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City Council Agenda Packet 12-09-1991AGENDA FOR THE MEETING OF THE CITY COUNCIL l Monday, December 9, 1991 - 7:00 p.m. Mayor: City Council Council Members: Shirley Anderson, Clint Herbst, Brad Fyle, Dan Blonigen 1. Call to order. 2. Approval of minutes of the regular meeting held November 25, 1991. fiF 711 4- 3. Citizens comments/petitions, requests, and complaints. 4. Consideration of a resolution designating the municipal state aid street system for the City of Monticello. 5. Consideration of a motion to accept CSAH 58 and 59 from Wright County. 6. Consideration of continuing participation in the Chamber's "Monticello: Your Kind of Place" promotion. 7. Consideration of retainage reduction on Projects 91-01, Fallon Avenue; Project 91-02, Briar Oakes Estate; and Project 91-03, Cardinal Hills. 8. Consideration of authorizing purchase of replacement furnace for senior citizens center building. 9. Consideration of vacating a 12 -foot section of the 20 -foot casement along the northern boundary of Lot 1, Block 1, Sandberg East. Applicant, Clint Herbst. 10. Consideration of establishing a salary administration program and salary scheduled for City employees and adjustments to the salary schedules for 1992. 11. Consideration of bills for the last part of November and first part of December. 12. Adjournment. MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, November 25, 1991 - 7:00 p.m. Members Present: Ken Maus, Shirley Anderson, Clint Herbst, Brad Fyle, Dan Blonigen Members Absent: None 2. Approval of minutes. Brad Fyle requested clarification to the conditions under which the City would amend the development agreement allowing occupancy of homes prior to the streets being completed. Following are the updated conditions: 1. Contractor shall be responsible for restoring the streets in the spring so that the curb and gutter and bituminous surface can be installed properly. 2. Any additional blading work for removal of contaminated material shall be at the contractor's expense. 3. The City expects that the prices as bid will be kept in place for the 1992 construction season. l LaTour Construction Company understands that the warranty for the project does not begin for any portion of the individual projects until the entire project is accepted by the City. 4. LaTour Construction Company will lower any iron located on the gravel portion of the street as necessary to prevent damage during the winter snowplow season. 5. LaTour Construction Company will agree to cover the cost to repair possible damage to City equipment during snow clearing operations. b. LaTour Construction Company shall have 48 hours to prepare any problems with the gravel streets. If the problem is not corrected in that time, the City reserves the right to repair the problem and bill LaTour for the cost. After discussion, a motion was made by Shirley Anderson and seconded by Dan Blonigon to approve the minutes of the meeting hold November 12, 1991, with corrections made to item 18. Motion carried unanimously. 3. Citizens comments/petitions, requests, and complaints. 4 None forthcoming. Faga 1 n Council Minutes - 11/25/91 4. Public hearing on adoption of 1992 budqet and consideration of a resolution settinq the 1992 tax levy. Mayor Maus opened the public hearing on the 1992 budget and resulting tax levy. Glen Ertl, owner and operator of apartment units in the city, was present to discuss his concern that property taxes in the community are increasing faster than his ability to pay. He noted that apartment buildings are taxed at a very high rate. This comes at a time when vacancy rates are relatively high. He noted his concern that the cost to operate apartment buildings is becoming a losing proposition. Ken Maus thanked Earl for his comments and noted that the City's portion of the increase in the overall property tax is very small. Last year the City's increase was 48, and the 1992 increase is proposed to be 1.58. Maus also noted that the City portion of the total property tax bill is only 188 of the property tax. Maus went on to ask Earl if he intends on attending the budget hearings conducted by the school district and county to discuss his concerns over the property tax. Earl indicated that he will be attending those public hearings as well. i At this point in the meeting, Ken Maus closed the public hearing. C After discussion, a motion was made by Brad Fyle and seconded by Dan Blonigen to adopt a resolution adopting the 1992 budget and setting the tax levy at the following sums for the respective purposes: REVENUE General $1,499,653 Library 29,236 OAA 30,625 HRA 13,075 Troo 27,375 Transportation 17,688 DEBT RETIREMENT Debt Service Fund 98I,907 CAPITAL IMPROVEMENTS Capital Imp. Revolving 191,704 TOTAL TAX LEVY $2,791,263 Motion carried unanimously. Pago 2 (3 Council Minutes - 11/25/91 Consideration of a zoninq ordinance amendment modifvinq the B-1 (neighborhood commercial) zoning district regulations by eliminatinq convenience store and laundromat uses as permitted uses and instead allowing said uses as conditional uses in the B-1 zone. Assistant Administrator O'Neill reviewed the history behind the development of the proposed ordinance amendment. He recalled that the Planning Commission had voted in October to recommend denial of the west Side Market's request to rezone the site from R-1 to B-1 zoning designation. The recommendation for denial was based on the finding that the rezoning would constitute spot zoning. In turn, on October 15, 1991, the City Council considered the rezoning request and developed an alternative which represents a compromise between the owner's desire to more freely use his land for commercial use and the desire of the local residents to limit the size of the operation. The idea, which is the basis of the proposed ordinance amendment, consists of amending the zoning ordinance by allowing convenience stores and laundromats to operate on a limited basis as a conditional use in the B-1 zone. O'Neill went on to describe the proposed ordinance amendment, which includes conditions under which a convenience store/ laundromat could operate in a B-1 zone. O'Neill finished by saying that the amendment makes sense in that the B-1 zoning district as a neighborhood commercial zone and associated commercial activity is bound to create or result in conflicts between business and residential uses. The conditional use permit requirement for convenience store and laundromat uses as proposed serves to provide the City with the ability to manago and control such conflicts between residential and convenience store/ laundromat uses. Council then discussed the proposed ordinance amendment. After discussion, a notion was made by Brad Fyle and seconded by Clint Herbst to recommend approval of the zoning ordinance amendment including convenience stores and laundromat uses as conditional uses in the B-1 zone and adopt conditions as noted by the proposed ordinance with the inclusion of condition 13, which requires that only one gas dispenser is allowed per 400 sq ft of retail floor area, with total dispensers not to exceed four. Motion is based on the finding that allowing convenience stores to operate under the conditional use parmit process in the B-1 zono can serve to protect the character of adjoining residential areas and thereby assist in maintaining residential property values. voting in favor: Clint Herbst, Brad Fylo, Kon Maus, Shirley Anderson. Opposed: Dan Bionigon. SEE ORDINANCE AMENDMENT NO. 216. Pago 3 9 0 Council Minutes - 11/25/91 Consideration of a request to rezone Lot It Block 4, River Terrace, also known as West Side Market, from R-1 Jsingle family residential) zoning designation to B-1 (neighborhood business). Applicants, Tom Holthaus and Matt Holker. O'Neill noted that the City Council had tabled consideration of this rezoning request pending potential development of a conditional use permit allowing convenience stores and laundromats to operate as conditional uses in the B-1 zone. Now that consideration of this matter is complete, Council can now consider the matter of the actual rezoning of the West Side Market site. O'Neill went on to note that just because the Council provided for allowing convenience stores to operate as a conditional use in the B-1 zone, this does not mean that Council must automatically approve the West side Market rezoning request. Ken Maus stated that it was his view that the rezoning did make some sense. It was his hope that the conditional use permit placed enough restrictions on the property to allow the neighborhood to feel comfortable with the commercial operation and at the same time provide the property owners with the flexibility to maintain a high-grade business. Council discussed the matter at length. Candy Johnson spoke against the rezoning request. She noted that the Planning Commission had turned it down twice, the applicants knew the limitations of the property, the rezoning could be a foot in the door for other commercial rezoning requests, and the rezoning is not consistent with the surrounding neighborhood, as the business is met to draw people from a larger area. Johnson suggested that there is no demonstrated need for the rezoning, as there are 400 customers today, and the store can operate successfully without expansion. Assistant Administrator O'Neill noted that the City Council cannot legally base a rezoning decision on whether or not the applicants know the limitations of the property, nor can it make a decision based on a fear that the rezoning would be a foot in the door for other rezoning requests. These are not valid criteria. The other reasons for denying rezoning as noted by Johnson are based on valid criteria when considering a rezoning request. Clint Herbst noted that he's concerned about the close proximity of the driveway access to the intersection of otter Crook Road and Highway 75. It was his view that it ie the responsibility of the property owner to correct this situation and that the City should not have to resort to development of ` a conditional use permit process that would provide leverage Page 4 0 Council Minutes - 11125/91 to get the developer to move the access point as a condition of any expansion to the site. The owners of the West Side Market should move this access point on their own accord. Shirley Anderson noted she is torn on this issue, but she has to be more concerned for the homeowners. It was her opinion that the residential property neighboring the convenience store could be diminished by the store's expansion. This is one of the primary factors in considering a rezoning request. After discussion, a motion was made by Dan Blonigen to approve the request to rezone the West Side Market property from the R-1 zone to the B-1 zone. Motion died for lack of a second. A motion was made by Clint Herbst and seconded by Brad Fyle to deny the proposed rezoning request based on the finding that the original zoning map was correct in establishing an R-1 zoning designation at the site, rezoning the site to B-1 would amount to spot zoning, the geography and character of the adjoining area is residential in nature, and the presence of commercial activity and associated traffic at this location will tend to depreciate adjoining residential land values. Voting in favor., Ken Maus, Shirley Anderson, Brad Fyle, Clint Herbst. Opposed: Dan Blonigen. 7. Consideration of a request to rezone the easterly 9.7 acres of Auditors Subdivision, Lot 17, from B-3 jhighway business) to a combination of PZM (performance zone mixed) and B-2 (limited business). Applicant, Evanqelical Covenant Church, Assistant Administrator O'Neill reported that at the October meeting of the Planning Commission, the Evangelical Covenant Church requested that the City rezone a 9.7 -acro parcel of land located at the northwest quadrant of the intersection of County Road 118 and Chelsea Road. The church requested that the site be rezoned from B-3 (highway commercial) to P?.M (performance zone mixed. The Planning Commission hold a public hearing on the matter and made the recommendation that the rezoning request be denied. The denial was based on the finding that although the proposed site would be an excellent location for a church, the need for the rezoning was not demonstrated, as there are other areas nearby where a church could be developed in accordance with the present zoning map. In addition, the commercial uses displaced by the church use could not be relocated without encroaching on residential areas. O'Neill reported that this rezoning request never went before the City Council because the church withdrew their request after Planning Commission denial. O'Neill went on to report that in response to the Planning Commission's decision, the church withdrew the original request and submitted a now modified rezoning request. The now proposal calls for subdividing the 9.7 -acre parcel into Page 5 9 Council Minutes - 11/25/41 two parcels, both of which remain under the ownership of the church. Development of the church would occur on a 5 -acre parcel located approximately 450 feet east of the intersection of Chelsea Road and County Road 118. The remaining parcel on the corner would be approximately 4.7 acres in size and would remain zoned for commercial use. O'Neill went on to note that in response to the new proposal, the Planning Commission again recommended denial based on the findings that commercial uses displaced by the church cannot be relocated nearby without encroachment on residential areas; development of a church imbedded between commercial and industrial uses is not desirable; the best use for the property is for commercial use because of proximity to the freeway and due to its separation from residential uses; the B-3 property remaining at the corner of 118 and Chelsea (4.7 acres) after the rezoning is an insufficient area to satisfy long-term demand for commercial land in the area; and the need for the rezoning has not been sufficiently demonstrated, as other land is available for this type of use. O'Neill went on to note that the Planning Commission's finding was based on information from the City Planner. The Planner indicated that the original area designated for commercial use, the Chelsea Corridor Planning Study (16.7 acres), is proper given the size of the residential and industrial areas located south of the freeway that will be served by this commercial district. Jim Haglund of the Evangelical Covenant Church was present to review his rezoning request in more detail. Haglund noted that the proposed location for the church is excellent because vehicular access to the site is good. In addition, locating a church in a commercial area is not quite as unusual as the Planning Commission might have thought. More and more, churches are located on the fringes or actually imbedded in commercial ar.nas. Haglund noted that in Buffalo there is an Evangelical Covenant Church across from the medical building next to Walmart. In Maple Grove, there is a church next to a Super America. In addition, it was his view that placing a church next to the school facility also made sense. Finally, Haglund noted that from an economic standpoint, this is a fine location for the church because the site is prepared and ready for a church with utilities in place at this time. Mick Scott, tho pastor of the Evangical Covenant Church, noted that Monticello was selected for the site of the church because it is conservative and progressive at the sdmo time, there are other good churches in the community, and 408 of the population is non-churched. In many ways, the demographics make Monticello a good place to grow a church. Pago 6 0 Council Minutes - 11/25/91 : Ken Maus stated that he could see the church develop there; however, he would like to see more commercial area preserved than the 4.7 acres suggested. Brad Fyle also suggested that the commercial area should be preserved. After discussion, a motion was made by Shirley Anderson and seconded by Brad Fyle to deny the rezoning request based on the following findings: 1. Commercial uses displaced by the church cannot be relocated without encroachment on residential areas. 2. Development of a church imbedded between commercial and industrial uses is not desirable. 3. The best use for the property is for commercial use because of proximity to the freeway and due to its separation from residential uses. 4. The B-3 property remaining at the corner (4.7 acres) after the rezoning is insufficient to satisfy long-term demand for commercial land in the area. 5. The need for rezoning has not been sufficiently demonstrated, as other land is available for this type of use. Motion carried unanimously. At this point in the meeting, Council discussed a potential alternative site. It became the consensus of Council that Council would consider taking a fresh look at an alternative site approximatoly 200 feet west of the site proposed under the previous agenda item. This would create additional commercial area at the corner of Chelsea and 118. Shirley Anderson noted that she does not think that moving the church farther west on Chelsea is the answer. After discussion, a motion was made by Clint Herbst and seconded by Dan Blonigen to further study and consider a rezoning request submitted by the church which would essentially move the proposed church site 200 feet west on Chelsea thereby creating a commercial area at the corner of 118 and Chelsea of approximately 6.2 acres. Voting in favor: Dan Blonigon, Clint Horbst, Brad Fylo, Ken Maus. Opposed: Shirley Anderson. Page 7 0 a Council Minutes - 11/25/91 Consideration of a replacement of power band saw for the oublic works shop. John Simola reported that the metal cutting band saw or power hack saw at the public works shop is a small, 4" x 6" non - precision home handyman type of saw. Simola asked that this unit be replaced with a larger 7" x 12" horizontal/vertical commercial type of saw capable of consistent accurate cuts. Such a saw would be a time saver in not having to cut the same piece of metal two or three times or doing extensive grinding to straighten out a crooked cut. In addition, it would give us much greater flexibility in having a larger capacity. In preparation for purchase of this item, we placed an amount of $1,700 in the 1991 budget based upon quotes we had obtained in the summer of 1990. Council discussed whether or not this type of saw is necessary. Shirley Anderson noted that it does not make sense to farm out work for others to do when it can be done more efficiently and less expensively in your own shop. It was her view that it makes sense to spend $2,000 to purchase the tool necessary to do the job efficiently. After discussion, a motion was made by Shirley Anderson and seconded by Clint Herbst to authorize the purchase of the Model 1500 Ellis saw from Gladwin for $2,295 after specific review and approval by Councilmember Blonigen. Voting in favor of the motion: Dan Blonigen, Shirley Anderson, Ken Maus, Clint Herbst. Opposed: Brad Fyle. 9. Consideration of purchase of automatic control for water system usinq old tower. John Simola reported that when the new control system was built for the water system, it incorporated the ability to monitor pressure or tower levels at two different locations. Ono would be at the now wator tank on top of the Monte Club Hill. The other would be at a downtown pressure zone for the old tower level. Now that the City has decided to keep the old tower and use it during emergency periods or for periods when the now tank is taken down for maintenance or repairs, we would like to have a now level sending unit installed at the old tower site downtown so that we may use all of the automatic functions of our now system with the old tower. In tho 1992 budget, we placed an amount of $4,500 for necessary improvements to our system for automatic control of the old tower. we have a quote from Automatic Systems for the now control system at $3,592. The entire project should not f exceed the budgeted amount. Pago 8 0 1 Council Minutes - 11/25/91 The City Council discussed whether or not the automatic controls are absolutely necessary. John Simola noted that although the automatic control for the water system using the old tower will not be used more than two weeks per year, it takes advantage of the considerable investment the City made in developing its automatic system. Dan Blonigen asked how many man-hours would be tied up in checking the tower if the automatic control system was not in place. He noted that it might be less expensive to pay the extra man-hours than it would be to pay for the control system. After discussion, a motion was made by Brad Fyle and seconded by Shirley Anderson to authorize an expenditure of $4,500 to provide automatic control of the old tower when it is being used for emergencies or backup during maintenance or repairs to our new tank. Voting in favor: Brad Fyle, Shirley Anderson, Ken Maus, Clint Herbst. Opposed: Dan Blonigen. John Simola noted that the old water tower needs to be painted soon, and he suggested that a subcommittee be formed to establish the color scheme. It was noted by Ken Maus that perhaps the City would want to place its logo on the water tower. After discussion, it was the consensus of Council to establish a water tower painting committee. Shirley Anderson and Ken Maus volunteered to serve on the committee. 10. Consideration of purchasinq 79 extra 65-oallon carts for the garbage urogram. John Simola recommended that the City Council authorize purchase of the additional 79 moca brown and black 65 -gallon carts from ABM Equipment and Supply, which would result in approximately an $800 savings to the City of Monticello. Should cart prices increase with future purchases, this would allow us to keep the current rates at $1.00/51.25 per month for longor in the future. After discussion, a motion was made by Clint Herbst and seconded by Dan Blonigen to authorize the purchase of 79 extra 65 -gallon moca brown and black carts from ABM Equipment and supply, Inc., from the Zarn distributor in Hopkins, Minnesota, at a cost of $44.75 or $3,535.25, with an estimated total savings to the City in the noighorhood of $000. Motion carried unanimously. Pago 9 0 a� Council Minutes - 11/25/91 11. Consideration of a request for an extension of the completion date for the sanitary sewer hookup of west Kiellbergs Mobile Home Park. Rick Wolfsteller reported that for almost a year, City staff has been working with Kent Kjellberg, owner of the West Kjellbergs Mobile Home Park, in regard to his request to hook the park to our sanitary sewer system. Earlier the City Council had adopted a resolution which accepted his petition for annexation of the west mobile home park whereby the City agreed, along with Monticello Township, to submit a joint resolution for annexation provided the sanitary sewer connection was completed by December 31, 1991. Mr. Kjellberg has not met the scheduled time lines for completion of the approved set of plans and specifications which were required by June 1. He only recently submitted his plans for review in late October, and they were woefully inadequate. As part of the joint annexation resolution whereby the City agreed to annex the property once it was connected to the city sewer, we also agreed to a number of concessions in an effort to make the sewer connection more feasible for Mr. Kjellberg. The normal hookup charge is based on an estimated $125 per mobile home rather than our normal $300 per unit charge. We agreed to finance the hookup charge over five years at 6.58. These favorable terms were agreed upon realizing that the hookup charge would be in the neighborhood of $25,000. Since that time, it has become more apparent that the east mobile home park, which has been in the city since 1988, may not receive sanitary sewer in the foreseeable future. It may be time for the City to ro-examine its position regarding annexation of the west mobile home park until such time as the east mobile home park is connected to city sewer. John Simola explained that there is absolutely no economic reason to promote annexation of the west park. Since Kjellberg did not meet the deadlines for connecting his sewer system, than the original west park agreement should be renegotiated. Ken Maus noted that we may also need to redefine the agreement governing the Evergreens development. After discussion, a motion was made by Shirley Anderson and seconded by Dan Blonigon to consider changing the terms and conditions of annexation and consider amending conditions associated with the hookup of the west mobile home park to be reconsidered after December 31, 1991, if the hookup is not completed. Motion carried unanimously. Page 10 0 a2 Council Minutes - 11/25/91 L A motion was made by Dan Blonigen and seconded by Shirley Anderson to direct staff to investigate the means by which the City can withdraw from the Evergreens development agreement established in 1988. Voting in favor: Dan Blonigen, Shirley Anderson, Ken Maus, Clint Herbst. Opposed: Brad Fyle. There being no further discussion, the meeting was adjourned. Jeff O'Neill Assistant Administrator LI C Page 11 `✓ 0 Council Agenda - 12/9/91 4. Consideration of a resolution desiqnatinq the municipal state aid street system for the City of Monticello. (J -S.) AND Consideration of a motion to accept CSAR 58 and 59 from Wright County. (J.S.) A. REFERENCE AND BACKGROUND: The City Engineer and staff are in the process of completing final reports for the Minnesota Department of Transportation to be included in the 1992 state aid street program. MN/DOT, and more specifically, the Office of State Aid, has been convinced that the City of Monticello has a population of over 5,000 and will accept us into a state aid system upon receiving the necessary paperwork from us. The first step is to pass a resolution designating the municipal state aid street system as previously shown to the Council by the City Engineer. A reduced copy is enclosed for your review. In addition, since our municipal state aid system incorporates two county state aid roads, CSAH 58 and 59, which are actually parts of Locust, 4th Street, Walnut, and 7th Street, the Council must accept these streets from the county by a motion. It should be noted, however, that there are some signing deficiencies on CSAH 58 on that portion of 7th Street between Walnut and Highway 25. The deficiencies are in regard to lane markings and signing. The county has agreed to assist us in working with the state to make improvements to the signing of this section of street. The County Highway Engineer stated this before the Wright County Board meeting of December 3, at which time the County Board passed a resolution turning CSAH 58 and 59 over to the City. ALTERNATIVE ACTIONS: 1. The first alternative is to pass the resolution, which is 5Pv+' ,/ enclosed for your review, designating a municipal state Alr aid street system for the City of Monticello, and also pass a motion accepting CSAH 58 and 59 from Wright County into our municipal state aid system. 2. The second alternative would be to not pass the resolution or motion. This does not appear to be in the best interest of the City of Monticello, as we would not be eligible for our state aid funding without this paperwork being dono. A Council Agenda - 12/9/91 C. STAFF RECOMMENDATION: It is the staff recommendation that the City Council pass a resolution establishing a municipal state aid street system and also pass a motion accepting CSAN 58 and 59 from the county as outlined in alternative il. D. SUPPORTING DATA: Copy of the resolution; List of streets; Copy of state aid map. 2 t RESOLUTION 91- 4 A RESOLUTION DESIGNATING A MUNICIPAL STATE AID STREET SYSTEM FOR THE CITY OF MONTICELLO WHEREAS, as a requisite to qualify for state aid, it is necessary that the City Council designate certain streets within the city of Monticello to comprise a municipal state aid street system; and WHEREAS, the Council has reviewed the recommendations of the City Engineer and has approved certain streets within the city to become a part of said system. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello as follows: 1. That the schedule entitled "M.S.A. Street System, City of Monticello," attached hereto and made a part hereof as Schedule A is hereby designated as Monticello's Municipal State Aid Street System. 2. That the City Administrator/Clerk provido a certified copy of this resolution, together with the attached Schedule A, for transmittal to the Commissioner of the Department of Transportation. Adopted by the City Council of the City of Monticello this 9th day of December, 1991. Ken Maus, Mayor Rick Wolfsteller City Administrator L- M.S.A. STREET SYSTEM CITY OF MONTICELLO DECEIIBER2, 199L OSM PROJECT NO. 1748.74 Route No. Strea From 1b Len eth r 1 7th Stree: Gulf Course Road Bill. Street 0.474 2 7th Street Elm Street Minnesota Street 0.201 3 7th Street Minnesota Street Pine Street (State Hwy 25) 0.352 4 71h Street Pine Street (State Huy 25) Old Fallon Avenue ROW 0.088 5 7th Street Old Fallon Avenue ROW County Road 118 0.796 6 New Road 7th Street County Hwy 75 0.112 7 Fallon Avenue Chelsea Road 7th Slrcet 0.219 8 Fallon Avenue Dundas Road Chelsea Road 0.114 9 Dundas Road Oakwood Drive (Ctv Road 117) Fallon Avenue 0.500 M Dundas Roast State Hwy 25 Oakwood Drive (Cry Rd 117) 0.358 11 Evergreen Road State Hwy 25 Oakwood Drive (Cly Rd 117) 0.485 12 Ism Street 7th Street Golf Course Road (Cry Hwv 3U) 0322 13 Locust Street County llwy 75 4th Street 0.157 13 4th Street Locust Street Walnut Street 0.078 14 Walnut Street County 11wy 75 7th Street u8i 5.304 miles Total Avalluble Mileage = 5.828 miles Total Allocated Mileage = 5.304 miles n TOTAL UNALLOCATED MILEAGli = 0.524 MILKS SEPt�MBEP. 599t jt Al I I-er• 4-10j, Of Ste", jt4 '��` .� '�_ �. ty, EEi���� �p+me��s ��0.0W �edM� dtcn �m. Sg vo $1 0 oosllo Council Agenda - 12/9/91 Consideration of continuing participation in the Chamber's "Monticello: Your Rind of Place" promotion. (O.K.) REFF'RENCF ANn RAr.KGROUND: The Monticello Chamber of Commerce's Advertising and Promotion Committee is conducting their second year participation drive for the "Monticello: Your Kind of Place" promotion. The City of Monticello has received their 1992 participation billing In the amount of $4,000. In order for the committee to continue with their promotional efforts in 1.992, they need your support to meet their goal of $25,000, which is comparative to their 1991 goal. As you may remember, last year the City of Monticello participated by assisting with the purchase of the street banners. Of the $5,925 total banner cost, the City paid 75% of the cost, which amounted to $4,443.75. This amount came from the liquor store fund. The committee's promotional efforts have created a great awareness of Monticello. Some of their efforts are the llahted billboard along Interstate 94, city banners, periodical media waves, mailing pieces and magazine, and logo buttons and T-shirts. Enclosed is a copy of a letter from the committee chairperson outlining in more detail their achievements in year one. Also, a survey was mal led to all advertising and promotional participants to measure the level of support for continuation of the program. The survey results are enclosed. This past summer, the committee ran a survey in the Monticello —serer. This survey is intended to assist the committee and adv/promotional participants with a better understanding of their customers. These results are also enclosed. As you can see, the committee has boon busy and productive. The committee recognized at the beginning of their promotional efforts that they would not be able to weigh the tangible or intanglbl.a results of their efforts for three to five years. It Is the Intent of the committee to continue the programs of 1991 such as the billboard, replacement of worn banners, otc. In additlon, the committee is considering having a professional marketing study completed that would encompass the ontiro City's business sectors such as banking, professional services, city/school, and commercial/industrial. Council Agenda - 12/9/91 In today's world of economic development, it is not unusal for the public and private sectors to support each other as illustrated by some excerpts of an article in the October issue of the Minnesota Cities journal. It is for these reasons that the Advertising and Promotion Committee requests the City Council to consider continuation of support and participation in the promotional program through a contribution equal to last year. B. ALTERNATIVE ACTIONS: Motion to support the "Monticello: Your Kind of Place" promotions thereby committing $4,000 to the Advertising and Promotion Committee for the year 1992. 2. Motion to support the "Monticello: Your Kind of Place" promotions thereby committing to an adjusted dollar amount and/or support of service in kind to the Advertising and Promotion Committee for the year 1992. (Example: Designate dollars for study and/or a portion of dollars for reimbursement to the Public Works Department for maintenance of banners to the sum of $4,000 or to a sum less than the requested dollars). 3. Motion to discontinue support of the "Monticello: Your Kind of Place" promotions.n- _ — pD r�� 'l'l � D ` t-) ',ll ^ ,o i C. STAFF RECOMMENDATION: It is the feeling of the City staff that the "Monticello: Your Kind of Place" promotion has indeed created an awareness of our community. Although, the staff makes no recommendation of the level of participation, staff does feel the program is worthy of participation by the City. D. SUPPORTING DATA: Copy of billing; Letter from Steve Johnson; Excerpts from a iournal; Two survey results. 4 L ADVERTISING AND PROMOTION COMMITTEEE MON TICELLO CHAMBER OF COMMS RCE P.O. Box 192 Monticello, Minn. 55362 PARTICIPATION BILLING — 1992 City of Monticello P. 0. Box 1147 Monticello, Mn. 55362 DUE DATE -- December 15, 1991 1992 PARTICIPATION FEE .................. S4,000 Optional split billing: Due December 15, 1991....$2,000 Due June 15, 1992........$2,000 ---------- Total........... ........44,000 --- --- Total....................44,000 By accepting split billing you will be obligated to the June billing. C U L MONTICELLO CHAMBER OF COMMERCE P.O. Box 192 Monticello, Minn. 55362 011ie Koropchak City of Monticello P. 0. Box 1197 Monticello, Mn. 55362 Dear 011ie, Thanks to you and others like you the "Monticello, Your kind of place" campaign has become a reality. Together we have made happen what other communities only dream about. We are off to a excellent start on a long term project. To date we have produced many things that have impacted our community. l 1. A well lighted bill board announces our theme to commuter on the Freeway as they return from the Twin Cities. Over 60% of our residents make their living In the metro area and see it every day. 2. Banners using our theme welcomes everyone as they enter the city. 3. Three separate waves of media over the year have reinforced the campaign. a. An individual mailing piece and a maga7.ine have been sent to all residents of our market area. 5. Buttons turned out to be a big hit among our residents and employees. 6. Logo T-shirt were produced. Over 500 of them have been distributed or sold. Some have been used as gifts to visitors and special guests from around the country and the world. All of these have put forth the idea that we started one year ago, telling every one Monticello IS your kind of place. C A survey was conduced mid summer to give all a better understanding of what our customers think. All members were mailed a copy of this. If you did not receive a copy of this they are available In the chamber office at city hall. L In addition a survey was taken of our members. The results of this are enclosed with this letter. From the responses that you can review for yourself the committee feels we should continue In 1992. Again we need your commitment to continue for the coming year. Unless we can meet our goal of 5"5.000 Gn l of n yn y.1 1 1 n-nt tip .:!:I- C..' , f ic .. continue your support at the same level as last year we should achieve this goal. Enclosed you will find an billing for your participation in 1992. A DUE DATE of DECEMBER 15, 1991 has been set so that we can plan for the upcoming year. If you wish to split your payment provision has been made on the Invoice to do SO. If you have any Questions do not hesitate to give me a call. Since Steve Johnson, Chairman, Advertising and Promotion Committee Monticello Chamber of Commerce C 0 7 Downtowns What caii cornrniihities' -do CLAuDiA PAwuAmm+-Ar4DLiz Thwpi3m Declining mail trade and empty store- discount retailers fiwn locating in their share of population ratio grater than fronts are a common phenomena in city. Other business owners recognize one: Hennepin, Ramsey, and Dakota. many cities outside the metro arca. that it may be better to have the Six of the eight Greater Minnesota This article summarizes research an the discount store in their cry as opposed counties with a ratio greater than one impact of discount ni illustrates to a nearby city. Indeed, Stone's contain a large regional a -ode center how data may be used to analyze retail research indicates that on average which generated over S200 raiRion in trade. and suggests scraugiesi for down- towns between 5,000 and 30.000 popu• retail mks in 1988 (St. Cloud, Man - town businesses. Mon without a Wal -Man experience kaw, Brainerd, Albert Les, Rochester, 11"Pact of discount the Mowirqr. Winona). Both Chippewa and Pen- retailers on eWsdng )Sato dedin"Of 19 petce for furniture and home furnishings storm- ' nington —tin had ratios greater dw One, but they do not include one of the businesses Sol" declines of I I percent for state's —jar regional trade centers. Many cities have watched the open- lumber. and building supply notes, -) Saks dedines of 10 for (Montevideo and 7%d River Falls each generated less than 3105 million In ing of discourit chain notes in their communities, 71cm discount chsi Percent apparel KOM. retail salm in 1988.) have found a strong market in cities Stone also fixtrid that, on average, Surprisingly five Craver Minnesota counties which 1-h regional crude with populations between 5.000 and 30.000. Their siuccese teas an offuing towns with populations less than 5,000 within a 20 mile radio of a Wal-Mart semen did not capture more than their convenient hours and competitive experience a 25 percent decline in retail Rhare of the mail win based on their population, These counties and their prices. These discount stores have mixed impacts on mining businesses. sales over a fliur-yes period. Providing retailers with research on, associated tnide centers include St. Same businesses experience saki the iii Ulm trends is One strategy Louis (Duluth), Beltrami (BerokUi� Kandlyold (Willmar), Itum (Grand inerimses due to the increase In cus- cities can pursue to strengthen their Rai and Clay (Moorbgjd� UtIntre attracted to ft trade center. while other buitinesses experience asks downtowns. Awareness orcurrem trends may encourage business owner,, dol988jLMkiricnita crim cW 760 tared less aw percent of their declines bemuse of tilers competition. to develop stronger retail marketing PorentW retail &an based on their Dr. Ken Stone, Iowa Extension Ser- wategieL, dam of counties vice, found that on average, Wal-Mam impacted other retail businesses in the Usi"llWOS tr*IWS either do rot include a city with a cities In which they locitte in the follow- Retail trade has dad from ornaller popubution *%w 3,000 or they am', - door to & lop M&M ned Vub censcir in ing ways: ) Salo increase cities and communities to regional trade another onimy or a metro over seven percent centers and the metro area according to for eating and cidn" establishments; Serif and Anding. Evidence of regional Ratall sales analysis I Sales Increase over eight percent trade center domiruince is U1111VIted in available lbr lumber and hardware storm; the accompanying map of Minnesota Sales decrease dation seven per- "the map Indicates a courry's Igoe Although these sake to population cent for apparel stores; rano of the shot of retail win to share ratio uw;mmre the K=gLh of the J Sao decrease fibnost IS percent of population. A ratio greener than am regional trade centers, many daft want owing miscellonoti btainesses (drug indicates a county is capturing a sham more specific analysis of their nuil nor". florins, stationen, Oft storm, of the state's retail Wes greater than sales, I'm Minnesota Eirtenion Service etc.); their sham of population. offers inlonnaucia on mail -ale arrids Due to the expected Impacts on ' Eleven counties have ratio@ larger for individual cities. Using dna corn. existing Kara, some downtown bud- dun one, Only three of the Twin City piled by the Mmumsou Department of neiiii uwneri lobby to prevent large metro Lountim have a gum of sales to Revenue, fALulty of the Minnesota .--Zarr. r(00 .`p-.rv. r...-.ra_.r r...rrr �� ..•-f�l��l.- ._.'��._.t_.�__u_L'.L�'r.+. 1 -I - r �.. A: -_ What can cures do to help downtowns? By obtaining information on the ret tel tales treads in your city, retail businesses and city government can develop realistic downtown marketing and development strategies. The Min. naso Extension Service can generate retar7 mks information for communities fora nominal charge (the con of suer ing the data required for the analysis) by contacting Bud Credon, Extension Specialist, Minnesota Extension Ser- vice, ervice, University of Minnesota, St. Paul (612{23.91 57). Dr. Claudia Parlimament is an Associate Professor in the Depanmmt of AgsieW- mral and Applied Economics and a Com- munity Seance Extortion Speeialisr with rL& Miancsoss Esteaaio& Service, Usi:etn:ty of Minnemta. Marto cam' Ing her Ph.D., Dr. PuUament owned 4"— and operated a sueatdu] retail specialty son ie Mime kpoW for eight years. She b oo sabbatical until September 1992. Lia TrmpHn Is . Bush Fellow sad W.th- loims County Extemion Ager - Com- masaby Seaomtet, Minnesota Etttmalon Sevvite. She was responsible for the recall tales andysis reports for Hastings, Wbite Bar Like. and Lanni.. Life -without -TIF_ Seven eooiwfnk development din3ctogs respa�d - - . Though the treed for public fimiling of development has nes Bunged, dangn to the TIF laws made h much more dillicult for cities to participate in eco- comic development and «devdop- mem. So, how are titin coping in a world without tax increment kandngt To answer this question, die League of Minnesota Cities contacted severs eewtomie development direetma who represent the emianomic and geo- graphic diversity of Mimnesoa's cities. AD believe the new law made economic development more difiksdt. Moa said they were fbrturm e to have cisting tat increment financing districts with sufii' data 1L av&Uk to supppott new activities.LAD were reductant: to establish new districts, saying that their cities could not afford aid au aaodued with cresting new &Xncu-) Soudwim mglon. dedlning populatlen and compating with Iowa and South Dakota John Meyerment sm , developnager In Canby, acid that economic derelop- went activity in southwestern Mine. nota has sawed wra derably ince 1990. Canby is doing matte develop. meat using revenue bonds, but, unf x. tunatrly, development activity all along the ore's western border is minimal, "No one re&Dy understardi the ram' Ukatans of the TIP dungen." he yid, "It'd Kill possible to make danger in the newer pre- 1990 districts, and that h where any development is oaurrirng, We designed dm diaries to At our long-term needs, o "are ebb to tfan continue cur es without being alfacted by the changes." Windom'suses TIP leu AquendZ than most mem titin, explain Adrun Meyer. economic devdopment director. He is comemed that when legislators tried to eliminate abuses of TIF, they really penalized small towns for abuses, when most abuses occurred in metro- politan areas. "The am needs to sand a signal to rural cities telling than that they are important," Meyer says. Windom is located in the southwest comer of Minnesota, an ase& with spe-, dal economic problems. Each of the a counties in the region lost between two patent and 16 percent of their popula, tan during the IM. The area bor- ders tudere two awes, both of which, he bdivts, have more liberal sides for Pub - he assurance to economic development than Minnesota. "We will remain a poverty pocket if we can't play by she come Hiles as Iowa and South Dakota." Meyer uys. FaunEdng new projects remains dim - cult. 7be city has had to nun down pmjats that do nes qualify under cut- saris urkens TIF ruin. 7be city is now making direct loans hon to revolving loan fund to help build a retail bare for the dry. Meyer is concerned dot without a downtown, industry will nes grow., He Wo recognizes that retailing in Win- dotn mux be "niche" marketing, and that local firms will survive only if they provide superior service. He is concerned thin effan to reduce federal and rate spending will work against rural areas, "We need to give rural area an advantage. We compete against towns our size In low-& and South Dakota, and we often can't match what they of Lr. Smd towns don't have as muds need for TIF as larger cities. but when we need it, we really need it," he concludes. 9 j 1, an,to y Fast growing metro serving an the economic development tax his is of metropolitan SLdmft focus eff0ft Bill King, camornic de, -clopment direc- and committees, says that city locating — projects in healthy g 7U disuricts. to ncaimatropDOlan cities APVQ*Mety two nonmetropolitan cities city crew ft a now TIF district tor of Brooklyn Park, a growing metro- Hutchinson has considered several "a "i" in ft type 0, asft created potitan suburb, " that the new law ways to have developers reimburse the of districts created In motmporitan and nz and reduced beat government aid city for any LGA loss. but Bernhagen W months of 199D, and fr= May 1, 19,' (LCA) have forced the city to sharpen recognizes that reimbursing the city 1 M charges, at Wast two economic de the focus of its development activity. would also add to the project cost. each redevelopment district Since the 0% "We are limiting our efforts to indus- "Only the strongest projects are getting redevelopment tstricte than economic de tries that am critical to target growth done," he says. "'Mere isn't enough the Twin Cities metro area have virtually s patterns instead of trying w fill in every cash Do- in ®ager projects to make intentdistricts. inch of each TIF district." them work under the new rules." The dramatic drop In the rate at which r Because development panems in Some redevelopment activities in Created appears to be due to two causes- Brooklyn Park have changed. areas that Hutchinson we possible through a new economic development districts Is much s were once the core of the city's dewJop- program that is (amicied, in part, from 04 slwqef projects which am We to u ment am now ready for redevelopment. the city's revolving loan fund (which in to be located In the TAM Citlr "We am concentrating an matching turn was funded with unencumbered LEO' projects to the areas we want them in," IF F money) and with a state grant King explained. The city's strategy is: city is providing loam with an whenever posubk, to use the resources effective rate near to three percent for be says. of financially healthy redevelopment . downtown Biwabik's economy is dependent. on districts that were established before TIF finds tion. Currently 20' C En,h7k�g' the fortunes of Ciants' Ridge, an area )90 to waist new pmjects. buildings-are gram, and as known for its winter sports. The city is 'my go back into the project area of a 'nF funds am repaid, the city will edend seeking a summer "destination activ- district established before 1990 the money. adding another two or three hy" for the area to make tourism a without penalty as long as the expendi- buildings to the program each year. year round Industry. With a summer turn are consistent with the origbtal BemhBgen supports the Idea of a activity, he feels the city could justify purpose of the district. kiwative. cummission to deflne the adding another 200 to 300 motel "Me city's general fimd just can't state's economic development policy, toenns and other businesses serving the stand any LGA lou," he says. "before but he is concerned that legislators as a tourism would also develop in Biwabik. the city would consider losing LCA, group are not "in tune" with how Attracting Industry to Biwabik is dif- the project would have to fit In with the development works. ''Their cortcem." ficult, he explains, because the city Mita general goals of the council—creating he says, "is with the return a,pmject three major disadvanuagev It is small, jobs. expanding the city's tax base, and Will have today, and development is distant from markets, and has no sur- improving the overall image of the city. based on future return." plus Vneral purpose buildings. "Higb We analyze everything vee do according risk types of ventures look to places like to then goals. Iron Ranp looks to Biwabik." he says, "and good busi- King believes that the 1990leglisla- tourism as a future sours tion did not accomplish what legislators "They Of 91VWth hoped It would do. Injured TIP F without fixing the problems. and they Mart Flaherty, community develop• didn't address any basic policy quer mens director in Biwabik, sought, and tions. It the Legislature really wanted obtained, special legislation in 1991 that Table I to fix problems." he concludes. "they should have enlisted the help of practi- will allow Biwabik and adjoining White Tb%ttship to form a Joint economic mobw of own &"Vnt I tianers so that problems could be fixed development audumity (EDA) which OWWO 7131191 witho,ut destroying the tool," will have the authority to issue bonds. V Hutchlnson In Cantmi something the townitup carinot do under present law. The two commutru- I MInnesate um Its existing ties expect to develop CODpCeA1iV*. 11000011010 WIN ISO FM more avatively Flaherty belmrs that the 19M N111010"Polkan emu reacrictions, on pooling to incren"ta Odw John Bernhagen, executive durctor of win, in the long run. hum cnies. "With the Hutchingson Community Develop pooling we could stimulat"develop ment Corporation and a state senator mem beyond the immediate perimi," Committee Survey 1 11/19/91 ADVERTISING AND PROMOTION COMMITTEE MEMBER SURVEY 1) Give your opinion of the "Your Rind Of Place" theme and logo. - Overall, I think it is good. It is a universal message that can be tailored to fit each enterprise's individuality. But more importantly, it ties all of us together, which is what we need to do to compete and promote Monticello regionally. - It's ok, but I don't see how it has been aimed at keeping shopping in town like we were promised. - Very expensive for what appears to be a so-so attempt to raise awareness of local marketing. - Great - like. - Well received in town, especially businesses - should push for more business involvement. - I like the banner and the visual promotion. - Both the theme and logo are very "catchy", Something that will be remembered. - All your wants and noeds in one town. - Theme and logo are a nice fit to achieve the goal. - Logo - very attractive in four color, like theme and its application, flexibility to various profession, services, etc. - I like it. What we need on an on-going basis, is consistency; i.e. logo, advertising, theme, etc. - I like it - Gives the impression that Monticello is a place to be proud of - which it truly is. - Great C- I like the logo. It ties everything in our community together. - Excellent. Committee Survey 2 Looks great - We like the theme and logo - some may think it to be folksy or corny but we really like it and support the usage of it. - I don't know what its done for us. - Maybe needs changing; more need for catchy phrase; need to use "Monticello" as point of emphasis. - Excellent theme and logo. - Friendly connotations and ties in the City of Monticello as well as its businesses and professionals. 0 2. Circle one answer for each aspect of the campaign. A) BUTTONS DISLIKE NEUTRAL LIKE NO OPINION 2 7 13 1 99 309 579 49 (COMMENT: can't remember to wear one) B) BILLBOARD DISLIKE NEUTRAL LIKE NO OPINION 5 2 16 229 8% 709 C) BANNERS DISLIKE NEUTRAL LIKE NO OPINION 3 19 149 869 D) PRINT ADVERTISING DISLIKE NEUTRAL LIKE NO OPINION 2 9 11 1 99 399 489 49 E) RADIO ADVERTISING DISLIKE NEUTRAL LIKE NO OPINION 2 8 9 4 99 359 399 179 F) BROCHURES, SIGNS DISLIKE NEUTRAL LIKE NO OPINION 1 9 11 1 C 59 409 509 59 (COMMENT:Like signs, dislike the brochures) 0 3) c Committee Survey 3 G) T-SHIRTS DISLIKE NEUTRAL LIKE NO OPINION 2 4 15 2 99 179 659 99 (COMMENT: don't know where or when to wear it) H) MARKET RESEARCH/SURVEY DISLIKE NEUTRAL LIKE NO OPINION 2 4 14 2 99 189 649 9% I) COMMENT LINE DISLIKE NEUTRAL LIKE NO OPINION 1 9 9 4 49 399 399 17% J) FOCUS GROUPS DISLIKE NEUTRAL LIKE NO OPINION 2 7 7 6 99 329 329 279 (COMMENT: not aware of, but I would think these would be excellent; hard to hear and understand the conversation and comments) What directions would you like to see expanded in 1992? Which new areas should the committee consider? - Keep promoting Monticello areas' advantages- t of shops, and variety of business! - More education for customer relations! - More emphasis on shopping where you live. - More business and community involvement in Riverfest. I personally think the "Your kind of place" should continue. It seems to me that the most bang for the buck comes from general advertising ... newspaper, radio, billboard, But some of the more gimmicky things (t -shirts, buttons, posters, banners) have expanded the concept to a more personal level, and that's been good. The Monticello Magazine, recently released, was a bust. while it looked good(nice cover, Quality printing), it's content was embarrassing, with its text(Jeannie DeMar's senior English paper from 1968!!). It was not only terribly out of date, and politically incorrect?, but it missed the focus, which should be what is Monticello in the '909?(That's the 1990s, not the 1890x!) Committee Survey 4 - welcome to Monticello -(permanent)- sign * well done with use of Monticello logo and theme and well lit and good use of landscaping. Ideally at all 4 -entry points. - Promote business opportunities, schools, real estate, bail fields, parks, hospital. - The magazine should be nice if completed. Efforts should be made to get fellow businesses to support each other, keep all buying in town, i.e. office supplies, groceries, mist. power equipment, professional services, doctors, dentists, etc. Also should make sure our govt. areas such as schools and city offices support our area businesses. - Continue to make the "Your Kind Of Place" the focus of all you do. - Current list of all businesses in Monticello(or with a Monticello address) and a brief synopsis about each - to be updated periodically as new ones come in or others leave. - Expanded advertising/ awareness in the marketplace. - Develop tourist information: motels, dining, recreation, shopping. - I think the emphasis has to be consistent with this year. Rather than spread a limited budget too thin continue to push on the present game plan. - The committee should consider what is happening to the mall uptown. Businesses are moving out - not in. That doesn't reflect well with the town them. No business can make it. Increased visual in downtown area and mall area. 4) Other comment. - Finally, I want to thank the committee for taking the time and initiative for bringing this promotion to us. Let me know when another contribution is needed. �jj Mg INS) - Yes. Committee Survey 5 - Move the Billboard to Monticello - You would not believe the number of people who now think Albertville is Monticello. I do business with many people from out of town and have repeatedly heard remarks about the billboard "BY MONTICELLO". - Go on hold until the economy stabilizes. - Yes - checking on businesses to see, and help then to succeed, if needed. - Yes, they should continue. - It is very important at this stage that efforts be maintained. Although efforts have been on-going for quite some time, the momentum should be increased as the length of the campaign continues - good advertising sense. - I have no comments. 1 - Yes. Everyone should be made to realize this has to be an on-going process and you cannot expect to make a big swing in one year. - Thanks and hats off to your work and hours of dedication! Monticello is Your kind of place. - Yes! - I an just new in the area. I am really unfamiliar with the buttons and t -shirts. - Definitely yes. I think we are fortunate to have such a committee that is willing to work for the promotion of Monticello "Your Kind Of Place" and deserve to be commended and given recognition for their efforts. - Yes, I think they should continue. 'They are doing an excellent job. Keep up the good work. - Yes. The efforts are appreciated. Obviously the efforts should be concentrated on the newcomers and 1 to 5 year residents to help establish shopping patterns with our independent businesses in Monticello. C- Maybe smaller scale but keep plugging away with something. Committee Survey 6 Yes. -Good Ideas- Hard working committee. * Monticello Magazine -unbelievable delays, poor job of proofing the history etc... mis-spelling * where does this fit in to Chamber versus this Advertising Committee- poor communication here!! Comments: Of the 52 surveys that I sent out only 43 were returned. I did include return envelopes with all of the surveys. DO Council Agenda - 12/9/91 7. Consideration of retainage reduction on Projects 91-01, Fallon Avenue; Project 91-02. Brier Oakes Estate: and Project 91-03,,, Card i nal Hills. (J.S.) REFERENCE AND BACKGROUND: As previously discussed with the City Council, the three above -referenced utility and improvement projects are in various stages of completion due to the unexpected early onslaught of winter. The Fallon Avenue utility project is complete with the exception of seeding of the ditch. The utilities in the Briar Oakes project are complete and operational; however, some of the class 5 and all of the blacktop and curb and gutter are yet to be installed, as well as the boulevard seeding. For the Cardinal Hills project, only the blacktop and boulevard seeding remain to be completed. There is some debate as to whether the contractor had sufficient time to complete all of the work in the time allowed. The debate really centers around the Briar Oakes project more than the other two. La Tour Construction of Maple Lake, however, has agreed to hold their contract prices on all of the projects and complete the work as soon as weather conditions permit in 1992. Because of this and the fact that the contractor was $90,000 lower than any other bid on this project, LaTour Construction would like some consideration in rt,;u ting the retainage held on the project. The current retainage being hold is 5% of the work completed on all of the projects, or $20,624.91. City staff would like to have the Council consider reducing the retainage from 5% to 2.5%. This would drop the retainage to $10,312.46. With approximately $100,000 of work left, this gives us a 10% cushion for the roma fining work. In addition, we still have performance bonds for all of the work, so the City is not at risk. B. ALTERNATIVE ACTIONS: t 1. The first alternative is to reduce the retainage on Projects 91-01, 91-02, and 91-03 from 5% to 2.5%. f`.•.' h /'S' 2. The second alternative would be to reduce the retainage less than the 2.5% as Indicated abovo. The third alternative is not to reduce the rotainago. C. STAFF RECOMMENDATION: It is the staff recommendation that the City Council reduce /L the rotainago on the abovo-reforencod projects to 2.5% as outlinod in alternative 01. The City has an excellent working Council Agenda - 12/9/91 relationship with LaTour Construction, he has performed well on the project, has guaranteed his prices until next spring, and the reduction in the retainage does not increase the risk of not completing the projects and actually demonstrates our willingness to be cooperative with contractors on completing projects. D. SUPPORTING DATA: Copy of cover sheet from last pay request i3 (this does not reflect the proposed change to 2.5% retainage). C Estimate Voucher No. 3 CONSTRUCTION PAYMENT YWCHER Bate November B, 1991 �w For Period Eading : October 30, 1991 -- ------------ -- -- ----- Prolect,No. : FALLON AVENUE -CITY PROJECT NO. 91-01 BRIAR DACES -ESTATE -City PROJECT NO. 91-02 ... _........ --------------- -.----- -- ----- ...-�....---' ..—_----------_—. CARDINAL HILLS -CITY PROJECT NO. 91-03 ------------------------------------------ ---- - — _ __ ...-- --__ —_ .. Class of Nark a STREETS, UTILITIES AND APPURTENANT NORC To c LaTcur Construction Inc. ----------------------------------------------------•- RL poo 76 Location : FALLON AVE., BRIAR OACES ESTATE, CARDINAL HILLS ylaple Late, Mo. 5$358 --------------------------------- --- Ph 16121 963-3993 For : CITY OF MONTICELLO, WRIGHT COUNTY, MINNESOTA ----------------- —-------- —---- —------ ------- A. Original Contract Amount 1 513,354.47 B. Total Additions s 0.00 C. Total Deductions s -- _ 0.00 -----•----------------- D. Total Funds Encumbered s 113,354.47 E. Total Value of Work Certified to Date 1 412,498.25 -----•--._...-- F. Less Retained Percentage 5 1 1 20,624.91 ---------- ---•------------ ----- G. Less Total Previous Payments 1 239,799.95 ......... ............... H. Total Payments Including This Voucher s 191,673.34 1. Balance Carried Forward A .— .— 121=481 IS J J. APPROVED FOR PATMENI, THIS. VOUCHER 1 152,073.39 APPROVALS susz......aces.........amanauigawas....acau.ama..... aeaannnunaz:amazuanuuaasuasznuaritinn CRR-SCIREN-MAYERON 6 ASSOCIATESi INC. Pursuant to our field observatim, is performed in accordanu,Mith our contract, and hued on our professional opinion, materials are satisfactory and the wort properly performed in accordance with the p tau and specifications and that the total work is 80 1 cospleted as of October 30, 1991 Ns hereby recommend payment f this voucher. Signed 1 811ned - /►_ ���TTT���--- Construction Observe -- ................................................. -...... This is to certify that to the best of my knowledge, Information, and belief, the Quantities and values of work certified herein is a fair spprojimate estimate for the period covered by this voueMr. Contractor 1 LaToar Construction, Inc. Signed fly ................................... Date 1 Title nmmuuaamnascn m��smn.auununnmunasaar.aumooss.sn,n.....—, s...............au..ono City of MONTICELLO Approved for payment Voucher .......................... —........ ....._....—....._............... _........ Checked By 1 Authorized lgresentative 14 Data 1 .......... — ---------- ................. .............. Page t of A - 4106, 41107 6 4116 Council Agenda - 12/9/91 8. Consideration of authorizing purchase of replacement furnace for senior citizens center buildinq. (R.W.) REFERENCE AND BACKGROUND: Last winter, Karen Hanson, Center Director, asked if the City could investigate the possibility of making alterations to the heating system at the center to provide a better distribution of air flow throughout the building. The seniors did not feel the furnace provided sufficient heating capacity; and with the current duct work and diffusers being located on the north wall of the building, air was not being distributed adequately to the south side of the structure. This fall, the center has been experiencing problems with the furnace operation, and I had Gary Anderson obtain some quotes from heating contractors for a furnace replacement and modifications to the system to provide better heat distribution. The senior center had also expressed an interest in installing central air conditioning if the City decided to replace the furnace. Currently, the center utilizes six window air conditioners, and the center would like to replace these individual air conditioners with a central air candltloning unit. The cost of the central air conditioning would be borne by funds available at the center. Quotations for replacement furnace and duct work alterations were received from B 6 D Plumbing of St. Michael and Custom Sheet Metal of Monticello. B 6 D Plumbing recommended that the main duct work should be relocated from the north wall to a central location to provide a better distribution of the heat and quoted a price of $2,900 for a 145,000 btu, 808 efficient furnace. The proposed furnace would be adequate to heat the main structure, but the back two rooms currently used as a ceramic shop and a woodworking shop would still be heated with electric wall heaters. For an additional $2,600, B 6 D Plumbing would provide a 5 -Con central air conditioning system. The quotation received from Custom Sheet Metal was for a 120,000 btu furnace with an 80% efficiency at a cost of $2,300. Custom Sheet Metal proposed a 4 -ton air conditioning unit at a cost of $2,225, including wiring, for a total quote of $4,525. Custom Shoot Metal's proposal was to leave the duct work at its present location on the north wall but enlargo the duct work and extend duct work into the ceramic and shop area for heating those areas. it appeared from the quotations that each contractor had different ideas on the heating requirements for the building. Custom Shoot Metal was proposing a smaller furnace that they felt was capable of not only heating the main structure but also the two workshop areas. B 6 D Plumbing's proposal Council Agenda - 12/9/91 provided a larger heating unit for the main area and recommended that an additional furnace of a smaller capacity be installed just for the back two workshop areas. They did not feel the one unit would have sufficient capacity to service the entire building. Since there was quite a difference in the two proposals in concept and design criteria, I asked the City Engineer to review the proposals, evaluate the building, and recommend an appropriate heating design for the structure. Mr. Ryan Gjestvang, a mechanical engineer with OSM, reviewed the proposals and toured the structure and is recommending that the design and proposal submitted by B b D Plumbing was the more appropriate system. Ryan did not feel that the proposal of Custom Sheet Metal would be sufficient to provide proper air distribution and have the capability of servicing the back shop areas. In addition to the annual funding for the senior citizens center operation, the City has also agreed to continue maintenance of the building. Included in the 1992 budget is $4,800 for repair and maintenance. Because of the high cost of installing two furnaces, the Council may want to consider only replacing the existing furnace for the main area at this time and have the center continue to utilize the electric wall heaters for the back ceramic room and workshop. Since the center does have its own funds for installing the central air conditioning unit, the City's cost would be $2,900 if B 6 D's proposal is acceptable. B. ALTERNATIVE ACTIONS: Basod on the recommendations of the City Engineer, Council could accept the proposal from B 6 D Plumbing in the amount of $2,900 for a roplacoment furnace and relocation of the duct work. The option would also be available for the senior citizens center to install the central air conditioning unit with their own funds if they desired. Accept the proposal from Custom Shoot Metal in the amount of f2, 300. Based on the Enginoer's recommendation, it does not appear this proposal would be adequate and would not correct the air distribution for proper hosting and cooling. Accopt the recommendations of the City Engineer on design specifications but request additional proposals from othor mechanical contractoro. Council Agenda - 12/9/91 C. STAFF RECOMMENDATION: It does appear that the existing heating system at the center is in need of replacement, and the relocation of the duct work should help in providing better air distribution throughout the main portion of the building. The proposal of B 6 D Plumbing corresponds with the Engineer's recommendations, and the staff is comfortable with B 6 D Plumbing's proposal. Because of the higher cost of installing two furnaces, it is recommended at this time that the ceramic room and woodworking shop retain the electrical wall heaters, as the City could evaluate whether a new heating system for the back rooms is necessary in the future. Also, if the center wishes to use their own funds for installing a central air conditioning system at the same time, the City could salvage the six existing air conditioning unite and possibly recapture some of our cost. B & D Plumbing is currently doing the heating system at the information center, and the City staff is satisfied with their knowledge and work to date. D. SUPPORTING DATA: Quotations from B 6 D Plumbing and Custom Sheet Metal; Recommendations from OSM. amtrVALEIDEN B & D PLUMBING & HEATING, INC 4091 Maciver Avenue N.E. St. Michael, Minnesota 55376 DATE I PROPOSAL IWT/qt PROPOSAL SUBMITTED TO: PHONE CITY OF Off Ifm l O/GARY AIINERSOI 1-295-2711 STREET: A.Q. 801 1147 JOB NAME SMIUR OEM CITY, STATE AND 21P CODE: JOB LOCATION NnPrtImLD• ML SSW N111111=1We hereby Submit specifications and estimates tor. )Ei1TIN6 - RNIDI 80% PUS NAT GIS 1+s M BTu F man MCU nrnnoa oonmrs T _ 1{l>< W IMImUMM RJIId ' DUBLE @rtOL IiEIUIM 18112 REGISTERS LIN AND MIEN HONEYWELL 787F TiEIaMAT - WIT JET IP FOR RRM AIR CONDITIOER - ROOM TO BE O.EAIED TO ACCEPT NEW RAM AND WiII& (BY SENIORS OR CITY) ELECTRIf11L IN01!!ED ALL DEBRIS TO BE HAM AtlB1Y TOTAL: 12,900 0B EXTRA� 1675. M ADDL FOR TEIDSTAR 9011 PLUS imam BTU Phone 497-2290 002090 W • Propose hereby to fUrhlsh material no labor • com Plato in accordance wl lh the abO" epeGhcerldha. for the SUM of; , dollars I1 Payment to be made as fotlora " CaFLETOIN .o�M.demo �o n.nerD pr.cn[w .nr rlr.udr d Dw�rw nose m• .ew. l an..n I„wa ..v. m.l..m r . rarr adr won .nnw sebn .na .n o.ceM• • warn. ewers ev e[lord O.ww mernwlramw�l mm.wwnr n.[M.ryD•�w•r'[• Our wr..r. r. NIM1 ro.wr q Wd.n•nr COwo.w[uion Acceptance of Proposal - ,D..m..d . rD•nl�[.Ilon.. OrMnwlu r[rlirNlby Dnar •w [c[.dr r.u•r. wmdar to m I [ wbr ...r[ilue rrM.lx wnl r M•r w grinl-D .ew• Au—,w [ Ir. dwwr -.rN .nnbww b u rl nd .LL•w.• wwr e�ew.w. wr• BILLY DALEIDEN B & D PLUMBING & HEATING, INC. 4091 MacIver Avenue N.E. St. Michael, Minnesota 55376 DATE !!��..'' j PROPOSAL PROPOSACfSUSMiTTED TO: PHONE T,D;t R/6AHY A armll t-70t-"tI STREET: JOB NAME D.O. BOY 1147 SENIOR CEMER CITY. STATE AND ZIP CODE: JOB LOCATION "l 15_12 910114461.1.£ we hcieby submit apecittca^ors and estimates tor, NEAT j18 - am 80% PLUS NAT SAS 145,808 BTU FURL rau IY ITunRK DON= T R 0 RIR CONDTIOIIS SENIOR CITIMIS TU NAT BAS Ku DIFFUSERS ON DUCT 38112 2 DBL 30M CEMRAL RETURNS NIRINS INa101ED STAT -ELECTRICAL TAI go AIR WLTRNR ALL DEBRIS TO BE W ED $0 16M 2 112 TON 18.5 SEER AIR CONDITIONER I CITYT TOTAL: $4,849.88 ' 11L61 KRAC ITKAJAW - ALL DEBRIS TO BE MAfI.ED AM Elm: TOTAL: 121988.88 145LO ADDLn FOA 90% PuJS TENASTAR EXTRA: F�tlf 16TSraB ADM. FOR TFMS702 90 RM 125,080 STU 42.688.00 ADDL FUR SEER AIR COl01O 5 NEA TM 10.3 - INtU IDES ALL PRRTSM —ALL DORISRT6 BE IIAII.ED AYAY Phone 497-2290 002142 we Propose hereby to turMsh material and labor - complete in accoldanCe with the abd" specifications. for the sum ot. dww& ($ Paymohl to be mads as folio-*' LM CDPZDIN I —a esn•r•nr..n le e. r,ornw .n.e+b«mmaan.n•.a.wrww. .wanr •GGn.auld b uaearo M+[n<« an. at-YwM r owrawnr eem IM mtl•+ •awurnrea rww.�na w.r .nit .ew a •.•a,l.tl ewr � .wrw�nn e 1 y,« � •�r • CMr • In• rern•1• .• een w •ttrNn1•> Mr•i• c•YOntl enr Carol Ow«r b<Vn Iu• wwb «m•p• W eln V Cn«•r•n • •urwn<• Ow. -Or+m • +NIA <«a.tl F ww•rn•n♦ darnpavtgn Acceptance of Proposal - •ewlxawn. a,w wronwn..•••urt.csan ansa wrer•e<ea.tl •«ow•ub«u•a b «In• wit• « ,p•crinitl O•, Vn win M rrr•1M O WrllYrwe M«• p•u a •a•a•nc. MO• IM dom.a nyr M wnnw«rr A Ir n nw •tletlp•e wur•n signs-• srsn•len tw Jrupl�fat Page No, of Pages CUSTOM SHEETMETAL OF MONTICELLO 1305 East Oakwood Drive MONTICELLO. MINNESOTA 55362 t Phone 295.2229 \PROPOSAL SUauIREO To AnQ.r p.Tc sTREcr i AN rreuE CIT,, STATE AND IIP WOE48 LOCATION 'I FSA/ ryAA ARCHITECT OATL OT RAMS I1.. 1.0n1 we hereby svamrt ,pM,hcairpna and estimates tar. Fvr n .'Jr A sa4'E -114 r Jr III /W,000 PL, &r :r iv, 'r r2. � %lve % IQe %vrn %%� r/% DV%sr"rata. cf C tirlri aero ��"a �/'1 P,.GT Ire-Yh Ar': To Jz"AdetAG I-vw to t(f-cn FJoor- �, �roNt TV.31A067GC 7X.A\' 6-s; Fu.,nac.r l%r' an a TV V 1,? o 8'166 80,\' Ga,.,r F� ✓ nn r c L rt�BLJ.Ot � Gl_.an,,.l %`ran+: 71R7K5'A/Gc9 47o.•c r'JG'.? .SEFitz AC (~/1%•.7,G�> Trane Tr.)r7,t5Atc'Gt7 Ho -1., e.y S1=Ct2 AG ens -0 .0e) Furaf .-SA A4cl ?..wall 7r- TtJ3tG47pYj6 70X :e..9 Fu✓nate. UIo7" XaT r., .4.'r anal CPEn6✓r7Aon A. AoA- CJ,4 (4!l7y.�(>� P VrOPOSP hereby to furnish material and Jabot _ complete in acCOrdanee with above Specarcalions, for the sum of: " AIM fo 4 rruw A• IpllOw •: .,.tsrW a pursauA. m e• s. HH, 'n- ., ra• u cunp «...m.vsu In I a ...ew.a .• n tmn. ..cad`wu.. R wq �mn . �n. we.n, .—.uae.e scars cb+p w a.e w.• w rmyn Au yr.H,,,nn emmn.nn vr�tm.• Arca.. 5 tnatu.aO^--�ti'.�Y�— '�'- asun e+r..a rw mous Orrr u cur• u.•. tunA.R •n. anA. AA.y minr.r NRI.; Tnn proposer may W Har msr•a TA,wenl,un • rr,..nsAlAw, Inw•Aa• •�[ntlrarn ar u. Ir nm Acceptro .nn,n —tP_ { .,. ceptanre of Fropoeat _ tn..aa.. apaca¢aan, pHC¢a. antl candR-an are 0010600n, and ace Mrabr .c,.ptW Vou era .ulMluaO 91rMtw. to do ton _U AS .paLcAad Payrn.M -110. maae A. attu,natl at-#, Data or Aa.ptAnC.- $I�nAtur. CUSTOM SHEETMETAE OF MWTC=P C. 1705 CAST OAKWOOD OWYE MONTgE1E0. MN 55762 L..ra�l+icJ Shop a AC Rei✓rn UJB 1•.�( . r, a„ r✓/-A"fc Ku6 /A1 VI' oR QW& Schden Associates, Inc 2021 East HennepinAvenuc Minneapolis. MN 55413 November 19, 1991 n12-331.8660 FAX 331-3806 Eny neers Architects Planners Surveyors Mr. Rick Wolfsteller City Administrator 250 E. Broadway Monticello, MN 55362 Re: Heating for Senior Citizen Center OSM Project No. 1748.00 Dear Mr. Wolfsteller: As per your discussions with Mr. Bret Weiss of our office, OSM was asked to review two proposals concerning a furnace replacement at the Senior Citizens Center. On November 7, 1991, we visited the Center and discussed the proposals with Gary Anderson. Our understanding of OSM's involvement is to provide a general review of the proposals, including a review of the heating and cooling capacities proposed, as well as recommendations on duct routing. We were not to provide a detailed, in-depth load analysis of the building, or to provide economic payback analysis of the proposed equiprnent. We have also discussed the two proposals with Custom Sheetmetal of Monticello and B & D Plumbing and Heating, Inc. *lte existing building is approximately 120 feet in length by 40 feet in width with the west end of the building (approximately 30 feet by 40 feet) split evenly between the woodworking and ceramic areas. The walls are constructed of cement blocks with minimal insulation covered by paneling. The roof is constructed of a built-up roofing system of undetermined insulating value. The main open area of the Senior Citizen Center is currently heated with a forced air, Bryant Ouiedine furnace, rated at 100,000 BTUII input with a maximum output of 80,000 BTUH. Air is distributed with ductwork and diffusers above the serving counter along the north wall. The woodworking room and ceramic room have in -wall, electric furnaces. *he woodworking area has a single unit rated at approximately 14,000 BTUH. The ceramic room has two heaters with an approximate total output of 28,000 BTUH. *here are six existing through -wall air conditioners serving the building, with a total capaciey of l approximately 66,000 11TU11. r�u.uxY.�ronn} r mn1„y�, Mr. Rick Wolfsteller November 19, 1991 Page 2 As we understand the situation, the existing furnace is not able to maintain space temperature during winter temperature extremes. The furnace is also near or at its expected life. Several individuals at the center expressed concern that the air is not distributed to all areas of the building, especially along the south walls. The two proposals very significantly in concept and design criteria. The B & D Plumbing & Heating, Inc. proposal provides two furnaces, one to serve the main open area and the other to serve the ceramic and woodworking areas. The furnace to serve the main area of the building would either have 145,000 BTUH input (80% efficient, 116,000 BTUH output), or 125,000 BTUH input (90% efficient; 112,500 BTUH output) depending on which option is selected. The air would he distributed with ductwork and diffusers located along the center beam of the building to attempt to achieve a more even distribution of air. The second furnace would be located between the woodworking and ceramic rooms and serve the areas with new ductwork and diffusers. The Custom Sheetmetal of Monticello proposal provides a single furnace (either a 120,000 BTUI1 input, 86,400 BTUH output at 72% efficiency or a 120,000 BTUH input, 96,000 BTUH output at 80% efficiency) to serve the entire building. The ductwork would be extended and modified to allow for the additional air flow to the woodwork and ceramic ureas, and a larger than normal fan would he provided to transfer air to the length of the building. An evaluation of the existing heating system capacity indicates that the furnace is rated at 80,000 BTUH output at the maximum of 80% efficiency but would probably be closer to 70.000 BTUH output due to the age and condition of the furnace. The existing wall heaters in the Ceramic and Woodworking areas add a maximum output of approximately 42.000 13TU11 for a total realistic heating capacity of approximately 110,000 BTUH. Indications from Center users are that the heating system does not keep the area warm. A rough estimate of 30.35 13TUH per square foot (based on building construction type) would indicate a total heating load of 144,000 to 168,000 BTUH would be required for the building. 01 Mr. Rick Wolfsteller November 19, 1991 Page 3 The proposal from Custom Sheetmetal provides a maximum output of 96,000 BTUH which would appear to be inadequate for the building. The proposal by B & D would provide a minimum (at 80% efficiency) of 164,000 BTUH. The total existing cooling capacity in the building is approximately 66,000 BTUH, or 5.5 tons. Based on a rough estimate of 500 square feet per ton, the total cooling load is 9.6 tons. The Custom Sheetmetal proposal calls for a 4 ton unit. However, we believe the up- sized fan on the furnace may be able to handle a 5 ton unit. The B & D proposal indicates a 5 ton unit for the main furnace with a 2-1/2 ton unit for the furnace serving the Ceramic and Woodworking area. From the standpoint of air distribution, the ductwork and diffusers located along the north wall do not allow the air to be distributed well to the other side of the building. A centrally located duct with runouts to the walls would probably provide the best coverage. Due to the height constraints of the center beam, duct runouts to the exterior walls may not be possible, but distribution from the center of the building would provide better coverage than distribution from one side of the building. We feel that the heating capacities proposed by B & D are reflective of what we would anticipate the heating load of the building to be. Granted, an in-depth computerized load analysis was not completed for the building, but rule of thumb estimates and inadequacy of the existing furnace would indicate that the proposed furnaces by Custom Sheetmetal may not meet the maximum heating requirement. The use of the sawdust collection system in the woodworking area would also create more of a heat load by bringing in outside air to replace the air exhausted from the system. The cooling capability as proposed by B & D also reflects closer to what we would anticipate the load to he. The existing units have a greater capacity in the main center area than what is proposed, but a centralized system would provide a more efficient distribution system. The 4 ton proposal by Custom Sheetmetal appears to be low. As far as air distribution goes, a central duct would provide better air flow than trying to serve from one wall. Trying to provide coverage by throwing air from one wall to the other is difficult, due to the distance as well as the beam obstruction. v Mr. Rick Wolfsteller November 19, 1991 Page 4 In summation, we feel more comfortable that the B & D proposal would provide you with adequate heating and cooling capacity. The concept of a centrally routed duct would also provide better air distribution. There are some things to consider regarding the proposals. The separate furnace for the west end may require a new room to be constructed and a new gas service would have to be run. We are not sure that either of these are covered from a cost standpoint. If a central duct is run near the beam at the center of the building, will it be acceptable if it is run exposed? The 2-1/2 ton air conditioner proposed by B & D could be put in at a future time so the cost could be deducted from the proposed estimate. Custom Sheetmetal could probably provide similar capacity units, which would give you a cost comparison of similar systems to choose from. We will be calling you in the near future to discuss this letter with you. In the meantime, if you have any questions or require additional information, please do not hesitate to call. Sincerely, ORR-SCHELEN•MAYERON & ASSOCIATES. INC. Ryan J. Gjestvang, P.E. Mechanical Engineer sw 111891 Lrjg Gary Anderson, Building Official City of Monticello BA W JJs File C LO Council Agenda - 12/9/91 9. Consideration of vacating a 12 -foot section of the 20 -foot easement alonq the northern boundary of Lot 1, Block 1, Sandberq East. Applicant, Clint Herbst. (J.O.) A. REFERENCE AND BACKGROUND: As you recall, on October 15, 1991, the City Council acted to vacate a portion of the drainage and utility easement along the northern boundary of Lot 1, Block 1, Sandberg East, contingent on acquisition of an additional 10 -foot easement along the southern boundary of Lot 2, Block 1, Sandberg East subdivision. Acquisition of the additional easement area in exchange for the easement vacation was seen as necessary in order to preserve one of the potential routes for the Meadow Oak storm sewer outlet. It was expected that the party that sold Lot 1, Block 1, to Herbst (Rod Norell) would be willing to grant the City easement rights as requested because of the following reasons: 1. The easement area requested in exchange for the easement vacation is on property that is not developable; therefore, adding an easement would not further encumber the property. The design of the original plat predicates that the easement area will become a street intended to serve areas west of Sandberg East. Adding an additional 10 -foot easement did not appear to reduce its value or encumber the property further. 2. In providing the City with the easement area as requested in exchange for the easement vacation, Noroll would make Herbst happy and thereby preserve the sale. This item is before Council again because we miscalculated Norell's reaction to the easement exchange proposal. it was Norell's view that adding any additional easement areas to h.19 property at any location creates an additional encumbrance and could someday result in loss of flexibility in the use of hie land. In addition, it was Norell'a view that the presence of the 20 -foot easement was not hidden from Herbst when Horbet purchased the land. Norell, therefore, does not foal obligated to grant easement area somewhere else because Horbet was not aware of the 20 -foot easement. Now Vacation Proposal In response to Noroll'a decision to deny granting the oasomo nt area as requested under the original proposal, a now proposal C for vacating a portion of the 20 -foot easement has been prepared. It is suggested that instead of vacating a 14 -foot easement area and requiring an easement exchange, the City 10 Council Agenda - 12/9/91 should consider vacating a 12 -foot easement area without any easement exchange. Under this alternative, a 20 -foot drainage and utility easement will exist between the Herbst property and the property to the north. As you will note on the attached plan, Lot 1 of the East View plat has an easement of 12 feet along its southern boundary. This easement combined with the proposed 8 -foot easement on the Herbst property creates a total easement area of 20 feet. According to the City Engineer and the Public Works Director, this 20 -foot easement area will be sufficient to accommodate construction of the storm sewer; however, there may be some added cost associated with constructing the storm sewer along side the Herbst residence. B. ALTERNATIVE ACTIONS: 1. Motion to approve a resolution for vacating a portion of ^y \� the drainage and utility easement along the northern border of Lot 1, Block 1, Sandberg East. Chances are relatively remote that the path of the Meadow Oak storm sewer outlet will follow a path that will bring qit along the north side of Lot 1, Block 1, Sandberg East. Zy' However, in the event that this route is selected, there is sufficient easement area after the vacation to accommodate the storm sewer. Furthermore, the vacation as proposed will provide sufficient buildable area to accommodate a home that is 60 feet wide. Motion to deny the proposed resolution. Under this alternative, Council could take the position that any potential added cost associated with excavation and construction of a storm sewer line along side a residence is justification for denial of the vacation request. Council could take the position that the easement, or a greater portion of it, should remain in place to provide sufficient area between the location of the storm sewer pipe and the Herbst residence. If this alternative is selected, Herbst will not be able to develop his home as planned, and an alternative design will need to be found. This may be particularly difficult, as 50 foot Is a very narrow area on which to construct a home. In Monticello, after taking side yard setbacks into account, the minimum width allowed on any lot is actually 60 feet. 0➢ Council Agenda — 12/9/91 C _ STAFF RECOMMENDATION: Chances are that the storm sewer coming from Meadow Oak will follow a route well west of the Herbst property; therefore, it is likely that this issue is moot. However, in the event this avenue is needed, the 20 -foot easement area remaining after the vacation is sufficient. In addition, denial of the vacation would unduly limit the ability of the land owner to develop a home on the site. D. SUPPORTING DATA: Resolution; Area map. L' 12 (' RESOLUTION 91 - RESOLUTION FOR VACATING A PORTION OF THE DRAINAGE AND UTILITY EASEMENT ALONG THE NORTHERN BORDER OF LOT 1, BLOCK 1, SANDBERG EAST WHEREAS, the owner of the property encumbered by said easement has requested the City Council, In a petition dated September 23, 1991, to vacate a portion of such easement according to law; AND WHEREAS, a public hearing was held on December 9, 1991, before the City Council In the city hall on such petition after due published and posted notice had been given, as well as personal notice to affected property owners by the clerk on 1991, and all persons interested were given an opportunity to be heard; AND WHEREAS, any person, corporation, or city owning or controlling easements contained upon the property vacated reserves the right to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereto; AND WHEREAS, It appears that it will be in the best interest of the q City to approve such petition; NOW, THEREFORE, BE IT RESOLVED that such petition is hereby granted, and the easement described as follows Is hereby vacated: The southerly 12 feet of the 20 -foot easement located along the northern boundary line of Lot 1, Block 1, Sandberg East subdivision. This results in an 8 -foot easement remaining. Adopted this 9th day of December, 1991. City Administrator L Mayor 6 CO, Council Minutes - 10/15/91 I 4. Public Hearing--Conside ration of a resolution for vacating a portion of the draina ce and utility easement along the northern border of Lot 1, Block 1, Sandberc East, Aoolicant, Clint Herbst. Mayor Maus opened the public hearing. Assistant Administrator O'Neill explained that the request stems from a problem created with the original platting of the Sandberg East subdivision. At the time the pian was designed, it was in the township, and township design standards stipulated that the side yard lot lines along the perimeter of unplatted land requires establishment of a 20 -foot easement along the side yard. This requirement affected Lot 1, Block 1, of the Sandberg East subdivision. O'Neill went on to note that the 20 -foot easement requirement makes sense in a rural area, especially where there is no easement on the adjoining property to the north; however, in an urban area where lot sizes are smaller due to availability of sanitary sewer, the 20 -foot easement acts to encumber the property and limit ability to develop the site. O'Neill also informed Council that the City may ultimately need an easement running oast and west in the area for use in conjunction with development of a storm waver outlet serving the Meadow Oak storm water retention pond. He suggested that the City Council grant the request to vacate the easement contingent on the City acquiring additional easement at another location In order to provide for the potential route for a storm sewer system that could possibly need to be developed in the area. Mayor Maus then closed the public hearing. After discussion, a motion was made by Shirley Anderson and seconded by Brad Fylo to adopt a resolution vacating a 14 -foot section of the drainage and utility easement along the northern border of Lot 1, Block 1, Sandberg East. Vacation is subject to City acquisition of an additional 10 -foot easement along the southern boundary of Lot 2, Block 1, Sandberg East subdivision. Voting in favor: Ken Maus, Shirley Anderson, Brad Fylo, 0an Bionige n. Abstaining: Clint Herbst. SEE RESOLU'T'ION 91.14. N . RllGti I iT COUNTY HIGHWAY 0 3 r W Z iD 50 0 5C L.709- 0 04" _It -l" > 46' 15 SCALE IN &-9 53-26 L-320.1 'a 0 -- 12 12 •6 to►L.- 0 Denotes 3 /4 inch x marked R. L. S. No. I. 4, m m rn i I Denotes Iron monum m urn: 3 12 .-j Eass"e" < NOTE: The north line of S • 2: E, in according to the record Pic 6 ,"tot to beer N 90*00'00' E. 'n Eas• 1 " 4 A ago 'd utility In 12 7- ... ... ru A CU 0 6 -0 'a 0 a 71 5077-7 Drainage and Utility Eo�dro@�Mt,5-:. TOTAL USZKW AREA REMAINING 12' 12 INMEN-LM 20! ....Usimut VOICAtion Request: ...... VAkesto 12' soction alonS r. 124...r N N -00'oole 914.uu lorths- Soundijiry of lot I so Sandberg Rest `-North 11ma of SANDBERG EAST. accord" to tea Y9. 98 so b' U7 I AM OF VACATION 12- kbr 'M Peopert'y6t C; 'D4 v width 6. CID POTENTIAL STORM SEWER ROUTE EAST 256.00 0 OT 0 .0 0 :0 '0 EAST 256.00 -`-7 0 EAST 0 to fj� Council Agenda - 12/9/91 10. Consideration of establishina a salary administration program and salary schedules for Citv employees and adiustments to the salary schedules for 1992. (R.W.) REFERENCE AND BACKGROUND: At the special meeting of the Council Thursday evening, the Council was presented with a Personnel Services Report prepared by the League of Minnesota Cities' staff that addressed the development of new job descriptions for all employees, a job evaluation system for each class, along with a recommended plan for implementation of the employees Into a salary schedule system that utilized a step program. After the presentation of the report, the Council adopted the new job descriptions as presented, authorized the creation of the office Manager position, and established a method for employees to appeal their job evaluation results. Items that still need to be addressed by the City Council are 1) establishing a salary schedule for each class and grade, along with the adoption of a salary administration program, which would outline the method for individuals to move within the grades; 2) upon adoption of a salary schedule, the initial placement of the employees into the appropriate step based upon their job evaluation and resulting grade; and 1) consideration of a 1992 cost of living adjustment for the salary schedules. As the report indicated, a recommended salary schedule based on a survey of metro and non -metro communities was prepared by the League of Minnesota Cities' staff. The salary s chodulo (Appendix G) in the report is a complex calculation that the League used to develop the minimum and maximum proposed salaries for each class. The communities surveyed by the League were believed to be a fair sampling of communities similar to Monticello, and it waa the judgment of the League personnel to establish a weighted average that indicated Monticello was more like a metro community than an outstate community. While I'm sure we all have our own opinions, it does seem reasonable to place more emphasis on Monticello being similar to metro area communities in that we are also experiencing above-average growth and have to deal with development pressures and issues similar to a metro area community. I also questioned Sherrie Lo of the League as to why she spocitically weighted the salary survey information on a 75/259 ratio, and she responded that her rationale was based on Monticello's location to the metro communities, development pressures and activity, and budgot for operations to arrive at the 75% weighted factor. If tho City Council fools that Council Agenda - 12/9/91 Monticello is not to be considered a metro area community, the Council would certainly have the right to rely on market studies that are more attributable to outstate communities. The original purpose of contracting with the League to review our personnel structure, job descriptions, and make a recommendation on a salary administration program was to eliminate any bias that would exist with City staff performing these functions and obtain an outside professional opinion. I believe the League attempted to provide what they felt was an appropriate market study for comparing salaries for Monticello employees, and those salary schedules are supplied In the report. If the Council is not comfortable with the information and recommendations supplied by the League, the Council certainly has the discretion to establish different salary ranges for each position. If the salary ranges are arbitrarily lowered by a percentage, the Council would in effect be saying to the employees that we have market information but we do not feel Monticello employees need to be paid 1009 of the study. It should be noted that since the salary ranges and schedules are mathematically prepared, it would be difficult to change any particular grade or step without affecting all categories. The issue really becomes whether the Council is satisfied with the study recommendations prepared by the League personnel or whether the Council wants to establish its own salary ranges. It is my opinion the establishment of salary ranges and step process is a good approach to take, as it will eliminate many of the problems the Council has had to deal with in the past. The City has never had a salary program that was easily understood by all employees, which I feel the grade and step program accomplishes. Different salary ranges than those proposed by the League can be established based on direction from the Council, but the mathematical formula is complex and, according to the League, would take throe or four hours to adjust if the Council would prefer the metro weighted percentages to be altered from the 75/259 ratio. If the Council determines not to utilize the League's recommendation, it may be easier to strictly assign a percentage reduction to all categories for whatever reason you determine. Assuming the Council establishos a salary schedule and stop system, the next issue is the initial placement of employees into the salary ranges. With the establishment of a stop system, the Idea is to get all employees on a specific step; and if it is not done at this time, it will eventually have to be done. We would not have a step system if the employees are not on a specific stop; and whether you consider it good or bad, a stop and grade will have to be assigned to each employee. when establishing a now system, this problem exists 14 Council Agenda - 12/9/91 for every community, as it is extremely unlikely that an individual's present hourly pay would match a particular step without some adjustment. What the Council will have to decide is whether, the recommendation of placing an employee at a step closest to their original pay (but not lower) is acceptable. The cost to the City of Implementing the salary ranges and adjustments as proposed for non-union and liquor store personnel would amount to approximately 2.9% of payroll. After considering a number of different ways of doing this, I'm not able to give you any better recommendation than the League personnel. It appears that any method you use may reward some employees or be detrimental to others, and I cannot come up with a better answer than what the League proposed. Assuming the salary schedule and step program is adopted and the employees are initially placed on a step within the system, the Council should also consider if a cost of living adjustment to these salary schedules is warranted for 1992. Again, the salary ranges recommended by the League are based on 1991 market information and In a few weeks would theoretically be outdated, as it is assumed the communities sampled will be adjusting their wage scales by a cost of living adjustment factor. Unfortunately, the Council is considering many issues at the same time such as adopting a new system, salary ranges, and step systems at the time of the year when most communities are dealing only with cost of living adjustments. As you will recall, the City intended to do Its comparable worth study, job evaluation study, and recommend a salary administration program back in March of 1991 but dolayed the implementation of the study because of the litigation issue we were experiencing with the Senior Citizens Center Director. Had that not boon an issue, the comparable worth study would have been done by mid -summer, and the same 1991 salary information would have been utilized in the roport. It is assumed that in Deccmber of 1991, the Council would have been considering what adjustments to the salary ranges were appropriate for 1992. I encourage the Council to keep the two items separate in that there is a cost to Implementing an appropriate comparable worth program and that the Issue of a cost of living adjustment should be considered separately. At this time, I do not have any additional information on cost of living adjustments that other contmunitlos are considering or have implemented other than the survey information supplied at the special meeting. From this survey, it appears that 3% is a typical figure that area communities are using. 15 Council Agenda - 12/9/91 B. ALTERNATIVE ACTIONS: Basically, there are three actions that are needed by the Council regarding this whole issue. The three issues could all be adopted by one motion, or each segment could be handled separately. The following alternatives exist: 1. A. Council could establish the salary ranges as proposed in the market study prepared by the League of Minnesota Cities (Appendix G). B. The Council could establish salary ranges at a different level than those recommended. 2. A. Council could, after establishment of a salary schedule, place individual employees into the appropriate step based on the League's recommendation (Appendix J). B. Council could place employees into the step system under a different method than recommended. Under this option, there are not a lot of alternatives other than placing an employee into the nearest stop available. If the Council does not go to the next highest step for each class, it would mean that some employees would have to receive a pay reduction, as no one falls perfectly on an existing step. 3. A. Assuming the employees are planed within a salary schedule, Council could determine that a cost of living adjustment is warranted for 1992 by adjusting the salary schedule ranges. C. STAFF• RECOMMENDATICN: When the Council decided to contract with the League for professional services in analyzing our job evaluations to meet the comparable worth law, I wholeheartedly supported the concept, which I know would establish a salary system with ranges and steps that the City never had. I believe the League attempted to provide accurate information based on their research, and I can find no reason not to recommend adopting their report as presented. The reason I support the League's recommendation is that I do not have any other basis for arriving at salary ranges that would be any bettor than theirs. If the Council fools the information is not appropriate, the City does not have to adopt the salary ranges C 16 Council Agenda - 12/9/91 specified nor the step increase program as presented but only has to ensure that female positions are comparably paid by December 31. D. SUPPORTING DATA: None at this time --a revised individual fob evaluation point summary (Appendix D) will be supplied for Monday night's meeting, which will also include classifications for summer public works employees with a recommended alternative pay schedule. 17 G1 C CRC J 11JAHCIAL SYSTFM 11/26/91 13:23:21 WARRAIJT DATE VENDOR GENERAL CHECKING 375G0 11/26/61 FRANK KLEIN 32561 11/26/91 MOJI7ECE1.1.0 SENIOR Cl 32562 11/26791 MONTTCELLO ANIMAL CO 32563 11/26/91 ADOPT -A -PET 37564 11/26/91 MN DEPART OF NATURAL 32565 11/26/91 MN OEPARF of NATURAL GENERAL CHECKING Disbursement •Journal DESCRIPTION AMOUNT CLAIM INV011 90176 MISC EXPENSE/FALLON AV 37.44 139 CITY CONT FOR INFO CE 687.40 185 ANIMAL C014TROL CONTRA 938.00 4 ANIMAL ADOPTIONS 876.00 118 WATERCRAFT/SUOW/A7V R 635.00 119 WATERCRAFT TITI.E REPOR 58.00 TOTAL 3.231.84 FRC FINANCIAL SYSTEM 12/05/91 14:41:36 WARRANT DATE VENDOR GENERAL CHF,CKING 31879 12/04/91 NELSON/AL & JULIE 32481 12/0(1/91 LINDBERG & ASSOCIATE 32566 12/04/81 U.S. POSTMASTER 32567 12/04/91 LINDBERG & ASSOCIATE 37568 12/04/91 MN DEPART OF NATURAL 32569 12/04/91 MN DEPART OF NATURAL 32570 12/04/91 WRIGHT COUNTY STATE 32571 12/04/91 NORTIIWEST MINNESOTA 37572 17/04/91 WRIGHT COUNTY STATE 32572 12/04/91 WRIGHT COUNTY STATE 32573 12/00/91 AOM EQUIPMENT & SUPP 37574 17/06/91 AMC REAUY MIX 32575 12/06/91 AMERICAN ENGINEERING 32575 12/06/91 AMERICAN ENGINEERING 32575 12/06/91 AMERICAN ENGINEERING 32570 12/06/91 AMVET 32577 12/06/91 APOLLO PIPING & SUPP 32570 12/00/91 RIFFS. INC. 32570 12/00/91 CELLULAR ONE 32500 12/00/91 DUf:RR'S WATER CARE S 32501 12/00/01 DYNAMIC SVSIIMS. INC 32502 12/00/91 ENNIS CABINETS/JIM 37503 17/00/01 rORrST CITY ROAD LAN 32503 12/00/91 FOREST CITY ROAD LAN 32504 12/00/91 FPF.O HICKMAN Oisbursamint Journal DESCRIPTION AMOUNT CLAIM"y0 I 145 CHECK VOIDED 17. 1OCR 577 CHECK VOIDED 3.356.18CR 210 POSTAGE 1.000.00 577 FIRE HALL PAINTING 556.18 110 WATERCRAFT/SNOW/ATV 872.00 110 WATERCRAFT TITLE REPOR 29.00 221 C D'S/INVESTMENTS 700.000.00 156 CONFERENCE REG/GARY A 10.00 221 INVESTMENTS/C 0'S h00.000.00 221 WIRE CHARGE/INVF STMENT 10.00 400.010.00 601 65 GAL ROLL AROUND 3.535.25 8 SAND/INFO CENTER REMODE 7.84 379 ENG FEES/FALLON AVE. IBh.00 379 ENG FEES/BRIAR OAKE 1.411.00 379 ENG FEES/CARDINAL N 2.790.75 3.885.75 564 ANIMAL VCT FEES 70.00 579 WWTP HEATING SYSTEM 172.00 395 LATRINE RENTAL/PARKS 70.00 555 CIVIL DEFENSE PHONE CH 00.52 49 WATER CARE/WWTP RENTAL 21.20 478 PERFORMANCE BOND/WWTP 373.65 Sh MAGAZINE SHELVE3/LIBR 174.00 563 INFO CENTER REMODEL 34.00 563 NOV LANDFILL CHARGE 4.984.70 5.018.70 90100 RECYCLING PRIZE, 25.00 •CHECK TOTAL (CHECK r l OCHECK TOIAI 1) A DRC FINANCIAL SYSTEM 12/05/91 14.41:38 WARRANT DATE VENDOR GENERAL CHECKING 32585 12/06/91 FRIE/DICK 32586 12/06/91 G E SUPPLY 32587 12/06/91 GENERAL RENTAL CENTE 32598 12/06/91 GORDON STETNERT 32569 12/06/91 GREG DAFILHEIMER 32590 12/08/91 HARRY'S AUTO SUPPLY 32590 17/06/91 HARRY'S AUTO SUPPLY 32590 12/06/91 HARRY'S AUTO SUPPLY 37590 12/06/91 NARRY'S AUTO SUPPLY 37591 12/06/91 HELLMAN/MARLENE 32592 12/06/91 HERMES/JERRY 32593 12/06/91 HOGLUND BUS COMPANY 32594 12/06/91 HOGLUND COACH LINES 32595 12/08/91 HOLIDAY CREDIT OFFIC 32598 12/06/91 1NDU5TRIAL OEVELOP C 32597 12/06/91 INDUSTRIAL MAINT. SU 32500 12/05/91 INTERNAL REVENUE SER 32509 12/05/91 J M OIL COMPANY 32000 12/05/91 LEAGUE OF MINNESOTA 32601 12/06/91 LLOYD OVELETTE 32002 12/06/91 M P P TRANSPORT. INC 37603 17/06/01 MANPOWER, INC. 32004 12/00/91 MAUS FOODS 32004 17/06/91 MAUS FOODS 32605 12/OU/91 MfCOWALL COMPANY Dlsbursetaint Journal DESCRIPTION AMOUNT CLAIM IN VO 90177 TRAVEL EXP/SEMINAR/DAR 37.45 475 BATTERIES/SCANNERS 120.26 84 MISC SHOP & GAR SUPPLI.46.99 90178 RECYCLING PRIZE 50.00 90181 RECYCLING PRIZE 50.00 79 VEH REP PARTS/STREETS 142.65 78 EQUIP REPAIR PARTS/SNO 48.17 78 VEH REPAIR PARTS/MATER 52.32 78 EQUIP REPAIR PARTS/STRT 7.84 245.98 90 MISC MILEAGE EXPENSE 37.50 81 LIBRARY CLEANING CONT 227.50 82 VEHICLE PARTS/$TREE 1.047.11 483 NOV BUS TRANSP CONT 4.183.10 85 GAS/FIRE DEPARTMENT 48.30 89 1990 IDC CONTRIBUTI 5,950.00 514 SHOD O GARAGE SUPPLIE 243.89 405 PAYROLL WITHHOLOINGS 138.09 95 GAS/STREETS 168.85 08 COMPARABLE WORTH STUD 500.00 .90179 RECYCLING PRIZE 50.00 285 SAND/SALT - SNOW/IC 1,806.15 440 TEMP SEP.VICES/CITY HA 280.20 100 ANIMAL CONTROL SUPPLIES 6.07 100 CITY HALL SUPPLIES 36.47 44.49 111 WWTP HEATING SYSTEM 2,722.40 #CHECK TOTAL gGHrCX TJrm PRC FINANCIAL SYSTEM 12/05/91 14:41:36 WARRANT DATE VENDOR GENERAL CHECKING 37806 12/06/91 MIDWEST GAS COMPANY 32006 12/06/9t MIOWESf GAS COMPANY 32606 12/06/91 MIDWEST BAS COMPANY 32000 12/06/91 MIDWEST GAS COMPANY 37606 12/08/91 MIDWEST GAS COMPANY 32606 12/06/91 MIDWEST GAS COMPANY 32606 12/06/91 MIDWEST GAS COMPANY Olsbursement Journal DESCRIPTION AMOUNT CLAIM _ Iw 115 UTILITIES 823.76 115 UTILITIES 88.22 115 UTILITIES 67.16 115 UTILITIES 757.34 115 UTILITIES 89.71 115 UTILITIES 37.30 115 UTILITIES 370.90 1,905.41 32607 12/06/91 MN RECREATION 6 PARK .90183 CONF REG/DICK FRIE/PA 100.00 32006 12/06/91 MONTICELLO ANIMAL CO 165 ANIMAL CONTROL CONTRA 500.00 32606 12/06/91 MONTICELLO ANIMAL CO 165 MILEAGE EXPENSE 15.00 S15.00 37609 12/06/91 MONTICFLLO OFFICE PR 32609 12/05/91 MONTICELLO OFFICE PR 37609 17/06/91 MONTICELLO OFFICE PR 37610 17/06/91 MONTICELLO PRINTING 32610 12/06/91 MONTICELLO PRINTING 32611 12/00/91 MONTICELLO SENIOR CI 37617 17/06/91 MONTICELLO TIMES 32612 12/06/91 MONTICELLO TIMES 37012 17/06/01 MONTICELLO TIMES 32612 12/00/91 MONTICF.LLO TIMES 32017 17/00/91 M014TICELLO TIMES 32012 12/06/91 MONTICELLO TIMES 32013 12/00/91 MONTICELLO TOWNSHIP 32614 12/00/91 MONTICELLO VACUUM CE 326,15 12/06/91 NATIONAL BUSHING PAR 32615 17/05/91 NATIONAL BUSHING PAR 32015 12/0M1/91 NAr111NA1, 9114HINP PAR 32015 17/00/91 NATIONAL BUSHING PAR 32615 12/06/91 NATIONAL 6IJ5119NO PAR 32515 17/06/91 NATIONAL GUSHING PAR 136 EXPO OFFICE SUPPLIES 27.80 135 OFFICE SUP/P WORKS 10.58 136 C HALL OFFICE SUPPLIE 287.01 325.97 137 BUS TICKETS PRINTED 152.90 137 FINANCE VOUCHER FORMS 66.25 219, 15 130 DEC CITY CONTRT6Ufi 2.633.33 140 GENERAL INFO/L IE.kA%Y 46.60 140 PUBLIC HEARING NOTICES 64.08 140 AD FOR BIOS/SNOW PLW/ 161.60 140 LEGAL PROCEEDINGS 042.50 140 SNOWMOBILING i. BLD IN 137.60 140 EXPO ADVERTISING 34.00 1.267.76 309 ANNEXATION AGRMT P 17.750.00 141 VACUUM BRUSH/LIBRARY 13.65 144 EQUIP PARTS/SNOW S ICE 40.40 146 FUELS/STREETS DEPT 10.50 164- MISS SUPPLIES/PARKS nE 11.76 164 VEHICLE REP PARIS/SIRE 33.39 164 MISC SUPPLIES/WATER OC 20.99 144 V01 REPAIR PARTE/WATER 20.60 146.06 32010 12/06/91 NATIONAL INFORMATION .00154 IIP CODE BOOK 94.90 -CHECK TOL:1 +CHF,CK Tom 1C14ECK TOTA1 1CIIECK TOTAL 4CIIECK TOT11t +�91ECK TOr,47 L' DRC FINANCIAt SYSTEM 12/05/91 14:41:36 Disbursem^_nt Journal WARRANT DATE VENDOR DESCRIPTION AMOUNT CLAIM INVOI GENERAL CHECKING 32617 17/06/91 NORTHERN STATES POWE 148 UTILITIES 2.906.12 32617 12/06/91 NORTHERN STATES ROWE 148 UTILITIES 201.06 32617 12/06/91 NORTHERN STATES ROWE 148 UTILITIES 3.761.33 32617 12/06/91 NORTHERN STATES POWE 148 UTILITIES 81.47 37617 12/06/91 NORTHERN STATES ROWE 148 UTILITIES ?95.48 32617 12/06/91 NORTHERN STATES ROWE 140 UTILITIES 18.64 32617 17/06/91 NORTHERN STATES ROWE 148 UTILITIES 17.CG 32617 12/06/91 NORTHFrN STATES POWE 140 UTILITIES 285.72 37617 12/06/91 NORTHERN STATES POWE 148 UTILITIES 297.84 32017 12/06/9: NORTHERN STATES ROWE 140 UTILITIES 603.12 32617 17/06/91 NORTHERN STATES ROWE 140 UTILITIES 617.17 9.156.16 *CHECK TOTAL, 32618 12/06/91 NORWEST INVESTMENT S 155 DEC COMPUTER PAYMEN 7.407.61 32619 12/06/91 O'NEtL1./JEFF 161 MILEAGE EXPENSE/PL & Z 39.25 32619 12/06/91 O'NEILL/JEFF 101 MILEAGE EXPENSE/COMPUT 37.50 76.75 *CHECK TOTAL 37620 12/06/91 OLSON A SONS ELECTRI 160 PROF SERV/GENERATOR 740.73 32020 12/00/91 OLSON & SONS ELECTRI 160 SLO MTC/FIRE DEPT 236.00 32670 12/06/91 OLSON & SONS ELECTRI 160 EQUIP REPAIR DARTS/WAT 49.28 32620 12/00/91 OLSON & SONS ELECTRT 100 CONST COST/CARDINAL H 721,75 32020 12/06/91 OLSON & SONS ELECTRI 160 CITY HALL BLD REPAIR$ 67.25 1191$.51 *CHECK TOTAL 32621 12/06/91 ORR-$CHELEN-MAVERON 102 MISC ENGINEERING FE 4,052.20 32021 12/00/01 ORR-SCIIEL�N-MAYEPON 162 WWTP :1EATING SYSTEM 97.65 32621 12/00/91 ORR-SCHELEN-MAYERON 102 ENG FEES/CARDINAL H 2.021.03 32021 12/05/91 ORR-SCHFLEN-MAYERON 182 ENG FEES/FALLON AVE 545.03 32021 12/06/91 ORR-SCHELEN-MAYERON 162 ENG FEES/BRIAR OAKE 8.345.35 15.651.26 *CHECK TOTAL 32522 12/06/91 POLKA DOT RECYCLING 170 NOV RECYCLING CONTR 1,714.87 32023 12/06/81 PREUSSE'S CLEANING S 173 CITY HALL CLEANING CO 400.00 32024 17/06/91 PROFESSIONAL SERVICE 175 WWTP CONTRACT/DEC 71,487.50 3262$ 12/06/91 RICHARD CARLSON .90182 RECYCLING PRIZE 25.00 37670 17/06/91 k3VERSIDE OIL 490 GAS/STREET DEPT 915.68 72621 12/0"/91 SArETV-KLEEN CORP. 114 SHOP A GAR MTC AGRF.FME 50.50 32628 12/06/91 SAMUELEON/STEVE 570 DTC FIRE HAIL CLEANING 50.00 32629 17/011/01 ICHAROF,R A SONS. INC 229 EQUIP REPAIR PARTS/iNO 41.64 DRC FINANCIAL SYSTEM 12/05/91 11,:41:36 Otsbursem•±nt Journal WARRANT DATE VENDOR DESCRIPTION AMOUNT IC.LAIM IJ• GENERAL CHECKING 37030 12/06/91 SIIUMAN/CATHY 191 TRAVEL EXPENSE/SEMINAR 9.50 32631 12/06/91 SIMONSON LUMBER COMP 193 INFO CENTER IMPROVE 1.240.00 32G31 17/06/91 SIMONSON LUMBER COMP 193 WWTP HEATING SYSTEM 41.72 32631 12/06/91 SIMONSON LUMBER COMP 193 SHOP & GARAGE SUPPLIES, 5.79 32631 17/06/91 SIMONSON LUMBER COMP 193 MISC EXPENSE/FALL0N AVF 7.79 1,290.60 OCHECK TOTAL 37637 12/06/91 STENCEL/PEGGY 194 DEC ASSESSING SALARY 949.50 32633 12/00/91 TODD & CO.. INC./MLC 393 SAW/STREET DEPT 112.23 32634 17/06/91 TRUCK UTILITIES 474 TRUCK RENTAL/XMAS LIT 250.00 32635 12/06/91 TRUFMAN-WELTERS, INC 207 CHAINS/SNOW & ICE 78.60 32G36 17/06/91 TURNOUIST PAPER COM P 208 CITY HALL SUPPLIES 76.74 326,37 12/06/91 LINITOG RENTAL SERVIC 211 UNIFORM RENTAL 6.59 37637 17/06/91 UNITOG RENTAL SERVIC 211 UNIFORM RENTAL 6.58 32637 12/06/91 U17I TOG RENTAL SERVIC 211 UNIFORM RENTAL 12.00 37637 12/00/91 UNITOG RENTAE SERVIC 211 UNIFORM RENTAL 17.80 32037 12/06/91 UNITOG REN TAL SERVIC 211 UNIFORM RENTAL 10.81 37637 12/06/91 UNITOG RENTAL SERVIC 211 UNIFORM RENTAL 30.35 139.02 -CHESK TOTAL , 37638 17/09/91 UNOCAL 213 GAS/FIRE DEPT 17.70 / l 34630 12/06/91 UNO13A1. 213 GAS/WATER DEPT 9.91 1J 32639 12/06/91 UNOCAL 213 GAS/SEWER COLL 0.97 30.73 -CHECK TOTA1. 32639 12/00/91 WATER PRODUCTS COMP A 210 WATER METERS/MATER OE 436.09 32640 12/00/01 WRIGHT COUNTY AUDIT 0 219 DEC SHERIFF'S CONT 14,336.95 37041 17/06/91 WRIGHT-11ENNEPIN COOP 517 UTILITIES 0.78 32042 12/06/01 Y.M.C.A. OF MINNEAP 0 224 DEC CONTRACT PAYMENT 025.00 GENERAL CHCCKING TOTAL 1,730,777.80 h EI RCF VIANCIAL SYSTEM 11/26/91 13:24:09 Dfsbursement Journal 1 WARRANT DATE VENDOR DESCRIPTION AMOUNT CLAIM 1NV01 LIQUOR FUND 16000 11/26/91 AMERICAN BUSINESS F 000073 MISC OPERATING SLIPPLIE 94.31 - 16001 11/26/91 EAGLE WINF. COMPANY 800012 WINE PURCHASE 747.84 16002 11/26/91 ENNIS CACINETS/JIM 800118 NEW CHECK OUT COUNT 7,364.00 ' 16003 11/26/91 GRIGGS. COOPER & COM 800016 LIQUOR PURCHASE 6,274.87 16004 11/26/91 JOHNSON BROS WHOLESA 900072 WINE PURCHASE 515.29 10004 11/26/91 JOHNSON EROS WNOLESA 800022 LIQUOR PURCHASE 3,397.68 3.917.97 -CHECK TOTAL. 16005 11/26/91 KRWC RADIO STATION 800024 ADVERTISING 144.00 16006 11/76/91 NORTHERN NATES POWE 800035 UTILITIES 628.58 16007 11/2G/91 OI.SQN & SONS ELFCTRI 800036 PROF SERV/REMOOELIN 1,466.00 16000 11/76/91 PHILt1P5 & SONS CO/E 900037 LIQUOR PURCHASE 920.70 1600B I1/46/91 PHILLIPS & SONS CO/E 800037 WINE PURCHASE 1.140.26 7.060.00 -CHECK TOTAL 16009 II/26/9t QUALIFY WINE & SPIRI 800040 WINE PURCHASE 66.28 I IC'VOR FANO TOTAL 17,749.81 h BRC FINANCIAL SYSTEM 12/05/01 14:44:01 Disbursement Journal WARRANT DATE VENDOR DESCRIPTION AMOUNT L IOUOR FUND 16010 171OU/91 BEENICK'S PEPSI COLA 800001 POP PURCHASE 251.25 16011 12/06/01 OAHI.HF.IMER OISTRIBUT 800009 BEER PURCHASE 17,020.45 16011" 12/00/91 EIAHLHEIMER DISTRIBUT 000009 JUICE FOP. RESALE 32.90 16011 12/06/91 OAHLHEEMER OISTRIBUT 800009 MISC ITEMS FOR RESAI.E .21.00 17,883.35 10012 12/OB/91 DAY DISTRIBUTING COM 800010 MISC ITEMS FOR RESALE 12.20 16017 12/06/91 DAY DISTRIBUTING COM 800010 BEER PURCHAS 378.95 391.15 16013 12/06/91 DICK WHOLESALE CO.. 800011 BEER PURCHASE 1,007.70 16013 12/06/91 DICK WHOLESALE CO.. 800011 LIQUOR STORE SUPPLIES 30.00 1,032.70 16014 12/00/91 EAGLE WINE COMPANY 800012 MISC MIXES FOR RESALE 143.01 16014 17/06/91 EAGLE WINE COMPANY 600012 WINE PURCHSE 204.07 10014 12/06/91 EAGLE VINE COMPANY 800012 BEER PURCHASE 24.00 371.98 16015 12/00/91 FLA14F.RTY'S HAPPY TYM 800081 MISC MIXES FOR RESALE 168.00 16010 12/OG/91 GRIGGS, COOPER A COM 806018 LIQUOR PURCHASE 3,407.05 16017 12/06/91 GROSSLF.IN BEVERAGE I 800019 BEER PURCHASE 12,277.60 16017 17/06/A1 GPOS SLEIN BEVERAGE I 600019 MIXES FOR RESALE 77.60 12,305.20 16010 17/06/91 J011NSON BROS WHOLESA 800022 WINE PURCHASE 719.62 10019 12/00/91 JUDE CANDY 8 TOBACCO 800021 LIQUOR STORE SUPPLIES 17.95 1GO19 17/06/91 JUDE CANDY 6 TOBACCO 800021 CIG S 6 CIGARS FOR RES 160.30 16019 12/06/91 JUDE CANDY a TOBACCO 800021 OPERATING SUPPLIES 116.06 313.81 16020 12/00/91 LIEFF,RT TRUCKING 000025 FREIGHT CHARGES 51).12 16021 12/00/01 MAUS FOODS 800027 MISC OPERATING SUPPLIES 0.35 10022 12/013/91 MIOw FST GAS COMPANY 800020 UTILITIES 109.14 10073 17/00/01 MILAN DEPARTMENT OF R 000000 SALES TAX FOR MOVE 10.840.55 16024 12/170/01 MONTICELLO OFFICE PR 000031 OFFICE SUPPLIES 24.00 10075 12/00/01 MONTICELLO TIMES 800032 ADVERTISING 250.30 161120 12/00/91 NCR CORPORATION 900034 REPAIR CASH REGISTER 290.00 CLAIM J.' -CHECK TOTAL *CHF,CK TOTAI. -CHECK TOTAL 1CHLCIC TOTAL -CHECK T�l 8CHFC K TOTAL I P.RCf INANC.IAL SYSTEM 12/05/91 14:44:01 019bur3ement Journal r l v WARRANT DATE VENDOR DESCRIPTION AMOUNT Ct AIM INVO: LIQUOR FUND 16027 12/06/91 PAUSTIS to SONS 800103 WINE PURCHASE 565.G5 16020 12/06/71 RON'S ICE COMPANY 600041 ICE PURCHASE 22.00 1G029 12/06/91 SEVFN—UP BOTTLING CO 800043 POP PURCHASE 164.30 16030 12/00/91 ST. CLOUD RESTAURANT 800045 MISC ITEMS FOR RESALE 163.39 16031 12/06/91 T1IORPE DISTRIBUTING 800048 BEER PURCHASE 16,213.25 16032 12/06/91 TV TIMES 800110 ADVERTISING 125.00 16033 12/06/91 VIKING COCA—COLA BOT 800051 POP PURCHASE 264.55 16034 12/06/91 WORLD MARKETING. INC 800122 ADVERTISING 39.95 16035 12/06/91 WRIGHT WAY SHOPPER 600106 ADVERTISING 400.00 LIQUOR FUND TOTAL 66.335.85 I CITY or NoIrrlC8td.0 Monthly Building De"Etarnt Report Month of it ...ber , 19 91 PIRIIITB NID US" Lest -This flamea rth Le.t Y... -Thl. Ya.r POlMITB IOSVED Month Ootob.r Month NVe bat Last Taar To net. To Data RMOIDORIAL Number 12 1 9 137 122 Valuation 5 431,200.00 8 16,200.00 5 171,800.00 87,206,000.00 9 2.230 '600 -a. 3,268.24 17].00 1,139.13 18,148.88 17,167.09 currherg.a 224.25 8.10 59.90 1,057.20 1,109.65 ORIIMERCIAL Number 1 S 2 28 26 Valuation 87],900.00 6,68],100.00 295,000.00 1,0]9,300.00 81263 300 00 Pa6. 5,216.77 ]7,139.]7 7,193.97 IB, 299.33 37,975.70 Burch.rg.. 436.98 3,141.63 147.50 1,546.90 0,129.68 INDUSTRIAL Number 4 1 1 9 11 Valuation 250,300.00 113.000.00 2,000.00 2,860,300.00 514,800.00 Pa0. 2,567.98 473.00 20.00 17,281.70 4,7]8.94 Burch.rge. 123.14 56.30 1.00 1,430.14 247.40 PLO 100 Nu.Wr 0 3 2 Al 18 rams 187.00 244.00 63.00 1.139.00 1,100.00 Surcharge. 4.00 1.30 1.00 70.50 19.00 Orn 5 N 2 7 5', Valuation 00.00 95,000.00 00.00 ►ea. 20.00 1,110. BO 50.00 .urcharg.. 1.00 50.00 230 ' TOTAL M0. PERMITS 27 10 14 717 207 TOTAL VALUATION 1,555,400.00 6.212,500.00 411,800.00 8,200,600.00 11,000.700.00 TOTAL rLRB 11.254.50 26,028.11 1,416.10 56,170.71 61,037.54 TOTAL SURCIIARCES 761.45 1.407.75 209.40 4,104.74 5,518.41 CuRUCRT WITH - rEe6 - - 1-t- to mt. rrnmi? f1h,11mr Numbs PERMIT - BURORROIt Valuation Thin Year Inst V.- elnyl4 r4.11y 8 / 1 28 :77 Dupla 1 0 Mut tl•futly 0 1 Cosa -1.l 7 25,770.31 3,324.15 6,648,700.00 4 6 tndo.trl.l 7 4 Ra.. Garay.• 6 tl 0 SIUn. 0 Public 8ulldlnga 0 1 ALTUATIUN OR REPAIR Uw111ng• 1 177.00 8.10 11,700.00 65 76 coeerelal 2 36!.00 17.30 75,000.00 17 27 Inn..W 1 471.00 58.50 113,000.00 f 5 PIAIMRNlO All Type. 3 244.00 1.50 00.00 30 41 "ACCER8011r lTRUCTURRIN 9.1 -thy Pool.. 1 2 ITects 21 17 TRMPORARY PRRRIT 0 0 DEMOLITION 5 TOTALS 10 70,020.13 1,401,75 6,612,500.00 202 217 PERMIT DESCRIPTION NUMBER 91-1780 Building root 91-1981 Sullding remodel 91-1782 Reroofing 91-178] 8lesestary School above grade 91-17811 Ratall .trip Cent4c [Dollops 9t -17N esull ■er 1p center above gods 91.17116 Bougie addltIon PLAN REVIEW 91-1783 9lementary school above grade 81.17811 esu li strip canter Coatings 91-1787 Retell :t[lp center above grade INDIVIDUAL PERMIT ACTIVITY REPORT Month of November 19 91 TYPEI RAWLIOCATION AC Gordy 6 Jenny Hoglund/280 9. Oakwood Or. AC City of MontLCOLLO/203 Pine at. Al Northern states Power/2907 C.R. 77 C Independent School Diet. 1897/ 9330 ration Avenue NE CBlllelda Partner ahlp/310 Cedar 4e. C 6111.lde Partnerehlp/5510 Cedar St. AD Dan 6 Jun Frio/2111 Jerry Liefert Or. TOTALS C Independent School Diet. 1497/ 9750 rallon Avenue NE C R111a1dS RrtnereAlP/S1g CWr 4t. C Hilltlde Pa tnenklp/510 Ceder St. TOTAL PLAN SEVI98 VALUATION I PERMIT I 6URC6A6GL IPLONIIHG I SURCHARGE 620,000.00 !707.00 !80.00 13,000.00 167.00 7.30 !26.00 l.SO 113,000.00 47].00 36.50 3,976.100.00 13.321.70 7,96].0: 704.00 .30 I 1COO..00 430.90 011.01 611,100.00 7,791.60 ]07.01 16,700.00 17].00 6.10 14.00 50 16.612,500.00 117,7]6.45 l7740MS 6711 .00 61. Sr0 Se,7o4. SO 29].11 t15549.t7 610.543.66 TOTAL RCV9N09 611,436.09 i MONTICELLO Once of the Cit. Administrator 250 East Broadway December 2, 1992 Monticello. MN 55362-9245 Phone: (612) 295-1_711 Metro: (612) 333.5739 Mr. Mark Banyai Monticello Men's Softball Association 224 Kjellbergs Park Monticello, AIN 55362 Dear Mark Now that the 1992 season has come to an end, enclosed you will find a listing of the softball tournaments our records indicate occurred at the NSP hallfields by the Men's Softball Association. According to our understanding with the association, the City would be reimbursed a total of $650 for these tournaments. In addition to the tournament fees, the City is to be reimbursed an additional $2,750 based on a $125 fee for each of the 22 teams of the association. Also enclosed you will find an agreement of understanding that was recently prepared by the City which outlines the Softball Association's commitment to an annual $500 reimbursement over the next 10 years for the installation of the lighting at the NSP complex. This agreement is similar to one the Baseball Association was provided and has been prepared based on the association's commitment to the City Council to encourage the City to install the lighting earlier this year. It is my understanding that the association would start the $500 payments with the 1993 season but had agreed to reimburse the City the electrical cost associated with the lighting of the two fields in 1992. The total electrical cost for the lighting this past summer amounted to $1,083.02. 1 am sending this information to your attention, as I understand you are the treasurer of the association. Please distribute this information to other members of the association who may be interested. 04/25 & 04/26 05/02 & 05/03 06P27 & 06/28 07/11 & 07/12 08101 & 08/02 08/08 & 08/09 08/15 & 08/16 09/05 & 09/06 MEN'S SOFTBALL TOURNAMENTS c'r•i! TOURN.LIS: 12/2/92 Harry's Auto $ 100.00 League 75.00 Meat Packers 75.00 Burger King 75.00 Monticello Liquor 75.00 "Z Broken Spoke �.,, i ", , 75.00 Class C Women's District 100.00 / Lucky's 75.00 TOURNAMENT TOTAL $ 650.0 s� 22 teams © $125 each $2,750.00 Electrical Costs . NSP Field Liehtine June $ 481.01 July 373.99 August 147.70 September4p,Q N October + TOTAL EUCTRICAI, GKAN1) TOTAL $4,483.02 b b 0 // 3/y/ y 2—f/ �1 Gs z.... t- : C /Sl Tu -n tn) � /,.0 nA�n�w< L /1Q�, �sr�� U 6eJT--I 7a f'� ( ^ r /n^.e�rv� (G�a w �D� ✓tom — w � o.}•l, w. aG0 i � r sc/�, jr�� � w!� S %tiG� //� 4� a,rt Co V4� 7(M ..c d— Cjwsyyu fL.1" yy77 Xo 11 f�..: / i.` -L cLi c `r :„f Ge..�u--... �y. ✓l�� 'T L- _ ��✓ o Gld)j 4ir' 70 9, 07 CFi 0 BUSINESS RETENTION AND EXPANSION RESULTS FEBRUARY 1992 A. PRINCIPAL MARKET AREA: LOCAL 1. Haglund Bus Company 12% 2. Dalilheimer Distribution 10% 3. AME Ready Mix 100% 4. Tapper's Inc. 2% 5. Remmele Eng Plant 20 6. NSP Service Center 50% 7. Bridge Water Telephone 100% 0. Tire Sery Equip Mfg Co 1% 9. Jones Manufacturing 10. NSP Nuclear Plant 11. Sunny Fresh Foods, Inc. 12. ABK, Inc. 13. Automatic Garage Door 30% 14. Rainbow Enterprises 15. H -Window Company 16. Bondhus Company 17. Clow Stamping 1991 BRE SURVEY 18. Fingerhut Corporation 19. Electro Industries, Inc. 20. Fulfillment Systems, Inc. (FSI) 21. M & P Transport, Inc. 5% NO RETURNED SURVEYS 22. NSP Training Center 23. SMA Elevator Construction 24. Hoglund Transportation Company REST OF STATE NATIONAL INT'L 25% 6316 90% 98% PRIMARY BUSINESS 100"6 50% 9 10% 86% 3% 100% 3 100% 2 RETAIL TRADE 100% 95% 5% 70% 1 50% 50% 50% 50% r,0% 40% 100% 2% 90% 20% 80% 100% 95% B. PRIMARY BUSINESS TYPE: PRIMARY BUSINESS ++ OF COMPANIES MANUFACTURER 9 CONSTRUCTION AND WROLESDALE TRADE 3 UTILITY 3 SERVICES 2 RETAIL TRADE 2 TRANSPORTATION 1 WHOLESALE TRADE 1 21 I 1992 BRE Survey Results February 1992 C. GROSS SALES VOLUI4E: GROSS SALES A OF COMPANIES More than $15,000,000 3 Five million to fifteen million 4 One million to five million 6 Five hundred tho isand to one million 2 N/A 2_ 17 D. ESTIMATE THE NUMBER Or EMPLOYEES WORKING: FOLL TIME PART TIME 1 YEAR AGO 1. Hoglund Bus Company 25 3 23 2. Dahlheimer Distr 24 1 24 3. AME Ready Mix 2 2 4. Tapper's 23 2 20 5. Remmele Eng 60 0 37 6. NSP Service Center 11 1 11 7. Bridge Water 22 21 8. Tire Sery Equip Mfg 8 2 10 9. Jones Mfg 20 10 40 10. NSP Nuclear 330 0 336 11. Sunny Fresh 180 2 150 12. AHK 45 1 45 13. Automatic Garge Door 11 13 14. Rainbow Enterprises 12 2 15 15. H -Window 30 0 30 16. Bondhus 90 0 86 17. Clowing Stamping 6 7 899 24 870 1991 BRE SURVEY 18. Fingerhut 77 4 85 19. Electro Industries 35 0 45 20. FSI 165 0 125 21. M 6 P 38 0 43 1,214 28 1,168 E. HOW MANY OF YOUR EMPLOYEES (FULL TIME EQUIVALENT) ARE IN EACH OF THE FOLLOWING CATEGORIES ANI) WIIAT IS THE AVERAGE ANNUAL SALARY? (See Attached.) Page 2 R 1992 BRE Survey Results February 1992 F. HAVE YOU HAD DIFFICULTY RECRUITING OR RETAINING EMPLOYEES IN THE FOLLOWING SKILLS CATL•GORIES? PROFESSION u OF COMPANIES RECR DIFFI RETA DIFFI Tech/Skilled 5 13 9 Managerial 3 11 3 Scient/Eng 3 11 3 Handler/Labor 3 6 6 Clerical 1 3 Service 1 3 Retail/Non- Tech Sales 1 3 9 COMPANIES RESPONDED DIFFICULTY, 11 COMPANIES RESPONDED NO DIFFICULTY, AND 1 COMPANY DID NOT RESPOND TO THE QUESTION. G. IF IT IS DIFFICULT TO RECRUIT OR RETAIN EMPLOYEES, HOW IMPORTANT ARE THE FOLLOWING REASONS? REASON A OF COMPANIES RECR IMP RETA IMP Lack of Skills 6 20 10 Employee Health Benefits 5 17 18 Cost of Labor 3 10 10 Labor Shortage 2 6 3 Lack of Day Care 1 3 3 7 COMPANIES RESPONDED WITH REASONS, 10 COMPANIES DID NOT RESPOND, AND 6 COMPANIES COULD NOT RESPOND AS THE QUESTION WAS NOT ON THE 1991 BRE SURVEY. Page 3 1992 BRE Survey Re:>ults February 1 992 H. INDICATE ANY CHANGES IN STAFFING YOU PLAN IN THE NEXT FIVE YEARS? PROFESSION NO CHANGE DECRL•ASH INCREASE No change planned 8 Companies Management 3 Companies 5 Companies Professional/Scientists/ Engineers 2 Companies 4 Companies Technical/Skilled 1 Company 6 Companies Clerical 4 Companies 4 Companies Unski fled 1 Company 5 Companies 17 COMPANIES RESPONDED TO THIS QUESTION. I. HOW IMPORTANT ARE THE FOLLOWING PERSONNEL ISSUES TO YOUR COMPANY AND EMPLOYEES NOW AND HOW IMPORTANT DO YOU EXPECT THEM TO BE IN FIVE YEARS? PERSC)NNEL ISSUES CURR IMP FIVE YRS I14P Employee Health Benefits 61 63 Labor Training 56 55 Rising Costs 54 56 Labor Management Relations 52 56 Declining Skills 49 49 Lack of Appropriate Skills 43 45 Work Farce Diversity 43 46 Retlrement/Pennion 41 44 Flexible Work Schedules 41 46 Drug/AIDS Testing 40 47 Organized Labor Iaaues 34 38 Day Care 31 38 Employee Parking/Commuting 28 32 17 COMPANIES RESP0NDED TO THIS QUESTION AND 4 COMPANIES COULD NOT RESPOND AS THE ilUESTION WAS NOT oN THE 1991 BILE SURVEY. MAXIMUM TOTAL IMPORTANT POINTS FOR EACH ISSUE IS 68. Page 4 1992 DRE Survey Results February 1992 J. WHAT BENEFITS DO YOU OFFER YOUR EMPLOYEES? BENEFITS #/COMPANIES YES NO # OF DAYS Single Health Care 20 X 1 X Family Health Care 17 X 6 X Dental Insurance 11 X 10 X Retirement Plan 12 X 9 X Vacation Days after one year 1 X 14 days 5 X 10 days 13 X 5 days 2 X No days Sick Days after one year 2 X 10 days 1 X 7 days 2 X 6 days I X 5 days 1 X 3 days 16 X No days 21 COMPANIES RESPONDED TO THIS QUESTION. Page 5 1992 BRE Survey Results February 1992 LOCATION FACTORS K. WHAT FACTORS DO YOU CURRENTLY REGARD AS MOST ADVANTAGEOUS OR FAVORABLE TO REMAINING, EXPANDING OR RELOCATING WITHIN THIS COMMUNITY? (Objective Question) FACTORS # OF COMPANIES FACTOR DESCRIPTION Freeway Access 8 On Freeway 96 Labor Availability 7 Quality of Labor Force 8 Other Labor Comments 2 Location 6 Growth 3 Hometown 2 Pape 6 Freeway Access Freeway Access Proximity to Freeway Easy Access to Freeway Freeway Location of Major freeway Close to Freeway Available work force Labor market Labor available Labor Force Strong Labor Pool Work Force Labor Supply Good work Force Good Work Force Stable Work Force Skilled Labor Tralning/Education of Labor Force Cheaper Supply of Laborer Employees live nearby Area relative to Minneapolis/ St. Paul Contra 1 Location Somewhat close to Minneapolis Raw materials access Growth Population Growth Good Growth Area have " roots" here Own the property 1992 BRE Survey Results February 1992 Taxes Others FA 1 Each 17 COMPANIES INDICATED FACTORS COMPANIES GAVE N/A. Taxes Property Taxes Community Support Insurance Utility Costs Available Land Taxes/Imposed Costs (Worker's Comp/Health) Talented People Quality of Life 1 COMPANY RESPONDED NONE. AND 3 L. WHAT FACTORS CURRENTLY DISCOURAGE YOU FROM EXPANDING OR REMAINING IN THIS COMMUNITY? (Objective Question) FACTORS V OF COMPANIES FACTOR DESCRIPTION Metro Telephone 5 No Minneapolis Telephone Property Taxes 5 State Worker's Comp Law 3 State Taxes 3 Other Gov't Issues 3 Page 7 Service Metro Phone Lines Non -Metro Phone System Phones Phone System High Property Taxes Property Taxes Property Taxes Property Taxes Taxes State Workmen Compensation Laws Worker's Comp Law Worker's Comp Costs State Taxes Taxes State Income and Other Imposed Taxes State Service Industrial Regulations with regards to Eucirical Pressure Vessels Gov't Regulations Medical (Employee Benefits) 1992 DRE Survey Results February 1992 High Costs 3 City Attitude 2 Economy/growth 2 Others 1 Each 14 COMPANIES INDICATED FACTORS, COMPANIES GAVE N/A. Construction Costs Local Sewer Costs Land/Facility Costs Ease of Working with City Offi Poor Attitude Toward Business from City Hall Lark of Building in Area Volumn of Business Lack of Gov't Funding Permit Processes Weather 1 COMPANY RESPONDED NONE, AND 6 M. WHAT IMPORTANCE DO YOU GIVE THE FOLLOWING FACTORS IN CONSIDERING REMAINING, EXPANDING OR RELOCATING? FACTORS OF COMPANIES TOTAL 1i OF POINTS Other Imposed State Coats (Work comp, unemp insur) 19 73 Property Taxes 19 67 Labor Availability 19 66 State Income/Sales Taxes 19 65 Utilities (Electric, natural gas) 19 64 Land/Facility Space (Coat, location, availability) 19 50 Roads (Highway, local roads) 19 57 QuolAty of L.ife (Envir, recreation, culture) 19 57 Labor Skills 19 56 Public Services (Water, sewer, police) 19 56 Page 8 1992 BRE Survey Results February 1992 Permit Proce:ar.:;: (Zoning, building, envir) 19 54 Local Education (K-12) 19 50 Supply Access (Raw materials, components) 19 49 Finance (Equity, debt, venture, stocks) 18 43 Higher Education (Univ, technical colleges) 18 42 Market Access (Local, regional, int'1) 19 41 Business Services (Legal, financial, etc.) 19 39 Government Programs (Assistance, incentives, fob training.) 19 33 Other Transportation (Rail, air, water) 19 32 19 COMPANIES INDICATED FACTORS AND 2 COMPANIES GAVE N/A. MAXIMUN TOTAL IMPORTANCE POINTS FOR EACH FACTOR IS 7G FOR 19 COMPANIES. Page 9 1992 BRE Survey Results February 1992 SERVICES N. ARE THE SERVICES AND TTIE FACILITIES WITHIN OWN COMMUNITY, AS LISTED BELOW, ADEQUATE FOR YOUR CU12RENT OR FUTURE BUSINESS NEEDS? SERVICE/FACILITY A OF COMPANIES ADEQUATE POINTS Roads 21 73 Water 21 72 Emergency Medical Services 21 69 Fire Protection 21 69 School System 21 69 Sewers 21 67 Land Availability 19 64 , Electric/Natural Gas Services 19 63 Police Protection 18 60 Facility Space Availability 17 58 Solid Waste Disposal 16 52 Rail Service 17 50 Air Service 11 33 21 COMPANIFS COULD RESPOND TO THIS QUESTION, MAXIMUM TOTAL ADEQUATE POINTS FOR INDIVIDUAL SERVICES/FACILITIES IS 84. Local Economic Development Effort 19 49 Local Capital Services/Flanks 12 40 17 COMPANIES COULD RESPOND TO THIS QUESTION, 4 COMPANIES COULD NCT REt;POND, A, THE QUESTION WAS NOT ON THE 1991 DRE SURVEY. MAXIMUM TOTAL. ADEQUATE POINTS FOR INDIVIDUAL SERVICES/FACILITIES IS 63. Page 10 11392 BRE Survey Results February 1992 SERVICE/FACILITY A OF COMPANIES INADEQUATE POINTS Air Service 7 13 Local Capital Services/Banks 4 a Facility Space Availability 4 6 Solid Waste Dispusal 3 5 Land Availability 2 4 Police Protection 2 4 Rail Service 2 3 Local Economc Development Effurt 1 2 0. IF YOU INDICATED THAT ONE OR MORE OF THE COMMUNITY SERVICES WERE INADEQUATE, HAVE YOU CONTACTED THE CITY/COTINTY ABOUT THE PROBLEM? V OF COMPANIES WHO CONTACTED CITY a No 2 Yes 2 N/A to question P. DID OFFICALS MAKE A SATISFACTORY CFFORT TO SOLVE THE PROBLEM? V OF COMPANIES SATISFACTORY EFFORT I No Q. WAS THE PROBLEM SOLVED? o OF COMPANIES PROBLEM SOLVED 2 No The only thing that I feel has not been adequately addressed by the city is commerical recycling. I'm planning on spending more time on this Issue in the New Year. Page 11 1992 BRE Survey Results February 1992 CHANGES R. WHICH OF THE FOLLOWING CHANGES DO YOU PLAN FOR THE NEXT TWO -YEARS? tt OF G,OMPANIZS (;RANGES 13 Increase employment 12 Expand labor/ski.11 training 10 Make capital improvements to equipment or building 9 Modernize production technology 8 Add production lines 7 Expand Research and Development spending 5 Change mix of goods and services 2 Expand elsewhere 12 companies said no 3 companies gave N/A 15 (No) Decrease employment 2 companies gave N/A 16 COMPANIES INDICATED A CHANGE AND 1 COMPANY INDICATED NO CHANGES PLANNED. S. IF YOU INDICATED PLANS TO RELOCATE, WHERE WOULD YOU MOVE AND WHEN? t! OF COMPANIES RELOCATE TO WHEN 1 Within city I Within Minnesota More than three years 1 Other More than three years Page 12 1992 BRC Survey Results February 1992 T. WHAT ARE YOUR PRINCIPAL REASONS FOR RELOCATING OR EXPANDING OUTSIDE OF THE CITY? # OF COMPANIES PRINCIPAL. REASONS Incentives from other cities/states Inadequacy of land/facilities Incentives from other cities/states Minnesota Business Climate (If we were to relocate) Minnesota Business Climate Insufficient local capital Page 13 LOCAL QUESTIONS 1992 BRE SURVEY R-ESULTS FEBRUARY 1992 A. HAVE YOU HAD DIFFICULTY 140RXING WITH A SPECIFIC CITY OR COUNTY DEPARTMENT? WHAT WAS THE PROBLEM AND WITH WHAT DEPARTMENT? 1. Having a local truck business is of no value to the city. I don't understand why the city doesn't buy locally. 2. N/A 3.. Recycling. 6. Nothing major. 5. Can't think of any. 6. No 7. No 8. N/A 9. No 10. Sewer Cost/Analysis - Reduced volume and load - cost went up (Problem with Sampling Pro) 11. None Lacking 12. No 13. None. 16. N/A 15. N/A 16. None 17. Most of our frustrations are with the State Electrical Board and their interpretations of the electrical code and with Minnesota's tax liabilities. Of greatest concern Is the availability of reasonable group health insurance. B. WOULD YOU LIKE TO SPEAK TO A CITY/ COUNTY REPRESENTATIVE IN ORDER TO WORK ON A SOLUTION TO THE PROBEM YOU HAVE ENCOUNTERED WITH GOVERNMENT? 1. Yes 3. No 6. NO 5. No 6. No 7. No 8. No 10. N/A 11. No 12. No 13. No 16. N/A 15. N/A 16. No 17. I wouldn't mind if I know something about the problem. LOCAL QUESTIONS 1992 BRE SURVEY RESULTS C. WHAT IS THE SINGLE MOST IMPORTANT PROJECT THAT COULD BE UNDERTAKEN TO MAKE OUR COMMUNITY A BETTER PLACE TO OPERATE A BUSINESS? 1. Lower Taxes 2. Expand "Your Kind of Place" theme - keep it going, well received in community 3. Lower Real Estate Taxes and Work Comp 4. Lower Taxes 5. Industrial Recycling Program (Waste Minimization) 6. Implement metro phone service and actively assist businesses with financing to expand. Know this service Is available but have never formally been contacted about assistance. 7. Lower tax rate otherwise satisfied as Is. S. Being in the Minneapolis phone area would help the business, but I know it would be a hardship on local residents. D. ADDITIONAL LOCAL QUESTIONS. 1. We would like to see an easing of the sign ordinance especially as it applies to freeway exposure. E. WOULD YOU LIKE TO SEE THE BRE BREAKFAST CONTINUE? COMPANY YES NO WREN Hoglund Bus Company X FALL Tapper's Inc. X SPRING Remmele Eng Plant 20 X ANY TIME NSP Service Center X Bridge Water Telephone X ANY TIME Tire Equip Sery Mfg Co X ANY TIME Jcnes Mfg Co X NSP Nuclear Plant X FALL Sunny Fresh Foods X SUMMER ABK, Inc. X SPRING Automatic Garage Door N/A N/A Rainbow Enterprises X FALL H -Window Company X SPRING Clow Stamping N/A N/A Sondhus Corporation N/A N/A Electro Industries X FALL Page 2 LOCAL QUESTIONS 1992 BRE SURVEY RESULTS SUGGESTIONS FOR THE BR2 PROGRAM? 1. Information on environmental regulations and city ordinances, zoning, etc. 2. Information on government procurement. 3. Golf outing to follow/include additional Business Indust-ial speakers. 4. Information on financing assistance. 5. Information of financial assistance. 6. Keeping us appraised of new or changing Federal , State, and local laws especially as they apply to employees. F. WILLING TO HOST A TOtJR? COMPANY INDUS BUS & IDC CHAMBER WH EU TIME Hoglund Bus Company Yes No N/A N/A Dahlheimer Distribution Yes Yes Summer Lunch Tapper's Yes Yes Winter After Lun Remmele Eng Plant 20 Yes Yes Anytime Anytime NSP Service Center No No Bridge Water Telephone Yes N/A Anytime Anytime Tire Equip Sery Mfg Yes(poesibly) Yes(poss) Anytime After Lun Jones Mfg Co No No NSP Nuclear Plant Yes No N/A N/A Sunny Fresh Foods Yes N/A N/A Morning ABK, Inc. Yes Yes Fall After Lun Automatic Garage Door N/A N/A Rainbow Enterprises Yes No N/A N/A H -Window Company Yes Yes Summer Morning or Fall Clow Stamping Yes Yes Fall After Lun Bondhus Corporation Yes Yes Anytime Lunch or After Lun Electro Industries Yes Yea Fall After Lun Page 3 LOCAL QUESTIONS 1992 BRE SURVEY RESULTS G. FOR FUTURE PLANNING, HOST A TOUR OF YOUR FACILITY TO A SMALL GROUP OF INTERESTED AND SELECTED HIGH SCI{DOL STUDENTS? COMPANY YES NO Hoglund Bus Company X Dahlheimer Distribution X Tapper's X Remmele Eng Plant 2C X NSF Service Center X Bridge Water Telephone X Tire Sery Equip Mfg X (possibly) Jones Mfg Co X NSP Nuclear Plant X (Small group) Sunny Fresh Foods X ADK, Inc. X Automatic Garage Door N/A N/A Rainbow Enterprises X H -Window Company X Clow Stamping X Bondhus Corporation X Electro Industries X it. HOW MIGHT THE IDC IMPROVE THEIR ANNUAL RECOGNITION/FUNDRASIER BANQUET? 1. Have never attended. 2. It has been enjoyable for net working with other business people in the community. I. WHAT DO YOU THINK THE ROLE OF THE IDC SHOULD BE? 1. Active supporter for Industry. 2. To educate potential businesses about the opportunities of working in Monticello. 3. To advice/inform existing businesses of changes and/or opportunities to assist their competitive position. d. Work to reduce taxes - stop spending at accelerated rate because we have NSP here. 5. To assist in networking local industries and new industries. Page 4 LOCAL QUESTIONS 1992 BRE SURVEY RESULTS J. HOW MIGHT THE IDC BETTER MEET THE NEEDS OF YOUR COMPANY? Assist with financing for e:<pansion with economy in the state it is in. Financing through local financial institutions is impossible. 2. They have greatly assisted us in the assurance of potential land availability in future. This is critical to our expansion and presence in this community. K. WOULD YOU BE INTERESTED IN SERVING ON THE IDC AS AN INDUSTRIAL BUSINESS REPRESENTATIVE? COMPANY Bill Tapper, Tapper's Inc. Ray Schmidt, Tire Sery Equip Mfg Co Jerry Andrusko, ABK, Inc. Steve Lemme, H -Window Company Merrlyn L. Seefeldt, Electro Industries Page 5 YES X X (possibly) X (maybe in 6 months) X X 0 8 A Li C D AVERAGE ANNUAL SALARY: PROFESSION 0 OF EMPLY R OF F,MPL.Y AVER WAGE Scient/Eng 1 1 $27,000 8 8 $50,000 66 2 (2) $54,000 1 78 11 $48,636 Total reported wages $ 535,000 Median Wage $50,000 Other Professionals 1 1 $24,000 1 1 $35,000 45 30 (25) $34,000 (5) $40,000 2 2 $25,000 (2) (2) $28,000 (3) (3) $35,000 (15) (15) $35,000 99 54 $34,167 Total reported wages $1,845,000 Median Wage $34,000 Managerial 5 5 $30,000+ 3 1 1 $35,000 2 2 2 $60,000 1 1 1 1 $30,000 6 6 $20,800 81 2 2 $30,000 1 2 2 $50,000 19 19 $30,000+ (2) (2) $45,000 (3) (3) $27,600 (1) (1) $50,000 (5) (9) $60,000 138 49 $42,608 Total reported wages $2,087,800 Median Wage $50,000 Comm/Tnch Sales 3 3 $40,0004- 4 2 2 2 $40,000 4 4 $19,000+ (2) (2) $33,000 (4) (4) $40,000 21 15 833,467 Total reported wages $ 502,000 Median Wage $40,000 �. Clerical 3 3 $20,000+ 3 1 1 $12,500 1 1 $20,000 9 I 1 $16,000 2 2 $14,500 30 12 (12) $14,000 2 2 $18,000 1 1 $14,000 1 1 $20,000 12 12 $19,000+ (10) (10) $15,000 (4) (4) $16,000 (1) (1) $21,000 (89) (89) $15,000 182 140 $15,518 Total reported wages $2,172,5000 Median wage $15,000 F. Services 10 10 $30,000+ 3 5 (5) $16,000 1 1 $27,000 1 1 $18,000 (76) (76) $18,000 96 93 $19,260 Total reported wages $1,793,000 Median wage $18,000 G. Tech/Skilled 12 16 16 $17,000 48 48 $40,000 7 11 6 6 $18,000 25 25 $15,600 100 8 (8) $18,000 42 42 $12,500 4 4 $26,000 11 10 10 $17,000 32 32 $25,000+ (2) (2) $20,000 (3) (3) $21,000 (2) (2) $18,000 339 198 $23,091 Total reported wages $4,572,000 Median wage $18,000 I H. Retail/Non- Tech Sales 3 3 $29,000 3 3 $30,000 6 6 $29,500 Total reported wages $ 177,000 Median wage $29,500 I. Handler/Laborer 3 3 $25,000+ 2 1 1 $15,000 2 2 $14,000 14 137 (137) $12,000 1 1 $17,000 5 5 $15,000 19 19 $14,000+ (31) (31) $15,000 (2) (2) $21,000 (10) (10) $13,000 227 211 $13,066 Total reported wages $2,757,000 Median wage $12,000 TOTAL EMPLOYMENT REPORTED 11186 TOTAL EMPLOYMENT OF WAGES REPORTED 777 TOTAL WAGES REPORTED $16,441,300 ANNUAL MEDIAN WAGE OF 777 EMPLOYEES $16,000/$7.69141'li (Middle wage earnings of the 777 employees based on wage earnings between $12,000 to $60,000.) ANNUAL AVERAGE WAGE OF 777 EMPLOYEES $21,160/$10.17WPH ($16,441,300 divided by 777) () MEANS 1991 WAGES REPORTED 15 BUSINESSES WITH WAGES REPORTED: 1992 - 1991 - 9 BUSINESSES WITH NO WAGES REPORTED: HOGLUND BUS COMPANY AME READY MIX TAPPER'S REMMELE TIRE SERVICE EQUIP MFG JONES MFG ADK, INC. AUTOMATIC GARAGE H -WINDOW COMPANY BONDHUS CORPORATION SUNNY FRESH FINGERHUT FULFILLMENT SYSTEMS, INC. ELECTRO INDUSTRIES CLOWING STAMPING NSP NtJCLEAR PLANT NSP TRAINING CENTER NSP SERVICE CENTER BRIDGEWATER TELEPHONE COMPANY DAHLHEIMER DISTRIBUTION M & P TRANSPORT, INC. SMA ELAVATOR CONSTRUCTION HOGLUND TRANSPORTATION COMPANY RAINBOW ENTERPRISES