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City Council Agenda Packet 04-08-1991AGENDA FOR THE MEETING OF THE CITY COUNCIL Monday, April 8, 1991 - 7:00 p.m. Mayor: Ken Maus Council Members: Brad Fyle, Clint Herbst, Shirley Anderson, Dan Blonigen 1. Call to order. 2. Approval of minutes of the regular meeting held March 25, 1991. 3. Citizens comments/petitions, requests, and complaints -- Building Safety Week Proclamation by Mayor. 4. Consideration of proposal to remodel old fire hall building into facility for Social Services and Food Shelf. 5. Consideration of granting seasonal sales permit - Martie's Farm Service. 6. Review operation of auto sales activity and determine if use represents an enlargement of a non -conforming use. Applicant, Hoglund Transportation. 7. Consideration of authorization to purchase Motor Vehicle Registrar (MRV) computer software package. 8. Reconsideration of purchasing a slide -in grass fire unit -- Monticello Fire Department. 9. Consideration of adopting policy on City Hall van usage. 10. Review of City vehicle use. 11. Consideration of adopting plan for extension of sewer and water utilities and development of roadway serving school district property. 12. Consideration of abating special assessment penalties and interest on 82-2 improvement project --Farm Credit Systems property. 13. Consideration of change order I1 and final payment for Project 88-05, 800,000 gallon water tank. 14. Consideration of replacing chlorine scale in pump house 12. 15. Consideration of modification of sick leave section of personnel policies and procedural manual. City Council Agenda April 8, 1991 Page 2 16. Consideration of request for (1) day set-up/3.2 beer license for Ducks Unlimited Banquet and one (1) day 3.2 beer license for July 7 Riverfest celebration - Lions Club. 17. Consideration of authorizing City Attorney to take legal action necessary to enforce terms of Fair Garden Center conditional use permit. 18. Adjournment. A r MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, March 25, 1991 - 7:00 p.m. Members Present: Shirley Anderson, Dan Blonigen, Clint Herbst, Brad Fyle Members Absent: Ken Maus 2. Approval of minutes. After discussion, a motion was made by Shirley Anderson, seconded by Brad Fyle, to approve the minutes of the regular meeting held March 11, 1991. Motion carried unanimously. 3. Citizens comments/petitions, requests. and complaints. None forthcoming. 4. Consideration of ordinance amendment requirinq warning siqns be placed on all fire doors within multiple family dwellings. Rick Wolfsteller reported that at the previous Council meeting, Council approved the purchase of 250 fire door placards. It was the intent of Council to make the signs available to all multiple family dwelling owners at a price equal to the City's cost. In order to assure that apartment owners post the warning signs, Council recommended that an ordinance be established that would make this requirement of each building. wolfsteller then reviewed the ordinance language. Clint Herbst suggested that the required dimensions of the sign be incorporated into the ordinance, which would assure the City that a sign of sufficient size would be posted at each required location. After discussion, a motion was made by Shirley Anderson, seconded by Clint Herbst, to adopt the proposed ordinance amendment requiring that all multiple family dwellings that have fire doors be also required to post a warning sign on both sides of the door that states that the doors must remain closed and the ordinance amendment should include a sign size requirement. Motion carried unanimously. SEE ORDINANCE AMENDMENT NO. 207. Page 1 0 Council Minutes - 3/25/91 Review of year-end liquor store financial report. Rick Wolfsteller reported that the total sales of 1990 were up approximately 5.38 or $63,496 over 1989 sales. Gross profits were up 14.28 or $36,828. Gross profit percentage increased more than sales increased due to a slight adjustment in pricing. Total general operational expenses remained about equal to last year's percentage of 12.78. Total operating income for 1990 amounted to $135,087 up over $29,700 over 1989. Overall operating income is 10.78 of total sales. After discussion, a motion was made by Shirley Anderson, seconded by Brad Fyle, to accept the financial report as presented. Motion carried unanimously. Consideration of resolution aperovinq preliminary plans for county improvements to County State Aid Highway 75 west of Otter Creek. John Simola reported that the Wright County Highway Department has prepared preliminary plans for improvements to West County Road 75 west of Otter Creek. Improvements consist of an overlay, paved shoulders, and right turn lanes for most of the streets, as well as a bypass lane in the area of Orchard Road. City approval of the preliminary plans is required prior to the county receiving state aid approval and funding. This project does not require funding from the City. Simola noted that the section of County Road 75 from Highway 25 to the high school will not be rebuilt at this time, as the county engineer feels that this section of roadway has three years of use remaining before it needs reconstruction. The county engineer has also indicated that the signal system at County Road 75 and East County Road 39 is being hold up in 1991 for two reasons. The first is that the warrants demonstrating the need for the signals have not been met; therefore, state funding is not available. Secondly, the county does not maintain any signal controllers and would have to contract this work out. Clint Herbst asked if there is any way that the City can encourage the county to completely redo Broadway between Highway 25 and the high school at this time. Brat Weiss responded by saying that the county engineer believes there aro throe good years of life loft in the road surface. The money the county has now will be applied to areas that the county engineer fools need it tho most. Weiss concluded that C Pago 2 Council Minutes - 3/25/91 the county is confident that they will repair the Broadway section in three years, and it is not likely that they will alter their current program for road improvements in the area. After discussion, a motion was made by Brad Fyle, seconded by Shirley Anderson, to adopt a resolution approving preliminary plans for county improvement to County State Aid Highway 75 west of Otter Creek subject to the requirement that the shoulders of the highway are paved. SEE RESOLUTION 91-8. 7. Consideration of granting seasonal 3.2 beer license to Monticello Softball Association. After discussion, a motion was made by Shirley Anderson, seconded by Clint Herbst, to grant the license contingent upon receipt of the necessary insurance documents and a fee of $137.50. Motion carried unanimously. 8. Consideration of setting a meetino date to review 1991 assessment procedures with City Assessor. Rick s°olfsteller reported that the 1991 Board of Review has been scheduled for May 8, 1991, at 7:00 p.m. Prior to the May 8 meeting, Peggy Stencel, City of Monticello contract assessor, would like to meet with Council to explain the assessment procedures she has used this year to answer any questions on property valuation increases that may have been directed by the county assessor. Wolfstoller went on to note that Mayor Maus had indicated that such a meeting may be beneficial to Council as a whole and suggested that a special meeting be held for this purpose. We]fateller also noted that commercial/industrial values are being increased substantially, the basis for this increase to be a topic for review at the meeting. The concept of conducting the meeting was acceptable to Council; however, no firm meeting date was established. 9. Consideration of approval of bills for the month of March. After discussion, a motion was made by Shirley Anderson, seconded by Dan Blonigen, to approve payment of bills as submitted. Motion carried unanimously. Pago 3 0 Council Minutes - 3/25/91 10. Other matters. Kelsie McGuire of PSG presented a plaque to the Council of the City of Monticello which recognizes the City for maintaining a wastewater treatment plant that has operated within the PCA permit granted to the City. McGuire noted that it is a community award that all citizens should be proud of. Administrator Wolfsteller asked Council to consider purchase of a slide -in tank for the grass rig for the fire department. Wolfsteller noted that as part of the 1991 fire department capital outlay budget, $2,500 was budgeted for the purpose of a slide -in tank and pump unit for fighting grass fires. This unit was intended to be installed on the recently acquired Gamma Goat unit, which was obtained from the Department of Natural Resources. Intended use of the Gamma Goat and this portable slide -in tank is for fighting fires in remote areas. With spring rapidly approaching, the fire department is seeking authorization to purchase this unit as soon as possible to prepare the unit for the upcoming grass fire season. Wolfsteller noted that the slide -in tank cost of $2,734 is $200 more than originally budgeted. It does not appear that the $234 overage for this item would cause a budget problem. Clint Herbst noted that the grass fire rig would be used predominantly in the township areas. It was his view that the Township should be paying a larger proportion of the cost of this equipment. He did not agree with the current contract which requires that the Township pay 37% of the purchase. Shirley Anderson noted that the City does have a contract with the Township that outlines how expenditures such as this one should be financed. Anderson noted that it is not worth the struggle to vary from the existing agreement regarding this purchase. Rick Wolfstollor also noted that this typo of purchase is covered by the contract and that the annual meeting would be a good time to discuss the method by which capital equipment purchases are financed. After discussion, a motion was made by Brad Fyle, seconded by Shirley Anderson, to approve the purchase of the slido-in tank grass firo unit from Pleasure Products Manufacturing Company in the amount of $2,734.12. During discussion, Clint Herbst suggested that this item should bo brought to the next meeting. Dan Blonigon noted that he becomes opposed to Cpurchases when they are brought forward at the last minute. Pago 4 0 Council Minutes - 3/25/91 He would like additional time to consider the item. Voting in favor of the motion: Brad Fyle, Shirley Anderson. Opposed: Clint Herbst, Dan Blonigen. Motion failed. John Simola reported that the Wright County Solid Waste Task Force is preparing plans for the annual hazardous waste collection day. Simola noted that anyone interested in volunteering should contact him. The date of the hazardous waste collection day has been set for April 27, 1991. There being no further discussion, the meeting was adjourned. Jeff O'Neill Assistant Administrator Page 5 0 I Z Ui1 ZL %P Cervi"raSi7 SU I LD I NG S A F E TY W E E K P ROC LJ%MAT I C) W From the inception of this nation, it has been the responsibility of the states and their local governments to adopt legislation and enforce laws and ordinances whenever necessary to protect their citizens' health, welfare, and safety. It has been a fundamental part of the democratic principles of this nation to involve all interested and affected parties from both the public and private sectors in the formulation, adoption and, to the fullest extent possible, in the administration of such laws and ordinances. Among the most basic of the laws and ordinances which have been so derived are those acts which assure the public's health and safety in the buildings in which people live, work, and play. To assure such safety, the State of Minnesota, working together and In conjunction with the counties and titles and townships across this state, enforces a uniform statewide building code which has been designod and is maintained with the assistance of the building industry and the consumers. It is through the untiring efforts of state and local building officials and their cooperative relationship with the construction industry that the administration of these health and life-safoty regulations is assured. Now, THC'R1EP'ORrl7, I, Ken Maus, Mayor of Monticello, do hereby dosignato the week of April 8-12, 1991, as Monticoll.o Building Safety Week. I urge all citizens of this city to use this week to visit their local building department and to bettor familiarize t.hemsolvos with the important safety Information and services provided by those public servants. IN WXIr N Lt38 TH ID RIE O Lr, 1 have hereunto set my hand this sth day of April , in the year of our Lord nineteen hundred and ninoty-ono. 0 / Council Agenda - 4/8/91 1. 4. Consideration of proposal to remodel old fire hall building into facility far Social Services and Food Shelf. iR.W.) A. REFERENCE AND BACKGROUND: A couple of months ago, Wes Olson, representing the Monticello Jaycees, submitted a proposal to the City Council that would utilize the old fire hall for community organizations such as the Monticello Food Shelf and Christian Social Services. A subcommittee was authorized to explore the proposal further, and Councilmembers Anderson and Blonigen volunteered to serve on the committee. The subcommittee has held two meetings to review the proposal and receive input from City representatives along with input from the Jaycees, Lions, Food Shelf, and Social Services agencies. A summary of the meetings and general consensus of the committee has been put together by Wes Olson for your review. Although no commitments were endorsed by Councilmembers Blonigen and Anderson, as you will note from the summary prepared, a proposal to remodel the fire hall into a multi- purpose use for the Food Shelf, Christian Social Services, and storage facility has been proposed that would entail a construction budget of approximately $36,000. The remodeling 1 would increase the Food Shelf square footage from approximately 800 sq ft to 1,375 aq ft and increase the Social Services area from their present 800 sq ft building to approximately 1,335 sq ft. The remaining portion of the building of approximately 1,280 aq ft would remain storage area for City use, although this portion could someday be Converted into a community room. Basically, the proposed remodeling and arrangements would be as follows: The City would retain ownership of the building and still be responsible for exterior maintenance. The proposal calls for the City maintaining the grounds, including snow removal and garbage removal. 3. The City would agree to enter into a lease arrangement with the Food Shelf and Christian Social Services for a period of ton years with a reviewal after eight years for possible extoneion of the lease. Annual lease charge is proposed at $1.00 per yoar plus leasee being responsible for all utilities. C Council Agenda - 4/8/91 The Food Shelf and Christian Social Services would be required to provide liability insurance for their activities with the City named as additional insured and provide their own insurance coverage for their contents. The Monticello Jaycees, along with other organizations, would commit to funding the improvements estimated at $36,000. While it appears that the proposal is workable, the following are some advantages and disadvantages to the City based on my observations: Advantaqes The building at the present time is being under- utilized in its present condition. Although the public works department has been able to store vehicles and equipment in the garage portion, storage of vehicles is not appropriate in this location due to its proximity to our well and pump house. The proposal would enhance the building's value in the long run and provide a location for two needed services in this area. Disadvantaqes Tho City would be losing storaqe space that is currently needed and not receiving any funds to replace the lost structure. The building would be non -usable for City purposes for at least ton years and possibly longer except for the storage portion on the west end of the building. The City would still have to annually supply funding for exterior maintenance and grounds upkeep along with building insurance cost. Typically, the owner of the building provides the fire insurance covorage and charges the leasee the cost of this insurance. It is osimated the City would incur approximately $200 fuer innurance cost plus the cost of snow removal, garbage collection, and grounds maintenance in addition to any exterior repairs that may be needed. Council Agenda - 4/8/91 Although these items have not been addressed by the subcommittee, it appears that any remodeling to this public facility will need an architect or engineer's approval for the design changes. Recent state building code amendments are requiring buildings of this nature that are remodeled to have architectural and engineering services design the plans. If the concept is approved, actual drawings and specifications can be approved at a later date, including the design of the mezzanine in the storage area, to meet City's needs. What the committee is looking for now is a commitment from the City to allow the building to be used as proposed. While I'm sure no one disputes the need for both the Food Shelf and Christian Social Services for Monticello residents, both of these organizations do service individuals outside of the city of Monticello. If the Council is comfortable with maintaining ownership of the building and allowing the organizations to utilize it through a lease arrangement, I'm sure the City can be well protected through a proper lease agreement that spells out who's responsible for what such as utilities and heat, along with insurance requirements needed. I believe a question that needs to be addressed is how much will the annual lease payment be and whether $1.00 is sufficient in that the City will incur additional cost for grounds upkeep, building maintenance, and general insurance coverage, which normally should be covered through the lease payment. Otherwise, the City not only loses the basic use of the building, but also will be incurring additional cost for a long time to come. ALTERNATIVE. ACTIONS: Approve the concept proposed for the remodeling and lease arrangement with the Food Shelf and Christian Social Services. Under this proposal, the basic square footages outlined In the proposal would be leased to the two organizations for $1.00 per year with the City responsible for other annual maintenance costs. The l.en9n wnn1A ho for a torm of a minimum of ton years. The City would receive no reimbursomont for the building valuo at this timo. Accopt the proposed use as outlined but establish a loase value to cover the City's anticipated cost. Accept tho proposal with a modified loaso charge with some renumoration provided for the building space being provided. Council Agenda - 4/8/91 Reimbursement to the City for the building being provided was never really discussed at the subcommittee's level, as all fund raising efforts were only geared toward the remodeling cost with the assumption that the City would provide the building at no cost. STAFF RECOMMENDATION: I do not believe the staff has a firm recommendation on the proposal as submitted other than I would think, at a minimum, the City should charge an annual lease payment that more closely reflects our anticipated annual cost. In addition, the Council should realize that we may need to replace some of the lost storage area in the near future at another location and will not have any building sale proceeds to use toward this new facility. Although the building's value may be increased because of the remodeling, the likelihood of the City utilizing the building for City functions or selling the building will not be possible for at least ten years and maybe longer. Once the Food Shelf and Social Services are located in this structure, I have to assume that this facility will be used for this purpose for a long time to come. If the Council is agreeable to utilizing this building for those purposes, a lease agreement can be constructed that will protect the City from liability insurance issues. D. SUPPORTING DATA: Jaycees' proposal from Wes Olson outlining subcommittee's findings. A April tat 1991 r:ity of Monticello 130 East Bdwy Monticello MN. 55362 Dear Councilmembers, Administrator, & Mayor, Un Monday January 26th, 1 represented the Monticello Jaycees at your council meeting, In regards to the possibility of moving the Social Services into the old Fire Hall building. At this meeting, there were many concerns, and questions that went unanswered. It was recommended to form a committee to study the options & possibilities of this project. Councilmembers Dan Blonigen and Shirley Anderson volunteered to assist on this committee. The committee met on Feburary 27th, and again on March 2Uth. Within this booklet are the condensed notes of discussion and intormation recieved for you to review. If there are any questions on any of these items that you may wish clarification on before the presentation at your next council meeting, call the prespective committee member, listed below. Our plan is to again, come before the council with the request for use of the old fire'hall, at your April 8th meeting. Also within this booklet are projected income, and expense statements, manpower projections, fundraising ideas, and a tenative remodeling layout. No more can be done until a decision of agreement can be made to allow us to proceed. At this time, 1 would IIke to thank everyone who participated by ontributing to this committee. Regardless of the final decision, everyone present offered positive thoughts, creative ideas, and contributed to the great relationship built through their volunteer efforts. We all agreed at the March 2Uth meeting, that we had answers to most every concern, and that we can make this a workable project. Thank you for your consideration. In Jaycees, Wes Ulson City representatives: Dan Blonigen 295-2063 Shirley Anderson 295-2040 Rick Woltstellar 295-332' Jaycee Representatives: Wes Olson 263-6555 Tom Boone 263-6624 Brian Lambert 295-5461 Lions RepresentatIveal Rick Hillsdale 678-2093 Bruce Medlock 263-2633 Foodshelf Representative Pat Oftedal 295-2642 Social Services Representative Mary Swenson 870-2702 C 3IMARY PURPOSE The primary purpose of the project was stated as the relocation of the Christain Social Services building. The purpose of the relocation came to be when the Jaycees approached St. Henrys Catholic Church for permission to add onto the current Social services building, which is located on the Church property. They denied us permission to expand the current facilities, because of the possible parking lot expansion they had planned within the next few years. This plan would also require the existing services building to be relocated at that time. In search of a new site, we thought of the old Fire Hall. To use this building we would have to also evaluate the future needs of the F000shelf, which Is currently using part of the building, so as not to restrict their growth needs for the tuture. It was also learned at this time that the Social Services extend their services to other, titles, such as Big Lake. Buffalo, Becker and Clearwater.while the Foodshelf restricts their use to only those from the current School District. The following pages offer percentage breakdown of use of the different cities townships etc.. as given to us by Mary Swenson, and the current Foodsnelf use, as given by Pat Oftedal. PRESENT BUILDING USE: Alot of discussion Involving the Old Fire Halls present use, as a storage facility for the Maintenance Dept. took place. With the necessity of storage area In mind It was generally agreed on to approach the project as a partial use of the building. As the drawings provided show. approx. 1.280 sq. ft. of garage will remain for use with the city, as well as 1,920 sq. ft. of mezzanine storage space. The plan shows an Increase of at least 585 sq. ft. for future Foodshelt growth needs. Also consicierea was the remodeling of t'ne Hiebriil 2 bathl Vumrl to i bathroom equipped for handicapped use. This bathroom would have a lockable door for use from either side, preventing ascessibility to one area from another. A Stairway to the mezzanine would be installed for the city's use. Discussion led to the possible future use of the west 1.280 sq. ft. as a community room. useable by any local organization. This. however is not a part of the initial construction plan. The purpose of maintaining as much space on the west side Is for future possibilities. BUILDING OWNERSH1111i After long discussions regarding the ownership of the building It was telt by the majority that the city should retain ownership of the building. Because of the present Charitable Donation laws. It would be unlawful for either the Jaycees or the Lions to own the building. Both organlzationo uxpresseci concern about donating money 8. time Into the building, It ownership were controlled solely by the Foodshelt or Social Services, as no firm guarantee exists that the building wouldn't be resold and the benetit of the remodeling given to dome cher cause. We were In agreement that the leesore would maintain liability ,neurence, based on their'ueage, and pay for all utllltles. The city would maintain the general building upkeep, garbage services. plowing 8 grass cutting. 0 PARKING FACILITIES: After reviewing many possible suggestions on parking, and the amount of spaces needed for each tacllity, both the Social Services and Foodshelf agreed that the city parking areas West of the building were adaquate for their needs. Both Foodshelf and Social Services can have a "Loading, and "Unloading" area near their respective doors, to be used for that purpose only. Other building users could walk from the West side without difficulty. A cement sidewalk could be installed on the North side for this purpose. LEESE AGREEMENTS: The Lions and the Jaycees were in agreement that a project of this size and cost would require a fairly lengthly leese to the 2 occupants. One suggestion was to write up a 5 year leese with a minimum of 2 year notice of intent to not renegotiate the lease. This was unfavorable by all but the city representatives. Later, it was unanimous that, due to the cost and manpower involved, a minimum of a 10 year leese would be expected, and open for renegotiations atter the first 8. This would give 2 year notice to both renters if the city intended to not rewrite the leese. Both the Lions and Jaycees representatives were comfortable with this. as were the city representatives. Considering the Information we recieved from Social Services and Foodshelt, a leese of $ 1.00 per year is about all that could be afforded. They will however, pay for all utilities used. The final leese would be drawn up by the City of Monticellos legal counsel, and approved by the City Council members. 'ERM OF PROJECT: If the project were approved in April, it Is telt that the construction phases could begin in late May or Early June. The project could be completed before 1992, and all expenses incurred during the project would be satisfied within 12 months of the date of beginning the project. No construction costs would be the responsibility of the City of Monticello. The organizations involved will drranye all iunocalsers, and donations ncccdsary to meet our budget needs. An account will be set up with a local bank, and all donatable money, etc. will got through there. Approval of payments will be coordinated with Rick Woltstel lar It the project Chairman. The city will approve all building and construction plans betnre they are implemented. ROOF CONDITION: It was noted that the existing root has side. We feel that a temporary repair, small our construction budget. However, If In the Is needed, this would have to be a oeporato organizations funds. This was discussed and best interests of the city to maintain this work, as they will remain In ownership. PROJECT INCLUSIONS: some small leakage in the Foodshelf in cost could be attofoed within near future an extensive roof repair consideration of the Volunteer It appeared that it would be In the roof if the Initial patching doesn't New concrete floor poured over old one. Complete building repainting, and / 9ndblasting if necessary,. New entrance doors, and windows. Extended sidewalk. .nterior walls will be 2x4 construction, with sheetrock. 6' ceiling with complete mezzanine over East side. A 2x6 Insulated the wall between the Social Service and cold storage on West aide. Remove 2 existing bathrooms and install 1 handicapped acessible bathroom from both aides. Furnaces, and air conditioning equipment as necessary. Relocate electrical Service, new wiring as needed.© General Information - Monticello FoodsheIf -ocation: Presently located in the old Fire. Hall on the South side, which Is the area used in the past as the City Hall. Happy With location, but needs more area. Coordinator: Pat Oftedal 295-2642 Space Present - 800 sq.ft. of Which 675 sq.ft. Is main open area. Future - TenatIveIy planned for adding 585 sq.ft., for a total of 1375 sq.ft., (less bathroom). Opening Times: Present - Monday. 9:30 AM to 11:30 AM( Tuesday, ""/:UU PM to 8:30 PM Wednesday 12:00 noom to 2:3U PM: Thursday. 5:30 PM to 7:UOPM Friday 9:30 AM to 11:3U AM. Weekly total of 9.5 hours. by appointment only. The same hours are planned for 1991 year. Public Service: In 1990 service Was given to 692 families, totaling 2,32U Individuals, and a total of 56.044 pounds of food given out. Between January 1st and March 2Uth meeting they have serviced 436 families already. Projected families for 1991 are 1.500. Restricted use to 4 times per year for any one family. Income Income came from many sources. They keep 2 accounts. For purposes f1 of organizatiCn, we' 11 refer to them as account til, and account a2. Expenses The informAtion nelow is approximate. Account al Income: From United Way and local Church donations - 9,4,200.00 Expenses Includes coordinators salaries. supplies, (bays etc.). travel, and utilities ------------- 9 4,200.00 Account 42 Incomes From money donations from organizations --- 931,000.00 Expense + Purchases of food at Maus Foods ----------- 931,000.00 TOTALS --- Income 9 35,200.00 Expenses 9 35,20.00 0 General Information - Christaln Social Services ..ocation: Presently located on the St. Henrys Catholic Church south lot on Maple Street. The building is owned by Social Services, and the land Is owned by St. Henrys. Coordinator: Mary Swenson 878-2702 Space: Present - Bullding is 20 x 40 or 800 sq.ft. Overcrowding In this area is cause for this project. Future - Planning remodeled area of 1,335 sq. tt. Social Services asking for at least 1,20U sq.ft. Opening times: Monday, 7:UO PM to 9:00 PM (summer only): Tuesday, 1:00 PM to 3:00 PM: Thursday, 1:00 PM to 3:00 PM: Saturday IU:OU AM to noon. Total weekly hours opened. 8 hrs. Public Service: Bullding usage, June 1990 to Dec. 3U 1990 Doors opened 87 times. 862 units served, (signed in upon arrival). There are 15 to 18 volunteers involved per month. Last 8 months there were 331 different single and/or family units. A charge of a 1.00 per oag of clothing Is charged. r Areas represented usage: Monticello 206 62.24% of total use Big Lake 55 16.62% Butfalo 15 4.53% Becker 2U 6.U4% Clearwater 10 3.U2% Nap to Lakc 2GI Elk River 4 1.2U% Other.(1 time) ly 5.74% 1110.00% Income 8 Expense: Income - Income is through charging 6 I.OU per bag of clothing and local donations trom area churches, and donations from United way. TOTAL .... m 3.U7U.05 Expenses - Curront expenses consist of utilities) in present location, supplies. travel etc. Coordinator is not salaried and does not get paid for her services. TOTAL ..... 9 2.206.87 00- Old Fire Hall Projected Budget Income: Monticello Jaycees, 5U% of Donatable Pulltab funds for 12 months beginning March 1st.(approx) S 25.000.00 American Legion, spoke with Wayne Mayer, was supportive of a one time donation to the eftort, of 1 to 2.000.UO. We wi I I ask for 2500. s 2.500.00 Monticello VFW club. spoke with Gordy Yager, Positive they would donate, jsut ask. Will be asking for 2500. s 2.5Uu.OU Monticello Lions. spoke with Oruce Medlock. and Rick Hillsdale. Would give no committment. will be asking for 2500 - 5000. x 111:;OU.OU St. Henrys. spoke with Marn Flicker, suggested they would buy existing Social Services Dui Icing /� for 1,000 to 2500. will ask for ::,UUU. 9 2.000.00 Other, chaira tab le donations, community fundraisers. and in kind donations. Z!, I.5UU.Uu TOTAL INCUMI. ...... 9 Jb.UOu.uU Expenses: Wood and 9heetroCk Construction, as estimated by Simonson Lumuer. Monticello. u IU.uuU.OU Plumbing, estimated by Alden Plumbing. includes Removal of 2 bathrooms. and install 1 handicapped acessible bathroom. 5 J.000.UU Electrical, materials and permit tees as estimated by Olson 8 Sons Electric Inc. a 3.5UU.UU Brick / Block for East side of building. Estimated at I.IU per block, .34 per brick, cement., etc. S 450.UU Heating Ventilating, Air Conditioning, f G.000.OU New concrete floor, throughout entire North side as estimated by HCH Construction. 6 J.7UO.0U Expenses. continued. Tile or finish on floor. a 11500.UO Painting of exterior building, Interior painting, caulking, etc. S 2,000.00 Necessary interior/exterior doors. s 2.200.OU incedentals. unforseen at this time. a 3.650.00 TOTAL EXP M'ES ... 9 36,000.UO The planned expenses include professional contractors performing the work where local volunteers already contacted do not have the experience to guarantee professional workmanship. We have also taken into account areas such as the HVAC system, etc., and have included expenses to assure we can maintain the industry Standard warrantys that usually exist in construction projects such as these. All other work will be performed and/or managed by local Jaycees or Lions, or other members of organizations. in the areas of their proresstonal careers. In closing, we ask that you consider letting us use this facility for the stated purposes above. we. as volunteer organizations recognize the importance of the these services within our community that the Foodehelt, and the Social Services provide. In the tuture, these services will only be needed more, and th18 can be a very positive step toward assuring that they maintain the quality and quantity of service they now provide. It is our nope that this Intormation will answer most of your questions betore your counCtl meeting. ano we can come to a quid decision, which hopetul IV. wiII be a positive one. Thank You. In Jaycees, Wes Olson C 0 'ao�x,,,. u• 113' ' tia3s iM (�6• 416 Council Agenda - 4/8/91 5• Consideration of granting seasonal sales permit - Martie's Farm Service. (J.O.) REFERENCE AND BACKGROUND: Planning Commission has recommended that the City Council grant a seasonal sales permit to Martie's Farm Service which would allow retail sale of items from a temporary tent structure placed on the property from April 15, 1991, to June 15, 1991. Ordinarily, City staff is authorized to grant this type of permit administratively. In this case, however, retail sales is not a permitted use in this zone; therefore, staff is not authorized to grant the seasonal sales permit. Council is probably asking, why was the business allowed to begin operation if retail activity was not allowed in the zone in which the business is located? Here is a stab at an answer. Given the original description of the business activity as noted in the letters and meeting minutes attached, It appeared that the Farm Service Store activity would be largely warehousing and manufacturing with an incidental portion dedicated to commercial/retail activity. The business operation as described by Mr. Martie appeared to fit well in this location, and the business activity appeared consistent with the intent of the zoning ordinance; therefore, the development was allowed to occur as a permitted use. This understanding of the nature of the business activity as being largely manufacturing and wholesale distribution is also what led to Martie's acquisition of TIF funding. All excuses aside, I now feel I should have recognized the zoning problEm relatiny Lu reLdil baleb duriny the early bLdyeb Of Lha development process and initiated the zoning ordinance amendment process at the proper time. In sum, the Planning Commission recommends granting Lhe seasonal sales permit immediately because the City erred by not addressing the zoning problem prior to development of the business. Denying the seasonal sales permit until properly zoned would result in a hardship for the property owner. In addition, the Planning Commission has directed City staff to develop an ordinance amendment which would formally allow Martie's Farm Service and Simonson's Lumber to conduct retail sales in the I-1 zone. The earliest date that this amendment can be adopted is May 13, 1991. ALTERNATIVE ACTIONS: Motion to grant seasonal sales permit to Mortio'e Farm Service. Council Agenda - 4/8/91 Under this alternative, Martie would be able to begin operation of the seasonal sales activity as desired by April 15, 1991. If Council is convinced that the level of retail sales at this I-1 location is acceptable, then this alternative should be selected. 2. Motion to deny granting of seasonal sales permit to Martie's Farm Service. This option could be selected if Council is not comfortable with granting a permit prior to formal adoption of the ordinance allowing retail sales in an I-1 zone. C. STAFF RECOMMENDATION: Staff recommends that Council grant the seasonal sales permit as noted under alternative $1. In our view, the business is located in the Perfect location for farm service related business. It is located directly adjacent to the highway business (B-3) zone and along a county highway providing easy access for retail customers. At the same time, the business is located within an industrial area, which is an area that is compatible with farm service related activities. Under either option above, staff will be preparing a zoning ordinance amendment for Planning Commission review at the regular meeting in May. D. SUPPORTING DATA: Various meeting minute excerpts; Letter from Russ Martie to City doscribing business activity. 6 HRA Minuces 2/7/90 Page 2 4. CONSIDERATION OF ADDITIONAL INFORMATION ON TAR INCREMENT FINANCE PLAN RELATING TO TAX INCREMENT FINANNCE DISTRICT NO. 1-9. (MARTIE FARM SERVICE). On January 22, 1990, the City Council held a public hearing for the TIF Plan relating to TIF District No. 1-9 (Martie Farm Service) which was opened and closed without public comment. The City Council denied use of TIF for the Martie project based on setting a precedence for direct use of TIF assistance to competitive retail businesses. The Council was unclear of the nature of the company's business and was unable to obtain sufficient clarifcation from city staff or BDS, Inc. with the absent of the developer. Upon the advise of Mr. Pat Pelscring, it was recomended that Mr. Martie receive support from the HRA prior to Council reconsideration of the matter. Mr. Martie apologized for not being at the Council meetine as this was not encouraged by city etaff.because of the past historical TIF adoption.. process by the Council. The HRA' members questioned their role and function in relationship to.the City Council as recent RAA recommendations for use of TIF have been reversed by the Council without regard., to the facts. In brief summary, Mr. Pat,Pelstring defined the HRA role as the working body for the use of TIF and the City Caun,_- .olc as the izzuan f-rthe J, ron, , pa Also. Koropchak mentioned the HRAhasTIFpolicies which ^ have not been adopted by the City Council nor does the Council have it's own TIF policies. Ban Smith made a motion stating the HRA wholeheartedly supports the Martie Farm Project and the TIF Plan as drafted by Business Development Services, Inc. The HRA approved the use of TIF because the project is consistent with HRA policy considerations 1, 2, 3, and 8; the project inereaaas and retains local employment; the project increases the local tax base; the project encourages local business racention and expansion; and the addition of the agricultural warehouse and the level of TIF assistance provided for this project were negotiating tools used by the HRA as suggested by BDS. Inc., to encourage consistency of the HRA policy and was not to encourage a larger development. The motion further requested that the City Council reconsider the adoption of the resolution for the TIF Plan relating to TIF District No. 1-9 because of the lack of information relating to the nature of the Martie Farm Service business. Also, Council is encouraged to visit their current business located on South Highway 25. The motion was seconded by Everette Ellison and with no further discussion passed 4-0. HRA Minutes 2/7/90 Page 2 Additionally, the HRA requested a letter be written and mailed to the City Council members suggesting the Council consider a joint meeting with the HRA to define the Council's role and the HRA's role in relationship to the Tax Increment Financing process; secondly, that the Council consider tabling an agenda item which may be unclear or inconsistent with HRA policy to allow further discussion or clarification of the project outside the realms of the public; and thirdly. that the City Council consider adoption of the HRA Tax Increment Financing policies or create and adopt joint Tax Increment Finance policies. Mr. Pelstring expressed his willingness to be present at this meeting, preferably prior to a Council meeting. Lovell Schrupp now in attendance and Everette Ellison no longer in attendance. A MINUTES MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY Wednesday, January 3, 1990 - 7:00P`i City Hall 3. PUBLIC HEARING FOR THE DISPOSITION OF LAND FOR TIF DISTRICT NO. 1-9. The modified Redevelopment Project and Finance Plan No. 1 and the Tax Increment Finance Plan No. 1-9 having been available for review at the City Hall by the public and alto, proper publication notice, Chairperson Ai Larson opened the public hearing. With no oral or written comments on the disposition of land for TIF District No. 1-9. the public hearing was closed. 4, CONSIDERATION TO APPROVE THE RESOLUTION RELATING TO THE MODIFICATION OF THE REDEVELOPMENT PLAN RELATING TO REDEVELOP`1ENT PROJECT 140. 1. THE MODIFICATION OF THE TAX INCREMENT FINANCING PLANS RELATING TO TAX INCREMENT FINANCING DISTRICTS NOS. 1-1 THROUGH 1-8 AND THE APPROVAL. AND ADOPTION OF THE TAX INCRE211ENT FINANCING PLAN RELATING TO TAX INCRE.MENT FINANCING DISTRICT NO. 1-9. The Tax Increment Finance Plan relating to Tax Increment Finance District No. 1-9 having been prepared with a budget for land acquisition of $17,500 ($2,500 annually over 7 yen -all and administration cost of 53,600. The budget being consistent with the RRA authorization for BDS, Inc. to prepare the TIF Finance Plan. This authorization based on the developer's willingness to construct a 9,720 sq ft metal building (2,268 aq ft co®erical display/office and 7,452 aq ft agricultural product warehouse.) Agricultural products of Cargill supplies, seed torn. salt, grains, wood sha^ings, szrs_ bolas with production of bird seeds and grain cleaning during harvest season. Commercial. products of pat food and supplies. power equipment, grass seeds, etc. Additionally, authorization based on the developer's willingness to apply proper screening for outdoor and indoor storage. Deb Graham expressed the TIF Plans were distributed to the school district, hospital district. and county commissioners on December 22, 1989 with a planned City Council public hearing and plan adoption on January 22, 1990. Tom St. Hilaire made a motion co adopt the resolution relating to the modification of the redevelopment plan relating to Redevelopment Project No. 1, the modification of the Tax Increment Financing Districts Nos. 1-1 through 1-8 and the approval and adoption of the Tax Increment Financing Plan relating to Tax Increment Financing District No. 1-9. Ben Smithascended the motion, with no further discussion the motion passed 4-0. The HRA adopted the plan based on the larger agricultural product warehouse to be constructed in ratio to the commerical display/office. increase of property value, and three additional jobs. This applying consistency to the HAA policies and 5 assisting a small local developer. MINUTES MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY Wednesday, December 6, 1989 - 7:00 Py City Hall 3. CONSIDERATION TO REVIEW THE USE OF TIF &%D BUILDING PLANS FOR THE RUSS MARTIE PROJECT. Mr. Martie presented the HRA with preliminary plans for his proposed commercial display/cold storage structure in Oakwood Industrial Park. Plans include a 7,128 sq ft metal structure of which 2,268 sq ft are for commerical display/office and 4,860 sq ft are for cold storage with the commerical sales display to the north and storage/loading dock to the vest and east. Mr. Martis has a contact for deed on.the property and has completed grading with elevations two feet above Dundas Road. The retail products consists of pec supply, Cargill supplies, grass seeds, power equipment, seed corn, salt, wood shavings, grains, etc. His present location along Highway 25 is 4,400 sq fc with a lease expiration of Kay 1, 1990. When asked by HRA members if the project would proceed without TIF assistance, Mr. Martie indicated the project would go on without TIF assistance. "Yes, it has to." The number of new jobs is twn. Additionally, Mr. Xartle indicated that during harvest months the facility may be used for grain cleaning. Estimated projections shoved a max up -front TIF assistance of $11,000 over 8 years for write-down of land. The HRA was concerned about their policy of assistance for non- competitive commerical businesses which previously has bean used for assistance of public improvements assoicated with a project. Secondly, the HRA was concerned about the aesthetic view of the industrial park which has been noted by recent potential new industries. The HRA asked Mr. Martie about the potential of constructing an additional 48 feet to the storage area or an increase of 2,592 sq ft to building project, as Mr. Martie had in earlier discussion indicated as a potential option. Mr. Martie responded that the payback would ba good and would further increase jobs by two part-time yearly employees. With the additional 2.592 sq ft storage area to increase the ratio of warehouse for agricultural products compared to commerical diaplay area, increase of EMV, and with the further increase of two part-time yearly employees, Mr. Pat Pelstring suggested the HRA tonaider the pay-as-you-go TIF option for Mr, Marcie, as Russ indicated financing wasn't a problem, at an nasistance level of $2,500 annually over 7 years or total of $17.500. The HRA further recommended proper screening for the storage and outside storage areas to reserve the industrial park aesthetic value. Under this analysis, Mr. Pelstring viewed this as a small good project which works wall for both the HRA and Mr. Martie and assists a local small business to expand through the use of of a cash flow TIF option. HRA Minutes - 12/6189 Page 2 Everette Ellison made a motion authorizing Mr. Pat Pelstring to draft a TIF Plan for distribution to the school district, hospital, and county commission by December 22. 1989, author- izing an HTL1 public hearing date for the disposition of land on January 9. 1990. The TIF plan to assist the developer with the pay-as-you-go option of $2,500 annually for seven years or a total of $17,500 for land write down based on a total 9,720 sq ft metal building of which 2,268 sq ft comm display/office and 7,452 sq ft warehouse for agricultural products. Additionally, proper screening must be placed in the storage and outside storage areas to reserve the industrial perk aesthetic value. The motion was seconded by Tom St. Hilaire and passed 4-0. O Council Minutes - 2/12/90 17. Reconsideration of adootina a resolution relatinq to the modification by the Housinq and Redevelopment Authoritv inand for the City of Monticello of the Redevelooment Project No. 1, the modification of the tax increment financing plans relatinq to Tax Increment Financinq District Nos. 1-1 throuqh 1-10, and the establishment of Tax Increment Financinq District No. 1-11, all located within Redevelopment Project No. 1, and the approval and adoption of the tax increment financing plan. 011ie Koropchak reported that the Housing and Redevelopment Authority requests that Council reconsider this resolution which was not adopted at the previous Council meeting. Koropchak went on to report that additional information is available that might cause Council to reconsider its previous position on this matter. Ken Maus noted that the Council may have misunderstood the main thrust of Martie's Farm Service business activity. He went on to note that after reading the business description submitted by Mr. Martie, -large portion of the business activity is commercia rather than retails At this point in the meeting, Council discussed olicies with regard to the use of tax increment financing. Pat Pelstring of Business Development Services noted that the Housing and Redevelopment Authority struggled with the same issue that Council discussed at the previous meeting. The HRA was also concerned that this type of project was purely retail versus commercial. As a rcault cf the HPA's concern, the HRA recommended that the use of tax increment financing equal the portion of the project focusing on commercial rather than retail business use. Pelstring went on to note that the HRA supported the project because it felt that the local business community and business owners should receive consideratlyon when requesting assistance via TIF; and although th artio's Farm Service project is not pure manufacturing, it does have substantial aspects that relate to manufacturi Dan Blonigon noted that he's bothered by the fact that the City is forced into using tax increment financing in order to compete with financial programs provided by other cities. He noted his desire that the State restrict it appropriately and that it is out of control. Ken Maus noted that it is likel/ that the legislature will modify the TIF statutes so as to control its use. 10 Council Minutes - 2/12/90 He also went on to note that the Martie's Farm Service business is a business that has a regional draw. In fact, the farm service could locate elsewhere. It may make sense for the City to utilize tax increment financing in order to keep this business in Monticello. Mr. Martie mentioned that he did not attend the original meeting. He apologized for not making it. It was his understanding that his presence would not be necessary. He went on to note that he does operate a unique business that is Generally non-competitive with other retail businesses in the community and that his draw is regional and local..—i Fran Fair asked why tax increment financing is necessary when it appeared that the business is going to relocate anyway. Mr. Martie indicated that the use of tax increment financing was always a major component of the finance plan and that the relocation to a large degree was predicated on the ability to obtain the financing. Ken Maus asked Martie to describe the ratio of retail ersus wholesale business that his business conducts. Martie explained that a ma Lor oortinn of his business mes from wholesale distribution of salt, pet food, oats, animal feed Fran Fair asked if Martie is going to expand into other product lines. Martie explained that yes, he will be expanding into agriculture related hobby farm products, different foods for different animals. He did nota that he would be doing some rP*fl11 but not a lot of volume. Ken Maus noted that the HRA felt an obligation to bring this information forward regarding the nature of the business. He also went on to note that the State will act to rectify the tax increment financing legislation; however, at this time we are bound to operate within the f rules that exist. Shirley Anderson asked, "Are we satisfied that this development would not occur without tax increment financing?" Ken Maus responded by saying that the "but for" question is not simply a financial distinction. In other words, if it was not "but for" tax increment financing used in Monticello, the development would have gone elsewhere. I 11 C Council Minutes - 2/12/90 Dan Blonigen brought the discussion to a close by making a motion to reverse the previous decision and adopt the resolution approving use of tax increment financing in this case. Warren Smith seconded by motion. Motion carried unanimously. SEE RESOLUTION 90-7. 0 MARTIE'S FARM SERVICE 1219 So. Hwy. 25 345 Jackson MONTICELLO, MN ELK RIVER, MN 295.4664 O NubwaFeeds .441.7550 Because of apparent confusion as to what our business is all about, we have put together this brief summary in hopes it will help to explain what we do. 71e manufacture approximately 200 ton of feed monthly. Following is a break -dawn of that tonnage. Iayer.16 t•iash, Chick Grower, Chick Scratch, Broiler Finisher Feed-l&,� protein, Custom mixing all layer and broiler feeds. Game Bird Feed -Breeder and Iayer feeds, Starter dation, Game Bird Ration(grower). These feeds are for pheasants, wata� fowl.; turkeys, etc. Hog Feed -16;6 Hog Feed in a mash, medicated with CSP250, also 14ti non -medicated feeds for finishing hogs. Bagged or bulk available. Dairy Feeda are made in bulk as well as bagged. Concentrates are also available. We make our own horse feed which consists of cleaned oats, clean cracked corn, liquid molasses. lifemake a 1356, 1196, and a 1756 foal feed. Custom mixes are formulated and made daily. Our horse feed business amounts to 100 ton monthly. We crack our own corn and have it available bagged or bulk. Cleaned oats available bagged or bulk. One concern was why we needed so much apace. In addition to what is listed above, we also furnish softener salt to grocery stores, superettes, hospitals, nursing homes, motels, car washes, and apartmenta. We go through 40-50 ton of salt monthly for this purpose alone. We a13o furnish agricultural seed such as soybean seed, corn, oats, alfalfa seed, etc. for farmers. 0 in Spring and Surzer, we offer our customers something quite unique. We take orders for poultry, game birds, water fowl, and even so7.13 exotic type chickens. I say this is unique because we have has people as far away as Delano, Cokato, daverly, Brooklyn Park, and "_nnaanol_s order birds fro= us because they say they can't find them anywhere else. 3alow is a breakdo:m as to what we sold last year., Gans Bird3-?peasants 4000 Geese 410 Turkeys 400 Poultry-Broilers 6500 Laying Hens 575 Ducks-3ouens 600 Pekins 330 Wild aallards 160 White-'4allards 210 tluscovies a5 ixotic Chickens-200 Guinea Hens-80 Again, we =aka feed for all these types of birds, and also supply medications, waterers, feeders, etc. D . . . . r e at %lartia's ?ar:.- Service would use our new store in Jonticallo to help the rural. economy by buying oats on a local basis.. These oats would be cleaned and bagged at the i-:onticello locati6n, thus justifying the larger building. This space would house 25-30 thousand bushel of oats annually. 1 do not feel I az,. in any direct competition with anyone on any volume basis. Approximately 901;� of our volume of business is feed. in closing, i would like to point out what an asset i think i-lartie's -arm Service is to ",onticello. There is a dizin .1shing ;farm scene. The times where 120 acres of land and 60 milk cows are going by tae wayside. We're seeing more hobby farms with a few chickens, maybe a horse or two, some dogs and cats, and maybe a couple of pigs and a calf for the freezer. 'Je are the only place in town where the farmer can buy feed for his animals, filters for hie milking machine, twine for the baler, vet su-aplies--the list goes on. If our business was not here, all these people would go out of town to buy feed. !.:aybe 22uffalo, Albertville, or Princeton. As long as they have to go to another town to buy their feed, they'll most probably do the rest of their shopping there also. .is have many CUStO=er3 who come in to buy feed and while loading feed, we notice bags from the grocery store, bardvrare, etc. In short, we honestly feel tie attract many people to Monticello because of what we have to offer. Russ f:artis, owner ::artlels -Farr. Service I Council Agenda - 4/8/91 6. Review operation of auto sales activity and determine if use, represents an enlarqement of a non -conforming use. Applicant, Hoglund Transportation/9 4 Services. (J.0.) REFERENCE AND BACKGROUND: As you may know, Hoglund Transportation has been selling used vehicles from a grassy area along the Oakwood Drive side of the property. In response to this activity, staff requested that Hoglund apply for a conditional use permit, as it appeared to City staff that establishment of an auto sales lot represented a "new use," or at a minumum, it represented an enlargement of the existing commercial use of the property. In response, Hoglund submitted site plan information and a plan for providing improvements to the site as shown on the attached site plan. Essentially, the plan proposed meets all requirements of a conditional use permit. After considerable review, the Planning Commission recommended a reversal of this initial staff determination that the auto sales lot represents an enlargement of an existing use. The Planning Commission determined that auto sales at this location on the property as proposed is merely a continuation of sales activity that existed prior to the inception of the ordinance; therefore, it is a lawful nonconforming use. If one agrees with this conclusion, then a conditional use permit is not needed and existing non -conforming unpaved parking and drive areas associated with the Hoglund Transportation business activity need not be upgraded. The City Attorney has requested that the City Council review the Planning Commission's recommendation regarding this issue and determine if the proposed operation is simply a continuation of the existing use. If Council does not agree with the Planning Commission and determines that the auto sales activity represents an enlargement of the existing non- conforming use, then the entire site must be brought up to code, and a conditional use permit must be obtained allowing operation of the auto sales lot. SITE PLAN REVIEW The site plan presented calls for development of a sales lot in front of an existing garage. The lot would have the capacity to store 10 cars. Hoglund has proposed to pave and curb the sales lot area par city requirements. In addition, Hoglund will be installing a culvert under the drive loading to the Hoglund offices. Installation of the culvert will eliminate the potential of flooding of the parking area and will allow water from the east to be convoyed to a drainage swale loading to the freeway ditch. The plan also calls for Council Agenda - 4/8/91 reservation of two customer parking spaces. A complete understanding of the plan can be gained by reviewing the items under alternative pl. PLANNING COMMISSION'S FINDING The Planning Commission concluded that use of the property for auto sales as outlined did not constitute an enlargement of the operation. This conclusion was based on information from Hoglunds indicating that the Hoglunds have been licensed to sell automobiles since 1956. It was also the view of the Planning Commission that the non- conforming aspects of the existing site did not create a problem and that there was not a great need to pave the unpaved areas prior to establishment of the auto sales lot. B. ALTERNATIVE ACTIONS: 1. Motion to recognize the sale of automobiles at the Hoglund site as a continuation of an existing lawful non- conforming use; therefore, no conditional use permit is necessary, and the site is not required to conform to existing parking and drive design requirements. Under this alternative, the auto sales activity would be allowed to occur without a conditional use permit and without modifications made to the parking and drive areas. Hoglunds have indicated that they pian on abiding by all requirements associated with the conditional use permit. Those conditions are listed as follows: The enclosed principal use is a minimum of 4,500 square feet, excluding the area used for mechanical repair and reconditioning. Outside sales and display areas are fenced or screened from view of neighboring residential uses or an abutting "R" district in compliance with Chapter 3, Section 2 (G), of this ordinance (does not apply because residential use is actually on the site, not abutting "R" district). All lighting shall be hooded and so directed that the light source shall not be visible from the public right-of-way or from neighboring residencos and shall be in compliance with Chapter 3, Soctiun 2 fill, of this ordinnnco. Council Agenda - 4/8/91 4. The outside sales and display area shall be hard surfaced. 5. The outside sales and display area does not utilize parking spaces which are required for conformance with this ordinance. 6. Vehicular access points shall create a minimum of conflict with through traffic movement; shall comply with Chapter 3, Section 5, of this ordinance (parking design requirements); and shall be subject to the approval of the City Engineer (curbing must be installed). 7. There is a minimum lot area of twenty-two thousand five hundred (22,500) square feet and minimum lot dimensions of one hundred fifty (150) feet by one hundred thirty (130) feet. 8. A drainage system subject to the approval of the City Engineer shall be installed. 9. All siqninq shall be in compliance with Chapter 3, Section 9, of this ordinance. 10. The provisions of Chapter 22 of this ordinance are considered and satisfactorily met. 11. No more than ton cars may be parked for sale at any one point in time. 12. Four trees shall be planted oast of the two garages on the site. 13. The conditional use permit requires common ownership of the property containing the office space and the site of the sales lot. 14. A culvert shall be installed under the drive leading to the Hoglund Transportation nffico. Said culvert shall have a minimum diameter of 15 inches. 15. The drive area in front of the bus storage facility shall be paved par the attached site plan by October 15, 1992. Please note that the City would have no authority to require adherence to the conditions above. 9 Council Agenda - 4/8/91 Motion recognizing the use of the property as proposed for used auto sales as an expansion of an existing lawful non -conforming use. If it is determined that the use represents an expansion of a lawful non -conforming use, then the entire site would need to be brought up to code prior to allowing development of the used auto sales lot. Under this alternative, all unpaved areas that are actively used as drive or parking areas would need to be paved. In addition, the conditional use permit terms would be the same as under alternative #1, except under alternative 02, the City would have the right to enforce the terms. I have been informed by the Hoglunds that they are not willing to bring the entire site in conformance Immediately or over an extended period of time. This alternative may result in litigation. STAFF RECOMMENDATION: It was the view of the Planning Commission that the overall plan, including paving of the auto sales lot, installation of an improved drainage system, development of additional paved areas, planting of trees, etc., is a positive proposal. The pian was viewed as being positive despite the drawback that it did not include improvements that would bring the entire site up to code. Fortunately, the Planning Commission received sufficient evidence from the Hoglunds that supported a finding that the sales activity is in actuality a continuation of an existing non -conforming use. This finding eliminated the requirement that the entire site be brought into conformance. Staff concurs with the Planning Commission that the plan, if executed, is quite positive. In addition, the current areas of non-conformanco aro located within the interior of the site and do not appear to negatively effect adjoining properties. There does not appear to be an overriding reason to push for compliance with all existing parking and drive requirements. SUPPORTING DATA: Copy of letter from Hoglunds' attorney, Joseph Beaton; Copy of site plan; Selected excerpts from the zoning ordinance. 10 C if JOSEPH_ '+O. 13EATON., JR:,. LTD., ATTORNE4a AT LAW 0100 IICYX6 WAVGIUe MOUTH MINNEAPOLWMINrJEBC!rA,&UO8 V C Joe 6e w7 ° �FAX: (612),a27.3564 OMC6-ANO a HOUR,L' pR,�p ANRV/RRIMO BBRVIC_ w aao'Jn.eln' I 'Maroh 12, 1991, Jeff O'Neil AssistantCity, Administrator City of Monticello Monticello, MN 55362 RE: Hoglund Transportation,,inc./94 Services o Dear Mr. O'Neil: This will confirm our understanding of the Planning Commission meeting of 3/5/91. The Hoglunds may proceed to establish the sales lot described In the attached drawing. Ing exchange; the Hoglunds will meet the conditions, set forth in the Planning Commission `= Agenda dated 315/91', pages 6''and'7, numbers '1=15, a- copy of- which"I attach.' - 1 i With respect to the 4,500 foot requirement, thls is deemed' met by cfie exiting improvements.on the property. i Hoglunds;wlll also do the proposed,payingmarked on the attached drawing by, October 15; c 1992: i Tho*you ror your cooperation on�this. Very truly'yours, JOSEPH G. BEATON; JR., LTD. 0 Joe aton Enclosures C� cc: Gordon and Jenny Hoglund 0 Crosshatch -''^paved Traffic Ares Solid Black -paved Areas Unpaved A as Red -New Paved Areas Fina�ee ON 04, 0 - Utver,re , � t'd a ..a`p •�� s.Mr/Ar a a CHAPTER 3 GENERAL PROVISIONS SECTION: 3-1: Non -Conforming Buildings, Structures and Uses 3-2: General Buildings and Performance Requirements 3-3: Yard Requirements 3-4: Area and Building Size Regulations 3-5: Off -Street Parking Requirments 3-6: Off -Street Loading 3-7: Land Reclamation 3-8: Mining 3-9: Signs 3-1: NON -CONFORMING BUILDINGS, STRUCTURES, AND USES: [A) PURPOSE: It is the purpose of this section to provide for the regulation of non -conforming buildings, structures, and uses and to soacify those requirements, circumstances, and conditions under which non -conforming buildings, structures, and uses will be operated and maintained. The zoning ordinance establishes separate districts, each of which is an appropriate area for the location of uses which are permitted in that district. It is necessary and consistent with the establishment of these districts that non -conforming buildings, structures, and uses not be permitted to continue without restriction. Furthermore, it is the intent of this section that all non -conforming uses shall be' G r.s7� eventually brought into conformity. �o [t:� 5 t�+i•u� [Bj Any srrteture or yshallsnot effective date of this ordinance a e nlaroed doe"^,F� but may be continued at the size and in the manner of meet?, operation existing upon such data except as hereinafter specified or subsequently amended. A,191fQ r b ,c," ,,- - :, V,. r is.- V; • „ /)ort,,..�1.. In [C) Nothing this ordinance shall provent the placirfg of tL f (r� pk t a structure in safe condition when said structure is declared unsafe by the Building Inspector, providing the noceooary repairs shall not constitute more then fifty (50) percent of estimated market value of such structure. Said value shall be determined by the City or County Assessor. [D) No non -conforming building, structure, or use shall be moved to another lot or to any other part of the parcel of land upon which the same was constructed or was Cconducted at the time of this ordinance adoption unless ouch movement shall bring the non-conformance Into compliance with the requirements of this ordinance. MONTICELLO ZONING ORDINANCE 3/I (E] When any lawful non -conforming use of any structure or land in any district has been changed to a conforming use, it shall not thereafter be changed to any non- conforming use. (F] A lawful nonconforming use of a structure or parcel of land may be changed to lessen the non -conformity of use. Once a non -conforming structure or parcel of land has been changed, it shall not thereafter be so altered to increase the non -conformity. (G) If at any time a non -conforming building, structure, or use shall be destroyed to the extent of more than fifty (50) percent of its estimated market value, said value to be determined by the City or County Assessor, then without further action by the Coucil, the building and the land on which such building was located or maintained shall, from and after the date of said destruction, be subject to all the regulations specified by these zoning regulations for the district in which such land and buildings are located. Any building which is damaged to an extent of less than fifty (50) percent of its value may be restored to its former extent. Estimate of the extent of damage or destruction shall be made by the Building Inspector. (H) Whenever a lawful non -conforming use of a structure or land is discontinued for a period of six (6) months, any future use of said structure or land shall be made to conform with the provisions of this ordinance. (I] Normal maintenance of a building or other structure containing or related to a lawful non -conforming use is permitted, including necessary non-structural repairs and incidental alterations which do not physically extend or intensify the non -conforming use. Normal maintenance, necessary non-structural repairs, and incidental alteration of a lawful non -conforming sign includes repair or maintenance of existing lettering done without changing the subject, form, or design of the lawful non -conforming sign. (J) Alterations may be made to a building containing ur related to a lawful non -conforming residential unit when said alteration will improve the livability thereof, provided the alteration will not increase the number of dwelling units. In the B-4 zone, alterations or expansion may be made to a building containing or related to a lawful non -conforming residential unit when said alteration or expansion will improve the livability thereof, provided the alteration or expansion will not Increase the number of dwelling units and provided that such alteration or expansion shall not constitute more than 50 percent of estimated market value. MONTICELLO ZONING ORDINANCB /p 312 �O l (d) No curb cut access shall be located less than forty (40) feet from the intersection of two (2) or more street right-of-ways. This distance shall be measured from the intersection of lot lines. (e) Except in the case of single family, two- family, and townhnuse dwellings, parking areas and their aisles shall be developed in compliance with the following standards: WALL WALL TO INTERLOCK TO TO INTERLOCK INTERLOCK ANGLE MINIMUM MINIMUM MINIMUM 30 48.6' 44.5' 40.3' 45 56.8' 53.4' 50.0' 60 62.0' 59.7' 57.4' 90 64.0' 64.0' 64.0' Parallel Parking: Twenty-two (22) feet in length. (f) No curb cut access shall exceed twenty-four (24) feet in width. (g) Curb cut openings and driveways shall be at a minimum three (3) feet from the side yard property line in residential districts and five (5) feet from the side yard lot line in business or industrial districts. (h) Driveway access curb openings on a public street except for single, two-family, and townhouse dwellings shall not be located less than forty (40) feet from one another. (i) The grade elevation of any parking area shall not exceed five (5) percent. (J) Each property shall be allowed one (1) curb cut per one hundred twenty-five (125) feet of street frontage. All property shall be entitled to at least one (1) curb cut. Single family uses shall be limited to one (1) curb cut access per property. (k) SURFACING: All areas intended to be utilized for parking space and driveways shall be f+' ' • s • �f 7 e �^ ' surfaced with materials suitable to control t y dust and drainage. r z �la,n (.a ,/., i.�n,io JM'� ✓iw✓� iu, e.+l'4'71�� MONTICELLO ZONING ORDINANCE 3/25 Except in the case of single family and two- family dwellings, driveways and stalls shall be surfaced with six (6) inch class five base and two (2) inch bituminous topping or concrete equivalent. Drainage plans shall be reviewed by the City Engineer and subject to his approval. City staff may waive this requirement if it is determined that the drainage plans do not merit further study by the City Engineer. Staff determination in this regard shall be based on size of parking surface area, simplicity of design plan, and proximity/accessibility to existing storm sewer facilities. EXCEPTIONS: See D. 9 (s) Stall Aisle and Driveway Design Conditional Use Permit. (#192, 7/9/90) (1) STRIPING: Except for single, two-family, and townhouses, all parking stalls shall be marked with white painted lines not less than four (4) inches wide. (m) LIGHTING: Any lighting used to illuminate an off-street parking area shall be so arranged as to reflect the light away from adjoining property, abutting residential uses, and public right-of-ways and be in compliance with Chapter 3, Section 2, (GJ and (H) of this ordinance. (n) SIGNS: No sign shall be so located as to restrict the sight lines and orderly operation and traffic movement within any parking lot. (o) CURSING AND LANDSCAPING: Except for single, two-family, and townhousee, all open off- i�s" street parking shall have a perimeter curb U barrier around the entire parking lot, said �rr1i'curb barrier shall not be closer than five (5) k4 feet to any lot line. Grass, plantings, or L +1+ surfacing material shall be provided in all areas bordering the parking area. EXCEPTIONS: Seo D. 9 (a) Stall Aisle and Driveway Design Conditional Use Permit. (#192, 7/9/90) (p) REQUIRED SCREENING: All open, non- residential, off-street parking areae of five (5) or more spaces shall be screened and landscaped from abutting or surrounding residential districts in compliance with Chapter 3, Section 2, of this ordinance. MONTICELLO ZONING ORDINANCE 3/26 10. Each light standard landscaped. 11. Parking or car magazine storage space shall be screened from view of abutting residential districts in compliance with Chapter 3, Section 2 [G], of this ordinance. 12. vehicular access points shall create a minimum of conflict with through traffic movement, shall comply with Chapter 3, Section 5, of this ordinance, and shall be subject to the approval of the City Engineer. 13. All signing and informational or visual communication devices shall be minimized and shall be in compliance with Chapter 3, Section 9, of this ordinance. 14. Provisions are made to control and reduce noise. 15. No outside storage except as allowed in compliance with Chapter 13, Section 4, of this ordinance. 16. Sale of products other than those specifically mentioned in Chapter 13, Section 4, be subject to a conditional use permit and be in compliance with l Chapter 13, Section 4 [F], of this ordinance. C� J 4 S 17. All conditions pertaining to a specific site are subject to change when the Council, upon py investigation in relation to a formal request, finds that the general welfare and public betterment can be served as well or better by modifying the conditions. 11. The provisions of Chapter 22 of this ordinance aro considered and satisfactorily met. (D] -'Now and used automobile/ light truck sales and diupl'by provided that: 1. The enclosed principal use (sales and display office) is a minimum of 4,500 square toot, excluding the area used for mechanical repair and 1r ` reconditioning. (aG P°'� P 2. Outside sales and display areae are fenced or screened from view of neighboring residential uses or an abutting "R" district In compliance with Chapter 3, Section 2 (G), of this ordinance. An� 3. All lighting shall be hooded and so directed that the light source shall not be visiblo from the public right-of-way or from neighboring residences, and shall be in compliance with Chaptor 3, Section 2 (H], of this ordinance. MONTICELLO ZONING ORDINANCE © 13/5 4. The outside sales and display area shall be hard N surfaced. 5. The outside sales and display area does not utilize parking spaces which are required for conformance with this ordinance. 6. Vehicular access points shall create a minimum of conflict with through traffic movement, shall comply with Chapter 3, Section 5, of this ordinance, and shall be subject to the approval of the City Engineer. 7. There is a minimum lot area of twenty-two thousand five hundred (22,500) square feet and minimum lot dimensions of one hundred fifty (150) feet by one hundred thirty (130) feet. 8. A drainage system subject to the approval of the City Engineer shall be installed. 9. All signing shall be in compliance with Chapter 3, Section 9, of this ordinance. 10. The provisions of Chapter 22 of this ordinance are considered and satisfactorily met. (E) Open and outdoor storage as a principal or accessory use provided that: 1. The area is fenced and screened from view of neighboring residential uses or if abutting an "R" district in compliance with Chapter 3, Section 2 (G), of this ordinance. 2. Storage is screened from view from the public right-of-way in compliance with Chapter 3, Section 2 (G), of this ordinanco. 3. Storage area is grassed or surfaced to control duet. 4. All lighting shall be hooded and so directed that tho light source shall not be visible from the right-of-way or from neighboring residences and shall be in compliance with Chapter 3, Section 2 (H), of this ordinance. S. Does not take up parking space as required for conformity to this ordinance. 6. The provisions of Chapter 22 of this ordinance are considered and satisfactorily moL•. MONTICELLO ZONING ORDINANCE © 13/6 Council Agenda - 4/8/91 7. Consideration of authorization to purchase Motor Vehicle Registrar (MRV) Computer Software Package. (J.O., C.S., D.J., P.K.) REFERENCE AND BACKGROUND: The original RFP prepared for the City of Monticello and issued 10/28/86 included the provision for a Deputy Registrar package for motor vehicle and DNR registrations. The proposal from DMDI, Inc., did not attach an actual cost for such a package but addressed the needs indicated by the City. Due to the limits of the program that DMDI attempted to develop, the City was not able to use it because it did not meet our specifications and the requirements of the State of Minnesota. At this point, we decided not to invest additional effort into developing the program because we were in the process of investigating the direction to take with the entire computer system for the City. A computer development plan, which included a proposal to replace the City's hardware and software, was approved by the City Council on January 22, 1990. This plan included provisions for Deputy Registrar software at a cost of up to $800. A Deputy Registrar package was not purchased in 1990 due to several reasons. Upon investigation, we could not find a package that fit the City and State requirements for the amount of money budgeted. Due to time constraints, priority was given to implementing Finance, Word Processing, Payroll, Recycling, and Utility Billing; therefore, we decided to move the purchase of Deputy Registrar software to the 1991 budget. The City Council approved the 1991 budget, which included $4,000 for Deputy Registrar software. However, the Council did direct City staff to present all major expenditures for approval before purchase. Now that the other major systems have boon implemented and the Deputy Registrar process continues to be an area that can become more efficient via computerization, staff is seeking approval of the purchase of a computer software package that will handle all motor vehicle and DNR registrations and State reporting requirements. CURRENT SYSTEM The current Deputy Registrar system is entirely manual from the customer presenting a transaction at the counter to preparing and sending the reports to the State. The Deputy Registrar station is currently manned by one full-time person and one part-time po son. Other City staff help cover during lunch, vacation, and sick time. On a typical day, staff handles anywhere from 85 to 135 motor vehicle and DNR transactions at the counter, and approximately 20 to 30 phone transactions and inquiries. Council Agenda - 4/8/91 In 1983, the City of Monticello handled 14,654 motor vehicle transactions and 592 DNR transactions. For 1990, this increased to 21,425 motor vehicle transactions and 1,321 DNR transactions. This represents a 468 increase in motor vehicle transactions and a 1238 increase in DNR transactions. (In 1987, an additional employee was hired by the City to assist in both motor vehicle and City duties. It is estimated that 708 of this employee's time is spent on Deputy Registrar related work.) Motor vehicle transactions include: license renewals (e.g. passenger vehicles, one -ton commercial and farm vehicles, motorcycles, mopeds, trailers); duplicate plates and titles; title transfers; title changes (e.g. name changes, lien changes, survivorships, court orders); dealer transactions (e.g. new/used vehicle registrations and transfers); and miscellaneous transactions. When a customer brings paperwork to the counter, staff must verify that information is correct and that all necessary forms and documents are included for the transactions to be processed. This includes questions, explanations, and assistance completing forms. Transactions may involve a call to the State motor vehicle division, State no-fault division, a motor vehicle dealer, or other parties, all of which add to the time it takes to process a transaction. Each day's work is cut off at noon in order to make the daily deposit and complete the daily motor vehicle reports as required by the State. After noon, all transactions are recorded as the next day's business, which is not the most ideal situation. We would prefer to close business closer to the end of the day. Presently, this is impossible due to lack of time created by the inability to record transactions as they are received. The reports are handwritten following State guidelines on forms which they provide. The State is very specific as to the order that transactions are listed and the corresponding Information that goes into each column. The reports must be mdiled Ulu iiexL working day (from the date of the transactions). The reports must be carefully proofed because the final report totals must balance with the deposit which must to be deposited daily. If the deposits are late, there wJll be penalties. All of the information sent to the State is again proofed and verifiod. If any orrors aro detected, the City is written up and receives a "gig" (error notation). The daily recap report requires a thorough chock of the license stickors and plates sold. This report has to balance against all the daily transactions and is used by the State to verify their inventory. There is also a motor vehicle Council Agenda - 4/8/91 inventory report filed each month which summarizes the activity reported on the daily recap sheets and itemizes the Inventory on hand. In addition to the daily reports and deposit, there is also a weekly deposit of a portion of the monies collected for each transaction; these are the fees which represent the City's portion. About once a month, a reviewer from the State stops by to go over any errors, answer questions, and make suggestions. The City is expected to try to reduce the number of errors; however, our error rate could be improved. DNR transactions include watercraft, snowmobile, and ATV registrations and transfers. As of January 1991, the State added the mandatory titling of watercraft longer than 16 feet but allows smaller boats to be titled, too. This new requirement will add to the number of DNR transactions and the time to process them. Two weekly reports are done for DNR: one for the new watercraft titling, and the second for other types of DNR registrations and transfers. The DNR reports are sorted by the type of transaction and are then handwritten. The reports are sent to the State separately, each with a check included for the State's fees. Operating Deputy Registrar provides a valuble service to local residents while also being profitable to the City. Salary and fringe benefit expenses for 1991 amounted to $58,442, while fee income amounted to $75,174. PROPOSED SYSTEM Since Deputy Registrar is a profitable department for the City, we feel it is in our best interest to keep it running as efficiently and "error-freo" as possible with the staff available. Since most of the errors that are detected are related to the transactions being reported, we feel we could best improve the department by streamlining the reporting process. City staff made inquiries into five Deputy Registrar packages: MinneduLd Vehicle Registrar (14VR) Software; A package originally developed at Stearns County; Professional Computer Consultants deputy registrar package; A package developed by White Bear Lake; and Deputy Registrar Office System (Apple Valley). The only two packages that are complete and ready to go at this time are the MVR system and Apple Valley's system. Apple Valley was ruled out because the package is quite expensive and needed special equipment. We have the opportunity to purchase the MVR system for $3,000, which includes motor vehicle transaction entry and reporting, motor vehicle sticker inventory and reporting, and DNR transaction entry and reporting; installation and training; and one year support and upgrades. 13 Council Agenda - 4/8/91 This system would allow staff to enter all transactions on an ongoing basis throughout the day. After all transactions are entered for that day, the computer program will sort the transactions and arrange the reports into the order specified by the State. This system will eliminate the need to wait until after the cutoff time to manually sort and prepare the reports. The reports would not have to be handwritten, thus allowing extra time to carefully proof the transaction documents and printed reports. Corrections can be entered and reports reprinted as often as necessary. COST/BENEFIT ANALYSIS Time studies done on this software package have demonstrated a direct cost savings in employee time previously spent writing and proofing reports. The package usually pays for itself in six months to a year. Because the City shares its staff with the Deputy Registrar station, an additional benefit could be realized by having a greater portion of Deputy Registrar time (158 of one employee) dedicated to City business. Also, this would help immensely at those times when someone is on vacation or sick and Deputy Registrar is left short-staffed. DEPUTY REGISTRAR SOFTWARE APPLICATION ANNUAL IMPACT OF SOFTWARE ON POSITION OCCUPIED BY PAT HOVICH GROSS WAGES/BENEFIT: $25,200 CURRENT 1 OF TIME SPENT ON DEPUTY REGISTRAR: 781 PROJECTED DECREASE IN DEP REG TIME DUE TO COMPUTER: 151 PROJECTED INCREASE IN TIME AVAILABLE FOR CITY BUSINESS: 151 DOLLAR BENEFIT ASSOCIATED WITH 151 INCREASE IN EFFICIENCY $3,780 COST OF SOFTWARE PROGRAM $3,000 NET RETURN AFTER ONE YEAR $780 14 C Council Agenda - 4/8/91 We checked with several Deputy Registrar stations (Elk River, Wayzata, and Northfield) that are using the MVR computer system. Elk River and Wayzata handle 6,000 and 12,000 more transactions than Monticello. In both cases, the person in charge of the office stated that if they were not computerized, they would have needed to hire more personnel and would be much less efficient. All three offices spoke very highly of the MVR system. They all feel that it is the best system for the price. Based on the company that developed, updates, and supports the MVR package, all three gave high marks (user-friendly, very responsive, State requirements updated in a timely manner, program upgrades included in base support costs). The MVR staff has been involved with the MVR system and deputy registrar for many years. There are over 25 installations currently using their package. B. ALTERNATIVE ACTIONS: 1. Motion to approve purchase of Minnesota Vehicle Registrar (MVR) computer software at the cost of $3,000. 2. Motion to deny purchase of a deputy registrar system at this time. C. STAFF RECOMMENDATION: Staff recommends alternative Y1 for reasons noted above. D. SUPPORTING DATA: Original software and hardware RFP (DMDI); Copy of Council agenda item of 1/22/90 authorizing computer equipment purchase; Annual motor vehicle and DNR transaction totals; Sample transaction documents; Copy of actual motor vehicle daily report; Copy of deputy registrar error record and latter from State of Minnesota; Copies of actual DNR weekly reports; Copy of and of month inventory report; Minnesota Vehicle Registrar (MVR) Software information. 15 CITY OF MONTICELLO BID SPECIFICATIONS/REQUEST FOR PROPOSALS for an INTEGRATED MUNICIPAL SOFTWARE AND HARDWARE SYSTEM Date Issued: Tuesday, 28 October 1986 Date Due: Tuesday, 25 November 1986 Submit to: Tom Eidem City Administrator City of Monticello 250 E. Broadway Monticello, MN 55362-9245 612-295-2711 333-5739 (metro number) Prepared for the City of Monticello by: Carroll, Franck 6 Associates 533 Laurel Avenue St. Paul, MN 55102-2019 612-228-9151 Contact: Anne R. Carroll C 0 -/Finance Finance and Deputy Registrar CI tData: Note the conversion requirements listed above under Conversions. Reporting: Regular and exceptional reports will be required from most or all of these files. Security*. Vendors mist specify the nature and levels security provided by their proposed system. Deputy Registrar functions Motor vehicle registrations (15-20,000/year) Automatic daily and other regular reports Sticker/plate inventory _-N 2 registrations (snowmobiles, boats, ORV's/ATV's, etc.) Automatic regular reports Slicker/place inventory Financial/Accounting (39 funds) General ledger Ability to trade revenues and expenditures by fund, department, division, account, and program code Cash disbursements, receipts, and journal Itemized cash receipts and disbursements by fund Automatic check printing Automatic check register Cash fund status tied to bank balance Summary listing of deposits/receipts and investments and disbursements by fund, yielding cash balance Balance sheets Automatic year-end closing entries Automatic carry -forward of year-end general ledger balance Trial balance Fixed Assets (up to 2000): including data on acquisition date and cost, life estimated, current and accumulated depreciation, unrecovered costs, description, quantity, account coding, department, location code, fund code, asset number, and source of funding City of Monticello Bid Specifications/RFP, October 1986 Page 15 0 HARDWARE SALES AND SOFTWARE LICENSING AGREEMENT EXHIBIT A ORDERING SUPPLEMENT Invoice to: Ship to: City of Monticello City of Monticello - 250 East Broadway 250 East Broadway Monticello, MN 55362 Monticello, MN 55362 HARDWARE Description Qty. Unit Price Extended Price 1.MICROVP-P8t2 Central Processinq Unit 1 17.365.00: 17,365.00: Terminal Processor 1 inc. inc. Dual Controller 1 inc. inc. Fixed Disk Drive (30 MB) 1 inc. inc. Cartridge Tape Drive 1 inc. inc. Interactive workstation 4 inc. inc. 2.2436DW Workstation 3 1.295.00: 3,885.00: 3.2236MXE Terminal Processor 2 1,000.00: 2,000.00: 4.2275-60 Fixed Disk Drive (60MB) 1 7,500.00: 7,500.00: 5.22032 Triple Controller 1 750.00: 750.00: 6.P351 Ltr.%Draft Printer 1 1.849.00: 1.849.00: 7.P321 Ltr./Draft Printer 5 798.00: 3.990.00: 8.DaisyMax 320 Printer 1 2,395.00: 2.395.00: 9.WA3451-R Refurb Telecommunication Modem 4 650.00: 2,600.00: ,10.PC-S3-3 Professional Computer 4 2,440.00: 9,760.00: w/512MB and 10MB Fixed Disk 4 inc. Inc. :11.PC-PM101 Wanq/IBM Emulation 4 275.00: 1,100.00: :12.PC-PM040 Monochrome Monitor 4 250.00: 1,000.00: .13.PC-SS017-X 2200 Support Utilities 4 125.00: 500.00. Sub $ 54,694.00 Less: 5% State Discount - 2,735.00 Sub 51,959.00 SOFTWARE Description Qty. Unit Price Extended Price ].General System Capabilities 1 500.00: 500.00: 2.Word Processinq/Lint Processinq 1 5,000.00: 5.000.00: 3.Report writer 1 1,900.00: 1.900.00: 4.Flexicalc Spread Sheet w/Download 1 2.000.00: 2,000.00: 5.Finance Pak 1 9,500.00: 9.500.00: -General Ledqer 1 included: included: -Encumbrance Accountinq 6 Rev. Trackinq: 1 Included: Included: -Budget Preparation 1 Included: included: - 6.Tax Assessment 1 3,500.00: 3.500.00: 7.Payroll Processinq 1 3,500.00: 3,500.00: B.Fixed Aasc: Inventory 12,500.00: 2.500.00: 9. Fr Inge BenofIt 1 850.00: 850.00: :10.Utillty Billlnq and Receivables Mqmt. 1 5,500.00: 5,500.00: :11.Speclal Assessments 1 1,000.00: 1,000.00: :12.Planninq and Zoninq w/Permits 1 4,000.00: 4,000.00: :13.PC Project Scheduler 1 595.00: 595.00: :14.Electronlc Messaginq 1 1,000.00: 1,000.00: :15.Tickler System 1 1,500.00: 1.500.00: :16.Job Costinq System 1 4,000.00: 4,000.00: :I7.Streot Inventory 1 n/c n/c : 1 4 000 4.000.00: .�- .19.Dopucy Registrar J 1 OFIn/c n/c oub 50,845.00 HSSLA8411A (0069x) A-1 v DMD= P�-oPaAU Finance and Deputy Registrar Data: Note the conversion requirements listed above under Conversions. Reporting: Regular and exceptional reports will be required from most or all of these files. - - - Security: Vendors must specify the nature and levels security provided by their proposed system. : Z -X 7Deputy Registrar functions ' Motor vehicle registrations (15-2^,7!10/ya,rl X Automatic daily and olhei regular reports X Sticker/plate inventory Xregistralions (snowmobiles, hosts, ORv's/ATv's, etc.) X Automatic regular reports X Sticker/place inventory X Financial/Accounting (39 funds) X General ledger X Ability to track revenues and expenditures by fund, department, division, account, and program code X Case disqursements. receipts, and journal X Itemized cash receipts and disbursements by fund X Automatic check printing _X Automatic Check register - X Cash fund status tied to bank balance X Summary listing of deposits/receipts and investments and disbursements by fund, yielding cash balance ' X Balance sheets _ X Automatic year-end closing entries X_ Automatic carry -forward of year-end general ledger balance _X Trial balance X Fixed Assets (Lip to 2000): including data on acquisition date and cost, life estimated, current and accumulated depreciation, unrecovered costs, description, quantity. account coding, department, location code, find code, asset number. and source of funding CCity of Monticello Bid Specifications/RFV, Oct -our 1906 Page 15 Council Agenda - 1/22/90 Consideration of authorization to purchase computer services from Business Records Corporation of St. Cloud/29M, and consideration of purchase of computer equipment from AmeriData, Inc. (J.O.) AND BACKGROUND: On December 1, 1989, Council directed staff to cove forward with computer application development by refining the proposal for development of phase I computer applications (finance, payroll, utility billing, word processing) and present recommendations to Council at the first Council meeting scheduled in January. Council also tabled a decision regarding legal action against vendor or consultant, such legal action to be considered at the meeting in January as well. Subsequent to the December 1 meeting, staff has examined the information needs of the organization and evaluated two basic hardware configurations with the potential of satisfying the phase I application needs. As a result of this study, staff recommends that the City purchase computer services which includes vendor support and software from Business Records Corporation of St. Cloud (BRC) and hardware frown IBM via the State purchasing contract. The recommendation also includes purchase of personal computers to work in conjunction with the 1&.i equipment, the personal computer equipment to be purchased from AmeriData via the State purchasing contract. The remainder of this new will outline the research methodology used in selecting Business Records Corporation and, of course, outlines justifications for the recommendation. Also included is a proposed system configuration which details proposed hardware/software purchases and outlines a management plan for implementation and operation. HAR[WX SYSTEM CONFIGURATION ANALYSIS - MINI VERSUS MICRO-NEMRK At the Deconber 1, 1989, special meeting of the City Council, staff prepared information outlining a mini-carpauter versus micro-computer/network configuration. The information contained in that report was general in nature and provided an overview of the pros and cons of each type of computer hardware configuration. Since that date, staff has evaluated each approach in terms of the needs of the organization. For purposes of comparing approaches, staff compared a mini -computer system offered by BRC to a micro -based system offered by Banyon Data Systems. The evaluation that staff conducted focused on the general performance of each configuration. Performance was evaluated in terms of implementation and training, on-going vendor support, ease of software use and ease of operations, hardware, references, and cost. Although a standard request for proposal format was not followed, it is our view that the comparison shopping that we have conducted provides us with the information necessary to select the coniputer system and vendor that will best suit the City's needs in terms of phase i applications. 07 TITLE: DEPUTY REGISTRAR USER(S): Diane, Deputy Registrar Pat, Dep. Reg../M./W.P. 3 APPLICATIONS: Primer y Secondary Deputy Registrar Word Processing WORKSTATION MODEL: IBM PS/2 Modal 30; JO MD hard drive; monochrome monitor PRINTER DEFAULT: (C) IBM 4204 guickvritar CONNECTIVITY: cabled to AS/Entry install PC Support and emulation COMMENTS: software coat is an oatimata only; rosearch not completed to datarmino packages available C (B) 0 ANNUAL. MOTOR VEHICLE TRANSACTIONS Totals from 1977 to current ...... 19 979.. - - - --- -- - _...... _..-- --'--------- -----• J38>Z 1981 _ /q8L IgR7 rR88 ,93� 19 0 J/88 ._908. �.I5o0. /a5a -7/3 goy_ _L'-31'_ _89i -H.57-/oaf 1 1q`F 1131 110f_.. o7bi !or01__ _1 15_ .(1bSC�-J i _IP7p .../339. 1399 .. /1.93 _HaY_- /38.q- /819. /(079 1819 IGI:) l 1 2�,O __ ..'1013_.. a. -(y 1992 /770 1991 XI8,4 crol_ .,790-- _ 1.05-- _fY1Daj- ru(s_ _/.Q� _rax x(070 _/5�r_ _x833— _1581. _1.79- /83°!_ _179 1_ a1a.�j _ Ly3Z IY.P3— J63Y _15y&g _159 JWO_ ./6.7-j -03-4 _.IP3 t— _L33L JS _l5Qo_ Jaab -)28.T- 0a 18850a_._SrQ— ._:101-1_ _8109_-Dtf-.__ - ft -if 4i7-10-45—' J32+f_ -r.Y7 _IYrn� J59L _LStia- 186 _ _199 b.. _lBGa_ __. _ b�3 � _ J1co_. Io9S..._ .&+4.---u�a_--{lau— was_ _9sa— i�rc_ _ _sa_ _rasa._ _use _ra9o_ ._Iyl _ ►ssa_ _I _ lre.se_ _-_-- �PC gi I l ll 7b _Q1C ._- /1.7 —905 _ _89F�aN — 99Z -/ i Imo►_- 1 � 1�+y3 � & rn�s_._-• S393.. 9771._.19 R l J�laa-"CA Chow from 1983 to current _ �7/%__� l 9a'3 r`i5 f 19 5 �9c� i98 7 1983S iYS9 FG— — - - ) JZb 27 23 63-- 1)1a�i193- �:ul 104 % — --- tc q7 u 27 5/ rz I 55 /3O% r /V T s•ta �i� ,?as �--- APPLICATION IO I"lE/REG.AVENICLE nAn Avns•P' n.. I°..u�P•r�c.�•.d, vIcl llv nll• 3AC3C SAiiFD -TITLE 2 HID REGISTRATION '""'"�° n•. DEPUTY# NEW VIEN��sLED DATE PVKNASlg51 wn<.–vI I S(v I AAW�UI fiec• �°n•.I 07 SIO �rn� c.v.oa m – ,.w A.USI....................................................... COMP11tl h �� 3 5)(610000111:7 _IANC K -T0er-in Town M y 45678.8991 °02 X02140 fr. or!no�. �Tane e " a 678 �Ofo. ,. z,I2 „ Z 5 flq.n $8 1w,55555 5 t zW ►row�y n l • A - In Insu C-ac e Co. A A - - I ► SSS 5`.-f,�S a ► 5 1"15 V111!CI1 B.ECT IO SECURITY AGREEMCNI(S1? 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MN YTQI754 , V10105044 40 04D-1-111-1-1—Y.I.I 234609 —1cI cl n O — a U•L SLL � 0 D 55555 a ,.. .4 mas. Mw 2 L3 as o D.II�S� 4117 Bio ;ash--b� o a RENEWAL INSTRUCTIONS 1. A PEE OT 611.251% IMPOSED IN ADDIT ION TO THE TAE FOR ALL RENEWALS. 1. IF PAID BY CHECK. PLEASE WRITE YOUR PREWNT PLATE NUMBER ON III[ REMITTANCE. 11. ALL OATA COLLECTED ON THIS APPLICATION IB REOUIRED BY LAW. E AILURE TO PROVIDE DATA MAY RESULT IN DENIAL Of REGISTRATION TOR THIS VEHICLE. EACH TIME YOU RENEW INFORMATION MUST BE GIVEN IM'CI CERTIFY THIS VEHICLE IS. AS OF THIS DATE• INSIJAF.n. Ayy[[1� 11N, T INUE 10 BE INSURED WHILE OPERATED UPON THE PUBLIC I1 ND NIDHWAYS, ANY FRAUDULENT STATEMENTS SUBJECTS APPLICAI�}i ) NE UP 10 65D0 '�S E ^2')/}• OW E -6B P, 1CAtiONTOTIIII/REG.AVEHICtE nan Nualr•ol n.. ,(M ln�o•r,ow •Nu t•��u uv o-..• TM 10080 CINVERSION R1tAt. a•r.9i ~A' "PAM. r�F 30DOOODD� Q " `� "� �� N2ZZ21'1•r „�;°�" $ 'y1gMpLE j:� %jEC�0jjN�VEE�RS/�j0W fKNASEBtSI was wMteMst may,. cNrc. 111.{7 iY LVW Ault_........................................................ .,iw—s,�fr ua:•.•r C_ :..: ° • �D Y1f .F'•A rvM ES0 �mUJ NAY � (92A6-A5 .Nfmm,r, wM+trw nMc•:.vr1 o.+.nt. w1 fn+ cal N•w.s � a ,: o•,.res,vNu No �o:,i s. a», on c•••n cow• Io-•:. fW2 LANY 'DRivE IAN GI I ANY IMIMN-OF-64o0 ` N Yril.a,q C4 �•G[• Nv a �•8w ,i,t++ya •. W IS IRIS VEHICLE SUBAC110 SECURITY AGREEMENI(SP YES NO I IE YES. COMPEE TE SECTION BELOW. +.•+Viur6•w•Neaa, N+M.J+ who.wwn MOLE "Iff INIRI IS. 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I W, VM $I AT l 1M..I ACI& CO"ICTp•.. * T...ME• OF O.Ar1A5w,A..+`M'S w TW'1+, ":C ' .1 brat asD AKs oor sm ommo CM„tat I OuwWAI1 MODb.AG11014 It •ACAJ I..tIR IO MAIAM It 0..AAOI`0 5•R9�. w f MSAA00. VA60A11.t Sbtl aelw+l A'S AAAI A/h, loaalleDVC Oil.t1. alfawln A 1.4 a1.TL ?AAAI l4 OOOAAIISA ,g. WAWA DUI MM I"Tt 'A" TOM ata, V AT` --c aDGI 1`5 RADS 5 & 9 0 1Aro nAIlAAal a.n A,ql m *Ia sl sf d vt.r.•1 0 Ms 1p , M,1CaaCA OR i ab ,—D DA.AGI IA •.AAO.LIDGAI"T nSMIC•a TAIL.CIUAL a.1AOI O IW YIAIICII atClaapr0. Kt1;4 CAM•vYw A, scAalbwR.w.auda a r.a •DucA..a fuar AI•t a aaca b t: .Ot1iR.'i• slL cll s 54 % ITIAS.l to • T rat d •n SA %AI Vf • .: �i„iwRel GAln?OM eeSid .n pKARfOW MWV1111+ T.�.p..yiCwGCADep ift+[Yd TSO,'E wry wCLilD.t lw Rt,wC•IL I.D. AAG At L L TV 14 AYQw, Of AIAIAOI wl•ttfS 01 0a trdAAw,l Lars oAxi as wt DAA++ �1 WS••01 tcAALu anlnL. RUOvlO j OI 14R2• CIArte1 OYI M ODM"A RADeU Y WT ACTIw hrlRbdl�►.a11aO.�0aµIM w1Aa .UMw_oDoh1r Il It DO .. CAEIC T a ad. 111 ep,h 4 C•a C.a O ASTAC—fAAs 11.11 CE.T. 11.111AAIS of AITLIF 141411 A.OU-It Si Ctl.r AN anlRF+6 A1AKw I(Tu ANO.1144. INE ItATC, L AMP AtEMi, WAD. (..-C tO Qa,•h q 4I4117ot1 UkPI RI Jn (��t.Prr__.. tAS+el,•b �b.N ti•I ••I.nrb.wl : 1 3 4tt_St_,y �St• Cloud, MN _ • limn— yT\i!�_'i�,ti!� L t t 1 •� ts��lTla u• .. .ulir •wr+�w f atYnaa tO1 a/a.y'i1M1e E011 inu at aurte RaAIaRSaf � ^,. aaYlf a11Taa7 m14 eYr/a1la/'I, Ia�1, a1D 13011 a•d e.,•• { Weber, Patrick Alan Weber, Lyn Jo 7/ifd8 618/ Y,i a+rn.maY { v+, ! a.All• al , rocobl �i 47117 144th Lane 1 Fridley t Anoka �Oc# MN 155555 fyyr{)M,u W►IICS 'TDYGa1RR AOIOl11LM1�{), 11D �j .as �AD0111C.:i t,l II\CpLI.IRa aLC11b. aa40 - At.wfauwar.n',:r1.A•.-- �� aryl • •mw Y f1,1 i Atari ( II (DOf ` w. r A,rnA•w Aur. ill .(II•• •aV AAA..., �Q .b•AI� State Security_ 11..7 •rAi � le•I AIA �I r � a1. 1Ia.. tiw e. ero AIaLw a.a•+ amen w n.awa n.ro • .a AIA rIwAA r M •wr n.w 4+'•4 uptn ltY.4 ++K`�+ lw',.11►.nn. wrAA.�l..tren[r)aesl. Aw++r.+...ra W•441-471- 671-444 w1CK 1} of _ aAIi.' 3G5 `111 . E V741'`r:t3+: Iaaa10?A wmo")"i MGWM1Dn C.AM ' INICMMB OTARgaIgCMed aAlA ii: ii Y• MN Win. REPORT NO. - FIRST COPY - BANH - 1 SECOND COPY -TREASURER'S OFFICE THIRD COPY -AGENCY Tyy�yl� CU2IgNCT �,CC ca.e.rwrr,,. COIN DEPOSIT TICKET - STATE TREASURER OF MINNESOTA FADFirst National Dank DEPUTY REGISTRAR MONTICELLO OT hu"C@IIO CITY HALL r IM.b,i,YY,N> -Wa3m2m MONTICELLO, MN S&M 204FIBM1428 30491N130D 610173.00 d 0007002x' ':09190556?I: 0 012 005 30 12 TOTAL AutMn Pan•1un slot•TIM.—ey DEPUTY COPY (0X M4uRM D pvtmElt O1 Pu611a safery ' ITEM•INDE%DEPOSIT LIST I OFFICELOCI NO. ^ I FIN ® roo2aeT•+a 1 C� lo/ 1 '/L�/_� IF n f Cjt )A / / /� I'L loci - - FY AW100. I.O. CI•o A/P Amount SO— Tlon. NO. pKflOtlon N/a10 23002 54 28 111 7 c� lel -1 v !9 J 1 701 Motor Vehicle Tax & Arrears Tax NA20 23002 54 28 300, p� (JJ go 1702 Fees NA20 23002 54 28 300 704 Tax Exempt NA20 / 230009910 1621 �c Motor Vehicle Excite Tax NA20 23000 99 10 111 n JJ In / / r�,� X707 Motor Veh. Tax (Trf. Peal NA 20 00 2309910 320 710 Bicycle Registration NA20 / 23000 99 33 300 )c/ 7 i OJ f 1� 711 MV Transfer Fee NA20 / 23000 9910 3001)9 �r� U L) 7!).1712 Title Fats & Dup. Title Fees NA20 ( 23002 54 28 300 �c% y L) 718 Seven Year Plates NA20 23002 54 28 300 721 Tax Exempt -Adm. Fee NA20 23000 9910 300 732 Salvage Vehicle Insp. Fee NA20 23002 54 28 300 741 Ex•Pow•Adm. Fee NA20 21002 64 78 300 742 Fllefighter•Acim. Fee M-0 23DD2 54 28 300 743 NG -Adm. Fee NA20 23002 64 28 300 744 Impounded Plates NA20 23002 54 28 300 745 War Veteran Plates NA20 TOTAL AutMn Pan•1un slot•TIM.—ey DEPUTY COPY R rig] u, i MINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES DIVISION ' 159A TRANSPORTATION BUILDING, ST. PAUL. MN 56165 DAILY RECAP \ / wwry rn.xsacrwxcauxr wrurvtocardtx xtwT.x tuwarwrorrr+axara ,.00�x„rtaNx,x wtir.L�x„r� P1icJi ler Yylon e )o PASSENGER PLATES ! GbuEia Yav STICKERS V co-TSkVW Vow STICKERS GouMlr muuN 4117 G m Z-50-?33--g-97 /O 'f 1%0,915537 - ( ybr 89 TOTAL IOTA03) PLATES{Dogiel ioul CQUMN t ViiEipHT STICRERS{Oartd+y Uui { WEIGHTSTICRCRStSI1.1a} nut COUP! Y YR YR I /-00-20-5--TA/-00-20-5--TA`+{R otl 1. A YR I e LD/(o/0`lS C I C YII I T YR D YR C2 YR ESO RV YR f o h E TOTAL♦ G,Co9/63 -7,0 0 F 41 t PLAT t6 tbtngfa!_CWN YR A YR i � �C-� `•9YHR I 8 YR t J L /�,7%/p O p/t..l 2 I CT YR I K _ ,s/ T I K YR Y1 YR I it YR L ��77 p/ YR I M 39„/ d/86 IL YR I 7 M Y� R VRN O%S1� / ST YR O YR 10 VR M VA P YR MP YR O YR I P VR I TOTALA'1 R YR O YR (R SPECIAL PLATES yll YR IS IT YRI rR I L.?7roi55ti l TOTAL T xx MtSC. PI.ATEB ISO, BY. IC. BOU. 2CIMISCELLANEOUS TOTAL a-�/ TOTAL*�ic. QUARTERLYOTICKCR6 YR NRC's ITL la Yfl VIP - YR YR I Intl ,o IIRIP PERMIT TOTAL yll .l7/4/y4yC KALI I�.Ia `tet YR ( t`�y�/� aIl`r1..1�0,�'l]4YGi2t1.5L�:� TOTAL r�}� 6tpi wm,,. A, /n wSr'// .s ieso-oe 4-2222L, L3�pl P11r. /�q1 w.v- Cm aEnaa C." nn. Cv,.m q.aw R..q.. Q./ - ..0 ry MSFw VLT .F+S� S.-1.— Fa.u. 5 5— /-5W FEE FEE SRC 6. ry/IF In-. RFFEE:ADE FF. F... E it Tn, eb,a S.n, lau Tn An W11N1. 1a.. Cm tl 7 e e ?3M./P/lZ&&(9/ Fes - . IT- � P 1 9,2 414 E &P !� f'9� 7 s 96 5l 6'd1Yt'X n +e n m 5, 15 I I - 4 S- a a. re m 51 11 n + I I � C— f,01 la Z J D.wtr sq..tu,. Q/ nl D.pN.. O(? -D Lnulwn C P // —.. I/, (n n D.0 //� / :950 09 C.— ft. R..,.,,. Ot / W, MO —NSE W VEi -I.s✓� i.. YEC s^.. —u l.,. E.— 11,Motu 5♦ry T., S-1IUW ft'.• H s sob .E,, /.9t15 W FEE FEE 11.m. R, FEE I;ODE , F... i., %, _ 1. IF,., CN CW4FiN 5 e I( S 10 .11 1: R I /9 347f k- 13 ,L -71) irRkn 1 to le 118/1 19 10 :1 � f a 7! :s to 9 27 -7-7 4D�RK�u1 r75r.�Nn� �n SN9AU 3� R',fllrr.! /500- U a 30. ;)• /5-1-22 /GiS. -X.) sv /500- U a 30. ;)• /5-1-22 /GiS. J L• FkpuM1 . �� [sn�Pn/ / Yl NP i 0 //Q Ww, . �//�� B/ /9 / P5 7BSU.OB WI MOL• MV MSf Iµ P[T i 5P Eq SP[C...B P��r nalnl 1ni.�E.[iE. 5 5•.W o[i[/aggS T.ti EEE EFE li.m. PIT EEE =E F- F—. lirlir, `-5— i.. qn Im.i chL C— co,w a un. o C.m Rm c-- Pa,. w 5i..n i v.p oo T Fav°° ;7 -29- ,b e e `Q� F n�/t�+�7��c�1• •UIY�ri/CF�.•��d 9 f-�92 IG � —fin- Qn_ 17 �, /D9ii95t Jz i p A22U 1. /an - / - a 115 - //5- //.4 ^0 Ls - eto 11 3 1!a B, 4 32 77 f 08MO:2 Be oe oe� TB J L• FkpuM1 . �� [sn�Pn/ / Yl NP i 0 //Q Ww, . �//�� B/ /9 / P5 7BSU.OB WI MOL• MV MSf Iµ P[T i 5P Eq SP[C...B P��r nalnl 1ni.�E.[iE. 5 5•.W o[i[/aggS T.ti EEE EFE li.m. PIT EEE =E F- F—. lirlir, `-5— i.. qn Im.i chL 1.., Cai.nn oo T Fav°° ;7 -29- ,b n f-�92 —fin- Qn_ /an - / - a 115 - //5- //.4 ^0 109- z /9n- B 3 3S16y ?3.�' 393, O.T,- wm. Wick 4�n l %Il e_.r OMrry 59n.Iw.1tK 0.arry • Jl � � Equi 17� Qll ' C hmr• 7/ / 3/ 01• K 795008 — � C.n o ln�.w �Cc/oOi Cwrsnl R.r. xf Cwr.m R...o 51e•�.. I�..up.9E, Pwa• I�.R1.1. • 00' WI MQ MV B.SF W 55 Soio I.FEE �/.7.7AS Lal V,i 5. cEE FEE _ — SVEC 5V, avliF •�o. tr.T. Ri FEE I'OOF a, E„, (/Ti / E.F..Mwa S.n U. w., Wn�c.. Torsi C� I Eolhne�a .BV D-iY'///Q�y� %l.�''° �RCu ,,�,. R/5� p ..... -_- q.3ow,�1 3 } — k4v00093. a is e Si L v SID a —T � 9 Z61— -o 10 :4'/0009^/ � C Las4011000 ' 14 15 YL Vli_ Lo17 3) r 34- /-1F 2 7i V n 5D I -• �� Wyss- s- .y�o- �3- /s1�� L J � iii4 s Cwr.r�t W.n w .1..qw Tar/ vvf Cu...r•, Am SIM.I n.u.E Pun • I S 1.11 My ySF W Y wSP F.. 6PEC 6 / •v/tF Sm RUUMRS W .EE EEE N— Rl EEE i:00E F- 1. i E.u.. l,r .Fww Sm iw. lm.i C., -.e P /,l 63545'" /n— s f / N/o0os e /n — jn — J. I in - In a / 10 AC 2 2Z& �� AJA7/5 77.7-Xi? 77 P .4 i— 1J5,gw /�_ lo- / 7.Sy 77 -Q K.S iE�- _ Irl- rl_ i33s 7. /r- /n - in - /n- 77 `99 1,/7,?%5i6 / ;7 Y 79 I /'Y v 4 / r 1 �99G .. � � //J — /D • l /a''`te 30 303 - ./G✓. w yCi!�-� 1Yr,1. �� CM InNv Cun.m vN,.p-R.rqu. �y� --l.0 MVS.SEW VL, '1 SV' iw Cun.n, Rn. s—...uM ArN. I6/I 4 SM NEFUAAAS— .EE .EE ne / �niais9i j / s9s3i , I it – g •� .��A1�n75� I /�- e F /n - e /'6� r ,o nZ r l/G/X �' owr /lsrxa u he A) iv ./O• 1] 1aio- ,e 19 _�TT S6.ar /arlc� I /�' to :2rl/Avon �e K _-I* u I /D_ I N 5 I &;Z. -2s -111yr, �nF- F— Ea. ,m R1 .EE I;OOE ,.. i... 1.. ll.. Mb1v S.r. l.Ni /n / �-,v . /D / j •=e' d 5'— s- 3034" nis' S[C?y;s /n / �-,v . /il • / �SU d 5'— s- 3034" nis' S[C?y;s 0--1 M /IMI'' Lsa,pr�/ y'/ ., Wmn.,�/�/(/�', S 29b-08 I% � 6 S tl n[iL�NRe uaI4LI% FEE n.lm RE FEE EE-OOLO•E ah. i... ill/l°'' EU�� qn Nn� la.i Uy 1... Li-5U /n - -ZO - in- / i? irk — /n— /n— /-2,5U D.pM. wll.. Rf cK I)fl�'[S�1Dr D.wln Sannur. If. f� 1 R.I. P, CuC.- SIM.r I.//E ---- �, X, 1 a/.1i c v/7r Qr 'O - BASE W M :NSP E.. SPEC SP i.v+ ;y yr—S Sda .ERi.9.SWl=EE EEE n.— R.t EEE=ODE M E... 24 10 in_7L.S' //7- iQ- i3SG +• � I . SVR /I7/rJ�s +e I I WR m��II ? � raw I 3_7R, #W7iSr 7/ :0 ], /7v 3 Be /n c ATY S :, i/ t I77"�J II P. r //n IJ / P9 3950 ee C•aw llr. .bla• S.•• im.i cn, is-cml.<,.. /n— //7- iQ- i3SG /D - /U - /tib raw /7v /?/ - .30�/- 3oS� �•� �98.su D - CR /AR*S W FF.E PCE ftT FEE! =E Ic WA T ll_rvrdAP, , _-v I 15 le ,-il �2,01;n A 12 xr xi 29 /i/ n�7lncn %.— �� / I �7/�3'/�MnrSVv��.� �Cm.' Cm e�leMm Cun.m M.t.m A..au. -Q, vo hO UVialw K, ..5'. E.. SKC 511.11 Iny E. �.. Arm CC--M.,f Sis+n hw�a Nw •n �6 SeaR/EyR.,—SW :EE EEE h.n. R1 EEE :ODE y I— - e 7 e 0 +o n 17 12 i5 .e I t I .) ie .o 20 n 77 2] to to n 28 2 Z4 cli An qn T... CCriA Cm1s+'M -4/- L 7 5D le le n la 19 ]0 ]1 22 7] 7P :e �a n to ]9 30 F9 ]950 09 C= DO y�j SCSD •� laN0 r I I I I I yY�d "I'i-r l 1.1y, 7d.' I AYId It QS I /0/93°' 7b7 ' 10880• DFPUN �N � NFwP Caul CunOm�MFN Sts w�0tl F,INI �� 5 804 MM•Pw laY iw f0n F•001 1P• w w SM M1li•wF V0 �wP� [�j �0- Al a I Rein- .2- 9- 2- ,'3- v rl?N - e I 97 • meq- I 9 I$ /-Y V- ?- 14- 10 �/ /�� y , 1] - in- ll�r a -i,?- AAA)- ti le le n la 19 ]0 ]1 22 7] 7P :e �a n to ]9 30 F9 ]950 09 C= DO y�j SCSD •� laN0 r I I I I I yY�d "I'i-r l 1.1y, 7d.' I AYId It QS I /0/93°' 7b7 ' 10880• 0 0 i o o o yi o,a 'TATO, ,OF NI NNF_SOTA DrinARTNP.NT OF PUBLIC SALTY I, DPZ.IVrR ANP. VEENrCLO SfRVTCOS DIVIG.rO WIN TRANSPORT UNIT ROOM 166 TRANSPORTATION BUILDING 9 Lm PAUL, PfrmmESOTA sales �ttli!►� A 1 9 —ear::e�ucy nE�-3:Par FbOF- Vi+On reviewing :Ce ,:epos;- vari _cation. :or -ole mcn.th z :11Y• is ',az'beer. determined :'rha: t o timeline'as of Your daily Cep•:9;:3 in vi,:.'-at-on 'Minneacta Zzaatea. h Section ldu.3 . Subpar: 3. w];:.=h States "Before the eni Q= each working day. deputy reglis:rars zhall deposit ar, amour_ � e }:181 LV :he ziozcly� ,va!licle lyes rind. LAx63 03:Itc`ed— t .e_ , o o c Pr3Vi0us Wor; irg daY,... - - - - D:! a violation of subpart $ occurs in the month 4f eptember. and each month immediately foiiowing ;n which a !1 violation occurs. the Dopa tme'nt. o: Public Safet7 ahail d` Impose a perry):y o: 51.4 or an amount cora^,u edby the foowing for;rl:_8. whichaver'ie greeter: :ays Late X Ds:inauent Amou. X Daily Rate = Penalty Tf you, have any que3tlona or concerne regarding hiss matter. 7leaale contagt, .he -Deputy Audit Urit a: (5-12), ^_a-1 Ear-.holomow. cuperviao: Deputy Audit Unit o"b'Mont el Putux; Serety AAEA DEPUTY REGISTRAR ERROR RECORD Daviawn or Dnv .o venicb Services CPG NUMB. OEPUIY TAPPS.OL LONG TOTAL MONTH CN NUMBER ( NAME I I ERRORS ODOMETER LIEN INFO INCOMPLETE INCOMPLETE MISSING INCOMPLETE MISC. 11 TAX -RE TITLE AP? BILL SUPP. DOV S. Nona Uen Date Excess Tax Name N—M Court Papere No Verification No Signature No Release Excise Tax – Not Paid DOB OL Corectso Tkle App. V -m Enos Lowered Paid Stamp – Rsiesse Exemptions Base vNluvo,' , Wrong�vvn. Sia. Aga iuMrn t 8i Wro – Pate/Sti :kkar DSR thmAltered �0– Rsadinq Stamped Sia, — Rebase Purohaee Pri Incur s Date of Sala All. of Flacon/ Didn't Suv/Sell — Error No Rec�m tta No Boas Checked tr' No Secured P Listed PaLAlsicksr Fes Cla En . s Carbon Copy Proof of Name Cham, o Wrong or No MSO r VYton iti ��t La Fee Zip Code/Add/Ail Errors Altered Sacs Data Proof of Death/ Repo Errors Description — Stw. Spouse No Lien Sig 'nds Th. Fee Dade U Uve Sionstura Proof of Ownership Ex It — Us" — Ex dein Flat Fee Name Allsslna Missing Photon OLa Not Counted Sionaturs Less" info. Misc. Ptd Exdanstion on Back Y PS -0288404 NA -00471-01L D Page No. DE►w. nENT O►`, / RECORDED DATESI D NATURAL aae 111 ATUNAI RESOURCEa Beginning Date Ending Date 31a5IS� I 3)a�)C; WEEKLY REPORT OF WATERCRAFT TITLE ANDREGISTRATIONS • r,.VG�rR For remittance of Watercraft Title and Registrations by Deputy Registrars of the Motor Vehicle Division. Make a check or money order payable to the DEPARTMENT OF NATURAL RESOURCES and mail with the canary color copy of this report to: DEPARTMENT OF NATURAL RESOURCES, License Bureau, 500 Lafayette Road, St. Paul, Minnesota 55155-4026 NO. 2. ✓ 3. a. 5. 6. 7. 8. 9. 10. 11. 12. NAME ADDRESS -REFERENCE AMOUNTS Last, First, M.I. No. L Streett RFD, Bos No., City, State, Zip Code I NUMBER Reg. Fee " Sur.' Title Fee _c (/ //99/-.JQr1PlD hoN. !-lr�n m� T' -,F,4 �a- �s- J�3C-J LS t • Record Receipt Number from hard copy Application or Registration Number from soft copy Renewal. a• 12.00 Surch&Fgj,for Ilete�cryff.11' or longer; COPY DISTRIBUTION: OORIGINAL - CANARY - 0101 LICENSE BUREAU DUPLICATE - BLUE - DEPUTY REGISTRAR TOTAL APPLICATIONS Title only I Title/Registration Sigmtu-e of Deputy Registrar or Preparer / 0 oaaz�? �1-� Sub -Totals /C)— C� TOTAL FEES KNiTTED 0 ,�• a � Deputy Registrar No. I Date Submitted REPORT a,, 4�i PE F v=445 4 �j" RE�Rt O D►TE8 �y�, mfit tA_ �P^^�p �e]!jAe6efeI !at6, YYYo� coil„ NATYRAI R[SODRCa{ 1 I 1 WEEKLY REPORT OF SNOWMOBILE, WATERCRAFT or ATV REGISTRATIONS O NO TRANSACTIONS For remittance of Snowmobile, Watercraft or ATV registrations by Deputy Registrars of the Motor Vehicle Division. Make a check or money order payable to the DEPARTMENT OF NATURAL RESOURCES and mail the White copy weekly to: Department of Natural Resources, License Bureau, 500 Lafayette Road, St. Paul, Minnesota 55155.0026. NAME ADDRESS REFERENCE I AMOUNTS I wawmn SeDWROM ATV .. ,... n-• •, • me A Stmt, Rro, Box No. Cay. sm. Zb C )& NUMBER • • Pace: - PRI'AGR Record Remo NtMtWr from hard MY ApOOO1110M 01 Reptrtratbn Nurr tW *W RDff COPY Renewat. 5200 Surc" for Wtlemraft t?'Or t XW- COPY COSTPALMDN: OM ". Wmn • DNR LiCEM BUREAU OUPUCATE•CANARY •DEPUTY REOISTRAR - TOTAL A MCATgNi _ _ :a1•tebb f'" - -- - _ Wftwo IN- 1- ( ATM - I ktOMt I MT+IRR � TOTAL Ips REMMID 4 a lgmaln M Dw* or ft"" ( DUNG Revww W T 00 kemiW 4U�1 - 011 V ten. L r r .^f,•l �K �',�1 ^ _ A t tit f13�T I�F.1 rnl � �.� tea-, IF >ar✓< �.�c�l+' r 'Z O4 Ll�� tom$ c �t •, . < 1 JI— i T rr i31 I-(al.cst,ort �f I ylf n + r xA ,ft-- .G Record Remo NtMtWr from hard MY ApOOO1110M 01 Reptrtratbn Nurr tW *W RDff COPY Renewat. 5200 Surc" for Wtlemraft t?'Or t XW- COPY COSTPALMDN: OM ". Wmn • DNR LiCEM BUREAU OUPUCATE•CANARY •DEPUTY REOISTRAR - TOTAL A MCATgNi _ _ :a1•tebb f'" - -- - _ Wftwo IN- 1- ( ATM - I ktOMt I MT+IRR � TOTAL Ips REMMID 4 a lgmaln M Dw* or ft"" ( DUNG Revww W T 00 kemiW Rocord Roceipt Number from hW COPY ApPlloatlOn or Registration Number from oil copy Renewal. 62.00 Surcharge for Watolcraft 17' of Iongor. COPY DISTRIBUTION: ORIGINAL • YYNITE • DMR LICENSE BUREAU OUPLICATE • CANARY • DEPUTY REGISTRAR DIIJ TOTAL APPLICATIONS fi0b•TOteq wolfferfh snowmaw ATV I I Putlic I PRTIAGRI Ili TOTAL FEEB REMITTED �y Iilpmture of Dep:Iry RapWru wPraWrm 1kWN Rapnafr No. Dau8rmmmee j ��► 1 � ti c �n ��` _1'3y.d�,..1 I C1S�•, I =f 1 yT I �,1 PRIN = TYPE iCAeozT.cs `� at<coaal¢o oATea n � Oi1AfTMINT Of 1 �.¢I'� /,rpD00e0l04A VV MAT{IIA, llifOetCtf I �� ^ I r'l Endep OafB I Ln I � �) C'J I I - -. WEEKLY REPORT OF SNOWMOBILE,.WATERCRAFT or ATV REGISTRATIONS ❑ NO,TRANSACTIONS For remittance of Snowmobile, Watercraft or ATV registrations by Deputy Registrars of the Motor Vehicle Division. Make a check or money order payable to the DEPARTMENT OF NATURAL RESOURCES and mail the white copy weekly to: o Department of, Natural Resources, License Bureau, 5DO Lafayette Road, St. Paul, Minnesota 55155.4026. NAME ADDRESS 'REFERENCE -AMOUNTS Wadlro." Snowmatill; 'ATV. No. A SM, RFD, Bos No.. rdly, SUM. Zip Coda NUMBER •• Public PRI/AGR'_ W fir= �`r�\�171•f�r � 1n t n -T fa l r�i+ lG AAA - III C�1ri . S ..�-v I a� . -E R - -- - ? o `C R J Ic F L 11Z)aaL+ - C-tZ .23 �i '.n (fin Mw in A *r�•t S.• /1 /•� _pJA ., �G /n 00AJ _Si r C �l I A G a Rocord Roceipt Number from hW COPY ApPlloatlOn or Registration Number from oil copy Renewal. 62.00 Surcharge for Watolcraft 17' of Iongor. COPY DISTRIBUTION: ORIGINAL • YYNITE • DMR LICENSE BUREAU OUPLICATE • CANARY • DEPUTY REGISTRAR DIIJ TOTAL APPLICATIONS fi0b•TOteq wolfferfh snowmaw ATV I I Putlic I PRTIAGRI Ili TOTAL FEEB REMITTED �y Iilpmture of Dep:Iry RapWru wPraWrm 1kWN Rapnafr No. Dau8rmmmee j ��► 1 � ti c �n ��` _1'3y.d�,..1 I C1S�•, I =f 1 yT I Pal? TY1PI 'kA4M74-CT 'L D — 'T ' ') A1III E.0 61_ - I of r. , td IIIEN&V Date HATURAIII; 11SCURCIS WEEKLY L REPORT OF SNOWMOsiLE',IWATERCRAFT ar,ATV"REGISTRATIONS :'o`NOTRANSACTIONS; *,,or retrnittance,,of Snowmobile; Watercral'or ATV -to gisttations',by Deputy�Registras,ot'ho-Mator'Vehtee,QMsi6n.,"04a'&,or'mohey,-orderpayible tolthe DEPARTMENT, OF NATURAL' copy;weekly to: Npannent diMat-hil"Rescurces:L-500'Lalayelte,Rwc; SL'PauJ.'Minnesotai55l55-,Q26: NINE AVDjgW ;REFERENCE I AMOUNTS m" I SnmI 'ATV NM &SUNUAIDft No!. CHV�S[M. Zip Cob LW, FII AI NUMBER piiwc qpnmv Ar 'C'Cf j rN 4- 7%4"TAX w A q, 1, ";A/ RbiII /.a- T E R c -R A I 0 V A ik J.-ys ,.,5,- :9M;U F T 49- u h III —C r =64 �,-, 4Z cf— I.G d 24 4. ICID +,w/(kC/ 0zr . "n / — ..l 1, 1`= Rowrd Receipt Numberfrom'hard Copy APPI Or MTAL APPLICATIONS Sub-Totatsl',-- a:— ,Registmon'Number tmm wfl copy Rorkewal.WnrM PF1 r Snow I ATV —42,Wrwrcharoe III WaI Nft TAGR 17' or IWW. 16 TOTALFEfS REMITTED COPY DISTRIBUTION: ORIGINAL - WHITE - DNR LICENSE BUREAU DUPUCAT8, CANAAY, DEPUTY REGISTRAR 6atoA of Do* R%*nr of PripSN W" RI No. Dm t41iMnmb II)t ri j! ;r PRIh,.ok TYPE NA=74-05 T-krEkprvW,p DATES l!(pOD07f04A� OI u_ DAfe �/RECORDED C E71n1 Due YI► NATYtAI IIiOYtClf r WEEKLY REPORT OF SNOWMOBILE, WATERCRAFT or ATV REGISTRATIONS ❑ NO TRANSACTIONS For remittance of Snowmobile, Watercraft or ATV registrations by Deputy Registrars of the Motor Vehicle Division. Make a Check or money order payable to the DEPARTMENT OF NATURAL RESOURCES and mail the white copy weekly to: Department of Natural Resources, License Bureau, 500 Lafayette Road, St. Paul, Minnesota 55155.4026. NAME ADDRESS 'REFERERM AMOUNTS w2walfl Srawr4w ATV _ Last, Arst, M.I . No. & Sirwl, RFD. Box No.. Mr. StRe, Zip Code NUMBER • • Pook PRVAGR /0d-.? /J.0Cr, Cj7 !--err l.`7rTP !r7/�� .�f�C1 �r /i�)�f'7r �rr�" W _ + k/ D c ' i i:'i��/lam F /%^ s?i/ .'Sr'VJ A -593 tk ��` T . �.� �%7�"F-7Z/l� %"� �R Lt1x r k 1 IA t s �t,5 9' ZZ, %YlO fay ANP7�— C n A G ' Record Receipt Number from Mrd Dopy Application or Repletretien NumtW from Soft Copy Renewal. fit 00 Surchopl for Wainnaft 17' or leper. COPY DISTRIBUTION: OORIGINAL - WHITE • ONR UCENSE BUREAU DUPLICATE • CANARY - DEPUTY REGISTRAR I TDtu A►FI ICATNIN! bb -Total! YY WWAnI Wwffftti I ATV 1 I 1t PRIAM I j TOTAL FEES REMITTED S. 6;0 /gtiAxs M OgNY 111"W r 0 IReprtl DKNY Re"MM No 00 k1froel I10rl,_ 4-1-91 )aart Biwa" scam pm O.a.y tune. SINGLE WEIGHT DESIGNATED AMOUNT USED DOUBLE WEIGHT DESIGNATED AMOUNT USED .Oetkr.a ra t, ..iLp xa.�no +w sa ,�.taLnn re- O sn.�`r.w�'Ore re.+ni/rAR ra. rs urouwr O rs �squ+r m Ab. uau a /q9/ �exr.n acouenco .Vor Va. ...c.rm r. m. a /99/ •r.am r¢d tm 'A '_ _ ► 3 J G,� ! B 0 �_ I d? e! o to 5 ! lad a ! ° l ° 1 1 1,2 E 130 / E F I 11f) JUN I F ! . !9 O O 1 4 no 69 Sri - .e2 1 1 O r 9 t .Z / 3 J / ! 9 / Oct 7 / NOV 1 _ 1 too II 90 K &0 Q ! 3 �L 1 070 11 �� C20e.Q 1 L M M 125 c+11 13L/ N ° 3 ! !t P ! � aS /l 1 D _ I N s? P MY DOW eMv*dm pntea owbwn OTR 3 ! n 5S s 5 n J to J Li 5s. L} 1 � ! J / 5T 5T 85 IS ST I 1 ST I OOUSLE YEAR ONLY MONTH STICKERS IAtuae ma.a Maap.t 98aa woo i�.t�3...9LP� MAR APR m� r wa t50 /&qw U& 1 901) SINGLE YEAR ONLY JUN TA JUL, nr AUG. Sri - Oct / NOV .",,,, '�'8}tOAVPERMIT I �� DEC DEC 1 059, "MIT % (t OTR 1 Ito OU_ _ E A OR t KE:ti s? OTR t MY DOW eMv*dm pntea owbwn OTR 3 , rlernOtr,ws lots* MieWN MRedt.YwftexeytN M++ttnv OTR4C � 4 _ _cl I rUCI�� .u.e 1 1lr.l� on. u.wn. 1la� SINGLE WEIGHT DESIGNATEC AMOUNT USED DOUBLE WEIGHT DESIGNATED AMOUNT USED ' Ald rn Mlsmc. o.ewm Aw"e..l a 1.m N IA^w!f n A.0—la. nif, Mmin w •MWNI !t vn M.i.l.n e0el. OI Aaa — nr.OUFSIFD wGI vn .aR — �i.Dn. OI Mbcno.�I! nEWESI(D A B C D E F G H J K L M N O P Ij A 5S 5T GS GT 7- O S SESI iSI�LY- B C D E F G H I J K L M N O P U R 5S 5T 6S 67 oono /_(iI11L MAn — _JIL000 .LI_ APn / MAY JUN SINGLE YEAR ONLY Jul.. / AUG, / SEP, — — / Ocl. / NOV. 21 DAYPERMIT OEC. ,IPERMII I OIR 1 REQUEST FOR B11C1(ER I Om? Mlnnll.nl. UnParlm.nl n1 P,"d . 9.1.V t)—..M Va.Yla 9.... Ol.xamn Oln J nlaVmO Ir. FlanaFw al nWmmg Glnd fl 1'uA, U-1. Pe 7937 07 I MONTH STICKERS b m11 IM+nw�iNe `eaeef' . G c o'• Q'e� pr �• Seller o q Q MVR yr�eP� •ye Minnesota ByRJet yr 'aJ` - - = - t Q s° . tet.. PLATE/STICKER T11,1"'• Single Weighs • Single Year • Double Weight • Double Year • Transfer Permits Bicycles Computerized Plate and Sticker Transaction Tracking System With over 25 Minnesota Installations Private Business • Counties • Cities • uTILITrES Please contact me with further information on the MVR and/or • Menu Driven • Password Security SUGGESTED HARDWARE REUNRimem • File Management . IBM AT/PS2 /compatible 180286/8Q386 microprocessorl • Code and Fee Definition . 640K RAM 0 please contact me for an apps. Hard Drive Please mail the reply portion to: • 5.25' or 3.5' Disk Drive /40MB •DOS 3.0 or higher DtscoviE&MICROCOMFILMUSUPPORT INC. • Wide Carriage Dot Matrix Printer REroRTs • State Accepted Reporting Formats • Year End Closing • Monthly Inventory • Daily Transactions • Daily Recap • Inventory Order Form MAVIE/COST JUSTIFICATION • PAYS FOR ITSELP /N 6 MONTHS _________________ 9c lkuch A Mu1}c,_________________ Please contact me with further information on the MVR and/or Please send more information regarding: tvatererafrlATV ,System, 0 demn dish:' 03.5' Q 5.25' 0 letters of recommendation 0 please contact me for an apps. Please mail the reply portion to: Namr Title DMS DtscoviE&MICROCOMFILMUSUPPORT INC. g- Organization 692 Sherwood Avenue Address St. Poul, MN S5106 nr call: 612/771.2577 Citn State Zip ' Demonstration Diskette is 12Sfurs shippiny/handling charges, can ba app4ad towordpurchase of saltware.O Phone (optional) I I price MOTOR VEHICLE REGISTRAR SOFTWARE • Foc WNEstrrA MoToc VEmcu DEmn REctsTRARs New for 1990 is the Watercraft/ATV module. It compliments the MVA program by providing basic data entry, record storaggeand reporting functions for Watercraft/Snowmobiles and All Terrain Vehicles. The ability to add, change and delete records is available, as is a quick lookup feature. Customer inquiries are by last name. Two reportsare included, one is for the Stateand the other for your records. The reports run for the dates you chose, in the order you input them. Pages are subtotaled and grand totals appear on the last page. 30 -DAY Money Back Guanntee • Free Telephone Support Annual Updatn • Cuannteed Error Fra Annual Mainrerun¢ Cmtraer Available Z9E55 NW 'OTTOOTWOW Aenpuo-Ig 3sQ3 OSZ saTTaas3TOM PaeyoTH :u3 -4v TTeH AITO EXPLORE MINNESOTA " +` MDR LSOFTWHE $ LAND OF 10.000 LAKES L 90 1 LbOSS N W 'X1080 '1S NO 3 N 1!!b IN 'N '1S HIOL L 9L9Z L e8vena • Motor Vehicle • Watercraft • ATV • Suowulobile • Annually Updated Software • State Approved Reports • Inventory Management • Balance Cash Drawer with Transaction Report • No Sorting of Daily Transactions 7� I1 I S It I it U 'I. li 1.1 It Y LJMSIIur:uenuVliru �u.ttrunutiurrtrirrl�::•t")2 tt;.rnAti • Si. Pnut,AIN 55106'61:/»1.1577 e Council Agenda - 4/8/91 8. Reconsideration of purchasing a slide -in qrass fire unit -- Monticello Fire Department. (R.W.) REFERENCE AND BACKGROUND: As an add-on item at the last Council meeting, the Council discussed the fire department's request to purchase a slide -in tank unit for fighting grass fires that would have been installed on the 6 -wheel drive Gamma Goat vehicle. On a tie vote, authorization was not granted to allow the purchase, and it was discussed whether the Township should actually be paying a larger share of this purchase since it would primarily be used in rural areas. While I do not believe anyone disputes that the grass fire rig would be utilized more in rural township areas, I had pointed out that the entire joint fire agreement had recently been renewed for another five years, which included a formula for establishing each jurisdiction's share of the operating cost. Presently, Monticello Township contributes approximately 378 of the capital purchase cost and operating cost annually toward the fire department budget. While some items are utilized more in the city or vice versa, it may not be appropriate to single out one item for special treatment in regard to the cost sharing formula. I believe it would become a nightmare to try and allocate all items and expenditures based on where the equipment is utilized; and unless the City Council would like to terminate the joint agreement and renegotiate the entire formula, I believe the only decision should be whether this piece of equipment is actually needed by the fire department. As a result of the Council's discussion, the joint board recently met to discuss this issue along with adopting the revised capital outlay budget submitted by the fire department. Initially, the fire department capital outlay budget totaled $29,700 for 1991, and both the Monticello Township Board and the City Council indicated they would like to see this modified to a lower level in that it was more than double normal year's capital outlay. The fire department proposed reductions in the capital outlay expenditures by $10,550, reducing the proposed oxpendituros to $19,150, which included $2,500 for the grass fire rig. The joint board members concurred with the reductions. The joint board then discussed the proposed purchase of the grass fire rig and the Council's request for more participation by the Township on this item. Township representatives on the joint board agreed that the grass rig would probably be utilized more in the township but felt the 16 Council Agenda - 4/8/91 formula for cost sharing had already been established and that overall, the Township was paying a fair share for the services provided. In comparing Monticello Township with Silver Creek Township, it was their opinion they were already paying slightly more than Silver Creek Township was per home/parcel, and they hoped that with the recent reduction in the capital outlay budget, the Council would reconsider participating in the purchase of this grass fire rig. The joint contract does provide for fire equipment to be purchased separately by either jurisdiction if one jurisdiction opposes the purchase. In this case, Monticello Township could pay for the entire grass fighting rig and maintain 1008 ownership of this item. If the Council takes this position, it could be that in the future additional fire equipment needed will be analyzed by the Township in a similar manner and could result in a nightmare in determining where a piece of equipment is used percentage -wise. I believe we have come a long way in establishing a good relationship with the Township, and the Township's share of the total operating budget has increased substantially in the past three or four years to a level that appears reasonable in relation to our other contracting arrangements. Unless we wish to renegotiate the entire joint agreement, I believe the Council should only address whether this piece of equipment is really necessary. B. ALTERNATIVE ACTIONS: 1. Approve the purchase of the grass fire rig as proposed in the amount of $2,734.12 with cost allocation based on the present joint agreement. It is estimated that Monticello Township's share under the present formula would be approximately 37% of this cost. 2. Decline to participate in the purchase. This would allow the Monticello Township to still purchase the item if they felt it was warranted and pay 1009 of the cost and retain 100% ownership in this item. 3. Direct the staff to inform the Township of the City's Intent to renegotiate the percentage allocation within the joint agreement. C. STAFF RECOMMENDATION: Township representatives did not fool the recently renewed joint agreement needed to be reopened because of this one particular item. With the capital outlay budget being reduced, they did not think the City's approval of this purchase would have boon a problem, but they understand the Council's concern over cost allocation. From the staff's 17 Council Agenda - 4/8/91 standpoint, if the joint agreement was renegotiated to establish a cost-sharing arrangement for each item or expenditure based on city versus rural, I believe it would become a nightmare. Although a strict contract arrangement would be simpler, I do not believe the City would be able to receive much additional revenue over our present arrangement, and it may only cause bad feelings between the two jurisdictions. I believe the Council's decision on this item to be purchased should only be based on whether the fire department actually needs this item to perform its duties. D. SUPPORTING DATA: Copy of quotation on item. C Is l --- .. `4�LL. AlOTY AMOUNTus �^ . 'S 4 y/: ;l,i;:: / �• d .:yG�i" . PLEASURE PRODUCTS MFG. CO : WC. 242116th Ave. South P.O: Box,218 ( 1 QUO �fcF' T is' Moorhead, Minnesota 56560 (218) 236-1818 !, S/ecl„•{� �iu.Z—%IS, ie.'�/•” DATES.-/_ W7;r/ O[c-f/i'v✓ • j i��^e✓c 3D rare ��)A,�/��G '��4� �'� •�v-E?% ,. m Ftcnr� Y' 375 ° AOORess �'O L� Q XJ V�, Cm,8T�1e, Lv - :? I 44744 130' %z . f?on, NZ!,„ .0 <,?s 40 TOTAL _- •.L;,M/.e •C �,,[/ MATERIAL- l� TOTAL LABOR , SGWTURS TOTAL _ - NEW OR REPLACEMENT - 10" SQ. QUICK DUMP (Shown on 3000) In 0 3000 GAL MOUNTED ON TRUCK BED TANK & CAB MATCHING COLORS (2000 Shown) REPLACEMENT TANKS FOR RUSTED MODELS GRASS FIRE UNITS FOR PICKUPS Council Agenda - 4/8/91 9. Consideration of adopting policy on City Hall van usage. (R.W.) A. REFERENCE AND BACKGROUND: With the recent purchase of the 1988 Dodge Caravan for use at City Hall, the Council had previously requested that a policy be established that summarized how the vehicle would be utilized by City staff employees. The policy would be a guideline that all staff members would be aware of that would enable the van to be utilized efficiently. The policy proposed is very basic and corresponds to the present procedures that are being used. To date, I am not aware of any problems in coordinating use of the vehicle amongst staff members. Since the original intention in purchasing the van was to provide for the transportation needs of the Building Inspection Department, the policy indicates that the primary daily user of the van would be the Building Inspector. The vehicle would also be available for use by other City Hall staff members throughout the day when the Building Inspector did not need it for his inspection activities. Currently, staff members check with the Building Inspector; and if he is not in need of the vehicle, staff uses it for in town purposes. So far, this procedure has worked well by coordinating with Gary. The policy also indicates that when staff members need to make out of town business trips and wish to use the vehicle, they can schedule advance usage by logging in their request on a calendar that is available at City Hall. In addition, if the Building Inspector has a conflict with the proposed usage, the individual will then continue to use his own vehicle and be reimbursed mileage. Normally, advance out of town trips would take priority in that it would allow sufficient notice to the Building Inspector that the van may be gone that day and allow him to use his own vehicle for his inspection purposes. This method should allow the van to be utilized for longer, out of town mileage and still provide sufficient advance coordination with the Building Inspector. In all cacao, if the City vehicle is not available, staff members required to conduct City business would be reimbursed for thoir own vehicle expenses at the current $.25 per mile or at whatever rate the Council should establish in the future. 19 Council Agenda - 4/8/91 B. ALTERNATIVE ACTIONS: 1. Adopt the van use policy as presented. This policy is similar to the procedures that have been used for the past few months, which have worked out well so far. 2. Modify the policy before adoption. C. STAFF RECOMMENDATION: The policy as proposed indicates that the primary user will be the Building Inspector but allows for other staff members to utilize the van when appropriate. Naturally, there will be cases when it is more efficient for the employee to utilize his own vehicle rather than coordinating the use of the van; but under this policy, if a staff member requests usage of the vehicle in advance, it should be available provided the Building Inspector has sufficient notice to provide his own transportation. Unless the Council has other suggestions for this policy, I would recommend it be adopted as proposed. D. SUPPORTING DATA: Copy of policy. 20 CITY HALL VAN USE POLICY The objective of this policy is to provide a guideline for use of the City Hall vehicle that enables the Building Inspector to have available a vehicle for performing duties of the Building Inspection/Civil Defense Departments and set procedures to allow the vehicle to be utilized by other staff members whenever feasible. - The primary daily user of the van would be the Building Inspector/Building Inspection Department. - The vehicle shall be available for use by other City Hall staff for conducting City business when not in use by the Building Inspector. occasional "in town" use by staff members shall be coordinated with the Building Inspector's schedule. - Whenever practical, staff members required to make "out of town" business trips shall have priority for use of the van if scheduled and coordinated in advance with the Building Inspector. - Other than occasional in town use, staff members requesting use of the van for out of town trips shall indicate the date and estimated time needed in the vehicle schedule log book Cat City Hall. - When the van is not available for use, ctaff members, including the Building Inspector, shall be required to provide their own vehicle for business travel and will be reimbursed at a rate per mile established by the City Council. k4 /// �..A tJA•.J S&A(A- fie p c...flu6�f_ i 't- �c 4..�(.�nCS 1-1,114 D.6t t..,Rves col. 0C,(" r� ni. t �Jn S5 5 � � CI CITYVAN.POL: 4/1/91 0 Council Agenda - 4/8/91 10. Review of City vehicle use. (R.W.) A. REFERENCE AND BACKGROUND: This item concerning use of a City vehicle by the Public Works Director was continued from the March 11 meeting in order to have direct input from the Public Works Director. As stated at the last meeting, personal use of the City pickup by the Public Works Director to travel to and from work was granted by the City Council in December 1981 as part of a wage package for the 1982 year. At that time, the approximate cost to the City for the Public Works Director to use the vehicle to and from home, which included commuting for lunch, was approximately $380 per year. It was understood that approximately 508 of the time, the Public Works Director went home for lunch. The Public Works Director resides 3.8 miles east of the city limito, or approximately 6.9 miles from the Public Works building on the west end of town. The original purpose of the use was two -fold. First, the pickup was equipped with a radio, small tools, a fire extinguisher, an 8 -minute self-contained breathing apparatus, 1 traffic cones, and the necessary equipment for opening manholes and lift stations. This would enable the Public Works Director to respond directly to emergencies rather than having to obtain a vehicle out of storage In the Public Works building, which could first require the moving of one or two other vehicles. The radio gave the Public Works Director direct contact with any field crows, especially in the wintertime. This enabled the Public Works Director to respond to citizen's requests during off hours, even if it was not necessarily an immediate emergency. Secondly, the use of the pickup would be a direct benefit to the Public Works Director, as he did not have to provide his own vehicle to and from work; and initially, the $380 benefit did not need to be reported and was essentially tax free. Initially, emergencies, responses to citizen's requosts, or use of the radio to contact field crows was approximately two times per month or more. Some changes have taken place since the benefit was first granted to the Public Works Director. Firstly, the number of emergency responses by the Public Works Director has decreased duo to the improvements made to our infrastructure system such as the wastewater treatment plant, lift stations, and water system. Responses aro now less than half what they were in 1981 and, combining all areas of responsibility, probably average six to eight per year. In addition, the unroimburood use of the Public Works Director's own vehicle on the Job has 21 Council Agenda - 4/8/91 increased to an average of three days per month or 36 days per year. (The Public Works Director drives his own vehicle when personal needs arise which are beyond an occasional stop.) During these days, the Public Works Director uses his own vehicle on the job and has never claimed reimbursement. A few years ago, IRS regulations changed and required the reporting of personal use of an employer's vehicle to be reported as income on the employee's W-2 form at the end of the year. This was rightly so, as in most instances, private use of a company-owned vehicle was generally given in lieu of wages. For the past few years, the City has reported additional income in the amount of $720 per year to the IRS on the Public Works Director's W-2 form. At the last meeting, several options were considered. One, that the Public Works Director continue to use the vehicle for traveling to and from home but not for lunch. This does not appear to be practical, as the Public Works Director would then have to have a private vehicle stored at the Public Works building for use during the lunch period. Another option would be to have the Public Works Director discontinue private use of the City's vehicle for traveling to and from home and add the amount of $720 per year to the Public Works Director's salary, as this amount has been reported to the IRS In the past years. This option, at first glance, appears to be the most attractive; but it does have some negative sides. The City will have to provide storage for the pickup, most likely inside, as it has been the City's practice to keep their vehicles ineido for the past many years. With building space at a premium, this could be costly. Also, in addition to the $720 to be included on the Public Works Director's wages, the use of the City pickup would increase by about 36 days per year, which wore the times during which the Public Works Director provided his own vehicle at no cost to the City. Finally, response time may increase in the case of an actual emergency. This may or may not be a critical factor, as the Public works Director is not usually listed as the first responder in instances in the water and collection department. Also, direct contact with field crows could be accomplished by installing an economical base radio at the Public Works Director's home. B. ALTERNATIVE ACTIONS: 1. The first alternative would be to continue the existing policy in that the Public Works director uses the vehicle r commuting to and from home and lunch and that the Public Works Director, when using his own vehicle on City business in the community, is not reimbursed. 22 Council Agenda - 4/8/91 2. The second alternative would be to have the Public Works Director use the vehicle for commuting to and from work but not over the lunch hour. This would require that the Public Works Director make some other arrangements for lunch such as a brown bag, bumming rides, or providing his own vehicle during the lunch hour. 3. The third alternative would have the Public Works Director discontinue use of the City vehicle for commuting to and from home and increase the Public Works Director's yearly salary by $720 as was reported to the IRS for the past few years. 4. The fourth alternative would have the Public Works Director discontinue use of the City vehicle for commuting to and from home and to include less than $720 on the Public Works Director's salary. This would result in a wage/benefit cut for the Public Works Director. C. STAFF RECOMMENDATION: There are enough reasons to continue the existing policies outlined in alternative 01. The increase in cost to the City of providing storage for the vehicle and the chance of increasing response time, although minimal, in an actual emergency, could be critical. On the other hand, the general public and maybe some of the Council did not realize that the use of the vehicle by the Public Works Director was actually udYL of his wase package and not having knowledge of thio perceived the use to be improper. The Council will ultimately have to decide which is best for the City. Alternatives #2 and Y4 appear to be inappropriate, as they are both not workable and would result in wage and benefits cut for one employee. Consequently, the Council should consider either options 01 or 03. The number of times the Public Works Director needs to provide his own vehicle, which is unroimbursed, are continuing to grow. Consequently, alternative Y3 may prove more beneficial to the Public Works Director in the long run. D. SUPPORTING DATA: Please refer to agenda item #10 for March 11, 1991, and the Council update provided with the agenda on February 25, 1991. 23 Council Agenda - 4/8/91 11. Consideration of adopting plan for extension of sewer and water utilities and development of roadway servinq school_ district property. (J.O.) A. REFERENCE AND BACKGROUND: At a previous meeting of the City Council, staff provided information regarding potential methods for providing sewer service to the proposed site of the new elementary school and to the Value Plus development site, which is a 109 -acre parcel directly south of the school district property. Subsequent to the Council discussion regarding this matter, City staff went to work to develop a proposed plan for serving the Bite and met with the school district superintendent and the Value Plus developers to discuss the matter. The basic plan proposed calls for extending service to the school site only until Farm Credit tax delinquencies are paid. Staff is pleased to report that the school superintendent is satisfied with the plan. The Value Plus developers are not happy with the plan; however, they understand the position that the City is taking with regard to extension of utilities beyond the school site and appear willing to work with City staff toward development of an alternative strategy that would allow them to continue to acquire property and build homes in the city of Monticello. At the previous meeting, the method of extending utilities and the mwt.hnd of financinq_ the extension was discussed outside the context of the tax delinquency debt owed to the City by various developers and/or lending institutions. Subsequent to the previous meeting, staff took a look at the existing level of tax and assessment delinquencies. This study had a bearing on development of the plan outlined later in this memo. The data below will reveal that there is a significant amount of outstanding debt associated with previous development that staff believes needs to be, at least in part, addressed prior to further extension of utilities. Following is a table outlining different development areas, including acreage, residential lot potential, and the amount of tax delinquency assoclAtAd with each development area. 24 Lot Development Area Acreage Potential Delinquencies Meadow Oaks - 86 200 $285,000 Outlets C, D, - 25 43 $308,000 I - P, Aud Sub 1 - 27 50 i 71,000 Country Club Manor 16 40 $550,000 24 Council Agenda - 4/8/91 OTHER POTENTIAL DEVELOPMENT AREAS - NO DELINQUENCIES: Acreage Evergreens 85 Krautbauer 25 Norell 25 Halliger 4 Lot Current Potential Assessments 230 $ 12,000 50 $ 13,000 45 $ 14,000 10 $ 55,000 In summary, a significant amount of land is ready for residential development because it already has immediate access to sanitary sewer and water utilities. Much of the property carries with it a significant level of delinquent taxes, assessments, and penalties. This high level of debt played an important role in staff thinking as we prepared a plan for providing service to the school district and the Value Plus homes site. Following is a review of the development program devised by staff and submitted to the school superintendent on April 2, 1991. This program, if approved by Council, will become the basis of a feasibility study to be conducted at some time in the near future. PUBLIC UTILITIES PLAN --SCHOOL DISTRICT/VALUE PLUS SITE SANITARY SEWER 1. A sewer line utilizinq gravity service will be extended to the school property at an approximate cost of $26,000. This project will be conducted as a City public Improvement with the cost being assessed 508 to the school district and 508 to the Farm Credit property located to the north of the school district. The City will not be paying any portion of the cost of this service line. 2. An area assessment will be established which will allow the capture of a portion of the funds necessary to Install the trunk sewer line through the Klein property. The school district will pay their portion of the area assessment associated with the 40 -acre elementary school development area. The estimated area assessment for the elementary school site is $50,000. An additional area assesument will be charged to the school district at the time the interior 40 acres of the school property is developed. 3. Trunk line installation will occur In the future in time to colncldo with development of the Klein property. 25 Council Agenda - 4/8/91 WATER MAIN The elementary school site will receive water service through the extension of a water main from Dundas to the northern boundary of the elementary school site. This project will be conducted as a public improvement, and the cost will be assessed to the Farm Credit property and the school district property based on a 50/50 split. Total estimated cost of this project is $22,000. It is likely that the water main will be extended further down the western boundary of the elementary school site. It is not known at this time exactly how far south the water line will need to be extended. Whatever the cost may be, it will be paid entirely by the school district. City staff is investigating a method for charging a portion of this cost to future users of this water main. At such time that the Klein property utilizes this water main, they could be charged for its use with the revenue, then reimbursed to the school district. In addition, the school district would be required to agree to finance the balance of the cost to extend water main past the termination point to a point even with the south side of the property. Extending the water main in the future to the far south side of the project can be done at a later date, which could allow a portion of this cost to be shared by the Klein property. ROADWAYS 1. A roadway featuring a 40 -foot wide surface constructed with a rural design without curb and gutter will be Installed along the southern boundary of the property. The cost to construct this roadway is estimated to be $224,000•. This project will be conducted as a public improvement with 508 of the cost assessed to the school and 508 to the Farm Credit property. Staff will be recommending that the City obtain a major portion of the assessment payments prior to start of construction, thereby eliminating risk associated with assessing roadway expense against property that does not have access to City sower. *NOTE: Excluding grading other than subgrade prop. Excluding any storm sower, ponds, culverts, or ditching necessary for drainage. 26 Council Agenda - 4/8/91 The school district will develop a driveway that will extend from Chelsea in a southerly direction to the middle school site (see map). According to Shelly Johnson, he has an agreement with Farm Credit that they will pay 508 of the cost of the roadway. It is staff's understanding that the City will accept this road as a dedicated right-of-way if at some point in time it becomes a through street and is not used primarily for school related access. ZONING 1. The existing zoning designation of the Value Plus home site as agricultural would remain unchanged until significant progress is made toward retirement of the Farm Credit tax delinquent debt. 2. The school district obtains City approval to rezone school distr-=t property from agricultural to R-2 and obtains conditional use permit allowing operation of school related land uses. Shelly Johnson has indicated that the school district would be willing to participate in the financing of a portion of the industrial/school land use study contemplated by City Council at a previous meeting. By narrowing the scope of the study, we have reduced its cost from $18,000 to $9,000. Staff is contacting other planners to see if this price can be improved upon. This item will be a topic for a future Council meeting. MODIFIED PLAN If Farm Credit elects to pay the delinquent taxes and assessments as outlined in Rick's previous agenda item, then City staff submits a modified plan for providing service to the area, which includes a provision for rezoning the Value Plus development site to residential and would allow extension of utilities to the Value Plus development site. Following are the modifications to the original plan that would be needed in order to prnvide Rervices to the Value Plus site in addition to the school site. SANITARY SEWER A sewer line utilizing gravity service will be extended to the school property at an approximate cost of $26,000. This project will be conducted as a City public improvement with the cost being assessed 508 to the school district and 508 to the Farm Credit property located to the north of the school district. The City 27 Council Agenda - 4/8/91 will not be paying any portion of the cost of this service line. A lift station and force main would also be constructed as a public improvement at an estimated cost of $113,000. This facility would provide sanitary sewer service to the Value Plus development site. This expense would be paid entirely by Value Plus. An area assessment will be established which will allow the capture of funds necessary to install the trunk sewer line through the Klein property. The school district will pay their portion of the area assessment as noted under the original plan. Value Plus would pay an area assessment in the form of additional trunk sewer hookup charge. This charge would amount to $400 to $500 and would be paid at the time of individual home construction. Revenue generated from this hookup charge would be used to assist in the future financing of a trunk line to be extended through the Klein property. WATER MAIN The elementary school site will receive water service through the extension of a water main from Dundas to the northern boundary of the elementary school site. This project will be conducted as a public improvement, and the cost will be assessed to the Farm Credit property and the school district property based on a 50/50 split. Total estimated cost of this project is $22,000. The water main would need to be extended the full length of the western boundary of the school property. This project would be financed as a special assessment paid entirely by the school district. The total cost of this improvement is estimated at $40,000. Again, the City would make an effort toward development of a plan that would allow the school to be reimbursed for some of this expense at such time that this water main is used by others. ZONING 1. The Value Plus development site would be allowed to be rezoned from agricultural to residential. 28 Council Agenda - 4/8/91 B. ALTERNATIVE ACTIONS: Motion to adopt plan for development of utilities to the school district and Value Plus development site. Following are some positive features of the plan: 1. The plan provides for a method of providing sewer service to the school district using a lateral connection, while at the same time uses the area assessment to generate revenue needed to extend trunk line beyond the school site at some point in the future. 2. All costs associated with the public improvements are paid by the benefiting property owners. There is little direct financial risk to the City associated with the plan. 3. The school district can possibly benefit from City acquisition of future revenue associated with the future use of the water main, which will be oriqinally financed entirely by the school district. 4. The plan as proposed encourages Farm Credit to pay the substantial tax delinquencies, which would result in City action to rezone the Value Plus site from agriculture to R-1, which would then result in Farm Credit being able to sell the land under more favorable terms. 5. The Value Plus developers' purchase agreement is contingent upon subdivision approval, and their earnest money that they have invested in the site Is recoverable if the City simply refuses to rezone the property. Furthermore, the City is in no way obligated to zone the property as residential just because there is a developer willing to provide services to the site. City staff would like to recognize the good working relationship that we have had with the Value Plus developers and would like to emphasize that the reluctance to rezone their proposed development pito from agriculture to R-1 in no way reflects upon a lack of desire to work with the developers. 29 Council Agenda - 4/8/91 Staff intends on working diligently toward resolution of the tax delinquency problem with Farm Credit. In the meantime, we will also be looking at other areas such as Auditors Subdivision #1 in Meadow Oak where the Value Plus developers could potentially build homes. In the event that Farm Credit does pay the delinquent taxes and assessments, the sewer and water plan in its modified form provides for extension of utilities to the Value Plus development site at no risk to the City and provides a mechanism for generating revenue to pay the Value Plus development site's portion of the cost to extend trunk sewer and water at a later date. Motion to deny adoption of preliminary plan for extending sewer and water utilities to the elementary school site and Value Plus development site. If Council feels that the tax delinquency situation is not serious enough to warrant withholding of the rezoning of the Value Plus development site from agriculture to R-1, then the development plan could be modified to include immediate extension of sewer and water to the Value Plus development site. At the previous meeting, there was some talk of extending the trunk line to the development site at this time. It seems apparent now that extending the trunk line At this time Is premature given the current level of tax delinquencies and given the inability of the Kjellberg Evergreens project to get off the ground. Furthermore, both the school district and Value Plus developers appear to be comfortable with paying both the short-term cost to extend the lateral service and the longer term cost associated with the trunk line extension. Since the cost to install the lateral Improvements prior to the trunk line are being paid entirely by the benefiting property owners, the ultimate duplication in cost will not be borne by the city taxpayer; therefore, there is really no incentive for the City to extend the trunk lino at this time and risk the chance of carrying a large debt without significant revenues coming in to offset that debt. 30 C Council Agenda - 4/8/91 C. STAFF RECOMMENDATION: Staff recommends alternative $1 as outlined for reasons outlined above. D. SUPPORTING DATA: Map outlining development area. 31 N°fiil a -,m, L PM 2- 14 WATE, IAL EXTENSI07�,,,,,., IT� $22 ?GRA311 SYS I KLEIN FARM' WATEPMAIN $ O L ITE $40,004' ASSE K FORCE MAL E. B ARE 1000 SSE ME LIFT STAT ION � ROADWAY $2!4.000 PRoiosED RE&DEAr, za �ALUE PLUS NO 4ES RFzovFn Tf) RFRTnF.NTTAL `ROM AGRICnTURAI, IF F41 CREDIT DEBT is AID .a,• - LCL BASIC PLAN EE E N MODIFIED P = LUI E O IT Council Agenda - 4/8/91 12. Consideration of abating special assessment penalties and interest on 82-2 improvement project --Farm Credit Systems property. (R.W.) REFERENCE AND BACKGROUND: In 1983, sewer and water, along with street improvements, were extended to the Meadow Oak subdivision for the planned residential development. Sanitary sewer was extended along County Road 75 via a lift station and force main, with water being provided on the south side of I-94 by an extension from the Oakwood Industrial Park area. The developers of the Meadow Oak subdivision were property owner, Jim Boyle, and Dickman Knutson. Mr. Knutson and his home building entity, Ultra Homes, actually acquired some of the property for residential purposes, with Mr. Boyle retaining ownership of the balance of the Meadow Oak subdivision along with the other property that was serviced by water improvements lying south of I-94. The balance of Mr. Boyle's property was adjacent to Chelsea Road, some of which has now been acquired by the school district for their facilities. The only assessments that have been paid on this improvement project have resulted from homes being built and suld; and as a result, a large outstanding assessment balance remains for the entire project In the amount of over $570,000. Farm Credit Systems, the mortgage holder on Mr. Boyle's property, recently foreclosed on the property and is now the owner. Since their foreclosure, Farm Credit has been attempting to market the property to developers without a lot of success. Except for the recent sale of approximately 50 acres to the school district and a small acquisition by the City to supplement the Remmole Engineering property, Farm Credit Systems has been unable to sell the balance of the property at this time. The sales officer for Farm Credit Systems, Mr. John Mayor, has boon in contact with the City concerning the outstanding special assessment balances that remain. It appears that the amount of outstanding assessments against the Meadow Oak residential parcels may be excessive based on the estimated value of the property today In that the assessments total approximately $3,500 per acre. It is Farm Credit Systems' opinion that the property only has a market value in this neighborhood of $3,500; and without some City reduction in the outstanding assessments, the property may be hard to market. Mr. Mayor, In a recent conversation, had indicated that his superiors may have an interest in paying off the entire assessments, including delinquents and future balances, if the City would reduce the assessments by about $100,000, which L would make the per acro equivalent to about $2,500 In assessments. In my discussions with Mr. Mayor, I noted that the penalties and interest that have accumulated on the delinquent assessments totaled approximately $88,375, which 32 Council Agenda - 4/8/91 Mr. Meyer thought would be sufficient enough to entice Farm Credit to consider paying off the entire assessments in one lump sum. This would reduce the total outstanding assessments on all of Mr. Boyle's property, including the Meadow Oak subdivision, from $571,685 to $483,307. The staff, including myself, believe the City Council should seriously consider reducing the assessments by the $88,378 amount if Farm Credit would agree to pay off the assessment balances in full and also deed over to the City Outlot A for park dedication purposes. Outlot A was originally proposed to be park dedication land within the Meadow Oak subdivision, and I believe it is important to have this deeded at this time if a concession is made on the outstanding assessments. The following outlines the reasons why the City should consider a reduction in the assessments. When the original improvements were assessed to the Meadow Oak subdivision, the cost of the sewer lift station and force main, along with the cost of installing railroad crossings and some storm sewer pond work, was assessed to the entire development based on the number of housing units proposed. Outlot I, a 35 -acre parcel, was assessed $88,916 for the lift station and other improvements because it was proposed to contain 216 quad -housing units. Considering this outlet had no interior street or sewer and water improvements, the assessment has now grown with interest to over $180,000. Because the assessments are so large, if the City was to obtain ownership of this parcel through tax forfeiture procedures, we would have a very difficult time in marketing the property for much more than half of what the assessments are owing. As a result, the City could stand to lose the proposed $88,000 reduction just in trying to market this ono outlot if we would wait for tax forfeiture proceedings. Farm Credit has hinted that if the assessments are not reduced to an appropriate level, they may just consider selling the property with lower assessments and deed over to the City the lots with large assessment balances. If this happened, the City would eventually have to reduce the assessments by an amount equal to that proposed tonight. The proposed reduction totaling $88,000 would allow thoir average cost per acre for assessments to be approximately $2,500 an acre, which would enable Farm Credit to market the property and still cover their mortgage cost. An advantage to the City in reducing the assessment Is that we would receive payment in full for all of the outstanding assessments, including the industrial and commercial property along Chelsoa Road. The City would be able to reimburse the bond funds that have had to support the debt payments for the past eight years and would certainly make our balance shoot look a lot bettor for bond rating purposes. Moody's Investors Services, which issues us a bond rating, has indicated in the past that they had concerns over the largo amount of delinquencies on our books. This could help us retain our favorable "A" bond Council Agenda - 4/8/91 rating. In addition, under the proposal outlined, the City would receive ownership of Outlet A for park dedication purposes and would not have to deal with each individual developer for park dedication purposes. B. ALTERNATIVE ACTIONS: 1. Authorize the City staff to propose a reduction in the special assessments against all land owned by Farm Credit Systems in the amount of $88,378 contingent upon Farm Credit paying off all of the remaining assessment balances totaling $483,370 within 30 days along with the deeding to the City of Outlet A for park dedication purposes. 2. Authorize a reduction in the special assessments of a different amount or with different contingencies. C. STAFF RECOMMENDATION: The staff has analyzed the amount of outstanding assessments and has also come to the conclusion that a reduction in the assessment balance may be appropriate if it would encourage Farm Credit to pay off all assessment balances in full. Staff is concerned that Farm Credit may become discouraged In trying to sell some of the property with large assessments and eventually could turn over the property to the City in lieu of the assessments. As I indicated previously, if the City obtained Outlet I and tried to market it, we would in all likelihood lose at least $88,000 in this parcel, as the assessments are very excessive in relation to value. In addition, Farm Credit could profit by just selling the lots with lower assessments; and if we had to go through tdx forfeiture proceedings, it could be another yoar-end-a-half before we'd even have the property. Even with a proposed reduction, I do not have a firm guarantee from Farm Credit that they would pay the assessments in full, but 1 believe there is a good likelihood they may consider it an advantage, as it will make the property easier for them to market if they don't have to worry about a potential buyer dealing with the City on assessments that are delinquent. All in all, I believe the staff fully supports this amount of reduction and recommends the Council propose alternative Al to Farm Credit. SUPPORTING DATA: Copy of outstanding assessment balances with a map depicting area originally assessed. 34 . (D 1 SUMMARY OUTSTANDING SPECIAL ASSESSMENTS FARM CREDIT PROPERTY (1984-1990) S.A.-- 1991 Orig. P 8 I S.A.— S.A.-- S.A. Asmt. Awl. Installment Penalty Interest 1 sm Balance lmw 155-011-000211 $43.428.56 $6.080.00 $10.765.82 $5,924.14 $9.247.45 $75.445.97 (N 112 OI Lot 2) 155-043-000= $104.730.04 $14,579.34 S33.036.76 S11,392.42 $17,783.28 $180.929.84 (Oudot 1) 155-043-001000 55.303.38 $742.47 $1,682.44 $580.18 $905.59 $9.214.06 (Outlot J) 155-043-001100 $9.086.94 $1,272.17 $2,882.73 $994.08 $1.551.70 $15,787.62 (Outlot K) 155-043-001200 $7,520.22 $1,052.83 $2.385.72 9822.70 $1,284.16 $13,065.63 (Oudot L) 155-043-001300 $5.326.84 $745.75 $1.689.89 $582.74 $909.62 69.254.84 (Outlot M) 155-043-001400 $8,460.24 51.184.44 $2,683.94 $925.52 51.444.70 $14.698.84 (Oullol N) 155-043-001500 $7,520.22 $1,052.83 $2.385.72 6822.70 $1,284.18 $13.085.63 (Outio1 O) 155-043-001600 $9.080.94 $1.272.16 $2,882.74 $994.08 $1.551.70 $15.787.62 (Oul10t P) 155-011-000171 $0.00 $0.00 $0.00 90.00 $115.414.64 $115.414.04 (Lots 17. 16, 8 19) 155-011-000101 544,674.77 $64,146.0 $109.020.80 (Lot 10. Au0 01) $199,871.39 527,981.99 500.395.78 $67,913.33 5215.523.03 $571,685.49 Council Agenda - 4/8/91 13. Consideration of change order #1 and final 4avment for Project 88-05, 800,000 water tank. (J.S.) A. REFERENCE AND BACKGROUND: Although Caldwell Tanks, Inc., of Louisville, Kentucky, has completed construction of the new water tank, there are, however, a few warranty items that need to be taken care of. Some rust has developed on the interior portion of the tank coating and will be taken care of in May by Caldwell's subcontractor, Newman Painting. In addition, the drain from a valve pit near the tank has failed, and the City has worked out an agreement with Caldwell whereby we do this warranty work and are paid by Caldwell. Change order #1 includes a deduction to the contract of $23,019.47 for such major items as deletion of the landscaping, which was performed by the City's contractor, and warranty work in the area of the valve pit drain. Additions to the contract include safety handrail modifications and special painting charges, both totaling $4,228. The net deletion to Caldwell's contracL is $10,791.47. The original contract amount was $324,000. Using the above - referenced deduction gives us a final contract amount of $305,208.53. Since we have already paid, through estimate R6, $307,926, we have $2,717.47 due us by the contractor. There are a few items left for the City to do, most of which monies were withheld from the contractor for completion. We have completed a tabulation of costs related to the purchase of the land and the construction of the water tank. This Information Is included for your rgv1P'w. B. ALTERNATIVE ACTIONS: ,.-0 C,x sn 1. The first alternative is to approve change order Y1 and final payment to Caldwell Tanks in the amount of a credit of $2,717.47. This brings the total payment to Caldwell in the amount of $305,208.53. 2. The second alternative is not to approve the change order or final payment. This does not appear applicable, as the final payment results in a credit to the City. C. STAFF RECOMMENDATION: It is the recommondation of the Public Works Director and City Engineer that the Council authorize final payment to Caldwell Tanks as outlined in alternative N1. SUPPORTING DATA: Copy of letter from OSM; Final payment voucher; Change order 11; Tabulation of water tank costs. 35 Orr sawn, 0S)k =[W- 2021 East Hennepin Avenue Minneapolis. MN 55413 March 26, 1991 612.331.8660 FAX 331-3806 Engineers Surveyors Planners City of Monticello 250 East Broadway Street P.O. Box 83A Monticello, MN 55362 Re: 800,000 Gallon Standpipe and Appurtenant Work Improvement Project No. 88-05 OSM Commission No. 4216.00 City Council: Enclosed are four (4) copies of Construction Payment Voucher No. 7 and Final on the referenced project in the amount of S-2,717.47. A:rsu=t to our 5cld observation, as performed in accordance with our Contract, we hereby certify that the materials are satisfactory and work properly performed in accordance with the Plant and Specifications. Please note that Caldwell Tanks, Inc. was overpaid in the amount of $2,717.47. The City of Monticello will be reimbursed in this amount by Caldwell Tanks, Inc. We are requesting that Caldwell Tanks, Inc. submit to the City the completed State of Minnesota Form 134 Affidavit and Waivcr of lieu Rights as soon as possible. Very truly yours, ORR-SCHELEN-MAYERON & ASSOCIATES,, INC. John P. Badalich, P.E. City Engineer jah Enclosures c: Caldwell Tanks, Inc. W wi tbmnun") nnnnwr /3 Orr QSX=M 2021 East Hennepin Avenue Minneapolis, MN 55413 612.331.8660 FAX 3313806 Engineers March 26, 1991 Win - Mr. Fred Cook Caldwell Tanks, Inc. 4000 Tower Road Louisville, KY 40219 Re: 800,000 Gallon Standpipe and Appurtenant Work Improvement Project No. 88-05 OSM Commission No. 4216.00 Dear Mr. Cook: CEnclosed are four (4) copies of Change Order No. 1 and Construction Payment Voucher No. 7 and Final on the referenced project, both in the amount of S-2,717.47. Please exmte all copies of both forms and return all copies to the City of Monticello for their execution. Upon signing by all parties, a copy will be returned to you. At that time, the City of Monticello would appreciate reimbursement in the amount of 52,717.47. Your earliest attention to this matter is greatly appreciated. Sincerely, ORR-SCHELEN-MAYERON 4t ASSOCIATES, INC. lohnP. Badalich, P.E. Vice President j� Enclosures c: City of Monticello 1 yWi ppp •runny 1 m1.4i/cr /� 1 Estimate Voucher No. 7 CONSTRUCTION PAIf1EN7 VODCHEA `ate April R, 1991 »— » For Period Ending : July 1, 1990 Project No. 88-05 Class of Wort : » ». 800,000 Ballon Standpipe and Appurtenant Wort To : Caldull Tants, lot. .._-- --- ---_.�— --- -------- - - --- — 4000 Tour Road Location SE 114 of Section 13, 712111, R2511 Louisville, Kentucky 40219 Ph 15021 964-3361 For City of Monticello, Vrigbt County, Rinoesota Fat (5021 966-8732 ---------------------------------------- —"- A. Original Contract Ascot 1 324, 000.00 S. Total Additions t — 0.00 C. Total Deductions 1 » » 18,791.47 D. Total Funds Encumbered —� •»—»1 305,208.53 E. Total Value of Work Certified to Date TO 305,208.53 F. Less Retained Percentage 1 1 0.00 6. Les% Total Previous Payments »--__--• 1 307,926.00 i V. Total Payments Including This Voucher s 305,208.53 1. Balance Carried Formard 1» 0.00 J.APPR0YE0 FOR PAVRENI, THIS REPORT......_ 6 -2,717.47 APPROVALS as • aasasssu nss us can mesa ssassu asmasmasnummawnsusssssusmnnsassmmmwnawmassssuamasnsanmamuum ORR-SCHELEN-RAIERON A ASSOCIATES, INC. Pursuant to our field observation, a Performed in accordance ■ith our contract, so hereby certify that the utbriahi are satisfactory and the sort properly performed in accordance mith the plan and spmoificatlons and that the totat work is 100 1 completed As of July 1, 1990 No tartly ecomand p/ay/sent of� this� vwcher. SignedBign" i ... .....»•-•—•--•---- ---. __.-».�__._._...r.»»» :.�'J�ikY�►... Construction Observer .............. �_ .»____»....._.._.......�.»—.� This is to certify that to the hest of my knodedge, imforeatim, sed belief, the 4umatitin and values o1 mark certified heroin to a fair approaisate estimate for the 0oriod covered IV this voucher. Contractor a Caldvell Tasks, Inc. Signed h Date , _....»_.—__..._....�—»..� Title ....». s a s: ■ s a saes sssssssnssaasssssnu u nasusssasnasunmaswsnnsusowuaummmmmmmnmmsnsasssnnusammmawsrtssssa City of Ruticello Approved for payment outnr... ....... ..—...»............». 6hected ly i Authorized Representative .............---...—..»__.».... gate i Date i Pap 1 of 2 »»•~ . 4216 ». /3 Estimate Voucher No. 7 6 Final Date : April 8, 1991 8006 - Ballon Standpipe and Appurtenant Work Improvement Project No. 88-05 for the City of Monticello, Wright County, Ninnesots Contractor : Caldwell Tanks, Inc. 1000 Tomer Road Louisville, Kentucky 40219 Ph (5021 961-3361 Few (5021 966-0732 Contract Date : December 8, 1988 Work Started Work Completed : October 31, 1990 Completion Date : October 15, 1989 Wort Completed Item Contract This Amount Total to Date No. Spec. No. item Quantity Unit Unit Price Total Price Month ibis Menth Quantity Total Price A. For the furnishing and installation of all material and labor required to provide a finished 800,000 gallon mater storage standpipe incl. excavation, compacted backfill, reinforced concrete, piping, standpipe, paint, ladders, valve pit, electrical control box. cathodic protection system, site restoration incl. gravel placement, blacktop drive, and seeding of area, all for the lump sum bid of ................................1 306,863.00 Foundation 23,218.00 0.00 1 23,256.00 Valve Vault 6,980.00 0.00 1 1,325.53 Piping 18,620.00 0.00 1 11,620.00 Access Road 7,560.00 0.00 1 7,160.00 t. Fabricated Raterial 127,400.00 0.00 1 127,400.00 Field Erect 68,100.00 0.00 1 61,100.00 Field Paint 31,000.00 0.00 1 34,000.00 Sterilitm 300.00 0.00 1 300.00 Cathodic Protection 10,500.00 0.00 1 10,500.00 Electrical 8,400.00 0.00 1 8,400.00 Site Restoration 1,711.00 0.00 1 1,711.00 Total Item A ................................1 306,163.00 6 0.00 1 303,:08.53 1. For the furnishing and planting of the following landscape items c Green Ash 11.) 1 6 1 16 Ea. 395.00 6320.00 0.00 0.00 Norway Pine 110'1 1 6 1 13 Ea. 683.00 6301.00 0.00 0.00 Northern Pin Oak 13-112.1 1 11 6 Ea. 570.00 3420.00 0.00 0.00 Sumac 12'1 Pot 52 Is. 21.00 1092.00 4.00 0.00 Total Item 1 ...............................1 17,137.00 1 0.00 ww-waawww 1 0.00 aW OtAalaa Total Item a a 1 .........................5 M.Rwwwwa 321,000.00 1 0.00 1 305,201.53 Page 2 of 2 4211 I On 2021 Eusl uennepm Avenur Schelen MmeaWiu Mn 55+15 MaBron& OBAEngincs 012.3,"S-0 S.rv.y`°ia,UU fn nmrs Change Order ( CHANGE ORDER NO, 1 PROJECT: 800,000 Gallon Standpipe and Appurtenant Work I ` OWNER: City of Monticello DATE OF ISSUANCE: Apra 8, 1991 OWNER'S PROJECT NO. 88-05 CONTRACTOR: Caldwell Tanks, Inc. ENGINEER: Orr-Schelen-Mayeron 4000 Tower Road 8 Associates. Inc Louisville, KY 40219 CONTRACT FOR: Furnishing and orealon OSM COMM. NO. 4218.00 of 800.000 gallon standpipe and appurtenant work { You are directed to make the following changes In the Contract Documents: Description: As per telephone conversation on March 22, 1991 with Fred Cook, Caldwell Tanks, Cerc.-actc: abrcos vr!:!r Oacornbar 27, 1990 lattor from OSM to Caldwuil regarding additions and deductions to Contract. Purpose of Change Order. To close out Contract with agreement to deductions from and addhions (( to contract. V Attachments: (List documents supporting change) December 27, 1990letter from OSM to Caldwell Tanks. Inc. and attachment to this Change Order No. 1. — CHANGE IN CONTRACT PRICE: --� � — — CHANGE IN CONTRACT TIIAE — Original Contract Price Original Contract Time S 924,000.00 November 1989 Previous Change Orders No. to No. _ Not Change From Previous Change Orders S 0.00 None ConUeCI Price Prior to this Change Order Contract Time Pilaf to this Chang* Order $ 307,920.00 November 1909 Not (Decrease) of this Change Order Not Increase (Dacrasse) of Change Order S (2,717.47) j Contract Price with all Approved Change Contract Time wtth Approved Change Orders Ordors July 19DO S 305.208.53 LyRICIM . D�APPROVED: APPROVED: By: By: hn P. Badallch City of Monticello Caldwell Tank, Inc. 04/01.4210.cot l 600,000 Gallon Standpipe Project No. 88-05 Monticello. Minnesota OSM Comm. No. 4216.00 /ATTACHMENT NO. 1 TO CHANGE ORDER NO, 1 Deductions from the Comrard: 1. Tank constructed W less In height S 624.00 2 Item B. Landscaping 17,137.10 3. Site restoration (see Attachment A) 3.005.00 4. Correct water backup problem In valve p4 1,153.47 (See Attachment B) 5. Repair blacktop of settled area above valve pit 300.00 drain (Sea Attachment E) 6. Valve pit hatch cover and hold open devices 800.00 (See Attachment C) Total Deductions Additions Contract: $ 23,019.47 to 1. Spatial :hlyd color paints and logo S 2.302.00 2. Handrail extension and moddicatim ladder 1.846.00 pilaster cover Total Additions 0 4,229.00 Not Deduction from Contract (18.791.47) Original Contract Amount $324.000.00 Nal Arlluuwd of Dmluction 118.791.001 Final Contract Amount $305.200.53 Amount Previously Paid. Estimate No. t - No. 6 307.926.00 Amount Overpaid and Amount of Change Order No. 1 $(2,717.47) 0 A AAawmclaw, mc. 21/21 Cats itcnrcptr, Avenue Mlnncapo11r%. MH 55413 December 27, 1990 612,331.9660 FAX 331-391M Eny+,ncers Surveyors Mr. Fred Cook �i1f111L1Si Caldwell Tanks, Inc. 4000 Water Tower Road U)uisville, KY 40232-5770 Re: 800,000 Gallon Monticello Tank Project No. 88-05 Monticello, Minnesota OSM Comm. No, 4216.00 Dear Mr. Cook: We have compiled all of the additions and deductions associated with the above referenced project and submit the following costs and supporting comments for your review: Original Contract Amount S 324,000.00 r Dcduciiuns from the Contract: \ 1. Tank constructed 6' less in height S 624.00 2. hem B. Landscaping 17,137.00 3. Site restoration (See Attachment A) 3,005.00 4. Correct water backup problem in valve 1,153,47 pit (See Attachment B) S. Repair blacktop of gamed area above 300.00 valve pit drain (See Attachment E) 6. Valve pit hatch cover and hold open 800.00 devices (See Attachment C) Total Deductions 23,019.47 Additions to Contract: I. Special third color paints and logo $2.382.00 2. I landrail extension and modification, 1.846.00 ladder pilaster cover Total Addition 4,228.00 CIn reference to the above noted Nems, we would like to comment on the following: Tank Constructed 6' Less In Ilelghl - As of this letter, the Owner has not accepted the proposed deduction for this item. Attachment D outlines how the deduction was currtpmed, but does not take into account the potential cost to the Contractor had we not accepted the modification. We feel that at least an amount equal to the material reduction should he included as a part of the deduction. !3 Mr. Fred Cook December 27, 1990 Page 2 • Handrail Extension and Modification, Ladder Pilaster Cover - The original cost to complete these items was 51,946, which was discounted 5100 for the elimination of an elevated hatch door. 'Reis seems to be an extremely small amount for deletion of a door, landing and ladder to the top of the tank. We would like to see a more realistic credit for this items By incorporating the noted figures, the total deduction is estimated to be $23,019.47 and the addition $4,228, leaving a net deduction of $18,791.47. 'Illus, the net contract amount is estimated to be $305,208.53, which is 52,717.47 less than the 5307,926.00 paid to date. We would appreciate your response to the above noted cost breakdown and supporting data. We are still waiting for a response from you with regafd to the painting in the spring. It is very costly for the City to take the tank down, so a fixed date must be established. Some time in early May would work best for the City. We have not received the record drawings for the tower. Please submit two sets at your earliest convenience. Please review this letter and contact us as soon as possible so we can close out this contract- If ontractIf you have any questions regarding these items, please give us a call. Sincerely, ORR-SCI•IEIEN- MAY ERON & ASSOCIATES, INC. Bret A Weiss, P.E. John P. Badalich, P.E. Project Engineer City Engineer /cmw 12/90-cii.fc c: John Simola, City of Monticello Mr. Rick Wolfsteller, City of Monticello Mr. Jeff O'Neill, City of Monticello 800,000 GALLON WATER TANK COSTS April 4, 1991 I. Construction 6 Site Work 1. Caldwell Tanks, Inc. $305,209 2. Schillewaert Landscaping; Site restoration 2,235 3. City of Monticello; Load & haul black dirt -(Carr) 770 4. City of Monticello; Repair valve pit -drain (Carr) 1,153 5. Schillewaert Landscaping; Landscaping 6 trees 12,004 6. Gullings Excavation; Site grading 1,200 7. Neumann Co. Contractors Inc.; Welding brackets for add'1 railing on tank roof 480 B. Schillewaert Landscaping; Seeding north of tank area 1,200 9. NSP; Power to site 1,915 SUBTOTAL $326,166 Work to be Completed by City 1. Repair blacktop - (Carr) f 300 2. [latch cover and hold open devices - Carr 800 3. Add'1 railing on tank roof (EBA) 1,000 (eat) SUBTOTAL $ 2,100 TOTAL CONSTRUCTION COST III. Enqineerinq Desiqn 6 Inspection 1. OSM; Design, survey, and foundation inspection $ 33,762 2. AEC; Tank inspection 7,014 3. Henning 6 Assoc.; Color and lettering coordination 380 4. Braun Testing; Tank foundation 1,543 5. MN Dept. of Health; Plan review 450 TOTAL ENGINEERING 6 DESIGN INSPECTION $328,266 $ 43,149 0 800,000 GALLON WATER TANK COSTS April 4, 1991 Page 2 IV. Land 1. Kenny Schultz; 5 acres 6 access road $ 58,900 2. Taylor Land Surveyors; Cert. of. survey 473 3. St. Cloud Appraisal; Land appraisal 600 4. Legal fees; Abstract 6 recording 869 5. Braun Engr; Soil borings 6 site elevation 1,603 6. Bridge Water Telephone; Relocate fiber optics 4,000 TOTAL LAND COST $ 66,445 V. Bondinq and Administration and Misc. Cost $ 13,947 COMPLETED WATER TANK PROJECT COST: $451,807 1 C. VI. Previously Estimated Costs August 8, 1988 December 4, 1989 Estimated Cost Estimated Cost Construction $350,000 $334,364 Contingency 109 35,000 33,436 Indirect 274 103,950 99,306 TOTAL $488,950 $467,106 R Council Agenda - 4/8/91 14. Consideration of replacinq chlorine scale in pump house #2. (J.S.) A. REFERENCE AND BACKGROUND: The chlorine scale, which is located in pump house M2 near the old fire hall, was 20 years old when we refurbished the pump house and pump last year. The scale was in poor condition with a significant amount of corrosion. In preparation for Its replacement, we placed an amount of $1,500 in the 1991 budget. The scale is needed to accurately measure the amount of chlorine being used as well as being able to switch bottles at the point they just become empty. This new scale also does not require lifting of the heavy chlorine cylinders for placement on the scale. They merely need to be rolled in place. We have selected the Series 50-345 Wallace and Tiernen Scale. This is the identical unit that was placed in pump house 03 in the industrial park when it was completed. We would also propose next year that we replace the scale in pump house M1 located beneath the old water tower. We obtained two quotes for the purchase of the new chlorine scale, one from Feed -rite of Minneapolis for $1,268 and another from Henry and Associates of St. Cloud, Minnesota, for 4965. Henry and Associates is a new company, and it appears that they are selling the scale to the City for near cost to got some of our business. R. ALTERNATIVE ACTIONS: The first alternative would be to purchase the Series 50- 345 Wallace and Tiornon Chlorine Scale from Henry and Associates of St. Cloud, Minnesota, for $965. 2. The second alternative would be not to purchase the scale at this time. C. STAFF RECOMMENDATIONS: It is the rocommondation of the Public Works Diroctor and water Superintendent that the City Council authorize the purchase of the chlorine scale as outlined in alternative #1 for $965. D. SUPPORTING DATA: Copy of the information from Food -Rite and Henry and Associates on the chlorine scales. hF x.05 fc�cJ 36 TWO -CYLINDER SCALE recd - -'k SERIES 50-345 04-24,8.0' INSTRUCTION SHEET WARNING: THIS EQUIPMENT SHOULD BE INSTALLED, OPERATED AND SERVICED ONLY BY TRAINED, QUALIFIED PERSONNEL WHO ARE THOROUGHLY FAMILIAR WITH THE ENTIRE CONTENTS OF THIS INSTRUCTION BOOK WHICH SHOULD BE THOROUGHLY REVIEWED AND UNDERSTOOD PRIOR TO INSTALLING AND OPERATING THE EQUIPMENT. ASSEMBLY Carefully remove the scale parts from the carton. Remove six round head shipping screws, washers and nuts securing discs to base (26); also, two screws, etc, securing long lever (28) to base; and the bolt securing support bar (42) to base (under columnt Remove two screws and washers (11, 25) from bottom of column (21); also two screws, lockwashers, washers (31, 30, 29) and rubber band (shipping). Attach column to base. Place column with scale face down on floor (padded) and Installscrews and washers (25, 11).through base support bar and into column, tighten snugly. Engage square holes on long levers (28) with rod units (27), securing parts with screws, locl.washers, washers (31, 30, 29). Place scale upright. Remove support bar hardware from cloth bag. Attach support bar (19) to column about 36 inches above base for 150 Ib cylinders; If other size, attach so that bar Is at about 3/4 of. cylinder height. With no load, the pointers should be approximately at bottom dot as 'adjusted at factory. If they are not so located, adjust stop nut (47) as required. = Apply pressure with foot on screws (22), (alternately) and check whether pointer is approximately at top dot with screw fully depressed. If not, adjust screw (22) as required. It Is necessary to first loosen the jam nut (14) under long lever (28), as required. Re -tighten when adjusted. If a V-100 or manual V-500 Chlorinator Is to be mounted on the scale head, remove bezel (2) and punch holes through label (holes are in bezel). Mount chlorinator con- trol unit with 1/4 -Inch bolts, 3/4 -Inch or longer, and replace bezel. Select a rea- sonably level floor for Installing scale. If floor Is very uneven, shim the scale to level It. Scale also may be bolted to floor using holes in corners of base. WARNING: TO ENSURE PROPER AND SAFE OPERATION OF THIS EQUIPMENT, USE ONLY WST LISTED PARTS (EXCEPT COMMERCIALLY AVAILABLE PARTS AS IDENTIFIED ON PARTS LISTS). THE USE OF UNAPPROVED PARTS CAN RESULT IN EQUIPMENT MALFUNCTIONS HAVING HAZARDOUS CONSEQUENCES. OPERATION Roll a cylinder onto approximate center of scale disc. Check that cylinder clears support be., (19). WARNING: TO AVOID POSSIBLE PERSONAL INJURY OR DAMAGE TO EQUIPMENT FROM FALLING CYLINDERS OR CHLORINE GAS RELEASE, SECURE CYLINDERS WITH CHAIN. Remove hools from cylinders and caps from cylinder valves. Make up all chlorine con- nections. With adjusting knobs (9), adjust pointers to Indicate the number of pounds of gas In the cylinder. As gas Is used, pointer will Indicate weight of contents re- maining. Nue to varlations In cylinder weights, adjustment will probably be required each time .. cylinder Is placed om scale. Do not adjust scale without cylinder valve wrench In place If wrench Is to remain on cylinder when In service. WALLA" &TOiANAN DIVL91oN wWAAuaeCE LTII1E�R/N�AN PlN1INAl'colpf 0" �rG7��iE.i VAIN STREET Y� aELLEVUE. NC.v Ariel y Cove tp,jy,r ,P -00.0e s PAGt I I rret00.7�0 U BII c U23338 a � O r•a .ome m o t n tr on"-A*.p wne Au'• -_ areas ar .re •ena . PARTS n �u /t• GUARANTEE AND WARRANTY' e..« .«.w. �r . r«w r ..• rw Y.. wr.r n.w n. a.m r aww•r.• w ere.• r w ..Y. «. •..r e• Aw �. r•• ..w rr«i, . a.rew rr www Ar r. Y«•w •rw a rrecr • rti.... o.r arY••r m :«r.n•nr. rsww n w•.r a it •.rrrw . e s errs• w a. r «• •rru• Yr•r Cc..•.r Y r rsrmsr�s. r rr.s •wr . Cwwu�.s. . r •err Y es.rrr• . rsrs..• r cw.w�...M. a+Yer• r. �..rr aYw :a•.rrr . w«r ..w+«. •.cr w w .a.«+r. rr�aRra.w. u s. «Yww. r+Yrwwws.. a �..� ....r r •auw w • •+..r r:.+ui.r .r .w : ur .iia a«.w.. r rwc.rn. ••«wr w Y.r..• v +.. ros. Y.\ Y.••« •.Mr �Y.r.. W.w.Mr M.Mrre MY M +•e Y .. onoeRurG lNroauAnoN r.w`.Ye�,�..ew.'Mr. ww ++ .ry w:o.r ••w .r r rw e r r.•. ruaw ��w m... Y.w arr ...rar ••. r«r..m••..rr.w w. r r e r w...e. reser.. w m.arw r.... w« w..rrrrnr..r rn •rrr.ere.wrwwr urr ... w.w«rr w� .mrm . ms.r�� ..e« uw. r •.YYw s...rr ...w a+n . rr wr. Y w ..m.... r r.n Y. w...r r wuw. � rat t rt to C/A KE I I NCL PART NO. OTY.I DESCRIPTION I P 49189 4 MACH.SCRE'I (PAN HO.S.S.)18-37X1"LG. 2 P 46225 1BEZEL 3 P 46265 2 WINDOW 4 P 4 929 3 1 SCALE (R M. 5 P 48730 1 UPPER MOUSING 6 P 34770 4 SET SCREW (SOCK. MOST L.)15-40X1/4"LG. 7 P 46244 2 AOIUSTIHG STUD 8 P 28953 2 RETAINING RING 9 P 48871 2 ADJUSTING K!'0B 10 PC 286 2 CAP SCREW (MEX.MD.STL.)5/I6-18X3/4"LG. 11 P 15363 6 5/16" LOCKWASHER (S.S.) 12 PC 42704 5 5/16" WASHER (STL.) 13 P 488301 STUD 14 PC 887 11 HEX NUT (STL.)5/16.18 1S PC 31284 1 KNURLED NUT (BRASS) 5/16-18 16 P 49294 1 SCALE (L.M.) 17 P 48832 1 CLAMPING BAR ltl PC 72143 2 CAP SCREW LMEX.HO.STL.)5/I6-I3X4"LG. 19 P 48831 1 SUPPORT BAR 20 U 21773 2 CHAIN UNIT 21 P 48828 1 COLUMN ' 22 P 47716 2 MACH. SCR EW (1D.MD.1TL.)1/4-20X1-1/8"LG. 23 P 48829 2 CROSS PIN 24 P 48855 l RETAINING PLATE 25 PC 7796 2 CAP SCREW (MEX.MD.STL.)5/16-IBXI-3/4"LG. 26 P 48815 1 BASE 27 U 22280 2 ROD UNIT 28 P 48811 I LONG LEVER 29 P 47720 2 I5 WASHER (S.S.) 30 P 30125 2 15 LOCK"ASHER (S.S.) SHAKEPROOF 11605 31 P 42320 2 MACM.SCREW 00. MO. BRASS )I 5-40X5/16"LG. 32 P 48827 4 SHORT LEVER 33 P 48820 2 CENTER FLEXURE 34 PC 34262 4 16 SELF TAPPING SCREW 5/16"LG. 33 P 48818 6 FLEXURE 36 P 44631 8 110 SELF -TAPPING SCREW 3/4"LG. 17 P.48812 6 FLEXURE CLAMP BLOCK 38 P 13619 20 110 LOCKWASHER (S.S.) 39 P 35110 20 HEX. NUT (S. S.)110-24 40 P 48821 2 FLEXURE CLAMP 41P 48822 20 MACM.SCREW (PAN HD.S.S.)110-24XS/8"LG. 42 P 48823 I SUPPORT BAR 43 P 874 2 CAP SCREW (MEX.MD.S.S.)S/16-18X1"LG. 44 P 48825 6 RETAINER WASHER 4S P 46835 7 DISC 46 P 48824 6 PIVOT 47 PC 40190 4 1LASTis )TOP NUT IS -49 48P 46240 2 PIVOT STUD 49 P 45233 2 BUSHING SO PXA29615.. 7 RETAINING RING,1/8' ($.5.1 5l P 4624a- 2 ADJUSTING ARM 52 P 46241 2 MACM.SC'_Ev (gD.M0.5.5.)IS-40X3/1"LG. 53 P 49306 2 POINTER 54 P 40037 6 MACH.SCREW (PAN MO.S.S.)16-32XVIVI.G. 55 PC 1-7712 4 HEX. NUT (BRASS)IS-40 56 P 46223 2 CONNECTING BAR 59 P 46249 2 SPRING 50 P 40918 2 MACM.SCREW (PAN MO.S.5.)14-40X1/8"LG. 37 P 49292 2 MAGNIFIER 60 P 24353 6 5/16" LOCXWASMER(3%.1 61 P L1968 1 WARNING LABEL 62 P 51859 1 STIFFENING PLATE WAC 50-345 112-611 PAGE 3 50.345.00.0318 ISSUE 7 FARTS LIST W WALLACE & TIERNAN FEATURES • The Industry standard for weighing chlorine gas cylinders. • Unique, dual independent mechanical scales. • Accurate, ditecl reading dials. • Rugged construction, low baso profile. • Fonns a mini•ehlorinalion center with W&T chlorinators. . cln,nln 1 -1 -11 -!Ion and operalion, no power required. Henry & Associates Jim Henry lses 2:1 I'andollo Plave Ii 12'254.41:14 St Cloud. %I\ 56303 F 1 \ 6 12 654. 1.108 Pal M M I/ TECHNICAL DATA SHEET 50.345/'% A—Cm 0 GqQV FEATURES Direct reading le reads out directly and continuously the pounds wining in each cylinder. It weighs two cylinders independently, reads out the net weight on separate dials. No arithmetic required to find Out how much gas is left; no poise weights to reposition. Easy installation The scale is calibrated at the factory. Since its plallorm is only 1112 inches above the floor. recessed installation is not necessary. Cylinders are rolled on and oil easily without lilting. Conforming to recom- mended procedure. safely chains on a crossbar restrain file cylinders. The crossbar can be moved up or down to accommodate short or tall cylinders. Accurate weighing, easy reading After initial tare weight adjustment. each dial shows net pounds remaining, accurate to 1% of full scale. Long dial length and a magnifying pointer make it easy to read to %, Ib. Molded -in lines in the pointer reduce parallax errors. Flexible and versaiile Tlie plastic scale head can be totaled 180 degrees so that the dials ale seen Item behind. Although designed for 150 -lb chlorine cylinders, the scale can be used lot other compressed gases. P mini-cidutinabun cuulur lbining a W8T V-100 or V-500 Chlorinator and a Iwo -Cylinder Scale makes an ideal, compact sys- tem for inplant chlorination or small treatment plants. It brings the Chlorine -feed -rate control, feed -rate indication, and readout of the remaining chlorine supply together for operators' convenience. DESIGN AND CONSTRUCTION The W8T Series 50.345 Two -cylinder Scale consists of a sturdy steel base which contains two circular weighting platforms. The base suppol is a column with a crossbar and scale head. hhe cl ossbar holds the chains which restrain the cylinder s. The scale head contains two indicating dials and two tale weight adjusting knobs. The two weighing platforms are independently supported by a system of levers under the base. The levors are Ilexure mounted and transmit most of the load on the platforms to the base. A small portion of this load is carr ied up Ilio inside of the column by pull rods to range for ings in the head of the scale. The initial tension of each range sprh.g is adjusted to concel out the tare weight of the cylinder being weighed. Thus the dial roads out the not weight of contents. Design simplicity, low nluving par Is and simple mechanical operation assure long life with minimum r -lino maintenance. Progrossrve ahangos m dasrpn OPERATION A full cylinder is placed on each platform, chained in place. and connected to the gas metering system. An independent adjusting knob for each cylinder is turned until the net contents of each cylinder is shown by a pointer on the individual dials. 1 his adjustment cancels out the tare weight of the cylinder and con- nected parts so the dials show net contents. Any removal of contents now is shown on the dials as a loss of net weight. Thus the dials continuously read out in net pounds remaining until the cylinders are exhausted. SHORT DESCRIPTION The Series 50-345 Two -cylinder Scale weighs the contents of two compressed -gas cylinders indepen- dently, It consists of a steel base 1 1,4 inches high with two cylinder -weighing platforms. The base supports a steel column which has a crossarm with chains to restrain the cylinders. The crossarm is adjustable up and down the column. A plastic scale head on the Column reads out the net pounds remaining on an individual dial for each cylinder. Adjusting knobs can- cel out the tare weight of each cylinder so that the dials show net contents. This is read out on each dial nrcuratP. to 1c, of full scale without further adiust- ment. The 4 -inch -long scales and a magnifying pointer give readability to within 1/2 Ib. The pointer has molded -in lines which reduce parallax errors in reading. TECHNICAL DATA accuracy 1t of full state. readability To %v Ib I 1 -lb graduations) cylinder size and weight For 150 -lb chlorine cylinders. Cylinders for other gases mubi bu 111; inGles or less in diameter, have a gross weight of 300 Ib or less. Not weighl of contents, 150 Ib maximum; tare weight of cylinder. 80 to 150 Ib. weight and shipping weight 80 Ib and 90 Ib. overall dimensions 5' 7 h- H. 2' 8" W, 18- D NOTE: Por two-Cyundor Kato applications roallumg alarms, out - Dula. at digual roodaul, goo lochntcal Data shoal 50 350 AFTER -SALE SUPPORT Wallace 8 Tiernan offer$ the most inclusive attOrsale support in the industry. Genuine W8T replacement parts protect your equipment investment, help avoid lailuro in critical applications. For major pieces of equipment, W8T Preventive Maintenance Kits contain genuine replaccmr,nts for those parts of thio equip- ment most susceptible to wear and/or most often replaced. / may bo moat, wilhoul pnor announcomonl, WALLACE & TIERNAN " WALIACE 8 TIFRNAN, INC. 25 MAIN ST., OELLINILIF, N.I. 117109-:1057 T ECI 4?4ICAL DATA SHEE 1 50.345 Pnntedlnu$• /0 Council Agenda - 4/8/91 �5• Consideration of modification of sick leave section of personnel policies and procedural manual. (R.W.) REFERENCE AND BACKGROUND: This agenda item concerns the current requirement that an employee who is sick or injured off the job and who is absent long enough to obtain weekly disability payments from Principal Mutual in the amount of a maximum of $170 per week must currently turn that insurance check over to the City of Monticello to be credited against sick leave taken. This requirement was added to the new policy manual. Previously, employees were asked to turn over their worker's compensation benefits to be credited against sick leave. This change was made, as the City did not want an employee to be enriched by worker's compensation benefits or disability benefits. There is one area we did not take into consideration, however. With worker's compensation, the employee's medical bills are taken care of 1008 by the insurance company. In the case of a non -work related illness or injury, the insurance does not always cover 1008 of the medical expenses. Therefore, an employee could have unreimbursed medical bills for a non -job related illness or Injury, and the disability chock could not be used for these expenses and would have to be turned over to the City to credit the sick leave fund. It is, therefore, requested that the personnel policy be amended to allow employees to use the weekly disability insurance benefits to cover the cost of non -reimbursed medical expenses resulting from the non -job related sickness or injury for which the disability benefits ere claimed. The followinq is a list of the old policy, the existing policy, and the proposed change. OLD POLICY (B) ACCRUAL: Sick leave may be accumulated as earned up to a total of thirty (30) working days. Sick leave may be granted only for absence from duty because of personal illness or legal quarantine. In the event of death or serious illness in the Immediate family, a maximum of three (3) days sick leave shall be allowed. workman's compensation benefits shall be credited against the compensation duo an employee using sick leave benefits. 37 Council Agenda - 4/8/91 CURRENT POLICY J. Workmen's compensation benefits and/or weekly disability insurance benefits provided by the City shall be credited against the compensation due an employee using sick leave benefits. PROPOSED CHANGE J. Workmen's compensation benefits and/or unused weekly disability Insurance benefits provided by the City shall be credited against the compensation due an employee using sick leave benefits. The weekly disability benefits may be used for unreimbursed medical expenses resulting from the non -job related sickness or injury for which benefits are claimed as verified by the City of Monticello. Since the City of Monticello receives all the information from the insurance company regarding all claims made and paid and maintains a file of this information at City Hall, it is relatively easy to verify unreimbursed medical expenses for a specific claim. B. ALTERNATIVE ACTIONS: 1. The first alternative would be to authorize the proposed change as drafted above to allow employees to use weekly disability insurance benefits for unreimbursod medical expenses. The original purpose of the change was so that employees were not enriched by the disability insurance. At the same time, it was not realized that by not allowing its use for bona fide medical expenses, we would be, in effect, removing that benefit from employees. 2. The second alternative would be not to make the proposed change. C. STAFF RECOMMENDATION: It is the staff recommendation that the City Council authorize the proposed policy change as outlined in alternative 11. D. SUPPORTING DATA: Copy of that section of Principal Mutual Insurance regarding weekly disability payments. 36 theiii,i, i:;: �iid rmw�Coe,p" 711 No ® n r wan 5nvn Dm Moves. b- 5MW —� oArE MUSSED 08-19-90 CITY OF MONTICELLO MONTICELLO MN 55362 CERTIFICATE OF COVERAGE AEcouu .o a 558- 8632 GROUP POLICYHOLDER -- TRUSTEE UPPER MIDWEST EMPLOYERS GROUP TRUSTS SCHEDULED BENEFIT LIFE INSURANCE- For You SHORT TERM DISABILITY BASIC - Under aqe 60 $ 25 00 P$ymentt Period -.u? to 26,WEEKS due - In A e 60 thru A4ge 655 thru 64 69 18"75 12 50 Di9abllity HeenefitS to ury Begin lst da - Sickness 8th c�ay A§e 70 thru 74 8 75 BENEFIT PAYABLE - Not to exceed A�ggggJe 75 and over 6,25 66 2/3 % of weekly wage - $170.00 NON -OCCUPATIONAL. ACCIDENTAL DEATH AND DISMEM- BERMENT -AD&D- For You $ 25,000 EPENDENT LLIFE - FO; Your Spo4se , based on depen ent s age at de@@ti Anee4Qato C6 N e 675660055 to 7055 1, )1 l e i5 and over �) DEPENDENT LIFE - For your Children Age 6 months to 19 years $2,000 DENTAL BENEFITS - For You, Your Spouse and Approved Children $25 Deductible Plan - See Dental Nonscheduled Booklet MEDICAL BENEFITS - For You, Your Spouse and Approved Children See Reverse Side Yo enrol11�pent card together with �hh s Benefit Schedule, your Booklet(s), and 8b Klet Riders represent your Certificate of Insurance. For Benefit increas�s to agRly p Member mu9t be Actiyely at Wock, and reettgirecis and Depen encs c n f be in a Period of Limite9 Activity. BCENEFITS MAY BE AFFECTED BY OTHER INSURANCE. SEE COORDINATION OF BENEFITo �S go nvov 1U1 165 Council Agenda - 4/8/91 16. Consideration of request for (1) day set-up/3.2 beer license for Ducks Unlimited Banquet and one (1) day 3.2 beer license for July 7 Riverfest celebration - Lions Club. (R.W.) A. REFERENCE AND BACKGROUND: The Monticello Lions Club is again sponsoring the Ducks Unlimited Banquet scheduled for April 29, 1991, to be held at the Monticello Roller Rink. As in the past years, the Lions Club requested a 3.2 beer license and a set-up license for the one -day banquet. The license fee for the two licenses would be $35. In addition to the Ducks Unlimited Banquet, the Lions Club also requested a 3.2 beer license for the annual Riverfest celebration to be held July 7, 1991. The license fee for this event would be $10. There have been in the past no problems associated with the issuance of either license. A certificate of insurance showing the Lions Club has liquor liability coverage will be required before the license is issued. B. ALTERNATIVE ACTIONS: 1. Approve the licenses. l 2. Deny the request for the licenses. C. STAFF RECOMMENDATION: It is the staff's recommendation that both license requests be granted. D. SUPPORTING DATA: None. 39 n OF Council Agenda - 4/8/91 17. Consideration of authorizinq City Attorney to take legal action necessary to enforce terms of Fair Garden Center conditional use permit. (J.O.) REFERENCE AND DACKGROUND: In 1989, Fair's Garden Center was granted a conditional use permit which allowed expansion of sales and storage areas out to the parcel to the east of the original garden center site. The conditional use permit outlined 14 conditions, one of which was a requirement that 24 parking stalls be available for employees and customers. Fair has complied with all of the permit requirements with one exception. A number of the parking stalls are consistently being used for storage of landscaping equipment and inventory for sale. Attached is a copy of the site plan showing which parking stalls are not kept open for customer vehicles. City staff has contacted Kevin Fair or his employees on numerous occasions regarding this issue. Staff Is concerned that Fair has no intention of abiding by all of the terms of the conditional use permit, and staff requests authorization to direct the City Attorney to take action. ALTERNATIVE ACTIONS: Direct staff to Bond one last warning letter to Fair indicating that legal action will be taken if a violation of the terms of the conditional use permit occurs. Also, authorize action by the City Attorney if any violation of the conditional use permit occurs ten days after issuance of said letter. This alternative should Bond a strong message that the City is committed to enforcing the terms of the conditional use permit. It is hoped that this message would result in compliance without the high cost of legal action. This option also provides legal staff with the authority it needs to take action if violations of the conditional use permit continue. in conjunction with legal action, staff will be monitoring the site for ovidonco of parking related problems created by the violation. If it appears later that no problems have resulted from the violation, then Council may wish to reconsider taking legal action. 40 1 Council Agenda - 4/8/91 Taking legal action would lend credibility to the conditional use permit process. Other land owners might think twice about violating terms of a conditional use permit if it is demonstrated that the City will not ignore continued violations. The penalty for violation of the zoning ordinance is a fine of $300 for each offense or imprisonment for not more than ninety days or both. Each day that a violation is permitted to exist shall consitute a separate offense. The zoning ordinance does not have a provision for withdrawing a conditional use permit request due to non- compliance. This provision should be added to the ordinance at some point In the future. 2. Deny authorization to take legal action at this time. Under this alternative, staff would request compliance With Lhe Lerms of the conditional use permit and then wait and see what happens. If violations continue, the matter of directing legal action could be addressed later. Under this alternative, Council could direct staff to monitor and document actual parking related problems created by non-compliance. Council may wish to take legal action only after there is hard evidence that use of the parking stalls results in customers needing to park on other property or on the street. C. STAFF RECOMMENDATION: Staff recommends that the Council select alternative 01 for reasons noted above. D. SUPPORTING DATA: Terms of original conditional use permit; Proposed letter to send to Fair under alternative N1. 41 Council Agenda - 12/11/89 Fair's Garden Center Lot Drawing Key 1. Motion was to-ide by Warren Smith and seconded b Shirley Anderson Lo require that the Garden Center develop Fp-arkIng'stalls.) voting In favor: Warren SniLh, Shirley Anderson, Ken Maus. Opposed: Dan Blonigen. Abstaining: Fran Fair. Motion carried. 2. Applicant will inrLall curbing from Cedar Street through stall 24 per the attached site plan amnl will stripe all stalls noted on the site plan. This will be dune within 30 days of acquiring conditional use permit. 3. Applicant shall remove existing hlacktop and create a green area between the new parking area (sLalls 17-24) and Broadway right-of-way by October 15, 1909. 4. Motion made by Warren Snilh and seconded by Shirley Anderson to accept Planning Commission recoimnendat-ion regarding variance Lo hard surfacing requirement in the area in front of Lite rock bins with one stipulation: Said area may not be used as a driveway or through area for customer traffic. 5. Motion was trade by Warren Smith and seconded by Shirley Anderson to allow development or, parking area wit-hout InsLallation of curb perpendicular Lo stalls located along Broadway. Fliminat.ing the ntrl, rminlremenl: In tills area allows for future expansion of the parking area. Voting in favor: Ken Maus, Shirley Anderson, Warren Smith. Opposed:Dan Olonigen. Abstaining: Fran Fair. Motion carried. G. The westerly driveway entrance be closed orr ittunedialely with the existing sales area tmaLerlal (patio blocks) being located in this area to block off the driveway entrance. 7. Applicant shall apply a 3 -Inch Lo 5 -Inch surface or. red Ilrrre_stune to the interior drive sten wlt:hln Lhe nutsery sales and sLutngc area. 'Jilin area to be m4ainLalned in a neat nod driveable condition. Material narat be applied by OcLober 15, 1989. 8. Applicant: shall innLall cedar fence achieving 908 opaciLy. The fence. Bhall be Installed to screen Liu! nt.urnge bins Crum the public right. -of -way, shall 1-v: innlalled slung the front: and Bldes of. the aLorage bins, and shall be Luo inches higher than Lhe highest point nF the existing rock bins. 9. The driveway area between Lhe. Broadway access and n point parallel wlLh Lhe ripening of Lhe storage bins shrill receive a minitrnnn of n 2 -Inch bituminous hsrd surface application by October 15, 1989. 0 Council Agenda - 12/11/89 10. Applicant shall install a split rail fence along the southern boundary the sales and storage area between the existing house to the southwest corner of the sales area. 'Che fence material is to be of cedar hand split rail fencing material and shall be installed by October 15, 1909. 11. Motion was made by Shirley Anderson and seconded by Warren Smith to require hard surface paving of private drive area and rear yard storage area by Septmsnber 1, 1990. Voting in favor: Ren Maus, Warren Smith, Shirley Anderson. Opposed: Dan Blonigen. Abstaining: Fran Fair. Motion carried. 12. Individuals inhabiting the residential structure on the property shall be limited to the owner/operator of the Fair's Garden Center or the manager of the Garden Center. 11. Applicant shall install screening material along the perimeter of the site in the form of a 6 -Lout fence and/or planting materials. This shall be accomplished by October 15, 1989. 14. Applicant shall not utilize the private drive area for business use. Use of this drive shall be limited to private use associated with the residence. C_ 11 DRAFT L E TT E R NUNTICELLO 250 East Broadway P. O. Brix 1147 Monticello, MN 55362-9245 April 8, 1991 Phone: (612) 295.2711 Metro: (612) 333.5739 Fax: (612) 295.4404 Mr. Kevin Fair Fair's Garden Center 201 East Broadway PO Box 746 Monticello, MN 55362 Dear Mr. Fair: This letter Is to remind you that 24 parking spaces must be preserved on site for customer use per the terms of the conditional use permit granted in 1989. This letter is written because the City Council has been informed that some of the parking stalls designated for customer use have been Improperly used from time to time for storage of commercial vehicles or for storage of inventory for sale. At this time, at least five of the stalls required for parking are occupied by nursery stock and other inventory. In response to this situation, the City Council has directed City staff to take legal action in the event that violation of the conditional use permit continues, legal action to begin ton days after the Issuance of this letter. Failure to abide by the conditions noted In the conditional use permit could result in a fine of $300 for each offense or Imprisonment for not more than ninety days or both. Each Jay LhaL a violation Is permitted to exist shall constitute a separate offense. 0 Mr. Kevin Fair Draft Letter April 8, 1991 Page 2 Attached you will find a copy of a portion of the site plan along with the list of the original conditions associated with your permit. If you should have any questions, please call. Yours truly, CITY OF MONTICELLO Jeff O'Neill Assistant Administrator JO/kd Enclosure cc: Gary Anderson, Building Official Rick Wolfateller, City Administrator Paul Weingarden, City Attorney File C' 0) 1 if - ski;.-, L Qrk�r� Mew �:. • ` ,�� ' � �•�r7rce i ' �,yvc►Ah IN SA ditb /07 Lines sj � � � � ct5 '`J ��1��E•' CITY COUNCIL UPDATE Thursday, April 4, 1991 Summary of 8th Annual Minnesota Solid Waste Seminar, February 27 and 28, 1991. (J.S.) In late February I attended the Annual Minnesota Solid Waste Seminar in Bloomington put on by the Minnesota Pollution Control Agency and the Minnesota Office of Waste Management. The seminar was very diverse with concurrent sessions extending throughout both days. I attended sessions concerning the existing and proposed solid waste bills, a new materials policy for 1990, and national compost standards. New legislation proposed this year on the Governor's select committee on packaging and the environment, if passed in its current form without being torn apart by the legislature, will have some interesting effects on the state. Not only will it override any existing packaging legislation such as that proposed in Minneapolis and St. Paul, but it could require mandatory garbage collection throughout the state as well as significant goals for the state for reducing packaging and recycling of plastics. In addition, volume based garbage fees may be required throughout the state. Another interesting session dealt with waste reduction and dealt with several specific commercial enterprises. One such enterprise was the Grand Rapids Herald Review, who, after waste reduction and recycling was put in place, saved almost $20,000 annually. Other sections of the session dealt with commercial and industrial food waste reduction from food processing plants as well as grocery stores to restaurants and bakeries. One last session in this area dealt with major efforts put forth by Burlington Northern Railroad in their offices and warehouses. Many of these ideas are simple concepts that could be put in place with many businesses or industries. This is another case in point to assist with organizing soma type of commercial recycling committee in Monticello. Dan Krivit from the Office of Waste Management gave a presentation on pilot programs for plastics recycling specifically dealing with collection and processing of the low density materials. Much work is being done in the area of processing at curb side to limit the amount of air being transported. It was amazing to see how well Polka Dot's simple system stacks up against soma of the more elaborate, well-oquipped programs out there. Lastly, there is still encouraging news on the horizon for the newspaper markets. Nowepapor makes up approximately 708 of the material we recycle by weight. Plans and construction of plants aro underway in Canada with such companies as Canadian Pacific Forest Products that will utilize significantly more newspaper from our area. If anyone wishos some additional Information on any of those topics, please contact me. CITY OP MORTICELLO " Monthly Building Oppertmant Report Month of MARCH PERMITS ADD USES PERMITS ISSUED Leet '?hie Same ft th [bat Y.- This Y.ar Month ►EHRUARY Month MARCH La.t Year T4 Date To Data RESIDENTIAL Number3 2 g 12 7 valuation S +.500.00 s 6.000.00 s 84, 200. DD g 159.000. g 13,500.00 cepa 45.00 60.00 724.61 1,438.50 135.00 Surcharge. 1.50 3.00 41.10 78.05 5.50 COMMERCIAL Nu.b.r 2 1 2 4 Value t In. $3,500.00 1,500.00 7,000.00 73,500.00 Papa 508.00 Is 00 91.50 720.00 surcharges 26.75 .50 J. 25 36.75 IVDUSIR IAL Rush- 2 Valuation 91.100.00 Pop. 996.01 Surcharges 45.55 PWMRING Numhe[ 1 1 3 2 Peps 21.00 23.00 69.00 43.00 Surcharge. .50 .50 1.50 1.00 OTHERS Number Value tl.n ►... Ourchargaa /// TOTAL IAD. PERMITS 3 5 ' 10 20 13 TOTAL VALUATIOM 4,500.00 59,500.00 ( 09,700.00 257.100.00 07,000.00 TOTAL PEER 45.00 509.00 I 762.61 2.595.01 890.00 TOTAL DURCUARCED 1.50 30.25 42.10 128.35 43.25 CURRENT MONTH PEED Plumber to Nsis PERMIT MATURE Mmber PERMIT DURCUAROE Valuation Thi. Va.r' inat Ven[ III "Vt. rosily 0 5 g O I wpip• 0 0 Nulll-i4m11Y 0 0 Camme.r let 0 0 Industrial 0 1 He.. Garages O 1 Sign. 0 0 Publl. 0.11dlnu. 0 0 ALTERATION C. REPAIR IheatIlriga 2 60.00 ].00 6,000.00 7 10 CO-*,:"rc2 508.00 26.75 $3,500.00 4 i Indu.trPbl O } PIAIMDING At TYPs* 1 21,00 .50 2 3 ACCESSOnly STRUCTURES S.Dmeing Pool* O 0 nark* 0 0 TEMPORARY PERMIT 0 0 ` DEMOLITION 0 0 TOTALS 5 1189.00 30.25 59,300.00 13 20 PERMIT DESCRIPT:ON NUMBER 91-1630 Intortor Remodel -01-1671 Beeemant Plnl eh 9t-1677 Basement Pl of eh 91-1633 Intarl or Remodel PLAN REVIEW INDIVIDUAL PERMIT ACTIVITY REPORT Montle of MARCH , 1991 TYPE RANE/LOCATION VALUATION _ FEC" PERMIT SURCHARGE PLUMBING SURCHARGE AC Wayne A Heidi BeUler/355 E. Broadway $17,500.00 5164.50 5 8.75 AD Ronald 9leye 1J 108 Craig Lana 7,000.00 70.00 1.50 AD Floyd Marklin9/1701 Calf Coorae Rd, 51707 3,000.00 70.00 1.50 AC Delray Mont1oe13o AeaotI tion/700 Pine St. 76,000.00 777.50 .000 571.00 5.50 559,500.00 5566.00 579.75 571.00 5.50 TOTAL REVENUE $619.75 ' RA/N�B/RD um'.'gfound - bnganon Systems 201 East Broadway, P. O. Box 746 Monticello, Minnesota 55362 Phone (612) 295-2244 APRIL 8, 1991 Of., CITY OF MONTICELLO 250 EAST BROADWAY MONTICELLO, MN 55362 MR. JEFF O'NEILL AND COUNCIL MEMBERS; PER OUR CONVERSATION OF APRII, 8, I EXPLAINED THAT THE USE OF THE PARKING SPACES IS TEMPORARY. WE ARE IN THE PROCESS OF MOVING STOCK AND SETTING UP FOR SPRING. AT TIMES IT WILL BE NECESSARY TO PLACE STOCK ON PARKING SPOTS UNTIL SALES AREAS ARE ABLE TO DRY OUT. PRIOR TO OUR BUSY SEASON OF MAY 1, WE WILL HAVE OUR 24 SPACES AVAILABLE FOR OUR CUSTOMERS AND EMPLOYEES. APPROXIMATELY ONE WEEK AGO WE APPLIED FOR A TEMPORARY USE PERMIT TO UTILIZE 5 PARKING SPACES FOR THE STORAGE. OF NURSERY STOCK 6 MATERIALS, WE WERE DENIED THIS PERMIT. WE WOULD LIKE TO INQUIRE HOW BUSINESS'S SUCH AS THE TOM THUMB AND THE MONTICELLO MALI, ARE GRANTED PERMITS FOR A FEE OF $10.00 TO PUT UP PORTABLE GREENHOUSES THAT ENCROACH ON THEIR PARKING SPACES. IF THESE BUSINESS'S ARE GOING TO BE GRANTED A PERMIT, I FEEL WE ARE JUSTIFIED WITH OUR REQUEST. IN CLOSING, PRIOR NOTICE TO BEING PLACED ON THE CITY COUNCILS AGIiNDA FOR APRIL 8, 1991 WOULD HAVE BEEN APPRECIEATED. 1 ONLY JUST LEARNED OF THE MEETING BY ACCIDENT AFTER GOING TO 'PHE DEPUTY REGISTAR FOR OTHEIR BUSINESS ON THE MORNING OF APRIL 8. BECAUSE I WAS UNAWAII17 AND NOT NOTIPIED THAT FAIRS GARDEN CENTER WAS ON THE COUNCILS AGENDA FOR APRIL 8TH I WILL BE UNABLE TO ATTEND. IN Till' FUTURE 1 WOULD APPRECIATE AND EXPECT ADVANCE NOTICE OF MEETINGS CALLED INVOLVING MY BUSINESS. SIf1C RELY, KEVIN P. FAIR PRESIDENT KPF: k jn Custom Landscaping d Design • Commercial R Residential