City Council Agenda Packet 09-09-1996 SpecialAGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, September 8, 1896 - 6 p n3 -
Mayor: Brad Fyle
Council Members: Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault
Call to order.
1997 proposed budget and tax levy workshop and resolution setting
preliminary tax levy.
Adjoum.
Special Council Agenda - 9/9/96
an"
(R.W.)
Enclosed you will find summary worksheets outlining the proposed 1997
municipal budget. The worksheets are summarized at this point for Council
review, with the exception of the general fund, which has more detailed
breakdowns by departments. Along with the general summaries by funds, a
summary was prepared which outlines some of the capital outlay
expenditures that the staff is proposing for 1997, some of which may vary
depending on which alternative the Council selects for the maximum tax levy
you wish to propose.
While the attached summaries are intended to only give you an overview of
the general expenditures and revenues by major categories, funds, and
departments, additional detail is available on a line -item basis in a
computer-generated worksheet which is available at city hall if anyone would
like a copy. In past years, the Council has focused more on the summary for
the workshop sessions and the larger categories rather than getting too
specific on a line -by-line item basis.
In order for the Council to have an idea of some options that could be
selected, I prepared three alternatives for discussion purposes that range
from a 1.61' decrease in our tax levy to a 3% increase. The three options
range in actual dollars collected from being the same as last year to a tax
levy that's $137,000 more than last year. Because of the higher market value
the city will have next year, if we were to have a budget that equaled the
1996 levy of $2,922,800, we would actually see a reduction in the tax rate
from 18.609 down to 18.210. This would amount to the reduction of 1.61%.
In each of the alternatives presented for discussion, the main difference in
the tax levy is related to the capital improvement revolving fund, which
ranges in a tax levy from $378,498 to $515,578, depending on which option is
selected. Although changes can be made anywhere in the budget within any
department or fund, the easiest alternative at this time to adjust the budget
was by simply changing the amount levied in the large capital outlay fund.
The next obvious way to reduce the levy would be to target specific
equipment or large ticket items that are being proposed as part of each
department's budget, which are primarily within the general fund.
Option A proposes a tax levy of $2,922,800, which is the same amount of
dollars we collected in 1996. As I noted earlier, this levy would actually
result in the taxpayer seeing a reduction in their taxes Brom the current
18,509 tax capacity rate down to 18.210. This reduction would be the result
of additional valuation that the taxes aro spread amongst. In many of tho
Special Council Agenda - 9/9/96
funds, the resulting tax levy to support the expenditures is actually reduced
or, in some cases, eliminated entirely under this option. For example, the
general fund tax levy would be approximately $6,000 lower than last year,
and the tree fund levy has been eliminated for 1997 since the fund has
sufficient reserves to handle expenditures without a levy. Another area that
has been reduced is our debt service fund for bond payments, which is lower
by approximately $42,000 next year. This will likely be a short-term
reduction in that current schedules call for an increase in tax levies to
support debt by at least $86,000 next year (1998). In addition to this planned
increase, we could be seeing a substantial increase in our debt payments
because of the wastewater treatment plant, which will have its first tax levy
in 1998. At the present time, financing of the wastewater treatment plant
could result in our tax levies for debt service to double in the year 1998
simply because a $10 million wastewater treatment plant will likely require
$600,000 to $700,000 in annual tax levies to retire the debt.
Under Option B, the actual dollars collected under the tax levy would be 3%
higher than 1996 at $3,010,484. While this is a 3% increase in dollars
collected, it's only a 1.33' increase in actual tax capacity rate which a
homeowner or business would see. Under this option, the only change is
occurring in the capital improvement revolving fund whereby an additional
$87,684 is proposed as a tax levy to be used for future major expenditures
such as Chelsea Road realignment cost, Highway 25 improvement cost,
County Ruud 118/1.94 interchange wst, ur other items that will need
substantial local funds.
Under Option C, the tax levy would be increased by $137,080 over last year
to a new total of $3,059,880. This would be a 376 increase in the tax capacity
rate but would result in a 4.6976 increase in actual dollars collected. Again,
the additional tax levy was simply earmarked for the capital improvement
revolving fund, bringing this tax levy to $515,678. It is assumed under this
option that the Council would simply set aside more funds in reserve to start
saving up for some of the major expenditures we will be faced with. In
addition to some of the ones previously mentioned, others could include
expansion of city hall, the extension of Chelsea Road westerly to County
Road 39, downtown redevelopment activity including land acquisition and/or
demolition, numerous city park developments or improvements including
now parks that will likely occur in River Mill, lGoin Farms, or simply
renovation of the existing Bridge Parks.
Some areas within the budget that should be highlighted or aro noteworthy
include the following:
An additional $26,000 was included in the parks department
budget under parttime salaries to basically double the amount
of funding available for summer help within our parks
Special Council Agenda - 9/9/96
department. This is a request of the Parka Commission
members who feel the City needs to address additional
manpower to adequately maintain our expanding park system,
including pathways and park development. It should be noted
that funding was simply placed within the part-time category
while there may be other options available to increase the work
force. One concern I would have is by simply doubling the
number of part-time individuals we hire during the summer,
problems could exist in that we may not have enough personnel
to adequately manage or supervise the increased workers.
An additional $35,000 plus benefit cost was also included under
planning and zoning department within the general fund to
cover the cost of adding an additional employee to work in
planning and zoning. If the City Council determines that an
additional employee is not warranted, the funding would still be
necessary to cover the additional cost of outside consultants to
keep up with the planning and zoning issues that are now being
delayed or neglected. Current staffing does not seem to be
adequate to keep up with the general issues of enforcement,
development issues, and other planning and zoning related
rrwtters that need to be dealt with on a daily basis in a growing
community. The recent involvement of the Parks Commission,
the general integration of the HRA and park committees in
planning, the growing orderly annexation issues including
revisions that are necessary to the urbanization plan, along with
more and more involvement by City staff in the Monticello
Community Partners program have only compounded the need
for additional outside consultant services or additional staff to
work on some of these issues.
A request has been presented by the Monticello Community
Partners (MCP) organization requesting City Council inclusion
of $35,000 in our annual budget to help fund their program in
1997. As noted earlier, more and more of the staffs time is
evolving in the MCP from secretarial requests to Jeffs time as a
board member on the MCP.
Although the budget impact is small in 1997, an additional
$5,000 was included in the data processing budget as the
additional cost for 6 months' lease of a now main frame
computer. Our existing computer hardware is now 6 years old,
and it is anticipated that we will have to replace the equipment
by the year 2000 because of the difficulty in upgrading the
system to meet our needs. An option we may want to consider
when replacing our hardware is to simply lease the computer,
Special Council Agenda • 9/9/96
which would allow us more flexibility in upgrading in the future
when new improvements are available rather than being tied
into a particular piece of equipment that is likely to be soon
outdated.
In the building inspection department within the general fund,
additional funds were included for the equivalent of a half-time
secretarial position to help out in that department. Due to the
expanding number of permits and paperwork that is associated
with the building inspection department, additional help will be
needed soon. Also included in this budget are funds for a second
vehicle for this department.
As part of the HRA budget, the HRA is proposing to reimburse
the general fund $76,000 in 1997 to cover HACA losses the City
may or has incurred because of tax increment financing. While
the HRA cannot directly reimburse these funds, they are
suggesting that half, or $37,600, of this amount be used for
public improvements that would normally be budgeted within
our general fund. A suggestion was to use these funds for the
upcoming Chelsea Road realignment cost that the City may
incur. The HRA is also requesting that the City Council
consider setting aside the second $37,600 to be used for the
acquisition of a future city industrial park. The HRA firmly
believes that the City or HRA or a combination of both will
eventually need to own and control an industrial park if we are
going to be competitive with surrounding communities in
attracting industry. The HRA has noted that if the City is
willing to set aside the $37,600 toward this goal, the HRA would
match this amount with an additional $37,600 from their
reserve funds.
In addition to the $76,000 reimbursement noted above, the HM
is also proposing to make available another $116,000 of surplus
funds they have accumulated to be used by the City for general
public improvements, hopefully for such items as Chelsea Road
realignment cost and City costs associated with our storm sewer
improvement program.
Tho following is o summery of the capital outlay fund expenditures proposed
under Options A, D, and C.
Special Council Agenda - 9/9/96
Public parking lot overlay improvements
$30,000
Construction inspections department - new vehicle
$20,000
1/4 of new jetrodder/vacuum
$25,000
Library:
Parking lot overlay
$4,000
Copy machine
$4,000
Personal computer
$2,000
Trail and park system improvements:
Play structure maintenance
$10,000
Bridge Park enhancements
$20,000
Pathway - Riverroad Plaza to Middle School
$15,000
Pathway - Ellison Park to Mississippi Drive
$30,000
Meadow Oak Park:
Concession building
$12,000
Basketball court
$2,000
Parking lot
$13,000
Prairie Creek Park
$2,600
Monticello Community Partners matching contribution
$35,000
Future city hall expansion (partial)
$76,000
Chelsea Road realigruneuL (partial)
4%15n.nnn
TOTAL $450,500
OPTION
Same items as noted above with the addition of-
Future
fFuture city hall expansion (partial) +$24,000
1.94/County Road 118 interchange (partial) $0=1
NEW TOTAL $530,550
OPTION C
Same items as noted in options A and B plus
the following additions:
1.94/County Road 118 interchange +949A0
NEW GRAND TOTAL $579,950
Although the Council may tomo up with many other items or suggestions
that could be earmarked in our capital outlay revolving fund, the above items
were simply to give the Council an idea of where the additional surplus funds
Special Council Agenda - 9/9/96
could be earmarked for projects that may need to be considered in future
years. Because these projects and others will likely be items well have to
consider in the future, a maximum tax levy as proposed under Options B or C
can easily be justified when considering future expenditures well be facing.
Regardless of how much discussion takes place Monday night, additional
budget workshop sessions can certainly be held before our final tax levy
needs to be adopted in December. By September 15, a preliminary maximum
tax levy amount must be adopted and certified to the County Auditor. We
can always go lower than the maximum levy, but we cannot go higher later
on. Because of this, I caution the Council not to be too conservative at this
stage of the game and allow yourselves some flexibility should you decide
that some budget cuts need to be made later on.
In addition to setting the maximum preliminary tax levy, the Council also
has to select a date for the initial public hearing on the budget and a
continuation date if necessary. The public hearing needs to be held
somewhere between November 29 and December 20 but cannot be held on
Monday, December 2, or December 9, our regular Council meeting date. As a
result, a special meeting date and time will have to be selected; and for the
past few years, the Council has held the meeting on a weekday at 5 p.m.
After the initial public hearing is held and a continuation one if necessary,
the Council has to wait until an additional meeting to adopt the final tax levy
and budget. New this year is the fact that we cannot adopt the final tax levy
at our regular meeting December 9, as it conflicts with a continuation date
already set by the School District. The result is the Council will likely have
to have two special meetings, one for the initial public hearing and one set
later for adoption of the final budget. Since I have to notify the County by
September 16 of our public hearing date, the Council will need to select one
Monday night.
Although we only allowed one hour for the preliminary discussion of our
budget, it appears that the regular Council agenda will be very short, which
would allow for the Council to continue discussion of the preliminary budget
atter the regular meeting items have been covered, if necessary.
OPTION A
(No increase in dollars collected)
TAX LEVY SUMMARY
1997 BUDGET
ALL FUNDS
Net Payable"
Adjusted Levy Before 1997 Adjusted
Levy HACA Adj. Levy After
E=d Payable 1996 pa3mble 199.1 HACA DedudW&HACA
General
$11966,209
$2,137,625
$177,417
$1,960,208
Library
31,095
31,095
0
31,095
Transportation
15,590
15,854
1,302
14,552
Shade Tree
12,038
0
0
0
OAA
1,196
1,055
78
977
HRA
17,497
14,060
1,146
12,914
Debt Service
597,270
605,022
49,504
555,518
Capital Imp. Revolving
281.905
378.498
30"962
347.536
TOTAL
$2,922,800
83,183,209
$260,409
$2,922,800■
Net Certified Levy Increase - $0
Payable 1989 Tax Capacity Rate .....
14.283
Payable 1990 Tax Capacity Rate .....
16.187
Payable 1991 Tax Capacity Rate .....
16.611
Payable 1992 Tax Capacity Rate .....
16.492
Payable 1993 Tim Capacity Rate .....
16.313
Payable 1994 Tax Capacity Rate .....
17.527
Payable 1995 Tax Capacity Rate .....
18.228
Payable 1996 Tax Capacity Rate .....
18.509
Est. Payable 1997 Tax Capacity Rate .
18.210 (1.61%)des ug in tax rate
Tax Tax
'88/Payable 1989
8 15,405,139
14.283
$2,198,008
'89/Payable 1990
15,873242
16.187
2,568,106
'90/Payable 1991
16,161,043
15.511
2,506,132
'91/Payable 1992
15,613,574
16.492
2,558,554
'92/Payable 1993
15,490,500
16.308
2,526,216
'93/1'ayable 1994
15,164,786
17.527
2,652,527
'94/Payable 1995
1508,930
18.228
2,841,185
'95/Payable 1996
15,792,922
18.509
2,922,800
'96/Payable 1997 (est,)
16,050,572
18.210
2,922,800
• Actual levy collected from taxpayers --balance received 60m state in HACA aid payments
($260,409 is est. State Aid for 1997).
•• Did not deduct HACA from library levy, but deducted library portion of HACA 4om general
Hind levy.
TAXLEVYASM: W4%
OPTION B
(3% increase in dollars collected)
TAX LEVY SUMMIARY
1997 BUDGET
ALL FUNDS
Net Payable"
Adjusted Levy Before 1997 Adjusted
Levy HACA Adj. Levy Ager
Eand Payahir 1996 PAvnhle 14197 H&CA DedUe6naRACA
General
$1,966,209
$2,137,625
$172,651
$1,964,974
Library
31,095
31,095
0
31,095
Transportation
15,590
15, NA
1,250
14,604
Shade Tree
12,038
0
0
0
OAA
1,196
1,055
78
977
HRA
17,497
14,060
1,120
12,940
Debt Service
597,270
605,022
48,176
556,846
Capital Imp. Revolving
2ALA011
466.182
.17-1.14
429.048
TOTAL
$2,922,800
$3,270,893
$260,409
$3,010,484*
Net Certified Levy Increase - $87,684 (+3% in dollars)
Payable 1989 Tax Capacity Rate .....
14.283
Payable 1990 Tax Capacity Rate... . .
16.187
Payable 1991 Tax Capacity Rate .....
15.511
Payable 1992 Tax Capacity Rate .....
16.492
Payable 1993 Tax Capacity Rate... . .
16.313
Payable 1994 Tax Capacity Rete .... ,
17.527
Payable 1995 Tax Capacity Rate... . .
18.228
Payable 1996 Tax Capacity Roto .....
18.509
Est. Payable 1997 Tax Capacity Rate.
18.756 (1.33%) j11Rt M in tax rate
Tax Tal
'88/Payable 1989
$ 15,405,139
14283
$2,198,008
'89/Payablo 1990
15,873,242
16.187
2,568,106
IN/Payable 1991
18,161,043
15.511
2,508,132
'91/Payable 1992
15,513,574
16.492
2,558,554
'92/Payable 1993
15,490,500
16.308
2,526216
'93/Payable 1994
15,154,786
17.527
2,652,627
'94/Payable 1995
15,586,930
18.228
2,841,185
'95/Payable 1996
15,792,922
18.509
2,922,800
%(Payable 1997 (est.)
16,050,572
18.756
3,010,484
• Actual levy collected from taxpayers --balance received from state in HACA aid payments
4260,409 is fast. State Aid for 1997).
•• Did not deduct HACA from library levy, but deducted library portion of HACA from general
fund levy.
TA1tI.EV1' S01; W4M B
OPTION C
(3% increase in tax rate)
TAX LEVY SUNEM"Y
1997 BUDGET
ALL FUNDS
Net Payable"
Adjusted Levy Before 1997 Adjusted
Levy HACA Adj. Levy After
guid Payable 1_-_996_+ Payable 1997 HACA Dee + ting HACA
General
$1,966,209
$2,137,625
$170,099
$1,967,526
Library
31,095
31,095
0
31,095
Transportation
15,590
15,854
1,250
14,604
Shade Tree
12,038
0
0
0
OAA
1,196
1,055
78
977
HRA
17,497
14,060
1,094
12,966
Debt Service
597,270
605,022
47,447
557,575
Capital Imp. Revolving
281.9(15
515.578
40,"1
475.137
TOTAL
$2,922,800
$3,320,289
$260,409
$3,059,880'
Net Certified Levy Increase • $137,080 (+4.69% in dollars)
Payable 1989 Tax Capacity Rate .....
14.283
Payable 1990 Tax Capacity Rate .....
16.187
Payable 1991 Tax Capacity Rate .....
15.511
Payable 1992 Tax Capacity Rate .....
16.492
Payable 1093 Tax Capacity Rate .....
16.313
Payable 1994 Tax Capacity Rate .....
17.527
Payable 1995 Tax Capacity Rate .....
18.228
Payable 1996 Tax Capacity Rate .....
18.509
Eat. Payable 1997 Tax Capacity Rate.
19.064 (3%) Incur in tax rate
Tax Tax
'88/Payable 1989
$ 15,405,139
14.283
$2,198,008
'89/Payable 1990
15,873,242
16.187
2,668,106
'90/Payable 1991
16,161,043
15.511
2,506,132
'9VPayable 1992
15,513,574
16.492
2,658,554
'92(Payable 1993
15,490,500
16.308
2,526216
'93/Payable 1994
15,154,786
17.527
2,652,527
'94/Payable 1995
15,586,930
18.228
2,841,186
'95/Payable 1996
15,792,922
18.509
2,922,800
'98/Payable 1997 (est.)
16,050,572
19.000
2,922,800
' Actual levy collected from taxpayers --balance received from state in HACA aid payments
($260,409 is est. State Aid for 1997).
•• Did not deduct HACA from library levy, but deducted library portion of HACA from general
fund levy.
TAXLBVYC.SUM: W4W co
B1�ID
General
Library
Transportation
Shade Tree
UDAG
OAA
HRA
EDA
SCERG
CMIF
Debt Service
Liquor
Water
Sewer
Capital Imp.
Water Access
Storm Sewer Access
Sewer Access
TOTAL
OPTION A
1997 BUDGET SURD ABY
(No increase in levy dollars)
I=
REVENUE F.XPENDMIRES
$2,876,200
$2,876,200
32,295
32,295
69,635
69,635
6,900
20,725
12,840
59,000
1,600
1,600
515,960
596,000
215,740
202,120
6,555
124,000
120
0
1,499,090
1,688,973
1,828,650
1,643,360
218,305
418,74000
563.800
963,885-
442,868
450,500
74,900
10.000
25,000
0
$8,591,878 69,156,723
• includes 6414,256 Depreciation -contributed assets sewer
•• includes 6200,435 Depreciation -contributed assets water
BUDG01A.SUM: W&W
1896
RFVEMUE EXPF1ynrrtTRES
$2,780,575
$2,780,575
32,295
32,296
70,243
70,322
20,385
20.385
11,120
0
1,700
1,700
508,040
321,727
117,445
202,120
7,805
0
195
0
1,759,511
1,666.430
1,675,760
1,622,240
192,950
384,850
522,260
926.655
375,027
610.962
82,080
20.500
0
0
$8,350,481 68,588.761
b
GENERAL FUND SUMMARY
1997 BUDGET
REVENUE
Taxes
139&
1332
Current Ad Valorem
82,143,730
82,137,625
Penalty/Interest
1,000
100
Tax Increments -Kmart
99100
96.050
i.irnnsas nd P rmitn B ,AinaAA
82,243,830
82,223,775
-
Liquor
25,150
24,900
Beer
1,650
1,030
Set Ups
325
325
i.icenseA P Non•R
8 27,025
8 26,255
And rmita_ - t;inass
Building Permits
110,000
150,000
Variances/Conditional Uses
2,500
2,600
Dog Licenses
Others
150
3.600
125
5.050
Inter.
8 116,250
8 157,675
vprnmpntal
Fire Department Aid
32,685
34,900
Police Department Aid
22,000
25,000
State Highway Aid
40.000
41.000
for Services
S 94,685
8 100,900
ChArYes
General Government
1,000
1,000
Public Safety (Township Contract)
59,600
60,970
Streets - C.S.A.H. Mtnc.
6,800
61600
Deputy Registrar
100,000
105,000
Other
350
660
Subdivision Fees
1,000
61000
Special Processing Fee (Garbage)
12,000
15,000
Recycling Incentive
81000
12,000
Inspection Fees
4,000
51000
Garbage Cart Rental
4.500
6.000
8 196,250
8 217,220
FA=
Animal Impoundment
18.000
18.000
8 15,000
8 18,000
MLffPUaQMlARP. AVA
Interest on Investments
62,060
103,525
Sale of Property
275
350
Other & Rental of Property
11200
13.500
Reimh
8 73,535
8 117,375
Ra(1inds and .rgomen_ts
IDC Reimbursement
2,000
0
Other Reimbursements
12.000
15.000
8 14,000
8 15,000
TOTAL GENERAL FUND REVENUE
82,780,575
82,876,200
GENFUNDR.BUM: 9/499 6
GENERAL FUND SLYN3 ARY
1997 BUDGET
EXPENDITURES
Im
1882
Mayor and Council
E 3045
E 30,425
Administration
237,365
236,000
Finance
99,320
100,980
Insurance
85,000
63,470
Audit
13,500
13,500
Legal
27,300
28,000
Planning A Zoning
72,935
109,885
Inspections -Bldg. Official
156,240
163,905
Assessing
13,625
15,900
Deputy Registrar
94,895
98.666
City Hall
54,700
34,980
Computer
38,020
35,280
Elections
6121S
o
TOTAL GENERAL GOVERNMENT
$ 909,250
E 930,980
Law Enforcement
$ 302,810
$ 323,475
Fire
133,475
140,665
Civil Defense
8,740
8,710
Animal Control
36.600
34100
TOTAL PUBLIC SAFETY
$ 480,555
8 506,860
Inspection
$ 42,340
$ 43,540
Admin. A Engineering
116,260
126,090
Strcets & Alleys
345,430
308,325
Snow & Ise
27,810
97,710
Street Lighting & Parking Lots
65,760
62,760
Shop & Garage
73,350
37,060
Refuse Collection
286270
-mam
TOTAL PUBLIC WORKS
$ 957,210
$ 997,020
Senior Citizens Center
$ 65,000
$ 37,000
YMCA/Cornmunity Ed.
25,000
25,000
Infbrmation Center/Museum
1.740
I=
TOTAL HEALTH & WELFARE
$ 81,740
$ 63,690
Parks & ReeXemetory
S 20.480
1 242,41a
TOTAL PARKS & RECREATION
$ 205,460
$ 24.2,410
Community Development
198A70
6 i2A190
TOTAL COMMUNITY DEVELOPMENT
$ 136,870
$ 124ASO
Misc.•Severance Benefits
IL9.HDD
1 11 GDO
TOTAL MISCELLANEOUS
$ 8,500
$ 11,000
TOTAL GENERAL FUND EXPENDITURES
$2,780,576
$2,87000
GENFUNDE.SUM: 4M9e y
SUMMARY OF PROJECTED REVENUES, EXPENDITURES
AND FUND BALANCES (CASH 6 INVESTMENTS)
PROJREV: 09/05186
G
PROJECTED
1997
1997
PROJECTED
BALANCE
PROJECTED
PROJECTED
BALANCE
EUNQ
12tl1(86
REVENUE
EXPENDITURE
12M1B7
General
$2558,725
$2,876200
$2,876.200
$2.558.725
Library
$7,975
$32.295
$32295
$7,975
Tree
$141,670
$6,900
$20.725
$127.845
OAA
$10.530
$1.600
$1,600
$10,530
Water
$148,320
$218,305
$218,305
$148,320
Water Access
$276,615
$74,900
$10,000
$341,515
Sewer
$110,405
$563.800
$549.330
$124,875
Sewer Access
$342,455
$202,420
50
$544,875
Transportation
$1,100
$69.635
$69,635
$1,100
Liquor
$210,900
$1.828,650
$1.643,350
$396.200
Capital Outlay Rewlving
$541,000
$442,868
$450,500
$533,368
HRA
$122,675
$515.960
$596.000
$42.635
UDAG
$158,620
$12,840
$59,000
$112,460
EDA
$137,200
$215,740
$202,120
$150,820
SCERG
$121,540
$5.555
$124,000
$3,095
CMIF
$300
$120
$0
$420
Storm Sewer Access
$D
S2&om
to
$25.DDO
SUBTOTALS
$4,890,030
$7,092,788
$6,853,060
$5,129,758
Debt Service
General Obligation Bonds
$786,945
$284.061
$338,875
$732,131
Special Assessment Bonds
$1,944,267
$916,679
$1,035,085
$1,825,881
Tax Increment Bonds
5338.382
S28H.350
9315.013
S322.71A
SUBTOTALS
$3,070594
$1,499,090
$1,668,973
$2.880.711
TOTALS
$7,960,624
$8,591.878
$8542,033
$8.010,469
PROJREV: 09/05186
G
DEBT SERVICE FUNDS
1997 BUDGET FORECAST
REVENUE
I=
19M
Current ad valorem:
605,022
651,187
Interest:
91,780
63,245
Special asmt--county:
506,788
730,229
Transfer in—tax increment:
295.500
314.950
TOTAL REVENUE
11.19%M
• • tt N i ii i M • t i; tii 14H i iHi • iNt i tt1►it i i ♦ it t;t N t1 ttt 4itt Nittiiit ti tii ttgi • iii t1
EXPENDITURES
Principal: 1,180,000 950,000
Interest: 486,291 597,762
Paying agent fees: 8,182 9,543
Interest exp.: 14600 9.125
TOTAL EXPENDITCTRES
DEDTHERV.SUM: W5M
CAPITAL OUTLAY ITEMS
1997 BUDGET
FUND/ FUNDING
DEPARTMENT jgM AMOUNT $QURCE
Data Processing Software updates $ 1,500 General Fund
Building permit software 5,000 General Fund
Equipment:
Printer stand 125 General Fund
Personal computer (big dept) 3,000 General Fund
Main frame computer updating--
AS/400 lease for 6 months 9,180 General Fund
Less: Maintenance agreement savings (3.92 General Fund
TOTAL DATA PROCESSING $ 14,880
Building Two (2) cellular phones (PmA i a $ 600 General Fund
Inspections Building inspection vehicle 14,000 General Fund
Office furniture:
Desk 400 General Fund
Drafting table 250 General Fund
Chair 250 General Fund
Bookcase 300 General Fund
Office partition or remodeling 1.000 General Fund
TOTAL BUILDING INSPECTIONS $ 16,800
Public Works Office equipment:
Administration Filing cabinets $ 1,000 General Fund
Calculator 1551 General Fund
TOTAL PUBLIC WORKS ADMIN. E 1,150
Parking Lots Parking lot improvements - overlay S 30,000 Capital Outlay
Refuse Carts and bins $ 15,000 General Fund
PW Inspections New 4 -wheel drive vehicle $ 20,000 Capital Outlay
Parks Tree planting program $ 15,000 General Fund
Picnic tables (10) 4,000 General Fund
Bridge Pork - security camera 2,800 General Fund
Play structure improvements 10,000 Capital Outlay
River park enhancements 20,000 Capital Outlay
Pathway improvements:
Riverroad Plata to Middle Schl 15,000 Capital Outlay
Ellison Park to Mississippi Dr. 30,000 Capital Outlay
Meadow Oak Park - Outlot A:
Concession building 12,000 Capital Outlay
Parking lot 13,000 Capital Outlay
Basketball court 2,000 Capital Outlay
Page 1
CAPITAL OUTLAY ITEMS
1997 BUDGET
FUND/
FUNDING
nR�NT
imm
AMQIJN
.SOURCE
Parks cont...
Prairie Creek Park development
2,50n
Capital Outlay
TOTAL PARKS
$126,000
Streets -7
U3 of smell loader & trailer
E 20,000
General Fund
Paint striper 4,700
General Fund
Less: trade-in (1-500
General Fund
�,J
3,200
S
Repair intersections:
77-3 street prci - various locations
10,000
General Fund
185 CFM air compressor
12,250
General Fund
Sealcoating
27.800
General Fund
TOTAL STREETS
$ 72,960
Snow/Ice
Second �i of plow hookup for loader
8 5,500
General Fund
Snowblower
90.000
General Fund
TOTAL SNOWIICE
$ 75,500
Water
Refurbish well 02
$ 10,000
Gopher State One Call
computer software
1.'00
TOTAL WATER
8 11,300
Sewer
Boom anti -fall device 8 3,700
1 1,� SO
"
Less: OSHA reimb. ( 1"850)
T
8 1,860
Sewer Fund
�
1/4 of new jetrodder/vac
25,000
Capital Outlay
,f YU Q'fi'O
Biosolids farm improvements
8.000
Sewer Fund
TOTAL SEWER
$ 32,850
Library
Copy machine
8 4,000
Capital Outlay
Pononal computer
2,000
Capital Outlay
Parking lot overlay
4,000
Capital Outlay
Parking lot overlay
1"000
Library Fund
'DOTAL LIBRARY
8 11,000
Fire
Unallocated/unspecified
$ 8,000
City Hall
Office partition furniture
$ 3,000
General Fund
Deputy Registrar
Space heater
$ 200
General Fund
Page 2 T
1897
SUMMY OF LEVY INCREASES/DECREASES
PROPOSED BY FUNDS (OPTION C)
General fund levy is up $1,317. Some of the increases or decreases by department
are as follows:
Planning & Zonino- Up $36,950 due to the addition of.a new full-time position or
funds for additional outside consulting service.
City Hall - Down $20,000 because of lower building maintenance and repair costs.
Law Enforcement - Up $20,600 to cover hourly contract increase ($13,700) and to
fund additional 200 hours of coverage ($6,900).
Ruilding Ina io s - Up $7,650. The budget includes funding for a part-time
secretary to help out in this department. Budget also includes $14,000 for another
building inspection vehicle.
Stets - Down $37,000 because of a lower capital outlay equipment budget.
Snnw/Icg - Up $70,000 to cover cost of new snowblower.
Sho Garage - Down $36,000 because of lower capital outlay request.
Refuse CnIleLtinji - Up $35,000 primarily due to payment of sales tax on disposal of
refuse, minor contract increases, and general growth of residential homes.
Earks - Up $37,000. Budget includes additional $5,000 for weed control and
$25,000 more for parttime summer help.
Senior .; izn rpnter - Down $18,000 due to lower building maintenance budget.
The net increase in expenditures proposed above amounts to $96,200. The
difference of $94,900 between the increase in expenditures and the tax levy
increase of only $1,300 is covered by additional non -tax revenue increases in such
areas as building permit fees ($40,000), interest earnings (942,000), and other
miscellaneous revenue item increases.
U:vr.suM: WUM Y
RESOLUTION 99.
RESOLUTION ADOPTING THE PRELIMINARY 1997 BUDGET
AND SETTING A PRELU&NARY TAX LEVY
WHEREAS, the City Administrator has prepared and submitted to the City Council a budget setting forth
therein his estimated needs of the City of Monticello for all operations and the debt service for the fiscal year
commencing January 1, 1997, and;
WHEREAS, the City Council has reviewed the same and has made such changes therein as appear to be in the
best interest of the City of Monticello;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTICELLO that the
budget so submitted by the City Administrator, together with the changes made therein by the City Council,
be and same hereby is adopted as a preliminary budget for the fiscal year commencing January 1, 1996, and;
BE IT FURTHER RESOLVED by the Council of the City of Monticello that there be and hereby is levied for
the fiscal year commencing January 1, 1997, the following preliminary sums for the respective purposes
indicated therein upon the taxable property of the City of Monticello, to wit:
NET CERTIFIED
REVENUE LIFM jACA LEVY
General
Library
OAA
HRA
Tree
Transportation
DERTRFTIREMF,NT
Debt Service Fund
CAPITAL IMPROVEMENT9
Capital Improvement Revolving
TOTAL TAX LEVY
no above resolution was introduced by Councilmember , was duly seconded by Cou:ncilmember
, with the following voting in favor thereof:
The following voting in the opposition:
The City Administrator is hereby instructed to transmit a certified copy of this rexolutiun to the County
Auditor of Wright County, Minnesota.
Dated this 9th day of September, 1996.
Mayor
City Administrntor
L
1997 HRA BUDGET
TIF and HRA General Fund Surplus
Adopted August, 1996
Balance, August 18, 1996
REVENUE:
Surplus
Other
Subtotal
Total Revenue
WqY Azt�7 ril T�
Public Improvements*
Chelsea Road Alignment and
Storm Sewer Improvement
Industrial Development Reserve Fund
Matched Funds"
Surplu&?ublic Improvments
Chelsea Road Alignment and
Storm Sewer Improvcmcat
H -Window
Subtotal
Total Expenditures
Balance, December 31, 1997
S 130,000
S 130,000
$ 37,500
37,500
S 37,500
S115,000
S 20,000
$247,500
$117,919
$ 247,919
S 247,500
S 419
• Purpose to compensate for City Loss. Can be used for HRA development or
redevelopment and public improvments otherwise in City General Fund. The Chelsea
Road Alignment, Storm Sewer improvement, and industrial Development Reserve Fund
are suggested uses for the projected $75,000 loss.
•• HRA Matched Funds for Industrial Development Reserve Fund
M