City Council Agenda Packet 10-22-1990AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, October 22, 1990 - 7:00 p.m.
Mayor: Ken Maus
Council Members: Fran Fair, Shirley Anderson, Warren Smith, Dan
Blonigen
1. Call to order.
2. Approval of the minutes of the regular meeting held October 9,
1990, and the special meeting held October 15, 1990.
3. Citizens comments/petitions, requests, and complaints.
4. Consideration of reaffirming resolutions awarding the sale of
$250,000 G.O. improvement bonds, Series 1990C, and $305,000
taxable tax increment bonds, Series 1990D, to Park Investment
Corporation.
5. Consideration of interpretation of "enlargement of non-
conforming use" as it applies to tree sales at the West Side
Market allowing staff to issue an administrative permit.
6. Consider funding a portion of the cost to develop banner
system in conjunction with Chamber of Commerce Marketing and
Communications Plan.
7. Consideration of final payment to E.H. Renner 6 Sons for
Project 90-1, booster pump refurbishment.
S. Consideration of whether or not to rent the house and garage
on the recently acquired Cole property near City Hall.
9. Consideration of a resolution adopting additional sections of
the City General Records Retention Schedule and consideration
of adopting internal office policy on records retention.
10. Consideration of bills for the month of October.
11. Adjournment.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Tuesday, October 9, 1990 - 7 = 00 p.m.
Members Present: Ken Maus, Fran Fair, Warren Smith, Shirley
Anderson, Dan Blonlgen
Members Absent: None
2. Approval of minutes.
Dan Blonlgen requested that the reference to establishment of
a consensus of Council supporting the concept of development
of a banner system be amended. lie noted he did not support
the concept; therefore, a consensus was not formed.
Motion was made by Warren Smith, seconded by Dan Blonigen, to
approve the minutes as amended for the meeting held
September 24, 1990. Motion carried unanimously.
3. Citizens comments/pet It Ions, requests, and complaints.
Rusa Martie informed Council that he is unable to complete the
required parking lot and drainage improvements prior to the
date required by Council.
After discussion, motion was made by Fran Fair, seconded by
Warren Smith, to present, the issue before the Planning
Commission as an amendment, to the cond illonal use permit or a
variance request at the regular meoting scheduled for May 13,
1991. Motion carried unanimously.
Tom Holthaus and Matt Hol ker of the Wes t Side Market requested
Lhal Council consider granting pormis slon Lo sell Christmas
troos at the West Side Market. Staff coported that Chrinlmaa
tree sales may not be allowable at this sire, as such a use
may constitute an enlargement of a non -conforming use, which
Is not allowed by ordinance. However, since Christmas tree
sales would take place over a short period of time and Lho
property Is well suited for the acLly, ity, Council could make
n finding LhnL Christmas Lroo sales at the sato for a single
four-week perlod may not nocesonrilyco nsLitute an enlargement
of a non -conforming use; thoreforo, the activity could be
allowed. The other option would include the property owners
poLitioning for a rezoning of tho property from its prosont
R-1 designation to a B -I designation.
Page 1
Council Minutes - 10/9/90
After discussion, motion was made by Dan Blonigen to direct
bLa Zl LC, "k i,•.: - rv.. _•:^y the r -v,.^ -,t, ^-_ develnning An
amendment to the ordinance which would allow trees to be sold
in an R-1 arca on a limited basis. Motion died for lack of a
second.
After discussion, staff was directed to prepare various
options that might allow trees to be sold at this site for
future review by Council and/or Planning Commission.
Public hearina on proposed assessment roll for delinquent
charges and consideration of adopting an assessment roll for
the certification with the county auditor covering delinquent
charges.
Rick woifsteller requested that Council adopt an assessment
roll for those accounts which are delinquent to be certified
to the county auditor for collection the following year with
real estate taxes. Wolfstellor noted that Minnesota Statutes
allow for special assessments to be collected for various
types of current services that are delinquent. Those people
whose accounts are delinquent have been notified of the public
hearing and are given an opportunity to present input if they
so desire.
Mayor Maus opened the public hearing. Francis Rokowsowski
asked if he, as a renter, is responsible for paying a
delinquent account if it is assessed against the property he
is renting. Staff informed Rokowsowski that the debt is
against the property and not the renter. Payment of the
delinquent account becomes a matter between the property owner
and the renter.
There being no further comments, the public hearing was
closed.
After discussion, motion was made by Warren Smith, seconded by
Fran Fair, to adopt a resolution adopting the assessment roll
as prepared, with future assessment rolls not to include
property owners owing less than $10. Future assessment rolls
are to include delinquent accounts that are 90 days past due
rather than 60 days past due. Motion carried unanimously.
SEE RESOLUTION 90-41.
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Council Minutes - 10/9/90
Public hearino on proposed assessment roll for Project 90-03L
Mcadc...e Se=�,nd Additicn Dhgq. ti. and consideration of
adontinq an assessment roll for the certification to the
county auditor.
Administrator Wolfsteller reported that final payment to
Redstone Construction on the Meadows Second Addition Phase II
improvement project was approved by the Council, and staff has
developed ari assessment roll totaling $98,583 for the 13 lots
within this development. Each of the lots has a total cost of
$7,583. Wolfsteller went on to report that it is anticipated
that the City will receive its entire assessments for this
improvement project by next spring. Wolfsteller informed
Council that since the developers have entered into an
agreement t1hat requires double assessments to be paid for each
occupancy and considering that approximately half the
assessments will be paid by the end of the year in full, it is
recommended that the assessment roll under alternative 01 be
adopted, which would require the first installment to be
payable on any balances during the year 1992. Our original
bond sale for this improvement project anticipated an
assessment roll over ten years; and since the City will have
collected approximately half the money in advance, there is no
need for us to certify the first year's installment
immediately-.
Mayor Maus opened the public hearing. There being no comments
from the public, the public hearing was closed.
After discussion, motion was made by Shirley Anderson,
seconded by Dan Blonigen, to adopt a resolution adopting the
assessment roll of $98,583.40, with the first installment due
in the year, 1992. Motion carried unanimously.
SEE RESOLUTION 90-42.
Considoration of resolution declaring costs be assessed and,
setting siclawalk public hearino date on assessment roll.
John Simola reported that final payment to Witco, Inc., the
sidewalk contractor for the City, was recently approved by
Council, and staff has been putting together the entire cost
of the project for developing an assessment roll. Total
construction cost to Witco was $24,442, with an additional
$9,352 added to construction cost for the City's removal of
sidewalks based on our bid price of 5.90 per square foot,
making a total project cost of $33,194 . Since the project has
been finalizod and the assessment roll has been prepared, all
that romairs is to set a public hearing date to officially
adopt the assessment roll.
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Council Minutes - 10/9/90
Motion was made by Fran Fair, seconded by Shirley Anderson, to
6,:;6pL E. c5GlutiOi. d c1la yng h2CcEt n o ftasse994?0 Anti
setting a public hearing for November 13, -1990. Motion
carried unanimously. SEE RESOLUTION 90-43.
Consideration of resolution declaring costs be assessed and
settino a public hearino date on assessment roll --7th Street
Project.
Administrator Wolfsteller reported that the 7th Street
improvement project is nearing completion, and staff at this
time is compiling costs of the project for preparation of the
assessment roll. The estimated construction cost of the 7th
Street improvement project is $261,523. The total project
cost for the improvement and all TIF related costs are
estimated at $576,365, which includes acquisition and costs
associated with the Pratt and Holthaus properties. In order
to develop the assessment roll, Council should set a public
hearing date on the adoption of the assessment roll and send
a notice to the affected property owners. It was suggested
that the public hearing be scheduled for Tuesday, November 13,
1990.
After discussion, motion was made by Warren Smith, seconded by
Dan Sionigen, to adopt a resolution declaring costs to be
assessed and setting the public hearing for. November 13, 1990.
Motion carried unanimously. SEE RESOLUTION 90-44.
Consideration of selectins a premium refund option on
workmen's compensation premiums to the Leaoue of Minnesota
Cities.
Administrator Wolfsteller reported that the City now has an
option to establish a premium based on our own claims
experience. The workmen's compensation insurance carrier has
changed the policy and is now allowing cities such as
Monticello with premiums of $25,000 to $50,000 to select a
premium refund option that determines our actual premium per
year based on our own loss experience. Under our present
option, the City pays a guaranteed amount of $32,000, which is
based on actual payroll costs at the end of the year.
Starting with this policy period, the City can elect a now
premium refund option which determines our actual premium cost
based on the minimum premium plus 120% of our losses incurred
during the year, with a maximum premium of 115%. In other
words, our $32,000 premium can be as low as $22,400 or as high
as $40,000 if we select this option. In a nut shell, the City
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Council Minutes - 10/9/90
could save $9,600 on its premium or could pay an additional
58.000 if the City would happen to have bad experiences with
employee injuries on the job.
After discussion, Council concluded that the City should
maintain its existing policy of paying the annual premium of
$32,000 and not opt for the premium refund option. Dan
Blonigen noted that this policy would probably not be offered
to the City if the insurance company expected to take a loss
on it. Warren Smith noted that the present policy is working
well and that no changes are really necessary.
After discussion, motion was made by Warren Smith, seconded by
Fran Fair, to continue to stay with the present program which
calls for a single payment of $32,059 for annual workmen's
compensation insurance coverage. Motion carried unanimously.
9. Consideration of approval of Monticello Heartland Express
system operation specification and authorize advertisement for
bids.
Assistant Administrator O'Neill reviewed the bid specification
and noted that the specification includes two options for
ownership of the bus. One option includes City ownership; the
other option includes the service provider ownership of the
vehicle. O'Neill went on to note that at this time, it does
not appear that it will be cost effective to have the City own
the bus; however, this will not be known for certain until the
bidding process is complete. O'Neill also noted that
according to our contract with the state of Minnesota, the bid
specification must be approved by MN/DOT; therefore, slight
modifications might be made to the bid specification after
Council approval.
After discussion, motion was made by Fran Fair, seconded by
Warren Smith, to approve the bid specification as prepared.
Motion carried unanimously.
10. Consideration of a request to amend section 3-1 [11 of the,
zonino ordinance .
Assistant Administrator O'Neill informed Council that the
Planning Commission requests the Council amend sections of the
zoning ordinanc o governing maintenance of non -conforming
structures. Under the current ordinance, the City is unable
to enforce the provision of the ordinance that prohibits
changing of non—conforming signs because of contradictory
language within the section of the ordinance governing
maintenance of non -conforming structures. The ordinance
e Page 5
Council Minutes - 10/9/90
amendment proposed by the Planning Commission would eliminate
the ccntradjctjtnn and thug allow the City to enforce the
provision of the ordinance that prohibits changes to non-
conforming signs. O'Neill went on to note that the ord.tnance
amendment closes the loophole by providing language that
specifies or defines what allowable maintenance to a sign
consists of. Any change to a lawful non -conforming sign that
is not consistent with maintenance as defined in the amendment
would be considered a change, which is not allowed by
ordinance.
After discussion, motion was made by Fran Fair, seconded by
Shirley Anderson, to approve the proposed amendment with the
deletion of the word color from the proposed language. voting
in favor of the motion: Fran Fair, Warren Smith, Shirley
Anderson, Ken Maus. Opposed: Dan Blonigen.
SEE ORDINANCE AMENDMENT N0. 198.
A general discussion regarding signs ensued. It was noted
that the City needs to be consistent with its enforcement of
the sign ordinance, including consistent enforcement of
regulations governing portable and rental signs.
11. Consideration of request to amend 3-5 (DI 9 (q) to all
driveway access openinqs shall require a culvert unless the
lot is served by storm sewer or is determined unnecessary by
the Building Inspector. Size of culvert shall be determined
by the Building Inspector but shall be a minimum of 15 inches
in diameter. Applicant, City of Monticello.
The proposed ordinance amendment would increase the minimum
size of culverts in a driveway from 12 inches in diameter to
a minimum of 15 inches In diameter. Gary Anderson reported
that staff recommends approval of the ordinance, as the
minimum size needed to handle the typo of drainage that those
culverts experience on many occasions requires a culvert with
a minimum diameter of 15 inches.
Dan Blonigen noted that culverts should be slopod more so that
water won't stay in the culvert. It was his view that it
doesn't matter that the ditch has a slight elope, the culvert
should still be slanted slightly more.
After discussion, motion was made by Shirley Anderson,
seconded by Dan Blonigen, to approve the amendment onlarging
the minimum requirements for culverts from 12 inches to
15 inches. Motion carried unanimously.
SEE ORDINANCE AMENDMENT NO. 199.
Page 6
Council Minutes - 1019!90
12. Consideration to review Greater Monticello Enterprise Fund
aoorova i .
Economic Development Director, O111e Kornprhak, reported that
on September 28, 1990, the EDA reviewed the Greater Monticello
Enterprise Fund loan application for Mike Muller for the
Monticello Theatre expansion. Koropchak informed Counc it that
the GMEF loan application in the amount of $50,000 was
approved. The terms include 81 interest amortized over
20 years with a balloon payment in five years. Koropchak
remanded Council that the EDA has the authority to approve or
deny loans; however, within 21 days of EDA approval, City
Council may reverse a decision by the EDA to approve a loan if
it is determined by Council that such a loan was issued in
violation of GMEF guidelines.
Council was then asked to discuss whether or not the proposed
loan to a theater is consistent with the Greater Monticello
Enterprise Fund guidelines.
Dan Blonigen noted that he did not support the use of the
revolving loan fund for this type of commercial operation. It
was his view that the revolving loan fund should be reserved
for industrial uses only.
Ass istant Administrator O'Neill reported that the use of tax
increment financing to help defray excessive redevelopment
costs associated with demolition and land acquisition is no
longer avai labl.e to the City due to recent action by thte state
legislature. In addition, the loan applicant has worked hard
at obtaining financing from private sources but is unable to
obtain the full amount needed to conduct the project;
therefore, the money requested should be considered as gap
financing. Without the added assistance by the City via the
rovolving loan fund, this project would not proceed, and the
redevolopment of the site could not occur.
Kon Maus noted that if tho City utilizes tho revolving fund to
supplement the theater expansion finance plan, we should
botter define under what terms and circumstances the City
would utilize this fund to finance commercial development. He
notod in this case, with the state removing our ability to use
TIF for redevelopment of an under-utilized area, uses of the
fund is acceptable. This criteria for use of tho fund is not
notod by our fund guidelines; therefore, the guidelines should
be updated. In addition, he noted that the guidelines should
provide a clear definition of what constitutes creation of
full-time versus part-time jobs.
Page 7
Council Minutes - 10/9190
Ater discussion, motion was made by Warren Smith, seconded by
Fran Fair, to approve the GMEF than application for Michael
and Robert Muller in the amount of $50,000. The commercial
loan Is approved only because it provides gap financing that
will result in redevelopment of a blighted property. The main
thrust of the loan program is to continue to be oriented
toward providing gap financing for industrial development.
Motion to include a request that the EDA adjust the GMEF
guidelines accordingly. Voting in favor of the motion:
Shirley Anderson, Fran Fair, Warren Smith, Ken Maus. Opposed:
Dan Blonigen.
13. Other matters.
011ie Koropchak and Jeff O'Neill reported that the City of
Monticello received the Star City Marketing Award for 1990.
Star City Marketing Award judges commented that Monticello had
overall a very strong, well thought out marketing campaign.
The repeat appearance of the logo reinforces Monticello's
image and is easy to identify. It also neatly ties in all of
the various elements used in a strong marketing campaign. The
materials in the brochure were excellent and very well
coordinated. The consistency and attractiveness makes the
program work. The brochure was tasteful and not overdone.
Ken Maus requested that staff consider putting together
detailed information outlining the basis of each department
budget. He is interested in going through the logic behind
how each department budget is developed. Dan Blonigen agreed
that additional detail and a review of department service
delivery methods would assist Council in development of the
1991 budget.
John Badalich reported that the City is nearing a population
of 5,000; and in fact, if the City's challenge to the census
figures is validated, the City will be eligible to receive a
minimum of $80,000 in otato highway aids for 1991. Staff was
directed to provide the Minnesota Department of Transportation
with information needed to oxpedite the acquisition of state
aid funding in 1991.
There being no further discussion, the meeting was adjourned.
Jeff O'Neill
Assistant Administrator
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101
MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, October 15, 1990 - 4:00 p.m.
Members Present: Ken Maus, Shirley Anderson, Fran Fair, Dan
Blonige n
Members Absent: Warren Smith
Call to order.
Consideration of resolutions authorizing and awarding the sale
of $250,000 G.O. Improvement Bonds and $305,000 Tax Increment
Bonds.
The City of Monticello's bond consultant, Springsted, Inc.,
received bids for the sale of $250,000 G.O. improvement bonds
for financing the Sandberg East improvement project and also
received bids for the $305,000 tax increment bond issues for
financing TIF districts 1-9 and 1-10 at 11:00 a.m., Monday,
October 15, 1990. The official statement prepared by
Springsted indicated that the Council would act upon awarding
the sale of bonds at a meeting October 15; and as a result, a
special meeting had to be held in order to meet the legal
obligation of the bond sale.
Five bids were received on the sale of the general obligation
improvement bonds, with the low bidder being Park Investment
Corporation with a net interest cost of 6.750628. Park
Investment Corporation was also the low bidder of eight bids
received for the $305,000 G.O. tax increment bonds at a net
interest rate of 8.992758.
A recommendation was made by Holmes and Gravon, bond counsel
for the City, that the Council adopt resolutions awarding the
sale to the low bidder at the special meeting and reconfirm
their actions at its regular meeting Monday, October 22.
As a result, motion was made by Fran Fair, seconded by Shirley
Anderson, and unanimously carried to adopt a resolution
awarding the sale of $250,000 G.O. improvement bonds,
Series 1990C, to Park Investment Corporation.
SEE RESOLUTION 90-45.
Motion was also made by Fran Fair, seconded by Shirley
Anderson, and unanimously carried to award the $305,000
general obligation taxable tax increment bonds, Series 1990D,
to Park Investment Corporation.
SEE RESOLUTION 90-46.
There
df being no further action, the meeting was adjourned.
W�
Rick WolfstWller
City Administrator
Council Agenda - 10/22/90
4• Consideration of reaffirming resolutions awarding the sale of
;250,000 G.O. improvement bonds, Series 1990C, and $305,000
taxable Lox 1ACre,ei,t borda, Series lii,�iD. c "ar% .r.c:trcnt
Corporation. (R.W.)
A. REFERENCE AND BACKGROUND:
As you are aware, a special meeting was called for Monday,
October 15, to approve resolutions awarding the sale of bonds.
Springsted, Inc., had erroneously scheduled the bond sale for
October 15 and indicated that the City Council would act on
the sale that same evening. Since October 15 was not our
normal meeting date, a special meeting was required; and
tonight's action by the Council will reaffirm the special
meeting award.
The five bids received on the general obligation bonds for
financing the Sandberg East Improvement project ranged from
6.75% to 7. 1t. When the bond sale was authorized a month ago,
Springsted had estimated a net interest rate of 6.68%.
The City had eight bidders on the tax increment bonds ranging
in interest cost from 8.99% to 9.58%. Springsted had
originally estimated the interest cost at 9.18% for this bond.
Park Investment Corporation was the low bidder on both bond
issues, and the Council, at the special meeting, adopted
resolutions awarding the sale of both issues to Park
Investment.
B. ALTERNATIVE ACTIONS:
1. Reconfirm the action taken at the special Council meeting
October 15 and award the sale of both bond issues to Park
Investment Corporation.
2. Do not reconfirm the previous action. This would nullify
the bond sales, which is not a very attractive
alternative.
D. SUPPORTING DATA:
Copy of resolutions and bid tabulation for both bond issues.
HOLM ES& GRAVE \
fit �RIVRW
BARBARA L. PORTWOOD .7o PRheurl r.M... NiM..Po11..Nm...r,r.s�o:
l Anmrcy al lau TrWph-1e1.,JJ7-.3m
October 17, 1990
Mr. Rick Wolfsteller
City Administrator
250 Broadway
Monticello, Minnesota 55302
Re: $250,000 General Obligation Improvement Bonds, Series 1990C; and
$305,000 General Obligation Taxable Tax Increment Bonds, Series 1990D
Our File No. MN190-34
Dear Rick:
Enclosed please find forma of Resolutions relating to the captioned bond Issues for
consideration by the City Council at Its regular meeting on October 22. These
Resolutions ratify the action by the Council at the emergency meeting held on
Monday, October 15.
If you have any questions or comments regarding this matter, please let me know.
Sincerely,
ld-
Barbara
&AVItl A(��L. Portwood
BLP:kg
Enclosures
cc: Carol Kraus
C
0
CITY OF MONTICELLO, MINNESOTA
RESOLUTION NO.
BEING A RESOLUTION RA'1'IF{ING 7119 AIIOYI'10N Or
RESOLUTION NO. AUTHORIZING AND AWARDING THE
SALE OF, AND PROVIDING THE FORM, TERMS,
COVENANTS AND DIRECTIONS FOR $250,000
GENERAL OBLIGATION IMPROVEMENT BONDS,
SERIES 1990C
WHEREAS, the City Council (the "Council') of the City of Monticello,
Minnesota (the "Issuer") met in an emergency meeting on October 15, 1990 and
adopted Resolution No. 90-45 being a Resolution Authorizing and Awarding the
Sale of, and Providing the Form, Terms, Covenants and Directions for $250,000
General Obligation Improvement Bonds, Series 1990C (the "Resolution"); and
WHEREAS, the Council wishes to ratify and confirm the adoption of the
Resolution by the adoption of this Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF MONTICELLO, MINNESOTA AS FOLLOWS:
Section 1. Recitals.
1.01 On September 18, 1990, the Council of the Issuer passed Its
Resolution No. 90-95, authorizing the issuance of $250,000 General Obligation
Improvement Bonds, Series 1990C (the "Bonds") and authorizing publication of the
Official Notice of Sale soliciting bids for the purchase of the Bonds.
1.02 The Issuer Is authorized to Issue the Bonds pursuant to Minnesota
Statutes, Chapters 429 and 475, for the purpose of providing funds to pay the costs
of certain Improvements (the "Improvements") undertaken by the Issuer pursuant to
Minnesota Statutes, Chapters 429. In compliance with Minnesota Statutes, Section
475.58, the estimated collection of special assessments from the property
benefited by the Improvements is not less than 20% of the cost of the
Improvements for which the Bonds are sold.
Section 2. Award of Sale; Terms of Bonds.
2.01 Affidavits showing publication of notice of call for bids In the official
newspaper of the Issuer and In Northwestern Financial Review have been examined
and have been approved and ordered placed on file. The following bids for the sale
of the Bonds were received: (See attached).
2.02 After considering the bids received, the Issuer hereby awards the sale
of the Bonds to Park Investment Company (the "Purchaser") as the bidder offering
the lowest net Interest cost by Its bid to purchase the Bonds In accordance with the
terms set forth In this Resolution at a price of $247,550 plus accrued Interest to
the date of delivery, the Bonds to bear Interest at the rates per annum as follows:
(D#
CITY OF MONTICELLO, MINNESOTA
RESOLUTION NO.
BEING A RESOLUTION RATIFYING THE ADOPTION
OF RESOLUTION NO. AUTHORIZING AND AWARDING THE
SALE OF, AND VMING THE FORM, TERMS,
COVENANTS AND DIRECTIONS FOR $305,000
GENERAL OBLIGATION TAXABLE TAR INCREMENT BONDS,
SERIFS 1990D,
PLEDGING FOR THE SECURITY THEREOF TAX INCREMENT
FROM TAIL INCREMENT FINANCING DISTRICT lag
AND TAR ]INCREMENT FINANCING DISTRICT 1-10
WHEREAS, the City Council (the "Council") of the City of Montecello,
Minnesota (the "Issuer") met in an emergency meeting on October 15, 1990 and
adopted Resolution No. 90-46 Being A Resolution Authorizing And Awarding
The Sale Of, And Providing The Form, Terms, Covenants And Directions For
$305,000 General Obligation Taxable Tax Increment Bonds, Series 1990D, Pledging
For The Security Thereof Tax Increment From Tax Increment Financing District 1-
9 and Tax Increment Financing District 1-10 (the "Resolution"); and
WHEREAS, the Council wishes to ratify and confirm the adoption of the
Resolution by the adoption of this Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
t CITY OF MONTICELLO, MINNESOTA AS FOLLOWS:
Section 1. Recitals.
1.01 The Council has heretofore created Tax Increment Financing District
1-9 and -Tax Increment Financing District 1-10 (the "Districts") by adoption of Tax
Increment Financing Plans relating thereto on August 13, 1990, pursuant to
Minnesota Statutes, Sections 469.174 to 469.179, within Redevelopment District
No. 1 created by the Issuer pursuant to Minnesota Statutes, Sections 499.124 to
469.134.
1.02 The County Auditor of Wright County has certified the Adjusted
Original Tax Capacity Value of all taxable property in the Districts
1.03 Based upon present and anticipated tax capacity rates for ad valorem
taxes to levied on taxable property in the Districts, the Council hereby
determines that the total annual tax increment to be derived from the Districts
will be approximately $55,927 for 1991 and approximately $55,750 for 1992 and
beyond.
Section 2. Award of Sale; Terms of Bonds.
2.01 Affidavits showing publication of notice of call for bids In the official
newspaper of the Issuer and in Northwestern Financial Review have been examined
and have been approved and ordered placed on file. The following bids for the sale
of the Bonds were recelve:di [ See attached] .
J
AWARD:
SALE:
PARK INVESTMENT CORPORATION
Bidder
PARK INVESTMENT CORPORATION
AMERICAN NATIONAL BANK SAINT PAUL
t
October 15, 1990
SPRINGSTED
Interest
Not Interest
PUBLIC FINANCE ADVISORS
Price Cost & Rete
500 Elm Gros Roea
85 Eaal Ssoenm Plea.
135 Norm Pannryl.a4.a Sir..,
Surra 101. PP
O Bo.
Suns 100
S.".2015
Elm Gros, wt 53122-00.9
SAint Paul, MN 551013143
malar 119 IN 46204.2498
1
'
..1. .C—
F..'(4111 7923904
Fa.:16121 2270002
Fa.' (317168445004
2739 5econd A—us S E.
512 wconn Mail
6800 Cones so, @.arc
Cecar naooa. a 52.01143.
---
IMN
S.o 600
(319) 3632221
MlnneaD9m 55402.1017
0venan0 New. KS 66211
Fa.: (3191 3634999
(61213339177
1913)3454062
F4.: 1612) 3312353
Fa.: (9131 345.17M
6.60% 1998
$250,000
6.70% 1999
CITY OF MONTICELLO, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1990C
AWARD:
SALE:
PARK INVESTMENT CORPORATION
Bidder
PARK INVESTMENT CORPORATION
AMERICAN NATIONAL BANK SAINT PAUL
t
October 15, 1990
Moody's Rating: A
Interest
Not Interest
Rates
Price Cost & Rete
6.10% 1993
$247,550.00 $121,005.00
6.20% 1994
(6.75062%)
6.25% 1995
6.35% 1996
6.45% 1997
6.55% 1996
6.65% 1999
6.70% 2000
6.75% 2001
6.85% 2002
6.10% 1993
$247,275.00 $122,121.25
6.20% 1994
(6.8129%)
6.30% 1995
6.40% 1996
6.50% 1997
6.60% 1998
6.70% 1999
6.75% 2000
6.80% 2001
6.90% 2002
(ContInuod)
0
Bidder
'BS INVESTMENT SERVICES, INC.
MOORE, JURAN AND COMPANY
INCORPORATED
PIPER, JAFFRAY & HOPWOOD
INCORPORATED
Interest
Rates
6.10% 1993
6.20% 1994
6.30% 1995
6.40% 1996
6.50% 1997
6.60% 1 SS8
6.70% 1999
6.80% 2000
6.90% 2001
7.00% 2002
6.10% 1993
6.20% 1994
6.30% 1995
6.40% 1996
650% 1997
6.60% 1998
6.70% 1999
6.80% 2000
6.90% 2001
7.00% 2C0
6.30% 1993
6.40% 1994
6.50% 1995
6.60% 1996
6.70% 1997
6.80% 1998
6.90% 1999
7.00% 2000
7.10% 2001
7.20% 2002
Those Bonds are boing rooHorod at par.
Net Interest
Price Cost & Rete
$247,000.00 $123,180.00
(6.8719%)
$246,875.00
$246,387.50
$123.305.00
(6.8789%)
$127,377.50
(7.106137%)
BBI: 7.56
Avorago Maturity: 7.17 Years
9
1
MEM SPRINGSTED
a PUBUC FINANCE ADVISORS
5CO Elm Omva Nod
85 E.. S—• Plao
135 Norm Pil—W anut Sven
Su,lf 101. PO em 77
S1mf 100
S.0 2015
Elm Groff. WI 53122-0037
Sa.nl Paul. MN 55101.2143
1n6unaaD & IN 46204.2498
14141 782.8222
15121223-3000
(717) 684-6000
Fa. (414) 782.2904
Fa.: (6121 223-3W2
1a (717) 884.8004
2739 S'On0 A.—Ii S.E.
512 N-11mi Mail
6800 CTIT B6ulNara
CC.]r R]],C., IA ,2C^.3.:=1
550
$302,438.00 $169,238.25
17191 383-2221
Mmnfaool,f MN 534021017
0lrfnanO Part KS 66211
Fa.. 17191763-6999
(6121733.9177
(913)745-8082
8.90%
Fu (612) 733.2363
FU: (913) 345.1770
9.00%
$305,000
9.10%
CITY OF MONTICELLO, MINNESOTA
GENERAL OBLIGATION TAXABLE TAX INCREMENT BONDS,
SERIES 1990D
AWARD:
SALE:
PARK INVESTMENT CORPORATION
Bidder
PARK INVESTMENT CORPORATION
ALLISON-WILLIAMS COMPANY
AMERICAN NATIONAL BANK SAINT PAUL
October 15, 1990
Moody's Rating: A
Interest
Net Interest
Rates
Price Cost & Rate
8.375%
1993
5301,864.15 $167,377.73
8.50%
1994
(8.99275%)
8.70%
1995.1996
8.90%
1997.2000
8.25%
1993
$302,438.00 $169,238.25
8.50%
19N
(9.092720%)
8.70%
1995
8.90%
1996
9.00%
1997.1998
9.10%
1999.2000
8.50%
1993
$301,920.00 $169,588.75
8.60%
1994
(9.1115%)
8.70%
1995
8.80%
1996
8.90%
1997
9.00%
1998
9.10%
1999.2000
(Continued)
0
Theso Bonds aro not being roofferod.
BBI: 7.56
Average Maturity: 6. 10 Years
Interest
Net Iriterest
Bidder
Rates
Price
Cost 8 Rate
CRONIN & COMPANY, INCORPORATED
8.35%
1993
5301,340.00
$170,725.00
8.50%
1994
(9.1726%)
8.65%
1995
6.60%
i 596
9.00%
1997
9.05%
1998
9.10%
1999
9.20%
2000
MOORE, JURAN AND COMPANY,
8.60%
1993
$301,645.00
$173,284.38
INCORPORATED
8.75%
1994
(9.3101%)
8.90%
1995
9.00%
1996
9.10%
1997
9.20%
1998
9.25%
1999
9.30%
2000
MILLER, JOHNSON 8 KUEHN, INC.
8.60%
1993
$301,340.00
$174,479.38
8.75%
1994
(9.3743%)
8.90%
1995
9.00%
1996
9.15%
1997
9.25%
1998
9.30%
1999
9.40%
2000
L .HILLER & SCHROEDER FINANCIAL,
8.70%
1993
5301,370.50
$176,195.75
INCORPORATED
8.90%
1994
(9.4665%)
9.00%
1995
9.10%
1996
9.25%
1997
9.30%
1998
9.40%
1999
9.50%
2000
FBS INVESTMENT SERVICES. INC.
9.00%
1993.1994
$301,187,50
$178,350.00
9.25%
1995.1997
(9.5622%)
9.50%
1998.2000
Theso Bonds aro not being roofferod.
BBI: 7.56
Average Maturity: 6. 10 Years
Council Agenda - 10/22/90
5. Consideration of interpretation of "enlargement of non-
conforming use" as it applies to tree sales at the West Side
Market allowing staff to issue an administrative permit.
REFERENCE AND BACKGROUND:
As was noted during the problems/complaints section of the
previous Council meeting, the owners of West Side Market wish
to sell Christmas trees at the site. The West Side Market
property was zoned R-1 (single family residential) after
establishment of a commercial use at the site, which makes the
West Side Market operation a lawful non -conforming use.
Christmas tree sales as proposed may not be allowable under
the existing ordinance, as the sale of Christmas trees may
constitute an "enlargement" of a non -conforming use, which is
not allowed by ordinance.
Council Is asked to review the Intent of the ordinance
limiting "enlargement" of a non -conforming use and determine
whether or not selling Christmas trees at this site
constitutes an "enlargement" of the existing use, or is the
sale of Christmas trees merely incidental to the convenience
store operation and, therefore, allowable. In addition,
Council is asked to consider making an interpretation prior to
Planning Commission review of the matter. Council
consideration prior to Planning Commission review is requested
by the property owner because the Christmas tree order needs
to be placed before the next Planning Commission meeting.
At the previous meeting, Council appeared co be somewhat
supportive of the concept of allowing Christmas trees to be
sold at the site. Council directed staff to review this
matter with the City Attorney and the City Planner with the
general goal of establishing a means by which Christmas tree
sales could occur at this site without creating a negative
precedent. One option included establishment of an ordinance
amendment which would allow seasonal sales at such a site that
meets all performance requirements relative to parking, etc.
The other method requires a Council determination that
Christmas tree sales at the site does not constitute an
enlargement of a non -conforming use. Following is a brief
review of the pro's and con's associated with each option.
ALTERNATIVE ACTIONS:
Establishment of an ordinance amendment allowing
Christmas tree sales to occur in a residential zone if at
the site of a lawful nonconforming commercial use (no
motion needed under this option).
Council Agenda - 10/22/90
If Council believes that consideration of an ordinance
amendment is the appropriate method for addressing this
issue, then alternative one should be selected. This
alternative does not require any action by Council. It
is up to the property owner to petition for the
amendment.
According to the City Planner, this is not the better of
the two alternatives because the precedent established by
ordinance may haunt the City later even if the amendment
is specifically designed to address this specific
situation only.
This option is positive in that it would require a public
hearing conducted by the Planning Commission and would
result in full public knowledge of the proposed use.
According to the property owner, the time delay
associated with this option would likely mean that
Christmas tree sales could not occur this season.
2 . Motion determining that Christmas tree sales at the site
does not constitute an enlargement of a non -conforming
use as long as sale activity is limited to five weeks in
duration and limited to Christmas tree sales.
Under this alternative, Council concludes that the five
weeks of Christmas tree sales does not constitute an
enlargement of the existing non -conforming use. One
could argue that the sale of Christmas trees at this site
in the past has not resulted in complaints from neighbors
and has not resultod in parking problems. In addition,
even though the sale of Christmas trees seems to be an
enlargement of the current use, convenience store/
Christmas tree sales activity represents a lesser use
than the original non -conforming tavern/restaurant.
As noted at the previous meeting, the City Attorney did
view the sale of Christmas troo s as an enlargement of a
non -conforming use and, therefore, recommended against
this option. On the other hand, the City Planner views
this alternative as somewhat benign compared to the
precedent set via establishment of an ordinance.
This option would not require review by the Planning
Commission, and it would not require a public hearing.
Generally, it is not good form to skip the Planning
Commission review of the matter. In addition, although
no public notice is technically roquirod when making an
interpretation of the ordinance, in this case allowing
tree sales to occur without public notice provided to the
neighborhood may be construed by the neighbors as a
11
Council Agenda - 10/22/90
circumvention of the public review process, which could
erode public trust. On the other hand, staff has never
received a complaint about the sale of trees from
neighbors, so maybe it's really not an issue to the
neighborhood.
3. Require that the property be rezoned from R-1 to B-1
prior to issuance of administrative permit allowing
Christmas tree sales.
This option is somewhat similar to option one, as it
requires an ordinance amendment, which requires a public
hearing, etc. This option places the ball in the court
of the property owner. According to the property owners,
they do not wish to use this option. If the property was
rezoned to B-1, an administrative permit could be issued
which would allow tree sales.
C. STAFF RECOMMENDATION:
Staff recommends alternative 02 based on the reasons outlined.
At the same time, however, staff is uncomfortable but not
totally against Council taking action on this item without
previous review by the Planning Commission. Council needs to
determine if the property owners' desire to order the trees on
a timely basis outweighs the negative effects of taking
Council action prior to obtaining a Planning Commission
recommendation. Again, staff has not received complaints
regarding tree sales at the site. It may be that allowing
this activity is not an issue in the neighborhood; therefore,
not notifying the neighborhood prior to formal approval may
not cause a problem. On the other hand.....
D. SUPPORTING DATA:
Copy of administrative pormit application and staff comments.
4
ADMINISTRATIVE PERMIT APPLICATION
SEASONAL SALES
An administrative permlL allows certain uses such as seasonal sales
that are not specifically addressed within Lire terms of Life zoniny
ordinance, but which prcccnt: !I" nitl,arenl: conflict to the lntertL of
the ordinance. The information required with thi sapt 1Lc .Lto:r
will assist in determining if the proposed use conflicts with Life
intent of the zoning ordinance.
APPLICANT INFORMTION
Name: 1prrr /� /j(, r1i5 �[� a c !i' PItone-Nome/Flus hes s:
Address: / Business Name: Lkj/-5,4 olfa,Ark
J
Location: Sn n. b..,r Application Date: Oma! rg /17961
Describe existing business or use aL tire site:_,+, rtlirv;rt sdrt!L°
Describe the proposed use of the property conducted in addition Lo
the existing use of the property:
i - ma t rr y,, le ;
Start date: )-aL' / j' clivi
On a sketch pine of Lhvr ntLe, lucato all locations crf ALL customer i
parking at Lha nlLv, and loeatIun of product dispinyn nud
structures Lu be pincc:d on the nlLe lotconjunctlon with proposed
use: (fD,at ;-,t 'jr.S)
Will parking spaces a;od in cuttjuncLton with Lilo extstl-rry tine be
displaced by Lire prup,ned use? If so, how many?
ar,
If w manyadditiona i irking spaces will bo n00dod?w5K (/�t,• „•., 7/
014. y� tp+wc r se; to Ll+'
V ,
CITY STAFF COMMENTS - AH& c.le.0f
Building Inspector; Public Works SuporJnLondenL; AsslstanL City
Administrator:
It has boar deLerminod by staff that art AdminlarnLive PormiL
should be approved/d,-plod with Lite following concllLlons:
Ste u.f�a.cice�
IMNEWAL r
Provlcilny thnL thtr a:e for which 1.110 permit in yrnntotl romaine in
conformance w1L1t Lha terms nud 1nLont of Lite urdl.nnnco, Lire permit.
shall bo outomnLicni ry renewed for one year porleda.
STAFF COMMENTS
l TREE SALES AT WEST SIDE MARKET
An administrative permit should be issued with the following
conditions:
1. Sufficient parking shall be available for existing
business use and tree sale use.
2. All tree sales must be conducted outside of county road
right-of-way.
3. Fencing of tree sales area and all unsold trees shall be
removed by January 1$ 1991.
4. No additional seasonal sale activity shall be allowed at
this site without rezoning from residential to business
classification.
S. Tree inventory shall be limited to tZE¢s.
0
Council Agenda - 10/22/90
` 6. Consider fundinq a portion of the cost to develop banner
system in conjunction with Chamber of Commerce Marketing and
Communications Plan_ (J.O.)
A. REFERENCE AND BACKGROUND:
As you recall, at the meeting held September 24, 1990, Council
reviewed the prospect of assisting with the development of a
banner system. Council elected to table the matter pending
development of additional information regarding the banner
system proposal. The Chamber of Commerce has prepared
additional information and respectfully requests that Council
consider the matter again.
BANNER DEVELOPMENT PROPOSAL
Year one of the unifled marketing program calls for a total
expenditure of approximately $30,000. If the program
continues to receive support from Chamber membership,
subsequent annual expenditures will likely range from $25,000
to $30,000. Of the $30,000 budgeted for year one, $7,285
will go toward purchase of banners and banner brackets.
The $7,285 banner budget calls for the purchase of 80 four-
color banners featuring the City logo and the slogan
ti "Monticello is your kind of place." A color mock-up of the
banner will be displayed at the meeting. Forty of the banners
would be placed on streetscape lights, and the remaining 40
would be hung from other street light posts at other locations
throughout the city. Other locations for banner placement
would includo non—commercial thoroughfare areas and the
community hospital. Under the proposal, City staff would be
responsible for attaching banner brackets and hanging banners.
The program proposed calls for one set of banners. In the
future, it is expected that the Chambor of Commerce will be
purchasing other banner sets for seasonal use. It is my
understanding that financing the purchase of future banner
sets will come entirely from Chamber coffers. Who will be
responsible for installing seasonal banners needs to be
established.
There are a number of reasons why Council may wish to
participate in the banner development program.
CITY BEAUTIFICATION - The strootecape dosign included
development of a banner system. In addition, placement of
banners throughout other areae of the community will tie the
commercial district together.
Council Agenda - 10/22/90
PROMOTION OF RETAIL DEVELOPMENT - A strong retail sector is
vital to the economic health of any community. In the past
few years, retail sales have sagged relative to population
growth. Civic leaders recognized this when "promotion of
retail development" was listed in 1989 as the leading priority
for the city. Banner development as proposed is one of the
few ways that the City can contribute toward retail and
service business development.
As noted during the discussion of this item at the previous
meeting, retail and commercial health is very important to all
residential property owners. Retail/commercial economic
health is important because commercial properties pay more in
taxes than they receive in City services. On the other hand,
residential property taxes do not keep pace with the cost to
provide services to residential areas. In summary, tax
revenue from commercial property helps to pay for services
provided to residential areas. Reasonable efforts to enhance
the economic viability of the commercial areas, therefore,
benefit all residential property owners.
COST EFFICIENCY - Combining City and Chamber resources is a
sensible, cost efficient strategy for development of banners
as proposed. The City experiences savings by having the
Chamber do the banner planning and purchasing.
B. ALTERNATIVE ACTIONS:
1. Motion to finance 808 or a lesser portion of the cost to
D purchase initial banners and brackets. Authorize City
1LU staff to install banners.
i
under this alternative, the City would spend a maximum of
$5,820 on the banner system. In addition, City staff
would install the brackets and banners. Council may wish
to contribute $5,820 in light of the fact that total
i\ (� annual Chamber contribution to the unified marketing
effort amounts to $30,000. In addition, the Chamber will
likely be financing the full cost of future banners.
Council may wish to select this option based on the logic
1 that placement of the City logo on attractive banners
,Sthroughout the community will contribute toward
development of a positive community imago, which benefits
/�•' all citizens.
` As suggested by Shirley Anderson at the previous meeting,
�1(,
�it may make sense to use liquor store revenue to pay for
�the City portion ofthe banner expense. Purchasing
Council Agenda - 10/22/90
(- banners with liquor funds is positive, as it would
provide visible benefit from revenue derived from liquor
sales.
2 Motion to deny financial participation in the purchase of
banners but authorize City staff to install banners.
Under this alternative, banner development may not occur
and the overall unified marketing effort might be
scrapped. On the other hand, the Chamber might have
sufficient funds to execute the banner project without
City aid. This option should be selected if Council does
not buy the argument that banner development provides any
benefit to the community at large.
3 . Motion to deny financial participation in the purchase of
banners and deny assistance with banner installation.
C. STAFF RECOMMENDATION:
It is the view of staff that there are good reasons for
assisting financially in the development of banners throughout '
the city. Given the fact that future banners will be
purchased entirely by the Chamber, and in light of the major
contribution of private funds toward development of the
o�varall unified marketing program, staff feols comfortable in
recommending that Council fund 408 to 80% of the banner
expense.
D. SUPPORTING DATA:
Letter from Steve Johnson; Picture of streetscape lamp with
banner .
1
7
MONTICELLO CHAMBER OF COMMERCE
P.O. BOX 192
MONTICELLO, MINN. 55362
City Council
City of Monticello
250 E. Broadway
Monticello, Minn. 55362
Dear Mayor Maus and City Council Members,
The Chamber of Commerce through Its Advertising and
Promotion Committee have developed a plan of action to
enhance the entire commercial community of the city. It Is
increasingly important that such activities take place with
the expanding of the regional commercial centers on either
side of our community. We must remain strong and
competitive to provide services to our community and
preserve and expand our tax base. Commercial properties pay
a disproportionate amount of taxes relative to the services
they require resulting in a net gain in revenues to the
city. These revenues support other activities that in
effect subsidize other sectors of• the city. For this reason
alone it is in the city's interest that our commercial
community expand and remain strong.
The Chamber of Commerce has been working on a project to
build on the pluses that• this community has and to heighten
the awareness that the city has many services that are not
as fully knuwn or understood by the, general public. We have
made these determinations through extensive market surveys
and through statistical analysis o£ our market.
Our comprehensive plan Includes the use of billboaxda,
newspaper print, radio, direct nail and banners directed at
our local market area. All aspects of the plan have been
coordinated by a professional marketing £ixm to receive
maximus Impact through a multi media strategy.
The up front costs (approximately $9000) have been
contributed by members of the entire business community
including medical, financial, professional and retail
segmenta. This is not a purely retail project. in fact
less than one third of the project will directly target
retail. After the development of the project wa■ completed
additional funds have been secured. •26,000 has been
pledged with $19,550 remitted to date.
9
We feel we are on the right track and have the support of
the business community. We also feel that if we proceed
with thio prnjorf wa moint An It, right. nr not, at, all . To
this end we are asking the city to do Its share to enhance
its tax base and foster the growth of this community.
We feel that the city can beat contribute to the project by
assuming the portion of the project for banners. The item
has been included In the Streetscape Redevelopment but. not
implemented at this time. This project goes beyond the
central business district in that banners would be
positioned on moat of the main thoroughfares of the city.
Those being East Broadway to I-94, CBD, Highway 25, and
larger off street parking lots. The graphics will
coordinate with the entire project to give a unified thrust
to our message "MONTICELLO, YOUR KIND OF PLACE".
We have a low bid In hand of $7,300 to Implement the
purchase of banners for the entire community. We ask that
the council consider taking thin portion of the project is
its contribution to the enhancement of our entire community.
Our goal Is to make Monticello and even better "...Kind Of
Place."
I will not be able to be present at your upcoming meeting
but will have a representative of our committee with full
color drawings of the banners. We will also answer any
questions you may have at that time.
SIncerel Y.
Steve Jo on
Chairman
Advertining and promotion Committee
Monticello Chamber of Commerce
use. I SC .
N V's
UL�
Pill 11
kin
BIDS FOR BANNERS
C_
Les Wolff, Banner Printers 218-675-6016
40 Banners (13" X 42") 4 -Color O -
Broadway Impregnated Polyester Banner
40 Banners (28" X :2")
Highway 25 and Businesses $4,885
Brackets for essay µ ( %k, .. -A- 2,400
TOTAL BID $1.285
Simoas Allyn, Minneapolis
40 Banners
L
$15.000 1
C6)
Council Agenda - 10/22/90
7. Consideration of final payment to E.H. Renner 6 Sons for
•iv Iect iv ♦ uvr♦o♦.cr yu,uM refurbishment. (J.u.
A. REFERENCE AND BACKGROUND:
The booster pump refurbishment at the underground reservoir
site on Chelsea Road was completed in July of this year.
Final payment on the project has been delayed due to problems
with the four 40 hp G.E. motors installed by Renner. The
motors were improperly balanced from the factory and had to be
rebalanced at a local shop in Minneapolis. This raised some
concerns about the longevity of the motors and also increased
some engineering costs due to delays and complications in
completing the project.
On October 16, a compromise was reached between OSM, E.H.
Renner, General Electric, and the City. General Electric will
extend the one-year contract warranty another 12 months for a
total of 2 years. E.H. Renner will warranty the motors for an
additional three years or 7,500 total hours running time.
This will assure the City the longest possible life from these
motors. In addition, an amount of $1,500 will be deducted
from final payment on the project to reimburse OSM for
additional engineering and inspection costs due to the
problems encountered with the motors.
As you may recall, the original contract price for this
project was $35,296. The price was reduced $10,000 to $25,296
by change order N1. This change involved a substitution of
motor starters by Olson 6 Sons Electric, which resulted in the
City being able to keep its existing motor starter panel.
E.H. Renner has been paid so far on the contract $15,697.80,
leaving a balance due of $9,598.20. This figure will be
reduced by $1,500 to $8,098.20 for the payment of additional
engineering costs.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to make final payment to E.H.
Renner on Project 90-1 in the amount of $8,098.20.
2. The second alternative is not to make final payment at
this time.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director and
Water Superintendent that the City Council authorize final
payment to E.H. Renner as per alternative #1 in the amount of
$8,098.20. The project is complete and the motors and pumps
a
SP '-J2 �,�
Council Agenda — 10/22/90
are working well. The settlement reached regarding the
extended vArrAnties and oayment of engineering fees is
satisfactory to all parties involved.
D. SUPPORTING DATA:
Information from OSM recommending final payment on
Project 90-1.
I
Q
9
Estimate Voucher No. 2 & Final CONSTRUCCION PAYMENT VOUCHER
Date: October 16- 1990 For Period Ending October 16, 1990
Project No.: 90-1
Class of Work: Booster PumR Refurbishment To: E.H. Renner & Sons, Inc.
Location: Water Reservoir on Chelsea [toad_ 15688 Jarvis Street iv w
For: City of Monticello. Wright County. MN Elk River, MN 55330
Phone (612) 427-6100
Fax (612) 427-0533
A.
Original Contract Amount S 35296.00
B.
Total Additions $ 0.00
C.
Total Deductions (C.O. No. 1) S 10.000.00
D.
Total Funds Encumbered
S 25.296.00
E.
Total Value of Work Certified
$ 25.296.00
to Date
F.
Less Retained Percentage • To
5500,
G.
Less Total Previous Payments
S 15.697.80
H.
Approved for Payment, this voucher
S 8.098.20
I.
Total Payments included this voucher, final
$ 23.796.00
APPROVALS
ORR-SCHELEN-MAYERON & ASSOCIATES, INC.
Pursuant to our field observation, as performed in accordance with our contract, we hereby
certify that the materials are satisfactory and the work properly performed in accordance
with the plans and specifications and that the total work is 100% completed as of October
15.199 0. We hereby recommend payment of this voucher.
Signed: e'�e-
This is to certify that to the best of my knowledge, information, and belief, the quantities
and values of work certified herein is a fair approximate estimate for the period covered by
this voucher.
Contractor: Signed:
Date: Title:
APPROVED FOR PAYMENT
City of: Monticelln,
Voucher Authorized Representative
Checked By:
Date:
To cover extended warranty (5 years from July 16, 1990 or 7500 hours, whichever is
first) and additional engineering cost.
n
f. N. Benner I sons
June 19, 1990
ORR, SCHELBN 6 MAY86LSON
2021 R. Hennepin Ave., Suite /238
Minneapolis, HN 55413
ATTN. MR. GENE ANDHRS�
RE: Monticello Booster Pumps
Monticello 90-1
SUBJECT: Invoice 0 2191
Amount $ 25,296.00
WELL DRILLING FOR FOUR GENERAWNS
15668 JARVIS STREET M.W, / EUI RIVER. MN SIMI
PHONE: (612) 477.6100 / FAX: (612) 477.08x15
Dear Mr. Anderson,
This project is complete other than the problems with the Cenera 1 Electric Motor.
This invoice is based on the followings
DESCRIPTION
UNIT
UNIT PRICE
EXTENSION
A. MATERIAL
40 HP CE V.H.S. Motors
4/each
$2,193/ea.
$ 8,772.00
Stainless Steel Headshaft
4/each
$
250/ea.
1,000.00
Packing Box Bushings
4/each
$
40/ea.
160.00
Wear Ringo (bronze)
12/each
$
30/ea.
360.00
Bowl Bearings
4/Bete
S
100/set
400.00
IOREKH Add a Stage
4/each
$
477/ea.
1,908.00
Stainless Bowl Shaft
4/each
$
ISO/ea.
600.00
Pump Packing
4/sets
$
30/set
120.00
Turbine Oil
Lump Sum
$
31/L.S.
31.00
B. LABOR
Remove 6 Install Pump
4/each
$1,100/pump
4,400.00
Machine Work
4/pumps
S
250/Dump
1,000.00
Shop Work
4/pumps
S
150/pump
600.00
C. OLSON 6 SONS ELECTRIC
5,945.00
TOTAL AMOUNT OP THIS 1Mv010E.
825.296.00
If you have any Questions on the
above, please
call
me at 427-6100.
Beet Regards,
L
aerry`M jets, Sales Engineer
E.H. RENNER 6 SONS, LMc.
LICENSE 071015
JA/34
Al/)47
L
C
Council Agenda - 10/22/90
s. Consideration of whether or not to rent the house and garage
on the recently acquired Cole property near City Hall. (J.S.)
REFERENCE AND BACKGROUND:
The City has completed closing on the Cole property near City
Hall for an agreed upon price of $50,000 as offered previously
by the City Council. City staff has had an opportunity to
examine the house and garage in order to make some
recommendations for immediate uses of the property. As you
know, the property is currently zoned B-4 (regional business),
BO there are a number of uses that would be allowed.
The examination of the garage showed it to be in excellent
condition needing no repairs whatsoever. The building is set
up for an overhead gas furnace for heat, which is currently
missing.
The house has had some recent extensive work done to it. The
roof has been reshingled, a new french door has been installed
in the kitchen/dining room area, new windows have been
installed, and a walking deck has been placed along the south
and west sides of the house. Construction of a quarter bath
has been started on the main floor, and some replumbing of the
house has been done.
There are several drawbacks, however, to the house. we will
list those as follows:
1. The driveway was cut down for the construction of
the garage a few years ago. The water service is
located beneath this driveway and often freezes
unless the water is kept running during the winter
months. In addition, the water service running
from the property line into the house Is of
galvanized construction.
2. There are no appliances whatsoever in the house,
and some of the kitchen cabinets are missing doors
and drawers.
3. There is very little insulation in some areas,
especially in the north wall of the upstairs bath.
This area should be insulated and scaled up prior
to winter use.
4. Some ro-sheetrocking in the area of the entryway
and kltchon has boon completed. This entire area,
as well as ono of the upstairs bedrooms, needs to
be painted and some trim reinstalled. In addition,
10
Council Agenda - 10/22/90
the quarter bath started on the main floor would
have to be completed, which would require the
installation of a Darn tan and sneetrock or
paneling on the walls.
There are a number of code violations that exist at
the home which would require some additional work.
These items involve such things as minor electrical
repairs, wiring In two smoke alarms, and some
insulation in and about the chimney for the gas
furnace. Gary Anderson has prepared a list of
those items needing code work, and it is Included
for your review.
utilizing City staff where possible, the upgrading of the
house for rental purposes could cost between $2,000 and
$3,000. It is estimated that the City could rent the house
and garage for approximately $450. At this rate, It would
take us a minimum of seven months to recover our initial
investment in the upgrade. It is possible that the costs
could run slightly higher than those estimated, which would
take an even longer time to recover.
a. ALTERNATIVE ACTIONS:
There are several options for the City Council to consider.
1. The first alternative would be to upgrade the house at an
estimated cost of $3,000 and rent the property to a
single renter for $450 per month.
2. The second alternative would be to upgrade the house and
rent the house separately from the garage. The garage
could be rented out for storage for $100 per month ( at
least one party is already interested), and we could rent
the house out to another party for $400 per month. Some
conflicts between the two renters could be encountered.
In addition, it would have r -o be totally understood that
the garage is rented for storage only since it does not
have water or sanitary fact Iities.
Cf 3. A third alternative could be to drain the house and ready
it for winter storage and to rent out the garage for'
°Cp storage for approximately $ 100 par month.
4. A fourth alternative would be to ready the house for-� V'il
wintor storage but to utilize the existing garage Co. Y111 vr`
storage of City supplies and equipment. This would ba a
good spot to store smaller equipment such as mowors and
other turf equipment, which would free up needed apace in
other buildings for larger equipment.
Council Agenda - 10/22/90
(' 5. A fifth alternative would be to demolish the house as
soon as possible with the City utilizing the existing
garage.
C. STAFF RECOMMENDATION:
Many of the above alternatives have some merit depending upon
the immediate needs of the City for the property. We have
proposed that the needs of both the City Hall property and the
Public Works Department be studied next year to determine the
best possible approaches for the future. It may be best to
let the house sit over the winter and the City utilize the
garage as in alternative Y4 until more positive plans are
known. If nothing is going to happen to this property for the
next few years, then the first alternative may be more
appropriate and could be looked at next year also.
C
D. SUPPORTING DATA:
List of items needing code work.
12
CODE CORRECTION ITEMS
1. Fire stop the furnace vent pipe at floor.
2. Frame and sneetrocx around rurnace vent pipe in kituhen area.
3. Install handrail on stairs leading to the second floor of the
house .
4. Install two electric smoke detectors, one on the main floor
and one on the second floor of the house.
5. Install an exterior set of steps in front of the dining room
atrium door.
6. Complete exterior railing on the exterior walkway on the west
and south sides of the house,
7. Install NO -HUB rubber gasketed fitting where ABS waste p1pa
meets the PVC waste pipe.
8. Install bathroom vent fan In the main floor bathroom.
9. Sheetrock walls and coiling in main floor bathroom.
10. Complete kitchen cabinet countertop backsplash.
H
Council Agenda - 10/22/90
Consideration of a resolution adopting additional sections of
the City General Records Retention Schedule and consideration
of adoptinq internal office policy on records retention.
(K.D.)
REFERENCE AND BACKGROUND:
On September 24, 1990, the Council adopted the liquor store
section of the City General Records Retention Schedule
authorizing staff to maintain records as noted on the
schedule. After further study of additional sections of the
retention schedule, I met with the City Administrator to
discuss items in five categories: elections, financial/
accounting, payroll, personnel, and utilities. we agreed that
the items in the elections and utilities sections would not be
needed for future reference, and it would be appropriate to
follow the schedule as written. However, in the categories of
financial/accounting, payroll, and personnel, there are many
records we would not feel comfortable destroying at this time,
yet some records are not needed past the retention period and
would be bulky to store. We decided it would be best to adopt
only those items in each category we are certain wouldn't be
needed in the future.
Because the Notification of Adoption form that we send to the
Historical Society for authorization of disposition of records
only lists entire sections to be adopted, I was unsure of how
to note that we would only be adopting portions of a section
and not the entire section. I placed a call to Eileen
McCormack, Local Government Liaison for the Minnesota
Department of Administration, to ask how to properly adopt
portions of a category rather than the entire category. She
informed me that we cannot adopt portions of a category, only
entire categories; however, there is a method by which we can
satisfy our needs without risking disposition of records that
we wish to maintain. By adopting an internal office policy
along with the retention schedule sections we adopt, we can
control what records are destroyed even though entire
categories have been adopted. For example, under the
personnel category, there are 34 items listed; but the only
records we are interested in destroying at this time are
"applications for employment --not hired" (item q3).
Therefore, the internal office policy for records retention
states that the entire category of personnel has been adopted,
but only thoso items listed in the internal office policy may
be destroyed. Adopting the retention schedule in this manner
gives staff the latitude to destroy bulky records that aro no
longer needed while at the same time restricting disposition
of other records until we are sure that they will not be
needed in the future.
13
Council Agenda - 10/22/90
B. ALTERNATIVE ACTIONS:
1. Adopt the elections, financial/accounting, payroll,
personnel, and utilities sections of the City General
Records Retention Schedule, and also adopt the internal
office policy for records retention.
2. Do not adopt additional sections of the City General
Records Retention Schedule or the internal office policy
and direct staff to study additional storage
alternatives.
C. STAFF RECOMMENDATION:
It to the recommendation of the City Administrator and myself
to adopt the five sections cf the retention schedule and the
internal office policy as noted in alternative #1. Adopting
these sections would enable staff to destroy bulky records
which are no longer needed. At the same time, the Internal
office policy would protect those records which the state of
Minnesota allows us to destroy but which we feel, at this
time, may be needed for future reference. ,
D. SUPPORTING DATA:
�- Copy of the five sections of the retention schedule proposed
for adoption; Copy of internal office policy; Copy of
resolution for adoption.
to
4
ELECTIONS
2. AFFIDAVITS OF CANDIDACY
Application by voters to place name of
candidate on ballot.
3. AFFIDAVITS OF PUBLICATION
4. BhLLOM - ABSEMME
5. BMZMS - O010'I M
6. RAr LMS - REIECM
7. BALIOM - UM OT D
8. CANDIDATES' FINANmAL REPORTS
9. CER'PIPICATES OF E7lMON
10. CHANGE OF ADDRESS CARDS
11. ELECTION BOUNDARIES AND PRECINCT MAP
Resolutions, correspondence with the
State, etc.
12. ELECTION JUDGE CARDS
13. FLAG CERTIFICATE
14. IN51RUCTION BOORS FOR JUDGES
15. NOMINATING PETITIONS
16. OATH OF OFFICE - EL.DMW OR APPOINTED
o1
DATA PRACTICES DATA FRAC.
RErENPIAN PPRIAI/STATITI'R NAL MAOSSIFIrAWON S'I'AT1I E
Retain permanently or y Public
transfer to State Archives.
I yr. N Public
1 yr.
N
Public
1 yr.
N
Public/Private MS 13.37
1 yr., unless contested.
N
Public/Private MS 13.37
MS 204C.25
1 yr., unless contested.
N
Public/Private MS 13.37
1 yr.
N
Public
I yr.
N
Public
1 yr.
N
Public
1 yr.
N
Public
Retain permnently or
y
Public
transfer to State Archives.
I yr.
N
Public
1 yr.
N
Public
2 yro.
N
Public
1 yr.
N
Public
6 yrs. after official
N
Public
leaves office.
is couplets.
"SEE 0 IE R SECTIONS OF 'MIS GENERAL E UEME FOR RBOMM SERIES NOT L183MD HERE.
a
O
ELECPIOI$ C
RDS RETENTION 9CEEDUIE
Page 16
RECORDS
MUM DE9CRIMON
RETENTION PERIm/919►1V1E
ARCAIVAi.
DATA PRACTICES
CLASSIFICATION
QATA FRAC.
SrATUM
17.
OATH OF RESIDENCE CARDS
2 yrs.
N
Public
18.
POLL BOORS
Retain permanently or
Y
Public
transfer to State Archives.
19.
POUJNC PLACE A(RtEEKENTS
2 yrs.
N
Public
20.
PRECINCT BOORS AND PRINR)I/TS
1 yr.
N
Public
FLS 201.091,
From county.
Subd. 4
21.
PURGE LISTS
1 yr.
N
Public
22.
REGISTRATION CARDS - DELIM
1 yr.
N
Public
FLS 201.091,
Subd. 4
23.
REGISTRATION CABS/POLL LISTS - Iwomr E
1 yr.
N
Public
FLS 201.091,
Subd. 4
24.
REGISTRATIONS — ACTIVE
Permanent
N
Public
25.
RENRN REPORTS
1 yr.
N
Public
26.
TALLY SIHOPS
1 yr., unless contested.
N
Public
27.
%VM CERTIPICAIW
1 yr.
N
Public
28.
VOTER RECEIPTS
Destroy after election
N
Public
is couplets.
"SEE 0 IE R SECTIONS OF 'MIS GENERAL E UEME FOR RBOMM SERIES NOT L183MD HERE.
a
O
LT'-f�ms circ led. cvou ld Fj.� 4he- only reCa, r(ds desf-Xc ed
FINANCIAIJACOOUNTING MY CE St*r. SLS RETENTION SCHEDULE Qr(TM lis -,me- • Page 17
DATA PRACTICES DATA BRAC.
RUMMS SERIES DEZRIMON RETENTION morinIUMM TH ARCHLIAL CLASSIFICATION STATUTE
1. ACCOUNT REPORTS - DELINQl1ENC AND 6 yrs. N Public
UNooLLwrruE
2.
ACCOUNTS PAYABLE LEDGERS AND JOURNALS
30 yrs.
N
Public
3.
AOOOUNTS RECEIVABLE - COPIES OF BILLINGS
6 yre.
N
Public
1.
ACCOUNTS RECEIVABLE - LAGERS AND JOURNALS
6 yre.
N
Public
5.
ANNUAL BUDICWT
Retain permanently or
Y
Public
transfer to State Archives.
6.
ANNUAL FTNANCIAL REPORT AS AUDITm
Retain permanently or
Y
Public
transfer to State Archives.
7.
ANNUAL FINANCIAL STATE02M
Retain permanently or
Y
Public
transfer to State Archives.
8.
APPROPRIATION LEDGER
6 yrs.
N
Public
9.
APPROPRIATION LEDGER STATEMWS
6 yrs. after paid/audit.
N
Public
10.
AUDIT REPORTS
Retain permanently or
Y
Public
transfer to State Archives.
11.
BALJI,o.:•..� L.a
6 yrs.
N
Public
Slips, books and reconciliations.
12
BILLING 9MTE4FNTS
6 yrs.
N
Public
13.
CANCF31M CUECRS
6 yrs.
N
Public
14.
CAPITAL ASSET RECORD
Permanent
N
Public
15.
CAPITAL STOCK CERTIFICATES
Permanent
N
Public
16.
CASA RECEIPTS ANALYSIS
6 yrs.
N
Public
I7.
CIINCR MMS/REGISTER
6 yrs.
N
Public
FINAwiwACOODNPING
REQORDS,%MjEa_DBZRUMQN
18. CLERKS RECEIPTS - COPY
19. CLERKS REGISTER OF DISBURSEMM
20. CLERKS REIGISTER OF RE7CEIPTS - allGIML
21. DAILY CASA REPORT AND RECEIPTS
22. DEPOSIT SLIPS
23. DISBURSDOR CLASSIFICATION LEDGM
24. FRANCE - ORDERS ISSUED
25. E7QUIPMEJf IWEMMRTES
26. EXPENDITURE REPORTS
27. FMCIAL PLAN
28. GENERAL JOURAAL
29. GENERAL LEDGERS
30. INVF.97xw OONFIRNATION MARRSmos
31. LADOR POOL WCRRSFEEP
Dl
J
Page IS
DATA PRACPICFS DATA FRAC.
6 yrs.
N
Public
Retain permanently or trans-
Y
Public
fer to State Archives for
selection and disposition
when no longer needed by
the agency.
Retain permanently or trans--
Y
Public
fer to State Archives for
selection and disposition
when no longer needed by
the agency.
6 yrs.
N
Public
6 yrs.
N
Public
6 yrs.
N
Public
6 yrs.
N
Public
6 yrs.
N
Public
6 yrs.
N
Public
Retain permanently or
Y
Public
transfer to the State
Archives for salection
and disposition.
Permanent
N
Public
Permanent
N
Public
6 yrs.
N
Public
6 yre.
N
Public
PINANCIAL/AOOOMaMNG CM GENERAL REOMW REMNITION 9CHEWLP Page 19
RECORDS sEgTgs nm
32. MONITW BmGff REPORT
33. MOMMY FINANCIAL REPOIYT
34. MONTHLY TREASURER'S REPORT
35 PAID INVOICES AND CLAIM VWCHERS
36. PARKING REPORT - MWMLy
37. PARKING TICKETS - CARBON COPY
38. PAYROLL REGISTERS
39 PURCRASE ORDERS
40. REAL. WATE REOORDs - CITYd3ww
41. REICEIPTS CLASSIFICATION LED=
42. RECEIPTS AND RECEIPT BOOKS
43. REGISTER OF REICEIPTS - DUPLICATE
.44. REGI9m OF RD(2:IPTS - ORIGINAL
Wb REOUITSITIONS - DEPALM(E TT COPY
46 REQUISITIONS AND MASE ORDERS - ORIGINAL
47. REVENUE SHARING RBfORDS
48. SAVINGS ACOOW BOOK
89 TRAVEL EXPENSE RBOORDS
50. TREASURERS RECEIPTS - CRIGINAL
9
DATA PRACTICES DATA FRAC.
2 yrs.
N
Public
2 yrs.
N
Public
2 Yrs.
N
Public
10 yrs.
N
Public
2 Yrs.
N
Public
1 yr.
N
Public
Permanent
N
Public/Private MS 13.43
6 yrs.
N
Public
Permanent
N
Public
6 yrs.
N
Public
6 yrs.
N
Public
2 Yrs.
N
Public
Permanent
N
Public
2 yrs.
N
Public
6 yrs.
N
Public
6 Yrs.
N
Public
6 yrs.
N
Public
6 Yrs•
N
Public
6 yrs.
N
Public
**SEE 0111ER SECPIONS OF WIS GEND" SCRDULE FOR RECOMMS SERIES NOT LIMM MIRE.
FINANCIAI✓AOOOUNrrNG CITYGENERM,
RECOEM Ri lilMON SCHE =
Page 20
RP74.HflRCl7 EMLC /g141`7tf14 ARCH
DA71\ FRA=CES
ASSIPI 7TON
DATA PRAC.
SPA nE
51. 1RFASURERS RDGISTER OF DISBURSEMENIS
6 yrs., then transfer to
Y
Public
the State Archives for
selection and disposition.
52. MEASURERS REIGIUM OF RECEIPTS
6 yre., then transfer to
Y
Public
the State Archives for
selection and disposition.
59 VERIFIED AOOOUNPS AND INVOICES
6 yrs.
N
Public
54. VOMIER REIGISIFR
Retain permanently or
Y
Public
transfer to State Archives
for selection and disposition.
55. VOUCHERS - ORDER 7O PAY
6 yrs.
N
Public
56. WORK ORDERS
6 yrs.
N
Public
NMTi Many old financial records, especially
summeriee, may not fit into these categories.
Contact the
State
Archives for assistance in disposing of these
records.
**SEE 0111ER SECPIONS OF WIS GEND" SCRDULE FOR RECOMMS SERIES NOT LIMM MIRE.
Ci:-c,le.dQ mems
PAYROLL
would be only apards des�mk-M :a.-�-
771�•f' �•r!� • Page 29
DATA PRACTICES DATA FRAC.
-f-1.J CANCEUM CEMtS
�2. EMPLOYEE CDNIRACTS
3. EKPEDYEE PAYROLL JOEMNAL
4. EMPLOYER PAYROLL LEDGERS
5. GARNISHMENTS
6. INSURANCE; CLAIM PAYMENT REOORDS
7. INSURANCE PREMIUM AEPOR'P
E. MrNNESM!A WTIHOIDINJ REPORT
9. PAYROLL MMULSREET8
10. PENSION AND RETIREMENT PIAN
11. PERA REP[gR18
12. PERSONNEL REOORD CARD
13. CUARTE LY PAYROLL. REPORTS
U TIME SFETS
15. UNITm FUD AUTWRIZED DEDUCTION
16. VACATION AND SICK LEAVE SLIPS AND REPORTS
17. W-2 8'I9►TEMENTS - E10?COMW COPY
1e. W-4
19. WCiR UMS COMPENSATION REPOM
6 yro.
1
N
Public
6 yrs.
N
Public/Private
MS 13.43
Permanent
N
Public/Private
MS 13.43
Permanent
N
Public/Private
MS 13.43
6 yro.
N
Private
MS 13.43
6 yrs.
N
Public
6 yro.
N
Public
10 yro.
N
Public/Private
MS 13.43
6 yro.
N
Public/Private
MS 13.43
Permanent
N
Public
Permanent
N
Public/Private
MS 13.43
Permanent
N
Public/Private
MS 13.43
6 yro.
N
Public/Private
MS 13.43
6 yro.
N
Public/Private
MS 13.43
6 yro.
N
Public/Private
MS 13.43
6 yro.
N
Public/Private
MS 13.43
6 yro.
N
Public/Private
MS 13.43
6 yro.
N
Public/Private
MS 13.43
6 yre.
N
Private
MS 13.43
**SEE oTNER sECTIONB CP TRIG wom scHm AE FOR PI MOS SERIFS NOT LISTED NERE.
Cis-�icctl Am would
be. :-i(- only
record
dyt^es��y.�
reccor ndationi, etc.
" ��
PFSt9ONNEL r'risr r;
ar. P1C7rYRnR RRI�71ICR1 gfSlPf7tn1?
' • Page 32
eligibility if longer.
REIMMON ion/ 'rtR4:
ARCli7VA[.
DATA PRACTICES Z&M FRAC.
QAS4IPI TION SWIM
1. AFFIDAVIT OF PUBLICATION FOR JOB OPENING
3 yrs.
N
Public/Private MS 23.43
2. APFIRMhTIVE ACTION HIM
Permanent
N
Public
Sexual harrassment and discriaination.
Private MS 13.43
Confidential MS 13.39
APPLICATIONS FOR EMP11NMENr — MT HIRED
1 yr.
N
Public/Private MS 13.43
Includes pay records.
NI. CLASSIFICATION MWIES
Description of job duties oi=
individual city positions.
9. COMAIT3 - LplM UNIOM
Contracts between city management and
various labor unions including
correspondence, salaryscho8ules end
personnel policies.
10. DEPARRl0 RM RULES AM REGUEATIMS
Policies and procedures.
11. ELIGIBILITY REGISM
Lists of job applicants who have qualified
on required examination ranked in order
of teat score.
5 yra.
6 yro. after expiration,
then transfer to tiv state
Archives for selection and
disposition.
Permanent
3 yro. after job
has been filled.
N Public/Private MS 13.43
N Public
N Public
N Public
N Public
Y Public
N Public
N Public/Private MS 13.43
Resumes, photos, letters of
reccor ndationi, etc.
4.
APPLICATIONS OF PERSM ON ELIGIBILITY LlSr
2 yrs., or length of
eligibility if longer.
5.
ARBITRATION Dr7CISTONS
Permanent
6.
CERTIPICATION OF TEST RESIA,TJ
2 yrs.
7.
CM RECORDS
6 yre.
Includes pay records.
NI. CLASSIFICATION MWIES
Description of job duties oi=
individual city positions.
9. COMAIT3 - LplM UNIOM
Contracts between city management and
various labor unions including
correspondence, salaryscho8ules end
personnel policies.
10. DEPARRl0 RM RULES AM REGUEATIMS
Policies and procedures.
11. ELIGIBILITY REGISM
Lists of job applicants who have qualified
on required examination ranked in order
of teat score.
5 yra.
6 yro. after expiration,
then transfer to tiv state
Archives for selection and
disposition.
Permanent
3 yro. after job
has been filled.
N Public/Private MS 13.43
N Public
N Public
N Public
N Public
Y Public
N Public
N Public/Private MS 13.43
� j J
PER90MM
Page 33
DA2A PRACPICFS
TION
DATA FRAC.
IR]E
12.
EKPEDYM SUOMSTION FORM
2 yrs.
N
Public/Private
MS 13.43
13.
EQUAL EKPIDYMERr OPPORTUNITY REPORTS/SOMMARY
3 yrs.
N
Public
DATA
29 CPR 1602.30
Reports sent to Federal Government.
14.
EXAKMRTION FILE
3 yrs. eligible,
N
Private
MS 13.43
Completed examinations.
1 yr. not eligible.
15.
FAIR LABOR S!'EARDS ACP
Permanent
N
Public
Salary schedules, employee classification,
compensation periods, work schedules/periods.
16.
FIRST REPORT OF INJURY
6 yrs.
N
Public/Private
MS 13.43
17. GRIEVANCES PILES
Employee grievances and/or complaints filed
under a labor agreement or personnel rules.
18. INSURANCE POLICIES AND CERTIFICATES
19. JOB DESCRIPTIONS
20. IABOR MONS - DISPUTES
21. IABOR UNIONS - NOICTIATING DATA
22. IANC TERM DISABILITY INSURANCE
Claims filed by employee for LTD
insurance program.
23. MINUSES - PER90NP L BOARD
MS 176.151
Permanent
6 yrs, after expiration.
Until expiration.
Retain permanently or
transfer to State Archives
for selection and disposition.
6 yrs.
10 yrs. after final settle-
ment of claim.
N Public/Private MS 13.43
N Public
N Public
Y Public
N Public
N Private MS 13.43
Retain permanently or trans- Y Public
for to State Archives for
selection and disposition.
24. MINUMS -TAPE RHOOMINGS
25. NON-UNION SAIm DEI4RMINATION
Salary schedules - annual for all
non-union employees.
26. OSHA - P}PIdYEE AOCMERP PIMO TS
CITY COGM.
Page 34
oErrna RMTM/Snff 11F. ARCHIVAL
DATA FRAMCES DATR FRAC.
A4SIPI ATION SPATIIIE
Tapes any be reused or N
Public
discarded 1 yr. after formal
approval of written minutes.
exposure to toxic substances or harmful
Tape recordings cannot be
the permanent record.
physical agents.
6 yrs. after expiration, Y
Public
then transfer to the State
OSHA - EKPID FE MMICAI, RBOORDS
Archives for selection and
N Public/Private MLS 13.43
disposition.
Any information concerning the health
5 yrs. H
Public/Private MS 13.43
27.
OSHA - P1PLOYEE EKPOS IRE RDCOIRD9
30 yra. after termination
N Public/Private MS 13.43
Any information concerning employee
or retirement.
exposure to toxic substances or harmful
29 CPR 1910.20
physical agents.
28.
OSHA - EKPID FE MMICAI, RBOORDS
30 yrs. after termination
N Public/Private MLS 13.43
Any information concerning the health
or retirement.
status of an employee which is made or
29 CAR 1910.20
maintained by a physician, nurso, or other
health care personnel, or technician,
including medical and employment question-
naires or histories, medical exam, medical
opinions, descriptions of treatments and
prescriptions, and employee medical complaints.
29.
PENSION PILES
Pereanent
N Public
Form letters and reports.
30.
PER90NNEL FABS - INDIVIDUAL.
5 yre. after termination.
N Public/Private MLS 13.43
Containing applications, accident reports,
citations, medical records, personal history,
employee references, attendance, disciplinary
actions, performance evaluations,
and lettere of appointment./promotion,
termination/reeignation.
**SEE OTNER SECTIONS OF 711IS GENERAL SCHMUIE FOR RECORDS SERIFS MDP LISTED HERE.
3
�
J
�
PERSONNEL
MY
Page 35
DATA PRACTICES
DATR FRAC.
RpTEM ION pEi1m/814=
ARCHrYAL
STA TIT:
31.
POSITION RECRUI710M FILE
2 yrs.
N Public/Private
FLS 13.03
Records that relate to posting, recruitment,
selection and appointment to each city
position.
32.
REQUISITIONS FOR PEIL90N1EL
1 yr. after job is
N Public/Private
FLS 13.43
Request from city departments to
filled or requisition
fill job vacancies.
is cancelled.
33.
WTEKKDYM M CLAIMS/Cg4PENSATION
6 yrs.
N Public/Private
FLS 13.43
Claims for unemployment.
34.
WORKERS COMPENSATION - CLAIMS
20 yrs.
N Private
MLS 176.231
Injury reports and correspondence
dealing with injuries.
**SEE OTNER SECTIONS OF 711IS GENERAL SCHMUIE FOR RECORDS SERIFS MDP LISTED HERE.
3
UTILITIES Page 46
CIAT91 PBACPICES OATI1 PFLM,
RETENTION *+�•!±+� ^� ARCHWAL CLAS.4IPICAT'ION MRIU'P
1. ABADDOItI D MAINS AND SERVICES - AS -BUILT Permanent N Publ is
2. AMU REFORM OF UTILITIES Retain perannently or y Public
3. MC TOMICAL TESTS ANALYSIS
4. BILLINGS
s. Cm1ICAL AtALYSIS
6. DISIBIUMON PJMr.PM
7. BPA REFORM
Conplainta, etc.
B. EOUIINI'W REPMMS
Maintenance records, etc.
9. FROZEN IaaAIM LINES LOG BOOR
Conplaints, etc.
10. FiPAMM DEPARDOW REPORT'S
Couplainte, etc.
11. INSPBLTIONS - SERVICE NEW MAINS
12. IOC BOORS
13. MAINIUMME PIMP STATIONS
9
transfer to State Archives.
10 yre.
N
Public
6 yrs.
N
Public
10 yre.
N
Public
6 yrs.
N
Public
10 yre.
N
Inactives Public.
6 yre.
20 yrs.
10 yrs.
10 yre.
Retain permanently or
transfer to State Archives
for selection and disposition.
1 yr.
Actives Classification
varies depending on
nature and action
of coaplaint.
N Public
N Public
N Inactives Public.
Actives Classification
varies depending an
nature and action of
coaplaint.
N Public
Y Public
N Public
O
M
UTILITIES
RECORDS
14.
SR3tiFS DQ�+rPTION
METER READING CARDS/SHEEPS
15.
METER REPORTS
16.
PUMPING REPORTS
17.
RECEIPTS
18.
REPORTS AND STUDIES
19. SERVICE LINE AND ADDRESS CARDS
20. SERVICE REQUESTS
For water lines, sewer lines, etc.
21. SEWER CLEANING REPORTS
22. SEWER DISCHARGE PERMITS
23. WATER AOCIOUNT CHARGE ORDERS
24. WATER AND SEWER ANALYSIS
25. WATER METER REPIAC04W 610715
26. WELL PERMITS
rrly (��er. R�rrnna RFll4N17ON 9®Cn R
Page 47
RP!IT?NTION PP.Rim/.STAMITE
AR®IVA_r.
DATA PRACTICES DATA PRAC.
CLASaIFICATION STATVI7:
6 yrs.
N
Public
6 yrs.
N
Public
Permanent
N
Public
6 yrs.
N
Public
10 yrs., then transfer to
Y
Public
the State Archives for
selection and disposition.
Permanent
N
Public
5 yrs.
N
Public
6 yrs.
N
Public
Permanent
N
Public
2 yre.
N
Public
10 yrs.
N
Public
3 yrs.
N
Public
Permanent
i
N
Public
**SEE OTHER SEICTIONS OF THIS GENEIRAL SMEO E FOR RPOMM SE7RIFS NOT LIMM HERE.
J
CITY OF MONTICELLO
INTERNAL OFFICE POLICY
CITY GENERAL RECORDS RETENTION SCHEDULE
This document will state the policy created by the City
Administrator regarding disposition of records as listed in each
adopted section of the City General Records Retention Schedule.
Only the items listed below in each section may be destroyed
according to the schedule. All items on the adopted general
records retention schedule but not listed below must be maintained
permanently until amendment of this policy by the City
Administrator.
ELECTIONS
Follow general records retention schedule
for all
items ( 1-28) .
FI NANC IAL/ACCOUNTI NG
Records Description Retention Period
11. BANK STATEMENTS
6 yrs.
Slips, books, reconciliations.
12. BILLING STATEMENTS
6 yrs.
13. CANCELLED CHECKS
6 yrs.
17. CHECK STUBS/REGISTER
6 yrs.
35. PAID INVOICES AND CLAIM VOUCIIERS
10 yrs.
39. PURCHASE ORDERS
6 yrs.
45. REQUISITIONS - DEPARTMENT COPY
2 yre.
46. REQUISITIONS AND PURCHASE ORDERS
(ORIGINAL)
6 yrs.
49. TRAVEL EXPENSE RECORDS
6 yrs.
LIQUOR STORE
Follow general records rotention schedule
for all
!tome ( 1-13).
RECORDS.POL: 10/17/90 Pego 1
RECORDS.POL: 10/17/90
Page 2
19,
PAYROLL
Records Description
Retention Period
1. CANCELLED CHECKS
6 yrs.
14. TIME SHEETS
6 yrs.
PERSONNEL
Records Description
Retention Period
3. APPLICATIONS FOR EMPLOYMENT --
NOT HIRED
1 yr.
Resumes, photos, letters of
recommendation, etc.
UTILITIES
Follow general records retention schedule
for all
items (1-26).
RECORDS.POL: 10/17/90
Page 2
19,
RESOLUTION 90 -
RESOLUTION ADOPTING RECORDS RETENTION SCHEDULE
WIEE ZEAS, 1.7.0. 138.1£3 rea-do follo.....
"It is Lige policy of Lhe legislature that the disposal and
preservation of public records be controlled exclusively by
Chapter 130 and by Laws 1971, Chapter 529, thus, no prior,
special, or general statute shall be construed to authorize or
prevent the disposal of public records at a time or in a
manner different than prescribed by such chapter or by I..aws
1971, Chapter 529, and no general or special statute enacted
subsequent to Laws 1971, Chapter 529, shall be construed to
authorize or prevent the disposal of public records at a time
or in a manner different than prescribed in this chapter or In
Laws 1971, Chapter 529, unless it expressly exempts such
records from the provisions of such chapter and Laws 1971,
Chapter 529, by special reference to this section"; and
WHEREAS, the Minnesota Department of Administration, along with the
League of Cities and a task force made up of city officials from
around the state, have developed a general records retention
schedule for cities; and
WHEREAS, the classification of records as herein described are
included in the above-mentioned records retention schedule;
NOW, THEREFORE, DE IT RESOLVED that the Monticello City Council
does hereby adopt the elections, financial/accounting, payroll,
personnel, and utilities sections of the approved records retention
schedule developed by the Minnesota Department of Administration as
attached hereto and made a part of this resolution.
Adopted this 22nd day of October, 1990.
Mayor
City Administrator
,9rury, s, 7oAnson
Y ano( Assoc rales, 610(
CERTIFIED PUBLIC ACCOUNTANTS
October 18, 1990
Hr. Rick wolfateller
City Administrator
City of Monticello
250 East Broadway
Monticello, HH. 55362
Dear Rick,
e11 WbpA SUNNI. BWb N0. 1
P.O. On 117
MorNcMM. Mn.r.a165W.0417
T41fthMW:012)2WWjj
MnW D. ong1
PrYm*Nft: Ra Wt E. Grman
I have reviewed the "Records Retention Schedules' that you sent me
and offer the following comments and observations.
The Schedules appear to be appropriate and reasonable and my opinion
is that you should not make any exceptions to the recommended
retention guidelines. The reason for not making exceptions is that
if you do, you then have to be prepared to justify why an exception
was made.
There are times when the quidelines don't fit. For instance you can
destroy cancelled checks after six years, but I certainly wouldn't
destroy a cancelled check for the purchase of real estate. That
check should be filed with the other documents regarding that
purchase and be kept permanently. This exception can be justified
rather easily and a common sense approach should be used when
following the retention guidelines.
ProvidAd the City At.tnrney finds no problems with the "Recorde
Retention Schedules" my recommendation is that the City Council adopt
the Schedules as presented.
If you have any questions please call ■e.
Sincar
,
Rick C. Borden, CPA
Crum Johnson and Associates, Ltd.
Certified Public Accountants
RCB/bw
UNUBM OP WWWNOTA PoCIM OF OIRIVIRD PUBLIC AOCOUNTANTe AND AMSW-M 0417luT6 OF CiiITN1AD MlmUC AC00tp1TANT6�
9
>�- -
-•BRC
`'- /
_ -
�_ /'""
"__
F.(1NAtiCIA4"=SVSTEPt.
'
�" .,?'�
' .` " - '.
- - .UT.n3)
i.1bur"m9Trt-7D
`INVf;T
'vaRRANT 'OaTEVENOOF,.
'OESCRICTIOd• AMr1UNr CC'p[A3.
_. . ,
,�_�•
GENERAL CHECYINO
30463-09;/7!r/90-PolNrIP4�MU•TUhI-L-Tf-_--ti6--}N9NPAMEE-PP.SMIbM----r?a=-1.7=—
' ^-'
a
306A31'09%24/90 PPINCIPAL MUTUAL. LIF
:176 INSURANCE PREMIUM 135.64
3QLti3 09'/74'/,90:' PPIN,i IPAC bN/TUAL LIF
146 INSUPAMCE'PPEmIUM ,.135.64
3066-3-09'/34/=90-PRIN+-IPAL-_M1.+T-W►L=4ri�:A-3MgNRAN9E-•Vo'EMINM--X5:-61 -
Ti
30663 09/26/90 PRINCIPAL MUTUAL LIF
'116 INSURANCE PREMIUM 123.011
" 586.71 -CHECK TO TAi•
r
r,
30644 1) /90 MPLS MET,PODOMf HILTO
.90093 P.EO FEE/0 57.00.
30445-09A6oL9D•_A.E. ftfemAE.s
$Sd
6-
3041.6 09/20/90 AMER1 DATA
9 COMPUTER MAINT AGREEM 530.00
r*L
_30446 09/26/90-AMfPI-OA'Fi
Z:::" C:Jlf-CfEO'1 �0-00C� -
30440 0•?/78/90 AMERI OATA
9 WOPOOERFECT TP4ININ0 53.50
'r
+38.80 KHECIC IOTA,.,
30667 09120/90 AMERICAN NATIONAL SA
7 G.O. BOND FEES(1960) 131.50
(r
306hO 03/28/90 ANDERSON-I-AISOCIAre
Ayenw.O"!OUtaMEN`7:Seri T00"•-�"
30648 019120/90 ANDERSON 6 ASSOCIATE
t0 SIGNS/PARK DEPT 12 9.30
..
7.8, t 3.30 •CHECK TO'(A!.
-
��• •.^I
30449 09/28/90 ANDERSON/GARY
11 TRAVEL INPENSE 77.07
1� -
--30450 09/76/90-90Sf/TOM
--39BcfRAYEt-P.YPP,HSE---__t-'-.6t:-1g�-------.-r•U .�
3451 09/26/,90 CENTURY ,LABS
218 CLEANING SUPPLIESI•cAP.1,47_08
—30452
09/26/00 CHAPIN PUBLISHING CO
/1 AD FOR BIDS/SANOSERG 123.90 _
Tom"-70og3••09/18/90:-CONTInENrA-'SgFETY-E---'110-•?URY•IvAlR--RT'�AAr:M,: P
a
30460 0'43/76/90 COP47GAri/T11w1
.060,85 RECYCLING PPT25 100.'00
30699 09/20/90 OAHOREN SHAPOLOM AN
65 PROF FEES!TMEATRE PAR 392-05 l
61
--: -30696 O/}0 /.00 c,TloE--IN;.TPU>•TOR�-A3!.-->B�-T►rtMINO ?4Ptr
�'
306'91 0`'!?QY9D C'^3 C^'lSULTAn,TS. 10C
lei -ENO FEE°
it
30699,0 9f16/90'GOVERNMENT TPAINING
12 REG FEE/'3NEILL F DOTY 100.00 1 '
'!
�O4$0 091713'/90 5-WEPrrMENT TPAWIN0
12 REO FEE/SHUMAN 9E.* „
n i;
,.,- _, :�' „a` .__.� ,.•-.
_--_ -_ -" ". 2@5 00 "�rNE�'R'itr[p1•
�
!
l
JQ619.09/?@!9q ?IOLIC`P.Y "fP,E07T OFFTC.
05 GAS/FIPE REPT 1.1 q.. OB
c
304?0 1.9/187p0 r101,ME8 R GRAVEN
56 0409 SERVICES/1+P6 - 38.00
... 8RC FINAtiGJAL
._ .,081.77/90 69t 15.:5'i—
WA RRAO-1
'i—WARRAO-1 04TE vENp .c• .. - aOBSCPTr'T1Gci �M,,,1rIT a'aTM TIN'i�,�
GENERAL'(NECKING
._ „.3046.1-_09/5/.49•.J-w_nL�.c,;cu.aa::_
30467 09'/,70/90 J,.C. 800V SHOO,
30663 09/,26/90 JOHN50`t/NO.RMAN
-30466-09/48/90 L•TF,FER•T•/TC-!- -
306"OS 09/26/90 LTTTUE MOUtJTAIIt
— —30406 09/76/90 METROPOLITAN FIR
93 REPAIRS/NEW FIVE T610 E10.9(l
.90)87 VEHICLE REPATRS/FIRE 0 76'.30
a
";dN•RAVEI—�+�E•++4E/cfoE-PE-•Ba-00--:-� -
ELEC 101 BLD M,TC/PAPVS DEPT I'S 1.76,.
EO 239 AIR FILTERS/FIRE DEPT SB.4S -
,,,tar�. .,30497-09/-26/90 MivE'-S-we-9795— 3?! ^S... •-
30468 09/28/90 MiNet. FIRE SERVICE C" 389 PERMIT CERTIF/FIRE OE 1,80.00
30469 09/76/90 MN DEPART OF'NATURAL 118 WATER/ATV/SNOW RIG 104.00
S! _ 50470_09/49/80 M0811----- -AEaT :►B+B/—
�� 30470 09/26/90 MOBIL 131 GAS/SEWER COLS. 67.47
1 e� 30470 09/28/90 01,091L 131 GAS/WATER DFOr 67.47
--478.65-•--`fi+ECK-i-0i-Al.
e, 30471 00/26/90 MONTICELLO ANIMAL CO 108 ANIMAL CONTPOL ♦ AOOP'548.2S
.J
30.77 09/76-190 Mi)•,TICElLO PIPE .OEPA, '39 FIRE DEPT 6,70 35.7.39.00
.._..30i.)3..00L79l.00-NAX�ONA�- 3=-9e—rGM— S0F:RE-4F-L#.41—= --- ��
30474 09/20190 NOPTHWESTERN POWER E 301 PRESSURE SVITCM/WATER 340.00
3041,5 Off/2SR90.;0',NE ICC'/.TEFF-� �' - IQd.�TRAYF:L •E"f P'EuSE,'-- ._36:,:4
30A70-_-09!24!-90;=0.NLLGLRi-B -- - -
9,947:7'09/70/00 P,1TN4V BOWES 169 TNN ROLLERB/P08TAGE-MC 84.00
;i,r •�—_ oma_ - _. .__,,,�. _...__, _ -• -
.30419^ 091;2090,•PRAUGHT:ORILL'jN0: IN„ 387 PROF SERV/K,rMARI 080:1 579.-00
L _ .
Fr Ei--3647�'G9/.ii/99 BCHA
it
of ;30480 09/20/90;SHUMAN/CATHY 191 REIMS/COMPUTED TERMIN 380.00,-
S-
°•' ~3048,1.,09/76/90 9TMPSO4/MARC 00080 TRAVEL 66ctisE 9ti;00.
1-30482 O9/.76J,90.8M4LH.a'.1+AVi^-Wb�FS+tr-FEE4/+-M66;----- 4�r01 '
30462 O?/26/00 SMITH • HAVE$ 194 LEGAL FEES 405.89
i 30x02 00/76%90 SMITH 6 NAVE$ 196 LEGAL FEES/MPA 17:00
t c . - - .. --- -- - .,__ ...46t" tbg �.�CN!C,ff-TOT 4A
O-
6RC FINANCIAL SYSTEM`'
--09J4•7/90-095.1910
-
t�b,ir ..nsrttry?nrnd:
WARRANT PATE- VEIib7R "., -
OE SC C:ICTION'•
AMry1 NT'
GENERAL CHECKI-NG'
-30683-99/26/90 TROdRN_•INpU_9'TR_;E9-I---i8•i-9"WRLrtE9hAR!-0tc----079-90'-__
-_ ---""
30484 00/26/90WEIN/JERRY
395
TRAVEL EXPENSE/FIRE-0
347.50
h^)
30485 09/26/90 WITCO. INC.
364
SIOEWALK PROJECT
10.789.79
30405 09/28/90 vITCO. INC.
364
STREETSCAPE PROJECT
1.300.20
30696. 09/26/90 WRIGHT COUNTY AVO,IT0
219
PROPERTY TA+E"S
99.01
.T-30o-96-09•f46�•90-wF.i67N9`.Y-,hVC•i�'9----...
-- - -- 7--...
I
Y46.11
--
30486 09/26/90 WRIGHT COUNTY AU0ITO
219
PROPERTY TAPES
1bv��
30486 09/20/80 WRIGHT COUNTY MOTTO
219
PROPERTY TAXES
360.00
"++
—•30688-09/25/90-wP3r�rT-QOtlNTY-wyO-f•TE-4+g--PR9PER�a-t:eti=.
?h'R:-+F
-
11
30480 09/28/90 WPIGMT COUNTY AU^ITO
219
PPOPERTV TAPES
52.84
^'1
2.047.05
•CHECK TOTm. '
GENERAL CHECKINO
TOTAL
60.719.39
p �y.
tl
[i
ll
-
•.1
Y '1
9
1
E
O-
9
c• 1
!}>
BRC FINANCIAL SYSTEM
;;
is
-•091.48J90=»•,a't:OAcgi:.. ._W..
6i.6�r•aem,.nt;zt�grr+�•7---.,._. �_
9+
WARRANT DATE tiENOOR
Of5CRIPT.TO:1 AMOVHT- CLAIM Ti
r..
GENERAL CHECKING
.�.
--30687_..-+1?h?7J90.'P£it Y-£iA .,
..ZB
-_--•, -e .-- _ �.�_;
I`p
301187, 09137190 PETTY CAIN
185
MIS SUP/CITY HALL 8.24
30487 09/?7x90 VETTV GASN
188
BATTERIfS/RECY,L PL")91A $.$I
•Gii
---.3048-7--08f•?7•/gn 0c.rTV-9AH+- —__..iwJf
'OS 4FGPO MAa-%jo., 6 vv
30487 09/27/90 PETTY CASH
165
EASEMENT RECOPOINGS 10.00
4'.n
i
56.49 •CHECK TO-,
30488 041?3/90 AOOPi'-A-PCT-
4
AgOPTIONSIArt IM4L CONT 361.00
1 •:
�•-304 8 9 -00/ 4 9f'9 0-A HruAMpkCt-•v�Et� Ary OA iM•-->:.
-
30490 09/79/90 BALOGH/JAMES A.
.90079
PAYROLL OEOUCTIONS 247.00
tr
!,P
.30491 00/28/90 CONDON-SKELLY ANTIOU
389
INS PREM/FIRE DEPT $9.71.4
'
---aa4$2-LW.ZBJ.$0•-LONS.,IJiEN.2Ai,.6A$L6Z*..{
KER -.6.85 -
1
30493 09/28/90 INDEPENDENT SCHOOL 0
380
SIDEWALK PROJECT 173.20
30694_09/28/90 KOROPCHAK/OLIVE
97
TRAVEL EXPENSE $0.93
.;
.--30/.95-O$h28J$4—BGRUB-A—OVB— 'n
9
AS""fH__MT—"* 50------..
i
30495 09/28/90 SCRUB Ar,OUB CAR
.90088•CHG
FOR PUMP SWITCH 360.0OCR
212_60 -_ •CHECK TOY
?0495 09/78/90 STENCELJPEGGY
199
ASSESSING $ALARV $69.,50
- -30b9t -0$!48194-TURN9Ui9PAPER GOMP
goo0..-3
rr
304.98 09/78/90 WITCO. INC,
aab
s
'STAEETSCAPE PROJECT 166.07
5 "rt
O9/2840O0-WFTCD�-+Nv.
I1:,
SIMACNHR?J.E{, t►--"-
ce
508._.19' 14MEC1: TOT
,'—
90499%-09/9BJ40-vR-I
"/': "•>TS•Mfl-MA9ka v.'.
lig
30499 09/76/90 YRTGHT COUNTV STATE
222
FTCA W/H FIREMEN MAGES 9.71
it
30499 09/48/00 WRIGHT COUNTY STATE
222
FICA W/H/TOM 9 OISABI 211.02
r+
r•^TC1r
s's
t3E(+E0A4.CttF•CKTI/G ,.
TOW. 13.:090.8.5:,
.1
i•
r
b
l
3
• BRC• F11ipt1CI
A L.. SYS TE M'
"
10/ 19/90
18:00:02
_ 'D i's4urs 9ment
Journal
yy- VAR RAIIT'
DATE'
VENDOR
DESCRIPTION'
AMOUNT
CL"AIM ..;INVOI
GENERAL CHECKING
30498
10/05/90
WITCO. INC.
364
ADJUST CODING
402..0
30 498
10/05/90
WITCO. INC.
364
ADJUST CODING
60?. fi CR
0..00 -
•CHECK. TOTAL
30 500
10/05/90
COMPRESS AIR & EOUIP
356
REPAIRS/FIRE. DEPT
320.00
?0501
10/05/90
CORROW SAtJITATI^N
42
GARBAGE COORACT P 12.191.07
30 501
10/05/90
CORROW SANITATION
42
SALES TAX/008AG E
791.50
12.973.1L7
*CHECK TOTai.,
30502
10/05/00
WCSB 6 WM R.A. BARBAP
328
REIMB/PROP ACOUIS/ 74.000.00
30-$03
10/05/90
FEDERAL EMPRESS
396
DELIVERY SERVICE FEE
79.00
30 504
10/05/90
MN DEPART OF NATURAL
116
WATERCRAFT/ATV/S NOV R
260.00
30 505
10/05/90
MINNESOTA MUNICIPAL
397
FILING FEE/HALLIGER AN 25.00
30 505
10/05/90
LARSON EXCAVATING. T
353
77H ST IMPROV PRO 111.573.65
a
90 508
10/10/90
AME READY MIX
8
SAND. ETC/ANIMAL CONT
703.88
j
30 500
10/10/90
ANDERSON 6 ASSOCIATE
10
HANDICAP SIGNS FOR RE
$31.62
30 510
10/10/90
DERGIN/KEITH
.90090
REFUND/SEVER 6 WATER
5.00
30 811
10/10/90
BOSE/TOM
316
MILEAGE EXPENSE
40.25
30 512
10/10/90
BRIDGEWATER TELEPHON
24
TELEPHONE CHARGE 9
799.77
30 512
10/10/90
BRIDGEWATER TELEPHON
26
TELEPHONE CHARGE S
45.19
10 517
10/10/90
BRIDGEWATER TELEPHON
24
TELEPHONE CHARGE S
7] 15
30 512
10/10/90
BRIDGEWATER TELBPHON
26
TELEPHONE CHARGE S
$7.79
30 517
10/10/90
BRIDGEWATER TELEPHON
26
TELEPHONE CHARGE 9
54.96
30512
10/10'/90
BRIDGEWATER TELEPMON
24
TELEPHONE CHARGES ''
105.81'
30517
10/10/80
BP,IQGEWATER TELEPHO14
24
TELEPHONE CHARGE IS
70.00,
30512
10/10(90
BRIDGEWATER TELEPHON
26
TELEPMONE CHARGE IS
13.50
30412
10/10/,90
"OPILr9EVATER TELCOMON
24
TELEPHONE CHARGES
M79"
30917
10'1i079,0`.AJOGEWATER.
TELEPHON--
26
TELEPyD!+E CHARGE S
?0.00'
3C191?
10/1640
EIPIOGEWATER TELEPHON
26
TELEPHONE CHAiGE S
90.89
30517
101,10/90
ARID(%EWATER TELEPHON
24
TELEPHONE CHARGE
y,1.3A
10 517
10/10/90
EtRIOGEWATER TELEPHON
24
TELEPHONE CHARGE S
15.00
- 30512
10/10/90
RAIDGE4IATER TELEPHON
24
TELEPHONE CMAPOES
16.74
1.200.15
$CHI": Tout.
30 519
10/10/00
DECISION DATA SERVIC
47
COMPUTER MTC AGR SEMEN
234.00
30 514
10/10/90
OOERR/MARY ANN
.90069
REFUND/SEVER 1 MATER
54.67
b
l
8RC FINANCIAL .SYSTEM
10/,16/90 f8:00:02
UTILITIES
3.262.,13
'Oi9P,u,e9!ment
Journal„
WARRANT
DATE
VENDOR
3.715.69
149
016ek IDT ION
AVnUNT
- -
GENERAL CNcCKING_ -
- -
148
UTILITIES
67.53
30515
10/10/90
OUERR'SrWATF,o
CARES
69
WATERCARE/RENTAL
27.65
305A S
10/10/90
14ERMEVie RRY
UTILITIES
-81
LIBRARY'CCEANING CONT
227,.50
30517
10/10/90
HOGLUND TRANSPORTATI
1.002.73
04
MONTHLY TRANSPORT C,3.605.95
9.909.-39
30518
10/10/90
LUKACH/JOHN
170
327
MILEAGE EXPENSE
55.00
30518
10/10/90
LUKACH/JOHN
RECYCLING PRIZE
327
MILEAGE EXPENSE
62.25
30518
10/10/90
LUKACH/JOHN
997.28
327
MILEAGE EXPENSE
12.50
30518
10/10/90
LUKACH/JOHN
327
MILEAGE EXPENSE
12.50'
122.25
30519
10/10/90
MIDWEST GAS
COMPANY
115
UTILITIES
17.57
30519
10/10/90
MIDWEST GAS
COMPANY
115
UTILITIES
1.78
30519
10/10/90
MIDWEST GAS
COMPANY
115
UTILITIES
3.00
30519
10/10/90
MIDWEST GAS
COMPANY
115
UTILITIES
37.91
30519
10/10/90
MIDWEST GAS
COMPANY
115
UTILITIES
5.89
30919
10/10/90
MIOWE9T GAS
COMPANY
114
UTILITIES
0.25
30519
10/10/90
MIDWEST GAS
COMPANY
115
UTILITIES
4-.81
_
- 30518
10/10/90
MIDWEST OAS
COMPANY
115
UTILITIES
18.18
95.39
30520 10/10/00 MONTICELLO ANIMAL CO
30521 10/10/9n NQPIHERN STATES ROWE
30571 10/10/90 NOPTHERN STATES ROVE
30521 10/10/90 NORTHERN STATES ROWE
30521 10/10/00 NORTHERN STATESROWE
30921 10/10/90 NOk1NERN STATES POWE
30521 10/10/00 NORTHERN STATES ROVE
30521 10/10/90 NORTHERN STATES ROVE
30521 10/10%90 NORTHERN STATES,POVE
30571 10/10/90 NORTHERN STATES GOVE
30521 10/10/90 NORTHERN STATES ROVE
30.521 10/,10/90' NORTHERN STATES ROVE
30521 10/10%00 NORTHERN STATES POVE
30522 10/10/00 NORWEST INVESTMENT S
30523 10/,10/90 POLKA OOT RECYCLING
30524 10/10/00 PROFESSIONAL SERVICE
30525 10/10/90 RODIOEAU/LEROV
30526 10/10/90 S4I114 6 HAVES
30520 10/19/90 SMIlm ! HAVES
30526 10/10/90 SMT11/ • HAVES
30576 10/10/90 SMit'H 6 HAVES
185 ANIMAL CONTROL CONTRA 463.25
148
UTILITIES
3.262.,13
168
UTILITIES
t71.37
168
UTILITIES
3.715.69
149
UTILITIES -
94:26'
148
UTILITIES
667.53
148
UTILITIES
67.53
149
UTILITIES
188.18
tb9
UTILITIES
17.99
166
UTILITIES
277,. go,
1.40
UTILITIES
274.62
149
UTILITIES
475.70
t4,6
UTILITIES
1.002.73
9.909.-39
055
MONTHLY COMPUTER PA
2.407.01
170
MONTHLY RECYCLING C
1.707.12
175
WVTP CONTRACT PAYM
27.005.91
.90091
RECYCLING PRIZE
100.00
196
LEGAL SERVICES
80.00
196
LEGAL SERVICES
997.28
194
LEGAL SERVICES
56.00
194
LEGAL SERVICES
197.78,
CLAIM; rv0
C
*CHECK TOTAI.
*CHECK TOTAI
•CHECK IOTA'
A
C�
1
o
0
BRC FJNANGIAI 'SE'S?EM:
r
io/16Yeo i6:OO:07 J
of bu�ddnsnt Jou?nal
WARRANT DATE VENDOR'
DESCRIPTION AMOUNT_
CLAIM INVDLi
1
oma(
GENERAL CHECKING
30576 10/10/90 SkTH S HAVES
,1YA LEGAL SERVICES 18.,00
1,.017.90
•CHECK 70tAh
0
n
30517 10/10/90 STATE OF MINN - CPV,
306 MEMBERSHIP CUES 390.00
30478 10 /10/90 vISU-SEWER CLEAN b 9
701 TV tNSP/7TH ST IMPROV 400.00
30510 10/10/90 VISU-SEWER CLEAN 8 S
391 'TV INSP/MEAOOWS, PROJE 764.00
30419 10/10/90 VISU•SEWER CLEAN ! S
391 TV 1NSP/LOLL SYSTEMS 700.00
'
'864.00
-CHECK' TGI'AC,
30519 10 /10/00 WOLFSTELLER/RICHARO
117 MONTHLY MILEAGE ALLOW 300.00
I_
39430 to /10/90 VONAV LANDFILL. INC.
173 ADO'L LANO FILL CHA 5.979.75
(i1
1�
GE NERAL CHECKING
TOTAL 159.190.38
A
C�
1
o'.
1
0
n
J
0
BRC_ FAL INANCI`SYS,TF
M'
}
_1
t0/10'/,90 _77,:0,1.:;03
Oistiur;s5ment Uournel
A
,WARRANT
DATE-
vENOOR
,0ESCRIPTSON
AMOUNT, CLAIM T �r1•I
GENERALCHECKING°
30691
10/15490
COr:00N-SKELLY ANTIOU
389
CHECK VOI10EO ^ �S9.7SCR
- —
30507`+0/-15/90-IE;GUE
OF`MN-'CITIES
-'743
INSURANC E-PaEMIUW 10`.332.00
3,0507
10/15/90
LEAGUE OF MN CITIES
743
INSURANCE PP•EMIUH 8.533;.00
30507
10/14%90
LEA.;OE OF MN CITIES
743
INSUReNCE PREMIUM 2.049.00'
30507
10/19/90
LEAGUE OF MN CITIES
243
INSURANCE PREMIUM 1.979.00
-
-
-
49:002.'00 •CHECK
TOTAL
30531
10/15/96
U':S. POSTMASTER
710
POSTAGE 500.00
30532
10/15/90
MN DEPART OF NATURAL
116
SNOWMOBILE.WATER. ATV 139.00
30433
10/19/90
STATE OF MINNESOTA
604
BOOKS. BLD INSP 158.75
30534
10/15/90
1990 ST FIRE CHIEF C
.00092
REGISTRATION/J. WETN 104.00
30535
10/15/90
SIMONSON LUMBER COMP
193
FIRE DEPT REPAIRS 72.25
30435
10/15/90
SIMONSON LUMBER COMP
193
SHOP 6 GARAGE REPAIRS 35.60
30535
10/15/90
SIMONSON LUMBER COMP
193
IMPROV/ELLISON PK. 25.97
30535
10/15/90
SIMONSON LUM8ER COMP
193
WATER DEPT REPAIRS 162.80
•
779.26 •CHECK.
TOTAL
30536
10/15/00
MINNESOTA STATE TREA
262
STATE BLD SURCHARGE 1.827.30
30537
10/14/90
UNIVERSITY, OF MINNES
.7,17
REG FEE/,R. WOLFSTELLEP. 39.00
30530
10/15/00
KONTICELLO,FIRE OEPA
135
FIREMEN'S WAGES 7.057.00
��
30830
10/15/90
MONTICELLO FIRE DEPA,
135
FICA W/H' 10.OBCR
3
°
7.048.02 -CHECK
TOTAL,
30539
10/19/90
A t L T fN M SVSTEMS
1S
FIRE! PHONE cNAP0E4 3.911
3051.0
10/,18790
AC,UCRAP.T,. frac.
392.
LIGHT POLE REPAIR l2 .90 °
30941
10/19/90
ADAM'S; PEST COVTROL
3
PEST CONTPOL''/LTBRAPV '66.00
MANAGEMENT
30942
,10/19/90�;AMERtr,AN_
--355
MEMBERSHIP- DUES/RICk�,1.50':M_
c
30063
10/19/90
;LITOMATIC GARAGE 000
200
FIRE 6EPT'REPAIR6 86:06
30464
10/10/90
BARTON SAND'A GRAVEL
305
SIDEWALK IMPROVEMENT 45.00
30565
10/19/90
BEN FRANKLTN
20
FILM/STREET DEPT 10.09
�0
30545
10/19/_90
BEN FRANKLIN
70
FILM/P. WORKS 6.89
15.06 -CHECK
TOTAL'
30568
10/10/90
6IFFS. INC.
305
LAT6RINE RENTAL/PARKS 62.00
J
BFC FINANCIAL SivSTEM
10/,16/90 14:0'i:03=
WARRANT DATE VENDOR
�1 GENERAL. CHECKING
30547 10/'19/90 BOARD-&- ADM ItJIS-TRAi0
30540 10/19/90 -DOVER --
30548 10/19/90 BOYER
30549 10/10/90 BUFFALO BITUMINOUS.
30550 10/19/90 BURLINGTON NORTHERN
30551 10/19/90 BUSINESS DEVELOPMENT
30552 10/19/90 CENTURY FENCE COMPAN
30553 10/19/90 COAST TO COAST
30553 10/19/90 COAST TO COAST
30553 10/19/90 COAST TO COAST
30553 10/10/90 COAST TO COAST
3055? 10/19/90 COAST TO COAST
30553 10/10/90 COAST TO COAST
30553 10/10/90 COAST TO COAST
30553 10/10/90 COAST TO COAST
30553 10/ 19/90 COAST TO COAST
3.0553 10/10/00 COAST TO COAST
30553 10/19/90 COAST TO COAST
30553 10/10/90 COAST TO COAST
1055310/19/90 COAST TO COAST
30553 10/19/90 COAST TO COAST
30553 10/19/90 COAST TO COAST
30553 10/10/00 COAST TO COAST
30553 10/19/9,0 COAST TO COAST
30553 10/�9/90 COAST TO COAST
30594' 10/10/90 COPY CUPLCATIMG PRO0
30555 '10/19/90 DEPARTMENT Or LABOR
30450 101.10/.90 PEEORIT[ CONTROLS. I
30557 1011,9/90 FLEIISLE TOOL COMPAN
30550 /0/19/00 GENERAL RENTAL CENTE
30ri59 10/19/90 GOPHER STAT( ONE CAL
10560 10/19/90 OPULO OROS. CHEV-OLD
30900 10/19/90 OOVlO OROS. CHEV•OLO
oiSbvrT9rt?nt Journal
DESCRIPTION AMOUNT CLAIM IHVOI;
356'-SUSSCRI0TI0N/COUNC I l 89:00
408
CARS REPAIR - _ - - - 240.00= -_
406
CARS REPAIR 133.60
383.60
*CHECK TOTAL,
25
STREET MTr, MATERIAL 110.00
337
PROF SERVICES/WATER 0 200.00
26
PROF SERVICES/ECON 1.031.25
402
FENCE ALONG 7TH STR 3.990.00
35
EQUIP REPAIR PARTS/WAT 75.78
35
OPERATING SUP/WATER 35.4?
35
BLD MTC/PAP.NS 7.03
35
ELLISON PARK SHELTEP 90.21
35
OPERATING SUP/P.VOPwS 9.1a,
35
OPEPATING SVP/ APF..S 4.79
39
EQUIP REPAIR PARTS/PARK 2.99
35
CLOTHING SUP/PAPK$ 6.39
35
BLD REPAIR SUPPLIES/PAP 7.99
35
SMALL TOOLS/PARKS 43.09
35
LIBRARY CLEANING SUP 0.07
34
LIBRARY REPAIR SUPPLIE 13.02
35
OPERATING SUP/STREETS 60.49
95
CITY HALL BLD REPATOS 148.55
35
CODING AOJ/i,IR( OfPT 31.52CR
38
FIRE DEPT VENC REPAIR 21.09=
35
FIRE DEPT TANKER PAPTS 69.79
30
RENTAL MOUSE REPAIRS 75.75
- 579.77
*CHECK TOTAL
41
COPY MACHINE fATC/LISRAA0.00
607
MTC OF [QUIP/STREET 601.100
50
PROF SERVICES/WATER 21-.00
59
SMALL TOOLS/WATER DEPT 19.20
04
CONCRETE BLADES/S.W.P 661,.50
09
PROF SERVICES/WATER 155.00
70
VEH REPAIRSIWArER DEPT 64.25
70
FIRE OEPT VEH R[PAIPS 119.34
103.03
*CHfCY TOTAL
ARC F-INANCIAL SYSTEM, ;
}wf0t8/90 12 01 03 , ' 4; ' '01'stiurs m ntlJournaT'-,Y' 1
MAR_ RANT TE DA '' VENDOR °j ?<, ,.'t0E5CRIPTION'+`o- JAMOVNT :' CLAIM'rivOi
GENERAL
� SUP/1+sTER OE- 39.;15 ;• ' JJ
30981 10/19/90 `Hnva,v S AUTO SUPo, 76 OPEa4TING`} '
'CHECXING'
1 L -V.
13956.1 10/19/90 HAR,R�'S,AUTO.SUPocv _ '78 CODE AOJIFiPE�DEPT 43�:SSC_R ,
30501 10/19(90 HARRY'S AUTO SUPiei( 78"n-fW'TANKER'P-R,TS/FIRi 139.30 "
30561 10/t9/00 HARRY'S AUTO SUPPLY 78 VEH, REPAIR PARTS 13.70
3,0961 70/19%90 HARRY -'S AUTO SUPPLY 76 VEN REP4IR PARTS/PAP.VS 22,79
3
0581 +0 19
'/'790 HAPRV S AUTO SUPPLY 79 EOVIP REPAIR:7
, PARTS/OAR2,59 '`1y
30561 10719/90 1+ARRV'S AUTO SUP?LV ;78 OPERATING SVP/SMOG a Q27'.9-1)
30561 19/19/60 HARPV'S AU:!O SUPPLY, 79 SMALL, TOOLS/SHAP. OP 8, GB.,P5
30561 1-)/19/90 HARRY'S AUTO SUPPLY 78•BLO RED'4IR- SVR'/PARKS, 'IA.30
239.86•CHECK TOT-,.",
30562 10/19/90 HEP.MES/JERRY 01 LIBRARY CLEANIN9 CONT 277.50=
30563 10/19/90 HOGLUND TRANSPORTATI 04 VEN REPAIR PARTS'/STPEE 15,21.
30566 10/19/90 INTERNAL REVENUE SER 609 MEDICARE W/H 10.18 „
30565'10/19/90 KRAEMER/WANDA 330 MILEAGE' EXPENSE/REFUSE 21.79 „
30906 10/18/90 LEAGUE OF MINNESOTA 98 MEMBERSHIP DUES 167-.00;�
30567 10/19/90 MARTIE'S FARM SERVIC 107 LAWN MIX/SHADE TREE- 15.00
i
30508 10/,19/90 MAUS FOODS 108 CLEANING SVP/ANIMAL CO 40:03„
30568 ,0%19/90 MAUS FOODS 408 CITY HALL SUPPLIES -27.07
03:00 OCH ECK::• Tgl.l
30480 10/19/00 MIO CENTRAL. INC. 113,1FARE DEPT BCD REPAIRS 1'97.:
30870 10/i9/00 NIOWE9T'VISION'OIS,TR', 1219 GLASSES/STREET'OEP..T ,91,:00
3057,1;' JO%,19,/,90 611,NBSOTA'STATE. TREe," 282 REO FEEl"RYna e x 70.c00
3097'7.' 10 19790 NpNTiCEtlO' OFFICE op 1 ,' 130 FILE CAB/ STP EE,T DEPT ''107 56, ,
13057.21;10%!9%OD;,MON'TIM,LO- OFFICE' PR; 1SS'�L.ISPARY, 0;FI{;E-SUPPLIt. Ci`.9,0-"
30972 d,0/.�9/90tM?NTICELLO OFFICE pP' 13`01<CIT,Y HALL OFFICE $1iP':.`260F62�
63,0.22 •LHECK..TOrA6:
$iol7'3,•10 19/9n 4O1JT�ICILLO PRIN,T,iJJG" 797 -",CITY HA,ll=YOcc,ICE
�30y.7.3= t0'/t0/90 HONT,ICEL'CO DRINYINO 137 MISC- SUPPLTE5%CITY, MA�`5,7.50',
309,?9, 616 9/90 Mry11,TICELLO PRINTING 137 BUS CARO$%uATER,OE VT, 2?:L0 ?
3097;3 10/19',/00 =MON TICELL0 PRINTING 137 BUS CARDS/,SEWER OBPT 22.60
1051.95- It:HEC1, TOT pI
3057A ,0/-10%DO MONTICELLO TIMES° 140 BLD IMSP- INFORMATION' 4`7.00
30576 10/19/90 MONTICELLO TIMES 160 ASSESSII±G LEGAL NOTICE 19,1-2
4, 4; 30574 10/10/00,MONTICELLO TIMES 1,60 LEGAL PUBLICATIONS 1.411.59
30976 10%19/90 MONTtCELLO TIMES 160 REFUSE COLL IIJ!ORM47IO 56.00
30574 10/19/00 MONT•TCELLO TIMES ,e0 IERAI NOTICES/MEADOWS 77,.51
30976 i0/19%90 MONTICELLO TIMES 160 L`EOAL NOTICES/SANOBER 11700
30582 10/19/90 ORENTICE HALL 400 PAYROLL SUBSCRIPTION 155.00
-•�Q , 3058) 10/10/00 PRF.USSE'S CLEANING S 173 FIRE HALL CLEANING CON $0.00
L 30583 10/tR/90 PREVSSE"S CLEANING S' 173 CITY HALL CLEANING CO 400.00
30586 10/19/90 OUALITY LAWN MAINTEN
30985 10119/90, ROYAL -TIRE- OF 'MONTIC
30585 10/19/90 ROVAL TIRE'OF MONTIC
30588 10/+0/90 }1,UMAN/CATMv
30581 40/10/90 SKILLQATH. INC.
30580 10/-10/90 STATE OF MINN. DEPT
30580 10/14/00 9rENCEL/PEGGY
30590 10/19/90 TAYLOR LAND SURVEYOR
30500 10/10/00 TAYLOR LAND SURVEYOR
C
450.00 -CHECK TOTAL,
319 MOVING CONTRACT 580.00
227 NEW TANKER REPAIRS 890.18
-227^'VEHICLE REPAIRS/PARKS 12:60
092. 56 (CHECK TOTAL
191 Mil`EAGe exPFNSE c 24;.?5
.90003 AEG FEE/K. DOTY 00.00
601 1990 MN STATE STATUTE 105.00
100 OCT ASSESSING SALARY 069.50
703 SURVEY FEES/1+ MART PR 225.00
203 SURVEY FEES/REMMELE P 202.35
667.75 -CMEC K TOTAL
�. •+{'
F-tHANCIAL
SYSTEM,
°� 4'
10/16%00
17,.01:03
Oist)tlr,seriant
Journal'.{,'
rr,
)
WAP,P4IIT
OATE
.VENOOP•,
DESCRIPTION
'AMOUNT'
CLAIM IHVnic�
GENERAL CHECKING
- -_-
_
��
-��-�`--- - --
- -
-- - — --- =1:699:60
---•CME12
✓_"?OT,AI: '-_
3OS7S-
10/10/90
NONrlCELLO-O'tG LAKE
403 --FIRST
A10-COURSE/FIRE
435.00
- -
30570
10/19/90
MOON MOTOR SALES. IN
162
EQUIP REPAIR PARTS/PA
1 16. 16
r;
30516
10/19/90
MOON MOTOR SALES. IN
142
EOUIP REPAIR PARTS/STAT
1.00
305.70
10/19/90
MOON MOTOR SALES,. IN
147
VEHICLE. REPAIRS/PARAS
.7,0.20
.y
105.40
-CHECK TOTAI, <
30577
10/19/90
MOORES EXCAVATING
258
REPLACE CULVERT RIVER
120:00
30570
10/19/90
NATIONAL BUSHING PAR
144
NEW TANKER PARTS
18.07
30578
10/19/90
NATIONAL BUSHING PAR
166
VEHICLE REPAIRS/FIRE
101.10
30578
10/19/90
NATIONAL BUSHING PAR
144
VEHICLE REPAIRS/WATER
67.60
241.86
$CHECK TOTAL
30579
10/19/90
NELSON/AL P. JULIE
165
NEWSPAPER SUBSCRIPTION 17.80
J
30580
10/19/90
NORTHERN GASES INC.
167
PURCHASE 3 OXYGEN TAN
729.00
a
30591
10/10/00
OLSON b SONS ELECTRI
100
STREET LIGHTING REPAI
1'77-.52
30581
i0/1S/90
OLSON 8 SONS ELECTRL
160
WATER DEPT REPATPS
30.00
215.57
-CHECK TOTAL
30582 10/19/90 ORENTICE HALL 400 PAYROLL SUBSCRIPTION 155.00
-•�Q , 3058) 10/10/00 PRF.USSE'S CLEANING S 173 FIRE HALL CLEANING CON $0.00
L 30583 10/tR/90 PREVSSE"S CLEANING S' 173 CITY HALL CLEANING CO 400.00
30586 10/19/90 OUALITY LAWN MAINTEN
30985 10119/90, ROYAL -TIRE- OF 'MONTIC
30585 10/19/90 ROVAL TIRE'OF MONTIC
30588 10/+0/90 }1,UMAN/CATMv
30581 40/10/90 SKILLQATH. INC.
30580 10/-10/90 STATE OF MINN. DEPT
30580 10/14/00 9rENCEL/PEGGY
30590 10/19/90 TAYLOR LAND SURVEYOR
30500 10/10/00 TAYLOR LAND SURVEYOR
C
450.00 -CHECK TOTAL,
319 MOVING CONTRACT 580.00
227 NEW TANKER REPAIRS 890.18
-227^'VEHICLE REPAIRS/PARKS 12:60
092. 56 (CHECK TOTAL
191 Mil`EAGe exPFNSE c 24;.?5
.90003 AEG FEE/K. DOTY 00.00
601 1990 MN STATE STATUTE 105.00
100 OCT ASSESSING SALARY 069.50
703 SURVEY FEES/1+ MART PR 225.00
203 SURVEY FEES/REMMELE P 202.35
667.75 -CMEC K TOTAL
30595 10/19/90 WRIGHT.COUNTY AUOITO
30599 10/10/90 ARIGHT COUNTY AUOITO
30506 10/19/90 WRIGHT COUNTY STATE
30590 10/19/90 WRIGHT COUP±TV STATE
218 SHERIFF'S CONTRACT 12.506.71
219 TIF CERTIF/K MART 50.00
12.556.7,1 -CHECK TOTAL,
222 FICA W/H FIRE DEPT 10.09
722 FTCA W/H FIRE DEPT 10.06
20.10 •CHECK TOTAL
30597 10/19/90 Y.M.C.A. OF MINNEAPO 22h MONTHLY CONTRACT DAVM 625.00
GENERAL CHECKING TOTAL 67.17b.10
30 n
0
Yfu"
BRC ,FINANCIAL, SYSTEM,
3 10/,18/90 .i2le0'1'
03'
Dlsbursement
Journal
WARRANT.
DATE'
VENDOR
OESCRIDTION
AMOUNT CLAIM Jv/,
GENERAL,CHECK_ING
30591 10%'199190`T0008""CO':`INC:%MIC 393 PAINT/E{ROOMS'/STREET" D 3%8:03
-30582
10/19/90
`VNITOG
RENTAL `SERVIC -
'2 1"1'
UN'IFORM RENTAL" ` ==T 560�'
30592
10/19/90
UNITOG
RENTAL SERVIC
211
UNIFORM RENTAL
48.00
30592
10/19/90
UNITOG
RENTAL SERVIC
211
UNIFORM RENTAL
12.90
30592
10/19/90
UNITOG
RENTAL SERVIC
_211
UNIFORM RENTAL
1?.90
d
30502
10/19/90
UNITOG
RENTAL-SERVIC`
21;1
UNIFORM RENTAL
25.09:
=cr
30592
10/19/90
11NITOG
RENTAL SERvir.
211
UNIFORM RENTAL
1.2.80
137.08 -CHECK
TOTAL^
30593
10/19'/90
UNOCAL
213
GAS/STREET DEPT
7.18
30594
10/19/90
WATEP
PRODUCTS COMPA
216
OPERATING SUPPLIES/W4
939.19
"
30594
10/19/90
WA1ER
PPOOUCTS COMPA
'210
REPAID SUPPLIES/WATER
539.83
1.0
8.00 -CHECK
TOTAL
30595 10/19/90 WRIGHT.COUNTY AUOITO
30599 10/10/90 ARIGHT COUNTY AUOITO
30506 10/19/90 WRIGHT COUNTY STATE
30590 10/19/90 WRIGHT COUP±TV STATE
218 SHERIFF'S CONTRACT 12.506.71
219 TIF CERTIF/K MART 50.00
12.556.7,1 -CHECK TOTAL,
222 FICA W/H FIRE DEPT 10.09
722 FTCA W/H FIRE DEPT 10.06
20.10 •CHECK TOTAL
30597 10/19/90 Y.M.C.A. OF MINNEAPO 22h MONTHLY CONTRACT DAVM 625.00
GENERAL CHECKING TOTAL 67.17b.10
30 n
0
Yfu"
Mil 9eC FINADCIAL SYSTEM' .• ` -
:'�,
7i WADRANI COTE VFNpr,p .. QE.'SCGLOTi^N- �t,p0nr' CL,/,1M" �IfiG•?ICE•
LIQUOR FUND ,
-15326 09/?9/90-047 ell L-ifDl9R•-Dt! e"*SE--
,r09-r":L,. =IR.^, 50:75-CO:r; -,0Y 031 -j* t 1.7URCHaSE 30?.SB= c
15326 09/28/90 PHILLIPS 0 SONS CO/E 800037 Mt SC TAl ABLE 42.79
? _332.0? 'EHE@+t--TOFAL
FIa15327 09/28/90 TRAVELERS DIRECTORY 800001 CLEANING SUPPLIES 76.60
Ill 15320 09/28/90 AMERICAN BUSINESS F 90001) SHIRTS 81.99 ;
--153-29-09I-08/-90-GRIGGS•r{-0OPER-E;-t0M-9—'4�Yii-- -'
1 15379 09/29/90 GRIGGS. COOPER 6 COM 900019 LIQUOR PURCHASE t .913.10
1 .934.07 ACHECK TOTAL
• Ir:
r,� 15330 09/29/00 JOHNSON BP09 W110LESA 800022 LIQUOR PURCHASE ?+7.21
-H 15330 09/28/90 j"HSnN BROS WHOLESA 900022 MINE PURCHASE ?90.?P
E`,7T59--66 EOK- 0T-At--^
IIrrl 15331 09/29790 SERVICE SALES CORPOR 900042 MI8C SUPPLIES 29. t4
ka 15327 09I78/00 SPI-GS. COOPED ! COM 800019 WINE PUPCHASE Ao.?1
+5332 09779/90 OPTC•GS• •:-SPEP L COM 8000+9 LIQUOR PURCHASE ?.142.79 '
•— -- _ . Bd9:-r9—•Ct1EC+e-TOTttt-^
Or
a,
15333 09/28/99 EAGLE WINE COMPANY 800012 MINE PURCHASE 45.36 1•'
-t 533)-09/78%n0 F•AGI:F-MINE-gEwonNY-90Ef0+4-M3'- SuPPtin
Itl
105.19 -CHECK TOTAL
1+
--bI000R-FUND - -OTA It: 7-r826-7I ,
ei
x•11 � 1
'nl
y ri •
li
^1
n—
t
io
' r
r
,I
.BRC FJ t', A�11,c I SYM�l
-A
r./,go 15:5-0:12,1
WARRANT, DATE
VENDOR
jS 6 0 j`P.T I ON
AMOUNT
CLAIM('
� Lp
LIQUOR FUND
153'3410708/90
WHIli _frI_G_CR CARPET, �C80007B
CARPET
95,00
"15335
4/00/90r
GRIGGS. COOPER 8'COM-006619'LIOUIOR
PURCHASE
;YA22:13'
15337
10/10/00
BERNICK-S PEPSI COLA
800001
POP PURCHASE
187.56
15338
10/10/90
BRIDGEWATER TEt;EPHON.900002
-TELEPHONE CiiARGES,
78.16
153139
10110t90
COAST TO COAST
000004
BULBS
12,47
15340
10/10/90
COMMISSIONER OF REVE
000006
SALES TAX DUE FOR
S 0.378.05
1531.1
10/10/90
OAHCHEIMER OTSTRIBUT
900049
MISC MIN
62.00
MIA 1
10/10/90
OAHLH I EIMER CWISTRIEtUT
000009
ORANGE JUICE
95.10
I5361
10110/90
OAHLHEIMER 61STRIBUT
800009
BEER PURCHASE
14'.861.70
•
14.970.4,0
*CHECK TOTAL.
15342
10/10/90
DAY OISVRIEUTING COM
000010
BEER PURCHASE
445.25
15343
10/10/90
DICK ReVFRAGE c6MOAN
000011
MISC PURCHASES
65.}n
15363
10/10/90
OftX BEVERAGE COMPAN
90-0011
BEER PURCHASE
l.h70.09,
1.,515.55
-CHECK TOTAL.
15364
10/10/90
EAGLE. WINE COMPANV,
000012
WINE PURCHASE
31,39,
15345
10/,10/90
GROSSLEIN BEVERAGE, I'
800019'
BEER', PURCHASE
1.1.34'1,.90
15345
10/10/90
GROSSLelN BEVERAGE I
E
000OMMISC
SUPPLIES
62.130
it
11 .303:,.,Go,
-ACHECK,
ex
A 534,0
19/10/90
-JUOE-CANDyt TOGACC6-0000211MISC
SUPPLIES-IES-BAGSs'E 725_.,�O
5
1 3 0
.0 9 0,
JUDE CAN6V,b TOBACCO
,800011
CIGARS, i CIGS
207,
63,3- - 5.1,
; iwCHIMTOTAL<
'1536,7
10/10/00
KMOM RADIO STATION
000080
ADVERTISING
0040
J`;
-
15348
10/40/90
Y.OL,LfS7 SANITAYIOW
800013
GARBAGE CONTRACT
RWC RAOT . L
STATION
80 2w
io TISJ_
15350
40/10/90
LIE!,ERT TRUCKING
000025
FREIGHT CHARGES
ius.,io
s 18351
10%10/90
MAUS FOODS
900021
MISC SUPPLIES
15352
10/'10/91)
MFOWEST GAS COMPANV
800076
UTILITIES
3..00
15353
tollo/go
MONTICELLO OFFICE PR'
000031
OFFICE SUPPLIES
17;09
15354
10/ 10/ 20
'MONT )Cl L LO T.IME 8
000037
ADVERTISING
04.53
C!•
RRC,F,INANCIAL SYSTEM-
, l0/IB/fl0 t8i58:12 OEeDur'sement
Vournal. �1
WARRANT OATE VENDOR DESCRIPTION
AMOUNT CLAIM INVOT6
LIQUOR FUND
15355 10/10/90 NORTHERN STATES POWE 800035 UTILITIES
1,016..x9
15356 10/10/90 PHTLLIP9 8 SONS CO/E 900037 L.IOUOR PURCHASE'
1.154•.26
15356 10/10/90 PHILLIPS S SONS CO/E 800037 WINE PURCHASE:
556.01
1.710.27 -CHECK TOTAL
15351 10/10/90 ROWS TCE C•? -;•ANY 900041 ICE PURCHASE=
AS1.78=
15358 10/10/90 SEVEN-UP SOM IN8 CO 800043 POP PURCHASE
93.30
15359 10/10/90 ST. CLOUD RESTAURANT 800045 JUICE
16.50
15359 10/10/90 ST. CLOUD RESTAURANT 800045 GLASSES. BOTTLE
OVENE 113.91
130.11 'CHECK TOTAL-
15360 10/10/90 THORPE DISTRIBUTING 800048 BEER PURCHASE
9.644.20
15361 10/10/90 VIKING COCA-COLA BOT 800051 POP PURCHASE
353.15
•j
15362 10/10/90 ZEE MEDICAL SE RVICE 900054 MISC SUPPLIES
91.65
LIQUOR FUND TOTAL
55.921.39
C!•
COUNCIL UPDATE
October 19, 1990
Staff efforts to obtain 1991 state aid to hiohwav funding. (J.O.)
As noted at the previous meeting, preliminary population estimates
place the city population at 4,919, which is 81 short of the number
needed for the City to qualify for over $80,000 in state aid. The
City is challenging this number because housing unit counts
associated with four census blocks within the city appear to be
underestimated. If the City challenge is correct, the potential
population gain would put us over the top and result in a total of
about 5,087. There is also additional good news and not so good
news to report.
The good news is the Minnesota Department of Transportation will
accept revisions to the preliminary population estimates for
purposes of establishing 1991 population. The revised figures will
be available around November 15, 1990. These estimates will
reflect the results of the City's challenge. The not so good news
Is that the City's challenge, although valid, may not necessarily
result in a net increase in housing units. I have been informed
that some census bureau block counts may not be accurate because
housing units may have been allocated to the wrong block. In other
words, the housing unit shortage noted in four of Monticello's
block areas may be found as surplus units in other blocks. If this
h► is the case, the challenge will not result in any additional
population.
Despite this disheartening news, staff will continue to work toward
acquisition of state highway aids for 1991. This work includes
development of a plan for use of state aid funding. OSM will be
assisting us in the development of this plan which will cost the
City $6,000 to $10,000. Whenever possible, staff will be preparing
plan material in order to reduce outside consultant expense. Staff
is moving forward with the work despite the fact that we might not
gat aid in 1991, as the information gathered can be used in the
future when the city population does exceed 5,000. In other words,
the investment will not be wasted. Unless staff hears any
objections, we are continuing to work toward acquisition of state
aid with the help of OSM.
Attached is a letter to Dennis Carlson of MN/DOT that you may wish
to review for additional information. Also, a letter from OSM is
Included which outlines the scope of work and costs involved.
I WYaYf�l October 17, 1990
MOtJflCEI_I.A
250 East Broadway
P. 0. Box 1 147
Monticello, MN
553629245
Phone: (612) 295-27 11
Metro: (612) 333.5739
Fax (612) 2954404
Mr. Dennis Carlson
State Aid
Engineer
Minnesota
Department of Transportation
Room 420
St. Paul,
MN 55155
Dear Mr. Carlson:
Thank you for taking the time with me on October 16, 1990, to
discuss the situation the City of Monticello faces with regards to
acquisition of state highway aid for 1991. As we discussed, the
City of Monticello has received preliminary population figures from
the census bureau indicating a partial and preliminary population
of 4 ,919. The City is in the process of challenging this figure
and expects that the final population count for 1991 will exceed
5,000. The purpose of this letter is to outline the basis of our
challenge and to communicate our confidence that the actual city
population as of January 1, 1991, will exceed 5,000.
From our conversation, I understand that the population estimates
adju stod after the City challenge has been reviewed by the census
bureau will be sufficient documentation of the city of Monticello
population totals for purposes of establishing state aide for 1991.
This information should be available by November 15 according to
census officials. This is an important point; please let me know
if my understanding is not correct.
The following outlines Monticello's challenge to the preliminary
figures. The preliminary population figure of 4,919 was based on
an estimated housing count of 1,903 occupied units. After
receiving the preliminary figures, City staff reviewed housing
counts associated with certain blocks and found 62 housing units
chat are not accounted for in the preliminary figures. Based on an
average household size of 2.58, it appears that the added housing
units could potentially result in an increase in the population of
160 people, creating an actual city population of 5,079. Attached
you will find supporting documentation outlining the City's
chal longe .
Mr. Richard Carlson
October 17, 1990
1- Page 2
It is our hope that the documentation outlining our challenge
allows you to place Monticello among the cities receiving aid in
1991. Unfortunately, the official response to our challenge will
not be available until mid-November, which is after the date that
you announce 1991 stato aid allocations to local governments. The
City understands that the population figures established in
November by the census bureau will dictate whether or not the City
will truly be eligible for state aid in 1991.
The City is confident that official population figures to be
announced in April of 1991 will exceed 5,000 and reflect challenges
made to the preliminary figures. It is our hope that we have
sufficiently documented our challenge, thereby allowing you to
place Monticello among the cities eligible for state aids in 1991.
Please let me know if there is any additional information that you
might need.
Thank you for your review of this special circumstance; I look
forward to your response.
Yours truly,
CITY OF MONTICELLO
G
Jeff O'Neill
Assistant Administrator
JO/kd
cc: Ken Maus, Mayor
Rick wolfsteller, City Administrator
John Simola, Public Works Director
Bret we as, OSM
File
+.1 13 'S0 1`:15 091 I-FLS.1-31 P.�
5 Orr
schelen
AsSoctalnes, int
2021 East Nenncpm Avenue
YlnneaPOJK NN 55713
October 17, 1990 612-331-8660
FAX 331.3806
Envi eats
saney is
MK nen
Mr. John Simola
City of Monticello
250 East Broadway
Monticello, MN 55362
Re: Preparation of State Aid Documentation
OSMComm. No. 0012.90
Dear Mr. Simola:
I am writing this letter to follow-up on a conversailon you had with Mr. John Badalich
regarding an estimated fee for the above referenced project. The fee discussed was
estimated to be between $6,000 and S 10,000, which will vary depending on the amount of
City staff assistance on the project. It should be noted that the estimated fee range is only
an estimate and could be exceeded if problems are experienced during the approval process.
We will work directly in conjunction with the City staff and especially the Public Works
Department to prepare the documentation necessary for the State Aid Office.
As we discussed, you will provide OSM with a computer printout of all the information you
have nn the streets within the City of Monticello. We will take that information and
complete the necessary forret required by the State of Minnesota State Aid Office.
We will attempt to achieve preliminary approval from the Brainerd State Aid District by the
end of November or the first part of December. During this process, OSM, in conjunction
with the City staff, will meet with MnDOT and Wright County to determine the layout of
the State Aid Street Network in the City of Monticello relative to the County State Aid
roads and state trunk highways. This network must also be approved by the City Council
prior to final submission to MnDOT.
If you have any questions, please don't hesitate to contact us.
Sincerely,
ORR•SCHELEN-MAYERON
& ASSOCIATES. INC.
'94,404
Bret A. Wein, P.E. John P. Radallch, P.E.
Project Engineer City Engineer
/cmw
10/90-cern,p