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City Council Agenda Packet 12-09-1996AGENDA REGULAR MEETING - MONTICEL 40 CITY COUNCIL Monday, December 9,1998 - 7 p.m. Mayor: Brad Fyle Council Members: Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault 1. Call to order. 2. Approval of minutes of the special meeting held November 12, the regular meeting held November 25, and the special meeting held December 4, 1996. 3. Consideration of adding items to the agenda. 4. Citizens commentstpetitions, requests, and complaints. 5. Consent agenda. A. Consideration of fund transfers for 1996. B. Consideration of special home occupation permit which would allow gunsmith services in an R-1 zone. Applicant, Daniel Wormers. 6. Consideration of items removed from the consent agenda for discussion. 7. Presentation by representative of Central Minnesota Initiative Fund recognizing City support --Kathy Adams. 8. Consideration of defining Chelsea Road/I.94/Highway 25 roadway intersection alignments. 9. Consideration of adopting a now water meter installation policy and revisions to the water meter charges. 10. Consideration of establishing sewer and water raw structure for 1997. 11. Consideration of reviewing bids received for landfill disposal charges. 12. Consideration of purchasing a hydraulic valve for installation of plow on loader. 13. Consideration of hiring Chief Building Official. Agenda Monticello City Council (� December 9, 1996 Page 2 14. Consideration of salary schedule adjustments for 1997. 16. Consideration of bills to date for the month of December. 16. Adjournment. MIN'UrEB SPECIAL MEETING - MONTICELLO CITY COUNCIL Wednesday, December 4, 1996 - 8 p.m. Members Present: Brad Fyle, Shirley Anderson, Brian Stumpf, Tom Perrault Members Absent: Clint Herbst A special meeting of the City Council was held for the purpose of discussing the proposed 1997 budget and the resulting tax levy and receiving public comment. Mayor Fyle opened the public hearing. City Administrator Wolfsteller reported that the proposed maximum 1997 levy was set at $3,059,880, which amounted to a proposed tax increase of approximately 2.86 percent. It was noted that the proposed levy was the same amount that had been established at the preliminary budget workshop sessions. Local resident, Rod Dragaten inquired as to whether the 1997 budget included sufficient funds to adequately maintain 4th Street park by providing additional refuse containers and increasing the overall maintenance of the softball fields in this park. Mayor Fyle noted that there should be sufficient funds for general maintenance of all our parks and advised Mr. Dragsten to notify the public works department of any problem areas he may experience during the summer. There being no further comment from the public regarding the proposed budget or tax levy, the public hearing was closed. Councilmember Perrault questioned whether the favorable bids for our refuse program would allow the City to reallocate some initial funding from the refuse program to other areas within our budget. It was estimated that the lower costs for garbage collection could result in savings of $35,000 or more annually depending on the coat of landfill disposal charges. It was suggested by Mayor Fyle that the budget remain at $3,059,880 but that the estimated savings from a lower cost garbage program could be allocated to the capital outlay revolving fund and be set aside for future funding of Chelsea Road realignment costs that the City will incur. It was noted by the Administrator that the final resolution adopting the tax levy for 1997 would be continued until the special meeting of December 18 at 6:30 p.m. when the Council can consider the food adoption. It was a consensus of the Council to leave the proposed tax levy at its present 2.86% increase. There being no further discussion, the meeting was adjourned. Rick Wolfsteller Assistant Administrator O t�� Council Agenda - 12/9/96 se. Con_aideration of fund transfers for 1996. (A.W.) With the end of the year fast approaching, a few housekeeping items should be approved by the Council concerning fund transfers to dose out on needed construction funds and/or other transfers to correspond with our budget. In addition to closing out completed construction fund balances, some of the transfers recommended will cover deficiencies in specific construction funds that have occurred during the projects. For the pathway project and phase II of the public works building construction, the proposed transfers will finalize these projects. Rather than specifically listing a brief explanation for each transfer recommended, you are asked to review the enclosed supplement summary that outlines each proposed transfer, dollar amount, and purpose of the transfer. Approve the transfers as recommended. I recommend, for aLmunting purposes, that the above transfers be approved prior to the end of 1996. Without some of the transfers, construction funds would show deficit cash balances while other construction funds would be kept open unnecessarily. In addition, some transfers are simply housekeeping matters to eliminate bond ihnds that have been refinanced. List of proposed transfers. V_ FiGm HRA General 96 (C) G.O. Refunding Bond 87(A)TIF Bond 90 (A) TIF Bond 91-2 Briar Oakes (� Construction Fund Liquor Fund Capital Outlay Fund Sewer Access Fund Capital Outlay Fund SUMMARY OF TRANSFERS PROPOSED December 1996 TO AUW= (7) various TIF 8227,450.00 debt service funds 8 7,103.64 Debt Service 8 87,400.00 Fund 8 3,264.78 86-1 G.O. Bond 8 27,321.00 96 (B) TIF 8 2,838.20 Refunding Bond 96(B)TIF 8 7,103.64 Refunding Bond 96.020 Briar 8 3,264.78 Oakes 2nd Const. Fund 93.04C PW 8 22.620.27 Big Phase 11 Const. Fund 93-08C Pathway 8 13,729.40 Project 96-06C River St. 8 75,000.00 Trunk Sanitary Sewer 96-04C Hwy 25/ 8 10,000.00 Chelsea Rd. Improvement To transfer TIF reserve from HRP. to debt service funds for bond payments To transfer Kmart TIF reserve to bond fund To close out bond fund balance to bond fund that refinanced the debt To close out bond fund balance to bond find that refinanced the debt To close out bond fund balance to bond find that refinanced the debt To transfer completed construction fund balance to phase 1I construction fund To cover deficiencies in construction fund to date To cover deficiencies in construction fund to date To cover deficiencies in construction fund to date To cover deficiencies in construction fund to date 11aMISFER,BUM: 1240 %rpr Council Agenda - 12WW 5a. Consideration of a apedal home oecr nation permit whieh would allow gnnsmith services in nn R-1 zone. Applicant- Daniel Wermers- W.O.) A. F.FF.RF.N . . AND BA .K .R IND: Attached you will find the information sent to the Planning Commission on this matter. Planning Commission conducted a public hearing and voted to recommend granting of the special home occupation permit as requested as noted under alternative #1 in the Planning Commission supplement. Notice of the request was published in the newspaper and sent to all residents within 350 ft of the site. There were no commence from the public regarding this home occupation permit request. R Ai T .RNATM ACTIONS: 1. Motion to approve the special home occupation permit which would allow gunsmith services in an R-1 zone as noted in the recommendation by the Plmuuag Commission. 2. Motion to deny the special home occupation. C STAFF RECOMMENDATION: Staff recommends approval of the special home occupation. D. S )PPORT Nn DATA: Copy of Planning Commission agenda item. Planning Commission Agenda - 12/3/96 7 Daniel Wermers requests permission to operate a special home occupation in his home at Lot 9, Block 1, IGein Farms Addition. The home occupation consists of repairing and refinishing firearms. In his description of the activity, Wermers reported that there will be some retail activity which will consist of assisting clients in ordering goods through catalog services. He does not plan to have inventory for sale at the site. He also indicated that there will be no other individuals working on this property. No mechanical equipment not customarily found in the home will be used, and no more than one room will be devoted to the home occupation. On his form, which outlines his manner of operation, he noted that he was planning on utilizing the garage. He has since changed his mind and indicated that he will no longer be operating out of his garage and that he will be using a room inside his residence. As you will note in the attached sections of the ordinance, the home occupation activity of gunsmithing is not specifically identified as a special home occupation or a home occupation allowed by administrative permit. In my interpretation of the code, it would appear to me that the activity is more akin to home occupations identified in the special home occupation permit category. This category includes such home occupations as saw sharpening and small engine repair and would generally include the types of home occupations that could, if not properly controlled, become a problem for the neighborhood. It is my view that this request is eligible for a special home occupation permit due to the similarity to those that aro listed. According to Stove Grittman, it is quite common for gunsmith services to be found operating out of residences. Many other communities do allow this type of operation to occur as long as the operation abides by the rules of every other homo occupation allowed in residential districts. Gunsmithing services aro also licensed and monitored by the federal government. In fact, I havo been contacted by the federal bureau in charge of monitoring gunsmith serriees regarding the status of this particular home occupation permit. I. Motion to approve the special home occupation permit allowing gunsmithing services in an R-1 zone. !Si6rr Planning Commission Agenda - 12/3/96 This motion could be based on the finding that the gunsmith service as proposed operating under conditions identified by ordinance will be virtually transparent to the neighborhood and, therefore, will have no effect on the residential character of the area; therefore, the operation is consistent with the comprehensive plan. Planning Commission may wish to consider adding an additional condition to the operation of the gunsmith service as follows: A requirement that a security system be installed. Motion to deny the special home occupation permit allowing gunsmithing services in an R-1 zone. Under this alternative, the Planning Commission would need to make a finding that denial is appropriate because the operation of the gunsmithing service will be a detriment to the neighborhood and will impact the residential character of the area and, thus, the home occupation would be inconsistent with the comprehensive plan. C_ STAFF RECOMMENDATION: I recommend approval of the special home occupation permit as requested with the additional condition that a security system be installed. It would appear from reviewing the application and in talking to the applicant, the operation of the gunsmith service will be no more intrusive to the neighborhood than a saw sharpening or a small engine repair home occupation, which are occupations that are allowed through the special home occupation permit. The fact that firearms are sold via catalog and repaired at this location may be a cause for concern due to the nature of the goods being serviced and sold; however, based on my conversations with Steve Grittman and research with other communities, it appears that it is relatively common to have gunsmithing services in residential areas without a problem. As a final note, we should remind the applicant that keeping an inventory of firearms for sale is not allowed and that using the site for a retail outlet is prohibited. The vast majority of the activity at this location should relate to repair and refurbishing and not sales. Copy of application; Excerpts ihm the zoning ordinance. Council Agenda -12/9/98 Mr -.T-7.77-7-777; =1- r-IMPIMPT1475TO As you may recall, the City agreed to make a contribution to the Central Minnesota Initiative Fund (CMIF) in the amount of $1,000 for the year 1997. The Initiative Fund had originally requested a pledge from the City of $7,939.50 over the next three years that would have equaled a contribution equivalent of $1.50 per capita. The request for funding would help the organization continue to make grants and loans to various businesses and community organizations throughout a 14 -county central Minnesota area. In recognition of our $1,000 pledge, Kathy Adams, Director of Development for the CMIF, requested to be on the agenda to thank the Council for its support and to make a brief presentation acknowledging our contribution. It is not anticipated that there will be any action necessary by the Council regarding this item other than acceptance of the recognition plaque. Letter from CMIF. H CEXTf IAL MINNESOTA INITIATIVE F•U•N•D (-nnununrl �'... hrunrlV... J.rl)d. September 24, 1996 Rick Wolfsteller City of Monticello City Administrator 250 E Broadway Monticello, MN 55762-9245 Dear Mr. Wolfsteller: Thank you for your generous pledge of $1,000. Your contribution has direct impact on the Initiative Fund's ability to distribute grants and loans throughout Central Minnesota and it has direct impact on the lives of local residents. You may be interested to know, for example, that with the financial help of people like you, the Initiative Fund has now distributed over $16,565,546 throughout the region, including $563,965 in Wright County. In addition, over 2,767 jobs have been created throughout the region. We are pleased to follow the gift schedule you outlined on your pledge card: $1,000 to be remitted during January 1997. For your convenience, we will send you a pledge remindor notice one month prior to your gift date. Again, thank you no much for your terrific support. sincerely, Kathy Gaal6wyk Ja y dams Executive Director c or of Development P.S. We are happy to enclose a list of grant and loan projects funded in your area. Enclosure: County Project Listing 4 KG/cf 1 1. ., ) : -.. f.-!; 1. �',! , �. -� '' � 111 , , I - - � -7 A Council Agenda - 12/9/98 )onaida rattan of alignment. (J.O.) City Council is asked to discuss options for the Trunk Highway 25 corridor road and intersection alignments. On Thursday, December 5, 1996, City staff conducted an open house for the purpose of reviewing the proposed Chelsea Road intersection with the public. Attendance at the open house was excellent with 39 individuals signing the register and many more in attendance who decided not to sign the register. Based on conversations at the open house, it would appear that many of the people in attendance will be at the Council meeting. As you would expect, opinions and concerns regarding the alignment options are mixed. Some like the alignment option #3, and some like #2, which has been recommended. Almost everyone believes that a problem does exist and that the City is on the right track by pursuing a solution for the long-term benefit of the city as a whole. In addition, the concept of developing the loop ramp financed by the state for east -bound I-94 is being well received. Attached is a summary of comments provided by those that attended the informational meeting. Negotiation of an agreement with MN/DOT to provide funds is the next step in the process of completion of improvements. This agreement will provide for the preparation of preliminary and final plans and specifications and will provide detailed coat data that is necessary to prepare a finance plan. The finance plan will identify cost sharing arrangements between the city, county, state, and benefiting property owners. The design process will also identify parcels necessary for City acquisition and remnant parcels that the City will own after the project. B. Al.TRRNATIVE ACTIONS: 1. Motion to select alignment option 02 and allow the City staff to continue to negotiate with M:./DOT on the design proposal. The negotiated proposal will be brought back to the Council for official approval. As noted at the previous agenda meeting, this is the alternative recommended by the City Engineer based on a number of reasons as Council Agenda - 12!9/96 outlined in the attached letter to the City originally distributed at the previous meeting of the City Council. As you will note, there is opposition to this alternative by a number of business owners as detailed in the attached summary. The primary objection seems to be that the existing intersection with Sandberg Road could be used instead of creating a whole new intersection. This is true, but the extension of Chelsea Road to the west will result in negative impacts to the auto body shop and will create other development -related concerns that can be addressed at the meeting. The businesses most affected by selecting alternative #2 are Total gas station, due to their lack of ability to attract southbound traffic, and the RV Center, which would be demolished. There are other vacant properties that will be impacted as far as long-range plans are concerned, but alternative plans can be developed. 2. Motion to select alignment #3 and authorize the City staff to continue to negotiate with MN/DOT on the design proposal. The negotiated proposal will be brought back to the Council for official approval. Although alternative #2 is the preferred route selected by City staff, staff believes that alternative #3 can be developed into a viable option. 3. Motion to table decision on alignment selection. Perhaps Council would prefer that staff research and respond to concerns expressed by property owners prior to making a decision, or perhaps the current City Council would prefer to defer this decision to the new Council. This decision should not delay the design proposal negotiation, however, but would allow the staff to continue. Such a delay will not be likely to threaten time schedules to the extent that State participation in the process would be threatened. 4. Take no action or abandon the projeet. C. STAFF RECt )MMENDATION: Selection of the appropriate alternative strictly from a road design/ transportation standpoint is a difficult task. However, adding the concerns submitted by the various property owners makes the decision even mora difficult. Obviously, it will be impossible to obtain complete support firom all property owners. The key will be to find the alternative that will result in Council Agenda - 12/9/96 the greatest good for the community in the long haul. For the short term, the City should take a positive approach toward helping businesses negatively affected and consider act astments to minimize impact and/or consider taking an active role in working to assist the property owners most affected. City staff continues to support alternative N2; however, alternative #3 is workable. We believe that the City has been on the right track by taking a proactive approach to responding to MN/DOT's concerns regarding traffic problems in the area. This approach has led to MN/DOT support of funding the full cost of the four -lane section past Kjellbergs and completion of the loop ramp including sigoalization. These improvements funded by the State will provide great benefit to the city by improving regional and local traffic flow and encouraging new development in this area of the city. Therefore, City staff does not recommend abandonment of the project at this time, provided a cooperative agreement with MN/DOT on cost sharing allocation can be satisfactorily negotiated. n. SUPPORTING DATA: Summary of open house; Letter from previous agenda update on recommended alternative. Doc -06-96 02:13P Public Information Meeting S.P. 9605.40 (TH 25) TH 25/1-94 Improvement City of Monticello / MWIW December 5,1996, 3:30 to 5:30 Comment Sammary Resident/Business Owner . Comment . Virgil Hawkins Prefer option with Chelsea intmcction further to the 1101 W Broadway St south (© Royal Tiro, existing Sandberg Rd). 'Phis Monticello MN 55362 option provides about 300 feet additional distance 612/295 0410 between signalized intcmoctions on 'FH 25, which is more desirable. Stacking room gained on Chelsea with more northerly alignment (through R.V. center) is minimal. Super America Since then: is a cul -de -sae at the end of Oakwnod f)rive, 109 Oakwood Drive why is there a need for the median strip on Oakwood IN Monticello MN 55362 in front of the McDonald's, Super America and Tom 612/295-0444 Thumb? Traffic would be greatly reduced by the cul- de-sac. It would also reduce the cost of the project. Dan Mielke Option 4D and Option 2. , It's what's in the best interest PO Box 562 of the city overall. 644 tier • . Monticello MN 55362 4`,v 612/295-2176 Mark Olson Option 03 with Alta. 4A for 94 access. No husinesses 240 W Oakwood Drive would be affected as much! Monticello MN 55362 612/295-2690 P.02 YI�YILNYl MfTYf�MIDI �� Doe -06-96 02:13P Resident/Business Owner Comment Dick Kvanbe ck We are the fee owners of the property operated as Tom T F James CO Thumb at the SE comer of Hwy 25 and Oakwood. We PO Box 24137 support the approval of Option 41) with the new ramps Minneapolis MN 55424 to I-94 and the intersection at Oakwood with left -turn 612/828-9000 movements. This is a good plan that snakes sense. We would oppose any plan that would place a median on Hwy 25 through the Oakwood intersection. Wes Olson 1 question. why speed up the tremendous traffic through Olsen t lcctric this area with medians, cutting off businesses? Should 240 W Oakwood Drive try to petition Mn/DOT for entrance/exit ramps west of Monticello MN 55362 town to ease the funneling of traffic onto the $eeway 612/295-2690 downtown. More turn lanes through median would be better serving. I'm not sure this whole project is in the best interests of city tax"Ycrsl John Erlandson 1-94 should have a full cloverleaf at the Hwy 25 201 Sandberg Rd intersection. In order to accommodate all traffic Monticello MN 55362 efi'ectivcly. Serious consideration should he given to 612/295-5400 exploring this option. It may ascan relocating several businesses (McDonald's, Soper Amcrica) but in my opinion, in order W maintain the flow of Oakwood Drive, eliminate step lights on Hwy 25 and create smooth traffic flow into downtown. P.03 Dac-06-96 02:13P P.04 Resident/Business Owner Comment %con l4iel At the spring of 1996 public meeting, the DOT 1320 W River St engineers told me they would apt support the changes to Monticello MN 55362 the I-94 ramps. If the ramp reconstruction is not dont in 612/295-3610 1998 with the rest of the project, i don't believe state 320/251-6320 and federal funds would be forthcoming in the future. 612/295-2300 Their facto would shill to other projects at the expense of this one. Added to the project should be right turn into ford Motor from southbound I Iwy 25. I prefer Alternative 4A. ]un Hansen The light has to stay, all business in access. 110 Oakwood Dr Monticello MN 55362 612/295-5022 Ron LWhos 01. If Altcmauve 41) is used, we would be in a bind General Rental Center for space for truck parking if any of our land is 216 Sandberg Rd taken, as we are tight for trucks right now. Monticello MN 55362 320/251-6320 02. I would much prefer seeing the stop lights at 612/295-2300 Ilwy 2S and Sandberg Rd and routing Chelsea thrqugh that intersection. V. Put In a Icft-hand tum lane on Hwy 25 in place of the concrete divider exception bridge. Bruce Thiclen Option 3 for the Chelsea Road aligmnent. Option 4D I Is I lillcrest for the on/offto the intemtate. Monticello MN 55362 612/195-5433 0 OMPASW &VU64W n♦ 0� Doc -06-96 02:13P Resident/Business Owner Comment Bob Abel 1 like present Ilwy 94 tamp - Option 4D w/Chelsea RCA Co Road Option 2. Also -- Chelsea Road arr. PO Box 6009 St Cloud MN 56302 1 question why — Oakwood is closed — Why not leave 320/253-9746 open to flow traffic back through Chelsea. 1 would like to know traffic flows and time schedule. Sandip & Jadruti Rhakta Do not put cement barriers on Oakwood Dr, rather make Comfort Inn left -turn only lanes or wider lanes. Leave access open 200 E Oakwood Dr to McDonald's & S.A. Add a "left" tum only lane) No Monticello MN 55362 cul -dc -sac, but rather extend and connect with bowling 612/295-1111 alley and skateland street entrance! (Thomas Park Dr.) Alvin Welke Option 4D - Option 2. Hox 143 Swanville MN 56382 320-547-2312 Unknown Why not begin exit ramp (Urther west so that adjoining (Dch Edwards?) properties can benefit ol6rom improved access along frontage road? Dean Carlson Consider changing Sandberg Road to W Uakwood Dr. D&T) For G=way ltuntage, Option 2 is preferred over 440 W Oakwood Dr Option 3. Monticello MN 55362 612/295-4375 P.OB YU"4WK IMUb&&A7A► 0� Doc -06-96 02:14P ResldentlEladness Owvoer Comm®t Warren Olson Consider Oakwood Drive West. Hwy business is Rox 656 getting left cwt. The flow of traffic off of 25 should 240 W Oakwood Drive include an Oakwood Drive West. Would like Sandberg Monticello MN 55362 Road renamed to Oakwood Drive West. 612/295-2690 612/263-7343 Dorothy Ritz Total needs to have access from Hwy 25. both north and Hwy 25 south. We need a center turn lane rather than a concrete Total Mart harrier. There arc many areas that have 5 lanes with the Monticello MN center a turn lone. if the project gets done as planned, c/o Midwest Inc we will lose business and be forced to close. Ours is 4420 Shoreline Dr convenience and impulse. not a planned purchase. You Spring Park MN 55384 will be responsible for putting us cwt of business with this plan. Marlin R 3cslcr 1 own the 'Total Matt on 1 iwy 25. The current plan 3240 Fragie Bluff W would cause us to lose up to half of our business. This Minnetrista MN 55364 would be caused by the southbound uallic not being 612/472-1771 able to get to our store. We fhvor Option 3 because it 612/471-7939 allows the southbound traffic to he able to access our business. Without this change, it will force us to close the business because we can not uffc"4 that amount of lost business. P. 06 Y V/IMIY1 �.Yw/1 W S� &Associates, Inc. November 14, 1996 350 Westwood Lake Office 8441 Wayzata Boulevard Minneapolis, MN 55426 612.541.4800 FAX 541.1700 Honorable Mavor and City Council Members City of Monticello P.O. Box 1147 Monticello, MN 55362 Re: S.P. 8605- 40 (T.H. 25) Trunk Highway 25/Chelsea Road/I-94 Improvements Ciry of Monticello WSB Project No. 1033.60 Dear Mayor and City Council Members., B A.P. E. Br., A. TI.. P.E. Pear R UG �I-b,i g, P.E. Donald W. Sarna. P.E. Ronald B. Buy. P.E. This letter provides a preliminary recommendation and update on the Chelsea Road and Trunk Highway 25 (TH 25) Improvement Project. First, an engineering proposal addressing the anticipated engineering costs related to the design and construction administration of the TH 25 and I-94 improvements has been presented to the City staff and then Mn/Dot for review. The proposal provides a vehicle where Mn/DOT can revie%v the engineering costs and enter into a letter of agreement with the City to provide reimbursement to the City for costs related to the TH 25 and 1-94 improvements incurred by the City of Monticello. This process allows the City and their consultant to serve as the lead agency in the project, while having the engineering costs paid by Mn/DOT and is referred to as a cooperative agreement project. We would expect a response from Mn/DOT shortly related to the proposal. Second, as a follow up to our meeting with the Federal Highway Administration (FHWA), WSB & Associates is developing a layout showing a compressed interchange alternative as requested by the FHWA. This type of interchange is also commonly referred to as a Single Point Urban Interchange (SPUI). The FHWA had requested that the City review this option Infrastructure Engineers Planners Irna�roi�o e.air roA:u. oProRTVXr Y MPLO Ea �� Honorable Mayor and City Council Members City of Monticello November la, 1996 Pace 2 to determine if a SPUI may be a more feasible alternative for the long term fume of the TH 25 Interchange. WSB & Associates will be performing an operational analysis of this SPUI alternative, in addition to reviewing the benefits and/or impacts of this SPUI alternative to existing 7th Street and Oakwood Drive. The FHWA also requested that a document be prepared to describe the interchange modification and provide for their approval. This document must be processed through FHWA's regional office in Homewood, Illinois. WSB's preliminary review of the interchange alternatives indicates that the loop ramp modification will provide the most reasonable operational benefit at an economical cost and provides the best impact to Oakwood Drive and 7th Street. Issues will need to be worked out for relocation of the Park & Ride lot. Discussions with IvIn/DOT have indicated that they also view the loop tamp modification proposal as the most feasible alterative, but will await our analysis results. Third, the selection of the Chelsea Road alternative, which have been known as Options 2 and 3, was scheduled to be completed in the fall of 1996. After several meetings with business representatives along the corridor, public information meetings and discussions with City staff. we are recommending that Option 2 be pursued for the long term development of Chelsea Road. Our preference for Option 2 is based on the following criteria: • Option 2 meets the requirements identified in the feasibility report for obtaining a safe access for future business development south of I-94 on TH 25. • Option 2 provides the most opportunity for future development of the property west of TH 25 and north of the wetland adjacent to TH 25. • Option 2 provides a more adequate setback for TH 25 to the intersection of Sandberg Road with Chelsea Road - versus Option 3. • Option 2 provides the most opportunity for various development plans of the property located south of the Silver Fox Inn between Cedar Street and tR 117. • Option 2 provides for the safest access to the Goodyear building by allowing for a cul-de-sac on Sandberg Road. • The difference in construction cost between Option 2 and 3 is negligible or none. �MIIY/011 CTI!/w�Ml' SG Honorable Mayor and City Council Members City of Monticello November 14, 1996 Page 3 Option 2 appears to provide the least impact to properties adjacent to TH 25 including acquisition costs of the RV Center versus Champion Auto. Option 2 has received preference in the majority of the discussions we have had with property owners and business concerns, as well as the outcome of our meetings with the Chamber of Commerce. • The only area in which Option 3 appears to be better than Option 2 is in the intersection spacing with Oakwood Avenue of an additional 300 feet. However, the spacing for Option 2 is viewed as adequate and safe. We are requesting the City Council discuss Option 2 at the November 25th Council Meeting as the preferred alternative for further consideration by the citizens and business owners of Monticello, as well as by Mn/DOT. A Public Infomwtion Meeting will be scheduled for the week of December 2nd of which comments and public input will be brought back to the City Council at the December 9th meeting for'final approval of the selected alternative. If you have any questions please feel free to call Bret Weiss or myself at 541.4800 and we would be glad to discuss them with you. Sincerely, WSB & Associates, Inc. 944 J1l;_ Bret A. Weiss, P.E. City Engineer c: Dave Solsrud, Mn/DOT sa 4"d.'Ronald B. BraY P.E. Transportation Engineer Trunk Highway 25 ® Improvements (Including I-94 and Chelsea Road) Alternative 4D Shown with Option 2 of Chelsea Road \\ 0 Trunk highway 25 Improvement \\� CheLsea Road Improvement \\ cedar suet \�\ e0 s I-94 Loop Ramp / Marvin Road Improvement f' City of Monticello, Minnesota ner�o.eaa►wan�o v uv �rw>0a w rawer •r� um o�n ,d x i++�Z December 5, 1996 �eow�raCdU"0b B ewI vr4r,� &Lftmd W W" onown ��tY► �Y M411m MWIAU�flAE CMOA[Eb MNEJt! Council Agenda - 1219/96 cam (J.S.) The growth of the community over the past several years has placed additional burdens on the public works department in regard to maintaining and servicing the added infrastructure. This growth has an immediate effect on the water and sewer collection department in that each one of the new homes, commercial or industrial properties being built needs to have sewer and water services inspected and tested, a water meter installed, wires run for the remote reader on the outside of the building, a final inspection, and at least one or two turn-0n's/turn-off s for the water. Each year thousands of feet of sanitary sewer, dozens of manholes, thousands of feet of water main, and dozens of hydrants are added to the system. All these need to be maintained on a regular basis. In addition, each new home or building constructed requires four additional visits per year for water meter readings, and some more often for re -reads or problems. We need to make some changes or look at adding additional employees. An analysis of the workload of the water and sewer collection department and discussions with the Superintendent, Matt Theisen, and other communities indicate the easiest way to Gee up hundreds of man-hours is to switch the installation of the water meter from the City to the plumber and the installation of the reader wire to the electrician. This would cut our visits to the house by at least two trips, and in some cases by three trips. This way the plumber could schedule the installation of the meter at his convenience rather than calling us and requesting that we come out immediately or within a couple hours, and the installation of the wire could take place at the time the electrician is doing the rough -in wiring; ofte» we get called after the sheetrock is in place. We would basically have two visits to the site under normal circumstances, one for inspection of the sewer and water service installation and another for the final inspection of the water meter installation, and our installation of the remote reader on the outside of the house. The additional cost to the home for having the plumber do the water meter installation should be minimal, as the water motor is threaded and the plumber is responsible for the other connections, and them is no mobilization charge for him, as hoe already there. The same is true for the electrician. Hoe already pulling the wire, the holes are already drilled, and he has the opportunity to install it quickly without additional mobilization such as the City. Council Agenda -12/9/96 One other way to increase our productivity would be in the meter reading department by making plans to step up to new technologies some time in the future, such as reading the meters by phone, radio, or scanner/recorder. The Sensus Meter Company, who we have used exclusively for the past decade or more, is discontinuing the manual read meter head in favor of an encoded meter head which would allow meter reading by the new technologies. This encoded meter head will increase the cost of a meter by $18.00 + tax. Our existing Sensus Meters can be changed to the newer style; however, the parts to do so exceed the coat of a new meter (residential size), excluding the labor to make the change. Should the Council like to make these changes in the meter installation policy and going to the encoded meter, we should give the builders ample time to plan for the change -60 to 90 days would be appropriate. Consequently, we could make such changes effective March 1 or April 1, 1997. This would give us ample time to notify all the builders and discuss with the plumbers and electricians the proposed changes. 1. The first alternative would be to revise the policy for water meter 1 installation to have the installation of the water meter done by the plumber and the wire by the electrician, and to increase the water k meter charge by $18.00 + tax to go to the encoded meter. (, W J, ' i s' 2. The second alternative would be to revise the policy to have the meter installation by the plumber and the wive installation by the electrician, but to switch motor companies to stay with the manual read meters that cannot use the new technology. 3. The third alternative would be not to modify the existing meter and wire installation policy or go to the new encoded meter. This would result in the need of another individual in the water and sewer collection department. r- STAFF ItEGONLMENDATION: It is the recommendation of the City Administrator, Public Works Director, and Water and Sewer Collection Superintendent that the City Council modify the policy and switch to the encoded meter as outlined in alternative ql. As of December 1, 1998, we have installed over 160 maters, excluding work and maintenance on existing meters, and this has often required personnel to bo pulled away from infrastructure maintenance duties. We feel the cost of having the plumber pick up the meter at the public works building Council Agenda - 12/9/96 �1 and install it would be negligible, and having the electrician provide the wire at a cost of 6c a foot and install it would also be negligible, as the electrician is on site at the most opportune time to install the wire. We also believe that reading meters manually is less accurate, requires more call-backs, and is more egxnsive in the long run than to switch to the encoded system in the future. Copy of current fees and proposed change. 250 East Broadway P. O. Box 1147 Monticello, MN 55362-9245 Phone: (612) 295.2711 Metm: (612) 333-5739 Fax: (612) 295-4404 September 13, 1996 TO: Matt Theisen FROM: Cathy Shuman RE: Water Meter Costs MEMO When you install a meter for residential or commercial property, tate following chart is used to determine the cost that will be charged for the meter. The cost covers shipping and handling. (These prices will be updated as the city's cost increases.) A,dditonal Cost far Encoded Meter 518.05 + SIX tax - S19.22 55.00 + 330 tax o 55.33 If you need a price on a larger meter, please check with Rick or myself. Other sewer and water access charges can be obtained at City Hall. Offla of Public Warb, 9N OWCounw Rd.. Moatic#rto, NN SW6J * FUU: (612) SDSS170 o F=, (612) 2MM0. am 1 9?A Current with Readff 5/8" meter $ 90.00 + sales tax 3/4" meter 130.00 + sales tax 1" meta 175.00 + sales tax 1 ''A" meter 375.00 + sales tax 2' meter 485.00 + sales tax 1" valves 25.00 + sales tax I" pigtails 8.00 + sales tax A,dditonal Cost far Encoded Meter 518.05 + SIX tax - S19.22 55.00 + 330 tax o 55.33 If you need a price on a larger meter, please check with Rick or myself. Other sewer and water access charges can be obtained at City Hall. Offla of Public Warb, 9N OWCounw Rd.. Moatic#rto, NN SW6J * FUU: (612) SDSS170 o F=, (612) 2MM0. am 1 9?A Council Agenda • 12/9/96 A_ REF .RRNCR AND BA .K ,RO rNr): The previous increases in our sanitary sewer and water use rates were in January of 1993. At that time, because of shortfalls in both funds, we increased the sanitary sewer rate by 8.9% and the water rate from 10% to 16.7%. For 1996, with use collections projected at $184,800, we expect the water fund to about break even (excluding depreciation). For 1997, we will need an additional $21,000 in revenue to meet our projected budget. We don't believe there will be enough growth in the community to make up that difference. Consequently, we would like the Council to consider a 5% increase in the water rate. This should generate enough funds to cover the differences not made up by expanded growth and leave us with a positive fund balance for 1997. For the sanitary sewer department, we expect to generate approximately $516,000 in use collections for 1996. For 1997, we will need an additional $16,000 in use collections, that is if we use the rental of the Bohanon farmland to cover our cost of operation of the sludge facility, as well as subsidize other operations of the wastewater treatment plant. It is expected that new users would come close to covering that $16,000 difference in user fees. However, since the operations of the wastewater treatment plant are expected to increase by 20% over the next few years as our new plant comes on line, we should begin to increase those rates now rather than hit the public all at once, and we could have some unknown costs during construction. We, therefore, ask City Council to consider raising the overall sewer rates by 5%. We will be evaluating the entire rate structure in 1997, and propose a new rate structure to the Council beginning in 1998. B. kLTFRNATIVF ACTIONS: 1. The first alternative is to increase the sower and water rates each by 6%. For the very small users, we still recommend the minimum water 1 bill be kept at $7.60 and the sewer bill at $10.00 per quarter. The now rates would be in effect January 1, 1997, and would be billed on the first billing in April of 1997. The second alternative would be not to raise rates. This could result in a shortfall in both Binds, especially at the wastewater treatment plant. The third alternative would be to increase rates other than the 6% indicated. Council Agenda - 1219/96 'i414 3.4 XGLOM 1U DWI IYA VON It is the recommendation of the City Administrator and Public Works Director that the City Council authorize a 5'% increase in the sewer and water rates. Since the rates haven't been increased since 1993, this is about a I V4% increase per year. Copy of the comparative statements of revenues from the audit report for both funds for 1994 and 1995; Proposed budget for 1996 and 1997. HE CITY OF MDNTICELLO, DC20MSOTA Statement E-8 WATER EVHD COMPARATIVE STATEMENTS OF REVENUES, mmmaFS AND CHANGES IN RETAINED EARNINGS - y BUDGET (GAAP BASIS) AND ACTUAL For The Year Ended December 31, 1995 With Comparative Totals For The Year Ended December 31, 1994 Ooeratina Revenges Utility user Lees Penalties Inspection lees - improvement projects Miscellaneous Special assessment revenue Total Operating Revenues Omerating Expenses Salaries and employee benefits Professional services Insurance Telephone Utilities Supplies Gas and oil Repairs and maintenance Depreciation Travel and conferences Miscellaneous Total Operating Expenses Operating Income (Loss) Other Revenues (Exxnses) Interest income Net Income (Loss) Retained earnings at beginning of year Depreciation - contributed assets Retained Earnings at End of Year Contributed capital at beginning of year Assets contributed during year Depreciation - contributed assets Contributed Capital at End of Year RETAINED EARNINGS/CONTRIBUTED CAPITAL AT END OF YEAR 1995 1995 1994 Budoet Actual Actual $ 177,500 S 186,121 S 180,336 600 1,191 883 1,000 7,108 1,012 10 30 25,707 13.464 S 179.100 S 221.137 S 195.725 S 88,655 $ 79,605 S 73,346 4,540 8,205 11,405 11,761 10,239 1,200 1,558 1,604 38,500 39,690 35,088 33,150 23,754 31,980 1,500 1,330 1,144 3,200 Be 4,453 167,650 202,300 170,227 1,200 435 527 12.090 11.954 10.452 S 358.550 377.007 347.265 S (179,450) S (155,870) S (151.540) 3,250 9.550 2,763 S 1176.200) $ (146,320) $ (148,777) 157,364 137,748 191.653 168.393 S 202.697 S 157.164 ar $ 2,945,335 $ 2,838,677 275,051 (191.653) 1168.193) S 2.753.682 S 2.945.115 -68- to 0 CITY OF HMMCELIA, HINNESOTA Statement E-5 SEWER FUND COMPARATIVE STATEMENTS OF REVENUES, EDUMES AND CHANCES IN RETAINED EARNINGS - BUDGET (GAAP BASIS) AND ACTUAL. For The Year Ended December 31, 1995 With Comparative Totals For The Year Ended December 31, 1994 -65- 106 1995 1995 1994 @udget Actual Actual Operattna Revenue Utility user lees $ 495,900 $ 530,907 S 502,413 Assessment revenue 345 8,016 Penalties 1,800 2,830 2,006 Inspection fees - improvement projects 1,000 13,312 7,408 Miscellaneous 1,210 H Total Revenue S 498.700 S 548.604 S 519.873 Operating Expenses Salaries and employee benefits $ 48,670 S 53,593 $ 55,803 Telephone 315 631 239 Utilities 3,400 4,100 3,241 Supplies 13,860 12,944 8,572 Repairs and maintenance 1,800 723 5,213 Travel and conferences 350 0 Professional fees 404,500 439,095 409,016 Insurance 12,090 11,238 11,939 Depreciation 369,540 413,223 375,370 Miscellaneous 1.750 2.603 2.407 Total Operating Expenses S 856.275 S 938.150 S 871.800 Operating Income (Lass) S (357.575) S (389.545) S (391.927) Other Revenues (Expenses) Property taxes - rental S (800) $ (778) S (746) Rental income 5,400 4,268 5,014 Interest income 1,800 6.126 1.846 Total Other Revenue (Expenses) $ 6.400, S 9,616 S 6,114 Net Income (Loss) S (351.175) 8 (379,930) S (345,813) Retained earnings at beginning of year 671,306 843,889 Depreciation - contributed assets 409.678 373, M Retained Earnings at End of Year S 901,054 S 871,306 Contributed capital at beginning of year 8 6,079,087 $ 5.920,871 Assets contributed during year 7,073 531,446 Depreciation - contributed assets (409.678) (373.230) Contributed Capital at End of Year S 5.676,482 S 6.079.087 RETAINED EARNINGS/CONTRMUTED CAPITAL AT END OF YEAR S 6,577.536 S 6.950.393 -65- 106 ENTERPRISE FUNDS 1998 BUDGET r, WATER FUND REVENUE Inspection fees: 601.94204 1,000 SA principal - county: 601.86101 800 Interest earnings: 601.96210 9,760 Use collections - water. 601.97110 184,800 - ' Permits - water. 601.87168 1,800 Penalties - water: 601.87160 _$QQ n TOTAL REVENUE . _1 y tNttittttttaNttitttptttttHttitMtitittttNtaNtttitltitittttttttitiptittttttt�tit f'! PFRRAN 'T. gRRVICES Salaries, AM -time - reg: 601.49440.1010 63,626 ' Salaries, Rill -dm - 07: 601.49440.1020 1,000 Salaries, temporary - reg: 601.49440.1040 260 PERA contributions: 601.49440.1210 2,908 FICA contributions: 601.49440.1220 4,028 Medicare contributions: 601.49440.1260 940 Health/dentaUlife insurance 601.49440.1910 9-175 TOTAL PERSONAL SERVICES RMMI.IFA 81,920 Printed forms & paper: 601.49440.2030 600 Mise office supplies: 601.49440.2099 100 Clotbiing supplies: 601.49440.2111 200 Motor Argils: 601.49440.2120 1,660 Lubricants & additives: 601.494403180 60 Shop materials: 601.49440.2160 100 Chemical products: 601.494403160 16,000 Misc operating supplies: 601.49440.2199 1.000 Equipment repair parts: 601.494403210 8,600 Vehicle repair parts: 601.49440.2211 600 BuLLding repair supplies: 601.49440.2290 1,600 Utility system vote supplies: 601.49440.2270 8,600 Small tools A equipment: 601.49440.2410 900 TOTAL SUPPLIES 28,900 96Bunosi; 144" /" i Page 90 10 ENTERPBI.9E FUNDS 1998 BUDGET WATER FUND CONTINUED_ C1THF.R SRRVICFQ AL CFiARr,FA Misc. professional services: 601.49440.3199 4,000 Telephone: 60L49440.3210 1,400 Postage: 601.49440.3220 800 Conference & schools: 601.49440.3320 600 General public information: 601.49440.3520 300 General liability insurance: 601-49440.3810 7,180 Property insurance: 601-49440.3620 495 vehicle Ins 601-49440.3630 230 Misc general insurance: 60L49440.3699 3,900 Electric: 601.49440.3810 37,000 Gas: 601.49440.3830 1,600 Repair & mtc - buildings: 60L49440.4010 200 Repair & mtc - mach & equip: 601-49440.4044 3.000 Uniform rental: "601.49440.4170 600 Depredation - acquired: 601.49440.4210 6,228 Depredation - contributed: 601.49440.4211 191.900 Dues, membership & subscript: 601.49440.4330 300 Licenses & permits: 601.49440.4370 1.300 Water service connection: 601.49440.4375 9.000 TOTAL SERVICES & CHARGES rAPITAL QLM,&Y 270.030 Furniture & fixtures: 601.49440.3601 1.000 Other equipment: 601.49440.6801 9"000 TOTAL CAPITAL OUTLAY 4.000 TOTAL As" s, �" ...JRao AMM COMMENM: Salar[es: 60% Matt. 55% Rich. 60% John M., 6.5% TOMB. Furniture & Fi:Quev Mise. treiaing room Nrniture - /1.000 Other Equipment: Locater - 53,000 OP NBVDOE . MOB Page 07 t11j po, If MINIM IM PLEASE OMIT THE PREVIOUS DOCUMENT ENPERPRIM FUNDS IM BUDGET REVENUE Inspection fees: 602.34204 1,000 S.A. principal - county. 60286101 20 Interest earnings: 60236210 31000 Use collections -sewer 60297210 616,000 Permits - sewer. 602.37288 440 Penalties - sewer. 60237260 ism TOTAL REVENUE DoE os m9p.. verse Page 98 ENTEBPRI FUNDS 1998 BUDGET SEWER FUND COLLECTION SYSTEM—ADNaN/GEN OPERATING Salaries, full-time - reg: 60249490.1010 46,828 Salaries, full-time - OT: 60249490.1020 • 900 Salaries, temporary - reg: 60249490.1040 2,250.. PERA contributions: 60249490.1210 2,098' FICA contributions: 602.49490.1220 3,038 Medicare contributions: 602.49490.1= 710 ' Health/dental/life insurance: 60249490.1310 8666 TOTAL PERSONAL SERVICES STJPPr.iFA 60249490.3830 81,980 Printed forms & paper. 60249490.2030 800 Misc office supplies: 60249490.2099 100 Clothing supplies: 60249490.2111 200 Motor Mels: 60249490.2120 1,320 Lubricants & additives: 60249490.2130 200 Chemical products: 60249490.2160 4,000 Misc operating supplies: 60249490.2199 11000 Equipment repair parts: 60249490.2210 2,000 Vehicle repair parts: 60249490.2211 800 Building repair supplies: 602.49490.2230 l.M TOTAL SUPPLIES 11,178 Misc professional services: 602.49490.3199 4,000 Telephone: 60249490.3210 2,128 Postage: 60249490.3220 880 Travel expense: 602.49490.3310 80 Conference & schools: 60249490.3320 300 General liability insurance: 60249490.3810 1,680 Property insurance: 60249490.3620 26 Vehicle insurance: 60249490.3830 678 Electric: 60249490.3810 4,000 Repair & mtc - mach & equip: 60249490.4064 1.000 Repair & mtc - vehicles: 602.49490.4080 300 Equipment rental: 60249490.4180 2.800 Uniform rental: 80249490.4170 630 Depreciation - acquired: 60249490.4210 1,038 Depredation - contributed: 60249490.4211 lm.98b TOTAL SERVICES & CHARGES 428.868 9MUMe7, V24W IO 7 Page 100 ENTERPRISE FUNDS 1996 BUDGEr SEWER FUND PLANr & LAB—WWTP ��Ermrrr[nai:s =I products: 60249488.2160 8.000 I8 repair supplies: 60249480.2238 R04 g(Jp�pLIES 8,300 v. PSG. Inc: 602.49480.3088 411AN 31 liability insurance: 60249480.8610 840 3y insurance: 602.49480.8620 8.280 s insurance: 602.49480.8680 786 .ty Lain: 60249480.8710 800 dation - acquired: 60249480.4210 1.096 es & permits: 60249480.4870 L SERVICES &c CHARGES 423.678 MAL F 91S8ttLC3E1 1/44D6 10 V Pop go E ?rERPRISE FUNDS 1998 BUDGET ` SEWER FUND COLLECTION SYSTEM - ADMINIGEN OPERATING CONTINUED— CAPIT L o MAY Other equipment 602.49490.6801 9-R65 TOTAL CAPITAL OUTLAY TOTAL ase'ks.h—A a1. LOW5 .'-� •tom � i CONMd Navel: Salaries: 40% Matt, 45% Rich, 40% John X. 6.5% T= B. Other Equipment W hose for nidder 1 686 2W -V hose for portable pump S 800 Insalatehvinterize Sunny Fresh chemical building vim "BUDGYr: taws I O 4 Pap 101 ENTERPRISE FUNDS 1997 PROPOSED BUDGET LATER FUND REVENUE Inspection fees: 601.34204 2,000 S.A. principal - county: 601.36101 1,000 Interest earnings: 601.36210 5,900 Use collections - water. 601.37110 205,655 Permits - water. 601.37166 3,000 Penalties - water: 601.37160 R50 TOTAL REVENUE g ••►•asrrrrrrsrrrraaasssssaasaaarraaraspsaapaaaarsarrsrrasarsrarrwarusaaaaaaaaaasa• EXPENDITURES Salaries, full-time - reg: 601.49440.1010 66,075 Salaries, full-time - OT: 601.49440.1020 1,000 (, 9alaries, temporary - reg: 601.49440.1040 300 i PERA contributions: 601.49440.1210 3,005 FICA contributions: 601.49440.1220 4,180 Medicare contributions: 601.49440.1260 980 Health/dentalWe insurance: 601.49440.1310 _ 9-09 TOTAL PERSONAL SERVICES C rP� PLIFIR 84,620 Printed forma & paper: 601.49440.2030 600 Clothing supplies: 601.49440.2111 200 Motor fuels: 601.49440.2120 1,800 Lubricants & additives: 601.49440.2130 50 Chemical products: 601.49440.2160 17,800 Misc operating supplies: 601.49440.2199 1,000 Equipment repair parts: 601.49440.2210 1,600 Vehicle repair parts: 601.49440.2211 300 Tires: 601.49440.2220 150 Building repair supplies: 601.49440.2230 2,500 Utility system cote supplies: 601.49440.2270 1,000 Meters & valves for resale: 601.49440.2271 11,000 Small tools & equipment: 601.49440.2410 900 u rOTAL SUPPLIES 37,800 PROPW&5.97: 14/6190 'O ENTERPRISE FUNDS 1897 PROPOSED BUDGET i .TATER FUND CONTINUED— OTHER 4F.RViCRR k. CHAR =Fq Misc. professional services: 601.49440.3199 8,000 Telephone: 601.49440.3210 1,600 Postage: 601.49440.3220 800 Conference & sehoals: 601.49440.3320 600 General public information: 601.49440.3520 300 General liability insurance: 601.49440.3610 8,940 Property insurance: 601.49440.3620 480 Vehicle insurance: 601.49440.3630 230 Misc general insurance: 601.49440.3699 8,378 Electric: 601.49440.3810 42,000 Gas: 601.49440.3830 1,800 Repair & mtc - mach & equip: 601.49440.4044 3,000 Uniform rental: 601.49440.4170 650 Depreciation - acquired: 601.49440.4210 10,510 Depreciation - contributed: 601.49440.4211 200,435 Dues, membership & subscript: 601.49440.4330 300 Licenses & permits: 601.49440.4370 1,400 Water service connection: 601.49440.4375 10.200 TOTAL SERVICES & CHARGES 293,520 Other equipment: 601.49440.5801 _1,300 TOTAL CAPITAL OUTLAY 1,300 TOTAL EXPENDITURES MQ PROPW&9,97: INN 101, SEWER FUND Inspection fees: S.A. principal - county: Interest earnings: Rental of Property: Usecollections- sewer. Permits - sewer. Penalties - sewer: TOTAL REVENUE ENTERPRISE FUNDS 1997 PROPOSED BUDGET 602.34204 2,000 602.36101 200 602.36210 4,400 60236220 24,300 60237210 630,600 60237255 400 60237260 2.000 PROPWA9.97: 1216W �� K ENTERPRISE FUNDS 1887 PROPOSED BUDGET .EWER FUND PLANT & LAB—WWTP EXPENDITURES 4t tppt.iFC Chemical products: 602.49480.2160 3,000 TOTAL SUPPLIES OTHER SF.RVIM% & CHARGES 3,000 Prof sry - PSG, Inc/ProAg Crop Consultants: 60249480.3080 427,000 General liability insurance: 602.49480.3610 3,186 Property insurance: 60249480.3620 6,490 Vehicle insurance: 60249480.3630 870 Property taxes: 602.49480.3710 2,800 Depreciation - acquired: 602.49480.4210 1,080 Licenses & permits: 60249480.4370 1,200 Biosolids farm expenses': 602.49480.4385 10.000 TOTAL SERVICES & CHARGES 462,595 TOTAL EXPENDITURES DAM *improvements to Bohanen Farm PROPW&5.97: 12th to i PROPW&S.97: 121&% to M ENTERPRISE FUNDS 1997 PROPOSED BUDGET SEWER FUND COLLECTION SYSTEM—ADMIN/GEN OPERATING EXPENDITURES PERSONAL R .RVI ..q Salaries, full-time - reg: 602.49490.1010 47,855 Salaries, full-time - OT: 602.49490.1020 LOW Salaries, temporary - reg: 602.49490.1040 2,500 PERA contributions: 602.49490.1210 2,175 FICA contributions: 60249490.1220 3,168 Medicare contributions: 602.49490.1250 740 Health/dental/life insurance: 602.49490.1310 6-486 TOTAL PERSONAL SERVICES Cl IPPL.Mg 63,630 Printed forms & paper: 602.49490.2030 300 Clothing supplies: 60249490.2111 200 Motor fuels: 602.49490.2120 1,600 Lubricants & additives: 60249490.2130 200 Chemical products: 60249490.2160 6,000 Misc operating supplies: 602.49490.2199 1,000 Equipment repair parte: 602.49490.2210 3,000 Vehicle repair parts: 60249490.2211 1,000 Building repair supplies: 602.49490.2230 Am TOTAL SUPPLIES gF.RVI P, CHARGES 12,700 OTHER ..q Misc professional services: 60249490.3199 4,000 Telephone: 602.49490.3210 2,200 Postage: 602.49490.3220 880 Travel expense: 602.49490.3310 50 Conference & schools: 602.49490.3320 300 General liability insurance: 602.49490.3610 1,775 Property insurance: 602.49490.3620 180 Vehicle insurance: 602.49490.3630 665 Electric: 602.49490.3810 4,700 Repair & mtc - mach & equip: 602.49490.4044 1,000 Equipment rental: 60249490.4150 200 Uniform rental: 602.49490.4170 680 Depreciation - acquired: 602.49490.4210 11818 Depreciation - contributed: 60249490.4211 414,255 Rental house expenses: 602.49490.4381 1"600 TOTAL SERVICES & CHARGES 433,610 PROPW&S.97: 121&% to M ENTERPRISE FUNDS 1997 PROPOSED BUDGET �. EWER FUND COLLECTION SYSTEM - ADMIN/GEN OPERATING CONTINUED - Other equipment: 602.49490.6801 3"700 TOTAL CAPITAL OUTLAY 3.700 TOTAL EXPENDITURES PROPWR8.97: IPJM98 A / IO,V Council Agenda - 1219/96 With the approval of the City Council, staff directed a request for proposals for landfilling our garbage for a two-year period beginning April 1, 1997. We advertised in the local paper and sent proposals to the Superior FCR Landfill, Inc. on County Road 37 in Monticello Township, and the Elk River Landfill, Inc. on Highway 169 in the city of Elk River. Proposals were due at 2 p.m. on Thursday, December b, 1996. Two proposals were received. The following is a summary of those two proposals. The actual proposals themselves are included for your review. Elk River Landfill, Inc.: .................. ............ $28.83 per ton (Excluding Minnesota Sales Tax) Superior FCR Landfill, Inc.: ........................... $38.66 per ton (Excluding Minnesota Sales Tax) Based upon the above information, the proposal from Elk River Landfill, Inc. appears to be the most favorable to the City. 1. The first alternative is to award a two-year contract to Elk River Landfill, Inc. for landfilling at a cost of $28.83 per ton based upon their proposal. 2. The second alternative would be not to award a contract for landfilling. C STAFF RECOMMENDATION: It is the recommendation of the City Administrator and Public Works Director that the City Council authorize us to enter into a contract with Elk River Landfill, Inc. based upon their proposal as outlined in alternative 01. D. SUPPORTING DATA: l Copies of proposals. 12 kAKER NDFILL, INC. Santflll of Minnesota v Quality Service with Integvity December 5, 1996 Mr. Rick Wolfsteller City Administrator City of Monticello 250 East Broadway PO Box 1147 Monticello, Minnesota 55362 kAIVER NDFILL, INC. S—VV qr NM_ Q -10Y S_ uv6 2w2n� Steve Frkse sdn C—b— m W—,�.(612) NI -2166 2216n H.r. 169 N. W, Pd (612) MI.2QU Pyv(612)199J774 F8 WR• Mk,- 6A70 Ih6i11(612)119.040 RE: Response to "Request For Proposal For Mixed Municipal Solid Waste Disposal For The City Of Monticello" Dear Mr. Wolfsteller; On behalf of USA Waste/Sanifill of Minnesota we are pleased to provide a response to The City of Monticello's bid for mixed municipal solid waste disposal. For ease of reading, we will provide a line item response addressing each point in the "RFB". We appreciate the opportunity to bid on disposal services for The City of Monticello. Should you have any questions, please feel free to contact Steve Frlese at 612/441-2464. Respectfully; YELkIVER DFILL, INC. a III Sales Manager VKL/ IN 6x. n6s7cid Pxyn Sonifill of Minncsm -Elk River Landfill. Inc. - 22460 Highway 169 N.W. - Elk Rlver. Mhtftelot253330 (612) 441.2464 - Fax (612) 441.2023 /' TABLE OF CONTE 1.1 PURPOSE OF SOLICITATION FOR BIDS 4 . 1.2 BACKGROUND INFORMATION 4 1.3 PROJECT STATUS AND SCHEDULE 4 .1.4 PROGRAM DESCRIPTION 1.6 FACILITY LICENSING AND PERMITS A. DESCRIPTION OF HANDLING PROCESS B. EXPERIENCE C. FINANCIAL CAPABILITIES I. su Financial Asrance 2. Workers Compensation 3. Comprehensive Gencml Liability 4. Bodily Injury hisumnoc S. Broad Form Property Darnage 6. Automobile Insurance 7. Superl4nd Indemnification Certiliate 4 1.1 PURPOSE OF SOLICITATION FOR BIDS Elk River Landfill, Inc., (ERL) understands that this is a solicitation for "Request for Proposal' for mixed municipal solid waste disposal for the City of Monticello. The terms and conditions shall be negotiated once the City has evaluated the responses. 1.2 BACKGROUND INFORMATION Elk River Landfill, Inc., understands that the City collects 1,800 tons of mixed municipal solid waste per year. It is also understood that this includes waste disposal from the Cities annual spring cleanup. The City is seeking proposals for the proper disposal of approximately 1,800 Itons per year for two (2) years, beginning April 1, 1997. 1.3 PROJECT STATUS AND SCHEDULE Elk River Landfill, Inc, understands that there Is a regularly scheduled meeting on December 9, 1996 at 7:00 pm to discuss the responses to the RFP, and that the successful bidder shall be prepared with appropriate staff and equipment in place by April 1, 1997. Elk River Landfill, Inc., would like to state that if ERL is awarded the contract, ERL would be able to begin acceptance of the Cities County's waste upon having a signed contract. 1.4 PROGRAM DESCRIPTION Cost per ton Disposal $28.83 per ton tax included. Elk River Landfill, Inc., assumes that The City collects and submits the sales taxes and solid waste assessment directly to the State of Minnesota. Elk River Landfill, Inc., currently has on file the appropriate ST -10 form required. This price includes all taxes, surcharges, fees except sales tax and special waste assessment. Elk River Landfill reserves the right to pass through any and all governmentally imposed taxes, fees or surcharges with an acceptable notice of not less than 30 days. 1.5 LENGTH OF CONTRACT The above quoted price is guaranteed for two (2) years with a termination clause by either party no less than ninty (90) days prior to expiration. v 1.6 FACILITY LICENSING AND PERMITS A copy of ERL's existing permit with the Minnesota Pollution Control Agency's is attached. Elk River Landfill, Inc., is currently working under a MPCA 1983 permit. All appropriate applications have been submitted to the Minnesota Pollution Control Agency. ERL has had many discussions with the MPCA staff and it is believed that a permit will be issued sometime during the middle of 1998. Should The City wish to verify the status of this permit, you may contact Bill Armstrong or Amy Hadiaris of the MPCA office. 1.7 ELEMENTS OF BID A. DESCRIPTION OF HANDLING PROCESS ERL proposes to dispose of The Cities MSW in the lined area of the facility. Currently this is Cell 10 and 11. Elk River Landfill does handle MSW, demolition and non -hazardous industrial waste in the lined areas of the site. Elk River Landfill, Inc's hours of operation are Monday -Friday 7:am to 5:pm and Saturday 8: am to 3: pm. Closed Sunday. Materials accepted at ERL include MSW, demolition material, non -hazardous industrial waste, yard waste compost, brush, contaminated soils and the like ERL also recycles appliances, tires and butteries. ERL has a surcharge on all items such as mattresses, couches, chairs, appliances, tires, etc. You will find a copy of the current tipping charges for these items in the supplemental section of this documents. ERL does not accept liquids or hazardous wastes and will reject such items. It 11b B. EXPERIENCE Elk River Landfill, Inc., was opened in 1972. The original permitted capacity of the landfill is 18,000,000 cubic yards of airspace. Currently ERL has filled just over 3,000,000 cubic yards. The facility is located 6 miles north of the intersection of U.S. Highway 10 and U.S. Highway 169. The remaining capacity of ERL is 45 to 50 years based on current volumes. In 1987, ERL installed the first of approximately 13 acres of HDPE bottom liner. ERL has two leachate collection systems. Each system is equipped with a 10,000 gallon storage tank and load out bay. The load out bay is designed so that any spillage flows directly back into the storage tank. The installation was nearly 6 years earlier than the law required. There are approximately 26 acres of the oldest part of the landfill which are not lined, however is in the process of being final covered. The first phase of ERL's active methane gas collection system was installed during the winter of 1995-1996. The system is designed to manage gas currently being generate as well as gas from future operations. Another design feature is the ability to expand the system to accommodate continuing operations. The gas is evacuated through a series of vertical extraction wells connected to a header and valve system. The gas will be move to a flare where it will be burned. Eventually the gas will be captured for alternative energy sources. The system is monitored on a regular basis to assure proper operation and quality of gas generation. ERL has 70 groundwater monitoring wells. These wells are sampled 3 calendar quarters per year. The wells monitor groundwater at depths varying from 25 feet to 240 feet. ERL has large volume contracts and customers. •A contract of this size and nature would not result in any undo hardship for this facility, and would assure Beltrami County years of worry free service. a) References: Mr. Mark Zaban Hennepin County Department Of Environmental Management 417 North 5th Street Minneapolis, Minnesota 55401-1309 (612) 348-2822 Itasca County County Solid Waste Officer - Terry Greenside (218) 327-2857 Cass County County Solid Waste Officer - Paul Fairbanks (218) 547-3300 Beltrami County Bill Patnaude (218)7594158 11F C. FINANCIAL CAPABILITIES 1. Financial Assurance As one of the attachments, you will find a copy of the trust agreement which was approved by the State of Minnesota. For Financial verification, you will find a copy of a recent trust fund account statement, outlining the balance in the fund. Enclosed, please find a annual report for the past two years. 2. Workers Compensation Elk River Landfill, Inc., carries Workers Compensation in accordance with applicable law. 3. Comprehensive General Liability The limits outlined on the Certificate of Insurance for Comprehensive General Liability Insurance meets or exceeds the requirements in the RFP. 4. Bodily Injury Insurance The Bodily Injury Insurance requirements is listed under the Comprehensive General Liability Insurance on the Certificate of Insurance. ERL's insurance meets or exceeds the requirements listed in the RFP. S. Broad Form Property Damage The Broad Form Property Damage requirements in the RFP have been addressed under the Comprehensive General Liability Insurance section of the Certificate of Insurance. 6. Automobile Insurance Elk River Landfill, Inc's., combined single limit is 1 million. This is outlined on the Certificate of Insurance under the Auto section. 7. Superfund Indemnification Certificate Please find a copy of our Superfund Indemnification Certificate enclosed. /1G S`uperlOr Superior Services, Inc. 175 County Road 37 NE Buffalo, MN 55313 (320) 963-3158 FAX (320) 963-3051 Proposal to City of Monticello for Disposal of Mixed Municipal Solid Waste By Superior FCR Lan4ft Inc 175 County Road 37 NE BgQb1o, MN 55313 800-963-3158 December I, 1996 PROVIDING ;SiIPERIOR" R3ISTESERVICES /, Rick Wolfsteller, City Administrator City of Monticello Monticello, MN 55362 Superior FCR Landfill, Inc. appreciates the opportunity to present this bid to City of Monticello. The following responses are in accordance with the Request for Bids. MMSW Bid Price per Ton 538.66 + Minnesota Sales Ta: (mdmt...r comm, an s sew sit Annual City Cleanup day price per Ton $50. + Minnesota Sales Ta: Mattresses and Bo: Springs SIS/ench Furniture with Springs 7/each Any change in State or local surcharges or fees creating an increase in cost during the term of the contract will be passed on to the City of Monticello. (A) Superior FCR Landfill accepts Mixed Municipal Solid Waste, Construction A Demolition, as well as nonhazardous Industrial Wastes such as foundry sands We have an MPCA approved Industrial Waste Management Plan. Superior FCR accepts waste from 6:00 a.m. to 5:00 p.m. Monday -Friday, and 7:00 a.m. to 1:00 p.m. on Saturdays. We are closed Sundays, New Years, Memorial Day, July 4, Labor Day, Thanksgiving and Christmas Day. Superior FCR utilizes a computerized scale and billing program A three-part ticket is used. One copy is given to the driver upon completing disposal of his load, one copy is mailed with the month end billing, and the other copy is maintained in a file at the landfill. Billing is done on the 1 st day of the month following the month to be billed. Accounts are due and payable within 15 days. (B) Superior FCR landfill, Inc. was permitted by the MPCA in 1971 under Permit NSW 60. The landfill was originally owned by the Yonak family from inception until July of 1994. The facility was purchased by Superior Services, Inc. of West Allis, WI in 1994. The new ownership has provided financial strength and S10,000,000 of Pollution Liability to FCR Landfill. The original 28 acre unlined portion was closed as per MPCA approved plana in 1994. The closure consists of a minimum of one foot of soil cover, a 40 -mil synthetic cover, one foot of sand drainage layer, one foot of on-site soils, and 6' of top soil. A shadow rooted seed with fertilizer and mulch has been applied. The closure included the mnallstion of City of Monticello Bid Page 2 //Z: an active methane gas system The methane is drawn to a collection center where the gas is flared off In 1994, we constructed the fust of three cells in our subtitle `V" facility. This provided environmental protection with the composite Inver au:d leachate collection system The composite Finer system is composed of two feet of acceptable clay materials compacted to 95% and a 60 -mil HDPE synthetic material. The leachate collection system consists of a sloped pipe trench system which drains leachate to a sump area The leachate is then pumped to a 30,000 gallon underground storage tank The leachate is trucked by Stockman Transfer to a Metropolitan Waste Water Commission facility for treatment. Superior constructed the third cell in May and bine of 1996. We are currently in the process of permitting for a major expansion of nearly 6,300,000 cubic yards. This pig process is anticipated to rum through bine 1998. Superior FCR s 1996 waste disposal volumes exceed 800 tons per day. Our current equipment and personnel can properly service 1200 tons per day. (C) Financial Capabilities: (1.) Superior FCR contributes monthly into a closure and post closure trust fund in compliance with costs estimated by the MPGA. The balance in the fiord is in excess of S 1,400,000 and is managed by the Richfield Bank and 'Frust Company. Copies of the fund balances will be provided prior to entering into a contract with Beltrami County. Financial information will be provided if we are selected as your choice for management of your wastes. Superior Services, Inc., our parent company, currently trades in the NASDAQ exchange under SUPR. We aro (see Certificate of Insurance) strong financially with virtually no debt. Our 1995 revenues exceeded $92,000,000. (2.) Workers Compensation (see Certificate of Insurance) (3.) Comprehensive General Liability Insurance (see Certificate of Insurance) (4.) Bodily injury (see Certificate of Insurance) (5.) Broad Form Property Damage (see Certificate of Insurance) (6.) Automobile Liability (see Certificate of Insurance) City of Monticello Bid Page 3 //.r Financial Ownership: Superior FCR landfill, Inc. is a Minnesota corporation owned by Superior Services, Inc. of West Allis, Wisconsin. The officers are: Joseph Tate Chairman of the Hoard G. William Dietrich President and CFO G. Farr Chief Financial Officer Peter Ruud General Counsel Gary Edlar Director Francis Podvm Director Donald Taylor Director Stephen Woodsun Director Walter Winding Director Miscellaneous: Ail Superior Services, Inc. companies conduct our daily business according to our company's VWon and Mission Statement. I do not believe any thing I say can provide you with a better understanding of our employees and our business operations than the following statements, Our Mission Superior will become a leading 21 st century provider of solid waste and related services. We will create shareholder value by setting a standard for excellence in customer service, environmental stewardship, and employee relations generated from a base of mutual respect and appreciation. Our Vision It is Superiors intention to build a network of integrated collection, processing and disposal Pocilities; to provide solutions to waste issues that will differentiate Superior from our competitors, In the course of business we will support government's initiative (reduce, reuse, recycle), express our commitment to excellence by providing the best value at the highest level of service, and sharing our financial success by giving something back to the contmrnitiea in which we We and work Sincerely, Rod Mc ' ay General ., City of Monticello't3id� Page 4 ,/ K Council Agenda - 12/9/96 12. Con-afderatfon of adding by ra U . valve S6•a olM11_lar Loader - to allow ingtallation of eaia 'ng revernihle snow j 1� ow. (J.S.) The public works department would like to have the flexibility of using our spare 12 -ft reversible snow plow on the 936 Caterpillar Loader. The loader has the quick hitch attachment already installed, and we have a spare quick coupler for the snow plow. The loader itself, however, does not have the necessary hydraulic valve to operate the reversible feature of the snow plow. In preparation for the purchase this year, we placed an amount of $5,500 in the 1996 snow and ice budget based upon a ballpark estimate of what it would cost to have the valve installed at Ziegler, the local Caterpillar dealer in Bloomington. We recently learned, however, that our ballpark estimate was in error; the actual cost of adding the valve and necessary hoses is estimated at $9,000. Consequently, we have requested additional funds in the 1997 budget to make up the shortage. We have found other communities using plows and wings on loaders and believe it would increase our efficiency in plowing some of the alleys, parking Iota, and even cul-de-sacs in the community. The first alternative is to authorize the installation of the necessary hydraulic valve and hoses on the 936 Caterpillar Loader to utilize an existing reversible snow plow at a cost of $9,000. The second alternative is not to allow the necessary hydraulics for the hookup of the snow plow. C_ STAFF RFCnMMFNDATION; It is the recommendation of the Public Works Director and Street Superintendent that the City Council authorize the installation of the necessary hydraulics for the 936 Caterpillar Loader to use the snow plow as outlined in alternative 41. None. Council Agenda -12/9/96 Because the recommendation for hiring a Chief Building Official cannot be mrde in time for delivery of the agenda packet, this item will be typed and delivered by Jeff on Saturday. C4 Consideration of Establishing Fred Patch as Building Official ,. 1. Reference/Background On behalf of the Building Official Search Conunittee (Brian, Jeff, John) I am pleased to report that Fred Patch has accepted an offer made by the search committee to provide his service to the City as Building Official under private contract. The terms were negotiated based on the understanding that in the near future the contract arrangement may change to become a full time position, as originally contemplated. Fred has a tremendous level of experience to draw from. His experience i nchrdes 9 years as Chief Building Official of one of the fastest growing cities in Minnesota (Brooklyn Park) where he is currently employed. He also spent a number of years as a building inspector for City of Golden Valley. Fred also has a degree in Architecture which provides him a valuable perspective in dealing with building design and construction issues. We received 12 application and interviewed four candidates. The recommendation to select Patch was unanimous among the interview team which mr:luded Wanda Kraemer and Gary Anderson. Although there were a few other good candidates, Patches credential were significantly better than the first runner-up Fred lives in the Monticello area - south of town on county road 106. He was attracted to the position due to the proximity of the job to his home and for the chance to become an integral part of the community in which he lives. The recent increase in the salary range for the position helped to attract hitt, however, he will take a significant decrease in pay to come to Monticello. The Offer In light of Fred's years of experience and current salary, and the unique opportunity to the city to obtain his services, the search committee negotiated starting him as a private contractor at a rate equal to the highest step in the pay range plus benefit. Given the currrnt level of pay that Fred receives in Brooklyn Park, it is not possible to attract him to Morticello unless the maximum rate is provided. Fred will bring to the city a level of experience that will enable him to perform at a high level thus justifying the starting rate. Fred requested the private contract arrangement because it will provide him with more flexibility in personal financial planting with regards to PERA benefits. The committee also negotiated a first year vacation accrual rate of two weeks and a second year accrual rate of three weeks thereafter to be established at such time that Fred becomes a hill -time employee. Granting vacation outside the standard was necessary in order to make the position more attractive and is justifiable in light of the many years of municipal inspection experience that Patch posseses. Vacation benefits acre only at such time that Fred would become a ILII time employee 1. Motion to establish Fred Patch as Chief Bulling Official for the City of Monticello. S�� Q Under this alternative Patch will be employed under private contract with the prospect of becoming a full time employee in the future under the terms noted above. .5t- 2. „-2. Motion to deny establishing Fred Patch as Chief Building Official for the City of Monticello. $. Recommendation Staff recommends alternative 1. We are excited to have Fred as part of the team Referemes were wonderful. He has a huge level of experience and knowledge that is needed at this stage of the development of the City. 4. Supparting date Application materials - Fred Patch Resume Etc Fredrick H. Patch, C.B.O. 82 - 80th Street Northeast Monticello, Minnesota 55362 (612)295-6927 Evenings (612) 493-8080 Day November 1. 1996 Jeff O'Neill. Assistant City Manager City of Monticello 250 East Broadway Monticello. Minnesota 55362 Dear Mr. O Neill: I have enclosed an updated copy of my resume and a completed application for employment for your consideration. I have consistently worked to be sure that building department customers have been provided with practical solutions and essential information to enable their projects in compliance with municipal and state laws. I believe that I am able to serve and represent the City of Monticello with excellence in providing community development and building inspection related services to our community. I may be reached during the day at (612) 493.8080, or In the evening at (612) 295-6927. Sincerely. �O ..��, Fredrick N. Patch. C.B.O. FREDRICK H. PATCH, C.B.O. 82 - 80th Street NE Monticello. MN 55362 (612) 295-6927 Objective: Municipal Community Development & Building Inspection Administration • Dedicated to excellence In Customer service, provltlUrg practical solutions and essential Information to the public, professional design comrtwNry, and construction Industry Excellent organ zatbnal, technical, management and complex Problem SOMng Skills Strong verbal and written communication skills CIVIL SERVICE Building Official 1987 - Present Department of Community Development City of Drooklyn Park, MN Management of a division of the COmmldtity Development Department Minnesota Building Ofacial end MOSS • A• Member of I.C.&O. Plans examining, Inspecflons and oammunity services related to building, housing, fire. zoning, sign. and health =lea and Ordinances of the City. Prepare substantial whist works, conduct meetings. presentations and all other related responsibilities of the Di ectorship. Achievements Inetude • Development of ars kntardopartiontal land development and COrIStUCtlom coordhaton tearn. • Innovation and kmprovementa to customer servie. • Complete reeddllimbon of city ordinarow related In building kmpeetbro. ImplemoNod Iwo automated building permit and Inspection systems • Initiation of a to-ei ng program focused on atimm tinny aeattheffi a the overall human condition. Site roneddlatkm/preparmbn tot E.D.A. redewlOpmem Properteo. Building Inspector, Plena Examiner, Community Health Officer 1982 • 1987 Department of Zoning A Ir13pectbrts City of Golden valley, MN Administration and enforcement of building, housing, fire. zonktg. Sign and health Codes Ord other plblIC Cakety and health ora honCOb of die City. Conduetca Mid kn•spaMns. plan review far as building u5ft Calm4lited 1001, issued building pemrtts Prepared departmental "W. numerous written rcpons, proles,bnal and legal corraspondence. Conducted complon negotiations and moetni;3 with building tr000 pre100.11CA01 1. dOvObMM and COmtraMM, DESIGN 8 CONTRACTING Architectural Design, Drafting 8 Contractor 1973-1987 Midfield Incorporated /Roger W. Patch A.I.A., Minneapolis, MN Design. contracting and construction of Single family and multifamily residential projects. Experienced in land surveying, site work. concrete, masonry, carpentry. plumbing. h.v.a.c., and other trades. CONSULTING 8 RESEARCH SERVICES Construction Inspection A Code Consulting Services 1981 - Present Consultant to insurance companies, real estate professionals and attorneys. Produce complex studies and reports: expert witness as necessary to trim arbitration and settlement of claim reWhg to real property. Recent Clients include Mavfty 8 Ryan. On" b Whitney. Appen Gftl 8 Dorshow Lawyers. PROPERTY MANAGEMENT Property Manager / Caretaker 1973-1980 Maywood Company 6 Highland Incorporated, Long Lake, MN Management and project maintenance of up to So apartrnent units Education Bachelor of AmMuscture North Dakota State University 1981 Bachelor of Science North Dakota State University (Arch. SWdles) 1980 Bachelor of Science UnNeraity of Oregon (PsOlclagy/I-aftdstwpe Arch.) 1979 Continuing Education Coursework In real estate, business management. (wilding and fire cedes 8 standards. Ongoing Certifications Eligible for National Council of Registration Boards; State of Minnesota Architect Professional Registration Examination. Certified Building Inspector No. 13885 1985 International Conferenim of Building Of licials, Whittier, California Certified Plans Examiner No. 10982 1985 international Con lerertce of Build" Officials, Whittier, Callomia Municipal Building Official No. 0919 1983 CortlW Class 18 II . Steno to MimOsotA State Board of Architecture, Engineering, Land Surveying, Landscape Architecture, Interior Design, and Geosciences Appointed to a tour year tens by Governor Amle Carlson 1993 - Present Specht Task Force Chair 1993. Eaarrdnatbn 8 Licensing Comrrdmee Chair 1990.1994. Deoelo r t of Rules and Laws for Ria Stam Board, Laws. Enloroemeni arta Rules Committee Chair 1996.1997. 1996 NCARS Contamnce - SIM Board Delegate. City Council and M.R.A. Member Elected to Ovo 4 year team, City of Long Lake, MN 1985 & 1989 Planning Commission Member Appointed Position, City of Long Lake, MN 1983 - 1985 International Conference Building Officials, Class "A" Member Wh"er, California North Star Chapter of I.C.B.O. Member of the Board of Directors 1990. 1993 Legislative Committee Chairman 1990 -1994 Lake County Chapter I.C.B.O. PROFESSIONAL REFERENCES: Susan Blumentels A.I.A., Blumentals Architects 581.5757 Al M]orud A.I.A., MJorud Architecture 844.871 Myrna Malkkuls, City Clark, City of Brooklyn Park 404160 George Iran, Executive Secretary, State Board of Registration 298.2388 Lloyd G. Becker, Building Official [Previous Superl4sot] 428-201 SURVEY OF SURROUNDING CITIES i. 1997 PROPOSED SALARY ADJUSTMENTS Big Lake: 1886: 3% S"RY.sua: IMM NO 188T: Proposing 3% Buffalo: 1886: 2.5% I=: Proposing 2.9% + 1% total possible merit adj. Elk River. 1886: 3% I=: 3% Maple Grove: 138$: 3% I=: Proposing 3% for non-union. Union contract includes 3%. Plymouth: 1886: 3% IM: 3% for union. Proposing 3% for non-union. S"RY.sua: IMM NO Council Agenda - 12/9/96 (R.W.) As part of the ongoing maintenance of our current salary system in use for all non-union employees, the City Council should annually review the salary schedule and make adjustments in order to retain the City's pay relationship to the market. With this being the last meeting before 1997, any adjustments to the salary schedule should be adopted by the Council at this meeting in order to allow for implementation of the new schedule by January 1. In preparation for the 1997 budget, I had included a 5'% cost of living adjustment to all salary categories to provide sufficient dollars within the budget for possible increases. While the 5'% amount should be more than sufficient to cover any adjustments you may want to make, this does not obligate the Council to use a 5'% increase. As we have done the past few years, it is recommended that the increase be reflective of the cost of living increases that are occurring in our area in our attempt to keep our system competitive with the market and surrounding communities. For background information, the City Council originally adopted our new comparable worth pay system in 1991 in order to comply with the new comparable worth law in effect. Our program included 22 grades with 6 potential steps within each grade that all City employees could fall within. Since the current system already allowed for step increases by employees who may not have yet reached their maximum step of their grade, the Council does not have to be concerned with individual merit/performance adjustments per se, but only needs to address what percentage increase should be considered for the entire salary schedule in general. As a reference, the Minneapolia/St. Paul consumer price index indicates that the current inflation rate for the metro area is between 3.1'% and 3.3'% on an annual basis. The 3.1'% refers to CPIU, consumer price index for urban consumers, and the 3.3'% refers to CPI for clerical workers. For some reason, the Minneapolis/St. Paul index is only calculated twice a year for annual purposes, and this 3.3% increase covers the time period from June 1995 through Juno 1996. The U.S. consumer price index for the period October 1995 through October 1996 seems to generally correspond with the Minneapolis consumer price index at 3.0'%. In addition to the CPI information, I also had a brief salary survey conducted from various communities surrounding Monticello, including the cities of Big Lake, Buffalo, Elk River, Maple Grove, and Plymouth. These aro the same communities we have surveyed in the past and can be usef d for the Council to see what is happening in other communities around us. At the time of the Council Agenda - 1219/96 survey, some communities had not yet established salary adjustments for next year, and the survey may indicate proposed adjustments they will be considering. As you will note, the proposals or actual adjustments all appear to be in the 3% range. As additional background, I've enclosed a brief summary of the Council's past action concerning %alary schedule adjustments compared to CPI percent at that time. For 196£, the Council did adjust the salary schedules by the same percent the CPI had gone up while the adjustments granted in other years were less than the CPI percent. The renewal of the union contract last April again contains the same language that makes adjustment to the union's pay scale based on the same percent increases that are granted to non-union. Any increase would not be effective for union members until April 1, 1997, and the contract guarantees a minimum of llh'% increase, regardless of council adjustments for non-union personnel. This language has been beneficial in making sure the comparable worth law is complied with by assuring that one bargaining group doesn't receive increases that may put the comparable worth plan out of compliance. As I have noted in the past, when the Council has been discussing cost of living adjustments, the Council should keep in mind the following factors. Our comparable worth study adopted in 1991 had originally recommended that each grade consist of 7 steps from bottom to top of the wage scale. The 7 -step system was recommended by the League of Minnesota Cities personnel consultant and was based on the average metro/rural steps used by other communities with similar pay systems. At the time of the adoption, the Council made the decision to drop off' the 7th step, which in effect reduced the potential salary structure of the City by a little over 4%. Since the original recommended salary schedule with 7 steps was intended to be consistent with the market for our area, and by the elimination of the 7th step, the Council in effect had immediately made a reduction in our market study by 4%. While the use of the Minneapolis/St. Paul consumer price index may not be perfect, it is a basis that has been used by the City Council in the past in an attempt to keep our pay structure in line with inflation. With the Minneapolis and U.S. CPI at around 3.3'%, it seems appropriate for the City Council to use this as a basis for their consideration. With many of the employees having worked for the City for more than five years, many of the positions are now at or nearing the top of their step within their present grade. As a result, many of our employees Council Agenda - 12/9/96 will by relying on cost of living adjustments as the only increase in their salary unless their job descriptions change sufficiently to have warranted a move to a different step or grade. With performance or merit pay adjustments being eliminated as part of this new comparable worth pay system, it only means that more importance is placed on providing an adequate oust of living adjustment to Beep employees in pace with inflation. R. ALTERNATIVE ACTION : Council could establish a cost of living adjustment for the pay schedule that would apply to the entire non-union pay system which equals the current Minneapolis/St. Paul CPI. According to my current C(\ - 65 informaiton, this percentage increase is approximate 3! 3.3% and is very similar to the U.S. CPI at around 3% through October. Council could adjust the COLA based on some other factor other than the St. Paul or Minneapolis CPI index. r, STAFF F..O F.NDATION: With the 1997 budget including a 5% allowance for salary schedule adjustments, the Council should have sufficient latitude to adjust the pay scales if the CPI was used as an index. With the adjustments over the past 4 years (1993 through 1996) being approximately 11476 lower than the reported CPI's, the Council may want to consider adding this percentage to a coat of living adjustment for this year to bring the pay scales back in line with the past CPI indexes. Without adjusting for any shortfalls from past years, I would recommend the Council focus on the Minneapolis/St. Paul CPI index of 3.1% as a minimum adjustment. Salary survey of surrounding communities; Prior years' salary schedule adjustments. PREVIOUS YEARS' SALARY SCHEDULE For Year: —.... .... Reported CPI Increase .. — _ _.. Council Adiustments ..._ ,.�.. _. .._ 1993 3.2% 2.5% 1994 3.7 to 3.8% 3.6% 1995 2.9 to 3.1% 2.5% 1996 2.7% 2.7% 1997 3.1 to 3.3% ?? MORYR.AW: 14/6/88 ly8 E.RC FINANCIAL SYSTEM /11/16/96 14:40:33 i ARRANT DATE VENDOR GENERAL CHECKING 41493 10/21/96 MN DEPART OF NATURAL 41494 10/21/96 SCHNEIDER/KAREN 41495 11/22/96 CENTRAL MINN INITIAT 41496 11/22/96 COPY DUPLCATING PROD 41497 11/22/96 G E SUPPLY 41498 11/22/96 HERMES/JERRY 41499 11/22/96 JME OF MONTICELLO 41500 11/22/96 METRO WEST INSPECTIO 41501 11/22/96 MOBIL 41501 11/22/96 MOBIL 41502 11/22/90 MONTICELLO ANIMAL CO 41503 11/22/96 MONTICELLO SENIOR CI 41504 11/22/96 NORTHERN STATES POWE 41504 11/22/96 NORTHERN STATES POWE 41504 11/22/96 NORTHERN STATES POWE 41504 11/22/86 NORTHERN STATES POWE 41504 11/22/96 NORTHERN STATES POWE 41505 11/22/96 PHOTO I 41505 11/77/86 PHOTO I 41505 11/22/96 PHOTO 1 41505 11/72/96 PHOTO I 41505 11/22/96 PHOTO I 41506 11/22/96 RELIABLE CORPORATION 41507 11/77/96 RIVER -PLACE PHYSICIAN 41508 11/22/96 SIMPSON/CYNTHIA 41500 11/77/96 TD5 TELECOM 41509 11/22/90 TOS TELECOM 41500 11/22/06 TD5 TELECOM 41509 11/22/96 TOS TELECOM 41b09 11/27/00 TD5 TELECOM 41509 11/22/00 TDS TELECOM Disbursement Journal DESCRIPTION AMOUNT 118 WATER/ATV/SNOW REG 1,016.00 .90456 REF/ESTIMATED WATER BI 10.09 822 CMIF GRANT PAYMENT 1,100.21 41 LIBRARY COPY MCH MTC 68.00 475 RECYCLING BATTERIES 139.05 81 LIBRARY CLEANING CONT 227.50 368 REPAIR FIRE TRUCK 104.56 1113 BLD INSPECTION SERVIC 442.50 131 TIRE REPAIR/MATER DEPT 4.50 131 GAS/PARK DEPT 4.47 8.97 185 ANIMAL CONTROL CONT 1,128.70 139 MONTHLY CONTRACT PY 2,833.33 148 UTILITIES 16.00 148 UTILITIES 292.87 148 UTILITIES 4.707.34 148 UTILITIES 365.12 146 UTILITIES 3.14 5,384.47 743 PHOTOS/WWTP PLANT 9.89 743 PHOTOS/KLEIN FARMS 2ND 9.89 743 PHOTOS/PW INSPECTIONS 8.88 743 PHOTOS/MATER TOWER 8.73 743 MISC PHOTOS/PLAN ✓§ ION 76.04 114.43 179 COMPUTER SUPPLIES/C H 171.69 1017 TESTING/STREET DEPT 25.00 999 FIRE HALL CLEANING 50.00 953 TELEPHONE CHARGES 327.41 953 TELEPHONE CHARGES 70.76 853 TELEPHONE CHARGES 151.96 953 TELEPHONE CHARGES 135.28 053 TELEPHONE CHARGES 00.00 953 TELEPHONE CHARGES 99.74 RRC FINANCIAL SYSTEM 11/18/96 14:40:33 i ARRANT DATE VENDOR GENERAL CHECKING 41509 11/22/96 TDS TELECOM 41509 11/22/96 TOS TELECOM 41509 11/22/96 TDS TELECOM 41509 11/22/96 TOS TELECOM 41509 11/22/96 TDS TELECOM 41509 11/22/96 TOS TELECOM 41510 11/22/96 U S WEST DIRECT 41511 11/22/96 UNIVERSITY OF MINNES 41512 11/22/96 VIKING COCA COLA 41513 11/22/96 WRIGHT COUNTY AUDITO 41514 11/22/96 WRIGHT-HENNEPIN COOP 41514 11/22/96 WRIGHT-HENNEPIN COOP GENERAL CHECKING Disbursement Journal DESCRIPTION AMOUNT 953 TELEPHONE CHARGES 59.02 953 TELEPHONE CHARGES 101.02 953 TELEPHONE CHARGES 49.76 953 TELEPHONE CHARGES 59.74 953 TELEPHONE CHARGES 841.96 953 TELEPHONE CHARGES 123.29 2,035.94 1104 YELLOW PAGE BOOKS/C HA 23.78 212 REG FEE/GARY ANDERSON 129.00 779 CITY HALL POP 113.52 219 SCERG GRANT PAYMENT 2,760.51 512 UTILITIES/BOHANON FM 10.30 512 UTILITIES/BOHANON RENT 40.43 50.73 TOTAL 17,938.98 BRC FINANCIAL SYSTEM 12/03/96 14:40:07 ARRANT DATE VENDOR GENERAL CHECKING 41515 11/29/96 SENSIBLE LAND USE CO 41516 11/29/96 MN DEPART OF NATURAL 41517 11/29/96 OLSON & SONS ELECTRI 41517 11/29/96 OLSON & SONS ELECTRI 41517 11/29/96 OLSON & SONS ELECTRI 41517 11/29/96 OLSON & SONS ELECTRI 41517 11/29/96 OLSON & SONS ELECTRI 41518 11/29/96 SURPLUS SERVICES 41518 11/29/96 SURPLUS SERVICES 41518 11/29/96 SURPLUS SERVICES 41519 11/29/96 NORTHWEST ASSOC CONS 41519 11/29/96 NORTHWEST ASSOC CONS 41519 11/29/96 NORTHWEST ASSOC CONS 41519 11/29/96 NORTHWEST ASSOC CONS 41519 11/29/96 NORTHWEST ASSOC CONS 41519 11/29/96 NORTHWEST ASSOC CONS 41519 11/29/96 NORTHWEST ASSOC CONS 41519 11/29/96 NORTHWEST ASSOC CONS 41520 11/29/96 KOROPCHAK/OLIVE 41521 11/29/96 A T S T INFO SYSTEMS 41522 11/29/96 MN DEPART OF NATURAL GENERAL CHECKING N Disbursement Journal DESCRIPTION AMOUNT 963 REG FEE/JEFF 0/DICK F 70.00 118 MATER/SNOW/ATV REG 1,471.00 160 STREET LIGHTING REPAI 566.26 160 STREET REPAIRS 432.38 160 SENIOR CIT BLD REPAIR 769.68 160 BLD MTC SUP/SHOP 196.14 160 REPAIRS/WELLS/WATER OP 96.00 2,060.46 987 GLOVES/STREETS DEPT 119.00 987 GLOVES/WATER DEPT 45.00 987 GLVOES/FIRE DEPT 143.00 307.00 550 PLAN COMM MTG/OCT 300.00 550 PLAN COMM MTG/JULY/AU 450.00 550 PLAN COMM MTG/SEPT 300.00 550 DOWNTOWN REOEVL MTGS 250.70 550 EXPRESS LUBE/PRF SE 1,103.00 550 RON HALL HM OCCUP/PRF 225.00 550 RUFF/LINK SUB/PROF SE 241.35 550 MISC PROF SERVICES 2,993.50 5,863.55 97 MILEAGE REIMB 64.20 15 BLD INSPECTION PHONE 26.71 118 NATER/SNOW/ATV REG 1.262.00 TOTAL 11,124.92 BRC FINANCIAL SYSTEM 12/05/96 11:48:54 I '*WARRANT DATE VENDOR GENERAL CHECKING 41523 12/05/96 AMERICAN PAGING OF M 41523 12/05/96 AMERICAN PAGING OF M 41523 12/05/96 AMERICAN PAGING OF M 41523 12/05/96 AMERICAN PAGING OF M 41523 12/05/96 AMERICAN PAGING OF M 41523 12/05/96 AMERICAN PAGING OF M 41523 12/05/96 AMERICAN PAGING OF M 41523 12/05/96 AMERICAN PAGING OF M 41524 12/05/96 ARAMARK 41525 12/05/96 BRAUN INTERTEC CORPO 41526 12/05/96 CEDRUS CREEK CRAFTSM 41527 12/05/96 CELLULAR 2000 OF ST 41527 12/05/96 CELLULAR 2000 OF ST 41527 12/05/96 CELLULAR 2000 OF ST 41527 12/05/96 CELLULAR 2000 OF ST 41528 12/05/96 COMMERCIAL ASPHALT C 41529 12/05/96 COPY DUPLCATING PROD 41530 12/05/96 OOTY/KAREN 41531 12/05/96 EHLERS b ASSOC,INC P 41531 12/05/96 EHLERS 8 ASSOC,INC P 41532 12/05/96 FED EX 41533 12/05/96 FEEDRITE CONTROLS, I 41533 12/05/96 FEEDRITE CONTROLS, I 41534 12/35/96 GLUNZ/RAV 41535 12/05/96 HERMES/JERRY 41536 12/05/96 HOGLUND COACH LINES 41537 12/05/96 HOLIDAY CREDIT OFFIC 41530 12/05/96 KEN ANDERSON TRUCKIN Disbursement Journal DESCRIPTION AMOUNT 951 PAGER CHARGES 18.38 951 PAGER CHARGES 9.19 951 PAGER CHARGES 25.29 951 PAGER CHARGES 9.19 951 PAGER CHARGES 9.19 951 PAGER CHARGES 9.19 951 PAGER CHARGES 9.19 951 PAGER CHARGES 9.19 98.81 848 CITY HALL SUPPLIES 29.50 638 ENG FEES/B OAKES 2ND 376.00 1114 REIMB/TREES/1300 PR C 250.00 794 CAR PHONE CHARGES 76.49 794 CAR PHONE CHARGES 0.80 794 CAR PHONE CHARGES 16.38 794 CAR PHONE CHARGES 112.45 206.12 661 STREET SUPPLIES 38.15 41 LIBRARY COPY MCH MTC 68.00 48 MILEAGE REIMB 66.64 933 TIF 21/L.AKE TOOL 2,126.25 933 PROF SERV/DOWNTWN DEV 341.25 2,467.50 394 POSTAGE/RECYCLING SCAN 24.50 56 MISC PROF SERV/MATER 99.00 56 CHEMICALS/MATER OEP 2,317.08 2,415.80 1107 GRAVE OIGGINGII/RIVERS 900.00 01 LIBRARY CLEANING CONT 227.50 493 HEARTLAND EXPRESS C 5,046.95 05 GAS/FIRE DEPT 02.07 697 ANIMAL CONTROL CHARGE 159.75 BRC FINANCIAL SYSTEM 12/05/96 11:48:54 ur WARRANT DATE VENDOR GENERAL CHECKING 41539 12/05/96 KENNEDY & GRAVEN 41539 12/05/96 KENNEDY & GRAVEN 41539 12/05/96 KENNEDY & GRAVEN 41539 12/05/96 KENNEDY & GRAVEN 41540 12/05/96 KGM CLEANING 41540 12/05/96 KGM CLEANING 41541 12/05/96 KRAMBER & ASSOCIATES 41542 12/05/96 LITTLE MOUNTAIN FLOW 41543 12/05/96 MARCO BUSINESS PRODU 41543 12/05/96 MARCO BUSINESS PRODU 41544 12/05/96 MAUS FOODS 41544 12/05/96 MALTS FOODS (.1544 12/05/96 MAUS FOODS -1544 12/05/96 MAUS FOODS 41545 12/05/96 METRO SALES INCORPOR 41546 12/05/96 MONTICELLO ANIMAL CO 41547 12/05/96 NORTHWEST MINNESOTA 41547 12/05/96 NORTHWEST MINNESOTA 41548 17/05/96 PREUSSE'S CLEANING S 41549 17/05/96 PROFESSIONAL SERVICE 41550 12/05/96 RIVERSIDE OIL 41551 17/05/96 SHUMAN/CATHY 41552 12/05/96 SIMONSON LUMBER COMP 41552 12/05/06 SIMONSON LUMBER COMP 41 j!j2 12/05/90 SIMONSON LUMBER COMP 41557 17/05/06 SIMONSON LUMBER COMP 41553 12/05/06 U 5 LINK 41h53 12/05/96 U 5 LINK 4 155 ) 17/05/06 U S LINK 41553 12/05/96 U S LINK Disbursement Journal DESCRIPTION AMOUNT 939 LEGAL FEES/TAPPER PRO 104.50 939 MISC LEGAL FEES/HRA 129.00 939 MISC PROF SER/M & P P 164.75 939 LEGAL FEES/LAKE TOO 2,214.43 2,612.68 1076 CLEANING//DEP REG 386.06 1076 CLEANING/P WORKS BLD 332.02 718.88 688 ASSESSING CONTRACT 1,614.58 566 MISC EXPENSE/EDA 31.95 106 TONER/C HALL COPY MCH 489.84 106 OFFICE SUPPLIES/C HALL 56.92 548.76 108 SUPPLIES/WWTP DISPOSAL 14.89 108 SUPPLIES/SHOP 20.37 108 SIIPPI.TES/LIBRARY 38.17 108 SUPPLIES/PLAN & ZON 5.58 79.01 819 MTC AGRMT/FAX MCH/C H 735.00 185 ANIMAL CONTROL CONT 1,129.70 156 REG FEE/CONFERENCE/GAR 10.00 156 MEMBERSHIP DUES/GARY A 20.00 30.00 173 CITY HALL CLEANING CO 400.00 175 WWTP CONTRACT PYMT 33,930.73 496 GAS/STREET DEPT 2,192.20 191 REG FEE/SEMINAR 12.00 193 NEW DISPOSAL SITE SUP 30.01 103 UTILITY MTC SUP/WATER 44.67 193 SUPPLIES/SHOP & GAR 0.00 103 DEP REG OLD MTC SUPPLIE 4.79 00.02 850 PHONE CHARGES )0.02. 050 PHONE CHARGE/ 00.05 050 PHONE CHARGES 1.60 950 PHONE CHARGES 2.46 I U BRC FINANCIAL SYSTEM 12/05/96 11:48:54 ARRANT DATE VENDOR GENERAL CHECKING 41553 12/05/96 U S LINK 41553 12/05/96 U S LINK 41554 12/05/96 U.S. POSTMASTER 41555 12/05/96 VIKING COCA COLA 41556 12/05/96 WATERPRO SUPPLIES CO 41557 12/05/96 WRIGHT COUNTY AUDITO 41556 12/05/96 WRIGHT HENNEPIN SECU 41558 12/05/96 WRIGHT HENNEPIN SECU 41559 12/05/96 WRIGHT-HENNEPIN COOP 41560 12/05/96 V.M.C.A. OF MINNEAPO GENFRAI CHECKING 14 Disbursement Journal DESCRIPTION AMOUNT 950 PHONE CHARGES 17.47 950 PHONE CHARGES 0.80 130.38 210 STAMPS/PUBLIC WORKS 32.00 779 POP/PARKS 124.17 670 WATER METERS/NATER 1,001.45 219 SHERIFF'S CONTRACT 25,234.00 875 SEC ALRM SYSTEM/OEP RE 19.12 875 SEC ALARM SYS/PARKS 15.98 35.10 512 UTILITIES 9.00 224 CONTRACT PVMT 625.00 TOTAL 83,261.58 RRC FINANCIAL SYSTEM 12/03/96 14:51:03 Disbursement Journal ARRANT DATE VENDOR DESCRIPTION AMOUNT CL LIQUOR CHECKING 19147 11/29/96 QUALITY MINE & SPIRI 800040 LIQUOR PURCHASE 523.30 19147 11/29/96 QUALITY MINE & SPIRI 800040 RETURN/MINE/CREDIT 68.50CR 454.80 ach 19148 11/29/96 PHILLIPS NINE & SPIR 800180 FREIGHT CHARGES 36.27 19148 11/29/96 PHILLIPS NINE & SPIR 800180 LIQUOR PURCHASE 1,422.21 19148 11/29/96 PHILLIPS NINE & SPIR 800180 NINE PURCHASE 1,344.22 2,802.70 *CF 19149 11/29/96 JOHNSON BROS NHOLESA 600022 FREIGHT CHARGES 109.53 19149 11/29/96 JOHNSON BROS NHOLESA 800022 LIQUOR PURCHASE 3,585.09 19149 11/29/96 JOHNSON BROS NHOLESA 800022 NINE PURCHASE 2,736.22 6,430.84 ►CI 19150 11/29/96 TOS TELECOM 800196 TELEPHONE CHARGES 172.66 19150 11/29/96 TDS TELECOM 800196 ADVERTISING 61.20 233.86 *C1 19151 11/29/96 GRIGGS, COOPER & COM 800018 FREIGHT CHARGES 69.30 19151 11/29/96 GRIGGS, COOPER & COM 800018 LIQUOR PURCHASE 5,472.63 19151 11/29/96 GRIGG:, COOPER & COM 800018 MIX FOR RESALE 126.36 l 5,868.29 •CI 191$2 11/29/96 EAGLE NINE COMPANY 800012 FREIGHT CHARGES 22.05 19152 11/29/96 EAGLE VINE COMPANY 800012 NINE PURCHASE 642.44 19152 11/29/96 EAGLE MINE COMPANY 800012 MIX FOR RESALE 46.75 711.24 ■CI 19153 11/29/96 HAMCO DATA PRODUCTS 800212 OFFICE SUPPLIES 88.24 19154 11/29/96 QUALITY NINE & SPIRI 800040 LIQUOR PURCHASE 2,541.63 19154 11/29/96 QUALITY NINE & SPIRI 800040 NINE PURCHASE 189.18 2,730.81 •C1 LIQUOR CHECKING TOTAL 19,120.78 BRC FINANCIAL `.•YSTEM 2/05/96 15:33:17 Disbursement Journal r WARRANT DATE VENDOR DESCRIPTION AMOUNT LIQUOR CHECKING 19155 12/06/96 BERNICK'S PEPSI COLA 800001 POP PURCHASE 381.80 19156 12/06/96 CARLSON REFRIGERATIO 800094 REPAIR GARBAGE BIN 239.33 19157 12/06/96 CITY OF MONTICELLO 800003 TRF FUNDS/P WORKS 22,625.27 19158 12/06/96 CONSOLIDATED COMM OI 800163 AOVERTISING 47.50 19159 12/06/96 DAHLHEIMER DISTRIBUT 800009 BEER PURCHASE 4,458.10 19159 12/06/96 DAHLHEIMER DISTRIBUT 800009 NON ALCOHOLIC BEER 85.00 4,543.10 ► 19160 12/06/96 DAY DISTRIBUTING COM 800010 BEER PURCHASE 276.85 19161 12/06/96 DICK WHOLESALE CO.. 800011 BEER PURCHASE 1,307.45 19161 12/06/96 DICK WHOLESALE CO., 800011 SUPPLIES/BAGS 47.82 1,355.27 19162 12/06/96 EAGLE WINE COMPANY 800012 FREIGHT CHARGES 27.30 19162 12/06/96 EAGLE WINE COMPANY 600012 WINE PURCHASE 731.77 19102 12/06/96 EAGLE WINE COMPANY 800012 MIX rOR RESALE 123.10 882.17 19163 12/06/96 FLESCH'S PAPER SERVI 800116 SUPPLIES/BAG 159.62 19163 12/06/96 FLESCH'S PAPER SERVI 800116 LIQUOR STORE SUPPLIES 28.32 167.94 19164 12/06/96 GETTMAN COMPANY 800187 SHOT GLASSES/FOR RESAL 12.00 19165 12/06/98 GRIGGS, COOPER & COM 600018 FREIGHT CHARGES 289.30 19165 12/06/06 GRIGGS, COOPER & COM 800018 LIQUOR PURCHASE 28,653.35 20,942.65 19166 12/06/96 GkOSSLEIN BEVERAGE 1 800019 BEER PURCHASE 9.701.15 19166 12/06/96 GROSSLEIN BEVERAGE I 800019 NON ALCOHOLIC BEER 163.60 0,804.75 19167 12/06/96 HUMF: JUICE 800136 JUICE FOR RESALE 35.10 19160 12/06/96 JOHNLON OROS WHOLESA 000022 FREIGHT CHARGES 73.94 19160 12/06/98 JOHNSON OROS WHOLESA 000022 LIQUOR PURCHASE 1,749.06 19166 12/06/86 JOHNSON PROS WHOLESA 000022 WINE PURCHASE 2,440.00 4,271.90 18169 12/06/96 LARSON'S ACE HAkDWAR 000104 FILTERS/EIATTIkIES/MTC 21.76 19170 12/00/90 LEHMANN FARM; 000190 FOOD FOR REGALE 110.13 19170 12/06/06 LEHMANN FARMS 000100 MIX FOR RESALE 00.00 200.13 NRC FINANCIAL SYSTEM "05/96 15:33:17 Disbursement Journal WARRANT DATE VENDOR DESCRIPTION AMOUNT C LIQUOR CHECKING 19171 12/06/96 MINNEGASCO 800160 UTILITIES 103.85 19172 12/06/96 MONTICELLO TIMES 800032 ADVERTISING 124.20 19173 12/06/96 NORTHERN STATES POWE 800035 UTILITIES 870.48 19174 12/06/96 PAUSTIS & SONS 800103 WINE PURCHASE 91.00 19174 12/06/96 PAUSTIS & SONS 800103 FREIGHT CHARGES 3.00 94.00 19175 12/06/96 PHILLIPS WINE & SPIR 800180 FREIGHT CHARGES 01.27 19175 12/06/96 PHILLIPS WINE & SPIR 800180 LIQUOR PURCHASE 4.109.46 19175 12/06/96 PHILLIPS WINE & SPIR 800180 WINE PURCHASE 1,931.15 6,121.69 19176 12/06/96 PINNACLE DISTRIBUTIN 800217 CIGS/CIGARS FOR RESAL 434.93 19177 12/06/96 QUALITY WINE & SPIRI 800040 LIQUOR PURCHASE 1,706.01 19177 12/06/96 QUALITY WINE & SPIRI 800040 WINE PURCHASE 1,916.79 3,622.80 `4-J178 17/06/96 ROWS ICE COMPANY 800041 ICE PURCHASE 35.00 19179 12/06/96 SHERBURNE COUNTY CIT 800183 ADVERTISING 100.80 19100 17/06/96 ST. CLOUD RESTAURANT 800045 MIX FOR RESALE 118.08 19181 12/06/96 THE WATSON CO.. INC. 800202 GIGS/CIGARS FOR RESAL 239.95 19181 12/06/96 THE WATSON CO., INC. 800202 LIQUOR STORE SUPPLIES 12.00 19181 12/06/96 THE WATSON CO.. INC. 800202 TOWELS/SUPPLIES 19.76 271.71 *' ► 19182 12/06/96 THORPE DISTRIBUTING 800040 BEER PURCHASE 13,322.10 19107 17/06/96 THORPE DISTRIBUTING 800040 NON ALCOHOLIC BEER 154.75 13,476.05 + 19103 17/06/96 U S LINK 000195 TELEPHONE CHARGES 6.95 19104 12/00/96 VIKING COCA-COLA BBT 000091 POP PURCHASE 737.60 LIQUOR CHECKING TOTAL 100,034.65