City Council Minutes 05-22-2017REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, May 22, 2017 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers
were present.
B. Approval of Meeting Minutes
Special Meeting Minutes from May 8, 2017
Councilmember Gabler moved approval of the special meeting minutes of
May 8, 2017. Councilmember Fair seconded the motion. Motion carried
unanimously.
Regular Meeting Minutes from May 8, 2017
Councilmember Fair moved approval of the regular meeting minutes from
May 9, 2017. Councilmember Gabler seconded the motion. Motion carried
unanimously.
C. Consideration of Adding Items to the Agenda
• None.
D. Citizen Comments
• Third Graders from Pinewood Elementary School were in attendance. A few
of the students read letters to the City Council in regard to local city issues.
Mayor Stumpf thanked the students and noted that staff will address the issues
raised and respond.
E. Public Service Announcements
• Rachel Leonard, Communications Coordinator, provided an update on the
following:
Memorial Day Hours
MCC Summer Hours
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Walk `n Roll
Small Area Workshop and Open House
F. Council Liaison Updates
• BCOL — Tom Pawelk, Park Superintendent, provided an update. He
noted that the group discussed the parking issue at BCOL and summer
events. They also discussed forming a subcommittee group with the Park
and Recreation Board to solicit private donations to help fund parks and/or
park projects.
• EDA — Councilmember Davidson noted that there was significant
discussion on land pricing guidelines in the Industrial Park. They also
discussed the housing market study completed by WSB and outdoor
storage.
• MOAA — No meeting was held.
• I-94 Coalition — Councilmember Gabler stated that the coalition had an
update on what is happening in the legislature.
G. Department Updates
• Jeff O'Neill, City Administrator, provided an update on the following:
1. The noise barrier neighborhood meeting will be on June 7.
2. The WWTP Workshop will be held at a Special Meeting June 12.
3. There may be a closed meeting on June 12 to discuss Wayne Elam's
recommendation on bio -solid site.
4. City was awarded a grant from CenterPoint Energy in the amount of
$2,150 for 4 -gas monitors.
2. Consent Agenda
Councilmember Fair moved approval of the Consent Agenda excluding items D, E,
and J. Councilmember Hilgart seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $1,042,815.91.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the Liquor Store, Streets, Parks, and DMV and the terminations
for MCC and Liquor Store.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of approving Resolution 2017-18 accepting donations for Walk `n
Roll bike sponsors in the amount of $2,775. Recommendation: ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
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E. Consideration of adopting Resolution 2017-19 accepting various donations for the
Farmer's Market in the amount of $3,250. Recommendation: ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
F. Consideration of approving an application for a temporary on -sale liquor license
for the Monticello Lions Club for a Riverfest Celebration/Block Party to be held
Wednesday, July 12, 2017. Recommendation: Approved the application for
temporary on -sale liquor license for the Monticello Lions Club for the
Monticello Chamber of Commerce Block Party.
G. Consideration of adopting Resolution 2017-20 calling for a public hearing on a
proposed property tax abatement. Recommendation: Approved Resolution
2017-20 calling for a public hearing on a proposed property tax abatement.
H. Consideration of approving pathway micro -surfacing improvements in Meadow
Oaks Development in the amount of $47,906. Recommendation: Accepted the
quotes and to enter into a contract with ACI for the annual pathway micro -
surfacing project in the amount of $47,906.39.
I. Consideration of adopting Resolution 2017-21 accepting bids and awarding
contract for the 2017 Sealcoat and Fog Seal Project. Recommendation:
Adopted Resolution 20147-21 accepting the bids and awarding the contract
to Allied Blacktop from Maple Grove, Minnesota, based upon their low bid
of $120,267.99 plus the addition of four parking lots at a cost of $31,041.50
for a total project cost of $151,309.49.
J. Consideration of approving the purchase of a new city-wide phone system from
Arvig at a cost of $16,000. Recommendation: ITEM WAS REMOVED
FROM THE CONSENT AGENDA.
K. Consideration of approving the purchase of a new Case DV26 asphalt
roller/compactor for the Public Works Department at a cost of $34,500 through
the Central Equipment (Internal Service Fund) Fund. Recommendation:
Approved the purchase of a Case DV26 compaction roller from Titan
Machinery of Rogers, MN for a total cost of $34,500.
L. Consideration of approving a Memo of Understanding with Wright County
pertaining to the installation of Dynamic Speed Limit Signs along CSAH 39 at the
intersection of Gillard Avenue. Recommendation: Adopted the Memo of
Understanding with Wright County pertaining to the installation of dynamic
speed limit signs along CSAH 39 at the intersection of Gillard Avenue as
written.
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2A. Consideration of items removed from the Consent Agenda for discussion.
D. Consideration of adopting Resolution 2017-18 accepting donations for Walk `n
Roll bike sponsors in the amount of $2,775.
Mayor Stumpf removed the item to acknowledge the contributors.
Mayor Stumpf moved approval of adopting Resolution 2017-18.
Councilmember Gabler seconded the motion. Motion carried unanimously.
E. Consideration of adopting Resolution 2017-19 accepting donations for the
Farmer's Market in the amount of $31,250.
Mayor Stumpf removed the item to acknowledge the contributors.
Mayor Stumpf moved approval of adopting Resolution 2017-19.
Councilmember Fair seconded the motion. Motion carried unanimously.
J. Consideration of approving the purchase of a new city-wide phone system.from
Arvig at a cost not to exceed $16, 000.
Councilmember Gabler removed the item and questioned whether or not the
project could be split with only a portion completed now. Wayne Oberg, Finance
Director, responded that it is beneficial to provide staff with the same equipment
since there could be issues with having different service lives of phones,
especially since everyone is on the same network.
Councilmember Gabler moved approval of purchasing a new city-wide
phone system from Arvig at a cost not to exceed $16,000. Councilmember
Fair seconded the motion. Motion carried unanimously.
4. Regular Agenda
A. Consideration of approving the 2017 Strategic Planning Document
Rachel Leonard provided a brief presentation outlining the 2017 Strategic
Planning Document for the City. Following approval, the document will be listed
on the City's website and will be reviewed and updated annually.
The Strategic Planning Document includes the City's Mission Statement and six
Strategic Goals. The Strategic Goals are: Create and Preserve Sustainable
Livability; Build a Connection Community; Strengthen Our Image as a
Destination; Support a Vibrant Economy; Be a Regional Leader; and Invest in
People. The document includes information on how the City will use the
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document making sure that staff is putting their time and energy into projects that
benefit the City and moving together unified.
Councilmember Gabler moved approval of the 2017 Strategic Plan Planning
Document. Councilmember Davidson seconded the motion. Motion carried
unanimously.
B. Consideration of establishing an ad-hoc committee to evaluate options for the
adaptive re -use or sale of Ellison Property and authorize staff to obtain quotes for
completing a hazardous materials anal.
Mayor Stumpf commenced discussion on the item. The Mayor commented that
he would like to see five members on the subcommittee — himself, 2 EDAs
members, Planning Commission member; and Parks and Recreation member.
Mayor Stumpf added that the chairs of the committees will be contacted in regard
to members of this ad-hoc committee.
Councilmember Gabler moved approval of establishing a committee of five
members that includes Mayor Stumpf, 2 EDA members including
Councilmember Davidson, Planning Commission member, and Parks and
Recreation Commission member and moved to authorize staff to obtain
quotes for completing a hazardous materials analysis. Councilmember Fair
seconded the motion. Motion carried unanimously.
By consensus the meeting was adjourned at 7:14 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
City Administrator
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