City Council Agenda Packet 04-10-1995AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL,
Monday, April 10, 1995 - 7 p -m -
Mayor: Brad Fyle
Council Members: Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault
1. Call to order.
2. Approval of minutes of the regular meeting held March 27, 1995.
3. Consideration of adding items to the agenda. , r
34. PPFaar 5-rwo Audwt Tb PACG. Co—VYN SA dF oc_
4. Citizens co amentalpetitions, requests, and complaints.
6. Continued Public Hearing -Consideration of a resolution awarding contract
and ordering project - Southwest Area Utilities Extension, Project 95-01C.
6. Consideration of a resolution accepting bid and ordering project - Meadow
Oak Storm Sewer Outlet, Project 93-12C.
7. Consideration of a resolution adopting negative declaration of impact - Klein
Farms residential development.
8. Consideration of approving final plat and adopting development agreement -
Mein Fauns residential subdivision.
9. Consideration of a resolution accepting bids, awarding contract, and
ordering improvement - Nein Farms residential subdivision, Project 95.02C.
10. Consideration of terms of sale - Outlot A, Country Club Manor.
11. Consideration of establishing marketing strategy for the Eastwood Knoll
subdivision.
12. Consideration of purchase of a single electronic water use meter.
13. Consideration of approving a temporary on -sale liquor license for the Lions
Club in cogjunction with the Riverfest Celebration.
14. Consideration of obsorvanco of Arbor Day.
16. Adjournment.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, March 27, 1898.7 p,m
Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom
Perrault
Members Absent: None
Consideration of annroval of minutes of the regular meeting held March 13.
111'35.
It was requested that the reference in item #7 to the Mississippi Shores
senior housing facility be changed from a cost of $3.3 million to $3.5 million.
After discussion, a motion was made by Clint Herbst and seconded by Tom
Perrault to approve the meeting minutes with corrections as noted. Motion
carried unanimously.
Consideration of adding items the agenda.
A. City Council set a workshop date for the purpose of discussing the
wastewater treatment plant and bio -solids site development issues.
The special meeting was set for 5:45 p.m., April 10, 1995,
immediately before the regular Council meeting.
Citizens comments/aetitions, requests. and comnlaints.
A. Joe Holthaus was in attendance to note his concern that the City
should not consider purchasing the Hanaford property for biosolids
application. He indicated that the two farmers using the property are
not interested in allowing the biosolids application on site, and
Ms. Hanford is not willing to sell. It was noted by Council that this
site has not been selected as the site for biosolida application and that
site selection issues will be discussed at the next workshop.
Public Hearing --Consideration oC a resolution accenting bids. awarding
nraiect. and ordering nroiect - Southwent Area Utility Extension (Pmiect
95-01C).
Mayor Fyle opened the public hearing.
Assistant Administrator O'Neill requested that Council table this issue
pending additional input Brom property owners atlbcted by the project He
noted that none of the property owners are in attendance at the public
hearing and that perhaps they need to be updated on the project prior to
ordering the project.
Page 1
Council Minutes - 3/27/95
It was the consensus of Council to continue the public hearing to the neat
Council meeting, at which time further action on the project would be
taken.
Considerption of acceptine Pqlice Commission rgpo4 which studies the
merits of contractine vs. establishment of a local uolice department.
Police Commissioners Warren Smith and Liz DesMarais were in attendance
to outline the findings of a report studying the merits of contracting vs.
establishment of a local police departm eaL. In Lis review, Smith noted that
contracting for police department services has proven to be a very
economical and effective method for providing police protection in the city of
Monticello and that this method of providing service should continue to
serve the needs of the community in the future.
City Council thanked the Police Commission for providing the report, which
provided hard numbers outlining the benefits of contracting for service. The
report will be useful in answering questions that come from the public from
time to time wondering why the City doesn't have its own police
department.
Cgnsideration of a5cen ne plans pnd imegifications and authorizing
advertisement for bids - Cardinal Hills Phase V.
After discussion, a motion was made by Clint Herbst and seconded by
Shirley Anderson to accept plans and specifications and authorize
advertisement for bids for Cardinal Hills phase V. Motion carried
unanimously. SEE RESOLUTION 95.21.
Consideration of a resolution accepting feasibility study and authorizing
glgparption of plans and snecifications for complotion of School Boulevard
rjpm Fallon Avenue to Highway 25.
City Engineer Bret Weiss reviewed the feasibility study. In his review,
Weiss described the design and cost estimates associated with extending
School Boulevard from its current end point at Fallon Avenue to
Highway 26. He also described sanitary sewer, water main, and storm
sewer improvements that would enable development of the 110 -acre Ocello
business center area. In his summary, Weiss noted that sanitary sewer
expenses aro estimated at $218,000; water main, $246,000; storm sewer,
$188,000; and street improvements, $636,000, for a total project cost of
$1,187,000. Weiss noted that according to City assessment policies, the City
will pay $280,000 in oversiaing expenses. The balance of the project costs
Page 2
Council Minutes - 3127/95
will be assessed against the Monticello Business Center and the Klein
Farms properties. Weiss went on to note that the portion assessed
($906,000) will be secured by a letter of credit in the amount of 60% of this
cost along with the value of the land as collateral.
Discussion focused on the entrance to School Boulevard from Highway 25.
After discussion, a motion was made by Shirley Anderson and seconded by
Tom Perrault to adopt a resolution accepting the feasibility study and
authorizing preparation of plans and spedGwUmw under Option A, which
did not include a center island at the entrance to School Boulevard. Motion
carried unanimously. SEE RESOLUTION 95-22.
9. Consideration of adoptine terms of We - Outlot A. Country Club Manor.
City staff presented the City Council with potential terms of sale for
Outlet A, Country Club Manor, to David Hornig. Due to the fact that
Mr. Hornig was not in attendance, it was the consensus of Council to table
this matter to an upcoming meeting.
10. Consideration of auDroaches toward market�ne and sale of Eastwood Knoll
PronertV•
Assistant Administrator O'Neill reviewed various approaches that the City
may want to take toward marketing of the property.
Brad Fyle expressed his preference to place the lots on the market for two
or three months to see what happens. It was his view that the City should
place restrictive covenants on the property and sell the Iota as is for cash
only. If the City is unsuccessful in selling the properties by owner, then we
could consider contracting with a real estate Arm to sell the lots that are
remaining.
O'Neill informed Council that Orrin Thompson Homes is interested in
purchasing and developing a site for homes in the $120,000 to $166,000
range. He noted that Orrin Thompson's interest is not well defined at this
point and that perhaps the Council would wish to consider tabling the
matter until the City receives a formal offer.
After discussion, a motion was made by Brian Stumpf and seconded by Tom
Perrault to table further discussion of Eastwood Knoll marketing
approaches and authorize City staff to discuss the matter fiuther with
Orrin Thompson Homes or any other developer interested in purchasing the
entire Eastwood Knoll development area.
Pogo 3
Council Minutes - 3/27/95
11. Consideration of amendmepts to the Cifv prdinance eoverning trees by
reauiring additional tree nlantings on double -fronting jots.
Assistant Administrator ONeill informed City Council that the Planning
Commission requests that Council to consider amending the tree ordinance
by requiring additional tree plantings on newly -developed lots that have
street frontage on both the front and rear yards. For lots that do not have
any trees whatsoever, the current ordinance requires that two trees be
planted with each new home. Typically, the trees are placed in the front
yard. The amended ordinance would require an additional two trees to be
planted in the rear yard of newly -developed lots that have street frontage
along the rear lot line.
Clint Herbst expressed support for the ordinance amendment. He noted
that he had driven through areas of town where double -fronting lots exist
and noted that these areas would have been greatly improved if trees had
been planted along rear lot lines when the original homes were constructed.
After discussion, a motion was made by Clint Herbst and seconded by
Shirley Anderson to adopt an ordinance amendment which requires an
additional two trees to be planted in the rear yard of lots with street
frontage on at least two sides. Motion carried unanimously.
SEE ORDINANCE AMENDMENT NO. 267.
12. (`consideration of apnoinpna Citv renresentatives to Monticello Senior
HqUain.&Aliiance Board.
City Administrator Wolfsteller asked Council to consider appointing two
new members to the Senior Housing Alliance Board following the
resignation from the Board of Councilmembers Anderson and Herbst.
Wolfsteller noted that there currently are no formal applications for service
on the Senior Housing Alliance Hoard; however, a few names have been
mentioned as potential candidates, including Arve Grimsmo, George
Phillips, and Opal Stokes.
Atter discussion, a motion was made by Clint Herbst and seconded by
Shirley Anderson to direct the City Administrator to contact Grimsmo,
Phillips, and Stokes to determine interest in serving on the Board and to
appoint any two interested in serving to the Senior Housing Alliance Board.
Motion carried unanimously.
Page 4
Council Minutes - 3/27/95
13. Consideration of an aoplication far a one-dav &ambhne license - Ducks,
Unlimited Banauet.
After discussion, a motion was made by Shirley Anderson and seconded by
Brian Stumpf to adopt a resolution approving the issuance of the license.
Motion carried unanimously. SEE RESOLUTION 95-23.
14. Council Update --trunk storm sewer access chargg.
Assistant Administrator O'Neill provided Council with a report updating the
status of the trunk storm sewer access charge program. He noted that the
City Engineer is working on identifying basic watershed areas in an
attempt to determine the approximate cost per acre to serve specific
watershed areas. Once this information is obtained, the City will be in
position to actually implement the system.
No further action was taken on this matter.
15. Ponsideration of bills for the month of March. 199¢.
After discussion, a motion was made by Shirley Anderson and seconded by
Clint Herbst to approve the bills as submitted. Motion carried
+ unanimously.
There being no further business, the meeting was adjourned.
Jeff O'Neill
Assistant Administrator
Page 8
Council Agenda - 4/10195
8. Continued Ppblle Hearing--Contlideration of a regolution awsrdinq
cQniract and orderine oroiect . Southwest Area Utilities Extenstion,
Prosect 95.01C. (J.O.)
A. REFERENCE AND BACKGROUND:
At the previous meeting, the public hearing was continued and the item was
tabled pending additional input from property owners and pending an
updae to the original finance plan. City staff updated the finance plan
based on the low bud received and held a meeting with the property owners
regarding the project. All of the property owners in attendance at the
meeting continue to support the project and underlying financing as noted
in the attached finance plan.
The City has a signed easement from Milton Olson at this time. It is
expected that signed easements will be delivered to city staff by the affected
property owners on Monday.
Please see the attached supplement from the last meeting for additional
information.
13.ALTERNATIVE ACTWM-.
Motion to accept bids awarding project to Bonine Excavating, Inc. in
the amount of $183,153.03 and order improvements for Southwest
Area Utility Extension contingent on acquisition of all necessary
easements.
Motion to deny bids awarding project and order improvements for the
Southwest Area Utility Extension.
C. STAFF RECOMMZIDATION:
City staff recommends approval of the resolution accepting the bid and
awarding the project, contingent on the City obtaining easements as needed.
I). SUPPORTING DATA:
Updated finance plan; Agenda item from March 27, 1995; Copy of
resolution.
Council Agenda - 3/27/95
Public Hearing—Consideration of resolution aeeeotina bids.
awarding conbWt and ordering oroiect • Southwest Area Utility,
Extension (Prosect 98-010. W.O.)
A. REFERENCE AND BACKGROUND:
City Council is asked to conduct a public hearing on the improvement and
consider accepting bids awarding contract and ordering improvements
which calls for development of a lift station and extension of sanitary sewer
and watermain from the present location at Sandberg Road to Gould's
Chevrolet and D & D Bus Company. In November of 1994, the City Council
reviewed a feasibility study and associated finance plan calling for
development of a sanitary sewer and watermain system which would be
extended from present position at Sandberg Road to D & D Bus Company.
Prior to this action, City Council had received petitions from D & D Bus,
Gould's Chevrolet and Gehardt Everson. Two other properties affected by
the project include Stuart Hoglund property and the Milton Olson property.
The finance plan supporting the development is being updated based on the
bid tab and will be presented at the meeting. Please note that all of the
parties that are involved in this project have reviewed the original finance
plan and none have indicated an objection to the plan. It appears that
everyone recognizes that the need for sewer and water systems to be
extended into this area is necessary at this time and that the original
proposed assessment amounts are consistent with the added value that will
be created for each property when the project is completed. The updated
finance plan being presented on Monday will reveal slightly higher costs
than expected for the lateral sewer and water improvements.
As an update to previous actions, the Township Board did sign the joint
resolution allowing the annexation of the Gould Chevrolet property and D &
D Bus Company. Therefore, the City is now in position to assess Gould's
and D & D Bus properties as well as the Milton Olson property and
Gehardt Everson property for their share of the cost of the improvements.
The fifth property that remains in the township (Stuart Hoglund property)
may not be assessed for the benefit received until such time that tho
property is annexed into the City. At such time as the Hoglund property
comes into the City, o separate assessment hearing will be conducted and
the Hoglund property will then be assessed its share of the cost of the
improvement project,
This project consists of a trunk lift station and a short piece of trunk sewer
constructed on Marvin Road which will temporarily discharge into our
existing sanitary sewer system in the area and the construction of lateral
0
Council Agenda - 3/27/95
sanitary sewer and storm sewer to service 2 properties located in the City,
Gould Chevrolet, and D & D Bus, as well as 25 acres of the Hoglund
property. Only a temporary trunk watermain connection is being proposed
at this time.
The engineer's estimate for the project was $161,029.25. City staff and the
engineer built an alternate into the project to make use of the existing
pumps and control panel from our lift station near the reservoir as that, one
is in need of upgrading this year.
On Friday, March 24, 1995, the City received eight (8) bids for the project.
The bids range from a low of $163,153.03 to a high of $253,027.56. The low
bid was received from Bonine Excavating, Inc. of Elk River, Minnesota.
They also offered us an alternate or discount of $12,500 to delete the
pumps, electrical connections and control panel from the project so that we
could reuse the ones from the reservoir lift station. Refurbishing the lift
station pumps from the reservoir, installing the used control panel and
complete wiring is estimated at a cost of around $5,000 to $6,000.
Consequently, we could realize a savings in the neighborhood of $6,000 or
$7,000 by reusing those existing pumps. The pumps, however, being
provided with the new lift station would have a greater capability and last
longer before they aro upgraded than the old reservoir lift station pumps.
As of the date of the writing of this memo, I have reviewed the need for the
drainage and utility easements with the affected property owners. All of
the property owners have indicated that they will sign the easement
documentation, thereby paving the way for installation of the utilities.
Please note, however, that in the event the easements have not been signed
by the time the Council meets, that any action that Council takes to order
the project would have to be contingent on the City obtaining signed
easements from all of the affected property owners.
Motion to accept bids awarding project to Bonine Excavating, Inc. in
the amount of $163,153.03 and order improvements for Southwest
Area Utility Extension contingent on acquisition of all necessary
easements.
Under this alternative, City Council remains comfortable with the
finance plan and project concepts discussed in November, 1994. If
0
Council Agenda - 3/27/95
this alternative is selected, City staff will make sure that easements
are obtained and that the project commences on a timely basis. At
such time as the project is completed, a separate assessment hearing
will be held for the purpose of defining the final distribution of costs
to the benefitting property owners. Please refer to the attached chart
for an update to the finance plan that was approved by Council in
November. The new plan shows the updated figures based on the bid
received on Friday.
Motion to deny bids awarding project and order improvement -
Southwest Area Utility Extension.
This alternative should be selected if the City Council is uo longer
comfortable with moving forward on this project. There does not
appear to be any new information at this time that would cause
Council to change its direction on this matter. If one of the property
owners is reluctant to grant easements necessary to complete the
project, then such a position might have an impact on the Council's
decision. In my discussions with the property owners, this does not
appear to be a possibility.
C. STAFF RECOMMENDATION:
Staff recommends alternative I1 based upon the bids being within the
engineer's estimate and based upon the information concerning use of used
pumps at this location. Staff would recommend saving our pumps from the
reservoir project for spares and install new pumps at the Marvin Road lift
station. The City Engineer and staff are reviewing the components of the
low bid to determine the portions to be paid by the City and property
owners. This information will be provided at Monday evening's meeting
after all of the bide have been verified and summarized.
Copy of bid tabulation; Copy of preliminary finance plan; Copy of resolution.
a)
RESOLUTION 95.
RESOLUTION ACCEPTING BID, AWARDING CONTRACT, AND
ORDERING PROJECT ON SOLanwcDa AREA UTILITY EXTENSION
AND APPURTENANT WORK
PROJECT 95-01C
WHEREAS, a resolution of the City Council adopted the 23rd day of January, 1995, fixed a
date for a Council hearing on the proposed improvement of a lift station and extension of
sanitary sewer and watermain from its present location near Sandberg Road to Gould's
Chevrolet and D & D Bus Company, and
WHEREAS, pursuant to an advertisement for bids for the improvements to the Snuthwest
Area Utilitiy Extension, Project 95-01C, bids were received, opened, and tabulated according
to law, and the attached bids were received complying with the advertisement; and
AND WHEREAS, it appears that Bonine Construction, Inc., of Elk River, Minnesota is the
lowest responsible bidder with a bid amount of $183,153.03;
WHEREAS, ten days' mailed notice and two weeks' pubbahed notice of the hearing was
given, and the hearing was held thereon the 27th day of March, 1995, and continued on the
10th day of April, 1995, at which all persona desiring to be heard were given an opportunity
to be heard thereon; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA--
Such
INNESOTA:
Such improvement is hereby ordered as proposed
The Mayor and City Administrator are hereby authorized and directed to enter into
the attached contract with Bonine Construction, Inc., in the name of the City of
Monticello, Minnesota, for improvements to the Southwest Area Utility Extension and
appurtenant work according to the plans and sped ications therefore approved by the
City Council and on file in the office of the City Administrator.
The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the aucrosdW
bidder and the next lowest bidder shall be retained until a contract has been signed.
Adopted by the City Council this 10th day of April, 1995.
Mayor
City Administrator
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PRELIMINARY FINANCE
PLAN
SOUTHWEST AREA TRUNKjE1dlERAElD_TR1ZNK
WATERMAIN
PROJECT EXPENSE/FEE SUMMARY
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$30.296
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$0.7 19 $0,064
$26.606
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$4126
$0.710 stool
WOW
Got" 6.1 x.376 $4022
$3.100 ✓
$0.710 ('11.240
s23.M3
0 ono 080 4.6 16.760. 26A22
s2.676 4/
(- s0.710 / -11 206 ,
`$6.710 `
$2201
0600Ad 6 16,260 $31m
$3.126
$6.060
$23,085:
The* %a ✓
/ .
L/
V
A.4r.w11wb u9.em s29.010
$12.313
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i
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s17A66
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$69.124
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6011
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$36,296
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to
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$163,067
Phots 1 Put&
$61.67:
0
Council Agenda - 4/10/95
6 Consideration of aprprd of Meadow Oak Trunk Storm Bawer Outlet
Proiect b93.12C. (J.S.)
A. REFERENCE AND BACKGROUND:
At the March 13, 1995 meeting, the City Council held its second public
hearing for the Meadow Oak Storm Sewer Project and reviewed bids
received on March 3, 1995, for the project based upon s : edesien including_
an additional 5 CFM capacity for future development. The low bid was
received from Barbarossa & Sons for $327,199.45 which included $82,595.45
for the street reconstruction. The low bid was within a couple percent of
the engineer's estimate. After the public hearing and the review of bids, the
City Council tabled award until agreement could be reached with MnDOT
in regard to them sharing in the project for the drainage that comes off I-94
near Meadow Oak subdivisions and the westbound exit ramp for County
Road 75.
It is my understanding that we have reached a tentative agreement with
MnDOT and the amount of money forthcoming for their share of the project
will be approximately $50,000. The agreement should be available for
Monday evening's meeting. In addition, we have obtained the permanent
drainage easement from the Bauces and a temporary materials and
equipment storage easement Brom the Bauees for the south end of Gillard
Av NE and from Vic Hellman for a lot at the north end of Gillard Av NE
and County Road 39. We have received all of the necessary clearances and
permits to begin work on the project Since the 45 -day award period will
expire before the next regularly scheduled meeting, it may be difficult to
table the award further and retain the same low bid price.
At the last meeting, the City Council requested additional information
regarding possible assessments for the project. During the public hearing,
it was stated that the proposed assessments would be $1,550 per acre for
the storm sewer project based upon an estimated project coat of $379,385
and $8.18 per foot for the street replacement based upon a street
replacement cost of $39,187. Please review the enclosed options for
assessment which will be explained in detail Monday night.
It should be noted that the enclosed alternatives do not vary significantly in
the proposed amount of assessment for storm sewer but do vary somewhat
in principal. Some of them may conflict with our existing assessment policy
found in the back of your city ordinance book. In addition, since we have
not yet approved the final draft of the storm sewer assessment and access
policy, some of the alternatives hero could be in conflict with that Mal
policy. Since this is not an assessment hearing fbr the project, it is not
necessary to pick the final assessment for this project and the Council
should not do that at this time. You can indicate a preference for which
Council Agenda - 4/10/96
method you would prefer. If you choose a particular one to be studied
further in conjunction with the storm sewer assessment and access policy
and existing city ordinance, we can do that and bring that information up
when we consider the final draft of the storm sewer assessment policy.
B. ALTERNATIVE ACTIONS:
The first alternative is to consider a resolution accepting the low bid
from Barbarossa & Sons of $327,199.46 for the Meadow Oak Storm
Sewer Outlet Project 1193-12C and award a contract ordering the
project. The project is expected to begin in early June and be
completed by August 16th.
The second alternative is to not award the bid at this time.
C. STAFF RECOMMENDATION:
It is staffs recommendation that the City Council consider awarding the
project to Barbarossa & Sons as outlined in alternative 111.
D. SUPPORTING DATA.
Copy of project cost report and cost share methods; Copy of 3 alternatives
for possible assessment for Project #F93 -12C; Copy of resolution.
Qq Project No. 93 -UC
OSM Project No. 5489.00
Construction Cost: 5327,199.45
Indirect Cost (2848): 291.513.5
Total Project Casty $418,815.00
Street Reconstruction: S 39,187.00 ($7,43&00 Township Funding)
Total Storm Sewer Project Cost: $379,628.000
(This assumes assessment of Gillard Avenue reconstruction)
Total Project Cost After Township Contribution
(This does not include any Qillard Avenue Street assessment with the exception of
the Township share)
:418,515.00 . $7,438.00 - $411,377.00
Dralnap Area:
183 acres Private developed areas including Burlington Northern and 70 acres in the
Township.
163 acres - 194 right-of-way
31.7 acres - City street right-of-way
13A acres • Oudots A&F. Meadow Oaks Estate (City of Monticello Property)
243 Total - Acres in Drainage Area
kv.M%ctrn%MXAoov (D
Meadow Oaks Outlet
Qty Project No. 93.120
OSM Project No. 548940
Cost Share Method N I
Spread an equal share of oasts to entire drainage area
• Use Stoma Sewer Project Cost
5379.628110
245 acres $1,550.00/acre
• Use Total Project Cost Less Township Contribution
5411377.00
245 acres $1,679.00/acre
COMMMIN
• This method does not include any additional drainage area acreage associated
with the storm sewer oversWrgl,
• This method would include a significant City contribution (19%) for the City
right-of-way and park land. Another 29% is Township land that is tat
collectable at this time; including 20 acres of the Gene Bauer property that
will not be collected
• This method assumes a 6.65% contribution from Mn/DOT, which is lower
than what is anticipated. Under this method, the Mn/DOT share would be
$25,765.00 • $27.368.00.
• The total project cost less Township contribution would eliminate the
proposed street assessment along Gillard Avenue.
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wig oat he collected
• Thb umbod bompmaus the aoddpaoed $46,000.00 conabud m Dom
•
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•
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before doper ace eau Is desslop i This reduces the per ace oat for the
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•Spud the ooam to do pdvate derelop0d aroa p ha an add banal 160 am
cfiom the adddOnel s eb worm mau wend Red= thou laajea act
by me Mn/DW =nu&wim but add an add dwd 820MMOD appal cost
for fame trunk .. ,, f, ,...moclmd i tb the additional 160 aaea
• Una stoem st+srs Ficim cm,
s3� sxaao - s4�000 00 +
183 aces +160 saes 343 aces f1.SS&W/aaa
• Urn T" Pr im Cost Lea 7bmump CamtrlD d=
2411-M.00 . lM000.OD A• l�m.m m u_t 197_m_ a t
183 aces + 160 aaa --- - 343 aces - i1r648.00/ane
• This method,addmeua additional saeads aaodated with the inaeased S da
storm sewer apuby.
• M6 method does not mHea am from asiglo8 chy -m or put
land.
• 71>is method resumes the need to espend trunk fuWls (aprpr. t200M) in
order to iaoorpomw the addW=d 160 aces.
• Thb method ammo dUtfkm stermwater damp wM be developed wlthln
the additioad 160 aces at no additional a@W asst to addidm dw eudre
future plat ora is hteti" in the area a to the mdsd devektpad
area4 wbkh do mt indude park land, pow or riga
Eel
own By:
T.H,C.
Dote =
AVRIL 6,
1995
p r
Ysyaron 6
�� 8chelen
Auociala6. Ino.
[glean Architect. • Planners a eerwren
we /.r6 ft— 4r1u • 6116 H/Nb 6..b—d
mNw.6.tr lu wu•un . 611-666-6116
Drawing Title
METHOD •1
MEADOW OAK TRUNK
STORM SEWER EXTENSION
MONTICELLO, MINNESOTA
JJ
Comm. Yo.
1748.93
Figure
RESOLUTION 95.
RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT ON MEADOW OAK STORM SEWER OUTLET
AND NORTHEAST GILLARD AVENUE RECONSTRUCTION
PROJECT 93-12C
WHEREAS, pursuant to an advertisement for bids for the improvement of Meadow Oak
storm sewer ouetlet extending from the Meadow Oak subdivision to the Mississippi River
along the Gillard Avenue alignment, bids were received, opened, and tabulated according to
law, and the following bids were received complying with the advertisement:
Name Bid
Barbarossa & Sons
$327,199.46
Ryan Contracting, Inc.
$346,379.00
S.J. Louis Construction, Inc.
$360,044.76
Schield Construction Company
$364,262.21
Brown & Cris, Inc.
$380,016.06
R.L. Larson Excavating, Inc.
$382,911.80
Kadlec Excavating of Mora, Inc.
$387,727.36
Landwehr Construction, Inc.
$397,687.00
LaTour Construction, Inc.
$437,764.60
W.B. Miller
$633,167.00
AND WHEREAS, it appears that Barbarossa & Sons, Inc., of Osseo, Minnesota, is the
lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA:
The Mayor and City Administrator are hereby authorized and directed to enter into
the attached contract with Barbarossa & Sons, Inc., in the name of the City of
Monticello, Minnesota, for the improvement of the Meadow Oak storm sewer outlet
extending from the Meadow Oak subdivision to the Mississippi River along the
Gillard Avenue alignment according to the plans and specifications therefore
approved by the City Council and on file in the office of the City Administrator.
The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successfW
bidder and the next lowest bidder shall be retained until a contract has been signed.
Adopted by the City Council this 10th day of April, 1996.
Mayor
City Administrator
d
Council Agenda - 4/10/95
&a4dtm&n gf a resglujjon qdgptina a neeaNve jigclaragon of
impact • Klein FarmiLresidential development. (J.OJ
A. REFERENCE AND BACKGROUND:
City Council is asked to review the responses provided to the City by
various agencies as the result of the publication of the environmental
assessment worksheet on the Klein Farms development and to consider
making a negative declaration of impact. The attached report from OSM
describes in detail the content of the environmental assessment worksheet
along with responses from various agencies providing comment on the plan;
therefore, I will not describe the EAW information in any greater detail in
the body of my report.
According to the project schedule, the development agreement, final plat,
and bid award, along with annexation, was supposed to have oaurred on
April 10. These steps will need to be delayed until April 24 due to delays in
obtaining the Township's signature on the joint resolution supporting
annexation. It is expected that the Township will sign the joint resolution
as noted in previous letters to the City at their meeting on April 17, 1995.
The developer has expressed strong interest in getting started on grading
prior to final City approval of the development agreement and prior to
award of the project. He has indicated that he will be contacting the low
bidder to determine if the bidder has an interest in starting site grading
prior to actual award of the project. Under this scenerio, Tony Emmerich
will be working out a separate deal with the low bidder to cover the low
bidder's cost in the event that he is not awarded the project. At such time
that the project is awarded, the City's contract would take effect, and the
private arrangements between Emmerich and the contractor would sunset.
Please let City stair know if you feel that this idea is inappropriate.
B. ALTERNATIVE ACTIONS:
Motion to adopt the resolution determining a negative declaration of
impact associated with the Klein Farms residential subdivision.
This alternative should be selected if the City Council does not think
that an environmental impact statement is necessary to understand
the impacts of the Klein Farms development
Council Agenda - 4/10/95
Motion to deny adoption of a resolution determining a negative
declaration of impact associated with the lGein Farms residential
subdivision.
This alternative should be selected if the City Council believes that
an environmental impact statement is necessary to adequately
address the impact of the lGein Farms development on the City.
C. STAFF RECOMMENDATION:
Staff recommends alternative 01 for reasons outlined in the attached
document prepared by OSM.
D. SUPPORTING DATA
Copy of resolution; Copy of report from OSM; Copy of letter from MN
Department of Health.
RESOLUTION 88 -
RESOLUTION DETERMINING A NEGATIVE DECLARATION
OF IMPACT ASSOCIATED WITH THE KLEIN FARMS
RESIDENTIAL SUBDIVISION
Pit )JECT "C
WHEREAS, the City of Monticello has prepared an Environmental Assessment
Worksheet for this project, completed the Environmental Assessment Worksheet
process, and has established the Findings of Fact and Conclusions as shown in the
attached document;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, based on the
Findings of Fact and Conclusions as attached, that the City of Monticello hereby
makes a negative declaration of impact and, therefore, an Environmental Impact
Statement is not required.
Adopted by the City Council this 10th day of April, 1895.
Mayor
City Administretor
ArrACIiMENT TO RESOLUTION 95 -
RESOLUTION FOR THE
KLEIN FARMS DEVELOPMENT TO BE LOCATED IN
THE CITY OF MONTICELLO
Klein Farms development is a proposed single femiy and multi-famiy, subdivision located on 180.3 acres
In Wright County. As part of this proposed project, the City of Monticello will extend a 21' sanitary sewer
trunk line and water main services to the development. This trunk sewer will have sufficient capacity to
serve future development to the east, west, and south, comprising approximately 785 acres. There is also
e proposed major street within the 180.3 acre site (School Boulevard), and other minor streets, an which
will be paved, and associated curb, gutter and storm sewer. The project site will be constructed in several
phases and when completed, will consist of 240 single lamiy, residences and 272 multi-fannity residences.
An Emrironmentel Assessment Worksheet (EAW) was prepared on the project. The EAW, comments on
the EAW, responses to the comments, and other pertinent materials have been reviewed, and the City of
Monticello hereby makes the following Findings of Fact and Conclusions.
FINDINGS OF FACT
1. The development of the site as a residential development Is consistent with the long-range plans for
the area.
2. No fish, wildlife or ecologically sensitive resources have been identified to be threatened or
endangered as a result of the development of the land for residential development.
3. There are no shoretand districts on the site.
4. Two wetlands have been delineated by the National Wetlands Inventory (NN) map. The largest
wetland is 3.1 acres, located In the southeast corner of the project site. The other wotland, located
In the north hall of the southeast quarter Is approxlmntoy 1.5 acres, and was previously drained for
agricultural purposes. This area Is currently being cultivated. Based on the information obtolned
through the EAW, it appears that the developer will need to obtain permits from the Army Corps of
Engineers and the Wright County Soil and Water Conservation District for this project for development
of any wetlands on-site.
5. The developer has agreed to close the existing wells and septic system on the site in accordance with
the Rules and Rogulations of the ^late of Minnesota.
8. Standard erosion control measures required by the City of Monticello, Wright County and the State
of Minnesota will be followed during and after construction of the facility. Final site preparation and
erosion control will require repair and re-astoblishmont of vogotation on all disturbed areas not utilized
by residences. The developer will prepare a Temporary Erosion and Sediment Control Plan. Those
measures will consist of the placement and maintenance of erosion and sediment control devices such
as sill fences and tato chocks, staging grading and excavation to Smit wind blown soil and the creation
of temporary acdimontatlon pondo for run-off control during construction. The developer V48 also
prepare a Permanent Erosion and Sediment Control Plan. Those measures will consist of the
development of a sedimentation basin that complies with local, state, and federal regulations regarding
stormwater management.
0
7. Approximately 140,000 gallons of domestic sewage win be generated by the proposed development
per day. An sanitary sewage will be discharged Into l Ile City of Monticello sanitary sewer system and
processed through the wastewater treatment plant. Sewer service to the area will consist of 10" to
21" Interceptor times, routed to provide service to the south-central development area. This
development area Includes the service area covered by this EAW as well surrounding potential
development areas.
The City of Monticello operates its own wastewater treatment plant. Currently the plant has available
capacity to treat the amount of wastewater anUcipated from the project site described herein, however,
the rapid development of the City Is causing the plant to reach the capacity. The City council will
determine whether expansion occurs and subsequently whether this entire site can be served. The
City Is currently considering expansion of the plant for the interim as well as a 10-20 year expansion.
S. The primary Impacted roadways from development of the project site are Felon Ave. located on the
eastern boundary of the project site, County Road 117 located on the western boundary of the project
site and School Boulevard which will be expanded west through the project site. Traffic volumes as
a result of the completed development project site will Increase the demands placed on these existing
roadways. A Transportation Study prepared by the City In June 1994 identised several
recommendations to enervate future impacts of Increased traffic volumes in the vicinity of the project
site.
9. Development of the project site will increase traffic volumes. However, the Transportation Study's
recommendations for roadway improvements will minimize traffic congestion and is not likely to cause
any significant decrease In air quality.
10. Construction should not generate more dust than currently occurs with the farming operation on the
Bile. Oust during construction will be minimized by accomplishing the site grading In an expeditious
manner and through watering of the area as conditions require. After seeding and sodding, dust win
not be generated.
11. The project site Is located in an area experiencing development and has planned for such growth.
Currently, 180 acres (SE 1/4, Seat. 14, T 121 N. R 25W) of the project site is located vWhin Monticello
Township. This property is Identified as a Major Growth Area in the Wright County Lend Use Plan,
It is also Identified as an urbanization area under the joint City/Township agreement governing
Rnnoxaflon. The City of Monticello and Monticello Township have agreed In principle to allow the
annexation to occur. the Municipal board Intones to consider annexation on May Slh. When the 180
Rare property Is annexed by the City of Monticello, it will be zoned R•1 (Single Famlly Residential) and
R•PUD (Residontial•Plannod Unit Development). The romalning 20.3 acres, located within the City
of Monticello, Is currently zoned PZ -M (Performance Zoned -Mixed). Under PZ•M dosignation, this area
can be used for commercial or residentlel uses. The developer Intends to develop the property for
residential ptuposes at o modium density population level consisting of 5 -units per acro. The
annexation and rezoning of the 180.3 acre property are consistent with the long-range plans for the
area.
12. The area surrounding the proposed site Is planned to be developed Into residential, Industrial and
business uses. The cumulative impact to the area as a result of the development of the silo and the
surrounding area win moan an increase in slormwetor runoff as the amount of Impervious surfaco
increases. The City of Monticello has developed and Is In the process of developing stormwater
retention ponds in the vicinity of the project site as wen as drainage systems to ensure that increased
runoff is directed towards the Mississippi River. The City win design additional slormwator pawls in
accordance with applicable local, state, and federal regulations to ensure adequate treatment of the
water for removal of potential pollutants prior to dlachnrgo to the Mississippi River.
D
13. The Minnesota Department of Health expressed a concern regarding the proxlMty of the proposed
holding pond to Mordicello's Wefi Number 4. To address this concern, the City will Install, as part of
the development contract, a monitoring well to detennine If there is a hydraulic connection between
the proposed holding pond and Monticello Well No. 4. II a connection exists, options will need to be
considered, Including Installation of a finer as part of the developers contract. No grating n the
affected area will be allowed until the deterndnation is made with regard t the Ener. The City could
also decide to forego the Installation of the well and require the developer to Install a finer In the
holding pond as part of the Initial pond construction.
CONCLUSIONS
1. The proposed project Is expected to meet appfieable local and state requirements, standards, and
guidelines tot the development of a residential area. Areas which have a potential for producing
significant environmental effects have been Identified and addressed.
2. Based on the criteria established in Minnesota Rule Part 4410.1700, the project does not have the
potential for significant environmental effects.
0
COMMENT LETTERS RECEIVED AND RESPONSES TO COMMENTS
ARMY CORPS OF ENGINEERS
March 24, 1995
COMMENT: "We believe that a Department of the Army permit may be required for this
proposed residential development because of the potential impact the project may have on
wetlands located on the property. Near the center of the parcel is a wetland that apparently has
been drained and cultivated in the past. If this wetland is classified as a "farmed wetland' by
the Natural Resources Conservation Service (Soil Conservation Service), it would be regulated,
as would the wetland in the southeast comer of the parcel, by the Corps of Engineers pursuant
to Section 404 of the Clean Water Act. The individual to contact regarding the classification
of this farmed basin is Mr. Edward Musielewicz, District Conservationist, at (612) 757-4221.
If the wetland area in the center of the parcel is a "farmed wetland" and it would be impacted
by the project and/or the wetland basin in the southeast comer of the parcel would be impacted
by dredging and/of filling, even at a later phase of the development for stormwater storage
purposes, an application for a Department of the Army permit should be submitted to our office
for review."
RESPONSE: Mr. Joe Wittsey, District Conservationist, with the Wright County Soil and Water
Consevation District (SWCD) was contacted regarding this issue (Mr. Musielewicz works for D
another District). The Wright County SWCD conducted a site visit on April 3 to determine the
presence of wetlands on the site. Their review, transmitted in a letter from Mr. Mark McNamara,
Resource Conservationist, indicated the following: "In regards to the 1991 Wetland Conservation
Act (WCA) our on-site review revealed one large wetland does exist in the very southeast comer
of the project site. The remaining property has no wetlands which would be regulated by WCA.
Therefore, as long as no wetland impacts are proposed for the area in the southeast comer of the
property the proposed project would not require a WCA permit.
Please note that ponding does occur in early spring on parts of this property, especially in the
southwest comer of the project site. The ponding is temporary however measures should be
taken to assure this ponding does not pose a problem for the proposed housing sites."
In a telephone conversation with Mr. Gary Elftmann of the Army Corp of Engineers, he
explained that if the project intends to utilize the wetland in the southeast corner of the property
for stormwater storage, a permit from the Army Corps of Engineers would likely be required.
Based on the information obtained through the EAW, it appears that the developer (Tony
Emmerich Construction) will need to obtain permits from the Army Corps of Engineers and the
Wright County SWCD for this project.
II .�ENVRUI.I.n:AWWI)NnCE1.11Y10EAWC9)kl
u
MINNESOTA DEPARTMENT OF HEALTH
March 15, 1995
COMMENT: "We have a concern about the close proximity of the proposed holding pond in
the proposed industrial park to Monticello Well No. 4. To insure the groundwater quality of
Monticello Well No. 4 in the future, we suggest that a water table observation well be installed
between the holding pond and the closest point to Monticello Well No. 4. With the cooperation
of the Monticello water operator, we recommend that you conduct a test to determine if pumping
Monticello Well No. 4 causes a change of water level in the observation well. To do this, we
recommend Monticello Well No. 4 be pumped for approximately 24 hours. If there is a drop in
the standing water level in the observation well, then the municipal well may be including
recharge from the area of the proposed pond. If this is demonstrated, we would recommend that
an impervious liner be installed under the holding pond."
RESPONSE: The Minnesota Department of Health expressed a concern regarding the proximity
of the proposed holding pond to Monticello's Well Number 4. To address this concern, the City
will install, as part of the development contract, a monitoring well to determine if there is a
hydraulic connection between the proposed holding pond and Monticello Well No. 4. If a
connection exists, options will need to be considered, including installation of a liner as part of
the developers contract. No grading n the affected area will be allowed until the determination
is made with regard t the liner. The City could also decide to forego the installation of the well
and require the developer to install a liner in the holding pond as part of the initial pond
construction.
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
March 6, 1995
COMMENT: "The U.S. Environmental Protection Agency offers the following general comments
for your consideration during project implementation.
We recommend that energy and water conservation measures be implemented. Energy
conservation measures may include the installation of sky lights, glass blocks, energy-efficient
sensors, and energy efficient insulation. Water conservation measures may include the installation
of toilet dams, low-volume or waterless toilets, faucet aerators, and low -flow shower heads. The
implementation of just a few of these conservation measures has the potential to result in
significant savings.
We recommend the use of recycled materials and environmentally -sound products during
construction. Items made from recycled materials may include subflooring, carpet
board/underlayment, carpeting, insulation, wallboard, and ceramic tile. Environmentally -sound
construction products include items that are water-based or made with natural ingredients (i.e.,
beeswax, carnauba wax, natural oils, chalk, plant extracts and plant gums). There are a number
of "green" products available, including paint thinners, varnishes, wares, cleansers, polishes,
spackles, and adhesives."
RESPONSE: None.
II.%ENVRUTA.IEA WUAOIJMCEI.gW)CW.A WCrrM
0
MINNESOTA DEPARTMENT OF NATURAL RESOURCES
March 27, 1995
COMMENT: "Items 10 and 12 correctly indicate the presence of wetland resources at this site
which is currently used for agricultural purposes. Based upon the information provided in the
EAW, it appears that Wetland B may meet protection criteria of the Wetlands Conservation Act
(WCA). If this is the case project -related effects to the weland must follow sequencing, (i.e.,
avoidance, minimization, compensation) even if the site is currently being farmed and there is
no wetland vegetation present. If the area would support wetland vegetation under normal
circumstances, (absence of farming in this instance), then it is still considered as a wetland under
WCA. Farmed wetlands are not exempt from WCA if they are being conv rted to a non-
agricultural use. The Wright County Soil and Water Conservation District is the local
governmental unit (LGU) for WCA implementation for this project's location; please contact
Kerry Saxton (612) 682-1933 for further information in this regard.
Item 12 states regarding Wetland A, "However, as future phases are added this wetland will
likely be used for stormwater storage purposes," and this is not likely to "adversely affect the
character of the wetland'. It is incorrect to assert that conversion of Wetland A to a stormwater
pond will not affect the character of the wetland. This type of conversion degrades the affected
wetland by increasing nutrient an sediment loads, and by changing the frequency and extent of
water level changes due to rainfall events, both of which can affect wildlife that use the pond.
We strongly recommend pretreatment of all project -generated stormwater runoff through the
creation of stormwater basins onsite prior to discharge to wetlands."
w
RESPONSE: As indicated in the response to the Army Corps of Engineers letter, it appears that
the developer (Tony Emmerich Construction) will need to obtain permits from the Army Corps
of Engineers and the Wright County SWCD for this project. In addition, as discussed in the
EAW, development of any stormwater detention ponds must comply with the National Pollutant
Discharge Elimination System (N.P.D.E.S.) general stormwater permit program and the National
Urban Runoff Program (N.U.R.P.).
n:tet+vauu.kEAWuaormcr:t utociwwrntr
Lo�
03. 29. 95 oe 16wb4 „09" Ae00C pO2
"--
() UNITED BTATU ENVIRONlIElRAL PROTECTION AGENCY
REGION 8
77 WEBTJACKSON BOULEVARD
CHICAGO. IL 60600-5590
f - ME -19J
IM : 6 HECtiVED
COMM &�.
eJeffrey
IAAR 08 1995
6 Associates, Ina.
100 Park Place East Nies Ron GmikidQiQ
5775 Wayzata Boulevard
Minneapolis, Minnesota $5416
Dear Mr. Lutz:
The O.B. Environmental Protection Agency has received the
Environmental Assessment Worksheet (EAW) on the proposed
construction project. Unfortunately, due to limited resources,
we are unable to review this projects however, we offer the
foliwing general comments for your consideration during project
implementation.
We recommend that energy and water conservation measures be
Implemented. Energy conservation measures may include the
installation of sky lights, glass blocks, energy-efficient
lighting, automatic light timers, insulated window, occupancy
sensors, and energy efficient insulation. Water conservation
measures may include the installation of toilet dams, low-volume
or waterless toilets, faucet aerators, and low -flow shower heads.
The implementation of just a few of these conservation measures
has the potential to result in significant savings.
We recommend the use of recycled materials and environmentally -
sound products during construction. Items made from recycled
materials may include subflocring, carpet board/underlayment,
carpeting, insulation, wallboard, and ceramic tile.
Environmentally -sound construction products include items that
are water-based or mads with natural ingredients (", beeswax,
carnauba wax, natural oils, chalk, plant extracts and plant
gums). There are a number of "green• products available,
including paints, thinners, varnishes, waxes, cleansers,
polishes, speckles, and adhesives. Please feel fres to contact
our Agency for information on Chess products.
03. 29. 96 09: 19AM +OUN A8MOC P03
He appreciate the opportunity to review this project. If you
have any Questions, please contact Holly Mirick of my staff at
(317) 353-6704.
Sincerely,
ehirl Hitehall, Chief
Planning and Assessment Branch
Planning and Management Division
0
SC�
Minnesota Department of Health
Division of Environmental Health
925 Delaware Street Southeast
P.O. Box 58040
Minneapolis, MN 5545940040
(612) 6275100
March 15, 1995
Mr. Jeff O'Neill
Assistant City Administrator
MwdoeUo City Hag
P.O. Box 1147
Monticello, Minnesota 5538-9245
Dear Mr. O'Neill:
This letter reviews the Environmental Assessment Worksheet for the IUein Farms develop-
ment project in Monticello, Minnesota
We have a concem about the dose proximity of the proposed holding pond In the
proposed industrial park to Montoetlo Well No. 4. To Insure the groundwater quality of
Monticello Well No. 4 In the future, we suggest that a water table observation well be
Installed between the holding pond and the closest point to Monticello Well No. 4. With
the cooperation of the MonUcallo water operator, we recommend that you conduct a test
to determine it pumping Monticello Well No. 4 causes a change of water level In the
observation well. To do this, we recommend Monticello Well No. 4 be pumped for
approximately 24 hours. If there Is a drop In the standing water level In the observation
well, then the municipal well may be Inducing recharge from the area of the proposed
pond. If this is demonstrated, we would recommend that an Impervious Uner be Installed
under the holding pond.
From the County Well Index Information, it appears that there Is at least one domestic wag
(No. 136613) which is located adjacent, or very near, the water course downgradlent from
the holding pond. We are also maned with the protection of the water In that private
well so we are enclosing a photocopy of the well Information for your review.
It you have any questions, please contact either Mr. Bruce Olsen at 627-5167 or Ms. Betty
Wheeler at 627.5491.
Sincerely,
Patricia A. SloomWm
Director
PAB:BW:RM:tvs
Endoswe
M CC" "PC I Lmh EA kP*W
U" NO. CO T -R -S QUAD ELEV USE DPTH AQU D2BR FBRK LUNT NO3 DATE SACT DATESWEL D
.� --- --------------- .--- .--- -.- ---- ---- --.- ---- ---- ----- ------ ----- ------ ---- -
136613 86 121-25-11AAC 138D DO 95 D 51 1
.........•...........................................................
MINNESOTA COUNTY WELL INDEX.
UN.NO./C0. 135613/85
NAME EYE, ART
COUNTY WRIGHT
T/R/SEC. 121/25/14AAC
ELEVATION: FT.(
DIAM. IN.
STATUS ACTIVE
ADDRESS , MN
QUAD(7.5): MONTI CELLO
CWI/WL: NO CWZ/WC: NO
USE DOMESTIC
DEPTH 95 FT.
CASED FT.
DEL/DS
WHPA
CONTACT:
CORE/CTTNGS/GP.:
ENTERED: 1988/01/17
UPDATED: 1992/03/09
DRILLED: 1977/03/23
DEPTH D: 95 FT.
GROUT : YES
DNR PAN:
DATE NITRATE BACTERIA SOURCE SWL ELEV SOURCE
---------- ------- -------- ------- ----- ..-. -------
1977/03/23 51 27181
.....................................................................
0
0
Council Agenda - April 10, 1995
Coasideratiogof auorovina 6na1 Plat and a0gothm deyelooment
agreement - Slein Fame residential subdivision (J.O.)
The final plat and development agreement will be placed on the agenda for
the regular meeting scheduled for April 24, 1995.
Council Agenda - 4/10/95
8. Pensidgmlion of a Molution aoceotlna bids.ilvvariline Qoatrgct,
and ordering improvement - Klein Farms resideatial subdivision.
lmiect 98-02C. 0.O., B.W., J.S.)
A. REFERENCE AND BACKGROLT :
Bids were received and opened on Friday, April 7, 1996, at 10:00 am. at the
City offices. Thirteen responsible bids were received ranging from
$1,097,583 to $1,403,905. The engineer's estimate for the project was
$1,097,582, and the feasibility report construction cost was $1,174,384. The
project is not proposed to be awarded until the Council meeting of April 24,
1895. At that time we will have evaluated the proposed costa in greater
detail and will provide a summary of those anticipated costs.
Initially it does appear that the low bidder has frontrluded his bid to
increase the coat of the sanitary sewer which directly affects the City's
share of the total share of the project costa. A better description of the
anticipated costs will be provided on April 24.
The developer has indicated an interest in dealing with the contractor prior
to the contract award to start the grading operations. He has indicated that
he would be willing to strike a separate deal with the contractor that would
make him responsible for any coats should the project not be awarded. The
bid extension and bid tabulation will be provided on April 24 at which time
the project is proposed to be awarded.
No action is requested at this time.
Council Agenda - 4110/95
10. Council Uadate—Outlot A. Country Club Manor.
There has been little change regarding this topic since the last meeting on
this topic; therefore, for the sake of efficiency, you are provided a copy of the
agenda supplement from the previous meeting.
As you recall, this item was tabled on March 27, 1995, because David
Hornig was not in attendance. Please note that he was informed by phone
but not by letter that Council would be discussing the item on March 27,
1995. He told me that he regretted missing the meeting and that he would
have attended had he been given a written reminder.
On Monday, I sent him a note asking him to give me a written response to
the terms of the sale as drafted on a preliminary basis by city staff. I asked
to have his response by Wednesday this week. As of Friday, I have had no
response. Therefore, I have no idea to what extent he supports the terms
outlined in the attached item. _
t>n 1 lr
w� O Ii
Council Agenda - 4110/96
Considergpon of adontiva terms of sale - Oatlot A. Country Club
M (J.O.)
A. REFERENCE AND BACKGROUND:
As you recall, a few weeks ago Council directed City staff to complete
negotiations with David Hornig on the sale of Outlot A, Country Club
Manor. Stall' met with Hornig on two separate occasions to discuss the
matter. We have made progress but have not "settlers" on terms at this
time. However, we feel that discussions have come along far enough to
justify placing this item on the agenda, hereby bringing it to a head.
Council is asked to review the terms proposed below and present it to
Hornig as a "take it or leave it" proposal or direct staff to negotiate further
with Hornig or withdraw the land from the market. The basic terms of the
staff proposal are as follows:
Purchase price. The original purchase price was $282,000. Due to
the fact that it has taken almost a year since the original deal was
struck and no development has occurred, it is recommended that 7.646
interest be added to the cost of the land for the time period from June
of 1994 to the time that it is expected that the land will be sold. This
interest expense amounts to $21,160 which could be added to the
total cost creating a new purchase price of $303,160.
Bien Revenue. This city currently obtains approximately $8,860 per
year in sign revenue for the billboards on the site. The purchase
agreement should require that the signs be allowed to remain on the
portion of the site unaffected by the phased development. The
revenue from the signs should remain with the city until the signs
are taken down.
Land payment. The payment of the principal amount for land used
in development must occur at the time of development. In other
words, when the first phase is developed (4 acres) the land included
in this phase would be paid for at the time of development. Up until
the time of development, the developer will make interest payments
to the city at a rate of 74496. The interest payment would be adjusted
based on the land remaining after each phase of development.
Council Agenda - 4110195
B. ALTERNATIVE ACTIONS:
1. Motion to approve terms of sale concepts above.
I am not sure to what extent Hornig will support the terms above. It
is my understanding that he may expect to get the sign revenue as
part of the deal. It is my view that his original proposal did not
include reference to obtaining the sign revenue; therefore, this money
should remain with the City.
In our discussions, Hornig did support the concepts under item N3
above. He is willing to make interest payments to the City to retain
the land. I am not sure if he is willing to pay the higher land price
under item til above.
2. Motion to withdraw the property from the market.
There are factors at work that have developed since the original deal
was put together that could cause Council to rethink selling the
property at this time. For instance, the rate of new housing starts
continues to increase which is placing additional pressure on the city
to upgrade the wastewater treatment plant. Development of an
additional 74 housing units as proposed by Hornig will use additional
wastewater treatment plant capacity that the City might otherwise
wish it had available for single family housing development. One
way to preserve capacity would be to wait to allow development of
Outlot A until after the upgraded wastewater treatment plant is
online.
Land values continue to increase in the area. During the sale delay
period, a property near the site that is zoned for both multi -family
and business uses sold at a price approximately twice the value per
acre that Hornig offered in the original proposal. Therefore, it is
likely that the City will reap a higher price for the land if it elects to
wait and sell the land later.
It is true that the City has holding costs associated with keeping the
land. Annual holding costs are estimated at $21,160 if we assume a
7Vj% rate of return. To offset this cost is the sign revenue which
amounts to $8,860 year.
Council Agenda - 4110/95
Motion to modify terms of sale as outlined above based on additional
input from the developer.
As noted above, the developer may not support all of the terms
outlined under alternative #I. Council may wish to modify the terms
above based on additional input from the developer.
C. STAFF RECOMMENDATION:
Hornig had a chance to tie up the land a year ago and elected to delay
obtaining control of the land until his financing came through. During this
delay, factors have come into play that could serve to modify the City's
position with regards to the sale of the land. Therefore, it is our
recommendation that the City hold on to the land at least three more years
for reasons outlined under alternative 02. It would be our second choice to
provide Hornig with a "take it or leave" option as outlined under alternative
Ol. At a minimum, the City should seek terms that provide the City with a
good financial return along with control over the property as it is developed.
None.
Council Agenda - V10195
11. �nsideralion of establishing marketing strategy for the Eastwood
Knoll subdivision. (J.O.)
An update on this agenda item will be provided at the Council meeting on
Monday night. As you know, Orin Thompson and Vic Hellman both
provided a purchase offer for the land. In addition, it appears that Tony
Emmerich may make a proposal. It is suggested that we take two more
weeks to collect and analyse proposals to purchase Eastwood Knoll in its
entirety.
Council Agenda - 4/10/95
12. Consideration of purchase of single electronic water meter flow
recorder. W.S.)
A. REFERENCE AND BACKGROUND:
Along with the expansion of our wastewater treatment plant, City staff has
looked at the current sewer hookup charges and how they relate to actual peak
usage per unit. Currently, the City of Monticello uses a base of 250 gallons per
day, maximum use, for a single residential hookup. We use a formula in many
instances to determine the number of units a specific commercial or industrial
user should have. Since we rarely have peak use information and read water
meters only every three months, we don't have any information from any users
on peak usage per day. In addition, we sometimes get complaints from users
regarding the water meter readings. Once in a while, a major user will have
a leak and/or a malfunctioning appliance which causes an extremely high bill.
The Water and Sewer Superintendent often spends a great deal of time
assisting these people in tracking down their internal problems so that we can
justify the meter reading and the bill.
Last year at the Minnesota Rural Water Seminar in St. Cloud, we came across
a device which straps on to a water meter with a velcro strap and records the
actual rate of flow going through the water meter. This information can easily
determine the rate of a leak as well as time of the leak, but it can also
determine peak usage to be used for determining sewer hookup charges and
capacity needed in the sewer system and lift stations themselves. We tested
one of these unite in Monticello last year and felt that it would be a very useful
tool for the City of Monticello to have, especially in our growing community
and considering the proposed expansion of our wastewater treatment plant.
The specific device is a Meter -Master System III, Model 100 Rate -of -Flow
Recorder. The recording device comes with the necessary software so that
reports can be generated on our existing computers at the public works facility.
The unit is easily adaptable to our water meters used within the community
and comes complete with a two-year warranty. We placed an amount of $6,100
in the 1995 budget anticipating this purchase. The cast of the unit, software,
carrying case, and extra life battery is $6,685.93, which includes sales tax, and
can be purchased from WaterPro, a firm in Eden Prairie that the City has done
business with for years. To the beat of our knowledge, this is the only system
that is readily adaptable to our meters and is currently available.
0. ALTERNATIVE ACTIONS:
The first alternative would be to authorize purchase of the Sensus Meter
Master from WaterPro for $5,685.93.
Council Agenda - 4/10/95
The second alternative would be not to authorize a purchase at this
time.
C. STAFF RECOMMEND4UM.
It is the recommendation of the Public Works Director and Sewer and Water
Superintendent that the City Council consider the purchase of the Sensus
Meter Master as outlined in alternative Nl.
1). SUPPORTING D6M:
Quote from WaterPro; Copy of brochure from Meter -Master.
A QUOTATION FOR THE CITY OF MQPCELLO . Mtn
Qj,l
DESCRIPTION
LM TOTAL
PRICE
1
SENSUS METER MASTER #100 W/ACC
$2,825.00 52,825.00
1
METER MASTER III SOFTWARE
$2,000.00 $2,000.00
0
CARRYING CASE
$0.00
0
EXTRA LIFE BATTERY
Qla-w $0.00
0
CONVERTER FOR GEAR DRIVE METERS
$650.00 $0.00
0
SENSUS SRH.SRM CMPD ADAPTER
$550.00 $0.00
0
HERSEY MHR MODIFIED GEAR TRAIN
$195.00 $0.00
TOTAL
$4,825.00
4 m •oo
f 5245 q2-
S'p1�ss ax '340 �
THAN _YOU FOR YOUR INTEREST AND CONSIDERATION,
TODD BREDESEN
I
Row
Recording Doesn't Get Any Easier
Push Button Operatlon - No PC Required In Field
Feetwes
Patented Magnetic Sensor
Universal CompatiblUty
No Meter Alteration
Compact and Portable
Easy Operation
Submersible and Securable
r,` ': I 7--,!
1
Demand Monitoring
Proper Meter Sizing
Customer Rate Structuring
Leak Detection
Customer Service
Conservation Programs
•¢+o •use mnsarwa�
r
o
t r
rA•
�..Mti ti -may � a•+
opffatim
• Compatible with all meter types. Compso
size fin inside residential meter boxes.
• Quick. two mimue set-up.
• Strap -on senor togs meter's magnetic
pulse count without any meter alteration.
• Easy push bunan open tuon. Recording
toggles on/off to storo up to 20 records
prior to downloading.
• Flashing LED verifies recording accu-
racy based on preset meta.peciflcasons.
• Cumulative volume may be checked
while recording without intertuping tor.
• Data is validated by comparing Meter -
Mauer volume to beginning and ending
meter readings.
• Easy to use system software. Compatible
with generic hardware and disk opiating
systems,
• Reports generated in standard ASCII
format for graph generation aM export to
other databaso programs.
• Imemal, rechargeable batteries. External
batteries. AC. or solar power may be used
to extend recording time.
• Accesumes include modems for remote
operation and adaptor for use with non•
magnetic melon.
Me••s�IYM
U- I r •
u, •
e u.
u
rr sw�
For 60 years, METFR•MASTPRs have
been used for resolvtng water use and ran
disputes. Misting in teak detection, sizing
meter in•ullatdons and other applicaticm,
Proper mean sizing results in Iowa capital
expenditures and added income through
accurate billing and use registration. Today.
this U vital to bah seller and consumer.
METER -MASTER instrumaro pay for
themselves many times torr through
increased revenue. In fan. they often pay
dwir coat the flrn time used.
Unit price includes instrument, semis table.
RS232 cable, external battery/charger cable.
internal batteries. battery charger and
Operating manual.
P. S. BRAINARD A COMPANY
P.a am xe, awoKpw . taw J•r•ar awns
VOL 6L741I111) PAX ai f-WA3Oa 0—
Conned Agenda - 4/10/95
13,onsidp_rq#og of to reauestti,for a JemporgE gp:tale liquor lic gnse for
Ducks Unlimited banaust and Riverfest. Annlicant Monticello
Lions Club. (R.W.)
A. REFERENCE AND BACKGROUND:
The Monticello Lions Club will be providing the concession services for the
Ducks Unlimited Banquet scheduled for May 9 at the Monticello Roller
Rink and also will be serving concessions at the Riverfest scheduled for
July 9, 1995, in Ellison Park. In past years, the City Council has issued a
one -day non -intoxicating beer license for both events and also a setup
license for the Ducks Unlimited Banquet. This year, the Lions Club has
requested the City issue them an on -sale liquor license for each of these
events so that they can also sell wine coolers in addition to strong beer. In
both cases, they do not intend to actually sell liquor products other that
wine coolers but would still require the set-up license for the Ducks
Unlimited Banquet.
A few years ago, the state statutes were changed to allow municipalities the
ability to issue temporary one- to three-day on -sale liquor licenses to
charitable organizations. Previous to this change in the law, municipalities
were not allowed to grant temporary on -sale liquor licenses and could only
issue non -intoxicating liquor licenses and set-up licenses. The Lions Club is
the first to actually request the on -sale liquor license on this temporary
basis.
Since this is the first request that we have had for this on -sale liquor
license, the Council should also establish a daily fee if you are in agreement
with issuing the license. As a reference, the one -day non -intoxicating beer
license has previously been $10 per day, and the set-up license is $25 per
day. As a suggestion, if the Council is in favor of issuing the temporary on -
sale liquor licenses, I would suggest the fee be a minim= of $25 because of
the greater flexibility the organization would have in products they could
sell. As in all cases, the applicant should be required to provide proof of
liquor liability insurance, which the Lions Club has indicated they would be
doing.
It should be pointed out that even though state statutes do allow
communities to issue temporary on -sale liquor licenses, it is up to each
individual city to determine whether they wish to do so. If the Council
does not feel it is necessary, you can choose to deny applications and/or just
issue non -intoxicating beer licenses.
Council Agenda - 4/10/95
B. ALTERNATIVE ACTIONS:
1. Council could approve the issuance of an on -sale temporary one -day
liquor license and a one -day setup license for the Ducks Unlimited
Banquet and a one -day on -sale liquor license for the Riverfest
Celebration July 9 as requested.
The approval should be contingent upon the Lions Club providing
proper proof of liability insurance coverage and contingent upon
payment of the required fee to be set by the Council.
2. Council could deny the request for an on -sale liquor license but agree
to the issuance of a non -intoxicating beer license for both events and
a setup license for the Ducks Unlimited Banquet.
Under this option, the Council has chosen not to allow temporary on -
sale liquor licenses but continue to allow non -intoxicating licenses
only.
C. STAFF RECOMMENDATION:
The stats is not aware of any problems with the Lions Club for previous
years with licenses covering these events. As far as whether an on -sale
license should be issued by the Council, staff does not have any reason to
oppose this request, but it becomes a matter of policy to be set by Council.
State statutes do allow communities to issue these licenses, so it is a matter
of whether the Council is in agreement with the state statute.
D. SUPPORTING DATA:
License application for Ducks Unlimited Banquet.
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Council Agenda - 4/10/95
14. ConsidQration of Arbor Dav Proclamation and observance for F ridav,
Anri129.1995. (J.S.)
A. REFERENCE AND BACKGROUND:
Last year, as part of our efforts toward reforestation and citizen awareness of
the value of planting trees, the City of Monticello Council declared April 29,
1994, as Arbor Day. A small celebration and ceremony was held in Ellison
Park and a tree was planted. The City of Monticello has met the requirements
for the "I'ree City U.S.A. Program" for several years. The City met the
requirements for 1994 by having an organized tree board (park board) or
department, a community tree ordinance, and a tree or forestry program which
is supported by at least $2 per capita. By proclaiming an Arbor Day
observance, the City completes its requirements for the Tree City U.S.A.
Program and is eligible for the Forestry Grants Program.
We all know the benefits of planting trees for shade and beauty for the next
generation. I would like the City to again consider proclaiming April 28, 1995,
as Arbor Day and again hold a small tree planting ceremony in one of our
parks.
B. ALTERNATIVE ACTIONS:
1. The Brat alternative is to proclaim Friday, April 28, 1995, as Arbor Day
and observe it by having a small tree planting ceremony in one of the
parks.
2. The second alternative is not to proclaim Arbor Day for 1995.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director that the City Council
proclaim Arbor Day observance as outlined in alternative #I.
Copy of the proclamation.
PROCLAMATION
WHEREAS. Minnesota's forest treasures were a significant attraction to early
settlers because of their usefulness and the beautiful environment they providedr
and
WHEREAS. trees are an increasingly vital resource in Minnesota today, enriching
our lives by purifying air and water, helping conserve soil. and energy, creating
jobs through a large forest products industry, serving as recreational settings.
providing habitat for wildlife of all kinds, and making our cities more liveable]
and
WHEREAS, human activities such as construction damage and pollution, as well as
disease and insects, threaten our trees, creating the need for concerted action
to ensure the future of urban and rural forests in our state, country, and worlds
and
WHEREAS. each year on the last Friday in April --Arbor Day --the people of
Minnesota pay special attention to the wonderful treasure that our trees
represent and dedicate themselves to the continued health of our state's stock
of trees+
NOW. THEREFORE. I. Brad Pyle, Mayor of the City of Monticello, do hereby proclaim
April 28. 1995, to be
ARBOR DAY
and the month of May 1995 to be
ARBOR MONTH
In Monticello. Minnesota.
Further. I urge all citltens to become more aware of the importance of trees to
their well being. to participate In tree planting programs that will ensure a
green Minnesota in decades to come, and to plant, nurture. protect, and wisely
use Minnesota's great treasure of trees.
IN WITNESS WREREOF. I have
hereunto set my hard and caused
the Seal of the city of
Monticello to be affixed this
tenth day of April in the year
of our lord One Ttwusmrd Nine
Hundred and Ninety-five.
Mayor
D
Council Update - 4/10/95
Senior Housbw Alliance Board of Direetorq. (R.W.)
At the previous meeting, the Council indicated that any two of the following
individuals would be acceptable candidates for council appointment to the Senior
Housing Alliance Board. The individuals to be contacted were Arve Grimamo,
George Phillips, and Opal Stokes.
Opal Stokes and Arne Grimsmo have indicated a willingness to serve on the Board
of Directors on behalf of the City. Unless the Council indicates otherwise, these
appointments will be confirmed
INFORMATIONAL ITEM
April 10, 1999
011ie Koropchak, HRA Executive Director
At the April HRA meeting, HRA members accepted the resignation of
Ben Smith as a member of the HRA. An advertisement will be
published in the Monticello Times this week, advertising for
interested individuals to fill the commission seat vacated by Mr.
Smith. It is the intent of the HRA to interview candidates at
their May 3 meeting.
To be consistent with City policy to advertise and interview
candidates for a vacated commission seat and since, no City
Councilmember site on the HRA and the Council appoints the HRA
members, would the City Council be interested in joining the HRA on
the 3rd of May for a joint interview? Or does the Council prefer
an independent interview? Or would the Council prefer appointing
two Councilmembers to participate at the May 3 HRA interview? Or
is the Council not interested in interviewing individuals for the
NRA vacancy? The HRA hopes an individual can be appointed by the
City Council on May S.
Also, the HRA acknowledged the letter of resignations addressed to
the Monticello Senior Housing Alliance, Inc. from Al Larson and
Brad Barger. The HRA members appointed Steve Johnson and Ben Smith
to replace Larson and Barger as representatives of the HRA on the
Alliance Board.
0
CITY OF MONTICELLO MONTHLY BUILDING DEPARTMENT REPORT
MONTHBLG.WKI
MONTH OF MARCH 1995
PERMITS 6 USES
This
Same Month Last veer
This Year
PERMITS ISSUED
M" March
Lest Year To Data
To Date
RESIDENTIAL
Number
17
17 25
29
Valuation
(858.500.00
$649.100.00 $828.700.00
$1,319=00
Fees
$8,17125
14.767.38 $6.69224
$13,280.98
Surcharges
$428.25
$323.30 $482.85
$658.97
COMMERCIAL
Number
4
4 8
7
Valuation
$90.00000
9240,500.00 $271.000.00
$103.000.00
Fees
$1,004.00
81,885.67 $2.192.17
$1211.00
Surcharges
$14.75
$119.50 $135.00
$50.75
INDUSTRIAL
Number
0
2 3
1
Valuation
$0.00
$34,900.00 $38.400.00
9575.000.00
Fees
$000
6540.35 $575.35
$3,736.43
Surcharges
$0.00
$17.45 $1920
$287.60
PLUMBING
0.90
10
10 15
18
Fees
$466.00
$243.00 $381.00
$81800
Surcharges
$5.00
95DO 8750
$9.00
MECHANICAL
Number
11
NA NA
17
Few
941000
$858A0
Surchage
$5.50
$8.50
Other
OTHERS
Number
0
1 0
2
Valuation
$0.00
$000
Fees
$0.00
$10.00
$200.00
90.00
$n,hn
TQTAL S PARMITS
41
;4 09
74
TQTAL VALUATION
$94950000
$82450000 1123810000
$1097.30000
TOTAL ff
IQ,411
SZ.44@.2@ _� q,79-
$20.073 41
141TAL SURCHARGES
$483.60.
1485.75. $825.05
11.014,$2
CURRENT MOKTH
' FEES
I��MQF,R 0 DATE
PEFIMIj 7L1TURE
Nhhhlhbg
P4Rrdl Surcftpr05
vowfor
This Yeas Last Ywh
Str1ploFamlly
9
$8.038.76 $411.55
$823,100,00
14 12
Duplex
0a
Wdlbramay
0 0
Commerew
t
$951.00 13823
172500W
1 0
InNmtlial
0
1 0
Ron. Oarapss
0 0
swe
0 0
PLOC map
0 0
ALTERATIOWREPAIR
Dwolungs
8
$432.50 116.70
6n.400 00
15 12
Commorclot
3
$213,00 $850
$17.500,00
0 e
trh0uselsl
0 3
PLUMBING
AA Typm
10
$460,00 $3.00
11 13
MECHANICAL
0
Al Types
11
$410.00 $350
17 M_
ACCESSORY
STRUCTURES
SaAMMWQ Poob
0 0
Docks
0 1
MOVINO PERMIT
2 0
TEMPORARY PERMIT
0 0
OFMOUTION
a
TOIAI8
42
_$10.411 n •rip
$g4p orhnm
74 60
MONTHBLG.WKI