City Council Agenda Packet 09-09-1991AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, September 9, 1991 - 6:30 p.m.
Mayor: Ken Maus
Council Members: Shirley Anderson, Clint Herbst, Brad Fyle, Dan
Blonigen
1. Call to order.
2. Approval of minutes of the regular meeting held August 26,
1991. o'C'4 40 N ,Q,.. -d 4
3. Citizen comments/petitions, requests, and complaints.
4. Public Hearing on assessment and adoption of assessment roll
for sidewalk repair and replacement project, Project 91 -SW -1.
5. Concideration of a request to amend the probationary period/
residency requirement for Richard Cline.
6. Consideration of adopting a resolution establishing guidelines
for privately -funded improvements to city parks and other
public property.
7. Update on City Hall parking lot expansion.
8. Consideration of revised plan for remodeling and additions to
the information center.
9. Consideration of reviewing second quarter liquor store report.
10. Consideration of authorizing the purchase of a PC computer
cash register system for the liquor store.
11. Consideration of authorizing purchase of a cardboard baler for
the liquor store.
12. Consideration of establishing an assistance manager position
at the liquor store.
13. Adjournment.
9'
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, August 26, 1991 - 7:00 P.M.
Members Present: Shirley Anderson, Ken Maus, Dan Blonigen,
Clint Herbst
Members Absent: Brad Fyle
2. Approval of minutes.
After discussion, a motion was made by Shirley Anderson and
seconded by Dan Blonigen to approve the minutes of the regular
meeting held August 12, 1991, as submitted. Motion carried
unanimously.
3. Citizens comments/petitions, requests, and complaints.
None forthcoming.
4. Consideration of resolution authorizinq and awardinq the sale
of }515,000 G.O. improvement bonds. Series 1991A, for the
Fallon Avenue, Cardinal Hills. and Briar Oakes Estate
improvement projects.
Assistant Administrator O'Neill reported that the City
received bids on the sale of $515,000 G.O. improvement bonds.
The proceeds of this sale will be used to finance the Cardinal
Hills, Fallon Avenue, and Briar Oakes Estate improvement
projects which are currently underway.
Jerry Shannon of Springsted, Inc., provided a summary of the
bids received and recommended that the City Council award the
sale of bonds to Dain Bosworth, Inc., at a net interest rate
of 5.7264%. Shannon informed Council that the interest rate
bid by Dain Bosworth, Inc., was almost half of a percent loss
than was projected. During the past few days, the market has
been drifting down, and the City was fortunate to benefit from
this situation.
After discussion, a motion was made by Dan Blonigon and
seconded by Clint Herbst to adopt a resolution awarding the
sale of bonds to Dain Bosworth, Inc., at a not interest rate
of 5.7264% and at a not cost of $128,822. Motion carried
unanimously. SEE RESOLUTION 91-28.
Pago 1
9
Council Minutes - 8/26/91
5. Consideration of a resolution adopting a proposed preliminary
1992 budget and setting a proposed tax levy.
Mayor Maus reviewed Rick Wolfsteller's staff report and noted
that the proposed tax levy submitted by staff will result in
a 1.38 increase over the 1992 tax levy. Adoption of the
budget at this time allows the City to comply with the Truth
in Taxation Law.
Dan Blonigen noted that it makes sense to adopt the
preliminary budget as proposed and set a proposed tax levy as
suggested. The increase is not that great.
Due to the bond sale of Series 1991A, $2,097 will need to be
added to the levy for 1992. As a result, the total levy to be
certified was adjusted to $2,791,263.
After discussion, a motion was made by Dan Blonigen and
seconded by Shirley Anderson to adopt a proposed preliminary
budget and set a proposed tax levy as follows:
Revenue
General $1,442,170
Library 29,236
OAA 30,075
HRA 13,100
Tree 26,825
Transportation 17,688
Debt Retirement
Debt service funds $ 981,907
Capital Improvements
Capital imp. revolving $ 250,262
TOTAL PROPOSED TAX LEVY $2,791,263
SEE RESOLUTION 91-29,
6. Consideration of a reQuest by a croup of citizens to adopt
East Bridqo Park. Request includes development of an
arboretum.
Assistant Administrator O'Neill informed Council that the
Parks Commission received a request from Georgia Gould, Robert
CDoty, Mary Hook, Bud and Virginia Hinnikor, Pat Fair, and
Pago 2
0-26-
Council Minutes - 8/26191
Fran Fair. The group proposes that the City Council allow
them to develop a landscape arboretum at East Bridge Park.
This request does not fall under the Adapt -a -Park Program
because it includes a proposal to make significant changes to
the existing park.
In the proposal submitted by the group, all shrubs or other
plantings associated with the arboretum would be provided
entirely by private donations. All maintenance of the shrubs
would also be done by the group. O'Neill also noted that a
few boxelder trees may need to be removed by City crews to
make room for the arboretum, and the City may need to supply
a small amount of wood chips that we now have in storage.
Dan Blonigen noted that he may support the concept of
establishing a landscape arboretum at East Bridge Park;
however, before he votes in approval, he would like to see a
detailed outline of what the arboretum will actually include.
He also recommended that the City develop guidelines which
address issues associated with private improvements made to
city parks.
Ken :•taut noted that tho group plans on providing several
hundred dollars worth of raw product and considerable labor in
an effort to beautify a city park. He also noted that he
would like planting detail. He concurred that guidelines
would be helpful to establish expectations between the City
and the group making the private donation.
Shirley Anderson and Clint Herbst both noted that they support
the concept of development of the arboretum. Anderson stated
that we should have some rules governing each project
completed on public property.
After discussion, a motion was made by Shirley Anderson and
seconded by Clint Herbst to approve the general concept of
development of a landscape arboretum at East Bridge Park;
however, final approval is to be withhold until further detail
regarding the landscape planting is submitted and until
guidelines outlining the City's policy are established which
govern this typo of use of a public park. Motion carried
unanimously.
Pago 3
9
Council Minutes - 8/26/91
7. Consideration of contractinq with the League of Minnesota
Cities "personnel oroiect" to achieve compliance with Pav
equity requirement.
Assistant Administrator O'Neill informed Council that the City
must comply with the pay equity act by December 31, 1991, or
face stiff penalties. According to the League of Minnesota
Cities, our existing pay equity plan and pay equity practice
now in place may not comply with state pay equity law passed
in 1984 and updated in 1990. According to the amendments to
the Local Government Pay Equity Act adopted by the state
legislature in 1990, local governments must establish equity
compensation relationships to the satisfaction of the
Commissioner of the Department of Labor by the end of this
year. The penalty for non-compliance is a 58 reduction in
local government aid or $100 per day penalty, whichever is
greater.
O'Neill went on to request that Council authorize the City to
enter into a contract with the League of Minnesota Cities for
assistance in development of a pay equity plan that will be
acceptable to the Minnesota Department of Employee and Labor
Ruldtlons. O'Neill noted that based on our discussion with
LMC representatives, it is City staff's view that the League
of Minnesota Cities' staff that would be involved in the
project have the expertise and abilities necessary to assist
us in achieving compliance with pay equity law. In terms of
cost, it is likely that the administrative staff time saved by
using the League personnel services will offset the $4,370 fee
charged by LMC and will result in a superior pay equity plan.
Ken Maus noted that he supports the concept of utilizing the
League of Minnesota Cities services to assist the City in
development of the pay equity plan. lie went on to say that
utilizing the services of an experienced third party will
assure objectivity and result in a plan with increased
credibility.
After discussion, a motion was made by Shirley Anderson and
seconded by Dan Blonigen to enter into a contract with the
League of Minnesota Cities for the purpose of developing the
City's pay equity plan at a contract amount of $4,370. Motion
carried unanimously.
Consideration of proposals for demolition or removal of the
O.G. Bland house for City Hall parkinq lot oxoansion vroiect.
Assistant Administrator O'Neill informed Council that two bids
had boon submitted for demolition of the O.G. Bland house for
Page 4
Council Minutes - 8/26/41
the City Hall parking lot expansion project. The lowest bid
was submitted by Schluender Construction Company in the amount
of $2,445.
After discussion, a motion was made by Dan Blonigen and
seconded by Shirley Anderson to award the bid to Schluender
Construction Company in the amount of $2,445. Motion carried
unanimously.
4. Consideration of desiqn and cost estimates alonq with the Citv
beinq the general contractor for remodeling of the
information/Chamber buildinq.
City Council reviewed the staff report submitted by John
Simola outlining options for remodeling of the information/
Chamber building. Council reviewed the scope of the project
and had questions regarding the estimated project cost of
$41,421.
Dan Blonigen noted that he had a real problem in spending
$40,000 to make the information center usable. If we do this,
we need a strong commitment from the Chamber of Commerce to
pay back this cost.
Ken Maus concurred that $40,000 is a large amount to spend on
the structure. He noted that a major portion of that cost is
associated with replacing the two public restrooms on the
corner. He asked Council whether or not these restrooms are
really necessary.
Roger Mack noted that there are a few things that could be
done to reduce the cost. For instance, the water cooler could
be removed, and the phone could be relocated.
After discussion, a motion was made by Shirley Anderson and
seconded by Dan Blonigon to table approval of remodeling the
information center until two more alternative plans are
prepared. Alternative plan it would include removal of the
public restrooms from the site, provide a single bathroom in
the remodeled facility, provide the option for future public
rostrooms, place the telephone on the outside wall, and remove
the water cooler. The second alternative would be to retain
the basic design but scale down the design to achieve a
reduced cost- + M A --2n--eea Motion carried
unanimously.
Page 5
d
N
Council Minutes - 8126191
10. update on City Hall parking lot expansion.
Roger Mack reported that City staff has been looking at
alternate ways to construct the City Hall parking lot
expansion. Mack noted that the estimated cost for the
construction of the lot expansion, including lighting and
repairs to the telephone and electric conduit, is $14,666. To
replace the rest of the parking lot paving at this time would
cost an additional $4,152 for a total of $18,819.
In addition, Mack informed Council that they need to decide if
they want the entire surface replaced at this time. Staff
recommendation is that the entire parking lot be replaced, as
much of the old surface is worn and will need replacing in the
near future, and the savings associated with doing only the
new portion of the parking lot is nominal.
After discussion, a motion was made by Shirley Anderson and
seconded by Dan Blonigen to obtain additional ccst
Information. Staff was directed to obtain an estimate of the
cost to complete the project as general contractor with the
old asphalt surface completely replaced and to get another
quote with the old surface loft in place. Motion carried
unanimously.
11. Consideration of setting average quartorly winter sewer use
for residential customers who do not use metered city water.
In his staff report, John Simola noted that for the past
several years we have utilized a somewhat arbitrary figure of
$10 per person per quarter for sewer usage for households
which are not serviced by city crater but are served by city
sewer. In order to determine the accuracy of this arbitrary
figure, City staft did a study of approximately 50 families to
determine the average sewer usage per person during the winter
months. The winter sewer usage sats the sewer bill for the
entire year.
Simola went on to note that based on this information, it
appears that the average water usage per quarter per person
during winter is 700 cubic foot. He asked Council to
authorize the City to use this figure times the applicable
sewer rate to determine the billing for those households
without water motors. In addition, this figure would also be
used to calculate the first billings for people moving into a
home when no history of usage is available.
Page 6
9
51 l
Council Minutes - 8/26/91
After discussion, a motion was made by Dan Blonigen and
seconded by Clint Herbst to authorize City staff to use the
average consumption of 700 cubic feet per person per quarter
to determine domestic sewer use for those properties that have
city sewer but unmetered private water. Motion carried
unanimously.
12. Consideration of a resolution enterinq into an agreement with
Wright County for construction of a traffic signal at the
intersection of CSAR 75, CSAR 39, and CH 118.
In his staff report, John Simola noted that the state has
accepted the signal justification study with a slight
modification. Wright County is thereby authorized to use
municipal state aid funds on the project and is, therefore,
willing to go ahead with the installation. The county has
requested that the City use OSM to design and inspect the
traffic signal project.
The current funding policy would pay for one-half of the
project cost estimated at $80,000 for construction, $8,800 for
engineering, including the justification report, and $4,000
for inspections for a total estimated project cost of $92,800.
Our share of the project would be $46,400, but it is possible
that the cost estimates could change during design, bidding,
and construction phases. The funds for this project were to
be taken from the capital outlay fund. Our share was
originally estimated at $35,000. In all reality, the project
would not be completed until early 1992, and we could budget
additional funds in 1992 to cover the budget shortfall.
Clint Herbst noted that it's better to install the signal now
than wait for an accident to happen that could claim someone's
life.
After discussion, a motion was made by Shirley Anderson and
seconded by Dan Blonigen to adopt a resolution adopting an
agreement with Wright County for construction of a traffic
signal at the intersection of CSAR 75, CSAH 39, and CH 118.
Motion carried unanimously. SEE RESOLUTION 91-30.
13. Other matters.
Shirley Anderson suggested that the issuance of a $25
recycling prize every quarter is probably not resulting in
additional recycling participation.
Pago 7
D
Council Minutes - 8/26191
After discussion, a motion was made by Shirley Anderson and
seconded by Clint Herbst to end the practice of providing the
recycling prize as of the end of 1991. Motion carried
unanimously.
Ken Maus noted various areas in the operation of the municipal
liquor store that need attention. At the end of his review,
Maus noted that City Council or staff needs to provide more
consistent feedback to the liquor store manager, and he
suggested that the operation could be improved by hiring an
assistant manager. Maus noted that 60% to 758 of the sales at
the store are completed after 4:00 when the manager is not
there. It makes sense to have a night manager available
during peak times.
Clint Herbst concurred that the idea of having an assistance
manager during the evening is a good one. It makes sense to
have an authority figure there supervising the operation.
It was the consensus of Council that the City should seriously
consider hiring an assistant manager at some point in the near
fu Cure.
There being no further discussion, the meeting was adjourned.
Jeff O'Neill
Assistant Administrator
i
Page 8
Council Agenda - 9/9/91
4. Public hearinq on assessment and adoption of assessment roll
for sidewalk repair and replacement project, Project 91 -SW -1.
(J.S.)
A. REFERENCE AND BACKGROUND:
The 91 -SW -1 sidewalk improvement project included
miscellaneous repairs as well as new sidewalk at the following
locations:
1. The west side of Maple Street from 4th Street to
6th Street
2. The north side of 6th Street from Maple Street to
Minnesota Street
3. The east side of Minnesota Street from 6th Street
south to the old 7th Street right-of-way
4. The east side of Walnut Street from the Monticello
Library to 7th Street
5. The north side of 7th Street from Walnut Street to
Highway 25
The original estimate for this project was $39,000, including
all of the construction plus removals by the City and
inspection. Based upon a 25% assessable amount, the
anticipated assessment was $4.51 per lineal foot. This was
the notice sent for the original public hearing. The City,
however, received more favorable bids than originally
expected; and at the public hearing, it was indicated that
these new prices would reflect an assessable cost under $4.00
per lineal foot.
The actual cost for the project totaled $32,526.82 paid to
DNCON and $7,863.10 for City costs for removal and inspection,
bringing the total project cost to $40,389.92. Based upon
assessable footage of 2,361.5 foot, the cost would be $4.27
per lineal foot.
Notices have been sent to each property owner in regard to
their proposed assessment at $4.21 per lineal foot and given
notice of the meeting. Two residents have brought forth
information regarding the proposed lineal foot of assessment.
Ono is Francis and Joyce Dubay, whose footage was indicated at
82.5 and actually is 69.5, which reduces their assessment from
$352.28 to $296.77. Another is Jeff and Sally Gardner, whose
notice indicated 176 lineal foot, and the actual footage is
151 foot. This lowers their assessment from $751.52 to
$644.77.
In chocking the assessment roll, however, it was noticed that
the cost of two panel or loss repairs was to be paid 100% by
the City but was inadvertently rolled into the now sidewalk
construction costs. Removing these costs lowers the
assessment to $ 3. per lineal foot.
A now assessment roll has boon prepared and is enclosed using
the now amount.
Council Agenda - 9/9/91
We have also been approached by Don Doran in regard to his
driveway. He would like to receive payment for 75% of the
cost of the width of his driveway, since his driveway will
actually be used as part of the sidewalk. He has made the
case that had he not put a driveway there, we would have
extended sidewalk across that area. It is staff's opinion,
however, that we should not be rebating costs for driveway
construction that will be used for sidewalk. The only
exceptions to this are for new construction when we cross a
driveway which is unacceptable for sidewalk or one that is
unpaved.
Mr. Doran may also wish to discuss the extra expense to him
for having to install a second Bawer service for his duplex at
6th and Maple. A second sewer service at one time did exist,
but it was disconnected during the 77-3 project with the
installation of storm sewer down Maple Street. At that
particular time, the sewer service was of no value, as a
single home existed on the lot. At this time, it is not known
whether the previous property owner at that time approved of
such a disconnect of the second unneeded service. This issue
should be kept entirely separate from the proposed assessment
for sidewalk.
In addition, there were some off -grid sidewalks repaired in
the area of Emil Dorf's property and B -Clean Laundry along
Broadway. These properties are being assessed the actual cost
based on the square footage.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to set the assessment at
$3J9 per lineal foot at an interest rate of 7.25% for a
period of 5 years. This interest rate is the interest
rate calculated from the last bond sale.
2. The second alternative would be to adjust the cost per
foot, the interest rate, or the length of time.
C. STAFF RECOMMENDATION:
It is the staff recommendation that the Council make whatever
adjustments it dooms necessary after input from the public and
set the assessment, interest rate, and length of time as
outlined in alternative N1 or 12.
D. SUPPORTING DATA:
Copy of assessment roll.
PID 0
155-015-005010
155-015-005030
155-010-034010
155-010-067101
155-010-005010
155-010-005090
155-999-000020
155-999-000030
155-999-000040
155-010-081020
155-010-081011
155-010-081010
155-010-010011
155-010-010010
155-010-010030
155-010-010050
155-010-010060
155-010-021040
155-010-021060
155-010-014010
AMOUNT
$ 83.70
S 55.80
E 94.82
$ 121.91
$1,660.23
$ 638.55
$ 126.74
$ 562.12
$ 46.44
$ 268.97
$ 388.94
$ 568.89
$ 344.43
$ 344.43
$ 319.26
$ 766.26
$ 638.55
$ 595.98
$ 584.37
$ 638.55
1991 ASSESSMENT ROLL
1991 SIDEWALK ASSESSMENT ROLL, PROJECT 91 -SW -1
NAME
B -Clean Laundry
(Wayne Bachler)
Emil Dorf
A-V Room (James Wolf)
Lindquist Funeral Home
Holiday Station Stores Inc.
Michael 6 Kathleen Froslie
S.F. Aallroad
B.N. Railroad
B.N. Railroad
Francis & Joyce Dubay
Warren & Gloria Olson
Milton Olson
David 6 Gerald Munson
Darwin 6 Shirley Straw
Ronald 6 Rose Peters
Donald 6 Joan Doran
Robert & Karen Hanson
Christian Social Service
Center
Jeff 6 Sally Gardner
City of Monticello
Liquor Store
ADDITION
Lower Monticello
Lower Monticello
Original Plat
Original Plat
Original Plat
Original Plat
Original Plat
Original Plat
Original Plat
Original Plat
Original Plat
Original Plat
Original Plat
Original Plat
Original Plat
Original Plat
Original Plat
LOT BLOCK
1,2 5
3,4 5
1 34
10 B
1-5 5
9,10 5
1,2 P
1,2,9,10 P
9,10 P
1,2 10
2,3 10
3,4 10
4,5 10
6,7 10
4-7 21
5,6 21
1-5 14
l
C
1991 ASSESSMENTS
NEW CONSTRUCTION AND ASSESSABLE REPAIRS
PROJECT 91 -SW -1
September 6, 1991
Removals
119 lin ft sawcut bit @ $1. lin ft =
$ 119.00
70.8 sq yd bit removal @ $2 sq yd =
141.60
178.5 lin ft B6-18 curb removal @ $5 lin ft
892.50
170 cu yd fill @ $2 cu yd =
340.00
50 cu yd black dirt @ $3 cu yd
150.00
166.5 sq ft bit patching @ $2 sq ft
333.00
129.5 hrs insp. @ $35/hr -
4,532.50
282.5 sq ft 4" walk removal @ $.90 sq ft
254.25
PROJECT COSTS MOVED FROM ALT B
$6,762.85
672.5 sq ft 4" walk @ $3.60/sq ft = $2,421.00
Base "A" $25,778.51
Assessable Alt "B" $ 2,421.00 (add. due to Dorf 6 B -Clean)
Insp 6 removals $ 6,762.85 (incl. A-V Rm. s all Lindquist)
Mobilization } 1,620.00
$36,582.36
$36,582.36 divided by 2,361.5 lin ft assessable property length
$15.49/lin ft
$15.49 X 25% . $3.87/lin ft assessment
$3.10 per sq ft project cost
Ge4
RESOLUTION 91 -
RESOLUTION ADOPTING ASSESSMENT ROLL
PROJECT 91 -SW -1
WHEREAS, pursuant to proper notice duly given as required by law, the
Council has met and heard and passed upon all objections to the
proposed assessment of the improvements of various sidewalks within
the City of Monticello's grid system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA:
Such proposed assessments, a copy of which is attached hereto
and made a part hereof, is hereby accepted and shall constitute
the special assessment against the lands named therein, and each
tract of land therein included is hereby found to be benefitted
by the proposed improvement in the amount of the assessment
levied against it.
2. Such assessments against improved property shall be payable in
equal annual installments extending over a period of 5 years,
the first of the installments to be payable on or before the
first Monday In January 1993 and shall bear the interest rate of
per annum from the date of the adoption of this
assessment resolution. Tu e,ich subsequent installment when dLe
shall be added interest for one year on all unpaid assessments.
3. The owner of any property so assessed may, at any time prior to
certification of the assessment to the county auditor, pay the
whole of the assessment on such property, with interest accrued
to the date of payment, to the city treasurer, except that no
Interest shall be charged if the entire assessment is paid
within 30 days from the adoption of this resolution; and he may,
at any time thereafter, pay to the city treasurer the entire
amount of the assessment remaining unpaid, with interest accrued
to Uecember 31 of the year in which such payment is made. Such
payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year.
4. The clerk shall forthwith transmit a certified duplicate of this
assessment to the county auditor to be extended on the property
tax lists of the county. Such assessments shall be collected
and paid over in the same manner as other municipal taxes.
Adopted by the Council this 9th day of September, 1991.
Mayor
City Administrator
OA/
THIS LETTER IS TO APPEAL THE DECISION BY THE DIRECTOR OF PUBLIC WORKS NOT
TA GIVE ME CREDIT FOR 44' OF CONCRETE THAT I HAD POURED AT MY EXPENSE FOR THE
C / SIDEWALK AT 509 AND 515 MAPLE.
I WAS GIVEN CREDIT FOR 5 EXTRA FEET THAT WAS LEFT BECAUSE THEY RAN OUT OF
CONCRETE THAT EVENING BUT NOT THE 44'. IT IS TRUE THAT I ASKED THEM NOT TO
POUR IT AS MY PROPERTY WAS UNDER CONSTRUCTION AND I HAD HEAVY EQUIPMENT AND
TRUCKS CROSSING, WHAT WOULD HAVE BEEN FRESHLY POURED SIDEWALK.
MOST OF YOU KNOW THAT WHILE YOU MAY WALK ON IT A DAY AFTER THEY WANT IT
TO CURE FOR UP TO A MONTH BEFORE DRIVING ON IT. I WAS NOT TOLD THAT I WOULD BE
RESPONSIBLE FOR THE ENTIRE 44' AND NOT GIVEN CREDIT FOR IT IF THEY DIDN'T POUR
WHEN THEY WENT BY. SINCE THEY HAD LEFT ME. NAT EXTRA FIVE FEET AND SAID I'D
GET CREDIT , I ASSUMED I WOULD ONLY BE CHARGED 25% OF THE COST OF THE 44'
RATHER THAN 100%. IT SEEMED REASONABLE TO ME TO HAVE MY CONTRACTOR POUR THAT
AFTER THEY WERE THROUGH BACK FILLING ETC. AND COULD GET THEIR HEAVY E?UIPMENT
IN AND OUT. IT WAS POURED AS PER YOUR SPEC S. I WILL BE PRESENT AT THIS MEETING
OR ANYTIME GIVEN A SHORT NOTICE, TO ANSEWER ANY QUESTIONS OR TO CLEAR UP ANY
MISUNDERSTANDING ANY OF YOU MAY HAVE.
REGARDS:
DONALD N. DORAN
GREGORY B. DORAN
A
0
Council Agenda - 9/9/91
Consideration of a request to amend the orobationarir
period/residency requirement for Richard Cline. (R.W.)
REFERENCE AND BACKGROUND:
In April 1990, Richard Cline was appointed to the water
system/wastewater collection system operator position to take
the place of Tony Strande who resigned. As part of the job
description, the individual in this position had to be able to
respond to an emergency within a 10 -minute period of time
after being notified. Mr. Cline signed an employment
agreement fully understanding that his residence had to be
within a 10 -minute response time from the city, and he
acknowledged that failure to do so could result in his
termination of employment.
In April of 1990, Mr. Cline signed the employment agreement
which granted him a 12 -month period of time to relocate his
residence from near Clearwater to a closer proximity to
Monticello. Mr. Cline was trying to sell his residence; but
in April of 1991, he had still not been able to meet the
employment agreement, and the Council agreed to extend his
probationary period for an additional six months until October
1991, as he was actively trying to meet the conditions of his
employment.
Recently, Mr. Cline was able to sell his home, and City staff
assumed that Mr. Cline would be relocating to within an
acceptable distance in the near future. Mr. Cline has
Indicated he was having difficulty in finding a suitable
residence within his price range and has found a home
northeast of Big Lake that he would like to purchase. The
problem is, because of its location, it does not appear that
the new residence location would allow him to meet the 10-
minuto response time he had agreed to. Mr. Cline is
requesting that the Council consider amending the employment
agreement to stretch the 10-minuto time period to allow him to
purchase this property.
Mr. Cline's current residence was approximately 20 minutes
away from the city; and under the best circumstances whore
Rich would be sitting In his vehicle ready to respond could he
make it in 10-12 minutes without any traffic problems. In
reality, it does not appear to the staff that this now
location would allow him to respond and moot the employment
agreement time period.
The previous employee in this position, Tony Strando, had
agreed to the same conditions of employment and was unable to
moot the conditions and resigned from his employment. The
City Council took a firm stance on this issue proviousiy with
Tony, and I would be concerned with the City Council amending
the employment agreement at this time for Mr. Clino, as it
could subject the City to a lawsuit from the former employee,
who was technically forced to resign since he did not want to
Council Agenda - 9/9/91
move. I certainly sympathize with Mr. Cline in his desire to
find an affordable residence with outbuildings for his
hobbies, but I feel, and I believe the public works staff also
feels, that an amendment to the employment agreement at this
time is not a good idea. With Mr. Cline being in the
wastewater collection and water system position, it's the
Public Works Director's opinion that this position should be
able to respond to a sewer or water problem rapidly. This is
the reason for the 10 -minute response time, and it does not
appear that Mr. Cline's proposed new residence would meet this
requirement.
B. ALTERNATIVE ACTIONS:
CN 1. Council could interpret that Mr. Cline's proposed
residence northeast of Big Lake would fall within the 10-
minute response time.
If the Council determines that the location proposed does
not fall within the 10 -minute response time that the
agreement be amended to increase the response time
allowed.
Council could determine that under normal conditions, the
10-minuto response time cannot be met from this proposed
location and so indicate to the individual.
STAFF RECOMMENDATION:
It is the opinion of myself and the Public Works Director that
it does not appear Mr. Cline's relocation efforts as outlined
will meet the employment agreement in his ability to respond
to an emergency within a 10 -minute time period. Matt Theisen,
Water Superintendent, verifies that the only way Mr. Cline
could respond within 10 minutes was if he was sitting in his
car at the end of his driveway and did not encounter any
traffic, stop signs, or trains, and then he would reach the
city limits in about 10 minutes. It is suggested that if the
Council does not fool this location is a problem with
Mr. Cline that it be based on their determination of it
meeting the 10-minuto time period rather than actually
modifying the employment agreement to a longer response time
requirement. This is because a previous employee did have to
resign because he was unable to respond in 10 minutes, and it
could subject us to litigation if we change the terms of
employment at this point.
SUPPORTING DATA:
Copy of employment agreement; Copy of April 22, 1991, Council
minutes.
EMPLOYMENT AGREEMENT
WATER SYSTEMS/WASTEWATER COLLECTION SYSTEM OPERATOR POSITION
I, ",7,L, ( ( 1..._D , hereby acknowledge that I have
received a copy of the job description for the Water
System/Wastewater Collection System Operator and understand that
the general requirement of this position with the City of
Monticello is to be able to respond to emergency needs of the
community in regards to the water and sewer systems and understand
that as a condition of employment within this position for the City
of Monticello that I must be able to respond to an emergency call
within a 10 -minute period of time after being notified at my
residence.
Because the response time to an emergency is a bona fide condition
of employment, I understand that 1) although residency within the
corporate city limits is not a requirement, a condition of
employment with the City requires the ability to respond to any
emergency within the City within a 10 -minute period of time; 2) I
understand that if I am not presently residing in the city or
within an area within a 10 -minute response time, I aqree to
relocate my residency within a 12 -month period of time; 3) failure
to do so will result in termination of my employment with the City
of Monticello.
Employee
CIT F NTICELLO
hn Simola, Public Works Director
00,
Rick Wolfsdoller, City Administrator
DATED: y..../ 30 / P 31
c
0
Council Minutes - 4/22/91
Consideration of extending probationary oeriod/reside ncy
requirement --Rich Cline.
John Simola reported that Rich Cline was transferred from the
street department to the water/wastewater collection system
department effective April 23, 1990. Due to the nature of his
position, it was important that employees in the water/
wastewater collection system department be able to respond
quickly to an emergency. In the wastewater department, the
sewer water can back up quickly into basements. In the water
department, emergencies can range from the inconvenience of 1)
home; or 2) contamination or loss of water supply for the
whole community. Since the water/wastewater collection
operator is considered to be the first responder, it is a
requirement of his/her position that he/she will reside within
a 10 -minute response time to city emergencies. Consequently,
as part of the job description, both Rich Cline and the
previous employee, Tony Strands, signed employee agreements
which require residency within a 10-minuto response time.
When Rich Cline was hired, he asked for an extension from the
initial six-month period to a one-year period and indicated
that he would relocate within a one-year period of time.
Unfortunately, Rich has not been able to relocate within the
time allowed by the City. Simola went on to note that Cline
has been a good employee and is continuing to learn the
workings of the water/wastewater collection system. Matt
Theisen, the Water Superintendent, has continued to be the
first responder for emergencies during this period when Rich
Cline has not been able to relocate to the city.
Simola informed Council that the staff recommendation is to
grant an extension of three to six months to Rich Cline. It
does not appear to be in the best interest of the City to
modify its response requirements for this position. This
condition must remain with the job description, not just the
individual. Also, since the Council took such a firm stance
on this same issue with Tony Strands, even though Council
granted him a total extension of up to 21 months, removing
this condition from the position at this time would leave the
City open to litigation in the future.
Matt Theisen requested that Council consider extending the
response time requirement associated with the position. He
went on to note that Rich Cline is doing an excellent job.
He's getting to know the system well, and an additional few
minutes would not havo a significant negative impact on
Cline's ability to respond on a timoly basis to emorgenc Sea.
Clint Herbst suggested that Council should stick with the
guidelines. The 10 -minute response time is there for a
reason. Brad Fyle concurred that at soma point we have to
draw the line on the response time. Dan Blonigen noted that D
a 10 -minute response time is reasonable and that it ahould be
a requiremont of the position.
Council Minutes - 4/22/91
Former employee, Tony Strands, criticized the staff report for
implying that he might take legal action against the City if
Rich Cline's residency requirement is extended or eliminated.
Shirley Anderson noted that the response time requirement
should be job related and not subject to change due to the
personality or abilities or convenience of the person that
takes the job.
After discussion, a motion was made by Shirley Anderson and
seconded by Clint Herbst to grant a six-month extension of the
residency requirement to Rich Cline provided he actively
markets and attempts to sell his home. Motion carried
unanimously.
0
Council Agenda - 9/9/91
b. Consideration of adootinq a resolution establishinq quidelines
for privately -funded improvements to city parks and other
public property. (J. o.)
REFERENCE AND BACKGROUND:
As you recall, at the previous meeting of the City Council a
group of Individuals residing on or near East River Street
have volunteered to develop a landscape arboretum in East
Bridge Park. At the meeting, Council provided general concept
approval of the pian; however, Council requested additional
detail regarding the plan. Council also requested that staff
develop some guidelines that could be used to govern this type
of use of city parks.
Staff has developed a proposed guideline in the form of a
resolution that is attached. The guidelines were reviewed by
the Parks Commission, and the Commission recommends that
Council adopt the guidelines. In addition, the Parks
Commission reviewed the detailed plan for development of an
arboretum at East Bridge Park, and the Parks Commission
recommends that this plan be approved by Council.
B. ALTERNATIVE ACTIONS:
Motion to adopt the resolution establishing guidelines
for privately -funded improvements to city parks or other
public property and authorize development of a landscape
arboretum as proposed by a volunteer group.
Under this alternative, City Council approves the
quidolines as submitted and is supportive of the
development of the landscape arboretum as defined in the
detailed plan. Under this alternative, Council could
make modifications to the proposed guidelines and approve
them with changes made.
2. Motion denying adoption of the resolution establishing
guidelines for privately -funded improvements to city
parks or other public park property.
Tho City Council should select this alternative if the
guidelines do not accomplish what Council requested at
the previous meeting. If this option is selected, the
East Bridge Park project may not go forward.
C. STAFF RECOMMENDATION:
The Parks Commission has reviewed the guidelines and found
them to be acceptable, and the detail contained in the now
plan presented by the East Bridge Park volunteer group appears
Council Agenda - 9/9/91
to be sufficient to illustrate the scope and design of the
arboretum. It is our view that the policy statement prepared
establishes a simple yet solid level of expectation regarding
the development and maintenance of improvements made to city
parks by volunteers. Staff looks forward to hearing your
comments and incorporating them into the guidelines if you so
desire. In terms of the plans for development of an arboretum
at East Bridge Park, it is City staff's view that the
arboretum will serve to beautify the park and thereby enhance
the quality of life In Monticello.
SUPPORTING DATA:
Copy of resolution establishing guidelines for privately -
funded improvements in city parks and other public property;
A copy of landscape plan will be available at the meeting for
review.
L
l
It
RESOLUTION 91 -
RESOLUTION ESTABLISHING GUIDELINES
FOR PRIVATELY -FUNDED IMPROVEMENTS TO
CITY PARRS OR OTHER PUBLIC PROPERTY
WHEREAS, from time to time, private groups or individuals
(volunteers) may recognize an opportunity to improve a public park
and seek to provide free labor and supply materials necessary to
complete a city park improvement project, and
WHEREAS, the City of Monticello appreciates the willingness and
efforts made by volunteers to beautify and improve city parks, and
WHEREAS, city park improvement projects or activities undertaken by
volunteers will be conducted on public lands and, therefore, need
to be coordinated with City park planning and operations, and
WHEREAS, a common understanding must be established between the
City and volunteers regarding each city park improvement project in
terms of project design, financing, maintenance, etc.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
MONTICELLO, that the following guidelines shall be followed in
regulating city park improvement projects completed by volunteers
on city park property:
GUIDLINES FOR PRIVATELY -FUNDED IMPROVEMENTS
TO CITY PARRS OR OTHER PUBLIC PROPERTY
1. Eligibility. Anyone interested in undertaking a park
improvement project is eligible.
2. This policy also applies to other city property except for
boulevard areas.
1. Project Duration. Volunteers shall commit to maintaining the
project site for a.poriod of two years.
k.A.0--
4. Plan Preparation. A set of plans shall be prepared that
provides detail necessary to understand the scope and design
of the project.
4. Signs. Signe associated with the improvement are allowed but
shall be limited as follows:
A. Size. No sign shall exceed a total area of one square
foot unless otherwise authorized by City Council.
60
Resolution 91 -
Page 2
B. Siqns Allowed. The following signs may be erected
without separate Council approval:
1. Plant identification signs
,f 2 fism d to txuc u=,e tree,
aronnel 0+"
c.
C. Signs Requirinq Review. The following signs may be
allowed after review by the Parks Commission and City
Council:
1. Area identification sign
b+.( -2 ?is"1SC'J L s permanent y fixe. _ t.: E3,
Cfr.OYA�-r—Fo ui... • ...... .
D. Siqns Prohibited. The following signs are not allowed:
1. Signs made of materials that are prone to
weathering
2. Signs that state the name of a business or signs
that could be construed as an advertisement
6. Review Process. Park project plans shall be submitted to City
staff for review. If plans are complete as defined by the
Park Superintendent, the proposal will be submitted to the
Parks Commission for review and recommendation to Council.
City Council then reviews the project proposal and associated
recommendation submitted by the Parks Commission.
7. Financinq. Generally, the total cost in terms of materials
and supplies shall be paid entirely by the volunteers;
however, the City has the option of cooperating financially
through providing labor and/or materials on a case-by-case
basis.
B. Maintenance. It shall be the responsibility of the volunteers
to maintain the grounds within the confines of the project
area and complete all project-rolated maintenance activity,
including but not limited to rubbish removal, .trimming,
mowing, watering, fertilizing, and wood control. Boundaries or
transition areas between park areas maintained by the City and
the project area maintained by volunteers shall be designed to
allow easy maintenance of grass through the use of rotary
mowers.
9. Vandalism. volunteers shall be responsible for all repairs or
additional maintenance needed duo to vandalism.
0
Resolution 91 -
Page 3
10. Termination of Project.
A. Since the project is located on public property, any
labor or materials placed on the property becomes the
property of the City of Monticello. The City reserves
the right to terminate the project after 30 days' notice
without reimbursement if it is deemed by the City Council
to be in the public interest to do so.
B. The Park Superintendent shall be responsible for
establishing expectations with regard to proper
maintenance of the project. Consistent failure to
properly maintain the project as defined by the Parks
Commission may result in the project being deemed
abandoned. If a project is deemed abandoned by the Parks
Commission, the City Council shall be so notified and
asked to consider confirming the Parks Commission
finding. If the project is found to be abandoned, then
the City may at its discretion remove all or a portion of
the improvements installed with the project.
11. Responsible Volunteer. Each volunteer group shall appoint an
individual responsible for coordinating group installation and
maintenance of the project. The responsible volunteer shall
also be responsible for understanding and complying with city
guidelines.
Adopted this 9th day of September, 1991.
Mayor
City Administrator
G)
Council Agenda - 9/9/91
7. Update on City Hall parkina lot expansion. (J.S.)
A. REFERENCE AND BACKGROUND:
At the last meeting, City Council directed staff to continue
to obtain a firm change order cost amount from LaTour
Construction for constructing the City Hall parking lot
expansion utilizing a plan to leave the existing blacktop in
place and an alternate to replace the existing blacktop. In
addition, It is my understanding that the Council wished us to
obtain quotes from local contractors to do the parking lot.
As stated in the last agenda item, when extending the unit bid
figures from the LaTour Construction project, the parking lot
improvements should cost from $14,667 to $18,819. This, of
course, is excluding conduit repair estimated at $2,000 or
43,000 and the lighting estimated at $7,000 and whatever
landscaping deemed necessary. We had expected LaTour
Construction to respond with a change order utilizing similar
prices as was bid. Their subcontractor is Buffalo Bituminous.
It appears that I was entirely in error in my assumption. The
prices we obtained originally from LaTour Construction were
extremely cheap, as they had left 490,000 on the table on this
project. In addition, the work in the parking lot area,
although similar to street work with paving, curb, and gutter,
would be slower to construct, thus the prices would be higher.
In addition, it appears that Buffalo Bituminous was not hungry
for this type of work at this time of the year. Consequently,
the prices we obtained from LaTour Construction range from
$25,691 for the expansion leaving the existing blacktop in
place to $30,988 for replacing the existing blacktop. This,
of course, still excludes the conduit repair, lighting, and
landscaping.
Due to the time frame involved, we were unable to contact any
additional local contractors to obtain individual prices for
each small portion of the work. we are required to bid any
dollar values in excess of $15,000. Consequently, we would
probably be dealing with at least three subcontractors on the
project should we be the general contractor.
Staff would like to propose to City Council that we prepare
detailed plans and specifications and go out for bids for this
project as a whole. Because most of the bituminous and
concrete contractors are busy at this time of the year, it is
recommended that we bid the project out over the winter for
spring construction. It is beliovod that we would obtain more
favorable prices. This would also allow us to budget for this
It largor-then-expoctod oxpondituro.
Council Agenda - 9/9/91
Should the Council, however, determine that it is absolutely
necessary that the parking lot go in this year, we could still
develop the specifications and bid the project for bids
returnable at the first meeting in October or at a special
meeting and, consequently, complete the project prior to the
end of the paving season this year.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to develop plans and
specifications and bid the project over the winter for
spring start. This more than likely would result in
favorable bid prices.
2. The second alternative would be to develop plans and
spec's and bid the project this fall for completion by
November 1. Although the time frame is still available
to complete the project, it would be borderline at best
and may result in overall higher prices.
3. The third alternative would be to develop specifications
for each separate portion of the work and keep attempting ,
to obtain quotes from local contractors for portions of
the work with the City being the general contractor. It
Is doubtful whether there is enough time to complete the
project this year using this method.
C. STAFF RECOMMENDATION:
It is the recommendation of the public works Director that the
City Council consider bidding this project over the winter for
spring start. This would allow for more favorable prices and
would allow us to budget for this project for 1992.
D. SUPPORTING DATA:
Copy of change order prices from LaTour Construction.
e
i� L ATOUR COMSTRUCT101V 11VC.
PC. 1, Box 76 • Maple Lake, MN 55358 • 963-5993 • Fax 963-6017
CI
PROJECT N0. 91-01, 91-02 8 91-03
CITY OF MONTICELLO. MN
CITY HALL PARKING LOT EXPANSION
NEW LOT PAVING W/8-1/2" SECTION
9 ITEM DESCRIPTION
LIN IT
OUNITY
REMOVALS
1.000.00
CLEAR b GRUB STUMPS
B6 -I8 CURB 8 GUTTER
LF
2250
CLEAR 8 GRUB STUMPS
LS
1
COMMON EXCAVATION
CY
1000
CONCRETE DRIVEWAY APRON
LS
i
INSTALLATIONS
175.00
EX 2" BIT SURFACE
86-18 CURB 8 GUTTER
LF
410
25' CON OWY APRON
LS
1
AGG BASE CLASS 5
TON
395
11/2" 2331 BIT BASE
TON
111.30
1" 2341 BIT WEAR
TON
75.40
TACK COAT
GAL
64
12" RCP, CL 5
LF
112
48" STORM MH W/CSTG
EA
1
CATCH BASIN
EA
1
BREAK INTO EX STORM LN
LS
1
TOTAL
8-29-91
UNIT TOTAL
4.00 1,000.00
865.00 865.00
5.20 5,200.00
175.00 175.00
9.20 3,772.00
635.00 635.00
7.50 2.962.50
33.00 3.672.90
34.50 2,601.30
1.15 73.60
22.40 2,508.80
1,070.00 1,070.00
770.00 770.00
385.00 385.00
CITY HALL PARKING LOT EXPANSION
REMOVE EX BITUMINOUS & REPLACE W/8-1/2" SECTION
REMOVALS
25691.10
86-18 CURB & GUTTER
LF
250
4.00
1.000.00
CLEAR b GRUB STUMPS
L,
I
865.00
R65.00
COMMON EXCAVATION
CY
1000
5.220
5.2200.00
CONCRETE DRIVEWAY APRON
LS
1
175.00
175.00
EX 2" BIT SURFACE
SY
82222
1.15
945.30
SALVAGE EX CL 5
TON
182
3.45
627.90
INSTALLATIONS
86-18 CURB A GUTTER
LF
410
9.20
3,772.00
25' CON DWY APRON
LS
1
635.00
635.00
AGG BASE CLASS 5
TON
489
6.90
3.374.10
1 1/-," 2331 O I T OAST.
TON
1139
20.75
5.433.75
1" 2341 1111 WEAR
ION
127.40
32.20
4,102.20
TAI -K COAT
GIAL
1051
1.15
124.20
12" RLP, CL 5
LF
112
222.40
2,508.80
4H" SIORM MH W/CSTG
I -A
1
1,070.00
1.070.00
CATCH BASIN
EA
1
770.00
770.00
BLEAK INTO EX STORM LN
LS
1
385.00
385.00
TOTAL 30988.33
D
Council Agenda - 9!9191
Consideration of revised plan for remodeling and additions to
the information center. (J.S.)
REFERENCE AND BACKGROUND:
At the last meeting, City Council debated over the proposed
remodeling of the information center primarily due to the high
cost of the proposed addition and renovations to the existing
building. It is my unrterstanding that staff was directed to
look at significant reductions in the cost of the proposed
addition and the possibility of adding a single uni-sex
restroom to the existing building.
When one analyzes the addition as previously proposed, it is
easy to see that a major portion of the cost of the building
Is in the furnace, duct work, air conditioning, registers, and
utility room masonry work. Significant savings can be
realized by continuing to use the existing heating and cooling
system in the old building and providing only electric strip
heaters and no air conditioning for the restroom additions.
This simple change alone would reduce the proposed building
size by 808 and would cut the cost of the proposed addition by
$10,000. Ry removing a few other amenities such as the
drinking fountain, phone booth, and electric hand dryers, the
estimated construction cost drops to $21,995. This cost could
be reduced further by dropping additional amenities such as
the burnished block interior walls and a urinal in the men's
room. These items generally would be offset by additional
maintenance required in the building in the future.
Architectural fees for preparing necessary drawings for the
state without the extensive ventilation and heating system
would drop to $3,375 for a total of $25,270. There is
approximately $5,300 worth of work still needed outside such
as a sower and water hookup, demolition of existing rostreems,
and landscaping. This $5,300 worth of work, however, would
still be needed if we just did away with the old bathrooms all
together. By including this figure, the total project cost
would be $30,570. Again, those aro estimates which are
somewhat conservative; and being the general contractor, we
may be able to do better and got the entire project completed
for under $30,000.
The second alternative the Council wished us to look at was
placing a rostroom in the existing building. The most logical
place to put it would be in the northwest corner of the
existing building. This would require relocation of the
existing overhead furnace, the electrical service, and the
north entry door. The estimated cost to place a small
bathroom inside the building, as wall as perform the window
replacement, is estimated at about $8,740. This is a real
Council Agenda - 9/9/91
shot in the dark. The cost would be less in building a
bathroom of this type, as you would be less worried about
vandalism and cheaper materials could be utilized. The
outside work would probably be a little higher due to the more
extensive sewer and water hookup. We'd estimate the sewer and
water hookup to be probably $1,200, bringing the total outside
work to $5,700. This brings the total project cost to
$14,440, excluding any architectural fees, as we may be able
to do this small project without needing an architect to sign
the plans.
Basically, we would save probably half the cost of the overall
project to put a bathroom inside. One could say that there is
about $10,000 benefit to the information or Chamber building
due to improvements in bathrooms. Consequently, providing
public bathrooms at this site would only cost an additional
$15,000. All of these figures at beat are approximate and
could be nailed down after getting individual quotes from
various contractors and suppliers.
It should be noted that neither one of the plans calls for any
major work on the existing stucco or the wall behind the old
restrooms. There could be some additional costs incurred
during the project. Also, these revised plans do not provide
insulation or an optimum heating and cooling system for the
information center. At some time in the future, you may have
to look at providing better heating and cooling for that
building. But for the time being, replacement of doors and
windows should make a significant improvement.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to authorize staff to
pursue building public restrooms at the site and
improvements to the information building at an estimated
total cost of $30,570.
2. The second alternative would be to direct staff to have
a unl-sox bathroom constructed in the information center
and have the building improvements made as described at
an estimated cost of $14,440.
3. The third alternative could be to modify the plans again
as directed by the City Council to include any
combination of the plans as presented or a now concept as
directed.
4. The fourth alternative would be to look at the
possibility of repairs to the existing restrooms.
Originally, $3,000 was budgeted for repairs to the
existing facilities for this year.
10
C
Council Agenda - 9/9/91
5. The fifth alternative would be to do nothing.
STAFF RECOMMENDATION:
It appears that it could cost $14,000 or $15,000 to improve
the existing building for use by the Chamber to demolish the
existing bathrooms and landscape the site. It appears that it
would cost an additional $15,000 or approximately $30,000
total to have public bathrooms at the site, including
landscaping. It is the consensus of the Public Works Director
and City Administrator that it would be proper to continue to
have public restrooms in the heart of the community. Although
the usage of the restroome can be debated, they fit in well
with the streetscape theme and downtown Monticello, and the
public has grown accustomed to their existence.
On any future projects such as this that crop up, it would be
beneficial for City staff to have a budget goal. The original
concept could have been more aligned to the Council's wishes
had the amount of money the Council wished to spend been known
in advance.
SUPPORTING DATA:
Copy of the revised public restroom plan; Copy of the uni-sex
inside restroom plan; Cost estimates; A copy of the 1991 log
from the Information center will be available at the meeting.
dv
py�va�Go Pi 4_k1 OF -^Qi9N
T_D Int �pP- M A;TI o N 13 LQ4;
! �lrY OF MorN7•Ic.��w�MN.
3Epr 5,X9ell.
WAL_ - or -
I AGJNe- FSL V4,
1 �
ur►L.
- o M a!1 e- H EyJ%T.
tS L 154
19)
1 .m 1
if_..... �r
/ •._. .....°.Exlsr..
3. ��Icr e'1>vw�� l3vc+Z�•. No lytwl<�Nc, t=uaarw�a
C
0
11
0
A
a
By
Me.
O—S%t
- Of
Dale
Client
Project
Comm. No.
11
0
A
a
By
Sheet
- Of
Dale
OD
r Ft
COST ESTIMATES --OUTSIDE RESTROOMS
I. Estimated Costs as Total Bid
1. Excavation, footings 6 foundation & floor
2. Block work
3. Roof structure
4. Gutter, shingles 6 insulation
5. Doors (bathrooms)
6. Stucco 6 paint
7. Specialty items: grab bars 6 mirrors, etc.
8. Existing building windows, doors, 6 paneling;
also reroof north side over existing
9. Fixtures 6 plumbing
10. Electrical
TOTAL (excluding contingencies)
II. Savinqs as General Contractor
1. 6-1/28 of fixtures S materials
2. General markup and profit - 208
TOTAL SAVINGS
ESTIMATED CONSTRUCTION COST
III. Architect
1. Estimated architect fees
TOTAL
SUBTOTAL
IV. Other Outside Work Roquirod Rogardloss
1. Sower and water hookup or disconnect
2. Demolition of existing restrooms
3. Landscaping
TOTAL
TOTAL PROJECT COST
$ 1,265
5,910
908
1,337
2,000
2,691
600
4,317
6,500
3.000
$ 28,528
$ 927
5,706
i 6,633
i 21,895
3,375
$ 3,375
$ 25,270
$ 800
1,500
3,000
S 5,300
$ 30,570
COST ESTIMATES --INSIDE UNI -SEX RESTROOM
I. Estimated Costs as Total Bid
1. Excavation and floor S 800
2. Block work or wall construction 750
3. Doors (bathrooms) 250
4. Stucco 6 paint 500
5. Specialty items: grab bars 6 mirrors, etc. 240
6. Existing building windows, doors, & paneling 3,500
7. Fixtures b plumbing 1,200
B. Electrical 11500
TOTAL (excluding contingencies) S 8,740
II. Architect
1. Estimated architect fees $ -0-
TOTAL $ -0-
III. Outside Work
1. Sewer and water hookup or disconnect $ 1,200
2. Demolition of existing restrooms 1,500
3. Landscaping 3,000
TOTAL S 5,700
TOTAL PROJECT COST $ 14,440
C
G
C
Council Agenda - 9/9/91
9• Consideration of reviewing second quarter liquor store report.
(R.W.)
A. REFERENCE AND BACKGROUND:
Enclosed with the agenda you will find a six-month financial
statement comparing the first six months of 1991 with the
first six months of last year. Joe Hartman, Liquor Store
Manager, will be in attendance at the meeting to discuss the
financial operation and to address the additional agenda items
regarding purchases requested and the addition of a night
shift supervisor for the liquor store staff.
Although the liquor store report could have been presented
earlier, I thought it would be best to review the report at
the same time the Council reviewed the purchase of a computer
system for the liquor store, which is addressed in the next
agenda item.
To summarize the report, for the first six months of 1991,
sales were up $69,616, or 12.39 increase over last year. The
gross profit is up $12,087, 98 increase over last year. The
operational expenses also increased $8,440 over the same
period last year. But as a percent of total sales,
operational expenses were down to 13.18 from 13.28 last year.
This results in a net income from operations of $62,806 for
the first six months, which is an increase of $3,647 over last
year's net income.
Overall, the gross profit percentages are still acceptable at
an overall percentage rate of 22.988. While we may not have
the lowest prices in the state, I believe we aro still very
competitive at this percentage rate whor.comparing neighboring
communities.
After reviewing tho report with Joe, no specific action is
needed other than acceptance of the report as presented.
D. SUPPORTING DATA:
Copy of six-month financial report.
12
1991
YEAR-TO-DATE
AMOUNT
165,400
(152)
125,809
39,439 23.87%
383,483
308,050
75,433 19.67%
67,020
40,749
---26,271 39.19%
19,585
12,226
----7,359 37.57%
850
522
------329 38.71%
636,186
487,356
2,637
146,193 22,98%
9
MONTICELLO MUNICIPAL LIQUOR
GROSS PROFIT
BY PRODUCT
COMPARISON FOR
THE QUARTER
ENDING JUNE 30,
1990 AND 1991
1990
YEAR-TO-DATE
AMOUNT
Liquor Sales
156,774
Discounts
(58)
Cost of Sales
118,478
GROSS PROFIT -
LIQUOR
38,238
2<.40%
Beer Sales
328,662
Cost of Sales
262,090
GROSS PROFIT -
BEER
66,572
20.26%
Wine Sales
61,454
Cost of Sales
35,713
GROSS PROFIT -
WINE
25,741
41.88%
l
Miec Sales
18,890
Cost of Sales
13,165
GROSS PROFIT -
MISC TAXABLE 5,725
30.31%
Misc Non-taxable Sales
848
Cost of Sales
344
GROSS PROFIT -
MISC NON -TAXA 504
59.43%
TOTAL SALES
566,570
TOTAL COST OF
SALES
429,790
TOTAL FREIGHT
COST
2,674
TOTAL GROSS PROFIT
134,106
23.67%
1991
YEAR-TO-DATE
AMOUNT
165,400
(152)
125,809
39,439 23.87%
383,483
308,050
75,433 19.67%
67,020
40,749
---26,271 39.19%
19,585
12,226
----7,359 37.57%
850
522
------329 38.71%
636,186
487,356
2,637
146,193 22,98%
9
MONTICELLO MUNICIPAL LIQUOR
REVENUE AND EXPENSES
t
COMPARISON FOR THE QUARTER
ENDING JUNE 30, 1990 AND 1991
1990
YEAR-TO-DATE
AMOUNT
Other Services & Charges
Professional Services
Maintenance Agreements
Communication
Travel -Conference -Schools
Advertising
Insurance
Utilities, Electric
Utilities, Heating
Utilities, Sewer & Water
Utilities, Refuse
Maintenance, Equipment
Maintenance, Building
Maintenance, Other
Depreciation --Acquired As
Other Misc Expenses
TOTAL OTHER SERVICES & CH
TOTAL GENERAL & ADMIN EXPENS
TOTAL OPERATING INCOME
Other Income (Expense)
Interest Income
Cash Long/Short
TOTAL OTHER INCOME (EXPENSE)
NET INCOME (EXPENSE)
Transfers In/Out
A( JSTED NET INCOME (EXPENSE
1,726
1,814
362
79
2,599
7,956
4,220
579
72
1,173
127
658
202
7,056
268
28,792 5.08%
74,947 13.23%
59,159 10.44%
26,448
(223)
26,226 4.62%
85,469 15.08%
..........
85,469
..........
1991
YEAR-TO-DATE
AMOUNT
3,000
1,975
424
80
3,511
8,940
3,393
664
233
604
529
745
32
7,063
291
31,487 4.95%
83,387 13.10%
62,806 9.87%
..........
26,823
(85)
26,738 4.20%
89,544 14.07%
..........
(4,444)
85,100
..........
D
MONTICELLO MUNICIPAL LIQUOR
REVENUE AND
EXPENSES
i
COMPARISON FOR
THE QUARTER
ENDING JUNE 30,
1990 AND 1991
1990
1991
YEAR-TO-DATE
YEAR-TO-DATE
AMOUNT
AMOUNT
SALES
Liquor
156,774
165,400
Beer
328,662
383,483
Wine
61,454
67,020
Other Merchandise
18,890
19,585
Misc Non -Taxable Sales
848
850
Discounts
(58)
----------
(152)
----------
TOTAL SALES
566,570
636,186
COST OF GOODS SOLD
(432,464)
----------
(489,993)
----------
GROSS PROFIT
134,106
27.67•
146,193 22.98%
G(L..ERAL AND ADMINISTRATIVE
EXPENSE
Personal Services
Salaries
34,512
39,656
PERA
1,464
1,210
FICA
2,563
2,182
Insurance
4,156
4,480
Unemployment Benefits
----------
20
----------
TOTAL PERSONAL SERVICES
42,695
7.54%
47,548 7.47%
Supplies
Office Supplies
550
473
General Operating Supplie
2,597
3,068
Other Supplies
313
----------
811
----------
TOTAL SUPPLIES
3,460
.61%
4,353 .68%
D
MONTICELLO MUNICIPAL LIQUOR
BALANCE SHEET
30Jun9l
Current Assets:
Cash
Change Fund
Investments
A/R - NSF Checks
Inventory
Prepaid Insurance
TOTAL CURRENT ASSETS
Fixed Assets
Land S Parking Lot
Buildings
Furniture & Equipment
loos: Accumulated Depreciation
TOTAL FIXED ASSETS
TOTAL ASSETS
Liabilities
Accounts Payable
Sales Tax Payable
Salaries Payable
Accrued Vacation/Sick Leave
Other Accrued Expenses
TOTAL LIABILITIES
RETAINED EARNINGS
TOTAL LIABILITIES AND FUND BALANCE
C
90,355.37
1,500.00
649,387.18
222.07
187,623.58
11,296.69
940,384.89
46,591.03
195,844.84
64,642.25
(162,293.10)
------------
143,022.62
------------
1,083,407.51
82,993.52
6,232.10
2,529.05
5,470.92
(1,004.09)
96,221.50
987,186.01
1,083,407.51
O
Council Agenda - 9/9/91
10. Consideration of authorizing the purchase of a PC computer
cash register system for the liquor store. (R.W.)
REFERENCE AND BACKGROUND:
As part of our overall computerization process, we have
planned on converting the cash registers at the liquor store
to a computerized system that would provide better inventory
control and increase accuracy within our operation. Over the
past year or so, Joe Hartman has contacted a number of area
liquor stores that have converted to PC based computer systems
and has received favorable input on their conversion. Joe,
Cathy Shuman, and myself have received demonstrations from two
vendors who specialize in these systems for liquor store
operations, and we feel the system provided by Total Register
Systems, Inc., of Crystal, Minnesota, will adequately fit our
needs.
Included in the 1991 budget was $15,000 for the purchase of a
computerized cash register system. The total estimated cost
of the system from TRS would be $14,995 for two cash
registers, which includes two computers and two printers. The
system proposed would be similar to what is found in a grocery
store with a scanner being part of the counter top, which will
require a modification to our existing counter at the liquor
store. The system recommended is currently being used by a
number of area municipal liquor stores, including Anoka, Elk
River, Robbinsdale, Rogers, and Spring Lake Park.
As part of the computer purchase, a now counter system will be
required. Joe has received an estimate from Burroughs
Corporation, which would supply two counters with conveyor
systems designed to our needs at an estimated cost of $3,800
to $3,900 for the pair. This system would be similar to what
is found in a grocery store. The estimate for two now
counters without a conveyor system was approximately $2,600
for the pair. Locally, Joe has received an estimate from Jim
Ennis Cabinets, who would build us a counter based on our
needs at an estimated $1,200 to $1,500 each. Although we
haven't decided exactly what type of counter system to
purchase, the cost has been estimated at between $2,500 to
$3,900 depending on the typo of system installed. In
addition, soma cabinot construction within the office area
would be required for the computer and related system, and an
estimate has boon received from Jim Ennis Cabinets at a cost
of $659. Electrical wiring needed to install the system has
boon estimated at $1,466 from Olson Electric. With the
electrical installation, now countertops in the salol area,
and office modifications, the total conversion cost is
estimated at $20,000 to $21,000.
Council Agenda - 9/9/91
While the vendor quotation of $14,995 includes all the
equipment, installation, and training required to operate the
system, some labor will be needed to input all the data
originally into the computer. Every item the store sells must
be entered into the computer, which will be very time
consuming, and Joe has found an individual who has worked on
a number of these systems who estimates the cost would be $800
to $1,000 to enter the data. It may be wise to utilize this
individual's services, as he would be familiar with setting up
a liquor store system rather than using liquor store staff for
this 80-100 hour project.
The second software and equipment supplier that the City
investigated was EMA Systems from St. Cloud that would supply
similar equipment and software at the same price of $14,995.
Based on the demonstrations and system ability, it is our
opinion that the total register system proposed is more widely
in use by liquor stores who have had favorable results. The
conversion utilizing our present NCR cash register system
could be done through NCR, but their cost estimate was over
t$26,000 for a comparable system.
1 V ALTERNATIVE ACTIONS:
�-'A 1. Authorize the purchase of two TRS/Avis cash registers and
related computer systems for the liquor store at a cost
\I of $14,995. In addition, the Council would be
authorizing new cash register countertops, Installation
1, of electrical service, and office cabinet modifications
to accommodate the new system at $5,000 to $6,000.
2. Do not authorize the purchase at this time.
C. STAFF RECOMMENDATION:
Since it has always boon our goal since we began
computerization of City Hall to include PC's at the liquor
store, staff is comfortable with the system proposed by Total
Register Systems. This system should modernize our store and
provide more accurate information fer ordering, inventory
control, and prompter financial information. Although we only
budgeted $15,000 for the computer acquisition, there should
not be a problem with expending additional dollars for counter
and office modifications necessary to complete the
installation.
SUPPORTING DATA:
Total Register Systems' proposal; List of other system users;
Electrical quotation from Olson Electric.
C
Total
Register
Systems, Inc.
Crystal �, t
Business
Machines
6096 42ND AVENUE NORTH • CRYSTAL MINNESOTA 55432 • TELEPHONE (612) 537.1906 OR 424.4810
PROPOSAL
Hi -Way Liquor
S. Hwy 25
Monticello, Mn. 55362
August 28th, 1991
The following is a list and pricing information needed for
the Total Register Liquor Store system. This list includes
all equipment and software needed for two lanes in your
liquor store.
------------------------------------------------------------
Quantity Dlecription Price
------------------------------------------------------------
2 TRS/Avis Cash Registers
Includes
2 AT Computers With 40 Meg Drives
2 Star DP8340 40 Column Printers
2 APG Cash Drawers
2 Spectrophyeice Table Top Scanners With Interfaces
2 AVIS Cash Register Software Systems
2 Tripp -Lite Surge Suppressors
1 DTR -286 Back Office Computer
1 Star N%1000 Report Printer
1 TRS Liquor Control Software
------------------------------------------------------------
Total Two Lane Purchase Price 814,995.00
-----------------------------------------------------------
CaM Reeieten • pow o/Soles, Compuan a Typrwnten 9 Calruk=n • Reil • WAolrwlr • Renta6 • Lwe • Semite • Supplin 0
NEW FOR 1991
CITY OF BEMIDJI
ON JANUARY 2ND THE LIQUOR STORES WENT LIVE WITH
THE AVIS CASH REGISTERS. THE CHANGE OVER FROM THE DTS
REGISTERS WENT VERY SMOOTH. BOTH THE LIQUOR
MANAGER (DAN BARR), AND (STEVE JORGENSON) FROM CITY
HALL, HAVE EXPRESSED HOW HAPPY THEY ARE WITH THE
NEW SYSTEM.
CITY OF ROBBINSDALE
ON MAY 3RD TOTAL REGISTERS MEET WITH THE LOGIS PEOPLE
AT THE ROBBINSDALE LIQUOR STORE. FINAL TESTING OF
COMMUNICATIONS BETWEEN THE AVIS SYSTEM AND LOGIS
WENT WELL. (LOGIS IS A DATA PROCESSING CENTER) THEY
WILL BE GOING LIVE WITH THE NEW REGISTERS MID MAY.
CI'T'Y OF ISANTI
WENT LIVE WITH THE TRS /AVIS SYSTEM SHORTLY AFTER THE
MMBA CONVENTION IN MARCH..
CITY OF ST.FRANCIS
INSTALLED THE BACK OFFICE COMPUTER AND STARTED
TRAINING ON HOW TO LOAD INVENTORY.
CITY OF CHAMPLIN
ON APRIL 22ND THE CITY COUNCIL OPPROVED THE PURCHASE
OF THE TRS/AVIS SYSTEM.
VOLUME LIQUOR
INSTALLED THE BACK OFFICE COMPUTER AND STARTED
TRAINING ON HOW TO LOAD INVENTORY.
SUMMIT LIQUOR
Z INSTALLED TRS/AVIS SYSTEM WITH I LANE IN THEIR STORE.
WPI LL BE ADDING A 2ND LANE IN THE NEER FUTURE.
TOTAL REOISTER .a..s.a.�v 6036 42NO AVE. N. PWLS. ?Qd. 55422
(612) 537-1906 G
11
MUNICIPAL LIQUOR STORES
AITKIN
218-927-6704
BOB
ANOKA
427-1821
BILL
(2 locations)
BEMIDJI
218-751-8868
DAN
(2 locations)
ELK RIVER
441-1671
FRITZ
FARMINGTON
463-8601
PAUL
ISANTI
444-5063
LOU ELLA
PARK RAPIDS
218-732-3587
GEORGE
ROBBINSDALE
537-9012 _
CHUCK
ROGERS
428-2600
BOB
SPRING LAKE PARK
780-8246
DICK
TOTAL REGISTER SYSTEMS IS PROUD TO HE THE R3E1r-XER • OF THE MOST
UP TO DATE. EASY TO USE. VERSITILE. AMID COMPLETE SCANNING -
INVFMORY COMJiOL SYSTEM ON TIM NAMET TODAY'. WE INCO RAGE YOU TO
LOOK AROUP10. COMARE. AND OF COURSE. TALK TO THE PEOPLE USING
THE SYSTEMS. SEE FOR YOUSELF WClr THESE STORES. PLUS MANY OTHERS.
HAVE Jonmo THE OPMMO MMER OF RETAILERS THAT HAVE GAINED H0;
AUVAMITAOE OF CWdWERI8ATION VITEOUT THE FHXMTHATION.
TOTAL REOISTER SYSTEMS 6096 4=0 AVE. K. MIDI.S. M. 55422
(612)537-1906
/D
PRIVATE LIQUOR STORES
1 ST GRAND AVE
ADAIR LIQUOR
(2 locations)
BOOZE MART
BROADWAY LIQ
CHALET LIQUOR
(2 locations)
NETWORK LIQUOR.:
OTTO'S LIQUOR
SNYDERS LIQUOR ., "-
227-7039 MIKE
537-9421 DAVE
457-6111
SHELLY
522-4384
DEAN
588-9491
KURT
755-8490 BUTCH
881-0800 NANCY
871-3133 MIKE
SOUTH LYNDALE 827-5811 JIM/JOE
SPALDING HOUSE 218-546-6060 JEANNE
SUMMIT LIQUOR
484-2315
TOM
TONKA LIQUOR
938-6364
MIKE
WEST LAKE LIQ
464-8115
GORDY
LAKESIDE LIQ
475-2936
RICK
TOTAL REOZSTER SZSTmm§ 6036 42NO AVE. N. PMX. M. 554=
(618)
597-1906
/O
:¢ (Asan 6 @�uns 61earic, (2)nc.
$ r6 240 West Oakwood Drive - P.O. Box 686
Monticello, MN 55362
(612) 295-2690
August 7, 1991
H( -way Liquors
S. Huy. 25
Monticello. MN 55362
Att' n : Joe
Re: Remodelling Project
Dear Joe :
We have surveyed the above referenced project and are pleased to
submit our proposal in the amount of $1,466.00 (one thousand,
four hundred sixty-six and 00/100).
This proposal includes any necessary labor and material to complete
the following:
1) Supply and install telepole for raceway to counter
space for installation of computer cable.
2) Installation of computer cable, does not include cable
end terminations or cable.
3) Wire from existing circuitry for two new cash register
locations on revised counter area.
4) Supply and install under -counter lighting twelve
running feet under owner's shelving in office area,
to be switched from existing stair switch.
5) Installation of three new wrap-around florescent
fixtures in office area, each four foot long, to be
switched from existing stair switches.
6) Run new isolated circuit from panel to office computer
location for 110v power to computer.
Exclusions include the following:
1) Computer cable
2) Shelving required for undercounter lights
All work Is guaranteed for a period of one year.
We hope this proposal meets with your approval and that we may be
of future service to you.
Thank you.
very t our
c ae�E. Olson, v.p.
OLSON & SONS ELECTRIC, INC.
ACCEPTED BY: ...........................
TITLE: .................................
DATE:..................................
CPlease sign both copies, keep the copy for your file, and return
the original to us. Thank you.
LN
Council Agenda - 9/9/91
>>• Consideration of authorizing purchase of a cardboard baler for
the liquor store. (R.W.)
A. REFERENCE AND BACKGROUND:
Because of the City's recent efforts to promote recycling
amongst its residents and because the largest bulk of our
refuse at the liquor store consists of cardboard boxes, Joe
Hartman has been investigating the purchase of a cardboard
baler, which would allow us to recycle all of our cardboard
boxes. Joe has obtained two quotes for balers that range in
price from 63,040 to $3,860 depending on the type.
Both of the cardboard balers quoted are presently in use by
various liquor stores throughout the state, and Joe has
received favorable comments from both. It appears that the
one with the simplest mechanism would be the direct plunger
method used by E.P. Baler Manufacturing in the amount of
63,860. This unit is presently used by the City of Anoka,
Champlin, Elk River, and Lakeville municipal liquor stores.
The Ver -Tech baling press uses a scissors type action to press
the cardboard, which does have more moving parts that could
cause problems. The price of this unit is 63,040 and is
currently used by McDonalds in Monticello and liquor stores in
Wayzata and Apple Valley. Although either model would be
acceptable, the direct plunger method from E.P. Baler may be
less troublesome in the long run with mechanical problems.
The cardboard bales produced by either machine would weigh
approximately 100 pounds to 200 pounds and could easily be
transported. Polka Dot Recycling of Buffalo is currently
picking up cardboard bales from a few businesses in
Monticello, and we don't anticipate any problem with disposal.
B. ALTERNATIVE ACTIONS:
1. Approve the purchase of a cardboard baler from E.P. Baler
in the amount of 63,860.
2. Approve the purchase of a Ver -Toch baling press in the
amount of 63,040.
3. Continue disposing of cardboard in the landfill.
C. STAFF RECOMMENDATION:
It's the staff recommendation that a balor of some typo be
purchased. The amount of cardboard waste generated by the
liquor store is substantial, and we should be recycling this
is
Council Agenda - 9/9/91
cardboard. Although either model proposed should be
acceptable, comments received by Joe from users of the E.P.
Baler were very favorable, and Joe would prefer this model.
D. SUPPORTING DATA:
Copy of quotations for the two balers.
16
GUOTATION�z,'6
FROM
E.P. Baler Manufacturing, Inc. INQUIRY NO.
Rt 2 Box 52
Clear Lake 'Ri 54005
715-268-6264 DATE 7-2c 9,
J
TO TERMS 10 days net
Attn:.Joe Fartman DELIVERY 2 weeks
Hiway Liquors
P C Box f I,-? PRICES QUOTED ARE FO.B.:
Monticello MIT 55362
Clear Lake WI
A
E.P. Baler #4222 full I year $3,795-00
warranty
Delivered & installed
Box of twine ( 10,000 ft. ) for
wrapping bales if needed 65.00
ERBALER
Mfg., Inc.
ROUTE 2. BOX 52 - CLEAR LAKIL W1 54M
713-26&62"
Dan Murrmy Ken Wembal
Total: 93,860.00
TOPS 9 FORM 3446 UT"O IN U 9
PALER
• B.NIFG., INC.
VERTICAL BALER
Automatic Single Cylinder Down Stroke
Industrial Mill
Type Cylinde r
Pull Down
Self Opening
Safety Loading
Gate
Heavy Duty
Casters
Single Phase
High Efficiency
1 H.P. Motor
Hydraulic
2 Stage Gear
Pump
Operator Control
Panel with Auto,
Manual, Up or
Down and Stop
Buttons
Full Bele
Indication
Door Interlock
Safety Switch III
Meavy Duty Full
Length Gradual
Release Doar
Lock
EeP*B%n--q,.. SALES & SE-RVICE I!
Ci FAR LAKE. WISCONSIN 54005 • _ PHONE i; 151 268.6264 (1-600.258.62641
Specifications
r►
Length 52 Inches
Width 28 Inches
Height 102 Inches
Feed Opening 42" x 25"
Chamber 42" x 22" x 58"
Bale Size 42" x 22" x 3038"
1
Weight 1400 lbs.
Hydraulic Pump 2 Stage Gear Type
1C2"
Hose Assembly 3000 PSI Rated
I I
i
II
Oil Reservoir 11h Gallon
•
Motor 1 H.P. 3450 RPM
Voltage 120 Volt, 1 Phase
Enclosure NEMA 12 Rated
Control Panel 115 Volta
Limit Switches Industrial Rated
1 r.
Hydraulic Pressure 2200 PSI
Ram Force 10 Tons
Cyclo Time 28 Seconds
Bale Weight (Depending on material) 125.200 lbs.
*
1
28"
Features:
Full bale indication
1
Safety interlock circuit on bale door 8 load door
Factory wired for simple plug in installation
Heavy duty castors for portability
Auto, manual up, down, and atop control
BALER
E •
•
�1FG., INC. SALES &SERVICE
CLEAR LAKE, WISCONSIN 54005 • PHONE: (715) 288.8284 (1$00.258.8284)
\V� ar- tach, ince
February S. 1990
Joe Hartman
Hi -Way Liquors
515 Pine Street
Monticello, MN 55362
Subject: Ver-tech/CPI M-30 STD Baling Press
Dear Mr. Hartman:
Your interest in our Ver-tech/GPI M-30 STD Baling Press is very much appreciated.
This low cost, industrial quality baler has done more than any other model to put
cost-effective recycling within reach of the small quantity generator.
We are pleased to quote as follows:
Ver-tech/GPI M-30 STD Baling Press $2,920.00'
Freight and Installation S 120.00
TOTAL DELIVERED R INSTALLED $3,040.00
LEASE PURCHASE OPTION: 578.99'/month
'Plus Minnesota sales tax, if applicable
ELECTRICAL: 110/220 volt, single phase
LEAD TIME: 2 - 4 weeks
WARRANTY: 1 year parte, 90 days labor
TERMS: 10% deposit, balance net 10 days
INSTALLATION: We deliver, install, start up and demonstrate the baler
and thoroughly train all operating personnel. Costa
involved in supplying power and a standard receptacle
are the responsibility of the purchaser.
We hope that this letter and the enclosed specifications provide sufficient
information for your evaluation. If we can be of any additional assistance, or
if you have any further questions, please call me.
Sincerely.
Ace
Paul D. Hedrington
Sales Engineer
VER -TECH, INC.
PDH/kw ACCEPTED BY:
enclosure DATE:
2802 VICKSBURG LANE • MINNEAPOLIS. MINNESOTA 55ur
TOLL FREE 1-000.328.3398 • IN MINNESOTA 612.888.2590 • FAx 8: 812.539.1438 I
-t Ver-Tech/GPI Model
-r=Y'' -3U STDG 1VliriiBaler
PROVEN
CE EASY TO USE
CONSISTENT RESULTS
The Affordable Alternative to High Garbage Bills
Reduce your skyrocketing garbage bill with the Ver-Tech/GPI M30 STD baler for recycling. This
uniquely affordable mini -baler allows businesses with even small quantities of cardboard, paper,
plastics, etc. the opportunity to save by recycling. Compact a mountain of material into a neat, dense
marketable bale measuring 24 inches wide by 30 Inches long and 30 inches high. The M30's low
height and small space requirements make It possible to locate it virtually anywhere in your facility.
This precision engineered and quality constructed baler employs the same hydraulic system used in
our larger balers for proven dependability and maintenance -free performance. The M30 STD meets
or exceeds all ANSI and OSHA safety standards. Door interlocks prevent unsafe operation and all
controls are U.L. listed. The Ver -Tech M30 STD represents over 20 years of experience In designing
and manufacturing efficient and durable balers used by thousands of businesses around the world.
Ver -Tech M-30 STD Specifications
Bw :Jn 24• . 3D• . up ro 70• hip
BW W.gnl (AOW=Wa UP to 2M b. I DI TT � A*A— P—Nu. IO,OB6 0. a 2.00 pn F �
t pM; e) MZ 1e50 RPM, j y
11 p1i]0 VAG. 1B+'li 54 ANp j
cyc. rime 7D uc
0VWW .gm 89:
Ch —;; w.ph I= M. �
Lnxryq M.prn M' - -' -
.a.a.. 1 �,•_
.Acm reAnnlu lyle .lnl z2u. '•.an
M Ww. lye Y 06MA
u•r.w,
narneo ea — ... 1raw C—r.n-. - �___ ._J. _ �._ S 1 �. •a ..,. ..
ter- tach, inc.
2892 Vicksburg Lane • Minneapolis, Minnesota 55447
(612)559.2590 TOLL FREE NUMBER 800-328-3398
5
SONS WHY
m
MODEL I
60 LPSS
MODEL
M60STD
ULD BALE
FOR MORE INFORMATION
CALL TOLL FREE TODAYI
1.800.328.3398
MODEL In MN 612.559.2590
ti LD88
\\7?er-tech, inc. f
2892 VICksburg Lane - Minneapolis, MN 55447
TO SAVE MONEY ON DISPOSALCOSTSvJ
Refused isposal costs are based upon the amount of refuse
that must be disposed of. Your garbage bill includes
charges for picking up the refuse at your business and
aoDEL
z LPSs
transporting it to a disposal site, and fees charged at the
landfill or incinerator for dumping. LESS WASTE MEANS
LOWER REFUSE DISPOSAL COSTS. By baling and re-
cycling, you remove a valuable material from the waste
stream. The bales may be sold or given to a recycler. This
reduces the amount of refuse to be hauled away and
disposed of at the landfill or Incinerator. Your refuse
hauler need not stop as often and this reduces your
disposal costs.
�T0-GENERAT E?INCOME.
2
Besides reducing refuse disposal costs, a baler often
generates revenue for your company. The amount and
kind of material, the location of your business, and the
availability of markets determine how much income you
can expect from baling. Since 1970. Ver -tech has helped
thousands of businesses TURN TRASH INTO CASH.
abluxEi a-QW0O$TSA nagg
3
Many businesses also realize significant labor cost
savings. Since balers can often be placed where refuse Is
generated, LABOR-INTENSIVE HANDLING OF BULKY
LOOSE MATERIAL IS REDUCED.
TO'. R E D UC E.A I R. &WATER+PO LLUTI O N1
4
Beling recyclable materials reduces the amount of material
that must be burled or burned and thus helps protect the
environment. Recycling also saves energy and conserves
natural resources.
',TO IMPROVE-YO(WOPE'RAT16NIUM
51
Baling can save space, Improve building security, reduce
invonlory shrinkage and help clean up the mess often
created by loose refuse.
FOR MORE INFORMATION
CALL TOLL FREE TODAYI
1.800.328.3398
MODEL In MN 612.559.2590
ti LD88
\\7?er-tech, inc. f
2892 VICksburg Lane - Minneapolis, MN 55447
Council Agenda - 9/9/91
12. Consideration of establishinq an assistant manager position at
the liquor store. (R.W.)
REFERENCE AND BACKGROUND:
Currently our liquor store operation has what the City
considers two full-time employees, Manager Joe Hartman and
Clerk Cindie Erickson. Both Joe and Cindie work primarily
daytime hours, with the balance of the employees being part-
time covering afternoons, evenings, and weekends.
As with most liquor store operations, the bulk of our sales
occur in late afternoon, evenings, and weekends. Although
both Joe and Cindie do work occasional evenings and/or
weekends, it could be perceived by many of our customers that
there does not appear to be someone in charge during the high
volume periods of the day. With many of our part-time
employees being teenagers, I believe it's becoming more
important that someone on staff be in charge of the operation
during the evenings and weekends and that the Council consider
authorizing an assistant manager/night supervisor position.
In discussing this Item with Joe Hartman, he concurs that an
assistant manager position would be appropriate not only for
supervising and directing the part-time employees but also in
managing the overall operation. Typically, the liquor store
has experienced a high turnover of part-time employees; and as
a result, productivity and efficiency of these employees is
sometimes limited.
Enclosed for your review is a job description that has been
prepared by Joe and myself for an assistant manager position
which outlines the duties and responsibilities of this
individual. As part of our recently authorized comparable
worth study through the League of Minnesota Cities, this
position can also be analyzed for appropriate pay ranges; but
Joe and I are suggesting that, if authorized, this position
have a starting salary of approximately $9 por hour. This is
based on our present pay scales of part-time stock persons and
cashiers being paid between $4.50 and $5.50 an hour and our
full-timo cashier's position currently receiving $8.34 an
hour. Since this would be a full-time position primarily
responsible for evenings and weekends along with the
supervision of the employees during that shift, and in ordor
to attract someone who is qualified and can fool the job as
some responsibility and future, we believe the position will
eventually have to have a salary of $18,000 to $21,000 per
year.
17
Council Agenda - 9/9/91
It should be noted that with the creation of an assistant
manager position, this would not be an entirely new cost to
the liquor store, as this individual would replace part-time
employees who have been covering these hours. Although the
pay scale would be approximately double a part-time employee,
it is anticipated the extra cost would only amount to $8,000
to $10,000 a year over what part-time employees are currently
earning. In addition, continual training of new part-time
employees would be eliminated, which has not been very
productive. Overall, I believe with the high volume of sales
occurring In the evenings, a position of authority and
supervisory capabilities is needed at our liquor store
operation.
B. ALTERNATIVE ACTIONS:
1. Authorize the creation of an assistant manager position
which would be a full-time job to cover the afternoons,
evenings, and weekends. Motion should also include
authorization to advertise for this position.
2. Do not approve the creation of an assistant manager
position - -continue with part-time employees coverinq
needed shifts.
C. STAFF RECOMMENDATION:
Both Joe Hartman and myself agree that a supervisory position
to cover weekends and evenings is hooded, and the creation of
an assistant manager position is appropriate. With the volume
of business being done by our operation increasing every year,
and the fact that this position would eliminate some part-time
positions, the cost of $8,000 to $10,000 a year is minimal.
It is anticipated, if approved, that an Individual will be
recommended to tho Council at the next meeting for employment.
D. SUPPORTING DATA:
Copy of proposed job description.
C
LIQUOR STORE --ASSISTANT MANAGER
Accountable to: Liquor Store Manager
Primary Responsibility:
This is a responsible supervisory position primarily responsible
for coordinating and assisting the manager with the overall
operation of the municipal off -sale liquor store. The primary
responsibilities will be in the area of supervising staff and
public service contact during afternoons, evenings, and weekends as
scheduled by the manager. Additional responsibilities will include
inventory control, stocking merchandise, pricing/marketing, and
other duties as directed by the manager.
Examples of Duties and Responsibilities,:
Personnel
Responsihle for supervising the employees during shift
(primarily evenings and weekends).
Assist manager in scheduling staffing requirements.
Assigns duties and tasks to shift employees to ensure
prompt service and a complete product selection.
Assist manager in screening and interviewing applicants
for liquor store positions.
Monitors and verifies employee adherence to work rules,
policies, and schedules during shift.
- Maintains open communication channels between manager and
other staff employees.
Assist manager in performing performance evaluations of
employees.
Public Relations
- Ensures pleasant and courteous behavior to customers.
- Provides thorough information on various products in
response to customer inquiries.
- Assist or assigns employees to assist in carryout and
vehicle loading of merchandise as needed.
- Assist customers with special orders.
Inventory/Purchasinq
- Assist manager in maintaining proper inventory level and
inform manager of product shortages and/or overstocking of
products.
- Participate in quarterly physical inventory counts.
- Assist manager with pricing and extending of inventory
workshoots.
Verify invoices with merchandise shipments received.
Assist in pricing and entering incoming freight into
data system.
Liquor Store
Night Shift Supervisor
Page 2
Marketinq/Pricing
- Assist manager with preparation of advertising and
promotion materials.
- Coordinate construction and modification of sales displays
as directed by manager.
- Assist with pricing of products to achieve overall profit
designated by manager.
Other
- Promptly informs manager and/or City Administrator of all
significant problems and issues of concern.
- Maintains working understanding of all applicable federal,
state, and local regulations and ordinances involving
liquor sales, dispensing, and operations.
- Takes immediate steps to repair damaged or faulty equipment
and report same to manager.
- Assist in maintaining established program to promote a
clean, pleasant, and efficient operation of building and
grounds.
- Performs other duties and tasks as assigned by the manager.
Desirable Qualifications:
- Prefer one year experience in a retail merchandising environment
with supervisory responsibilities.
- Familiarity with liquor store operations and current liquor
laws desirable.
- Ability to maintain effective relationships with staff and
public required.
- Must be able to work evenings and weekends required.
L