City Council Agenda Packet 12-11-1989N
AGENDA FOR THE MEETING OF THE CITY COUNCIL
(
Monday, December 11, 1989 - 7:00 p.m.
Mayor:
Ken Maus
Council
Members: Fran Fair, warren Smith, Shirley Anderson, Dan Blonigen
1.
Call to order
2.
Approval of minutes of the regular meeting held November 27, 1989, and
special meeting held December 4, 1989.
3.
Citizens comments!cetitions , request-, anA rnnmlwints.
4A.
Consideration of feasibility report for anticipated stormwater management
improvements within the Monticello Mall watershed.
4B.
Consideration of feasibility report to establish a profile for 7th St.
5.
Consideration of interpretation of conditional use permit - Fair's Garden
Center.
6.
Consideration of altering terms of 78-1 project assessment roll.
7.
Consideration of authorizing entering into a sidewalk maintenance
agreement with MN/DOT.
8.
Consideration of initial capital outlay for new public works offices and
water department shop.
9.
Consideration of water teaperature monitoring system for new water tank.
10.
Consideration of obtaining quotes and authorization to wire new check
valves at the reservoir on Chelsea Road.
11.
Consideration of "interim" wage adjustment for Cathy Shuman.
12.
Consideration of authorizing advertisement for receptionist/data entry
clerk position.
13.
ronaideration of gambling license renewal - Joyner Lanes.
14.
Consideration of bills for the first part of December.
15.
Adjourrunent.
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MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, November 27, 1989 - 7:00 p.m.
Members Present: Fran Fair, Warren Smith, Ken Maus, Shirley Anderson,
Dan Blonigen
Members Absent: None
2. Approval of minutes.
Warren Smith requested that item +7 of the mninutes be amended to include
the following sentence: Brad Fyle agreed that both lots would be used to
accommnodate the proposed tri-plex.
Motion was made by Fran Fair, seconded by Shirley Anderson, to approve
the November 13, 1989, meeting minutes as amended. Motion carried
unanimously.
Citizens commnents, petitions, requests and complaints.
None forthcoming.
4. Consideration of accepting park dedication fee - West Prairie Partners
subdivision plat.
Aftinistrator Wolfsteller explained that the City's subdivision ordinance
specifies that cash contributions made in lieu of land dedication for
park purposes may be determined by an appraisal of the property
establishing the market value prior to any improvements. The developer
is responsible for submitting an appraisal; and if the Council so elects,
it can order an additional appraisal of its own. Wolfsteller went on to
outline the formula that Mr. Metcalf used in establishing a proposed
market value of $17,000 per acre. Wolfsteller explained that Mr. Metcalf
based the value of the 2-1/2 acre parcel by subtracting the value of the
two lots of the former Assembly of God Church property to arrive at a
value of $77,000 for the Assembly of God Church, which was traded for the
Baptist Church property. They also deducted the existing home that was
sold for $60,000 leaving what they feel is the market value of the 2-1/2
acre parcel at $17,000. Wolfsteller suggested that Council could accept
this formula and establish a park dedication fee at one-tenth the value
of the raw land or $1,700, or Council could ask for a separate appraisal
and, therefore, get a third party opinion regarding the value of this
property.
Dan Blonigen noted that on general principal we should be willing to seek
an appraisal. Even though the cost of the appraisal is high relative to
the park dedication fee, it is imtportant that the park dedication fee
reflect the true market value of the property. Blonigen went on to say
that if you don't hold the line on the smnall items, they will coins back
to haunt you later. Shirley Ander9on agreed that getting an appraisal in
this situation is appropriate.
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Council Minutes - 11/27/89
Ken Maus noted that the figures that Metcalf and Larson provided the City
in establishing their view of the value of the property are not arbitrary
figures, and they reflect actual costs. Maus went on to note that this
is a small item and is an example of the City just being difficult.
Warren Smith agreed that by requiring an appraisal, the City is making a
mountain out of a molehill.
Rick Wolfsteller noted that there have been other situations where the
City has not demanded an appraisal for purposes of establishing a park
dedication fee. The only reason why an appraisal is suggested at this
time is because of the somewhat complicated canner in which the market
value of the property was established.
Motion was made by Dan Blonigen and seconded by Shirley Anderson to seek
an appraisal from an appraiser that is mutually agreed upon by the City
and the developer for purposes of establishing a park dedication fee for
the Prairie west Subdivision. During discussion, Ken Maus and Warren
Smith both noted that requiring the appraisal is a waste of time and
money and commnon sense says accept the deal. voting in favor: Fran
Fair, Shirley Anderson, Dan Blonigen. Opposed: Ken Maus, Warren Smith.
S. Consideration of City participation in financing a portion of the
Evergreens Subdivision development cost via the assessment process.
V
Ken Maus reviewed the history behind the City's current policy of
encouraging private developers to finance the development of private
property for the purpose of developing residential lots. Maus noted that
this policy may have resulted in part from recommnendations made by the
City's bond counsel. According to Maus, bond counsel was concerned that
the City's bond rating might suffer if the City's debt became excessive
due to financing of public immprovement projects. Maus opened up the
discussion to Council asking for input as to what extent the City should
change its existing policy regarding financing of public Lrprovements.
Dan Blonigen noted that the risk associated with development should be
borne by the developer and not by the City.
Assistant Administrator O'Neill reported that the cities of Elk River and
Buffalo both require a letter of credit in an amount equal to the cost of
the public improvements. Once the public projects are comnpleted, the
cost of the improvements are assessed against the properties. As
properties are sold and assessments paid, the letter of credit supplied
by the developer is reduced in an amount equal to the sum of the
assessment payments. This financing technique protects the City 1008, as
the City can draw on the letter of credit if assessment payments are not
made by the developer. O'Neill went on to note that all public
inprovements in Maple Grove are comnpleted by the City for the purposes of
assuring quality control. In addition, Maple Grove requires that 608 of
the cost for the imnprovements are provided up front. The City then
assesses the remaining 40% against the improved property.
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Council Minutes - 11/27/89
At this point, a general discussion of the Evergreens subdivision
ensued. John Simola explained that the Kjellberg East Mobile Hoene Park
is utilizing a pond system that is too small, and the land area available
is not sufficient to handle a properly sized pond. The potential ground
water pollution problem created by this situation might only be remedied
if the City and Kjellberg work cooperatively toward a resolution.
Ken Maus noted that the City gets into trouble when we run sewer and
water trunk lines long distances.
John Simola responded by saying that the lateral extension of sewer and
water in this case is not a major trunk line but rather is a lateral
extension from the existing system and, therefore, is less costly than a
trunk line.
Rick Wolfsteller explained that one of the main advantages for the City
completing the public improvements is that the City has control over the
quality of the development, and we have greater assurance that there will
be no long-term maintenance problems if the City installs the streets and
utilities.
Council discussed the need for the type of housing that will be created
by the Kjellberg development. Fran Fair and Dan Blonigen asked "How bad
do we need first time home buyer housing?"
Ken Maus explained that the nature of this development to some degree is
regulated by the restrictive covenants associated with the development.
Restrictive covenants include language that regulates house color and
includes garage and landscaping requirements.
Administrator O'Neill noted that the development area includes three
power lines and a natural gas line, which precludes the use of the
property for higher value housing. In addition, the land is not prime
agricultural land. It may be that this land might best be suited for the
type of development proposed.
Warren Smith suggested that the City inight want to participate in this
project only because of the associated Kjellberg East Park sewer problem.
After discussion, motion was made by Fran Fair and seconded by Dan
Blonigen to approve City utilization of the assessment process in
financing 406 of the Evergreens Subdivision development cost contingent
on the following:
a. Sewer and water services shall be extended completely through Phase I
and Phase II with streets, curb, and gutter installed with Phase I.
b. Kjellberg East Mobile Home Park must be connected to the City sewer
service at the southerly most Phase II manhole.
c. Enlargement of the mobile home park will be allowed only after the
sewer extension is couplets and operational and in commpliance with
City specifications. in addition, street improvements must be
complete and storm sewer plans approved and in place.
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Council Minutes - 11/27/89
The formula used in providing credit to the East Park area assessmnent
per the original developer agreement would remain. The original
developer agreement stated that the area assessment for the Rjellberg
East Mobile Home Park would be reduced an amount equal to the cost of
extending utilities from Dundas to the development. Since Kjellberg
will be paying 608 of this cost, it was concluded that this credit
could remain.
The area assessment formnula associated with Phase I development shall
be consistent with the original developer agreemner,t. Under the
original developer agreement, the lots with Phase I and II would be
charged an added $200 hookup fee for sewer and water, and all
properties in this area would pay a $4 per quarter surcharge on their
water bill. These funds will be used for the future extension of
trunk sewer and water to the area when it is needed.
Rjellberg shall be responsible for all costs associated with the lift
station and piping necessary to provide sewer service to the mobile
home park. Development of this facility will meet City requirements.
Motion carried unanimously.
6. Consideration of final payment on Project 89-1, Marvin Elwood Road
extension in the Meadows.
John Simola explained that the City of Monticello contracted with Channel
Construction to extend Marvin Elwood Road as part of the Meadows
imnprovement project. The estimated cost of the contract was $10,582.
Final construction cost of the project is $10,582. The City to date has
paid all but $1,000 of this amount. The work has been completed on the
extension of Marvin Elwood Road, work has been satisfactory, and the City
staff recoimnends final payment to Channel Construction. Final payment
will be in the amount of $1,000 and is pending receipt of the proper lien
waivers and the State of Minnesota forms.
After discussion, motion was made by Dan Blonigen and seconded by Shirley
Anderson to make final payment to Channel Construction in the amount of
$1,000 pending receipt of lien waivers and State of Minnesota forms.
Motion carried unanimously.
7. Consideration of resolutions ordering 4reparation of assessment roll and
setting a Public hearing on adoption of assessment roll on Marvin Elwood
Road extension.
After discussion, motion was made by Fran Fair and seconded by warren
Smith to adopt a resolution ordering the preparation of the assessment
roll and a resolution setting the public hearing for the first meoting in
January 1990. Motion carried unanimously. SEE RESOLUTION 89-36 AND
RESOLUTION 89-37.
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Council Minutes - 11/27/89
Consideration of accepting the improvements associated with the
Meadows 2nd Addition.
Assistant Administrator O'Neill reported that the City Engineer and
Public Works Director have indicated that the work necessary to develop
the ten new lots has been successfully coirpleted except for minor
details, which should be completed prior to forual acceptance and final
payment.
After discussion, motion was made by Warren Smith and seconded by Fran
Fair to accept the Meadows 2nd Addition improvement subject to the
following conditions which imist be completed within 30 days:
a. As built drawings showing the actual locations, etc., of the public
improvements to be submitted to the City Engineer along with a
certification from the developer's engineer that all imrprovemrents
have been installed per the specifications.
b. The developer's engineer shall submit to the City a detailed grading
plan of Lot 1, Block 1, which would outline a plan for draining this
lot to the northern Burlington Northern right-of-way.
C. An escrow ammunt of $250 shall be established for the purpose of
providing funds necessary to fully seed the street boulevards.
Seeding of street boulevards must be coirpleted by September 1, 1990.
d. The warranty bond shall name the City of Monticello as the third
party beneficiary of the warranty.
e. The developer shall pay $2,612, which equals the City expenses
associated with inspecting the iuprovement. Please note that these
expenses were higher than originally anticipated because the
developer's contractor failed to properly notify the City of work
being done which necessitated additional time to track the project
and stay on top of the work as it occurred.
f. Receipt of lien waivers and State forms.
Motion carried unanimously.
Consideration of replacing electric motor for deep well turbine puirp in
well ql.
John Simla noted that approximately three years ago when the 60 h.p.
motor for well 11 failed, he replaced it with a 75 h.p. imtor as
recommnended by OSM. It was expected that the 75 h.p. motor would be able
to handle the higher head pressures expected when the new water reservoir
went on line. Simmla went on to explain that, unfortunately, the sizing
of the pummp and discharge pressures at low tank level do not allow the
motor to perform at the proper capacity. Therefore, Simla recomended
that the City replace the 75 h.p. motor with a 100 h.p. unit.
Ken Maus and Dan Blonigen noted some frustration regarding this issue.
Dan Blonigen stated that he is getting tired of the resizing of pumps,
etc. John Simmla concurred but stated the larger imtor appeared to be
the best solution to the current predicament.
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ICouncil Agenda - 11127/99
John also stated he would smmnarize the water improvements in the next
agenda.
After discussion, motion was made by Fran Fair and seconded by Shirley
Anderson to authorize the purchase and installation of a 100 h.p. across
the line start motor using an electronic soft start or reduce voltage
started at an estimated cost of $5,000. Motion carried unanimously.
10. Consideration of amendments to snow plow/removal policy and adoption of
revised snow plowing and removal plan.
John Simola reviewed the amendments to the snow plow/removal policy and
asked for comments from Council.
Shirley Anderson requested that the policy be amended by removing
references to specific organizations that will receive the benefit of
snow removal services. It was suggested that City action to remove snow
from in front of private businesses be limited to those areas where these
businesses were built and established prior to development of parking
lots where parking is vital to business. Snow removal limited to such
areas along Highway 75 and where snow removal is necessary to protect
public safety. During the discussion, a number of comments were made
regarding the City's snow removal polity.
't
�► Dan Slonigen noted that the City should charge people for snow removal if
snow removal is not done in the downtown area.
Ken Maus noted that it is important that the City define clear criteria
in establishing which businesses or institutions receive the benefit of
snow removal.
Dan Kling, City Engineer, stated that in some of the cowurunities he works
with the decision to haul away snow is based on safety. When it is
determined that snow must be resoved from an area that has insufficient
capacity to store the snow, the cost to remove the snow is billed back to
the benefiting property owners.
Dan Slonigen agreed that the cost to remove the snow should be billed
back to the benefiting property owners. He asked, "Why should a
homeowner have to remove snow and provide snow storage area, while a
businessman receives the benefit of having the City remove snow that he
is unable to store?"
Ken Maus suggested that geographic location and history dictates and that
not all City benefits can be provided equally throughout the community.
Ken Maus noted the problem associated with City removal of parking lot
snow only after the streets have been plowed. Although this is a good
policy in terns of keeping the streets clear, many of the businesses
suffer when the lots remain snow covered for longer periods of time.
Maus suggested that before investing in additional manpower or additional
equipment, the City should seriously investigate the possibility of
having a private contractor remove snow from City parking lots.
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Council Minutes - 11/27/89
John Simola explained that the City has hired one new person in the last
ten years and that the City has the same basic equipment that has been
updated only. This has allowed the City to operate its snow removal
process efficiently. He did note that it's not likely that we could
speed up the time it takes to plow the streets at this time.
Shirley Anderson expressed her view that the snow plowing service in
Monticello compares very favorably to the service she has seen in other
communities.
After discussion, motion was made by Warren Smith and seconded by Fran
Fair to adopt the amended snow removal policy with the following changes:
References to business and institution names should be dropped from the
downtown area section of the policy on specific snow removal (hauling)
areas. The policy should be amended to read as follows:
And any other property with inadequate off-street parking along
the four lane portion of County Road 75 when snow in the parking
lane causes a public safety concern as determined by the Public
Works Director and upon approval of the City Administrator.
Motion passed unanimously.
11. Consideration of bills for the month of November.
After discussion, motion was made by Warren Smith and seconded by Fran
Fair to approve the bills for the month of November as submitted. Motion
carried unanimously.
Other matters.
Ren Maus suggested that the City staff consider preparing quarterly reports for
Council review. No decision was made regarding this matter.
Assistant Administrator O'Neill requested that Council schedule a special
meeting for the purpose of discussing computer system related issues. A
special meeting of the City Council was scheduled for 2:00 p.m., Friday,
December 1, 1989.
There being no further discussion, mneeting adjourned.
Jerk 0 Ne111
Assistant Administrator
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MINUTES
SPECIAL MEETING - MONTICELLO CI_'y COUNCIL
Monday, December 4, 1989 - 6:30 pon.
Members Present: Ren Maus, Fran Fair, Warren Smith, Shirley Anderson,
Dan Blonigen
Members Absent: None.
1. Consideration of establishing 1990 salaries and wages for non-union
personnel.
Ken Maus started the meeting by reviewing recent City policy regarding
establishing salaries and wages. He noted that in the past, the City has
provided a fixed cost of living increase plus a pool of money that can be
used for inerit pay. The City Administrator would have the latitude to
provide additional increases to salaries based on his review of euployee
performance.
Shirley Anderson stated that she has a problem with merit pay, as it is
possible to be totally unfair with it. Anderson was more comfortable
with automatic step increases. However, she did note she is not against
merit pay if it has worked in the past.
Dan Blonigen noted that in the past it appeared that all people received
merit pay from the pool which defeated the purpose of the merit pay.
Rick Wolfsteller stated that not all people received merit pay.
Fran Fair noted that it is irrportant at this time to re-evaluate job
descriptions and, therefore, it might be difficult to establish salary
increases because job duties have changed for some eiqDloyees.
Rick Wolfsteller reviewed the City's comparable worth plan and noted that
the salary ranges and job descriptions need to be adjusted so as to
maintain salaries at comparable levels.
At this point, discussion of a general salary increase was discussed.
Dan Blonigen suggested that a pool of money be created equal to a 59
increase in total salary budget. This money would be used for comparable
worth adjustments. A discussion then ensued regarding development of a
comparable worth study. Administrator Wolfsteller noted that our study
should be completed by the end of January. Warren Smith asked Dan
Blonigen why 5% instead of 4%. Blonigen noted that he wanted the 58
because it would get the corrparable worth situation brought into line.
Rick Wolfsteller also noted that health insurance has gone up 68. Warren
Smith suggested that any increase in insurance should be paid out of the
cost of living increase.
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Special Council Minutes - 12/4/89
After discussion, motion was made by Fran Fair, seconded by Shirley
Anderson, to grant an across the board 4.58 salary increase to all City
employees with the 68 increase in health insurance derived from the 4.5%
increase in salaries. In addition, all City positions and salaries are
to be reviewed in terms of comparable worth. Salary adjustments of a
greater magnitude will be made or considered at such tune that the
comparable worth study is coirplete. Motion carried unanimously.
2. 1990 Budget Workshop.
Ren Maus began the discussion by noting that the loss in State aids
($181,000) will result in an increase to the City budget. He also noted
that the School District will be receiving greater State aids.
Therefore, the total tax bill paid by the Monticello residents and
businesses may not increase appreciably. Maus went on to note that it
might be very difficult to say exactly what will happen to the overall
tax rate as a result of the recent budgetary actions taken by School,
County, and now the City until later. It appears that with the
information that we have now, the total tax bill increase will more
likely reflect County increases than City or School increases.
Maus noted that if Council accepts the budget as presented, there may be
some increase in overall taxes. It was his view that we need to do what
it takes to make that increase tolerable.
At this point in the meeting, Council reviewed those items in the budget
that accounted for the major increases in the City budget. Maus noted
that the loss in State aid is the single most important reason why the
City budget is increasing. He also noted that the debt service increases
are a fixed cost that we cannot remove from the budget.
Maus reviewed the garbage and recycling frost increase of $112,500 and
noted that it is very difficult to lower this aimunt unless the City
moves to a once per week pickup. John Simola stated that the contract
calls for a re-evaluation of contract rates based on the performance of
the recycling program. It was Simola's view that moving to a once per
day pickup or obtaining a lower price for garbage removal are two
potential options for the future. He also noted that the City of Buffalo
has discussed with him the potential of combining resources to create a
joint garbage removal service which could also potentially save the City
money.
3. public Hearing - Consideration of 1990 budget.
At this point in the meting, Hen Maus opened the public hearing portion
of the meeting and asked if anyone had input. Lawrence Clausen was the
single individual attending the meeting and noted that he is curious
about taxes in general. At this point in the meting, the public hearing
was closed.
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Special Council Minutes - 12/4/89
Capital outlay items were discussed. Rick Wolfsteller noted that the
capital improvement fund could be reduced. However, doing so may reduce
the ability of the City to fund items or activities that arise
unexpectedly. Hen Maus noted that we need to manipulate our budget to
assure that our taxes do not increase substantially. Therefore, he
supported using reserves to pay for capital imriprovements not identified
at this time. Wolfsteller was asked how much of the unallocated reserves
are generally used during the year. Wolfsteller noted that during most
years, the City spends less than is allocated for capital funding.
Fran Fair suggested that the Council not remove $150,000 from the
unallocated fund. This money could be used to assist in funding projects
and would remove some of the added bonding costs necessary when the City
has to finance imnprovements through the bond market. Ren Maus replied by
saying that the City has built a reserve in the liquor fund and other
funds and may now wish to use that reserve. Dan Blonigen noted that he
does not wish to see the full $500,000 increase to the City levy. Dan
Blonigen suggested that the increase be reduced by removing $200,000 from
the unallocated expense.
Council discussed changes in clerical work conducted at City Hall. Ken
Maus noted that there is a concern that work tasks are not completely
identified. There have been changes in job descriptions and job
activities due to installation of the computer systemn and due to emnployee
turnover. Maus also noted that in 1987, Council did recognize the need
for an additional employee and that Council had planned on hiring an
additional staff person prior to Tom Eidemn leaving his position. Since
that tion, Rick Wolfsteller has completed the duties of both the City
Admninistrator and Finance Director. The work load created by this
situation has not allowed Wolfsteller to give sufficient attention to
duties associated with both those positions. In addition, the City has
added services to the counnunity such as the transportation program, the
recycling programn. In the final analysis, it may be that we need an
additional staff person at City Hall.
Maus went on to note that Cathy Shuman has excellent experience in
computer implementation and operation and also has some skills in
financing and accounting. She also has the capacity and willingness to
get the job done. At the saine time, however, when Cathy came on board we
lost certain qualities that Lynnea Cillham possessed. It mray then make
sense for us to at this tion move Cathy into an administrative role which
would allow the possibility to hire another person at an entry level
receptionist position. This person would likely coirplete utility billing
tasks and stand ready to commplete a variety of other duties. Maus went
on to note that City Hall response to the public is important. The
receptionist position is one that we may need, as no one in the clerical
staff at this time has assumed that role, which may create a negative
feeling with the public when they attempt to get service at City Hall.
Fran Fair agreed and noted that staff needs to look for the right person
to carry on the receptionist position.
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Special Council Minutes - 12/4/89
Maus also explained that right now the City staff is using a temporary
employee two days per week. This position could be eliminated by the
hiring of a full-time receptionist.
Gary Anderson requested Council's input with regard to hiring temporary
help to assist him with paperwork. Ken Maus suggested that use of high
school students or temporaries to assist with simple paperwork should not
be excluded.
After discussion, motion was made by Warren Smith, seconded by Dan
Blonigen, to adopt the proposed budget with a reduction of $149,400 in
the unallocated expenses. Motion carried unanimously.
SEE RESOLUTION 89-38.
At this point in the meeting, the City Administrator's salary was
discussed. After discussion, motion was made by Fran Fair, seconded by
Shirley Anderson, to increase the Administrator's salary by 4.58 with a
portion of that increase to be used to defray the 69 increase in the
cost of health insurance. Motion carried unanimously.
3. Other matters.
Ken Maus noted that within each year a small portion of employee's salary
may be retained for the purpose of conducting an employee party. This
can be done only upon authorization by the City Council.
After discussion, motion was made by Fran Fair, seconded by Warren Smith,
authorizing the City Administrator to use a portion of the 1990 salary
budget for an employee holiday party. Motion carried unanimously.
John Simola asked for authorization to spend initial capital outlay for
new offices and water department shop items.
After discussion, motion was wade by Shirley Anderson, seconded by Dan
Blonigen, to postpone capital outlay decision until December 11. Motion
carried unanimously.
Assistant Administrator O'Neill asked that Council consider amending the
transportation management plan to allow the Heartland Express Bus to
transport individuals to institutions and business locations outside the
city of Monticello but directly adjacent to the city limits. O'Neill
explained that the transportation advisory committee recommended that the
bus be used to transport individuals to these locations because these
locations provide a service to Monticello residents and because the added
fare revenue gained by doing so will support the funding of the
transportation program.
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Special Council Minutes - 12/4/89
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Motion was wade by Fran Fair, seconded by Warren Slnith, to provide
transportation service from the city of Monticello to Assemblies of God
Church, Big Lake Missionary Alliance Church, River Inn, Monte Club, Gould
Brothers Chevrolet, and D 6 D Bus Service. voting in favor: Shirley
Anderson, Ren Maus, Warren Smith, Fran Fair. Abstaining: Dan Blonigen.
There being no further discussion, the meeting was adjourned.
JefW Neill
Assistant Administrator
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Council Agenda - 12/11/89
_ 4A Consideration of feasibility report for anticipated stormater management
Improvements within the Monticello Mall watershed. (J.O.)
REFERENCE AND BACKGROUND:
Please refer to the attached letter from OSM dated November 21, 1989, for
information regarding the scope of the feasibility study. Specifically refer
to task 2 of the letter.
The cost of the stornmrater study is estimated at $4,500. It is proposed that
The Lincoln Cmipanies finance one-half of the cost of the feasibility study at
the time the study is undertaken. Once the improvements are cotaplete and in
place, any up -front payments made by The Lincoln Companies will be deducted
from their assessment. The Lincoln Companies has indicated support for this
plan for financing the feasibility study.
ALTERNATIVE ACTIONS:
1. Motion to authorize OSM to conduct feasibility study for stormwater
improvements within the Monticello Mall watershed for an estimated aimunt
of $4,500.
This study is necessary in order for the project to proceed.
2. Motion to deny authorization to proceed with feasibility study.
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Selection of this option would halt the project.
STAFF RECONJIENDATION:
Staff recoumends alternative #I.
SUPPORTING DATA:
Watershed area map. OSM letter of Novedber 21, 1989, outlining scope of
feasibility study. OSM letter of December b, 1984, outlining suggested fonmila
for developer/City cost sharing.
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1 2021 East Mennep,n Avenue
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*11-331.8660
FAi 331-3806
Eng,necrs
Surveyors
%bnms
November 21, 1989
Mayor and Council
City Monticello
250 East Broadway
Monticello, MN 55362
Re: Mork Plan to Complete Review of 1) Alternative Design Profiles for
7th Street and 2) Hydrologic Study for the Monticello Mall Watershed
Dear Mayor and Council:
As a follow up to meetings we have had with Jeff O'Neil and
representatives of the Lincoln Companies concerning the proposed expanded
development of the Monticello Mall, please find outlined below a
description of additional engineering studies that need to be completed
in order to address the street and Stermwater Management concerns raised
at these meetings by the developer.
TASK 1 - COMPLETE FEASIBILITY REPORT TO ESTABLISH PROFILE FOR 7TH STREET
As part of this task, profiles will be established for 7th Street which
reflect providing access to the Monticello Mall in one or two locations.
Cost estimates to construct the roadway along these profiles will be
developed. These estimates will also include the development of
anticipated costs for constructing a structural retaining wall to the
north of the roadway for the alternatives in which the profile is raised,
as well as estimates of cost for acquiring additional right of way to the
north to accommodate the road side slope and eliminate the need for a
structural retaining wall. Benefits of providing access to the
Monticello Mall in two separate locations as well as providing additional
access to the Hornig apartment complex from roads other than 7th Street
shall be reviewed. A preliminary assessment roll outlining anticipated
assessments against benefited properties for various road profiles will
also be provided to aid in evaluating these alternatives.
The cost to complete this task is estimated at $4,800.
TASK 2 - COMPLETE FEASIBILITY REPORT FOR ANTICIPATED STORNWATER
MANAGEMENT IMPROVEMENTS WITHIN THE MONTICELLO MALL WATERSHED
As part of this task, a hydrologic analysis and Feasibility Report will
be completed that will:
1. Specifically define the location and amount of stormwater storage
needed within the Monticello Mall watershed south of the Burlington
Northern railroad tracks. This task will include identifying areas
that must be available for stormwater storage. This would include
utilization of all available stormwater storage areas within the
streets and identifying stormwater holding areas within the
Monticello Mall watershed (both on and off the Monticello Mall
development site) that are needed to prevent structural inundation
for a 100 year return frequency critical duration rainfall event.
2. The estimated cost for implementing the stormwater management
improvements recommended along with an outline of the anticipated
assessments that would need to be levied against the parcels
benefited would also be provided. Cost participation for the
stormwater management improvements is anticipated to be principally
provided by MnDOT and Lincoln Companies with some participation
provided by the City and a limited number of parcels utilizing the
Maple Street System.
The cost to complete this task is estimated at 54,500.
Should you have any questions concerning the information needs outlined
above, please feel free to contact me at 378-6442.
Sincerely,
ORR-SCHELEN-MAYERON
8 ASSOCIAT INC.
Dan Kling, P.
n i
Peter R. Willenbring, P.E.
Manager, Water Resources Department
PRW/DK/cmw
11/89-76
cc: John 8adalich, OSM
Jeff O'Neil, City of Monticello
C
M
off
Schelen
2011 East Hennepin Avenue
Minneapolis, MN 55413
612-331-8660
FAX 3313806
Engineers
Surveyors
Planners
December 6, 1989
Mr. Jeff O'Neil
Assistant City Administrator
City of Monticello
250 E. Broadway
Monticello, MN 55362
Re: Cost Break Down for Storm Drainage Feasibility Study
Dear Jeff:
The November 21, 1989 letter, which I have attached, addressed two Tasks.
Task I dealt specifically with estimates and costs relating directly to
the 7th Street Lincoln Company property. it is my recollection that
Lincoln Company had requested this work and was willing to be assessed
for reasonable costs relative to this task.
However, Task 2 as described in the November 21, 1989 letter is a
Feasibility Report for the entire stormwater watershed of which Lincoln
Properties is a major contributor. The Feasibility Study cost of this
project can be split between the City and Lincoln Properties as both
parties will receive long term benefits from implementation of the final
study.
Total project cost can be considered by the Council during the final
assessment procedure and any inequitities can be addressed at that time.
Sincerely,
ORR-SCHELEN-MAYERON
d ASSOCIATES, INC.
Dan Kling, P.E.
OK/cmw
11/89.78
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Council Agenda - 12/11/89
4B. Consideration of feasibility report to establish a profile for 7th St. 1.7.0.)
REFERENCE AND BACKGROUND:
Council is asked to authorize preparation of a feasibility report which will
establish the final profile for the 7th St. alignment and also provide complete
cost estimates for the street construction. The information generated by this
report will be integrated with the analysis of the stormwater system design.
Prior to authorization of the study Council should be aware of some important
developments with regard to this project.
1. K -Mart, through The Lincoln Companies, has indicated that the parking
lot must be relatively flat. This can only be accomplished by
elevating the 7th St. right of way, which also requires development
of a 2' to 10' retaining wall along the north side of the street
right of way. According to the City Engineer, this design is
feasible. However, it creates a set of issues that must be
resolved. Those issues include:
A. Property owned by David Hornig across from the Mall will not be
able to gain access to 7th St. As a consequence, the Hornig
property will not benefit from the 7th St. development, and
therefore cannot be assessed a portion of the cost. It is not
entirely clear at this time how Hornig's share of the street cost
will be financed.
In addition, the cost to install the non-structural retaining
wall, not including landscaping, is estimated to be $40,000.
This added cost will be slightly offset by The Lincoln Companies
coimnittment to complete all of the roadbed preparation as part of
their project, which will save approximately $20,000.
Ultimately, the added net cost will be distributed via the normal
asaessim_nt process. It is not clear at this time who is going to
pick up that portion of the project cost that would have
otherwise been financed by Hornig. 7 think it is reasonable that
since the parking lot demands of K -Mart forces the need to put in
the retaining wall, it should be concluded that The Lincoln
Companies should pay for the added cost to elevate 7th St.
Another option would be to fund the added cost via the TIP
program.
0. David Hornig has been cooperative in terms of looking at other
options for gaining access to the undeveloped portion of his
property. However, the alternate plan for developing this access
has not yet been established. Three options are now being
reviewed, which include:
1. Expanded use of the existing entrance.
2. Development of an access drive to Locuat.
3. Development of an access drive to Maple St.
Council Agenda 12/11/89
It appears that it is feasible to develop an alternate plan for
access, however there may be added cost for land acquisition or
driveway development. These details need to be addressed as
well.
The most significant development regarding Council's review of this
matter involves property owned by Marvin Kramer. Mr. Kramer has
indicated that he has withdrawn his verbal agreement to sell the
property at the price quoted previously. The price Mr. Kramer quoted
earlier was $189,000 which included all outstanding unpaid
assessments. Hindsight tells us that we should have purchased the
option to buy Kramer's property when we had the chance. This was not
done because Kramer wanted $1,000 for the option to buy and the term
he proposed was too short. Kramer's withdrawl of his offer leaves
the City with the following alternatives:
ALTERNATIVE ACTIONS:
IA. Motion to order feasibility study establishing profile for 7th St. right
of way, using straight alignment. Continue with pursuing the L'.raight
alignment, but defer purchase or condemnation of Kramer's property until
a development proposal is submitted by Kramer or other owner of the
property.
Under this alternative the City is taking its chances that a future
developer of the property will utilize the proposed 7th St. right of way
as planned. If a proposal is submitted that is not consistent with the
planned right of way, the City may be forced to condemn the area
necessary for the right of way, which could significantly increase the
City's cost. It is not known at this time what- the cost would be to
purchase Kramer's property once 7th St, is in. It is likely, however,
that the cost of this property will increase when the project is
completed.
As a modified version of this alternative, the roadway alignment could be
moved alightly to the north, and thus split the Kramer and Springborg
property. This would have the affect of reducing the amount of land
needed from Kramer and result in Kramer having a parcel that because of
greater land area is more developable. It also requires that another
party be involved (Springborg). The net cost of this option may not be
much different Lhan running the road entirely through Kramer's property.
18. Act immediately to purchase Kramer's property or obtain an option for an
immediate purchase.
Although this option presents a difficult pill to swallow, it may be that
by waiting until the road in in, we will further escalate the cost of the
property and thus purchase of the property at the present time may be in
our best interests. At the sane time, however, the very act of ordering
a feasibility report for the straight alignment may, in a sense, act to
7 inflate the value of that land as though the road was already complete.
Therefore, Kramer may inflate his price iironediately, which would dictate
that we should then buy when we are ready.
Council Agenda - 12/11/89
Of course, it makes no sense at all to purchase the property unless the
project is assured, or until The Lincoln Companies would give us a
financial guarantee equal to the cost of the purchase of Kramer's
property. I think there is a good chance that the project will proceed,
but this hunch is far from a guarantee. In addition, there appears to be
slim or no chance that The Lincoln Companies would provide protection to
the City if we act to purchase Kramer's property. Finally, at this time
we do not know if Kramer will sell or his price has increased
significantly since he withdrew his latest offer. Whatever the short-term
price might be, it appears that there would be significant risk involved
if the City purchased this property prior to development of the project.
Motion to order feasibility study with 7th St. following curved
alignment.
City Council could revert to the previous curved aligmnent. This option
creates a problem for Kramer because curving the roadway places his land
In the PZM zone, which greatly diminishes the value of his property.
This is our ace in the hole with Kramer. If Kramer forces the alignment
south it reduces the value of his land and no one wins. we need to
exploit this fact when negotiating with Kramer.
It may be difficult to revert to the previous curve alignment because
K -Mart and The Lincoln Companies may object. Realistically, however,
they probably could revert to the old alignment.
3. Motion to table decision regarding feasibility study pending negotiations
with Marvin Kramer.
Council may wish to hold off on a decision pending efforts to negotiate a
purchase price with Kramer. Tabling the decision will allow us to
negotiate prior to "showing our hand" regarding final alignment. More
than likely, under this option, Kramer will require that the City
purchase the property prior to groundbreaking. This option may provide
the City with the best position in terms of negotiation.
The negative aspect to this decision is that it will introduce another
project delay. It is not known at this time if the delay will create a
significant problem in meeting Lhe March 1, 1990, groundbreaking
deadline.
STAFF RECOMMENDATION:
Staff recommnends alternative 1A.
Council gave staff clear direction that the straight alignment is the beet
alignment for the City. Unfortunately, the cost associated with the straight
alignment may need to be adjusted, based on Kramer's withdrawl of his verbal
agreement to sell his property for $190,000. Unless Kramer is willing to
reinstate his previous purchase price, it is recommended that the City defer
purchase or acquisition of the Kramer property until absolutely necessary. If
Kramer does reinotate hie original purchase price, then Council may wish to act
to acquire the property, thereby saving the future expense associated with
condemnation proceedings.
Council Agenda - 12/11/89
C
SUPPORTING DATA:
Copy of site plan showing curved and straight aligrunents. Also attached are
miscellaneous documentation of staff/developer meetings conducted regarding
this project.
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MOKFICELLO
250 East Broadway
Monticello, MN 55362.9245
Phone: (612) 295.2711
Metro: (612) 333.5739
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TO: Rick Wolfsteller, John Sfinola, 011ie Koropchak, Ken
Maus, Dave Putnam, Chuck DuFresne, Dan Kling, Brett
Weis, John Badalich, Dave Hornig, .1ohn 'Uban
FROM: Jeff O'Neill, Assistant Administrator=",
,lv
DATE: December 1, 1989
RE: Meeting Smmnary - Lincoln/K-mart Development
This memo sutmnarizes a meeting conducted on Noveinher 3n, 198Q,
at. which Lime Chuck DuFresne, Dave Putnam, Dan Kling, Brett
Weis, and Jeff O'Neill discussed Issues pertaining to The
Idncoln Companies' K -Mart addition.
Chuck DuFresne indicated that K -mart wants the store to open
on September 15, 1990, which requires that Lhe structure be
essentially cumpleLe by July 15, 1990. According to
DUFresne's contractor, the grading work needs Lo begin by
March t, 1990. DuFresne indicated that the initial focus for
grading will be on the building site area so as Lo allow
coneLruction Lo begin. DuFresne asked that the public
fnprovetnento, including atorm water system, he installed by
I,abor Day.
Dave Putnam reviewed the parking lot configuration necessary
Lo accomodate an elevated parking area. The configuration
required a long entrance rairp connecting 7th Street Lo the
point at the very entrance of the K -Mart store. It was
de_Lermined that Lhis configuration would not be acceptable.
Therefore, efforts focused on developing a method for
elevating the. 7Lh Street right-of-way, which, therefore, will
eliminate Lhe need for a ramped parking lot entrance.
IL was determined that tho 7th StreeL right -of -Way grading
would be conducted by Lhe ptfvaLe contractor developing the
ta911 site, which would reduce road construction cost by
9
Memo
December 1, 1989
Page 2
approximately $25,000. The retaining wall would cost approximately
$40,000, not including landscaping, and would range from 2 feet to
10 feet high, depending upon location along the 7th Street
right-of-way. For sections higher than 5 feet, the retaining wall
would be staggered. At its highest point, the retaining wall would
be 10 feet high with two 5 -foot sections. Responsibility for
maintenance for this retaining wall was discussed. A decision on who
would maintain the shrubbery and the retaining wall itself was not
determined. However, normally this would be a City responsibility.
A discussion ensued on the impact of elevating the roadway on the
Hornig development planned for the future. After considerable
discussion, it was concluded that the first priority would be to
attempt to use the single access now used by the existing
development, if this is an unacceptable alternative in Let -ins of
planning traffic flow, etc., according to the City Planner, then the
second alternative would be to develop a cul-de-sac at the end of
Maple Street which would be shared with Ridgemont Apartments. This
cul-de-sac would provide an alternate access point to the development
area. However, the proposal would require cooperation from Ridgemant
ApartmenLs and require either purchase of land or an easement for the
driveway area. O'Neill indicated that he would call ,john Uban and
determine Uban's recormmendation regarding the single access. lie
would also follow up with a call to Dave Hornig to determine his view
on the matter.
A discussion of the site drainage problem ensued. As a result of the
discussion, it was determined that OSM would submit a letter to the
City outlining the Cost of a storm drainage feasibility study which
would focus on both site specific and regional drainage issues facing
this area. The letter would also outline The Lincoln Companies'
portion of the cont to conduct the feasibility study. The letter
outlining the feasibility to Still to be submitted to the City by
December 6 for Council review December 11, 1989.
It was also determined that the City Engineer and Dave Putnam will
work together toward development of n project nchedule. Thin
schedule is to he coinpleted.in the very near future.
Chuck DUFreane also directed Dave Putnam to prepare a coSL eatinate
for platting the entire property owned by The Lincoln Companies.
O'Neill informed the group that Marvin Kramer has withdrawn his offer
to sell his Innd to the City of Monticello at Lho price he had
previously indicated. O'Neill noted that to sots extent further
consideration of the straight alignment is based on the assumption
that the Council is comfortable in continuing with the straight
alignment, not knowing what the cost will be to someday acquire the
Memo
December 1, 1989
Page 3
Marvin Kramer property. It was suggested that we might be better off
if The Lincoln Companies property is platted, which will dictate the
street alignment as it passes the Kramer property.
It was the general consensus to review the finance plan associated
with this project at such time that the engineer's feasibility
reports are coirplete.
66)
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RECEIVED
Orr-L-:aazn-i.�?yeroa u f 5cee.
MEETING SUK4ARY comm. is
November 8, 1989 jjov 1 A jllUj
TO: Meeting Participants —i I
FROM: Jeff O'Neill, Assistant Administrator ^— �—
Present: Pete Willenbring; Dan Kling; Jeff O'Neill; Nelrea Succio, State
Hydrologist; Robert Nibbe, Right -of -Way Engineer; Chuck DuFresne
A. State participation in storm water management is possible under following
circmnstances.
1. System must be owned and maintained by the City.
2. If "on site" system is used, the pond area would need to be dedicated
to the City.
3. There is limited potential for use of freeway ROW as ponding area.
4. State will fund project based on the percentage of water State
property produces.
5. State must approve plane and specifications.
6. State needs a letter and resolution notifying them of the proposed
project.
7. It might make sense to get concept approval of drainage plans prior
to development and submittal of plana.
8. All computations must be included.
a. OSM to prepare coat estimate and distribution of benefit/cost for storm
water feasibility study.
1. Cost roughly estimated at 65,000 to $15,000.
2. The Lincoln Companies will provide their portion of front - subject
to Durresne's review of the cost estimate.
3. Feasibility study cost estimate to include not to exceed number.
4. Feasibility study to address district wide drainage issues and
establish plan for management of freeway development water.
5. Study to include district wide analysis and project specific analysis
with study costs distributed accordingly.
6. Council agenda item for second meeting in November.
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Council Agenda - 12/11/89
5. Consideration of interpretation of conditional use permit - Fair's Garden
Center. W .O.)
A. REFERENCE AND BACKGROUND:
Council is asked to review the Christmas season use of the Fair Garden
Center and determine if the use is in compliance with the terms of the
conditional use permit granted some months ago. Specifically, a portion
of the site area earmarked for parking is now being utilized for sales and
storage of Christmas trees. Staff asks that Council review this matter
and determine if a portion of the parking area may be used for Christmas
tree sales and display area.
According to the Fair Garden Center site plan approved by Council, Fair is
required to develop 24 parking spaces. The parking area was determined by
applying a ratio of parking spaces to outdoor and indoor retail sales or
"floor area." The floor area was calculated based on the area necessary
to display peak spring season inventories. All requirements associated
with the original conditional use permit have been coirplied with except
for the requirement that the parking area be striped.
If one applies the same formula used to calculate the original parking
requirement to the winter retail use of the property, the parking
requirement could be reduced to 19-20 spaces because the retail floor area
during Christmas tree sales operations is reduced by approximately 3,800
square feet. Under this scenerio, one parking space could possibly be
eliminated for every 8,000 square foot reduction in floor area for a total
reduction of 4-5 spaces.
Unfortunately, Fair has eliminated the effective use of at least seven
spaced therefore, the remaining parking area is insufficient in terms of
the floor area to parking space ratio outlined by ordinance.
B. ALTERNATIVE ACTIONS:
1. Motion to approve the use of 14 parking spaces for Christens tree
display and storage on the grounds that the remaining parking area is
of sufficient capacity during the Christmas season business activity
conducted at Fair 'a Garden Center.
This amounts to an amendment to the conditional use permit granted
aome montho ago. Please note that for this amendment to be binding, a
public hearing and review by the Planning Commission day be necessary.
2. Motion to amend the conditional use permit by relocating parking
spaces displaced by the Christmas trees to another area on the site.
Under this alternative, parking spaces earmarked where the trees now
are would be moved to an area within the interior of the site.
Council might have noticed a directional sign at a site entrance point
which indicates where this parking area is. The problem with this
alternative is that the interior parking area, though sufficient in
Council Agenda - 12/11/89
terms of size, may not be used because of its inconvenient location.
An argument could be made that these spaces should not replace the
parking spaces lost because they will not be used.
3. Motion to deny amend,nent to the conditional use permit which would
allow Fair to utilize parking spaces for Christmas tree sales and
storage.
Council may take the position that the conditional use permit was
granted with Christmas tree sales considered at that time and that it
is not appropriate to amend the conditional use permit. Under this
alternative, Council may demand from Fair that he remove the trees
from the parking area or face City sanctions which could include
action to obtain a restraining order.
4. Motion to direct Fair to move a portion of the trees off at least four
of the dedicated parking spaces. ,,, (' K -�-V AAA � may,,. — Qw, SS
C. STAFF RECOMMENDATION: �oQ 5QA0al1,1. uAaye, iF i"""'4 iS oly. -+0
Staff recowiends alternative /4. Since the current use of the property
does not demonstrate sufficient parking spaces per floor area; it, is
recomended that action be taken to rectify the situation by requiring
that Fair move a portion of the trees off the dedicated parking area. It
appears that the si rplest solution is to require that Fair simply relocate
trees in a manner that will make a minimum of 19 or 20 parking spaces
available. If this is done, the wintertime floor area to parking space
ratio will be consistent with the Zoning Ordinance. Under this
alternative, Council could take the position that parking demands are
greater during the spring season than during the Christm9s season and that
seasonal parking requirements should reflect that difference.
It is not recommended that the rear or interior of the lot be identified
as a parking area, as it is not likely that the spaces will be used.
If Fair is unwilling to coiq)ly with Council's wishes, then the process of
issuing a resLraining order could be initiated.
D. SUPPORTING DATA:
Copy of approved site plan with conditional use permit requirements.
OTHER CHRISTMAS TREE. ISSUES
This is to inform Council the staff has notified the owners of the West
Side Market and North Country Small Engine (213 East Third St.) that
operation of Christmas tree sales at those locations is in violation of
the Zoning Ordinance. In the case of the West Side Market, such activity
represents an expansion of a nonconforming use. in the case of North
Country Small Engine, the Christmas tree sales is allowable after first
obtaining a conditional use permit. �A
6
Council Agenda - 12/11/89
C
Staff is not planning further action on this matter unless directed to do
so by Council. Quite frankly, although both of these operations are in
violation of the ordinance, there may be insufficient cause at this time
to pursue the matter. For instance:
Neither situation has created a public safety hazard or generated more
than one complaint.
Given the short duration of the violation and the limited precedent that
is set, significant efforts to "shut them down" do not appear justified
from an economic standpoint.
As in the case with Fair's Garden Center, the City does have a history of
allowing nonconforming uses to continue for some duration while the
details of the permit are worked out, especially when the public is not at
!immediate risk. These details should be worked out and the proper permits
granted by next Christims season.
C
Council Agenda - 12/11/89
5. Consideration of altering terms of 78-1 project assessment roll. (R.W.)
A. REFERENCE AND BACKGROUND:
In December of 1982, property owners affected by the 78-1 i;rprovement,
79-1 improvement, and also the 80-1 and 80-2 improvements, petitioned the
City Council to request extending the term of the assessments for their
projects to longer than five and ten years that had been originally
assessed. Beginning with the 78-1 project, the City Council had revised
its assessment policy based on a recoimnendation from our bond consultant
^`- to a shorter assessment teen of five years rather than 20 years. The
ti Ci 79-1 and also the 1980 projects were assessed at ten years. The property
owners requested an extension or reamortization of their assessment rolls
to a longer period of time, as they were having difficulty in keeping the
payments current due to the large amounts annually. In addition,
development had slowed; and as a result., the property was not being sold
as quickly.
Due to the fact that the 1979 and 1980 projects were already assessed at
ten years but the 1978 project was only assessed over five years, the
Council agreed to review the five-year assessment for the 1978 project.
The Council discussed in March, April, and May of 1983 the effects of
reassessing this project and decided to reassess the 78-1 project based
on a 20 -year amortization schedule with a balloon payment after ten
years. Other conditions attached to the reassessmnt included the
requirement that the property owners bring current all hack assessments
that would have been due under a 20 -year amortization schedule and to
also enter into an agreement which would require the property owners to
deed over to the City their individual parcels if they did not meet the
halloon payment requirement due December 31, 1981). In effect, this
treated their project the same as a ten-year assessment but a balloon
payment was still due.
There are currently six lots within Sandberg South affected by this
assessment and one lot in Oakwood Industrial Park that have a total
combined balloon payment due of $57,947.52 on December 31. On
October 19, 1989, I sent a letter to all of the affected property owners
informing them of the balloon payment due at the end of December and
inquired as to whether any property owner had a problem with the teens
and conditions, central Minnesota Projections, a partnership that owns
five lots in Sandberg South, indicated that they may have a problem in
meeting the balloon payment requirements and requested the Council
consider another extension. The Oakwood Partnership and Mr. Dave
Peterson of Monticello Ford did not specifically request any special
consideration but would be agreeable to further extensions if granted to
the other property owners.
The reassessment agreements that were signed by all property owners in
1983 do indicate that they will iimnediately execute a quit claim deed to
4 the City if they are delinquent or do not make the balloon payment as
required. If the assessment roll is not extended, the City could enforce
Council Agenda - 12/11/89
this agreement and acquire title to the property in question; but
according to our City Attorney, the City might also acquire this property
subject to any mortgages existing. In other words, the City may have
title to the property but would be also subject to paying off any
existing debt. I don't believe the City really is interested in owning
this property, only collecting the assessments.
Up until this point, all of the affected property owners have been
keeping their annual instalbnents current, and there are no
delinquencies. Based on this, I assume that if the Council was receptive
to extending the time period again for this assessment roll, the property
owners may be able to continue to keep their payments current. On the
other hand, the assessment roll has been respread once, and the question
becomes how many times should the City refinance an assessment roll if
the property owners run into difficulty in selling their property. If
the assessments were again spread over a longer period of time, I do not
think we should consider more than five years, as this would bring the
total to 15 years, which is not unreasonable. One of the problems with
reassessing the project again is that there still will be no guarantee
that the assessments would be paid each year, and the City may still not
receive any money until the property is sold.
A possible suggestion if the Council is willing to respread this project
once more would be to possibly obtain a first mortgage on the property in
exchange for respreading the assessments. Under this option, if the
�- assessments aren't paid within the five years, the City could commeence
legal action to foreclose on the property and not be subject to waiting
three, five, or ten years for the County to place the property up for
sale under tax forfeiture rules. This would be similar to what the City
did when it reassessed comm of the Meadow Oak subdivision in 1983.
Although I don't personally think the property owners will be receptive
to the City taking a first mortgage, if this was the only option provided
for extending the assessments, the property owners may be more inclined
to obtain their own financing and pay off the balloon payment as
originally agreed to. If the property is owned free and clear by the
individual property owners, obtaining a first mortgage nn the City's
behalf may be much easier. But where the problem will comm in is if
there is an existing lending institution with a first mortgage. In this
case, the property owners would have to have the lending institution
agree to become a second lienholder or pay off the mortgage to allow the
City to have the first mortgage. If they can pay off a mortgage, they
could just as well pay off the assessments.
B. ALTERNATIVP. ACTIONS:
1. Council could inform the property owners that the assessment roll was
already reassessed once to provide for a ten year payoff, and the
City is not interested in another reassessment without obtaining a
first mortgage on the property. prl""
T
10 �A
Jr
i
Council Agenda - 12/11/89
2. The Council could agree to let the assessments run another five years
or ten years or whatever you choose. Under this option, I would
inform the County to continue placing annual installments on the tax
rolls for whatever number of years determined.
3. Council could indicate that the reassessment agreement will stand as
is; and if the balloon payment is not paid by December 31, 1989, the
City would take legal action to obtain title to the property.
C. STAFF RECOMMENDATION:
I believe the Council realized the possible mistake in assessing the
original project over only five years and tried to accommodate the
property owners in 1983 when they were given an additional five years
with a balloon payment. Staff certainly realizes that the property has
not developed as quickly as the owners had anticipated, but the real
question becomes should the City be the financing institution for
property owners. I don't believe the City is really interested in
acquiring title to any of these properties, as we do not want to be in
the real estate business, and we may be subject to any existing mortgages
that are outstanding against these parcels. With the 1978 bond already
being retired by the City, there is not an absolute necessity to collect
this balloon payment on December 31 in order to twet any debt service
requirements. Because of this, I would not oppose the reassessment for
an additional five years if it would make it easier for the property
owners to pay their installments but question whether this will set a
precedent whereby the Council ;nay be facing the same situation on other
projects as soon as the property doesn't sell as quickly as the
developers had hoped for. I believe if the aesessment is extended, it
would be a reasonable request to obtain a first mortgage to ensure that
Lhis is the last time the Cuuncil is faced with Lhis.
D. SUPPORTING DATA:
Copy of Council minutes of May 24, 1983; Copy of the reassessment
agreement entered into by the property owners.
i�
Council Minutes - 5/24/83„/
9
and began digging a trench near the house in an effort to find
the sewer pipe to determine its actual location.
Mr. Reilly requested that the City reimburse him for all costs
associated with digging the first hole which also damaged two
Elm trees which will probably die in the near future. He
requested that the City remove the existing trees and pay for
the restoration of the first hole and also pay for the restora-
tion of the third excavation near the house that would not
have been necessary had the second staking been accurate.
Mr. Reilly noted that he was not able to have his contractors
at the meeting and since they would be more familiar with the
actual work they performed, he requested that possibly
the City Council table any action on his request until the
next meeting to enable all parties to be in attendance. It
was the Council consensus to table this item until the next
meeting.
7.
Consideration of Overlay on Oakwood Drive (Gould Brothers
Service Road).
John Simola, Public Works Director, reviewed with the Council
the completed plans and specifications for the overlaying of
Gould Brother's Service Road with a two inch overlay and re -
graveling the shoulders. The estimated cost of this work
is $14,402. Mr. Simola noted that the plans and specifications
also included an option for using approximately 600 feat of
reinforcing fabric under the overlay in a test arse to see if
this material helps prevent the roadway from deteriorating
due to cracks and water seepage. This additional fabric re-
inforcing material would add an additional $2,250 to the
total project coat bringing the total to $16,652.
A motion was made by Maus, seconded by Fair and unanimously
carried to approve the plans and specifications as presented
for overlaying the service road and to authorize advertising
for bids with and without the option of the reinforcing
fabric.
OB.
Consideration of Proposed Reassessment of the 78-Improvemant
Pro oat.'
A few months ago, soma property owners aoscoaad under the
1978 Improvement Project for sewer and water and street
improvements requested the Council to consider reassessing
the original assessments over a longer poriod of time rather
than 5 years as initially assessed. A majority of the
proporty owners were having difficulty in meeting the largo
payments and were becoming delinquent. Tho initial petition
9
Council Minutes - 5/24/83
by the property owners requested that the assessments be pro-
rated over a longer period of time such as 20 years.
The City Staff along with its fiscal consultants, Springsted,
Inc., have been reviewing the assessments and preparing alterna-
tive assessment rolls using various options. A new assessment
roll was prepared for the property owner's review that amortized
the original assessment over a 20 year period of time but
would have a balloon at the end of 10 years.
The group of property owners affected by the 78-1 assessment
presented to the Council the following proposal for re-
assessment:
1. Change the assessment basis to a 20 year amortization
with a 10 year balloon.
2. The property owners would agrea to pay all back
assessments under the 20 year schedule that were due
for the years 1980, 1981, 1982 and 1983 based on an
interest rate of 6S%.
3. Agree to the remaining principal balance to be assessed
5 at 7S% for the next six years.
4. Requested that the City waive all penalties of all de-
linquent assessments.
5. Agreement of all parties involved to pay assessments
in full as lots are sold and certificate of occupancy
is issued.
Discussion was hold by the Council on whether the City should
consider waiving the existing penalties on delinquent payments
for the past three years and it was recommended that as an
alternative, the City would agree to add the delinquent
penalties to the unpaid principal balance that would be spread over
the remaining six years of the assessments. In addition, it
%as racomRmendod that the property owners be responsible for
all costs incurred in preparing new assessment rolls and con-
sulting fees incurred to data. These additional charges would
nlso be prorated amongst the property owners and added to their
assessment balances. In liaht of these comoromisoo, the
interest rate on the assessments for the next six years would
remain at 65a interest as originally cortifiad.
A majority of the property owners have indicated a willingness
to participate in the reassessment proposad, and as a result,
a motion was made by Maus, seconded by Fair and unanimously
carried to authorize tho reassessment of the 78-1 Improvement
Project to all property owners affected under the following
conditionsm
Council Minutes - 5/24/83
1. The assessment roll would be based on a 20 year
amortization schedule with a balloon after 10
years. Only the amount of the first 10 years
including interest will be certified to the
County Auditor for collection with the balloon
payment to be guaranteed to the City by execution
of individual contracts with the property owners.
2. The property owners must bring current all back
assessments that would be due under the 20 year
amortization schedule for the years 1980, 1981
1982 and 1983.
3. The interest rate on the future assessments will
be at the current 65% rate.
4. The current penalties on delinquencies will be
added to the principal balance owing for each
property owner and amortized over the remaining
6 years.
5. All expenses incurred by the City to accomplish
this readjustment shall be prorated and added to
remaining principal balance and amortized over the
next 6 years.
6. All current and future assessments will be paid in
full within 120 days of when lots are sold. Special
cases may be proposed to the City Council for their
review.
9. Approval of Bills for Month of May.
A motion was made by Maus, seconded by Maxwell and unani-
mously carried to approve the bills for the month of May
as presented. Seo Exhibit 01.
MOTE: From this time on, Council Member Maus was not in
attendance.
10. Nomination for Loaquo of Minnesota Cities Board of Directors.
City Administrator, Tom Eidem, informed the Council that he
has boon nominated for tho position on the Board of
Diroctore for the League of Minnesota Cities.
- 5 -
0
YP jc4 I E7c,4m'p L £
RE -ASSESSMENT AGREEMENT
T91S AGREEMENT, is made and entered into this 15th day of
November . 1983, by and between the City of Monticello, a Municipal
Corporation of Wright County, Minnesota, First Party, and Central
Minnesota Project of Monticello, Minnesota
Second Party,
WITNESSETH:
WHEREAS, The First Party has agreed to re -assess the 1978-1 Project
with regard to property described as:
Lot 3, Block 1, Sandberg South, Monticello, Minnesota.
said property owned by Second Party, and
WHEREAS, The said re -assessment shall be as set out in the attached
document, and
WHEREFORE, The Second Party aRreea that i4t, he, they or their executors,
administrators, heirs or assigns, shall abide by the terms of the attached re-
assessment document,
C
C7
�– If the balloon payment called for in 1989 by the attached re -assessment
agreement is not paid on time, then the said Second Party, its executors, admin-
istrators, heirs, or assigns, shall at that time of default imaediately execute
a quit claim deed to the First Party at the First Party's request, said deed to
transfer the property as above described.
If after such a default as above described, the First Party institutes
an action to quiet title or an action to register the property in its name, the
said Second Party, its executors, administrators, heirs, or assigns, agree that
they shall not object or in any way interfere with said actions.
IN TESTIMONY WHEREOF,
The First Party and The Second Party have hereunto act their hands
this 15th day of November , 1983.
1
J_ City of Monticello
BY:
Arve A. Grimsmo, Mayor
BY • P W�—
Thomas A. Eidem,
City Administrator o-
GL.vrx.. �/�.w �H✓f/•�7ro.,I1•
.�.�
STATE OF MINNESOTA) B�-
) SS
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me thin 15th
day of November , 1983, by Arve A. Grimsmo, Mayor, and by
Thomas A. Eidem, City Administrator, the City of Monticello, a Minnesota
Ir
0
Municipal corporation, on behalf of the Corporation.
Notary PubVb
RICHARD WOLFSTELLER
NOTARY PUSUC—MINNESOTA
WRIaW COUNTY
10 MY CONK EXP. JUNE 11, 1989
STATE OF MINNESOTA)
) S3
COUNTY OF WRIGHT )
On this 15th day of November , 1983, before me. a Notary
Public within and for said County, personally appeared Gregory V. Smith
to me known to be the person
described in and who executed the foregoing instrument, and acknowledged
that he executed the same as his free act and deed.
1 1 4'ss.,., . �"4"j.4/'k 3
No P"lic
I®wI�
V,wr2�
380934
CEC 15 R 1: 12
MISC. BOOK 83 fit[ 84
o. 237% C»,t. t'-" •t
o W wHP LOT HL.
0155027-001030 3 1
Sandberg South - -
Central Minneaota Project
AwxUAI IwTHPHHT
At4Ht8wHMT
TOTALOA
FA YAsLH
11,600 46 I 725 33 754-03 1,479 06 1984
10,875 43 1 725 )3 706.90 1,431 93 1985
10,150 40 725 33 659'78 1,384 81 1986
9,425 37 725 )3 612 65 1,337 68 1987
8,700 34 725 )3 565 52 1,290 55 1988
7,975 31 725 )3 $18 40 1,243 43 1989
7,250 28
ealloor Peyment �f ♦7,251.2; Quo bl 11/31/89
Council Agenda - 12/11/89
7. Consideration of authorizing entering into a sidewalk maintenance
agreement with MN/DOT. (R.W .)
A. REFERENCE AND BACKGROUND:
As part of the Highway 25 overpass imnprovement recently completed by
MN/D01., sidewalk improvements were constructed from 7th Street to the
bridge overpass and also to Oakwood Drive along Highway 25. Although the
sidewalk improvements were paid for by MN/DOT as part of the project, the
City of Monticello will he responsible for maintenance of the sidewalk
portions leading up to the bridge structure.
John Simnola and myself met with representatives of MN/DOT to discuss the
maintenance agreement and requested some additional language be inserted
to request that MN/DOT aid in snow removal on portions of the sidewalk by
winging off snow from the bridge to 7th Street and Oakwood Drive. The
original maintenance agreement proposed by MN/DOT had the entire snow
removal process the responsibility of the City from 7th Street and
Oakwood Drive to the actual beginning of the bridge structure. In
addition, a change was made in the maintenance agreement to make it the
City's responsibility for all maintenance for the useful life of the
sidewalk rather than forever. The staff had concerns of being
responsible for replacing the sidewalk if it would deteriorate to a
condition where replacement was warranted. This change now only requires
the City to maintain the sidewalk for a normal useful life.
B. ALTERNATIVF. ACTIONS:
1. Authorize entering into the sidewalk maintenance agreement with
MN/DOT.
2. Do not authorize entering into maintenance agrecmmment.
C. STAFF RECOMMENDATION:
It is MN/DOT's normal policy to require the mmmicipalities where
sidewalks are constructed along state highways to be responsible for
routine maintenance, snow removal, etc. With the changes mentioned above
being incorporated into the contract and also with MN/DOT's agreement to
Install a hand railing along the portion of the sidewalk constructed from
the troll entrance to the bridge, the staff is comfortable with the
maintenance agreement and recommends acceptance as submitted, it should
be noted that the City of Monticello did not have to contribute any funds
toward the construction of the sidewalk improvements.
D. SUPPORTING DATA:
Copy of maintenance agreement.
12
0%,&NESOTq MINNESOTA DEPARTMENT OF TRANSPORTATION
�� yO 3725 12TH STREET NORTH
P.O. BOX 370
s ST. CLOUD. MINNESOTA 56302
�
Quality 5'ervrCe 7Aroupn InOlntlual Commifinem
17� TP�y copy
November 28, 1989
Rick VolEsteller - City Administrator
City Hall
250 E. Broadway
Box 83-A
Monticello, MN 55362
In reply refer to: S.P. 8680-110 (I-94=392)
Sidewalk Maintenance Agreement
Dear Mr. 4lolfsteller:
Attached you will find six revised copies of a routine maintenance
agreement for concrete walk which was being constructed under the above
referenced project. The revisions are the result of our discussions
during our meeting in September. As mutually agreed the following two
items were addressed in the agreement:
1. Mn/DOT to aid snow removal on sidewalk by winging off snow as soon
(� as is reasonably possible after a snowfall. (See Section I of
Agreement)
2. Monticello responsible for maintenance of walk for useful life of
the sidewalk. (See Section I of Agreement)
In addition, a railing was installed along the edge of the west sidewalk
north of Seventh Avenue as requested by the City.
Please review the attached docwnents, take the requested action and
return to our office for further processing. A copy of the document
will be sent to the City upon final processing by the State.
Sincerely,
Z 17 —.,
Roger Busch
Roadway Regulations Supervisor
AN EQUAL OPPORTUNITY EMPLOYER
PRINTED ON RECYCLED PAPER 0
MINNESOTA DEPARTMENT OF TRANSPORTATION
ROUTINE MAINTENANCE AGREEMENT
PREPARED BY AGREEMENT NO
OFFICE OF MAINTENANCE 66250.
AGREEMENT BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
THE CITY OF MONTICELLO
Routine maintenance of certain portions of sidewalks within
the corporate limits of the City of Monticello upon the
',enns mvl cnndit_ ns �r,l `-girth ir. t!,is s, ro-cmcne.
0
C
Maintenance Agreement No. 66250
Maintenance Agreement between the
State of Minnesota and the
City of Monticello
Sidewalks Along T.H. 25 in Monticello
A G R E E M E N T
THIS IS AN AGREEMENT between the State of Minnesota,
Department of Transportation (Statel. and the City of
Monticello (City).
WHEREAS, pursuant to Minn. Stat., Sec. 161.38. subd. 3
(1984). the parties desire to enter into an agreement
relating to the maintenance of trunk highway(s) within the
corporate limits of the City upon the terms and conditions
ser. forth in this Agreement.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
It is hereby understood and agreed that upon the
satisfactory completion of State Project No. 8680-110
(1-94=3921 construction, the City shall thereafter provide
for the proper maintenance without cost or expense to the
State of all the concrete walk constructed within the
corporate city limits under said State Project except that
which i- �i into,gr l ;gar' ,.r Pridg•e No. 96803. S.:,i.1
maintenance shall be understood to include, but not limited
to. snow and ice removal and any other maintenance
activities necessary to keep the said concrete walk in a
safe and usable condition for the useful life of the walk.
it is mutually agreed that the Department of Transportation
(Mn/DOT) will aid in snow removal on the aforementioned
concrete walk by winging the snow from the walk as soon as
is reasonably possible with Mie/DOT equipment.
161
The parties agree that all persons working on such
sidewalks adjacent to trunk highway(s) are employees or
agents of the City and in no way employed by the State,
provided, however, that this clause shall not apply to
persons employed directly by the State. All contracts and
agreements made by the City with third parties for the
performance_ of any work to be done under this agreement
shall be subject to the terms of this agreement.
0
C
Maintenance Agreement No. 66250
W1
The parties agree that the City will not seek indemnity
or contribution from the State, its agents or employees, in
any claim, action or cause of action of any kind or
character arising from alleged City negligence of the
maintenance work to be accomplished by the City under this
agreement.
IV
This agreement may be terminated or supplemented to
meet changing conditions at any time during its effective
term by written agreement of the State and City.
This agreement shall not be construed as a
relinquishment by the State of any powers or control it may
have over the above described trunk highway(s).
0
Maintenance Agreement No. 66250
IN WITNESS WHEREOF, the State and City sign and enter
this agreement through their duly authorized officials:
(City Seal) CITY OF MONTICELLO
BY:
Mayor
Date:
Department of Transportation BY:
City Clerk
Recommended for Approval: Date: D
BY:
Area Maintenance Engineer
BY:
District Engineer
BY:
Asst. Commissioner of
Operations
Approved as to form and Execution:
BY:
Special Asst. Attorney
General
C
:7
Maintenance Agreement No. 66250
R E S O L U T I O N
Introduced by Councilman
Seconded by Councilman
Whereas the Department of Transportation of the State of
Minnesota has submitted to the City of Monticello an
agreement for the maintenance of trunk highway(s) within the
corporate limits of the City of Monticello.
Be It Resolved by the City of Monticello
That the Mayor and the City Clerk of said City are hereby
authorized and directed to enter into the Maintenance
Agreement as submitted, with the Department of
Transportation of the State of Minnesota, for the
maintenance of sidewalks within the corporate limits of the
City of Monticello.
The question being on the passage of the resolution, there
were yes's and no's.
Passed 19_ .
Mayor
Filed and attested this _day
Q1 , 1
City Clerk
(SEAL)
STATE OF MINNESOTA 1
CITY OF MONTICELLO ) ss
1. _ City Clerk of rhe City r•f
Monticello Minnesota, hereby certify that the foregoing is a
true and c_Mmrlete Cony of a resolution passed 1•y the City
Council of said City at a regular meeting.
19 _ , and now on filo in my office.
Dated this day of , 19_ .
City Clerk
O
Council Agenda - 12/11/89
Consideration of initial capital outlay for new public works offices and
water department shop. O.S.)
A. REFERENCE AND BACKGROUND:
As discussed at the budget hearing on December 4, we have begun moving
into the old NSP building to combine the offices of the Public Works
Director, Street and Park Superintendent, and Water and Sewer Collection
Superintendent. The building will also house supplies and equipment for
the water/sanitary collection system maintenance.
Prior to moving into the building, City staff had an approximate idea of
the remodeling cost, furniture, and miscellaneous equipment cost although
we did not have an actual list of the needs. In preparation for this, we
placed an amount of $10,000 in the budget for 1990. Once NSP vacated the
building and we began cleaning and inspecting the building, we were able
to formulate a more detailed list of needs. This occurred the last week
of November.
Since our initial list, which we gave you on the 4th, additional items
have come to light, and we have refined the cost of others. The Building
Inspector has indicated that the doors leading into the back shop area
will need to be replaced with fire proof steel doors. The Building
Inspector has also authorized and replaced the locks at the building to
caply with an overall City improvement pian in that area. In addition,
we have determined that the original snap rack estimate was inaccurate,
and it has been revised. lastly, we have obtained an agreement from NSP
to pay for the necessary sheetrock in the back shop, as it was originally
their responsibility to bring this portion of the building up to code.
We have enclosed a copy of the revised list for your review. please stop
by the building to review the proposed improvements with staff.
B. ALTERNATIVE ACTIONS:
1. The first alternative would he to authorize the expenditures as
included on the list.
2. The second alternative is to modify as necessary based upon
observation from the Council any of the items on the list.
C. STAPP RF)COIRIENDATION:
it is the recoumrndatfon of the Public Works Director, Street and Park
Superintendent, and Water and Collections Systems Superintendent that the
Council authorize expenditures as proposed on the list.
0. SUPPORTING DATA:
Copy of the proposed capital iir>provement list as revised.
13
L
C
INITIAL CAPITAL OUTLAY
NEW OFFICES AND WATER DEPARTMENT SHOP
REVISED 12/7/89
I.
HEATING SYSTEM (J.S.)
1. Front office cold air return and
filter system up to code
$
750.00
II.
EXTERIOR LIGHTS (J.S.)
1. Meter same
$
350.00
III.
RESTROOM REPAIR (M.T.)
1. Ceiling
2. Fan, trove hot water heater
$
45.00
IV.
OVERHEAD DOOR REPAIR
1. Adjust south door
2. Maintenance check
$
100.00
V.
FINISH SOUTH WALL GARAGE (M.T.)
1. Insulation
2. Plywood and sheetrock
$
250.00
VI.
LOCKS (M.T.)
1. Change
$
210.00
VII.
SERVICE WINDOW AIR CONDITIONER (M.T.)
$
130.00
VIII.
MISCELLANEOUS EQUIPMENT (R.M.)
1. Eyewash
$125.00
2. Fire extinguishers
100.00
3. First aid kits
50.00
4. Coffee xiaker
40.00
5. Ref.
200.00
5
515.00
Ix.
TELEPHONE (J.S.)
1. Twc phone lines
$110.00
2. Computer hookup
110.00
$
220.00
X.
FRONT SIGN
$
220.00
TOTAL THIS PAGE
$2,790.00
Initial capital outlay
Newfices and water dept. shop
Pagel
XI. FURNITURE
1. Map, racks (2-12 unit hanging, 4 roll)
$987.00
2. Cabinets, above sink
150.00
3. Storage shelves HD (521)
869.00
4. Work benches (M.T.) (18')
421.80
5. Meter test bench (M.T.)
250.00
6. Meter test bench piping (M.T.) (copper rack)
260.00
7. coirputer table
200.00
8. Chair -carpet protectors
100.00
9. Bookshelves, 3' vide, 6-1/2' high
419.00
$3,656.80
XII. PAINTING
1. Touch up woodwork front office
2. OH doors
3. Back garage
4. Front entry $ 100.00
XIII. REPLACE SHOP PASSAGE DOORS (CODE REQUIREMENT)
TOTAL
C.
1. Material $683.70
2. Labor 225.00
$ 908.70
$1,455.50
E -X -T -R -A W -1 -D -E
'STORAGE CABINET
AIME - 48' r.IB. nor1p• S.Ub..t VOq On ! 7lnot. odM
taut ,r.p• conlgar•d to uq ttarru�u w ' ....:.:a'Ia
f..h w duty 1;on.ufrtton Ilasvy duty tmf.n 18
p.up. .•n. fo i•noq .hprmmt. .�ilr I. I .QWf an 2"
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look ntr Klrv. eYehIPl tO ba lot Pry 11... Nnnl..cnl tlao•.
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tq' aL O .MoolA O lar hart a0v+y7. l4- to.a.Pn
61. D 41. 6.I.E -..l to .It 48•'W . 2."D • 7p"N
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26481e 25401 WN 42118 60 072488
STEEL BOOKCASE
Roomy 36" w/dth
OnMr•.•..ea 4.ftw PIt/1 .n.dO.n aWing i. N.nWI.i.•
rrlln 1M tlKq..1 on, 111- kwo", C. -I. Y..d
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DELuxE CABINET
Our best quality
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cft— ivnd:0 0-i:Y do.r• .-p all 180•, Na
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A 30a 18:B0 26440)• 4,9050 1 9180
• 30.18.72 264404 75,80 11540
A 30.24.72 254500 165 00 14200
A 30:18.78 Moll 111 00 I98 W
A 78.11.78 264018 )88.00 180 W
03'
89!108 72500 21880
8 38.2..76 894111 247 60 23700
C 70.18.72 884113 134 00 12880
C 38./8.78 694116 188 40 17800
C 38.71.78 694111 710 60 180 /0
D 30 .18.12 884121 123 00 116 40
D 30.24.42 894126 1.37.80 13150
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41
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SLIDING SHELF
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Yca.np..r.n• ra aew daa N..w w.0. ark
1( mraw rrl mnar,.Tiw. t3+4m.o a 0 w .n• pr i ~
x«tea
,.� •dra i.Oint,aow'. lu').Q... 30' well
17" • 1I0,
d•.P
i No of
!' UUM (Mc• Ih " OWPW. Uotle1 P.Y.•
•,'J UYIN1C.APR ..
-AGE 1tl
600NCI L140INU QO{/H}
r4 I160"1 a I l e 70 70 7 780807 11"30
780808 /11760 42 1 1800)1 12 '70
}80617 to 40 00 t 780118 17600
_�..1✓ 7awls 1111160 /0 5 ramp 713600
lsa)t 2u 60 64 1 .. -
000NCA01 WAVAINUT
Adl e00aCAGE..+11.)400 VINYL ON 61 Ell
N" LMuea Undo 11"8 U.10 iTV 6I lOiN001)(193 "I"IN ODt)83
70 t 7794// 1 6e 20 373418 t 14 50
780807 iM )0 79 7 1180606 20600
1) 7 779417 74 40 1iW 16 88 76 780619 119010
48 W 42 2 160917 261 ou
El 1 770409 W 06 7794)1 16310 740613 114 tC ,(j4
+. 4 2704 Iv1': 378411 11Th C0 -- >;j'rRl9G�'�F.71'Q7i-7�T�i'�
N
I tZ
a A
mom E
or
see w, . D" a N" Mo.
IO It. 12. J2 • 87.80
12 19. l3. J4 89.20
T1 30. t6 a » 117.10
10 1t . 13 a 8. 11.00
10 30. 16.26 16200
FLAT FILE
w11 with hofty U" . t M - weed be-,
6t inbe. pants A complete solum cam•
hay mon with o.a..Cos.. vaAw 0n lose
In. .ally ...-load
:O COM994ATIOT4 UMI
Y 2.2" Ia.1 47 . t{ a 72 1341.90
e 3014" fats a2 . 2a • 28 121.40
. 741" to.$ 49 a 30 . i1 824 00
e 2014" flet 42 . 30 . as 9"".600
r fill 08Lv
Outside Olen. ptW
C . 0" . Ys•• 240 36 e
ur !0% i M 710""0 )1.111
ata.,r "f f:. nt.fy
ERTICAL PRINT STORAGE RACK
ersotileEconomical...
...
�-
sy Mobility
.'
j }
ibaM vM1cn f4.. teOteR v6y1aG6 prhtM �
•� �
. from danuy. Provldas batl u6ce•uvhp 1
(:'S •
�
�sHyt tYttertt fa .bklaPrhl., diwkty, piens.
iron i to 100
.*s1Et own. E.c u.No s ae.pl nI.-
.ynem .lows
=rMlp. toW silpptl fin onto mn of Ratty rack see4 '1
'f;;,
,
Ny1w1 i3pMerunp kro0a arN Gass
�2Immnrt��ta binAeq. tnchMas {" taut IR easy tun•
`.�
. jh1t on. Canvmctaa of 'arable noaued t
.any.,m wm, w+d baked mama! t:>nn.
'
1
I
LI ;
1•4
Dg41GtC OtOCO
12 UNDER 24 ORION
12 OWDCp M. 61NGIE610CD DOUBLE O{1ED
MOU E Uful
-noer •WALL UNIT Prh1 M1t00aF UNIT MOOOE UNIT
.dm'" AtodR Phe Lgtb," Moots Prbe Mad"" Priv.
as 76 219100 1229.29 00 2;1817• 4622.""
10 218102 234 66 B0 218118 661.60
N 76 218104 214.76 BO 2t9120 671.70
.2• . 2/9106 380.68 80 21671{ 388.40 218127 643.30
hint length dno n ihed by 4nstiltalbn hoot.
"THE ORGANIZER" ROLL FILE
Me and save f.16-1 It.. Mtn thau fwnfv, Corn"o and ecarwmk.l rot
STACK)
Jt. Ir1.M fw e.gRasns. bafi.nwn,-rdtacte, dssgrmr a, enlRt..anyorw math
.v-10660 m41nlal that mutt be Mw at h.r.l Camp6rim6nl• edged lniterph,
STET
alasting a4.tic. t4spt mttnW from Unng -GoMt Ah`l 064gn stow.
as. length hogs 10 ha .,.ad n M. fu U. 1 stia my ConatwctM of M6W
�Jh b 11. 1-416d hba at V 0, fw.heo el hand- wayna w.WO6n.
1, lJ
ROLL LL
Fj.A a1 fast YOt" .atnt.t'En"rna _ M.W. U.Con.tNGifd of
Mosses chop
b .o0 cm. wn. te.iu.d putty 1-1h.44 A,'i Covny+g wdh nwtl{ryy HDR'
-O
otQ6Mtb m.'
Q Y campannl ".7"swlvN caslw. lb s6.y mcGWY AwmblshMmrtu.
slor.rry 4M p
E
rnNO doc-
I tZ
a A
mom E
or
see w, . D" a N" Mo.
IO It. 12. J2 • 87.80
12 19. l3. J4 89.20
T1 30. t6 a » 117.10
10 1t . 13 a 8. 11.00
10 30. 16.26 16200
FLAT FILE
w11 with hofty U" . t M - weed be-,
6t inbe. pants A complete solum cam•
hay mon with o.a..Cos.. vaAw 0n lose
In. .ally ...-load
:O COM994ATIOT4 UMI
Y 2.2" Ia.1 47 . t{ a 72 1341.90
e 3014" fats a2 . 2a • 28 121.40
. 741" to.$ 49 a 30 . i1 824 00
e 2014" flet 42 . 30 . as 9"".600
r fill 08Lv
Outside Olen. ptW
C . 0" . Ys•• 240 36 e
ur !0% i M 710""0 )1.111
ata.,r "f f:. nt.fy
'� a _• � �.'d1•
WALL UNITY
'� a _• � �.'d1•
FLAT
DRAWER
FILE
sNewM rDh 1ta•O
S a..uula
M4a4a m D..a
ROD Your aI.DrIM..
ba..lpa, maps ab 0moprepna
pabass, Oat• WH bass
aad-lo thaaa
/M a,a w, Raw caa.la. Closed 0"N ho ds lalact Isiah
r pa aaM o , AttsclnE Mused DaD.r ash o .In M.ar hooast. hoods a nw, 6330
D4Pws hqn a.Y19. Dr..•wa 3943 aaaOY 0n DM 3,%710 .o9a..
a.ald. Ons- caMN I
� Orgy Tan C:act W' a 0" . N•' W' • D" . N" M.770M 31033STN 3363756 70 .20 a3 7916.77%,17% 037408
730337 Cloud Dan fu 330370 47.00
7367E 73a179TN 7307774 30%.N%.3 34%.71 .17% 300.70
739731 Cloud Dan la 330379 40.00
776337 7363371%7303736 37 .70 .3 4G%.28%a17% 794.00
770330 Cloud an ler 330333 90.00
&7/377 7703371717307376 43 .37 a2 4016.34%.17% 341.40
' 230339 Cloaca an To, 330337 07.30
33 MI 23w1111330341OR 50 .38 .3 63%.4017% 402.70
73537 %.
Cloud Dan Tar 330341 63.70
Foto-AwAv DRAFTING TABLE
Portable ... Adjustable,,, Versah7e
.. \ lour Deal bad=lpn and aloa4
Yl:np wa DDI.
401. DorlaDla dra111nIm4p
1333 Two bp% I=m can
3mla, Iwlpn adlR from
9" 45•' arw awd 171
Irem
0...
40-1.
.au ab
nYnap.aN!.v MTn.p4atlo
lam:nM .W wIlh • ad
pp��TalN oanc04d9. Lt..-
IMp lops 90da 1m arced
wadn.r foD1.4 4" ndct lar
aW caryblp and Tom III
,163,11.. 91N1 Irama.
LOW COST FLAT FILE
Ir
VE
Ve
Ea
-STRONG - Hakim Ira To 700 to.. maid Inn1a .hh ahual.al algal Mw,,y,,
.ATI RACTI V EW pr.F mrnq.Ul0 00aOvrE, nIDN.O Wane Ilalldls�j &'
and blood ho1••a 30
•MARI.MMSIORAGE•Nokiaw. Mw45".35•'.CMata4wa10%": 311
rM 7" WN. ,luta or wa..r 47
.• fhn
Modalac
DdpaN5ln MCI,s'
770107 E2.a 75%'•W . "TV -D . la"M 1179.00
77010. 7.. 39 %"w . 21"D . 10"N 750.70
770100 411"YY . 37%"D . 10"1,11 777.00
• cu.
•Ip
CORRUGA
RBER80A
ROLL FIL
M wamsla,s
of lorinp m
drawtlpa. nac
yyba, .oa.
Ia 2gra 1
I dmY.aa
r d ®
11, tod 200 hI.
�. -.1 eouela
amcTw ,.81.0
ablrCl ll. -
do I'll o0
IV � dopa.
q 71.b D Soil. No M
Modal 1 . WW" W'* . G3 . N" Tug. Dr1ca
770730 3537% 10%.70 .101E ]0 403 t0
1701]] 37.7% 159.37116.10% 75 SO SO
77573 43.7% 15%.43%.159 30 "to
-I Modal DD.d Gil." T4tra )� �8 J 7y11 16116 . 70 3 15% 10 SS 70
310160 74 . 30 4137.W � 1[( IS% a 7711 a 109 ' 11 -4 71.70
310153 30.43 177.60 40 3a� 15%.43%.7%% 18 ■130
APD L DIVIDERS
Modw71171111 lar I
Mada121113 SI40
ADJUSTABLE
VERTICAL
DRAFTING STOOL
STORAGE
li
Aortia. 14.,3171 aMd comb, 1. drehwnen aM
FILE
Iw Mtlam Orh.lrad 7%" IRYt loam DaMad 1911"W 116%'•D
ad
5N"e17'on%••m[r.m.nla CandwbDa<.r.al la l%'.Mrr
lean to. Coll 111. .nd
alnaOaaYatam lw pktva.
1
Ipam,Da00.d 1q uDarlol Irnpol Rn.:larl DalYlpalhna
• <mloMal 9«Ha4 ]CDs 1. air n.h Uchr::.lar.d lo
Dluepllnla, DM -In. an
taut. wD Orland.. mwaM.
&.:t vmrl ham. ha. ---g Lump M-0 ::1634 I.rvan
y DMC1 Nwn hon dill,,,:
1
1'063 Braid.
NDd.I MI Mt " 1 ] 4 11 17 ♦
II�� n1i AI:' 1
M
Camwa. U. IM4rWrally.
600500 17 7
.1TaTIl
tad. DY and. r 1a<Ib
900267 77 7r 10/7110 ...SG 00%3163
3'•W . 70"0 a 7711"14.
1100924 27 37
V 1iP� gnu lORtl
�;
as 11005111 1177 1
Noda176311• lin
12
1 425.011 463 /0 401.0
Us" 7631110 1140
6006117 37
V� LA ,IIIG pat of 4 MoOw DOOM 117 SO
$148.80
APD L DIVIDERS
Modw71171111 lar I
Mada121113 SI40
he-
'
•1.00.1 USES:;.T_ HRU-OUT. -YU-M
..-.DURALENE
"STACK AND LOCK BIN'
Use &Iona -Mira 7wa awn free -ending s} snm. Ideal
lwruling end h&ndllrq I-1 and -d- Or- 01ra1
sflic m and smoVlhar wotdta:tion.
1,�
E gtester
EtAnomxellr wke0. Molded el slNer hiel•-Impoet.•,. rr
Mr„4•t.slat am Olovic Largefmmt,eel:owsenargrm
ping end Itlenlllionian, Yellow elrls wiz ea au0plied -im``---�' 1ti'
rinleaa red, elae or I.or7 le eeecified.
Bin Etre O.D. case fine, �� •{•'•
' Model W".0".N" Oty. 1.7 eases 3 or mme 1460091016
140001 3%+ 4 .2 40 4 .50... a .48...
14600' 3'{. 7 .2% 4B 1.07 ee. 1.02 ee.
140000 a%. 7 .2% 1. 1,'e ee. 134
8%. 7 .7% 24 1.01 es. 1.44 ee.
�-
140010.
140010 4%.10%r4% 12 1.04 as. 1.79m.
6%•10%.5% 12. 3,02 ee. 1.41 ee.
up
140007
146009 4%.14 r4% 2.40 es. 2,80 e,.
A
140011 B%.17%.0'.l 8 4.40 as. 7.64 aa.
•Olvlded Into 3 ownpsdments, each 21{•• wide.
r12
- Sold In case quenelles of a sire ar10 erHw onlr• I
EXTRA LARGE
...200 /b.
Ideal for stwing and hsndln+r_�
em. Saner ti to, IPOIWt V
li,,, fnfw.a�irw I., 9,rh
rim Ise leap Caere. slip
Nerytn YaCow Dom solo
b epedlke.
0,4, Sin•'
ModelW,• D', N"
140011 12. 11'• 6
140011 11 . 17% s 7
Mlnnlrn order • 12 bore,
146011
BIN STORAGE
r Etdnoink.l, C.IX etws0e a Item se
easaw as er Were ane saute •d, W.. ler
knum leo depanmenl, pe.tect f =V
• • On., t molded poi 1c.l rls YedOw ,- I
om .t0 mon ahemlcol. Napper lonl f
pulse rri, ZwY coned, rad e306 prosa
gr. bakeddly W I. fYMe 70' wW a
Orev pace memel.
OA 94.00. No. e�
Modal We L'•s N" ' &ne
11"D a 39,
000100 12 .11%
r 6 le
800152 12 • 11%.:0 0
_1 511: 10x 5% 12
P 600104 ti .11% e e 9
1.t ¢ ex e U% • 0'4 e
1 D, 391
aootaa 11 .
%.i
�+_-- n '
lrD.7U 1
-• � � eoolee 11 .It11.e 170
�.1r^. &00100 t7 013&11.1'x.&%�''u
eX1162/*12 011%s6 Y 10
„511.1011: 511 24
10"D s 75"1
&001&4 0 11 a 1111 e 7 14
'rt^"-rrr,w'--rw�M�«ms•.;-..+-.--v, __"" a66.� � IAM
t -41'•x: '.. _+ r •{.. '. ; i, 1
DiE;SPANFSTORAOlt RACK
c~ rCoat::;/>Rgh Dom►..*Metlirntsii SburTgth _ �,,. •,''
FAIT, G116r SET UP wgn.nalsn+C+. -- 7M [RISMIIL@' I^OtOCFTS161Rk.' 3 ,
V ra4lnmiW snM t:nriN9 ea h.1, �^3-O°� S �-. • �,
YAOYfynf +pPon 4✓ Ilre [RI SOu721e Ne CRTSh777fB'
iqX GUA'CJIY � ^ 1niCk cr.n,1
f1, Mn1411
.f-4 IaWaa 4n,ur.
1,! N.�fqpNy_}) 4 '
AW yf t %^ 1warMnls 70 �� M�r.
1� NWbYb.kb wamal -
R$tu an
"..I P. i I. I" are - - ✓ n< � _—
wIkIM 1312.
MI W Ell wnn ♦�
i bwKPtt KY.. Etfkienf �' - ��l7' •
wide
n.oa1Plf atkX ha9d -
n. Itle 4nC tlacP racf. nau - ; � INIS.� IFI •) ". i
wr17o1 Was uM s6.pa4. Accaaai' -}+�t431 �6p� t ,'ry ,•
+mmt7 7/347 1,w conraNem nand'7'�r l 1', 6p<= t R :�, ,rr .
(. .Thea Y. t
w4Y IWP ba.x Om.
� .LN 4
1__w t..tpApnf t�am..4b btFina...µ1 u f!f � I a'A� a
=MP1w6 Y1, WkY inP .liy. +' ♦ , y � 1,.l '. �'
EASY 6NAP 09ASSEMY
��;?.� +,{9Fn.Mt'" 'h _ •{P
Ll
�: (�" }, +��' •-.tea. �t}.2{tI59 � �i.
t cm
- 6NEtVEBPER UNIT ! ,F •# .
3 Ewe I+Wni/'Y or T k_. > -yr. •' "> R� 1
" YQII.rN 1�temy _ • 1'70 * `: T ' e• �1
� � Oa0t9 �� •
Now c, • 1, Pa
ti �} .800846 1232
. tool uu
+...uasftt� ti.PNV4P000tt - ' : i � ,
f~4 7' $9G1t 6' "IOM AWL tEVFt• 4
_l G1ri,1 tVitluW 6K1n9 Wan OKkiq wifh0ul O khv Khn OKYInO WMinul OKkir;p• Wkn OKii;O'
t d 7" . D" GIn 1 t. MCPaI P.Ka Motl.l ka "Gaal h¢a "OMI Prk. A1Ptlal Vika 1. MPCII Rk4 a.
t
.6. 2. 1600 tl01700 0" 00 001467A 66690 0011th $9130 001497A $62.40 6024001 910 601477A 61246 ,
+0.36 7700 :Ot 701 6200 601a61A 6660 {01716 6660 60746/4 7210 60]607 7020 "1479A 1670 4j2
40..0 700 G0170] 6610 6074604 7110 607720 6600 601471A 7980 60240] 1166 601491A 1I 76
G0. N 1000 601703 6660 601...4 6960 001771 {0 70 60U64A 73.10 602403 it
70 401479A 1600
m CO;69 tom 007704 6068 801130A 7360 601722 6600 00t iia"' 7T,00 602403 1386 60113:4 17,30
.A. ...,_I' C So1700.._i0.16_i0LIW1- 71.1k 60172] 63 30 6014604 43 30 602406 12 7, 11014004 1940 i
17ny_:1 •n 607+AtA 2A 901723 7110 6011364 97 690 :02400 7640 907 ta0A 7716
G0. 696 bW 601707 6660 6014162A 4090 60172: 6730 601412A 9230 602407 14 to t07402A 2746 7
60.40 000 601706 7400 601132• 9:00 601726 7700 901136A 102.60 603408 1760 601141A 2600 1'
77.16 7200 601700 6090 60t461A 7090 601127 6440 20146iA 7440 602409 1316 601472A 1046 7.
72.]3 11,00 :0,1110 6]60 6:1{6]A 1100 601126 07 0o 9014i3A " 60 60]110 1:OI4DL 1766
77.80 1100 601711 0.70 BOla66A 8470 601729 08 70 60/4:64 69 200 11:241+ 1346460 :0 1766
21110 t
7J . 30 +QOO 601712 solo 6
01
164A 9070
600177D 7020 60U"A 14 70 11024+2 16 ,0
e0140U 2300
1 72.46 660 601713 7440 6014MA 106:0 601137 77 90 6014664 109:0 602613 /6 30 601" A 21,30
72.40 760 sot 714 7160 601133A 110 00 601132 02 10 9011374 114 10 :01414 19 00 60113:4 2: t0
4 94.74 860 607631 7300 6016344 1400 0016]7 7660 9014404 77.:0 603437 1720 60/6/]4 2170 �.
7 96. 7. 1200 601716 01 70 :01481A 102 30 601773 is f0 70/4904 106 10 602116 tf 1,0 6014024 2914
t 0 ] Q 60 U]: 79 00 601"1A 109 00 6024]0 10 00 0016a4A 2800
60fi3a 9430 40/411412930 601,3• "to
60,4934 3410
.4 M 601 L {0ligi +Aw/{Ah13 .000' 69113/ 6:60 66/"21{ 12.60 602439 ti 1,0 601/.64 1370
jp 6'."4n'•"170:— 0017!6 109 00 6014924 1U 60 603417 77 00 60140:A 4090 3:
4 , 7117 11,
k;-t . - t•`, �..:. _ '- -.:.,• ,- - 44,,__44_ _.. • ...
HEAVY+aC/TY:AD`JUST.ABLE'CANTILEV,EW
Fpi storage of hutky, �{la»g oi�oddsfiqped fems:i.s
'UnpbftruRedlanp/p.m mel.tMerscA ldulfa.todnpba/torA, Mnaa. DlD4. eta: Ar/0r
,� e�• t •) in SMte up
to 300 Iba. oar a . t tes. S ! le
C'• ^"'+^^ �'a e s C. ertn i as c` s
(y. .4 ,• •'•- �~ • ceMtltl80 up to 30001.4. Mr atm. Tb•a ehith. p d0Ut1e eWd nCY/ Gn [N uea In ,
1. i! �' _ nrr .'.' a,onfnwuslv.mhap erten slap dvou wl/h. UP/c.1 trs/atoneaha 3'a at.
. i . { 8j 5•+''�.;="' ;y - aepenoh+p cn ".achy mats ierycn at nem %M*d sten Wu ew m+.Ym+ri+sbsn
++ r �•:+•^'• M1 t Y �w,..4 /nd.WW-. •1 ,�, a1v rr, 47,'..
pto
I ,
r`'}ep`„'_.7 ,.^,3 :° 8 \ 1• _..-•r-
3 t "'`•,I H. C to oder, I V:*EVM.,t. C11m4r WA and .m, f.epdt Onn.d..111.1pht.ntltamBn,IIyE 910CD UPRIGHT prto twoModel Nf, CarodtyLb.. 8"034"A•1 Fa Arm/ Polce Ce.482202 8 r x.000 3r iZ.tB"f783.4.2204 8 1x.000 37 t4" 173,40 eTRAIOHT 4RM482208 8 12.000 40 30". 3e" 178.00 C.p.d1r Mad.I
482208 8 12.00D Be ae: 188,30 Lem•• p.r .*m Obt.Y No UP Mh Up Poi,. Ea.
4.2210 10 1..000 31 12", 1B" 188,30 17 3000 482402 482602 •13.60
482212 10 18.000 37 24" 188,80 IB 2500 462404 402804 14,00
l .i.
483211 !6 16.000 9. 30", 36" 208.00 24 20DO 482400 482908 16.30
I I' +•';,{• 482210 10 10,000 Be 4B" 217,60 30 1600 483408 482600 1:30
' 4822/8 13 18.000 31 IZ". 1B" 218,30 38 1200 482410 402810 1..20
1 �•',� 48222D t1 19.000 37 24•• 224,40 48 1000 482414 482914 _ 20.90
-1' ,82222 17 18,000 48 30",36•• 231.30 INCLINE ARM II C
2224 ix 18,000 68 4B 241.40 x n. epe
P.
iS OntrAtG SIDED UPMON7
Lt TWI i"B"i sem/ StPY.i Prtc:
82302 a 24,000 83 17", te" 4195.30 12 8" 3000 482420 402.21 It4.00
@a 8_.._2.,000 85.24" 784A0_ 18 7" 7500 482422 482473 1500
971tl8-8 71,000 82 20"204.70 2t 8' 2QD0 482424 482.24
1� HORIZONTAL BRACE 8Ft Chanty Pdc.
{'M 482308 B 71,000 108 48" 32:60 Fa UmIpM. 1Mdth" Bran/ Al of Modn Per 6n1 v
182314 t0 32.004 83 tt", 18" 212.80 p• Hf. 3 2 482920 130.80
I 482312 10 32.000 05 24^ 3MCI) 8 Ht. 4 2 482921 38 W
.82314 10 72,000 87 30", 30" 241,40 0' Hd. 0 Z 482922 49.80
482.14 10 32.000 10D a8" 283.90 .• Ht. B 2 482823 84,06 1Y
407318 tt WOOD .3 12"" ".. 238,00 10'. 12.111, 3 3 482514 48A0
482320 12 38,000 85 t4•' 288,70 10', 12' Ht. 4 3 482915 62.00
• '•t '482322 12 33.(00 02 30".39'• 260.20 to•, ia' M. 0 3 492528 6000,
,+yy --402233�2�4,�t7 38.000 108 a8" 292.30 t0', 12'Ht, B 3 .82827 7800-
iw�w�,�/.I_g�_ �� •,ri'.'3�A�It r II
}- s r !:24n '} -„ GLOBAL BULK `i;�,,
�r�� STORAGE RAC,.,.
Low cost storage. Insta9
In minutes - not hours,'J.
No buts bolts, cEps..
just lock It together ;'
Ikw +� ti l'�r�4 •� n. CN CDmMIn•nt/wltlll%"t,.e.d14.otho
. 1' t ��•-_ 1-. Q it... duty
mire 041. as z fa, Ma l o w
.-I drllYY 114.1 .tw..Mia tx of t4 WWR
1 `� . • "' n/n H/rNnp m.mttwer MNee . dpb, +q)M)
f+Y'�"^"rC.P.GSY f1/eRIbIY. I P4,..� 1 •i
n:,.r Pa eMli r Nnpm e' NNpht Add'i. 6h.h+., • 1' .
t -�,: L•' . D" IIM 1 4100 Pak. Mndn P, Ir• 411 ,1,0
y;ISOe 24 tD0 247001 1/4244 2*1001 4144..8 247141 641,00
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Council Agenda - 12/11/89
Consideration of water temperature monitoring system for new water tank.
(J.S.)
A. REFERENCE AND BACKGROUND:
The City staff and City Engineer are concerned about problems that could
occur due to temperature changes of the water in our new tank. During
the winter time, severe icing problems can occur in water tanks. It is
iiq:)ortant to have enough daily water changes in the tank during the
winter months to reduce the possibility of heavy ice formation. Since
our tank is somewhat isolated and a long way from our water source, the
water will be significantly cooler than it was in our old tank. In
addition, because of the size of the tank, the water will be in the tank
much longer and, therefore, allow cooling. Typically, there is very
little water used in the city during the winter from 9:00 p.m, to
6:00 a.m.
if the City had temmq>erature monitoring equipment on the inlet/outlet of
the tank, we could better make decisions as to operation of the tank
during the winter mmriths by making adjustments or wasting cold water if
absolutely necessary.
Although less likely, during the sumner months we could have a similar
problem in that water will tend to warm up as it sits in the tank. As
the water warms up, the likelihood of the polyphosphates continuing to
hold iron and manganese in suspension diminishes, and these materials
could be released, causing problems with water quality. A temrperature
monitoring device would allow us to again operate the tank in such a
fashion as to reduce the warming effect during the summner months to a
ire nageahle ammunt.
The temperature monitoring device consists simply of a teiq)erature probe
installed in the pipe at the new water tank and a connection to the
existing remote telemetric unit. A small modification at that end is
needed to send the proper signal. At the other end of the facility at
the reservoir, an additional logic card would be needed as well as a
digital readout of temperature. There would be high and low set points
for the water which would notify the operators by alarm dialer when the
temperature of the water was not within operational limits.
Since our water sysLem control is manufactured by Autocon, and the only
local representative for this company is Automatic Systems, we are
somewhat tied to this company for maintenance repairs and modifications.
We have obtained a quote from Automatic Systems for the necessary
modifications for temperature monitoring, and the total cost is $4,792.
If the equipment is ordered immediately, we are expecting installation in
early January.
14
C
Council Agenda - 12/11/89
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to authorize installation of the
temperature monitoring equipment from Automatic Systems at a cost of
$4,792.
2. The second alternative is not to install the temperature monitoring
equipment but to wait and see if one of the above problems develops.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director, Water
Superintendent, and City Engineer that the Council authorize installation
of the water monitoring equipment as outlined in alternative ;1.
Although we may be able to operate the system satisfactorily without the
temperature control, should one of the above problems develop, it could
cause serious ramifications in damage to our new tank or reduction of
water quality during the summer months ir, the community.
D. SUPPORTING DATA:
Copy of the quote from Automatic Systems should it arrive by Monday
evening's meeting.
15
c.
AUTOMATIC SYSTEMS CO.
December 4, 1989
CITY OF MONTICELLO
250 East Broadway
Box 83
Monticello, Minnesota 55362
ATTENTION: Mr. John Simola
REFERENCE: Tower Temperature Transmitter/display
Dear: John:
In response to our meeting last week I am please to propose to you
the following:
One (1) Lot labor and materials to modify the existing Autocon
tower transmitter with a analog input card and power
Supply to accept a 4-20ma signal proportional to 0-135
degrees F from the Foxboro 893 temperature transmitter.
One (1) Foxboro 893 TA-TFULS-006 temperature transmitter, 24VDC,
Nema 4, for installation in the riser of the tower.
One (1) Lot labor and materials to modify the existing Autocon
master control panel to display tower water temperature
on a 4 -digit display, two front panel mount alarm relays
for high and low temperature alarm annunciation and one
(1) (high/low common contact) dry contact out to the
automatic phone dialer.
Your net price for the above equipment and labor including updated
drawings and one year warranty on the modification parts...
...14.792.00. Terms are net thirty from date of delivery.
The above price does not include any:
Sales or use taxes.
Spare parts of any kind.
Conduit, wire or cable to temperature transmitter.
Installation of temperature transmitter.
Labor, or any other miscellaneous materials that may be
required for installation not specifically detailed above.
MANUFACTURER'S REPRESENTATIVES • CONTROLS • MECHANICAL EOUIPMENT
® MAIN OFFICE: P.O. BOX 26490 ST. LOUIS PARK, MN 85426 PHONE 612.545-2900
0 BRANCH OFFICE: P.O. BOX 787 AMES, IOWA 50010 PHONE 515-2724770
13 BRANCH OFFICE: P.O. BOX 88 BOYS TOWN, NE 611010 PHONE 402.770-8131
Mr. John Simola
December 4. 1989
Page 2
Enclosed herewith please find literature on the Foxboro 893
temperature transmitter. The proposed transmitter includes the
integrally -mounted element package which provides for de -coupling
of the transmitter from the element should there be a problem. The
insertion tao can be either 3/4" or 1" NPT.
Additionally, you requested startup services (in two trips) of the
control circuitry for startup of the booster pump electric check.
valves located in the booster pump station. I am please to offer
two days startup services for..........................A1.600.00.
Should you have any questions or need any additional information
please don't hesitate to contact this office.
Sincerely.
AUTOMATIC SYSTEMS COMPANY
�BTCl�a'A. w1rth
i�
C
A frozen water Stora t tank is worse than no tank at all. Proper design and operating procedures will
eliminate rnost tank reezing problerm. This treatise should help proem cold weather problons rrirh elevated
tanks, standpipes, and ground storage reservoirs. If not, it should help cope with them should they occur.
Tank freezing Causes
F. Crone Knoy, P.F.
Tank Industry Consultants;
What are the causes of frozen tanks or ice damage
to tanks? A few of the causes follow:
I. Static water conditions
a. Tanks reserved for fire protection (should
be heated)
b. Tank high water line is lower than the
system pressure gradient and is kept static
by an altitude valve
c. Tank is located in a low water
consumption area with high pipe friction
between it and the pumping
facility and high use area
d. A normally heavy water user suddenly
stops, such Its in the case of a school
going on vacation or an emendcd factory
shutdown
e. Pumps supplying the system are of
variable output constant pressure type and
have a capacity equal to the peak demand
f. The water main serving the tank freezes
solid
g. The tank valved off fur winter with water
in it
It. The controls for the pumps or altitude
valve arc frozen or damaged by ice
2. Lack of sufficient water turnover
a. Impropercomrol of pumps
b. Tank too large for the present system
c. Altitude valve on the tank
d. Improper piping to the tank
Minnesota Rural Waler Asst ialiun
18 Division Street West
Elbow Lake, MN 56531
Addross Cormiction Rocluestod
C 1'.tl. IY iv 114.1
Hi. RJ'I'Ii:I:LLA). AIN ..,JbJ
Tank overflows
a. Improperconuol design or adjustment
In. Pump or altitude valve controls frozen
c. Telemetering conductors damaged by ice
or wind
d. leaky valve
e. Tanks designed to float -n the system
with other tanks will occasionally
overflow due to pressure variations
mproper design of the structure
a. Piping artangemcm and size
b. Vent design
C,
Inadequate frcel—ard between the
overflow and the roof structure
d. Structural members, piping, ladders, or
other protrusions below the high water
level
e. llcat conducting projections or gratings
across
riser piping
f. Insufficient insulated piping or riser
g. Static piping projections from the tank
AnalieWn -
U511
f1'
0
NON-PROFIT
'I
BULK MAILING
U.S. POSTAGE
PAID
ELBOW LAKE, MN
PERMIT NO. 7E
6)
Council Agenda - 12/11/89
10. Consideration of obtaining quotes and authorization to wire new check
valves at the reservoir on Chelsea Road. (.I.S.)
A. REFERENCE AND BACKGROUND:
Modifications planned for the City's water reservoir on Chelsea Road
include the installation of four slow opening and closing electronically
controlled check valves as previously authorized by City Council (one for
each booster pump), the wiring of these valves to the existing control
panel, rebuilding booster pump #3 and exchanging the 30 h.p. motor for a
40 h.p. motor along with a new starter, and completely replacing booster
pump 14 and the motor with a 60 h.p. unit along with a soft start.
These modifications are necessary to restore the pumping capabilities of
the reservoir at the new higher pressures created by the new water tank.
Each of the four pumps at the reservoir prior to the improvements were
capable of pwrping approximately 650 gallons per minute. The pupping
capability when the new tank is full is now 350 gallons per minute for
each puup. We need to get the total discharge capabilities of the ground
reservoir back to the original capacity of 2,000 gallons per minute,
which is still less than the capacities of wells A3 and @4, which are 600
and 2,150 GPM respectively.
City staff has already installed two of the electronically controlled
check valves on the two booster pumps which are not intended to be
modified. The City Engineer has developed specifications by which we can
obtain quotes for the necessary wiring, and we are continuing working
toward specifications for the pwnp modifications and replacement. Since
it to necessary to keep the ground reservoir in operation during the
iisproveuients, the construction and replacement will actually be staged,
but we need the valve wiring done to begin the first stage and,
therefore, request that the City Council authorize us to obtain quotes
and have this portion of the work completed. At the first meeting in
January, we will hring forth recomendat tons for the rebuilding of
booster pmt 13 and replacement of booster pwap p4. The original
construction estimate for all the modifications to the ground reservoir
pupping system we got in 1988 was $30,000. This has been upgraded to
$45,000. The wiring of the valves is expected to be around $2,500.
B. ALTERNATIVE. ACTIONS:
1. The first alternative is to authorize City staff to obtain quotes for
the electrical work for the wiring necessary to hook up the new check
valves to the existing system and have this work performed. The
estimate for this portion of the work is in the neighborhood of
$2,500.
2. The second alternative is not to authorize quotes and have this
portion of the work performed at this time but to wait. This is not
in the beat interest of the City, as this work has to be staged, and
we will not be able to operate without wiring these new check valves
in.
16
It
Council Agenda - 12/11/89
C. STAFF RECOMMENDATION:
It is the recomnendation of the Public Works Director and Water
Superintendent that the Council authorize us to obtain quotes and have
this portion of the work performed as outlined in alternative 11. Should
the quotes be unreasonable or exceptionally high, City staff will bring
this issue back before the Council at the first meeting in January.
D. SUPPORTING DATA:
Suucnary of water system iirprovements to date; Update on current and
expected costs.
17
December 6, 1989
SUMMARY OF WATER SYSTEM IMPROVEMENTS
The City's water system analysis performed by OSM in July of 1985 outlined
several improvements for the City in regard to its water system. The following
is a list of those improvements.
1. Additional well capacity with a third well. The City could no longer
operate with the single well if the second one went down. Demand was
too great.
2. Construction of a new ground level reservoir on Monti Hill or an
elevated water tower near the Industrial Park.
3. The inner connecting lines between the reservoir or tower to the
water system.
4. Connecting the Chelsea Road water main with the water main on
Mississippi Drive and MacArlund Plaza.
5. The upgrading of municipal well 11 (motor changed to 75 h.p. in
1986). Existing capacity of the well was 1,200 gallons per minute.
The pump was expected to pummp only 600 to 700 gallons a minute when
the new tank was built.
6. The upgrading of well d2, pump and motor. The 60 h.p. pump had
capabilities of 1,200 gallons per minute with the old system. Again
the existing capacity was expected to be cut in half with the new
tank due to the higher pressures.
7. Increasing the size of the water main in the area of wells 1 6 2 to
limit turbulence in the water mains in this area.
B. The installation of pressure reducing stations at various points or
within homes and businesses in the lower parts of Monticello.
9. The modification of one or more booster pumps at the reservoir. in
addition to the installation of four electronically controlled check
valves at the reservoir. The existing pumps were capable of pumping
650 gallons per minute each, with a combined capacity of 2,150
gallons per minute. The new capacity of the reservoir pumping into
the new tank was expected to be less than 1,200 gallons per minute.
10. Coupletion of a new electronic control system to be installed partly
with a pumphouse construction for well t3 and partly with a new tank
or tower.
The following is the status of the above referenced projects and how they
developed.
1. well A3 was located near the existing ground reservoir on Chelsea
Road. It produced on 600 gallons per minute and a lower quality of
water than was available at other wells within the City. After
additional investigation it was decided to drill well 04 at a
location at the south end of the Industrial Park on city owned land
since well $3 did not have adequate capacity. This well proved very
fruitful and is currently pumping 2,150 gallons per minute. It was
necessary to install approximately 1,200 ft. of inner connecting pipe
from well $4 back to 13 where the pumphouse is located. Both wells
$3 s 4 puinp directly into the reservoir and their capacity is totally
affected by the capacity of the ground reservoir on Chelsea Road to
purnp this water out.
2. The 800,000 gallon water tank located on top of the Monti Club hill
is 998 coirplete, and was put into operation in late September of this
year. We currently have between 10 to 12 feet of water in the tank
which has produced a city wide pressure boost of approximately 10
psi. Once the frost is out of the ground in the Spring of 1990 we
will begin increasing the pressure and monitoring its effects until
we reach a total boost in the coimnunity of 27 lbs. per square inch.
3. A 16" inter connecting line has been constructed from the water tank
on top of the Monti Hill to the existing water system near the Middle
School.
4. The Chelsea Road water inain has been extended across I-94 where it
drops down to a 21" diameter size, a 16" diameter size, and finally
to a 12" size as it continues down County Road 39 and connects to
Mississippi Drive.
5. The upgrading of iwnicipal well @1 is not yet completed. The pwrp is
in place and we are awaiting delivery of a new 100 h.p. motor and
soft start, which will give us our original capacity of this well
with 1,200 gallons per minute when our new tank is full.
6. The upgrading of well @2 will not take place until well Al is fully
operational with the new motor. We expect to utilize the 75 h.p.
motor from well li in this installation. we will be reporting to the
Council on the expected capacity of well !2, with the 75 h.p. motor
when it has been removed for inspection.
7. The water main in the area of wells 1 5 2 in the downtown area has
been enlarged, and that project is coirplete.
8. The City has offered 425 pressure reducing valves at no charge to
residents whose home was built prior to 1965. Currently 200
residents have requested those valves and have installed them or are
in the process of same. The City also offered a valve at cost to
anyone whose home was built in 1965 or later who wished to control
the pressure in their home.
9. Two of the four electronically controlled check valves have been
installed at the reservoir. we are currently in the process of
evaluating the existing puirp capacities with OSM to determine the
necessary modifications needed. Staff is requesting the City Council
authorize the wiring be completed for the four electronically
controlled check valves.
10. The electronic control system is now couplete. City staff has
requested a modification of this system to include tetgx±rature
monitoring of the new tank.
0
WATER SYSTEM IMPROVEMFNTS
y' MONTICELLO, MINNESOTA
1` DECEMBER 4, 1989
A
I. PROJECTS UNDER CONSTRUCTION AND/OR AWARDED
CONSTRUCTION OR CONSTRUCTION OR
CONTRACT AMOUNT CONTRACT AMOUNT
PROJECT N0./DESCRIPTION AUGUST 8, 1989 DECEMBER 4, 1989
1. PROJECT 88-OIB $531,1.19 $499,043•
C.R. 39 Watermain
OSM No. 4100.00
2. PROJECT 88-01A 54,923 54,923
Well No. 3
OSM NO. 3595.20
3. PROJECT 88-04A 98,903 111,119••
Well No. 4 and PuiT
OSM no. 4173.00
4. PROJECT 68-04B 42,317 41,090
Water Line 04 to 03
OSM No. 4174.00
5. PROJECT 88-01C 227,630 231,987•••
Puigahouse No. 3
OSM No. 3595.30
TOTALS ............... $954,892 $938,167.
NOTES:
•Includes: 1. Yard piping pwrphouse 93 $15,945.90
2. Short section 16' water main Co. Rd 118 a Penning $14,374
3. Lift station site 5 culvert $8,100
4. Stormsewer by County $27,125
"Includes test boring 6 test well #4 $7,106
•••Includes alarm dialer $2,860
/0
II.
PROJECTS UNDER DESIGN AND/OR APPROVED OR CONSIDERED BY CITY COUNCIL
ESTIMATED CONSTRUCTION COST
PROJECT NUMBER OR DESCRIPTION
8/8/89
12/4/89
(01)
Water standpipe on Schultz property;
under design
$350,000
$339,956-
(02)
Watermain, 16" D.I.P. on Co. Rd. 118
to Standpipe
(03)
Watennain Under I-94 - Railroad
to Chelsea Road
(04)
Cedar St. Trunk, Wells 81 and 92
to Watermein
260,000
230,000
(05)
Well Pumps #1 and p2 Rebuilding to
Increased Pressure and Capacity
25,000 81
19,000
92
14,000'•
(06)
High Service Pump Refurbishment to
Meet Required Capacity and Pressure
30,000
45,000•••
(07)
Existing Elevated Tank
Abandonment/Dismantling
20,000
10,040••••
(08)
Pressure Reducing Valves in Homes
15,000
14,970
(09)
a
Reimburse Installation Cost values Q $25
N/A
7,500
TOTAL ESTIMATED CONSTRUCTION COST.........
$700,000
$680,466
108 Contingency
70,000
68,047
SUBTOTAL ..................................
$770,000
$748,513
Indirect costs 276
208,000
202,099
TOTAL FUTURE PMIECT COST .................
$978,000
950,612
Difference ...... $27,388
NOTES: • Includes additional railing, temperature
monitoring
6 NSP service.
•• Using 75 h.p, motor 6 starters from
well #1
••• 4 new check valves, one new pump 6
60 h.p. motor with
soft start.
1 rebuilt pump with 40 h.p. motor
and new starters
6 wiring.
'••• Inside painting, valve repair and
safety cable.
C
Council Agenda - 12/11/89
11. Consideration of "interim" wage adjustment for Cathy Shuman. (J.O.)
A. REFERENCE AND BACKGROUND:
Council is asked to consider making an adjustment to the wage received by
Cathy Shuman retroactive to Cathy's successful completion of her
six-month probationary period. Council is asked to consider an
adjustmnent in light of the following factors:
1. Cathy was hired to replace Lynnea; however, she was selected because
her resume revealed unique skills and abilities that administration
viewed as vital to meet the emerging commputer related demands of the
position. She was selected from over 180 applicants because it
appeared that she had the skills necessary to move implemnentation of
the utility billing system forward.
When Cathy was hired, Rick and I informmed her that if she was able to
implement the system, staff would recommnend that City Council
increase her wage to a level comparable to the wage received by other
clerical staff. In addition, we talked about the potential for
development of a "new position" which might result from demeands
associated with operating a computer system. Cathy took the position
on the hunch that Lynnea's position would evolve into one of greater
responsibility and importance relative to the City organization. As
it turned out, her hunch was correct.
At the time Cathy's six-month probation rolled around, the utility
billing system was implemmmented and Cathy had demonstrated her
credentials by her excellent job performance. It was now time for
administration to make good on our promise to review her wage. -his
was not done at this timme because it was still unclear what level of
responsibility Cathy would assume in the future, as our computer plan
recently presented was not yet in place. We thought that discussion
of the six-month increase could be deferred until Cathy's
responsibilities and "comparable worth" were identified. As it
turned out, it took until December to complete the plan, which left
Cathy in the lurch in terms of consideration of her six-month
increase. Please note, however, that Cathy has patiently supported
deferring consideration of the increase until the computer plan was
prepared. Now that the plan is in place and Council has given its
blessing to modifying her job description and pay via the commparable
worth study planned, staff requests that Council consider providing
an increase to Shuman's wage retroactive to the end of her six-month
probationary period, which was September 1, 1989.
R. ALTERNATIVE. ACTIONS:
1. Motion to increase Cathy Shuman's hourly wage from $8.95 to 81.15 )
retroactive to September 1, 1989. /
Is
Council Agenda - 12/11/89
Under this option, Cathy would receive a wage increase that would
place her wage at a level equal to the wage received by the Executive
Secretary. Although it is a considerable increase and established in
a somewhat arbitrary manner relative to the clerical salaries, it may
be a fair adjustment in that the proposed wage more truly reflects
the skills required and work demands associated with the system
implementation work she has completed. Under this scenerio, the wage
would be provided on an interim basis only and would be effective
from the end of the six-month probation period to the official "start
date" for the position identified via the comparable worth study.
Please note that the comparable worth study will likely reveal that
Cathy should be raking more than the hourly rate suggested, which
means that Cathy may receive an additional increase in the near
future. If the comparable worth study is completed in February, it
tmay be that Council will be asked again to provide retroactive pay to
that date identified as the "start date" for the new position. In
reality, Cathy has already undertaken those responsibilies via her
assistance with the development of the computer plan and through
assistance with the development of the system purchase proposal being
prepared for the January meeting.
Under this scenerio, Cathy would receive retroactive pay in the
amount of $806.93. This amount, along with the other wages expended
for this position during 1990, is within the aimunt budgeted for this
position. She would also receive $10.35 per hour until the start
date for the new position is identified.
2. Motion to approve wage increase and approve retroactive pay increase
at a lesser level identified by Council.
Under this scenerio, Council would elect not to recognize the changed
status of the position as of the end of the six-month probationary
period. Council may not be comfortable with a $1.40 increase per
hour and a retroactive pay atou nt of $806.93. Council could take the
position that Shuman should have received an adjustment at the end of
the six-month probation period that reflects her mastery of the
original utility billing clerk position and that such an increase
should not be based on the fact that she was comrpleting duties above
and beyond what was required for the position. Council might also
justify a lesser increase than proposed on the basis that Shuman's
wage should not be brought up iso quickly to the level of a clerical
employee that has been working with the City since 1983.
3. Motion to postpone decision to adjust Cathy's wage until comrQsletion
of the comparable worth study.
Council trey take the position that a single adjustment and potential
retroactive pay be considered at such time that the comparable worth
4 study is coinplete.
19
E4
council Agenda - 12/11/89
C. STAFF RECOMMENDATION:
Staff recommends that Cathy Shuman's wage be adjusted to a level equal to
the Executive Secretary position and that such pay should be retroactive
to the end of her six-month probationary period. Granted, it seems a bit
unfair to established clerical staff to establish Shuuan's wage at a
level equal to the level of a clerical employee that has been occupied
for six years. At the same time, however, the work tasks completed by
Shuman are administrative as well as c:erical, and the skills and
abilities to successfully complete her duties greatly exceed skills
needed to fulfill Lynnea's strictly clerical position. In addition,
administration informed Cathy that we would "come to bat" for her if she
performed within expectations established when she agreed to work for the
City. Of course, Cathy has always been aware that the ultimate decision
regarding increases is up to the Council, and, therefore, she did
recognize the risk that the Council might not follow staff recommendation
with regards to future job description changes, salary increases, etc.
Council might ask, if we provide retroactive pay to Cathy to compensate
her for added responsibilities assumed since originally accepting the
position, are we not responsible for retroactive pay to all employees
that make the similar argument that they have been working under a dated
job description. It is staff's view that Cathy's situation is somewhat
unique in that she was promised a six-month wage review as one of the
! terms of her employment. This situation applies to no other employees.
D. SUPPORTING DATA:
None.
20
a_
t
Council Agenda - 12/11/89
12. Consideration of authorizing advertisement for receptionist/data entry
clerk position. (R.w.)
A. REFERENCE AND BACKGROUND:
The purpose of this item is to request authorization from the City
Council allowing the stafr to begin preparation of a job description and
advertisement for a receptionist/data entry clerk position. with our
second meeting in December being cancelled, staff is seeking the go—ahead
on preparing an advertisement for this new position, as it is anticipated
the entire process could take up to a month before an individual could be
hired.
Based on the general consensus of the Council as a result of our data
processing special meting and budget review session, I believe the
Council is in agreement that with Cathy Shuman assuming a major emphasis
on our implementation of our new coumputer system, the receptionist duties
and, in the future, utility billing activities, will be in need of an
individual. Assuming the computer process goes on schedule, Ca thy's
tune, along with Marlene's in regard to the fund accounting system
iirplementation, will require most of their time, requiring the need for a
receptionist almost immnediately. Although I have not had time to prepare
a coirplete job description, if the Council authorizes this position, I
should be able to comrmplete a job description and determine approximately
where on the comparable worth scale this position would fall prior to
placing the ad. Based on the previous job description for Lynnea
Gillham's utility billing/receptionist category, I an assuming, after
reviewing the actual coinarable worth data, the position will be somewhat
similar and fall in the general category of other clerical staff
irrir&ra. Also, assuming that the couparable worth plan will have to be
adjusted to reflect the cost of living increases over the past four
years, I amn assumning the pay scale for this position should start at
approximately $7.50 per hour. This rate of pay is estimated to be 808 of
the comparable worth pay for Lynnea's previous job description; but if it
should turn out after reviewing and establishing a new job description
that the position is actually in a lower classification, $7.50 per hour
would still only be at the bottom of the pay range. As a result, it
could turn out that no further adjustmnents will be necessary to this
position's pay scale. If the position is determined to be comparable to
other clerical staff positions, the pay scale could be reviewed after the
six-month probationary period and increased to 90! of the appropriate
wage with further adjustments in the future after the individual was
a determined to be satisfactory and able to accomplish all the duties and
requirements of the job.
r ,fJ ( R. ALTERNATIVE ACTIONS:
•.:� �1. Authorize the staff to prepare an advertisement for the clerical
position of receptionist/data entry clerk and establish a job
description and resulting coinparable worth value.
21
Council Agenda - 12/11/89
t
2. Do not authorize establishing the position vacancy until we begin our
actual computer implementation program.
C. STAFF RECOMMENDATION:
Due to the 30 -day or more lag time between advertising and actually
hiring an employee, and due to the fact that our next Council meeting
will not be until January 8, 1990, staff recommends that the job
description be established and authorization be granted to advertise as
soon as practical. with sometime in January being the date for starting
the 1uplementation of our new fund accounting system, both Cathy and
Marlene's time will be heavily devoted to this process. As a result, the
need for a receptionist will dramatically increase during this training
process, as two individuals will be primarily unavailable for normal
telephone/receptionist duties and public contact. If after determining
that the job description and resulting comparable worth value is
different than what I expect it to be, I would again seek approval of the
City Council before advertising. But I feel in either case, the $7.50
starting wage would be justifiable.
D. SUPPORTING DATA:
None.
C_
22
f
Council Agenda - 12/11/89
13. Consideration of gambling license renewal - Joyner Lanes. (R.W.)
A. REFERENCE AND BACKGROUND:
Celebrity Bowl Charities of Minneapolis has applied to the State Gambling
Control Board for renewal of their pull tab gambling operation located at
ooyner Lanes.
In accordance with our policy, I have informed the organization to
provide a 12 -month summary of their revenues, expenses, and charitable
contributions that have been made from the profits realized. Enclosed
you will find a listing of the profits for the past 12 months and a
summary of their charitable donations.
If the City Council does not have any objection to the license being
renewed, the Charitable Gambling Control Board will automatically renew
the license.
B. ALTERNATIVE ACTIONS:
1. If the Council does not oppose the license, the renewal will be
granted automatically.
2. The City can object to the license being renewed in which case the
State will deny the application.
C. STAFF RECOMMENDATION:
The City staff is not aware of any problems or complaints regarding this
gambling license nt Joyner Lanes and does not have any reason to suggest
the Council should deny the application. One possible reason for
recommending denial of the application could he that the Charitable
donations are not being made local but are used for organizations or
gifts outside of the commnunity. Otherwise, it has been the Council's
policy to let the m9rket determine the nummber of gambling license
operations.
D. SUPPORTING DATA:
Copy of gambling license application; Summary of profits and donations
made by the organization.
23
SUMMARY
CELEBRITY BOWL CHARITIES - JOYNER LANES
*Joyner Lanes requested donation to Monticello Youth Hockey Association.
NET BALANCE
AVAILABLE
$ (141)
$ 3.,241
$ 2,787
$ 2,855
$ 3,552
$ 3,288
$ 2,891
$ 2,740
$ 249
J
GROSS
NET
RECEIPTS
PRIZES
RECEIPTS
TAXES
EXPENSES
PROFIT
DONATIONS
Peb. '89
$
(141)
March 189
$17,655
$14,773
$2,882
S434
$1,066
$
1,382
-0-
April '89
$20,990
$17,193
$3,797
$492
$1,759
$
1,546
-0-
May '89
$ 8,741
S 7,176
$1,565
S169
$1,328
$
68
-0-
June 189
$ 7,172
$ 5,660
51,512
$193
$ 622
$
697
-0-
July '89
closed
S 264
$
(264)
-0-
Aug. '89
closed
$ 7
$ 390
$
(397)
-0-
Sept. '89
$ 6,696
$ 5,417
$1,279
$141
$1,289
$
(151)
-0-
Oct. 189
$ 9,786
$ 6,049
$1,737
5219
$2,009
S
(491)
$2,000 -
*Joyner Lanes requested donation to Monticello Youth Hockey Association.
NET BALANCE
AVAILABLE
$ (141)
$ 3.,241
$ 2,787
$ 2,855
$ 3,552
$ 3,288
$ 2,891
$ 2,740
$ 249
J
GENERAL FUND AIM 0U.T CHECK N -
CASH DISBURSEMENTS --- DECEMBER --- 1989
Tom Hoverson - Sweeper Attachment - Parks Dept.
300.00
28871
Dept. of Natural Resources - Watercraft, Snowmobile 6 ATV Reg.
437.00
28872
Heinen's - Parts - Street Dept.
37.18
28873
Wright County State Bank - FICA, Federal 6 Medicare W/H
5,214.54
28874
PERA - Payroll Deductions
1,597.14
28875
Business Records Corp. - Receipt Books - City Hall
342.81
28876
Dept. of Labor 6 Industry - Exemption Fee
20.00
28877
Feedr ite Control - Supplies - Water Dept.
1,544.05
28878
Commissioner of Revenue - State W/H for November
1,850.26
28879
Anoka County Social Services - Payroll Deductions
105.08
28880
Wayne Seestrom - Professional Services - Water Dept.
25.00
28881
Moores Excavating - Professional Services - Digging
877.50
28882
Certified Hydraulic Speci - Parts - Street Dept.
50.10
28883
Mueller Construction - Sidewalk Replacement
393.75
28884
Olson d Sons Electric - Professional Services -St. Lighting -Meadow O�,k
5,086.51
28885
Holiday - Gas - Fire Dept.
44.32
28886
Safe ty-Kleen Corp - Maint. of Equip.
63.90
28887
Jerry Olson - Temporary Bldg. Insp. Fees
60.00
28888
Board d Administrator - Subscription to newsletter
79.00
28889
Gary Anderson - Travel expense
121.63
28890
Grainger - Equipment - Fire Dept.
22.93
28891
NSP - Purchase NSP Maint. Bldg.
75,000.00
28892
Paggy Stencel - Assessor contract payment - Nov.
875.00
28893
later Products Co. - Supplies - Water Dept.
135.90
28894
Northwestern Power Equip. Co. - Parts - Pumphouse
3,164.20
28895
Action Plus Temporary Services - Temporary Services - Economic Devel
229.35
28896
Jerry Hermes - Janitorial services - Library
227.50
28897
Adopt -A -Pct - Animal Control Services
230.00
28898
Patty Salzwedel - Animal Control Services 6 Adoptions
483.00
28899
Corrow Sanitation - Garbage Contract Payment
12,071.67
28900
Preusse Cleaning - Cleaning contract - City Hall b Fire Hall - Nov.
450.00
28901
Y.M.C.A, of Mpls - Monthly contract payment - Nov.
625.00
28902
Dept. of Natural Resources - Snowmobile, Watercraft, 6 ATV Reg.
897.00
28903
Polka Dot Recycling - Recycling Program
1,153.27
28904
Professional Services Group, Inc. - WWTP Contract Payment
22,162.83
28905
Norwest Services - Computer Payment
2,407.61
28906
Liquor Fund - interest reimbursement
2.625.00
28907
Wright County Highway Dept. - East Cty Rd. 39 Project Reimbursement
58,330.11
28908
Elk River Veterinary Clinic - Animal Control Services
27.00
28909
Snyder Drug - Film - Bldg. insp. supplies
18.99
28910
North Star Waterworks - Water Gauges
7,832.82
28911
Monticello Office Products - Office supplies
374.04
28912
Royal Tire of Monticello - Maint. of equipment - Street Dept.
35.00
28913
Wright County Trensurer/Auditor - Sheriff's monthly contract payment
12,049.14
28914
Karen Doty - Mileage expense
83.92
28915
Gruy s, Johnson 6 Assoc. - Computer charges - November
290.00
28916
Preusse Cleaning - Cleaning contract - City Hall 6 Fire Hall - Dec.
450.00
28917
Y.M.C.A. of Mpls - Monthly contract payment - Dec.
625.00
28918
leggy Stencel - Assessor contract payment - Dec.
875.00
28919
.ick Wolfsteller - Monthly mileage expense - Dec.
300.00
28920
GENERAL FUND
AMOUNT
CHECK N
CASH DISBURSEMENTS --- DECEMBER --- 1989
I.C.M.A. Retirement Corp - Payroll Deductions
568.88
28921
State Capitol Credit Union - Payroll Deductions
70.04
28922
Hoglund Bus Co. - Parts - Street Dept.
180.97
28923
Unitog Rental Service - Uniform rentals
125.11
28924
Yonak Landfill Inc. - Add'l landfill charges 6 mise. hauling
3,851.10
28925
Northern Oxygen Service, Inc. - Supplies - Fire Dept.
12.30
28926
Action Plus - Temporary Services - City Hall b Econ. Devel.
863.98
28927
NSP - Utilities
6,677.73
28928
Kangas Auto Radiator Service - Repairs
59.00
28929
Road Machinery b Supplies - Bucket Truck Rental - Xmas Decorations
250.00
28930
Moon Motors - Parts
3.60
28931
Unocal - Gas - Fire, Sever Coll. 6 Water Dept.
120.00
28932
American Bristol, Ind. - Repairs - Fire Dept.
782.24
28933
Wright County Highway Dept. - Sand/Salt Mix
2,030.00
28934
Metropolitan Fire Equipment - Repairs - Fire Dept.
282.60
28935
Local 049 - Union Dues
144.00
28936
Moores Excavating - Professional Services - Digging
10.00
28937
Simons Allyn Marketing. Inc. - Prof. Services - Bus Transportation
84.45
28938
R.C. Steele Dog Specialties - Dog Kennel 6 Supplies
99.95
28939
Wright County State Bank - FICA, Federal d Medicare W/H
5.174.84
28940
PERA - Pern Withholdings
1,632.77
28941
Marlene Hellman - Misc. Mileage expense
35.00
28942
Monticello Printing - Bus Tickets 6 Brochures
1,146.00
2891•"
Business Development Service- Professional Services- HRA
1.181.00
289
Omann Brothers, Inc. - Sand - Street Dept.
164.22
28945
Brenteson Cons. - Hauling - Reservoir
190.00
26946
J M Oil Co. - Gas
282.84
28947
Buffalo Bituminous - Winter Mix
342.96
28948
Maus Foods - Supplies
136.78
28949
Northwestern Power Equipment Co. - 4 Valves - Reservoir
9.988.89
28950
McDowall Company - Repairs - City Hall 6 Fire Hall
109.95
28951
General Rental Service - Trencher 6 Scaffolding - City Hall 6 Parks
78.18
28952
Water Products - Valves b Misc. aupplies - Water Dept.
770.00
28953
National Bushing d Parts Co. - Parts 6 Supplies
94.59
28954
Dave Peterson's Monticello Ford, Inc. - Parts - Street Dept.
82.16
28955
Simonson Lumber - Supplies
246.07
28956
Centra Sota Cooperative - Lima Disposal - WWTP
2,576.07
28957
Glnss Hut - Glass - Maint. Shop
95.04
28958
Const to Coast - Misc. Supplies
370.59
28959
Harry's Auto Supply - Misc. Supplies
613.16
28960
Monticello Times - Legal Publications
1,331.61
28961
Payroll for November
31,080.84
TOTAL DISBURSEMENTS FOR FIRST HALF OF DECEMBER
296,270.56
LICUOR FUND
�-
AMOUNT
CK
CO
--- 1989
CASH DISBURSEMENTS --- DECEMBERN.
N0.
Wright County State Bank - FICA, Federal 4 Medicare W/H
603.25
14793
PERA - Payroll Deductions
181.58
14794
Commissioner of Revenue - State W/H for November
240.30
14795
Eagle Wine Co. - Wine
315.67
14796
Ed Phillips 6 Sons Co. - Liquor
4,121.49
14797
Johnson Brothers Wholesale Liquor Co. - Liquor
2,541.98
14798
Zee Medical Service - Supplies
54.60
14799
Ron's Ice Co. - Ice
70.50
14800
Maus Foods - Supplies
16.10
14801
Dick Beverage Co. - Beer
1,340.00
14802
Thorpe Dist. Co. - Beer
12,067.90
14803
Day Dist. Co. - Beer
452.95
14804
Coast to Coast - Supplies
15.99
14805
Seven Up Bottling Co. - Pop
121.45
14806
Viking Bottling Co. - Pop
203.00
14807
Jude Candy b Tobacco Co. - Supplies
496.43
14808
Bernick's Pepsi Colo - Pop
286.35
14809
CTI Service - Carpet Cleaning
50.00
14810
KRWC Radio - Advertising
120.00
14811
Monticello Office Products - Office supplies
57.26
14812
Gruys, Johnson 6 Assoc. - Computer charges for November
110.00
14813
Cooper b Compnny - Liquor
15,240.76
14814
'riggs,
ahtheimer Dist. Co. - Beer
13,655.44
14815
St. Cloud Restaurant Supply - Misc. supplies
88.60
14816
Quality Wine d Spirits Co. - Liquor 6 Wine
2,415.99
14817
Midwest Cas Co. - Utilities
129.19
14818
Grosslein Beverage Co. - Beer
13,044.30
14819
Liefert Trucking Co. - Freight Charges
760.57
14820
Monticello Times - Advertising
350.70
14821
State Capitol Credit Union - Payroll Deductions
250.00
14822
Wright County State Bank _ FICA, Federal, 6 Medicare W/H
621.22
14823
PERA - Payroll Deductions
209.15
14824
Kolles Sanitation - Garbage Service
181.70
14825
Payroll for November 4,081.75
TOTAL DISBURSEMENTS FOR FIRST HALF OF DECEMBER 74,496.17
1\1