City Council Agenda Packet 04-11-1994AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, April 11, 1994 - 7 p.m.
Mayor: Ken Maus
Council Mernhcrs: Shirley Anderson, Clint Herbst, Brad Fy1c, Patty �lUca
1. Call to order.
2. Approval of minutes of the regular meeting held March 28, 1994.
3. Citizens comments/petiLions, requests, and complaints.
4. Update on phase II of the Monticello Public Works facilities expansion.
5. Consideration of proposals to do interior renovations of the existing
Monticello Senior Citizens Center.
�6. Consideration of approval of the preliminary plat of the Eastwood Knoll
residential subdivision. Applicant, City of Monticello.
7. Consideration of rezoning Outlots C and U of the Meadow Oak subdivision
from APUD to R-1. Applicant, City of Monticello.
8. Consideration of a resolution ordering plans and specifications for the
Eastwood Knoll subdivision. Applicant, City of Monticello.
9. Consideration of application for carnival license. Applicant, Monticello Mall
Merchants Association.
10. Consideration of ratifying union contract renewal.
11. Consideration of proposals for demolition of the old Cole house near city
hall.
12. Consideration of rehid firr new snowplow truck.
13. Continuation of consideration of purchase of lawn mower and snowhlower
for city hull.
14. Consideration of a resolution approving plans and specifications and
authorizing advertisement for hids for phase IV of the Cardinal Hills
residential sulAivision.
City Council Agenda
April 11, 1994
Page 2
15. Consideration of approval of plans and specifications and authorization
advertise for bids for demolition of the buildings on the Mlle property.
16. Consideration of piping modifications in the digester pump room at the
wastewater treatment plant.
17. Adjourn.
MINUTES
REGULAR MEETING • MONTICELLO CITY COUNCIL
Monday, March 28, 1994 • 7 p.m.
Members Present: Igen Maus, Shirley Anderson, Brad Fyle, Clint Herbst, Patty
Olsen
Members Absent: None
2. Consideration of aonroval of minutes of the regular meeting held March 14.
1994.
Brad Fyle requested a correction to item #11. He noted that he voted
against the motion, and Clint Herbst voted for the motion.
The following sentence should be added to the second to the last paragraph:
"Status reports on park projects implemented with the approval of
the City Administrator should be provided to the City Council
accordingly."
A motion was made by Clint Herbst and seconded by Shirley Anderson to
approve the minutes of the March 14 meeting as amended. Motion carried
unanimously.
Citizens commenWoetitions. reouests. and comolaints.
Richard Carlson indicated his concern regarding the City's plan to plat
Outlots C and D and install utilities for the purpose of developing a
residential subdivision. It was his view that the City should not be the
developer and that citizens would be better served if the City would simply
sell the land to a private developer.
Shirley Anderson noted that the property continues to be available for sale
at a price equal to the existing debt against the property owed to the City.
Consideration of annroval of the nreliminary ulnt of the Eastwood Knoll
residential subdivision. ADnlicant. Citv of Monticello.
City Council reviewed the preliminary plat of the Eastwood Knoll
residential subdivision.
Patty Olsen was concerned that the City has not accounted for all of the
costs associated with development of the property. For instance, the annual
taxes on each unsold lot is $532 per lot. Are these lots tax exempt because
they are owned by the City, or will the City need to add this additional cost
to the figures? She wondered if there isn't an easier way to develop this
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Council Minutes - 3/28/94
property in the manner desired by the City. Perhaps it could be platted
with restrictive covenants and then sold for development by others. Clint
Herbst mentioned that if any developer was willing to pay the debt against
this property, then the City should consider selling it. Herbst also noted
that. this type of development is long overdue. We need upgraded homes
and lots that exceed the 12,000 sq ft minimum. It's worth the gamble to
invest in this type of development.
Bruce Berning, resident of the Meadow Oak area, noted that the design of
the plat is different from the original subdivision design for the area
because it includes a road that connects to the Briar Oakes area. This
means that a considerable amount of additional traffic will be passing
through the existing neighborhood that was not contemplated under the
original plan. He was concerned about the impact of the added traffic
created by this new design on his neighborhood.
Jeff O'Neill, Assistant Administrator, noted that the public hearing notice
mistakenly included the outline of the original subdivision plan for the area.
This information could have misled people into not coming to the public
hearing. Perhaps the City should consider issuing a new public hearing
notice calling for a public hearing with the Planning Commission prior to
the next Council meeting.
After discussion, a motion was made by Clint Herbst to approve the
preliminary plat of Eastwood Knoll as submitted. Motion died for lack of a
second.
A motion was made by Shirley Anderson and seconded by Patty Olsen to
table further consideration of the preliminary plat and direct City staff to
prepare design alternatives that would reduce traffic through the existing
neighborhood, and direct staff to notify area residents of upcoming meetings
regarding this issue accordingly. Motion carried unanimously.
5. Consideration of rezonine Outlot8 C and D of the Meadow Oak subdivision
from R -PUD to R-1. Apalicant. City of Monticello.
A motion was made by Shirley Anderson and seconded by Clint Herbst to
table the matter. Motion carried unanimously.
6. Consideration of n resolution ordering plans and specifications for Eastwood
Knoll subdivision, Applicant, City of Monticello.
It was the consensus of Council to table further development of plans and
specifications until the final design of the plat has been identified.
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Council Minutes - 3/28/94
Discussion regarding the merits of the City completing the project was
discussed again. Various methods for completing the sale of the property
were discussed. Staff was directed to outline in an upcoming agenda item
methods or strategies for marketing the property.
Receive update on status of RFP process - Outlot A. Country Club Manor
Assistant Administrator O'Neill informed Council that the City received two
proposals for development of Outlot A, Country Club Manor. He requested
that Council call for a special meeting to review the proposals in detail.
It was the consensus of Council to conduct a special meeting scheduled for
April 12, 1994, at 4 p.m.
8. Consideration of anorovine and authorizing advertisement of community
arena design studv RFP.
O'Neill informed Council that it was the consensus of the community arena
task force that the City should hire a consultant to assist the task force and
the City in developing a final design and cost estimates for the ice arena.
The information generated by the report will become the basis of the
referendum and the basis of a possible design build construction process.
O'Neill noted that the community arena group will be providing the cash
necessary to conduct the study and is requesting that the investment in the
study be counted as a portion of the $100,000 contribution requirement.
Clint Herbst noted that the arena must be a block structure. A steel pole
shed is not a good idea. We need to get a better idea of what the facility
will cost.
Shirley Anderson mentioned her opposition to having the City conduct the
study. It was her view that if the City conducts the study, it will be viewed
as the City supporting the community arena, and she did not want to give
that impression. Clint Herbst mentioned that he supported the study;
however, it was his view that the cost to conduct the study should be in
addition to the $100,000 requirement.
After discussion, a motion was made by Clint Herbst and seconded by
Shirley Anderson to adopt the following resolution:
RESOLUTION 94.10
WHEREAS, the City of Monticello has established a conditional
authorization to conduct a general referendum on a community arena;
and
Page 3
Council Minutes - 3/28/94
WHEREAS, the City of Monticello is responsible for building and
managing the facility if the referendum passes; and
WHEREAS, the responsibility of building and maintaining the facility
requires participation by the City in the planning prucess; and
WHEREAS, adoption of this resolution does not constitute support or
opposition to the development of the community arena; and
WHEREAS, the City will not he expending City funds to hire the
consultant completing the design study.
THEREFORE, LET IT BE RESOLVED that the City of Monticello
hereby approves the request for proposals for preliminary design and
planning consultation for the Monticello Community Arena and
authorizes the advertisement of the RFP subject to the community
arena association funding the cost of the study apart from and in
addition to the $100,000 contribution requirement.
Adopted this 28th day of March, 1994.
Motion carried unanimously.
9. Consideration of adopting a resolution aaoroving feasibility study for phase
IV of the Cardinal Hills residential subdivision and calline for a aublic
hearing on associated School Boulevard oathwav improvements.
Bret Weiss, City Engineer, reviewed the feasibility study in detail and
outlined the proposed pathway locations outside the boundaries of phase IV
of Cardinal Hills subdivision.
After discussion, a motion was made by Shirley Anderson and seconded by
Patty Olsen to approve the resolution and direct the City Engineer to
provide a trail connection to the property south of the site at an alignment
outside of the existing wetland to the south. Motion carried unanimously.
SEE RESOLUTION 94-11.
10. Consideration of replacing riding lawn mower and snowblower for city hall.
John Simola, Public Works Director, reported that the Honda riding lawn
mower and Toro snowblower used for maintaining various city grounds are
in need of replacement. The existing units are about eight years old and
are at the end of their design life. In preparation for these purchases, the
City budgeted $3,000 for a mower replacement and $1,400 for a snowblower
replacement.
Page 4
Council Minutes - 3/28/94
Simola noted that he obtained two quotes for replacement of the mower, one
from Moon Motors for $3,008 and one from Northern Hydraulics for $2,955.
For the snowblower, he obtained a price of $1,700, which is $300 over the
budgeted amount for the unit desired.
Clint Herbst stated that he thought $3,000 is too expensive for a lawn
mower. Herbst noted that he is aware of a John Deere lawn mower at
Scharber's that costs about $2,200. Ken Maus noted that the City owes it to
ourselves to explore options.
After discussion, a motion was made by Clint Herbst and seconded by Patty
Olsen to table the matter and direct staff to obtain additional quotes for
mower and snowblower equipment. Motion carried unanimously.
11. Consideration of bids and ouotes for replacement of 1978 International plow
truck.
After discussion, a motion was made by Shirley Anderson and seconded by
Clint Herbst to table the matter. Motion carried unanimously.
12. Consideration of erantine a bum ine permit allowine maintenance of the
prairie erass planting at the Tappers. Inc.. -industrial site.
Assistant Administrator O'Neill reported that in September of 1990, the
City Council authorized the establishment of a prairie grass planting in lieu
of sod at the Tappers, Inc., development site. In order to maintain the
prairie grass planting as required by Council, a controlled burn of the site
must be conducted every few years. The burn will be conducted by Prairie
Restorations out of Princeton.
After discussion, a motion was made by Clint Herbst and seconded by Patty
Olsen to authorize issuance of a prairie grass burning permit. Motion
carried unanimously.
13. Consideration of allowing the fire department to conduct a controlled prairie
grass burn - Dnthwnv Droiect.
Assistant Administrator O'Neill informed Council that in conjunction with
development of the pathway between River Street and Jerry Liefert Drive,
it is proposed that the fire department conduct a controlled burn of the
grasses in this area to encourage rejuvenation of native prairie grasses
found along the pathway route. O'Neill reported that according to Biologist
Paul Jackson from Prairie Restorations of Princeton, due to the isolation of
the grassy areas provided by the railroad right-of-way and County Road 75,
portions of the pathway route have retained many of the characteristics of
Page 5
Council Minutes - 3/28/94
the original oak savanna prairie that once extended along the Mississippi
River up through Monticello. The purpose of the burn would be to help
rejuvenate prairie grasses, thereby adding another positive dimension to the
pathway project.
After discussion, a motion was made by Shirley Anderson and seconded by
Patty Olsen to allow the fire department to conduct a controlled burn
sometime between April 1 and May 15 along selected sections of the
pathway between Jerry Liefert Drive and River Street. Motion carried
unanimously.
14. Consideration of ratifvine EDA's approval to amend the Non -Performance
Provision for GMEF Loan No. 007.
011ie Koropchak, Economic Development Director, reported that the City
Council is requested to consider ratification of the Economic Development
Authority's approval to amend the Non -Performance Provision of Loan
No. 007. The Non -Performance Provision amendment is proposed to extend
the loan disbursement date to June 1, 1994. The need to extend the time
for disbursement stems from delays in delivery of the equipment funded
through the loan.
After discussion, a motion was made by Shirley Anderson and seconded by
Patty Olsen to ratify the EDA's approval to amend the Non -Performance
Provision of GMEF Loan No. 007 by extending the disbursement date to
June 1, 1994. Motion carried unanimously.
15. Consideration of bills for the month of March.
After discussion, a motion was made by Clint Herbst and seconded by Patty
Olsen to approve payment of bills as submitted. Motion carried
unanimously.
Jeff O'Neill
Assistant Administrator
Pago 6 Z
Council Agenda - 4/11/94
Update on phase II of the Monticello Public Works facilities
expansion. (J.S.)
A. REFERENCE AND BACKGROUND:
At the January 24, 1994, meeting, the City Council authorized OSM to
prepare plans and specifications for phase II of the public works facility
expansion, working with the building committee, consisting of
Councilmember Fyle, Councilmember Herbst, the Public Works Director,
and the Street and Parks Superintendent.
The project for phase 11 consists of three separate parts, having a total
budget allocation of $380,000. Part 1 is the addition of a sand/salt storage
structure. The sand/salt structure is being bid as an alternate with an
additional option to have a 3 -sided fixture to control costs. The second
portion is the connection of the two existing buildings with the addition of
an oil storage room and a wash bay. The third part of the construction
involves adding onto the front portion of the existing shop facing County
Road 39. This addition will consist of a lunch room, handicap accessible
restrooms with showers, and a meeting/training room. A copy of the
building layout is enclosed for your review.
Doug Wild and Bill Zerfas of OSM will give a short presentation at the
meeting bringing the City Council up to date with the current design. The
building committee wishes to get the Council's approval before completing
the final plans and cost analysis, which we expect to have before the City
Council on April 25, the next regularly scheduled meeting.
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Council Agenda - 4/11/94
s. Consideration of orouosals to do interior renovations of the existing
Monticello Senior Citizens Center. (G.A.)
A. REFERENCE AND BACKGROUND
Attached you will find two letters from the Monticello Senior Citizens Board
of Directors highlighting their concerns for some work that is proposed to be
done by some members of the Monticello Lions Club and other non-profit
organizations. The bulk of the work will be performed by the Monticello
Lions Club as follows.
The Lions Club is proposing to strip all the interior walls of the existing
carpeting and dark -colored paneling. After the material is stripped from
the walls, they'll check for the consistency of the product to be applied over
that, if additional furring strips or interior rigid foam insulation need to be
applied on the interior block walls. The walls will receive a 1/2 inch
sheetrock wall covering with the bottom portion approximately 32 inches to
receive a lighter -colored paneling applied over the sheetrock to resemble a
wainscoting effect.
The Senior Citizens Center Board of Directors is also proposing to have
some work done with the existing ceiling. A couple of methods are proposed
for that. The first method would be to spray the ceiling with an insulated
white filum and add new fluorescent light fixtures with the approprinte
plastic coverings. The second alternative would he to install a suspended
ceiling with drop-in ceiling grid light fixtures installed in different locations
in the ceiling.
I mel with Monticello Senior Citizens Center Director, Pam Loidolt, and
Lions Club representative, Bruce Gagnelius, to go over some concerns that I
felt should he priority items to be addressed prior to cosmetic renovations to
the walls and/or the ceiling. First of till, we have two bathrtonns with one
toilet and one sink in each. The current number of fixtures dues not meet
the minimum requirements of the state plumbing code. The existing
hathroonns, even though they are handicap equipped, have just it small
partition stall in it with no door fior privacy and an incorrect door layout, as
the doors swing in rather than out. To accommodate some minimum fixture
requirennents per the slate plumbing code division and to install the
minimum workable areas to the ADA requirements (American Disabilities
Act), the exterior walls of the existing hathruoms should he extended out
approximately 3 1/2 ft to the south. In doing so, the existing entrance door
from the east would have to be relocated to fit in the existing glass block
window opening just. south of the east entrance door. The existing wall
coverings in the bathrooms consist of carpeting to some formica on the walls
Chat is coming loose. To add un additional water closet, in the women's
bathroom and an additional urinal in the men's bathroom would require the
Council Agenda - 4/11/94
existing inlaid linoleum he taken out so additional plumbing piping can be
installed to accommodate these two new fixtures. Currently, the existing
heat run and bathroom vent fan in the men's bathroom are not hooked up
The existing furnace room area is also used as a storage area. With that
area being very small, the proposal is to extend the wall out equal to the
bathroom wall extension to allow additional space to store dry and liquid
product goods atter the walls receive a protective sheetrock covering. The
existing covering is insulated Build-righte sheathing that is painted along
with sonic open wall studs.
Secondly, the next most important thing to look at would be to get some
covering for protecting our existing roof deck ceiling joist. Currently what
exists is insulated Build-righte sheathing nailed to the existing ceiling joist,
and then the existing Build-righte has been painted. To meet the minimum
requirements for protection of the existing ceiling joist members would
require applying a minimum of one layer of 5/8 inch ruck over the existing
Build-righte sheathing or would require a suspended ceiling tile system
with 1 -hour rated ceiling tile installed in areas where we don't have the
suspended ceiling light fixtures.
The Lions Club is also proposing to remove all of the glass block areas
which currently let sonic light into the main area, and the H -Window
Company will provide the windows to fill in these block window openings.
As of the writing of this agenda supplement, not all of the bids for
constructing interior renovations have been received. With the nice weather
Chat we've had over the past week or so, the contractors are taking
advantage of it as the frost is coming out of the ground, and they are
getting into full swing of this construction season. However, with today
( Friday) being rainy with wet conditions, the chances of receiving those
today or Monday for sure, the additional bids that we're waiting for, they
will be forthcoming. Additional information will he provided with the
additional bids that we'll be receiving over the weekend on this project and
will be highlighted to you in their entirety at the City Council meeting on
Monday.
If time allows to get it better idea of what currently exists over there, the
City staff will be trying to do an interior video review for you to be
presented at the Council meeting. The video presentation will give you an
idea, if you haven't been to the Senior Citizens Center lately, of some of the
existing conditions and how the proposed renovations by the senior citizens
of the Monticello Senior Citizens Center and the bions Club and other
volunteer members and private industry donations will come together to
formulate a very worthwhile project for an added investment to the existing
senior citizens building, which the City currently owns.
Council Agenda - 4/11/94
13. ALTERNATIVE ACTIONS:
1. Approve the Senior Citizens Center Board of Directors' request to
allow the Lions Club and other non-profit organizations to help and
also allow private industry to donate materials and perform interior
and exterior renovations at the Monticello Senior Citizens Center.
2. Deny the Scuior Citizens Center Board of Directors' request to allow
the Lions Club and other non-profit organizations to help and also
allow private industry to donate materials and perform interior and
exterior renovations at the Monticello Senior Citizens Center.
3. Approve from a list to be presented of work items to he completed
and submitted for your review at the Monday Council meeting,
additional work proposed by City staff. The proposed work would be
upgrading of the existing bathrooms and existing ceiling in the main
area of the Senior Citizens Center. These improvements will help
bring our existing senior citizens building complex into conformance
with the minimum state building code, state plumbing code, and
Americans With Disabilities Act (ADA) minimum requirements.
4. Deny approval of the list of work items proposed by City staff.
C. STAFF RECOMMENDATION:
City staff recommends at the minimum the City Council consider minimum
improvements to upgrade our existing bathroom facilities fund our ceiling
coverings of the existing Monticello Senior Citizens Center to meet the
minimum requirements of the state building code, state plumbing code, and
the Americans With Disabilities Actminimum requirements. Money has
not been budgeted at. this time to cover those expenses: however, the City
Administrator will highlight some areas of some possible funding sources for
that. City stuff is appreciative of the Monticello Senior Citizens Board of
Directors and the Monticello Lions Club members for their interest in
making some minimum improvements to the senior citizens building which
the City of Monticello owns. However, we feel that the existing bathrooms
and the existing ceilings should be completed first prior to considering the
Senior Citizens Board of Directors and the lions Club Inlxwr and materials
donations to other work within the building.
D. SUPPORTING DATA:
Copy of the two letters from the Monticello Senior Citizens Board of
Directors. Bid proposals not received in time for the agenda packet will be
presented at Monday's meeting.
�AorlticeJ/
Monticello Senior Center
Zi;107 Cedar Street, Monticello, MN 55362
Senior Carder Phone: (612) 295-2000
TO: Monticello City Council Members
FROM: Monticello Senior Center Board of Directors:
Doris Angell. Ruby bensen, Gladys Bitzer,
Sister Emilie Bormann, Bruce Gagnelius,
Cliff Knutson, Marguerite Peterson, Mel
Rosnow and Ben Smith
SUBJ: Ceiling and Lighting Renovation at the
Monticello Senior Center
DATE: March 24, 1994
This spring, the senior center, with the help of the Monticello Lions Club and
the H -Window Company, are going to re -do the existing carpeted walls with new
sheetrock and update the electrical boxes and outlets. Also, the H -Window Company
has donated all new triple glazed windows as replacements for the existing openings.
As a result of this. we have noticed that the current lighting does not meet
applicable safety codes as the bulbs are not covered for protection. We further
have wished to cosmetically upgrade the present ceiling, which is in dire need
of re -doing.
The first alternative Is to spray the ceiling with an insulated white foam, and
add now flourescent fixtures with appropriate plastic coverings. The bid is as
follows:
Industrial Coatings of Rogers - ceiling $3,63U.U0
Lighting Plus - light fixtures _2,825.40
Total $6,455.90
An alternative and we feel a more esthetically sound and easier application
would be to install a suspended ceiling with plastic pnnels under the existing
lighting fixtures. The cost for this approach is as follows:
Materials (Simonson Lumber) $2,415.57
Labor to install .3,48 .00
Total $5.900.57
We feel leaving the current wiring, duct work, etc., accessibility and relative
ease of installation coupled with a savings of' $555.33, makes the suspended
ceiling option the beat approach.
Since we are already actively working and raising funds to upgrade the walls,
electric service and windows, we feel this is an appropriate time to ask for
your assistance in doing something about the ceiling, so that when fininhed this
spring, the entire public area of the building will have a face lift. We also
feel that when completed, this only odds to the value of a city owned building
for further use and resale.
We all feel that we have not asked for or received any funds in over three years,
over and above the contracted amount, for building improvement. With the com-
munity now willing to help us, we do need your help to finish the project. Your
consideration is greatly appreciated.
We are on the agenda for the City Council meeting of March 28th and will be
attending to answer any questions you may have.
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INDUSTRIAL COATINGS CO., INC.
PROPOSAL AND
Box Iso
ACCEPTANCE
ROGERS, MN 55374
(612) 429.4131
Attn: Pam ividolt, Coordinator
PROPOSAL SUBMITTED TO PHONE
DATE
Senior r city Services 995-?nnn
'STREET
I March 18 1Q94
Monticello Senior center JOB NAME
)PT Cedar Street P.O. Box 601
CITY. STATE AND ZIP CODE JOB IOCAIION
M-ntil•.,lle_ MN SSI0
ARCHITECT (DATE OE PLANS
IJOB PHONE
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Application of K-13 "FC" Artic White acoustical Insulation to the
main area ceiling.
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(612) 293.6002
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WE ARE PLEASED TO QUOTE ON YOUR INQUIRY AS FOLLOWS:
QUANTITY DESCRIPTION
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DATE 3 /0, —
TERMS
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PRICES QUOTED ARE F.O.Q.:
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PRICE AMOUNT
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QUOTED BY:
TOPS 8 FORM 3448 tiTHO IN US R,
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Monticello Senior Center
;SZenior
107 Ceder Street, Monticello, MN 55362
CxEder Phone: (612) 285-2000
TO: Monticello City Council Members
PL
FROM: Pam Loidolt. Senior Center Coordinator
SUBJ: Amendment to Memo from Board of
Directors of March 24, 1994
DATE: April 6, 1994
After meeting with City Building Inspector Gary Anderson, we need to amend our
memo addressing the senior center remodeling issue.
Gary informed us that in keeping with the Americans with Disabilities Act (ADA),
the bathrooms in the senior center must be brought up to code. This will
Involve expanding both bathrooms which will necessitate moving the front door
approximately six feet south nr the current location. Gary has an estimate of
$3.340 to cover the cost of putting in stalls and the plumbing. This project
would also involve putting in a new sidewalk to line up with the new front door.
Gary also recommended that if putting in a suspended ceiling we should extend
the heating/air conditioning ducts to the north and south to more efficiently
heat and cool the senior center.
Jeff O'Neil requested that we address the senior center building renovation
issue at the April 11th City Council meeting instead of the March 28th meeting.
Several senior center representatives will be present at your April 11th meeting
to further discuss this issue and to answer Questions you may have.
04/08/94 00:55 FAA 497426.1 B D PLI'MBISG ®002
B}LLY DALEIDEN B & D PLUMBING & HEATING, INC. Phone 497-2290
4091 Maclver.Avenue N.E. 004006
St. Michael, Minnesota 55376
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CITY, STATE AND ZIP CODE, J08 LOCATION
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Council Agenda - 4/11/94
6. Consideration of approval of the oreliminary Dint of the Eastwood
Knoll residential subdivision. Applicant. Citv of Monticello. (R.W.)
REFERENCE AND BACKGROUND:
Since this item was discussed at length at the previous Council meeting but
Final action was tabled until this meeting, the agenda discussion from the
previous meeting is included again for your review, as most of the site plan
review items still remain the same and can be used as a refresher. I did
not feel it was necessary to repeat the same items over again and will
attempt to have my agenda deal with the new issues the Council wanted to
address regarding this plat.
It is my understanding that the City Council tabled action on the
preliminary plat request for two basic reasons, one being a concern that the
public hearing notice may have been improperly provided to the neighboring
property owners, and two, a request by the Council to have the staff and
engineer look at any alternatives available for providing an additional outlet
from this plat to Meadow Oak Avenue. As far as the public hearing notice
is concerned, a new notice has been published, and new notice has been
mailed to all of the abutting property owners with the corrected plat
supplement.
With regard to the concerns expressed by neighboring property owners on
traffic congestion with only one outlet from this plat, Bret Weiss again
looked at. whether it could be feasibly accomplished to have one of the cul-
de-sacs access Meadow Oak Avenue. Again, in looking at the westerly cul-
de-sac (Eastwood Court), continuation of this road to Meadow Oak Avenue
would still be hampered by grade elevations, which would require more
grading than whip is desirable if our efforts were to save trees and t.11e
terrain. In light of this, Bret looked at the feasibility of extending the first
cul-de-sac (Blackwood Circle) through to Meadow Oak Avenue. From a
grade and construction standpoint, this extension would he much easier to
accomplish; and with sonic alterations to the lot design, it is feasible to line
up the intersection of this road with the Wooderest Circle Drive entering
into Briar Oakes and extending it through to Meadow Oak Avenue. The
major hurdle at. this point would be to acquire property between this plat
and Meadow Oak Avenue, as there ore platted lots abutting Meadow Oak
Avenue. Assuming this alternative was selected, the City would have to
acquire Lot 2, Block 3, Meadow Oak Estates, in order to accomplish this
alternate connection point.
Council Agenda - 4/11/94
In further investigating this alternative, 1 have placed a call to the lot
owner, Mr. Dickman Knutson, original developer of the Meadow Oak
Estates area. As of this time, Mr. Knutson has not returned my call. The
attempt. to contact Mr. Knutson was to find out if there would he some
possibility of reaching an agreement with him to have the City acquire this
lot if this alternative was selected by the Council. Assuming we may not be
able to come to an agreement, Council should he aware that this property
will in the near future he up for tax forfeiture for non-payment of special
assessment and tax debt. 1 confirmed this with Darla Groshens, Wright
County Auditor, who indicated that it is her goal to have this property be
part of the tax forfeiture sale planned for later on in 1994. In light of this,
the City does have a reasonable opportunity to acquire the property at that
time, as the County would give us first right of purchase. Since most of the
debt against this property is the City's special assessment, debt, we could
probably acquire it for approximately $2,000 in back taxes. In addition, the
City could try to get this amount lowered even more by requesting that the
School District and/or Wright County agree to abate their share of the
taxes. As fir its special assessment debt is concerned, the total debt against
these lots will be exceeding $28,000 to $29,000 by the time its tax forfeited,
and I do not anticipate other property owners willing to purchase these lots
for that cost.
At this time, the City Council will be asked to decide which alternative for
this plat will be in the lest interest of the City and the neighborhood it
surrounds, and whether it should continue as originally proposed under the
two cul-de-sac arrangement or whether one of the alternatives for a through
street connection to Meadow Oak Avenue should he considered. Likewise,
the Council will have to decide whether they want to see this plat continued
in the manner it, has leen proposed and are comforlahle with the idea of
creating larger residential sites for higher -valued homes. Approval of a
concept or preliminary plat does not have to necessarily commit the City to
being the developer of the entire project but would indicate that the Council
is comfortable with the plan as proposed and wants to see it developed in
this manner no mutter who is the actual owner. Should the Council decide
on ane of the alternates nvailuble for having two outlets to the property, we
may have to look at the possibility of doing the project in two phases if we
are unable to acquire the property necessary to connect the through street
to Meadow Oak Avenue. 'this may not necessarily be it detriment in doing
the project in two phases, its we could still develop approximately 20 lots
along Meadow Oak Lune and Eastwood Court in the first phase and wait to
make the through street connection until the second phase when we are
able to obtain the lot and properly necessary for the connection.
Council Agenda - 4/11/94
B. ALTERNATIVE ACTIONS:
Motion to approve the preliminary plat as originally proposed with
the two cul-de-sac concept.
Under this alternative, the City Council is satisfied that the
development concept as originally proposed would not cause a
problem for traffic congestion through the Meadow Oak Estates
development and is the best proposal for retaining the exclusivity of
the neighborhood.
Motion to approve the preliminary plat utilizing one of the design
alternatives that would provide for a through street connecting to
Meadow Oak Avenue.
Under this alternative, the Council is determining that the additional
outlet to Meadow Oak Avenue should be required in considering this
plat and that if the necessary right-of-way can't he obtained
immediately, the plat could he considered in two phases until the
right-of-way can be acquired. Since it may not be wise to actually
create platted lots with a street that does not make the connection to
Meadow Oak Avenue, it may be better to prepare the actual plat with
an outlot and phase the development in the future.
Also under this alternative, the Council may want to consider
revising the restrictive covenants for this plat by creating two sets of
restrictions with the lots abutting the through street, possibly having
lesser requirements than the cul-de-sac area. Since some of the
exclusivity of the neighborhood may be lessened with a through
street, we may not want W create quite as high a standard in the
covenants for some of these lots versus the lots abutting the end cul-
de-sac.
3. Motion to deny or table approval of either of the Eastwood Knoll plat
proposals.
The Council could select this alternative if it is still not comfortable
with the options that are available or does not feel that the
preliminary plat should continue as originally proposed in a larger lot
development.
Council Agenda - 4/11/94
C. STAFF RECOMMENDATION
While the staff is certainly aware there have been concerns expressed about
the City becoming involved as the actual developer, the Council will need to
decide whether it wants to continue on with the concept of creating a
neighborhood with larger, wooded parcels for higher -valued homes that have
restrictive covenants or whether some other option should be considered for
this land. Since the Council asked for additional options to be looked at and
to determine whether alternatives were available for providing street access
t�, Meadow Oak Avenue, I believe the alternatives provided do indicate that
it is a possibility if the City is able to obtain that one lot abutting Meadow
Oak Avenue. Since we can't be sure at this time whether we will have
ownership of this parcel, if an alternate is decided upon by the Council, it is
suggested that we look at creating an outlot for that first cul-de-sac area to
give us the option of designing it later. If we're unable to obtain the
necessary right-of-way, we could always go back to the cul-de-sac design;
but if the parcel does become available, the outlot would be platted at that
time.
If the Council is still comfortable with proceeding with some type of a plat,
additional options are available as to whether we should immediately
consider preparing plans and specifications for the public improvements or
whether we should allow 30 days or so for an active marketing campaign to
sell the property in the platted developed or undeveloped stats. This is
addressed more in the next item concerning ordering plans and
specifications if a preliminary plat concept is approved.
1). SUPPORTING DATA:
Copy of the original Eastwood Knoll plat; Copies of two alternate design
concepts; Copy of Special Planning Commission agenda of 4/11/94; Copies of
agenda item material from 3/28/94 meeting.
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COPY Special Planning Commission Agenda - 4/11/94
Public Hearine—Consideration of aaaroval of the nreliminary slat of
the Eastwood Knoll subdivision. W.O.)
A. REFERENCE AND BACKGROUND:
As you recall, at the previous meeting of the Planning Commission, the
Planning Commission granted preliminary approval of the Eastwood Knoll
subdivision on a vote with three in support, one abstaining, and one
opposed. Rich Carlson abstained, and Cindy Lemm opposed the design of
the plat due to the impact of the traffic flow on the existing developed area.
This item is being returned to the Planning Commission, and a new public
hearing will be conducted due to the mistake made in the original notice.
The original notice included the outline of the original PUD design, which
could have had the effect of misleading residents as to the impact of traffic
on their neighborhood. As you know, the original PUD design did not
include a through street to Briar Oakes, whereas the plat of the Eastwood
Knoll does include a through street, which is a significant difference from
the original PUD design.
In addition, at the previous meeting the City Council listened to the
residents' concerns regarding the traffic impact on the neighborhood and
responded by authorizing preparation of an alternative design of the plat.
Planning Commission is asked to review this alternative design and
determine a preference.
ALTERNATIVE. ACTIONS:
Motion to approve the preliminary plat of the Eastwood Knoll
subdivision under the original design.
Under this alternative, the City will be assured of achieving its goal
of creating an exclusive, isolated neighborhood. As a result,
additional traffic impacts will be experienced by the existing Meadow
Oak neighborhood.
2. Motion to approve the preliminary plat of the Eastwood Knoll
subdivision under the revised design.
The alternative plan features the extension of the roadway from Briar
Oakes extending through the site, thereby providing direct access to
Meadow Oak Avenue. Under this configuration, the additional traffic
impact on Meadow Oak Lane will be minimized, and the roadway
tL'
Special Planning Commission Agenda - 4/11/94
connecting the Briar Oakes area to Meadow Oak Lane through
Eastwood Knoll can be constructed to a 36 -ft wide minimum, which is
the city standard for this type of roadway. By keeping the additional
traffic out of the Meadow Oak Estates area, property values in that
area can be maintained. The down side of this proposal is that the
lots created along either side of the collector road in Eastwood Knoll
will not be as exclusive as under the original design and will,
therefore, likely fetch a lower price.
This design will not affect the exclusivity of the lots on the Eastwood
Knoll cul-de-sac to the west. Under the alternative, the City's goal of
creating an exclusive neighborhood for the entire area is diminished;
however, preserving the exclusivity of the original Meadow Oak
Estates is maintained. As a final note, the City will need to acquire a
lot along Meadow Oak Avenue for the through street. According to
Rick, there is at least $25,000 in delinquent taxes and assessments
against this property. He is relatively certain that the City can
acquire it through the tax foreclosure process or through a direct sale
of the property by Dickman Knutson to the City.
As a variation of this alternative, a connection of the through street
to Briar Oakes could be eliminated, thus eliminating drive-through
traffic and maintaining exclusivity. This would also result in creation
of a separate entrance to Eastwood Knoll apart from the Meadow Oak
entrance. From a marketing standpoint, there may be an advantage
in creating a separate entrance, as it would provide the opportunity
for placement of landscaping, signage, etc., which would assist in
creating an attitude supporting higher -end housing.
Creating a separate entrance to Outlots C and D would also provide a
second access point for the Meadow Oak Estates/Eastwood Knoll area
and result in one less cul -de -enc to maintain. On the other hand, the
down side is that the loss of the cul-de-sac reduces the exclusivity of
the lots near the entrance. Under this alternative, the City would be
trading a cul-de-sac for a direct access to the upscale neighborhood.
3. Motion to approve the original plat design but eliminate access to
Briar Oakes, thereby maintaining separation as envisioned under the
original PUD design.
Special Planning Commission Agenda • 4/11/94
Under this alternative, the future connection of Briar Oakes to
Eastwood Knoll would be eliminated, thereby eliminating any
possibility of cut -through traffic traveling in either direction. Briar
Oakes traffic created by 64 lots would enter and leave at one location.
Meadow Oak/Eastwood Knoll traffic consisting of traffic generated by
52 lots would also enter and leave the subdivision at one location.
This alternative is not consistent with the standard practice of
providing at least two outlets from each development; however, due to
the relatively small size of each subdivision and due to the potential
of the road becoming a shortcut for traffic from outside the
development, it might make some sense to select this alternative.
This alternative will impact the efficiency of snow removal and police
patrol services by requiring longer travel distances between
subdivisions.
Motion to deny approval of any of the preliminary plat designs.
C. STAFF RECOMMENDATION
According to the traffic engineer and the City Planner, traffic issues brought
forward by the neighborhood have merit. The additional traffic will have an
impact on the livability of the existing neighborhood. Therefore, staff
recommends approval of a plat design under alternatives #2 or Q.
Rick is also examining additional methods for marketing the property. I
have attached a copy of Rick's agenda item to the City Council regarding
this issue for your information.
D. SUPPORTING DATA:
Copy of related Council agenda item; Alternative plat design.
00
Council Agenda - 3/28/94
4. Consideration of nooroval of the oreliminary slat of the Eastwood
Knoll residential subdivision. Aoolicant. Citv of Monticello. W.O.)
REFERENCE AND BACKGROUND:
As you know, Outlots C and D of Meadow Oak Estates are being platted in
conjunction with City acquisition of the property through a mortgage
foreclosure process. Planning Commission and City Council are asked to
review the preliminary plat of the site and consider its approval. Following
is a description of the plat followed by a review of certain issues that
deserve special attention.
SITE PLAN REVIEW
As you know, the original plan for this property under the PUD design
called for development in conjunction with a planned unit development.
Under the original proposal, 43 lots were to be developed following the
design on the attached pathway map. As you can see, the design
maximized the property in terms of lot density with little attention given to
integrating the subdivision design into the natural characteristics of the
property. The new plan for the area as outlined in the Eastwood Knoll
subdivision design is much more sensitive to the natural characteristics of
the property. It results in development of fewer lots; however, the lots that
result should have a much higher value due to preservation of trees and
minimization of impact caused by site grading.
STREET SYSTEM
The subdivision calls for two access points to the subdivision, one at
Meadow Oak Lane and one at Woodcrest Drive. Meadow Oak Lane will be
the only method for exiting and entering the site until the Briar Oakes
development to the south is completed. Woodcrest Drive will be connected
to the Briar Oakes subdivision, which will allow Eastwood Knoll traffic to
access 118 through the Briar Oakes development. Conversely, traffic from
the Briar Oakes area will be allowed to access the County Road 75 right-of-
way via Meadow Oak Lane. This traffic pattern is consistent with the
original planned unit development; however, under the original plan, there
was another outlet to Meadow Oak Avenue via what is shown on the plat as
Oakwood Court. Under the present plan, Oakwood Court is a cul-de-sac
and not a through street; therefore, all traffic from the neighborhood must
go through Meadow Oak Lane.
Council Agenda - 3/28/94
It should be noted that the length of Oakwood Court is 800 ft. Our general
guidelines state that cul-de-sacs should not exceed 600 ft. The extra
distance is mitigated by the fact that the lots are large, thereby resulting in
lower than normal lot density within the cul-de-sac. In addition, a
pedestrian outlet at the end of the cul-de-sac has been provided.
The subdivision is designed without a second outlet to Meadow Oak Lane to
add to the value and exclusivity of the lots on Oakwood Court. It is felt
that the added value created by establishing a cul-de-sac as proposed offsets
the negative impact of the additional traffic resulting along Meadow Oak
Lane.
In terms of street width and construction design, due to the fact that
Meadow Oak Lane and Woodcrest Drive will eventually become through
streets and because they incorporate the internal walkway system, they are
being constructed to a width of 36 ft. Eastwood Court and Blackwood Circle
are both being constructed to the width of 32 ft. Both circles will feature a
landscaped delineator in the middle of each circle. The delineator improves
the aesthetics of the circle without increasing maintenance. To further
illustrate this concept, I have taken a video of a similar design in the city of
Mahtomedi.
PARKS AND PATHWAY SYSTEM
In the design of the subdivision, a strong effort was made to integrate the
site into the original concept supporting the planned unit development. As
you can see, two pathways are proposed which link residents living within
Eastwood Court and Blackwood Circle to the future park to be developed at
Outlot A. These pathways also provide access to Outlot A for area residents
passing through the subdivision on their way from the Briar Oakes and Oak
Ridge neighborhoods. The Eastwood Knoll plan differs from the original
plan in that the primary way through the development uses on the public
right-of-way, whereas under the original plan a pathway extended along
rear lot lines.
Pathway construction plans do include development of the pathways
between lots leading from the cul-de-sacs to Outlot A. Planning
Commission and Council may wish to consider adding an additional
pathway segment extending along the southerly boundary (power line
casement) of the property to the park located at Outlot E. This pathway
would provide direct access to a park facility for residents living in this
area, which could improve the value and marketability of the property. As
you can see on the attached plan, this segment is included in the overall
Council Agenda - 3/28/94
pathway plan for the area. Planning Commission and Council need to
determine if development of the pathway at this time is premature.
Perhaps it could be done at a later time in conjunction with completion of
the entire pathway system, with the cost of the pathway assessed evenly
over all of the properties benefiting. The approximate cost of this additional
segment is $11,500.
POTENTIAL CONNECTION OF COUNTY ROAD 118 TO
COUNTY ROAD 75 VIA MEADOW OAK AVENUE
From time to time, there has been discussion of connecting Meadow Oak
Avenue to County Road 118, thus providing a direct link to the freeway for
traffic generated by the Chelsea Corridor and Cardinal Hills area and
points west. The potential of making this connection should be discussed at
this time, as the prospect of the increased traffic at this location could have
an impact on the sale of lots at Eastwood Knoll. Perhaps it is impossible to
predict at this time whether or not Meadow Oak Avenue will be extended
through. The main purpose of raising this issue is to determine how the
City will represent the situation to prospective buyers. Perhaps the best
that we can say is that connection of Meadow Oak Avenue to 118, though
not planned at this time, remains a possibility for the future.
On the other hand, the possible connection may have little bearing on the
livability of the subdivision because Meadow Oak Lane is separated from
Eastwood Knoll. In all reality, due to the fact that Meadow Oak Avenue is
well separated from the development area, whether or not it becomes a
through street may have no bearing at all on the desirability of the lots at
Eastwood Knoll.
YOUNG OAK TREES
One of the interesting characteristics of the site includes the presence of a
multitude of young oak trees that could be easily transplanted to other
locations within the city. City staff is looking at options to preserve these
young oak trees and perhaps replant them at various locations within the
city.
UTILITY SYSTEM DEVELOPMENT
The City Engineer is completing a feasibility study which outlines the cost
to extend sewer, water, roads, storm sewer, etc. According to the work
completed to date, it appears that it is feasible to serve the site. It should
be noted that the sanitary sewer line will include a service stub that would
Council Agenda - 3/28/94
allow the potential connection of a service line to the property to the west of
the site. Please see the feasibility study and grading plan for more detail.
If is not included in the packet, it will be presented at the meeting on
Monday.
B. ALTERNATIVE ACTIONS:
1. Motion to approve or approve and modify the preliminary plat of the
Eastwood Knoll.
Under this alternative, Planning Commission and City Council are
satisfied with the development concept and its design in terms of the
original planned unit development concept for the area.
Potential modifications to the plan could include connection of the
Eastwood Court circle through to Meadow Oak Avenue, thus reducing
the length of the cul-de-sac and providing an outlet to Meadow Oak
Avenue. This would also decrease the amount of traffic expected on
Meadow Oak Lane. On the other hand, making this connection
would reduce the exclusivity of the homes on Eastwood Court. In
addition, in the event that Meadow Oak Avenue is connected to 118
to the west, Eastwood Court would become the most direct route to
Meadow Oak Avenue for traffic going westerly on Meadow Oak
Avenue.
Also as part of the discussion, Planning Commission and Council
should review the pathway system in detail and determine to what
extent pathway development should occur beyond the extension of the
pathways connecting the cul-de-sacs to the park at Outlot A. Is it
appropriate at this time to extend the pathway along the southern
boundary of the property to the park at Outlet E? If further pathway
development is desired at this time, and if Planning Commission and
Council believe that the cost of the pathway should be assessed to all
benefiting property owners, then a public hearing would need to be
called on a public improvement. The timing of the public hearing
would coincide with awarding of the contract.
2. Motion to deny or table approval of the Eastwood Knoll plat.
Planning Commission and Council should select this alternative if it
is not comfortable that the plan as proposed will meet the goals of the
City or the intent of the original planned unit development.
Council Agenda - 3/28/94
STAFF RECOMMENDATION:
Staff recommends that Planning Commission and Council select alternative
#1. With regard to connecting Eastwood Court to Meadow Oak Avenue, for
reasons outlined in the discussion above, staff supports approval of the plat
as presented. With regard to extension of the pathway to the existing park
at Outlot E, it is our view that the pathway should be constructed now. It
is our view that the added cost to construct the path is justifiable, as it adds
value to the subdivision by providing direct, access to the park, thereby
avoiding the need to walk a significant distance around the existing
developed Meadow Oak Estates area.
The balance of the Meadow Oak area pathway construction should be done
sometime in the next two to three years and financed via an area -wide
assessment program. It is our view that the internal pathway system
benefits each parcel equally and could he fairly assessed accordingly.
SUPPORTING DATA:
Copy of the Eastwood Knoll plat; Copies of the original PUD and proposed
pathway development plans for the area; Copy of proposed restrictive
covenants; Feasibility study in packet or to be provided at the meeting.
M71DDL a
SCHOOL.
EASTWOOD KNOLL PATHWAY PLAN AMENDMENTS
1. Relocate Briar Oakes access point
toavoid trees
2. Extend pa thway through both culdesacs,
3. No change to east—west pathway along
peverline easement.
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EASTWOOD KNOLL
DECLARATION OF COVENANTS, CONDITIONS, AND RESTRICTIONS
Whereas, the City of Monticello, a municipal corporation under the laws of the
state of Minnesota (the "Developer"), is presently the owner of lots in the
Eastwood Knoll platted subdivision located in the city of Monticello, county of
Wright, and state of Minnesota, according to the plat and survey thereof on file
and of record in the office of the Registrar of Deeds in and for said county and
state (hereafter referred to as "Subdivision") declares that all of those lots still
owned of record by said developer in the Subdivision are, and for the period of
time hereafter stated shall be, subject to the following protective covenants,
restrictions, and conditions, and that every subsequent owner of said lots shall be
bound to said covenants, restrictions, and conditions, and shall accept title subject
thereto.
Land Use and Building Tvpe. Each lot shall be used exclusively for
residential purposes. No building shall be erected, altered, placed, or
permitted to remain on any lot other than one detached single family
dwelling, together with appurtenant garage, fence, swimming pool, or
accessory structure.
Architectural Control. No building shall be erected, placed, or altered on
any lot until the construction plans and specifications and the plans
showing the location of the structure have been approved in writing by the
architectural control committee as to the quality of workmanship and
materials, harmony of external design with existing structures, and as to
the location with respect to topographic and finished grade elevation. In the
event the Developer, or its designated representative, fails to approve or
disapprove such design and location within 30 days after said plans and
specifications have been submitted to it, approval will not be required, and
this provision will be deemed to have been fully complied with.
Quality and Size. No dwelling constructed on any portion of the Developer
property shall contain less than 1,400 sq ft on the ground floor in the case
of a single story structure, not less than 1,350 sq ft on the ground Door in
the case of a split entry/modified two-story structure, and not less than
1,000 sq ft on the ground Door in the case of a structure containing two or
more stories, provided that the aggregate square footage for all levels is not
less than 2,000 sq ft. Finished basements below the ground level will not be
counted for meeting the square footage minimums except that a one-story
structure can use up to 600 sq ft of finished basement area toward meeting
the 2,000 sq ft minimum if the one-story structure is a walkout. Each
single family dwelling shall contain a three -car garage. Unless otherwise
waived by the architectural control committee, all building structures shall
be designed with a minimum 8/12 roof pitch.
EASTWOOD.COV: 3/14/94 page I
Temoorary Structures. No structure of a temporary character or nature,
trailer, tent, or shack may be used on any lot at any time as a residence,
either temporarily or permanently. All structures shall be completed and
finished on the exterior within nine months after commencement of the
excavation or construction thereof, and before the structure shall be used as
a residence. No dwelling shall be constructed of concrete blocks or blocks of
similar type on any lot unless the outer or exterior walls above and below
grade are stuccoed or painted within six months of the time of
commencement of construction.
Nuisances. No accumulation of junk, garbage, or debris may be maintained
on any lot. No trailer house, travel trailer, buses, trucks, camper trucks, or
junk cars are allowed to be stored on premises unless properly garaged.
Architectural Control Committee. The architectural control committee shall
consist of the City of Monticello Building Official and/or a designated
representative of the Developer. The Building Official and/or the
Developer's designated representative shall review all building structure
plans and specifications for adherence to the covenants and restrictions that
relate to minimum building standards along with the harmony of the
exterior design and location in relation to surrounding structures.
Term. The covenants, conditions, and restrictions of this declaration shall
run with and bind the land comprising the Developer property and shall be
enforceable by the declarants, the owners, and the respective legal
representatives, heirs, successors, and assigns for a term of ten years from
the date this declaration is recorded, after which time said covenants,
conditions, and restrictions shall be automatically renewed for successive
periods of ten years. The provisions hereof shall be deemed independent
and several, and the invalidity or partial invalidity or unenforceability of
any one provision or portion thereof as may be determined by a Court of
competent jurisdiction shall not affect the validity or enforceability of any of
the other provisions hereof. This declaration may only be amended by a
written instrument signed by Developer and all owners of the Developer
property.
EASTWOOD.COV: 3/14/94 page 2 C(p)
IN WITNESS WHEREOF, the parties hereto have set their hands this _ day
of 1994.
DEVELOPER
CITY OF MONTICELLO
By:
Mayor
By:
City Administrator
State of Minnesota)
County of Wright )
The foregoing instrument was acknowledged before me this day of
, 1994, by . the Mayor, and
Rick Wolfsteller, the City Administrator, of the city of Monticello, a Minnesota
municipal corporation, on behalf of said municipality.
Notary
f- .
EASTWOOD.COV: 3/14/94 Page 3 (�
Council Agenda - 4/1 V94
7. Consideration of rezoning Outlots C and D of the Meadow Oak
subdivision from R -PUD to R-1. Aoulicant. Citv of Monticello.
(R.W.)
A. REFERENCE AND BACKGROUND
If the City Council agrees that the R-1 design of the Eastwood Knoll is in
harmony with the original PUD and the Council has selected a design for
the preliminary plat, it is time to consider rezoning the site from R -PUD to
R-1.
As noted at the previous Council meeting, the Eastwood plat design meets
all of the R-1 density, yard, and infrastructure design requirements;
therefore, the R-1 zoning designation is more appropriate than the R -PUD
designation.
B. ALTERNATIVE ACTIONS
1. Motion to approve the rezoning of Outlots C and D of the Meadow
Oak subdivision to be known as Eastwood Knoll from R -PUD to 11-1.
The motion is based on the finding that the subdivision design of the
Eastwood Knoll is consistent with the R-1 standards, and the design
of the Eastwood Knoll is also consistent with the original intent of the
R-I'UI) plan originally proposed for the Meadow Oak area.
2. Motion to deny the rezoning request.
C. STAFF RECOMMENDATION:
Staff recommends alternative N1.
SUPPOWl'ING DATA:
Copy of zoning map; Copy of proposed ordinance amendment.
cv,rretl,k
ORDINANCE AMENDMENT NO.
THE CITY COUNCIL OF MONTICELLO, MINNESOTA, HEREBY ORDAINS
THAT THE OFFICIAL ZONING MAP BE AMENDED AS FOLLOWS:
Rezone Outlots C and D, Meadow Oak Estates, from R -PUD (residential
planned unit development) to R-1 (single family residential).
Adopted this 11th day of April, 1994.
Mayor
City Administrator
Council Agenda - 4/1 V94
a. Consideration of a resolution ordering Plans and sPecificationss for
the Eastwood Knoll subdivision. Applicant. Citv of Monticello.
(R.W.)
A. REFERENCE AND BACKGROUND
This item was also tabled from the last meeting due to the request to look
at alternative designs for the Eastwood Knoll subdivision preliminary plat.
Assuming the City Council has made a decision on the preliminary plat, one
of the options you may want to consider at this time is continuing on with
the ordering of plans and specifications.
Depending on which alternative plat design may have been selected, this
agenda item would keep the project going on schedule for construction this
summer by allowing USM to prepare plans and specifications for bidding in
early June. If the original design concept with two cul-de-sacs has been
approved, it is anticipated that final plans and specifications can be
approved by the Council at the first meeting in May and allow us to
advertise for bids with bids returnable in early June.
If the preliminary plat design alternate was selected which contains a
through street to Meadow Oak Avenue, I am under the assumption that we
may want to consider doing this project in two phases so that we can be
assured we have obtained all the necessary right-of-way. Bret Weiss may
have more information at the meeting on this possibility, but 1 believe it is
feasible to do it under this alternative.
While some questions have been raised by the public its to whether the City
should be the developer of this property, the Council could take the position
of walling with ordering plans and specifications for the public
improvements until it has had more time to try and market the plat as is.
In other words, if the Council would he more comfortable with waiting with
ordering plans and specifications for ;10 days, the City staff could actively
try and market the plat as designed to local and suburban developers who
may have interest in this property. The staff would then bring back to the
Council any proposals that have been received 114 an outright purchase of
the property in the upproved design concept. An option could also be made
available to outside developers to purchase the properly in an unimproved
state or also with all improvements installed by the City. At that time, if
the City received it fair and sufficient offer, the Council may want to
consider selling the project to a private developer. if n sufficient offer is not
received, Council could then consider ordering plana and specifications and
10
Council Agenda - 4/1 V94
proceed with installing the public improvements. During all of this process,
the City staff could continue to try and market the property as individual
lots or as a package deal.
ALTERNATIVE ACTIONS
If the Council has approved a preliminary plat design and feels the
project should move ahead at this time, a motion could be made to
adopt the resolution ordering that plans and specifications be
prepared by OSM.
Under this alternative, it is anticipated that plans would be approved
in early May and authorization be given for advertising for bids at
that time. Bids would be returnable in early June, and construction
would commence thereafter. Even during this process, the City
would be attempting to market the property as individual lots or as
package sales to interested individuals and/or developers.
Assuming the project is continuing on schedule, prices for the
individual lots would have to he established if the entire parcel has
not been sold.
Motion could he to table ordering plans and specifications for the
Eastwood Knoll subdivision at this time and authorize the staff to
actively market the property for 30 days.
Under this option, the Council would hold off on any additional
design work for the improvements and seek offers on the property for
Council consideration. Iran acceptable offer has been made within
30 days, the Council could decide at that time whether the
improvements would he a public project or financed entirely by it
private developer.
C. STAFF RECOMMENDATION:
Assuming that the City Council remains comfortable with the prospect of
developing and marketing the lots in this subdivision, the City staff
recommends that the Council adopt the resolution authorizing preparation
of plans and specifications. This would he option 111; and during this
process, the staff would still entertain offers from interested individuals for
acquiring some or all of the lots in the developed stage. The property could
al
Council Agenda - 4/11/94
be marketed by obtaining a price for the raw land with the buyer being
responsible for all improvement cost or market the lots with all
improvements in and paid for.
In marketing the undeveloped property, I'm sure there may be interested
individuals who would like to see the property developed in a different
fashion to create more buildable lots. If the Council has determined it is
satisfied with the original design concept, the City can certainly let it be
known that it will entertain all offers up to the time the improvements are
being awarded by the City.
SUPPORTING DATA:
Copy of resolution for adoption.
12
RESOLUTION 94 -
RESOLUTION RECEIVING FEASIBILITY REPORT
AND ORDERING PREPARATION OF
PLANS AND SPECIFICATIONS
WHEREAS, pursuant to a resolution of the Council adopted February 28, 1994, a
preliminary plat and associated public improvement feasibility report has been
prepared by Taylor Land Surveyors and OSM with reference to the improvement
of Outlots C and D of Meadow Oak Estates (Eastwood Knoll), and this preliminary
plat and report were received by the Council on March 28, 1994.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MONTICELLO, MINNESOTA:
OSM is hereby designated as the engineer for this improvement. He shall
prepare plans and specifications for the making of such improvement.
2. The Council will consider the improvement of Outlots C and D in
accordance with the report and will finance all of the cost of the
improvement at an estimated total cost of $
Adopted this 11th day of April, 1994.
Mayor
City Administrator
Council Agenda - 4/11/94
s. Consideration of application for carnival license. ADplicant,
Monticello Mall Merchants Association. IR.W.1
A. REFERENCE AND BACKGROUND:
Ms. Julie Ellis, Promotion Director for the Monticello Mall Merchants
Association, has applied for a license to have Chuck's Amusement operate a
carnival at the Monticello Mall parking lot for 10 days, May 27 through
June 5, 1994. As you may recall, the Monticello Mall received permission
from the City Council to have this same operator conduct a carnival last
year, May 19 through May 23. City ordinances require that the City
Council approve the license for carnivals, circuses, and traveling shows.
The Merchants Association is also again requesting that the fee established
within our city ordinances for a carnival at $100 for the first day and $.50
per day thereafter be waived. The Merchants Association considers
themselves a non-profit organization established for the promotion of the
mall, and the request is not coming from one specific individual. The
Merchants Association has provided a certificate of insurance document,
indicating that the carnival operator would have a $1 million liability P)Iicy
in effect.
The city ordinance covering carnivals also indicates that a surety bond is
required from the operator to protect the City of Monticello by insuring that
all applicable federal, state, and city regulations are adhered to. While the
carnival will he located on private mall parking Int property, the City may
want to consider requiring it surely bond to insure that the carnival meets
all other city regulations. For example, the carnival, when setting up or
dismantling, could cause damage to something nn our boulevard or right-of-
way, and the bond would insure that the carnival would he liable for those
repairs. For your reference, the City Council did waive this requirement
last year for the mall merchants and felt that it wasn't necessary in this
instance that it surety bond he supplied.
Enclosed with the agenda you will find it listing of the days and hours of
operation that the amusement will he operating during the 10 -day run. It
is also noted that Chuck's Amusement will provide two portable toilets for
the grounds and will attempt to park their bigger trucks in the back of the
mall to avoid congestion within the parking lot. area.
13
Council Agenda - 4/11/94
B. ALTERNATIVE ACTIONS:
i.�r .: ql a•�.
1. Approve the issuance of a 10 -day carnival license to the Moolicello
Mall Merchants Association and waive the daily fees by recognizing
the Association as a non-profit organization.
2. Approve the issuance of the carnival license along with waiving the
fees and waiving the surety bond requirement. The carnival would
still he supplying a certificate of insurance for liability coverage.
3. Approve the issuance of the license contingent upon the fees being
collected and the surety bund being required.
C. STAFF RECOMMENDATION:
From a location standpoint, if the amusement operator does locate sonic of
their vehicle parking to the hack of the mall, the Monticello Mall should
have adequate parking to allow the carnival to operate. Since the Council
determined the Mall Association was a non-profit organization last year,
you may want, to continue with this understanding and waive the daily
license fees.
From the standpoint of requiring a surety bond, there is only a slight.,
remote possibility that any damage would occur to public property, as the
operation will take place on private property, and the Council may want to
again waive the requirement for the surety bond. While any damage to
public property is remote, I do want to remind the Council that other events
such as circuses and amusements like the one proposed have put up posters
and advertising hanners on our city light poles in the past, which have
caused damage to the paint. Had we had a surety bond from the circus that
has been in town in the past, we would have been able to get the insurance
company to reimburse us for our cost of repairing and repainting our light
standards. Again, the likelihood of this happening is very remote, and the
Council may want to again waive the surety bond requirement.
1). SUPPORTING DATA:
Copy of appliention; Copy of certificate of insurance from the carnival;
Summary from Promotion Director ofthe Merchants Association.
14
CITY OF MONTICELLO
TRAVELING SHOW APPLICATION
Fee: $100 - let day, $ 50 - thereafter
Applicant Name: 1 �lcCn t -C I t I' 1u{ � ( �l 55 Lc
Address: oZClo (Jen 4- SPJen`4\ S --r, .-4-
i'�-rn
Phone Number: (03 — YIik-4-
Business Name: C- l.,f K's rnuc—om,P/4 S
Address: /z/ 3 plc =� _ <- . 9-7+111
'7(K x,Oer, vn r"\-
Phone Number: HNI — 01
Name/ of Organization Sponsoring Amusement (if any) :
Location Where Show will be Held: i �i l l� I i + i Imo// -�'L A-
�� mLl ( 1'7-Piw eon -<44,i
Dates) of Carnival or Show: s/riri
Name of Insurance Company (L��ccoo of nrurance shall be provided
.it
happlication) : C(1ltcru �Oer � t �ra-R-
Minimum requirements are: $100,000 - injury, liability
$300,000 - each occurrence
$ 50,000 - property damage
SURETY BOND PEOUIREMENTS: A surety bond in the amount of $5,000
ohall accompany application to ensure that all federal, state, and
local regulations are adhered to. n
�nomG+Jn IJ �rccl�✓'
,1�, - mZ,+: rail nssoc .
licant Signature
(Por C t Use Only)
Receipt 0 Approved Denied
a
City Signature
TRAV8LINO.APP: 9/18/91
IC
f ALLIED SPE�IALTY'IliSURANCE, INC.
10481 pull outovard_ ren re�3Roland. Florida 33706
Tett 1-e 12882 b h F�ridal;onat
Carl IflCate Mambort 000013
CERTIFICATE OF IMM)RANCE
This certificate neither atfirmativety nor ngeativetY amends, extends or
attars the coverage ditorded by the Pallc,Y(iesi) dcrlbed hereon and io
ass t,d as a matte-' at information and confers no r ght upon the hot_der.
The potICYtlee) ,'t,% Iftad below by a Policy number is In farce on the
dat. at certltiss.ty I;,suance. Irisurarice is afforded only with respect
to ihosn coverages for which a specific timit 0 tiabtl ty has been
'xnt'iwed and I's subject to at tests at the po Icy ,tiaving rofere CQ
theryto. Nothing heroin contained snail itod y any provision o said
poticy•
In ?'he event O--.ancettattor, of the PO11CVP th'e Cotopatiy Issuln9 i►aId•
�pOtFcY tr;ii make a.'l reattnabto effort to sarnd Not lco of f#ancottatfan
.ta the cer; it ic4le he IJ •,. at the address . shoan horstn. bu the. Codxariy
assumes eo• rotponst'+1 «':1ta for any mistake or, ta'Iturs to give such
not Ic®.
AnY Ing urancu made a P i,t "t the Policy Includes as a person i nsur6d
trd'th regpOct to an oceli, pace takin place at, a Amusement site,
U) the Fait or eshlbo:son':associat'lon, sponsoring_ organization or
ca.,,,ttee (21 the (owns- -or lessee there of (3) a municipality granttns
the `:amE'S! Insured permi4S10n t0 OpQrB't9 o(n) Amugomant, butt ori y as
re4?vCts badity Iaj#ry or property daaago causeC.by pr Caatr{bated to
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NA?w b' ADDRESS OF INSulizo ADDITIONAL iNSWWO.
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Council Agenda - 4/11/94
to. Consideration of ratifying union contract renewal. (R.W.)
A. REFERENCE AND BACKGROUND
The current two-year union contract with seven members of the public
works department maintenance stall expired April 1, 1994; and over the
past few weeks, negotiations have taken place with union representatives
along with myself and Council representative, Clint Herbst, to arrive at a
new package being proposed tonight. As you may recall, Councilmember
Herbst along with Brad Fyle as a backup were appointed to he included in
the negotiations to keep the Council abreast of the issues at hand.
As is typically the case, the negotiations start with a list of changes the
union would like to see in the contract, and again this year was no
exception. The changes proposed by the union included:
1. A request for all hours worked on a Sunday or any of the
10 1/2 holidays to he paid for at two times the employees'
regular base rate.
2. A request that a lead person or assistant supervisor be
appointed from the membership when there is an anticipated
absence of our Water Superintendent or Street Superintendent.
3. A request for callback pay to be at the rale of a minimum of
two hours at time -and -a -half, except for callbacks on Sundays
and holidays when they requested a minimum of two hours at
double time.
4. A clarification granting the membership 1/2 day holiday for
Christmas Have every year rather than current language which
may not grant this holiday if it does not fall on a Monday
through Friday.
5. Add sick leave benefits equal to 3/4 (if the normal henefit for
the Groundskeeper/Maintenance Worker classification.
6. A 41/ salary increase to all classifications April 1, 1994, and it
4r4 increase for all classifications April I, 1995.
7. A clarification of contract language granting union employees
the same health insurance coverage that is provided to non-
union employees.
15
Council Agenda - 4/11/94
Prior to the initial negotiating session, I had responded to the union's
request and basically indicated that the City would not consider any change
in the current language for overtime pay that would give a regular
scheduled employee double time for regular hours worked on a Sunday or a
holiday if that was part of their normal schedule. Likewise, since the
contract already did provide for a minimum of two hours pay for any
callback situation, the City would also not entertain the idea of the two -
hours minimum pay being at time -and -a -half or double time. In regard to
their request for the half-day Christmas Eve holiday, 1 indicated that this
may be something the City would consider if we come to agreement on all
other issues in the contract. In regard to the request for sick leave benefits
for the Groundskeeper/Maintenance Worker position, 1 did indicate that this
was a reasonable request since this position has put in the number of hours
necessary to receive these benefits.
In regard to the real issues at hand, which concern salary increases and
health insurance coverage, I informed the union representative that in order
to remain in compliance with comparable worth legislation, the City would
be adamant about keeping the union pay scales in line with comparable
worth. In order to do this, the salary increases effective April 1, 1994, could
not exceed 35S and that for 1995, possibly we should look at some method of
tying in the union increases to correspond with the non-union salary
adjustments. Again, this will he an important issue in that we don't want
to have one group of employees receiving higher increases than the other, or
it will again put us out of compliance with our comparable worth study. In
regard to health insurance coverage, the last contract had language that
indicated the union memhership would receive the same contribution
toward their health insurance cover -age that the non-union members receive.
Since we have been doing that, the union would like to see that continue
and is agreeable to receiving the same contribution tis all other employees.
The initial meeting with the union representatives and city personnel
proved to Ix quite successful, as we came to it basic agreement concerning
till the issues. I also mel, separately with the union official to clarify the
City's position in regard to when a possible lead person or assistant
superintendent would he established in the absence of one of our
supervisors. Front the initial meeting, the final agreement turns out to he
basically as 1 had expected and is summarized as follows:
The City will change the contract language to indicate that at
the discretion of the Witter or Street Superintendent, a lead
person/assistant, superintendent can he appointed from the
membership when, in the absence of the Superintendent, it is
16
Council Agenda - 4/11/94
determined that a lead person is required. The only change
from the present contract language is that the contract stated
that the employer made this decision, whereas the change
would now allow the supervisor to decide when a lead person is
necessary.
Although this language change satisfies the union membership,
there will not be any change in how we have operated in the
past, and we only establish a lead person or assistant
superintendent when there will be an extended absence by the
Street or Water Superintendent anyway. The real reason for
establishing a lead person is to have one person in charge to
give directions and have that authority that is necessary when
there may be four to eight individuals working in the street
and park departments without the supervisor being around.
2. Contract language would be amended to indicate that the 1/2
day paid holiday for December 24 (Christmas Eve) shall he
granted to the membership on the last work day preceding
Christmas.
This is the same method used for non-union employees. In the
past, union members would sometimes not receive this 1/2 day
holiday unless Christmas Eve was actually occurring on
Monday through Thursday.
The contract would he amended to include language for sick
leave benefits for the Groundskeeper/Maintenance position by
Lidding the following language:
The Groundskeeper/Maintenance Worker classification
Shall receive sick leave benefits equal to 75% of the
Operator/Mechanic schedule.
In the past, this classification only received vacation henefits
equal to 75% of the Operntor/Mechanic position schedules and
did not receive tiny sick leave benefits. This would add the sick
leave at the some rate as vacation at 75%.
It is proposed that the salary schedule rates for the equipment
Mechanic/Operator he, adjusted as follows, which amounts to a
3increase. This arhincrease would put the union pay scales
in line with our comparable worth study for their job position.
17
Council Agenda - 4111/94
Ouerator/Alechanic 04/01/94
Top Rate
$14.46
42.54 months
$13.88
30-42 months
$13.:30
18.30 months
$12.72
6.18 months
$12.15
1st 6 months
$11.57
Groundskeeper 04/01/94
Top Rate
$7.82
42.54 months
$7.51
30-42 months
$7.19
18-30 months
$6.88
6-18 months
$6.57
1st 6 months
$6.26
The contract would also be amended to include language that
states that the Operator/Niechanic and Groundskeeper salary
schedules will be adjusted on April 1, 1995, by an additional
111`l't. or by a percentage rate that is equal to the amount
granted by the City of Monticello to all non-union employee
wage scales for the year 1995, whichever is greater. This
increased salary schedule would he effective April 1, 1995, until
April 1, 1996.
Since it has always been a problem guessing what the nom -
union employees might receive fin• pay increases when trying to
establish the second year increase for the union, it seemed
more appropriate to tie the union increase for the second year
to what is granted by the Council to other non-union employees
annually. By establishing a minimum of 1 112'k, this satisfies
Lite union in that they are receiving something, but it also
should provide a comfort level to the Council in knowing that
they haven't established it precedent with ton high of an
increase granted to one bargaining unit and being forced to
grant the same amount to non-union personnel because of
comparable worth. The 1 1121 was agreed to due to the fact
that the negotiating committee wits not aware of it recent year
that the City Council has not. granted at least a 1 1129
increase in salary adjustments.
EU
Council Agenda - 4/11/94
5. Contract language regarding health insurance coverage
remained generally the same and will be clarified to indicate
that current contribution levels for union membership will he
equal to the contribution levels provided to non-union
employees. Union membership is satisfied by knowing that if
an increase is granted to non-union, they will likewise receive
the increase, but also they recognize that if our insurance
coverage changes or the contribution level is lowered for the
non-union, their benefits could also be lowered.
This concept of treating both bargaining units the same was
already established in 1992 when we agreed to the basic
principal of giving the union membership the same health
insurance benefits as the non-union employees were receiving.
R. ALTERNATIVE ACTIONS:
1. The first alternative would he to ratify and execute a new two --year
contract with the changes outlined above resulting in a salary
increase of 37 the first ,year of the contract and it minimum of 1 1/27
the second year of the contract.
In addition, this alternative would make the language changes as
noted for the half-day Christmas Eve holiday and additional sick
leave benefit for the Croundskeeper/Maintenance Worker position.
2. rhe second alternative would be to not ratify the contract as
negotiated and request that the negotiating committee continue
discussions on anv topics the Council is not in agreement with.
C. STAFF RECOMMENDATION:
As I noted, Cuuncilmember Clint Herbst along with alternate Brad F'yle
have been apprised of all correspondence between myself and union
representatives, and Mr. Herbst also wits involved in the negotiating
session. I believe Councihnember Herbst will agree that the contract as
negotiated seems fair in that it will grant an increase to the union
membership at 37 for 1994 that will place them in line with the comparable
worth study of non-union personnel. The new concept of tying in the second
year of their increase to what the Council grants for other employees should
eliminate the advance guessing we have been doing in establishing the
second year increase on their contract. Again, this will keep us in
compliance by the union only receiving what non-union personnel do as fear
19
Council Agenda - 4/11/94
as percentage increases are concerned. The other issues seem minor and,
again, are not major changes to the contract. As a result, it is the
recommendation of the negotiating committee that die union contract ln:
ratified as proposed and outlined above with a salary adjustment of 3% for
this year and a minimum 1 1/2% for 1995.
D. SUPPORTING DATA:
Due to the length of the document, I have only included the specific
language changes outlined in the agenda and the proposed salary schedules
for the Operator/Mechanic and Gruundskeeper positions. If anyone would
like a copy of the full contract, one is available at city hall for your review.
20
PROPOSED LABOR AGREEMENT CHANGES
Article X - Overtime Pay. Section 10.6. Amend as follows:
At Lite discreLiou of Lite etttplvyter suuervisor. an euiployee tempurarily
assigned to carry out the basic responsibilities of a lead employee or
assistant superintendent for a specified period of time shall be required to
carry a pager while on duty and off duty and shall he compensated an
additional $1.00 per hour actually worked above the base compensation.
2. Article XIX - Holidays, Section 19.01.
The employer will provide the following ten and one-half (10 1/2) paid
holidays for the length of this agreement and for the equipment mechanic/
operator classification employees: New Year's Day, Martin Luther King
Day, President's Day, Memorial Day (last Monday in May), Independence
Day, Lahor Day (first Monday in September), Columbus Day (second
Monday in October), Veterans Day (November 1 ] ), Thanksgiving Day,
Christmas Day, and one-half (1/2) day on December 24 qh,hen it fails Fin
Mandity. Tuesday, Wednesday, orThm;sdaly to be observed on the last work
day orecedine Christmas.
Article XXI - Sick Leave, Section 21.01
Eligibility: Sick leave with pay shall be granted to all probationary and
permanent employees classified as equipment mechanic/operators at the
rate of one working day for each calendar month of full-time service. For
this purpose, one calendar month shall be any month in which an employee
is paid for twelve (12) or more working days, provided that, such sick leave
granted probationary employees shall not he available for use until
satisfactory completion of the initial (not promotional) probationary period.
The groundskeeper/maintenance worker classification is not eligible fop sieli
k-ave-13eneftbsti shall receive sick leave benefits equal to 75rh of the operator/
mechanic schedule.
Appendix #I - Salary Schedule fur Years 1994 and 1995.
It is proposed that the salary schedule rates for the equipment mechanic/
operat,orr be adjusted as follows:
Oacrator/Mechanlc 04/01/94
Top Rale
$14.46
42-54 months
$13.88
30-42 months
$13.30
1R-30 months
P12 77
6-18 months
$12.15
1st 6 months
$11.57
It is also proposed thatthe salary schedule for the groundskeeper/
maintenance worker position he adjusted as follows:
Croundskeeoer 04/01/94
Top Rate
$7.82
42-54 months
$7.51
30-42 months
$7.19
18-30 months
$6.88
6.18 months
$6.57
1st 6 months
$6.26
Added Lanauage:
The City of Monticello agrees to adjust the operator/mechanic and
groundskeeper/maintenance classification salary schedules on 4/1/95 by an
additional 1 1/27 or by a percentage rate that is equal to the amount
granted by the City of Monticello to all non-union employee wage scales for
the year 1995, whichever is greater.
Auaendix #3:
The City of Monticello agrees to contribute the fallowing amount of money
on it monthly basis toward the cost of the Principal Mutual Life Croup and
Medical Insurance Program set forth in Appendix #2. The equipment
mechunic/operator employees will pay the difference between the full cost
and the contribution set forth below:
04/01/94
04/01/94
Toad
Employee
Employer*'
Premium
Contribution
Contribution
Rich Cline
$392.41
$20.92
$371.49
Keith Trippe
$492.27
$20.92
$471.35
Tom Moores
$492.27
$20.92
$471.35
Al Cupinski
$339.41
$20.92
$1318.49
Jim Eisele* $148.88 --------$148.88
John Middendorf $386.07 $20.92 $365.15
John Lukach $281.86 $20.92 $260.94
$2,533.17 $125.52 $2,407.65
New Employee (ave.) -------- $145.37 (emp)
$20.92 $227.76 (fam)
* Currently single employee coverage only
** On 9/15/94, the City of Monticello agrees to adjust the employer monthly
contribution amounts listed above by an amount equal to any
contribution provided to non-union employees.
The City of Monticello agrees to contribute at a rate equal to 75% of the
above schedules on a monthly basis toward the cost of the Principal Mutual
Life Group and Medical and Dental Insurance Programs for the
groundskeeper/maintenance worker classification employee(s). The
employees) will pay the difference between the full cost and the 75%
contribution schedule.
The City retains the right to change insurance carriers and/or program
benefit levels with the intent to keep benefit levels equal for union and non-
union personnel.
Council Agenda - 4/11/94
t t . Consideration of proposals for demolition of the old Cole house near
city hall. (.3.5.)
A. REFERENCE AND BACKGROUND:
At the February 28 meeting, the City Counfil authorized staff to advertise
for demolition and removal of the Cole house near city hall. Specifications
were sent to several local area contractors who had given the City proposals
in the past on other demolition projects.
Proposals were received at 10 a.m. on Thursday, April 7. Following is a
tabulation of the proposals:
Fyle Excavating $4,495
M & P Transport $6.750
Veit & Company $3,169
Based upon the above information, the hest proposal is from Veit &
Company for $3,169.
B. ALTERNATIVE AC'T'IONS:
1. The first alternative would be to accept the proposal from Veil &
Contlutny for $3,169 to demolish the old Cole house and to authorize
staff to enter into it contract to do same.
2. The second alternative would be not to award the contract at this
time.
C. STAFF RECODIMENI)ATION
It is the recommendation of the Public Works Director that, the City Council
authorize demolition of the Cole house its outlined in alternative 41. The
contractor has five days after notification to proceed to begin work and 14
calendar days to complete the work. We would, therefore, expect to have
the project done by the second week in May. Funding will conte from the
capital outlay portion of the budget.
Il. SUPPORTING DATA:
Copy of mnp of Cale house taken front the specifications
21
_ I,
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a '
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i N
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X, 933.6 r +
Cole
House
water 213 East 3r0 St.
Servke 1
r '
+
i
3{d St I scale i'- 20'
♦, ,Ili
Council Agenda - 4/11/94
12. Consideration of rebid for new snowplow truck. W.S.)
A. REFERENCE AND BACKGROUND:
At the last meeting, the City Council rejected the bids for the new truck and
tabled action on the quotes for the dump body and snowplow equipment.
City staff was directed to more closely align the truck specs with the needs
of the public works department. The main changes were in regard to wheel
base, cab to axle, turning radius, and engine design.
The rebids for the new truck were received at 11 a.m. on Friday, April 8
The following is a tahulation of those bids:
As stated in the last meeting's agenda item regarding the bids, the highest
price received for our old truck from n private party wits $5,800. Based
upon that information, the hest bid for us is to purchase the truck from
Boyer Ford for $44,639 and to sell or trade our truck to Myer Ford for
$8,200, leaving it purchase price of the new truck of $36,439.
The lowest bid for it dump body meeting our specifications was received
from Crvsteel of Fridley, Minnesota, in the amount of $10,976. Our lowest
prices for the snowplow equipment were received from J Craft of Kimball,
Minnesota, and they are $5,937 for the hitch and wing, $4,055 for the trip
edge snowplow, and $2,0113 for the sander. The cost for purchasing the new
truck, dump body, and all the snowplow equipment, including sales tax,
iunounts to $63,282.31. As you may recall, we only had $55,000 in our
budget.. If we deleted the new trip edge snowplow and used our spare plow
until next ,year and purchased the new plow in the 1995 hudget, we would
delay spending $4,313.68. This would bring our total expenditure to
$68,9118.7:4 (including sales tax).
22
Net
Murch.
Del.
1978 Int'I
With
Net With
Ridder Mnke
Price
Days
Trade Value
Trade
Sales Tax
1 ikeland Ford
$44,212
135
$5,000
$39,212
$41,760.78
Ford
Royer Ford Ford
$44,6:19
60-120
$8,200
$36,439
$38,807.54
1luglund Int'I
$43,890
120
$5,100
$38390
$4IA11.35
Bus
As stated in the last meeting's agenda item regarding the bids, the highest
price received for our old truck from n private party wits $5,800. Based
upon that information, the hest bid for us is to purchase the truck from
Boyer Ford for $44,639 and to sell or trade our truck to Myer Ford for
$8,200, leaving it purchase price of the new truck of $36,439.
The lowest bid for it dump body meeting our specifications was received
from Crvsteel of Fridley, Minnesota, in the amount of $10,976. Our lowest
prices for the snowplow equipment were received from J Craft of Kimball,
Minnesota, and they are $5,937 for the hitch and wing, $4,055 for the trip
edge snowplow, and $2,0113 for the sander. The cost for purchasing the new
truck, dump body, and all the snowplow equipment, including sales tax,
iunounts to $63,282.31. As you may recall, we only had $55,000 in our
budget.. If we deleted the new trip edge snowplow and used our spare plow
until next ,year and purchased the new plow in the 1995 hudget, we would
delay spending $4,313.68. This would bring our total expenditure to
$68,9118.7:4 (including sales tax).
22
Council Agenda - 4/1 V94
B. ALTERNATIVE ACTIONS:
1. The first alternative would he to award the purchase of a new truck
to Boyer Ford for "4,639 plus tax, sell or trade our old truck to
Boyer Ford for $8,200, purchase the dump body from Crysteel
Equipment of Fridley, Minnesota, for $10,976 plus tae, and purchase
all of the snowplow equipment from J Craft of Kimball, Minnesota,
for $12,005 plus tax, bringing the total expenditure to $63,282.31,
including sales tax.
2. The second alternative would be to make the above purchases but
exclude the new snowplow for the time being and use our old spare
plow until 1995. The total cost of this expenditure would be
$58,968.73, including sales tax.
3. The third alternative would be not to purchase a new truck at this
time.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director and Street
Superintendent that the City Council purchase die new equipment as
outlined in alternative #1. There are adequate reserve funds in the street
fund this year to cover the cost, as recent inspections of the small number of
streets to be sealcoated indicate that this will more than likely he a skip
year for the street sealcoating project, which leaves us a surplus of $20,000
in the street fund.
1). SUPPORTING DATA:
Copy of bid tabulation for new truck. Please refer to agenda item #11 on
the March 28, 1994, Council agenda for additional information.
23
REBID TABULATION
FOR
NEW TRUCK
Friday, April 8, 1994, 11 a.m.
A
Truck Cab d Chassis (prices do not
Include sales tax)
Purchase
Delivery1978
I
inti
Nei
IBidder
Make
( Price
Days
Trade Value I
With Trade Net With Sales Tax
Lakeland Ford
Ford
$44,212.00
135
$5,000.00
$39,212.00 $41,760.78
iBoyer Ford
Ford
$44,639.00
60.120
$8.200.00
$36,439.00 $38.607.54
Itiopiund 0us
Inti
$43,890.00
120
$5,100.00
$38,790.00 $41,311.35
A
Council Agenda - 4/11/94
13. Continuation of consideration of uurchase of lawn mower and
snowblower for city hall. 1J.S.1
REFERENCE AND BACKGROUND:
At the last meeting, City Council was concerned with the staff
recommendation to purchase a Honda snowblower and mower for city hall.
The mower recommended was the Honda model H3013HSA, which features
a 38 -inch cut, a 13 hp overhead valve engine, and hydrostatic drive. The
cost of the mower, including bagger and taxes, was $3,008.63. The
snowblower recommended was the Honda model HS828KiTAS, 8 hp with
hydrostatic track drive with a 28 -inch wide cut. The cost of this blower,
including taxes, was $1,702.94.
We looked at the John Deere equipment as was recommended by the
Council and were unable to find a comparahly-equipped John Deere 13 hp
riding mower with a 38 -inch cut and hydrostatic drive. The Park
Superintendent looked at the SRX95 John Deere mower, which has
12 1/2 hp Kawaski, a 38 -inch cut, and a foot -controlled variable speed hell
drive. The Park Superintendent felt that this drive would not he conducive
to commercial operation and would result in numerous problems for us.
Consequently, if we look at the John Deere equipment, we should be looking
at the GX95 .John Deere, which still features the 12 1/2 hp Kawaski engine
but is a mechanical transmission with a narrower 30 -inch cut. This unit is
suitable for our commercial type operation. The cost of this machine,
including the bagger and sides tax, is $2,060.78. '['his is a savings of
$947.85 over the larger cut hydrostatic drive Honda. It is difficult to
estimate the time savings advantage that the wider cut Honda with
hydrostatic drive would have over the John Deere. But all things being
equal as far as reliability and durability of both mowers, it would take a few
,years to make up the difference in cost.
The Parks Superintendent obtained a price for a John Deere, model TRX,
8 hp track drive snowblower with Tecumseh engine and manual
transmission. The price for the John Deere snowblower would he $1,1186.30,
including sales tux. This is $616.64 less than the Honda hydrostatic unit..
The advantages of the Honda unit are the overhead valve Honda engine
versus the 'fecumsch engine, a wider path (28" vs 24"), and the hydrostatic
drive. The hydrostatic drive itself we felt would only be a benefit during
loading and unloading of the snowblower when it is walked up planks into
the hack of a pickup or onto a trailer. We think we can load the manual
transmission unit without significant problems. If the John Deere
24
Council Agenda - 4/1 1J94
snowblower with the Tecumseh engine holds up as well as the Honda units,
the $616 difference in price is not justifiable just to obtain the hydrostatic
drive and a slightly wider cut.
We have included copies of the new quotes. Please refer to your previous
Council agenda for additional information on the original quotes.
B. ALTERNATIVE ACTIONS:
1. The first altemative is to buy the John Deere GX95 riding lawn
mower with rear bagger, gauge wheels, and 30 -inch cut with
mechanical transmission from Scharber Equipment for $2,060.78 and
to buy the John Deere TRX snowblower from Scharber Equipment for
$1,086.30.
2. The second alternative would be to purchase the John Deere GX95
riding lawn mower and the TRX snowblower from Moon Motor sales
of Monticello for a slightly higher cost of $2,103.38 and $1,198.1:3
respectively. This would cost us approximately $154.43 more to buy
locally, or we could request that Moon Motor Sales match the quote
from Scharber & Sons on both pieces of equipment.
:3. The third alternative would he to purchase the Honda H3013HSA
riding lawn mower with hydrostatic drive and 38 -inch cut from Moon
Motors for $:3,008.63 and purchase the John Deere TRX snowblower
from Scharber & Sons for $1,086.30; or purchase the snowblower from
Moon Motors if they would meet the proposal from Scharlxr.
Currently, Moon Motors' snowblower price is $102 higher than
Schurher's.
4. The fourth alternative is to make no purchases at, this time but to
consider contracting out all of our mowing for public buildings and
lighter snowplowing for sidewalks.
C. STAFF RECOMMENDATION:
City staff has spent it great deal of time on the consideration of purchase of
these two pieces of equipment.. It is the recommendation of the Parks
Superintendent that we purchase the Honda riding lawn nwwer from Moon
Motors. The advantages of the reliability/durability of this piece of
equipment coupled with the extra wide cut and hydrostatic drive make this
our best value. It is expected that much of the difference in price would he
made up over the next few yenrs in time savings, not only from greater
25
Council Agenda - 4/1 IJ94
efficiency of the mower and operation but also from expected less down
time. Based upon an 8 -year projection, the purchase cost difference would
he $118 per year. Using current wages and benefits, this would be equal to
9 1/2 man-hours per year. As Public Works Director, 1 agree with this
analysis and, therefore, recommend purchasing the Honda mower from
Moon Motors.
We both feel, however, that the difference in cost between the John Deere
snowblower and the Honda snowblower may not justify the move to
hydrostatic drive assuming that the Tecumseh engine will hold up as well
in the winter as the Honda. We would, therefore, recommend purchase of
the John Deere snowblower and request that the City Council consider
alternative N3.
D. SUPPORTING DATA:
Copy of quotes and brochures.
26
MARCH 31. 1994
ROGER MACK
CITY OF MONTICELLO
250 E. BROADWAY
P.O. BOK 1147
MONTICELLO. MN. 55'62
DEAR RCGER:
PLEASE FIND ENCLOSED THE PRICING ON THE EQUIPMENT REQUESTED. -1' TAX
JUHN DEERE GX", WITH REAR BAGGER. AND GAUGE WHEELS: S1935.0o $2.060To
4
JOHN DEERE SRX95 WITH REAR BAGGER. GOUGE WHEELS: $2216.0! 472 04
s O
OPTIONAL CUSTOM YIT FOR SRX95
(ENGINE COVER.RU9BER MATS, HUB CAPS)------------ 6S.OG
JOHN DEERE rRX SNOWBLOWER: ^--------------------- 102-).vCr��6f�
Ir THERE ARE ANY FURTHCR OUESTIONS. PLEASE- GIVE ME A CALL.
rHANK.S.
SINCERELY.
MIKE BRUNELLE
SCHARBER 6 SONS
ROGERS
t
�15
QUOTATION Phone: (812) 295.2920
MOON MOTOR SALES, Inc.
414 S. Highway 25
MONTICELLO, MN 55382
/
/ �n Date ✓% — 3
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NAME:
Salesman
104-/ L >(9f
Year Make Model -62- tri
Serial No. Engine No.
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MOON MOTOR SALES, Inc.
414 S. Highway 25
MONTICELLO, MN 55362
NAME `-'� ' / h Date 3-3,9-/ y
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Year 17(� 9 Make / D '02L4Model (/ x 49,6
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Less—Allowance for Trade-in... ... ... .. ... .. .... .... S
Make Modal Serial No
Year License Color Mileage Engine No,
Tax. ... ..... ..... ......... .... .......... ... $
License. Title 6 Fees. ......... .... ... ..
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lIl 2M4114 EMM h ..
1r1onn fetor Sales, Ifl0.
414 S.11wy 25
Mcwlc .Ilo, MN 55332
(G12) 295-2920 J
FEATURES
two models offer John Doem quality, tap
performanco and attractive prices
Powerful. high-torquo John Deare'K'
series engines with tango, quiet mutt,
Both feature an eloclric start
High pedormanee mower with roged•undw
hp creates orcellonl air flow for bailor
cutting and hogging, especially In tall, moist
grass. Made of hoavy, stamped sled for
extra durabibty,
Encl000d 6 -speed gom trnnsaxte
eliminator tfa nand for a chain and senle
out contaminants. Shift an•tho•go to match
conditions
tel
RIDING MOWERS
14 -inch turning radius (lightest In the
industry) lets you got in class tot trlmmMg
Color•codod controls, conveniently located
for easy operst an. Wide two -position
footrests to comfort
Yt ,lbie fuel gauge alms operator to check
luol level at a planta
Pedofmmreo•tostod last frogging system
features two hoppers. Vo -bushel capacity;
collect directly into hoppers or in plastic
bags
C
ADD VERSATILITY WITH
31T or 38T Lown Sweeper
$'tvbushei few bagger
Trkycler'• mulching attachment
Thatcher
Optional front weight recommended for
added stability on stopos
0)
0)i 0
'1b
JOHN DEERE Gil SERIES RIDING MOWER SPECIFICATIONS
J
`J�, r e..v�,.awmw+.�wrrwa.,�y..,a...w.,..•t
ENGINE
GX75
GX95
Type ..........................._..................... ..............
AV Cooked, John Deere'K' Series
A4 cooled. John Deore'K' Senes
Horsepower IwVmo nanuiwiuror s rating) ....
.....9 hp 16 7 kW)
12.5 hp (9.3 kW)
Cooen9.......................................................................................................................................AV
Alt cleaner ................................................................................
..................................Dry
.................................................................
2 -stage replaceable .................................................
Capacitive N.S. stanoa(dsi
Fuel tank................................................................1
Crankcase........................._.........._...._......._.........
2 gal. (4 8 L)
t.le N (1.1 L)
1.2 pal. (4.8 L)
t.48 g1. { 1 4 L)
rI Ill n ......................................... .... ......................................................................................Electroni:...................._..........._....._...................
Charging System .................................................Regulated
Start.....__
Regulated
..................._........._................_.......,.........._......_.....__................_....._.........._.......
Tranamlfsion............................................................................................................
EiectnC...._.................................. __.._........ _.......
5•woed enclosed Ifanfaxle........................_......................
Travel speeds:
Forwent
First.................................................................................................................................
Second..................._............. ............. ...................
._......._......._._.................._....... ..
1.1 mph (1 8 knVh) ....................... ............................
.... 2 2 mph (3 5 kmm).......... ...... ......
Third........................................................
.. .......................................3.3
......._._...............
mph (5 3 kmml .......................... ........................,....
Fourlh........_.................................................................................
.................................1.2
mph jB.8 kntm).......................................................
Frtth.........................._._......................................
RBVefae..............................................................................................................................
_...........................................................
5 0 mDh t8 0 kmm}„...........__.._._......................_.
Broke.......... --- ...................................._....._..........................,......................................_.....
1.9 mph (3.1 knuh)..............,......................................
Olsk.rype
Cutting width .................. ...... ................... ..................
..................._._..................................
_......................................................
30 m. (76 Cm)_............._.................- ............._......
Cullinghelght................................................................................
...........................................t
to 4 m...................
Fuei............................._........_..................._..........................-........._........_........_...._......_.tiegutar
Dimenuone
.....................................
unleaded.___......... _......._. .... ......... ..... ...
Widthwall mower . ................. ................... ........................................I.....................
............42
In. (1 07 m) ...... . ......... ...................
Widthwith beige .......... ..._.............................................
..................................................42
H.(107 m)._............ ............. .. ........
Widthwithout mowar.............................................................................
.....................
.......
26 on 166 m)..................... ..... ..................
Hmgm.........._._....._........_..................................._.............,........_...........
.... ..
.... 39ur (.89 m).. .......... ..... .
Length......................................................................................................
_................
.. ....... ... ..
.. ..... 61 n. (1.55 m ........,.... .. ...
Longdt wah bagger ..... ...........................................................................................82
...... ......
In 2 08 m ............._
W"...
os tw.ap;wo................................................._.............
... .... ........4
..,... .. . ...........
10707m .......... _..
Vol wdpht tapprox )... ... ............................342
ib, (1551,g)
.. .. ...
370 ib. (168 kg)
Tres.
wont _..............._... _..... .... ........................... 11 14 00.5 11.400.5
Roar........ 480x400.8 16x6509
A000ssorkic
Front woigm
Wheat Covers
Rubber mats
Reinforced vino cover
Tricyclor" mulcharg otwGrmmN
$park anosang tun Wt
9onoryChargor
Hourmolor
M
rm
SRX SERIES RIDING MOWERS
FEATURES
Two models to choose from, SRX75 toabans
9 -hp engme: SRX95 features 12.5 -hp engine
Electric start and large, powerful battery
standard on bath models. Regulated
Charging syalenn Ass as quick, auto starts
and provenls ovorchnrgmg
Full pressure lubncahon on SRX95
Choat, dependable th,10ype makes
08 -Inch mower on SRX95 features pnod aft
flow, fMucml blowout, beftes bngg+AV pe, -
Iormnrsce and more adapinbiity to o variety
of mowing conditions. Roti -an tips pollauil
30 -inch high pertammice mower on
SnX75 has rolled -under lip which creates
ex Conant nit flow for tetter cutting and
bagging, espocially in tail, moist gins"
Maio of heavy, stamped stool for extra
durnbilny
Variable speed drive accommodates all
typos at conditions. Convenient tool control
allows moonlot to choasn apnrd with just e
latch d the patnl. Nnepo tnth hands on
the slAering wheal And eyes on the mowing
Oren fm oNrmum safety and comfort
Shuttle shift Allows simple forwnrd/bnck-
ward motion to change directions
Smooth, positive sector end pinion steering
provides extra tight ta•inds tuming radius,
lightest in the industry; stylish three -spoke
stewing wheal: quick response — just one
turn lock to lock
Full openninr platform has comfortable,
two -position footrests and non -stip metal
sudaco
Large only-occoss fuel lank; died FvMgauge
Convenient controls enhance oparntor
comfori and convenience; high vtsibsty for
easy operation
Nigh -track deluxe sent is standard
Gutting height Indicator makes selling
mowot dock height rumple
perform""-fosted rear bagging system
features two happens, Vreushof capacity;
collect directly in hoppon or In plaslic bags
Optional front weight reconnimenclod for
nddod stability on slop"
Economical custom kit contains an angine
cover, nrbtxa mats, and contemporary
wheal covmr
ADD VERSATILITY WITH
51 T or 981 lawn Sweeper
8Y, -bushel rear haggis
Tdcycler" mulching attachment
Thatcher
Custom kit
urn rpu, plp e � i
eit
6>
4)
JOHN DEERE SRX SERIES RIDING MOWER SPECIFICATIONS
�, t , a.. ...,. ra spy u4�r n ✓wr4r .�mw �vrt.l
Engine
SRX75
SRX95
Type ............................... ..................................Aa
coded, reciprocating balanced,
Air coded, reciprocating balanced
John Deere 'K' Servs
John Doero'K' Servs
Horsepower (engine menulacturer's ratug)
9 hp (6.7 kW)
12.5 hp (9 3 kW)
Lubrication ....... ........................................................
$Pisan
Full possure with Idler accessory
dnCog .......... ....... ....... .......... ..... ......... .... ....... ........
Ae
Au
Au cleanef.............................................................Dry
2-sbge replaceable
Dry 2•clago reptawable
CapscltIa. (U 5. slandaras)
Fuel lank............................................................1
gel (� L)
1.5 pal. (5 7 L)
L
Crankcase............................................................1.
11ggnnttlon.................................................................Electronic
L
1.1
Electronic
Ctlupinp 6ystam........_.......................................Repulated
Regulaled
Start........................................................................
Electnc
EWm
Trarlamisabn.......................................................Fod<antrdled
variable speed ben drive
Fod{ ljolled variable speed bell dove
Trawl speeds:
Forward.................................................................
0.5 0 mph (0.8 0 krrvh)
0.5 Or" (0.6 0 km/h)
Reverse ......... .......... .. ...........................................
0-2.2 mph (0.3 5 km n)
0-2.2 mph (0.3 5 kmrh)
.........................
Ora" .................................... ........Desk•type
Disk-type
Cutting wWth........................................................
..30 n. (76 unl
38 in (97 cm)
Cutting Mlpllt.....................................................
1 101 in.
1 to 1 n.
NumberoI din..................................................1
2
Fuel.....................................................................
Regular unleaded
Regular unleaded
Dlmenslons
Width wllh mower, .................................................
12 n. 1.07 m)
51 in 1 3 m)
Wdlh evil ba r ...................................................121
n. 1.07 m)
IB h.1 2 m1
Width without bagger ............................. .................26
in 66 m)
26. 66 m)
Hoot....................................................................39
in .99 m)
39. .99m)
Longm...................................................................61
In. 1,55 m)
61 in 1 55 ml
I 841hwrm bappor.................................................62
h. 2,OB ml
B21n. 2 08 m)
Wlwolbaw........................................................../2
In. 1.07 m)
12 in (107.)
Not wophl�appro. ) .............................................36010
(172 k9)
11910. (19O kg)
Tuning to us .........................................................
1/ n. 1,95 m)
11 In 1 5 ml
Tires:
Fronl......................................................................
I1 .100-5
11 • 100.5
Rear.................................................................
16.6 50-0
10.6.50.8
`cifAccessed":
Front weigh)
Wheal Covera
Renlwcod vinyl covor
7 rlcyclet" nulla rq almUtmonl
Sped arrosing mullet kit
Wriory chergm
Custom kir
110
Council Agenda - 4/1 V94
14. Consideration of a resolution aaaroving plans and soecifications
and authorizing advertisement for bids for chase IV of the Cardinal
Hills residential subdivision. W.O.)
A. REFERENCE AND BACKGROUND:
As you recall, at the previous meeting the City Council approved the
feasibility study for phase IV of the Cardinal Hills subdivision along with
pathways connecting the development area to School Boulevard and
including completion of pathways along School Boulevard. City Council is
now asked to consider approval of the plans and specifications and consider
authorizing advertisement for bids.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt a resolution approving plans and specifications and
authorizing advertisement for bids for phase IV of the Cardinal Hills
residential subdivision.
Under this alternative, the hid opening will occur on May 6, followed
by a public hearing --consideration of the final plat and development
and consideration of accepting the bid and awarding the contract --
scheduled for May 9.
2. Motion to deny adoption of the resolution approving plans and
specifications.
C. STAFF RECOMMENDATION:
As noted previously, the developers have provided funds sufficient to cover
the cost of the preparation of plans quad specifications along with the cost of
the bidding process; therefore, staff feels comfortable recommending that
Council allow the project to move forward by selecting alternative N1.
D. SUI'MRrI,ING DATA
Resolution for adoption; Plans will be provided for your review if desired at
the Council meeting.
27
RESOLUTION 94 -
RESOLUTION APPROVING PLANS AND SPECIFICA'T'IONS
AND ORDERING ADVER'T'ISEMENT FOR BIDS ON
CARDINAL HILLS PHASE IV IMPROVEMEN'IS
AND ASSOCIATED SCHOOL BOULEVARD PATHWAY IMPROVEMENTS
Will -'REAS. pursuant to a resolution passed by the Council on March 28, 1994,
the City Engineer has prepared plans and specificaLions for the improvement of
phase IV of Cardinal Hills iuud associuled pathway segments located in phase III
and along School Boulevard and has presented such plans and specifications to the
Council fur approval;
NOW, THEREFORE, 13E IT RESOLVED 13Y ,rHE CITY COUNCIL OF
MONTICELLO, MINNIsSO`rA:
Such plans and specifications, a copy of which is atGached hereto and made
a part hereof, are hereby approved.
7'he City Clerk shall prepare and cause to be inserted in the official paper
and in the Construction Bulletin an advertisement for bids upon the making
of such improvement under such approved plans and specifications. The
advertisement shall be published Ibr at least 21 days, shall specify the work
to be done, shall state that bids will be received by the Clerk until 10 11.111.
on May (i, 1994, at which time they will he publicly opened in the council
chumbers of the city hull by the City Clerk and Kngineer, will then be
tabulated, and will be considered by the Council at 7 p.m. nn May 9, 1994'
in the council chambers of the city hull. Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to
address the CUUneil on the issue of responsibility. Nu bids will he
considered unless scaled and filed with the Clerk and accompanied by L
cash deposit, cashier's check, bid bond, or certified check payable to the
Clerk for 6,b of the amount of such bid.
Adopted this 1 Ith day of April, 1994.
Mayor
City Administrator
l/V
Council Agenda - 4/11/94
15. Consideration of aanroval of plans and quecifications and
authorization to advertise for bids for demolition of the buildinsrs
on the Gille aronertv. (J.S.)
A. REFERENCE AND 13ACKGROUND:
The City Administrator has been working with the Minnesota Pollution
Control Agency to gain authority to clean up the Gille property. It appears
that authorization from the PCA will be corning shortly. In preparation for
this, we have developed plans and specifications for the demolition of the
building, septic tank system, and exterior slabs and pump islands. We will
also be obtaining bids for sealing of the two residential wells found on the
property. Both the demolition and the well sealing are not fundable
through any state or government agencies.
City staff is also working toward developing a plan for rebidding the tank
removal and cleanup of contaminated soil at the site. This work can be
done independently of the building demolition, as, generally speaking, there
are more people in the demolition building business than there are certified
tank removal contractors.
The bids for the demolition and well sealing would be returnable on
Monday, April 25, to be reviewed that evening. The bids could be held for
45 days so that adequate time exists for all approvals to go ahead with the
project from the PCA.
B. ALTERNATIVE ACTIONS:
1. 'file first alternative is to approve the plans and specifications for
demolition of the buildings on the Gille property to include the pump
islands, outside slabs, and septic tank system, as well as the well
sealing, and to authorize advertisement for bids to be returned and
considered at the April 25 meeting.
2. The second alternative is not to proceed with bids at this time.
C, STAFF RFCOMMENDATION:
It is the recommendation of the City Administrator and Public Works
Director Chat we proceed and obtain the bids for demolition of the buildings
on the Gille properly as outlined in alternative Nl.
1). SUPPORTING DATA:
Copy of the plans and specifications for the demolition of the buildings. The
specifications for the well sealing will Ile delivered at Monday evening's
meeting.
28
SPECIFICATIONS
FOR BUILDING DEMOLITION AND SITE PREPARATION OF THE
OLD GII.LE HOUSE AND APPURTENANCES
1324 WEST BROADWAY
FOR THE CITY OF MONTICELLO
MONTICELLO, MINNESOTA
MARCH 30, 1894
Prepared by
City of Monticello
DEMGILLE.SPE: 3/30/94 k /�
1.
INVITATION FOR PROPOSALS
OLD GILLS HOUSE DEMOLITION
1824 WEST BROADWAY
FOR THE CITY OF MONTICELLO, MINNESOTA
The City of Monticello will receive proposals at the Monticello City Hall, 250 East
Broadway, until 10 a.m., Monday, April 25, 1994. All proposals will be publicly
opened and read aloud.
All proposals shall be inked or typewritten on forms to be supplied by the City.
Copies of the plans and specifications may be obtained from the Monticello City
Hall at 250 East Broadway, Monticello, Minnesota 55362.
The successful contractor will be required to furnish and pay for a satisfactory
performance bond.
Proposals will be considered by the City of Monticello on Monday evening,
April 25, 1994, and will make the final award. The City reserves the right to
reject any or all proposals or to waive any informalities in the proposals.
BY ORDER OF THE CITY OF MONTICELLO
Rick Wolfsteller
City Administrator
DEMGILLE.SPE: 3/30/94 Page 2 �j
PROPOSAL FORM
FOR
BUELDING DEMOLITION AND SITE PREPARATION
FOR THE
OLD GELLE HOUSE AND APPURTENANCES
1324 WEST BROADWAY
CITY OF MONTICELLO, MINNESOTA
TO THE CITY OF MONTICELLO
MONTICELLO, MINNESOTA:
The following proposal is made for building demolition and site preparation
of the old Gille house and appurtenances.
The undersigned certifies that the project specifications have been carefully
examined and that the work site has been personally inspected. The
undersigned declares that the amount and nature of the work to be done is
understood, and at no time will misunderstanding of the specifications be
pleaded. On the basis of the specifications, the undersigned proposes to
furnish all necessary apparatus and other means of construction and/or
demolition to do all the work and furnish all the materials in the manner
specified to finish the entire project within the time hereinafter specified,
and to accept as full compensation therefor the sum stated below.
3. Base Proposal
Demolish the old Gille house and appurtenances as specified, prepare the
site as specified, and transport all debris to a state permitted demolition
disposal site for a total lump sum of
4. The Owner reserves the right to award to the lowest responsible contractor
as determined to be in the best interest of the City.
5. The undersigned further proposes to execute the contract agreement and to
furnish satisfactory bond within five (5) days after notice of the award of
contract has been received. The undersigned further proposes to begin work
as specified, to complete the work on or before date specified, and to
maintain at all times a contract bond approved by the City in an amount
equal to the total bid.
6. In submitting this proposal, it is understood that the right is reserved by
the Owner to reject any or all proposals and to waive informalities.
7. This proposal may not he withdrawn atter the opening of the proposals and
shall be subject to acceptance by the Owner for a period of forty-five (45)
calendar days from the opening thereof.
DEMGILLE.SPE: 3/30/94 Page 3
8. If a corporation, what is the state of incorporation:
If a partnership, state full names of all co-partners:
OFFICIAL ADDRESS: FIRM NAME:
By
Title
By
Title
Date
DEMOILLE.SPE: 3/30/94 Page 4 CS /
SECTION I
SPECIAL PROVISIONS
INDEX
1.01 Descriptions
1.02 Designation of Parties
1.03 Insurance
1.04 Compliance with Laws, Building Codes, and Regulations
1.05 Bonds
1.06 Responsibility for Condition of Structure
1.07 Vacancies
1.08 Examination of Site
1.09 Completion --Liquidated Damages
1.10 Safety
1.11 Clean Up
1.12 Protection
1.13 Salvage of Materials
1.14 Evaluation of Bids
1.15 Approval and Final Acceptance
1.16 Method of Payment
1.17 Permits
DEMGILLE.SPE: 3/30/94 Page 6 �js
SECTION I
SPECIAL PROVISION
1.01 DESCRIPTIONS
a) These specifications cover the demolition and site preparation of the old
Gille house and appurtenances at 1324 West Broadway, Monticello,
Minnesota, all as herein specified.
1.02 DESIGNATION OF PARTIES
a) The word "Owner," "City," and/or "Architect," as used in these specifications
refers to the City of Monticello, Minnesota.
b) Where the term "Contractor" appears, it refers to the prime contractor
having direct contact with the owner.
c) The word "Subcontractor" refers to any individual, firm, or corporation who
has, with the approval of the owner, contracted with the contractor to
execute and perform in his stead all or any part of the contract of which
these specifications are a part.
1.03 INSURANCE
a) No contractor nor subcontractor shall commence work under this contract
until he has obtained at his own cost and expense all insurance required by
this article, such insurance to be approved by the owner and maintained by
the contractor until final completion of the work.
b) Workman's Compensation Insurance - The contractor shall take out and
maintain for the duration of this contract statutory workman's
compensation insurance and employee's liability insurance as shall be
required under the laws of the state of Minnesota.
c) Public Liabilitv Insurance - The contractor shall take out and maintain
during the life of this contract such public liability and property damage
insurance as shall protect him from all claims for bodily injury, including
accidental death, as well as from all claims for property damage arising
from operations under this contract. The minimum limits which are
required are: $500,000 for injuries including accidental death to any one
person, and $1,000,000 for injuries including accidental death resulting from
one accident; property damage in the amount of not less than $500,000 per
accident and the same amount in the aggregate.
DEMGILLE.SI'E: 3/30/94 Page 6
L
d) Automobile Insurance - The contractor shall carry automobile insurance on
all automotive equipment owned, rented, or borrowed in the minimum
amounts of $500,000 for injuries including accidental death to any one
person and $1,000,000 for injuries including death resulting from any one
accident. This policy must also provide $1,000,000 property damage
coverage.
e) Contractual Liability Insurance - The contractor agrees to hold harmless
and indemnify the owner, the engineer, and their agents from every claim,
action, cause of action, liability, damage expense, or payment incurred by
reasons of any bodily injury including death, or property damage resulting
from the contractor's operations on this project.
fl Owner's Protective Liability and Property Damage Insurance - The
contractor shall provide owner's protective liability and property damage
insurance in the name of the owner, insuring against bodily injury and
property damage liability, in the limits set forth above for which they may
become legally obligated to pay as damages sustained by any persons
caused by accident and arising out of operations performed for the name
insured by independent contractors and general supervision thereof.
g) Insurance certificates evidencing that all the above information is in force
with companies acceptable to the owner and in the amounts required shall
be submitted to the owner for examination and approved concurrently with
the execution of the contract. In addition to the normal information
provided on the insurance certificates, they shall specifically provide that:
A certificate will not be modified except upon ten days' prior written
notice to the owner.
Coverage is included for blasting, collapse, and underground hazards.
1.04 COMPLIANCE WITH LAWS, BUILDING CODES, AND
REGULATIONS
a) The bidder is assumed to have made himself familiar with all codes, state
laws, ordinances, and regulations which in any manner affect those engaged
or employed in the work, or the materials or equipment used in or upon the
improvement, or in any way affect the conduct of the work, and no plea of
misunderstanding will be considered on account of the ignorance thereof.
The provisions of such codes, laws, or ordinances are deemed to be a part of
these specifications, and the contractor will be bound by the provisions
thereof.
b) The contractor shall and also by a surety agree to indemnify and save
harmless the owner and all of its officers, agents, and servants against any
claims or liability arising from or based on the violation of any such law,
ordinance, regulation, or decrees, whether by himself or his employees.
DEMGILLE.SPE: 3/30/94 Page 7 \ 1�
C) If the contractor shall discover any provisions in the contract, specifications,
or any direction of the City or inspector which is contrary to or inconsistent
with any such law, ordinance, regulation, or decree, he shall forthwith
report its inconsistence to the City in writing.
1.05 GUARANTEE BONDS
a) Before entering into contract, successful bidders must furnish surety
company bond or satisfactory letter of credit in full amount of contract with
suitable penalties provided therein guaranteeing faithful performance of
contract and payment of all obligations arising thereunder in accordance
with terms thereof Form of bond and surety thereon subject to approval of
owner and shall cover work done under contract for period of twelve (12)
months beyond date set shown in original contract for completion of same.
The bond shall be maintained in force for twelve months after completion of
the work and acceptance by the City. This contractor shall pay premium for
bond.
1.06 RESPONSIBILITY FOR CONDITION OF STRUCTURE
a) Prospective contractors are hereby advised, notified, and warned that the
City of Monticello and its agents, employees, and servants make no
representations as to the conditions of the structures for which bids are
invited, nor any part or portion thereof, nor any installation therein of any
nature whatsoever; and furthermore, the City takes no responsibility for
any change in such structure, portion thereof, nor any installation of any
type whatsoever therein contained between the time of initial viewing by
the prospective contractor and the entry into a contract between the
successful contractor and the City of Monticello.
1.07 VACANCIES
a) The premises will be vacated at the time of notice to proceed.
1.08 EXAMINATION OF SITE OF WORK
a) It will be required and expected that each contractor, before submitting a
proposal for work required under these specilications, will visit the site,
make a thorough examination of conditions, take all necessary
measurements, and thoroughly familiarize himself with all existing
conditions and all of the limitations pertaining to the work herein
contemplated.
b) The submission of a proposal shall be considered assurance that the
contractor has visited the site and made thorough examination of the
conditions and limitations.
i
DEMGILLE.SPE: 3/30/94 Page 8 JS
1.09 COMPLETION - LIQUIDATED DAMAGES
a) The contractor shall commence work within five (5) calendar days after
notification to proceed, and he shall complete the work within fourteen (141
calendar days of such notification.
b) From the compensation otherwise to be paid the contractor, the City may
retain a sum of Fifty Dollars ($50.00) for each calendar day that the work
remains incomplete after the completion date, which sum is agreed upon as
a proper measure of liquidated damages which the City will sustain per
diem by failure of the contractor to complete the work at the stipulated
time, and this sum is not to be construed in any sense as a penalty.
c) No extension of time will be given for the completion of the work except for
delays authorized by the City. Extension of time will only be granted upon
a written request from the contractor to the City.
1.10 SAFETY
a) Each contractor shall take all necessary precautions to protect life, limb,
and property during the progress of the work and shall comply with all new
and existing safety and health standards and laws.
b) The contractor shall use every precaution to protect the public from
personal harm. The contractor shall erect suitable barriers to prevent
people from falling into holes or being struck by falling debris.
1.11 CLEAN UP
a) Upon completion of the work listed herein, the contractor shall remove all
tools, equipment, scaffolding, debris, and unused materials from the site
and the entire premises shall be left in a clean and workmanlike manner to
the satisfaction of the City of Monticello.
1.12 PROTECTION
a) This contractor shall send proper notices, make all necessary arrangements,
and perform all other services required for the care, protection, and
maintenance of all public utilities, including mail boxes, fire plugs,
telephone and telegraph poles and wires, and all other items of this
character on and around the building site assuming all responsibility and
paying all costs for any damages caused by the demolition.
b) The contractor shall provide and maintain guard lights at all barricades,
railings, and obstructions in the streets, roads, or sidewalks, and at all
trenches or pits adjacent to the public walks or roads.
DEMGILLE.SPE: 3/30/94 Page 9 l IS
1.13 SALVAGE OF MATERIALS
a) All salvageable materials within the building (except where specifically
noted) at the time of notice to proceed shall become the property of the
contractor. The contractor shall secure the building from entry beginning
with the notice to proceed.
1.14 EVALUATION OF PROPOSALS
a) In evaluating the best proposal for the City, the following items will be
considered:
Price quoted in the proposal.
2. Qualifications of the contractor. Evidence shall be furnished to the
City that the contractor has the necessary facilities, ability, and
financial resources to perform the work in accordance with the
specifications.
1.18 APPROVAL AND FINAL ACCEPTANCE
a) Upon the completion of the work herein specified, the contractor shall notify
the City in writing that the work is ready for final inspection. After final
inspection, the contractor will be notified of final acceptance or of additional
or corrective work required for final acceptance.
b) Before final payment is made for the work on this project, the contractor
must make a satisfactory showing that he has complied with the provisions
of Minnesota Statutes Annotated 290.92 requiring the withholding of state
income tax for wages paid employees on this project. Receipt by the clerk of
the owner of a Certificate of Compliance from the Commissioner of Taxation
will satisfy this requirement.
1.16 METHOD OF PAYMENT
a) Full payment will be made within 30 days upon completion and acceptance
of work.
1.17 PERMITS
a) The contractor shall obtain a City demolition permit for the demolition of
the building. The cost of this permit will be waived. All other permits
regarding transportation or disposal shall be the contractors responsibility,
including cost of said permits.
DEMGILLE.SPE: 3/30/94 Page 10 1`�
SECTION H
DEMOLITION OR REMOVAL
2.01 General
2.02 Scope
2.03 Utilities
2.04 Protection
2.05 Site Preparation and Compacted Backfill
2.06 Clean Up
2.07 Disposal Site
2.08 House Moving Requirements
2.09 Area Map
2.10 Site Map
DEMGILLE.SPE: 3/30/94 Page 11 r�� /
SECTION U
DEMOLITION
2.01 GENERAL.
a) Buildine Description:
General Architecture: One-story wood frame, rear walkout single family
residence with a basement and attached garage
and shed. Some outside slabs, fueling islands, and
small block triangular building also exist.
Size: See plan sheet.
2.02 SCOPE
a) Work includes the demolition or removal of the existing buildings (including
triangular building) as shown on the site plan. This includes all walls,
posts, support columns, and floor slabs (including those outside) along with
pump islands and piping. The resulting excavations shall be leveled and
compacted with suitable existing site granular material. Any additional
granular material needed will be furnished to the contractor at no cost. The
existing fuel tanks are not to be removed with this project but are to be
protected if they are still existing at the time of notice to proceed for this
project.
b) All debris, including rubbish, furnaces, appliances, pumps, brick, concrete,
plaster, wood, wire, glass, steel, pipe, block foundations, miscellaneous
household waste, and other like materials shall be removed from the site
and properly disposed of.
c) All concrete slabs, curbs, platforms, walks, and drives "within the orooerty"
shall be removed.
2.03 UTILITIES
a) The two existing wells will be sealed by separate contract prior to the start
of this demolition project.
b) The sewer is expected to be a septic tank and drain field or seepage pit.
The demolition contractor shall follow the house sower and remove and
dispose of all sewer pipe, septic tanks, drain fields, or seepage pits,
including rock. The resulting excavation shall be filled with compacted
clean granular fill from the site or material will be provided at no cost to
the contractor. The septic tank shall be pumped by Cho demolition
contractor and disposed of as per state statutes at no additional cost
DEMOILLE.SPE: 3/30/94 Page 12 ��5
c) Electric service to the house will be disconnected and gas service will be
disconnected by the City prior to demolition.
d) If any additional existing residential wells are found, contractor will notify
the City, and the City shall have the well capped or sealed under a separate
contract.
2.04 PROTECTION
a) Care shall be taken to control dust by watering, if necessary, and fire by
arranging for fire control and extinguishers; and to keep passersby from
entering the site, a temporary fence shall encompass the demolition area
once demolition begins if the site is left unattended before the demolition is
complete.
b) Fire Protection
1. A 1 1/2" hose line shall be connected to the hydrant nearest the
demolition area (near the old Baptist church) at all times during
demolition. The hose can be used for dust or fire control or to add
water to achieve optimum moisture for soil compaction. Water used
for these purposes will be provided at no cost.
2. The fire department shall be notified immediately if a fire is
discovered.
3. No material, obstruction, or debris shall be placed or allowed to
accumulate within fifteen (15) feet of any fire hydrant. All fire
hydrants shall be accessible at all times.
4. Whenever a cutting torch or other equipment which might cause a
fire is being used, the contractor shall keep fire extinguishers nearby
and ready for instant use.
c) The contractor shall remove all debris from the property over City -approved
haul routes: CSAN 75.
2.05 SITE PREPARATION
a) The site shall he leveled or sloped and compacted so as not to be a hazard to
the general public at the completion of the demolition. Existing site
materials shall be used at no extra compensation. Any additional clean
granular fill needed will be provided by the City and placed and compacted
by the contractor at no additional cost.
2.08 CLEANUP
a) The site will be left in a clean condition satisfactory to the City.
DENIGILLE.SPE: 3/30/94 Page 13 ` ���
2.07 DISPOSAL SITE
a) The contractor shall properly dispose of all materials in a state -permitted
demolition site or sanitary landfill as required by MPCA regulations.
DEMGILLE.SPE: 3/30/94 Page 14 ( I S
a
+ C.S.A ii_75 t9roaowa7l "ROw
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Council Agenda - 4/11/94
16. Consideration of aioine modifications in the dieester oumo room at
the wastewater treatment slant. W.S. )
A. REFERENCE AND BACKGROUND:
OSM and PSG have determined that piping modifications of the sludge lines
in the digester building pump room need to he made in order for the first
stage and second stage digesters to function together more efficiently. OSM
has made a drawing of the proposed modifications, and we have asked
Gridor Construction of Plymouth, Minnesota, to give us a quote for
installing piping modifications. Gridor is currently on site building the new
second stage digester cover.
The cost of the modifications based upon a quote from Gridor Construction
is $6,830, the majority of which is for materials.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to authorize Gridor Construction Inc. of
Plymouth, Minnesota, to install the piping modifications at a cost of
$6,830 as recommended by OSM and PSG.
Z. The second alternative would he to obtain separate quotes from other
contractors in the Twin City area.
3. The third alternative would be not to make the piping modifications.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director, Jan Peterson of
OSM, and Kelsie McGuire from Professional Services Group that we
authorize Gridor Construction to install piping modifications as outlined in
alternative #1 at a cost of $6,830. Most. of the cost is for materials, and
their labor cost, is quite low, as they are currently on site. It is my opinion
thal, we would not receive it lower quote from other contractors that would
have to mobilize to the site to do this work.
1). SUPPORTING DATA:
Copy of drawing from OSM; Copy of quote from Gridor Construction Inc.
29
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CAMSK =- t-6. Inc.
300 Park Place Cerner
5775 Wayzata Boulevard
Minneapolis, 61N 55416-1228
612.595-5775
1-804753-5775
PAX 595-5774
April 5, 1994
Gridor Construction, Inc.
1886 Berkshire Lane
Plymouth, MN 55441
Attn: Harold Theisen
Re: Replacement of Second Stage Anaerobic Digester Cover
City of Monticello
OSM Project No. 5098.00
Dear Harold:
Engg(neers
Arthit[[lS
Planners
5uneyors
Enclosed is Proposal Request No. 1 for piping modifications as we discussed at our meeting
last week. Please review this and prepare an estimate for completing this work as part of
the digester cover replacement project.
John Simola would like to take this to Council next week and, therefore, needs to have your
cost estimate by Friday, April 8th, if possible.
Please feel free to call me at 595-5607 if you have any questions.
Sincerely,
ORR-SCH ELE N-NIAYERON
& ASSOCIATES, INF.
ip,
Peterson, RE.
ct Manager
nWsaolcrvu�cww\a.us>.na 6
Eq-1Oppm,-Uyc �brn
Ort
C=l%S%t Shcelen 300 Park Place tenter 612-595-5775
mayeron& 5776 Wayzata Boulevard 1-800.753.5775
tL$tK. MinneapoUs. MN 554th 1228 FAX 595-5774
Proposal Request
Project: Replacement of Second Stage Anaerobic Proposal Request No. I
Digester Cover
Owner: City of Monticello Date: April 5,1994
Contractor: Gridor Construction, Inc.
1886 Berkshire Lane
Plymouth, Mn 55441
Attn: Harold Theisen
OSM Project No. 5098.00
Contract Dated: July 26, 1993
Please submit an itemized quotation for changes in the contract sum and/or time incidental to proposed
modifications to the contract documents described herein. This is not a change order or a direction to
proceed with the work described herein.
PESCRIPTIQN: Make modifications to the solids transfer piping in the digester control building as shown
on the attached drawing. Contractor will need to field verify existing conditions.
C: John Simola - City of Monticello
1.%WX=%crAL%MW ra
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By:
l6A Ll. Peterson, P.E.
[nprwers . lucfinecU . f4rurr.. funrytrs � ��
GRIDOR GION8TR.; INC.
1156 aiaUM& LAN$ j
I. O. BOX 41U6
fLYMOVTK MtWtISOTA Aldi 61L99'1-�i,1�
April 7, 1994
frost -ft" brand lain transmittal rtrerlw�T•g-71 �. www. • 11
Ir.
Orr Sehelen blayeron &Assoc., Inc.& -7
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Attn: Jon Peterson �o,p�,_ wt,
300 Park Place Center
r... Ha
5775 Wayzata Blvd.
Minneapolis, b N 55416
Re: OSM Project 5098
City of Montioetto
i
QUOTATION PER REQUEST
Labor, Tax, Insur., Fringes S1,410.00
Material, Pipe, Valves, Hangers, Anchors, Tax $3,770.00 i
Freight, Hoisting Equip. Pickups, Tpols S 700.0Q
Sub -Total j S5,880.00
Ptoflt At Margin I S% S 882.00
Sub -Total $6,762.00
Bond 1% $ 68.00
' • TOTAL $6,830.00
Plcase advise within 10 woridag days. Add X10 working days to complete this work, paindrig
by others.
Gridor Constr., Inc.
k
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Harold Theisen
Well
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COUNCIL UPDATE
April 7, 1994
Update on Emmerich/Klein rezonine case. (J.U.)
This is to update you on the status of the Emmerich/Klein rezoning case. At the
regular meeting of the Planning Commission on April 5, the commission reviewed
the Emmerich/Klein rezoning proposal along with a companion proposal submitted
by the Planning Commission requesting consideration of rezoning the Hoglund
and Lundsten property from B-3 to I-1 and 1-1 to B-2 respectively. The meeting
was very productive and well attended. Comments from the Industrial
Development Committee, Chamber of Commerce, and local landowners were added
to the pool of information for Planning Commission review. In addition, I
provided a video to the Planning Commission showing them examples in other
cities of how transitions from industrial to residential properties have been
handled.
As a result of the information and discussion, the item was tabled once more with
the Planning Commission requesting that staff obtain additional information
regarding the effectiveness of the efforts to buffer the industrial uses from
residential uses. In accordance with the request, I will be visiting the city of New
Hope, some of the businesses, and apartment complexes that I videoed for
additional information.
According to the zoning ordinance, the Planning Commission has 60 days to
review the matter and make its recommendation to the City Council, which will
allow one more meeting to discuss this matter prior to Council consideration
scheduled for May 9. Please call me if you would like to review the video with me
and/or discuss the additional information provided to the Planning Commission at
the previous meeting, including specific recommendations made by the Industrial
Development Committee and the Chamber of Commerce.
INFORMATION UPDA'T'E
April 8, 1994
Update on community arena desien study RFP. (J.0.)
This note is to inform Council that I contacted the community arena association
regarding Council's action approving the issuance of the community arena design
study RFP, and 1 informed them that the funds to complete the study cannot be
taken from the $100,000 contribution requirement.
1 was informed by Mark Fluharty that the community arena association has taken
Council's action under advisement. It is my understanding that the arena
association may not wish to finance the study if the funds for the study cannot be
drawn from the $100,000 requirement. This is to let you know that no additional
work relating to the referendum will be completed until such time that the arena
association provides me with its position on the matter.
If you should have any questions, give me a call.
INFORMATIONAL
FROM OLLIE KOROPCHAK
ENCLOSED IS SOME INFORMATION INTENDED TO KEEP THE CITY COUNCIL
INFORMED OF THE ACTIVITIES OF THE INDUSTRIAL DEVELOPMENT COMMITTEE
OF MONTICELLO AND THE ECONOMIC DEVELOPMENT PARTNERSHIP OF WRIGHT
COUNTY. IF YOU HAVE ANY QUESTIONS, PLEASE DON'T HESITATE TO ASK OR
CALL ME.
PRELIMINARY DRAFT
CITY OF MONTICELLO
1994 ECONOMIC WORK PLAN
To develop an economic development plan for the City of
Monticello that encourages a managed -Quality industrial
business environment, assures the availability of a quality
labor force, and enhances the City's economic base.
II. To organize IDC Subcommittees that encourage greater IDC
membership participation and utilizes the expertise of other
local citizens. (Other local citizens meaning a planner,
developer, contractor/builder, local and county boardmember,
school educator/counselor, industrial and commercial business
leader, etc.)
MARKETING SUBCOMMITTEE
7:30 a.m.
Kevin Doty, Chairperson
Merrlyn Seefeldt
Ron Hoglund
Don Smith
Bridge Water Telephone
Resources: NSP and Minnegasco
A) To assess the current general marketing plan inclusive of
the community readiness information.
B) To review the existing marketing materials for updates.
C) To re-evaluate Monticello's industrial marketing
strengths.
D) To explore the feasibility and need to develop a direct
mail target -market plan through:
1) the use of Standard Industrial Classification (SIC)
Codes;
2) the consideration of local BRE markets and other
organizational associations;
3) the consideration of the financial stability of a
company;
4) the availability of the current and future skilled.
semi -skilled, and unskilled labor force; and
S) the consideration to market the national geographic
areas of Chicago, Indiana, and Michigan and the
International areas of Northern Ireland or other
countries.
MEN
EDUCATION SUBCOMMITTEE
Sheldon Johnson, Chairperson
Jim Fleming
Lois Posusta, Bondhus Corporation
Jack Brown, Electro Industries
Remmele Engineering
Standard Iron and Wire Works, Inc.
Kathy Figenshau or Dennis Suedback, District #882 Boardmember
Tom Keating, High School Counselor
Dave Crummey, Industrial Instructor
Resources: Maureen Steinwall, Steinwall Inc.
Wright Technical School
A) To assess the availability of a skilled labor force.
B) To foster a positive image of technical -school degrees.
C) To provide the opportunity for business and technical
school networking to assure the availability of
continuing education and a skilled labor force.
D) To research the potential for development of an Adult
Apprenticeship Program Plan between the local school
district and the local industries.
E) To research the potential for development of a Youth
Apprenticeship Program Plan between the local school
district and industrial businesses.
F) To consider the establishment of an Industrial Business
Award for outstanding performance and support in the
development and utilization of the local apprenticeship
programs.
0) To research the feasibility to establish a technical -
degree schlorship.
H) To encourage technical schools to establish a satellite
training lab center in Monticello.
I) To research the Youth Entrepreneurship Education
Fund Program.
5-3
BRE SUBCOMMITTEE
Wedneday, 7:30 a.m., City Hall
Tom Lindquist, Chairperson
John McVay
Bill Tapper, Genereu..,c Pine Wood Products, Inc.
Dr. Glenn Nemec
Steve Lemme, The H -Window
Steven Birkeland, Jr., Custom Canopy, Inc.
A) To continue the established IDC -BRE Goodwill and
Promotion Program, emphasize the BRE network benefits to
IDC members, and establish a BRE formalized visit -
reporting schedule.
H) To develop a BRE network among the local industrial
businesses (Industrial Presidents Club).
1) Host annual or semi-annual industrial tour(s),
2) Meet with Senator Betty Adkins and Representative
Mark Olson,
3) Meet with local governmental unit boards: School,
hospital, city, and county;
i) Meet to address interests identified by the BRE
industries.
C) To continue the BRE Breakfast, BRE Tours, Prospect
Visits, Groundbreaking Receptions, and IDC Banquet.
D) To endorse the local financial fund programs as
administered by the HRA and EDA.
E) Potential issues to address: Import/Export by Minnesota
Trade Office; Programs and Tools of Minnesota Technology,
Inc.; BRE Industrial Intrastructure Plans and Regulations
by City Staff/Planner; Quality of Life Issues as it
relates to BRE companies by City Council, School Board,
Hospital Board, and County Commission; or Continuing
Education Opportunities available in Monticello by the
Technical Schools and NSP.
S - y
INFRASTRUCTURE SUBCOMMITTEE
7:30 a.m.
Dennis Taylor, Chairperson
Harvey Kendall
Arve Grimsmo
Mayor Ken Maus
Joe Campbell or Don Roberts, Sunny Fresh Foods, Inc.
Brad Barger, SMM
Jerry Schoen, Aroplax Corporation
Jeff O'Neill
John Slmola
A) To establish a connection with City Staff to review
infrastructure development plans as it relates to BRE
prior to City Council approval:
1) To determine an industrial design load percentage
for the Monticello Waste Water Treatment Study.
2) To research and propose a water hook-up fee
increase and explain its purpose.
3) To update the IDC on the current land use map as it
relates to the availability of industrial land and
define future plans to assure the availability of
marketable industrial land.
•) To update the IDC on the progress of the approved
Chelsea Area Transportation Circulation Study and
residential developments.
S) To update the IDC on any recommendation to amend
the City Ordinances and Zoning, water/sewer rates,
or any other services provided to and of interest
to the BRE industries.
B) To request a Quarterly report of the Waste Water
Treatment Plant Reserve.
�' S
LEGISLATIVE (CHAMBER) SUBCOMMITTEE
011ie Koropchak, Chairperson
Jay Morrell
Joel Abraham, Remmele Engineering
Doug Nevinski, NSP
Cyndie Johnson
A) To support and lobby the Chamber's BRE issues to reform
workmen's compensation and health care, create a more
equitable tax system between residential and
commercial/ industrial property taxes, de -regulate and
simplify environmental laws and regulations, and endorse
the Quad County Economic Blueprint Report.
B) To research the preservation of TIP for Economic District
and elimination of the LGA Penalty.
C) To cc -operate with the BRE Subcommittee in planning the
meeting between Senator Adkins, Representative Olson, and
the BRE industries.
D) To urge support in approving additional temporary storage
of used nuclear fuel at NSP's Prairie Island electric
generating plant, to avoid unnecessary premature shut
Gown of the plant at the expense of citizens, consumers,
out -state economy, and the environment.
S .(o
WPi6HT TECH CENITEP. TEl.:612-682-411
Mar 22.94 13:02 Nc.017 P,OI
Wright Technical Center
1400 Highway 25 North, P.O. 239, Mob, Wnnesaa 55313
Carl MonUka, Director tWpa seuet2-.ssz
- flare uer. et?�zriO�f)
March 21, 1994
Ms. 011ie Koropchack
Monticello City Offices
Monticello, MN 65362
Dear Ms. Kcropcheck,
The Board of Directors of the Wright Technical Center has decided to submit a proposal to the
Minnesota Department of Educstlon for a Youth Apprenticeship Grant. The Grant will be used to
develop a program to serve area students and Industry to boner prepare workers by the use of
apprenticeship practices.
A major component of this pnaject Is community Involvement, The Technical Comer to
appointing a Youth Apprenticeship Council to provide guidance. i InvMe you to serve on the
Cuunoll, which will hold a meeting from 7.9 a.m. at the Wright Technical Comer on Friday,
March 251h. We annclpate that approximately three additional meetings will be held prior to
the proposal deadline of April 30. Please call me at 682.4112 or 338.0417, to confirm
whether or not you can serve.
To develop the proposal, the service ofJohn Sodey, a grant writer, has boon engaged. Council
members may be contacted by John at he establishes an action plan for the project. I tope that
you will be able to join us In this Initiative.
Sincerely,
Carl Montzka
Director