City Council Agenda Packet 12-07-1994 SpecialR(A3
AGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Wednesday, December 7, 1894 - 7 p.m.
Mayor. Brad Fyle
Council Members: Shirley Anderson, Clint Herbst, Warren Smith, Dan Blonigen
Call to order.
Public hearing on 1995 proposed budget.
Adjournment.
Council Agenda - 12/7/94
Public Hearin—Adontion of 1995 mwoosed budget. (R.W.)
A. REFERENCE AND BACKGROUND:
Enclosed you will find the new 1995 budget worksheets that reflect some of
the changes that occurred as a result of our discussion at the workshop
session held September 6, 1994. In addition to the changes that were
recommended at the workshop session, I've also received final valuations
from the County Assessor that resulted in revisions to our original tax levy
increase.
The two funds that have revisions since the workshop are the general fund
and the capital outlay fund. The general fund levy is proposed at an
increase of an additional $6,666 as a result of an increase of $7,405 for the
additional salary requirements for the Mayor and Council department and a
reduction of $750 from the community education/summer recreation budget.
This net increase of $6,666 in the general fund was accomplished by
lowering the capital outlay fund by an equal amount. Although the
community education/summer recreation budget will undoubtedly be
discussed further before a final allocation has been made, I did lower the
proposed amount by $750 to the same level we are currently budgeting in
1994.
In regard to the capital outlay fund, the total tax levy requirements were
not altered very much, but the capital outlay expenditures proposed for the
Meadow Oak Park Improvement project was lowered from the original
$89,000 to $46,000 per Council consensus. The $44,000 reduction in the
park improvement budget still remains within the capital outlay fund but
was simply added to the reserve for future wastewater treatment plant
expansion project account, which increased from the original $161,163 to
$205,153.
One other change that has come up since the workshop relates to the City's
tax capacity valuations for determining individual property tax amounts.
Since the workshop, the county assessor has provided me with final
valuation figures after deductions for tax increment financing districts,
which lowered our tax capacity value slightly from $16,651,653 to
$15,586,930. This slight reduction in our tax capacity value will result in
our proposed 1995 tax levy increasing by 4.43% instead of 4% as the Council
had originally anticipated. If the Council feels it is important to keep the
increase at only 4%, we would have to reduce our tax levy at the final
hearing by $11,780. If the Council eventually chooses to lower the levy to
the 4% increase, it is then suggested the lost revenue by deducted from the
reserve for future wastewater treatment plant expansion.
Council Agenda - 12/7!94
After receiving any public comments regarding the proposed 1995 budget,
the Council cannot yet adopt a final budget for next year but must wait
until a separate meeting to do so. Assuming we do not have to continue the
public hearing Wednesday night for more discussion purposes, the actual
adoption of the 1995 budget and tax levy would occur at our regular
meeting on December 12.
B. ALTERNATIVE ACTIONS.
After receiving public comments, public hearing should be closed and
an announcement made that the Council will again consider the final
budget and tax levy at its December 12 council meeting.
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Phonc: (612) 295.2711 MEMO
Win,: (612) 333-5739
TO: Mayor and Council Members
FROM: Rick Wolfsteller, City Administrator
DATE: December 5, 1994
RE: Revised 1995 Budget Information
Upon reviewing the detailed budget worksheets in preparation for the public hearing
Wednesday night, I realized an error had been made within the street and parks
departments in that 1 had forgotten to include in the department's budget $24,055 for
fringe benefit expenses. As a result, the general fund budget will technically have to
increase by $12,835 within the street department and $11,220 in the parka department
for a total increase of $24,055.
As a result of the general bind expense increase, the only place to offset the expense by
additional revenue would be to increase the tax levy in the general fund by the $24,055
and lower the capital improvement revolving fund by a like amount. By doing so, the
total budgeted tax levy could remain the same at $2,852,985. The reduction of taxes
within the capital improvement revolving fund should probably be deducted from the
reserve fund for the future wastewater treatment plant expansion project, which had
originally been budgeted at a total of $205,153 and would be reduced to a now total of
$181,098. This is the most logical place to reduce appropriations.
I have enclosed new worksheet summaries that have made the adjustments noted above.
Rather than trying to figure out every budget item that may be affected by the changes I
noted, you may just want to insert these new sheets in your previously -submitted agenda
package. In addition, we can certainly discuss these additional changes at our budget
meeting Wednesday night. In the meantime, if you have any questions, please feel free
to give me a call.
Preliminary levy as certified in September 1994
(Based on updated tax capacity values from County)
TAE LEVY SUMMARY
1995 BUDGET
ALL FUNDS
• Actual levy collected from taxpayers --balance received from state in
HACA aid payments ($309,109 is est. State Aid for 1995).
•• Did not deduct HACA from library levy, but deducted library portion of
HACA from general fund levy.
r
Ret Payable**
Adjusted
Levy Before
1995 Adjusted
Levy
HACA Adj.
Levy After
Fund
Payable 1994
Payable 1995
Deducting HACA
General
$1,726,851
$1,884,015
$1,696,819
Library
29,510
30,735
30,735
Transportation
15,024
16,816
15,178
Shade Tree
18,004
25,960
23,425
OAA
26,401
29,450
26,575
HRA
15,255
17,850
16,119
Debt Service
600,863
706,400
637,345
Capital Imp. Revolving
220,619
450,848
406,769
TOTAL
$2,652,527
$3,162,074
$2,852,965•
Net Certified Levy Increase - $200,438
Payable 1989
Tax Capacity Rate
14.283
Payable 1990
Tax Capacity Rate
16.187
Payable 1991
Tax Capacity Rate
15.511
Payable 1992
Tax Capacity Rate
16.492
Payable 1993
Tax Capacity Rate
16.313
Est. Payable
1994 Tax Capacity Rate. 17.527
Est. Payable
1995 Tax Capacity Rate. 16.304
(4.43% increase)
Tax
Tax
Capacity Value Capacity Rate
Tax Levy
'88/Payable 1989 $
15,405,139
14.283
$2,198,008
189/Payable 1990
15,873,242
16.187
2,568,106
'90/Payable 1991
16,161,043
15.511
2,506,132
191/Payable 1992
15,513,574
16.492
2,558,554
192/Payable 1993
15,490,500
16.308
2,526,216
'93/Payable 1994
15,154,786
17.527
2,652,527
'94/Payable 1995
15,586,930
18.304
2,852,965
• Actual levy collected from taxpayers --balance received from state in
HACA aid payments ($309,109 is est. State Aid for 1995).
•• Did not deduct HACA from library levy, but deducted library portion of
HACA from general fund levy.
r
Revised 10/6/94 - Based on a 4% levy increase with updated tax capacity
values from County.
Fund
General
Library
Transportation
Shade Tree
OAA
HRA
Debt Service
Capital Imp. Revolving
TOTAL
ALTERNATIVE it
TAR LEVY SUMMARY
1995 BUDGET
ALL FUNDS
Net Certified Levy Increase - $188,658
Payable 1989 Tax Capacity Rate . . . . 14.283
Payable 1990 Tax Capacity Rate . . . . 16.187
Payable 1991 Tax Capacity Rate . . . . 15.511
Payable 1992 Tax Capacity Rate . . . . 16.492
Payable 1993 Tax Capacity Rate . . . . 16.313
Est. Payable 1994 Tax Capacity Rate. 17.527
Est. Payable 1995 Tax Capacity Rate. 18.228 (4.01 increase)
Tax Tax
Capacity Value Capacity Rate Tax Levy
'88/Payable 1989 S
15,405,139
Net Payable**
Adjusted
Levy Before
1995 Adjusted
Levy
HACA Adj.
Levy After
Payable 1994
Payable 1995
Deductinq HACA
$1,726,851
$1,884,015
$1,696,139
29,510
30,735
30,735
15,024
16,816
15,178
18,004
25,960
23,425
26,401
29,450
26,544
15,255
17,850
16,088
600,863
706,400
637,098
220,619
439,068
395.978
$2,652,527
$3,150,294
=2,841,185•
Net Certified Levy Increase - $188,658
Payable 1989 Tax Capacity Rate . . . . 14.283
Payable 1990 Tax Capacity Rate . . . . 16.187
Payable 1991 Tax Capacity Rate . . . . 15.511
Payable 1992 Tax Capacity Rate . . . . 16.492
Payable 1993 Tax Capacity Rate . . . . 16.313
Est. Payable 1994 Tax Capacity Rate. 17.527
Est. Payable 1995 Tax Capacity Rate. 18.228 (4.01 increase)
Tax Tax
Capacity Value Capacity Rate Tax Levy
'88/Payable 1989 S
15,405,139
14.283
$2,198,008
'89/Payable 1990
15,873,242
16.187
2,568,106
190/Payable 1991
16,161,043
15.511
2,506,132
191/Payable 1992
15,513,574
16.492
2,558,554
192/Payable 1993
15,490,500
16.308
2,526,216
193/Payable 1994
15,154,786
17.527
2,652,527
194/Payable 1995
15,586,930
18.228
2,841,165
• Actual levy collected from taxpayers --balance received from state in
HACA aid payments ($309,109 is act. State Aid for 1995).
•• Did not deduct HACA
from library levy, but deducted library portion of
HACA from general fund lovy.
NOTE: To keep 1995
levy increase
to 4%, the preliminary
levy adopted
in September
would need to
be reduced by $11,780.
1995 BUDGET SUMMARY
(Based on 4.438 increase)
• includes $367,750 Depreciation --contributed assets
•• includes $165,930 Depreciation --contributed assets
NOTE If overall levy is reduced to 4% increase, capital improvement
revenue and expenditures would be reduced by $11,780 each to a
new total of $517,523.
f
1994
1995
FUND
REVENUE
EXPENDITURES
REVENUE
EXPENDITURES
General
$2,402,985
$2,402,985
$2,456,785
$2,456,785
Library
31,335
31,335
31,865
31,865
Transportation
70,647
70,547
67,479
67,229
Shade Tree
26,160
26,160
32,960
32,960
UDAG
10,645
85,000
11,695
-0-
OAA
29,800
29,800
29,800
29,800
HRA
352,210
272,035
414,700
321,771
EDA
218,710
2,110
118,770
201,440
SCERG
8,345
-0-
63,100
33,300
CMIF
-0-
-0-
13,320
13,320
Debt Service
1,261,020
1,423,350
1,266,115
1,419,712
Liquor
1,487,125
1,479,495
1,540,900
1,483,625
Water
174,280
332,905••
182,350
411,000••
Sewer
464,785
812,985•
505,900
862,575•
Capital Imp.
278,190
282,195
505,248
504,246
Water Access
15,550
28,000
24,400
-0-
Sewer Access
14,675
35,000
33,550
-0-
TOTAL
$6,844,162
$7,311,402
$7,298,937
$7,870,630
• includes $367,750 Depreciation --contributed assets
•• includes $165,930 Depreciation --contributed assets
NOTE If overall levy is reduced to 4% increase, capital improvement
revenue and expenditures would be reduced by $11,780 each to a
new total of $517,523.
f
GENERAL FUND SUKKARY
1995 BUDGET
REVENUE
1994
1995
Taxes
Current Ad Valorem
$1,934,765
$1,884,015
Penalty/Interest
1,000
1,000
Tax Increments --Kmart
103,000
99,600
$2,038,765
$1,984,615
Licenses and Permits - Business
Liquor
17,000
$
20,950
Beer
1,550
1,445
Set Ups
300
325
$
18,850
$
22,720
Licenses and Permits - Non -Business
Building Permits
44,500
$
80,000
Variances/Conditional Uses
1,500
1,800
Dog Licenses
150
150
Others
2.200
3,600
$
48,350
$
85,550
Inter -Governmental
Fire Department Aid
30,875
$
31,125
Police Department Aid
19,500
20,000
State Highway Aid
-0-
40,000
$
50,375
$
91,125
Charqes for Services
General Government
1,000
$
1,150
Public Safety (Township Contract)
59,770
60,020
Streets - C.S.A.H. Mtnc.
3,650
5,050
Deputy Registrar
88,000
93,750
Other
100
3,200
Subdivision Fees
500
9,000
Special Processing Fee (Garbage)
51000
8,500
Recycling Incentive
6,000
7,500
Inspection Fees
2,500
3,000
Garbage Cart Rental
3,200
3,700
$
169,720
$
194,870
Fines
Animal Impoundment
20,000
20,000
$
20,000
$
20,000
Miscellaneous Revenue
Interest on Investments
$
37,425
$
50,555
Sale of Property
300
350
Contributions/Donations/
Park Dedications/Refunds
2,500
2,500
Other
$
41,911
$
52:11,
5 05
Refunds and Reimbursements
IDC Reimbursement
15,
S 000
2,000
i
15.1000
2,1000
TOTAL GENERAL FUND REVENUE
$2,402,985
$2,456,785
v
w
GENERAL FUND SUMMARY
1995 BUDGET
Proposed
1994
1995
Mayor and Council
$
18,400
3
29,750
Administration
231,970
232,120
Finance
92,900
97,960
Insurance
580250
66,825
Audit
12,500
13,500
Legal
23,275
23,775
Planning 8 Zoning
53,010
81,290
Inspections --Bldg. Official
44,655
96,550
Assessing
13,880
12,525
Deputy Registrar
70,470
85,685
City Hall
48,385
50,260
Computer
23,325
29,840
Elections
13.595
-0-
TOTAL GENERAL GOVERNMENT
$
704,615
$
820,080
Law Enforcement
$
279,875
$
293,635
Fire
123,395
132,400
Civil Defense
7,930
9,405
Animal Control
38.225
38,075
TOTAL PUBLIC SAFETY
$
449,425
$
473,515
Inspection
$
35,500
39,800
Admin. b Engineering
82,490
102,795
Streets 6i Alleys
297,920
243,685
Snow & Ice
28,885
17,735
Street Lighting & Parking Lots
54,950
64,490
Shop & Garage
42,900
35,500
Refuse Collection
304,050
269,070
TOTAL PUBLIC WORKS
$
846,695
$
773,075
Senior Citizens Center
$
36,500
36,500
YMCA/Community Ed.
25,000
25,000
Information Center/Museum
2,095
1,795
TOTAL HEALTH & WELFARE
$
63,595
$
63,295
Parks & Rec./Cemetery
f
186.650
i
181.275
TOTAL PARRS 6 RECREATION
i
186,650
$
181,275
Community Development
i
146,505
6
135.045
TOTAL COMMUNITY DEVELOPMENT
$
146,505
$
135,045
Nlsc.--Severence Benefits
$
5.500
f
10.500
TOTAL MISCELLANEOUS
$
5,500
$
10,500
TOTAL GENERAL FUND EXPENDITURES
$2,402,985
$2,456,705
SUMMARY
DEBT SERVICE FUNDS
1995 BUDGET FORECAST
REVENUE
CURRENT AD VALOREM
INTEREST
SPECIAL ASNT--COUNTY
TRANSFER IN --TAX INCREMENT
1994 1995
671,992 706,400
66,725 80,165
195,778 150,900
326,525 328,650
TOTAL REVENUE =1.261.020 !1.266.115
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EXPENDITURES
PRINCIPAL
INTEREST
PAYING AGENT FEES
INTEREST EXP.
TOTAL EXPENDITURES
880,000
508,734
9,191
25,425
$1.423.350
925,000
456,851
8,661
29,200
11.419.712
FUND/
DEPARTMENT
Admin.:
Finance:
Planning 6
Zoning:
Data
Processing:
City Nall:
Deputy
Registrar:
CAPITAL OUTLAY ITEMS
1995 BUDGET
(Based on 4.438 levy increase)
ITEM AMOUNT
(1/2) Copier replacement $ 5,000
Small copier at counter 2,700
Typewriter 1,280
Computer file rack 150
$ 9,130
Check signer 6 stand $ 11800
Comprehensive plan review $ 15,000
Personal computer
- PW secretary
- City hall secretary
Laser printer
Uninterruptible power
supply
(2) Data racks
Blg. inspection software
Brick sealing 6 repair
Interior wood sealant
(50) Council Chamber
chairs
Reserve for future city
expansion
Office chair
Microwave
Refrigerator (used)
Ticket # system
Fire
Department: Building refinishing --
siding
Unallocated
Balance of new fire truck
($70,000 allocated
from prev. yrs.)
Building
Inspection: Literature rack for
handouts
Mobile radio
Car phone
$ 2,500
2,500
3,500
700
175
3,500
$ 12,875
$ 10,000
8,000
3,250
90,550
$111,800
$ 275
125
250
350
$ 1,000
FUNDING SOURCE
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Capital Outlay
General Fund
General Fund
General Fund
General Fund
$ 7,000
General
Fund
10,000
General
Fund
80,000
Capital
Outlay
$ 97,000
$ 225
General
Fund
575
General
Fund
125
General
Fund
$ 925
G
CAPITAL OUTLAY ITEMS
1995 BUDGET
FUND/
DEPARTMENT
ITEM
AMOUNT
FUNDING SOURCE
Pub. Works
Admin.:
Document feeder --copier
$ 1,220
General Fund
Typewriter
1,280
General Fund
Cabinets
800
General Fund
$ 3,300
Streets:
Small loader 6 trailer
$ 21,500
General Fund
Paint striper
4,000
General Fund
Used pickup
6,000
General Fund
Sealcoating
27,500
General Fund
$ 61,000
Water
Department:
Senus Meter Master
$ 61100
Water Fund
Control panel wiring
3,550
Water Fund
125 RW generator
41,600
Water Fund
$ 51,250
Sewer
Collection:
Gas detector
$ 2,500
Sewer Fund
Reserve for interceptor
sewer ext.(3rd year)
60,000
Capital Outlay
$ 62,500
WWTP:
Tri- or quad- gas meter
$ 3,000
Sewer Fund
WWTP expansion
$5-6 million
Bonds
Future City sharo of
intrastructure imp.
Klein/Emmerich Platt
Sewer lateral
$ 10,000
Capital Outlay
Trunk water
33,800
or
School Blvd ext.
Bonds
(117 to Fallon)
54,000
Fallon Ave. rebuilding
66,000
$163,800
WWTP:
Reserve for future
expansion
$181,098
Storm
Sewer:
Meadow Oak pond outlet
$375,000
Bonds
Pub. Works
Building:
Phase II expansion
$400,000
Liquor Fund
Pub. Works
Inspections:
Scale
$ 11500
General Fund
9
FUND/
DEPARTMENT
Shop 6
Garage:
Parke:
Parks --
Meadow Oak
Park Imp:
Parke:
CAPITAL OUTLAY ITEMS
1995 BUDGET
ITEM
Electric arc 6 air cutter
(plasma cutter)
Picnic tables 6 repairs
Front -mounted diesel
mower
Trees
(1/2) of fertilizer
spreader
AMOUNT FUNDING SOURCE
S 2,500
General
Fund
$ 4,000
General
Fund
15,000
General
Fund
10,000
General
Fund
1,500
General
Fund
S 30,500
(2) Irrigated ballfields $ 45,000• Capital Outlay
(1) Irrigated soccer field Capital Outlay
(1) Storage building Capital Outlay
(2) Basketball courts Capital Outlay
(1) Sand volleyball court Capital Outlay
• Assumes improvements are phased over two years with this
being (1/2) of costs.
Balance of pathway
project (ISTEA) = 45,000 Capital Outlay
Tree
Department: (1/2) of stump grinder $ 7,500 Tree Fund
1995
SUMMARY OF LEVY INCREASES/DECREASES
PROPOSED BY FUNDS
General fund levy is down $52,449. Some of the increases or decreases by
department are as follows:
1. Council - Up $11,400 to allow for increase in Mayor/Council salary.
2. Assessing - Down $1,355 mainly due to no longer allocating portion of
Building Inspector's salary to this department.
3. Planning & Zoning - Up $37,370 primarily to cover 75% of salary and
benefits for new Development Services Technician (Wanda's position)
and allowance of $15,000 for comprehensive plan review.
4. Denuty Ijesistrar - Up $15,215 mainly due to additional salary and
benefits for part-time help and extra costs associated with being
located in separate building.
5. Police Contract - Up $13,750 due to hourly rate increase from $30.50
to $32.
6. Fire Department - Up $9,000, includes $7,000 for refinishing/
maintenance of siding on building.
7. PW Administration - Up $18,305 mainly due to addition of parttime
secretary position and related office equipment purchases.
8. Refuse - Down $34,980 because of lower tipping fees at compost
facility.
9. Parks Department - Down $6,875 due to lower capital outlay
purchases.
10. Btiildin Inmeption - Up $52,105 due to allocation of 25% of
Development Services Technician position, salary/benefits and
funding for additional Bill -time Building Inspector position, and
related costa such as benefitelmileage.
11. Strget Dennrtment - Down $67,000 mainly because of reduction in
capital outlay.
'94 budget for Capital Outlay was: $116,000
'95 budget proposed for Capital Outlay: $ 61,000
In addition to the changes noted by various departments above, the 1995 general
fund budget also has additional non -tax revenue funds of $40,000 for state
LEVY.SUM: 12/5/94 Pago 1 I'
highway aid and approximately $36,000 additional building permit revenue. With
the proposed expenditures only increasing by $23,000, the additional revenue
allows the actual tax levy for the general fund to be reduced by over $62,000.
The second area of notable change from the 1994 budget is in our debt service
funds where the levy proposed is up $32,000 to cover next year's debt payments.
So that you can get an idea of our debt payments and tax levy requirements in
future years, I have enclosed a summary of our outstanding debt and a schedule of
future year tax levies we will be collecting.
As you will note, most of the remaining funds have proposed tax levies very
similar to the 1994 budget with the only exception being the "capital outlay" fund,
which will vary depending on the amount of tax levy increase the Council is
comfortable with.
The following is a revised summary of the expenditures proposed in the capital
outlay fund under the preliminary levy increase of 4.43% and the alternate levy
increase of 4%.
Preliminary Lew as Adoated:
Balance of fire truck purchase (estimated
City share at $160,000 with previous year
allocations of $70,000) $80,000
Park improvements (Meadgvy Oak): (phased over 2 years)
a. 2 irrigated ballfields
$63,000
b. irrigated soccer field
16,000
C. storage building
9,000
d. 2 basketball courts
10,000
e. 1 sand volleyball court
2.000
$89,000
Proposed allotment for 1996 (1/2)
$46,000
Balance of ISTEA trail system project (City share)
$46,000
Reserve for interceptor sewer Ord year)
$60,000
Reserve for future WWTP expansion (2nd year)
$144,000
Reserve for future city hall expansion
$90,660
Additional reserve for future WWTP expansion
&37,Q$
TOTAL PRELIMINARY CAPITAL OUTLAY
BUDGET CERTIFIED
$601,648
LEVY.SUM: 12/6/94
Page 2
Alternative Lew Al (446 total levv inemase2:
Same items as previously listed $501,648
LESS: Reduction of additional reserve funds for WWTP expansion ($11,780)
REVISED CAPITAL OUTLAY BUDGET TO KEEP
OVERALL BUDGET AT A 4% INCREASE $489,868
The expenditures proposed under the two alternatives above were done to match
capital outlay fund revenue for each alternative to possible expenditures the
Council may want to consider, depending on how much of a tax levy increase you
are willing to consider. Under each of the tax levy proposals, the primary
adjustment was always made to the capital outlay revolving fund using most of
the tax levy increases to be set aside for future projects we know will be coming
down the road. While the capital outlay fund has built up substantial reserves
during the past years, the Council is reminded that most of these funds have
already been earmarked for various future improvements such as:
New dog pound $ 76,000
Portion of new fire truck purchase $ 70,000
Future interceptor sewer extension $160,000
ISTEA trail project $ 96,000
The Council should take under consideration in deliberating a potential tax levy
amount what the future needs of the city will be to keep up with the growing
demand and our eventual replacement of infrastructure throughout the
community. As the city continues to grow, the City will be faced with being
involved with various improvements such as the recently -discussed Meadow Oak
storm sewer project, future water and sewer line extensions to new developments,
and the eventual replacement of some of our streets and infrastructure. As an
example, the main street project, in 1977 saw curb and gutter, along with
bituminous paving, being installed in the core city, which will soon be 20 years
old. Normally, the expected life can be anywhere from 20.30 years, and eventually
we will be facing major replacements of streets. I'm sure the question at that time
will be whether the City will be participating in the cost of the replacement, or
will we attempt to assess 100% to the property owners. While it may be
unrealistic to expect to save sufficient funds to cover all the City share of these
various improvement projects, the Council is reminded that every year we get
closer to the possibility that the power plant may no longer be part of our tax
base. That's not to say that the City should get too carried away in over -taxing
today for future projects, but it may be prudent to systematically continue a
process of levying certain dollars for reserve funds to cover some of these eventual
projects we know well be facing. For example, it may be easier to simply set
aside $76,000 to $100,000 per year for the eventual city hall expansion that will be
needed so that the funds aro available in 3.6 years rather than requiring a
referendum bond issue. The same could be true for many projects, but it does
come down to a philosophical question as to whether we want to take the
LEVY.SUM: 1215M Page 3
approach that we will increase fazes when projects are needed by issuing bonds,
or whether it would be better to have increases in taxes but at smaller steps by
saving annually additional funds.
Other items the Council may want to discuss that do not necessarily affect our tax
levy for next year include:
1. Phase II of the public works building expansion - $400,000.
The current liquor budget again earmarks $100,000 as a transfer to
the EDA for the revolving loan program. Even with the potential
transfer, the liquor fund is estimated to have a surplus of
approximately $427,000 at the end of 1994, which would primarily
cover the phase II expansion.
2. Meadow Oak pond outlet project - $350,000.
(Not covered in 1995 budget and also assumed that this project would
be financed by bond sale.)
3. Future WWTP expansion in 3-5 yrs - estimated cost $5 to $8 million.
Also assumed that most of this cost would have to be covered by a
bond sale even if we start setting aside some money annually through
t
additional tax levy.
4. Possible acquisition of agricultural land for sludge disposal - $200,000
to $300,000.
5. Future city share of infrastructure improvements for ldein/Emmerich
plat - $160,000 to $250,000.
LEVY.SUM: 1215/94 Page 4 Of
Based on 4.43% Levy Increase
SUMMARY OF PROJECTED REVENUES, EXPENDITURES.
AND FUND BALANCES (CASH S INVESTMENTS)
RE VSUM95. WK 1: 10/1984
PROJECTED
1995
1995
PROJECTED
BALANCE
PROJECTED
PROJECTED
BALANCE
EIM
REvENLIF
12/31/95
General
$1,613,500
$2,433,480
$2,433,480
$1,613,500
Library
$4.400
$31,865
$31,865
$4,400
Tree
$117.250
$32.960
$32,960
$117,250
OAA
$6,345
$29,800
$29300
56.345
Water
$108,700
$182,350
$245,070
$45,980
Water Access
$146,500
$24,400
$0
$170,900
Sewer
$61,000
$5051100
$494.825
$72.075
Sewer Access
524,800
$33,550
90
558,350
Transportation
$7,400
$87,479
$67,229
$7,650
Liquor
$427,350
$1,540,800
$1,883.625
$84,625
Capital Outlay Revolving
$379.000
4528,553
$528553
$379.000
HRA
$410,400
$414,700
9321,771
$503,329
LiDAG
$36,000
$11,695
$0
$47,695
EDA
$87,100
$118,770
5201,440
$4,430
SCERG
$33,300
$63,100
$33,300
$63,100
CMIF
LIM
&114 am
51332D
sm
SUBTOTALS
$3,463,545
$6,025,417
$6,309,833
53,179,129
Debt Service
General Obligation Bonds
$527,519
$577,504
$588280
9518,743
Special Assessment Bonds
$1,864,853
$357,871
$513,970
$1,708,654
Tax Increment Bonds
5350,158
MOM
9318.482
13111 "A
SUBTOTALS
$2,742,330
$1288.115
$1,418.712
$2,588,733
TOTALS
56205,875
$7291,532
$7,729545
$5,767,862
RE VSUM95. WK 1: 10/1984
CITY OF MONTICELLO
COMBINED STATEMENT OF INDEBTEDNESS
(PROJECTED)12-31-9S
Oenmal ODll ation Tax 12 346 OW 5855,088 $1.690.04➢ 1180.000 $135.678 $185.000 1121.616 11.4854➢➢ 9350.158
Increment Gorda
$21,725,00D $14,375,004 $7,350,0011 $880,000 $508,734 $926,000 $456,851 $6,425,OOD $2,742,330
1NnfnT• nww94
Auth. and
Outatendtnp
Banded I detnedness
Ismod
Ralired
I=M
cerxual obopum Bwxb
$3,900,OOD
$1,840,000
$1,860,1100
Sped81 Aetresamant Bonds
$16,448,000
$11,748,000
$3,700,000
Game] ObIIpBUon Tax
$32,000
$32,000
$0
Increment wig
Inlerasl
Debt
Oenmal ODll ation Tax 12 346 OW 5855,088 $1.690.04➢ 1180.000 $135.678 $185.000 1121.616 11.4854➢➢ 9350.158
Increment Gorda
$21,725,00D $14,375,004 $7,350,0011 $880,000 $508,734 $926,000 $456,851 $6,425,OOD $2,742,330
1NnfnT• nww94
Prajocled
-
Furuls On
Nand For
Pdndpal
Interest
Pdncow
Inlerasl
Debt
Paid In
Paid in
Due In
Due In
Outslardinp
FeWemom
im
189!
1895
1895
12131
12G IN
$Wb,000
$127,662
$265,000
$114.597
$1,676,000
$527,518
$415,000
$245,483
$445,000
52211,738
$3,255,100
$1,864,653
$0
$0
$o
$0
$0
$0
Oenmal ODll ation Tax 12 346 OW 5855,088 $1.690.04➢ 1180.000 $135.678 $185.000 1121.616 11.4854➢➢ 9350.158
Increment Gorda
$21,725,00D $14,375,004 $7,350,0011 $880,000 $508,734 $926,000 $456,851 $6,425,OOD $2,742,330
1NnfnT• nww94
Pi
CITY OF YONIIOE1 I
TAX LEVIES TO RETIRE BONDED INDEBTEDNESS
Dec1m01171. IM
BONDOEST.WIUCN M
3
awl
0«
aw"
stye..
ow" o.+a
omq aaw+m
a.."
Ow m
aer
Ona...
ow"
ap..a
a.....1
o ry..m
am" o..m
a110� a.oam
Owa
ollvr..
011awm
aNOYm
6—
boA....+ W1 slow W" ......,...-...Mt1WY L.P� a*.mo
A--"
rra
rpa..rs 1
101..311.
6..5a.. 9ome0r.
6.e6.1.
s.u16.1.. 888.8 aoms. a. sw . Dmawm
ft nSww.
aRAND
Iw.
fdmn
6maa 1177,
B.rda1MM
9.401 IM11
IM.. I.MIa
11116
IMDs
Mr.
MIA
IMA IMA
IOWA
folks
1087
1911
{11,116
{,11,52:1
t121,OS1
1110,216 {121,688
jM,O&
120,]62
$1,976
11.021 $172,987
6670,619
1111
1986
{15161
8=100
1121,072
:118,656 $128,671
$21,851
160,000
$29,010
12.971
$10.272 $110,570
{700,100
1886
1998
SUM
$37,001
:121,962
$126.544
$25,626
MOM
921.115
$3.807
111.117 1111.880
$129.8/2
{851.167
1986
1917
{868D
$36,111
$124,672
8128.715
IM40D
MOBS
927,180
$11,615
$151,155
6576,061
1897
1186
98,656
939.166
9121.052:128,717
QB,/11
987,183
92ZIBI
112.111
9158,611
$361,082
1116
1911
$30,027
6126,200
$128,266
$21.615
{81,007
{26,128
8.576
8131.712
8566.970
1191
2000
$31.661
8125.310
1130.697
$79.516
SM031
$6,110
:130,118
867/,983
2000
9D o1
691
937.D.=
112
6129,661
$0.606
18.595
$137.076
PW:053
2001
2007
1120,712
68.902
$127.190
1M7.104
2002
2003
1120,501
$127.880
$257.702
2D03
2DD1
$0
sow
2003
60
2906
200:
6D
so
TOTAL
■UM
&am=
11 MM
A== 612up1a
ill l .
8196880
$1860.31
SUM
lam ..A pia
Mama
$6251086
BONDOEST.WIUCN M
3
1995
(Based on levy Increase of 4.3%)
The effect of budget increases or decreases on the proposed:
Effect on
General fund
+53,800
-30,032
Library fund
+530
+1,225
Transportation
-3,068
+154
Tree
+6.800
+5,421
OAA
0
+ 174
HRA
+49,736
+864
Debt service
-3.638
+38,482
Capital outlay fund
+222,053
+186,150
EDA fund
+199,330
0
UDAG
+850
0
Liquor
+4,130
0
Water fund
+78.095
0
Sewer fund
+49,590
0
Water access fund
-28,000
0
Sewer access fund
-35,000
0
SCERG
+33.300
0
CMIF
+13,320
0
TOTALS—ALL FUNDS
+641,828
+200,438
t
Comparison of 1994 & Proposed 1995 Total Tax Rate I
For th CRY of OlorWoono
so
61.5 160.6
60
Fc
1995
40 30.6 32.0 1994
18.3 17.5
20 a
2.6 2.7
0
CouMy Gly School O"M
Total 1995 Tex Rate: 113 Total 1994 Tau Rate: 112.8
Preliminary levy as certified in September 1994
(Based on updated tax capacity values from County)
TAX LEVY SUMMARY
1995 BUDGET
ALL FUNDS
Fund
General
Library
Transportation
Shade Tree
OAA
HRA
Debt Service
Capital Imp. Revolving
TOTAL
Net Certified Levy Increase - $200,438
Payable 1989
Tax
Net Payable**
Adjusted
Levy Before
1995 Adjusted
Levy
HACA Adj.
Levy After
Payable 1994
Payable 1995
Deductinq RACA
$1,726,851
$1,859,960
$1,675,144
29,510
30,735
30,735
15,024
16,816
15,178
18,004
25,960
23,425
26,401
29,450
26,575
15,255
17,850
16,088
600,863
706,400
637,345
220,619
474,903
428,475
$2,652,527
$3,162,074
$2,852,965*
Net Certified Levy Increase - $200,438
Payable 1989
Tax
Capacity Rate
14.283
Payable 1990
Tax
Capacity Rate
16.187
Payable 1991
Tax
Capacity Rate
15.511
Payable 1992
Tax
Capacity Rate
16.492
Payable 1993
Tax
Capacity Rate
16.313
Est. Payable
1994
Tax Capacity Rate.
17.527
Est. Payable
1995
Tax Capacity Rate.
18.304 (4.43% increase)
Tax
Capacity Value
'88/Payable 1989 $ 15,405,139
'89/Payable
1990
15,873,242
'90/Payable
1991
16,161,043
'91/Payable
1992
15,513,574
192/Payable
1993
15,490,500
'93/Payable
1994
15,154,786
'94/Payable
1995
15,586,930
Tax
Capacity Rate
Tax Levy
14.283
$2,198,008
16.187
2,568,106
15.511
2,506,132
16.492
2,558,554
15.308
2,526,216
17.527
2,652,527
18.304
2,852,965
• Actual levy collected from taxpayers --balance received from state in
HACA aid payments ($309,109 is est. State Aid for 1995).
•• Did not deduct HACA from library levy, but deducted library portion of
HACA from general fund levy.
�s
s
Revised 10/6/94 - Based on a 41 levy increase with updated tax capacity
values from County
ALTERNATIVE it
TAX LEVY SUMMARY
1995 BUDGET
ALL FUNDS
Tax
Capacity Value
188/Payable 1989 $ 15,405,139
'89/Payable
1990
15,873,242
190/Payable
Net Payable**
16,161,043
191/Payable
Adjusted
Levy Before
1995 Adjusted
1993
15,490,500
Levy
HACA Adj.
Levy After
Fund
1995
Payable 1994
Payable 1995
Deductinq HACA
General
$1,726,851
$1,859,960
$1,674,402
Library
29,510
30,735
30,735
Transportation
15,024
16,816
15,054
Shade Tree
18,004
25,960
23,271
OAA
26,401
29,450
26,390
HRA
15,255
17,850
15,995
Debt Service
600,863
706,400
637,098
Capital
Imp. Revolving
220,619
463,123
417,684
TOTAL
$2,652,527
$3,150,294
$2,841,185•
Net Certified Levy Increase - $188,658
Payable 1989
Tax Capacity Rate .
. . . 14.283
Payable 1990
Tax Capacity Rate .
. . . 16.187
Payable 1991
Tax Capacity Rate .
. . . 15.511
Payable 1992
Tax Capacity Rate .
. . . 16.492
Payable 1993
Tax Capacity Rate
. . 16.313
Est. Payable
1994 Tax Capacity Rate.
17.527
Est. Payable
1995 Tax Capacity Rate.
18.228
(4.08 increase)
Tax
Capacity Value
188/Payable 1989 $ 15,405,139
'89/Payable
1990
15,873,242
190/Payable
1991
16,161,043
191/Payable
1992
14,513,574
192/Payable
1993
15,490,500
'93/Payable
1994
15,154,786
194/Payable
1995
15,586,930
Tax
Capacity Rate
Tax Levy
14.283
$2,198,008
16.187
2,568,106
15.511
2,506,132
16.492
2,558,554
16.308
2,526,216
17.527
2,652,527
18.228
2,841,165
• Actual levy collected from taxpayers --balance received from state in
HACA aid payments ($309,109 is eat. State Aid for 1995).
•• Did not deduct HACA from library levy, but deducted library portion of
HACA from general fund levy.
NOTE: To keep 1995 levy increase to 41, the preliminary levy adopted
in September would need to be reduced by $11,780.
1995 BUDGET SUMMARY
(Based on 4.438 increase)
• includes $367,750 Depreciation --contributed assets
•+ includes $165,930 Depreciation --contributed assets
NOTE: It oveaall levy in reducted to 48 increase, capital improvement
revenue and expenditures would be reduced by $11,780 each to a
new total of $517,523.
C
1994
1995
FUND
REVENUE
EXPENDITURES
REVENUE
EXPENDITURES
General
$2,402,985
$2,402,985
$2,432,730
$2,432,730
Library
31,335
31,335
31,865
31,865
Transportation
70,647
70,547
67,479
67,229
Shade Tree
26,160
26,160
32,960
32,960
UDAG
10,845
85,000
11,695
-0-
OAA
29,800
29,800
29,800
29,800
HRA
352,210
272,035
414,700
321,771
EDA
218,710
2,110
118,770
201,440
SCERG
8,345
-0-
63,100
33,300
CMIF
-0-
-0-
13,320
13,320
Debt Service
1,261,020
1,423,350
1,266,115
1,419,712
Liquor
1,487,125
1,479,495
1,540,900
1,483,625
Water
174,280
332,905+•
182,350
411,000•+
Sewer
464,785
812,985•
505,900
862,575•
Capital Imp.
278,190
282,195
529,303
528,303
Water Access
15,550
28,000
24,400
-0-
Sewer Access
14,675
35,000
33.550
-0-
TOTAL
$6,844,162
$7,311,402
$7,298,937
$7,870,630
• includes $367,750 Depreciation --contributed assets
•+ includes $165,930 Depreciation --contributed assets
NOTE: It oveaall levy in reducted to 48 increase, capital improvement
revenue and expenditures would be reduced by $11,780 each to a
new total of $517,523.
C
GENERAL FUND SUMMARY
1995 BUDGET
T�79`iii3
Taxes
Current Ad Valorem
Penalty/Interest
Tax Increments --Kmart
Licenses and Permits - Business
Liquor
Beer
Set Ups
Licenses and Permits - Non -Business
Building Permits
Variances/Conditional Uses
Dog Licenses
Others
Inter -Governmental
Fire Department Aid
Police Department Aid
State Highway Aid
Chargee for Services
General Government
Public Safety (Township Contract)
Streets - C.S.A.H. Ntnc.
Deputy Registrar
Other
Subdivision Fees
Special Processing Fee (Garbage)
Recycling Incentive
Inspection Fees
Garbage Cart Rental
Fines
nal. Impoundment
Miscellaneous Revenue
Interest on Investments
Sale of Property
Contributions/Donations/
Park Dcdicationu/nofunds
Other
Refunds and Reimbursements
IDC Reimbursement
TOTAL GENERAL FUND REVENUE
1994 1995
$1,934,765
$1,859,960
1,000
1,000
103,000
99.600
$2,038,765
$1,960,560
17,000
$
20,950
11550
1,445
300
325
$ 18,850
$
22,720
44,500
$
80,000
1,500
1,800
150
150
2,200
3,600
$ 48,350
$
85,550
30,875
$
31,125
19,500
20,000
-0-
40.000
$ 50,375
$
91,125
1,000
$
1,150
59,770
60,020
3,650
5,050
68,000
93,750
100
3,200
500
9,000
51000
81500
6,000
7,500
2,500
3,000
3.200
3,700
$ 169,720
$
194,870
20,000
!
20,000
$ 20,000
$
20,1000
$ 37,425
$
50,555
300
350
2,5U0
2,500
1,700
2,500
S 41,'125
$
55,105
1 15,000
1
2,000
f 15.000
3
2.000
$2,402,985 $2,432,730
D
A
GENERAL FUND SUMMARY
1995 BUDGET
;ark . -:•
1
Proposed
1994
1995
Mayor and Council
$
18,400
i
29,750
Administration
231,970
232,120
Finance
92,900
97,960
Insurance
58,250
66,825
Audit
12,500
13,500
Legal
23,275
23,775
Planning & Zoning
53,010
81,290
Inspections --Bldg. Official
44,655
96,550
Assessing
13,880
12,525
Deputy Registrar
70,470
85,685
City Hall
48,385
50,260
Computer
23,325
29,840
Elections
13,595
-0-
TOTAL GENERAL GOVERNMENT
$
704,615
$
820,080
Law Enforcement
i
279,875
$
293,635
Fire
123,395
132,400
Civil Defense
7,930
9,405
Animal Control
38,225
38,075
TOTAL PUBLIC SAFETY
$
449,425
$
473,515
Inspection
$
35,500
39,800
Admin. 6 Engineering
82,490
102,795
Streets b Alleys
297,920
230,850
Snow 6 Ice
28,865
17,735
Street Lighting S Parking Lots
54,950
64,490
Shop & Garage
42,900
35,500
Refuse Collection
304,050
269,070
TOTAL PUBLIC WORKS
$
846,695
$
760,240
Senior Citizens Center
$
36,500
36,500
YMCA/Community Ed.
25,000
25,000
Information Center/Museum
2,095
1,795
TOTAL HEALTH 6 WELFARE
3
63,595
$
63,295
Parks i Rec./Cometery
6
186.650
S
170,055
TOTAL PARKS b RECREATION
$
186,650
8
170,055
Community Development
$
146,505
$
135,045
TOTAL COMMUNITY DEVELOPMENT
$
146,505
$
135,045
Misc.--8everence Benefits
6
5.500
!
10,500
TOTAL MISCELLANEOUS
$
5,500
•
10,500
TOTAL GENERAL FUND EXPENDITURES
$2,402,985
$2,432,730
r
L
1
SUMMARY
DEBT SERVICE FUNDS
1995 BUDGET FORECAST
CURRENT AD VALOREM
INTEREST
SPECIAL ASMT--COUNTY
TRANSFER IN --TAB INCREMENT
1994 1995
671,992 706,400
66,725 80,165
195,778 150,900
326,525 328,650
TOTAL REVENUE $1.261,020 $1,266,115
•aaaaraa•aaasrraaaaarrra•rrarraasarraaraaarrrraarrarr•rrrra•
PRINCIPAL 880,000 925,000
INTEREST 508,734 456,851
PAYING AGENT FEES 9,191 8,661
INTEREST EXP. 25,425 29,200
TOTAL EXPENDITURES
CAPITAL OUTLAY ITEMS
1995 BUDGET
(Based on 4.431 levy increase)
FUND/
DEPARTMENT
ITEM
AMOUNT
FUNDING
SOURCE
Admin.:
(1/2) Copier replacement
f 51000
General
Fund
Small copier at counter
2,700
General
Fund
Typewriter
1,280
General
Fund
Computer file rack
150
General
Fund
i 9,130
Finance:
Check signer 6 stand
$ 1,800
General
Fund
Planning 6
Zoning:
Comprehensive plan review
$ 15,000
General
Fund
Data
Processing:
Personal computer
- PW secretary
$ 21500
General
Fund
- City hall secretary
2,500
General
Fund
Laser printer
3,500
General
Fund
Uninterruptible power
supply
700
General
Fund
(2) Data racks
175
General
Fund
Blg. inspection software
3,500
General
Fund
S 12,675
City Hall,
Brick sealing 6 repair
t 10,000
General
Fund
Interior wood sealant
8,000
General
Fund
(50) Council Chamber
chairs
3,250
General
Fund
Reserve for future city
expansion
90,550
Capital
Outlay
3111,800
Deputy
Registrar:
Office chair
$ 275
General
Fund
Microwave
125
General
Fund
Refrigerator (used)
250
General
Fund
Ticket i system
350
General
Fund
Ted
Fire
Department:
Building refinishing --
aiding
S 7,000
General
Fund
Unallocated
10,000
General
Fund
Balance of new fire truck
(=70,000 allocated
from prev. yrs.)
80000
Capital
Outlay
$ 97',000
Building
Inspectiont Literature rack for
handouts $ 225 General Fund
Mobile radio 575 General Fund
Car phone 12General Fund
i
V
CAPITAL OUTLAY ITEMS
1994 BUDGET
FUND/
DEPARTMENT
ITEM
AMOUNT
FUNDING SOURCE
Pub. Works
Admin.:
Document feeder --copier
S 1,220
General Fund
Typewriter
1,280
General Fund
Cabinets
800
General Fund
$ 3,300
Streets:
Small loader 6 trailer
$ 21,500
General Fund
Paint striper
4,000
General Fund
Used pickup
81000
General Fund
Sealcoating
27,500
General Fund
S 61,000
Water
Department:
Senus Meter Master
$ 61100
Water Fund
Control panel wiring
3,550
Water Fund
125 KW generator
41,600
Water Fund
S 51,250
Sewer
Collection:
Gas detector
$ 2,500
Sewer Fund
Reserve for interceptor
Sewer ext.(3rd year)
60,000
Capital Outlay
S 62,500
WWTP:
Tri- or quad- gas meter
i 3,000
Sewer Fund
WWTP expansion
$5-8 million
Bonds
Future City share of
infrastructure imp.
Klein/Emmerich plat)
Sewer lateral
$ 10,000
Capital Outlay
Trunk water
33,800
or
School Blvd ext.
Bonds
(117 to Fallon)
54,000
Fallon Ave. rebuilding
66,000
$163,800
WWTP:
Reserve for future
oxpansion
$205,153
Storm
Sewer:
Meadow Oak pond outlet
$375,000
Ronde
Pub. Works
Building:
Phase II expansion
$400,000
Liquor Fund
Pub. Works
Inspections:
Scale
$ 1,500
General Fund
R
FUND/
( DEPARTMENT
Shop 6
Garage:
Parks:
Parks --
Meadow Oak
Park Imp:
Parke:
CAPITAL OUTLAY ITEMS
1995 BUDGET
ITEM
Electric arc 6 air cutter
(plasma cutter)
Picnic tables 6 repairs
Front -mounted diesel
mower
Trees
(1/2) of fertilizer
spreader
AMOUNT FUNDING SOURCE
2,500
General
Fund
$ 4,000
General
Fund
15,000
General
Fund
10,000
General
Fund
11500
General
Fund
i 30,500
(2) Irrigated ballfielde = 45,000• Capital Outlay
(1) Irrigated soccer field Capital Outlay
(1) Storage building Capital Outlay
(2) Basketball courts Capital Outlay
(1) Sand volleyball court Capital Outlay
• Assumes improvements are phased over two years with this
being (1/2) of costs.
Balance of pathway
project (ISTEA) = 45,000 Capital Outlay
Tree
Department: (1/2) of stump grinder
i 7,500 Tree Fund
S
1895
SUML46RY OF LEVY INCREASES/E
PROPOSED BY FUNDS
General fund levy is down $52,449. Some of the increases or decreases by
department are as follows:
1. Council - Up $11,400 to allow for increase in Mayor/Council salary.
2. Assessing - Down $1,355 mainly due to no longer allocating portion of
Building Inspector's salary to this department.
3. Planning & Zoning{ - Up $37,370 primarily to cover 75% of salary and
benefits for new Development Services Technician (Wanda's position)
and allowance of $15,000 for comprehensive plan review.
4. Denutv Registrar - Up $15,215 mainly due to additional salary and
benefits for part-time help and extra costs associated with being
located in separate building.
5. Police Contract - Up $13,750 due to hourly rate increase from $30.50
to $32.
6. Fire Denartment - Up $9,000, includes $7,000 for refinishingi
maintenance of siding on building.
7. PW Administration - Up $18,305 mainly due to addition of part-time
secretary position and related office equipment purchases.
S. Refuse - Down $34,980 because of lower tipping fees at compost
facility.
9. Parks Department - Down $18,095 due to lower capital outlay
purchases.
10. Building Inspection - Up $52,105 due to allocation of 25% of
Development Services Technician position, salary/benefits and
funding for additional full-time Building Inspector position, and
related costs such as benefits/mileage.
11. Street Department - Down $67,000 mainly because of reduction in
capital outlay.
194 budget for Capital Outlay was: $116,000
'95 budget proposed for Capital Outlay: $ 61,000
In addition to the changes noted by various departments above, the 1995 general
fund budget also has additional non -tax revenue funds of $40,000 for state
LEVY.SUM: 10/18/94 Page 1 T
highway aid and approximately $36,000 additional building permit revenue. With
the proposed expenditures only increasing by $23,000, the additional revenue
allows the actual tax levy for the general fund to be reduced by over $52,000.
The second area of notable change from the 1994 budget is in our debt service
funds where the levy proposed is up $32,000 to cover next year's debt payments.
So that you can get an idea of our debt payments and tax levy requirements in
future years, I have enclosed a summary of our outstanding debt and a schedule of
future year tax levies we will be collecting.
As you will note, most of the remaining funds have proposed tax levies very
similar to the 1994 budget with the only exception being the "capital outlay" fund,
which will vary depending on the amount of tax levy increase the Council is
comfortable with.
The following is a revised summary of the expenditures proposed in the capital
outlay fund under the preliminary levy increase of 4.43% and the alternate levy
increase of 4%.
Preliminary Lew as Adopted:
Balance of fire truck purchase (estimated
City share at $160,000 with previous year
allocations of $70,000) $80,000
Park imnrovements (Mepdow Oak).: (phased over 2 years)
a. 2 irrigated ballfields
$53,000
b. irrigated soccer field
16,000
C. storage building
9,000
d. 2 basketball courts
10,000
e. 1 sand volleyball court
2.000
$89,000
Proposed allotment for 1995 (1/2)
$45,000
Balanco of ISTEA trail system project (City share)
$45,000
Reserve for interceptor sewer (3rd year)
$60,000
Reserve for future WWTP expansion (2nd year)
$144,000
Reserve for future city hall expansion
$90,650
Additional reserve for future WWTP expansion
TOTAL PRELIMINARY CAPITAL OUTLAY
BUDGET CERTIFIED
$625,703
LEVY.SUM: 10/18/94 Page 2 T
Alternative Levv #1 (4% total levy increase):
Same items as previously listed $525,703
LESS: Reduction of additional reserve funds for WWTP expansion ($11,780)
REVISED CAPITAL OUTLAY BUDGET TO KEEP
OVERALL BUDGET AT A 4% INCREASE $513,923
The expenditures proposed under the two alternatives above were done to match
capital outlay fund revenue for each alternative to possible expenditures the
Council may want to consider, depending on how much of a tax levy increase you
are willing to consider. Under each of the tax levy proposals, the primary
adjustment was always made to the capital outlay revolving fund using most of
the tax levy increases to be set aside for future projects we know will be coming
down the road. While the capital outlay fund has built up substantial reserves
during the past years, the Council is reminded that most of these funds have
already been earmarked for various future improvements such as:
New dog pound $ 75,000
Portion of new fire truck purchase $ 70,000
Future interceptor sewer extension $160,000
ISTEA trail project $ 95,000
The Council should take under consideration in deliberating a potential tax levy
amount what the future needs of the city will be to keep up with the growing
demand and our eventual replacement of infrastructure throughout the
community. As the city continues to grow, the City will be faced with being
involved with various improvements such as the recently -discussed Meadow Oak
storm sewer project, future water and sewer line extensions to new developments,
and the eventual replacement of some of our streets and infrastructure. As an
example, the main street project in 1977 saw curb and gutter, along with
bituminous paving, being installed in the core city, which will soon be 20 years
old. Normally, the expected life can be anywhere from 20-30 years, and eventually
we will be facing major replacements of streets. Pm sure the question at that time
will be whether the City will be participating in the cost of the replacement, or
will we attempt to assess 100% to the property owners. While it may be
unrealistic to expect to save sufficient (ands to cover all the City share of these
various improvement projects, the Council is reminded that every year we get
closer to the possibility that the power plant may no longer be part of our tax
base. That's not to say that the City should get too carried away in over -taxing
today for future projects, but it may be prudent to systematically continue a
process of levying certain dollars for reserve funds to cover some of these eventual
projects we know well be facing. For example, it may be easier to simply set
aside $75,000 to $100,000 per year for the eventual city hall expansion that will be
needed so that the funds are available in 3.5 years rather than requiring a
referendum bond issue. The same could be true for many projects, but it does
come down to a philosophical question as to whether we want to take the
LEVY.SUM: 10/18/94 Page 3
t
approach that we will increase taxes when projects are needed by issuing bonds,
or whether it would be better to have increases in taxes but at smaller steps by
saving annually additional funds.
Other items the Council may want to discuss that do not necessarily affect our tax
levy for next year include:
1. Phase H of the public works building expansion - $400,000.
The current liquor budget again earmarks $100,000 as a transfer to
the EDA for the revolving loan program. Even with the potential
transfer, the liquor fund is estimated to have a surplus of
approximately $427,000 at the end of 1994, which would primarily
cover the phase II expansion.
2. Meadow Oak pond outlet project - $350,000.
(Not covered in 1995 budget and also assumed that this project would
be financed by bond sale.)
3. Future WWTP expansion in 3-5 yrs - estimated cost $5 to $8 million.
Alec assumed that most of this cost would have to be covered by a
bond sale even if we start setting aside some money annually through
additional tax levy.
4. Possible acquisition of agricultural land for sludge disposal - $200,000
to $300,000.
5. Future city share of in&aetructure improvements for IGein/Emmerich
plat - $160,000 to $250,000.
LEVH.SUM: 10/18194 Pago 4 5
l
Based on 4.43% Levy Increase
SUMMARY OF PROJECTED REVENUES, EXPENDITURES,
AND FUND BALANCES (CASH h INVESTMENTS)
REVSUM95.WK1: 10119194
K
PROJECTED
1995
1995
PROJECTED
FUND
BALANCE
12131/94
PROJECTED
REVENUE
PROJECTED
EXPFNnm]RFC
BALANCE
12/31/95
General
$1,613,500
$2,433,480
$2,433,480
$1,613.500
Library
$4,400
$31,865
$31.865
$4.400
Tree
$117250
532,960
$32.960
$117.250
OAA
$6.345
$29.800
529.800
S6.345
Water
$108,700
$182,350
$245,070
$0.5.980
Water Access
$146500
$24,400
$0
$170,900
Sewer
$61.000
$505,900
$494.625
$72.075
Sewer Access
$24,800
$33.550
SO
SW,350
Transportation
$7,400
$67,479
$67,229
$7,650
Liquor
5427,350
$1.540,900
$1.883.625
$64.625
Capital Outlay Revolving
$379.000
$528,553
$528553
$379.000
HRA
$410,400
$414,700
5321,771
$503,329
UDAG
538,000
$11,695
SO
$47,695
EDA
$87,100
$118,770
$201,440
$4,430
SCERO
533,300
$63,100
$33,300
$63.100
WIF
LIM
513 32D
113 32D
LIM
SUBTOTALS
S3,463545
$6,025.417
$6,309,633
$3,179,129
Debt Senrlce
General Obllgation Bonds
$527519
$577,504
5686280
$518,743
SpecialAsaessmerq Bonds
$1,864453
$357,971
$513.970
$1,708,654
Tax Increment Bonds
5 afi
1330.840
S3I9-462
S381 13A
SUBTOTALS
$2.742,330
51266,115
$1,419,712
$2568.733
TOTALS
56,205575
$7,291,532
S7,729,545
$5,767,862
REVSUM95.WK1: 10119194
K
CITY OF MONTICE LLO
COMBINED STATEMENT OF INDEBTEDNESS
(PROJECTED)12-31-95
r—
INDERT: 0929194
PAncw
ALM. and
Princom
Outalaram
ROOM IndeMadneg
Issued
Refired
Imim
General Obligation Bonds
$3,900,000
$1.940.000
$1,960,000
Speelal Asseasmenf Bonds
$16,446,000
$11,746,000
$3,700,000
General ObO0afim Tax
$32,000
$32.000
t0
Increawl Neta
Gama) Obepatlon Tax
22 345 --
905M
61.690.000
Increment Bonds
r—
INDERT: 0929194
PAncw
Interest
Princom
Paid In
Pald In
Due In
im
189!
1895
6275,000
$127,682
$265,000
$415,000
$245,493
6445,000
$0
so
$0
Projected
Funds On
Hand For
Interest Debt
Due in Outstand rg Retirement
1895 12131/95 1713]/9$
$114,697 $1,676,000 $527,619
$220,738 $3.255,000 $1.864.653
$0 Ito $0
1180.000 1135 SID 9195.000 1121618 11.495.000 6350.158
621,726,000 $14,376,000 $7,350,000 $980.1100 ON.734 $826.000 $458,851 $6,425,000 $2,742,330
CITY OF MONTICELLO
TAX LEVIES TO RETIRE BONDED INDEBTEDNESS
Owwabn:1, 1$$3
BONDDEBT YVn10817194
c
D.r11
I
O.n.r
0.
D.rr
Or
O.I.1I O.wr
O.I.r
-
Yi C
/�Or.�B.1r
C=;;= Ct ]C—
MVr
�
CM0
O.V...
Ctftr Obig—
C
yr d
omo—
bporlrl
Onpnm
YIVa.11r11
Br. .Iv— .— so— w— or— an— ,mpa.r. epow.el. wwwla
—.m a— B.M I We B.r. Mfr. a" a.— Bom a.— Bala 5—Bina B.- Bae a.-
I.—r
8m B.r
B.e B.r. Qp o
—
c—
Broad len paedlpM
paod,B 1111M
IwA IN79
1Q
111990
IMI. IM7.
IWA
I—A TM&q
1897
1981
f11,115
f34.727
$121.057 t118,x1e
$129,609
$26,001
f2D,762
$1,015 f1,028
3172,087
1077,849
1981
1995
:17,908
$77, lD9
:121,672 s1a9,655
:125,571
$21,951
$3.000
$z5o10
s3871 f10,272
:118318
5708.100
1985
19%
:8,505
$37,091
:121,992
$120.341
:27,628
$50,000
$21,117
$7.997 111,117
:114.660
$120.942 :051,187
1998
1897
$6,580
$35.111
$121,872
$126,117
$31.100
652,095
:27160
$11,845
$171,155 $578,081
1997
1998
16655
:78.955
$121,072
:126.717
$26,111
$87,197
$22.181
$12.1,1
:179,511 $561,092
1986
1989
SM=
$126,2'00
:128,255
$21,6,7
:81,067
:26125
$1,510
st 71.102 [588,910
1989
2000
$31,851
$126310
$170,597
$79.715
$26A51
s8,140
$170.916 5571,987
20M
2001
$37,689
6129,2m
$129,681
$4.608
:0.597
$172.078 {16.057
2001
2002
1126.713
$8.902
$127.190 :267,101
2002
2OD3
1129.781
$127,996 :257,782
2007
2001
so
2001
2OD5
so
2005
2000
so
so
TOTAL
L% 11'11
$x88.09!
11 Q M1 i3> =
%1 ]77 MO
LUL=
spa aeo
&im(m
U U Lzam
I==
15 211DM
BONDDEBT YVn10817194
c
1995
(Based on levy increase of 4.3%)
The effect of budget increases or decreases on the proposed:
Effect on
General fund
+29,745
-51,707
Library fund
+530
+1,225
Transportation
-3,068
+154
Tree
+6,800
+5,421
OAA
0
+174
HRA
+49,736
+833
Debt service
-3.638
+36,482
Capital outlay fund
+246,358
+207,8%
EDA fund
+199,330
0
UDAG
+850
0
Liquor
+4,130
0
Water fund
+78,095
0
Sewer fund
+49,590
0
Water access fund
- 28,000
0
Sewer access fund
-35,000
0
SCERG
+33,300
0
CMIF
+13,320
0
TOTALS—ALL FUNDS
+642,078
+200,438
Comparison of 1994 & Proposed 1995 Total Tax Rate
For the City of Monticello
so 1
61.5 60.6
so
O 1995
40 30.6 1 32.0 ---- -- 1994
18.3 17.5
20
2.8 2.7
0 -
County ply School 0tw
Total 1995 Tex Rate: 113 Total 1894 Tex Rate: 112.8
i