorporated the full increase into the
City budget, thereby continuing the policy of providing health
insurance to non-union City employees and their families. Council is
asked to review the formula established by the union contract for
payment of health insurance premium increases and consider amending
the union contract to provide for City payment of all or a portion of
said increases.
According to contract, union employees must pay the total increase in
health insurance up through April 1, 1989. After April 1, 1989,
union employees must pay 508 of any increase over a $10 base
increase. This contract language equates to an average increase of
$120 per month for each employee (see attached memo to union
employees for detail).
Unless directed otherwise by Council, staff will follow the existing
contract and make the appropriate deductions from union employees'
paycheck for purposes of paying health insurance premiums.
A staff recommendation regarding this issue will be established on
Monday after Rick returns from his vacation. The information in this
memo and supplements will at least provide you with some background
on the matter prior to Council consideration.
Rick has been working with Dan Carlson of Foster Franzen Carlson
Agency in seeking out other insurance carriers that could possibly
charge a lower premium. Recently, the City employees were asked to
fill out an application for a program provided by Blue Cross Blue
Shield which did provide similar type benefits at a reduced cost.
Unfortunately, Blue Cross has declined at this time to cover the City
employees. It appears that the medical history of this group is
poor, which has resulted in the recent denial of coverage. We are
continuing to search for other alternatives.
ANALYSIS
Obviously, $120 per month average increase for union employees is an
amount that will be difficult for any household budget to absorb. It
is easy to understand why the union desires the same health insurance
benefits as provided to non-union employees. It may be that by
enforcing the contract to the letter, a financial hardship may be
pincM on union employees which e-ould possibly result in erployee
turnover or other associated problems.
Council Agenda - 11/28/88
At the same time, the City could take the position that the union has
no grounds for claiming a grievance; the formula for establishing who
pays for increases to insurance premiums was bargained in good faith
and is clearly defined by contract, and therefore, the existing
formula should be followed. Furthermore, it is not customary to
negotiate a benefit until a contract is up for renewal. In terms of
maintaining a contract that protects the best interest of the City,
it may not be in the best interest of the City to provide a new
benefit to union employees without negotiating or attempting to
negotiate a concession somewhere else in the contract.
B. ALTERNATIVE ACTIONS:
1. Direct staff to execute existing contract and deny further
consideration of this matter.
As noted above, the City is not compelled to make any changes to the
contract. Council may wish to take the position that payment of
health insurance premiums shall be negotiated only at the time of
contract renewal.
2. Consider renegotiating the existing union contract so as to
allow City participation in payment of all or a portion of the
increase in health insurance costs effective September 15, 1988.
The contract language reflects the fact that union negotiators never
envisioned an increase in health insurance of the magnitude that is
now being experienced. Now that such an increase has become a
reality, Council may wish to exercise the option of allowing the
renegotiation of the existing contract. This alternative would allow
the City to incorporate a change to the provision regulating payment
of increases to health insurance premiums within the frame -work of
the overall contract and would thereby provide the City with the
opportunity to gain concessions in other contract areas.
3. Approve amendment to the contract calling for City payment of
all or a portion of the increase in health insurance premiums.
This alternative would provide the union employees with the same
health insurance benefit as the non-union employees without union
concessions made in other contract areas.
C. STAFF RECOMENDATION:
Recommendation pending return of city Administrator.
D. SUPPORTING DATA:
Copy of memo to union employees from City Administrator regarding
health insurance contribution.
-2-
Orice at Ine
City AO-Milato,
(,ifr� o� /�/onfice�Co
MEND
^J: All Onion EaQloyees `
FROM: Rick :lolfsteller, City Administrate
DA November 18, 1988
RE: Health Insurance Contribution
Pnone.(6121 295471,
,retro', (6121 ]]35739
As most of you are probably aware, the City's health insurance
carrier, Principal Mutual, has substantially increased the health
insurance package premiums effective September 15, 1988. Although
the City of Monticello is not the only case, our premiums rose an
average of 50+ percent overall. I have been working with Dan Carlson
of Foster Franzen Carlson Agency in seeking out other insurance
carriers that could possibly have a lower premium cost. Recently,
the City employees were asked to fill out an application for a
program provided by Blue Cross Blue Shield which did provide similar
type benefits at a reduced cost. Unfortunately, Blue Cross has
declined at this time to cover the City of Monticello employees; and
we are continuing to search out other alternatives.
This is the main reason I have delayed in writing this memo
concerning the union contract language, which requires the union
employees to pick up the difference between the contract allowance
for health insurance and the actual premium. Attached you will find
a schedule for each individual listing the actual contract allowance
for the health insurance and the actual premium, which results in a
difference for each employee ranging from $117.22 per month to
$125.32 per month. I was personally hoping that the City would have
been able to find an alternate insurance carrier that provided equal
or better benefits at a cost that was similar to our previous
policy. Although we haven't given up, there are not many companies
willing to provide the same benefits at the cost we were paying
before September 15.
Effective with the next payroll period, the City will have to
withhold the monthly amount listed on the schedule from each
employees paycheck which will cover the period from November 15
through December 15. Additionally, sometime during December an
additional monthly amount will be withheld which will cover the
period from December 15 to January 15, 1989. Due to the upcoming
250 East Broadway • Monticello. MN 55362-9245
nj�
Onion Employees
November 18, 1988
page 2
holiday season, 1 am willing to set up a different payment schedule
in early 1989 to recapture the amounts due for the months of
September to October and October to November. The City is certainly
willing to work out an appropriate method of receiving your
contribution for these two back months.
0
DENTAL INSURANCE
Allowance
RFALTH
INSURANCE
Keith T.
$27.00
$29.20
$2.20
Actual
27.00
Dental
Total
Allan G.
Contract
Prem.
2.20
From
Per
29.20
Allowance
9-15-88
Differance
Below
Month
Keith T.
$236.35
$351.37
$115.02
+ $2.20 -
$117.22
Tom M.
236.35
351.37
115.02
+ 2.20 -
117.22
Allan G.
236.35
351.37
115.02
+ 2.20 a
117.22
Rich R.
228.25
351.37
123.12
+ 2.20 a
125.32
Tony S.
228.25
351.37
123.12
+ 2.20 a
125.32
DENTAL INSURANCE
n
Allowance
Actual
Differance
Keith T.
$27.00
$29.20
$2.20
Tom M.
27.00
29.20
2.20
Allan G.
27.00
29.20
2.20
Rich K.
27.00
29.20
2.20
Tony S.
27.00
29.20
2.20
n
APPMMIX 93
The City of Monticello agrees to contribute the following &Mount of money on a
Monthly basis toward the cost of the Principal Mutual Life Group and Medical
Insurance Program sat forth in Appendix 2. The employee will pay the difference
between the full cost and the contribution set forth below:
4/1/88 4/1/89
Keith Tripp@ S236.35 $246.35
Tom Moores 236.35 246.35
Matt Theisen 228.25 238.25
Allen Gapinaki 236.35 246.35
Richard Cline 228.25 238.25
Now Employee 78.82 (amp) 88.82 (amp)
228.25 (Pam) 238.25 (fam)
-Effective April 1, 1989 - Plus 501 of any increase over the 510.00 base increase.
The City shall pay an amount not to exceed 527.00 per month for dental insurance
for each employee and his/her dependent. The employee sha11 pay the difference
between the full cost and the 527.00 City contribution. _
I
0
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PREMIUM STILL DUE FROM YOUR IAS- STATE-
MENT APTIR CREDITS FOR SUCH MEMBERS AND
PRENSUM PAYMENTS WERE SUBTRACTED. PLEASE
CALL US AT THE NUMBER BELOW IF YOU HAVE
THIS C2MVENIINT"NEW
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NEW ENROLLNI.NTS.-TERMINATIONS AND CHANGES IN CLASSIFICATION OR OEP66AENT STATUS MUST 88
- RECEIVED IN THIS OFFICE SY 11.26.88 TO APPEAR ON YOUR MIXT STATEMENT. SEE THE FOLLOWING
PAGE FOR REPORTING CHANGES.
IF YOU HAVE QUESTIONS. PLIASI-CONTACT YOUR AGENT OR CALL 612-212.8168.
26 N 686.6623 1i/t8/64 B 7320.4t 110 MF .89 OF 1.00 t68 PAGE 1
:3706► •
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PAGE PCR 49000TING CHANGES.
IF YOU HAVE OUISTIONS. PLEASE CONTACT YOUR AGENT O6 CALL 617.242.8 U1.
26 N 116.6432 n IWI$ i 7320 It "Cl MF ,81 OF 0,00 188 PAGE 2
+3NAOP 4 A
Council Agenda - 11/28/88
Consideration of approval of plans and specifications and consider
authorizing transfer and replacement of one -ton truck. (J.S.)
A. REFERENCE AND BACKGROUND:
The 1978 heavy duty 3/4 -ton GMC pickup purchased used in 1981, used at
the wastewater treatment plant, is about worn out. This pickup has a
large hoist on it which is used to transfer grit about the plant and
hoist pumps and equipment from one spot to another. A couple years ago,
the cab began settling on the frame due to rust, and we installed a new
cab mount and patched the unit up as much as possible. Recently, the
rust has become extreme on the unit, and we have had trouble with the
rear suspension due to the loads from the grit. It would be best to
replace this unit with a 1 -ton pickup with a slightly heavier chassis
which could better handle the loads. Such a pickup would cost in the
area of $13,000 to $14,000 new.
During budget preparation for the upcoming year while reviewing equipment
condition and uses, we noticed some deficiencies in the 1984 Dodge 1 -ton
pickup used in the Street Department. We have had a few problems with
the clutch over the years, and the unit, because of an extremely low gear
and reverse, is somewhat cumbersome and slow during its plowing routes.
This unit is used on cul -de -sap, small parking lots such as City Hall,
and clean up in tight quarters. It seemed most appropriate that this
unit, because it is a heavy duty 1 -ton unit, would serve the wastewater
treatment plant in a better capacity than the Street Department. In
addition to making good use of a light duty snow plow truck with an
automatic transmission, the City could use another flat bed dump. The
existing Chevrolet 1 -ton dump that we have has become quite useful since
it was purchased used a few years ago.
After reviewing the above data, it seemed most appropriate to transfer
the 1984 Dodge 1 -ton to the wastewater treatment plant for their use and
purchase a replacement unit for the Park and Streets Department better
suited to the current needs. we, therefore, placed an amount in the 1989
budget of $27,000 by which to finance such a transfer and replacement.
The value of the Dodge 1 -ton to be transferred to the wastewater
treatment plant is approximately $8,000. The value of the 1978 CMC
pickup is probably in the area of $250 to $500. We expect the cost of
the new 1 -ton truck as specified in the enclosed documents to be in the
area of $30,000 to $31,000. The difference between the budgeted amount
and the estimated value of the truck was to be financed through the use
of the CMC for a trade and the transfer of the Dodge to the treatment
plant.
There is rationale to charge the sewer fund some amount for the Dodge
pickup transfer, as it is an enrichment to that fund. It could be paid
for out of the sewer hook up fee or the user fee fund. If the Council
authorizes advertisement for bids for the new unit, we request that we be
allowed to ask for individual bids on the sale of the GMC by putting an
ad in the local papar. We can then weigh the value of the 1978 GMC as a
trade versus selling it outright at the time of bid opening on
December 12.
-3-
Council Agenda - 11/28/88
B. ALTERNATIVE ACTIONS:
1. The first alternative is to approve the specifications for the new
truck and allow the advertisement for bids with the expected sale of
the GMC pickup and transfer of the 1 -ton Dodge to the treatment
plant. Since the 1 -ton Dodge has a plow on it, this would enable PSG
to do their own yard clean up and save time for City employees which
currently do the snow plowing at the treatment plant. The actual
amount of money to be charged against the sewer funds could be
determined at the December 12 meeting once the bids have been
received.
2. Alternative /2 would be not to transfer the 1984 Dodge but to
advertise for a new heavy duty 1 -ton pickup for the wastewater
treatment plant.
3. A third alternative would be to do nothing at this time.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director and Street and Park
Superintendent that the City Council opt for alternative 11 and allow an
advertisement of bids for replacement and transfer of the 1 -ton Dodge.
If any of the Council would like to see such a unit or talk to operators
who have used such a unit, the City of Becker has such a unit and has
been using it for a couple of years and find it extremely valuable and
useful.
D. SUPPORTING DATA:
Copy of specifications for the new unit] brochures.
IJ
-4-
CITY OF MONTICELLO
IWITATION FOR BIDS
FOR ONE SINGLE AXLE, 4 X 4, R.D. 1 TON TRUCK, CAB,
CHASSIS AND ACCESSORIES
1. Time and place
Sealed bids will be received by the City of Monticello, 250 East Broadway,
Monticello, Minnesota, until 10:00 a.m., Monday, December 12, 1988, for
furnishing and the delivery of: 1 new 1989 single axle 4x4, B.D. 1 ton truck,
cab, and chassis with accessories as specified.
2. Intent of Contract
Furnish and deliver to the City of Monticello one new 1989 single axle 4 x 4,
B.D. 1 ton truck, cab, and chassis with accessories meeting or exceeding the
specifications of this proposal. only trucks and accessories in current
production will be considered in the award.
3. Bid Bond
All proposals must be accompanied by a certified check or bidders bond made
payable to the City of Monticello for at least 58 of the amount of the
proposal, said surety to be forfeited to the City if bidder is awarded a
contract and fails to fulfill same.
4. General Specifications
The unit bid and accessories shall be a new currently advertised standard
production model with all the latest changes and features. The enclosed
specifications contemplate the furnishing and delivery of the above truck. The
truck shall be bid as a complete unit with all the attachments and auxiliary
equipment necessary to place it in an operating condition. The unit shall be
supplied with all of the items required by federal, state, and local laws
governing such equipment.
5. warranty
The successful bidder shall furnish the manufacturer's standard new warranty
and shall properly replace or repair defective material parts, workmanship,
and/or inadequate design at no cost to the purchaser in accordance with such
warranty.
6. Delivery points
Bidders shall quote delivered price. The vehicle called for hereunder shall be
delivered to the City of Monticello.
4
Invitation for Bids
1989 One Ton Truck
Page 2
7. Delivery Dates
Bidders shall indicate an the attached proposal form the number of calendar
dates after receipt of order by which time all items specified shall be
delivered. A City of Monticello purchase order shall constitute notification
of award and official order. If the truck is not delivered on time, the City
reserves the right to cancel the order without cost.
8. Collusion of Bidders
Collusion between bidders is cause for rejection of all bids of bidders thus
involved.
0
rol
SPECIFICATIONS FOR
NEW
1989 MODEL SINGLE AXLE, 4 X 4, H.D. 1 TON TRUCE(,
CAB, AND CHASSIS WITH ACCESSORIES FOR
THE CITY OF MONTICELLO
G.V.W.:
11,000 pounds minimum
Wheel Base:
135 inches to 138 inches
Cab to Axle:
60 inches
Engine:
Diesel powered, minimum 6.2 liter V8, 143 h.p., with dr/
type of air cleaner, full flow oil filter, cold weather
starting aid, and block heater.
Transmission:
4 -speed automatic with auxiliary cooler.
Rear Axle:
7,400 pound capacity minimum, dual wheel single speed
(limited slip if available), ratio 4.10 to 1 with heavy
duty springs, heavy duty auxiliary springs, heavy duty
shocks and sway bar.
Brakes:
Power assist with parking brake,
Steering:
Power assist.
Front Axle:
Power driven (4x4) heavy duty, minimum 4,500 pound
capacity with 5,000 pound spring capacity. Factory 4,500
pound springs may be permitted if dealer increased to
5,000 pound by addition of leafs. Heavy duty shocks and
sway bar. Bid shall include installation of up to 3 extra
leafs in right front and/or rear springs to compensate for
front mounted snow wing, if necessary, (after wing
installation by others).
Transfer Case:
2 speed.
Electrical:
Alternator, minimum 70 AMP capacity: Batteries, 2
maintenance free, 84 AMP hour minimum.
Fuel Tank:
Standard.
Frame:
Heaviest frame available from manufacturer.
Cab:
A. Cloth seat.
B. Dual exterior rear view mirrors Jr. western, stainless
steel or chrome only.
C. Dual sun visors.
D. Heavy duty heater and defroster.
E. Rubber floor mat.
F. Standard AM/FM radio.
G. Dual electric 2 -speed windshield wipers, time delay
feature.
H. Turn signals with emergency flashers.
rol
1989 One Ton Truck Specifications
Page 2
I. Full gauges.
J. Paint - Standard factory paint to match Dupont
orange #60659.
R. Tinted windshield.
Radiator: Heavy duty cooling.
Tires: 7 - LT 235/858 x 16E 8 -ply all season radials with
appropriate wheels.
Rust Proofing: Undercoat and rustproof complete to include warranty.
Color Interior: Standard factory black.
Service Manuals: Furnish a complete set of service and parts manuals for
the body, chassis, running gear, and electrical systems.
J
0
PROPOSAL FORM
CITY OF MONTICELLO
( FOR
ONE (1) SINGLE AXLE 4 X 4, H.D. 1 TON TRUCE,
CAB, AND CHASSIS WITH
ACCESSORIES AS SPECIFITD
1989 MODEL
City Administrator
City Hall
250 East Broadway
Monticello, MN 55362
The undersigned, having carefully read the foregoing specifications and
conditions relating to the subject equipment, hereby proposes to furnish the
following equipment at the price indicated, all in accordance with said
specifications and conditions.
Item 1. One (1) new single axle 4 x 4, H.D. 1 ton truck, cab, and chassis
with accessories.
S
Make/Model
Item 2. Guaranteed trade-in value of 1978 GMC 3/4 ton pickup (the City
reserves the right to sell this unit outright or surrender it for
trade within 30 days of delivery of new cab and chassis).
5
Item 3. Deliver: calendar days after receipt of purchase
order.
Bid Bond or Certified Check $
The City reserves the right to reject any or all proposals or award the
purchase based upon price, delivery, service, model features, or other items in
the best interest of the City. The proposals may not be withdrawn for a period
of 30 days from the opening.
Signature of Authorized Officer
Company
Address
City/State Zip
Date
0
CITY OP MON'ICELLO
INVITATION FOR BIDS
ONE (1) 8 -FOOT DOM BODY, HYDRAULICS, SNOW PLOW, WING, BITCHES,
SANDER, AND ACCESSORIES
1. Time and Place
Sealed bids will be received by the City of Monticello, 254 East Broadway,
Monticello, Minnesota, until 2:04 p.m., Monday, December 12, 1988, for
furnishing, installation, and delivery of: One 8 -foot dump body, hydraulics,
snow plow, wing, hitches, sander, and accessories as specified.
2. Intent of Contract
Purnish, install, and deliver to the City of Monticello one (1) new 1989,
8 -foot dump body, hydraulics, snow plow, wing, hitches, sander, and accessories
meeting or exceeding the specifications of this proposal. only equipment in
current production will be considered in the award. This is to be a single
source bid. All bidders must be authorized distributors and service centers
for each piece of equipment they bid.
3. Bid Bond
All proposals must be accompanied by a certified check or bidders bond made
payable to the City of Monticello for at least 59 of the amount of the
proposal, said surety to be forfeited to the City if bidder is awarded a
contract and fails to fulfill same.
4. General Specifications
The bid equipment shall be a new currently advertised standard production modcl
with all the latest changes and features. The enclosed specifications
contemplate the furnishing and installation of the above dump body, hydraulics,
and snow equipment. The equipment shall be bid as a complete unit with all the
attachments and auxiliary equipment necessary to place it in an operating
condition ready for service. The unit shall be supplied with all of the items
required by fedecal, state, and local laws governing such equipment.
5. Warranty
The successful bidder shall furnish the manufacturer's standard now warranty
and shall properly replace or repair defective material parts, workmanship,
and/or inadequate design at no cost to the purchaser in accordance with such
warranty. Any warranty less than one year from delivery shall be noted in
writing with the bid.
6. Delivery Points
Bidders shall include delivery and installation in their price. The truck
shall be picked up by the bidder in Monticello and roturned after installation
of the equipment.
RD]
Invitation for Bids
1989 Dump Body/Show Plow
Page 2
7. Delivery Dates
Bidders shall indicate on the attached proposal form the number of calendar
dates after receipt of order by which time all items specified shall be
delivered. A City of Monticello purchase order shall constitute notification
of award and official order. The truck chassis will be ordered at the same
time as award of this bid. The City does not guarantee any specified date of
delivery of the chassis.
B. Liquidated Damages
Time of delivery and installation of equipment is an essential and critical
provision of these specifications. If the successful bidder fails to deliver
the items pursuant to the delivery schedule indicated on the proposal form, the
purchaser shall have the right to deduct from any money or monies due or coming
due to the successful bidder as liquidated damages Lhe sum of $25.00 per
calendar day for each day delivery is postponed beyond the delivery date as
indicated on the attached proposal form, except for delays caused by acts of
God or manufacturer strikes which are beyond the control of the bidder. Any
sums so deducted are not to be construed in any sense as a penalty but rather
liquidated damages sustained by reasons of extra costs incurred by the
purchasers.
9. Collusion of Bidders
Collusion between bidders is cause for rejection of all bids of bidders thus
involved.
J
D
SPECIFICATIONS FOR
NEW B -FOOT DUMP BODY, HYDRAULICS, SNOW PLOW, WING, HITCRES,
SANDER, AND ACCESSORIES TO INCLUDE INSTALLATION
Installation:
All of the specified equipment shall include installation on the City's new
single axle, 1 -tan 4x4 dual wheel cab and chassis. The equipment installation
shall include all necessary pumps, controls, tanks, hoses, fittings, brackets,
and accessories as to hook up to the truck's existing equipment and shall when
complete be in operating condition ready for service. All attachments shall
have hydraulic quick couplings. Any relocation of any existing truck
accessories shall be included with the bid.
The plow and wing mount shall be a pin on type. Bitches and wing shall be
painted with one coat primer and two coats Dupont Acrylic Enamel (with
hardener) to match truck color.
Sand Spreader:
Shall be hydraulically powered, self-cleaning, under tailgate type with a
single self leveling spinner with deflector. Dump chute shall be located at
least 12" from side of aander and auger shall have reverse flighting on spinner
end. Hydraulic disconnect couplers shall be provided. Separate auger and
spinner controls shall be hydraulic and mounted in the cab in a location
approved by the owner. Sander shall be painted with one coat primer and two
coats of Dupont Acrylic Enamel with hardener to match truck color. Monroe MS
886 RP or approved equal.
FRONT HITCH: Shall be universal in design and consist of 3/8" side
plates bolting to the and of the chassis frame.
A -frame vertical risers and top angle shall be Prom
minimum 4" x 3" x 3/8" angle. The horizontal member
to which the base of the lift cylinder pine shall be
from minimum 3" x 3" x 3/8" angle. Two (2)
4" x 3" x 1/4" wall tube horizontal members shall be
provided to connect the A -frame to the side plates.
These horizontal tubes shall also serve as support for
the front wing post and/or as front bumpers an the
chasaio. The hitch shall provide two (2) push heights
on 30-1/2" centers for connection of the plow to the
hitch. The bottom of the hitch behind the connecting
points shall be designed to accept 2-1/2" dia. pipes
that will extend from the front side plates to the
rear wing side plates. The lift cylinder shall be a
2-1/2" x 10" D.A. cylinder with 1-1/4" chrome alloy
rod - 65x Rockwell.
0
1989 Dump Body/Snow Plow Specifications
Page 2
FRONT WING POST: The front wing post shall be a 5" channel of 93/ft.
It shall be equipped with a 2-1/2" x 30" D.A. cylinder
with 1-1/4" chrome alloy rod - 65K Rockwell to control
the height of the front of the wing. A spring loaded
wing hinge with 5/8" dia. wire torsion spring,
allowing 20 degree tripping, shall be provided. The
wing post shall be of modular design for ease of
removal. The system shall provide power down and
float.
REAR WING POST: The rear wing post shall be a 5" channel of 91/ft. It
shall be set at a 25 degree angle to the chassis frame
and shall be supported by a series of 4" x 3" x 1/4"
wall tubing attaching to two (2) 3/8" side plates an
either side of the chassis frame behind the cab. The
rear mast beam shall be equipped with a 2-1/2" x 30"
D.A. cylinder with 1-1/4" chrome alloy rod - 659
Rockwell to control the height of the rear slide for
shelving, including power up and down with float. A
three point elide shall be provided for stand-off arm
and rear of wing lift cylinder attachment. The rear
wing post shall not require more than 3" space between
cab and box.
WING: Shall be 8' to 9' long with 18" to 24" nose height and
23" to 33" discharge height. The wing moldboard shall
be 1/4" Tanelene material held within a skeletal steel
framework. The bottom backer angle shall be
4" x 3" x 1/2" angle. A l-1/2" x 1-1/2" x 1/6" angle
and 1" x 1" x 1/8" angle shall be welded to the backer
angle to hold the bottom of the Tanelene skin in
place. The skeletal framework shall further consist
of four (4) 1/4" ribs, one (1) 3/8" rib, one (1) 1/2"
rib, and 1/2" nose plate and a break formed 8 gauge
plate top channel. for connection to the front post
hinge, there shall be a 1-5/16" hole drilled through
the nose plate for a 1-1/4" Grade 5 wing bolt. Tanco
Model 120WLT or Cox Machine Corp. (steal 11GA).
WING ARMS: Shall be of tubular design as follows: Both inner
stand-off arms shall be 1-7/16" die. solid bar stock.
The outer upper arm shall be 2-1/2" O.D. x 1-1/2" Z.D.
steel tubing. The outer lower arm shall be 1-1/2"
,standard pipe. The stand-off arms shall be adjustable
in length from 68" to 80" in four inch increments.
Both lower and upper arms shall be equipped with 1/2"
dia, wire compression springs to absorb shock and
allow 20 degree tripping. Rear of wing lift cylinder
shall attach to upper stand-off arm. It shall be a
2-1/2" x 12" D.A. cylinder with 1-1/4" chrome alloy
rod - 65K Rockwell. A differential relief valve shall
be furnished to protect the cylinder from shock loads.
(D
1989 Dump Body/Snow Plow Specifications
Page 3
POWER REVERSIBLE PLOW: Shall be 9' long by 30" high, two section trip edge.
The plow moldboard shall be 1/4" Tenelene material
held within a skeletal steel framework. The bottom
backer angle shall be 5" x 3-1/2" x 3/8" angle. The
trip edge angles shall be of 3" x 3" x 1/2" angle and
each section shall be equipped with two (2) wire
compression springs. The skeletal framework shall
further consist of four (4) 3/8" one-piece plate ribs
and an 8 gauge break formed plate top channel. The
reversing pivot frame shall consist of two formed 1/4"
plate members welded in common to a
5/8" x 8-1/2" x 31" bearing plate and 2-1/2" pipe
pivot boss. An oscillating drive bar of
5/8" x 4" x 29" stock with 3/4" plate lugs on 30-1/2"
centers shall be provided to allow the plow to follow
road contours. The oscillating drive bar shall
connect to the pivot frame with a 1-1/4" Grade 5 bolt
and locknut. Power reversing shall be accomplished
through the use of two (2) 2" x 18" D.A. cylinders
with 1-1/4" chrome alloy rods - 65K Rockwell. Plow
shall be capable of reversing from 37 degrees right to
37 degrees left.
A cushion valve shall be provided and installed on the
pivot frame to protect the cylinders from shock loads.
Tenco Model PR 930 LSS or Fisher power reversible with
trip edge (steel 11GA).
PLOW LIGHTS: Furnish and install two Dietz 9-85002 plow lights.
Hydraulic Control Valve:
The hydraulic control valves shall be mounted outside and behind the vehicle
cab between the frame rails. The hydraulic valve shall be of the sectional
type Gresen Model V20 or approved equal. The valve shall be the open center
20 gallons per minute at 2,500 PSI. The valve shall be controlled by Morse
Remote Valve Control Cable System with sealed cables. They shall be the bonnet
type connections at the valve bank as to seal the hydraulic valve spool ends.
The valve controls will be mounted to the right of the driver set in the
location and angle as directed by the purchaser. The cables shall be stainless
steel core capable of 100 pounds push or pull. one dual axis valve control and
4 single axis controls shall be provided.
There shall be provided a bank of 6 valves to control the various accessory
functions of the vehicle. Where necessary and directed; each valve shall have
an incnrporated pressure relief system in it to operate low pressure
accessories. The hydraulic connection shall be made with JIC 37 degree flare
or o -ring boss permanent fittings to prevent leakage. All hydraulic hose shall
be U.S. made and adequately SAE rated.
C'
I&I
1989 Dump Body/Show plow Specifications
Page 4
KA
Hydraulic oil Reservoir:
The hydraulic oil reservoir shall be a baffled tank with a minimum capacity of
20 gallons. The tank shall have a magnetic drain plug and be located on the
left side of the vehicle, between the cab and the rear springs. The tank shall
have an air tight fill cap incorporated into the reservoir. The tank shall be
filled with approved hydraulic oil capable of a -40 degree Fahrenheit pour
point. An easily accessible filter such as the FTM1 or Gresen shall be mounted
on the tank.
Lights:
All lights, including the previously referenced box tail lights, shall be
provided as required by D.O.T. 108.
Safety Equipment:
Mud flaps and chains shall be installed forward of the duals and behind the
duals an the body skirt. Furnish and install dual body safety props.
Dump Body and Hydraulics:
The dump body and hoist shall be made by the same manufacturer, Heil, Crysteel,
or approved equal. The box shall be no less than 617" wide and shall be 8'
long with a capacity of 2 cubic yards with ends for a capacity of 3 cubic i
yards, minimum 18" high. Corner posts shall be adapted for the use of side 1
boards and shall include the necessary pockets.
The box floor Shall be constructed of 12 gauge hi-tensil steel with 12 gauge
hi-tenail steel sides. The corners shall be radiuses. Left side shall be drop
side 180 degrees. The top edges of the box shall be fully boxed, and the rear
corner posts shall be full length. A 1/2 cab shield shall be welded to the
front of the box. Floor crossmembers shall support floor every 24".
Crossmembers preferred to be interlaced. Side reinforcing shall not exceed
32". All seams shall be continuously welded to prevent corrosion and add
strength. The running boards on the outside of the box shall be tapered. Rear
brake and tail lights shall be recessed into each rear corner post and shall be
provided with a steel protection rim. The rear of the dump body shall be
reinforced with a full width rear apron and a heavy duty continuously welded
tailgate (12 gauge). The tailgate and hardware should be double acting top
pins and bottom heavy duty latches supported by two Saddles on each aide.
Spreader chains shall be minimum 5/16 diameter stress proof chain. The
tailgate shall be braced with at least two horizontal braces continuously
welded. Front board extension shall reach to top of front.
The space between the box and the cab shall be the minimum as directed by the
manufacturer of the truck box, but not less than 311. The paint for the box
shall be minimum one coat of Dupont primer and two coats of Dupont Emron on
top, bottom, sides, and insides to match the color of the truck or approved
equal.
J
Ci
1989 Dun? Body/Snow Plow Specifications
Page 5
Hoist:
The hoist shall be a 9.3 ton underbody type hoist with power up and power
dam. Lifting and lowering cycle time at 1500 engine RPM is to be stated on
proposal by bidder. Mounting height of hoist preferred not more than 7".
Hydraulic Pump:
The pump shall be dual belt adjustable driven with electric clutch Commercial
Sharing Model C."202081411-42RR (or approved equal) from the crank shaft of tse
engine. The hydraulic pump shall be O.S. made, and capable of 20 gallons per
minute at 2,000 PSI at 2,000 RPMs.
Manuals:
The successful bidder shall furnish all parts and service manuals.
Warranty:
The bidder shall provide copies of all warranties with the bid.
O
PROPOSAL FORM
CITY OF MONTICELLO
FOR
Nrd 8 -FOOT DUET BODY, HYDRAULICS, SNOW PLC,4, WING,
HITCHES, SANDER, AND ACCESSORIES AS SPECIFIED TO
BE INS'T'ALLED ON 1989 1 -TON 4X4 (DUAL WHEEL)
City Administrator
City Hall
250 East Broadway
Monticello, MN 55362
The undersigned, having carefully read the foregoing specifications and
conditions relating to the subject equipment, hereby proposes to furnish and
install the following equipment at the price indicated, all in accordance with
said specifications and conditions.
Item 1. One (1) 8 -Foot dump body, hydraulics, plow, wing, hitch assemblies,
sander, and accessories as specified.
S
Hitch Make and Model
Wing Make and Model
Plow Make and Model
Sander Make and Model p
Body Make and Model
Hoist Make and Model
Pump Make and Model
Cycle Time
Item 2. Deduct for sander attachment (controls 6 hoses left on truck)
Item 3. Delivery: calendar days after receipt of purchase order.
Bid Bond or Certified Check S
The City reserves the right to delete item 2, and award based upon item 1 or
item 1 less item 2.
The City further reserves the right to reject any or all proposals or award the
purchase based upon price, delivery, service, and model features, or other
items in the best interest of the City. The proposals may not be withdrawn for
a period of 30 days from the opening.
Signature or Autnorizea Otti.cer
Company
Address %
City/State tip
Date
0
MACHINERY LTD
.:�
TZMU ,
'--
-TENCO unique Lu. (Ught snow system( ie madee Mbe Installed on•N s a heal dery I f sit . `_ =—•_� i+•-�•�.��•
O.V.W. 10.000 pounds capacity. - _- : '.'r^ _ • • ` c _
With his hydraulic operated system, Industrial . s
type cyllntler, pOwei u0,'Dower down and ilii dump, f :.1aiJ-'"
�.,.av Z
• body, you will have an year around equipped
_•_; _ . I ��_ ,t _
r L9.S. Is a package mounted and can be removed just in a few minuteS.
HOOvy duty $1401 made front Mitch c1w an industrial filing
device, Front Milch Is mounted on the Cumber Irame orackete
Ona we run 2 longitudinal dare under trams that will be bolted
to Ins Cheadle al the rear,
- HyOrauliC Oriven pum0 mounted on An sµlSla01O hinge t0 permit
you to add Of fOfMOve 1911510111 On the 0411. HydNuliC oil tank
complete win filial b'01311161' Cap, filter U provided. M electric
Ov0, hycra011c valve COmplate with ONIOFF switch, joy Stick
Control handle 1s Installed $s standard equipment.-
- Complete eel of Mead lights with flashers and OrFF switch.
- A manual of hydraulic revorsible Clow TC 56 1H of 4 TC EES
one w4y plow Is offered In option, /
i"
41
iw�.._..,_. .r „�
- An utility dump body can be provided lot au seaeOn works.
You can also slid* in a 2 yaro rear 413Cnar9e 30104der to
make it more versatile.
- hump body: outside time III too"
Inside tenpin 96112"
inside —MA, 76"
sloe neignt 15'12"
Tad pate neigm 22"
Raise ano lower macnarnsm two section
telescock: cylinder
Side wing nit On is travelling position.
- Snon rear post Is instilled to permit clearance for dump
bony.
Rear post sliding plate sxten060 at m %LfftUm. Industrial
hydraulic Cylinder doubts action VIC a ttle' a 30" stroke i
Civil sliding plate. Front post using same hydraulic Cylinder k = as in tsar poet; standardtastion of pons. Front and rear Y rII id'
post are made In cnanrlel 5' and aro baited on with quick
disconnect coualer for their cylinder as standard. Asir side
plates are balled to the items of Me truck an *ach old* to
make a box formed for mote rigidify and stranght.
1
.+ Hydraulic tilt Cylinder 2112" 2 1 vi' 1 12" stroke Is Identical _ _ - •• * - i
ss the lift hitch cylinder. Rear sliding piste with the _ — aK • - + :^ '"�"'' ,l
"unique" 7 points attachment to eMtinats the CfOseing dl .• S �`�_,"` - -
the push arms. ,
— Sliding olvot paint at in* discharge at the wing will permit the wing to follow the contour of the rod by mean floating.
-. A 201 tilling hinge mounted at the nae of the wing and the front past will permit t0 till back 20' antl Come back to Its normal
position after meeting an abstacla
.. Front wing floating point to mounted On the !1`0112 post and will allow e" of floating. YOU tan eliminate the floating effect by
applying down pressure from the double action front 0041 Cylinder.
��' +��� • •_iJ' ,,:t - .. . � .� til
- Side wing Of lab" OI Cutting edge and 12 go, material
thickness 2 steel 04,14 snow 4 tomtotcmi; fibs at the back.
Maximum tilting heignl to keep the wing parallel to the
ground 28" S 2".
- I11enu11b4 snow Grow model TC 66 HIM with a 2 action
tr,opirtg cutting eggs ono a torston springs,
Over all hagnt 26" - 12 Oa, material . 4 rem4rung ribs of
it. - thick - 2 hy0rauh0 doubt* ac2ian CYIm001 t{" alloke
with a cuth:on valve,
r The manufacturer ross/kes the right to 4101111, WSW.2atsna wlrnournol+C*
.'i OISTfiIBUTED 9Y
P.O. so. s0, St. vaitrlan
Co. *1 ONM P. 041.
Called* JO290 {
•Iea.i.v ��• 6ibtNF2iti �
o
I
Council Agenda - 11/28/88
it
6. Consideration of final payment, Project 88-048, Water Supply Line. U.S.)
A. REFERENCE AND BACKGROUND:
The water supply line project between well #4 and the pump house is now
complete. The project was completed by LaTour Construction of Maple
Lake. The City Engineer has recommended final payment on the project.
The total cost is $41,040.00. The amount due the contractor is
$4,776.25. Pending receipt of final documents and lien waivers, the
staff sees no reason not to make final payment.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to make final payment to LaTour Construction
in the amount of $4,776.25 for completion of Project 88-048.
2. The second alternative would be not to make final payment at this
time.
C. STAFF 1DATION:
It is the staff recommendation that the City Council opt for
alternative #1 and make final payment to LaTour Construction pending
receipt of the documents necessary.
D. SUPPORTING DATA:
Copy of the final payment request.
-5-
Orr
CZsdzttn
A Ur -
2021 Ease Nennepin Avenue
Minneapolis. NN 53413
612.331.8660
FAX 331-3806 Engineers
Suave ovm
Planners
Roaster 3'. 39x3
iitvo: rvni.c+;to
2•; Eat nro4away St.
'Wni1t++;o. tin. 575v62
Re : Wier Supply Line and Appurbnant York
Project No. 03-04 B
W Goo. No, 4274
City Council r
Enclaltd art four i4t copies of Construction Payment Voucher No. 3 L Final on the referenced Proiect in the agount of
• / a 4.776.2'.
f+lnu4nt to our field obs+rvation. as Performed in accordance with our contract. of hereby certify Oat the
aat+rials art satisfactory and the work properly Ptrforsed in accordance with the pians and specifications.
Upon receipt of affidavit. Stab of Minnesota Form 134, and also Ractipt and Waive- of Lien Rishts frog
LtTour Construction Co. P)145# asks Payment to Wour Construction Co.. Rto.11 Boy 76. Maple Lakt. M% 55353
at star earliest comnionce.
voy truly mrf.
CALM
i
rc : LoTour Construction Co.
ft
0
Estimate Voucher No. 3 5 Final CON51RllCTION PAYMENT VOUICHR
Oat* November 15. 1988 For Period Ending s October 31, '1988
Project No.
Class of Mork s Water Supply Line and Appurtenant Work
To s LaTour Construction Co.
Ate. 01 Box 76
Location Easement betn Chelsea Rd. and Dundas Rd. MaPie Lake, Mn. 553`3
(612) 963-5993
For City of Monticello. Wright County, Minnesota
A. Original Contract Amount s 42,317.50
B. Total Additions s 0.00
C. Total Deductions s 0.00
0. Total Funds Encumbered IS 42.317.50
E. Total Value of Work Certified to Date 9 41.090.00
F. Less Retained Percentage 0 I s 0.00
G. Less Total Previous Payments • 36,313.75
H. Approved for Payment, This Report s 4,776.25
I. Total Payments Inciudins This Voucher 6 0.090.00
J. Balance Carried Forward s 1.227.50
APPROVALS
ORR-SCHE'LEV-HAYERON & ASSOCIATES. INC.
Pursuant to our field observation, as Performed in accordance with our contract. we hereby certify that the materials
are satisfactory and the work properly Performed in accordance with the Plans and specifications and that the total
work is 100 % tori ted as of October 31. 1988 . We hepeby recommend Paymentofthis voucher.
Sisrod :/ � Signed s� d
Construction Observer
This Is to certify that to the best of my knowledge, information. and belief. the quantities and values of work
certified herein is a fair oproximate estimate for the Period covered by this voucher.
Contractor : LaTour Construction Co. Signed By
Wto s Title
City of Monticello Approved for Payment
Voucher
Chected By : Authorized Representative
Date s
Date :
Paso 1 of 2 4174
0
- Estiecte Voucher No. 3 6 Final
Date : Noveaber 15, 1988
Water Supply Line and Appurtenant Work
Project No. 88-04 B
for the
City of Monticello. Wright County. Minnesota
Contract Bate s
Work Completed :
Contractor s Ldour Construction Co.
Rte. 4t Box 76
Maple Lake, Mn. 5*=
(612) 963-5493
Work Completed :
Completion Date i August 1. 14113
Work Coaplettd
d
Item
Contract
This
Amount
Total to Date
No.
Spec. No.
Item Quantity Unit Unit Price Total Price
Month This Month
Quantity Tota) Price
SCNEDI)LE 'A' - WATER MAIN
01)
:021.501
Mobilization (32 Min. and 51 Max. of
Total Bid)
I L.S.
1500.00
1500.00
0.00
1
1500.0(
02)
02021
Clean-up 131 Min. and 51 Max. of
Total Bid)
1 L.S.
3500.00
1500.00
1
1500.00
1
1SM.Oi
03)
$04.602
12' Gate Valve and Box
2 Ea.
700.00
1400.00
0.00
2
IOD. OD
04)
504.602
6' Gate Valve and Box
I Ea.
3DO.OD
300.00
0.00
1
3DO.00
05)
504.602
Hydrants
I Ea.
1100.00
1100.00
0.00
1
1100.00
06)
5D4.602
12' Retainer Glands
20 Ea.
40.00
800.00
0.00
IS
600.0E
07)
504.602
6' Retainer Glands
3 Ea.
15.00
410D
1
15.00
4
60.00
08)
5114.603
121 D.T.P. Class 50
1780 L.F.
15.50
27590.00
0.00
1725
2.737.8E
09)
504.603
6• D.I.P. Class 52
10 L.F.
12.00
I20.00
0.00
10
120.00
10)
504.620
Fittings
2500 Lbs.
1.00
2500.00
0.00
2310
23'10.0.
Total Schedule 'A' ..................................
....... {
36.90.00
{
1.315.00
5
35.6'
SDOU.E 18• RESTORATION AEA MISCUAtEMS MIS
11)
2104,505
Remove Bituminous Pavement and Drives
270 S.Y
0.60
162.00
0.00
270
162. OC
12)
Std Spec
Bituminous Sam -tut (Fall Depth)
80 L.F.
1.00
80.00
0.00
BO
OD.%
33)
2211.501
Class 5 Alfregato Sam 11001 Gashed)
230 Ton
7.85
1800.50
0.00
230
1805.'1
141
2331.314
Bass Course Mixture tinct. Bit:oinoml
25 Ton
33.00
873.00
0.00
23
875.0!
15)
2341.514
wear Course Mixture fine). Bituminous)
23 Ton
33.00
975.00
0.00
25
MAX
16)
2337.502
Bituminsus Tack Coat
13641,
1.00
15.00
0.00
IS
15.0(
17)
Std Spot
Erosion Contras (Silt Fence)
110 L.F.
1.50
300.00
0.00
200
300.0`
13)
Div. 11
Seeding
1.5 At.
900.00
1350.00
1.5
1350.00
1.3
1330.0.
Total Schedule 'B'.........................................I
'
3.462.50
{
1.350.00
f
-
$.462.✓
Total for Project No. 89.44 0 .............
.................
S
42.317.50
{
2.865.00
oa�narsx-
1
41.090.0
Page 2 of 2 - 4174
9
Council Agenda - 11/28/88
7. Review first draft of Orderly Annexation Area Land Use Plan. Q.O.)
A. REFERENCE AND BACKGROUND:
Council is asked to review and comment on the proposed Monticello
Orderly Annexation Association Land Use Plan which could also be
describe as an annexation plan. Your input will be used to further
refine the plan into a document that the City and the Township can
accept. I am pleased to report that Township officials are in
approval of the concept of the plan and there do not, at this point,
appear to be major stumbling blocks in the way of plan approval.
Following is some history behind the development of the plan, an
outline of the purpose of the plan, and finally, a review of policy
planning districts is discussed.
The proposed development plan was initiated by the MOAA at the
direction of the Municipal Board, which made its recommendation in
response to the recent annexation struggle. It is the goal of the
MOAA to create an annexation plan and associated annexation process
that both units of government can embrace. with the adoption of such
a plan through a joint resolution, the following car. be accomplished:
The plan establishes a development pattern that enables the City
to develop infrastructure based on a planned capacity. This gives
the City confidence to "oversize" utilities in anticipation of
annexation of outlying areas.
The plan provides affected property owners with solid ground by
which decisions regarding their property can be made.
By establishing a plan and a process for annexation, a constant
"reinventing of the wheel" in response to every development
proposal will not be necessary.
The plan allows the OAA to treat each property owner and/or
development proposal equally and consistently based on a
pre -established plan or "finding". Conscientious application of
the plan will help to eliminate potential accusations of
arbitrary and capricious decision making and thereby reduce legal
liabilities associated with land -use control.
Adoption of an annexation plan will eliminate the administrative
and legal costs associated with periodic annexation struggles
that will occur without a plan.
The plan assures Township property owners bordering the city that
their property will not be annexed in conjunction with a
development proposal not directly bordering the city limits.
The plan aosures the City that annexation will not be disputed by
the township as long as the development/annexation proposal meets
urban service area criteria.
-6-
Council Agenda - 11/28/88
PROPOSED POLICY PLANNING DISTRICTS
The plan proposes four separate planning areas. Properties are
evaluated in terms of district standards or criteria and placed
accordingly in planning districts. The goal at this time is to
establish the proper criteria for each district and then indicate in
which district each property should be placed. Following are proposed
criteria or standards associated with each planning district. Please
review these standards with a critical eye, as they will become the
cornerstone by which future annexation decisions shall be made.
PROPOSED POLICY PLANNING DISTRICTS - CHARACTERISTICS/POLICY
IMPLICATIONS
The plan attempts to identify criteria for identifying land that is
suitable for immediate annexation (upon land owner petition), land
suitable for annexation due to existing urban nature, land that is
suitable for low density development (one home every five acres), and
land suitable for agricultural use at this time.
URBAN SERVICE AREA (Areas suitable for "automatic" annexation, color
eroded on attached map as red)
Characteristics
- Adjacent to city limits
- Sewer and water services can be efficiently and practically
extended to the area at any time.
- Currently undeveloped or underdeveloped
- City willing and able to accommodate development and provide
services
Policy Implications
Development proposals should be referred first to City Council
- City Council review the proposal with an eye toward service
provision and annexation
- If City finds annexation is desirable and immediate service
provision is possible, annexation should proceed with Township
consent.
- If annexation is not practical in the short term, MOAA Board
proceeds to act on development proposal. Design must provide
for future re -subdivision and service provision.
-7-
Council Agenda - 11/28/88
I
EXISTING PLATS (Developed areas such as "the Dunes", color coded
in orange)
Characteristics
- Self explanatory
Policy Implications
- Annexation depends on need and request for services
TRANSITION AREAS (color coded in yellow)
Characteristics
- Currently undeveloped
- Not well suited, due to location and/or terrain, to
provision of city services in the near-term
- Not well suited to agricultural uses
- Near existing developed areas
Policy Implications
- Very low density residential development (five acre lots?)
- Proposals with 3 or more lots referred for City staff
review
- )10AA proceeds designed to provide for future roads,
services and re -subdivision.
AGRICULTURAL AREA (color coded as white)
+ Characteristics
- Areas suited to agricultural use
- Not adjacent to city services
Policy Implications
- No residential or commercial development allowed,
farming only.
- Property placed in the Agricultral District may be
rezoned to Urban Service District when changes in
conditions warrant a rezoning.
-a-
Council Agenda - 11/28/88
REVIEW OF PROPOSED DISTRICT BOUNDARIES (see attached map)
Using the criteria above as its guide, the MOAA produced the attached
map which outlines which policy planning district each property falls
into. Please review the map in terms of the criteria mentioned above
and determine to what degree you agree with the MOAA's interpretation
of the criteria. Assuming that you agree with the criteria above,
most of the properties fall clearly into one category or another.
However, there are a few areas that fall into a grey area or may have
some controversy surrounding it for other reasons.
Area A
The OAA proposes this area as a transition area because it is
essentially locked between two medium density developments that were
approved in 1988. The yellow area identified will not likely see sewer
and water service (unless there is an environmental problem) because
utilities must pass through developed properties to get there. The
Comprehensive Plan of the City shows a sewer trunk line extending
along Highway 39, which means that the trunk line must travel a
considerable distance to get to a point where it could be used.
Therefore, from a financial standpoint it is not likely that it will
ever be feasible to service this area with city utilities. Council
could take the approach that since this area is not likely to utilize
City services anyway (unless there is an environmental problem), why
not allow this area to develop in the same manner as adjoining
properties. On the other hand, Council could take the position that
allowing the property to develop creates more competition and will
reduce the ability of city landowners to sell developed lots. In
addition, though financially difficult, the true feasibility of
extending utilities has not been determined, and it may be that this
area should be preserved as agricultural land. As a final note, the
Township officials prefer to see area placed in the Agricultural
District.
Area Al
A large portion of this area north of the freeway consists of lowlands
and swampy areas that can only be served by a trunk line that might
some day serve the Tyler East area. Since service of this area is
contingent on service to Tyler East, it may be reasonable to allow
this area to develop. However, there is a portion of this area that
could be served by the lateral line that will also service John
Sandberg's property, also known as the Halliger Tree Farm. It is
suggested that Council request that the line demarcating the Urban
Service Area be moved so as to include areas that can be served sewer
line that will service Sandberg's property. I have outlined this area
with a dashed line.
-9-
C
Council Agenda - 11/28/88
A major portion of the Al area south of the freeway can be serviced
with sewer and water. The precise number of residences that can be
serviced in this area is somewhat dependent on the ultimate
development of Meadow Oaks. It is clear, however, that a major
portion of this area has easy access to city utilities and could be
developed practically and efficiently. Council may wish to consider
the option of recommending a change to this preliminary plan which
would move this area into a different policy planning district.
Area B
The proposed plan calls for development of Area B as agricultural
despite the fact that it meets many of the criteria associated with an
urban service area. Sanitary service and water utilities are located
directly on the east side of the 94/CR39 intersection, and the
Comprehensive Plan calls for extension of a trunk line through the
heart of this area. It is my concern that by not placing this area
into the Urban Service Area despite the fact that it appears to meet
the criteria, the legitimacy of the plan might be questioned. On the
other hand, only a small portion of the area abuts current city
limits, which sets it apart from other properties placed in the urban
service area category. It was the view of the OAA that this property
should remain in the Agricultural District until the neighboring urban
service area to the east is annexed and developed.
B. ALTERNATIVE ACTIONS:
The plan before you is a rough draft. Council input will be used in
further refining this document. No formal action is requested.
D. SUPPORTING DATA:
MORA Proposed Policy Planning Districts Map; Copy of Comprehensive
Plan for Sewer Development.
-10-
4
i - E
ate -
PROPOSED POLICY PLANNING DISTKICTI
PkEbENT CITY LIMITS
UhBAN SERVICE AREA
EXISTING PLATS- DEVELOPED 44EASI:3
TRANSITION AREA M
AGRICULTURAL AkFAM
!4'
SCALE limb 040.14 1.100 tsfl
MONTICELLO
ORDERLY
ANNEXATION
AREA
('076")
N
29 i;
17
— r
7-
r
L
2. 29
Z' E G E N 01
X
Isting
TrunKSawer
rcp;nsin
IL
34
4. 'Ex ir4tment Plant6"
36
. .'s
``*Afte
A�.
'To
ads
V
CD
............
lie
Annexation Study t
rA
City of Monticello
WrO! Gojnl%, minnesom
Sanitary'sewer Plan
N
d
U..
LIGUCR rEVID
AK01T
CIHEECX40
LIQUOR DISBURSEMENTS FOR NOVEMBER - 1988
Griggs, Cooper - Liquor
4.098.70
14084
Crandall Hollister Carpet Cleaning - Clean carpet at Score
325.50
14085
Wright County State Bank - FICA, FWT 6 Med.
533.87
14086
Johnson Bros. - Liquor
344.13
14087
PERA - Payroll dad.
182.61
14088
Commissioner of Revenue - SWT
172.53
14089
State Capitol Credit Union - Payroll dad.
250.00
14090
Cedar Map Co. - Adv.
130.00
14091
MN. U. C. Fund - Paul Files unemployment comp.
21.27
14092
Griggs, Cooper - Liquor
4,732.68
14093
Quality Wine - Liquor
822.72
14094
Eagle Wine - Liquor
2,238.69
14095
Griggs, Cooper - Liquor
1,650.07
14096
Ed Phillips b Sons - Liquor
4,034.68
14097
Rubald Beverage Co. - Liquor
170.01
14098
Day Dist. Co. - Beer
483.65
14099
Dahlheimer Dist. Co. - Beer
18,457.15
14100
Viking Coca Cola - Misc. mdse.
440.65
14101
Grosslein Beverage - Beer
10,419.80
14102
Dick Beverage Co. - Beer
1,786.10
14103
Thorpe Dist. Co. - Beer
6,947.25
14104
Seven Up Bottling - Misc. mdse.
183.90
14105
Lisfert Trucking - Freight
428.92
14106
Ron's Ice Co. - Ice purchase
199.12
14107
Twin Cities Flag Source - Flag purchase
104.00
14108
Monticello Times - Adv.
67.90
14109
Monticello Office Products - Office supplies
22.15
14110
Bernick's Pepsi Cola - Misc. mdae.
206.95
14111
City of Monticello - Sewer and water bill
65.41
14112
North Central Public Service - Utilities
63.79
14113
Commissioner of Revenue - Sales tax for Oct.
7,460.07
14114
Gruys, Johnson - Computer charges for Oct.
110.00
14115
Northern States Power - Utilities
677.67
14116
State Capitol Credit Union - Payroll dad.
250.00
14117
PERA - Ins. premium
9.00
14118
Maus Foods - Store expense
16.62
14119
Bridgewater Telephone - Telephone
64. 54
14120
Jude Candy 6 Tobacco - Misc. mdae.
515.49
14121
Minnesota Bar Supply - Store expense
186.60
14122
Kolles Sanitation - Garbage contract payment
137.00
14123
Griggs, Cooper - Liquor
5.506.80
14124
Ed Phillips b Sone - Liquor
226.19
14125
Griggs, Cooper - Liquor
1,954.62
14126
Eoglo Wine - Liquor
126.30
14127
Quality Wine - Liquor
1,203.43
14128
Johnson Bros. - Liquor
2.636.13
14129
PERA - Peru W1H
169.72
14130
Wright County State Bank - FICA, F'WT 6 Med.
526.90
14131
;ohnson Bros. - Liquor
1,356.47
14132
Eagle Wine - Liquor
291.50
14133
Principal Mutual Life - Ina. premiums
728.18
14134
Ed Phillips 6 Sons - Liquor
3,040.54
14135
Griggs, Cooper - Liquor
9,067.15
14136
LIQUOR FUND
Payroll for October 5.332.94
TOTAL LIQUOR FUND DISBURSEMENTS - NOV. 1103,462.49
AMOUNT
CPS'CX
NO.
Quality Wine - Liquor
1,490.11
14137
The Wine Co. - Liquor
193.44
14138
Olson 6 Sons Electric - Repairs
at store
119.75
14139
Eagle Wine - Liquor
56.13
14140
State Capitol Credit Union
- Payroll ded.
250.00.
14141
Minnesota Sheriff Assoc. -
Adv.
65.00
14142
M11. Dept. of Public Safety
- Application fee
12.00
14143
T. V. Fan Fair - Adv.
98.00
14144
Payroll for October 5.332.94
TOTAL LIQUOR FUND DISBURSEMENTS - NOV. 1103,462.49
GENERAL FUND
AMOUNT
CHECK NO
Monticello Times - Legal publications
1,002.15
26107
Gartners - Desk and chair
700.00
26108
{� Gordon Link - Gas
359.50
26109
St. Cloud Restaurant Supply - Towels
66.66
26110
Monticello -Big Lake Pet Hospital - Animal control services
601.50
26111
Little Mountain Flowers - Misc. expense
35.25
26112
Mobil Oil - Gas
233.82
26113
Audio Communications - Base radio for Mtce. Bldg.
1,554.00
26114
Earl F. Andersen - Signs
48.25
26115
Dyna Systems - St. Dept. supplies
265.68
26116
Certified Hydraulic Spec. - Repairs
23.78
26117
HCH Construction - Bridge park construction
2,600.00
26118
Viking Pipe Services - Televising sewer lines
1,920.00
26119
Braun Engineering - Soil boring
1,940.20
26120
Solidifications, Inc. - Cleaning sewer lines
1,062.50
26121
MN. Dept. of Nat. Res. = Dep. Reg. fees
541.00
26122
St. Cloud Dept. of Civil Defense - Membership dues - Gary
20.00
26123
Gary Anderson - Misc. mileage
87.46
26124
Payroll for October
40.047.70
TOTAL GENERAL FUND DISBURSEMENTS - NOVEMBER
$214,399.15
GENERAL FUND -- NOVEMBER -- 1988
AMOUNT
CHECK NO.
Brenteson Const. - Misc. digging
1,050.00
28177
`
Bowman Barnes - Parts 6 supplies - Sc. Dept.
116.90
28178
Water Products - Water Dept. supplies
3,751.38
28179
Humane Society of Wright County - Animal control services
35.00
28180
Wright Councy State Bank - FICA, FWT 6 Med.
4,865.05
28181
PERA - Para payment
1,390.28
28182
VOID
-0-
28183
State Capitol Credit Union - Payroll dad.
90.04
28184
ICMA Retirement Corp.-Payroll dad.
736.17
28185
Zack's Industrial Clenaing Supplies - Cleaning supplies
84.55
28186
Publicorp, Inc. - TIF desk book manual
75.00
28187
Gould Bros. - Repairs
76.44
28188
Stace of IN. - 88 1Y. Statutes
140.00
28189
Holiday Score - Gas for Fire Dept.
65.02
28190
Charles Christianson Gifts - Decals for Fire Dept.
130.00
28191
Commissioner of Revenue - SWT for Oct.
1,635.34
28192
Dept. of Nat. Res. - Dep. Reg. fees
138.00
28193
Turnquist Paper Co. - Paper towels and t. tissue
52.11
28194
Royal Tire of Monticello - Repairs
20.15
28195
Quality Lawn Mtce. Co. - Mowing lots around town
498.75
28196
Senior Citizens Center - Reimb. for Inf. Center salary
513.15
28197
Patty Salzwedel - Animal control 6 adoptions
509.00
28198
Jerry Hermes - Janitorial services at Library
227.50
28199
U. S. Postmaster - Postage machine re-fill
500.00
26000
Corrow Sanitation - Garbage contract payment
7,669.50
26001
YMCA of Mpls. - Monthly contract payment
625.00
26002
S
James Preusse - Cleaning city and fire halls
450.00
26003
Arve Grimsmo- Mayor salary
175.00- _
26004
an Blonigen - Council salary
125.00 --
'26005
Mr . Fran Fair - Council salary
125.00
26006
liam Fair - Council salary
125.00
26007
i Warren Smith -'Council salary
123.19
26008
\ Richard Carlson - Planning Comm. salary
49.27
26009
ck Martie - 11
eM Mari Malone -
49.27
49.27
26010
26011
�S
Dert McConnon -
49.27
26012
s Cindy Lemm -
49.27
26013
a Management Design - Acceptance 6 delivery of computer
4,050.00
26014
MN. Dept. of Nat. Res. - Dep. Reg. fees
250.00
26015
Foster, Franzen, Carlson - Ins. renewal for Fire Dept.
542.64
26016
Corrow Sanitation - Leaf pick up 6 land fill charges
1,919.20
26017
Norwest Investment Services - Computer contract payment
2.407.61
26018
PSGI - Contract payment for WWTP
22,083.35
26019
;forth Central Public Service - Utilities
347.94
26020
Northern States Power - Utilities
6,596.94
26021
AME Ready Mix Co. - Cement
309.68
26022
Anoka County Social Services - Payroll dad.
210.16
26023
Rick Wolfsteller - Mileage allowance
300.00
26024
State Capitol Credit Union - Payroll dad.
90.04
26025
ICMA Retirement Corp. - Payroll dad.
736.17
26026
PERA - Ins. premiums
27.00
26027
Tom Moores - Mileage
Monticello Printing - Misc. printing
55.00
628.40
26028
26029
Wright County Treasurer - Police contract payment
11,896.63
26030
Safety Kleen - Supplies for Mtce. Dept.
42.50
26031
Monticello Ford - Repairs to Fire Dapc. trucks
217.21
26032
-I--
GENERAL FWD
AMOUNT
CHECK NO.
Simonson Lumber - Misc. supplies
15.62
26033
Monticello Office Products - Misc. supplies
214.42
26034
Unocal - Gas
42.03
26035
Northern Oxygen Service - Supplies for St. Dept.
12.30
26036
Marrie's Farm Service - Field rye for parks
19.80
26037
Monticello TW Hdwe. - Supplies for Mtce. Dept.
93.39
26038
National Bushing - St. Dept. supplies
121.93
26039
Coast to Coast - Supplies for all Depts.
382.61
26040
Unitog - Uniform rental
122.40
26041
Ramier, Cries, etc. - Raindance Corp. legal expense
292.50
26042
Harry's Auto Supply - Mtce. Dept. supplies
379.32
26043
Pitney Bowes - Postage machine rental
77.25
26044
Dept. of Nat. Res. - Dep. Reg. fees
156.00
26045
Bridgewater - Telephone expense
1,164.43
26046
?ERA - ?era payment
1,371.43
26047
Wright County State Bank - FICA, FWT S Med. payments
4,786.09
26048
MN. Dept. of Health - Permits for Water main S Res.
450.00
26049
Jerry Hermes - Library cleaning
227.50
26050
Patty Salzwedel - Animal control 6 adoptions
547.00
26051
Election Judges salaries for Primary and General elections
1,611.77
26052-70
Dept. of Trade S Eton. Dev. - Reg. fee for 0. Koropchak
20.00
26071
E. H. Renner - Payment 62 - Well A4
34.317.80
26072
Principal Mutual Ins. - Ins. premiums
6.592.63
26073
Chapin Publishing Co. - Adv. for bids expense
306.00
26074
Watertower Paint 6 Repair - Annual repair
575.00
26075
Zack's Inc. - Paint - St. Dept.
45.00
26076
The Plumbery - Senior Citizen repairs
32.00
26077
U. S. Salt, Inc. - 25 tons salt for St.
694.72
26078
Fire Safety S Communications - Gloves
43.66
26079
Copy Duplicating Products - Copy machine mtce. - Library
36.00
26080
Adam's Post Control - Peet control at city hall
47.50
26081
Maus Foods - Supplies for all Depts.
134.43
26082
Al Nelson - Sub.
13.75
26083
Ben Franklin - T. tissue
28.64
26084
El Marketing - Election supplies
893.00
26085
Diane Jacobson - Mileage
75.65
26086
Smith S Hayes - Legal fees
1,435.55
26087
MN. Conway Fire 6 Safety - Air cylinder
32.00
26088
Communication Auditors - Radio repairs
16.17
260P.9
ATST Inf. Systems - Fire phone charges
3.96
26090
Vance's Service Center - Gas
13.64
26091
Ziegler, Inc. - Transmission cap
17.82
26092
Pace Laboratories - Well A4 expense
66.00
26093
Sentry Systems - Service agreement on fire alarm system
126.00
26094
Wright County Highway Dept. - Maps
50.00
26095
Buffalo Bituminous - Claes 5
359.10
26096
Little Falls Machine - Parts for snow plow
189.53
26097
Marquette bank Mple. - parking Facility Bonds of 74 - int.
455.00
26098
Monticello Fire Dept. - Salaries
2,978.90
26099
Wright County Stats Sank S Kenneth Shultz - Paymt. on land
19.000.00
26100
Mn. Dept. of Not. Hos. - Dep. Reg. fees
195.00
26101
State Capitol Credit Union - Payroll ded.
40.04
26102
ICMA Her. Corp. - Payroll dad.
736.17
26103
Jerry Olson - Bldg. inspection salary
50.00
26104
McDowall Co. - Furnace repairs at City Hall S Library
413.50
26105
Fire Safety 6 Communications - Cloves
43.41
26106
-2-
ESTIMATE 350K
BID TABULATION
800,000 GALLON STANDPIPE AND APPURTENANT WORK
IMPROVEMENT PROJECT 88-05
FOR THE
CITY OF MONTICELLO, MINNESOTA
BIDS OPENED: November 23, 1988 at 11:00 a,m. ORR-SCHELEN-MAYERON
City Halt, Monticello, Minnesota 5 ASSOCIATES, INC.
CONTRACTOR 810 SECURITY TOTAL 8I0
Pit`, -Des Moines Construction, Des Moines, IA 5Z s322.215
Brown Minneapolis Tank, Eagan 5Z 337,400
Maguire Iron, Souix Falls, SD 5% 413,085
CSI Na -Con, Inc. Plainfield, IL 5Z 341,990
Caldwell Tanks, Inc., Louisville, KY 52 324,000
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT TABULATION OF
THE BIDS AS RECEIVED ON:
DATE NOvemDer 23, 1988„
BY
"Denotes Corrected Fiogre
E, H. Anderson, P.E.
OSM COMM., NO. 4216/88-05
0
ESTIMATE 250K
PRELIMINARY BID TABULATION - TO BE VERIFIED
BID TABULATION
WATERMAIH AND APPURTENANT WORK
IMPROVEMENT PROJECT 88-06
FOR 'HE
CITY OF MONTICELLO, MINNESOTA
BIDS OPENED: November 23. 1988 at 11:00 a.m.
City Hall, Monticello, Minnesota
CONTRACTOR
Richard Knutson, Inc.
Redstone Construction
Arcon Construction
B 6 D Undcrgruund
Burschville Construction
Bonino Excavating
D.H. Blattner 6 Sons
tF.H. Fratcalone Excavacing
C 6 L Contracting
Lamacti 5 Sens. Inc.
Latour Construction
S 6 L Excavating
S.J. Louis Construction., Inc.
Channel Construction. Waukon, !Y
Norchdale Construction Co.
0 d P Constraccing, Inc.
*Denotes Corrected Figure
ORR-SCHELEN-MAYERON
S ASSOCIATES, INC.
BIO SECURITY TOTAL BID
5:
S 224,808.79"
52
262.568.95
5:
269.650.98
5:
317.118.00
5:
260.901.50
5:
282.857.98
5:
282.867.75
5:
282,667.50
5:
300,697.30
51
269,356.00
51,
229.252.75'
5*�
266.220.15
5:
261,287.10
5:
236.729.55
5:
238.076.50
5:
255.922.00
I HEREBY
CERTIFY THAT THIS IS A
TRUE AND
CORRECT TABULATION OF
THE BIOS
AS RECEIVED ON:
DATE
November 23. 1988
BY
E. H. Anderson, P.E.
OSM COMM. NO. 4?16.20
a
PACE 2
BID TABULATION
WATERMAIN AND APPURTENANT WORK
IMPROVEMENT PROJECT 88-06
FOR THE
CITY OF MONTICELLO, MINNESOTA
BIDS OPENED: November 23, 1988 at 11:00 a.m.
ORR-SCHELEN-MAYERON
City Hall, Monticello, Minnesota
& ASSOCIATES, INC.
CONTRACTOR
BID
SECURITY TOTAL BID
Or:ei Construction
5Z
S 263,078.51
Larc'vehr Construction
5Z
260,200.00
Mechanical Division, Inc.
5%
226,430.50*
Progressive Contractors, Inc.
5Z
277,551.75
Quam Construction, Wilmer
5Z
264,433.20
Moser
5%
239,882.25
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT TABULATION OF
THE BIDS AS RECEIVED ON:
DATE November 23. 1988
BY
E. H. Anderson, P.E.
*Denotes Corrected Fi4ure OSM COMM. NO, 4216.20