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Planning Commission Agenda 02-04-2003 \I, , ,'-~ . AGENDA REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday - Fehruary 4, 2003 6:00 P.M. Members: Council Liaison: Staff: Dick Frie, Robbie Smith. Richard Carlson. Rod Dragstcn and Lloyd Hilgart Brian Stumpf Jdf O'NeilL Fred Patch, and Sten~ Grittman 1. Call to order. 2. Approval of the minutes of the regular Planning Commission meeting held January 7,1003. 3. Consideration of adding items to the agenda. 4. Citizens comments. 5. Public Hearing - Consideration of a request for development stage approval of a planned unit de\c?lopment and preliminary plat approval for The I-Iome Depot Addition. Applicant: Birchland Dew]opment Company, John Lundsten, Jerry Mathwig. and Lee Parks . 6. Public Hearing - Consideration of a request for a development stage planned unit development and preliminary plat approval for athletic complex containing ice arena. lockers. public areas, domed atllk-tic field and parking lot. Applicant: RSP Architects on behalfofthe Monticello Youth 1-Iockey A.ssociation. Monticello Soccer Association. and City of Monticello 7. Public Hearing - Consideration of a request for rezoning from AO to R- J A and R-1: and consideration of development stage PUD and preliminary plat approval for Spirit Hills residential de\"c]opment. Applicant: Maplewood Development & Construction, Inc. 8. Public Hearing - Consideration of development stage planned unit development, re-zoning from Agriculture to R-] , R-2, and R-2A. and preliminary plat approval for a residential subdivision. Applicant: Lois & Eugene Bauer; Tyler South, LLC; Virginia & Ear11-Iusak; Mark Gergen & AssociateslBruggeman Properties. LLC 9. Consideration of a request [or a conditional use permit allowing a cell tower in an 1-1 A district. Applicant: Sprint PCS and Fulfillment Systems (Tabled from previous meeting). 10. Consideration of a request for development stage planned unit development approval allowing expansion of the Monticello-Big Lake Hospital. Applicant: Monticello-Big Lake Community Hospital District. (Tabled hom previous meeting). ] 1. Consideration of accepting revised Fields of Hillside Hurst prelinlinary plat as being consistent \vith original preliminary plat. -1- ~~ 1 :::. Consideration of providing input on goals and projects for the City. . 13. Adjourn . -2- . . . MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday - January 7,2003 7:00 P.M. Members: Council Liaison: Staff: Dick Frie. Robbie Smith. Richard Carlson. Rod Dragsten and Lloyd Hilgart To be appointed at the January 13.2003 City Council Meeting Jeff O'NeilL Steve Grittman and Fred Patch 1. Call to order. Chair Frie called the meeting to order at 7:00 p.m. and declared a quorum. 2. Approyal of the minutes of the regular Planning Commission meeting held December 3. 2002. A MOTION WAS MADE BY ROD DRAGSTEN TO APPROVE THE MINUTES OF THE REGULAR PLANNING COMMISSION MEETING HELD DECEMBER 3. 2002. ROBBIE SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Chair Frie advised of a letter recei\ed from Scott Douglas. Firc Chier inviting them to attend a meeting to discuss issues with nevv' dc\elopments in the City. Rod Dragsten asked for clarification regarding commercial building facades in CCD. "rhis was placed as agenda item 13. Chair Frie asked to discuss the Autumn Ridge development concerning standards previously approved by the Planning Commission. This was placed as agenda item 14. · Chair Frie asked to discuss concerns regarding the number of public hearings placed on the agenda, as well as the possibility of rescheduling the February meeting due to conflicts. This was placed as agenda item 15. . . . 4. Citizens comments. None 5. Public Hearing: Consideration of a reouest for a variance to the buffer vard width in the CCD - Central Community District. Applicant: TDS Telecom. Steve Grittman provided the report advising of the request by TDS Telecom for a variance to the buffer yard widths in order to expand their building and parking lot. He advised in regard to landscaping, the plant counts proposed exceed the requirements of the ordinance. Due to the narrow lot, the ordinance standards \\iould make it impossible to develop the parking lot. possibly having the applicant remove existing parking. 'rherefore, the findings for hardships are met, considering the size of the lot, the existing conditions on the lot, and - 1 - z the purpose of the CCD zoning district. Chair Frie opened the public hearing. Tom Ollig. ]'v1anager of TDS, 1\ !,lntieellu, advised th~lt he had met \\ith the residents ne"t to this property on F. 4'h Street. Mr. (( Mrs. Quick. regarding pr(lposed shrubbery to be planted and the possibility ofinst~dling a fence as \vell. Ollig a<.hised the Quick's that as they go through the project. \\lith no planting until Spring. they would at that time install plantings agrced upon \\ith the residents. He added that they would be in 1:1.vor of putting something into \\Titing if the Quick's desired. Fril' asked ubout requesting that the applicant escrow money for landscaping as they would not be planting until Spring and O"Neill advised that this would happen \ia a landscape bond. Frie asked Ollig if the Quick's were comfortable \vith what was being proposed and he stated that they had been in contact with them. but it is difficult to anticipate what the plantings will look like once installed. Richard Quiclc 113 E. 41h Street. added that they met \\ith Mr. Ollig on one occasion. at their initiative. and that it \vasn"t until they received the public hearing noticc that thcy became a\\are of this request. lie stated that the notice \vas vaguc cll1d that he camc to stall on several occasions and did not feel he got a clem explanation. I Ie \\as concl.Tned with the request. although he did understand that this request may be granted. Quick also agreed \vith Ollig in getting something in writing. He also added that tht' consensus of the other neighbors was a concern regarding the noise frolll the generator at that site. adding that they did discuss this with Ollig as well. They had hoped that TDS would move the generator a\\ay from the residences. They will also at somc time sit \,ith the Mayor during an opcn forum to discuss the zoning in that neighborhood. He docs reel that things will work out. hut \vould like to be 1110re informed. Frie asked if they had approached the City or TDS !)J"e\iously regarding the noisc concern and Quick stated thev had. and that the\' had been sensitive to their issue. Q.uick felt that - - thi s may become more of a concern as the bui J di ng e"pands, and 0 II ig added that at some point they may need to install a larger generator hut not at this time. Frie added that this should be brought to staffs attention prior to the public hearing so that the concern could be addressed in the staff rep0l1. Kim Nelson" ] ] 2 E. 3rd Street, agreed with Quick on the noise concern. He asked about the building addition and Ollig advised it would be one story and only as high as the highest part of the existing building. Nelson added that he is opposed to giving up any buffer area and felt that if this happened, the applicant may eventually come back to them for additional property. Chair Frie then closed the public hearing. It was noted that the ncw building would be similar in quality and style with the East side more decorative with brick and windows" the South side will mirror the architecture of the original building. Ollig added that due to the continued growth in this area, where the central office is located within the building. it cannot be expanded and therefore the need to relocate employees out of that area of the -2- L . . . . . . building as it is impossible for them to go any\vhere else. Ollig add"d that this \\illnot creal<.' any more noise. no plans to change the gcnerator at this time. but he did ad\isl..' thl..' Quick's that he \\\)uld look into relocating the generator or measures to mume the noisc. I k also stated that they could null and void their agreement \vith NSP \vhere currently during peak hours they would shut do\vn and use the generator. Hc did advise that testing of the generator is during the day and typically for several hours, hO\\e\er \\hen they arc asked to disconnect due to high peak times the generator could run for an entirc day. Ollig advised that if they outgrO\v this building they \vcmld relocate employees as thcre is not ample parking f(Jr additional employees, nor has there been any discussion to e\:pand at that site. The Quick's advised that vehicles are not a problem. Grittman e\:plained the request for the variance was for a reduction from 20' on either sid\.' to 8' to the East on .flh Street and a reduction from 10' to 4' at the adjacent residential property to the East on 3rd Street. O'Neill advised that he had met with Mr. Ouick and Qave him a . , ~ copy of the site plan. and clarified that the purpose of the public hearing notice is to notify neighboring property owners that there has been an application made. The property owncr can then contact City IJall for specific details. O'Neill added that the DAT had met and made a recommendation to approve as \\ell. A MOTION WAS MADE BY ROD DRACiSTEN TO RECOMivlEND APPROVAL OF A VARIANCE TO THE BUFFER YARD \VIDTH FROM 20 FT. TO X Fl. TO THE EAST ON .fIll STREET. AND FROf'vl10 FT. TO 4 FT. AT TIfE ADJACENT RESIDENTIAL PROPERT'{ TO THE EAST ON 3R!) STREET. BASED ON A FINDING THAT A IlARDSHIP EXISTS IN COMPLYING WrrH TYPICAL STANDARDS. INCUJDING WIDl" OF THE PARCEL. EXISTING DEVELOPMENT. AND PURPOSE OF THE ZONING DISTRICT. MOTION TO INCLUDE CONDITION THAT AN AGREEMENT BE SIGNED BETWEEN TDS TELECOM AND MR & I'v1RS. QlJICK. STATING TIlE BUfFER YARD PLANTINGS WILL BE MUTUALLY ACiREED UPON AND MEET CITY CODE. AND THE EXISTING GENERATOR BE EITHER RELOCATED OR BUFFERED. LLOYD HILGART SECONDED THE MOTION. There \\as fUl1her discussion regarding the generator and it "'..as advised by Tom OIIig that the only time it would run at night would be if there was no electricity or if they were contacted by NSP. OIlig again stated tbat the only other times it is run is during working hours, other than emergencies. Quick added tbat they understand that this generator is necessary. THERE BEING NO FURTHER DISCUSSION. MOTION CARRIED UNANIMOUSL Y. 6. Pu blic Hea,'im!" - Consideration of a J"(~Q ucst for a conditional use pcnnit allowin!l an antcnna Support structure for personal wi,'elcss communications svstems in thc Li!!ht IndustJ-iall-IA distdct. Applicant: Sprint PCS. fred Patch. Building Official. provided the report regarding the applicant's request at 406 71h Street East. He stated that Sprint pes has demonstrated the coverage is needed and have ~ - ,)- z. met all other requirements. I Ie added that once these poles are painted they arc not as visible. StaIrs recommendation is to approve. subject to the /Oning. code. . Chair Frie opened the public hearing. Johanna DeMara. Sprint PCS. introduced herself and stated she would be available for questions. Tina Zap!". Apartment IVlanager t~)r apartments directl) across the street from applicant. stakd she \\as concerned \\ith aesthetics as m:ll as size. It was noted that the pole \vill be 160 ft. tall. gray in color. no light on top. \vith a gahanized surf~lce and fairly obtuse. Chair Frie then closed the public hearing. There was discussion as to \vhy the applicant could not hook up to the tower located on the Bondhus site and it was advised that the applicant had applied. hovve\er it \vas at capacity already. DeMara explained that the numher of carriers is determined at the time the to\vers are ordered and placed. The tower will be located hehind the building, adjacent to the edge or the parking lot and will not take up any spaces. There was a concern that there will be an excessive number of towers and questioned the need. Gritman advised that the FCC requires cities to accommodate to\\ier capacity to the extent it is necessary to supply carriers. This is common in other areas as well. Grittman also added that the towers arc allO\\"able in the industrial areas by City code and the Bondhus tower is the only one in that immediate area. They also discussed the proposed nevv office/\varehouse building next to this site in regard to aesthetics of the 1o\\er, Grittman stated that if they look at the tower as a negative. what is the least bad place to locate them and the industrial area \\ould be the place. Kenny Schultz. property owner near the water tower. stated there are ] towers there now. \vith room for more. The Engineer for Sprint PCS then explained that the property Mr. Schultz was referring to was too high and covered BufLdo. Big Lake and Becker. but not Monticello. He also provided a location map and explained why they could not lower the towers to include Monticello. It was questioned if carriers could be added to the new "tower" located on West Broadway and it \\'as advised that there could not. DeMara advised that they need 10 feet of vertical separation between the stations and the proposed to\ver is only 160 feet. ho\vever they could add space for several more and make it a 5 carrier tower but it would increase the diameter or base of antenna. not height. . There was further discussion on possibly placing towers on the water tower, strategically placed, but Patch advised that Sprint PCS is looking at a 25 year longevity and the City's water tower would be torn down before that time. DeMara also stated they need 20 feet around the tower for equipment to be located and there might not be amble room for additional carriers. A MOTION WAS MADE BY DICK FRIE TO TABLE ACTION OF THE CONDITIONAL USE PERMIT SUBJECT TO ADDITIONAL INFORMATION REGARDING OTHER POTENTIAL LOCATIONS. RICHARD CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL Y. Chair Frie asked if Sprint pes could be ready by the next Planning Commission meeting . and DeMara stated that \\ould be possible. They would look at diameter if adding more -4- 2.. . . . carriers as \\l'll. 7. Public Heal'in!!: Conside....tion of a l'equest for an. amendment to a Conditional Use Pennit PLJD within the PZM Zonin!! Distl'iet allowing expansion of the Monticello-Big Lake Community Hospital and ahenltions to tht. cxistin2 parkin~ lot and sh'eet layout on the north side of the facility. Apnlieant: ,\10Iltiel'lI0-Bie Lake Community Hosnit,,1 District. Steve Grittman. City Planner. provided the report n:garding the applicant's request flJr an amendment to the PU D allO\\ing expansion. The function of the expansion area \\ould be for truck loading/unloading area. while allowing passenger vehicles to bypass the loading area. (Jriltman advised ofrecol11mendations by staff including trail connection. joint access parking. grading plans approved by the City Engineer. parking stall sil.e to he revised to meet minimum standards. landscaping plan sho\\ing increased quality and quantity. specifically to screen from residential. (this to be pn)\-ided with final plans along with lighting plans), and further conditions required by the City Engineer. Grittman noted that stall and the I Iospital' s engineer have heen working together on utility issues. and generally the plan is consistent with the concept plan. There were concerns that this would create more trafJ"ie on River Street and Grittman stated it \voLtld actuall)' reconfigure the traffic. but Grittman added that there continues to be temporary parking that needs to he taken care of as \\ell. Over time. as the hospital continues to grown the traffic may increase. but tl1(' use is already there at that site. Chair Fric opened the public hearing. Barb Sch\\icntck. Hospital Executive Director. introduced the architect. Tim Sessions. Sessions acl\ised they have been working \vith City staff and they feel they arc on the same page \\ith stafr except for a few issues. One issue was parking stall size \vhich he advised \vas 9 x 1 R feet at the time of the original PUD due to lack of land available. and they ask that they he able to continue with what was originally approved. Regarding the request IDr a grading plan approved by the City Engineer. Sessions added that there is a potentia] for a pond on that site. but they advised they would need to have a dry retention basin versus a wet pond. Also. Sessions stated that condition 7 stating "further conditions required by the City Engineer" \vas too vague and they would like this clarified. Regarding condition 8 requiring landscaping and sidewalk improvements, Sessions stated the applicant had anticipated completion last Fall but other issues arose and therefore the delay. Walter Klatt. 924 E. River St., stated he was concerned with where the parking was anticipated, and Sch\vientek added that their intent is to remove all parking where the temporary parking currently is and there may be a need for landscaping or a fence to deter parking. Klatt stated he \vas more concerned \\-ith traffic on River Street by the park. Schwientek also stated that some \vater/sewer lines would need to be relocated and they are in the process of working on easements tDr this work. Chair Frie then closed the public hearing. There \vas discussion regarding future phasing. future parking. and a future parking ramp to the \\est. and that the original PliO included a -)- 2 parking ramp. and although it \vas noted that a ramp is not needed at this time. there needs to be ~1I1 area for it in the future. Sch\\ientek stated that nriginally they did not ha\e the amount . of property that they eurrent]y do and that they wi II re-address the parking ramp at a future date. There was also discussion regarding the long-range plan presented several years ago and a concern \vith increased traffic on River Street. Carlson stated he was under the impression that delivery traffic was to be brought in from Broad\\ ay and not Riv(T Street. ho\\ever Scl1\'vientek did not recall that ruling and added that delin:ry trucks would have difficulty due to the steep grade of the road. Carlson added that he was not in favor of anything that \\'ould increase truck traffic onto Ri\'Cr Strcet. Grittman advised that staff would be comfortahle \\-ith allowing the shallower parking stalls as requested. He was not able to comment on the City Engineer's behalf and advised that comments and requests wenlld need to come directly fi'om the Engineer. O'Neill stated that the site design would not be impacted by the Engineer's comments. advising that there are still items that need to be worked out with the City Engineer and the applicant. but this would be done prior to going to City Council. He also advised that at some point in time there may need to be an area f(Jr a wet pond. Mr. Klatt advised again that there is a lot of truck traffic already on River Street. as well as a manhole that should be looked at. This wi]1 he brought to the attention of the Public Works Department. O'Neill added that they could bring the truck traffic issue to City Council and see if they would like to restrict truck traffic on Ri\er Street. Chair Frie felt the hospital had not becn complying \\ith conditions that were to be taken care ofprniously, specifically the temporary parking_ Also, f'rie asked Grittman to clarify "generally acceptable" and "generally comply", as stated in his statTreport. Frie preferred that the report state whether it is in compl ianee or not. Grittman advised that it is nearly impossih]e to have a concept plan that shows exactly \\hat the final plan would show. but that in regard to this item the concept plan is consistent. . Frie also wanted to discuss aesthetics of the hospital building, specifically that there are at least 4 different types of facades that do not match. He felt that the Planning Commission should have demanded more at the time of the initial PUD approval. Frie added that he did not feel the parking area was being utilized, there was no landscaping. and he had a concern with patient and visitor parking area \vhere patients have to cross Hart B]vd. to get to the building, however the physician parking is closer to the building and sidewalk. He stated he felt the ambulance building was an eyesore as well and also had a concern with who regulates the signage, adding that the signs should look permanent rather than temporary. Frie pointed out specific conditions noted in Exhi bit Z of the staff report such as trail connection along the River, which needs to be rc\"ie\\"ecl by the Parks Commission prior to approval. as well as a landscaping plan with increased quality and quantity of landscaping to be completed prior to the Planning Commission's approval of the PUD. Also, required landscaping and sidewalk improvements associated \\-ith the recent expansion of the parking lot which must be completed prior to or in conjunction with this project. Frie wished to add . signage to be in compliance with City ordinance as item 9 in Exhibit Z as well and asked -6- 2- that ~1I1 9 issues be rcsol\i::d prior to Planning Commission appro\al. . DICK FRIE I'vt\DE A !'\10TION TO TAGLE ACflON ON THE !'\'IONTICFLLO-BIG LAKE HOSPITAL PLIO AMENDMENT. SUBJECT TO FURTHER REVIEW BY THE PARKS COMf\IISSION. AND CONCERNS REGARDING ITEMS 1.5.8. AND THE ADDITION OF ITEM 9. IN THE LIST OF CONDITIONS FOR APPROVAL NOTLD IN EXl1IBIT Z. AS LISTED BELOW, MOTION SECONDED BY RICHARD CARLSON. There \vas further discussion by Carlson as to why there \vas not a site plan showing building facades as part of the information the Planning Commission received. C)"Neill advised that typically the City has not been involved in facade issues. except in the CCD. but that it could be included. adding that perhaps that is why there is inconsistency. Carlson questioned the parking and truck traffic issue again. \vhich Schwientek did not recall. O'Neill advised that he ",:ould research further. RICHARD CARLSON ADDED A REQUEST THAT FACADE INFORMATION BE PROVIDED IN THEIR AGENDA PACKETS AS WELL. THEREFORE. FRIE AMENDED I-IIS MOTION. CARLSON SECONDI-J), :\ND MOTION CARRIED UNANIMOlJSI,Y. DEVELOPMENT STAGE PlJD AMENDMENT CONDITIONS OF APPROVAL . I. Sufficient area for an east west trail connection along the Mississippi Ri\ cr must be prc)\'ided and noted on the applicants plan. T'he location must be compatible with any future SlUrm\\ater pond area that may be required \\ith future phases. 2. Ajoint access and parking agreement should be signed and a copy submitted to the city prior to approval of the pun amendment. 3. The grading plan is subject to appro\al by the City Engineer. 4. The parking stall size should be revised to meet the minimum standards as described in Chapter 3, Section 5 of the zoning ordinance. 5. A landscaping plan showing an increase in quality and quantity of landscaping along the nOlth and west ofthe parking and loading area. abutting the residential Lise. should be submitted and approved by City StalTprior to apprO\al of the PUD a mend m ent. 6. All lighting should be hooded to dellect light away from the adjacent residential area and County 75. 7. Any further conditions required by the City Engineer. . 8. Required landscaping and sidewalk improvements associated with the reccnt westerly expansion of the parking lot must be completed prior to or in conjunction with this project. 9. Signage to be in compliance with City ordinance. -7- 2-, Planning Commission i\linutes - 01/07/03 8. Public Hcaring: Consideration of a ,-cqucst to amend the p,-diminarv plat of Groveland Fourth Addition. and rezone from A-D. Agriculture to H.-I. Sim!le Family Residential and B-2. Business. Applicant: Ocello LLC. . Stne Grittman provided the staff report regarding the applicant" s request to amend the original preliminary plat as \vell as IT-zoning to accommodate some changes that have occurred due to development around the property. They discussed access on the East side if the road \vent through the commercial area, and Grittman pointed out a half way connection with the street continuing (l-n through to the residential area. He advised that the residential area would basically have access from School Bhd. and it is unlikely that commercial traffic \vould go through the residential area. noting that this actually facilitates better traffic. Weinand advised that there are now 7 additional lots, but this has less to do with lot averaging and more to do with the extension of the street. Chair Frie opened the public hearing. Shawn Weinand explained how this matter came about including the length of time before School Blvd. \vould go through. It appeared to be an opportunity to connect to School Blvd. He added that once Brad Larson put in his access. they reduced the size of some of the lots to accommodate for financing of the new road. Also. where there originally was a cui-de-sac is now a connection to School Blvd. Chair Frie then closed the public hearing. . Decision 1: A l'"lUT'ION WAS MADE BY ROBBIE SMITH TO RECOMMEND APPROVAL OF A RI:]ONING FOR GROVELAND 4111 ADDrnON TO R-]. SINGLE FAMILY RESIDENTIAL AND B-2. LIMrn:D BUSINESS fOR THE EASTERL Y T'vVO PARCELS. BASED ON THE FINDING THAT THE REZONING IS CONSISTENT WITH THE COMPREHENSIVE LAND USE PLAN AND WILL ACCOMMODATE ORDERL Y LAND USE AND TRANSPORTATION PATTERNS IN THIS AREA. RICHARD CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL Y. Decision 2: A MOTION WAS MADE BY ROBBIE SMITH TO RECOMMEND APPROVAL OF A PRELIMINARY PLAT FOR GROVELAND 4TH ADDITION, BASED ON A FINDING THAT THE PLAY LA YOUT APPEARS TO REFLECT en-IE APPROPRIATE ZONING STANDARDS, WITH CONDITIONS THAT THE LOTS NOTED IN THIS REPORT ARE REDESIGNED TO AVOID THE SIIARPL Y POINTED REAR YARD DESIGN, TilE APPLICANT SUPPLY ADDITIONAL INFORMATION VERIFYING COMPLIANCE WITH LOT WIDTH STANDARDS. LANDSCAPE PLAN IN COMPLIANCE WITH THE BUFFER YARD STANDARDS AS DEFINED IN THE REVISED R-l PLAT REGULATIONS. AND DEVELOPl'"IENT OF AN AGREEMENT AND ASSOCIATED EASEMENTS ASSURING ROAD\VA Y CONNECTION WITl--[ SCHOOL BOULEVARD . -8- 2.. . . PI,lilning Commission Minutes - 0 I /07/03 AT THE SOliTl IWESTERL Y CC)RNER OF THE PLA T. LLUYD J-/ILGART SECONDED THE IVIOTION. MOTION CARRIED UNANIMOC:SL '{. 9. Considcr'ation of a Conditional Use Permit PUD for denlonment of a Home Depot locatcd on Cedar Street between Dundas Road and Chelsea Road. Anplicant: Birchland DenIo ment Co. .John Lundsten .JCITV JVIathwio Lee Pal"ks and The Home Depot. Steve Cirittman provided the staff report summarizing the request by the appl icant for a conditional use permit for the Home Depot planned unit de\'elopment. The Home Depot portion is proposed to be on the west portion of the property. and the overall project accommodates for a commercial parcel to the east. Grittman adviscd of sevcral items to be revie\\'ed at the ne:\t stage \vith the submittal of the development stage application. These included traffic circulation. parking. landscaping. seasonal/outdoor sales. parking lot landscaping. paving/curbing. property lines, and future storm water detention ponding. Chair Frie opened the puhlic hearing. Jan Erickson. owner of the l'vlonticello _ Big Lake Pet Hospital at 1260 S. Cedar Street questioned how this "'ill directly impact properties on the west side of Cedar Street. specifically if the applicant and/or City "as seeking to acquire future properties in that area. O'Neill stated that at this point there is no plan by the City to acquire any properties. nor was he aware of the applicant acquiring properties. Paul Bilotta, Birchland Developmcnt assured Erickson that no one from their firm is looking to acquire any properties at this time, stating the project ends at Cedar Street. Jennifer Max\velL Site Development Coordinator. introduced herself and stated she would he availahle for qucstions. Chair Frie then closcd the public hearing. There was discussion among the commissioners relating to completion of Cedar Strect, which 0 'Neill advised is slated to be completed at the time the proposed Home Depot is developed. adding that Cedar St. may be slightly realigned and plans are underway for curb, gutter and turn lanes. They asked Maxwell what Home Depot's time frame was and she advised they \vcre anticipating a spring construction with opening in November of2003. Parking was discussed and Grittman stated that the applicant actually exceeds the parking requirements and there is a potential to reduce the parking on the Home Depot site. The commissioners also asked if the potential retai ler would have to come beflJre the Planning Commission and it was advised that it \vOLlld. Chair Frie asked Maxwcll if she was familiar with the conditions listed in Exhibit Z. which she stated she was. Grittman advised Frie that circulation and drive aisles were appropriately designed and safe. Maxwell also ad\'ised that there is a landscape plan in progress which takes into considcration changes requested by staff as well. She noted that -9- L Plannin,!,: Commission rvlinutes - 01/07/03 . the boundary lines arc not yet resolved as there are a few discrepancies. but that the title company is working on that. There \vas further discussion regarding Dundas Road and Co Rd 117 improvements and O'Neill advised that 117 will remain as is until ""Rewil B"" is de\'l-:loped. Dundas Road v..;ould need to be re-paved and will be included \vith the Cedar Street project. Ma\:\wl1 addressed condition #4 regarding paving materiaL stating that the) \vould prefer to have the entire ti-ont be asphalt due to safety reasons. Maxvvell requested a smooth surface in the area of the pedestrian crossing due to problems transferring loaded shopping carts on a stamped concrete surface. Regarding condition #2, seasonal sales, Maxv..:cll advised that this is an integral part of I-Iome Depot and that these are typically enclosed and chain linked \I,hich is removable when not in season. It I,vas noted also that they have an opportunity to form a nice screen along Cedar Street. although they prefer to have it as part 0 f their project. Bilotta added that this already needs to be intensin'ly screened and it is more to the side of the building. not the front and would not be the I,iel,!, line from Hwy. 25. CYNeill questioned if other community's had these same issues and Maxwell stated that it would be their preference to have these recommendations as part of the PU D approval that Home Depot could follow and be in compliance. as \wll as making it more enforceable by City staff. She also added that they are \\-illing to \\-ork with staff. Grittman added that the . building is precast and O'Neill stated that Home Depot has made some effort to make changes in some of the style to accommodate stall requests. A MOTION WAS MADE BY ROBBIE SMITI-:I TO APPROVE TIlE PUD CONCEPT PLAN BASED ON TI--1E FINDINC; THAT THE PlID CONCEPT PLAN. WITH CONDITIONS LISTED BELOW, IS CONSISTENT WITH THE CITY COMPREHENSIVE PLAN AND IS IN COMPLIA\lCE WITH THE ZONING ORDiNANCE. RICHARD CARLSON SECONDED THE MOTION. There I,vas further discussion regarding conditions #2 and #4 in Exhibit Z. and it was advised that these could be reviewed at the next stage. THERE BEING NO FURTHER DISCUSSION. MOTION CARRIED UNANIMOUSLY. RECOMMENDED CONDITIONS OF CONCEPT PLAN APPROVAL 1. A landscape plan is submitted that includes screening of the loading area and mechanical equipment from Cedar Street. 2. The outdoor seasonal sales area is acceptable but must meet landscaping and performance standards identified at development stage PLIO. ^l ..J. Landscaped islands arc added in front nfthe entry vestibule and along the drive aisle ~ ..., - 1 0- 2- . . ~ -.-. P/:lIlning C1mmi:;sion J'vlinull's - 01/07/03 adjacent to the neighboring retail sile. '+. The entire parking and dri\'e area is surrounded \\ith curbing. 5. Incorrect property lines are eliminated I"om thL' site plan to add clarity. 6. If phasing of the storm water detention pond is proposed. this is incorporated as part of the planning and \\ould be subject to review and apprmal by the City Engineer. 7. The de\'eloper submit a complete PUD development stage application in accordance \\ ilh Chapter 10. Section 20-4[81:5 of the Zoning Ordinance requires that the development stage application be submitted within nine (9) months of the date of concept plan approval. 8. Comments /I'om otller City staff. lJ1 Public Headn2:: ConsidlTation of apnlieations 1'0'" P,"climinarv Plat anlH"On1l of a residential subdivision eaJ/cd S Jirit Hills and for Conee t and Dcnlo ment Staoc PliO a 1 JI"On1l ofthc townhomc lOrtion of the Jro'cet. A lieant: Ma lewood Dcvelonmcnt, Inc. Steve Gri timan. C i Iy Planner, pnwidedlhe statl report regardi ng the req W:'st I(,r pre] i III inary plat approval hy J'v1apIe\vood Development. Ill' ach'iscd that this is a combination o1"tvvo phases \\ilh the tirst phase to be to\\'llhollle units and the second to be single lilll1ily homes. The single blllily would be re-zoned to R-l A. and the lo\vnhouse portion \vould he R-1, mid density. l1lulti-f:1ll1ily. detached. Griltl11an ac.h-ised thm the single iiullily portion generally is laid out appropriately and sta1"f would support preliminary plat approval. The townhouse layollt had concerns hy statr and ask that the developer look at alternative layouts that \vouId be more sensitive to existing topography. Grittman added that the developer has been vvorki ng wi Ih staff and made some changes. hO\\e\"Cl" sta1Twould ask that they discuss these in more delail at this time. Grittman aclv'ised that Public Works had concerns with the road layout in regard to maintenance, snO\vplowing. and trash pickup. He noted that if this \vas a typical single family plat. there would perhaps be 40 units. but given the topography it may be difficult to do single family. Hilgart stated he was not sure the City needed more townhouses at this time, but if they were to consider R-2A zoning. the developer could get more single family/small lot units. Chair Frie opened the public hearing. A township resident on 8.5'h Street stated her concern with Fenning Ave. already having heavy traffic and she questioned if the Cily \\-oule! be looking into this. O'Neill advised that the road. Co. Rd. ] 18/Fenning A VC, vVollle! be maintained hy the City and there would be plans to upgrade the road. such as adding shoulders. but that this would all have to be looked at by the tramc engineer. - I 1- 2. Pbnnil1g COll1ll1ission i\lillukS - OJ/()7/0:i Rene McCullou~h. 8829 Fenning 1\ ve.. stated some issues he had \\ith this proposed developmcnt such as cntrancc/e\its being directly across 1'1'001 his drive\\ay in the center of the street. He also noted contrasting traffic such as tractors \'ersuS semi trucks. but statl-'lI his main concern \vas \\ith safety regarding the entrance to the project and feeb it should he moved down further. tv\cCullough added that he iCels it is necessary to upgrade the road I1l)\V and not in the future. I-Ie is not concerned with what type of housing but rather i l' there will be sufficient p]antings. benl1ing. as \\el] as the quality of the homes. He questioned who would pay for upgrading the road. adding that he did not \vant to be charged for that. Also there is currently no place for walkers. runners. or bikers in that area and he asked if the developer v\'ill be willing to consider putting in paths or sidewalks. He stated his opposition to the density of the townhouse site as well. Chair Frie advised him of the patll\\ay system that is in place in the City and that it \\ould be connected with the ne\\ dc\'clopments, Ralph Mack. 9009 Jason Ave.. stated that he was not opposed to this proposed development. Chair [rie then closed the public hearing. He asked O' Neill if the Parks Commission had revie\'.:ed the proposed development regarding park land. pathways. etL and CYNei\1 stated they had reviewed an earlier plan and this \vould need to go back to them for further review. He added that there is a pathway plan for this area and this project docs inc\mk it. adding that there is provision for a trail along the County Road. O'Nej]] stated that this was just a segment at this time and there is currently no plan for trail along Fenning Ave. Frie then commented that the Planning Commission had spent an extensive amount of time designing standards fllr this area of Monticello which is proposed for upscale housing. I-Ie concurred with Hilgart regarding the number oftO\\'l1homes being constructed in the City as well. Hilgart questioned thc price of the Jots on the proposed South side and Mario Cocchiarella. Maplc\vood Development. estimated they \voll]d be in the area of $40.000 to $50.000 per lot. due to the type of higher standards set in this district. Cocchiarella advised that he also had concerns regarding several items in the staff report. stating that severa] months ago they submitted a concept plan for to\vnhomes and were not advised at that time of any concerns. He advised of a similar project in St. Michael, stating those homes were starting at approximately $2 10.000 and up. He commented that they would also have to deal with the development across the street. in regard to marketing. Coechiarella stated they are working on preserving the topography in this area as well and that the area of the "tower site" will be retained by M1'. Schultz. He added that they would select a group of builders to work with and would have protective covenants in place. . . Ken Adolf. Schoell & Madson, added that there is a pipeline angling across the property which adds some restrictions in respect to site grading. He stated that the revised information provided to staff and commissioners today was due to comments in the staff report they received on Friday. Their intent is also to show they could provide a temporary stormwatcr pond to handle site run off in the proposed single family area. The original proposal . included some center islands, \\'hich Public Works felt would be a problem, although Adolf -12- L Planning COlllmission Minutes - 0 I /07/03 . stated that due to elevations of the landscape islands. they feel this is necessary. Adolf stated the turn radius is adequate for fire trucks. trash remO\al. etc. Further information they provickcll'C\ised setbacks. 74' separations bet\\-een buildings. widening private dri\'l::s to 1.4'. and back-to-back to\\"I1homes that they felt by clustering the development it would allow them to retain significant open area. particularly the hill on the southeast corner. lIe stated the hill will be graded on the edge but the top of the hill left undisturbed. There arc also plans for enhanced landscaping which allows them to leave open space and still get the required density. ./erry ]\'1azzara. Design Forum. addressed the site monumentation and al;chiteetural character of the units and land preservation. They are proposing walkways around the development to a potential park area. providing for pedestrian walkways. Mazzara described the proposed 2- tier pond area with benning. which \vould also hold their entrance sign into the develoPlnent. He also described the styles or the homes. including square footage and exteriors. McCullough again stated he felt the entrance to the single family area would be dangerous. He asked about facades as \vell. Cocchiarella advised that they can place the entrance else\vhere and \\'ill work with staff adding that they retained a great entrance and did not put in the maximum density. as well as added amenities. lie requested that the Planning Commission have them come back rather than vote negatively. . Chair Frie then closed the public hearing. There \vas discussion regarding square footages. \vhich the developer advised "muld be 1300 sq. ft. to 1400 sq. ft.. with end units up to]550 sq. 1"i... meeting the requirements of the R-2^ standards. Cocchiarella advised further on the proposed pond, \vhich is a requirement. adding that they would line the pond \\'ith clay and landscape around the perimeter and be maintained by an association. He added that there are approximately 3 central spots for trash pickup \"Ihere there is no turnaround, and 1 g ft. wide dri\"Cways allow-ing for adequate stacking. Frie asked Grittman about the 26 conditions listed in the staff report and did he feel many of them had been resolved. Grittman stated it appears that they have addressed many of them. but had not been able to look at them closely at this time. Carlson stated he felt the developer had done a good job at creating amenities, especially in regard to the islands, which he felt was a huge amenity. Cocchiarella stated typically they would create a small association for the single family phase to maintain the landscaped island. O'Neill stated that he would like to haw the revised concept plan rcviewed by the Parks Commission for their rccommendation, and included that approval should be contingent on a favorable review by the Parks Commission. . A MOTION WAS MADE BY DICK FR]E TO TABLE ACflON ON THE SPIRIT HILLS PRELIMINARY PLAT AND CONCEPT AND DEVELOPMENT STAGE PUD. SUBJECT TO SUBMISSION OF ADDITIONAL AND REVISED INFORMATION, ADDRESSING THE 26 CONDITIONS LISTED ]N EXHIBIT Z OF TI--IE STAFF REPORT. AND A FAVORABLE REVIEW BY TIlE PARKS COMMISSION. ROD DRAGSTEN -] 3- 2. Planning Commission Minutes - 01/07/0] SECONDED TI-IE MOTION. . There \\as further discussion regarding the moving of the proposed entrance and this \\as noted that this ",..-ould be lOOKed at prior to the next Planning Commission meeting. 'nIERE BEING NO FURTHER DISCUSSION. rvl0TION CARRIED UNANIMOUSL Y. 11. Consideration of Callin2: for A Public Heal'ing on Amendments to the Distr"ict Boundar"" Map identified in the Downtown Redenlopment Plan. .Jeff O'Neill stated the Planning Commission is asked to make some simple changes to the Downtown Redevelopment Plan due to recent additions/changes such as the Marquette Bank. the To\\-n Centre site, and that realigning district boundaries is no\\ necessary. A 1\.10TION WAS MADE BY ROBBlE SMITH '1'0 CALL FOR:\ PUBLIC HEARING ON AMENDMENTS TO TIlE DISTRICT BOUNDARY MAP IDENTIFIED IN THE DOWNTOWN REDEVELOPMENT PLAN. ROD DRAGSTEN SECONDED THE MOTION. MOTION CARRJED lJNANIMOUSL Y. 12. Consideration of re-appointmcnt for" expired (er"ms of plannin2: commission members Dick Frie and Rod Dra!!:sten. . Jeff O'Neill advised that the termsjj lIed b:y Dick Frie and Rod Dragsten expire in .January and if they are interested in continuing to serve on the Planning Commission, they should let their interest be knovvn and the Planning Commission should then forward a recommendation to the City Council. Rod Dragsten and Dick Frie both stated they would like to serve another term. Frie added that he would like to continue to be pro-active as the City grows and it has been his pleasure to serve with the other commission members. I-Ie stated he \voltld also like to follow through on the previous items. A MOTION WAS MADE BY ROBBIE SMITH TO RECOMMEND TO THE CITY COUNCIL THAT ROD DRAGSTEN AND DICK FRIE BE APPOINTED TO SERVE ANOTHER TERM. RICHARD CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL Y. 13. Commercial Building Facades Rod Dragsten stated that he \Vas under the impression that in the CCD there were certain standards that buildings had to comply with. His concern in particular was with the new building on the former Amoco site which is mostly vinyl \vith some brick. Grittman advised that the standards don't state specifics, and that a combination may be acceptable. O'Neill . added that the DA T gave their approval considering the entire package. Dragsten felt it -14- 2- . . . Plannillg Commission f\1inlllc-s - 01/07/03 detracts fi"om \vhat they arc trying to achieve in the CCD. Carlson felt it \vas tas1l'fully done. Dragsten thought stucco or brick \vould haye been more appropriate, something other than yinyl siding. O'Neill stated that there should be more dialogue bct\\een DAT and the Planning Commission. as they work together. hie added a concern that there is no longer an entrance in the nortll"vest corner of the building and no\v it is from behind the building. The Planning Commission stated a concern with that. 14. S'V 'VoId Development 15. Dick Frie asked Sha\vn Weinand about the sign for the new Autumn Ridge development stating homes starting in the $120.clOO's. Weinand stated he had the same concern \vhen he sa\v the sign stating that he would guess that they are most likely around $129.900 and then adding utilities. I-Ie clarified that nothillu had chan!led from what the Plannin!l Commission '- ........... ...... had approved. stating they actually made additions. The lots are $3 1.000 and \Vold typically gets activity going by cutting some fees. Weinand added that this is without speaking to Wold, but he stated the Planning Commission is still getting what they approved. Number of public hearings on the agenda Chair Frie advised that he had spoken with incoming Mayor Thielen regarding options the Planning Commission has regarding reducing the number of public hearings that could be taken on one agenda. and if there could some tlexibility to set the number of hearings. possibly a first come first serve basis. and any more than that would have to go to a special meeting. Frie advised that there are other cities that have 2 meetings per month. He advised that the Mayor stated the City Council did not have to have discussion as this was a Planning Commission decision. Grittman stated that regardless of how the agenda is set there is still the 60 day rule and the layv still applies even if there were to be 100 applications. There is some flexibility, however. O'Neill stated they could possibly go to another mceting, using the first come first serve basis, but the Planning Commission may not want to set a schedule. Grittman added that the Planning Commission could hold all the public hearings and the people could be heard at that time. but they did not have to act on the items at that time. O'Neill felt that this agenda is not typical and maybe they would want to wait and see how future agendas look. The consensus was to wait and see hoy\' the next agenda goes. Chair Frie then proposed to move the February meeting to the last week in January due to a scheduling conflict he had. He advised that in checking with City staff. this is legal as long as the appropriate deadlines are met. hie also proposed that the mecting time change to 6:00 p.m. from nm\' on. -15- L PI3J)1l illg C o III III issioll IV' illutes - 01107/03 A :.IOTION WAS MADE BY DICK FRIE TO MOVE THE FEBRUARY PLANNING CO:v1MISSION MEETING TO TUESDA Y, JANUARY 2l( 1003 AT 6:00 P.M.. WITH ALL FUTURE MEETINGS TO BEGIN AT 6:00 P.t\-!. ROD DRAGSTEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL Y. 16. Adiourn. A :\10TION WAS MADE BY ROBBIE SMITH "I'O ADJOURN THE MEETING AT 11 :25 P.M. RICHARD CARLSON SECONDED THE MOTION. MOTION CARRIED UI'\ANIMOUSL Y. Recorder -16- 2 . . . . . . Planning Commission Agenda - 2/04/03 5. Public Hearinq: Consideration of a request for a Development Stage PUD and Preliminarv Plat for Home Depot. Applicant: Home Depot. (NAC) A. REFERENCE AND BACKGROUND: The Home Depot is requesting approval of a Preliminary Plat and Development Stage PUD for a retail facility at the southeast corner of Cedar Street and Chelsea Road. The development will include a retail store and associated parking. Two outlots are shown on the plat, including a future development pad and a potential storm water pond at the corner. Staff understands that the applicants may seek development of the corner lot in the event that the storm water can be handled by other pond areas. The site plan reflects the approved concept plan in general layout and land use. Staff had made a number of recommendations related to the development details to which the applicant is requesting changes. These include the following: a. Reduction of parking lot size due to the likelihood that the area is overparked, and additional landscaped green space would be preferable. The applicants have retained the basic parking lot layout, however, several bays of parking at the edge of the lot have been deleted and labeled "proof of parking". In particular, parking aisles along the east and north boundaries have been converted to landscaping area. Staff would recommend one addition to this concept - the row of parking along the north west edge adjacent to Cedar Street. In this area, a right turn lane is a part of the engineering review, and would impact the parking in this area. b. Landscaping and screening is required as noted in the staff report on the Concept PUD. There is a substantial area devoted to green space on this site, in conformance with the Zoning Ordinance criteria. A final landscape plan should be submitted to staff for review. The one area not specifically addressed on the plan would be planting areas along the front of the building - the current plan retains a fully paved cover in this area. c. Seasonal Outdoor Sales. Planning staff had suggested incorporating this area (located along Cedar Street) into the adjacent outdoor garden area to avoid the unsightliness of a temporary chain link display area. The applicant wishes to retain this feature. Planning staff would suggest that painted or coated chain link fencing (rather than galvanized fencing) be used to minimize 1 Planning Commission Agenda - 2/04/03 . the aesthetic impact of this area, if it is approved. d. Paving and Curbing. The concept plan report suggested alternative paving materials be used to delineate the pedestrian areas in the main driveway in front of the entrances and exits. The applicant is proposed a painted paved surface, rather than textured or colored alternative materials. The applicant requested a smooth surface to avoid problems relating to pushing shopping carts over uneven paving. As a final issue, the applicant has provided a signage plan that includes a 17 foot tall monument sign at the corner of Chelsea and Cedar Street. If business use is to be made of the corner site (instead of a pond), this may affect the future sign allowance on that parcel. Overall site signage is typically required to be a maximum of 300 square feet. Because of the extraordinary size of the building and setback from Chelsea Road and Cedar Street, the City may be justified in approving a greater amount of wall signage under the PUD. The wall identification sign "THE HOME DEPOT" on the north facing front consists of individual letters totaling 417 square feet. On similar Home Depot applications in other areas, this sign does not appear to be out of proportion with the building or site. . B. ALTERNATIVE ACTIONS: 1. Motion to recommend approval of the Preliminary Plat and Development Stage PUD, based on a finding that the proposal as presented is consistent with the City's zoning regulations, and with the intent of the PUD standards. 2. Motion to recommend approval of the Preliminary Plat and Development Stage PUD with conditions, based on a finding that changes are necessary to make the proposal consistent with the City's planning and zoning objectives. Conditions of approval may include the following: A. Provision for right turn lane along Cedar Street at Chelsea Road, and elimination of the row of parking in that area. B. Provision of a final landscaping plan to City staff for review, including landscaping areas at the front of the building. C. Changes are made to the Seasonal Sales area, by either incorporating it into the Garden Center area, or alternative enclosures that avoid galvanized fencing. 2 . . . . '1'"~'':''''''''' Planning Commission Agenda ~ 2/04/03 D. The sign package would be acceptable as proposed, based on the extraordinary size of the site and building. 3. Motion to recommend denial of the Preliminary Plat and PUD, based on findings to be generated by Planning Commission at the public hearing. C. STAFF RECOMMENDATION: Staff recommends approval of the Plat and PUD, with the conditions discussed above. The site would be enhanced by making the few improvements suggested. As with other PUD reviews, the City should make a finding that Planned Unit Development is being used to result in a design that is superior to that which would otherwise be required by the base zoning. 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" ~ --,. .-=---::;;:..;..~- --- "~"~"'::'" -..... ---=-.... -=-- -~' ( r \', ~ \ '; \: I I, \\ i . . . Planning Commission Agenda - 2/04/03 6. Public Hearina - Consideration of a request for a development stage planned unit development and preliminarv plat approval for an activity center containina an ice arena, lockers, public areas, domed soccer field and parkina lot. Applicant: RSP Architects for Monticello Youth Hockey Association and City of Monticello (NAC) A. REFERENCE AND BACKGROUND RSP Architects and a nonprofit group representing the Monticello Youth Hockey Association and the Monticello Soccer Club along with the City of Monticello are requesting preliminary plat and planned unit development review of a proposed activity center which includes both an indoor hockey and a domed soccer arena on an 8.92 acre portion of a 16.7 acre parcel, currently owned by the City of Monticello. The proposed site abuts Interstate 94 to the south, County Road 39 to the west, 7th Street West to the north, and Elm Street to the east. The property has recently been rezoned PUD, Planned Unit Development in order to utilize such uses. In addition, a concept PUD was also approved. The Planning Commission is asked to consider whether or not this Development Stage PUD is consistent with the concept plan previously approved. The site includes an approximately 75,000 sq. ft. soccer dome located at the west portion of the site, connected to the east by an approximately 31,000 sq. ft. ice arena. The structure faces 7th Street, with its back to the freeway. A majority of the 311 parking stalls are located to the east of the structures, with two ingress/egress access points off of 7th street West. The 8.92 acre site is being platted as a separate parcel and the site will be separated from the remaining 7.78 acres to the east by a large storm pond. Comprehensive Plan. Although the site is designated for residential use in the Comprehensive Plan, the City has determined that the proposed uses would be more appropriate to the site and have less of a negative traffic impact upon the neighboring residential use. Both park and school uses are appropriate in residential areas, and this facility could be considered consistent with either of these uses. Zoning. The subject site is zoned PUD, Planned Unit Development, which allows for all uses described within the zoning ordinance. Its purpose is to provide integration and coordination with surrounding land parcels as well as to allow for a combination of varying types of land uses within the same area. Planning Commission Agenda - 2/04/03 Performance Requirements. Given that an abundance of uses are allowed within a PUD district, there are no set performance standards. City staff reviews the site plan as a whole and applies those performance standard requirements that pertain to the particular use in question in other districts within the zoning ordinance. In this case, both the ice arena and soccer dome would fall under the Recreation, Field, or Building Use definition, which is allowed as a CUP in the R-1, R-2, and R-3 Districts. The following are the setback requirements for this particular use as described in Section 6-4(A) of the zoning ordinance. Required Proposed Front Yard Setback: (West lot line) Side Yard Setback (double that required for the district but no greater than 30') North Lot Line South Lot Line Rear Yard Setback (East Lot line) 55 feet 30 feet 30 feet 30 feet 30 feet 52 feet 40 feet 41 5 feet Access/Circulation. There are two access points off of West 7th Street, which is proposed to be a collector road, eventually connecting Highway 39 on the west with County Highway 18 to the east. The width of the curb cuts are shown on the site plan to be 28 feet. Curb cuts are allowed to exceed the maximum 24 foot width with the approval of the City Engineer and Zoning Administrator. Circulation within the project appears to be satisfactory with the exception of the following minor issues which should be discussed. The west access is a point of concern in that cars will be both entering and exiting, with the ability to choose one of three directions when entering the site. A possibility would be to close off access to the parking stalls directly to the east to vehicles entering off of 7th Street. Another point of discussion is lessening the width of the fire lane at the rear of the site from 30 feet to 24 feet. This would allow the needed space for fire truck access while providing a 6 foot area for landscaping or the shifting of the building location if needed. 2 . . . . Planning Commission Agenda - 2/04/03 Parking. Parking for the facility is proposed to total 303 parking spaces, with an additional 8 bus stalls. The zoning ordinance does not designate a formula to come up with the required amount of stalls for such a use. Staff has researched other cities parking requirements for these uses and have found that they range from requiring 1 parking stall per 3 persons of total capacity to simply leaving it to the discretion of the zoning administrator. In a recent concept plan, it was estimated that total capacity for the hockey arena would be approximately 600 seats, resulting in an estimated demand of 200 parking spaces. The soccer dome does not provide specific seating areas. Staff research indicates that peak use of similar facilities has been in the range of 90 cars. The 303 spaces, plus bus parking, should prove adequate for this facility. The applicant should provide an updated number as well as documentation that the provided number of parking stalls will efficiently handle the parking need. . Another issue is the design of the parking stalls. Section 3-5[0]9(a) of the zoning ordinance states that parking stalls should be no less than 9 feet wide and twenty feet in length. The typical parking stall for this project is 19 feet in length, with 24 parking stalls at 18 feet in length. This dimension may be adequate where there is overhang over sidewalks, or where the spaces are somewhat wider than normal. Since the applicants have adequate land to design around, planning staff would recommend full dimension parking stalls. Landscaping. One of the primary concerns with this project is the negative impact of traffic lights upon the single family residential neighborhood to the north. In order to mitigate traffic lights and associated noise, staff recommends significant buffering measures be applied along both sides of 7th street. Staff feels the submitted landscape should be amending to properly address this concern and a revised plan should be submitted with the following changes; 1. Increase the amount of overstory trees (River Birch) along th Street. 2. Berm must be moved out of the 7th Street ROWand onto the property. 3. Provide landscaping on north side of 7th street to screen vehicle headlights from the rear yards of adjoining residential neighborhood. 4. Provide overstory trees along freeway side of structure. Lighting. Applicant must submit a photometric plan for city staff review. Utility, Drainage Easement Vacation. Easements need to be shown on the site plan. Vacation of the easements will be made a condition of final plat approval. . -. ~ Planning Commission Agenda - 2/04/03 Grading, Drainage and Utility Plans. The submitted preliminary plat includes proposed grading and drainage. Said grading, drainage plans are subject to review and approval by the City Engineer and Public Works Director. B. ALTERNATIVE ACTIONS Decision One: Request for a Development Stage Planned Unit Development Conditional Use Permit 1. Motion to approve the Planned Unit Development Conditional Use Permit Development Plan subject to the following conditions: 1. Applicant is to provide additional subdivision related information, showing the name of the proposed plat and dimensions of lot boundaries, prior to submittal of final plat. 2. The applicant must receive approval from both the City Engineer and Zoning Administrator to allow for a curb cut of 28 feet. 3. The west access area is to be reviewed for improved circulation. 4. The width of the fire lane at the rear of the building is to be lessened to twenty four feet in order to provide room for landscaping and/or any shifting in the structure that may be necessary. 5. The applicant is to provide an updated number of total capacity for both the Soccer and hockey arenas. 6. The design of the parking stalls should be 9 feet in width and 20 feet in length and described in Section 3-5[D]9(a) of the zoning ordinance. 8. Increase the amount of overstory trees along 7th street. 9. Berm is to be moved away from the ROWand onto the property. 10. Provide landscaping design along north side of 7th street. 11. Provide overstory trees along freeway side of the structure. 4 . . . . . . Planning Commission Agenda ~ 2/04/03 12. Applicant is to submit a photometric plan. 13. Applicant to provide updated description of building exterior and be required to obtain Planning Commission approval of significant alterations. 2. Motion to deny the Planned Unit Development Conditional Use Permit Development Plan based on a finding that the proposal lacks consistency with the Comprehensive Plan. 3. Motion to table the request, subject to further study. Decision Two: Request for a Preliminary Plat 1. Motion to approve the Preliminary Plat subject to submittal of all data required in Section 11-2 of the Subdivision Ordinance, approval of the PUD/CUP, and comments of the City Engineer and Public Works Director. 2. Motion to deny the request for Preliminary Plat as presented. 3. Motion to table the request, subject to further study. C. 5T AFF RECOMMENDATIONS The proposed project is consistent with what was approved at the concept level. The applicant has attempted to address the concerns related to traffic along West 7th Street and the associated negative affects upon the abutting single family residential neighborhood to the north. The conditions included in this report are designed to mitigate any remaining concerns. As such, staff recommends approval of the development stage PUD and Preliminary Plat subject to the aforementioned conditions. D. SUPPORTING DATA Exhibit A: Exhibit B: Exhibit C: Exhibit D: Site Location Aerial Photo Preliminary Plat Site Plan Preliminary Landscape Plan 5 . b . 7. Planning Commission Agenda _ 2/04/02 irit Hills. A A. REFERENCE AND 8ACKGROUND~ Maplewood Development is seeking a preliminary plat and Development Stage PUD approval for its project along Fenning Avenue, including a 104 unit townhouse prOject at the corner of Fenning and County Highway 18, and a 50 unit R-1A single family project south of the Monte Club restaurant. Previous staff review had identified a number of issues related to both the site planning and the unit type, as well as amenities that were deemed necessary to qualify the project as a Planned Unit Development. As noted in previous reports, PUD is a zoning technique that is intended to provide for flexibility from the basic zoning regulations, with the objective that a Superior project design results. . Planning staff is not confident that this objective is met with the townhouse project The unit style being proposed by the developer requires a flatly graded site due to the large footprint and driveway accesses of the back-to-back unit style. The applicant has argued that the site must be graded in this way. However, this appears to be true due to the unit style more than the site itself. Planning staff has suggested row townhouses as an option, since these units can be constructed in smaller clusters, or staggered unit-by-unit to accommodate for the steep slope. In OUr view, such a design would be most fitting to the site. There are several other site plan issues, however, we believe that it is important that the Planning Commission and City Council consider the basics of this project before addressing the details. The unit style raises issues in addition to grading. The interior units have only a single exposure (similar to an apartment unit). However, due to the attempt to attain a desired density, the units are spaced as closely together as Possible. This results in the single view to be primarily of driveway, private road, and neighboring driveway to the unit across the street. The applicants are attempting to mitigate this impact by creating a patio space in the front of the interior units. However, no specific landscaping details had been submitted to illustrate this concept. Even with the patios, though, half of the space in the unit has no exterior windows. The developer has resisted the suggestion to change the unit style. Planning staff has stated that several issues would need to be addressed to support the developer's contention that the City should approve a PUD for this design. In 1 Planning Commission Agenda - 2/04/02 . addition to significant details of building spacing, parking, service vehicle access, and several others, the addition of project amenities has been consistently required, Staff has not been ready to recommend approval without demonstration that the amenity package would be adequate to overcome our significant concerns over the unit style. SubSequent to the Planning Commission's review of the project in January, City staff has spent some time with Sheriffs Department and Fire Department personnel to work out issues in projects that utilize private streets, The issues raised by the Fire Department representatives include the following: a, Access to buildings by the trucks - a maximum distance of 150 feet is preferred. b, Through access wherever possible to allow for fire-fighting flexibility, and avoiding the need to back out of tight areas when looking for the location of a fire, or in the midst of fighting one. In addition to the comments made in our previous report, the following issues should be addressed in consideration of the Fire Department's comments: 2. Connect the private drive behind Buildings 1 and 4 in Block 2 (the northwest corner) to create a through-flow for service and emergency vehicles Create a connection to allow through-flow in the south tier of buildings (Block 1) and allow for the through road to be within 150 feet of all building entrances _ currently only one-way access exists. Reorient the driveways and buildings in the northeast corner of Block 1 to accomplish the same objective. . 1. 3. Finally, because the townhouse and single family plat areas are being reviewed together in an effort to balance density, the City should be careful to tie approval of Final Plats and required development construction together, The townhouse portion of the proposal is not supported without the balancing density of the large-lot single family area. The Parks Commission reviewed the site plan and supported combining the knoll at the back of the site with the adjacent city park to the east In addition, the trail plan was also supported which calls for a north south connection between the two developments, This connection follows a natural draw that runs along the west side of the cell towers, This pathway passes through the undeveloped portion of the Schultz property. 2 . . Planning Commission Agenda - 2/04/02 The pathway plan also calls for development of an off road pathway on Fennlng Avenue to be constructed when Fenning is rebuilt. 8. AL TERNA TIVE ACTIONS: 1. Motion to recommend approval of the Preliminary Plat and Development Stage PUD for Spirit Hills, contingent on the applicant's compliance with the conditions of this report, and Exhibit Z of the original staff report for the January 7,2003 Planning Commission meeting. __ 2. Motion to recommend denial of the Preliminary Plat and Development Stage PUD for Spirit Hills, based on a finding that the project does not demonstrate adequate consistency with the objectives for the use of Planned Unit Development. C. STAFF RECOMMENDA TlO~ Staff does not recommend approval of this project. As noted previously, there continues to be a number of design details that have not been addressed by the applicants. More importantly, perhaps, is staff's concern that this project does not meet the true intent of the use of PUD. On this highly visible site, the applicant is proposing a crowded cluster of large "townhouse" buildings. Because of their design, these are really multiple family units that lack significant areas of either usable or eVen visible private open space. The site plan "preserves" two areas as open _ one that will be a required storm pond, and the second an area of steep hillside that would otherwise be undevelopable in any case. Th e prima ry a dva ntag es of the proposa I a re the R -1 A plat on the upper po rtion of the hill (a goal of the City's for a number of years), and a park and pathway connection between the two development areas that will connect to the park land around and near the City's water tower. White these benefits are significant Positives, staff is concerned that the project will not meet the City's objectives for the development of this area. If the Planning Commission believes that the project should be passed on to the City Council, we Would recommend that the original 26 conditions be included from January 7, in addition to those mentioned in this report. 3 Planning Commission Agenda - 2/04/02 D. SUPPORTING DATA: . Site Plan information including pond landscaping plan . Conditions of approval 4 . . . (lo C ,",0111 t x x y x ;x 1!~A .(t-t x )I 9. 'Y 10. X 11. )( 12. >- 13. C~J."b/f 2 Mcd,' {,'(le{ ;;'0"'4 //7/63 A~~/1~ r 01 ;;;../r/" ~ .Ill~"" ole:.. As CONDITIONS OF PRELIMINARY PlA T A:\D DEVELOP:\1ENT STAGE PlID APPROVAL Generu/: 1. ApprO\'al is subject to final annexation and rezoning. 2. A final plat must be submitted and appro\'ed. ., .J. Grading plans are subject to review and approval by the City Engineer. 4. Utility plans are subject to review and approval by the City Engineer. 5. The overall City land use plan calls for IO\\" density development in this area. The higher density of the to\Vnhome area is balanced by the large lots of the single family area. Therefore. final plat approval for the to\\nhome area must OCCur at the same time as tinal plat approval for the single family area. 6." Comments from other Cit,y staff. Sinf!/e FUl7lil,' Areu: 7. The developer shall cooperate \\"ith public works staff and the City engineer to develop additional amenities with the street system. such as landscaped islands within half cul-de- sacs. 8. Trail casements to the east and Southeast must be dedicated. _ 0....". A sidewalk must be provided on one side of all streets. _ 0. '" .JI The landscape plan must be revised so that all oversrory trees are at least 2.5" caliper. _ v.,..,~ The landscape plan must be revised to include closely-spaced native trees and shrubs in very. visible locations. such as block corners. rB D Storm water management issues must be resolved and are subject to review and approval by the City Engineer. 78.0 A restoration plan for temporary sedimentation basins is required and is subject to City Engineer revievv and approval. 713 t:J 6 10 )r >' x ')( '(: . T01l'l7hol71e Area: y y -:f I' 1-1- . 15. 16. 17. 18. 'Fe y >: )( A setback of at least 25 feet must be maintained from all private drives. All private dri\-es must be at least 24 feet wide. and Street E must be 32 feet wide from face to face. ~ --f /; e ~ Private drives must be designed for vehicle turnaround. c,...../' I.'. s The Planning Commission should consider requiring elimination of the private drive between the building on the west side of Street E at the north end of the site. The Planning Commission should consider requiring the building on the nOl1h side of Street E that is closest to Fenning Ave. NE to be a row-style building. rather than back- to-back. to address setback and alignment issues with the private drive on the west side of the building. ". f ,1)0""'" 19. The Planning Commission should consider requiring middle units to share access to the street to reduce the number of curb cuts and the amount of pa\.ing. 20. At least one \.isitor parking stall per three units must be provided. ("-II:~ ~ . 7RtJ - 21. Floor plans must be submitted showing that the units comply \".itb floor area minimums. '1") Elevations must be submitted with exterior building materials noted. The developer is required to have building materials and elevation drawings approved by tbe Planning Commission before a building permit is issued. ?.., _.J . The landscape plan mLlst be revised so that all overstory trees are at least 2.5" caliper. PI'''''' 24. The landscape plan must be revised to include landscaping around the pond in the northwest corner of the development. O.-.A ?- -). A typical unit landscape plan must be submitted. and maintenance of the perennial flower beds must be addressed in association documents. 7QP 26. A final plan must be submitted and approved in accordance with Chapter 20. Section 20- 4[0] of the Zoning Ordinance requires the applicant to submit a final plan with the City Administrator within six months of development stage approval. 7 t:.Lhibi-t L ...,. ....... ',,-. 7 0 N N ~~~ ~~ .. N N .::; .. .. .. 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A II. 'a "A C ....-.. ~:~ ~ ~~,~ ~ ~ '''~'SJ ~ vi! 1\ BP "'<.lu' If C5 ~ I 1:1, ~:: D~ ~ ~ ~ ~ ~ '~~ ~ aj ~ ~ i~' i j i'j....J....J < - w '-'::> 0 '!]I WO(/)< .~ ujQ.. , ~ill!:; USa: ,~- ...~lll J: ~- ~lll ~ ~ ~ ~ ~ ~ ~ ~ d ~ f2 ~ i ~ ~ ~ t ~ ~i ~ ~ ~ ~ i ~ I ~ . II II c( c( iJJll;IJUo ~i~! ~ L h~~~~~ J '~..;" I ,1 Jj.~ i 1'1;111 I 1!1/1l1 3 IIIIId ! ~!!!f Ih o z - o ... - :>> II ~ - , z .," ~.: CD ... .c u - L >-. ~ .. " ~ ' do ...... .. ':j t. . ~h ... , .~~s t.; i""l L.l. +-+ I _.-1 , ~'--1 , Q I D:: I :I III II: I ... I J 1___, I z ~ I c TI -' I a- u .1 [ I c 0 a .u- , .... ~ I UI 0. > ~ ~ I 1&1 ...- Gl: .... u II~ II I lie: N S I :~ I a." . . . Planning Commission Agenda 2/04103 8. Consideration of a development staqe Planned Unit Development. re- zoning from Agriculture to R-1, R-2, and R-2A, and a Preliminary Plat for the Wild Meadow subdivision. Applicant: Louis & Eugene Bauer; Tyler South, LLC; VirQinia & Earl Husak: Mark GerQen & Associates/BruQQeman Properties. LLC. (NAC) A. REFERENCE AND BACKGROUND: Bruggeman Homes/Mark Gergen and Associates have applied for a Development Stage Planned Unit Development of a 93.84 acre parcel located just south of the Sandberg East and Tyler East rural subdivisions. The site, which will be considered for annexation once it has been determined that it is feasible to serve it with sewer and water, will be known as Wild Meadow. The project is bordered to the north by 95th Street NE, to the east by Haug Avenue NE, and to the south and southwest by Interstate 94. City staff, Planning Commission, and City Council have reviewed two prior concept level plans in the past several months. Various issues and concerns, including Mn/DOT's plan for eventual redesign of the portion of Interstate 94 abutting the site, the City's amendment to the future land use and Comprehensive Plan and the City's ability to send sewer and water services to the area have either come to fruition or progressed to a level which the applicant feels comfortable continuing forward with the project. The site is divided into three distinct residential uses. The make up of the proposed plan is as follows; 44 single family lots at the northwestern portion of the site, 53 smaller sized single family lots at the central portion of the site, and 183 attached townhome units located at the southeastern portion of the site. The total number of dwelling units equal 280 and the site consists of approximately 24 acres of wetland or wooded area, which give the project a total density of 4 units per net acre and 3 units per gross acre. The applicant is requesting a rezoning of the site from its current Agricultural designation to an R-1, R-2, and R-2A zoning classification A Planned Unit Development is being requested as an overlay in order to allow some flexibility in the overall master plan and design. Comprehensive Plan. The proposed use is generally consistent with the provisions of the City's Comprehensive Plan in that it promotes the City's effort of providing a wide range of housing choices within the City. The future land use map allocates this area for future low density residential use, which the proposed 4 units per gross acre and 3 units per net acre falls within. Planning Commission Agenda 2/04/03 . Growth Area Boundary. Although the City's Comprehensive Plan is directing growth towards the south and west, the City has made the exception of permitting the full use of existing utility capacity in the eastern portion of the City. The City Engineer has completed a study showing that it is feasible to extend sewer and water service as far east as Haug Avenue NE. Another issue that has hindered this project has been Mn/DOT plans for Interstate 94 and how it will ultimately affect this site. City Staff and the applicant have met with Mn/DOT and now more clearly understand its intention-so Mn/DOT is choosing to route Interstate 94 under the existing rail line, only needing a small portion of the applicant's site at the westerly corner of the site. The applicant has designed the single family lots abutting this portion of the project to be longer, larger lots, mitigating the negative effects of the freeway by allowing more room to incorporate landscaped buffering such as berming and fencing. Land Use. As previously stated, this site is planned for low density residential development. This would generally be limited to single family development, however due to the large areas of non-developable land (i.e. wetland, easements) that lie within the project, the applicant has been able to cluster three types of residential development, including 183 attached town home units, around the wetland area and still stay within the typical 3 to 4 units per acre, which has . been the general standard for low density development. Access/Circulation. The site as a whole has three access points, one off of 95th Street NE, and two off of Haug Avenue NE. Staff is generally comfortable with the circulation within the project, with the exception of the dead end on Meadow Brook Lane, abutting the freeway on the west of the site, and the dead end off of Golden Meadow Road, at the center of the site. The townhouse portion of the project relies on an original street design - public streets with a narrower right of way and shallow setbacks. This design has resulted from discussions with City staff as to building spacing and right-of-way needs, and an interest in creating additional front yard depth in townhouse developments. One of the impacts of the 1-94 project will be the construction of a "by-pass" roadway, a sort of frontage road to be used by freeway traffic while the freeway itself is under construction. Staff believes that the bypass, if left in place, may be beneficial to traffic patterns in the area. The developer proposes a connection to that potential roadway via Meadow Brook Lane. Staff prefers a connection from 95th Street NE, creating a more direct connection in this area. Meadow Brook Lane should be redesigned to curve and avoid the stub street toward the freeway. l . . Planning Commission Agenda 2/04/03 The dead end in the center of the site serves four townhouse units at the end of a short cul-de-sac. This design leaves some service vehicle concerns, primarily related to access for garage trucks. These four units, if not redesigned, would need to provide a common garbage pick up location near the cul-de-sac. A design that avoids the dead end layout would be preferable in this area. As a final comment, all cul-de-sacs in the project need to be 100 feet in diameter to meet the City's standard. . Landscaping/Buffering. Applicant has submitted a landscaping plan which generally meets the requirements of the Zoning Ordinance. This is however a PUD, which while allowing some leeway in design and performance requirements, also requires that the plan be superior to that allowed under normal development requirements. An issue in the design of this project is its exposure to interstate 94. In order to mitigate noise, staff recommends significant buffering measures be applied along the freeway. A combination of large berming and fencing should be incorporated with thickly planted landscaping in order to screen the development both visually and audibly from the freeway. An elevation plan showing this berming should be submitted for review. Where berms are not feasible due to the topography, fencing and larger , plantings should be required to create a more immediate screen. Park and Trails. The site plan shows two proposed trails. One trail starting at Valley Meadow Court, running along the freeway and north through the wetlands ending at Meadow Brook Lane. The second trail runs from Golden Meadow Road, North through Outlot A, ending at Meadow Ridge Lane. The Parks Commission wishes to see a pathway connection included in the development running East-West along 95th Street NE. The Parks Commission would also prefer to see more exposure to the park in the northeast corner of the site to streets within the development. Toward this end, they recommend elimination of Lots 1-3, Block 1. They have indicated that they will accept the land over the gas easement as park, but will not credit it toward the dedication requirement from this plat. . Building Design. In earlier concept discussions, the developer and builder have indicated an intent to provide a varied streetscape in the small lot and townhouse areas, with efforts to create side-loaded garages and other efforts that minimize the view of garage doors along the street. Building plans that support these goals should be included for City review as a condition of PUD approval. The documents indicate a variety of split entry and two story single family homes, with opportunities for side loaded garages and shared driveways. The townhouse designs show a mix of single and two story units. Staff would 3 Planning Commission Agenda 2/04/03 encourage additional variety in the roof design to add gable option or other elements that break up the impact of a long, continuous roof plane. Protective Covenants. The applicant is planning to have two homeowner associations, one for the 53 small lot single-family homes situated at the central portion of the site and the second involving the 183 town home units at the southeast of the site. All covenants shall be subject to City Attorney review. Utility/Drainage Easement Vacation. Easements need to be shown on the site plan. Vacation of the easements will be made a condition of final plat approval. Grading, Drainage and Utility Plans. The preliminary plat includes proposed grading and drainage. Said grading, drainage plans shall be subject to review and approval of the City Engineer and Public Works Director. B. ALTERNATIVE ACTIONS Decision One: Request for rezoning from AO to R-1, R-2A, and R-2. 1. Motion to approve the rezoning from AO to R-1, R2A, and R-2 based on a finding that the proposal is consistent with the Comprehensive Plan. 2. Motion to deny the request for a rezone from AO to R-1, R-2A, and R-2 based on a finding that the proposal is not consistent with that of the Comprehensive Plan. Decision Two: Request for a Planned Unit Development Conditional Use Permit. 1. Motion to approve the Planned Unit Development Conditional Use Permit Development Plan subject to the following conditions: 1. All lot dimensions and easements are to be shown on the site plan. 2. The applicant should cover costs associated with improvements if to Gillard Avenue, 95th Avenue, and Haug Avenue in order to support the increased traffic caused by this development. 4 . . . . . . Planning Commission Agenda 2/04/03 3. The dead end on Meadow Brook Lane should be eliminated and possibly redesigned, and Gillard Circle should be redesigned to allow for future connection to potential frontage road. 4. The dead end on Golden Meadow Road should be eliminated and redesigned. 5. The ROW width and paved area dimensions throughout the project are subject to comments from the City Engineer-and Public Works Director. 6. An elevation plan showing berming, fencing and landscaping along interstate 94 is to be submitted and reviewed by City staff. 7. A sidewalk/trail is to be shown on the site plan, running east/west along 95th Street. 8. The Parks Commission recommendations relating to pathway and park land provision are meet. 9. Building elevations are submitted to demonstrate compliance with applicable City objectives, including minimizing the impacts of street-front garage doors and ensure that proper structure separation exists. 10. The City approve the vacation of existing side lot line drainage and utility easements. 11. Approval of grading and drainage issues by the City Engineer, Public Works Director. 12. Approval of grading and drainage plan as it affects the wetlands by the Wright County Soils & Conservation District. 13. Modifications of plat name and street names to assure distinct identity. 2. Motion to deny the Planned Unit Development Conditional Use Permit Development Plan based on a finding that the proposal does not provide for a project that is superior over what would be provided under the strict regulations of the zoning ordinance. 5 Planning Commission Agenda 2/04/03 3. Motion to table the request, subject to further study. Decision Three: Request for a Preliminary Plat for Wild Meadow. 1. Motion to approve the Preliminary Plat for Wild Meadow as presented, subject to approval of the PUO/CUP. 2. Motion to deny the request for Preliminary Plat for Wild Meadow as presented. 3. Motion to table the request, subject to further study_ C, STAFF RECOMMENDATIONS The proposed project is consistent with the intent of the Comprehensive Plan and Zoning Ordinance. The proposal is also compatible with the existing land uses in the area. The applicant has made efforts to mitigate the negative affects of having a freeway abutting residential use and connect three distinct types of housing in an overall all master plan design. The conditions included in this report are intended to supplement the developer's efforts in ensuring that the project results in a pleasant residential environment, and that the impacts of the freeway are mitigated to the extent possible. As such, staff recommends approval of the rezoning and both the PUD and Preliminary Plat with the aforementioned conditions. D, SUPPORTING DATA Exhibit A: Exhibit B: Exhibit C: Exhibit 0: Site Location Aerial Photo Preliminary Plat Site Plan Preliminary Landscape Plan 6 . . . ~ t,. \:l) ~ ~~~u,~ lb " 0 ;;: 0,'Q '<:: .. ::, <1> -I>.'Q !.t <1> <1> <:) -;'-.QJi?31:J ~-;,~ ::::g ~ '--1.11"'::' " -.. ...... 'Q ;t: '-J '-- 0 :$. 0 ~'-J~~~ I ~. \:;)'" ~ I ~~. "'~ <6 c,Cllu, -..~ <s 'tl -.. 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'~llii! :~ii ;bi~i!ii; U !II I~ I lid l<~ Ii. I~ ! / ,// 1~1~1:1 ~-I-I~ ''-1!J~_11I I ij II~ I I '"::L I ...., I I D X1 / //'- /' ilr fit ," /./ / / /' / / / / / / -u '" o l~ ;v> .'"' . . Planning Commission Agenda -1/4/03 9. Continuation of Publit' Hcarin!! - Considenltion of a t"COllest fOt" a conditionalllsc Ilcnnit allowin(J an antenna su ) lOrt stt"ucturc fOt- >t.'I"sonal wireless communications SYStcms in the Li!!ht Industriall-IA. distdct. ADDlieant: Sndnt pes. (FP) A. REFERENCE AND BACKGROUND: At the January meeting of the Planning Commission_ Sprint pes requested approval ofa conditional use permit whieh would allow them to locate a wireless cOllmunieations tower at FSI. 406 7'11 Street East. The Planning Commission tabled the request and requested that Sprint pes provide additional information describing \\hy the FSllocation \vas necessary. Sprint pes was to demonstrate that their radio frequency needs would not be met by locating their aniennas on the ex isting downtown water tower or the Monti II i II towers. Additional study \\as made by Sprint and inj(1I"I11ation has been provided including radio n-equency broadcast areas and service capacity for in-building and in-vehicle service. Based m that additional study_ Sprint pes has concluded that neither of the existing locations considered are viable. B. ALTERNATIVE ACTIONS: I. Motion to recommend approval of the conditional use permit. suL:ject to the conditions listed in Zoning Code Section 3-12 and based upon a tinding that the proposed use complies with the rcquirements tor such tacilities in the Inning Ordinance. 2. MOlion to deny the conditional use fl<."rmit based on a nnding that the to\\t:r is incompatible with the surrounding land uses. 3. Motion to table action of the conditional use permit subject to additional inf(xmation. c. STAFF RECOMMENDATION: The proposal complies with all ordinance requirements. Having demonstrated that neither of the existing tower locations wi II be viable, staff recommends approval of alternative I, allowing the conditional use IJermit fiX this wireless canmunications antenna support structure sUQject to the requirements Zoning Code Section 3-12. D. SUPPORTING DATA: · January 17, 2003 Letter fi-om Sprint. · Coverage Maps for Schultz Hill 60'. 100'. ] 60' and 200 feet. · Staff Report ti'om January 7,2003 Planning Commission Meeting · Site Location Map & Aerial Survey · Site Plan ~ 'WI' . . ~ Sprint )1;0(1 \"111, 1\ i \'.'1 1\, ,,,,t, ''';11 it" :)(11) 1';"::\'Il:"'I! II, lil)OlS lJ i t'l.'t: t (;-':.j -;) :.; I k--:'~7fl:i 1',1.\ 1:-\ 171 :';!,,<>':7~ January 17,2003 City of Monticello 505 Walnut Street Suite I Monticello, MN 55362 Attn.: Fred Patch Re: Conditional Use Permit Application for Telecommunications Facility 406 East 7th Street, Monticello, MN Cascade ID: MS57XC757 Dear Mr. Patch: This correspondence is in response to the request by the Commissioners at the January 7th Planning Commission meeting for additional information regarding the Sprint application for a 160 foot telecommunications facility located at 406 East 7th Street in Monticello. As indicated in the original Conditional Use application dated December 3, 2002, this site is needed in order to provide an in-building level of coverage to the downtown businesses of Monticello. At the meeting, the Commissioners requested that Sprint evaluate the viability of using an antenna support strucmre located on Shultz Hill as well as the viability of co-locating on the existing water tower located in the Central Business District. As described below, neither of these options are viable alternatives for this facility. Sprint Radio Frequency (RF) Engineer, Rob Svoboda, evaluated the coverage that would be provided by a new telecommunications facility located on Shultz Hill. The evaluation was completed for several different heights in order to thoroughly examine the feasibility of this location. The evaluated heights were: 60 feet, 100 feet, 160 feet, and 200 feet. Plots showing the resulting coverage at the various heights are attached. As you can see on the plots, a site at any height in this location does not provide the required in-building coverage to the City of Monticello. Additionally, the water tower located in downtown Monticello is not a practical solution, given that the City intends to decommission the tower within the next ten years. Sprint requires a long term commitment (i.e., 25 years) in order to protect the large capital investment needed to establish a new telecommunications facility. Furthermore, the proposed facility requires 2500 square feet of unencumbered land for ground equipment. The water tower site does not appear to have sufficient ground space for this application. Given these considerations, the facility located at 407 East th Street should be approved as proposed in the Conditional Use application dated December 3, 2002. q ~ Sprint . Please contact me at (847) 318-3765 if you have any questions or comments. Sincerely, b~~~ Enclosures . . 9 ~ ...., . . Planning Commission Agenda - 01/07/03 6. Public Headn!! - Considenltion of a reQuest "OJ" a conditional use pennit allowin!! an antenna SUllllOl"t stnlctul"e fOl' Ilnsonal wir'elcss communications systems in the Li!!ht Inclustdall-tA distr'ict. AllnJicallt: Sndnt pes. (FP) A. REFERENCE AND BACKGROUND: Sprint pes is requesting approval ora conditional use permit which would allow them \0 place a 160.foot \all wireless communications monopole-style tower including antennas and associated transmitting cabinets behind and south of the Fulfillment Systems Inc. [FSlj building located at 406 7'1. Street East. The equipment is proposed to be located on a steel platform within a 50' by 50' chain link fenced compound. The monopole is designed to accommodate two additional future co- locat ions for wi r('less comm un icat ions antennas. The site is zoned 1-1 A, light industrial. and communications tmvers are allowable by conditional use permit as accessory uses in this district subject to the requirL'menlS \)r loning Cock: Section 3-12. Sprint pes has indicated that the monopole-type tower is needed in this area to provide adequate coverage for its services. At the time of their study for possible locations. the City was unwilling to allow wireless communications antennas to be mounted onto the old water tower in the downtown area. Since that time, Monticello Public Works has indiCDted that covert antennas may be allowable on the existing tower. Options for location on the existing \\ater tower will be considered independent of and subsequent to this request. B. ALTERNATIVE ACTIONS: I. Motion to recommend approval orthe conditional use permit. subject to the conditions listed in Zoning Code Section 3-12 and based upon a finding that the proposed use complies with the requirements for such facilities in the Zoning Ordinance. .., Motion to deny the conditional use permit based on D finding that the tower is incompatible with the surrounding land lIses. 3. Motion to table action of the conditional use permit subject to additional information. C. STAFF RECOMMENDATION: The proposal complies with all ordinance requirements. Staff recommends approval of option alternative 1. above, allowing the conditional use permit for this wireless communications antenna support structure subject to the requirements Zoning Code Section 3- I 2. D. SUPPORTING DATA: Exhibit A - Site Location Map & Aerial Survey Exhibit B - Site Plan cr --'-2 "- ---," "---- .JEFF; 199TH ...-/ -- ---~-,. -""~~-"~f~~~-~~__""_--' --~- -.--: -~~" ~ ~:-==-~J~ MS57XC757 1/4 Mile Radius w -- c- - . 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H- ... >< i2i z n 01 S; ,- o Z n I\J :> ~ m z z :> s:: o c Z :t 01 lJ\"U~~"U 802~~ g~~g'" tJl~LA=a_ l<\;B "a~ ~~o -olQ ~.", al I..,Z ~g"" ~~~ '-f2 ~~ "U :0 o "U ~ ... co 2~ 0'" ~~ / "U lJ\:O ...0 _ll11 Wz: Z:o OJ: X;:s ~i W Cc ~...~ 00 ~...~ _Z::i ~i50:: Up. ~ ~ow w"'o c!'lw Wjm li:l!lo 15i)t ~ ;-.., "-;-.. -....:.;-.. -....:. . o ... ~ zo b [5 OW 0:: ...;::...w ~~~~ 00 (J -' Cl::' --I - Old o::",OU ti~U>< ~WW....... W.....m 3= z: o ;:: ;:) m Ii: l- V) Ci 0: OW UI- i<J~ I-U ..... .~ '~ ~ ~II~ ~;/ l :} ( t) I ? I ~ , ~ r r II o W iE :J m ;; c. p '$ g ~ cl i~ o~ Zl- U >-;:) ~~ ZVl -z :lie ::Ju "J 0::0:: <1.0 ... rm; ~Hf o :JZ w w ~~... fEu <1. ........ 'v "'::if !;g [~ Vl:'j Ejn. V) I- Oz <1.w O::if D::n. <1.- :> o W ~ Q. t5 ~ w (I) ~ o w C) S~ 2:. w ~ fl <I ~ ;:;. '. " ?,. ~ ~ ~ Gr: ~ ~ .0" . OS' Ow wu VlO O~ <1.0:: olf [tf C\/ I -I ] I / ...... I ........ ........ . ........ I / ........ ........ I ........ ----;-- ........ ........ I , ........ / ........ ........ ........ / ........ ........ ........ / ........ ........ ........ / ~ ........ ........ J-\'/~ ....... "" -V~.;. ........ <:IO~<:I ........ ........ ...." ........ ....- /""--..... . . . A. Planning Commission Agenda - 2/04/03 10. Public HearinQ: Consideration of a reQuest for a Development Staqe Planned Unit Development approval for the expansion of the Monticello~BiQ Lake Hospital. Applicant: Monticello-Big Lake Community Hospital. (NAC) REFERENCE AND BACKGROUND: The Planning Commission tabled action on the Hospital PUD application at its January meeting to permit the Hospital to respond to a number_ of.issues raised by the Commission. The applicants have submitted a new set of plans in an attempt to respond to those comments. A copy of our January 3, 2003 staff report is included with this update. The summary included in that report was presented as follows: Summary: Overall the project appears to be generally acceptable, with a few conditions that are summarized as follows; 1. Sufficient area for an east west trail connection along the Mississippi River must be provided and noted on the applicants plan. 2. A joint access and parking agreement should be signed and a copy submitted to the city prior to approval of the PUD amendment. 3. The grading plan is subject to approval by the City Engineer. 4. The parking stall size should be revised to meet the minimum standards as described in Chapter 3, Section 5 of the zoning ordinance. 5. A landscaping plan showing an increase in quality and quantity of landscaping along the north and west of the parking and loading area, abutting the residential use, should be submitted and approved by City Staff prior to approval of the PUD amendment. 6. All lighting should be hooded to deflect light away from the adjacent residential area and County 75. 7. Any further conditions required by the City Engineer. It appears that these conditions have been met with the proposed plan. The trail (Note #1) is included on the new plan, and appears to provide a feasible connection. The responsibility for construction of this trail should be resolved as a part of this project. It will be important, as a part of this review, to ensure that the trail will be able to connect to the 1 Planning Commission Agenda - 2/04/03 . Clinic property on the east. Planning staff had previously stated that the revised parking lot dimensions (Note #4) are acceptable, however, there is adequate area in the new parking lot location to meet the City's standard. The landscaping plan (Note #5) includes new plantings along the west side of the pond, loading area, and driveway on the north side of the site, and a significant ornamental planting design on the south side of the site. The proposal meets the functional requirements for screening. With regard to additional items raised at the meeting, the Planning Commission had suggested that access to River Street for service vehicles was' t6 be e'liminated under previous approvals. However, staffwas unable to verify this in minutes or notes of earlier meetings. It was staff's understanding that at the time a ramp is constructed, the design will be required to provide access to the Broadway side of the site to minimize impacts on River Street. Staff has discussed placing "No Trucks" signs at the entrance to River Street to discourage truck traffic from this area. With regard to the building design, members of the Planning Commission had suggested that additional attention be paid to other portions of the buildings in the PUD. It has been staff's understanding that the building design and materials have been evolving with the additions to the building over time. While staff does not disagree with the Planning Commission's point, the building design would not appearto be inconsistent with previou~. approvals. . B. ALTERNATIVE ACTIONS: 1. Motion to recommend approval of the Hospital Development Stage PUD, contingent on compliance with the conditions listed above, and based on a finding that the proposal is consistent with the Hospital Campus Concept PUD 2. Motion to recommend denial of the Hospital PUD, based on a finding that the application is inconsistent with the Concept PUD approvals. C. STAFF RECOMMENDATION Staff recommends approval of the plan, based on the applicant's revised drawings, and consistent with the conditions stated in this report. There are a number of engineering details to address as a part affinal approval that should also be incorporated into the approval of the project. D. SUPPORTING DATA: 1. 2. Revised Site Plan Revised Landscaping Plan. . 2 I I I / I I I I /7 ' I ' ~ 'I :5 ~ ~~ '--'L___,,______, z 3 f-' ~ 1_- ~~ I, ~ "':t i . ~I / !' , '. - ,... .' ::""1 -", 1- ~ I I., "' - , I !i I' . . . j ~I L-::rr--~cc'"--- rl"( ; );-; )1 ! I: ~ 1m. :" ~ ~ 11~-1 'I / )1 ~ 7,-- - -- --. r ~ ~ !I 1\'-) '{I.:. 1/ J}-(/ rJ .. " : .., C "'/ I co I,' - .. ',' / r'/-'-_~____ t'.!, Z/~, ' 1;; : II}-~- ~ r- -~ q "'t o If \1 { V" l-r- 0 ~ ~~-.~:-~ - : (/ UJ ili _1 ~~===j~L_-----j, _ii_~___~,' ),11 I I 11 r---~----l ji 1 I /1L/ / I " / If " I- ,~ S::! Z .:J a:: 0 '~~ I- Vi "i'~!!ZZ .S! CI <( 1i e. 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'lilli' i 'II i i i i i i I ! I ~;O>~G I ,I " I '~I~l-I i ! II '\ ; i ! ! ! I': II , l.~ I I ! I Ii '1111 ! 1 ',~ ! I 11 I i I ; I , J~f3. ,I I,' ., ~ (iil.:t:':B , : i I I . i i I I r "'/::,,'/:: I, I , ," " 80;,>\1:> i' : ';. . , / ""'''v / ) / =i ~ a~ c:( u .,' III ~~ !d ~ ~t it . - c:( a: .' C) ft ; ! ~ . II l2~ '..... " , , I I 'I "'" ~ / "'" / "'" ~ - ,. ..,"'~,. ...........,,'.,.,...-.. / "'" "'" / "'" Y , . . / / ~ / / ~ / / ~~ / JAN-31-2003 11:10 ';:,'& .f'SB WSB & ASSOCIATES INC. 7632877170 P.02/13 ........... 'odIna.lnc. January 31,2003 I ;::.' i;.' . ~~,'" :. ~.: . ~.. .' , :&~, "~' ~:f. A:' ". ~.' :- .~~; ~ ~ ,'. 'j-. ~.;". .' , '~, I' .. ,:" , ".,": ; :.i ':")'.i;', ',.' . :.; 'I.:', ~':.. ~< ,( , . . , , '. ." ~ .~ .~., ~ ':: :':.~. :'.; , ~('f,:.,: . (~{;~,{,' J'.:\":'; ~ ..: ~..~ ' ,3, l',';~(.:,. ~!:,~,;: ;;::( 1\. ...'~l~ fJ. t :li~J1!;\.. ~ ~" 1.I,r....., 1_' :"l"t'.,:~~.~~~:"~\.: - 1t .~: ..~.!b1~hf, I' 11.~.~..:;"'" ':~'415b.~~~;:: ; rft~,!!j'" . " Me,:~Y :t SI.Iiti: : ,'.1:'... ' '. '~.:' '.(~;, Mr. Jeff O'Neill City of Monticello 50S Walnut Street. Suite 1 ~onticello,~ 55362 Re: Monticello Big Lake Hospital Expansion City of Monticello Project No. 2002-13P WSB Project No. 1010-63 Dear Mr. O'Neill: We have reviewed the revised plans for the above-referenced project and find that all issues that had been identified were addressed with regard to the plan provisions. The infonnation provided further addressed that the ultimate stonnwater paneling and treatment would be addresscd appropriately in the futurc. The only remaining items are the acquisition of appropriate permits by the hospital for discharge to the river and NPDES, completion of the license agreement for the proposed use of City right-of-way, and the agreement by the City Council to move forward with the reconstruction of the sanitary sewer in the existing right-of-way at this time (advancing that project from remainder of the River Street sanitary scwer reconstruCtion). It should be noted that this work will need to be coordinated closely with the hospital considering that the existing parking lot and lighting system will be removed once the reconstruction commences. The City will also need to work with the hospital district to identify where the pathway across the clinic site will be located. This can be completed prior to construction in 2003, once weather conditions allow for an adequate evaluation of the site. Please give me a call at (763) 287-7190 if you have any questions or comments regarding this letter. Sincerely, WSB & Assocmel, Inc. 1?,JA- ~ Sret A. Weiss, P .E. City Engineer cc: John Simola, City of Monticello Fred. Patch, City of Monticello Ananth Shankar. BWBR ArchiteCts Ian Maloney, Melchert Walkley 10 sb Minneapolis St. Cloud - Equal Opportunity Employer T....WPW1MJOI()..6~JI(JJ.Ja... ~ _~.~,,:'~,.,~,.-r ~, ,,~1/tf/ L'. ""'~ Planning Commission Agenda - 2/4/03 ...... ...... 11. Consideration of acceotin1! reyised fields of Hillside Hurst oreliminarv olat as being consistent with original prcliminarv olat. (.10) A. REFERENCE AND BACKGROIJND: Some months ago the Planning Commission reviewed The"Fields of Hillside Hurst" preliminary plat and granted approval subject to a variety of conditions. As I recall, the Planning Commission was especially impressed with John Arkel's (developer) goals for the site in terms of building value. He was given R.l zoning status by the Planning Commission somewhat hased on .his stated goal of building R-l A caliber homes. Subsequently to this approval by the Planning Commission, Arkel withdrew from the project and the property was picked up by two new developers (Ho\vard Triggs and Bob Pearson). Please note that the original preliminary plat was never reviewed by City Council, Planning Commission is asked to review the changes made to the original preliminary plat by Triggs and Pearson and determine of the plat is consistent with the approved preliminary plat or should it be submitted as a new plat and thus be reviewed via a public hearing process. . Parks and Trails: The original plat included a linear park/trail systern extending along the pipeline easement through the middle of the plat. The nev.i plan removes the trail from the pipeline casement and turns this area into private rear yard space. Adequate pedestrian access through the site is provided by sidewalks. In addition, park area in the gas line casement area are remo\'td from the plan. Use of the gas line easement as a location for trail/park area is not in favor with the Parks Commission due to limitations in park developed caused by the presence of the pipeline. It was their view that sutTicient area park resources exist at the future Water Tower park and at the Rolling Woods Park. The new plat shows shifting of the access from a point near the intersection of Fenning and 8yh to a location further to the north. This shift in the access point is acceptable. This access will provide a relatively private access to the area and will not serve as a collector street. I the future, it is expected that an cast/west road serving as a Fenning Avenue to County Road 18 connection will intersection Fenning Avenue at 85th Street and be extended through the Holker property. In terms of trail and road connections, Hillside Farms matches the Spirit Hills plat. On the other hand engineering issues relating to location of sani tary sewer. water and storm sewer are not completely resolved. Therefore any approval must be conditioned on provision of engineering data that supports the plat as designed. The original engineering submittals need considerable \, (il-]:. B. ALTERNATIVE ACTIONS: . 1. Motion accepting Hillside Farms as being sufficiently consistent with Fields ofI-Jillside Hurst. Motion includes the requirement that the modified plat meet applicable conditions originally 1 Planning Commission Agenda - 2/4/03 . noted \\'ith the Fields of Hillside Hurst plat with the addition that lot sizes must he incorporated into the revised plat and verified by staff. ., l\lotion to deny acceptance of Hillside Farms as being consistent with apprO\ed preliminary plat and require that the developer submit an application for preliminary plat approval. C. STAFF RECOMMENDATION: It is the view of Planning Statf that the new plat is somewhat consisten.t \vith the old plat to allow it te be submitted to the City Council. The subtle changes that have been made enhance the plat. The recommendation to approve is done \vith caution as the engineering detail needs to be developed that shows how the site will be served with sewer, water and storm sewer service. D. SVPPORTING DATA: · Minutes form Fields of Hillside Hurst approval along with associated conditions Copy of Fields of Hillside Hurst plat Copy of Hillside Farms plat · Draft of Park and Trail plan lor area . . 2 ....... ---- . . fl,:);1 - ') ?i0 Planning COl1lmission Minutes - 05/07/02 9. Public Ilcarinu _ Consic.kration of a request f()r a zoninu map amendment re-zoninu from Al!.ric.:ulture _ 0 en S a(l.: to Resic.kntial: Consideration of a rec. uest for conc.:e t and devclopment staue nlanned unit dcvclonment allowinu sinu\c t~m1ilv residential homes and Consideration of a nreliminarv rlat for the Fields of Hillside Hurst. Applic.:ant: John Arkell/Carriaue Ilomes Ste\c Grittman provided the staff rC\ll)rt. Grittman re\ie\'veJ the connection to 85th Street at the soutlw, est c.:orner of this project. ponding. connection to the north through the proposed Maple\vood Development. and Park Dedication. lie added accommodating some open space areas at the edges. as \vell as corner spaces. and wOt)(1bnds.' stating this \yould be a requirement in the landscape plans. Chair Frie opened the public.: hcaring. Gary Nordlocken. to\\I1ship resident. asked how largl.: the holding pond would be and \\hat is its capacity. Cirittman stated hI.: belie\'\:'d that the water that is intended to "sit" in the pond is approx. 4- feeL adding that possibly in May there would be another 3 to 4- feet in depth that \vould then drain back. There is an outlet. O'Neill added that the c.:ity engineer is well a\\are of the \\ater drainage in that area and will handle that. advising that the city engineer would be at the May 13 city council meeting to discuss as \\ell. Mario Cucharella. Maplc\\o~)(llk\elllpment. stated they rec.:ently closed on the Shultz property. stated he kit they c~)Ldd be aecommudating \\ith streets and plans and \\ould also like a copy ot"the applicant's plans. lie stated the issue to them is access to sanitary sewer and he is assum i ng that they \\i II be bri ngi ng th is to the north 0 C thei I' si te as they would need acccss as \vell. lie ab~) added that the issue with zoning has kept them from pursuing further. Loren (r Brien. resident to the \\est \)C Shultz property. Qsked the number of lots and applicant stated they arc proposing gO homes. Also asked ab~)Llt I.oning and what is propllsed tll be Illned in the city' s land use plan. Grittman stated it currently calls for R-l^ zoning and O'Brien asked \\hy that would be zoned diCrcrent. O'Neill stated that st~IlT \\ill be line tuning and \\ould be hh)king at R-l and R-l 1\. alsc.) stating that the Mapkwoud prop~rty may \1()t meet the R-l A standards due to the lay C.) I' the land and the impact of th~ cell tower. (),Neill added that primarily the R-l A zoning \\'ollld be where there is land \\ith hills and "ie\\s. trees. lW gas lines. ~tc. Price range per applicant is $200.000+. Craig I\/ladsen. resident in the Wild\\l)l)d Ridge de"elopm~nt. asked \\hat that development and Rolling Woods c.k\'el~)pment are zoned. and Cirittman statc.':d R-l. John ArkclL applicant. statcd they came in as an il1\ite from staff W do a sl'cond tic.':r project. dc.)ing an R-I de\CI~)pment \\ith R-I A standards as the land is t1at \\ith no trees. They ha\'e chosen to proct'ed as he feels this community has the need and it can be done here. Also stated that thl.' Shulu PI'l)pcrty acrosS from the de\clopment \\il1 stay as it is - I (l- \ \ , ,',~,.-:.-- ,."......,:,,_,.:_~__~ ._.t":'. which he feels is an asset. Planning Commission Minllks - 05/07/02 . 1'he puhlic hearing was then closed. Chair Frie asked that kno\\'ing the opinion of the staff regarding PUD. why apply for that and the applicant agreed that it is not necessary. He stated that he was aware of the conditions listed in Exhibit Z. Applicant \\-as asked about his concern with R-] A standards and Mr. Arkell stated his concerns \\-ere with density. adding that the Parks Commission pulled Out two of their lots already. Arkell also stated that when they began they did not know there \\'ould be that many exits. or that they \\ould lose the two lots. as \vell as gas lines in the area. Herbst asked if this was zoned R-I A could they meet the densit) requirement and he statl'd hl' did figure this in and if he could get 80 units they could meet the standards. O'Neill also asked the applicant that if this \vere to be zoned R-] and the applicant chose to build R-I A standard homes. what \\'ould be the city's guarantee that this \\uuld uccur and Arkell stated that perhaps they could state this in the developers agreement. otherwise he was not sure what he could do to guarantee the city. Mr. Madsen. resident. stated that the reason they purchased where they did was because it was on a hill with a view and he felt Arkell was not correct in that his land did not meet the R-I A standards. bm Arkt~11 stated there is a hill. hut no trees. Grittman stated they actually could apply PL:D zoning to this which \\()Llld enable the applicant to get that number of lots un an R-I.-\. suggesting that the planning commission may want to approve a PUD concept rather thao . denying. subject to \witication of zoning standards. Applicant stated he \\ankd thl' PUD to be denied. hut wanted zoning to he R-I, A MOTION \\'AS MADE BY ROD DR..-\GSTEN TO RECOMMEND APPROVAL OF THE RE-ZONING TO R-I. SUBJECT TO FINAL ANNEXATION APPROVAL. BASED ON A FINDING THA T IT IS CONSISTENT WITH THE CITY'S LONG TERM LAND USE PLAN. RICI-IARD CARLSON SECONDED THE MOTION. Motion carried unun i mous/v. A MOnON \\'AS MADE BY ROD DR.AGSTEN TO RECOMMEND APPROVAL OF THE PREUl'VIINAR Y PLAT. SUBJECT TO CONDITIONS LISTED IN EXHIBIT Z. BASED ON A FINDING THA T WITH APPROPRIATE CONDITIONS. THE PLAT WOlrLD f'dEET T/-IE CITY'S INTENT FOR SINGLE FAMIL Y SUBDIVISION IN THIS AREA. RICI-lARD CARLSON SECONDED THE MOTION. l'VIotion carried lInan i mousl y, A MOTION \\',--\S MADE BY ROD DRAGSTEN TO RECOMMEND DENIAL OF TJ.IE PLANNED UNIT DEVELOPMENT FOR THE FIELDS OF HILLSIDE HURST, ROBBIE SiVl/TH SECONDED THE MOTION. Motion carried unanimously. . - 11- ~ -,-,,--. \ \ ~ ..,. . . Planning Commission Agenda - 05/7/02 9. Public Hearina: Consideration of a request for a rezoninq from A-O, Agriculture-Open Space to R-1. Sinqle Familv Residential, Preliminarv Plat, and Development Stage PUD for an 80 lot subdivision known as The Fields of Hillside Hurst. Applicant: John Arkell/Carriage Homes. (NAC) A. Reference and Background. The developer is seeking a number of approvals subject to approval C?f the annexation of a 40 acre parcel directly west of the Rolling Woods development. The project area is south of the 40 acres that contain the Monti Club Restaurant and the "Maplewood Development" parcel, currently unplatted. Staff had reviewed a concept plan in early winter that had raised a number of issues. The applicants have revised the plat slightly, addressing some of those concerns, and are now seeking zoning, plat, and PUD approval. Following is a summary of those comments, and how the redesigned plat has responded to those items. 1. Connection to 85th Street at the southwest corner of the oro;ect. The site plan shows an access street north of 85th Street which appears to be a problem because it does not line up with 85th Street at this location. Originally we asked the developer to shift the access street to the south to line up with 85th Street. We now have shifted our thinking and agree with the landowner to move the access street to the north because the sight lines are better at this location and he also owns land on the other side of Fenning which will enable a future shift of 85th Street to the north. Simply put, the new access point will be the future intersection of 85th Street when the property on the west side of Fenning is developed. 2. The oond. No homes can be constructed in the area of the pond because the elevation of the land is too low relative to the sanitary sewer line being extended from the north. Due to this site constraint, this area is reserved for the pond. As noted in previous discussions regarding pond placement, we are trying to locate ponds in places where they can be a significant amenity for the development. Even at this-Iocation-, if designed and maintained well, the pond can be an amenity for the development. To make the pond an amenity, planning staff would encourage a design that is more natural in shape, and has exposure to the interior of the neighborhood. It is understood that the elevations of the site and the gas line easement impact the layout. 3. Connection to the north throuqh Maolewood Develooment. The developer now shows a connection to the north along the west tier of lots parallel to Fenning Avenue. This connection is to be coordinated with Maplewood Development if they continue to have an interest in that parcel. The two developer have met \ , - __ :.:'0. -." -.Ii" /M. .. Planning Commission Agenda - 05/7102 . regarding plat design and appear to be coordinating efforts. 4. Park Dedication. The Parks Commission has reviewed the plan and suggest that a single neighborhood park be considered in the central portion of this plat, specifically noting Lots 3 and 4, Block 7 as a suitable location. Important considerations included frontage on two streets, and the avoidance of a scattering of small outlots as proposed by the developer. The applicant also shows trail connections along the gas line easement and in the northeast corner of the plat. The gas line easement would connect to the Water Tower park, and the northeast corner would connect Rolling Woods with Wildwood Ridge, both through the future Maplewood Development plat. Other Plat Review Issues. a. Lots 1-3, Block 10 in the northern portion of the plat show steeply graded slopes rising from the rear yards. The new plat review standards considered as a part of the zoning district revisions include a requirement that there is at least 30 feet of usable rear yard. No slope over 6: 1 should be located closer than 30 feet to any building pad. b. The plat is designed as a standard R-1 plat, with 80 foot minimum lot widths, 30 foot front yard setbacks, and 12,000 square feet minimum lot areas. No averaging, now allowed in the R-1 District, is proposed in this plat. . c. The ordinance revisions relating to new plats require landscaping to establish naturalized woodlands in open areas and/or at the edges of the project. No landscaping plan is included with the submission at this time. There would appear to be a number of opportunities to incorporate this concept, including along the eastern edge near Rolling Woods, in the open space area along Fenning (adjacent to the street entrance), in the center of plat along the cross street (Street "B"), and at the north side of the plat, currently labeled "Outlot B". In addition to these, staff would note the discussion above relating to the pond area, as well as-lots that back on to major streets, in this case, Fenning Avenue (Lots 4- 11, Block 9). d. Planning Staff is unsure why the PUD request has been made for this plat, since it appears to be a standard subdivision design. PUD is a process intended to provide for flexibility in strict zoning regulations in exchange for creative design that results in some tangible increase in the neighborhood's quality or open space. e. The rezoning to R-1 is consistent with the proposed land use plan. This site was . ,', ~~- 's .. ,.~, ""'Pr\.".'"' ~ \ \ - . . . . . Planning Commission Agenda - 05/7/02 not designated for R-1A since it has neither the expansive top-of-the-hill views, nor any natural tree cover. As a new plat, it will be subject to the revised R-1 building sizes recently adopted by the City. f. Fenning Avenue - There is potential for road widening and development of a pathway along Fenning Avenue. The space needed for these improvements needs to be incorporated into the plat. The City Engineer will be reviewing the plat to determine if additional right of way width is needed. B. Alternative Actions. Decision 1: 1. Motion to recommend approval of the Rezoning to R-1, subject to final annexation approval, based on a finding that it is consistent with the City's long term land use plan. 2. Motion to recommend denial of the rezoning as premature. Decision 2: 1. Motion to recommend approval of the Preliminary Plat, subject to conditions listed in Exhibit Z, based on a finding that with appropriate conditions, the plat would meet the City's intent for single family subdivisions in this area. Motion to recommend denial of the plat, based on a finding that the plat layout is inconsistent with the Comprehensive Plan and zoning recommendations for single family subdivisions. 2. Decision 3: 1. Motion to recommend approval of the Concept and Development Stage PUD for the Fields of Hillside Hurst. 2. Motion to recommend denial of the PUD for the Fields of Hillside Hurst. C. Staff Recommendation. Staff recommends approval of the Rezoning, to be adopted at the time of the approval of the final plat. This area is designated for R-1 subdivision in the proposed plan. As noted in the discussion, the site is probably not consistent with the requirements for and R-1A designation. \ \ Planning Commission Agenda - 05/7/02 With regard to the plat, staff would recommend approval only with the conditions stated in Exhibit Z. The City's recent discussions surrounding single family housing quality have generated proposals on a number of topics, including building design and size, lot design, and neighborhood design. The plat stage is the City's opportunity to integrate the neighborhood design element into the process, rather than leaving the layout to a mere engineering exercise. While sewer availability, stormwater, and street requirements dictate certain design elements, the City has stated that more than this needs to be incorporated into the process. As a result, staff has set out a series of proposed conditions for incorporation into a development on this site. The PUD does not appear to be necessary for this project, and staff recommends denial of the PUD proposal. D. Supportinq Data. 1. 2. 3. 4. 5. 6. Site Location Map General Development Plan (dated 4/17/02) Preliminary Plat Preliminary Grading Plan Preliminary Utility Plan Survey and Natural Features . . . \\ Planning Commission Agenda - 05/7/02 . The Fields of Hillside Hurst . Exhibit Z, Conditions of Plat Approval 1: ~ 1. Redesign the pond to have a more natural shape, and the avoidance of the long, straight slope at the perimeter of the site. 2. Require a roadway easement on the west side of Fenning Avenue to enable future shift of 85th Street intersection. 3. Revise the park dedication to meet the recommendations of the Parks Commission, including a centralized neighborhood park location, and trail ~I connections that utilize the gas line easement. Eliminate the series of small ""0-...... outlots for park dedication, with the exception of Outlot 0 to be used for trail ". connection to Wildwood Ridge. 4. Provide for a minimum of 30 feet of depth in all rear yards of usable space, at slopes of no greater than 6: 1 , f 5. Prepare a landscape plan that incorporates naturalizing materials around the pond, as well as naturalized woodlands in open spaces and at the edges of the plat area, as noted in this report. Provide road width/easement necessary to support potential widening of Fenning 'fJI. Avenue sufficient to accommodate road and pathway. Easement area needed to 1" be determined by the City Engineer. 6. f ThSe. ;ltM f -/0 A . I . to ANtlAb-cl . - , "\ PICinnlllg Commission Agenda - 05/7/02 The Fields of Hillside Hurst Exhibit Z, Conditions of Plat Approval 1. Redesign the pond to have a more natural shape. and the avoidance of the long. straight slope at the perimeter of the site. 2. Require a roadway easement on the west side of Fenning Avenu~ to ~nable future shift of 85"1 Street intersection. 3. Revise the park dedication to meet the recommendations of the Parks Commission, including a centralized neighborhood park location. and trail connections that utilize the gas line easement. Eliminate the series of small outlots for park dedication. with the exception of Outlot 0 to be used for trail connection to Wildwood Ridge. 4. Provide for a minimum of 30 feet of depth in all rear yards of usable space, at slopes of no greater than 6: 1 5. Prepare a landscape plan that incorporates naturalizing materials around the pond, as well as naturalized woodlands in open spaces and at the edges of the plat area, as noted in this report."- 6. Provide road width/easement necessary to support potential widening of Fenning Avenue sufficient to accommodate road and pathway. Easement area needed to be determined by the City Engineer. . . . \ ~ j 1- --- Ken & Jim Schultz ~I ~[ ~DervelopmlW:~ ] II II. tiaD " - 4 Proposed Village Green N s _ 1320 ft. Quarter Mile \\ ~ ~i "t:( ~ 1! ~~ . =:I .~I t ~: ::c .. Id =- .!! 1'-: is ~e M ~J .:h '" l'f G "" E 4:<5 ~ ... :! ~ H - I - i~ G ., ~ II ~ t I ~i. I -f' ~ '^ ( -- ~ >~y 1" 1!" ~ " I...~ l~:t - ~. . - -::I:. i I"' 1! '" i~ : ; ~lj:) i ~ ~ .. I ".. ,I''': I ,. .. r'~' " ~ ~ l~kt, :',' ,:.- : ..I! j :. ,.~~'" .~:..,.,~!)..u/ I ~.~.:.O', ~ 1. -'<i::":....J "...iU'~J 2 "- ~ <0 ~ .J ~ - H -,-. =----~ ~ ~E~QJ:60'4JHLi E N~ J -~ ~-~13;5:0~ E N ~~- E~ ~ =- -l]i '-. Ij i ., 'f,-. ";"~ '. 0- ..........-----...........---- lJ, -0 "0 -0 -:0 \ -0 V/"- 00 tJ tJ~tJotJootJ ::::j - 0 I D ~- D ------. '.'.1- L.___ i7)[-J-~. .......------'--,.~~- D- [] . --------= .. Ul>US--.- . . . L . '- /..(1/" _}f'P'1 '?"^ k ~\." -i (0-'\ t ___ f l ,," ' II Iro.1 c" I fv.f..l-P(! , . 1/8 (lc-Y )- .1(0'\ ov'\ · \ , /fIe>- '? (C^IlIC.i'u ::>' P(O-~ /. .tl/lIO.....'?)'"^ \ \ LLi z LLi ,> oe:, ci a; " Z 'Z W IL (hv.-f(. ~ Ii, 134400 183300 ~,^f/J.t e: :::: P e. f '" ...) O-\) ; o v' ft-"", ^n . ' 241103 241102 L ",cJ,C^ L{ Oil . l p., ,"'I' <j,~"~ '1 v .\ f. 0. S t 'r . IK C'- 5 L,.;" ",' ,II' Olle- - oSj,Q.f f ?'lfl.tf'? 241201 . &rt t~ d .t; I d"" , .\0- I ~ . ....;,&l.1 ...- -\' 4{' G. '-"c.... 1 .j kOj'J.. f"<'1'" ~ . I (I "7' (cr' P \) en ~ \0 AtC...:;.-oJ./\ v-Jo't'""" ,~ (jIR I ' VJocP -\- Ro\ l. \) "<fl p(\.v...... ~ 2413' , (J {L ~"l f-'1t.O: . 241200 lYlo.,4(C II,.\. b 14 13 ~r ~DOj <f rOo "I c S',oQ.. ..,.)c. \ k. c " CII~ c; d r A rl S'1IlZ<t:t <;. . . <: C\ L, . . . 12. Planning Commission Agt;'nda - 2/.:1-103 Consideration of 1)I'oyidin!! input on goals and nroiects for the City. (.10) A. REFERENCE AI\D BACKGROUND: Some of you may recall in 1997/1998 in conjunction with completion of the redevelopment plan. the Planning Commission participated in development of a vision statement and preparation of a list of projects for the City Council to undertake. These projects V.iere later prioritized by the City Council. 1\1any of the projects listed at that time have been completed. The Planning Commission is asked to review the vision statement. scan the list of projects completed. and those not completed and scan the relatively short list of new projects. Think about additional project ideas and bring them to the meeting to add to the list. \Ve may take a stab at prioritizing planning related projects or the Planning Commission can take a month to think about potential project ideas. In1\101rch we can assemble additional ideas and prioritize them accordingly. B. ALTERNATIVE ACTIONS: I. Review lists and identify project ideas. If time allows rank planning projects or table the finalization of the Planning Project list with the thought of ranking projects at the next regular meeting. c. STAFF RECOMMENDA TJON: It is my hunch that the Planning Commission should take a month to think about possible projects and be ready in March to establish Planning Commission priorities. D. SUPPORTING DATA: Information from previous City Council agenda. . . . Special Council Agcnda - 1/17/0] 2. Discussion of City Council eoals and p.-io/-itics for \'Car 2003. (R W) In preparation for Monday nights workshop session. enclosed you will find:1 listing oCthe priorities and projects that \\ere discussed by the Council a few years ago that were important ut thut time. A number of the items ore in progress or have been completed. but are certainly useful for the Council to see what accOl'nplishments have been made over the past few years. It is my understanding that the main purpose of Monday nights workshop session is to get an idea of projects and tasks that the City Council feels are important for city staff to be-working on in the coming months and years. I am sure that each department head has its O\\ln ideas of projects that are at the top of their list. and the Council likewise may have specific ideas that they \vould like to see accomplished. An actual agenda has not been prepared for this session and it is assumed that the Council and staff will discuss anticipated projects that may be on the dra\.ving boards for 2003 incl uding such items as: Completion of CSAH 75 Project Beginning of street reconstruction program. Extension of Th Street East and West Relocation and/or expansion of library t:'lcility Expansion/remodeling of Deputy Registrar Office Extension of utilities to various housing plats being proposed Development of a plan for CR 18 interchange access Hockey and soccer arena development. including 7th Street extension and many more The above are just a fe\v examples that staff knows are on the top of everyone' s list und I am sure Council members have their own thoughts regarding each of these. Discussion on the abo\'e projects and financing plan can certainly be part of Monday nights discussion. Also enclosed as a reference is a copy of the Vision and Governing plan that was adopted by the Council a few years back. This model is still being used by staff in the operations and management of the City. but it may be useful for the Council to re-familiarize yourself with the document. Supporting Documents: Project Priority Listing and Completion Record Community Vision & (jon~rning Policies \"), City of Monticello ~- 2003 Update Project Priority Listing and Completion Record Key A - Urgent, B - Very High Priority, C - Priority, 0 _ Mild Priority 'E,'\DUhllll' C\TE(;()RY I I I I I HE ITEMS Ii\' THIS GnOl;p 0,1Ii PRO,IEeT IDC\S _ DO YOl' Ii,\ n: SO,,,,:: TO-\J)D? RI1I, ()I.i~illal I i)I)S Pd(lrif~ .\Jlll111 '\ \- '"1.:'\\ .\dllllll '\ \ ,'\cn Admin '\1 - .'en \dnliJ) '\,1. \",,'\\ D~'\ Sef\ ED,\ HR.-\ '\',1. \"1;."\\ De, S~r\ (f)-I liRA '\'\ - 1''';1..'\\ Ot'\ SeT\ Ord '\.1 - \:c\\ ," Ser\ PJI'I/\ -\dlll/l :'\,\. \'r..'\\ " Sen. Plall. .'\ din 11 '\1 - \!c\\ S~'r\ Plan .-\dmll ,\.\- !":i!\\ ," Sel\ I'I:lrl -\dnln \::\ ~ .\r,;'w ,-, Se/\ rli'lll .\dlllll ,\,.\. 1\\.\\ C', ,~l'n PI,l!] :\dmr) \..1- \:1,.'\\ C, SL'j"\ Pli"ll1. .\dll)11 '\,1 - \'1,."\ e, 1.;\.'1"\ PI,11l .\dmn '\' \- .\:L"\\ S~'J"\ Pla/1 l"dJ1l11 '\-\ \1:.'\\ St'l\ I'l;ln -\d11l1l \.1 .\l,.'\\ C" .)t'J\ Piilll .\dlllll \,1- \1,.'\\ ," Sel\ Pl,Hl .\lImn \1- \:\..'" e, S~n Plan -\lImJl \'.1- \'t'\1. e, Si,.'j'\ PI,IIl. .\dmn '\\ - \"C'\\ .., S~r\ Plan. Adll1n '\-1 :\1..'\\ l'r\ "Jail -\Jnltl '\1- ,'<1,'\\ ..,,,eel> /',"h, r, ,.\ ~ .'\1.'\\ 'SII't't:b P;l[h.~ '-.\. \C'\\ P\\ .'S]t'\.'I,'b 1\1111..: '\\ ~\l'\' P\\ SII L:l'l.~ P<llh~ :q. .\\'\\ fl\\ 'SII'l"CI~ 1';llh:, \,1- !\:!,.'n 1'\\ Sll'l'L'h Pil,il~ '\ 1- \('\\ P\\" Slll'els /';tlh." ,'\.1- ,'\1.:'\\ P\\" Slr('C'!.~ Pil'b~ '-.-I. !\;"",, 1'\\' Slr~t'l!i 'P<llh:- !\.-\. \\'\\ 1'\\ 'SlrCCb fi;llh~ \:\ - \:<:\\ 1'\\ 'l."tili'ie:- ".-\- 1\1C\\ I'll 'l'tililir..'s J\'.'\ - ~i..~\\ 1'1\ 't:ljJj[ic!. 1\...\ -l\le\\ A &d. ';b c..'\c. \ :c &.~ 'j . t....".) f f,- ~v c.. /':'Co.J €' '<2... Worklist 2003: 01/24/2003 ('lllllpll"riull 1{\.'l'Uf'd Ave Ave Project l'I'llj,,'(f Ill'''l'l'iJlliull H.I Tin 1.('11("-'" I:\;""",,, C'''SI "" Ill", Inc':"'lrc" "11" dC'/':lrlmc'l1! bl dC'l'''rI111c'11I b,,,,, I '\I'~IJ1~HHl UI rl."l1h ld I..: I 1112 pI' I kpul} 1\ t~l'I:-'!l ;lr ( )((h..\.' I :llh'lI,.-c' Cil) I bll/hlll'c'~eerlllg E\I'''"SIUIl <lrl1el\ Ilbr,,/"\ "I ~br"lIc'lIc' l"c"IIU'1l fh'dl.'\ l'Inrll1l'1l1 of BJ(l~~ 5: - Sh.'\ l" .Inhll:'(lIl Prn.il'I..:{ Rc'dc'< d"rlllC'1l1 "I' /J1"c-~ 3() - /Jar/"\ 1'I1IIh - ulInpklc' hnllslIlg SlInl,III)' slgl1 nrdlllal1c-c' I,,. ('''Ill mc're' '" I rc'urI dC'1 d"PIllt'llI SlIPpOrl "f..\lhkllC' C"'llpln d",,'I"pll""! I-:llh'lIlc-" tillllllless alld '" "rI"b" III "I' Illlp"nal1t dC'I1"'gr''I'h 1,- III J,'rrna""1l al"'/H"I""I UlIl' C"nrdlll'"c' (iIS/l'r"pC-rI\ data""", dc-\ c'i"rlllc'lll "llh ("""1111 d", c'i"P'll"llI 1'..,la"llShlllc'lll "f'le'" ~J( )..1..\ agr"c'lll"1l1 I")[""rd """~ll1g lll'd:llc' P"r~ p/erll III gm\\ Ih arc"1S C"lllplele Illlrr", C'lllc'llls IlCT",,,",, I" .'"pr"n fe'I,"1 dc" c'i"Plllc'llI pres""" IllI..TI,.'l1l1..'IlI~11 r~lrk "-'1.'\ l'IOP~)I1li.'I1( ~ll \ arJOllS slIhdi\ l:--iolllnCllhlJb Frllall""r1"lalll1Jllg alld C'(1I1\lrllC'11I11l "flhc' ",rI/"1l '-\\C'I1I1" I"c'rpa" Illlpn" Ill" rallO "I' Slc'I'-lIp h"''''Il~ h\ "rllrl k, '" h,,".Slllg 1':\pl..\.Iill(lll~ prol'I..'ssing o(,"iuhdJ\ lSlt1tll'l'qUI.'S(S I.:'sl~lbllSh IOl'~ltion fur PU(l,,'llll~lllol';d rJ\ l'r i.:rn\~ll1g ('/\ J S 1I1!1..'rchangl' pl~lnllll)~, (IJl;IIlI,.'1I1~ :1111..1 dl..'\ clnpJnl'/11 C"IllIllIlI1I"aIIOIl alld C'O"rdll1alloll "fell\ alld Sehlll,1 d"'d"l'lllc'llls alld pmgr:II11'; I'rL'llllllllarl dc'''gl1. ""st c'Slllllalc- '"hl fll!)dlil~ plall 1(1f ()rdlard Road 11l1C'fellallge /;slahllSh 'oC'atulIl lill h:i11 field ar"a "llfl"IC'1l1 I" halldk Ilc'\\ ,krllalld,; l{c'I""allilil "I" !(e"d, ~l" "Ialll CO"'''''"I1''''IIOI1 "lid c'o"rdl"allo!) of( '1/\ alld ('''[IIHI !(oad 11111"'" C'1l1c'lllS ".S IIl'C'ded /lllrld fileT \\"a" "'"l11eelu'lllf"lll \I"s dr Ihr""gh IV '''"11'''''/"\' "I' Ir"atlllelll"lalll C"1l1/'k'IIOIl oUS'\J I 7~ "r"icTI Pr~lIr\.: l{o:.H.J/CS..,\/-I 75 1Il1l"T:-'l,.TIIOIl Impro\ 1..'111(...'1)(\ Ph~l.";l' I o/"stfl..'l'! n.:'collslrucllIlll rro~r~lm !:\ lL'IlSI 1011 orCnlllll,\ J S Ir~ltll'a\t oj" 1"l,,'lln'n~ De\ c'iOpllle'llt ora sui,: ,,"Ih\\a) eorrrd"r lilr L'''I 311 pC'd"slri:rlls "Ild hlk",', L \lc'1l5'OIl or 7th Strec'l \\"c'SI E\I"IlSl01l ol"('hd,'e'a !{o'ld \\"",;t t" I\'''SI (\"'Ilt,. 39 L\lel1,;joll 01" 7th S!r"c'! "as! (jrlll "'ulld !,f) Stat 1011 d", "I Oplll C'IlI Mc'''do\\' ()a~"s BI'rtls, ConSlruction 01":1 n("\\ \\i..ll~r It.l\\ (..'r ~ '-'-' ~ (J' ~- f VL(. 1.7...d Io(j 11...(. 1 ., (c f /,1 {"':"1. , Page 1 J::< City of Monticello -- 2003 Update Project Priority Listing and Completion Record Key A _ Urgent, B - Very High Priority, C - Priority, 0 - Mild Priority U:,\llERSIIII' L\TEGOR\ Rn~ Ori~in,,1 lYl.JS PI'itlrif~' CUmpkihJl1 H.econl l'l'ojl'l't Ih.':-;l:riplioll I I I I I HESE PROJECTS WERE '\iOT COi\lPLETED - TO BE REPRIORITIZED WITH \EW. II\\' :=;\!I.:~'l~ \lilinl 21 lk\ S1..'r', Old II;\1k~ 6 Ie'" SI:'r\ lDA'HR.-\ o(J!tjn:; 'Ie 20 P\\ Pilrh Path 14 [)I.:\ St;'l \ 01 d .}"nnc, 18 )t;'\ S..."I'\ FD.\ .'IIK'; :-. leI' 11 l'\\"iPark~ ri'o~r~m 12 ..\dmin.lCu:'.t Sef'\ Selyice 13 ,\dIl11n,Till<llh':~ T(l~ Rc\" 15 l.k\ ~~f\ FD,,\ IIR.\ (llnl11'\IC 17 -\dl11in (h~lI.l' 36 l)('\ ~1,,'1'\ FD,\ IIR,\ lib !'(,.'ILllllm 42 .\dlllin "P~r~(11\nel Cr~I1"'Ii.1l 25 p\\'.'Pilrh ,bnllt 28 p\\' !"Irk,- \'illh 24 De\ St'r\ Ul"d \ICP 33 [)~\ SCI, Ord .\~mil1 65 -\tllnin 01 =,11' 64 P\\", SlrL'L:\~ \1,1111\ 48 ()~\ SI.:1"\ -\dmin 45 P\\ 'P;Jl'ks; P<'II k 68 DC'\ S~'I'\ E[),-\"IlRA (lll...in~ \.Ie 46 Dc, ";'(,.'1\ .\..Imin 62 (11.:\ Scr"\ Oi d H('lJ"ln~ 60 D~\ St:l", (hd lndu:-\ 81 .\dl:lill rll~\ S~l\ Sl.:r\ il:t: 91 .\dlllill'("U.:;t SCT\ ()l'~il!l 86 \dn)in'(.u~l ~t.!1"\ ~I.:l\i,c 90 I'S Pl)li(',,; P~lii\.c 88 Dc\ St,.'1"\' !J)..\ IIR,.l, HOll~lll~ 71 -\dnli1\'(\.I~1 Sl~r\ (h~;l.n 72 -\Jmin'\l'S Pub ReI 73 l'S:Fin: Filc 83 P\\"l.;\ililies torln \Vale 75 .-\dnlin Or~an 111 .-\dmin.'\IIS l3ldng. ln~p 26 PSipolice Pnlic:e 116 Dc,' Sen Admin 28 Adm,n'~nS Pub Rei 76 PW.lStreet!; R~~~\.el~~ 90 p\\','SHC~[~ 7\1ainl 98 De\' Se," O,d Bldng Insp. 12 p\\','f'arl;s P"h 47 Adm;n 'WS Adm'" 37 Adm;n:'C1.I51 Ser\. Or~an 122 1'\\','1',,1;, ~I.;nt 103 AdllliniRe,ot'd!o Filll\~ 89 Admit] :'I.landate 106 p\I'l'arl;; P"h 42 P\\.,'P;Hks \Iain\ 32 r\\'.'l.'\ilili~s San Se\\ 83 Worklist 2003: 01/24/2003 ..1 .A \ ..\ .A .A .-\ .\ Dr:Jfl c0mpn..'jH?11S1\'C sign ll1alntl'n;\t1(1,.' and r1,..Tlac\..'nh.'11t rn1,gr:Jll1 In,'1,;' nrdl1l~H\Cl' Llpd;ltt.:: ~~nd nnrk'llll'nLlllnn bdUlc\ ard pbnlil1g. rrl't~r~lm 1~'t~i.HI D~\clop a IOiln rrogr~1ll nnJ guiddilll:s cncouf::lging r~modeling ofogin~ hOllsi Patll\\'ay C onslrucllon along ri I cr . 1\1 isslsSl pr I Dr. 10 EllISon Park D("111~ 110\\ redo Amendrn~nts lO City/TO\\'llsl1ip llr\:1;lniz~ltiI.1n .-\gr\.'C1H~11t &.. rnap a,.il\al ("omplct Land acquisilion as :I\aibbk to c~n, oul d'l\\ nlOlln rJ\crfronl r~d~\l'lopll1,'nl r..:~tablish S1l1l1nH..'r recrealion prn~wlll ~H1J liSt' s~ ~l~1ll for cit~' facilillCS, D~\'e1op prlofllies for s~nic~ deliI' c\"\ . Identlf\ Il1C3SUr~S of >en Ice POllial Prepare capital ill1prO\elnenl plan (cll\ II Ide I for 5 - I () \Cars Establi:-:;h cornlllcrci~'d 'n.::l;1il r~\'oh ing Inan rr(\~ranl Contll1l1ing j,..dUc~1tion pbn-- Council. ~0\T1ml~~10J1S. &. stall Del prO~Cl1le Il1rklg nctllurk - elcckd ulric",!>. rcal\nrs. builders. Illd\lst l'll1d u I\Hlial E\ alu~lte perCorm8nc(" appr:Jis~1 s: :;b.:::ll1 l ~l1sure Estahlish compr~hcnsi\ ~ park lnaint~n~lnCl' rr~\~ram Pal'e rink at ~th strcel park to allulI r"lkr I""k\ Ordinal1(c amt.'ndm~nt - Sigll~'lg~ in COI1C('n \\ nh t'dCP Zoning. Cod!.:' rcu1di(il.:ation considcrallpn Cbril\' "lld del ,'ll1p clflcic'lll purch"Sll18 p011c\ Dc\'dop comprL'h\:I1Si\ C 1l1~I1nt, prugran) &. pri\lillil..'s fur :;trC~lSC1pl? 1:lI1dst;aplng Prepare Anllual l'b1l11l118 Repurt Dc\elop \\'nt~r ttn\t;:r site ilH(I park. Dcn~lop a pro~~ri:1m ~lnd gUH.k'lines for~' \ u\l..lntl,,~C'r actJuisnion progr~lIn - hlighlc r:lI,j~l Impr('l\ c zoning c()de l..'nfnrrc1ll~rH ~ pl'rhap~ hIre lnll,:rn D('\'elop ~md imr\elYlcn\ r~Ill~1I housing (~)d....' ilnJ licl'nsing program Scrcening ft;.'nce Slandards _ impn)\\...' d\...rin!tlon ol'mln, swndards for COfnl'r \'iSlb In~hOl.lse scn i~e bllildin~ 'l~IHr:1L"HlrS (I]"'('n hplh\-.. Establish poilc\ fur staff 111\ oil ,'I11"nt in prl1k'''Oll~d org:miz.;niolls. (1\ 11, I' ^. k11~ IIl~hollse ser\ ice s\!J11inar (\hl1llH.:('II~) ~\rt;.'~l r('i)lturs) CO"SIJCT Cod~ Ent'nrcclllcnl (Hfit,;L'r'l\)l1lIlHll111: S('n Ice OI'1'iccr Po",ni(ln Dc\'e1op 0. mnrkl'ting pnJgram \\'hleh mar\.:cb !\.lol1ticcllds hOllSlllg programs Define proper lei ~I uf IDC suppurl frol11 CII\ ,lair I'arlial Assemble dala for 1111~rnel appllcatiuns DneloIJ. Fire f>r~-l'lan Program for commercia\. ",duSlrial buildings. Install high \\'mer <;Igns In $lOrag~ punds. Dcoidcd no Consider mergmg EDA/HRA. D~\'e1op pl"n for compUlerJl.allon 01' huildlng pennlts Begm long lcrm planning for IOC(11 police depanment Pani~lpale in r~gional planning ini\"'1I1 ~s. Orgal~~"e internet d_~\elopm~nt - process for updating dat!' DeveloIJ scope and schedule for \Vest River Street street & storm ~ewer impro\c Obtain .!'-ISP fundmgI"or comersion of tratT,c lights to LED, Standardize address system, Bridge.,?:'er storm sewer al Mississippi Shores pathll'ay System I?eYClopment- Parks Schcduilng Establish policy for staff in\'ollem~nt In cl\ic organizations (Lions. Jaycees. Chambcr) InSl311 cedar rail posts at vanous park 10\ curners I03k Ridge. etc.) IIlventOry records at public lIorks Develop local perfonnance aid prograll1 w meet state requirements for LGA De\elop Sl1mll1~r p(llhway mamlcnancc progflun w conform With M)\;/DOT slds Dnelop.and impIe1l1~11\ pond \ e8~tallOn pilot stud\ Tree planting. building tloor. and entr\ roads on blOsolids sit~. Il B [I B B B (" (' C C c c c c [) D [) D [) [) [) D D D E "- E [ E E E F F F F F F F F Ave Ave H.c 1"111 project. l,l'illh.'r ~ ~ .IS s ~, 11\ .1() :-:: ; ~ I)K I , .IS I' .10 I = OK = s .Ie) I' RII' R\\ S\l S -l :-: :, S '\ ~ (I SII ~ I', \ Ih. I , R \\ " ()K 1(11 :' .11) ~ 0 ," 1 ;" 1'1' (I:" " (\11 \ll.l() (\(1 l.l In\ : (, .IS :~, .10 I Ii ,1u ('I' ~ s ,(, . I, I)K .' I'-I' . (I; ::;: l() I!o; II) '-,I .111 'S ]'1' "II ~:, In\ 0(' ;(Il() n -I1.1() "to: .1' OK " RW :' .10 .;:-: ;:;)0; S 2 .1 ~ .:'.()l) :,c, .1" .IS '.' .J() I ~ 1'1' ,g R\\' .,(1.10 " .10 ) 9 .IS ) 0 JS fr .10 JO R\\' R"l KD R\\' JO .10 JS . ~ ) '7l" H ('.0 ;0 ~ ~ Page 2 .,\DI:I~SIIII' ~"\TU;()R\ City of Monticello ~~ 2003 Update Project Priority Listing and Completion Record Key A - Urgent, B - Very High Priority, C - Priority, 0 - Mild Priority Hill,. (hiJ!inal I()I)S Priority ( oIHph'liull R~'{.j)nl PI"I.jl\('f I>l':-;'l'f'iptillll P\'" Pal!...' THE ITDIS IN THIS GROllI' "ERE CO;\IPLETEO OR ARE O:\GOING nTi\IS. rh\n~ 111\cStlgnl\..' rl.'-or~nIl1g patll\\~l~ 1(.")1' \\llH\..'r ll~\..' SlhH\'lllPblk- ord in;lIll;l,,> ~lfl1l'l1JIllI.'nb Pr~pare $un't'~. on hlg pcrmil rl'l:,uL'J COSb I hnnkup chgs_ ac~('ss.ia\'e chgs. etc.) Suhmit COI11r pl~n to 1\1(},\.-\ for flld r~lIfIC'llIOn Detamllle design t<lr CSAII 75 - ""rs to t",e to manage traffiC National Gaurd Training Cemer d~\elopment do\\nlO\\n or at high school E~plore the potenti~1 purchase of B!\ R()\\' in corc ell\ area, l::,~plore sh~red use, Dcfll1e prorer Ie\d of Clly Cnuncil 8; ComnllSslOn suppnn fmm .CIl\' Stall Direct Cit~ starr lO Sllr\'t:~y nth~r l'0I1U1HlI1nies - Dc:'\ doplllent fees r Rc\'is~ fees Determine necccss~r, stall,uppnn - par' odmlllistration and maintenonce ESlahllsh 0 rese" e fund t'Jr ae'i'llslllon of II1dllslrIalland, De\'elop ond encourage hUSlness rel~nllon ~nd e,~p'IIlSl0n Rcsc'~rch financiolllllpaCt of transition from :-';S!' to non.NSP ta~ hase De\elop roller hlade/sbte hoard I'ar, l;lCilll\ Act On future MC!' 111 II ,,11 I"'S, Kidlherg West s~n, SC\\er conn~ct")n n1llck Cnlnlllercial zoning distrlcts. prOpl"r Illi\ of lISl'S id~lltifh:d') TlF prolecl - assist de\ dorm\'m Ol'ul'scal~ high d~nSIl\ rl\ ,'r d,slrlct housll1g Ordinunct.' ~lInelldmcnt - gc 11 l.:'ra I an..'hite'ClUr:J1 slds &. for d<,)\\'11tO\\'1l redl'\ elopm Act 011 future MC!' inlllJtl\es - Redc"clopmclll aCli,il,' Deflnc' proper le\ ~I ofivlCP SlIppOrt from Cit\ staff Resohc' pOSl offic~ JCCess prl)hkms, Draft new Sno\\ pltl\\ ing/sno\\ r('nh)\'~ll pnlll.;~ .Ioint \'enturc \\'llh B\lt"I;llo 8:. U, RI\\'1 I(n hlluminous cold rlan~r Jtt'lchment De\ clop TIF aprlic;nion gUlddlllcs, Rehuild I\kado\\ (la, ratl1\\'a" Rl'Juce omt ol"r(>cord slOrJgc nCI,,'d~duJl1ilru(l~h(' rrocess CII,' Hull planlllJlg, E,aluJt<:: "l'lIonS includlllg pllrchase of I\larqlldtc' Ban, Delc'rmllle localion orCin /1. IOn, Club par!; de\ elol'mc'nt. Urdlnance amendmenl - btlildillg eod~s &. related ordln'"1CCS, Stlbdinsion design standards - e~amlne I'" posSlhle amcndments, OrdlnJ.nc~ al1l~lldlllellt ~ hOllsing. brlore pO!emial relocation of .1M oil. Ri\erside Oil. "nd Fcrrcllgas, Re\ ie\\' 8:. re\ise sitc dc\e1opment enforcement (as-built land survey reqtllrcd), Determine additional c1encal statTsuppon needed, D~termin<:.ne,ccssary taffsuprort - planning 8:. huilding dert, Ad.it!st.b_us-,n.ess campus -.change name. reduce 30%, reqlllrement. Freeway Park - Outlot A Meado\\' Oak haskethall Upgrade 4t~,s,t~e_c:.t_parl.: warming house - e1l1ninate.e1~ctric heat - ,add \Vllldo\\- Montissippi Pa~I.:/NSP/DNR /'ath\\oy - PorI.: and Prairie dnelopmem Dn, <:>flow~dens~, housing standards> 12,000 sq fI/lot" ,& street s~c,lwn stds, 28 PZM~i.s~rlctld~\\11t()\\'n designation - pOSSible al11endment5,~long River SI RI\ erMil,1 ~!!rk dewlormenl Explore, o_th.er rede\e1opment activities sueh as Cohens, mall and hotel. Enhance~ommercial/industrial big permit into design standards/process, Analyze l11ulti-familv - possihle zoning ordinance amendmcnts to map, Increase library programlning budget. TI F project. mid denSIl\ ri\'er district o\\ner occupied senior housing (Holncste Outside storage. Regs IlInltlng olltslde slorage as a '% of prinCipal use, Establish Architectural d<!sign standards (Facing l110terral regulations) Re\'isc rec,'c1ing program \\"Ith Super"" Sen ICCS, Liquor Store inlprO\"ment. e'k'rl(Jr a\\ Illl1g' lront \\'all enlargeNX26 addition Complete tencing of SOO,OOO gall')1l ah",'e-ground water tanl.:, I h:\ :"L:f\ ~ )I,i -\dll1ill,Finan..:o;:> o~\ SL'(\ (J1'\'I p\\, Sl!l....fl~ Dc\' Sel"l. 111('!~~" Del. Set\ EDA J IR-\ \dm1l1 \dlllll1: Fill<ln.::~ -\dlllin Pl'i'~,~lllld ()~\ Sl'I'\ I::[).\ HR,\ Del. Sl'1"\ [-:D..\ flR.\ .\d1l1in Tit1<-lIl":l' P\\ Pad,~ Dl'\ 'iL'!\ (J1(i D~'\ $>1"\ l'I$jL'L'l D('\ ~.:!\ Old Del SI.:'I\ IT).\ 11R.-\ D..:\ SI..'I \ OIl! Del. SL'r'\ I:I),.~ Ilk-\ \l1I\\ill'ClJ~i S~'n nt:\ Sell jJl\~I\'\.[ \\ 'SP"t"C1S .\\":.lh.'~!:' en ED,\ IlR), 11\\ r';lll-.~ .}, dill i 11 , f{('((ll'd~ \dmill J.',h"ilill":::; fl\\ PMk~ 1)1..'\ S...:r\ Old [le.. Sel"l Old DI..'\ S('n Ol',i Dc\ Sl~r\ 1:1):\ HR.\ [)e\ SL"t\ -\ dill i 11/ Pl~r~('nnd :\dmln, Pt.'I!'onncl Dt" SCr\ Qrd P\\'/j!arb p\\"'Par"'~ /J\\'/l'arks De\ Sen Ord Dc\ Sl'l\ Ord P\\ 'Pilrl...~ [)e\ Sen ED..\ 'I fR.-\. Oe\ SCr\ C u~l SCT\ oC'\ Sl:/"\ Old Adnllll, F.'ILilj!16 DC'\ SC'r\ ED,-\. IIR-\ Del \t:r\ Uj d {J{,:'\ Sl"n Ord \\' l 'lillIie~ .H1l<h:dili~~ l '11] 11 i~'~ P.~lh 23 P;II h.~ 8 De\ R~', 16 \nnl'\ 19 \1("1' 2 InM 5 l,)l11m,\I( 9 (lr!1111l 10 [)t.'\' Rl,.'\ 4 Sl:ifrin~ 3 Il1dll.~lli;ll 7 lndll~!li;jl 22 '1.1'\ Rc\ 1 p,,,, 32 \1("1' 30 Ro, 29 ("\)111111 39 \lll~ll)~ \1(" 40 \ll"I' 37 \IeI' 38 0"", 35 I"" 31 S~'I\ I..:!.:' 27 \1;11111 41 \unlil) 26 \l.lill\ 49 flllllg 54 .\t!1l1ill 51 I';", 66 Rldll.:~ 111~p 53 '"bd 6 7 11\)ll!'in~' 56 \11ll111'\IC 52 ~dmln 69 'toning 57 SI~llil\!; 63 IndlJ51 44 Par, 55 Par, 50 Palh 59 Housing 61 Comm 47 Par, 58 ommfr-.IC 43 ub, relation 70 !-IOu:f;i ng 80 Lib"" 77 ou:,ing'l\lC 78 Ind"" 84 Indusl 74 Solid \1'''1< 82 Llqut1r S!r 89 \I'''e, 85 Worklist 2003: 01/24/2003 ,-'. ..\ ,~ 0\ A ,'\ A .-\ ,'\ ,'\ ,'\ ,\ ..\ B B Ii B 11 il 13 lJ B B Ii IJ C C c C C c r c c c c c c c c c c c C D D D [) [) D D D D l)fl~(1in~ Ong{lll1,!:! [)on~ D(lnc Dnllt' ()tllll.:' [)Olli.: Done DlH\~ Dl.llli.: rh)JIl,," DOlle r)(Hh: D...1Ilt:' DunL' Done Done Dcme DOlle: Dl..me Done Done lJOIlC' Done Dtmc ~ Cub Done Done DOlle Done Dune Done r)('n~ n~\Tl';" DOlle D\H1L' Doni.' DlHl~ D~lI1~ Dnnc D(lne Done DOlle D(lI1~ Dnn1;: 1)111lr: !){lne 1)\)l1t..' I )~II1C Ihml..' [)(lI1~ D(.'I1c DOTlc )~ Ave Ave Project KI Till Lc,Hlel' - " : S ,10 I" I!I\" s " ~ () SO I ~ .10 I (I ,10 1(, .10 I (J ,10 cl.l OK 1 '.1 RW III .10 .10 q(! s ~ R, R.1 ~ s C)(l l),:' .;j n UK "6 2(' OK I" R\\' 2 ~ .10 7 ~ 7. ~ (I .H) -l U .10 in ,10 ~ S OK 20 rp 2" OK I; RII' 28 R II' 7 " 7 I 7-l I " ,IS ".S 2 (, .IS 2 I, OK ,IS 2'-' KD ,'~ K\I' ~ = H) '(I rp 31.' .10 2 (I .10 ," OK ) S FP C" R 1\' ~ (I .10 e.O .10 c 8 .IS C 8 .IS > 0 JO H JO I 8 .10 32 JO )0 OK ).0 FP 7,(> hb (J,.J " . b 1'1 (, ~ 60 /.1,3 " 4 ~ f; 6 ' 0.0 66 6~ 66 6,2 6,~ 66 6.:: /'(, ,< 8 q < (, :l (I FP ) (< R 1\ 4,; OK ~ tJ , ' rl' .. 8 1< rp c < JS ; 4 f(\I' ) 6 .IS <1 4 " :-; 0 Page 3 City of Monticello -- 2003 Update Project Priority Listing and Completion Record u:,-\ IH:I{SI I II' CATEGORY p\\"..rllrl..~ \l:litll 76 Admlll '\IIS .\,11IHll 40 p\\, Parh \1;11111 100 .\dlllll1.'R.....;:(II'cl~ RclL'nllLlll 52 1'\\ Ilillh..~ P;lI'l.. 34 Admin;\lIS ,\d1l1in 43 ,-\dmin,'\IlS Edu..:;nit)1l 17 P\\',:Patl..!; Pal 1\ 64 IJ\\"..ratb \I:lim 102 -\dlllin 'facili!ies SI' Clll~.J 119 P\\",:Parh Parkl!\I.'r 25 P\\"'tr('cs TrL'L'~ 20 .-\dlllin 'Facilillt:'> SI' CIlI('1 117 P\\";r-R.:,:ilitics ("(,l1h."'(,1"\ 1 08 -\c1min 'Fll"jlities l.ihl ill\ 46 ."\dmin,'F.aci)jlie~ SI' emt" 118 -\dmin/F,li,:ilitil.'S \ctnllrl 112 P\\":Parb Pad, 60 -\dlllin,'F<1(:i1ili~s Sr ('Illt'r 120 Adl1)IIlTacilitic~ St Cl1!~i" 121 -\drl'tn'Cu:i>1 SL'n {h~lln 109 p\\' Pad..~ Palh 2 -\dmill,:C4.IS! Set"\ SL'I"\'j.;~. 115 I'\\' SIr"ttIS \Llinl 105 I'\\"l 't1IIlI/;:~ .....l)II(! \\ d~le 76 p\\';'P"r\.;:- !lark 69 P\\"F.,'I.;-ilili6 \\'rl-.~ Bid 69 f)t;=,. Srr'\' Prlljecl RI,:'~id~'n\ial 21 ';dmin \IIS \dlllin 2 -\dlllin,l-acillue:-; l,ihl'.lI"\ 71 .},dlllil"l:Iud.'-!cl Pbllt1ll1~ 104 P\\.':-'m::('I.~ I.Wllp 82 f'\\ [1ar"~ \lilil1l 101 1-1\\ l 'lilili('~ ~qn ~~'\\ 66 P\\', Slr~el~ Lq(lip 78 De, SC1\ Project (.{llllIlH.'lCi;11 50 , Scr'\' Projecl E.'I fR C\1111nl('rctal 31 ,..\dlllin,TlIlilI1CC e\ l"(:\'(:llLl 1 De\', Sel\ PrOjt'CI Rt:siuenlial 26 P\\'/L;lililies \\'nt('r 96 Admin/Facllllies r-.lcltor \.l'"h 6 ,?e\', S!:=r\ Projec1 COlllmercil\1 52 Admin/Records Retc:nlinn 93 rJw,'rarks Parkl'i\"er 62 PW/l.:tili(ie~ Walel 60 Admin..-r,atililies Liquor SIr 17 P\\'.'Slreel~ :\1ainl 75 \. Sen', Pr\)jc:t;t E,HR Admin 5 PW,'l'lili1ies Solid Was-Ie- 63 Adrl1H1.Fa,i1ilies Liquor Sit 13 P\\",'Slrect5 \Iatlll 79 DC'\' SN'\ Ord St'\\c.:f 10 De\". Sl=I"\' PrOiCCI KI".'~id(.'llli;11 24 -\Jmin'!\.IIS ,\dmlli 44 .'\dll1in,h\:ililr(:~ \ulllin 9 AUlllin \IIS ,.\dm;n 3 Worklist 2003: 01/24/2003 Key A - Urgent, 8 - Very High Priority, C - Priority, 0 - Mild Priority Rill.. Origin;\1 II'I'~ Pt.illl.ir~ l.inll~'-\IIl~...)illJ:! ~l\"h':-~ \Il~i.'\lllg 1\\ll....-\)l1g(,in~ [)\'nL"\\1\~\.lll1~ Ihl11l..'~llngoin.!; l)t'Il~.\m~\lillg Dl'llL:-\ 11l~~Hng r)t1nL.('n~willg ( Itlllpl~"linn u.t.''-"ft....d l'nljN't Ilc:->!..Tiplillll o J)1'IIr." ,-\d.iust mo\\ Ing pr~lt{icl:'.s - IIHrrldu(l,.' n~lli\!..' ~rJ:';~l.'~ \\ hen..' ~lppr()rn~HI..' ~ l' dl'nl.:.~ln~\lil1g Sy:'item Dc\cloplTICllt - Illtern~t ..\pplicatiolls d\\Il\.."-\'Il~I)1I1~ PI~~ gHllln~ cLJuipm!""lH . ~'lddiIIUll of h;Jndl-:\\r aCl'i._'s.:'lbk \..'qlllpllh."lll D~\IlI,.."-~\Il~nlll~ Create ~'nd imrll.'I1lt.:'llt f~cor(b 111~lllagL'1lll'1l1 pl:111 {, ~ J)\\IlL"l~ll~lllll~ Dr.'\ l..'ltlp J.nJ impkml..'JH all "~ldupt i.\ pJrl-. ,. I'ru~ram i.: rhllll,."-"'1I1gl\ln~ System D("\(;~lorlllent r Geographic Inl"oflll:Jli,.)n Systel1ls DtlllL'-~'Il~\lil1g Complll~r tfilmlng for staff. s :; D~'lh~-~II\~\\illg Use p;nh\\"~y m;.lintcn~llK"e funds to fll1~\JH;\.." path\\"j)~ :$ld~\\al~ SIlO'\ rCI1li.)\'al equipment D(1n~.(lII~...'ling: Pla~.groLlnd eqlJirmcJ1t maintenance 0,,,,< Add Omee1Work Sp"ce at the Sell lor Celltc'r _.,' () D"". Complete Bridge Purk impro\.cmelll, 3S recommellded 11, Parks Comm ;lI1d IIIC 7" 0,,,.. De\dop dUleh clm cUlling guidclll1e for tllnc!> complellOIl uS.llg City & colllr~el R n [)",," Additonol porklllg at the Sellior Center .' (l 1)",,< I-tJlIstd~ Cemetery fellcing proJect. scarch out additioll"1 fUllds or !'rants "R I),,,,, Purchase illlerlletllork StatiOIlS, chairs. 0\ ~rhc'ad ['ro,<'clor. plcllic uhle. 7.c I)",," Add ~Itchen f"cil.ties 3t Senior Celller .' ':. 1),,"< ImprOle Ilghtillg al CII\ Hall III Coopcr;lllon II 1Ih i'\SI' . C I),."," Fr<'c'lIal Park - Mcadoll Oak. Ollllot ,\. parklllg lot <., /. 1)~111c.." ..!\ddilona! mCclll1g rOom at lht' Senior Center :ll) Dl\!lC' AJditiollJI t"1athroom t~1Cilltles ~lt th/"" Senior Ct.:'l1kr ""\ I),.,," D,'tllle proper Inel ofChamh"r SlIp['Or! from CII\ stalf 0 b J)lln~ D~\ tlop north/south and e/Jst/\\'\..'Sl SI1O\\ mobik' l"iHl\I,,"S ( 110\\ impk'mt.'nt) q.: 1),,,,< ht'lhhsh poilcl I\)r uSe ofCII\. LOGO - ".ho call1ise "nd four colm Ic'rSIIS 111.0 <: ! 0 fh>lK l'lan. de\elop ['tans &. "pecs for parking lot 0\ erl~\s In dOllnt,)lIn parking lots 0 S l.)\)lh! Il1legr~He ';()-g~llon g.~rb~lg~ c:.ln intolh..'\\sh:t1('f & garhage pJeJ...up s; stem Ihl FrCt..'\\.ny ParJ..: . conc('s~ioll are~ (, ~ Ihllll' Complete (1,,:'1l/"~il1g. lighting. ~lI1d scrl..~l'ning at P\\ f:l(.~il1t: 1),>1,< Closc out R" er IVlill project th'lle Com['uter Link Irom 1I1010r VdliCk I.)l'lll,' Interior mainlen\:lIlCC - carpcl. I1HHllJings. r:...lIIH- hathfoom tile_ shd\ Ill!!. \\'allr~lpt.:T ('Ie n~\Ik' BlIdg~t tl..'\'ic\\. process r ",s~~:mpk hud~('t d;lt~l & gi\ l" to Cnllnl;il. f),,,,< Purchosc and Install IlIbc' r,"'k "I "W sho". D'>I'< Clc"nup Ballle Rapids I',,,k. J)nlll! \.\/:Jste\\'al~r treutment plant corblrllclion rrO.II,,"ct IJ'>I'< Speellkmil1ns. hids, &. purchasc nCII. P"lIlt 5ttlpcr. D,,"< Gnmsmo/Peterson Funeralllomc - Proces,; CL:I'. '"rlUnces &. ordlllallcc amcndmcnt. D,,"e Dundas Ro"d/High\\'oy 25 realignment 0",,< Tracking s,.stem for properties Oll.,n!! L1til. fees hoo[.:up chgs. deferred asmts. nrea chgs. D,,"< Replatllkadow Oak lots into Eostll ood Knoll del dopmcnt. 1),,"" Leak detecllon testing of \'arious lI.ater mains DOIl< Imerior painting/upkeep at mOWr lehlcle office. DOll" Reloca!e Commuter Parking Lot DOll. Records destruction for 1997 (city hall). D,)Il< COlllraet for additional PO\\Cr at gazeh() ,II reqLlcst of Lions Club, DOll" Specifications. hids, and refurhish well #2. Do". Repair. reconnect Or gel ne\\' air conditioning sy.stem for liquor store. Do,," Plan_ sp",cs. bids or quotes on pa\'ement replac~ment on some }7-) Intersections DOll" Finalize lhepreparalion of building pcnnil and site relie\\ prC!<:ess 'J,oterials DOll< Develop comrael mth Elk River Landfill 1)011< InSlolI new l1uorescemlight systcm at Ilqllor store DOll< Inspection and repoir of dOllntown lighting Slstcm. 1)""0 ReVise on-Sil~ sellage lrealm~1ll ordlnallce tJS"st 811i1dlllg Offlcl"l) D,,"< Close OUl MeadOIl Oak ..th 1I1lprOlelllcIll prolect nO,," System Development - Buildlll!! Insp~clion D~\1l1! RC'tllo\'al/replacclllent city hall i.Hr l'OIlJillon~r ~nclosllre. 1)0"< Computer MallltenOIlCC and PC replaccment [''''gram and IInpl~m"ntotl(ln Ave Ave prOject. H.t Tm Le:ult.'" 10 ,10 R\! ~ (', () (l() . ~ .10 10 I . JO JS R\I .; JO I.: JS 18 JS 0< .10 ." ,IS .10 RW 0< .10 3,{1 FP :: ,'l 0(, H) "; .10 1< RII' 10 R\I' l' JO :. ,IS J~ .IS .10 CS .IS R II. .IS R~I .IS JS .10 JO CS JO \IT FP JO KD JS JS JH .IS FP JS JH JS FP JO .10 FI' CS . . Page 4 A.\l>tRSIIII' ~.\TLGOII' ..\dI11in R~''':('!'l1.~ \ S('"/"\ Proi l'C! ['I; R \dlllll1 F ,,~.i Iltll.'~ .. SC'r\ i'rllj":'\."ll-. !IR .\dmin RI.'~(lt'd:- ..\dl11in 'Pl,.~f"SOI1Il\'..J I'\\' !-.Ul'\.'IS \dl1l!J1.Focihlil..'"5 Dc\ Sen' Prnjc('\ \ SCI\ PrO/tCI.E:. IIR P\\" SIIt'('I~ p\\" Fil~-i1illt:~ \ Scn Plt1il&.;-t E IIR -\rlllllll RCC(lrd~ .\.::1111111 rilcillllC~ P\\' L'lililiel. ..\dllllll \IIS !'\\ {.!il!'II.'~ \dlllll! Cll~l SL'f\ DL'\ S\.,[\ 1'1\\I("CI DC'\ S\:'I', PI\.lIL.~-t DL'\ ~L'I\ 1'1\\il'~.1 .\dmln'Fin;llli;l,.' -\d111tn eU!.1 ~~r'\ '\"\ SL:I', "j(11~'\..1 .'lllF<lL'i1III,1..'1. .".1,."1"\ f'r~ lj Co.:1 \ S~.n Pr\\ll"l."1 \dll1l11 I{CL:i':(!, P\\' l rillli,"s Admin \11:'. D\:'\ .1",\..'1\ PI\'ljt'L"l :\dmin l{e((\J'J~ De\ -""l:r\ Ol"d \ Sl't"\ IJf"01l:'l"r F Ilk Del Ser'\ Prl)IC'C! \ Sen PIl.licc! F;HR. Dc\' SC'r\ PI(lj~C'1 .-\dmlll KtL"orcb De\ Ser\ Prolecl P\\"SI,eets. Adminlfacililies Admin/Facililies P\\'.'Stri'~IS Adrnin/F a,ililje~ -\dmin'Financc .-\dmll1 Oe\ Sen Prl~itc, DC'\ Sc-r\ PrniC'C'l Oe\ SCfI PrOIi:C! PW'I'(lrk5; Admin Re.:.:mj:, Dt'\ Ser-, I'tl1)t:(,:t er\ c"u:,;l SCr\ eS"C'.""""" )1.:"1"\ PrL")IL:~" City of Monticello ~~ 2003 Update Project Priority Listing and Completion Record Fiti,)~ 87 109 14 97 86 105 77 4 54 99 80 110 107 92 8 61 41 95 123 53 38 30 58 7 18 15 23 34 88 65 45 55 94 11 98 56 108 20 85 22 81 16 73 72 70 74 68 19 36 27 84 91 28 33 51 25 R~[~'ll:I\.1n .\.1111Ill l j'l'iI'l '11 II1...h~ ~III,d F:lilll! 4.(llHlIl \1,llr\l -\ ,j III J I ~ CtllllIllCI'~'i:l1 Ih)\J~III~ \1:lIlH ("el11C'I\,.'I"\' \dmlll R~lenli"ll \dmin \\;1IC'1" \.li]lIn \lallll OIYiln ( '\\nll11L'rci.~1 IlbllllJ!i1m 11\~(lllllll'll I h~\ I{~\ "'~1\ I.;C KI..'"~idC'I1'11l1 LlqUl)j Sir 1'<.L'~id~rHI:ll IIIStillllhl11 Sail St'\\ ..\dm1l1 C11Il1t1h:'lc:i:jl l-iIJ1l1:' (reller,1! J IHI~J5H Ii'll ('~JJllmer.:;j(l1 -\dmin Rc~idellllal Fillll~ Residential EqLIlp .. Liquor Sir Pub, Saf~ ~lajnl Library De\ Re\ \Iil-ndale Residelltial InstiWlion Re:.ideml~1 "ainl Relermorl Slfeel:o lrb ftlillioll l11.qIlUli~)11 R!;'~id(,rlIrtlr Worklist 2003: 01/24/2003 Key A - Urgent, B - Very High Priority, C - Priority, 0 - Mild Priority RI1~ Ori!!ill~,1 ft)9N p,'iurir.' f f f f f f f f r f Oon~ D<'1I11:: Done Done Don~ Done DOlle' Done OOIl~ Done Done DOlle' DOlle- OCl/le Done- f)lll1~ DOIl~ Dl\n\,.' DnnC' ('ulIlpll',iulI Ih'~'ord I )("In~ 1)('1I1~ l)otl~ 1)(11 I\'" Pn.j~l'l Ih.'~l'I'ipfiUlI Ikglll recorus de5lrL",,\)n :ll pllbllC \lorks D,,\ dop a eost aCollllllllg 5\"S1~111 li)r TII: UISI"(IS Pltr('h~lsC hllilliJor to ~1(l'0tl111HH1It\., inl'r\.'asln~ ...'lg:lr SJIt..'~ ~l! If~lupr ~wr\,,\ Fllul,z" Lakc Tool, I'ralfl,' 1I'''5t and F.I'-,Iar 1""lc','IS Cr\,.\Ih..' l..\.l'onOll1iL d\.'\ l'lopllh..'nl filing s; Sll..'rn l.ipdat~ personnel pOII~I. I() r"'leCI ClIn,'1ll slallll"s/b\ls R:ulroaJ erosslllg urgrade Jt West Co Rd. Yi emu ".alnm R"lIlod"l/urgrad~ ~il~ hall g(lrage. bll; illSI' ''''lICleS Rulf AlIIo Plann~d l.'nn Del \'IOPIll"nt - COl11plet~ Ill<' prow"t J)"I.elopl11~nt of second pha,e of M IsSt%'PPI Shores. Regrade and rCSlore' West Co. Rd. .19 uilch 3t I'IA' f:ICIIII\ D,"\e1op 5p~es li)r SC.\IOn for Rl'ersidc C "I11el<'" and aU\crtlSc emd IlIr,' COIHr"Clor DCI"'pp a WSI "ecoulltll1~ S1'Slem 1<:" (;\IFF L03nS R,',eareh data pnyacI aet--dlslribulc Info lu c'len",,1 support 'I:II'f (j,"n cOIl1pli(ul\:~ \lllh A[)..\ gllldelll1c, COtnplclC' \\'j)lL'r to\\t..'r painting prn.i'-Tl S\ Slelll DCI clopment - CPI11puler 1\ iu,.cJ [)""~n Hlo,'k "'pair 10 pllmp hous" II I Est'lbltsh I'olic\. "" '''ppon of ad, ISO" ~nH",s - non "ppoIl1",d _ ,\lel' IDe U~l\ e Pcterson !\.10lllicdlo Ford l'''\ranSHH) - PttK'ess Cl 1P HIgh School hllllJing. 1..:'11\ ir'll1ll1t'nlal a:-;-';\.'\Snh.'1l1 arh.l CliP pn1tc:-\,:; High School builulng eOllslr"etion prol"Cl ResolYe slorm ,e\lcr trunk rcc program - 1'0110\1-111' DL'\'l"IOP Ctlstolll{,:'r SL'n ICe fel..'dh~H.:l Slln \..} slwl'1 ..\n 11111 . .j(l-acre rcmlentlnl uel\'lopl11,'nt TV l11onilor for liquur storl' to mak(.' CllSlnllh.'r~ ~1\\'~1n.: Ihl'.' ~lrl" nn fillll Orrln Thomrsun . KO-\Icre- rl.;"sidcn!la! pHI,Il'e! HOSpil31 pial UPU'lI" anu record. Reorganlzc lIRA and ED.,\ re('orus Continuc sanilaf) Sl'\\'er inllo\\ and lIlt'dlratlor1 \..'nt)ns prior (0 /\prJl 191..)7 Compuler S\ slem Aprlll'''llon D'"leloplnelll . (), ,"r:illl'l:lnnlllg Could Bros. ".'p:tnSlon - I'rO"e" CI.if> Reli"II all records Irom OSM (3g hows)--eop., those nC"lku..filc cop",s Tt.:'k'c()n11ll1lIlit'atl(lIlIO\\~r ordinance..' al11l.:ndll1l'nts D", \'lop" S\'stem (workshe~t I to caleul(lIe lie, elopmenl fecs ror lIluustr"iI prospeels Fillalize Monticello GU'lIl~SS Cenl'T pia\. Define leycI of staff suprort necessa,,' \() suPpOrt Ecollomle D", elopment olf,ee fUIlCliOn John Lecrssen . I C)-acre r",idential project. Combinc basemcnl administratiye records into one system (all side-tub) Close OLlt Gnar Oakcs Estale II improl.emenl pro,Ieet . Specifications. bids. and purchase ne\l air compressor fi)r ~treet del'\. Rebuild rear garbagc fellee at liquor slore Build and reloc~lle dog. pound. . S~alcoat program ~ 1998. Maintenance to Iibra,,: building exterior - lights. signage. r"surfae~ parking lot Draft ne~ rate Struclure_ and ordin(lIlce for santla,,' S('Wer USer charge. Reorganize safety c?mmlltee and ('onllnue programs and jobhazard analYSIS Close out Kkm Farms Estates, St. Hen,,-'s - delermine min. for 7th St . CliP and publiC Imp proc~ss "-Iein Farms III - Pint approyul and puhl,e tmprm"l11ent proccss Speclfiealions, bids. 8:. purchasc sl11all lo"d~r (1I1d Ir3t1er lor rarks dept Add specific record cat"gori"s to retenlion seh~ulil". Parking along CR 75 across from 1'1I1CII ooJ Sehool Delelop consistent admlnlStrmile p"l,ele, 8:. code appllcmiollS RI..~SllrrCctlOIl Church ~ ~It'" fc\ 1('\\'/ant1lI\~ltl()t1/rl.:znnir1~ rroces~ Kiellbcrg East sanlla". Se\ler ('Onn,'LIIt", - """rlc-Ie the prOleCI I )llt]~ Dt~n~ DOlle' D('In~ Done: D~)u~ DOlle' n()ll~ nllll~ Doni;," Dillie' Dt'll~ l)(ln~ 1.\lnL' !)n]11;' I)()tli.' l)..-\n~ J)()tl~ J)(11lC' D(ln~ DUIlr,,' f')(ltle- D\llle D(lll~ ni.lll~' Dlll1C- n\.1I1~ I )(lJJ~ I)OIl~ D(llle' I'hlllC Oun~ DOil~ Ave Ave Project 1_1,.':1 d t'" HI 'I'm "D f{\\' J/I I'" "I) 11\\' .IS FI' .10 IlK ,IS 1(\\. In\ Kl! Ft' ,I,' H' ,IT l!\\ .IU .10 .1\1 ,1\1 1'1' ItJ II/ .1(1 ,to "I) .IS .I() .1(1 KI) 1.1' Uk JU RW .10 kD ,10 JS JH JS JS JS JS JS JO .10 ,10 JS KIJ -'I) ,IU .1\1 .10 Page 5 )::2 City of Monticello -- 2003 Update Project Priority Listing and Completion Record Key A - Urgent, B - Very High Priority, C - Priority, 0 - Mild Priority LE.-$)[I{SIIII' )-till.. ()ri~ill;d ('(IIl1pIC1iun C-\ TE(;OR\ It.JYS PI'itlriry. 1{4,'4,'lIt'd -\d11linir-..lIS .\dmlll 39 DOIl(, :\dmin:R(,.'c~)rds R..:ll.:llIill!l 90 f Dnllc- P\\"l-'llcili\iC'.. \\ rk~ Hid 67 r D(ln~ Dc\ SL:'I\ Ctl~l .'\.:n ub rcllllilltl 59 F D~me -\d\l1111 rllcililll:~ I. d1l ,11"\ 87 111 J1111L:I!~S III pn)~'-':i:; Admin:'CuSI Ser'\" Sefvice 79 OTlg();ng d$l1C'-Ollfoing Dc\" St=l'\ Proj€'~l C\1J11!lH:1Ci31 57 DOlle r\\"IParl.:s Pmh 35 DllHe PW/PftrJ..::; Pll.lh 29 D('ln~ PW/Parks 11ath 46 Dl)lIe" PW'!Parks P(l\h 48 DOlle Worklist 2003: 01/24/2003 Proje~:1 Dc-sct'ipritm S\'Sl~m D~I e'le'pmc'11\ . "'etllork I'~rSllS .-\S -1000 Corninuc 1I11'~ntorl of bJsemcnt rCcords. Speclf'CJlions 8; obtain ,]"otes for ro(lfr~pJ" to Office' OfPlIbl,c \\'orb Enh;:mce ClISWlllcr ~Iprlil"~)lions, forms. rl,.~'t,)rds. hrnchur("'s &. ~lppllCatlOnS hpand Llhrarl Participate in Cily/community s~n"ice$ eXpO HII y 2;i/Ch~lsca Rd "" pro, CnlCIllS Jnd JII assnc",t~d lund lran,<1ct IonS Complete ISTEA project!pc'dcstrion ()< crp'lss ot County Rd 118 DClclop P"lIri~ Creck Pork, ISTEA - I'"tlm'ol' Conqructlon from ~!JJJI~ SchoollO t\kodo\\' ~uk ISTEA. Pmlm'JY Conslnlction along CSAH 118 connecting School BII J tn CS..\II 75 Ave Ave prOject. I{, "I"m 1.I:':HI~r .10 KD .IS .11) " B " (. I{\\ q 1 ::.; R\I .10 .10 10 .10 .10 . . Page 6 . . . CITY OF MONTICELLO COMMUNITY VISION & GOVERNING POLICIES ~f . t'Qp; ( . t ~~<v " J ~ . . SEPTEMBER 8. 1997 - As Adopted Bv City Council The Monticello City Council is an elected body representing the citizens, businesses and other taxpayers within the City of Monticello. As such, it is the intent of the Council to provide representative leadership to the community and direct the resources'" of the City toward achievement of an intended vision (goals). Boards and Commissions serve in an advisory role to the City Council, assisting the Council to make broad decisions and support the City Council by focusing on the details required to accomplish the intended Vision. The EDAIHRA also act as independent political subdivisions working in partnership with the City Council to achieve the shared vision. * RESOURCES-- Direct resources of the City include but are not limited to its personnel, budgets, boards, commissions, consultants, machinery, buildings, public works, utilities and other capital improvements. Indirect resources ofthe City include its citizens, businesses, community groups (i.e. IDC, MCP, Chamber ofComrnerce, Rotary, etc.), affiliated governmental agencies (i.e. Wright County, Monticello School District, ECFE, Head Start, WIC, etc.). The following statement of values and related policies are adopted by the City Council for the purpose of providing a foundation for Council leadership and direction to the City Administration. I. VISION: (A definition of ends not means) These community visions will be the basis for the City Council in making policy to achieve intended results. A. Values and Intended Results- Aesthetic/Environmental 1. The image of our city will be as a friendly, thriving, and proud community that has retained its small town charm and identity. 2. The City will support paced growth and development so as to provide diverse, comfortable urban neighborhoods while preserving natural amenities for public use and enjoyment. GOVERN3.PCY: 9/8/97 Page 1 1'), . . . 3. The City will support maintenance and reinvestment in existing owner occupied and rental housing and business properties so as to discourage blight. Blighting influences on existing housing and businesses must be controlled. 4. Our city will have abundant parks and recreational spaces for its citizens. Its streets and neighborhoods should retain a park-like atmosphere that takes advantage ofthe city's location on the river and our developing pathway system. 5. As <<quality begets quality", public facilities and spaces should reflect pride by their construction and maintenance. Monticello should be clean, safe, well forested, and visually inviting. We will support pride in the place we call home. Social/Community 1. The City will create and encourage opportunities for people to become involved and connected to their community on all levels (i.e. civic, church, community organizations, government, etc.). 2. We will encourage civic and community organizations that provide welcoming opportunities for people to become actively and cooperatively involved with their neighbors. 3. The City will seek constant renewal through community volunteerism and celebrations that reflect our history, our current accomplishments, and our vision of the future. 4. The City will promote partnerships with other communities and governing agencies to share a broader view of community. 5. The City will strive to gain regional recognition as a desirable place to live and work COur kind of place") Cultural 1. The City will encourage and support frequent and diverse opportunities to celebrate as a community so citizens may experience the unique and historic aspects of our community culture. 2. Our history and the fine arts, including music and dance, will be promoted and facilitated in our city. They define who we are and what keeps us here. Economic 1. The City will adapt arid respond to the regional marketplace and direct our resources to stimulate the development of Monticello as a destination community that is self- sustaining and self-sufficient. 2. The City will take economic advantage of our attractive regional location that provides ready access to transportation systems linking us with larger economic communities. GOVERN3.PCY: 9/8fiJ7 Page 2 I';), 3. Our support of economic development will be directed toward the creation of jobs that are not just <'liveable" but prosperous, stimulate the local economy, and capable of supporting our families and community. . 4. The City will encourage reinvestment in our community and support with our resources the economic efforts oflocal businesses. 5. The City will save through dedicated reserves, be prudent in its investments and expenditures, and strive to maintain affordability of services to its citizens. Recreational 1. The City will promote, build upon, and take advantage of our public, private, and natural recreational amenities. We will seek to increase cooperative programming of the community recreational facilities (civic, township, county, and school). 2. The City will seek to expand public and private recreational opportunities in the civic core to increase downtown vitality. In providing for accessible recreation, opportunities must be provided for people during normal leisure time. We will provide for evening and weekend opportunities for community activities. 3. The City will maintain and promote pride in our existing recreational facilities while continuing to develop new recreational uses and facilities which take greater advantage of the river and our city/country setting. We will strive to link pathways and trails to recreational destinations. . 4. The City will promote <"user ownership" of recreational facilities through volunteerism such as <<Adopt-A-Park". 5. The City will maximize year-round opportunities for organized and unplanned recreation for families and persons of all ages. Spiritual 1. The City of Monticello must appreciate and celebrate the diversity of our faiths while recognizing the oneness and diversity of our moral and ethical beliefs. 2. The City will respect diversity in faiths and facilitate cooperation to make our community a place that protects the vulnerable and helps those in need. 3.. In governing our city, officials will uphold the highest moral and ethical standards that reflect the values of our caring, compassionate community. . GOVERN3.PCY: 9/8197 Page 3 . . . B. Intended Recipients -The intended recipients of our efforts will be: Citizens Taxpayers Businesses The Natural Environment Institutions (schools, churches, hospitals, governments, civic groups, etc.) Persons in Need VisitorsfTravelersfTransients (freeway traffic, temp. residents, business traffic, etc.) c. Intended Costs The monetary costs of accomplishing these visions/intended results will be reflected in the creation of budgets and capital improvement plans. Action plans developed by the City Administrator and City Council will be tested against this Vision to determine priorities for allocation of resources. ll. CITY COUNCIL OPERATIONAL POLICIES: General Responsibilities -- 1. The City Council will at least annually review the Community Vision for the City of Monticello and performance measures toward attaining the Vision. This evolving Vision will be the governing foundation for strategic planning. It will provide for the aesthetic/environmental, social, cultural, spiritual, recreational, and economic character, vitality and growth of the city. 2. In the exercise of the privileges, rights, and obligations of their elected positions, City Council members will uphold the Constitution of the United States, the Constitution of the State of Minnesota, and the City's Comprehensive Plan. Each Council member must act within the law, professionally represent the City and diminish neither public confidence nor personal integrity. 3. The City Council will represent the Community Vision and the interests of the city before those of other governmental agencies. 4. City Council meetings are to be conducted in an orderly manner. The City Council will ensure that each member of the Council is encouraged to freely communicate and express oplDlons. 5. The City Council will ensure open representative local government, maintaining the public trust by respecting and reflecting the needs and desires of the community at large. 6. City Council members must not permit personal conflicts of interest, nor tolerate any apparent or real conflict of interest, that may interfere with the freedom of the Council to carry out representative government. 7. The City Council will define the roles and responsibilities of its boards and commissions, support those roles and responsibilities, and maintain a communication plan to ensure cooperation and maximum utility. GOVERN3.PCY: 918/97 Page 4 I~ BudgetlFiduciary Responsibilities -- 1. The City Council must maintain its fiscal responsibilities and direct resources toward . the Community Vision. The Council must prohibit misdirection or waste of municipal resources. Personnel -- 1. The City Council and its City Administrator will be provided opportunities for training and personal development directed to the purposes of the City or as related to job performance. 2. Concurrent to adoption of the annual budget, the City Council will consider and approve or deny an annual pay plan for city personnel as recommended by the City Administrator. 3. The City Council will consider and approve or deny changes to the organizational structure of the City as recommended by the City Administrator, ill. ADMINISTRATIVE AUTHORITY POLICIES - BOUNDARIES & LIMITATIONS FOR THE CITY ADMINISTRATOR: General Responsibilities -- 1. To achieve the Vision, the City Council authorizes the City Administrator to manage . the direct resources of the City. 2. The City Administrator is responsible for the effective and efficient use of direct resources provided by the City Council and to develop and maintain productive channels to available indirect resources. 3. The City Administrator will uphold the ordinances and policies of the City of Monticello. 4. The City Administrator must not tolerate unlawful acts of any kind, by any person. BudgetlFiduciary Responsibilities - 1. The City Administrator must uphold the fiduciary responsibilities of the City. 2. The City Administrator is authorized sole authority to manage and direct/redirect monetary resources within the annual budget approved by the City Council. The City Administrator must gain approval from City Council to exceed the annual budget approved by City Council. 3, The City Administrator will make or cause to be made sound investments of municipal funds. . 4. The City Administrator shall not permit waste of City assets and resources. GQVERN3.PCY: 918/97 Page 5 . . . Personnel -- 1. The City Administrator must act in compliance with all federal, state, or local laws as related to the management of personnel resources. 2. Prior to making changes to the organizational structure of the City, the City Administrator must obtain the approval of the City Council 3. The City Administrator shall be permitted to independently make changes to job descriptions, compensation, terms of compensation, and carry out disciplinary actions with the exception of job termination. Effective and efficient use and management of personnel resources shall be at the sole discretion ofthe City Administrator. 4. Though the City Administrator may advise, the termination of any City employee shall be as provided by Minnesota Law at the sole discretion of the City Council. 5. The City Administrator will attempt to retain qualified staff and strive to maintain good employee morale and open communications. Staff will be treated with respect, understanding, and fairness. 6. The City Administrator will ensure that employees are provided feedback on and are accountable to clearly-defined performance criteria. 7. Staffwill be provided opportunities for training and personal development directed to the purposes of the City or as related to job performance. 8. The City Administrator will not allow alienation between staff and City Council. An environment of trust and candor shall exist to support open communication between staff and the Council. IV. MANAGEMENT/GOVERNANCE LINKAGE POLICIES: General Responsibilities -- 1. The City Council will lead the City and provide strategic guidance by governing according to its Community Vision, Governing Policies, and Comprehensive Plan. 2. The Council will not manage City business and operations. City administration and operational management are the responsibility of the City Administrator. The City Administrator may request the participation of City Council members in certain administrative matters. 3. All items brought to the Council for update, consideration, recommendation, direction or action must be brought through the City Administrator who will present his recommendation/s to the City Council with appropriate dissenting opinions and views. 4. The City Council will take action with one voice. Individual Council members are not to direct staff Council instructions to staffwill be directed through the City Administrator. GOVERN3.PCY: 918197 Page 6 Id Budget/Fiduciary Responsibilities - The City Administrator will provide sufficient information and reports to the City Council to permit the Council to evaluate the allocation of its resources toward accomplishing the intended results. 1. 2. As part of annual budget development, the City Council will annually evaluate the effectiveness and efficiency of City efforts to accomplish the Community Vision. The City Council will redirect its resources as necessary to attain intended results. Measurement and reporting policies will be determined by the City Administrator in cooperation with the City Council. Personnel -- 1. The City Council will at least annually conduct a performance review of the City Administrator and ensure that the City Administrator is provided feedback on and be accountable to clearly-defined performance criteria as established by the Council. GOVERN3.PCY: 918/97 Page 7 . . .