City Council Agenda Packet 12-30-1996 SpecialAGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, December 30, 1998
7.00 p.m.
Mayor: Brad Fyle
Council Members: Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault
Call to order.
Consideration of reviewing negotiated fees for Wastewater Treatment Plant
expansion and inspection services - HDR.
Adjournment.
HDR ENGDMMU VG SERVICES
I. Facility Plan update $ 18,000.00
II. Design plant expansion (8% of $11,649,000) 931,920.00
III. Relocate SBRS to Kruse property 60,000.00
IV. Fast track (bid separate) - 1st stage digester cover 5.000.00
I. - IV. Subtotal $1,004,920.00
V. Negotiated Design Phase extras
A.
Pre -qualify SBR equipment
$ 10,000.00
B.
PCA permit issue with K;jellberg's West
860.00
C.
Alignment change - Hart Blvd (2nd change)
1,040.00
D.
Design contract extension beyond April 15, 1996 7,875.00
E.
Design revisions due to cost estimate over
budget
—J.4.GnQM
V. Subtotal
29,766.00
(original request was $139,000
VI. Bidding and Construction Services
A.
Bidding
$ 68,866.00•
1. Plan printing ($18,000.00•)
B.
Construction services
1. 1st stage disgester
16,000.00'
2. Task 400: construction initiation
service (incl. inspection)
644,788.00
3. Task 600: construction wrap-up
and acceptance (incl. as-builts and
O & M manuals)
170,664.00
4. Direct expenses, misc. travel, computers,
printing, long distance telephone)
88.000.00
VI. Subtotal
$ 877,198.00
M of construction o 7.63)
GRAND TOTAL
>1<L911.88=
• services already rendered
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MICROFILM TITLE PAGE
CITY OF MONTICELLO
City Council
Agenda Books
Wph
MICROFILM TITLE PAGE
CITY OF MONTICELLO
City Council
Updates
1997
RESOLUTION 97 -
RESOLUTION SUPPORTING PRESERVATION OF
BS -ACRE NATURAL AREA THROUGH COOPERATION
BETWEEN CITY OF MONTICELLO, SHERBURNE COUNTY,
BIG LAKE TOWNSHIP, AND BECKER TOWNSHIP
WHEREAS, according to the Bridgeview Environmental Assessment Worksheet (EAW),
the plat area is comprised of 213 acres, of which a 55 -acre natural area has been
identified on the Minnesota County Biological Map as 'Natural Plant Communities" and
are identified as "Oak woodlandfbrushland" forest cover; and
WHEREAS, the natural area has been untouched by agricultural or residential
development and is the only remaining example of this type of ecosystem in the
Monticello area; and
WHEREAS, the proposed Bridgeview Plat design is not compatible with the Sherburne
County Comprehensive Plan; environmental goal s2 states, "Protect land with
significant natural features such as the Mississippi River sh,,-eline or areas of native
prairie or virgin woodland"; and
WHEREAS, according to the EAW, County Forestor Tim Edgeton states, " It is one of
only a few natural areas remaining in Sherburne County that typifies what this county
once looked like. These areas should be preserved as much as possible. Platting this
particular area into 2 -acre lots will destroy the plants and other features that make this
area unique. If a system were in place to acquire and preserve "open space; land such
as this would be a top priority"; and
WHEREAS, according to the Minnesota Department of Natural Resources Natural
Heritage Database, a Bald Eagle's nest was.recorded on the site. Mary Miller Brom the
DNR recommends that construction of homes and lawns be conPutdd to areas back from
the bluff in the area of the nest and that a buffer of trees be maintained around the site;
and
'WHEREAS, according to Larry Kramka of the DNR, the Wild and Scenic Regulations
'allow development densities at this location to increase from 83 units to 210 units
without a variance if developed with public utilities and if the 65 -acre natural area is
preserved in perpetuity in its natural setting; and
WHEREAS; the southern edge of the natural area extends along the northern edge of the
city of Monticello; and
WHEREAS, the Monticello Parki Commission supports Inclusion of the Bridgeview Plat
natut•al,areas in the Monticello Par4eystem; and
WHEREAS, preliminary cost estimates indicate,ftt.it ie'Qttapeially feasible to extend
utilities from'the city of Monticello to the -Bridgeview Plot. qU cost to provide trunk
storm seweria low as compared to other dovelopment property south of the freeway in
the city of Monticello; and
Resolution 97 -
Page 2
WHEREAS, the Bridgeview Plat, under Township jurisdiction, will result in 83 private
well and septic systems, while the City of Monticello has sufficient sanitary sewer and
water system capacity; and
WHEREAS, higher density development and associated shared use of natural areas
serve to meet State of Minnesota goals by reducing urban sprawl; and
WHEREAS, development of homes with high valuation will contribute toward balancing
Monticello's housing stock, which is a goal of the Monticello Comprehensive Plan; and
WHEREAS, the Bridgeview Plat, if located in the city, will enable Monticello citizens to
purchase executive *step-up" housing without having to leave the city limits; and
WHEREAS, the area Townships and Sherburne County do not have a parks system and
may not be equipped to manage natural areas; and
WHEREAS, the city park system, including ballfields, trails, park playgrounds, and river
parks are enjoyed by Sherburne County citizens; and
WHEREAS, the City of Monticello is the logical jurisdiction to provide municipal
services. Bridgeview residents will rely on the City to provide parks, library, community
center, ice sheets, aquatic centers, etc.; and
WHEREAS, due to proximity to the city, future residents of the Bridgeview Plat area
will identify their residence with the city of Monticello; and
WHEREAS, there are many examples of cities with land areas on both sides of a river
and in two counties; and
WHEREAS, development of the site under an urban setting provides a larger market
base for area businesses and institutions; and
WHEREAS, the Monticello Planning Commission supports working cooperatively with
the Township and County toward preservation of the natural areas; and
WHEREAS, expected high home valuation resulting from a desirable river setting and
associated taxes generated by the site are projected to exceed the cost to provide
municipal services, thus serving to justify a city/township tax -sharing program; and
WHEREAS, it is projected that the cost to provide services to high value homes under
Township jurisdiction is significantly less than the tax revenue generated, thus it is
anticipated that annexation of the area to the city of Monticello is not supported by the
Township without a tax -sharing program; and
WHEREAS, there are no pro -existing orderly annexation agreements between the City of
Monticello and Becker Township or Big Lake Township governing annexation.
NOW, THEREFORE, BE IT RESOLVED THAT, contingent on developer,Towrahip,
County, and State Agency supports
�y-�s
Resolution 97 -
Page 3
1. The City of Monticello supports development of a joint powers and/or tax -sharing
program that will assure preservation of Township revenue projected had
development occurred as originally proposed under the Bridgeview Plat.
2. The City supports development of joint powers agreements that prohibit further
extension of city utilities without approval from townships.
3. The City will support creative development of the Bridgeview Plat area as a
planned unit development.
4. The City will provide municipal services to Bridgeview Plat residents.
5. The City of Monticello will seek assistance from the State of Minnesota and/or
environmental groups in the form of direct grants to help support the cost of the
project.
6. The City of Monticello will manage natural areae in perpetuity for enjoyment by
residents of the Bridgeview Plat/Sherburne County and Monticello residents.
7. The City of Monticello will work cooperatively with the developer to design a site
plan that maximizes potential for economic return while preserving natural areas
and complying with the Wild and Scenic Act regulations. This includes
development of a portion of the lots with private access to the river.
8. The City of Monticello and developer will conduct engineering studies necessary
to determine design and feasibility of utility system extension, the cost of said
studies to be incorported into the financing of the improvement project
9. Storm sewer facilities will be designed to assure proper treatment and metering
of storm water run-off.
10. In lieu of development of the site under City jurisdiction, the City of Monticello
supports redesign of the plat under a cluster housing design and requests that
environmentally sensitive areas be protected and managed by Sherburne County
as a natural area for the Monticella/Becker/Big Lake community to enjoy.
Adopted by the City Council this day of 1997.
Mayor
City Administrator
DR�f FORCOUNCIIR�I�'
CITY OF MONTICELLO cbpl,
SNOW PLOWING/REMOVAL POLICY
MONTICELLO
Introd i n
The City of Monticello assumes basic responsibility for the control of snow and ice on city
streets and city owned public parking lots. Reasonable snow and ice control is necessary for routine
travel and emergency services. The city will provide such control in a safe and cost effective manner,
keeping in mind safety, budget, personnel and environmental concerns. The city will utilize city
employees, city equipment and/or private contractors when necessary to provide this service.
Z. Areas of Resaonsibility
Through its adoption, the City Council of Monticello is responsible for the policy established
herein. Implementation of this policy is the responsibility of the Street Superintendent under the
direction of the Public Works Director and City Administrator. The chain of command is the City
Administrator, Public Works Director and Street Superintendent, in that order. Decisions as to time,
method and materials used on snow plowingtremoval operations will be made by the Street
Superintendent under the direction of the Public Works Director and City Administrator, and any
amendments are to be in accordance with amendment section of this policy.
3. Amendments to Palicv
Any amendments to this policy require council approval. Whenever possible and practical,
amendments should be brought up at council meetings and should be a matter of public record.
However, to allow for emergencies or other extenuating circumstances, when time does not permit
council approval or action, the Public Works Director is hereby authorized to amend any portion of
this policy he sees fit. If practical, the City Administrator shall be notified and shall approve of any
such amendment. Any such amendment made due to a particular emergency shall be brought to the
attention of the council if the amendment is to be a permanent one.
0. Fattinment
The city shall acquire, maintain, repair and replace equipment on a timely basis as the city's
established budget shall allow. To provide for utilization of equipment in a cost effective manner, the
city may use regular city trucks, motor graders, front-end loaders, snow blowers and any other
regular equipment as may be useful for control of snow and ice. Equipment that can be used only for
snow and ice control shall be acquired and utilized only if deemed absolutely essential.
Whenever existing snow removal heavy equipment is believed to be broken down for an
excess of eight hours during a declared snow event and that piece of equipment is essential to snow
plowing/ removal operations, the Street Superintendent may rent equipment The Public Works
cv.ei.cr nwowwaw �u I... • PAGE t
Director shall be notified of this decision immediately. A written report to include equipment down,
reason for renting, estimated rental period, rental company, rental machine identification, rental rate,
and estimate of total cost shall be submitted within 48 hours.
When the Street Superintendent determines that the policy levels of service cannot be
provided by city forces, he shall report to the Public Works Director the following information:
A. Additional time required to provide desired levels of service using just city forces.
B. Additional equipment and/or personnel support required to achieve desired levels of
service.
C. Estimated number of hours equipment and/or personnel will be required.
The Public Works Director will then take the following action:
A. Determine availability of contractor equipment.
B. Estimate cost of contracted service required.
C. Determine availability of funds to meet estimated costs.
D. Based on information supplied, the Public Works Director shall determine whether
to contract for additional service or equipment, or accept reduced levels of service.
If contracted service or equipment is secured, the Public Works Director shall provide the City
Administrator with a report containing the following information:
A. Purpose of contracting snow plowing/removal.
B. Estimated time and cost of contracted services.
C. Time and date contract began.
In the absence of the Public Works Director, the Street Superintendent shall have full
authority under this section and shall communicate any decisions or actions resulting in extraordinary
expenditures to the City Administrator.
S. Work Schedule
Scheduling of employees is the responsibility of the Street Superintendent under the
jurisdiction of the Public Works Director. When conditions allow, work schedules shall be arranged
to keep overtime at a minimum, with overtime scheduling being approved by the Public Works
Director. The Public Works Director shall notify the City Administrator of any unusual amount of
overtime to be performed and the reasons.
edrr<�.r1�es�wwow ra roa�•r • PAGE 2
6. Minimum Levels of Service
The following are minimum levels of service that can be expected. The city will strive to
g-qbieve better results if possible.
Snow and/or ice control may be terminated at any time the Street Superintendent or his
designee determine that rising temperatures, visibility and/or the rate of accumulation make the
control unsafe, ineffective or unnecessary.
Should a subsequent stone occur within the minimum times for service, then such subsequent
storm shall become the storm referred to in this policy.
A. Snow removal and/or sanding operations shall begin when snow accumulation reaches
two inches (2") or when ice or snow pack occur on deLianated crimary snow
emergency streets, and shall continue periodically throughout the duration of the
storm. It is the intention of the City to keep these routes open to traffic, if possible,
during a storm; however, it is not the intent to keep them snow or ice free.
B. All designated secondary snow emergency streets shall be open to traffic (two lanes)
within eight (8) hours after the snow storm subsides.
C. All remaining non emergency through streets shall be open to traffic (two lanes)
within twelve (12) hours after the snowstorm subsides. Parking lot snow may be
piled for removal and removed after snow is hauled from the Broadway median and
all streets are widened curb to curb where possible. The snow plowing operations in
the commuter parking lot shall be started by 4 a.m. whenever weather conditions
allow.
D. All public streets such as dead ends and cul-de-sacs shall be open to traffic within
sixteen (16) hours after c snowstorm subsides.
E. Downtown Broa,lway, from Linn Street to Palm Street shall be plowed to the center
median. The Street Superintendent or his designee may elect to plow downtown
streets during evening or early morning hours to avoid traffic and parked vehicles.
Other dowmovn streets will be plowed outward. City owned parking lots and alleys
in blocks 34, 35 and 52 are generally plowed at the same time as non -emergency
downtown streets. Refer to "C" above.
F. Downtown snow hauling including the half block of Walnut south of Broadway and
funeral home on West Broadway, if necessary, shall begin the evening after all streets
have been plowed and the crews are rested. Hauling shall not be conducted Friday
evening or Saturday evening unless abnormal conditions warrant same.
G. Salt and sand operations shall provide bare pavement on driving lanes }tq
condition t I_c w for all primary snow emergency routes, skid resistance at school
crossings, stop signs and isolated icy areas General snowpack on residential streets
shall not be sanded.
H. Snow depth at the corners of intersections shall be reduced to 36 inches or less
following other necessary snow plowing and removal operations The Street
e �orrceraan�a�waw.o �muu . PAGH 3
Superintendent or his designee shall have the authority to determine the scheduling
and priority of this function.
Certain county highways within the city are maintained by the city and fall under
county maintenance agreements.
Snow Emereencv Routes
The following streets are designated primary snow emergency routes:
West CR 39 (Public Works Facility to West CR 75).
Broadway Street (from Willow to CR 39 East).
Walnut Street (West Broadway to 7th Street).
Hart Boulevard (Ambulance Garage to Wastewater Treatment Plant to CR 75).
- Washington Street ( East Broadway to East 7th Street).
7th Street (Walnut Street to Washington Street).
6th Street (Fire Hall to TH 25) to include Fire Hall parking lot and drives.
The following streets are designated secondary snow emergency routes:
Elm Street (West CR 39 to West 6th Street),
West 6th Street (Elm Street to Cedar Street),
Cedar Street (River Street to 7th Street).
3rd Street ( Pinewood Entrance at CR 75 to Washington Street).
School Boulevard (CR 117 to CR 118).
Chelsea Road (CR 117 to CR 118).
West Oakwood Drive (D & D Bus to TH 25).
River Street (Ballfields to Nursing Home entrance).
Ottcr Creek Road (CR 75 to West River Street).
S`Method of Plowing Snow
Snow will be plowed in a manner so as to minimize traffic obstructions. With the exception
of that section of Broadway previously mentioned, the snow will be plowed from the center of the
street outward. For narrow streets, the Street Superintendent or his designee may choose to plow
from one side to the other. Snow shall be plowed and pushed from left to right and discharged on
the edge of the street or on adjacent right-of-way without regard for sidewalks and/or driveways.
The City shall not be responsible for plowing snow from any private driveways or sidewalks.
�. Hauling of Snow
Where space docs not allow for snow to be pushed or piled outside the dining lanes, the city
will remove the snow by hauling Timing of such hauling shall be at the discretion of the Street
Superintendent or his designee.
10, Wenther Conditions
Snow and ice control operations will be conducted only when weather conditions do not
endanger the safety of employees or equipment, and operations are effective Factors that may delay
ccrrrrao�cw�o..a..a sour • PAGE 4
snow and ice control operations include: severe cold, significant winds, limited visibility and rapid
accumulation of snow and/or ice.
11. Disnatchine of Eaniomen(
Dispatching of equipment shall be determined by the Street Superintendent or his designee.
The Street Superintendent or his designee shall monitor weather conditions and forecasts to aid in
dispatch decisions. Plowing and/or sanding operations may occur during the assigned work shift or
on a specific situation call out. If the specific situation is on a primary snow emergency route, the
response shall be as soon as possible if workers and equipment are available and it is more than four
hours until a work shift is to begin. Once a work shift has ended, the Street Superintendent or his
designee has the discretion of responding immediately to other specific situations or waiting, in the
case of non -emergencies, until a new work shift begins.
For emergency vehicles responding to emergency situations (fire, medical, police) within
the city, necessary workers and equipment will be dispatched as soon as possible. The Street
Superintendent or his designee shall keep the Public Works Director informed of start, progress
and end of full scale plowing operations.
12. Public Parking Lats
Plowing started by 4 a.m.: Plowed by 8 a.m. on normal working dnvs;
Commuter Parking Lot City Hall Parking Lot
Hi -Way Liquor Parking Lot
Deputy Registrar Parking Lot
Plowed with n1ftrinry snow emergency route:
Fire Hall Parking Lot
Plowed within 12 hone after event:
Public Library Parking Lot
Senior Citizen Center Parking Lot
4th Street Park Parking Lot
East BridgetWest Bridge Parking Lots
Meadow Oak Park Parking Lot
13. City Mnintnined Sidewalks
Public Works Shop Parking Lot
Animal Shelter Parking Lot
Block 34 (By Zoo & AV Room)
Block 35 (Behind Lock Jewelers)
Block 52 (By Kjellberg's Carpet)
Broadway from Pinewood Elementary - Pump & Munch
Broadway from Palm St - Washington St
City Hall
Information Center
Hillside Cemetery
Elm - 39 - 75
Cardinal Hills Park
Walnut Alley - 3rd St
Minnesota rr Old 7th St
Old Senior Citizen Vacant Lot
3rd Street Flickers to Walnut
Library
Hi -Way Liquor
Deputy Registrar/Parking Lot on 3rd
Steps at River & Walnut
Steps Hwy 25 & N New St
Minnesota (NW 7th & Minnesota)
Washington St (RR to 7th St)
Old Max Discount Vacant Lot
Sidewalks should be cleared within 24 hours of the end of a uorm event as per City Ordinance,
c arcnr�cucawar Ka .mw . CAGa a
14. Cit aintnined Pathways
CR 7'i Path,6 ray from W River St to Pinewood Elementary
CR Ti Path%,ay from Senior High School to Meadow Osk Ave
Schcol Boulevard Pathway from CR 117 to CR 118
The Cc unty R jad 75 and School Boulevard Pathways shall be cleared to a minimum width of 6'
within.' 6 hour. of the end of arty snow event with snow accumulation of 1/2" or more on the pathway.
Work! hall no begin until the adjacent roadway is plowed and widened. Pathways shall be blown
clear and/or boomed as necessary to provide a surface deemed safe for pedestrian traffic. It is
expecu!d thhr � ae bituminous surface shall be visible in many areas along the pathway.
15. City P•, ;r;intained Skating Rinks
4th St vel PA V West Bridge Park:
Twc Hocke,Rinks One General Skating Rink
One Genera' Skating Rink
Withir 24 hours of the end of any snow event with an accumulation of more than 1 " of snow, all four
rinks : ra :ire {.owed or blown clear and then broomed. All snow shall be removed from within the
hockey rink area and no accumulations of snow should be left around the inside of the boards. Care
shoulc be used not to throw or pile snow on walkways. For any event between one-tenth of an inch
to an ; :;.h of snow, all four rinks shall be broomed within 24 hours after the end of the snow event.
Agair accumulation or ridges of snow around the inside of the hockey boards must be removed.
16` Dmm;i to to Personal Pronerties
Only tl ose mailboxes or other personal properties which are installed properly and allowed
by cit i ordinar.z to be on the boulevard and are damaged by actual contact with city equipment, will
be cc. tsidered 'br compensation at city expense. Compensation for mailboxes and posts shall be for
mate•ials wd-.% Damage to trees, shrubbery and other landscaping will not be considered for
coml ensation unless located beyond the boulevard or private property. The city will re -seed plow
distu fled area i of the boulevard in the summer months when staffing and workload permits.
Damn:,e to personal vehicles will be considered only if they are legally parked and only if
phys tally contacted by equipment.
Jy Plowi.ra of Prime Pronerty
Unless; there is direct benefit to city operations or unless emergency vehicles need access,
ther : shall be io plowing of private property with city equipment
IL ReviS'v of Policy
The ci y will keep on file comments and complaints received regarding this policy. This policy
will be review. -i periodically. Any review will consider comments or complaints received since the
last review.
— :..x._ —1,.1 . Page 6
19. Winter Parkins Regulations
The Wright County Sheriffs Department will rigorously enforce the parking ordinances
beginning November 15 through April 15, as follows:
TITLE 9, CHAPTER 1. SECTION 2:
PARKING AND STOPPING: It shall be unlawful for the owner and/or driver of a motor vehicle
to stop, stand, or park the said vehicle in arty of the following places, except when necessary to avoid
conflict with other traffic or in compliance with the directions of a peace officer or traffic control
devices:
(K) On any street or roadway between the hours of two o'clock (2:00) a.m. and six o'clock
(6:00) a.m. from November 15 through April I5, except physicians on emergency calls.
TITLE 9. CHAPTER 1. SECTION 8:
PARKING IN REGARD TO SNOW PLOWING AND/OR REMOVAL: After a snowfall, all
streets in the city of Monticello shall be cleared of all motor vehicles and parts thereof for the
purposes of snow plowing and/or removal until all streets are plowed.
Any motor vehicle orf parts thereof left on any street or boulevard in the city of Monticello in such
a way as to impede the performance of the city and/or state snowplow shall be dealt with under the
Penalty Code No. 1-4-1.
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