City Council Agenda Packet 06-27-1994AGENDA FOR THE MEETING OF THE CITY COUNCEL
Monday, June 27, 1994 - 7 p.m.
Mayor: Brad Fyle
Council Members: Shirley Anderson, Clint Herbst, Patty Olsen, Warren Smith
1. Call to order.
2. Approval of minutes of the regular meeting held June 13, 1994.
3. Citizens comments/petitions, requests, and complaints.
A. Proclamation for Women of Today.
4. Consideration to approve the recommended amendments for the Greater
Monticello Enterprise Fund (GMEF) Guidelines.
5. Consideration to review Greater Monticello Enterprise Fund (GMEF) Loan
No. 008 (The H -Window Company) for compliance of the GMEF Guidelines.
6. Review David Hornig's response to Council action taken with regard to
disposition of Oudot A, Country Club Manor.
7. Consideration of authorizing preparation of plans and specifications for
improvements to the proposed Eastwood Knoll subdivision.
8. Consideration of accepting transportation plan.
9. Consideration of adopting strategy for addressing workload demands.
10. Review of feasibility study for reconstruction of 7th Street between Pine
Street and Cedar Street, authorization to prepare plans and specifications,
and hold public hearing on improvement.
11. Review of feasibility study for realignment of Cedar Street at Oakwood
Drive, and consideration of ordering plans and specifications.
12. Consideration of adoption of City of Monticello Employee Safety Manual.
13. Approval of hills for the month of June.
14. Adjournment.
Mr4UTES
REGULAR MEETING • MONTICELLO CITY COUNCIL
Monday, June 13, 1894 - 7 p.m
Members Present: Shirley Anderson, Clint Herbst, Patty Olsen, Warren Smith,
Brad Fyle
Members Absent: None
2. Consideration of approval of minutes of the regular meetine held Mav 23-
1994.
Assistant Administrator O'Neill asked for a clarification on the vote on item
M7. Warren Smith indicated that it was his recollection that Brad Fyte
voted in favor of the motion, and Patty Olsen voted against the motion.
Fyle and Olsen agreed with Smith's recollection.
After discussion, a motion was made by Shirley Anderson and seconded by
Warren Smith to approve the meeting minutes with the clarification noted
in item V. Motion carried unanimously.
Citizens comments/oetitions, reouesta. and complaints
Mary Jo Jepson, Connect Four Co -Instructor, along with student editors
Christine Anderson and Joe Muller, presented copies of the recently -
published book, Monticello. a River Town on the Rise. Jepson expressed her
appreciation to City staff for assistance in development of the book.
Public Hearing --Consideration of a rgsolution ordering prgiect pnd
authorizing preparation of plans and specifications • Meadow Oak storm
sewer.
Assistant Administrator O'Neill explained that the purpose of the public
hearing is to provide an opportunity for public input on the Meadow Oak
storm sewer outlet project.
City Engineer Bret Weiss went on to make a presentation outlining the
scope and design of the project, along with a proposed formula for funding
the project. Weiss noted that the total estimated cost of the project is
$329,400 funded primarily from revenue generated via storm sewer
assessments levied against developed properties and through revenues to be
obtained through future acquisition of storm sewer access fees obtained in
conjunction with land development.
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Council Minutes - 6/13/94
Wayne Ward noted that the need for the storm sewer has been brought
about by recent residential developments. He also noted that the initial
planning for the development of the area was flawed in that the storm
sewer should have been installed when Meadow Oak was initially
developed.
Brad Fyle noted that the need for the storm sewer system has always been
thee. Bret Weiss noted that everybody contributes to the storm sewer
problem. If you are contributing to the problem, then you benefit from the
solution. Brad Fyle indicated that the City should move forward on the
project due to the growth in residential development in the area.
The City Engineer addressed a number of comments and questions from the
public in attendance.
The public hearing was then closed.
Shirley Anderson noted that the Township and County have the option of
funding the cost to oversize the storm sewer system so as to solve the ditch
33 flooding problems. She hoped that these agencies would get involved to
rectify a long-standing problem. Clint Herbst concurred that this is the
perfect cliunce to wrreet the ditwh 33 drainage prublem.
After discussion, a motion was made by Patty Olsen and seconded by
Shirley Anderson to adopt a resolution ordering the project and authorizing
preparation of plans and specifications. Motion carried unanimously.
SEE RESOLUTION 94-18.
4. Legislative session update by Representative Mark Olson.
Representative Mark Olson reviewed recent action taken by the state
legislature affecting municipalities.
City Council thanked Olson for his work on behalf of citizens in his district
and expressed appreciation for his legislative update.
Consideration of accenting 1993 Audit Report for the Citv of Monticello.
Rick Borden of Gruys, Borden, Carlson & Associates was present to provide
an overview of the 1993 Audit Report. In the Auditor's report on the
financial statements, it was noted that the City's general purpose financial
statements represent the financial position of the City of Monticello, as of
December 31, 1993. He noted that operations and the changes in cash flows
of all proprietary fund types for the year are in conformity with generally
accepted accounting principals.
Page 2 D--)-)
Council Minutes - 6/13/94
Borden went on to review various reports and charts outlining City
expenditures and revenues.
After discussion, a motion was made by Warren Smith and seconded by
Shirley Anderson to accept the audit report as prepared. Motion carried
unanimously.
Consideration of a variance request which would allow placement of a vvlon
sign within the required setback area. Applicant, Champion Auto (Warnert
Automotive).
Assistant Administrator ONeill reported that the Planning Commission has
recommended denial of the variance based on the finding that no hardship
or unique situation exists that would justify the variance. To grant the
variance in this case would set a precedent that would impair the intent of
the ordinance.
After discussion, a motion was made by Warren Smith and seconded by
Shirley Anderson to deny the variance as requested. Voting in favor of the
motion: Warren Smith, Shirley Anderson, Patty Olsen, Brad Fyle.
Abstaining: Clint Herbst. Herbst abstained because his cousin -in-law is
part uwner of the business.
Review status of development agreement neeotiations - Country Club
Manor. Outlot A.
Assistant Administrator ONeill informed Council that Mr. Hornig requested
that the City allow him to have the flexibility to reduce the size of the first
phase and associated land purchase from 42 units to 12 units. ONeill went
on to note that Hornig is completing a market study which could ultimately
lead him to development of a 42 -unit complex as originally proposed.
Hornig is requesting that he be provided 30-60 days to complete the market
study before he would be willing to commit to more than 12 units.
After discussion, a motion was made by Clint Herbst and seconded by Patty
Olsen to direct City staff to obtain a commitment from Hornig to develop 42
units with the first phase prior to the next Council meeting. In the event
this commitment cannot be obtained, staff is authorized to negotiate directly
with Shelter Corporation. Motion carried unanimously.
!Qpnsideration of a request to amend the City open burning ordinance.
Rick Wolfsteller reported that he has had conversations with Mr. and Mrs.
Dean Carstens, 101 Craig Lane, who have complained of nuisance
recreational fires that are occurring in the neighborhood. Mr. Carstens
requested that the Council consider amending the open burning ordinance
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Council Minutes - 6/13/94
to provide better control of recreational fires. Wolfateller noted that the
problem experienced by Mr. Carstens could be reduced by requiring that
recreational fires be located away from side and rear lot lines.
After discussion, a motion was made by Clint Herbst and seconded by
Warren Smith to adopt an ordinance amendment as follows:
ORDINANCE AMENDMENT NO. 252
THE CITY COUNCIL OF MONTICELLO HEREBY ORDAINS
THAT OERDINANCE SECTION 64-7 PERTAINING TO
RECREATIONAL FIRES AS AN EXCEPTION TO OPEN
BURNING RESTRICTIONS BE AMENDED AS FOLLOWS:
5-4-7: RECREATIONAL: Fires set for recreational, ceremonial,
food preparation, or social purposes are permitted
provided the following conditions are adhered to:
(A) Only dry wood, coal, or charcoal is burned.
(B) Fire must be contained within a 3 -ft diameter fire
pit area.
(C) Fire must not be left unattended.
(D) Fire pit must be located in rear yard at least 60 ft
from adjacent residential dwellings.
Voting in favor: Shirley Anderson, Clint Herbst, Patty Olsen, Warren
Smith. Opposed: Brad Fyle. SEE ORDINANCE AMENDMENT NO. 252.
10. Consideration of aonrovine open burnine permit - Glen Posusta. AMAX
Storage.
Council reviewed the criteria for allowing open burning and found that the
proposal for open burning by Glen Posusta meets the minimum
requirements of the ordinance.
A motion was rade by Patty Olsen and seconded by Warren Smith to grant
the open burning permit. It was the consensus of Council to review
requests for open burning permits only under circumstances where the
applicant cannot meet the minimum requirements of the code. Motion
carried unanimously.
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Council Minutes - 6113/94
11. Consideration of annual municipal maintenance agreement with Wright
Countv. and consideration of access agreement outlining Citv use of Countv
rieht-of-wav for ISTEA oathway.
Public Works Director, John Simola, and Assistant Administrator, Jeff
ONeill, reported that for many years the City of Monticello has contracted
with Wright County for snow and ice removal on various county roads. In
1994, a maintenance agreement requested by the County includes State Aid
Highway 75 from Willow Street near Pinewood Elementary School to the
east junction of County State Aid Highway 39, and County State Aid
Highway 39 from the Monticello Public Works building to the west junction
of County State Aid Highway 75. Simola reported that the County
reimburses the City on a per -mile cost based on the previous year's cost
incurred by the County.
ONeill noted that consideration of the annual maintenance agreement was
delayed for approval this year while we worked out details regarding the
agreement governing placement of the City pathway on the County highway
right-of-way. Now that both documents have been prepared, it is
appropriate to consider adopting them at this time.
After discussion, a motion was made by Clint Herbst and seconded by
Shirley Anderson to adopt the maintenance agreement and access
agreement as submitted. Motion carried unanimously.
12. Consideration of advertipiniLfor bids for demolition of the old Gille house
and an urtenances at 1324 West 3roadway.
John Simola, Public Works Director, reported that action on this item was
tabled in April at the recommendation of the City Attorney. It was his
opinion that we did not have authorization to move ahead and demolish the
building. Since that time, we have received a letter of authorization from
Wright County and received written input from the Minnesota Pollution
Control Agency. Staff feels it is now proper to remove the building and seal
the wells.
Brad Fyle objected to City involvement in the cleanup project since the City
does not own the property. It is a tax forfeit property held in trust by the
State with Wright County as caretaker.
Rick Wolfsteller, City Administrator, noted that if the City does not take the
initiative, the property will continue in its blighted condition for some time
to come. He also noted that the cost for the cleanup will be recovered
through a PCA cleanup fund and through revenue obtained through the sale
of the land.
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Council Minutes - 6113/94
After discussion, a motion was made by Shirley Anderson and seconded by
Patty Olsen to approve plains and specifications and advertise for bids and
to defer developing pre -approval report until after demolition bids have been
obtained. Motion carried unanimously.
13. Consideration of change order #1 for City Proiect 93-11C. Chlorination/
Dechlorination Proiect at the wastewater treatment nlant.
After discussion, a motion was made by Clint Herbst and seconded by Patty
Olsen to approve change order #1 for the chlorination/dechlorination project
in the amount of a deduct in the project cost of $1,762. Motion carried
unanimously.
14. Consideration of a resolution declaring intent to reimburse nroiect costs
through a future bond sale - Proiect 93.12C.
Rick Wolfsteller, City Administrator, reported that with the public hearing
completed on the proposed Meadow Oak storm sewer outlet to the
Mississippi River, Council may want to consider adopting a resolution
stating that it may reimburse itself through a bond sale in the future for
any costs associated with this project. Wolfsteller reported that by adopting
the resolution, the City would be protecting its rights to reimburse itself for
any expenditures for engineering or construction that we have accrued prior
to the actual bond being sold.
After discussion, a motion was made by Shirley Anderson and seconded by
Warren Smith to adopt a resolution declaring intent to reimburse Meadow
Oak storm sewer project costs through a future bond sale. Motion carried
unanimously. SEE RESOLUTION 9419.
15. Consideration of granting annual annroval for municinal licensgU.
After discussion, a motion was made by Shirley Anderson and seconded by
Patty Olsen to grant municipal licenses as outlined below.
Intoxicating Liauor. On -stale (fee $3,760)
1. Monticello Liquor, Inc.
2. Silver Fox
3. Joyner Lanes
4. Robert Eidsvold DBA Comfort Inn
5. J.P.'s Annex
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Council Minutes - 6(13/94
Intoxicating Liquor. On -sale. Sundav (fee $200 --set by statute)
Renewals
1. Monticello Liquor, Inc.
2. Silver Fox
3. Joyner Lanes
4. VFW Club
5. American Legion Club
6. J.P.'s Annex
Non -intoxicating Malt. On -sale (fee $275)
1. Rod and Gun
2. Pizza Factory
3. Country Club
Non-intoxicatine Malt. Off -sale (fee $75)
Renewals
1. Monticello Liquor
2. Maus Foods
3. River Terrace
4. Tom Thumb
5. Holiday Stationstore
Wine/3,2 Beer Combination. On -sale (fee $500)
Renewal
1. Dino's Deli
Set-uo License (fee $275)
1. Country Club
2. Rod and Gun (steak fry only)
Club Licenses (fee --set by statute based on membership)
1. VFW - $500
2. American Legion - $500
Motion carried unanimously.
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Council Minutes - 613/94
16. Other matters.
A. Assistant Administrator O'Neill provided an update on the potential
development of the Robert Krauthauer property. ONeill informed the
City Council that the City has received a petition from Robert
Krautbauer for annexation of a 38 -acre parcel to coincide with
development of a 71 -acre tract of land located between East County
Road 39 and the freeway and east of Hawks Bar/Restaurant. In
conjunction with the annexation request, the developer of the site,
Rick Murray of Residential Development, Inc., has submitted a
concept plan to the Planning Commission for preliminary review.
O'Neill noted that Township officials have reviewed the concept plan
and have voiced preliminary support for the annexation based on the
fact that the property is located within the area jointly identified by
the City and the Township as being located in the urban service area.
B. Assistant Administrator O'Neill updated Council on plans for placing
no panting signs on 7th Street between Washington and Highway 25
and along East County Road 39 from the entry to the city at Gillard
to Rivermad Plaza. ONeill noted that placement of the no parking
eignslbike route are in accordance with the pathway plan adopted in
May of 1993.
There being no further discussion, the meeting was adjourned.
Jeff ONeill
Assistant Administrator
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Council Agenda - 6/27/94
3. Citizens commgnWDetiaons`re9u"t%$nd comalalnts—
Proclamation for Women of Today. (R.W.)
Representatives of the Women of Today organization may be in attendance
at the Council meeting to request that the City Council adopt a
proclamation declaring July 1 as Women of Today Day. This organization
has had a local chapter for a number of years; and in order to increase
awareness of their group, the organization is requesting Council approval in
adopting the proclamation supporting the July 1 date. If acceptable, the
Council can declare the proclamation by either a consensus vote or by a
motion.
PROCLAMATION
MIEREAS, the Monticello women of Today is an organization Serving the City of
Monticello for the last seven years; and
WHEREAS, the Monticello Women of Today contributes to the well-being and
community spirit of the City of Monticello through activities, education, and
fundraising; and
WIIFJWAS, the Women of Today nationwide celebrate Founder's Day on July 1 in horror
of the establishment of their organization;
NOW, THEREFORE, 1, Brad Fyle, Mayor of the City of Monticello, do hereby proclaim
July 1, 1994, to be
MOffICELLO NO OF TODAY DAY
in Monticello, Minnesota.
IN WITNESS TIIERF.OF, I have hereunto set my
hand and caused the Seal of the City of
Monticello to Ise affixed this twenty-
seventh day of June in the year of our Lord
one Thousand Nine Hundred and Ninety-four.
Mayor
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Council Agenda - 6/27/94
Consideration to aDDrove the recommended amendments for the
Greater Monticello Enterarise Fund (GMEF) Guidelines. (O.K.)
A. REFERENCE AND BACKGROUND
At the June 15 EDA meeting, members reviewed four guideline provisions of
the GMEF for possible amendment. Two of the four provisions received
Economic Development Authority (EDA) amendment approval. Therefore, in
accordance with the GMEF Guidelines, the EDA requests the City Council
review the two recommended amendments for approval. GMEF Guidelines
state: "FUND GUIDELINES MODIFICATION. At a minimum, the EDA shall
review the Fund Guidelines on an annual basis. No changes to the GMEF
Guidelines shall be instituted without prior approval of the City Council."
NON-PERFORMANCE PROVISION
The existing GMEF Guidelines state: "An approved GMEF shall be null and
void if funds are not drawn upon or disbursed within 120 days from date of
EDA approval."
EDA recommends the following amendment: An approved GMEF shall be null
and void if funds are not drawn upon or disbursed within 180 days from date
of EDA approval."
Reasons for the EDA recommendation: First, a company is unable to order the
designated equipment or machinery until after the award or approval of
funding dollars; and with the time necessary for design, production, and
delivery, the GMEF 120 days appears to be insufficient. Secondly, sometimes
a company is allowed another 30 -day trial period prior to acceptance of the
equipment. Lastly, it is not recommended to disburse approved GMEF dollars
prior to owner's acceptance of the equipment, and only thereafter can the EDA
file the UCC forms. In the case of the Standard Iron GMEF loan, the GMEF
Non -Performance original date of March 9 was extended twice. The loan
closing and disbursement did occur on June 1; however, the company expended
dollars to establish an escrow account with Norwest Bank in order to meet the
GMEF Guideline and to avoid the need to again alter dates in the SCERG,
CMIF, and GMEF loan closing documents.
Council Agenda - 6/27/94
LEGAL FEE PROVISION
The existing GMEF Guidelines has no Legal Fee Provision. After the first two
GMEF closings, the EDA recognized and agreed that the GMEF legal fees
should he the responsibility of the applicant, and the applicant has so been
instructed.
However, to provide uniformity and accuracy, the EDA recommends the
following amendment: Legal Fees are the responsibility of the GMEF
applicant.
B. ALTERNATIVE ACTIONS:
NON-PERFORMANCE PROVISION
1. Motion to amend the GMEF Guideline Non -Performance Provision to
1$0 days as recommended by the EDA.
2. Motion to deny amending the existing GMEF Guideline Non -
Performance Provision of 120 days.
3. Motion to amend the GMEF Guideline Non -Performance Provision as
determined by City Council or to table any action.
LEGAL FEE PROVISION
1. Motion to amend the GMEF Guidelines to include a Legal Fee Provision:
Legal fees are the responsibility of the GMEF applicant.
2. Motion to deny amending the GMEF Guidelines to include a Legal Fee
Provision.
3. Motion to amend the GMEF Guideline to include a Legal Fee Provision
as determined by City Council or to table any action.
C. STAFF RECOMMENDATION:
Staff recommends Alternative 01 for both the Non-Performanco and Legal Fee
Provisions for reasons consistent with the EDA's rationale.
D. SUPPORTING DATA: I -u
Excerpt from the GMEF Guidelines. A e O JA
3
• BUSINESS EQUITY
REQUIREMENTS - Subject to type of loan; Board of
Directors will determine case by
case, analysis under normal lending
guidelines.
• COLLATERAL - • Liens on real property in
project (mortgage deed).
+ Liens on real property in
business (mortgage deed).
• Liens on real property held
personally (subject to Board of
Directors - homestead exempt).
• Machinery and equipment liens
(except equipment exempt from
bankruptcy).
+ Personal and/or corporate
guarantees (requires unlimited
personal guarantees).
• NON-PERFORMANCE - An approved GMEF loan shall be null
and void if funds are not drawn upon
or disbursed within 120 days from
date of EDA approval.
The Greater Monticello Enterprise Fund is operated as an equal
opportunity program. All applicants shall have equal access to
GMEF funds regardless of race, sex, age, marital status, or other
personal characteristics.
ORGANIZATION
The Greater Monticello Enterprise Fund is administered by the City
of Monticello Economic Development Authority (EDA), which is a
seven -member board consisting of two Council members and five
appointed members. EDA members are appointed by the Mayor and
confirmed by the City Council. Formal meetings are held on a
quarterly basis. Please see the by-laws of the EDA for more
information on the structure of the organization that administers
the Greater Monticello Enterprise Fund.
PARTICIPATING LENDING INSTITUTION(SI
1. Participating lending institutions(s) shall be determined by
the GMEF applicant.
2. Participating lending institution(s) shall cooperate with the
EDA and assist in carrying out the policies of the GMEF as
approved by the City Council.
3. Participating lending institution(s) shall analyze the formal
application and indicate to the EDA the level at which the
lending Institution will participate in the finance package.
GNEF GUIDELINES: 4/11/92 Page 4 9
Council Agenda - 6/27/94
Consideration to review Greater Monticello Enterprise Fund (GMEF)
Loan No. 008 (The H -Window Comvanv) for compliance of the GMEF
Guidelines. (OX)
REFERENCE AND BACKGROUND:
The EDA requests that City Council review GMEF Loan No. 008 for
compliance of the GMEF Guidelines. The GMEF Guidelines state: "The EDA
shall have authority to approve or deny loans; however, within 21 days of EDA
approval, the City Council may reverse a decision by the EDA to approve a
loan if it is determined by Council that such loan was issued in violation of the
GMEF Guidelines."
On June 15, 1994, the EDA approved GMEF Loan No. 008 for the H -Window
Company upon determining the loan application was in compliance with the
GMEF Guidelines. For your review, enclosed as supporting data is the project
summary and the approved outline used by the EDA for determination of
GMEF public purpose and policy compliance.
The equipment loan was approved for $50,000 at a 5.25% fixed interest rate
amortized over 7 years. Loan fee was set at $750 and the GMEF legal fees the
responsibility of the applicant. The GMEF and the Small Cities Economic
Recovery Grant (SCERG) loans will share a first position, or the GMEF will
take a second position on the equipment. Collateral, guarantees, and other
condition requirements to be determined and prepared by the GMEF attorney.
The GMEF loan approval was subject to approval of the SCERG. The original
request of $400,000 from the SCERG has been reduced, and the anticipated
recommendation for approval is $250,000. Upon Mr. Lemme's request, City
Attorney Weingarden has been asked for an estimate of legal fees and
documentation associated with the preparation of loan closing documents and
the closing.
As of January 1994, the GMEF balance was $200,000; and with the approval
of Loan No. 008, the remaining GMEF balance is $150,000. The EDA
authorized transfer of the approved $50,000 from the Other Payback
Appropriation - UDAG account.
After review of the approved EDA outline for GMEF public purpose and policy
compliance, the City Council is requested to consider the following actions.
Council Agenda - 6/27/94
B. ALTERNATIVE ACTIONS:
1. A motion stating that City Council has determined the EDA approval of
GMEF Loan No. 008 for the H -Window Company was issued without
violation of the GMEF Guidelines; therefore, Council supports the
decision by the EDA for loan approval.
2. A motion stating that City Council has determined the EDA approval of
GMEF Loan No. 008 for the H -Window Company was issued in violation
of the GMEF Guidelines; therefore, the Council reverses the decision by
the EDA for loan approval.
3. A motion to table action until the July 11 Council meeting would violate
the within 21 -day guideline for City Council to review the EDA's
decision of loan approval.
C. STAFF RECOMMENDATION:
Staff recommends Alternative #1, as GMEF Loan No. 008 complies the GMEF
Guidelines. Although this existing company is financed by the Norwegian
parent company, the EDA determined a financial "gap" was established by the
SCERG $160,000 reduction and Central Minnesota Initiative Fund (CMIF)
$100,000 denial. Also, the loan approval supports the IDC's Business
Retention and Expansion Program and expresses the City's attitude of goodwill
toward business expansion.
D. SUPPORTING DATA:
Copy of the EDA agenda project summary and GMEF criteria outline; Copy of
the preliminary loan application; Copy of the GMEF Approval Form.
sA
EDA AGENDA
JUNE 15, 1994
Consideration to review the preliminary and final GMEF
application from applicant, the H -Window Company.
Reference and Backqround.
On May 25, 1993, Pat Pcistriag, Lenny Kirscht, and 011ie
Korapchak met with the Norwegian Board members and Steve
Lemme. The purpose of the meeting was to develop a rupport
between individuals and an understanding of the previous
funding attempts, and to discuss potential financial options
for the company's planned expansion.
The proposed expansion being a 25,000 sq ft manufacturing
addition, 4,000 sq ft second -floor office space, equipment,
and the addition of 45 new jobs.
In 1987, TIP District No. 1-7 was created for NAWCO and
provided assistance of $110,000 for land write-down of Lots 11
and 12, Block 2, OIP. The company completely financed the
original 28,000 sq ft facility, balance of land cost,
machinery & equipment, and necessary working capital. Current
employment is 30.
The first expansion financial proposal included the issuance
of $1,175,000 of G.O. TIF Bonds by the EDA, Small Cities
Economic Recovery Grant (SCERG) of $500,000, equity of
$400,000, and less annual Tax Increment Financing (TIF)
revenues of $35,000 over 8 years for debt service retirement.
On June 7, 1993, the EDA elected not to issue the bonds
because in your opinion the projected bond rate of 7.6% was
comparative to commercial lending and not a sufficient savings
to the H -Window. Additionally, the EDA recommended maximum
use of TSF, an aggressive approach of the State's $500,000,
and an explanation to Mr. Lemme of the FDA's recommendation.
The revised financial proposal sent to Norway included the
same sources except the G.O. Bonds were replaced with
commercial lending and the less annual TIF revenues reduced to
$20,000. Thereafter, the State rejected the proposed job
forgiveness of $100,000 which was replaced with an application
to the Central Minnesota Initial Fund (CMIF).
On August 19 and after Public Resource Group recognized the
one cannot decertify an existing TIF Diotrict boundary and
certify a new district, the HRA approved the use of the
estimated additional tax increment from the District No. 1-7
combined with HRA -TIF surplus dollars in an amount not -to -
exceed $160,000 ($113,000 net present value at 7% for site
improvements) pay-as-you-go assi3tance. The 14RA elected to
accept the TIF lose in order to save embarasoment and show
0
EDA AGENDA
JUNE 15, 1994
support of the project.
The 25,000 sq ft manufacturing addition has been completed;
however, the 4,000 sq ft second -floor office has not received
its occupancy permit.
After discussion and numerous term and condition requests by
the State", Mr. Lemme, Knut Flakk, Brad Simenson and Dentley
Haugesag, MTED, and Koropchak met on May 4, 1994 to review the
project. It is my understanding that Mr. Simenson will
recommend to the State Board the approval of $250,000 SCERC
based upon satisfying the terms and conditions as outlined in
the enclosed letter. Note the total project cost has been
reduced from $2,075,000 to $1,800,000 because some equipment
has been purchased since the initial financial proposal.
On June 1, I heard verbally from Jeanne Endahl. The Board of
Directors denied approval of the $100,000 CMIF request based
international ownership which does not meet their residency
requirement of the 14 -county area or potential waivers. It
was not denied because of any financial credibility issue.
Therefore to meet the State's terms and conditions, the EDA is
asked to review the preliminary and final GMEF application for
approval of a $50,000 equipment loan. Another $50,000 of
equity will be injected to make up the $100,000 gap created by
the CMIF denial.
The $950,000 construction and site improvement costs were
funded through a bank, $550,000 and equity, $500,000. The
$400,000 working capital need through a $150,000 Bank Line of
Credit and $250,000 of equity. The $350,000 equipment funding
Is proposed at $250,000 SCERC, $50,000 GMEF, and $50,000
equity.
Since the construction financing is history and the work
capital a separate issue, I only outlined the funding of the
equipment.
GMEF LOAN APPLICATION REQUEST:
$50,000 for equipment, 5.0% interest rate over 10 years,
shared first -position with the State,
USES OF FUNDS
Equipment $350,000
TOTAL USES OF FUNDS $350,000
0
EDA AGENDA
JUNE 15, 1994
SOURCES OF FUNDS
State of Minnesota, SCERG
(0%-5%, 10 years, shared 1st/equipment) $250,000
GMEF (5%,10 years, shared 1st/equipment) S 50,000
Equity $ 50,000
TOTAL SOURCES OF FUNDS $350,000
EXECUTIVE SUMMARY enclosed.
GREATER MONTICELLO ENTERPRISE FUND (GMEF1 GUIDELINES
PUBLIC PURPOSE CRITERIA: Must comply with four or more of the
criteria listed below, criteria #1
being mandatory.
1. Creates new jobs: 45 new (37.5 hpw) jobs over two
years. Currently 30 full-time.
2. Increases the community tax base: Estimated Market
Va lue of the
e x pa n s i o n i s
$ 6 9 1, 6 0 0 o r
es timated Tax
Capacity of $30,213.
3. Factors: Will assist an existing industrial business to
expand their operations. The business and
completed real estate project was compatible
with the comprehensive plan and existing
zoning policies. The company's product is
unique and no potential adverse environmental
effects are anticipated.
4. Used as a secondary source of supplement conventional
financing: Although bank financirig is not part of
the $350,000 equipment package, of the
$1,800,000 total package (Including the
Line of Credit) Christiania Bank (New
York) financod 38.6% or 5700,000.
5. Used as gap financing: With the SCERG and TIF
reduction and the CMIF denial,
a .,gap" in the financial
package became apparent. The
GMEF is 2.7% of the total
$1,800,000 package.
Page 1
0
EDA AGE11DA
JUNE 15, 1994
6. Used to assist other funds: State Funds are being
requested and Regional
Funds were denied. G.O.
Bonds were denied and TIF
assistance reduced.
GREATER MONTICELLO ENTERPRISE FUND POLICIES
I. BUSINESS ELIGIBILITY:
Industrial business: Yes.
Located within city limits: Yes, Zoned I-2.
Lots 11 and 12, Block 2,
OIP
Credit worthy existing business: Yes, real estate
financing approved
with Christiania
Bank, positive
credit analysis by
PRG and CMI F.
$10,000 loan per each job created, $5,000 per every
$20,000 in property market valuation, or $5,000 per every
$20,000 increase in p,eriun�l 1,..jperty uaed for buuine:ili
purpose, whichever highest: $450,000, $172.900, or
$37,500 respectively.
EDA Approval: $50,000 GMEF loan.
I1. FINANCING METHOD:
Participation Loan: The State and GMEF will phare a
first pocit:ion on the equipment.
III. USE OF PROCEEDS:
Equipment - Sce enclosed 11c,t.
IV. TERMS AND CONDITIONS:
Loan Size: Ma3clmum not to elcceed 50% of the
renaining GMEF balance. Balancc January
1904, $200,000. Maximum loan alze,
9100,000.
EDA Approval. $50,000 GMEF loan.
Page 2
(5)
EDA AGENDA
JUIJE 15, 1994
Leveraging: Minimum 60% private/public non GMEF.
Maximum 30% GMEF. Minimum 10% equity of
GMEF loan.
TOTAL PROJECT
Bank $700,000 (38.88%)
EQUITY $800,000 (44.44%)
STATE $250,000 (13.88%)
GMEF $ 50,000 ( 2.77%)
TOTAL EQUIPMENT
STATE $ 250,000 (71.42%)
GMEF S 50,000 (14.28%)
EQUITY $ 50,000 (14.280 (100%)
Loan Term: Personal property term not to exceed life
of equipment (generally 5-7 years)
EDA Approval: Amortized ovc-r 7 years.
Interest Rate: Fixed rate not less than 2% below
Minneapolio prime rate. (Prime 7.25%, 6
15- 94. )
EDA Approval: 5.25% fixed interest rate.
Loan Fee: Minimum fee of $200 but not to exceed
1.5% of total loan project. $50,000 X
.015 = $750.
EDA Approval: $750 paid at time of loan dicburuement.
Prepayment Policy: No penal ty for prepayment.
Deferral of Payment: 1. Approval of the EDA
membership by majority vote.
2. Extend the balloon if
on -ib le to refinance,
ver ification letter from two
lencil ng Injtitutionc subject to
Boa rd approval.
Inter,•ut Limitation on Guaranteed Luano:
Subj(-(:t to L C.Urity and/or reviewal by EDA.
Auuumahility of Loan: Nun n.
Page 3
0
EDA AGENDA
.TUNE 15. 1994
Business Equity Requirements: Subject to type of luan
as determined by the EDA.
Collateral: Mortgage deeds, securities, and/or
guarantees as per the GMEF attorney.
Non-performance: The approved GMEF loan shall be null
and void if funds are not drawn upon
or- disbursed with 180 days from date
of EDA approval.
EDA Approval: December 15, 1994.
GMEF legal fees: Responsibility of the GMEF
applicant.
B. Recommendation:
Recommendation is to review the enclosed information prior to
the EDA meeting for discussion and potential quet;tions.
Consideration to approve GMEF is the next agenda item.
C. Supporting Data:
1. Copy of the preliminary GMEF application.
2. Equipment liLit.
3. Copy of the executed Release of Information.
4. Copy of the formal GMEF Checklist.
5. Copy of letter from the State outlining terms and
conditions.
G. Copy of CMIF denial letter.
7. Updated executive summary.
Supporting Data On hand:
1. State Economic Recovery Grant Application.
2. C14IF Application.
3. Private Redevelopment Contract between the H Window
Company and the BRA.
4. year end Finnncial Statemento.
Page 4
0
EOUIPNEMT
I I E M
COST
30m" 49MINC
170.C1C.G1
S.E. TEACHER
1:8,137.0
OMA EMO HILLS
110,800 00
SINGLE EMO TOOLING
19,000.0
INJECTION MQULO TOOLIM6
113.800.GG
ALUMINUM SAV AH% E STOPS
12,500.0
ALUM OVO OIES (FOX VALLEY)
17.180.00
ALUM PUNCH DIES 6 AUTO FEEOER
111.S56.00
OVERNEAO CRANE
O.W.0
HINGE KMOC% OUT MACNIME
14S.000.0
MAR TABLES
11 N0.60
VET GLAZE STSTEM
110.500.00
AUTO FEED SCREVCRIVER
17,000.0-0
PROTECTION aEAO TOOLIAG
12.500.00
OIE CUT FOAM 10OLING
1600.01
MAIL FIN TOOLING
11,500.00
SIP.TIP AMENOR rngLljj
1610.aa
CONNECTOR PLATE TOOLI4G
1600.0
VEEP HOLE PUNCH TOOLING
11.160.00
9000 SHAPER
IT'SOO."
MITRE CHOP SAV
1350.00
1lA1I1K aENCNES/TABLES
11.10.00
VAITWA MILL TOOLING
12.100.31
BANE CLAD
+65.001.00
AUTO RIVETER
17300.00
ALUMINUM STORAGE SYSTEM
fa.600.w
ALUMINUM SORING NEAOS
12.000.0
THIRD ASSEMBLY LINE
110.300.00
VEATNEW0191GLAZIN6 MAC41NE
115.010.00
1314,558.00
OCTOBER - DECEMBER 1993
Hinge Processing $45,000
Frame 10,000
Aluminum Saw 25,000
TOTAL $80,000
0
GREAT i MCNT:CSLLO E`1TERPR:SE
250 EAST. BROADWAY
M".CNI?CELLO, MINNESOTA
PRELIMINARY APPLICATICN FCR LOAMI
APPLIr-MT: ThP. 1i Winrinv rr)mnanv
F1711. OR T?ADE NAl"3: Th, H Wi nrinv
BUSINESS ADDRESS: 1174 F nakvnnd nriv
^.lnetirello•_ MN 553
(# 6 S.:eec!
(C:ty L State) (Zip Cc e)
TELEPHONE: BUSIvtSS 151D 745-51(15
HOME ( ) --------
DATE ESTABLISH: 1987
V-SLOYI—R I.D. $: 3873080
SOLI' PROPR---TOR _X CORPORATION PAR_.4 ScIP
MANAGzX—r4T
NAME 117-Z
CWNERSHI? 6
,tnvpn TPmmp PrPairlent/
General Manager ----
a.,iik� rntornarin�a,
67%
p�rkm�n n /c
719E
FTvanTnir:c-ran A/c
:196
PRCCECT LCC>TION: H Windnv Farility fMnntirolln)
NEW BUSINESS x LX:STING BUSINESS
,VrAL PROJECT CCS. ESTIMATE: $ 1,800,000
PROPOSED USES:
RECCES'":
LAND S
AMOONT OF LOAN $50,000
EX.STING BUILDING
NATCRITY i TEPYS
CONSTRUCTION $950,000
REQUESTED 52. 10 years
MACHINERY CAPITAL $350,000
APPLICANT'S
WORKING CAP1'TAL. $400,_000
EQUI7Y $50,000
OTHER $100,000
LOAN PURPOSE EQUIPMENT
TOTAL USES $1,800,000
PROPOSED BEGINNING DATE: Fall 1993
ES:':MATED COMPLETION DATE: January 31. 1994
TIT' Z TO
PRWECT ASSETS TO BE HELD BY: OPERATINC ENTITY ALTO EGO
PARTICIPnINC LEADER:ChjALjjapgnk 11t
At 42nd ST. 7th Floor
Naaa)New York, NY
10036 (AA= ea9i
Mr /'3CL PACtf r Svondnr n-
(Contac: Persons
( epnona
PRESc^.rT I OF VTLOYEES: 45
PRO.,EC"M 1 OF EYJ?LOYEES 100+
ACDIT:ONAL PROJECT INFORYATIO Q
APPLICANT SICIAT•JRE:
DATE SIGNED: S
J
APPROVAL OF
GREATER MONTICELLO ENTERPRISE FUNDS
BY
ECONOMIC DEVELPMENT AUTHORITY
IN AND FOR THE CITY OF MONTICELLO, MINNESOTA
Preliminary Loan Application Approval
Loan terms negotiated and agreed upon
betweeen the developer, the lending
institution, and the EDA Executive Director
Formal Loan Application and Financial
Statements analyzed by the lending
institution, BDS, Inc. or city staff.
Building and Site Plan Preliminary and/or
Final Review.
Building Permit approval or construction
commitment.
Loan documents reviewed and/or prepared
by the City Attorney.
YES
52 BETWEEN DEVELOPER, PRG, AND
KOROPCHAK.
PUBLIC RESOURCE GROUP, INC.
YES, BUILDING PLANS.
DRAINAGE CALCULATIONS NOT COMPLETED
AND SUBMITTED TO OSM,
YES
ECONOMIC DEVELOPMENT AUTHORITY APPROVAL OR DISAPPROVAL:
LOAN NUMBER GMEF Loan No. 008 LOAN APPROVED YES
BORROWER The H -window Company
ADDRESS 1324 OAKWOOD DR. E., BOX 206 LOAN DISAPPROVED
LOAN AMOUNT $50,000 Equipment MONTICELLO. MN 55362
RATE 5.252 FIXED INTEREST RATE DATE JUNE 15, 1994
TERMS AMORTIZED OVER 7 YEARS.
FEE $750.00 PAID AT TIME OF GMEF DISBURSEMENT. ♦#
GMEF LEGAL FEES RESPONSI3LITY OF THE APPLICANT. OTHER•
A motion was made by EDA Commissioner BARBARA SCHWIENTEK to
(approve - dS1hVVA9W Greater Monticello Enterprise Funds in the
amount of FIFTY THOUSAND DOLLARS AND NO CENTS ($50,000.00) dollars
and cents to developer THE H -WINDOW COMPANY
this 15th day of JUNE 1994 Seconded
by EDA Commissioner CLINT HERBST
YEAS: BARBARA SCRWIENTEK NAYS: ABSENT:
CLINT HERBST BOB MOSFORD PATTY OLSEN
RON HOGLUND HARVEY KENDALL
AL LARSON
GMEF disbursed 19 _ by Check No.
EDA Treasurer
FROM OTHER PAYBACK APPROPRIATIONS - UDAG ACCOUNT
CITY COUNCIL MAY REVERSE AN EDA LOAN DECISION WITHIN TWENTY-ONE
DAYS OF EDA APPROVAL.
CITY COUNCIL REVIEW JUNE 27, 1994
0
GMEF Approval
Page 2
ACCEPTANCE OF TERMS
I �ereby accept the terms stated a o s approved by the
Economic Development Authority in and for of Monticello,
DATED;
k OTHER - APPROVED GMEF LOAN NO. 008 SUBJECT TO APPROVAL OF THE SCERG OF $250,000.
IF APPROVED GMEF LOAN NO. 008 DOLLARS OF $50,000 ARE NOT DISBURSED BY
DECEMBER 15. 1994, THE APPROVED LOAN BECOMES NULL AND VOID.
THE GMEF WILL SHARE FIRST POSITION ON EQUIPMENT WITH THE SCREG OR WILL
BE IN SECOND POSITION ON THE EQUIPMENT.
COLLATERAL, GUARANTEES, AND OTHER CONDITION REQUIREMENTS TO BE DETERMINED
AND PREPARED BY THE GMEF ATTORNEY.
+s Lf6RL fEf$: FEQ.L3 ( 1iN+4jf Oocw� G�i1ilanJ (oR GmEf find
SCE.R(I b01tN5 ,
C7
Council Agenda - 6/27/94
6. Review David Horni¢s response to Council action taken with
reaard to disoositlom of Outlot A. Country Club Manor. (J.0.)
A. REFERENCE AND BACKGROUND:
Attached you will find a letter submitted to me in response to action taken
by Council at the previous meeting. As you recall, at the previous meeting
Council directed staff to inform Hornig that he needs to make a bona fide
commitment to development of the site by the June 27 Council meeting.
Please review the letter Hornig has provided to the City and provide staff
with further direction.
B. ALTERNATIVE ACTIONS:
1. Motion to continue negotiating with David Hornig.
2. Motion to authorize staff to halt negotiations with Hornig and contact
Shelter Corporation.
3. Motion to table the matter pending the outcome of the market study
now undertaken by Hornig.
C. STAFF RECOMMENDATION:
According to Hornig, the results of the market study should be forthcoming
very soon, and he, therefore, may be able to make a final commitment to
developing 42 units within the near future. If Council really feels that the
Hornig project was the superior project, then perhaps a short delay is
merited.
On the other hand, perhaps the City needs to rethink the concept of
negotiating with Hornig further based on the tenor of the letter. As you
read the letter, you will notice that Hornig cites a number of additional cost
items associated with the 7th Street project that he blames on the City. He
noted in the letter that these were items that came up after obtaining an
approved building permit. It should be known that a number of the items
that were additional cost items were the result of mistakes made in his
planning and were no fault of the City's. The City certainly does not want
to create a hardship for a developer, and we would apologize for any
mistakes that might have caused an increase in Hornig's project costs. In
this case, however, it does not appear that any of his additional coats were
caused by or the result of mistakes made by the City. Quite frankly, we
Council Agenda - 6/27/94
resent the insinuation in his letter that the City has somehow caused these
cost overruns and that, therefore, the City is the source of the problem. The
City Engineer will be providing additional information on this matter by
letter.
D. SUPPORTING DATA:
Copy of letter from the Hornig Companies; Itemized listing of cost overruns
associated with 7th Street project.
THE HORNIG COMPANIES
3101 IRVING AVENUE SOUTH, MINNEAPOLIS, MINNESOTA 55408 • (612) 824-7503
June 21, 1994
City Council Members
Mr. Jeff O'Neill
Assistant Administrator
Monticello, MN
Dear Jeff and City Council Members:
Responding to yn„r letter 5/14J94, Please be ,,.,_rmed that
we anticipate market study completion this current week. we
completed the acclir_ation for tar credits, final round august
5. 1994 (we submitted 42 units for tax credits). we are
waiting for OSM engineer+ng for reportcn location of
retention pond. We believe we are moving forward on this
project with all due speed.
In our application proposal which was submitted to the staff
d counr.il for review prior to our selection in round 1, we
stated that we anticipated "3 phases or more over a 2-4 year
build -out period". we indicated that this development would
not happen "overnice". The last thing the city or I want is
to proceed forward and run into financial problems that would
create a mess for the city for years to come. We indicated
Rt the council meeting that we needed market studies to
determine the pace of development. These things all take
time. we met with the city attorney and staff to write a
development agreement on May 25, 1994. It was decided at
that time to wait for a market study to determine enact time
lines to present to the council.
Finally, on the day I received Jeff's letter indicating I had
to commit by June =7, 1994 to 42 units or else you would go
to Shelter Corp., I was given a list of "extra" items from
our present 7th St. Townhomes project that OSM and city
staff are requiring. I have enclosed this list for your
review: over $20,000 of unexpected bills after we had been
granted a building permit! I must tell you that if you do
business this way, please talk to Shelter Corporation aria we
will withdraw our proposal.
Sinceeer'eIY,
,
David Hcrnig
MANAGEMENT • DEVELOPMENT • BROKERAGE
o
In , � M
..
'
.:,cvcnilr:it.'l'ot°nrtwrni.c
'
tharrticrtttl, tfu!
CHANGE 01;01:R ;IBJ. 3
i.
Furnish and inalal VIIPri f dM illti s an no vantitl!•ts in tiou of stenj
tnini•bllnds a; specified. Mril-blind on!ov i5 viidt7. Rcguemed by
Omer.
Deduct........................................................................................
5329.00
- 2.
Furnish and in5ta0 Cienchmnlit, Laidunrk uttlas 0 too insulated 0lesa
cleat tn,ufated d6ors Oradlilaki sg4o embossed pane!) in Ecu ar raid
mfibmed 6 pure! Insulated sleet .loon as speclied. Reilur3sted by
Ovilum
Add.......................................................................................
5902.00
S.
Furnish acid instal tot tot pia'yMnicturc ` hodlind VJSl2 Guar• na
epecilad.
r'4dd...........................•........,....,...........,....,.............,..,,..,..,..........
ByOmlar
d.
Fundab and Install 1/3 Gln ctrotrie 8ara;ln door openero vdth
uronsalittors and door buttons for cacti 0arago dour, Requested by
&wrer.
c
Add.....................................................•.......................................
$4.032.00 :. .
S.
flip existtn0 cedar corner Win boards and vonoer v6th 12' vddth
pre6ninfied Coilex.steoi. Cobroma. Required bycity.
Add.............................................................................................
C S475,00
0.
Funlisii Ot1d inclal iransttr pri! au in c/ bedrooms for return air.
Required by city.
Add.........................................................................................
11.200,00
!
V.
Acid dlyra0 L-motet nninern. llaqutred by City.
fvid............................................................................................
84,327:00
0.
Axlditi004122' doorin baudlvals will for mr.vb:olival entry 6tosof.
Add...........................................................................................
4162.00
0.
Silt drahingn clmnff^s. Rotpdred bycity nJln6tttnp
AdrL.............................................................................................
4AE8.d0
10.
Additlonal tandscapfrr,,i for gond r,r on, f'mirlred by City - OVA sing.
t
Aad...........................................................................................
o
16-14-1334 83:59Ki S -IND (t FMIES ill..
11.
Repa!r aprtnticr rrlanr icr e#ling'buiGfhips. ItcquOcrl by.Gity •
,
gSM2nglnoorit+g:
Add........................................ ..... ..... ................ ......
12.
Roolsi,ealhtnrj cl,sn0o from US* 16 IM21.
pcd„e1..................................... _.................................
was2.ao
13.
Additional watot°Gnootong.l,hMtect.11"tiredhyCity
Add, ........... ...............«,»..................... ........................:
&x7.000.00
14.
C imam Ey,".l !idtttt'ill hillotm.
padvar..........«,......... _.............. ........................
S1t18.02
18.
Change curb an6 apron on+ity,prnlicrlynh+n,i 7111 strect, Required by
Add.... ................ . .«.,..» .. _..................................
5340!00.
t8.
`AdQi3.wstickMecpsuvetieosper 1tymptrt
AN.»..............................»...,.»>,..».,,»................ , .,..............
:'3.1.108.00
17.
A+C,stct:nas and cmrs on second story. Requested by Owner.
Add...............................«...,..,,.......,«.....,.,........».............., ......
$305.p0
c
Totaldeducts........................................................................
5l x0.02
r,
Total adds..»..................»,».,,.....,..»,,..........»..,.....
Total Change in Contract Amount: ................ .....»..,.,..,........... °21.410,60
JUN 24 •94 15:26 OSM PPLS. Nei
P.5
Cao.
M for
j June 23, 1994 aw FY1k Puce Cam"
6775 WayWA BMam aW
Whmtapob& MN ,%4161=8
612-6%-677s
1400-M-S"S
Mr. Jeff O`Neill FAX 595-5774
City of Monticello
P.O. Boot 1147 PWMM
1250 East Broadway
Monticello, MN 55362-9245
I Re: Change Orders
7th Street Townbomes
OSM Project No. 496023
Dear Mr. O'Neill.
'I am in receipt of the letter from Mr. David Hornig of the Hornig Companies dated
June 21,1994 that addresses additional cbargas/drartge orders for his 7th Street Tosvnhome
project. He has stated that he has received in excess of 520,000 of unexpected bt11s for
items required by the City after the building permit was provided Obviously, Mr. Hormig
mote this letter in haste or he has forgotten the actual activities tbat transpired prior to
construction of the 7th Street Townlwme pt*,cL By way of badrgrowd. I have prepared
a dtrovioiogy of the activities and reviews completed by OSM on this project As is quickly
noted from Aids dwanoke, the dry of McWicello performed reviews and activities beyond
our standard practice in order to facilitate the construction of this project and did not bill
:Mr Hornig for lu
u=ai bows of review beyond our normal prast m The wont
chronology Is as follow
11/3/93 hdtW Review Latter, whicb Includes references to all items toted in
Mr. Hordes kw.
11/3/93 Meeting at Monticello regarding watermain and providing a grading
permit for building construction only.
11/5/93 Grading permit provided to Send C omponfes with note to follow
11/3/93 OSM letter and a stipulation to raise the east h didiag to an
elevation that provides positive t muff
11/5/93 Latter from Htmdg engtmaet addressing OSM 11/3/93 letter.
11/29/93 Seco d review letter responding to 11/5/93 letter received by OSM on
11/11/93. Still g items to be resolved
12/17/93 Letter from OSM regarding the watermain extension and oast estimate.
1/19/94 Letter from Dufly Engineering regarding the stormwater pontflag
System.
alagvoM�0nrdlaati.ai.u0
ro•ea.Wwawla• &
JUN 24 '94 1526 OSM t^PLS. Ma P.4
Mr. Jeff oweill
City of Monticae
June 24, 1941
Page 2
1/3/44 Letter from OSM to Mr. Hornig requesting a resolution to the
watermain consaucdom
3/11/41 Letter from OSM to Duffy Engineering regarding 1/14/41 letter and
reviewing the opdons proposed by Mr. Du*
4/24/44 Letter from OSM to Astry Engineering regarding diubarfla8
stormwater to Locust Street across the City property.
Vf1/94 Met on site with Dk-dfv Engineering, architect, contractor. Clry and
USM to determine gtnrmwater pending options.
5/4/41 Letter from OSM atmmaritdng solution to stormwater ponding as
agreed upon at 5/6/94 mcc tog.
5/16/94 Letter to Duffy approving the site plan.
5/17/94 Letter to Mr. Hornig with breakdown of watermain ousts as requested
by architect
5/18/41 Letter from OSM to City nodfying the need to assess Mr. Hornig for
stone sewer.
As is readily apparent from the chronology. the approval for the site grading was not
completed until early this year, tong after the bull&% permit was submitted This in my
view is a direct respaasibility of the owner for not coming up with reasonable alternatives
for rectifying the stormwater and watermain situations. We did, however, LWItate the
construction prowass by allowing the building construction to be initiated prior to the siu
plan review being accepted Apprordmately 515.188 of the SX000 of em charges
attributed to tba Ory can be described as follows:
Iter 9: sire drainage Chan gb requInd by 1X4'-OSM Engineering • Add SSM
While rm not sure cuedy what was completed for this sum, 1 would suspect that this
includes addldo:tal storm wwer work for the pond outlet and the drainage ovale near an
trot lot. Prier to the building permit bdv lasted, the City had noted that the drainage swak
and proposed drainage system near the easterly most building was not adequate and needed
to be reviled As a part of that we were promised by the Sand Companies that the building
elevation would be raised to accommodate construction of the proposed Swale. We Were
ntnilled in the spring of this year, that the Sand Campania did not raise the building at had
been requested_ Therefore. modi8ation to the drainage plan was required and it was
JUN 24 '94 1525 OSM MPDS, M P.3
Mr. Jeff O'Neill
city of Monticello
June 24, 1994
Pap 3
I
decided by the owner's architeM cuglocer; acid the dry that the addition of a small catch
basin and a Swale to the catcb basin would allow for an adequate drainage fatty around
tbel east butMzl& Consequently, we feel that the drainage plan was not adegttate as
originally proposed. Sand Companies did act complete requested modifications to the
binding devadotm which forced the installation of alternate drainage faetb'dc&
1
haat lot =l�ieadfmp� hr pond area mgair+ed by Ck" M Eaginentag
Oni May 6,1944 I met with t+epresea" tram Sasd Comppanies. the architect, and the
owner's engittear to discuss how the draiaaga problems could be addressed. Skip reviewed
thol putt bWory of the project and thea ft. Vorderbruncs, the engineer, discussed a
proposal to use the pavemem surfaces to pond water daring the extreme runoff events. This
is not a common practice in the My of Monticello at any otber metro arok so we discussed
other potential alternatives that wouldn't 0otanttally impact the tawnhome or apartment
sites., we finally decided that the gram Semon area between the apartment garages could
be utilized as an overflow ponding area with a small Om of storm sewer installed Into the
MiREMMr.Hornig
a to bleed off the runafi m the sterna savver system could handle it. The Owner's
ve, Skip Soremoa, along with tba engittaer, ieh that this wan a reasonable
d, therefore. the engineer completed the modifications to the plaa�and OSM
e aloe plan as awdi@ed Thertetaro, it h my fmle+B that this item was as item
to be addressed as airy of the die plass that had been submitted and is a part
truction projao that would bane bees isciuded is the hid had Mr. Hornig
completed the design in a normal fashion prior to the start of ooastntctioa
Iran IL Repair sprinkler system fly edstleg baiMbW required by C1"SM
Engineering . Add $616.00
"ibis Item Is a part of Item No. 10. which again could have been included in the construction
contract had Mr. Hornig followed proper protocol.
Item LL Mditbnal Water lloe along 7tk SOW required by Qt,' - Add 16,400.
I
M& hens has been discussed an numerous occasion: and has been jusdSed through several
letters from myself to Mr. Hornig acid hit repuesam adves. 71ds item was also discussed
prior to initiation of the project and was agead dw the cost was not attritive compared
with what Mr. Horalg's assessment would berm been had wetsmadn been installed along lib
Street n, tthishe
Item is not a cost that' Mr. Hornig was unaware of prior to inidatlsg
tkcu
JUN 24 '94 15:2a OSM MPLS. rsa P.2
Mr. Jeff O'Neill
City of Mmdctllo
June 24, 1994
Page 4
UM 16. Ch, curb and apron an O4 pMMV along 7th Street required by Qfp
When 7th Street was constructed. the Oty prWAded this property a driveway apmn at no
additional anat Unfortunately, the site of the driveway was alightly exaggerated and needed
to be sited dawn to mora closely fit the driveway width proposed for the project. 7U was
again noted an the initial review of the site plan and if it was act inch, in the building
plans prior to the permit, it was an ovenigltt on the part of Mr. HotnWs eagioeer and
contractor. In addition, doing the construction of the storm server for the Ab Street
pmject, the Qty itsttnded to iadude a storm sewn amt to sAr. Hornig's property for
nmoff attributable to a catch basin adjacent to his property. Mr. Hornig was quite adamant
at that time that be did not receive benefit from that catch basin and would not discharge
any sxmrmwater to that catch basin in the !inure and, therefore, he was not responsible for
any assesuwwt for the construcdm During the review of the site plan and the search for
a solution to Mr. Hormes stormwater problem both his eagimeer and architect requested
that they be able to discharge into this catch basin in the amount of 2 ds. As I have
previously written, the City should back assess Mr. Hornig for his mutribution to that
storanwater system.
As is apparent from this documentation, not only has Mr. Hornig exaggerated approximately
$15,298 of construction casts that he is responsible for, be has also not been assessed for the
7th Street stormwater construction nor has be been assessed for the excessive review by the
City of Monticello over and above out review policy.
In response to Mr. Hornig's item that he is waiting for OSM Engineering to report on the
location of the proposed retention pond, I would like to remind Mr. Hornig that our charge
Is to determine the size of the necessary retention pond along with methods to provide an
outlet for the retention pond. We have occupleted an adequate analysis to determine how
large the pond needs to be along with several alternatives for constructing an outlet. We
certainly do not want to dictate to Mr. Hornig where the pond Is located on his property,
but would rather wont with him in placing the pond in a location that works with his site
plan and still can function in the manner necessary to control the starawater in that area
We would be happy to sit down with W. Hornig's design team to discuss potential locations
and sins at our earliest convenience.
In atmmary, I feel that OSM and the Chy of Monticello has been ememely cognizant of
Mr. Homibrs property and both projects since 7th Street was constructed ad through the
mostructim of the 7th Street Townhome project. We have endeavored to review his plans
on a relatively quick basis, have provided alternatives and options that should have been the
responsibility of his design team and have Wowed construction activities to initiate prior to
the receipt of all necessary materials. From that standpoint. it is extremely disappointing
RSiTIINY�'�01M�'l4r�D /1 1
Mr. Jeff 0'448
fSty of Mcodoello
Assn 24, 1994
Pars
that W. Hornig has decided to aim his frusavdam regarding his new pmjed toward the
arty Stag' instead of realizing that the fa rrapamibility lies with his company and hia design
team i would coma* be willing to disam these items in more deau7 with yon or provide
you with copies of all of the review leaets that have been sem from our Am. Mw
rle:'meining change order items on the list should be addressed by Guy Anderson.
Pleas give on a call at 595-5745 if you have any questions or wmments reganiing this
t
4RR-s{HELEN-MAYBRON
AtASSOCIA77&
A ING
P� �J.v
Bret A Weiss, P.P.
City ED&M
Daae Hornig,
rtm
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Council Agenda - 6/27/94
Consideration of authorizing preparation of clans and
specifications for improvements to the proposed Eastwood Knoll
subdivision. (R.W.)
A. REFERENCE AND BACKGROUND
Taylor Land Surveying, along with our engineer, OSM, is in the final stages
of preparing the final plat for the Eastwood Knoll subdivision. The final
plat is expected to be brought to the City Council in early July for approval.
The final plat layout had been delayed for a number of weeks to allow
myself the opportunity to negotiate with Mr. Dickman Knutson on the
acquisition of a few lots for the proposed road extension connection to
Meadew Oak Avenue. I have been able to reach an agreement with
Mr. Knutson for acquiring the 15 remaining lots that are undeveloped in
the Meadow Oak Estates plat, along with all of the remaining outlets
needed for the trail and pathway system within this development. One or
more of these lots will be utilized to incorporate the road extension to
Meadow Oak Avenue, which should eliminate traffic problems within the
Meadow Oak plat by providing a more direct access through the Eastwood
Knoll plat.
As part of the agreement with Mr. Knutson, the City will be responsible for
all outstanding special assessment debt and delinquent taxes that remain
on the 15 lots. In turn for the City assuming this debt, Mr. Knutson will be
receiving $5,000 in tax and assessment credits against two other lots he still
owns in the Meadow Oak 3rd and 4th Addition plats. 1 am also currently
requesting the School District and Wright County's cooperation in abating
the real estate taxes that are owed on the 15 lots by trying to convince both
jurisdictions that the City's special assessment debt on each of the lots far
exceeds the value and that both the School and the County should simply
abate the taxes to allow us to proceed with obtaining clear title. 1 am also
currently in the process of obtaining abstracts on all of the 16 lots and also
on the original Outlots C and D that are the major portion of the Eastwood
plat proposal. After the abstracts are prepared, our City Attorney will then
have the opportunity to review the information to ensure the City that we
do have clear title for the final platting process. Since this legal work could
take 2-3 weeks to get accomplished, the Council is now asked to consider
authorizing the preparation of plans and specifications for improvements to
the proposed Eastwood Knoll development to avoid any further delays in
this project being accomplished this year.
Council Agenda - 6/27/94
Since the final plat is being prepared based on the design previously
approved by the Planning Commission and the City Council, OSM would be
able to begin preparation of plans and specifications prior to the final plat
being actually approved. At this time, it is recommended that the City
Council may want to consider doing this Eastwood Knoll plat in two phases
by developing approximately 2/3 of the property at this time and waiting for
the second phase, which will include the new road extension to Meadow
Oak Avenue, until a later date. The necessity of having the road connection
at the beginning stages of this development are not as important, as the
connection to Briar Oakes is not yet accomplished, which may increase
traffic in the future. In addition, it would cut down on the improvement
cost by approximately 1/3 and would give the City more opportunity to
market the property before more improvement dollars are spent.
While I do not anticipate any problem with the title work on this property,
there is always the possibility that some other liens or mortgages or title
deficiencies could show up, which may delay the actual ordering of the
improvements. I am assuming that due to the large investment the City
already has in the majority of this property, Outlots C and D, the City
would have to work out any obstacles to obtaining clear title; and the
likelihood of the City incurring costs for engineering design work that could
not be utilized would be very remote. If the City is going to continue with
the development of this property yet this year, it may be beneficial for the
Council to authorize OSM to begin preparation of plans and specifications
prior to the final plat being presented in early July. Assuming all title work
comes out as expected, this would allow the City to go out for bids on the
improvements with the idea of still getting the project completed yet this
fall.
Another option the Council may want to explore is a request by Jay Johnson
and Tony Emmerich of Tony Emmerich Homes for the possible exchange of
Outlota C and D for land owned by Emmerich which has been designated
for industrial uses. Generally speaking, Mr. Emmerich proposed to swap 33
acres of industrial property at the northeast corner of the former Nellberg
site along County Road 117 for the 16 -acre Outlot C and D parcel. After
obtaining independent appraisals on both parcels, additional cash would he
provided by the party with the land having the lesser value. Mr. Emmerich
has indicated that our preliminary plat for the Eastwood Knoll property
would be acceptable to them as outlined, although we haven't discussed the
actual restrictive covenants that may be required.
Council Agenda - 6/27/94
City staff recognizes that the Council has been fairly firm in its desire to
develop Outlots C and D; however, it should be pointed out that the
Emmerich proposal does have some merit and could make some sense for
the following reasons:
The City would be acquiring industrial land that could be used in
conjunction with our ongoing industrial development efforts.
Acquisition of 33 acres of industrial land in close proximity to city
services would improve our inventory of readily developable industrial
land, but it would require additional expenditures for improvements.
The cost of industrial land has increased significantly in the past few
months, and a large amount of the currently -available industrial
property is owned by one individual. Although the City would never
give away industrial land to a prospect, we could charge a reasonable
rate for the land, thus balancing and perhaps driving down the cost of
other industrial land.
It is certainly more common for cities to be involved in the marketing
of industrial land rather than development of residential lots. City
involvement is more acceptable for industrial properties in
conjunction with economic development activities.
While the original intent of this item was to seek authorization for
beginning preparation of plans and specifications for the Eastwood Knoll
plat, there would not be a need for this request if the Council was favorable
to Mr. Emmerich's proposal. If the Council directed staff to continue
exploring the feasibility of exchanging industrial land for the Eastwood
Knoll property, we would certainly delay preparation of plans and
specifications on the residential property.
ALTERNATIVE ACTIONS:
With the understanding that the final plat is being prepared for the
Eastwood Knoll subdivision as originally approved by the Planning
Commission and City Council, the Council could authorize OSM to
begin preparation of plans and specifications for improving phase I of
the Eastwood Knoll development.
Under this option, the Council is agreeable to developing the property
in two phases, with the first phase consisting of approximately 20 lots
as outlined on the enclosed map. Under this option, we would be
proceeding with beginning plans and specifications to avoid further
Council Agenda - 6/27/94
delays, but we would not actually order the project or advertise for
bids until such time as the final plat has been approved and all title
work has been satisfactorily completed.
Council could decide to delay authorizing preparation of plans and
specifications until such time as the final plat has been accepted and
all title work has been satisfactorily completed to assure proper
ownership.
Council could authorize the City staff to explore further the request
for exchanging of industrial land for the Eastwood Knoll property
with Mr. Emmerich.
Under this alternative, there would not be a need for beginning plans
and specifications at this time by the City until it was determined
whether or not the land would be exchanged.
STAFF RECOMMENDATION:
Due to the delays that have already occurred on developing this property, if
the Council is not interested in further exploring the exchange of industrial
property for this residential land, it is the City Administrator's
recommendation that we begin preparation of plans and specifications for
improving the first phase of the Eastwood Knoll proposed plat. Even if
there is a delay in finalizing the plat because of some title problem, I
assume the City has too much money invested in this property to not clear
up any title deficiency and will eventually be developing the property. As a
result, beginning preparation of plans and specs should not cause the City e
financial risk in that the plans will eventually be needed for this property.
In addition, the earlier the preparation of plans can begin, the better
likelihood the development can yet still occur this year.
D. SUPPORTING DATA:
Copy of resolution ordering preparation of plans and specifications; Map
outlining proposed phase 1 improvements; Letter from Tony Emmerich
Homes.
RESOLUTION 94 -
RESOLUTION RECEIVING FEASIBILITY REPORT
AND ORDERING PREPARATION OF
PLANS AND SPECIFICATIONS
WHEREAS, pursuant to a resolution of the Council adopted February 28, 1994, a
preliminary plat and associated public improvement feasibility report has been
prepared by Taylor Land Surveyors and OSM with reference to the improvement
of Outlots C and D of Meadow Oak Estates (Eastwood Knoll), and this preliminary
plat and report were received by the Council on March 28, 1994.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MONTICELLO, MINNESOTA:
OSM is hereby designated as the engineer for this improvement. He shall
prepare plans and specifications for the making of such improvement.
The Council will consider the improvement of Outlots C and D in
accordance with the report and will finance all of the cost of the
improvement at an estimated total cost of $
Adopted this 27th day of June, 1994.
Mayor
City Administrator
J
Dever
O�x
S� TONY EMMERICH HOMES
May 23, 1994
City of Monticello �fG �-
250 East Broadway
Monticello, MN 55362
TO: Mayor Brad Fyle, Counsel Members Shirley Anderson, Clint
Herbst, Patty Olsen, and Don Smith.
RE: Outlots C and D of Meadow Oak Estates
Mr. Mayor and Members of Council:
I wish to express a slight feeling of disappointment at the City
over the path taken in developing the City owned property
referenced above.
To this point, the City has pursued the development of this
property so as to recapture as much of the funds it has into this
parcel as reasonably possible. The two methods for doing this have
been either for the City of Monticello itself to act as the
developer and market the lots to the public, or to entertain bids
from other developers to outright purchase the property from the
City. This last option produced two bids that were unanimously
rejected by the Council recently.
Jay Johnson from our Office was present at the initial meeting
where the City Administrator presented the development idea to the
Council for consideration. At that meeting he went on record to ask
the City to consider a third alternative. This was for the City to
consider a "land trade" of sorts for property that the City would
be more likely to utilize in the overall development of the
Monticello Community. This type of property is Industrial in
nature. The private sector can not attract the users for this type
of property and offer the incentives necessary in order to attract
this type of tax base into Monticello. However, we do specializo in
the residential market. The proposal was to have the City work out
a "swap" of the residential land in it's inventory for the Business
Campus Industrial we have in our inventory. We now have 33 acres,
more or less, of this type of property. This land inventory
exchange makes both practical and economic sense for all parties
involved. It also fits in with the follow-up criteria that the City
staff has recommended to assist the local IDA in adding industrial
land area into immediate inventory!
Therefore, I am requesting some correspondence back our direction
from the City as to the feasibility of our sitting down and working
this possibility out between us.
Since eIy,
2619 Coon Rapids Blvd., Suite 201, Coon Rapids, MN 55433
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Council Agenda - 6/27/94
s. Consideration of accenting transcortation clan. (J.J.)
A. REFERENCE AND BACKGROUND:
As you recall, at the previous meeting of the City Council, you were
provided a copy of the draft of the transportation plan as prepared by
Charles Rickert of OSM. Rickert will be in attendance at the meeting to
review the plan in more detail, whereupon Council will be asked to
comment and consider accepting the plan.
This plan is a very important document, as it will provide guidance to the
City as we determine where to invest funds in roadway development.
B. ALTERNATIVE ACTIONS:
1. Motion to accept or modify and accept transportation study as
presented. SA 90
2. Motion to deny acceptance of the study.
3. Motion to table acceptance of the plan of the study and seek
clarification or further study of issues identified by Council.
C. STAFF RECOMMENDATION:
It is our view that the report provides a thorough and comprehensive
analysis of the existing and future transportation system. The information
contained within the report will certainly help us achieve our goal of
investing City resources in a cost-efficient manner; therefore, City staff feels
that the report achieved its objective and should be accepted or modified
and accepted as desired by Council.
D. SUPPORTING DATA:
None.
12
Council Agenda - 6/27/94
9. Consideration of adontina strategy for addressing workload
demands. (J.O.)
A. REFERENCE AND BACKGROUND:
As you recall, a few weeks ago the City Council conducted a special meeting
for the purpose of reviewing problems in meeting increasing workload
demands. As a result of the discussion, it was the consensus of Council to
authorize staff to hire additional staff for building inspection and motor
vehicle departments. Staff was also directed to prepare a plan for
addressing other staffing needs identified at the meeting. I have prepared
this plan with close assistance from the Office Manager and under the
direction of the City Administrator. Iraput has also been provided by the
Public Works Director. The plan was also presented to city hall staff and
no objections were noted.
In designing a strategy for addressing workload demands, I kept the
following goals in mind:
1. To maintain city services at existing levels in the face of
growing demands for service. This goal assumes that City
Council is satisfied with the current service level and is not
interested in cutting back services in the face of growing
demand. If Council is inclined to trim services provided to
residents, then the staffing plan as proposed would need to be
adjusted.
2. To provide opportunities for upward mobility for present
employees to attempt to match individual employee goals with
the goals of the organization where possible.
3. To identify new funding sources to help pay for additional
employees.
4. To hire additional employees only when it has been
demonstrated that improving efficiency will not solve the
problem.
PROPOSED STRATEGY FOR ADDRESSING STAFFING PROBLEMS
13elow is a list of eight basic steps that could be taken to help alleviate
staffing problems. Council is asked to review the steps below and
determine which steps should be implemented. Please note that some of
the steps are interrelated.
Council Agenda - 6/27/94
Move motor vehicle department off site.
This concept was addressed in some detail at the special meeting held
a few weeks ago. It was the consensus at that time that moving
motor vehicle off site merited further study. Reasons for moving
motor vehicle off site are as follows:
Revenue generated by motor vehicle is sufficient to cover added
personnel and leasing costs associated with moving the
operation off site.
2. City hall space would be freed up for other uses.
3. The city hall work environment would be improved with the
removal of this service operation due to the associated
reduction in noise, traffic, etc.
Please note that the remaining steps in the proposed strategy are
somewhat predicated on motor vehicle moving off site. if motor
vehicle does not move off site, then space is not available to
accommodate additional staff. Perhaps motor vehicle can be brought
back to city hall at such time that city hall expansion occurs.
Under this step, staff is seeking authorization to move motor vehicle
off site to either the Help Center or to a location in an available lease
space somewhere in the business district.
Under the Help Center alternative, it is estimated that $25,000 will
be needed to remodel under-utilized areas of the Help Center for
motor vehicle. This alternative may be desirable because the
remodeling costs are relatively low. It will take about 3 years to pay
back remodeling expenses in lease expense savings. In the event that
city hall expansion occurs, the remodeled space will be usable for
another office purpose. In addition, the Help Center is at a relatively
good location, and there is plenty of parking.
Under the leasing option, the City could move faster to relocate the
operation, and the added business traffic would serve to support
nearby commercial uses. This alternative would also provide a more
secure environment for the operation due to proximity to other
business uses.
14
c t'P
V
Council Agenda - 6/27/94
Create Develonment Services Technician Position.
This would be a new position supporting community development
related services. This would include providing direct assistance to
the Building Inspector, Assistant Administrator, and Economic
Development Director. Attached is a job description listing of the
various types of duties that the Development Services Technician
would be involved in. It is proposed that this job opening be posted
internally and be open to existing City staff. The estimated point
value for comparable worth purposes is 112, which puts it near the
same value as the Water/Sewer Collection Operator, Operator
Mechanic, and Assistant Liquor Store Manager. The beginning pay
for this position ;would be $24,000 per year.
City staff is seeking authorization to post this job opening to all
employees at city hall. If Council elects to authorize this step, then
City staff will refine the job description and establish an according
comparable worth value and associated pay. If Council elects to
select this step, it may want to authorize the position contingent on
the comparable worth value not exceeding the point value noted
above. if after examining the position we find that the point value is
higher than 112, then City staff would need to come back to Council
for authorization to proceed with posting the opening.
3. Office Manner completes meetine minutes.
P V Under this step, the Office Manager would be responsible for
attending each Council meeting and completing the meeting minutes
�� �✓ acoordingly. Completion of the meeting minutes would be under the
q direction of the Assistant City Administrator. The Office Manager is
comfortable with this change.
4. Economic Develooment Director aarticioation in planning and zoning.
This step calla for greater participation by the Economic Development
Director in development of land use policies and enforcement of the
zoning ordinance. The goal of this step is to integrate the work of the
Economic Development Director into the general area of community
development. It is hoped that integration can be achieved by
assigning work relating to development and maintenance of land use
development policies. For example, work would include assisting
with development of industrial land use regulations. Perhaps the
Economic Development Director could also help with processing
Council Agenda - 6/27/94
conditional use permit requests and assist with enforcement of the
zoning ordinance in industrial areas. It is also suggested that the
Economic Development Director's office be relocated to a position in
closer proximity to the Assistant Administrator, Building Inspector,
and Development Services Technician. In addition, the filing system
of the Economic Development Director would be integrated with a
community development filing system. Currently, all economic
development files are maintained by the Director. Under this step,
the Development Services Technician, working under the direction of
the Office Manager who is the head record keeper, will work with the
Economic Development Director toward maintaining an integrated
file system.
Integration of the work of the Economic Development Director into
the general area of community development would benefit the City by
creating an improved environment for teamwork and lessen the
chance of staff working at cross purposes.
Hire part-time Receptionist working half love. orimarily afternoons
It is proposed that a new part-time position be established for the
purpose of supplementing the work done by the Receptionist Utility
Billing Clerk. Please see the attached listing of job duties for more
detail regarding this position.
Essentially, this position is needed to provide the Utility Billing
Clerk/Receptionist with the time necessary to complete utility billing
duties. Currently, the Utility Billing Clerk/Receptionist has found it
difficult to complete the rather methodical work of a utility billing
clerk while being constantly interrupted as Receptionist. Hiring a
Receptionist for half days will enable the Utility Billing Clerk/
Receptionist to have the time necessary to complete utility billing
duties.
As with the Development Services Technician position, it is requested
that this position be open for application for all City employees. In
the event that no City employees apply for the position, then it would
be posted to the public. The salary for this position is $7 to $8.75 per
hour. There are no benefits provided to this position unless the
person working in it works over 25 hours a week on the average for 6
months. If this occurs, then the position is entitior to 50% of the
standard paid vacation granted to a full-time employee.
Council Agenda - 6/27/94
I am somewhat concerned that due to the lower pay and limited
benefits, we may have some difficulty in finding a qualified person to
fill this important position; however, at the same time, perhaps it's
worth a try.
Hire oar-t•time Recentionist workine half days at the public works
denartm ent.
The purpose of this position is to help maintain a filing system at the
public works department and to complete other office processes that
are now taking the time of much higher paid employees. Please see
the list of duties for more detail.
Hiring of a part-time Receptionist would enable the Public Works
Director to attend to more important duties and would also enable
him to complete the duties of the Safety Coordinator.
prreanize existine office spaces;
This step assumes that the motor vehicle department has been
relocated off site. Under this step, it is proposed that the physical
use of city spaces be adjusted to fit basic work groups. A major work
group includes the community development area. This would involve
centralizing all plan data, including planning and zoning files,
subdivision files, public improvement project files, and economic
development files. Currently, planning and zoning files and
improvement project files are located near the Assistant
Administrators office. Under this proposal, the Economic
Development Directors files would be moved nearby.
In addition to moving files, actual office spaces would be readjusted to
better utilize existing space and would involve centralizing the offices
of the Assistant Administrator, Economic Development Director, the
Building Inspector, and the Development Services Technician. This
centralization of offices could be achieved through subdividing
existing office space. Partition walls could also be installed in the
areas currently occupied by secretarial staff, which would enable
greater use of space and would enable extension of telephone and
electrical cables as needed.
17
Council Agenda - 6/27/94
The front desk area would need to be reorganized to allow for the new
part-time Receptionist working next to the Utility Billing Clerk/
Receptionist. The area currently occupied by the motor vehicle
department would be modified for this purpose.
In addition to reorganizing office space, additional office equipment
would need to be purchased. One additional computer for the
Development Services Technician, along with a desk and two chairs
and perhaps a laser printer would be required.
As you can tell, step #7 is outlined in very conceptual terms at this
point. City staff is requesting that Council review the concept of
adjusting the office layout and consider authorizing City staff to
provide Council with a detailed plan and associated budget for
reorganizing the office space.
Under this alternative, City staff would assemble a committee of staff
members to develop a plan for reorganizing space, which would be
chaired by the City Administrator or Assistant City Administrator.
Continue to contract for assistance with building inspection.
As you know, the City has hired a private contractor to assist the
building inspection department. In addition to hiring the contractor,
we have begun to take steps to improve the efficiency of operations.
A complete update on steps taken to improve efficiency will be
provided to you at some point in the near future. In addition to
improving the efficiency of our operation, we will be examining
priorities for inspections to determine if there are additional
opportunities for savings of staff time. Of course, the main goal of
this work is to determine if it is completely necessary to hire an
additional Building Inspector. Perhaps by improving efficiencies, we
can stretch our resources. We won't know if the added efficiency will
eliminate the need for an additional Building Inspector until we've
had time to operate under the new processes that we are developing.
To help with funding the additional personnel services proposed
under this plan, which includes the Development Services Technician
and the private contractor, it will be proposed that the building
inspection fees be adjusted to match fees charged by other
communities. A recent survey shows that Monticello is behind with
Council Agenda - 6/27/94
regard to what it charges for building inspection services. In the near
future, staff will be submitting a proposal to increase our building
inspection fees to match what other communities charge.
The next section of this report basically addresses how the proposed steps
above will impact each position at city hall.
BOOKKEEPER
The proposal above will increase the time available for bookkeeping duties
in two ways. The Development Services Technician (DST) position will
assume workload created by the building inspection department. Currently,
the bookkeeper is scheduling inspections and completing other
miscellaneous duties relating to building inspection such as answering
phones, preparing permits, etc. These duties would be done by the DST
under this proposal. Motor vehicle backup duties would be eliminated with
motor vehicle moving off site.
In summary, the changes noted above will result in creation of a more
specialized position. The reduction in duties unrelated to bookkeeping will
allow the position to absorb ongoing increases in the bookkeeping -related
workload caused by continuing city growth.
BUILDING INSPECTION
The Development Services Technician will provide assistance with
completion of paperwork and will reduce the amount of phone work
completed by the Building Inspector. The technician will be the major
public contact with the building inspection department prior to the actual
initiation of inspections by the Building Inspector. The Building Inspector
will have more time to focus on plan review and actual building inspection
and will have a reduction in the amount of planning and zoning related
activities. With the inception of the Development Services Technician
position, better coordination between the Building Inspector and public
works department will be achieved.
OFFICE MANAGER
This position will be impacted by the requirement that the Office Manager
attend Council meetings and complete meeting minutes. Flexibility in
completing office processes will be improved due to the availability of the
part-time Receptionist to complete some overload typing duties. In addition,
the Development Services Technician will be responsible for completing
Council Agenda - 6/27/94
some of the duties now completed by the Office Manager, which includes
preparing and mailing public hearing notices, sending blight notices,
providing assistance with agenda preparation, etc. The additional office
help will increase time available for the Office Manager to attend to
important records management duties.
UTILITY BILLING/RECEPTIONIST
As noted above, hiring a Receptionist to supplement this position will
provide the time necessary to complete utility billing functions on a timely
basis. Please note that a future goal may be to combine utility billing,
recycling, and other public works related functions into one position and
ultimately move the position to the public works building. This a possible
future goal that is not contemplated for implementation at this time.
ASSISTANT ADMINISTRATOR
The proposed changes will provide the Assistant Administrator with a
combination of staff assistance and additional time necessary to address the
problems identified at the special meeting.
COMPUTER SUPPORT ANALYST
This position will be relatively unaffected by the changes; however, the City
Administrator plans to delegate more duties relating to finance to the
Computer Support Analyst. In addition, the position will be called upon to
continue filling in to assist with office processes.
ECONOMIC DEVELOPMENT DIRECTOR
The Economic Development Director will benefit by having improved
support with records management. A plan for adjusting current workload
will need to be prepared in order for the Director to he able to be involved in
development and maintenance of land use policies.
PUBLIC WORKS DEPARTMENT
Hiring of the part-time person to handle clerical and receptionist duties in
the public works department will provide more time available for higher
level duties for other staff members. As noted earlier, the Public Works
Director will be better able to complete the duties of the Safety Coordinator.
Council Agenda - 6/27/94
Finally, the presence of t1he part-time position will serve to improve
communications within Lire department and improve communications
between the public works department and city hall, etc.
CITY ADMINISTRATOR
The changes above will enable the City Administrator to delegate more
finance -related duties to the Bookkeeper and to the Computer Support
Analyst, which will provide him more time for higher level duties.
B. ALTERNATIVE ACTIONS
1. Motion to authorize implementation of none, all, or a combination of �1
steps 1-8.
The budget impact of this alternative is as follows:
lam,
A major portion of the surplus revenue of approximately $25,000
generated by motor vehicle will be lost due to added costs associated
with moving motor vehicle off site.
Surplus revenue generated by building inspection will be reduced due
to added costs assodated with utilizing a contract inspector; however,
a portion of the surplus can be retained if the City increases permit
fees. The current annual surplus is $34,000.
Our current and previous budgets include provisions for funds
necessary to support the hiring of additional help as proposed.
2. Reduce service levels.
The steps above represent a plan to maintain service levels in the
face of growing dernand for services. If the City Council does not
wish to hire additional staff necessary to maintain service levels, then
wo need to identify which services the City needs to reduce or
eliminate. If this is the option that Council selects, then it is
suggested that City staff be authorized to identify various services
now provided and indicate where savings could be achieved through
reduction in services.
21
Council Agenda - 6/27/94
STAFF RECOMMENDATION:
Developing a strategy that is cost-effective and maintains service levels on a
cost efficient basis, while considering the needs of individual employees is a
difficult task. We have worked hard at coming up with a plan that we feel
comes dose to addressing these goals. Of course, there are probably same
holes in the plan, and there may be some employees that will not support it;
however, from an administrative standpoint, we feel that it is a workable
strategy that, when taken together, will result in the City providing a level
of service consistent with what the citizens of Monticello have come to
expect.
D. SUPPORTING DATA:
Job descriptions of half-time Receptionist, city hall duties; half time
Receptionist, public works duties; and Development Services Technician.
Agenda supplement from special meeting.
22
PROPOSED CITY HALL RECEPTIONIST DU'T'IES
1. Answer phone and transfer call to appropriate office or take and deliver
message.
2. Greet and help customer or direct to appropriate office.
3. Keep supply of city brochures ready for distribution.
4. Open and distribute mail to appropriate office.
5. Park reservations --complete reservation form, note in reservation book,
collect deposit and/or fee, return deposit after shelter use.
6. Public hearing notice typing and/or mailing, if necessary.
7. Blight notice typing and/or mailing if necessary.
8. Type labels and make folders for new files.
9. Transcribe from dictaphone (examples listed below under misc. typing).
10. Label and organize meeting tapes.
11. Update and file excavation insurance and bond certificates.
12. Miscellaneous typing:
a.
building permits
b.
certificates of occupancy
C.
monthly reports
d.
affidavits of mailing
e,
blight notices
f.
public hearing notice envelopes
g.
agenda items
h.
minutes
i.
letters
REC EPT. DUT: 6/24194 �$
PROPOSED PUBLIC WORKS SECRETARY DUTIES
1. Answer "operator" phone calls.
2. Create and maintain inventory list of files.
3. Re -organize and maintain construction plans (file by year of project and
index to cross-reference by type or project name).
4. Work on obtaining a full set of plats for public works and city hall.
5. Enter and maintain vehicle gas usage and maint. records on computer.
6. Enter and maintain sign inventory and maintenance on computer.
7. Enter and maintain garbage cart inventory on computer.
8. Enter tree chipping information on computer. Fax form to CS for billing.
9. Enter and maintain garbage information on computer.
10. Enter and maintain recycling data on computer.
11. Enter and maintain fire hydrant data on computer.
12. Enter and maintain water and sewer hookup permit spreadsheet on
computer.
13. Enter Hillside Cemetery information on computer and transcribe data from
senior citizens (one-time project).
14. Type and maintain public works policy manual.
15. Type and collate job analysis (tasks --Safety Committee). (This may be done
at city hall rather than public works.)
16. Maintain Dutch Elm disease records --mail lettere to residents.
17. Assist with compost site key distribution.
18 Transcribe construction inspection notes.
19. File Gopher State paperwork and return "NLR" calls.
20. Research as needed --call other cities on policies, rates, etc.
21. Update project cost spreadsheet.
22. Miscellaneous filing throughout office.
PWSECR.DUT: 6/20/94 Page 1 0
Development Services Technician
City of Monticello
Title of Class: Development Services Technician
Effective Date:
DESCRIPTION OF WORK
Suoervision Received: Works under the general direction of the Assistant City
Adnunistrator.
Supervision Exercised: None.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in this
class. Duties may vary somewhat from position to position within a class.
Serves as primary knowledgeable contact at public service counter and on
telephone for technical information about planning, zoning, and building
inspection matters and for general information about development activities in the
city, including:
Researches and collects information on various community development
issues relating to land use regulations, site data (videos also), and
construction; Directs community development inquiries to appropriate City
personnel; Returns calls and develop written responses to inquiries as
directed; Provides accurate and responsive information and direction
promptly and courteously.
Provide effective work direction to personnel whose secondary duties include
conveying public information to assure accurate and timely service, including:
Provides for familiarization and training for other personnel so that
information conveyed is current and accurate; Creates and maintains supply
of published information sheets, checklists, maps, and application forms;
Assists with coordinating City involvement in community events.
Provides administrative and technical services as directed to facilitate
departmental operations, including:
Receives plans and related materials and determine completeness for
purpose of accepting complete applications and fees; Schedules site plan
review meetings; Assures application materials aro properly dated, logged,
and distributed; Coordinates building inspection processes; Schedules
inspections; Issues miscellanoous permits (i.e. decks, etc.); Monitor project
status -flag problems; Coordinates building inspection and public works
inspection activities; Performs planning, zoning, and building recordkeeping;
Performs research as assigned for planning, zoning, and permit applications
and reports findings in an articulate, complete, and timely manner; Assists
with preparation, production, and distribution of staff reports, Planning
Commission agendas; Attends Planning Commission meetings and record
Development Services Technician
City of Monticello
minutes; Research for Parks Commission as requested and attend meetings
as needed; Prepare public hearing notices; File CRVs; Take Gopher State
One calls until computerized.
Provides coordination of and work direction for complaint investigations, responses
violation verification, and initiation of appropriate administrative remedies,
including:
Assures bona fide complaints about codes and ordinances within department
authority are acknowledged, logged, and investigated in a timely and
accurate manner; Prepares public nuisance mailings; Coordinates with
designated personnel within department as appropriate; Provides effective
communication to other support personnel to assure timely and accurate
administrative practices are followed so that proper records are created and
maintained.
Develops current public information materials about department operations and
serves as liaison with commissions or committees as needed.
Keeps abreast of and informs supervisor of developments and trends in subjects
related to areas of responsibilities, including:
Maintains working knowledge of zoning ordinance and related policies;
Maintains familiarity with current building practices and municipal
development; Coordinates preparation of periodic reports about department
activities such as number of applications and permits processing, of
inspections performed, and rate of processing.
Supports office processes as needed (typing, filing, copying, otc.) and perform other
related work as apparent or assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Considerable knowledge of city operations, policies, procedures, and practices.
Working knowledge of the operation of planning and building departments.
Working knowledge of the operation of office equipment, including personal
computer and various software required of position.
Considerable ability to communicate effectively, both orally and in writing, with
City staff, elected officials, and the general public.
Considerable ability to organize work and and help streamline procedures or
reorganize work methods or assignments.
Considerable ability to research and analyze data.
V
Special Council Agenda - 5/23/94
i. Clerical department head report. (K.D.)
Our current clerical staff at city hall includes one receptionist/utility billing clerk
one bookkeeper, and two motor vehicle clerks. The office manager continues to
provide all secretarial support in addition to department head duties, and the
computer support analyst, who is not classified as clerical, can occasionally
provide assistance to various areas within the office. Following is a brief
description of some of the changes and resulting problems that have occurred in
each clerical department.
MOTOR VEHICLE (Diane and Pat)
In 1989 when a second motor vehicle clerk was added to the motor vehicle staff.
this full-time position was originally shared as motor vehicle (75%) and secretarial
backup (25%). Increased activity now demands 100% of this position. Various
changes made by the State and the increased activity have resulted in problems
for this department. There is now more work than two employees can handle
without consistent overtime and additional help from clerical staff. Additional
work space is also needed to help with congestion and noise problems. The
changes and problems that followed are discussed below.
MVR - Car/license transactions have risen 25% since 1989, and we now service
approximately 15 dealers in addition to the walk-in customers (dealer transactions
need to be returned to dealers within two days --not always possible now). This
additional work has resulted in long customer lines; numerous phone calls; and
longer reports that must still be entered, proofed, and mailed to the State Aptly.
Deposits are required to be made by 3 p.m. daily or penalties will result.
DNR - Transactions have risen 30% since 1989. New procedures, including titling
and the newly -added issuance of numbers and decals for all watercraft,
snowmobiles, and ATVs, have increased the time spent with each customer and
the number of phone calls made to the DNR. The number of DNR reports has
increased and have become longer, and the inventory has now increased due to the
Deputy Registrars having to issue the DNR decals.
BOOKKEEPING (Marlene)
The bookkeeping position handles all accounts payable; payroll preparation; all
building inspection calls, scheduling, typing of permits, and labeling and filing
plans: the bus ticket program, which includes bundling new tickets, ticket sales, a
daily recap report, and deposit; as well as backup for the receptionist and motor
vehicle when one of those employees is on vacation, sick, or increased activity
requires additional help.
Additional building activity naturally requires additional clerical support. The
result is that bookkeeping and building department support require all of
Marlene's time. The bookkeeping position handles all payments made by the City,
Special Council Agenda - 5/23/94
while the building department support handles all phone calls, inspection
scheduling, permit typing, and customer support. Whenever a backup is required
for motor vehicle and/or phones, overtime must occur to complete the work
necessary for building and bookkeeping. It is also extremely difficult to stay
current on the continuous changes made by the State in the motor vehicle
department, which Marlene is required to provide backup. When you combine the
rest of the increased city activity to this position, you can see we have reached a
point where it is no longer possible for one person to he cross -trained in so many
different areas.
RECEPTIONIST/UTILITY BILLING CLERK (Wanda)
The utility billing clerk and receptionist positions have always been combined into
one position in the past; however, I believe the city has grown to the extent that
these positions now need to be separated. Following are reasons why.
Utility billing now involves much more than simply water and sewer charges. The
recycling program has added a tremendous amount of paperwork and time to this
position, as well as the garbage cart rental program and the assessments for
delinquent charges now done quarterly. Phone calls with questions about bills
have increased dramatically since the recycling program was added. The rise in
building activities due to developments such as Cardinal Hills, Briar Oakes, and
Oak Ridge, have added many new accounts to maintain and residents to service,
which accounts for the added phone and customer activity. Space and noise have
also become problems, as it has become very difficult to work in the approximate
3' x 3' space provided, and it is very hard to hear customers on the phone being
located next to the motor vehicle counter.
The receptionist duties now require much more than answering phones and
delivering messages to each office. The park shelter reservations involve phone
time, customer support, keeping and returning deposits, checking keys in and out,
and collecting the new non-refundahle rental fees; backup is also provided for
building department calls and scheduling when Marlene is out of the office.
Coordination of the quarterly newsletter has also been added to this position,
which involves writing many articles, editing, and coordinating printing and
mailing. If a newsletter does not go out as scheduled every quarter, a separate
mailing is needed in order to update residents on a timely basis about new
programs, changes, etc.
In summary, the utility billing position is requiring more customer service time on
the phone and in the office, which requires other clerical staff to help answer
phones on a daily basis. 1 believe these two positions are no longer compatible as
in past years.
Special Council Agenda . 5/23/94
OFFICE MANAGER (Karen)
This position was created and the executive secretary position deleted in 1991
when the comparable worth scale was adopted by Council. The duties performed
by the executive secretary continue to be performed by the office manager in
addition to the added responsibility of directing the clerical staff. Some of the
problems and concerns I have regarding the current workload are described below
Shortly after this position was changed to office manager, I delegated typing of
building permits to Marlene and a few monthly reports/misc. typing and filing to
Pat, who was hired to be 75% motor vehicle and 25% secretarial backup;
However, due to the substantial increase in motor vehicle, which now takes 100%
of Pat's time, I have lost that 25% and have taken back those reports and filing
duties.
Some of the duties of the office mannger include: typing for nine department
heads, typing for my own position, management of all records (filing, records
retention, inventory, organizing), map indexing/filing, forms control program,
collating agendas, completing gopher state location forms, newsletter coordination
such as writing and editing, personnel evaluations, staff meetings, communication
coordination, resolving stafr questions and concerns, as well as providing backup
for phones and customer service. Also, due to the increase in the building
department activities, I have recently been completing monthly building reports,
locating information for building permits, stamping plans, and completing blight
inspection reports.
The amount of time spent trying to keep up with typing, filing, and helping with
phones and customers has left me unable to perform duties I feel are very
important such as inventory of records, records retention, and proper maintenance
of current record systems. In addition, the public works department is in great
need of a filing system like city hall has, but 1 have been unable to find the time
or personnel to organize, create, and maintain a system for them. No additional
secretaries have been hired in the 10+ years that I've been here other than the
25% secretary backup that was temporarily provided when Pat was hired in 1989.
Special Council Agenda - 5/23/94
2, Perceived staffing needs at the office of aublic works. (J.S.)
The filing system at the office of public works needs to be reorganized to coincide
with the system used at city hall so that files can be located quickly by individuals
other than the Public Works Director. The duplication of filing can be reduced,
and single files no longer in use at the public works department and not
duplicated at city hall can be transferred there for the duration of time required
by state statute.
Once the reorganized files are in place, routine filing by an assistant once or twice
a week would increase the overall efficiency of the department. Files would
automatically be transferred to city hall and duplication would be limited where
unnecessary.
There is a need for assistance with various projects that would involve data entry
into the computer, information gathering, and research.
Even though we have made improvements to our phone system whereby each
individual gets his own calls, the public is often irritated by not getting a direct
response from a human voice. If there was someone here on a regular basis two
days a week doing filing and working on special projects, etc., and the person was
knowledgeable about the various functions of the office of public works, a small
amount of time may be saved for the staff, and the citizens may have a more
pleasurable experience when they call the office of public works and actually get to
talk to someone at least a couple days a week.
The following projects or special projects are not advancing due to lack of time
and/or priorities.
Hillside Cemetery Reds". We are about 1/4 done with the Hillside
project, which basically would put together information on who owns which
plot, who is buried, when they were buried, and a little bit of family history
about each individual.
2. Public Works Written Policv Mmnial. Of the several hundred policies that
the public works department has, only a handful are written down. We
have discussed the need for drafting these policies into written form to
determine if they are really applicable with the goals of the City, whether
they violate any statutes, etc., and whether they are actually being followed.
There is a great deal of research in interviewing and time that would need
to go in to draft these several hundred policies before they can even he
looked at, modified, or changed.
Special Council Agenda - 5/23/94
CitvComnrehensive DesiEn Manual. Several years ago we began work on a
Comprehensive City Design Manual, which would include all of our
requirements for construction of sanitary sewer, water, storm sewer, streets,
curb and gutter, boulevards, and uses in a much more detailed manner than
can ever be included in the city ordinance. This manual is currently in
draft form and has been for many years. To have this document completed
and available to local trades people, contractors, and developers, would
speed up the efficiency of all our departments, including engineering.
Assembling the data on the various existing designs and requirements we
have has been somewhat of a monumental task, and we have not been able
to get it into a complete and final form ready for review by the City Council.
4. Basic Data Entry into Computer for our Infrastructure System. We began a
sign inventory and management progress using the existing computers. The
data entry required for such a project requires a great deal of time and
takes away from other important projects. The total sign inventory and
management program is, therefore, not done. In addition, data entry from
daily meter readings in the sanitary sewer collection system are currently
done by the Superintendent. This takes away time and could be better
handled by another individual. The same is true for recycling and garbage
collection data. We are approximately 1 1/2 to 2 years behind on the entry
of this data. If this data were entered into the computer, specific
spreadsheets could be developed to assist us with our future planning. This
has been placed on the hack burner due to the lack of time for data entry.
5. We have begun tracking maintenance of vehicles and properties in the
computer. This program could be greatly enhanced if the time would
become available for additional data entry. Our current programs in this
regard are hare minimum. As the city grows, the need to enhance this
system becomes more of a priority, as the human mind can only remember
so many things to do.
6. Participating and following up in routine surveys and studies. We often
find that we don't have the time to gather the information necessary to
participate in a study or survey. Not only could we participate in future
studies, but we could do sonic surveys of our own if we had the additional
office help to make the necessary phone calls and/or send out letters. We
would be able to do better comparisons in the future on services provided by
the City or plan to be provided by the City.
Summer Recreation. Currently, the reserving of ballfnelds for practice play
and tournament activities has been left up to Roger Mack. There will come
a time when the City will need to become more involved in the summer
Special Council Agenda - 5/23/94
recreational program and possibly run their own. Some assistance in
maintaining these logs or looking to utilize all of our recreational facilities
to their fullest could be enhanced with some additional help. Ultimately,
we think that a summer individual could be hired to operate a summer
recreational program involving all of our park facilities and maybe break
away from the traditional sending money to the school.
SUMMARY
Basically, the office of public works is often buried in paper and requests or
responses from the general public. The filing system is inadequate, which only
compounds the paper problem. Due to lack of time to work on special projects,
they often get left behind until they become a higher priority or more critical in
nature. Some reorganization of the Sling system and routine help a couple days a
week would free up a significant amount of time for the Public Works Director and
Superintendents at the office of public works, and the overall efficiency of the
department will increase.
Special Council Agenda - 5/23/94
3. Summarv. Community development workload issues. (J.0.)
The following summarizes the focus of efforts in the area of community development
and land use planning. Current staffing levels/organization framework is sufficient
to process planning and zoning applications and address immediate needs for
assistance by the development community within the context of existing policies and
ordinances. However, the ability to continue to service the needs of the City and the
development community in the future is being eroded by a lack of attention to
important areas.
Land use olannine, - The latest city-wide update to the comprehensive plan
dates back to 1986. This item has been in the budget and on my agenda for
three years (see attached comp plan issue listing Jan 1. 1994). The latest
discussion on the Klein/Emmerich rezoning brought home the need to get going
on the update. The zoning ordinance needs significant revisions. Although
wise incremental changes have been made of the years, portions are outdated
and may no longer reflect the values of the community. Likewise, the
subdivision ordinance dates back to the mid 70's and needs to be overhauled.
For the sake of the future of the community, we must find a way to update our
land use guides and ordinances.
Capital improvements planning needs more attention. The demand for utility
systems and services is increasing in the face of a reduction in NSP plant
valuation. We need to begin to prioritize where investments in infrastructure
and services should be made to support growth, and we need to do a better job
in identifying sources of funding. If you believe that development should pay
for itself, you should be concerned that the City is loosing thousands of dollars
each year in possible revenue by failing to tap legitimate development -driven
funding sources which include:
1. Implementation of storm sewer access charge system.
2. Legitimate increases in sewer and water access charges.
3. Implementation of trunk water main charges.
4. Require building permit fees comparable to other cities.
5. Require plan review fees.
6. Charge administrative expenses for subdivision review.
Development of ordinances and policies supporting 1-6 will require additional
help but will result in added revenue.
The need to plan financially for NSP plant decommissioning is obvious. We are
clearly lucking in a plan to address this reality. What are our priorities?
G „als?
Special Council Agenda - 5/23/94
3. Zoning code enforcement has been limited to enforcement at the time of
development when building permits are needed. Failure to develop
enforcement priorities and to systematically address serious violations
undermines the credibility of the system by rewarding scofflaws and punishing
those who follow the ordinance.
4. Park planning and policy development is incomplete. Budget requests by the
Parks Commission will make more sense within the context of an
understandable plan matching needs with resources. Until this plan is
complete, the Parks Commission and Council may continue to squabble.
5. Staff training, development, and performance review activities are being
neglected. Continued staff effectiveness requires continuing education and
grooming of skills to meet the needs of the City. True confession, I failed to
complete Gary and 011ie's performance review for 1993.
6. Opportunities for improving access to information and reporting capabilities
associated with computerization of property data needs to be explored. No
time available for this investigation or investigation of other possible computer
applications.
7. State mandates such as AWAIR and wetland law administration have eaten
into available time.
8. Important housekeeping matters or development loose ends are waiting longer
for completion. The items, if left unattended long enough, are forgotten, which
creates problems later. Such items include such things as recording of
development agreements, easement and street vacations; acquisition of
necessary easements, follow-up on 'low priority" citizen requests, completion
of resolutions and special meeting minutes, tracking letter of credit expiration
dates, etc.
Finally, more time should be spent supporting the City Engineer/Inspector on
project development.
The notes above outline what I believe are either problems or lost opportunities. An
increase in staff support equal to at least 1/2 of a person, through hiring, contracting,
or reorganization is needed to address the items noted above.
COMIPREHENSIVE PLAN ISSUES LISTING
As of January 31, 1994
1. Trunk Storm Sewer Plan --location and summary of funding program.
2. Trunk Sanitary Sewer Location Defining Areas Served.
3. Wastewater Treatment Plant Expansion.
4. Park Planning --facilities and operations plan.
a. Define City's role with respect to School's role in providing recreation
services.
5. Transportation.
a. Incorporate transportation plan, identify transportation issues, and
prepare priorities for development of system.
b. Incorporate sidewalk grid system/pathway plan into transportation
plan. Define need for expanded or future park and ride locations.
C. Review Heartland Express program and define plans for expansion, if
any.
6. Housing Mix.
a. Analyze existing housing mix and associated valuations and
determine if the City should take a more active role in guiding
residential development. Steps to consider include:
1. Amendments to the zoning map to convert R-3 land to R-1
land.
2. Develop zoning standards that would encourage development of
homes with higher market values.
3. Define or preserve certain land areas for higher -end housing.
y.
7. Hospital Plan.
a. Revisit plan and incorporate into comprehensive plan, at least on a
summary basis.
8. Metropolitan Council/Regional Forces.
a. Identify forces outside of Monticello that will have an impact on
development in the community. Develop AOL steps the City should
take to attempt to influence or respond to forces outside the control of
the City.
COMPPLAN.ISS: 1/31/94 Page 1 53,v
9.
10.
11.
12.
13
14
Electromagnetic Fields.
a. Determine whether or not the City should be establishing minimum
setbacks from high-power lines. Is this a problem that we should be
addressing?
Review Business Campus and 1-1 Design Standards.
Facilities/Staff Plan.
a. Analyze the need for expansion of municipal facilities, including city
hall.
b. Planning and zoning enforcement --inventory violations/determine
extent to which City wants to gear up to handle code violations.
Commercial Development.
a. Inventory existing commercial base and determine to what extent the
City should be involved in encouraging commercial development.
b. Define the role of the old downtown area. Should extra efforts be
made to encourage retail development, or is the current trend toward
establishment of service organizations an acceptable role for the
downtown area?
C. Items to consider in promoting retail development:
1. Dedicate staff hours toward a retail development program.
2. Conduct a market study which would identify types of retail
businesses that would do well in Monticello.
3. Participate in the main street program, etc.
Sunny FreshfBulk Tank Complex.
a. Comp plan should come up with a plan for redevelopment or
maintenance of the bulk tank area and its relationship to the Sunny
Fresh operation.
Redevelopment/Utilization of TIF Funds.
a. Are there areas within the community where surplus TIF funds
should be used to promote redevelopment? If so, how aggressive
should the City be, etc.
Ab.t.s�. _ •1.1 Z•..P
COMP PLA M I SS: 1/31/94
ZI 11A
Page 2 +
.ANNING COM2IISSION RECOKIENDAT ION - Land use decisions and plan of action
1. Green Area - Emmerich rezoning request (Recommendation - Adopt)
2. Yellow Area - Klein Comprehensive Plan (Recommendation - Adopt)
3. Blue Area - HoglundJLund sten rezone (Recommendation - Table for further study)
PLAN OF ACTION:
4. a. Complete comprehensive plan update - Identify future industrial areas.
b. Update zoning district regulations - Haintain diversity o f industrial land.
c. Develop plan for extending utilities to Hoglund site.
d. Update district regulations governing development in Regional Commercial District.
e. Require intense berml ug by ordinate to separate industrial from residential uses.
f. Transportation system design/subdivision design to saparate conflicting uses.
g. Improve linkages between commercial areas.
1. Improve traffic flow on Hwy 25 via improved signal timing.
2. Re -align Cedar Street to improve land utilization.
3. Pursue development of Fallon Avenue overpass
0.
0 ,r
65�
Special Council Agenda - 5/23/94
4. Economic Development (O.K.)
In the past few years we've seen an increase of industrial development due in part
to the support of volunteers and the use of gap financing or incentive programs. The
larger the in&strial base, the greater need for effective Business Retention and
Expansion servicestprograms which stimulate continued growth from within and
increases the amount of industrial prospect leads.
Changes: 1986 1994
Oakwood Industrial Park (OIP):
New Industrial Businesses 11
Relocation/Expansion 5
HRA -TIF Districts 2 12
GMEF 5
CMIF 3
STATE ERG 3
Outside OIP:
New Industrial Businesses
Relocation/Expansion 8
HRA -TIF Districts ,1 4
City -TIF District 1
GMEF 1
UDAG 1
Financial packaging means educating the prospect, monitoring the application
process, reviewing closing documents, arranging the closing, and requesting funds.
Thereafter, for the life of the loan or TIF District requires monitoring of the loan
payback and completion of progress reports. Currently, I'm involved in broadening
my knowledge of the SBA application and approval process in order to better serve
our industrial and commercial users.
With the increase in prospect leads and the economic competitive shopping by
prospects, the time spent with each prospect has increased, and a community must
be professionally prepared and economically feasible. This is known as "community
readiness."
In order to maintain "community readiness," the IDC has established subcommittees
of Marketing, Legislative, Business Retention & Expansion, Education, and
Infrastructure. These meet monthly or upon necessity.
Other monthly meetings include IDC, HRA, Chamber Board of Directors, Economic
Development Partnership of Wright County, and Quad County Development
Networking.
Special Council Agenda - 5/23/94
Other meetings include City Council, EDA, or special meetings such as Planning
Commission issues and the Wright Technical Center Advisory Council, which just
completed writing a Youth Apprenticeship Grant for funds to develop an
apprenticeship program between Wright County senior high schools, the technical
center, technical colleges and industries.
My approach to you may be different from other staff members for several reasons:
Unfamiliar with previous city administration discussions, I'm somewhat unclear to
the objective of this meeting and, therefore, its necessary preparation approach.
Secondly, it's been brought to my attention that Councilmembers may not know or
understand the role or details of my job. Next, working with private businesses
whose bottom-line is profit has taught me decision-making approaches based on
economics and priority. Lastly, although my workload continues to increase, I
attempt to focus on the customer (taxpayer), utilize time efficiently, stick to subject
matter, prioritize work, and work long hours. Some uncompleted tasks include a
reorganized filing system, development of a TIF and loan monitoring system,
development of prospect tracking system, updating marketing materials, and just
plainly catching up.
I welcome the opportunity to meet with Councilmembers to further discuss my role
and detail the role and objectives of economic development. In addition, I'm open to
Council suggestions and I'm interested in hearing your objectives for the City of
Monticello.
Thank you,
011ie Koropchak
Economic Development Director
10
Council Agenda - 6/27/94
io. Review of feasibility stucLv for reconstruction of 7th Street between
Pine Street and Cedar Street. authorization to prepare mans and
specifications. and hold public hearing on improvement. W.S.)
A. REFERENCE AND BACKGROUND:
The feasibility study is now complete for the reconstruction of 7th Street
near Perkins. The estimated construction cost for the improvement is
$34,410. To increase the design of the street, we are going to replace the 6-
8 inches of class 5 with 12 inches of class 5 and recompact the in-place soils
prior to placing a 4 -inch layer of blacktop on the finished street surface. A
copy of the feasibility study is enclosed for your review.
Because we are making an improvement to this street, the City can assess
the benefiting property owners. In this particular case, since the street has
not reached its design life of 20 years, our current policy allows us to assess
less than 100% benefit. In this case, 50% would probably be appropriate.
Since the City owns the north side of the street, we would be assessing only
the south side, or approximately 25% of the overall cost of the project. With
the completion of the plans and specifications, we would negotiate a price
with the general contractor of Cardinal Hills 4th Addition and would have
the cost of the project available for a public hearing to be held on .July 25.
B. ALTERNATIVE ACTIONS:
1. The first alternative after review of the feasibility study is to order
the plans and specifications and to order a public hearing to be held
in.luly.
2. The second alternative is to order the plans and specifications but not
to order the public hearing, assuming the City would pay 100% of the
cost of the project and not assess.
C. STAFF RECOMMENDATION:
It is the staff recommendation that the City Council follow alternative #2
and approve the feasibility study, order the plans and specifications, and
order a public hearing to be held in July.
D. SUPPORTING llATA:
Copy of feasibility study.
23
01SA ��
7(Ml Park Fixe Center
5775 Wayzata Bmlevard
M inncapda, MN 554161228
612-595.5775
I-8W753S775
FAX 5955774
June 27, 1994
Honorable Mayor and Council
City of Monticello
250 East Broadway
Monticello, MN 55362-9245]
Re: Feasibility Report
7th Street Reconstruction and
Cedar Street Realignment
City Project No. 94-03C
Monticello, Minnesota
OSM Project No. 5485.00
Dear Mayor and Council:
Engineers
nrchiltt7s
Manners
Surveyors
Enclosed its a Feasibility Report for the 7th Street Reconstruction between Highway 25 and
Cedar Street and the Cedar Street Realignment at Oakwood Drive. Please call me at
595.5705 if you have any questions.
Sincerely,
ORR-SCHELEN-MAYERON
di ASSOCIATES, INC.
Ell" tl
Bret A. Weiss, P.E.
Project Mfanager, Associate
Encl.
nm
►m
FEASIBILITY REPORT
7TH STREET RECONSTRUCTION AND
CEDAR STREET REALIGNMENT
CITY PROJECT NO. 94-03C
MONTICELLO, MINNESOTA
OSM PROJECT NO, 5485.00
ORR-SCHELEN-MAYERON & ASSOCIATES. INC
CONSULTING ENGINEERS, ARCHITECTS, PLANNERS, SURVEYORS
300 PARK PLACE CENTER
5775 WAYZATA BOULEVARD
MINNEAPOLIS, MINNESOTA 55416-1228
(612) 595.5775
OSM Project No. 5485.00
CERTIFICATION SHEET
I hereby certify that this plan, specification or report was
prepared by me or under my direct supervision, and that i am
a duly Registered Professional Engineer under the laws of the
State of Minnesota.
FAJ-4 J.9; -
Bret A. Weiss, P.E.
Date: lune 21, 1994 Reg. No. 20753
OSM Project No. 5485.00 Page i
TABLE OF CONTENTS
TTTI.E SHEET
LETTER OF TRANSM17ITAL
CERTIFICATION
1. DESCRIPTION OF WORK .................................. I
11. SCOPE .................................................. I
111. PROPOSED WORK ........................................ I
IV. ESTIMATED COSTS ..................... .............. — 2
OSM Project No. 5485.00
Page it
DESCRIPTION OF WORK
This report examines the reconstruction of 7th Street located between Pine Street
(Mn State Highway 25) and Cedar Street, located in the south half of Section 11,
Township 121, Range 25. This report also examines the intersection realignment
of Cedar Street and Oakwood Drive, located in the south half of Section 11 and
the north half of Section 14 of Township 121, Range 25.
11. SCOPE
This project provides for the reconstruction of 7th Street and the realignment of
the intersection of Cedar Street and Oakwood Drive. The existing pavement
condition of 7th Street consists of a raveled surface with major block cracking and
significant alligator cracking. The roadway section also contains many potholes
which create a safety hazard for pedestrians and motorists and involve continuous
maintenance.
The existing intersection of Cedar Street and Oakwood Drive is skewed at a 60
angle, which presents difficult sight lines. In addition, the stormwater ditch along
Cedar Street is inadequate and ponds water after every rainfall event.
111. PROPOSED WORK
This project includes the reconstruction of 7th Street from Pine Street to Cedar
Street and the realignment of the intersection of Cedar Street and Oakwood
Drive. The reconstruction of 7th Street includes removing the existing bituminous
pavement, base aggregate and the necessary subgrade in order to allow for the
construction of the new street section. The existing concrete curb and gutter will
remain in place. The proposed roadway section will consist of four inches of
bituminous and 12 -inch base aggregate. The excess materials removed from the
street will be used to complete the berm along 1-94 at Outlot A, County Club
Manor. (See attached drawing)
The realignment of the intersection of Cedar Street and Oakwood Drive includes
removing the existing bituminous pavement, base aggregate and necessary
subgrade materials and align the pavement to a 90• intersection with Oakwood
Drive. The existing culvert along Oakwood Drive will be replaced and extended
to facilitate the road realignment. The proposed alignment includes the regrading
of ditches along Cedar Street and a proposed roadway section of four inches of
bituminous pavement and eight inches of base aggregate. All excess materials
will be delivered to the Country Club Manor berm. (See attached drawing)
From an engineering standpoint, the project is feasible, can be accomplished as
OSM Project No. 5485.00 Page I
proposed, and need not be in conjunction with any other projects. It is the
recommendation of Orr-Schelen-Mayeron & Associates, Inc., that the City
undertake a construction project as outlined herein.
IV. ESTIMATED COSTS
A detailed cost estimate can be found in the back of this report. The estimated
project cost of reconstructing 7th Street and realigning Cedar Street is $55,800.
This estimated project cost includes a contingency factor and 18% indirect costs.
It is proposed that we consider adding this project to one of the other city
projects as a change order. This would lower administrative costs and facilitate
the construction process.
OSM Project No. 5485.00 Page 2
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Ye�eron CITY PROJECT NO. 94 Sheet no.
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CITY PROJECT NO, 94-
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Sheet no.
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7th STREET RECONSTRUCTION AND CEDAR STREET OAKWOOD DRIVE
INTERSECTION REALIGNMENT
SUMMARY OF ENGINEERS ESTIMATE
CIN OF MONTICELLO PROJECT NO. 94-03C
OSM PROJECT NO. 5485.00
PROJECT COST SUMMARY:
DESCRIPTION
COSTS
7th STREET RECONSTRUCTION
$34,410
CEDAR STREET REALIGNMENT
$10,610
SUBTOTAL
$45,000
5% CONTINGENCY
$2,300
CONSTRUCTION COST
$47,300
18% INDIRECT
$8,500
TOTAL PROJECT COST
$55,800
EST.XLS 6122/94
ENGINEER'S ESTIMATE
OSM PROJECT NUMBER: 5485.00
PROJECT: 77H STREET 6 CEDAR AVENUE
CITY OF MONTICELLO PROJ. NO.:
MONTICELLO
SCHEDULE A 17TH STREET RECONSTRUCTION
ORR-SCHELEN-MAYERON L ASSOCIATES
DATE: JUNE 21, 1994
BY: Brat Wss
Estimated
Item Total
495.00
6,750.00
31.50
4, ODD. 00
126.00
8,250.00
450.00
6,300.00
100.00
6,600.00
280.00
1,000.00
27.50
$34,410.00
Estimated
Estimated
Item No Spec No Descripti an
Quantity Lim is
---------- ----------
Unit Price
------------
-------------------------------------------------------
1 2104.513 SAVING BIT PAVEMENT (FULL DEPTH)
IBD LIN FT
2.75
2 2104.505 REMOVE BITUMINOUS PAVEMENT
2700 50 YO
2.50
3 02100-00 REMOVE CONCRETE CURB
15 LIN. FT.
2.10
4 2105.501 COMMON EXCAVATION
800 CLI YD
5.00
5 2531.501 CONCRETE CURB 6 GUTTER DESIGN 8618
15 LIN FT
8.40
6 2211.501 AGGREGATE BASE CLASS 5 M00
1650 TON
5.00
7 2621.522 ADJUST FRAME 6 RING CASTING
3 EACH
150.00
8 2331.514 TYPE 31 BASE COURSE MIXTURE
3DD TON
21.00
9 2611.502 ADJUST VALVE BOX
1 EACH
100.00
10 2331.508 TYPE 41 WEARING COURSE MIXTURE
300 TON
22.00
11 2357.502 BITUMINOUS MATERIAL FOR TACK COAT
140 GALLON
2.00
12 0563.601 TRAFFIC CONTROL
1 LUMP SUM
1, ODD. 00
13 2575.505 SODDING TYPE LAWN
10 50 YO
2.75
TOTAL SCHEDULE A
7TH STREET RECONSTRUCTION
Estimated
Item Total
495.00
6,750.00
31.50
4, ODD. 00
126.00
8,250.00
450.00
6,300.00
100.00
6,600.00
280.00
1,000.00
27.50
$34,410.00
ENGINEER'S ESTIMATE
054 PROJECT NUMBER: 5485.00
SCHEDULE B I CEDAR AVENUE REALLI GNMENT
ORR-SCHELEN-MAYERDN 6 ASSOCIATES
DATE: JUNE 21. 1994
GRAND TOTAL
2 OF 2
--------------
$45,020.00 __-445,020.00
Estimated
Estimated
Estimated
Item No
Spec No Description
______----------------------------------
Quantity Units
---------- ----------
lt�it Price
____________ ___...________
Iter Total
_______
14
________
2104.513 SAWING BIT PAVEMENT (FULL DEPTH)
210 LIN FT
2.75
577.50
15
2104.505 REMOVE BITUMINOUS PAVEMENT
650 SO TO
2.50
1,625.00
16
2501.521 INSTALL METAL CULVERT
52 LIN FT
20.00
1,040.00
17
2211.501 AGGREGATE BASE CLASS 5 MOD
240 TON
S.DO
1,200.00
18
2105.501 COMMON EXCAVATION
150 CU YD
S.DD
750.00
19
2331.514 TYPE 31 BASE COURSE MIXTURE
65 TON
21.00
1,365.00
20
2331.52 TYPE 41 WEARING COURSE MIXTURE
65 TON
22.00
1,430.00
21
2357.502 BITUMI NDUS MATERIAL FOR TACK COAT
30 GALLON
2.00
60.00
22
0563.601 TRAFFI C CONTROL
1 LUMP SUM
500.00
500.00
23
2575.505 SOOOENG TYPE LAWN
750 SO YO
2.75
2,062.50
TOTAL SCHEDULE B
CEDAR AVENUE REALLIGNMENT
--------------
$10,610.00
GRAND TOTAL
2 OF 2
--------------
$45,020.00 __-445,020.00
Council Agenda - 6/27/94
i
i. Reyiew of feasibility study for realignment gf Cedar Strget at
Oakwood Drive. and consideration of ordering clans and
suecifications. W.S.)
A. REFERENCE AND BACKGROUND
The feasibility study for the realignment of Cedar Street at Oakwood Drive
has been completed. The estimated construction cost is $10,610. A copy of
the feasibility study is enclosed for your review.
B. ALTERNATIVE ACTIONS:
1. The first alternative after reviewing the feasibility study is to order
plans and specifications for the realignment of Cedar Street at
Oakwood Drive.
2. The second alternative is not to order plane and specifications at this
time.
C. STAFF RECOMMENDATION:
It is the staff recommendation that the City Council, after reviewing the
feasibility study, order the plans and specifications as outlined in
alternative N1.
D. SUPPORTING DATA:
Copy of feasibility study see supporting data included with previous agenda
item).
24
Council Agenda - 6/27/94
12. Consideration of adoption of Citv of Monticello Emolovee Safetv
Manual. (J -S-)
A. REFERENCE AND BACKGROUND:
As per the Council's wishes, the safety committee has revised the manual to
make each department head responsible for training and implementation of
the safety program for those people directly under their supervision. The
safety committee also reviewed some of the comments made at the Council
meeting concerning refueling of small equipment and the wearing of hard
hats and did make a couple of slight changes to the safety manual in that
regard. A copy of the new document is enclosed for your review.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to adopt the safety manual in its revised form,
making each department head responsible for the implementation of
the safety program and the training of the individuals under their
direct supervision. C\\ 1-1 Q1 4—C.
2. The second alternative would be to adopt the original safety manual
and appoint an existing employee as the Safety Coordinator to tie the
program together.
3. The third alternative would be to do nothing but to continue as we
are.
C. STAFF RECOMMENDATION:
As discussed at the previous meeting, the City is required to implement a
work place accident and injury reduction program and to provide right -to -
know training for all of its employees. The revised safety manual would be
a step forward in bringing us closer to compliance with the state statutes.
However, the program, in order to he in full compliance, must be
implemented; and City staff feels that without a coordinator to tie all of the
programs and information together regarding the safety manual and state
statutes, the program may not he totally effective and may result in
duplication of effort by department heads.
City staff, therefore, recommends alternative #2. The safety committee,
consisting of myself and Jeff O'Neill, representing administratian; Marlene
Hellman, representing the office workers; Matt Theisen, representing the
fire department; Cyndie Erickson, representing the liquor store employees;
25
Council Agenda - 6127/94
and Tom Moores, representing the public works employees, also recommend
alternative #2 and feel that the safety program would be much less effective
under alternative #1. If the City staffing levels are increased to assist the
Public Works Director and Assistant City Administrator with the more
routine tasks, either one of these individuals could be appointed as the
Safety Coordinator and, thus, make the program more effective and better
tie it together. Since we already have all of our summer employees on
board, it is imperative that the City Council take some type of action and
adopt one of the policy manuals so it can be implemented as soon as
possible.
D. SUPPORTING DATA:
Copy of organizational chart depicting department heads; Copy of the
revised safety manual.
CITY OF MO1vTICELLO
SAFETY COORDINATOR RESPONSIBILITIES•
Rick W.
I
Jeff o.• I Karen D.• I I John S.• I Joe H.•
I
Gary A. Ca. thy S. Tom B. I Roger M. I I MnLL T.•
Wanda K. Pet K. I Diene J. I Marlene H. I Rich. C. I John M.
Tomp. Al G. Jim E. I Keith T. Tom M.
i
Jerry W.
Fi romen
I
Aoot. Full -Timo Tomp
Mgr. Employeeo
CITY OF MONTICELLO
EMPLOYEES SAFETY MANUAL
VERSION 2 (WITHOUT SAFETY COORDINATOR)
SAFETY2.MAN: 512194 9
TABLE OF CONTENTS
Section Paee Number
I.
Background and Introduction
4
Il.
Statement of Policy
5
III.
Safety Committee
6
IV.
Functional Responsibilities
6
A. Employees
6
B. Supervisor
7
C. Department Head
7
D. Safety Committee
7
E. Safety Coordinator
7
F. Accident Review Committee
8
V.
Safety Regulations
9
A. Medical and First Aid
9
B. Fire Protection
10
C. Housekeeping
11
D. Vehicle Operations
12
E. Personal Protective Equipment and Clothing
13
F. Motorized Equipment and Power Tools
18
G. Mowers
18
H. Hand Tools
19
1. Ladders
20
J. Tree Trimming Operations
20
K. Work Below Surface
22
L. Work Above Surface
22
M. Welding
22
N. Cylinders Used in Welding
23
O. Drill Press
23
P. Hand Tools
24
Q. Floor Grinder
24
R. General
24
VI.
Employee Right -to -Know Program
25
A. Inventory
25
B. Material Safety Data Sheet
25
C. Labeling
25
D. Employee Training
26
E. Access to Information
27
F. Record
27
G. OSHA Poster
27
SAFETY2.MAN: 5/2/94 Page 2 of 38
Section
Paee Number
Hazardous Inventory List Form 28
Training Roster - Public Works 29
Training Roster - City Hall 30
VII. Confined Space Entry 31
A. Purpose 31
B. Definitions 31
C. Types of Hazards 31
D. Confined Space Classifications 32
E. Emergencies 34
F. Training 35
G. Compliance 35
VIII. Disciplinary Action
K,j
Receipt Acknowledgement Page 36
Monthly Safety Checklist
37
SAFETY2.MAN: 5/2194 Page 3 of 38
SECTION I: BACKGROUND AND INTRODUCTION
The Occupational Safety and Health Act for the State of Minnesota was signed into
law on May 23, 1973. The law includes the state, counties, towns, cities, school
districts, and other governmental subdivisions within the state.
Prior to enactment by the State of Minnesota on May 23, 1973, the responsibility of
enforcement of the Occupational Safety and Health Act was the responsibility of the
federal government. Within the state of Minnesota, the areas of safety inspection
were carried out by the State Industrial Commission. Lack of personnel at both the
federal and state level allowed unsafe conditions to prevail in the public as well as
the private areas of employment.
The law requires that: Every employer shall furnish employment which is safe for
employees engaged therein, shall furnish a place of employment which shall be safe
for the employees therein and for frequenters thereof, shall furnish and use safety
devices and safeguards, prescribe hours of labor reasonably adequate to render such
employment safe, and shall do every other thing reasonably necessary to protect the
life, health, safety, and welfare of such employees and frequenters.
The State also requires by law that each employee shall comply with occupational
safety and health standards and all rules, regulations, and orders issued pursuant
to this act which are applicable to his own actions and conduct. No employee shall
remove, displace, damage, destroy, or carry off any safety device or safeguard
furnished or provided for use in any employment or place of employment or
frequenter of such place of employment, or fail to follow and obey orders, and to do
every other thing reasonably necessary to protect the life, health, safety, and welfare
of such employees and frequenters.
Any employee or representative of employees who believes that a violation of a safety
or health standard exists that threatens physical harm or that an imminent danger
exists shall inform his supervisor or department head of the hazard. If no action is
taken in a reasonable amount of time, the employee may request an inspection by
giving notice to the commissioner of such violation or danger. Any such notice shall
he reduced to writing, shall set forth with reasonable particularity the grounds for
the notice, and shall be signed by the employee or representative of employees. A
copy of the notice shall be provided the employer or his agent no later than the time
of the inspection, except that upon the request of the person giving such notice, his
name and the names of individual employees referred to therein shall not appear in
such copy or on any record published, released, or made available.
Employees are encouraged to report violations and unsafe conditions, and no
employee shall be discharged or in any way discriminated against because he/she has
filed a complaint or reported a violation of unsafe conditions.
SAFETY2.MAN: 6/2/94 Page 4 of 38
Since the City of Monticello is held responsible for all accidents and has provided
safety equipment for all employees where hazards exist, it now becomes necessary to
implement the safety policy described above and to enforce the use of this safety
equipment.
SECTION II: STATEMENT OF POLICY
The City of Monticello recognizes the importance of the health, safety, and welfare
of each of its employees find to the level ofef iicient services it provides for its citizens.
The purpose of this safety manual is to institute a basic plan of accident prevention.
Employee injuries and accidents mean waste and untold suffering for the injured
person and his/her family, waste not only in loss of tax dollars expended for lost time,
compensation payments, and repair costs, but it may also mean diminution of the
employee's ability to realize his full earning capacity through permanent or extended
temporary disabilities. Individual and family suffering resulting from a disabling
injury are recognized as a primary loss to the employee so severe that no dollar value
can be placed on it. The loss of limb, impaired vision, or other crippling injury are
often sobering examples of a neglectful attitude toward safety.
The success of any safety program, however, demands more than basic rules and
plans. It must become a living, workable program through cooperation and support
of all levels of management and employees. The responsibilities of the Safety
Coordinator, the department and division head, the supervisor, and employee have
been defined so each will know what is expected.
The importance of safety conciousness must be emphasized in every task performed.
It may he instilled by an acute awareness on the part of department and division
heads of their primary responsibility in the safety program and their obligation to
effectively place it in operation through their supervisors.
Compilation of accident statistics and recognition of job hazards mean little unless
they are made a useful tool from which to build a preventative accident program for
the future.
The contents and procedures of this manual should be widely publicized among all
employees. It shows management's concern for their safety and welfare, and every
employee should become familiar with the operation of the program.
Any further questions relative to the procedure of this manual should be directed to
the respective department head.
SAFETY'l.MAN: 6/PJ94 Page 6 of 38
SECTION III: SAFETY COMMITTEE
The Safety Committee shall consist of six appointed or volunteer city employees who
represent a cross-section of the City's departments. Membership shall be reviewed
annually, and members' terms of service shall be staggered so as not to impact the
committee as a whole.
The Safety Committee shall meet at least monthly and whenever any Safety
Committee member calls a meeting.
The functions of the Safety Committee are as follows:
1. Review and evaluate accident reports monthly and make
recommendations to management for corrective action.
2. Each member of the Safety Committee shall act as a resource person for
his/her department regarding safety procedures and shall work with
his/her department head and other department heads in the
coordination of all safety programs and shall relay the safety concerns
of the individual employee in his/her department to the department
head or supervisor.
3. To organize employee safety meetings with first aid and fire p
extinguisher instruction and other related safety films and materials to
promote better safety standards.
SECTION IV: FUNCTIONAL RESPONSIBILITIES
A. Emnlovees:
1. To comply with the rules and regulations contained in the safety
manual.
2. To act with care and consideration for himselgherself and others.
3. To report all job-related injuries to supervisory personnel.
4. Employee must use all safety equipment and protective clothing as
required.
5. To be alert to needed improvements in safe working conditions and
equipment and to suggest changes or improvements to supervisory
personnel.
6. To report all unsafe conditions to his/her supervisor.
SAFETY2.MAN: 5/2/94 Page 6 of 38
B. Suoervisor:
1. To instruct each employee in the safe and proper manner of performing
his/her job.
2. To ensure that the needed safety equipment and protective devices are
provided for each job and maintained in good condition.
3. To ensure that all equipment is in good operating condition.
4. To take prompt action on unsafe conditions and work practices.
C. Department Heads:
1. Department Heads will have the overall responsibility of ensuring
compliance with the City Safety Manual in their own departments.
2. Will ensure that policies and procedures are established in their
departments that are peculiar to their specific operations.
3. Initiate and maintain a safety program that is effective enough to
assure each employee within the department safe and healthful
working conditions.
4. To hold periodic inspections of city departments to monitor compliance
with safety standards.
b. To keep a current file of OSHA regulations, to make those records
available to Safety Committee members, supervisors, and employees,
and to work for compliance of those regulations.
6. To ensure active participation of supervisors and employees in the
maintenance of an effective safety program.
7. Assist the City Safety Committee activity by providing monthly
reports.
D. Safetv Committee:
1. To make suggestions or recommendations to city management or
department supervisors regarding safety procedures.
2. Assist department heads as required in conducting inspections of city
departments to monitor compliance with safety standards.
3. To review accidents both personal and automotive each month and make
suggestions to management regarding corrective or possible disciplinary
action.
SAFETY2.MAN: 8/2194 Page 7 of 38
4. To obtain safety films and aids for safety meetings for employees.
5. To organize departmental participation in first aid courses.
G. To obtain information of new and updated safety standards.
F. Accident Review Committee:
L. The committee will consist of two members from the safety committee,
one member from the department where the accident occurred, and one
member at large. Other departments such as fire department and police
department will serve as resource individuals. All members are chosen
by the Chairperson of the Safety Committee.
2. The purpose of this committee will be to:
a. review all work-related accidents involving city employees and/or
city property accessible to the public.
b. make the objective recommendations concerning all work-related
accidents with the goal to reduce the occurrence of work-related
accidents.
3. Meetings. The Accident Review Board will meet on the second
Thursday of each month at 2:30 p.m. The facts of the accident will be
presented by the supervisor to whom the accident was reported. The
employee involved in the accident may attend the review and present
his/her account of the accident.
4. Findings. Withir five days, the Review Board will make one of two
findings:
a. Non -Preventable --with no recommendation for corrective action.
b. Preventable --with recommendation for corrective action.
Z. Corrective action may include but is not limited to:
a. Positive Discipline --Specialized training, refresher training,
formal education, required attendance at seminar, field training
program conducted by supervisor.
b. Negative Discipline --Verbal reprimand, suspension without pay,
demotion, or in extreme cases, discharge.
8. Disciplinary Action. Any disciplinary action will be initiated by the
employee's supervisor, department head, City Manager, and/or City
Council, whichever is applicable.
SAFE'TY2.MAN: 5/2194 Page 8 of 38
7. A copy of the Review Board's findings will be sent to:
a. The employee(s) involved
b. The supervisor to whom the accident was reported
C. The department head
d. The City Administrator
e. Union representative, if appropriate
SECTION V: SAFETY REGULATIONS
A. Medical and First Aid:
1. All city trucks shall be equipped with a first aid kit. First aid kits shall
be maintained in all city buildings where routine city activities are
conducted. First aid kits shall be as recommended by the City's first aid
service.
2. All personnel shall be familiar with the location of first aid kits at their
work sites.
3. The City's first aid service shall check first aid kit supplies on a periodic
basis and refill same.
4. Minor scratches, etc., should be reported to the supervisor or crew
leader. Always be sure the open wounds are thoroughly cleansed with
soap and water to prevent infection.
5. Personnel in each shoploffice will be trained in first aid and CPR
procedures. These people will be designated by the supervisor.
6. There may he cases in which an injured employee, while needing
professional attention, could be transported to the hospital by city car.
There may be cases, however, in which it is important that the injured
employee be transferred by ambulance. If there is any question in the
mind of the supervisor or lead person in charge, it should be resolved by
calling for ambulance service. The following conditions would definitely
indicate ambulance service:
a. Employee unconscious or apparently in shock,
b. Any compound or immobilizing fracture,
C. Any hemorrhaging,
d. Severe abdominal cramps or vomiting.
7. All injuries, no matter how minor, are to be reported to a supervisor or
department head as soon as practical.
SAFETY2.MAN: 5/2/94 Page 9 of 38
8. In an emergency requiring more than first aid, the employee shall be
taken to the employee's family doctor or to the Monticello. -Big Lake
Hospital.
B. Fire Protection:
1. Suitable fire extinguishers as determined by the Fire Department shall
be available in all buildings and near high fire hazards.
2. Fire extinguishers shall be maintained in fully operable condition,
correctly labeled, and kept in designated places at all times when not in
use.
3. All licensed city vehicles and heavy equipment shall be equipped with
fire extinguishers.
4. Extinguishers shall be conspicuously located where they will be readily
accessible and immediately available in case of fire.
5. Supervisors shall designate employees to visually check pressure gauges
and seals on extinguishers once a month. Any fire extinguishers found
deficient or discharged shall be pulled from service, refilled, repaired, or
replaced as soon as possible.
6. All extinguishers shall be thoroughly inspected once a year by the fire
department or a certified fire extinguisher company.
7. Employees shall be given adequate instruction on the function and
operation of fire extinguishers and be familiar with their locations in the
work area.
8. All employees will receive initial fire extinguisher training within ninety
(90) days of being hired and annually thereafter.
9. Oily rags and flammable wastes shall be kept in covered metal
containers.
10. Cleaning solvents and paint products with flammable properties shall
be kept in approved safety containers and labeled.
11. Gasoline shall not be used for cleaning purposes.
12. Fuel oil or kerosene for starting fires is to be used only outside.
Gasoline shall not be used for starting fires.
13. "No Smoking" shall be enforced in all city buildings and vehicles. This
shall also include areas where hazardous or flammable substances are
stored outside of buildings.
SAFETY2.MAN: 5/2/94 Page 10 of 38
14. All employees shall be familiar with all possible exits. All exit signs and
emergency lighting shall be properly maintained and checked monthly
for proper operation.
C. Housekeeoine;:
1. All aisles, passageways, doorways, sidewalks, stairs, and walking
surfaces shall be free from refuse, slippery and wet substances,
misplaced equipment, and tripping hazards.
2. Floors shall be kept clean. An absorbent shall be applied immediately
to oil, grease, and flammable accumulations and shall be cleaned as soon
as possible. During maintenance operations such as mopping floors, a
warning device shall be placed notifying the public of floor conditions.
3. Washrooms, locker rooms, lunch rooms, and toilet facilities shall be kept
at a high level of cleanliness.
4. All wastes shall be disposed of in proper receptacles.
5. A general clean-up will be conducted at least weekly.
6. Tools, supplies, and equipment shall be stored in an orderly manner and
in such a way as to minimize danger from fire or collapse.
7. All exits shall be clearly marked and unobstructed at all times.
Employees shall be familiar with all exits from work sites.
8. Flammable liquids shall be kept in OSHA -approved containers when not
actually in use.
9. Flammable and combustible liquids shall be labeled and stored in
appropriate storage areas according to OSHA and NFPC regulations.
10. An employee shall report to his/her supervisor any potentially dangerous
storage procedure or hazardous condition.
11. Gasoline shall be stored in approved safety gas cans.
12. Electrical equipment shall be kept properly oiled and free of grease and
dirt.
13. Adequate lighting shall be provided in obscure areas to protect
employees and the public.
14. Extension cords shall not be used in oil or water and shall be inspected
for worn insulation, exposed strandp of wire, and ground connectors
before use.
SAFETY2.MAN: 5/2194 Page 11 of 38
D. Vehicle Operations:
1. Drivers of city vehicles must possess a valid Minnesota driver's license
for the class of vehicle they operate and shall obey all state traffic rules
and regulations.
2. Only authorized personnel shall operate city vehicles.
3. The city requires all drivers and passengers usixigeity vehicles to utilize
installed seat belts.
4. Vehicles shall be maintained in operable condition according to vehicle
maintenance manuals and OSHA and D.O.T. regulations.
b. Employees shall be responsible for daily visual inspection of lights,
brakes, horns, turn signals, and tires. Employees operating vehicles
that fall under the heading of commercial motor vehicle as determined
by the State of Minnesota Classification must comply with state law
#169.782, Daily Inspection of Commercial Motor Vehicles.
6. Operators shall report all unsafe and defective equipment to
supervisors. Defective equipment shall not be used.
0
7. City vehicles shall be refueled only when engine is off.
8. City vehicles shall be parked with motor stopped and key removed when
unattended (out of sight or out of sound) or outside of storage.
9. All slow-moving vehicles shall use safety flashers and slow moving signs
when operating on public streets.
10. No more than two persons shall ride in the front seat of any vehicle
uriless vehicle has additional seating capacity.
11. No person shall ride in or on a vehicle except in approved seat belt
equipped locations.
12. No person shall ride on any portion of a motor grader, tractor, or similar
equipment except as the driver or operator.
SAFETY2.MAN: 5/2/94 Page 12 of 38
13. Drivers shall not permit vehicles to be loaded beyond the capacity of the
unit or permit loading which obstructs the operator's vision or may spill
from vehicle.
14. All equipment and tools carried on or in a vehicle shall be placed
securely in compartments (outside of cab) or fastened.
15. Drivers shall be particularly cautious when driving near children.
16. Children shall be kept from playing in or about city -owned vehicles.
17. Moving vehicles into, out of, or near buildings shall he done slowly and
with care.
18. Personnel shall not jump on or off vehicles while they are in motion.
19. Backing Operations:
a. Backing shall be avoided unless absolutely necessary.
b. Backing shall be done only after driver has made certain his
vehicle has adequate clearance on all sides.
C. Backing shall be done very slowly and with extreme caution.
d. Both sides shall be observed during backing operations and all
vehicles have right-hand mirrors.
e. Where possible, backing shall be done with the use of a signal
person.
f. Back up alarms shall be on all trucks 1 -ton and over capacity and
all heavy motorized equipment.
E. Personal Protective Eq iiipment and Clothing:
1. General:
a. Proper personal protective equipment shall be provided by the
City and maintained in a sanitary and reliable condition.
b. Protective equipment shall be used when there is a hazard from
the working environment that may cause injury or illness.
C. Supervisors shall be responsible for enforcing rules regarding
wearing of protective equipment.
SAFETY2.MAN: 6/2/94 Page 13 of 38
2. Eye and Face Protection:
Any employee assigned to a task involving likelihood of eye or face
injury shall wear proper protection. This includes but is not limited to
the following:
a. Operating grinders,
b. Handling open muratic add containers,
C. Changing mercury vapor lights,
d. Using air compressor,
e. Using paint striper,
f Operating tree chipper,
g. Digging holes involving concrete and asphalt,
h. Pounding open manhole cover seals, operating jack hammers,
cutting with chisels, using power saws and lathes or any
equipment involving danger of flying particles,
L Welding operation,
j. The City will furnish O.S.H.A. approved safety frames and lenses
for any employee required to wear them. Current eyewear policy
as approved by City Council shall determine cost-sharing.
3. Respirators:
On jobs involving exposure to harmful fumes, gases mists, or chemical
dusts or lack of sufficient oxygen, proper respiratory protection shall be
used.
a. Supervisors shall thoroughly instruct employees whose work
assignments involve the use of respiratory protection about the
potential hazards they are exposed to and how to use the proper
respiratory equipment.
b. Suitable breathing apparatus shall be conspicuously placed near
work environments which present atmospheric hazards.
C. Respirators shall be inspected before each use. They shall be
cleaned, properly serviced, and stored after each use.
d. Employees shall be certain respirators are functioning properly
and that face seal is secure prior to use.
e. Masks or respirators shall not bre worn when conditions prevent
a good face seal such as sideburns, cap, or beard growth, etc.
f. Employees shall not wear contact lenses in contaminated
atmospheres.
SAFETY2.MAN: S/V94 Page 14 of 38
g. S.C.B.A. Training. Self-contained breathing apparatus (S.C.B.A.)
are used on jobs where exposure to harmful fumes, gases,
chemicals, oxygen enrichment, and oxygen deficiency are present.
11 Supervisors shall be responsible for instructing or
arranging for a qualified individual to instruct the
employees on how to use and maintain S.C.B.A.s. This
includes:
a) Knowing where S.C.B.A.'s are located in the
community.
b) How to check the air cylinder gauge to be sure they
have enough oxygen to do the job.
C) How to properly put on an air pack.
d) How to put on a face mask and check for air leaks
around the face piece and supply hose.
e) How to check waste valve on air mask.
f) How to check regulator.
g) How to turn on air cylinder and don systems and
check alarm bell.
h) How to shut off S.C.B.A.
i) How to clean and inspect S.C.B.A. They shall be
inspected monthly whether used or not.
2) Those employees who as part of their job description are
required to use an S.C.B.A. shall be clean shaven,
including shaving of sideburns so that a good mask seal
can be obtained.
3) Employees shall not wear contact lenses in the S.C.B.A.
mask.
4) Employees who are expected to wear S.C.B.A. will have
annual medical checkups according to Minnesota
guidelines.
SAFETY2.MAN: 5/2/94 Page 15 of 38
5) When an emergency situation happens due to a gas leak
(chlorine), one properly equipped person shall not attempt
repairs unless one other person is present with full
S.C.B.A. equipment on. This includes calling PSG or 911
for the fire department for backup.
6) Whenever S.C.B.A. are used, the air cylinder should be
refilled immediately by a member of the fire department to
the desired pressure for that cylinder.
4. Hard Hata:
Hard hats shall be kept in good repair and proper adjustment and shall
be worn only by the individual to whom they are assigned. They shall
be used in any operation where there are hazards of being struck by
falling objects, machinery, moving loads, or being bumped in confined
spaces. This can include but is not limited to the following sidsations:
a. While in excavations, manholes, trenches, and low -headroom
areas,
b. While using tree spade and tree trimmers,
C. When changing lights with loader or boom truck,
d. While working with air compressor,
e. While loading or unloading equipment,
f. In any other area where hazards may exist.
5. Hearing Protection:
Whenever there are activities involving machines or equipment that
produce sound levels which can cause hearing loss, proper ear protection
such as muffs or plugs shall be used. This includes but is not limited
to the following:
a. Operating or in close proximity of tree chipper,
b. Operating jack hammor,
C. Operating chain saw,
d. Operating vac -all,
SAFETY2.MAN: 5/2J94 Page 16 of 38
While operating equipment that exceeds maximum decibel levels
as defined by OSHA standards.
In any other area where hazards may exist.
6. Protective Clothing:
a. Reflectorized safety vests shall be worn by all employees working
on or near public roadways, by meter readers, and by flag people
directing traffic.
b. Protective gloves and clothing shall be worn while handling
caustic or dangerous chemicals, while welding, handling batteries,
and while changing mercury vapor lights.
C. Good quality leather -top (above ankle) work boots or work shoes
shall be worn in all jobs involving handling or moving heavy
material, during mowing operations, and the following:
1) Engineering personnel while on public services,
construction, or maintenance project job sites.
2) Street department personnel while doing street
maintenance, equipment maintenance, and shop
fabrication.
3) Park department personnel during ground maintenance
activities.
d. For those periodic jobs which require additional foot protection as
per the job analysis, the City will provide slip-on toe protectors
meeting ANSI Safety Standards (241.1 - 1983). For those
individuals who perform jobs requiring toe protection more than
200 hours per year, the City will contribute up to $90 toward a
boot or shoe meeting ANSI Safety Standards. For each year a
pair of boots is purchased, individuals will be expected to wear
the boots or shoes while at work and must provide receipts prior
to contribution by the City.
e. Employee shall not wear loose, flowing, or ragged clothing on or
near moving machinery or equipment.
f. For outdoor work in winter weather, layers of loose, warm, fairly
lightweight clothing is recommended.
g. Firefighters will wear specific personal protective clothing as
required by their department.
SAFETY2.MAN: 5/2/94 Page 17 of 38
h. Employees shall wear shirts and full length slacks/pants for jobs
involving construction or maintenance projects, i.e., street, sewer,
water, ground maintenance, parks, golf, cemetery, etc., activities.
F. Motorized Eouinment and Power Tools:
1. General
a. One or more methods of machine guarding shall be provided on
machines to protect from hazards created by nip pointe, point of
operation, rotating parts and flying chips or sparks. (OSHA)
b. Machine guards shall not be altered or removed except for repair.
C. Machines shall not be left running unattended.
d. Equipment shall be used only for jobs for which they are
designed.
e. Defective tools and ecpaipment shall not be used.
f. Defective motorized and electrical equipment shall be
immediately tagged "out of order." (Out of order tags shall be D
readily available.)
g. Repair work on any motorized or electrical equipment shall be
done only after machine has been "locked out" (made incapable of
being started) and "do not operate" tag is near start mechanism.
h. All electrical equipment shall be properly grounded.
i. Electrical cords shall not be frayed or worn or present tripping
hazards or be subjected to damage by traffic or machinery.
j. Supervisors will be responsible for personnel training of the safe
use of equipment or power tools they are operating.
G Mowers (Tractors, Self -Propelled and Push Type):
1. Before leaving the shop, the operator shall inspect spark plug wive, the
mower blades, gears, pulleys, etc., to determine their condition and shall
repair deficiencies or report such deficiencies to the shop mechanic.
2. Before operating such equipment, the employee shall also check to
determine that the machine has the proper chain guards, that the gas
tank is full and not leaking, all lubricants and coolants are at their
proper levels and not leaking, and that wheels, handles, and bolts
SAFETY2.MAN: 5/2/94 Page 18 of 38
are tight. Also, housing should be checked for cracks or loose -mounting
flanges. The employee shall check all safety equipment for proper
operation which is provided on the mowers such as seat belts, safety
starting equipment and switches, emergency shutoff switches, flashing
lights, etc.
3. Area to be mowed shall be inspected for wire, sticks, and miscellaneous
objects which should be removed before mowing.
4. Bystanders shall be warned by operator of danger of flying objects.
5. Mowers shall not be left unattended with engine running.
6. Loose fitting clothing shall not be worn while operating or working
around such equipment. Shirts and full length slacks shall be worn
while operating or working around all equipment.
7. Operators shall wear proper foot protection.
8. Proper eye protection shall be used.
9. Mowers shall be refueled only when engine is off and allowed to
cool sufficient to reduce the possibility of fuel ignition.
10. When loading or unloading such machinery, the employee shall
disconnect the spark plug wire. Gloves shall be worn while loading or
unloading such equipment.
11. Before first-time operation of equipment, the operator shall review
operators manual, and any discrepancies between safety manual and
operators manual shall be reported to supervisor immediately.
H. Hand tools:
1. General:
a. Hand tools shall be kept in good condition, cleaned, and stored in
a specially designated area.
b. The right tool shall be used for the job;
C. Hand tools shall be used correctly;
d. Hand tools shall be kept in a safe place.
SAFETY2.MAN: 5/2/!14 Page 19 of 38
I. Ladders:
1. Defective ladders or non -OSHA rated ladders shall not be used.
2. All ladders shall be inspected annually and before use for warping,
cracks, loose rungs, sharp projections, and general condition.
3. Only one person shall occupy a ladder at a time, except for firefighters.
4. Metal ladders shall not be used near electrical power linea. A non-
conductive fiberglass ladder shall be used.
5. Ladders shall be maintained in good condition by being stored on
supporting racks or in a specially designated area.
J. Tree Trimmine Overations:
1. The area immediately around the trimmer shall be arranged in such a
manner as to prevent public access.
2. All tools and equipment shall be maintained in good condition.
3. Safety hats, goggles, gloves, and ear protection shall be worn.
4. Ropes shall be kept coiled when not in use and shall be inspected
seasonally and before use.
5. Saws shall be secured from falling while used for tree trimming
purposes and being used from bucket truck.
6. Only authorized personnel shall operate power tools and equipment.
7. Outrigger stabilizers shall be positioned on ground prior to operation of
lift device on aerial or bucket truck.
8. Partially sawed -through limbs shall not be allowed to remain in a tree.
9. Chain Saw:
a. Before operations begin, the operator should check the condition
of the chains, chain brake, blade, and muffler. Repair, replace, or
report defective parts immediately.
b. The engine shall be turned off and allouied to cool
sufficiently to reduce the possibility of fuel lgnWom
C. The chain saw shall be held with both hands during use.
SAFETY2.MAN: 5/2/94 Page 20 of 38
d. The operator shall not wear a loose -fitting shirt and shall wear
cuffless slacks to minimize the danger of becoming snagged by
tree branches.
e. Operators shall inspect wood to be sawed for foreign objects
(nails, etc.).
f. Cutting directly overhead is prohibited.
g. Employees shall not operate a chain saw unless there is at least
one other employee in the immediate area in which operations are
to take place.
10. Chipper:
a. Regular inspections shall be made on the tightness of locking
bolts which hold cutter blades and operating condition of chipper.
b. Hitching device lights and coupling safety chains shall be
inspected regularly on chipper.
C. The area immediately around the chipper shall be arranged in
such a manner as to prevent public access.
d. Chipper operators shall wear loose fitting gloves and eye, ear, and
head protection while chipper is in operation.
e. A push stock shall be provided and used to push small pieces of
wood into the chipper blades.
f. Chipper shall not be left unattended unless starting controls are
locked out.
g. Chipper shall not be parked or operated in high weeds or grass.
h. No one shall be allowed in front of exhaust chute or in truck
while unit is running.
i. Foreign materials shall never be thrown into chipper.
j. Before first-time operation of equipment, the operator shall
rb.:ew operators manual, and any discrepancies between safety
manual and operators manual shall be reported to supervisor
immediately.
SAFETY2.MAN: 6/2/94 Page 21 of 38
K. Work Below Surface:
1. Sewers:
a. Cones, barricades, snow fencing, and/or lights shall be placed
around any area in which employees are engaged in street
excavation, repair, or sewer cleaning.
b. Manhole covers which are not provided with lifting devices shall
be raised slightly on one edge and then slid away from hole.
C. The ground opening shall be covered and barricaded overnight
when the work exceeds one day in duration.
d. Shoring shall be checked each day before work begins.
L. Work Above Surface:
1. Scaffolding shall be furnished and erected in acoordance with OSHA
Standards 1910.28, Safety Requirements for Scaffolding, for personnel
engaged in work that cannot be done safely from the ground or from
solid construction.
M. Welding:
1. Welding equipment shall be chosen for safe application to the work and
shall be installed properly. Employees designated to operate welding
equipment shall be properly instructed and qualified to operate it.
2. Mechanical ventilation shall be provided when welding or cutting:
a. Beryllium, cadmium, lead, zinc, or mercury;
b. Fluxes, metal coatings, or other material containing fluorine
compounds;
C. Where there is less than 10,000 cubic feet per welder,
d. Where the overhead height is less than 16 feet;
e. In confined spaces.
3. Proper shielding and eye protection to prevent exposure of personnel
from welding hazards shall be provided.
4. Proper precautions (isolating welding and cutting, removingfire hazards
from vicinity, providing a fire watch, etc.) for fire protection shall be
taken in areae where welding or other "Hot Work" is being done.
SAFETY2.MAN: 6/2/94 Page 22 of 38
5. Work and electrode lead cables shall be frequently inspected. Cables
with damaged insulation or exposed bare conductors shall be replaced.
N. Cvlinders Used in Welding:
1. Compressed gas cylinders shall be chained and kept away from
excessive heat, shall not be stored where they might be damaged or
knocked over by passing or falling objects, and shall be stored at least
20 feet away from highly combustible materials.
2. Where a cylinder is designed to accept a valve protection cap, caps shall
be in place except when the cylinder is in use or is t*nnected for use.
3. Acetylene cylinders shall be stored and used in a vertical, valve -end up
position only.
4. Oxygen cylinders in storage shall be separated from fuel -gas cylinders
of combustible materials (especially oil or grease) a minimum distance
of 20 feet or by a non-combustible barrier at least 5 ft high having a fire
resistance rating of at least 1/2 hour.
Oxygen/Acetylene Bo lei
• Bottles are to be shut off, hoses drained, and regulators backed
off when not being used.
• Roll up hoses and store on tank rack when not being used.
• Store tips in proper place.
• Proper dark -colored glasses, goggles, or shield will be worn.
• Proper starting up and shutting down of tanks will be followed
and those procedures are posted in the welding area.
• Fire extinguisher will be close at hand.
O. Drill Press
1. Safety glasses, goggles, or face shield will be used when operating this
equipment.
2. Wipe off press bench of metal chips and other debris.
3. Take drill bit out of chuck and put away in its place.
SAFETY2.MAN: 6/2/94 Page 23 of 38
4. If cutting oil is used, wipe up after usage and store on table next to
press. Store oily flammable rags in fame resistant covered containers.
P. Hand Tools (i.e., hand grinder, hand drill, etc.)
1. Safety glasses, goggles, or face shield will be used when operating most
hand tools except grinders. All grinding operations require the use of
safety glasses with goggles or face shield.
2. Keep hand tools clean and in good working order.
3. Store all tools in their proper place.
Q. Floor Grinder
1. Safety glasses with goggles or face shield will be used when operating
grinder.
2. Keep shields in place.
3. Use clamping devices when grinding small pieces.
4. Keep area clean of debris and excess grinding.
5. Inspect wheels to make sure wheels aren't cracked or broken.
6. Inspect grinder wheels to make sure wheels aren't farther apart from
the guard than 118".
R. Gen eral
1. Sweep shop floor after each use.
2. Remove of all flammable material and spray cans from area and store
in proper metal cabinet.
3. Conduct a weekly check by supervisor to assure procedures are being
followed.
4. Report any machinery malfunctions to supervisors immediately.
5. Report any injuries to supervisors immediately.
6. Pick up area daily.
7. Don't leave machines running unattended.
SAFETY2.MAN: 5/2194 Page 24 of 38
SECTION VI: EMPLOYEE RIGHT -TO -KNOW PROGRAM
A. Inventory:
Each department within the City shall complete an inventory on an annual
basis to identify and list all hazardous substances and survey their
departments for hazardous physical agents. The inventory and survey shall
include hazardous materials that are generated in the work operation but are
not in containers (e.g., welding fumes). Each department list will be updated
upon the purchase of a new hazardous substance or physical agent. It shall
be the responsibility of the department heads to send copies to the safety
coordinators so the master lists can be updated. The form to be used is
included at the end of this section.
Conversely, when chemicals are outdated or are no longer being used for the
purpose intended, they should be disposed of properly and removed from the
list.
B. Material Safetv Data Sheets:
The department head or individual who purchases any hazardous substances
or hazardous physical agents shall at the time of purchase request a material
safety data sheet from the chemical manufacturer, distributor, or importer.
The MSDS must contain the physical and chemical properties of the substance
as well as the physical and health hazards, routes of exposure, precautions for
safe handling and use, emergency and fust aid procedures, and control
measures.
If the MSDS is incomplete or is confusing, the department head or purchaser
shall contact the manufacturer/distributor for more information prior to using
the chemical.
Notices will be posted with all individuals who routinely purchase chemicals
directing them to request the MSDS sheets. The City purchase orders will be
amended to note the requirement. The City's financial department will cross-
check prior to payment for chemicals to see that the material safety data
sheets have been received.
C. La lin :
All incoming shipments of hazardous chemicals shall be checked by the
individual who ordered such chemicals to see if they are properly labeled. All
such containers received from manufacturers should include the following
three pieces of information on the label:
SAFETY2.MAN: 5/2194 Page 25 of 38
the identity of the hazardous substance or substances
the appropriate hazard warnings
the name and address of the chemical manufacturer's
importer or other responsible party
Emnlovee Tminine:
The departrnent head is responsible for the employee hazard
communicatiorn/right to know training program. He/she will ensure that all
elements specified below are carried out. He/she may delegate specific training
activity to department heads, supervisors, or formen as appropriate.
All existing employees and each new employee prior to startine work with
chemicals, physical agents, or infectious agents will receive initial Hazard
Communication/Right-to-Know training. The training will include the
following:
1. An overview of the Hazard Communication/Right-to-Know Standard and
this section of the Employee Safety Manual,
2. Location and availability of our written Hazard Communication
Program,
3. Chemicals and physical agents present in their workplace operations,
4. Physical and health effects of the hazardous chemicals or physical
agents,
5. Methods and obseriation techniques used to determine the presence or
release of hazardous chemicals in the work area,
6. How to lessen or prevent exposure to hazardous chemicals or physical
agents by using good work practices, personal protective equipment, etc.,
7. Steps the company ha.- taken to lessen or prevent exposure to these
chemicals or physical agenLA.
8. Emergency procedures to follow,
9. Location of MSDS's and other written information, and how to read and
interpret the information on labels and MSDS's.
Training on infectious agents must also include:
1. the chain of infection
2. proper techniques to avoid self contamination
3. hazards to special at -risk employee groups
A copy of "Control of Communicable Diseases in Man" shall be available to all
employees potentially exposed to infectious agents.
Refresher training must be conducted annually for those employees that could
he exposed to hazardous materials while on duty.
SA.FETY2.MAN: 6/294 Page 26 of 38
Prior to a new chemical or physical agent being introduced into any
department, each employee of that department will he given information as
outlined above.
E. Access to Information:
1. Two complete master copy files of the material safety data sheets will
be maintained by the Safety Committee. One file will be maintained
at the office of public works, the other file will be maintained at city
hall.
2. At each work site which contains a structure and where hazardous
chemicals are routinely used or stored, a material safety data sheet
work station shall be established. The work stations shall be brightly
labeled and located in a conspicuous place. Each MSDS work station or
center shall also contain emergency response phone numbers for police,
fire, ambulance, etc. Should the center be located in a hostile
environment, the MSDS sheets shall be protected by laminating.
3. Each MSDS work station or center will also include hazardous material
labeling information.
4. If any employee determines that an MSDS is not available for a
particular chemical or physical agent, he/she shall immediately contact
the supervisor.
Record
All training for hazardous chemical substances or physical agents shall be
documented. It shall be the responsibility of the individual conducting the
training to document that training. The document shall include who was
trained, when, and what was covered. A master hazardous, chemical or
physical agent training roster shall be maintained by the deportment head.
Each department head shall maintain a roster for each employee in his/her
department. All training records must be retained for a minimum of five
years. A copy of the training roster is included in this section.
G. OSHA Poster:
The Minnesota OSHA poster entitled "Safety and Health Protection on the
Job" shall be posted in all work places in a conspicuous place such as the
bulletin board where other notices to employees are typically posted. This
poster describes employees' protections and employer's obligations under the
Minnesota OSHA Act and the Employee Right -to -Know Act.
SAFETY2.MAN: 5/2/94 Page 27 of 38
HAZARDOUS INVENTORY LIST
AREA DATE
MSDS CODE # NORMAL QTY
NAME USE City Code Universal Code LOCATION MEASUREMENT
& . ETY2.MAN: 5NJ94 Pj 28 of H
MASTER TRAINING ROSTER
FOR HAZARDOUS CHEMICALS AND HAZARDOUS PHYSICAL AGENTS
PUBLIC WORKS
Chemical Employee Name I
/Pmg
Date John S. I Roger M. I Tom B. I Tom M. Allen G. Keith T. Jim E. Matt T. I Rich C. John M. I John L.
S ETY2.MAN: 5/7194 P, -J 29 of 38
MAMR TRAINING ROSTER
FOR HAZARDOUS CHEMICALS A.ND HAZARDOUS PHYSICAL AGENT'S
CITY HALL
Chemical
/hng
Date I Rick W I Jeff 0. 1 Gary A.
Employee Name
011ie K. I Karen D. Diane J. Ma.lene H Pat K Cathy S. Wanda K
S ETY2.MAN: 6/2M P. J130 of 38
SECTION VU: CONFINED SPACE ENTRY
A. Purpose:
The purpose of the Confined Space Entry Policy is to comply with OSHA
regulation 5205.1000 - 5205.1040, 5067.0300, and to establish guidelines for
employees' safety while working in confined spaces. All employees have a
responsibility to comply with this and other sections of the safety manual. The
Safety Coordinator and department heads shall be responsible for employee
training and compliance with this section.
Failure to comply fully with this section may result in injury or death.
B. Definitions:
Confined Space - A confined space is any area which by design has limited
openings for entry and exit and/or unfavorable natural ventilation. The space
may contain or produce an atmosphere which may be hazardous to life and is
not designed for normal occupancy by people.
The types of confined spaces that may be encountered in the water and
wastewater industry include, but are not necessarily limited to, manholes,
sewer lines, vaults, pumping stations, wet wells, and storage facilities.
Work - Includes repair or maintenance procedures requiring entrance and/or
occupation of a confined space. The atmospheric conditions of the space may
deteriorate because of or during the work being performed.
Inspections • Entry and/or occupation of a confined space for the purpose of
observing the condition/operability of the equipment within the facility.
C. Tvpes of Hazards:
1. Oxygen
a. Low oxygen deficiency content is considered dangerous to life and
health.
b. High oxygen content is explosive when an ignition source is
present.
2. Toxic Gases (including but not limited to)
a. Hydrogen Sulfide (HIS) has the distinctive odor of rotten eggs.
HIS is extremely toxic at low concentrations and explosive at high
concentrations.
b. Sulfur Dioxide (SO,) is non -explosive but highly toxic.
SAFETY2.MAN: 6/2194 Page 31 of 38
C. Carbon Dioxide (COI) will not support life at higher
concentrations over a long period of exposure.
d. Carbon Monoxide (Ca) is very toxic and odorless.
e. Chlorine (C4) is extremely toxic, irritating, and life threatening.
3. Explosive Gases (indudine but not limited to)
a. Methane - Explosive at lower concentrations.
b. Certain petroleum products - Gasoline and other fuel oils.
C. Hydrogen Sulfide - HIS is explosive at high concentrations.
d. Natural Gas (NSP, Minnegasco, or other natural gas utility).
D. Confined Space Classifications:
1. Class I - Minimum Potential Hazard
Confined spaces where an atmosphere with a dangerous air
contamination, oxygen deficiency, or oxygen enrichment is unlikely to
develop.
a. Entry procedures are:
1) Two people present when entering any class of manhole.
i. Class IA - Annual permit authorizing entry is
required. This permit is to be used as a checklist.
ii. Class LA and Class IB - All areas of the space must
be ventilated with clean air at a rate of six (6) or
more air changes per hour, or as specified under
OSHA regulation 5205.1040 A3a and B4.
iii. Class IB - Test atmosphere before entry and
continuously monitor atmosphere during entire time
of occupancy of space.
2. Class II - Dangerous But Not Immediately Life Threatening
Confined spaces where an atmosphere free of dangerous air
contamination, oxygen deficiency, or oxygen enrichment has been
verified.
SAFETY2.MAN: 5/2194 Page 32 of 38
a. A confined space entry permit is required prior to entry.
b. Continuous atmospheric monitoring shall be performed prior to
entry and during the entire time of occupancy of confined space.
C. Mechanical ventilation will be used during entire occupancy of
confined space.
d. At least two people present when entering confined space, with
one person standing outside confined space to give assistance in
case of emergency.
e. Visual sight and voice communications shall be maintained
between the individual in the confined space area and person or
persons standing by.
f The person entering the confined space shall not enter without an
approved safety harness on with a safety line attached to a
retrieval unit. (The safety line shall be at least 2000 LB test).
Also hooked onto the safety harness will be an anti -fall device,
OSHA approved.
g. In case of an emergency, the standby person shall not enter
confined area unless an emergency response team or other
trained rescue workers are on site. The standby persons shall not
enter the confined area unless they are wearing a self-contained
breathing apparatus (SCBA).
3. Class III - Immediately Dangerous to Life and Health
Confined spaces where an atmosphere free of dangerous air
contamination, oxygen deficiency, or oxygen enrichment �o to
verified or prevented. Entry will not permitted without proper
authorization.
a. Approved respiratory protective equipment (SCBA) must be worn
by occupants of the space.
b. An approved safety belt or harness with an attached line must be
worn by all occupants of the confined space. The line shall be
secured outside the space and shall be at least 2000 LB test.
C. At least one person shall stand by outside the confined space
ready to give assistance in case of emergency.
1) The standby person shall have approved respiratory
equipment (SCBA 15 min. air pac) available for immediate
use.
SAFETY2.MAN: 5/2/94 Page 33 of 38
2) The standby person may enter the space only after
notifying an emergency response team, having a standby
person available, and only after donning the required
personal protective equipment (SOBA).
3) Visual, voice, or signal line communications shall be
maintained between individuals within the confined space
and the standby person(s).
d. When an entry must be made through a top opening, the
following requirements will apply:
1) The safety harness shall be of the type that suspends a
person in the upright Dosition.
2) An approved hoisting device or other effective means must
be used to lift workers out of the space.
3) A confined space entry permit is reguired prior to entry.
e. Hot work is prohibited if the flammability level is 10% of lower
explosive level (LEL) or greater.
f. At least one person trained in first aid (C.P.R.) shall be
immediately available whenever respiratory equipment is
required.
E. E mereencies:
If an emergency situation arises, the observer is not to enter the confined space
emcent as provided below. In all cases, the observer must:
1. Request assistance immediately from fire department, police, rescue
squad, or other maintenance personnel via the radio system or
telephone.
2. Return immediately to the confined space and continue ventilation until
assistance arrives.
3. ,D9 not enter the sRace to attempt a rescue without all nrooer protective
euuioment (including SCBA) and until an observer is present.
4. Attempt rescue using lifelines only from gMyide the confined an= until
properly equipped assistance arrives.
SAFETY2.MAN: 6/2/94 Page 34 of 38
F. Training:
Employees are expected to become and remain familiar with the terms of this
section. To assist employees in becoming familiar with this section, the City
will do the following:
Annual training will be given to employees regarding confined space
entry.
a. Provide copies of the "Confined Space Entry Checklist" to all
affected employees.
b. A copy of the safety manual will be issued to each employee
including "Confined Space Entry."
2. Periodically, supervisors will conduct work -site inspections to assist
employees in complying with the policy.
G. Comuliance:
Non-compliance of this policy can result in disciplinary action as per Section
VIII of this manual and other applicable sections of the city ordinance.
SECTION VIII: DISCIPLINARY ACTION
A. Disciplinary action may be instituted against any employee who has violated
the safety regulations and responsibilities contained in this Safety Manual.
The disciplinary measures listed below shall be considered flexible and shall
he related directly to the severity of the violation and the conditions of the
case.
1. If the violator erred and did not flagrantly violate safety regulations, a
verbal warning and re -instruction shall be given the employee in
accordance with Article XXI (2) of the City Personnel Policy.
2. If the violator has made a mistake which is dangerous enough or in such
poor judgment as to reasonably assume that either negligence or lack of
common sense caused the action, a written warning shall be issued to
the employee in accordance with Article XXI (2) of the City Personnel
Policy, and no oral warning shall be necessary.
3. If the violator behaves in a manner deliberately inconsistent and
contrary to safety regulations, suspension, demotion, or termination of
employment shall be as defined in the personnel policy manual and/or
SAFETY2.MAN: 5/2/94 Page 36 of 38
union contract in accordance with Article XXI (2) of the laity Personnel
Policy. Under such circumstances, neither an oral or written notice
shall be required to take any disciplinary action specified in the
personnel policy.
9AFETY2.MAN: 6/2/94 Page 36 of 38
DETACH AND RETURN THIS PAGE TO YOUR SUPERVISOR AFTER
YOU HAVE READ AND UNDERSTAND THIS BOOKLET.
I have read and understand the safety rules set forth in this booklet. I acknowledge
receipt of the Monticello Employees Safety Manual.
SIGNED
DATE
SAFETY2.MAN: 6NJ94 Page 37 of 38
MONTHLY SAFETY CHECKLIST
GENERAL AREA
a. Aisle. clearance/markings
b. Floor ownings. require safeguards
c. Railines. stairs temo/perm.
d. Ventilation
e. Other
II. WIRING
a.
Fraved/defective wiring
b.
Overloading circuits
c.
Machinery not grounded
d.
Hazardous location
e.
Wall outlets
E
Other
III. HOUSEKEEPING
a.
Floors
b.
Machines
c.
Break areaflatrines
d.
Waste disposal
e.
Rodent. insect, vermin control
f.
Overall arga dean & orderly
R.
Adeauate liehtine provided
IV. VEHICLES
pi.
Vnauthorize4 use
b.
Opgratine defgctive vehicle
c.
Reckless/speeding operating
d.
Failure to obgv traffic rlilea
e.
Fire extinguisher installed
f.
Eauioment & tools secured
P.
Other
V. TOOLS
a.
Pow@r tool vrlrinq
b.
Coludition of hand teals
c.
Safe storage
d.
Other
VI. FIRST AID
a. First aid ki U easily acceasible
b. contents of OMLaid kits the kMLEW lar1v
c. Trained Bn9t aid personnel available
d. Emergency telephone number disolaved
SAFETY2.MAN: VV94 Page 38 of 38
Monthly Safety Checklist
Page 2
VII. FIRE PROTECTION
a.
Fire extineWshers strategically located
b.
Extinguishers tagged & insvected as reauired
c.
Extinguishers not obstructed
d.
Exits clearly marked and ngt obstructed
e.
Procedures devised for building evacuation
VIII. MACHINERY
o. Unattended machines overatinz
b, Emerzencv stove not ggerational
c. Instruction to overated/stov voskd
d. Maim. being verformed on machines in overation
g. _Quards in place
f. Pinch voints
DL HAZARDOUS MATERIAL
a. No amokina signs posted where hazardous material is
tong used or stored
b. Oily rags/flam, waste kept in approved sealed conpineo
c. Flam. liquid kept in covered containers when not in use
K MATERIAL STORAGE
a. Improver stackin0oadindsecuring
b. Improver lighting, warning signs. ventilation
SAFETY2.MAN: 6/2/94 Page 39 of 38
BRC FINANCIAL SYSTEM
05/19/94 13:04:33
.kkANT
PATE VENDOR
GENERAL CHECKING
36748
05/19/94 REO 'S MOBIL
36753
05/13/94 NOR THERN STATES
POWE
36753
05/19/94 NORTHERN STATES
POWE
36753
05/19/94 NORTHERN STATES
POWE
36753
05/19/94 NORTHERN STATES
POWE
36753
05/19/94 NOR-THERN STATES
POWE
36753
05/19/94 NOR THERN STATES
POWE
36753
05/19/94 NOR THERM STATES
POWE
36753
05/19/94 NOR THERN STATES
POWE
36753
05/19/94 NOR THERN STATES
POWE
36753
05/19/94 NOR THERN STATES
POWE
36754 05/19/94 0 & K REFUSE RECYCLI
36755 05/18/94 MN DEPART OF NATURAL
36756 05/19/94 MN DEPART OF NATURAL
36757 05/20/94 AFF 40RDABLE SANITATIO
16758 05/20/96 AME RICAN WATER WORKS
36758 05/20/94 ARCA MINNESOTA, INC.
36760 05/20/84 AUDIO COMMUNICATIONS
36161 05/20/84 0 & 0 PLUMBING 8 HEA
36762 05/20/94 BEACON BALLFIELOS
36163 05/20/84 BRAUN INTERTEC ENVIO
30764 05/20/84 BUF FALO BITUMINOUS,
36765 05/20/84 BUSINESS RECORDS COR
36766 05/20/94 CEfJTURV FENCE COMPA14
36161 05/20/04 COMMERCIAL ASPHALT C
36768 05/20/84 OEMCON DISPOSAL, INC
36169 05/20/94 DOUBLE O ELECTRIC
6170 05/20/94 FASR'S GARDEN CENTER
Disbursement Journal
DESCRIPTION AMOUNT CLA
324 CHECK VOIDED 77.29CR
148 UTILITIES 2,983.24
146 UTILITIES 348.72
148 UTILITIES 4,513.17
146 UTILITIES 98.87
148 UTILITIES 731.44
149 UTI L11)ES 14.14
148 UTILITIES 442.71
148 UTILITIES 240.92
148 UTILITIES 463.25
148 UTILITIES 768.24
10.604.70 *CHE
611 RECYCLING CONTRACT 2,557.76
118 WATE RCRAFT REG 177.00
116 WATERCRAFT/ATV REG 1.620.00
802 LATRINE RENTAL/PARKS 58.58
812 MEMBERSHIP DUES/WATER 155.00
$34 JUNK AMNESTY DAY CH 1,778.00
17 RADIO/NEW PICKUP/STRE 651.47
600 SENIOR CITIZENS RE1400 645.46
646 BASE S/BALLFIELDS/PARK 487.26
638 MTC OF OLD PW MTC OLD 60.00
25 SAND /PAkKS DEPT 26.03
21 LIQUOR LICENSE REC B0O 15.73
402 CHAIN LINK FENCE/PA 2,253.09
661 SAND/STREETS 81.10
288 JUNK AMNESTY DAY CH 2,461.33
805 SENIOR CITIZEN REMO 1.919-40
55 TREE S/DARKS DEPT 175.00
DRC FINANCIAL SYSTEM
05/19/94 13:04:33
.RRANT DATE VENDOR
GENERAL CHECKING
36771 05/20/94 FOSTER-FRANZEN-CARLS
36772 05/20/94 GERALD HELLMAN CONST
36773 05/20/94 LIGHTING PLUS
36774 05/20/94 LOCH JEWELERS
36775 05/20/94 MAPLE LAKE LUMBER CO
36716 05/20/94 MUSCO SPORTS LIGHTIN
36771 05/20/94 OLSON & SONS ELECTRI
36177 05/20/94 OLSON & SONS ELECTRI
36777 05/20/94 OLSON & SONS ELECTRI
36778 05/20/94 SOUTHAM BUSINESS CDM
36779 05/20/94 TAYLOR LAND SURVEYOR
6780 05/20/94 U.S. ALLOYS
36781 05/20/84 VIKING COCA COLA
36782 05/20/94 WRIGHT COUNTY DEPT 0
GENERAL CHECKING
Disbursement Journal
DESCRIPTION AMOUNT CLA
61 HWY RIGHT OF WAY INS P 50.00
006 SENIOR CITIZENS REM 2,550.00
782 SENIOR CITI2ENS REM 2.794.00
565 STOP WATCH/PW INSPECTI 15.97
804 SENIOR CIT12ENS REM 3,594.71
811 LIGHTS/BALLFIELOS/PAR 408.29
160 MISC PARKS SUPPLIES 9.39
160 BLO REPAIR SUP/SHOP 21.47
160 WELL REPAIRS/WATER DE 140.00
170.86 •CHE,
644 AD FOR BIDS/PW EXPAN 202.40
203 SURVEYING FEES/KNOL 3,850.00
600 SHOP & GAR SUPPLIES 166.33
719 POP/PARKS DEPT 86.00
275 COUNTY MAPS FOR RESALE 31.10
TOTAL 30,150.81
HFC FINANCIAL SYSTFM
05/25/94
12:14:03
Disbursement Journal
ARRANT
DATE
VENDOR
DESCRIPTION
AMOUNT
CLA
GENERAL CHECK ING
36672
05/24/94
HOGLIIND COACH LINES
483
CHECK VOIDED 4.897.70CR
36723
05/24/94
P.OYA1. TIRE OF MONTIC
227
CHECK VOIDED
1,017.77CR
36723
05/24/94
L M C REVIEW REO
.90343
REG FEE/RICK W
25.00
992.11CR
*CHI
36784
05/24/94
ARA CORY REFRESHMENT
408
CITY HALL SUPPLIES
84.00
36785
05/24/94
ASSOC OF RECORDS MAN
.90344
MEMBERSHIP CUES/K OOT
150.00
36786
05/24/94
DOtY/KAREN
48
CITY HALL SUPPLIES
36.00
36787
05/24/94
OOUESLE 0 ELECTRIC
805
REPAIRS/PARKS 8LO
755.41
36787
05/24/94
000B LE D ELECTRIC
805
SENIOR CITIZENS REMOO 809.74
1.565.15
'/CH.
36788
05/24/94
FEED RITE CONTROLS. I
56
MISC PROF SERV/WATER
87.00
36788
05/24/94
FEED RITE CONTROLS, I
56
CHEMICALS/MATER DEPT
146.08
36788
05/24/94
FEED RITE CONTROLS, I
56
CREDIT ON CHEMICALS
243.43CR
36786
05/24/94
FEED RITE CONTROLS, I
56
CHEMICALS/SEWER COL
1.602.91
1.592.56
KCFI'�
36789
05/24/94
FIRE SAFETY CORPORAT
595
CLOTHING/WATER DEPT
11.89
30789
05/24/94
FIRE SAFETY CORPORAT
b9S
CLOTHING/SEWER COLL
17,89
36789
05/24/94
FIRE SAFETY CORPORAT
SOS
SMALL EQUIP/WATER DEPT
79.71
36789
05/94/96
FIRE SAFETY CORPORAT
595
EQUIP REPAIR PARTS/SEW
70.71
30780
05/24/96
FIRE SAFETY CORPORAT
595
SUPPLIES/PV INSPECT
76.81
274.01
BCH
36790
05/34/94
GRID OR CONSTRUCTION,
785
DIGESTOR REPLACEME 43.130.00
,46)91
05/24/94
HELEN WULF
.90247
MAIL BOX REPLACEMENT
5.28
36792
05/24/94
HENRY P AJ30CIATF.'S
5415
VHTP SPLITTkR BOX
00.45
36792
05/24/9h
HENRY G AFJSUCIATEG
545
WATER MTC SUPPLIES
604.97
36797.
OS/24/94
HFNQY A ASSOCIATES
545
MISC SUPPLIES/MATER
465.94
1,131.46
•CH
30793
05/24/94
HO(il ONO COACH LINKS
403
MAY HFARTI.ANO POS P
4,007.10
)6)04
05/24/94
<I M fill. COMPANY
95
OIL/FIRE DEPT
4.40
36184
O9/?4/94
J M 1312 COMPANY
9!)
tiAS/STRELT DEPT
005.50
809,90
mCH
36795
05/?4,/04
L "w" R 3ERVICF5 - L
1033
RIP PARK LQCZS
074.43
()9/24/94
LIGHTING PIAI`,
702
SENIOR C'ITIM6 F.1M110E
15.00
�9(i'796
E'•kC F INANCI AL SYSTEM
05/25/94
12:14:03
Uisbursernent
Jorirnal
ARRANT
DATE
VENDOR
DESCRIPTION
AMOUNT
CL.
GENERAL CHECKING
36797
05/24/94
LOCATOR & MONITOR SA
434
SEWER COLL/SENSOR REPL
82.75
36198
05/213/96
MAPCO BUSINESS PP.ODU
106
TYPEWRITER. MTC ARGMTS
920.00
36799
05/24/94
MCDOWALL COMPANY
111
MTC OF EQUIP/SHOP & G
113.00
36799
05/24/94
MCDOWALL COMPANY
111
MTC OF EQUIP/CITY HAL
196.50
36790
05/24/94
MCDOWALL COMPANY
111
MTC OF EQUP/FIRE DEPT
132.50
442.00
'1CN
36800
05/24/94
MONTICELLO ROTARY
138
DUES/OLLIE K
196.00
36800
05/24/94
MONTICELLO ROTARY
138
DUES/JEFF ONEILL
409.00
605.00
OCH
36801
05/24/94
NORWEST MECHANICAL I
171
CHLORINATOR/DECHLO 35.376.10
3b802
05/24/94
POACH/GEORGE
169
SENIOR CITIZEN KEMODE
265.00
36903
OS/?_4/94
PEIOAR GRESSErH
.90345
SOFTWAPE/CITY HALL
5.00
36806
05/24/94
RELIABLE CORPORATION
17q
OFFICE SUP/COM.PUIF.k
169.b0
36804
05/24/94
RELIABLE CORPORATION
119
CITY HALL OFFICE SUP
19.00
/
208.64
►�a
36005
05/24/04
ROYAL TIRE OF MONTIC
227
TIRE REPAIRS/STRIFTS
187.21
36806
05/24/94
SCHARBER & SONS. INC
229
CORRECT COOING
255.43
36806
05/24/94
SCHARBER ✓b SONS. INC
229
CORRECT COOING
255.43CR
30806
05/24/94
SCHARBER & SONS. INC
229
VEH REPAIR PAkTS/PARKS
29.56
36806
05/24/96
SCHARBER & SONS, INC
229
SNOWBLOWER & MOWER 3,189.08
3.210.24
lkCE
36807
Ob/24/94
SPECTRUM SUPPLY CO.
496
CLEANING; SUP/PARKS
42.(j2
36007
05/24/94
SPECTRUM SUPPLY CO.
498
SUPPLIES/STREET SEPT
)q.00
1?.2.70
'*Cl
36800
05/24/04
UNITED LAFOkATORIE£
634
PAINT/STREET DEPT
154.60
36009
05/24/04
V 0 N C 0 CORPORArl
013
SENIOR CITI9ENS RFMOU
160.00
.16010
05/24/04
WAYF kPRO SUPPLIES f.0
670
WAIER DEPT SUPPLIES
95.00
36010
05/%.4/96
WA7ERPR0 9UPPLIE3 CU
670
WATER MTC SUPPLIEt3
1013.63
20x.43
+C1
36811
05/24/94
WRIT;HT COUNT Y RhCORU
?54
RF.CONDING E EF 1HFu;LUNU
19.60
GENEkAL
CHECKIN(,
10)Al. 90.245,61
BRC FINANCIAL SYSTEM
'/01/94
08: 09:26
WARRANT
DATE VENDOR
GENERAL CHECKING
36723
05/25/ 94 L M C
REVIEW REG
36783
05/25/94 L M C
REVIEW REG
36783
05/25/94 L M C
REVIEW REG
36783
GS/25/94 L M C
REVIEW REG
36812 05/25/94 MN DEPART OF NATURAL
36813 05/25/94 MN DEPART OF NATURAL
36814 05/25/94 U.S. POSTMASTER
36615 05/25/94 LUKACH/JOHN
36815 05/25/94 LUKACH/JOHN
36815 05/25/94 LUKACH/JOHN
36815 05/25/94 LUKACH/JOHN
GENERAL CHECKING
Disbursement .Journal
DESCRIPTION AMO UNT CLA
.90343 CORRECT CHECK #TO 3678 25 .0008
.90343 CORRECT CHECK #T0 3618 25 .00
.90343 CORRECT CODING 25 .Dock
.90343 CORRECT COOING 25 .00
25 .00 -CHE
118 WATERCRAFT TITLE 142 .00
116 WATERCRAFT/SNOW/ATV 1,38? .00
210 POSTAGE/NEWSLETTERS 263.61
32? MILEAGE EXPENSE ?5.36
327 MILEAGE EXPENSE 2S .12
327 MILEAGE EXPENSE 25.12
327 MILEAGE EXPENSE 25.12
150.72 OCHE
TOTAL 1,943.39
BRC FINANCIAL SYSTEM
06/01/94
15:08:31
WARRANT
DATE VENDOR
WATERCRAFT & ATV RE 1,326.00
GENERAL CHECKING
36739
06/06/94 EARL'S WELDING & IND
3.6818
06/06/84 MN DEPART OF NATURAL
36817
06/06/94 MN DEPART OF NATURAL
36818'
06/06/94 NORTHWEST MINNESOTA
36819
06/06/94 PAT TOWNSEND
36820
06/06/94 MN POLLUTION CONTROL
36831
06/06/94 EAkL'S WELDING ,& IND
36822
06/08/94 AEC - ENGINEERS &. OE
36823
06/08/94 AME GROUP
36823
08/08%94 AME GROUP
36824
06/08/94 BARTON SAND & GRAVEL
WWTP DIGESTER COVER 2,196.32
36925
06/08/94 BIG LAKE LUMSFk
36826
06/08/94 BRIDGEWATER TELEPHON
36826
06/09/94 BRIDGEWATER TTLEPHON
38026
06/08/94 BRIDGEWATER TELEPHON
368?6
06/08/94 BRIDGEWATER TELEPHON
36026
06/08/94 BRIDGEWATER TtLEPHON
36826
06/08/94 BRIDGEWATER TELEPHON
36826
06/08/94 BRIDGEWATER TELEPHON
36026
06/09/94 BRIDGEWATER TELEPHON
36826
00/00/94 BRIDGEWATER TELEPHON
36026
06/06/84 BRIDGEWATER TELEPHON
36827
06/08/94 CITY OF ELK RIVER
36021
09/08/94 CITY OF ELX RIVER
38828
06/09/04 COPY OOPLCATING PROD
96029
06/08/84 FIRE SAFETY CORPORAT
36030
06/08/94 FRONTLINE PLUS VIRE
36831 00/00/04 GENFRAL RENTAL CENTE
36031 06/00/94 GENERAL RENTAL CENTE
Disbursement Journal
DESCRIPTION AMOUNT C0
747
CHECK VOIDED
64'0.27CR
118
WATERCRAFT & ATV RE 1,326.00
119
WATERCRAFT TITLE
224.00
156
REG FEE/GARY ANDERSON
10.00
90346
'REFUND/kE20NLNG,REQUE
500.00
127
WWTP ANNUAL PERMIT FEE
85.00
74,7
WWTP SPLITTER BOX
559.76
145
WWTP DIGESTER COVER 2,196.32
8
PARKS CONCESS10N AREA
403.:46
8
MISC PARKS SUPPLIES
253.03
657.39
►CH
305
WWTP SPLITTER BOK
331.3.0
310
PARKS CONCESSION Ak 3.037.30
24
TELEPHONE CHARGES
83.35
24
TELEPHONE CHARGES
67.44
24
TELEPHONE C14ARGES
135.00
24
TELEPHONE CHARGES
27.30
24
TELEPHONE CHARGES
135.79
24
TELEPHONE CHARGES
45.80
24
TELEPHONE CHARGE'S
20.75
24
TELEPHONE CHARGES
97.02
24
TELEPHONE CHAR(3,ES
35.60
24
TELEPHONE CHARGES 1.054.13
11602.53
•CI
784
TEMP BLD INSPECT FEES
165.00
784
TRAVEL EXPENSE
30.45
195.45
&C1
41
COPY MCH MTC/LIBRARY
50.40
895
NEWSLETTER PRINTING F
924.40
510
FIRST AID KITS
18.30
64
EQUIP RENTAL/PARKS
99.00
64
JUNK AMNESTY DAY CHGS
33.90
133.70
*C
RRC FINANCIAL SYSTEM
06/07/94 15:08:31
-.RFANT DATE VENDOR
GENERAL CHECKING
36832 06/08/94 GENEREUX FINE WOOD D'
3'6833 06/08/94 IIELLMAN/MARLENE
36833 06/08/84 MELLMAN/MARLEt7E
3683.4 D6/08/94 HERMES/JERkY
36835 06/08/84 HOGLUND COACH LINES
36835 081/06/94 HOOLUNO COACH LINES
36836 06/08/94 J M OIL COMPANY
36836 06/08/94 J M OIL COMPANY
36837 06/061/94 KEN ANDERSON TRUCKIN
36838 00/08/94 MINNEGASCO
36830 06/08/84 MINNEGASCO
36838 06/08/94 MINNEGASCO
6838 06/08/94 MINNEGASCO
90838 06/00/84 MINNEGASCO
36838 06/08/94 MINNEGASCO
36839 06/013/,91, MN CLERKS @ FIN OFFI
D6040 06/09/84 MONTICELLO ANIMAL CO
36841 06/013/84 MONTICELLO PAPER A S
30841 00/007/94 14014TICELLO PAPER 13 0
36842 00/08/94 MONTICELLO PRINTING
36842 06/08/94 MONTICELLO PRINTING
38843 00/013/84 W.ONTICELLO 'SENIOR CI
D0844 06/00/94 OLSON, USSET.AGAN 1I
30044 06/03/84 OLSON. USGET.AGAN 0
90844 06/0(3/04 OL50N, US9E7,AGAN &
38845 00/0 0/94 PAGE LINK
10845 06100/94 PAGE: LINK
QL045 06/0 0/94 PAGE LINK
36845 06/03/94 PAGE LINK
36065 06/00/04 PAGE LINK
Disbursement Journal
DESCRIPTION AMOUNT CLI
814
CABINETS/SENIOR CIT
1 ,010.22
80
NOYARY FEES
25.00
60
TRAVEL 'EXPENSE
24.64
49.64
*CHI
81
LIBRARY CONTRACT PYMT
227.50
483' -HEARTLAND
EXPRESS P
5,121.36
483
STOP PYMT CNG/CK'LOST
15.00CR
5,114.36
*CH
95
GAS/STREET DEPT
863.10
95
OIL/FIRE DEPT
18.80
881.90
*CH
697
PROF SERVICES/AN'LMAL
58.58
772
UTILITIES
28.57
772
UTILITIES
20.01
772
UTILITIES
13.94
772
UTILITIES
30.61
772
UTILITIES
15..96
772
UTILITIES
?59.98
369.05
BCH
315
MEMBERSHIP ODES/K OOTY 25.00
185
ANIMAL CONTROL CONT
1,100.00
724
CITY HALL SUPPLIES
110.03
724
FIRE DEPT SUPPLIES
53.53
163.56
'SCI
137
LETTERHEAD STATIONS
1,393.13
.137
INSPECTION CARDS
46.08
1,430.99
*Ct'
139
JUNE MONTHLY CONTRA
2,033.33
282
PROF SERVICES/AROPLAX
276.00
202
MI9C LFUAL F9F.S
1,060.00
202
NVTP PROF SEkVICF S
300.00
1,635.00
w(;1
703
PAGER CHGS
42.60
703
PAGER CHGS
?1.30
703
PAGER CH65
?4.50
703
PAGFR CNri
21.30
?03
PAGER CH(-,!,
21.30
BRC FINANCIAL SYSTEM
06/07/94 15:08:31
!.*ARRANT DATE VENDOR
GENERAL CHECKING
36845 06/08/94 PAGE LINK
36845 06/08/94 PAGE LINK
36845 06/08/94 PAGE LINK
36846 06/08/94 PMUTO i
36847 06/08/94 QUALITY LAWN MAINTEN
36848 06/08/94 RENNER,b SONS INC./E
36848 06/08/94 PENNER A SONS INC./E
36849 06/08/94 SIMONSON LUMBER COMP
36949 06/08/94 SIMONSON LUMBER COMP
36849 06/08/94 SIMONSON LUMBER COMP
36849 06/08/94 SIMONSON LUMBER COMP
36850 06/08/94 SPECTRUM SUPPLY 00.
:6851 06/08/94 UNITED STATES CELLUL
30851 06!08/84 UNITED STATES CELLUL
36851 06/08/94 UNITED STATES CELLUL
36051 06/08/94 UNITED STATES CELLUL
36852 06/08/94 UNI TOG RENTAL SERVIC
36852 06/08/94 UNITOG RENTAL SERVIC
36852 06/08,/94 UNITOG RENTAL SERVIC
36852 06/08/94 UNITOG RENTAL SERVIC
36862 06/00/94 UNITOG RENTAL SERVIC
3G852 06/08/94 UNITOG RENTAL SERVIC
36053 06/08/94 UNOCAL
36853 06/08/94 UNOCAL
361354 08/00/94 VIKING COCA COL.A
36055 06/09/96 VIE,20N ENERGY
36af:IG 06/00/94 WRIGHT-HENNEPtN COOP
96057 06/06/94 ZARNOTM BRUSH WORKS,
OENf.RAL CHECKING
Disbursement Journal
DESCkIPTION AMOUNT CLP
703
PAGER CHGS
21.30
703
PAGER CHGS
21.30
703
PAGER CHGS
21.30
194.90
743
•14EWSLETTER PICTURES
20..38
319
MOVING CHARGES
1$7.50
181
WELL REPAIRS/WATER
DE 400.00
181
EQUIP REPAIR PARTS/
3,918.50
4,318.50
193
MISC MTC SUPPLIES/SIRE
13.59
193
MISC SUPPLIES/STREETS
01.58
193
MISC PARK SUPPLIES
124.78
193
SENIOR CITIZE:1 REMOOE 84,9.90
1,069.85
498
MISC PARKS SUPPLIES
383.93
158
CAR PHONE CHARGES
148.79
758
CAR PHONE CHARGES
0.96
758
CAR PHONE CHARGES
43.14
758
CAR PHONE CHARGES
40.27
233.16
211
UNIFORM RENTAL
13.64
211
UNIFORM RENTAL
21.28
711
UNIFORM RENTAL
12.80
211
UNIFORM RENTAL
12.80
211
UNIFORM RENTAL
59.25
211
UNIFORM RENTAL
59.25
185.0?
213
GAS/WATER DEPT
14.56
213
GAS/FIRE DEPT
113.39
12?.95
119 POP/PARKS/CONCESSIONS 140.00
516 MISC STREET uUPPLIEr 96.05
512 UTII.ITIEf3 9.00
499 E1ROCIM/STEf f T OE Pl 15.24
TOTAL 32.010.21
*CHI
*CHi
*CH
*CH,
MC1
+Ct
RRC F' INANCIAL SYSTEM
{ '07 /94 16: 15:54
WARRANT ()ATE VENDOR
GENERAL CHECKING
30858 06/07/94 NORWEST BANK MINWESO
368 519 06/09/94 MN DEPART OF NATURAL
36860 06/09/94 MN DEPART OF NATURAL
368151 06/09/94 BUFFALO BITUMINOUS.
36062 06/09/94 C J BROWN BUSINESS S
36863 06/09/94 CELLULAR 2000 OF $T
36963 06/09/94 CELLULAR 2000 OF ST
36803 06/09/94 CELLULAR 2000 OF ST
36863 06/00/94 CELLULAR 2000 OF ST
36864 06/09/94 CULL EGAN
36805 06/09/94 U & K REFUSE RECYCLI
36860 06/00/06 FOREST CITY ROAD LAN
36967 O6/09/94 MAkTIE'S FAkM SE RVIC
36 869 06/09/34 POACH/GEORGE
36809 OG/09/94 VASKO RUBBISH REMOVA
36889 06/09/94 VASKO RUBBISH REMOVA
36869 OG/09/94 VASKO R001$H REMOVA
01;NERAL CHECKING
N
Disbursement Journal
DESCRIPTION AMOUNT CLAY'
154 CORRECT CK # 15,000.00
116 WATERCRAFT TITLE 606,.00
118 WATERCRAFT & ATV REG 574.00
25 SAND/STREET DEPT 246.06
S91 NEWSLETTER PRINTING 324.40
7914 TELEPHONE CHARGES 148.79
194 TELEPHONE CHARGES 0.06
794 TELEPHONE CHARGES 43.ih
794 TELEPHONE CHARGES 44.21
233.16
153 RENTAL WATER SOFTNER C 22.05
011 RECYCLING CONTRACT 2,574.56
563 JUNK AMNESTY DAY CHCS 178.00
107 PARK$/LAWN SEED $ SUP 932.41
169 SENIOR CITIZEN REMOOE 185.00
L24 GARBAGE COfIlkACT PY 6,675.18
524 SALES TAX/GARBAGE CON 588.01
524 LEAF PICKUP CHARGES 720.00
0.053.10
TOTAL 14.628.83
V-CHi
BRC FINANCIAL SYSTEM
06/15/94 13:26:58
ARRANT DATE VENDOR
GENERAL CHECKING
36870 06/15/94 ANDERSON & ASSOCIATE
36810 06/15/94 ANDERSON A ASSOCIATE
36870 06/15/84 ANDERSON & ASSOCIATE
36871 06/15/94 ASSOCIATED VETERINAR
36812 06/1S/84 AUTOMATIC GARAGE 000
36873 06/15/94 BEN FRANKLIN
36814 06/15/94 BRIGGS A MORGAN
36875 06/15/94 COMMUNICATION AUDITO
36676 06/15/94 FEEORITE CONTROLS, I
36876 06/15/94 FEEDRITE CONTROLS, I
Disbursement Journal
DESCRIPTION AMOUNT CLA
10 PICNIC FRAMES/PARKS 1,398.00
10 EQUIP REPAIR PARTS/PA 361.21
10 SIGNS FOR RESALE/STRE 114.17
1,079.44 *CHE
693 ANIMAL SUPPLIES 36.95
260 SERVICE MTC GARAGE 00 211.01
20 FILM/PW INSPECTIONS 8.50
.90347 REG FEE/JEFF O'NEILL 25.00
38 RADIO REPAIRS/FIRE DEP 21.77
58 CHEMICALS/MATER DEP 1,186.66
56 MISC PROF SERVICES/WAT 51.00
1.211.66 *CHI
36877
06/15/94
GIRARO*S BUSINESS MA
.90349
MAYOR SIGNATURE PLATE
239.63
36818
06/15/94
GOPHER STATE ONE CAL
69
MISC PROF SERVICES/WA
342.00
36879
06/15/94
HARRY'S AUTO SUPPLY
78
MISC SUPPLIES/SHOP & G
16.45
36879
06/15/94
HARRY'S AUTO SUPPLY
10
MISC SUPPLIES/STREET OP
1.28
36879
06/15/94
HARRY'S AUTO SUPPLY
76
MISC SUPPLIES/PW INSP
2.93
38819
06/15/94
HARRY'S AUTO SUPPLY
79
MOTOR FUELS/SEWER COLL
12.65
36879
06/15/94
HARRY'S AUTO SUPPLY
76
MISC SUPPLIES/WATER DE
23.29
62.61
*CH
36680
06/15/94
HENRY A ASSOCIATES
545
METERS FOR RESALENAT
464.88
36881
06/15/94
HERMES/JERRY
81
LIBRARY CONTRACT PYMT
221.50
30882
08/15/94
HOLMES A GRAVEN
08
LEGAL FEES/HRA DEVELO
408.00
36882
06/15/84
HOLMES A GRAVEN
86
LEGAL FEES/POLYCAST P
330.00
730.00
*CH
36983
06/IS/94
JOHN'S AUTO ELECTRIC
815
EQUIP REPAIR PARTS/ST
112.21
36884
06/15/94
KRAMBER A ASSOCIATES
686
ASSESSING CONTRACT 1.245.83
36885
06/115/94
LEONARD INC/A M
123
PAINT/PW INSPECTIONS
59.36
36885
06/15/94
LEONARD INC/A M
723
PAINT/STREET DEPT
59.30
119.12
*Cf
36886
00/f5/94
LOCATOR & MONITOR SA
434
EQUIP REPAIR PARTS/WA
131.05
36086
06/115/94
LOCATOR A MONITOR $A
434
EQUIP REPAIR PARTS/SE
131.05
282.10
*Ct
PRC FINANCIAL SYSTEM
06/15/94 13:26:58
Disbursement Journal
4ARRANT DATE
VENDOR
DESCRIPTION AMOUNT
CLA
GENERAL
CHECKING
36881
06/15/94
MAUS FOODS
108
SUPPLIES/ANIMAL CONTRO 11.97
36881
06/151 94
MAUS FOODS
106
SUPPLIES/CITY HALL 84:.83
36687
06/15/ 94
MAUS FOODS
108
SUPPLIES/JUNK AMNESTY D 8.36
36881
06/15/94
MAUS FOODS
108
CLEANING SUP/LIBRARY 22.82
127.98
*CHI
36688
06/15/ 94
MONTICELLO ANIMAL CO
185
ANIMAL CONTROL CONT 1,100.00
36 889
06/15/94
MONTICELLO OFFICE PR
136
CITY HALL OFFICE SUP 259.53
36889
06/15/94
MONTICELLO OFFICE PR
136
PARK SUPPLIES 1.35
36 889
06/15/ 94
MONTICELLO OFFICE PR
136
JUNK AMNESTY DAY SUP 14.91
36889
00/15/94
MONTICELLO OFFICE PR
136
PM INSPECTION SUPPLIES 35.09
36889
06/15/94
MONTICELLO OFFICE PR
136
STREET SUPPLIES 4.47
315.35
$CHI
36890
00/15/ 94
MONTICELLO TIMES
140
LEGAL PUBLICATIONS $0.60
36 890
06/i5/ 94
MONTICELLO TIMES
140
PARKS HELP/MOVING AD 258.09
36890
06/15/94
MON710ELLO TIMES
140
SLO PERMIT INFO 99.60
36 890
06/15/ 94
MONTICELLO TIMES
140
PUBLIC HEARING NOTICES 72.16
36890
00/15/94
MONTICELLO TIMES
140
JUNK AMNESTY DAY AO 60.00
36890
06/1S/94
MONTICELLO TIMES
140
RECYCLING DAY AD It, .40
L
616.05
*CHI
36 891
06/15,-84
MONTICELLO TOWNSHIP
309
OAA CONTRACT PAYME 13,150.00
36892
06/15/94
MOON MOTOR SALES, IN
142
EQUIP REPAIR PARTS/PAR 46.53
36892
08/15/94
MOON MOTOR SALES, IN
142
MISC SUPPLIES/PARKS 9.53
66.06
'CH
36893
06/1S /94
NATIONAL BUSHING PAR
144
MISC PARTS/STREETS 41.81
36893
08/15/94
NATIONAL BUSHING PAR
144
VEHICLE REPAIR PARTS/S 55.37
36883
06/15/94
NATIONAL BUSHING PAR
144
MISC SHOP & GAR SUPPLIE 6.51
36893
00/15/94
NATIONAL BUSHING PAR
144
YEH REPAIR PARTS/FIRE 6.95
36893
08/15 /94
NATIONAL BUSHING PAR
144
EQUIP REPAIR PARTS/SHOP 2.45
36893
06/15/94
NATIONAL BUSHING PAR
144
SMALL TOOLS/SHOP G GAR 41.00
36893
06/15 /94
NATIONAL BUSHING PAR
144
MISC SUPPLIES/PARKS 4.11
36893
00/15/94
NATIONAL BUSHING PAR
144
EQUIP REPAIR PARTS/SEM 53.86
214.72
KCH
36894
06/15/94
NORTHERN STATES POWE
149
UTILITIES 2.242.18
36694
08/15 /94
NORTHERN STATES POWE
140
UTILITIES 171.92
36894
06/18/04
NORTHERN STATES POWE
148
UTILITIES 31887.39
36994
06/15 /94
NORTHERN STATES POWE
148
UTILITIES 62.81
36894
06/15/94
NORTHERN STATES PONE
148
UTILITIES 476.51
36894
06/15/94
NORTHERN STATES POWE
148
UTILITIES 12.50
36894
06/15/94
NORTHERN STATES POWE
148
UTILITIES 280.16
? 36894
O8/IS/011I
NORTHERN STATES POWE
148
UTILITIES 162.44
S 36894
00/15/96
NORTHERN STATES POWE
148
UTILITIES 296.90
36894
06/IS /94
NORTHERN STATES POWE
140
UTILITIES 562.44
8,163.32
*CF
BRC FINANCIAL SYSTEM
06/15/94 13:26:58
y.IARRANT DATE VENDOR
GENERAL CHECKING
36895 06/15/94 O'NEILL/JEFF
36895 06/15/94 O'NEILL/JEFF
36896 06/15/94 ORR-SCHELEN-MAY£RON
36696 06/15/94 ORR-SCHELEN-MAYERON
36896 06/15/94 ORR-SCHELEN-MAYERON
36896 06/15/94 ORR-SCHELEN-MAYERON
36896 06/15/94 ORR-SCHELEN-MAYERON
36691 06/15/94 PETERSEN'S MONT FORD
36898 06/15/94 PLUMBERY-PURCELL'S P
36898 06/15/94 PLUMBERY-PURCELL'S P
36899 06/15/94 PREUSSE'S CLEANING S
36899 06/15/94 PREUSSE'S CLEANING S
36900 06/15/94 ROYAL TIRE OF MONTIC
36901 06/15/94 SHUMAN/CATHY
36902 06/15/94 TELEPRODUCTS CORPORA
36903 06/1S/914 WOLFSTELLER/RICHARD
36904 06/15/94 WRIGHT COUNTY AUDITO
36904 06/1S/94 WRIGHT COUNTY AUDITO
36904 06/15/94 WRIGHT COUNTY AUDITO
36905 00/lb/94 Y.M.C.A. OF MINNEAPO
GENERAL CHECKING
Disbursement Journal
DESCRIPTION AMOUNT CLA
161 TRAVEL EXPENSE 4.20
161 TELEPHONE REIMB 67.81
72.01
162 BLO EXPAN PW ENG FEES 755.44
162 WWTP EXPAN ENG FEES 7,935.38
162 CARDINAL HILLS IV 26,825.19
162 TRK SEWER ENG FEES 385.75
162 MISC ENGINEERING FE 2,790.26
38,692.02
165 VEHICLE REPAIR/STREET 320.04
251 MISC WATER SUP 34.61
251 MISC PARK SUPPLIES 182.43
217.04
173 FIRE HALL CLEANING CON 50.00
173 CITY HALL CLEANING CO 400.00
450.00
227 REPAIR TIRE/STREETS 8.70
181 MILEAGE TRAVEL REIMB 19.04
749 EQUIP REPAIR PAkTS/SE 632.19
217 REIMB/CONFERENCE 212.62
219 1994 TAX BOOK LISTING 53.56
219 SHERIFF'S CONTRACT 23,322.33
219 ADD'L LANDFILL CHGS 6,145.50
31,521.39
224 CONTRACT PYMT 625.00
TOTAL 104,387.39
19CHE
*cH1
*CHI
*CH1
•CH
BRC FINANCIAL SYSTEM
`6/01/94 08:10:10
WARRANT DATE VENDOR
L IQUOR FUND
17541 05/27/94 EAGLE WINE COMPANY
17541 05/27/94 EAGLE WINE COMPANY
Disbursement Journal
DESCRIPTION AMOUNT CL
800012 WINE PURCHASE
800012 MIX FOR RESALE
1IS42 05/27/94 QUALITY MINE & SPIRI 800040 LIQUOR PURCHASE
17543 05/27/94 GRIGGS, COOPER & COM 800016 LIQUOR PURCHASE
17543 05/27/94 GRIGGS, COOPER & COM 800018 LIQUOR PURCHASE
17543 05/27/94 GRIGGS, COOPER & COM 800016 CREDIT
17544 05/27/94 PHILLIPS & SONS CO/E 800037 LIQUOR PURCHASE
1?S44 05/27/96 PHILLIPS & SONS CO/E 800031 MINE PURCHASE
11S6S 05/21/94 MCDOMALL COMPANY 800065 FURNACE REPAIRS
LIQUOR FUND TOTAL
410.17
95.03
505.20 *0
-
1.614.32
4,809.13
661.54
35.16CR
5,435.51 *Ch
3,646.93
1,440.88
5,287.81 *Ch
175.14
13,011.98
BRC FINANCIAL SYS] LM
n6/03/94
09:21:07
Disbursement Journal
'WARRANT
DATE
VENDOR
DESCRIPTION
AMOUNT
CLt
LIQUOR FUND
17546
06/03/94
BELLBOY CORPORATION
800098
BEER PURCHASE
107.70
11546
06/03/94
BELLBOY CORPORATION
800098
LIQUOR PURCHASE
317.75
425.45
OCHE
17541
06/03/94
BERNICK'S PEPSI COLA
800001
POP PURCHASE
250.84
17548
06/03/94
COAST TO COAST
800004
MISC SUPPLIES
21.88
17549
06/03/94
CONSOLIDATED COMM OI
800163
ADVERTISING
39.25
17550
06/03/94
DAY DISTRIBUTING COM
800010
BEEk PURCHASE
836.00
17550
06/03/94
DAY DISTRIBUTING COM
800010
MISC ITEMS FOR RESALE
15.85
17550
06/03/94
DAY DISTRIBUTING COM
800010
JUICE FOR RESALE
47.50
899.35
*CHf
17551
06/03/94
DICK WHOLESALE CO.,
800011
BEER PURCHASE
1.971.80
17551
06/03/94
DICK WHOLESALE CO.,
800011
LIQUOR STORE SUPPLIES
31.95
2,003.75
*CHF
17552
06/03/94
EAGLE WINE COMPANY
800012
MISC MIX FOR RESALE
49.40
17552
06/03/94
EAGLE WINE COMPANY
800012
WINE PURCHASE
1,051.23
1,100.63
*CHE
17553
06/03/94
FLESCH'S PAPER SFRVI
800116
BAGS
171.35
11553
06/03/94
FLESCH'S PAPER SERVI
800116
LIQUOR STORE SUPPLIES
15.29
186.64
*CME
17554
06/03/94
G & K SERVICE
800129
MTC OF BLO/RUGS
68.88
17555
06/03/94
GRIGGS. COOPER G COM
800018
LIQUOR PURCHASE.
4,177.83
17556
06/03/94
GROSSLEIN BEVERAGE I
800019
BEER PURCHASE
11,631.65
17556
06/03/94
GROSSLEIN BEVERAGE 1
800019
MUGS FOR RESALE
67.50
11,699.15
*CHI.
17557
06/03/94
HOME JUICE
800136
JUICE FOR RESALE
65.80
17558
06/03/94
IDEAL ADVERTISING
800128
VESTS
248.65
1"1559
06/03/94
JOHNSON BROS WHOLESA
800027
WINE PURCHASE
1,890.19
1)SS9
06/03/94
JOHNSON BROS WHOLESA
000022
LIQUOR PURCHASE
1,411.41
3,30).60
*CHI
17560
06/03/94
JUDE CANDY & TOBACCO
800021
CIG3 & CIGARS
312.54
17560
06/03/94
JUDE CANDY b TOBACCO
800021
LIQUOR STORE. SUPPLIES
36.00
348.54
*CHF
7
`t 17561
06/03/94
L "N" R SERVICES
800026
REPAIR DOOR LOCKS
25.00
BRC FINANCIAL SYSTEM
16/22/94 11:01:34
r
WARRANT DATE VEMOOR
GENERAL CHECKING
Disbursement Journal
DESCRIPTION AMOUNT C
36906 06/20/94 MAR QUETTE BANK MONTI 221 C.D WIRE/CHEMICAL 196.608.50
36906 06/20/96 MAR QUETTE BANK MONTI 221 WIRE CHARGES 7.50
196,616.00
36901 06/20/96 PRSNCIPAL MUTUAL LIF 176 INS PREMIUM/KEITH T 20.92
36908 06/20/04 MN DEPART OF NATURAL 118 WATERCRAFT TITLE 330.00
36909 06/20/86 MN DEPART OF NATURAL 118 WATERCRAFT/SNOW/ATV R 473.00
36910 06/20/94 RICHARD & BRENDA AND .90351 DAMAGE DEP REIMS/RENT 486.74
36811 06/20/96 MN DEPART OF NATURAL 118 WATERCRAFT TITLE 106.00
36912 06/20/84 MN DEPART OF NATURAL 118 WATERCRAFT TITLE 278.00
36913 06/22/94 AM ERI DATA 9 COMPUTER CLASS/W KRAM 156.00
36914 06/22/94 ARA CORY REFRESHMENT 408 CITY HALL SUPPLIES 63.00
3691S 06/22/96 ASAP SOFTWARE EXPRES 667 COMPUTER SOFTWARE/C H 149.90
36916 06/22/94 BJ ORKLUND LIME SERVI 816 LIME/WWTP SLUDGE HA 3.276.00
36017 06/22/94 CLARK BOARDMAN CALLA 604 PLAN & ZONING BOOKS 221 .18
36916 06/22/94 COAST TO COAST 35 MISC SUPPLIES/PARKS 95.08
36918 08/22/94 CO AST TO COAST 35 MISC SUPPLIES/STREETS 104.90
36918 06/22/94 COAST TO COAST 35 MISC SUPPLIES/vIATER 14.07
36918 06/22/96 CO AST TO COAST 35 MISC SUPPLIES/PW INSPEC 2.11
36916 06/22/94 CO AST TO COAST 35 SMALL TOOLS/SHOP & GAR 26.61
36916 06/22/94 CO AST TO COAST 3S EQUIP REP PARTS/STREETS 7.51
36918 06/22/84 COAST TO COAST 35 REPAIRS/SENIOR CIT BLD 23.77
36918 08/22/96 COAST TO COAST 35 MISC SUPPLIES/ANIMAL 32.98
307.10
36919 08/22/94 OE MMER FIRE PROTECTI 616 FIRE EXTINQUISHERS/FI 234.30
36920 06/22/84 0I NO'S DELI .80219 CITY HALL SUPPLIES/MTG 69.70
36921 06/22/86 FE EDRITE CONTROLS, I 56 CHEMICALS/MATER DEP 2,354.05
36922 00/22/84 HENRY & ASSOCIATES 545 MISC SUPPLIES/ EWER 165.04
36923 06/22/84 HOLMES & GRAVEN 86 LEGAL FEES/POL VCAST S4 1.21
�a6923 06/22/84 HOLMES A GRAVEN 86 MISC LEGAL FEES/HRA 355.80
6923 06/22/94 HOLMES & GRAVEN 88 LEGAL FEES/SHINGOSEE 321.05
1.216.00
*c.
*C
•C
BRC F114ANCIAL SYSTEM
V22/94
11:01:34
Disbursement •Journal
WARRANT
GATE
VENDOR
DESCRIPTION AMOUNT
C
GENERAL CHECKING
36924
06/22/94
ICMA DISTRIBUTION CE
?31
PLAN & ?ON BOOKS 92.11
36925
06/22/94
INTER CONF OF BLDG 0
291
BLD INSPECTION DUES 85.00
36926
06/22/94
KOVICH/PATRICA
28?
MILEAGE 10.64
36927
06/22/94
KRAEMER/WANDA
358
MILEAGE 21,16
36928
06/22/94
LEAGUE OF MINNESOTA
90
CONFERENCE FEES/RICK 110.00
36929
06/22/94
LOCH JEWELERS
565
PLAGUE/KEN MAUS 72.93
36930
06/22/94
MARCO BUSINESS PRODU
106
MTC AGRMT/COPIER MC ?.800.?0
36930
06/22/94
MARCO BUSINESS PROOU
106
COPY MCH SUPPLIES 633.68
3.433.88
*C
36931
06/22/94
MIDWAY INDUSTRIAL SU
114
STREET SUPPLIES 113.20
36932
06/22/94
MN CLERKS & FIN OFFI
315
MEMBERSHIP DUES/C SHUM 25.00
16933
06/22/94
OLSON R SONS ELECTRI
160
MISC SUPPLIES/STREETS 26.48
36933
06/22/94
OLSON & SONS ELECTRI
160
WELL REPAIRS & PARTS ?54.83
36933
06/22/94
OLSON & SONS ELECTRI
160
EQUIP REPAIRS/FIRE DEP 77.50
36933
06/22/94
OLSON & SONS ELECTRI
160
SHOP & GAR REPAIRS 51.94
410.15
*C
36934
06/22/94
ORR-SCHELEN-MAYERON
162
ENG FEES/PW EXPANS 31,000.00
36934
06/22/94
ORR-SCHELEN-MAYERON
162
ENG FEES/WWTP EXPAN 4,500.94
35,500.94
*C
36935
06/22/94
P A H WAREHOUSE SALE
211
PARK SUPPLIES 2.225.85
36936
06/22/94
PITNEY BOWES
168
POSTAGE MCN MTC AGRME 129.00
36931
08/22/94
PROFESSIONAL SERVICE
115
WWTP CONTRACT PYMT 33,950.36
36938
06/22/94
QUALITY LAWN MAINIEN
319
MOWING SERVICES 1.032.75
36939
06/22/94
RENNER 8 SONS INC./E
101
WELL INSPECTIONS/WATE 280.00
36939
00/22/94
RENNER & SONS 117C./E
181
LUBRICANTS/MATER DEPT 40.00
320.00
*C
36940
06/22/94
SOFTKEY INTEkNATIONA
.90350
COMPUTER SOFTWARE/C HA 45.45
36941
00/22/94
SUPERAMERICA GROUP,
.90349
REIMB/OVERPYMT VARIAN 125.00
y 16942
08/27/94
TOTAL MART
018
GAS/FIRE DEPT 18.14
BRC FINANCIAL SYSTEM
06/03/94
09:21:07
Disbursement
Journa I
`...aRkANT
DATE
VENDOR
DESCRIPTION
AMOUNT
CLA
LIQUOR FUND
17562
06/03/94
MAUS FOODS
800027
MISC SUPPLIES
12.70
11563
06/03/96
MILAN EGASCO
800160
UTILITIES
30.F2
17564
06/03/84
MN BAR SUPPLY
800130
MISC ITEMS FOR RESALE
146.48
17564
06/03/94
MN BAR SUPPLY
800130
MISC LIQUOR STORE SUP
61.31
207.79
*CHE
11565
06/03/94
MONTICELLO OFFICE PR
800031
OFFICE SUPPLIES
22.33
17566
06/03/94
NORTHERN STATES POWE
800035
UTILITIES
660.17
17567
06/03/94
PAUS TIS 8 SONS
800103
WINE PURCHAS
797.50
17568
06/03/94
QUALITY WINE L SPIRI
800040
LIQUOR PURCHASE
1.712.38
17568
06/03/94
QUAL ITY WINE @ SPIRI
800040
WINE PURCHASE
639.78
7,352.16
*CHF
17569
06/03/84
RON' S ICE COMPANY
800041
ICE PURCHASE
860.36
17569
06/03/94
RON'S ICE COMPANY
800041
CREDIT FROM APRIL
0.72CR
859.64
*CHE
y 17570
06/03/84
ST. CLOUD RESTAURANT
800045
MISC SUPPLIES
122.31
17570
06/03/94
ST. CLOUD RESTAURANT
800045
MISC ITEMS FOR RESALE 93.40
17570
06/03/94
ST. CLOUD RESTAURANT
800045
JUICE FOR RESALE
16.50
232.21
*CHF.
17571
06/03/94
THOR Pf DISTRIBUTING.
800048
BEER PURCHASE
35,930.64
17571
06/03/94
THOR PE DISTRIBUTING
800048
NON ALCOHOLIC BEER
319.21
36.249.85
*CHE
17572
06/03/94
VIKING COCA-COLA BOT
800051
POP PURCHASE
559.55
0573
06/03/94
WRIGHT WAY SHOPPER
800106
ADVERTISING
376.00
LIQUOR FUND
TOTAL
67,229.96
FRC FINANCIAL SYSTEM
06/01/94
15:07:44
Disbursement
Journal
IRRANT
DATE
VENDOR
DESCRIPTION
AMOUNT
CL,
LIQUOR FUND
17574
06/09/94
CAREER TRACK SEMINAR
800172
SEMINARREG/WANDA &
JOE 98.00
11575
06/08/94
CITY OF MONTICELLO
800003
EDA LOAN TRF/STAND
75,000.00
175?G
06/06/94
DAHLHEIMER DISTRIBUT
800009
BEER PURCHASE
25.170.50
17576
06/08/94
OAHLHEIMER OISTRIBUT
800009
NONALCOHOLIC BEER
98.00
17576
06/08/94
DAHLHEIMER DISTRIBUT
800009
JUICE FOR RESALE
33.50
25,302.00
*CH
17577
06/08/94
EAGLE WINE COMPANY
800012
MIX FOR RESALE
70.47
11577
06/08/94
EAGLE WINE COMPANY
800012
WINE PURCHASE
1.189.16
1,?59.G3
*CFI
17578
06/08/94
GRIGGS. COOPER & COM
800018
WINE PURCHASE
662.02
175.08
06/08/84
GRIGGS, COOPER & COM
800018
LIQUOR PURCHASE
2.644.77
3.306.79
*CH
17579
06/08/94
LIEFERT TRUCKING
800025
FREIGHT CHARGES
60.41
17580
06/08194
MN DEPARTMENT OF REV
$00006
MAY SALL'S TAX
12,323.00
Yb81
06/08/94
MONTICELLO TIMES
$00032
AOVERTISING
93.00
17582
06/08/94
QI)ALTTY WINE R. SPIRT
800040
LIQUOR PURCHASE
402.46
175$2
06/08/94
QUALITY WINE & SPIRI
800040
WINE PURCHASE
530.28
932.74
*Ch
I.IQUOR FUNU
I
TOTAL 118,982.17
CITY OF MONTICELLO MONTHLY BUILDING DEPARTMENT REPORT
Month o1 May, 1994
PERMITS 6 USES
_
_ _
LagI"
Same Mont
La51 Vee,
I"Yea?
PERMITSISSUED
Month APRIL MWIh
MAY
Last Yea'
To Date
To Data
RESIDENTIAL
"bur
22
23
18
61
70
Valuation
$606.600,00
$422,70000
S214.2D00D
$1,374,80000
$1.958.00000
Fees
$1375.71
$3.28652
$1.77515
$10.81102
$14,35447
SUrchargee
$295 30
$208 60
$10435
$681 90
$96675
COMMERCIAL
Wmbm
7
2
6
14
15
VaNeln
$195.30000
53.00000
$233.500.00
$305.80000
$470.30000
Face
52!1520
$3000
$1,97531
$2,73851
$4,66737
Smcharyee
5107,65
$I.DO
$11675
$152.15
$24365
INDUSTRIAL
Number
3
1
1
3
7
Vatuallon
$1,036.50000
$1,50000
5279.56300
5291,563 DO
$1.076.40000
Fees
$6.732.51
$1500
$2.092.15
$2,230.15
$7,37286
Surcharges
(518.25
$050
$139,78
$145,78
$537.95
PLUMBING
Numtaet
12
5
5
23
32
Fees
$31800
$11800
$14200
$59200
$797.00
Surchallps
$600
52.50
$2.50
$11.50
51600
OTHERS
Nkurlber
2
2
3
Valuatlon
to 0o
556.900 00
$000
Fees
$20.00
$73902
$3000
Surther0ee
{1_00
_--
_2820
$1.50
TOTAL PERMITS
46
31
30
103
127
TOTAL VALUATION
_$1,838.400 DQ_{427.2W
014
_$727,2630D32.029.0631)0._{3.504.70000
TOIAL FEES
_!FjLljRI.12 _
_$3 410
61
_$17,110 70
_$17
_$_27.171.70
TOTAL SURCHARGES
$@78 20 _ _
_ $212 69-
_$204_38
_{t .Q18 5� _
51.765,85
CURRENT YONTR _
-
_ _
_
_ _ _ _
MDER 10 UAIE_
_
PERMIT tUIUR�__
_ Nim00l
POrmll
SUrchergr
V61Le11or
lhrl Yoar,_ L0el Veal
Srglo Famay
4
$2,144.92
$157.15
5314,30000
24
la
UI4110.
0
0
Conlmdclal
0
1
Has Gamom
2
520160
5820
$16.40000
2
2
Signe
0
0
PL". RIAgs
0
2
Al. t EItA 1 ION14EPAIII
DwoOags
t1
$65000
$4025
$83.ODD DO
35
33
Commacml
2
$3000
$1 DO
$3.00000
15
13
harstllal
1
$1500
$050
$1.50000
1
2
PLUMIIING
AM Iypas
5
$I 1800
$250
W00
32
23
ACCESSOM
SIRUCIURES
SvAmmlrg Paele
0
0
Docks
6
$9000
$300
$9.00000
9
8
TEMPORARY PERM11
p
0
DEMOLITION
_
3
IOIALS
-31,
$34149 52
{21260
.$427i20901)
127
MON11181 0 WIU
CITY OF MONTICELLO INDIVIDUAL PERMIT ACTIVITY REPORT
Month of May, 1944
PERMIT
FEES
NUMDER
HAME:LS7,CAIION
VALUATION
1iMQ_.SU9ChARGE–_P.LUMq[NQ
5U8CHA_4gE
94-2274
_____qLSCfljgp0N
Mouse A garage
SF
Value Pus Homev527,lan.nq Or
555,809 Qg
H96.54
£27,99
X23 00 950
94.2274
House A Darage
$F
PmIlpao B.weral 120 Enowl Tied
$105,800 QO
$593 $2
S52.$0
$2900 SO 50
94-2275
UnOarq.cuno fug! lank u00tine
AI
Northern States Power12897 W County ROAD 75
$1,500.QQ
$1590
$9 *0
94.2276
Deck A basement across wricaw
AD
Russell A Cara L_oveOr 091205 w Bioaawav
$i 1599 90
$15 44
$0 ;0
94-2277
House aWlaon
AD
Auan BONM93 Rive,see CrOe
54799400
S1¢2.50
$2190
$1400 $050
}4.2278
Detacnoo Owego
AD
Donaw A Pathoa BroocForg1g127 State H+vv 25. Lor 318
$7,500 Q0
S9450
1375
94.227q
enterer remn"I
AD
Larry ¢ 4ovice Wy?wfIN7 E Brgaowev
11 _549.09
$159-0
w 50
44.22,90
House nomas A raseis
AO
Alien A J@ann,e Mane PoaC.."I2 W Roar St
$700 9 09
$9Q QO
11 50
94.2291
Deck
AD
Kim EulkU31 Canvasoack Cqun_
$1 590 OQ
1115 QQ
$Q 50
54-22¢2
Srorace bwlmng
An
Raw A Ramnna Peagrsorw IA Ramsey 51.
$I 504 00
$15 QQ
$Q 50
94-2293
Hou" 4-AAaa0n 00(Cl
AD
Gene A Helen Walters SQ,1,� AIM St
V99QQ 99
S+1709
$$00
44.2284
Intoner nemouel
AC
TOW A Janes Swans2.123 $anWela Real)
SISW 99
$Ig N
$Q 50
94.2295
fmaror ramo0ei
AC
Cna.91 LeirumOer.I t80 Hwy 25 S.
$I-$QQ 00
31500
K) so
94-7296
House A gar@oa
SF
Prestitee Bu,Kiwr%i I,Q3S Mavnnornq_P1aga NOrlh
SQ@.@99.04
$56269
$" "a
$2900 $050
144-2281
Stolen poo
AD
Eric BOmanusi 114 k4arvm ElroW-ROac
$+-150QQ9
$15.00
$Q 150
94-2ze9
HOU" AOarattererool
AD
Ea1IA.W1,aSrmIN1f05kW RrvgrSI_
5Q() Op
$IfoQ0
$Q {D
9L--2289
Dock
AD
Dema Qsc—an 9351 Cgnva@Oack Court
$+ Sw 44
50
WAD
94.2290
House A OaratIo resio,n0
AD
Mom. A 4lann Monlyaw217 M,13,-4,00 Dr
16On0 QQ
$81 00
52 49
9+-2291
Deck
AO
Genie A Mary LOV Fgaw1I5Q9 W Riwir SI
$11$99 f10
$1$ 90
$059
44 2292
C,arage 300,1,0.
AD
Rick A Jam lan.4t 2 E 41h S7
$3,QQ0 00
$30 QO
$1 QQ
peck ro0lacamant
AD
Fot%na A Kar it Amitn" 11 1 Cluo vow Or
S1,5Q4 90
$1590
SQ 59
,rJ_4?297
94.2254
Bel"ant Irnroh
AD
Daniel Farn,ckr4p7 E AIM St
s+ 500 QQ
$15.09
$Q 5p
M.2295
DAIaChea p01e00
RG
Thomas Slenraar,316 RamsOy SI
$7 09n D0
$90 00
$350
9l)-2296
DeC*
AD
M.cnaal Harper. 125 C+Oals-Lane
i_ fI,50Q 00
515 OQ
}0 50
94.21"
Atie,000�garafla
RG
M,CnAal a Cheryl cmanclar106 880014 Circle
$9 goo 00
sill 60
$470
4.
92298
House A DAraOA
SF
Value Plus Homey 5370 FaKOn Ave
555.900 o0
$29694
$27 Q5
$2300 50 SQ
TOTALS
142712M.00
$3,138.59
2210.10
1114.00 $P_50_
PLAN REVIEW
9l) -?273
H0.s0 A game
—Homan Sa71 Slanmq Or
53965
_
9474 22
House A Garage
SF
PresIQ Bff 1uiK:.220 Ent�tt Tra,1
159 12
-
44_2286
.0v% a Oaraco
SF
Presage BwlOora 1075 HawtnOrne Place Name
$5626
94.2298
House A Oareerl
SF
Value Owl HOMM5370 F31C0n Ave
$34 70
TOTAL PLAN REVIEW
$194,9+
TOTAL REVENUE 01494.12
INFORMATIONAL ITEM
June 24, 1994
Senior housine presentation --HRA meetine. July 6. (R.W.)
On Wednesday, June 22, the Monticello Hospital District held a meeting and
invited the Hospital District Board, along with the City's HRA, Planning
Commission, and Council members to a meeting to hear presentations on potential
senior housing project that could be constructed adjacent to the expanded hospital/
clinic facility.
The HRA members in attendance at that meeting requested that a presentation of
a preliminary housing design concept by BRW/Elness Architect Group be
presented to the HRA at their regularly scheduled meeting July 6. The HRA also
wanted to invite the Mayor and Council members to hear the presentation and
has scheduled their regular meeting to be held in the Monticello -Big Lake
Hospital board room at 7 p.m.
Any Council members who want to learn more about what the senior housing
project may involve are invited to attend this meeting of the HRA in the hospital
board room. It is anticipated if the assisted congregate care facility is ever
developed on the hospital property, there may be some City involvement in this
project by being part of a community effort or possibly lending our financial
assistance by being able to use our name in the selling of bonds for this project. If
any Council members have a strong feeling one way or another regarding the City
involvement in this type of a senior housing project, it may be well if the Council
is able to attend this HRA meeting to provide input and direction from the City
perspective.
In the meantime, if anyone has any questions regarding this meeting and
presentation, please feel free to contact myself. Jeff, or 011ie, as we did attend the
initial presentation Wednesday evening.