City Council Agenda Packet 04-14-1997AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, April 14,1997 - 7 p.m.
Mayor. Bill Fair
Council Members: Clint Herbst, Brian Stumpf, Roger Carlson, Bruce Thielen
1. Call to order.
2. Approval of minutes of the regular meeting held March 24, 1997.
3. Consideration of adding items to the agenda.
4. Citizens comments/petitions, requests, and complaints.
b. Consent agenda.
A. Consideration of a conditional use permit to allow three or more
business signs on a commercial building at 112 West Broadway.
Applicant, Karen Schneider.
B. Consideration of appointment to EDA.
C. Consideration of approving contribution to MCP from the Legion Club.
D. Consideration of Assistant Liquor Store Manager appointment.
E. Consideration of a resolution designating representative authorized to
execute disaster assistance applications.
F. Review of bids for refurbishment of deep well 112, City Project 97.02C,
and consideration of award.
G. Consideration of purchase of new paint striper for street department.
H. Consideration of purchase of farm disk for biosolids facility.
I. Consideration of final payment on Cardinal Hills 4th Addition, Project
94 -OIC - RP Utilities.
J. Consideration of change order #1 and final payment on Project9"2C,
Klein Farms - Ryan Contracting.
Agenda
Monticello City Council
April 14, 1997
Page 2
6. Consideration of items removed from the consent agenda for discussion.
7. Consideration of a recommendation by the Planning Commission to
reconsider denial of extension of Urban Service Area.
8. Consideration of creating a task force to define community uses and facilities
in a National Guard Community and Training Center.
9. Review of bids for contract mowing and consideration of award of contract.
10. Consideration of establishing procedures for marketing tax forfeited property
acquired by the City.
11. Consideration of legal services concerns—contract for legal services and
contract authorization.
12. Consideration of bills for the first half of April.
13. Adjournment.
91oen Tjm-u c 6/- J,;b -r J A e-
MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Saturday, March 15, 1997 - 8 a.m.
Members Present: Bill Fair, Brian Stumpf, Roger Carlson, Bruce Thielen
Members Absent: Clint Herbst
A special meeting of the City Council was held for the purpose of identifying
community attributes and values and developing a strategic planning process for
effectively managing community growth and development.
Assistant Administrator Jeff O'Neill and Chief Building Official Fred Patch
presented a proposed policy governance model, which stated that the purpose of the
Board is, "on hehalfof some ownership, to see to it the organization achieves what it
should and avoids what is unacceptable." Mayor Fair noted that the Council must
clearly define goals and policies and provide funds to accomplish those goals.
Rita Ulrich, Project Manager for the Monticello Community Partners (MCP),
reviewed the MCP's vision statement, noting that many of the community
attributes identified by Council reflected the MCP's vision for the community.
Council then focused on describing the attributes of the community in which they
want to live, from which Citv staff will establish a mission statement for the City.
Attribute categories included aesthetics, community, culture, economics, recreation,
spiritual, and other. Ideas shared in the discussion favored an emphasis on trees,
boulevards, and natural vegetation; a central park area as the heart of the
community; renovation; promoting community ownership of parks; establishment of
a parks and recreation department; celebrating local heritage, history, and culture
through local events; providing amenities desired by the community through long-
range planning/budgeting; establishing Monticello as a destination community;
upgrading park facilities; caring for resources; and volunteerism.
Items on the prioritization workshcot were then rated by Council members and
discussed in terms of low/high priority and time frame for completion.
It was noted that staff would tally the results of the priority ratings, which would
be reviewed by Council at n future workshop. The next step in the planning process
would include establishing policies based on the values emphasized by Council.
Mayor Fair requested that additional input be received from city commissions prior
to establishment of the policies, which should be in place before the 1998 budget.
There being no further business, the meeting was adjourned.
Karen Doty
Office hlonager
250 East Broadway
P. O. Box 1147
Monticello, MN
55362-9245
MEMO
Phone: (612) 295-2711
Metro: (612) 333.5739
Fax: (612) 295.4404
TO: Mayor and City Council
FROM: Jeff O'Neill, Assistant Administrator 'G� y
DATE: April 18, 1997
RE: Second Project Prioritization Workshop
This is to remind you of the special meeting scheduled for Wednesday, April 23, 1997, at
4:30 p.m., at city hall. The purpose of the meeting is to review the attached prioritization
scoring summary. Council will have the opportunity to discuss individual projects for
clarification and identify areas of agreement and conflict. The goal of the meeting is to
clarify items and discuss issues identified by the summary, which will lead to further
clarification of priorities.
The scoring sheet provided sorted the projects by order of highest to lowest average score.
On page 1, the top 30 projects along with ties are color -coded in green. On page 3, the
lowest 30 scores are coded in red. The middle group on page 2 is in white. Also,
individual acorea were also color -coded by top and bottom 30. This makes it easy to see
where individuals vary with the group and each other.
After this workshop, we hope to prepare a work plan/organizational strategy that will
enable completion of priority projects along with completion of day-to-day work.
Please call if you cannot attend this important meeting.
C cc: City staff
Of ke ojftWc Works, 909 Golf Course AL, NowtksUa, MN "M • Ph..- !91212g5.917o • Far: (618)MJ17o, rX& I
CITY OF MONTICELLO
1997 PRIORITIZATION WORKSHEET
Group ranking by average score on scale of one to ten.
TOP 30 PLUS TIES = GREEN, BOTTOM 30 PLUS TIES - RED
T-aDeadlmeKev •0t yam -YaUb 16t25yam .LWdYaaow, Om25-what Individual Council Member Rat
wkl997a.wk4: 04/18/97 Page 1
Bill RogerBrian BruceCllnt
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Aw Ave Rai Tm Rat Tm Rota Tm Rat Tm Rat Tm
Prokrt Ikartlptam
Rr Im
Re mr b fimmcial impact of tramiti® from NSP to nw NSP tax hese.
ie 91 1 'n 11 9! 41 101 11 101 1
2
E)c%vJm oeaWsonh and e*W%xsl mowtaobi1e room ( w% rmiskmem).
_
• ^ 1.4 6 1, 10 31 10 1 10', 11 10' 1
A
Tree ordis== tmdate and iumlmcistatiodboule and A-diaR noprm/location
Determim dman for CSAR 75 - stead to tate to mm - ttaH-a.
v n 10 7! 1 110 1 D01 7 110 17 1
v a t e,� 11 10 1 � B 2 10 3 10 1
6y
• Determine nocuuav sufrmpport - part Administration and �+M^t�+aM•�.
v n 42 81 1 10 1 10110, 10 1 7 3
r
National Cialad Trailtiaq Center dwdopmam dowaWwn or u high wheal.
7- �1 '
n 1 n 1 1 10, 1, 10 1! 701 1 5 1
6
Direct City staff to survey other cotrmumitics - UndpmLat fm - Rcnw fees
_9jj
a t 1c, 6 1 10 11 81 1101 1 ` lot 1
•
b
Cost recovery/ fen mavey - incase 31-1, fen Aad cro®dtmmwe 6, 17101 1 `101 1
t to rlsrorerhlg ts. 1 t 101 1
p
Sno%mDbile ordinance smuts.
s s 1.o 4. t 1 10, 1 t 10 11 10 1 Btan Ble
4, 0
Explore the potential ptachme of BN ROW in cone city arra.
1 + 2 s T1 81 5~10' 1 8 3 Bra- Bla
71
Establish a rescue fund for acquisition of industrial Ind.
1 s• 1 u 7 10 B 1 1 0 2, 101 3,81M Bla
• '
42
belme proper level of city Co mrd R Commission mppot from City Staff.
1 1 t 0 8, 1 � 1 7 Bla 10 1 7_ 1
�3
Ind ocquisitiom m aruilabk to curry nut doammm riv afraal rodevelpmmt,
1 + 1.2 7� 1 F 101 1 i 71 2 10 1 8j t
j14
Unelop priorities for service delivery.
e h i s 7 1 �B 3 L81 1 10� t Blah Ble
8
Par.11 ao BN ROW to cone amt � aro. Refma rule. f! Stmt ROW
• � - a 9 1 61 1 ; 71 3 1 10, 3 Blon Bic
I�tablish a®c rLrtnti0n and uuc n>tom Cor fhulitio.
r + : r S. 3' 10 51 7 2 10 1 Blan Bra
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Camptna tmfnirlhr flash _
--~ rY l/ s 3 101 1• 6. 11t to• 1' 101 ,
hs
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• PathaavCclstntction alattp ri1tt -Mu�p)nsiw Ik. to Ellison Pmt. - A
- r 2 u r 11
10 t' 4' 3' Vol' 1 � 8 3
atww an Isl permit related costs (hw►u�c4g acmdavo clams, etc.).
_ _9
. u. 1 e 5 13
j B' 1 f 1 D 1 r_ _10 1
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Mnendromts to Citt frawnA4 IhIs muntimt Ageaneat R map. _ - _ _
. o u 1 7' 1X10-'
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Amts to_MOAA Rtddclmc&Aimmdm=
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Devtlop daft!, Atm cuninp.�delme for timely cou�leti®nsiu {LCin R. rnntroew lhtto, 1 u to 5 1'--8- 3 t 7 3 10 t 10 1
3
PnQme capital improv®mt_plm (city aide) for 5- Ir)_�ars. -_
/, :: 9 1 7 3 8 3 10 t 8 3
4
Fiwbimh mamlariaVrctail ro.ol.ia�1_losa olp®_- v_
.,� :n 7 3La 6 8� t a 3 91 1
5
_ ._
• Complete Bridge Parlor improvcoenu m ramtmmdod by Pmt Cam_ m and MCP.
^
v 1.2 81 1 a 1 7 2 10 1 7 1
2e
' pkv4op plan fbr eom141"Zauon or Mdldhyl permtu.- - - -
,.' 1 r 5 11 a 3 e i' 1o' 1: 1o' ,
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[Roll etattivdlcmdva sight mainterlatlw and mellAe®L9t �ro�anl.
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Ponici)ote in r%ionalplmming initintiva.
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-� , t 1 e 7, 3 7 5 7+ 3 10; 3, 8� 3
Submit cmmpplan to MOAA (hr fiml_ratilkation -_-� _~-- -' _-
11 1 s 8 11 8 3 7, t B 1 Elan Bk
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61
and ewlaitlen tdearum ttsd
fsevc4le mrnaaft° - WHO_- - - - --- --
„ :e 7' 3 7, 3L 8. 3 10 3 7 1
- -. 1 - h-• '
02
1iva11otopmlarmmcoapprnials?urns. _ _
i ,a .: 7l t 10 3' 4 3 10 1 7 3
�3
Pore rink at 4th aired park to allow tape IsDdy _ _ -- _ _ _ _ _
: + B 1 6' 6 6 2 e 3' W'1
Store front rodc2FAMnN�it18 tom W.
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De Iuon Rtudd—
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• farmgom nro�mppathuav for winter na --
Mond tt iew- am r®oral policy. - -
- t0 t F 2{10 10 t . 8 t
7 + 1 + 5 / B 1 7 3 10 1 Bt3n 134.
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MCP inUvo.
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71 : 1 5 1 5 10 7 1 104 t + toi t
Or
11";1*1 l camracfirndvo nark m�imrnonco warrsm
71 : a 6 1 7 3 6 4, 10 31 61 3
wkl997a.wk4: 04/18/97 Page 1
CITY OF MONTICELLO
1997 PRIORITIZATION WORKSHEET
QGroup ranking by average score on scale of one to ten.
TOP 30 PLUS TIES = GREEN, BOTTOM 30 PLUS TIES - RED
ITMs orsmnu Kay - o to 1.5 yams - snow• 1.e b 2A ymn-uON yellow, Om 2b -Web individual Council Member Ret
Bill Roper Brian Bruce Clint
Imlt AW 1AV9: QatTm Reb Tm Rab Tm Rab Tm Rsb Tm!
Pt +.leer OnrAatlm Ri Tm
b1 Develoufellatilndd,lateboard, amtfacility. - --- 7.s -it 8 1 0 5 7 2 8 3 81308
p2 Defim pupa level of MCP uvpmt from City staff 7.x t 8 1 10 1 8 Blf 10 1 2 31
43 Continuing ad.. t poo- Council, commisciaro, a Buff, 7.r t.t 8 1 B 1 10 1 5 3 5 31
145 Ordinance ammdmmt - sipaaRe in anent with MCP. 7.2 zc 7 1 e 5 8 1 10 / 5 21
b4 Ordinance ammdmmt - gmm architemoal ads a fbr doemuwn redevelopment aro. 7.2 za 7 1 8 5 0 1 10 / 5 21
148 Pmdm mlanet wurt Mons. chairs, overbmd proieam, picnic table, > x d 5 1 7 5 8 5 10 1 5 31
147 Develop and ®plemmt an "adopt a pmt' popram. 7.x • 7 3 410 8 4 10 3 B 11
Ad an fmtae MCP initiatives - Redevelopment activity 7.1 za B 1 5 5 7 1 10 3 6 31
b9 Commercial mamg diancu - proper mm of ase identified' 70 zz 5 1 8 3 8 1 7 3 7 31
150 719 pmect - nsaa development of tm cdc hint dmaity river distrix housing. 7.o 4.t e 3 7 5 4 10 10 3 8 31
151 Joint vrnmae with Bttlfalo R Elk River fm bit7®ina s cold along snncbmmt. a It: 4 1 7 3 5 3 10 3 e 31
Mantiniapi Pmt/NSP/DNR Pathwv - Pak and Prairie dawlopmmt. as s.c 7 3 10 1 4 68 3 B 3
674 Dev. proactive mrktg network - elected oOlci K realtaa, bmlden, indam land trume m • t 2.5 8 1 8 5 B 1 71 3 Blatt' B
Sz P?lvl aittrdet/aowwawn aedmtauaa • omdble ommamenu damp River St. 66 I.t 5 1 e 34e3
10 1 2 51
ie bu�ecs mmptu_chm7ge nmtu .reduce 30Si requirement. as ze 5 3 7 3 e
ij Develop campreloensivt maim. prol¢nm R priaitips tbr_ ttrogacnPe Io�srapinp_ - - -- . -a a zt; 8 1- 7. 3 B 3 8 3
'7°t' Anvtbl Pinning Report. ere x 7 1 7 3 9 _3 6 3
i9 Upgrade 4th street pmt canning horse - climimte elavic heat - edd window• - alym7d. to it e 3 5 5 8 2 8 3 8 1
31 Evylmo otlta redcvelapmmtactivities such as Cohens, mall and Mel. as sc 8 3 6 5 8 1 8 3 5 3
32 Rebuild Meadow Oak pathways. _ _ _ _ _aa s.z 4 _3_ 7 6 _ 5._ 4 10 1 7, 3
va
33 Dalop a Pragmn and Raidalince fare voluntoer "Waitiao jXoplan - blighted homma a* 36 7 3 7 B 7 2 10 3 _2 5
34 Ordinance —djneot -bucodes a rclmod or ca
:_ , .4 zo, 4 3 7 0 7 3 5 3 8 _1
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55 - Reluu nest of rxud atme�c 000dod-mlaoOcM prows. - - - - - — - - a. i� 4 a 3 5 J e io 1
3e frocw�Pmt ;Outlat A Meadow Oak' tadctlnll. - a• 21 3 3 -7 3 6 4- 8 8 1
37 1..xplma potm W rclocatim of JM oil, Rivamde oil. and Fardllw. -6.4 -e_a 8 i 6 5 8 a .0_3 5 1
88 �tdinorco tmmmdmera`•_a 4 z c 4 1 7 3 7 1 7 3 8 Bla
70 mCih/caonamt -i _o. ax t.t 6 1 10 1 8 9 3 3�7 /
71 Ddesmuna additi-I clerical Gaff ntppat needed._ 2.t' 0 3 7-1, 3 5 /0 / 5 3
re
72 Davelop and implement am) hou%h 8 colo and licemma
inf prW. _ _ -- ..: I ,_4 8 2 7 3 8 3
73 Dov. d law denary hO1al"! aaodadr > 12.000.�f1/Iot7 a rover a;ctiaa ads. 2g' -32R a.r t s 3 7_ 3 7 2 - 7 3, a _3
74 • Rive Mill PrA denk pnod. - - - -- - - - a z )z 2 5 7
75 _ Clanh and develop e0ksmt pmt polx7. - - - ao r4 53 0 1 6 1 10 1 10 1
ill tau"_inw- de-kemmz-procas_far q& irtgtl fo. _, .a x>Le-i 0' 3 6 4 7 1awi 84
i7 Iletamia ttmasay raft atgmt - plmnitd a buildiao dept. -- -.. o x• 8 7 1 8 3 10 1 4' . 5�
io St vin m dmp aandmds - cuman ftPvrsitde_emerrdatmts. _ _ : a s C_(1 4 5 8 3 Ilk a 11
78 ?ming Cudo n% W Aatitn amsidndwa - -- _ wt s �5 3 8 3_8 3 6 3
30 W pawe seting code mfbrcement - pahaps hie intro. • o s t • f • 3 4 5 8
31 ttRemodel andlm hc5iapl�inp fm relocation of city hall. - sol 7 e 8 3 e 1 p 4 6 5 2 5
32 IftJellbag Wed sea. sewn commatiam made - -- - -aoi • 6 1 6 6 10 3 1 10 0 11
lj iDet mirohxatiCm4Cm/l.itmsCMbmrkdovdix-mm. not • e 3 e d 0 2 }f 10 7 1.
wk1997x.wk4: 04/18/97 Page 2
CITY OF MONTICELLO
1997 PRIORITIZATION WORKSHEET
Group ranking by average score on scale of one to ten.
TOP 30 PLUS TIES = GREEN, BOTTOM 30 PLUS TIES - RED
Ty DUdbx May - 0 m 15 year . Yalow. 16 W 2 5 pen - LyM Ye0m, Ow 2 5. Wlle. Individual Council Member Rai
Bill RogerBrian Bruce Clint
kak AW Avg RAT. Ram Tw Rib T. Rab Tm Rab TM
� Prol,at I1ka,rlWeo W I'm
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wkl997x.wk4: 04/18/97 Page 3
CITY OF MONTICELLO
POLICY CATEGORIES
To effectively fulfill City Council leadership, the Mayor and City Council are
requested to produce four categories of policies that will guide city staff:
1. Policies about ends, specifying results, recipients, and costs of results
intended;
2. Policies that provide boundaries or limitations to the authority of the
City Administrator, including methods, practices, situations, and
conduct;
3. Policies that prescribe how the City Council itself will operate;
4. Policies that delineate the manner in which governance is linked to
management.
r These are complete policy categories. Moreover, they are policy categories designed
for the job of governing, not for the job of managing as are traditional categories
used for governing board policy making.
POUCY.CAT; 4=7
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
(� Monday, March 24,1997.7 p.m -
Members Present: Bill Fair, Roger Carlson, Bruce Thielen, Clint Herbst, Brian
Stumpf
Members Absent: None
Councilmember Brian Stumpf requested that item 5F of the regular meeting
minutes state that the new employee could be introduced at a Council
meeting. Stumpf also requested that the motion for item I I be changed to
state that Clint Herbst seconded the motion, and the motion was defeated 3
to 2.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND
SECONDED BY CLINT HERBST TO APPROVE THE AMENDMENTS TO THE
MINUTES OF THE REGULAR MEETING HELD MARCH 10, 1997. MOTION
CARRIED UNANIMOUSLY.
A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY BRIAN
STUMPF TO APPROVE THE MINUTES OF THE REGULAR AND SPECIAL
MEETINGS HELD MARCH 10, 1997.
Regular meeting: Passed unanimously.
Special meeting: Voting in favor. Roger Carlson, Clint Herbst, Bill
Fair, Bruce Thielen. Abstaining: Brian Stumpf.
Motion passed.
'0171M. l. .. . FITTIMI:...:
A. Mayor Fair requested that a discussion of the post office access be
added to the end of the agenda.
B. Assistant Administrator Jeff O'Neill requested that Council schedule a
follow-up workshop on the prioritization worksheet.
C. City Administrator Rick Wolf§teller requested that a discussion of
agenda preparation be added to the end of the agenda.
4. Ci i7 w commonLelgatitinng�q .rR n� and morn nin a,
None.
Pogo 1 0
Council Minutes -3124/97
Councilmember Bruce Thielen requested that item 5B be removed from the
consent agenda for discussion. Public Works Director John Simola requested
that item 6E be removed from the consent agenda for discussion.
A. Consideration of amen m nts to ordinance sectinng re .la ino
pineement of reel in th .l v rd. Recommendation: Approve
adoption of the ordinance amendment governing placement of trees in
new subdivisions by requiring trees to be placed in the boulevard at a
range of 4 it to 10 R from the curb.
SEE ORDINANCE AMENDMENT NO. 287.
Consideration of purchapte of a 4 X 4 pick -an truck for the manidpall
construction inap c ter. Removed from consent agenda for discussion.
Consideration of approving n temporary on -sale liq uor licensefor
Ducks Unlimited Banquet and Riverfest. Applicant- Monticello Lions
Club. Recommendation: Approve issuance of a temporary on -sale
liquor license to the Monticello Lions Club for the Ducks Unlimited
Banquet scheduled for May S, 1997, the Arts and Crafts Expo in
Ellison Park on July 6, 1997, and Riverfest Celebration on July 6,
1997; and approve issuance of a set-up license for the Ducks Unlimited
Bnnquet. Approval is contingent upon the Lions Club providing
proper proof of liability insurance coverage and payment of required
fee.
D. Cansideration of approving E mh ing license alinli a ion--Wriaghs
County D u _ks Unlimited. Recommendation: Approve issuance of
gambling license. SEE RESOLUTION 97-12.
Considernt.ion nfapproving rhange proposal request. anti rhnnngeardor
for w atnwater trea anent pinnt. expansion- BMject 93-14C. Removed
from consent agenda for discussion.
Considernd on of ncee_n nneo of tho Rnvironmontal Assessment
beet and nuthoro 'nitintion of the RAW review process -
Mnnfirylln Kuh School doyplopmont. Recommendation: Accept
the Environmental Assessment Worksheat and authorize initiation of
the EAW review process.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT
HERBST TO APPROVE ITEMS 6A. 6C, BD, AND 6F OF THE CONSENT AGENDA
AS RECOMMENDED. Motion carried unanimously.
Pago 2 0
Council Minutes - 3124/97
C5a. Vnngideration of items removed from the mn_sent amen a for discuiggion.
Councilmember Bruce Thielen noted his concern regarding purchase of
a 4 x 4 pickup truck from Monticello Ford for $17,478 when the lowest
bidder was Superior Ford through the state contract at a cost of
$16,248. Thielen favored using local businesses whenever possible;
however, he stated that it was the responsibility of the Council to
purchase from the lowest responsible bidder.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY CLINT HERBST TO ACCEPT THE LOW BID AND
PURCHASE A 4 X 4 RANGER PICKUP FROM SUPERIOR FORD THROUGH
THE STATE CONTRACT FOR $16,248 PLUS TAX, FOR A TOTAL OF
$17,304.12. Voting in favor: Bruce Thielen, Clint Herbst, Roger
Carlson. Opposed: Bill Fair, Brian Stumpf Motion passed.
mm.a- IT.. : : ,:::M- .16 M.: N
Public Works Director John Simola reported that he received an
additional change proposal request for the wastewater treatment plant
project regarding the existing concrete retaining wall. He noted that
the cost to demolish the wall and haul debris was estimated at
$20,000, which would offset the savings reported for the three change
proposals on the agenda for Council consideration.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STU"F AND
SECONDED BY CLINT HERBST TO APPROVE CHANGE PROPOSAL
REQUESTS 1, 2, AND 3, AND CHANGE ORDER 01, FOR PROJECT 93.14C,
FOR A TOTAI, DEDUCT OF $21,042. Motion carried unanimously.
City Administrator Rick Wolfsteller reported that the current city ordinance
for sewer availability charge (SAC) unit determination was originally
ndopted by the City in 1975. It was proposed that an amendment be adopted
to update the criteria for SAC unit determination and to add definitions that
would clarify the different types of uses that may connect to sanitary sewer.
In addition, the amendment proposed that the average daily flow, which is
used as the basic unit for SAC determination, be increased fiom 250 gallons
Page 3 G)
Council Minutes - 3/24/97
to 274 gallons; and the rate applicable to apartments would change to 80'%
for apartments without laundry facilities and 100% for apartments with
laundry facilities.
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY ROGER CARLSON TO ADOPT AN ORDINANCE AMENDMENT
EXPANDING THE DEFINITIONS FOR DETERMINING THE PROPER SANITARY
SEWER HOOKUP CHARGES AND AMENDING THE BASIC UNIT CHARGE FROM
250 GALLONS PER DAY TO 274 GALLONS PER DAY. Motion carried
unanimously.
SEE ORDINANCE AMENDMENT NO. 288.
Councilmember Brian Stumpf reported that the Police Commission had
recently discussed establishing a designated snowmobile route through
Monticello. During discussions with the commission and the Monticello Trail
Blazers Snowmobile Club, the Wright County Sheriffs Department indicated
it was their intention to establish snowmobile routes through each
community in Wright County and also establish a uniform county -wide
snowmobile ordinance.
Stumpf explained that the Police Commission narrowed the route choices to
two alternatives. The first alternative would direct snowmobiles from the
Highway 25 bridge east on River Street to a point where they could go south
approaching the freeway and then east to County Road 118 to cross 1-94.
The second alternative would direct snowmobiles from the Highway 25
bridge to Cedar Street and then east along the 5th Street railroad right-of-
way. Concerns were expressed by the snowmobile club members that
crossing Broadway on Cedar Street may be more hazardous because of its
proximity to Highway 25; however, it was also noted that establishing River
Street as a designated snowmobile route would likely be controversial from
residents living on River Street.
City Administrator Rick Wolfateller noted that, unless the City interfered
with train traffic, it was unlikely that the railroad would oppose use of the
tracks for a snowmobile route since the right-of-way was actually owned by
the City.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY CLINT HERBST TO APPROVE ESTABLISHING A DESIGNATED
SNOWMOBILE, ROUTE ALONG CEDAR STREET AND ALONG THE RAILROAD
TRACKS CONTINGENT UPON BURLINGTON NORTHERN RAILROAD
Page 4 (D
Council Minutes - 3/24/97
ALLOWING THE CITY TO USE THE ROUTE AND WITH THE UNDERSTANDING
THAT THE SNOWMOBILE ASSOCIATION WILL SIGN THE ROUTE. Motion
carried unanimously.
]toiriPw of Monticello Township a rpgpon_ae to landowner requesits £or
ameneimentx to the Urban Service Area boundaries.
Assistant Administrator Jeff O'Neill reported that the City Council
previously accepted a request by petitioners Orrin Thompson Homes and Art
Anderson to amend the Joint City/Township Urban Service Area boundaries.
He noted that the decision was based on the comprehensive plan, which
states that although development would be directed toward the south and
west, development could occur to the east where utilities are currently
available.
O'Neill went on to note that the Monticello Township Board denied approval
of amendments to the boundaries for the following reasons:
"Considerable undeveloped land is in the urbanization area that
is also in the City plan."
"This type of linear development of residential area is simply
not good land -use planning and would encourage growth in a
direction other than the City land use plan identifies."
"The southern portion of the projected area is not in the Orderly
Annexation Area boundaries and should not have been
considered for annexation."
Subsequent to Township denial, the City received a letter from Bridgeland
Development Company requesting that the City exercise its annexation
powers granted under state statutes. City staff recommended that Council
table the request for annexation pending further discussions with the
Township Board.
Councilmembers Herbst and Thielen noted that it was their understanding
that the Planning Commission was not in favor of linear growth and
preferred that development occur in the southwest area of the city. Assistant
Administrator O'Neill presented the Planning Commission meeting minutes
and explained that the motion made by the Planning Commission
recommended approval of amending the Urban Servico Area boundaries
based on consistency with the comprehensive plan. Mayor Fair requested
that the tape of the Planning Commission discussion regarding this item be
transcribed in order to clarify the recommendation of the Planning
Commission.
Page 6 0
Council Minutes - 3/24/97
Councilmember Thielen also noted his concern regarding development of the
160 acres along County Road 118, which is a substandard road and is not
scheduled for reconstruction for two to three years. In addition, it was
Thielen's view that amending the boundaries would be contrary the
urbanization plan between the Township and the City.
Assistant Administrator O'Neill explained that the basis of the urbanization
plan is to determine which areas are ready for urbanization and are capable
of accessing city services. When properties on the interior of the urban
service line are developed, properties on the other side are eligible for
placement inside the boundary. O Neill noted that since utilities are
available to the sites under consideration and development has filled
adjacent areas within the city, then it is presumed that property owners have
the right to request that their property be considered for development. When
the properties are developed, revenues from development fees help repay the
cost to the city to oversize utilities to serve growth areas.
Ted Holker, Township Board member, stated that the annexation requests
should have been referred to the Township prior to being considered by the
City.
Janice Demars, representing the developer for the Art Anderson property,
read a statement written by Neal Krzyzaniak of Bridgeland Development
requesting that the Art Anderson property, which is located within the
orderly annexation area, be annexed into the city.
Mayor Fair suggested that the City schedule a public hearing to consider the
annexation requests. It was his view that the City was expanding the
wastewater treatment plant in order to service additional properties, and the
request by the property owners was consistent with the comprehensive plan
for the city.
Bruce Pankonin of Orrin Thompson Homes stated that their development
plans were put on hold in 1994 until the wastewater treatment plant
problems were reconciled. It was his view that installation of the oversized
utilities by the City to serve the area was logical, and Orrin Thompson
Homes would like to pay the fees necessary to allow access to those utilities.
AFTER FURTHER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST
AND SECONDED BY BRUCE THIELEN 'I U ACCEYP THE TOWNSHIP'S
RECOMMENDATION AND DENY FURTHER REQUESTS FOR AMENDMENTS TO
THE URBAN SERVICE AREA BOUNDARIES UNTIL A FIRM COMMITMENT IS
RECEIVED FROM WRIGHT COUNTY REGARDING RECONSTRUCTION OF
COUNTY ROAD 118, AT WHICH TIME THE COUNCIL WOULD DISCUSS
Page 6 (D
Council Minutes - 3/24/97
AIMENDING THE URBAN SERVICE AREA BOUNDARIES. Voting in favor:
Clint Herbst, Bruce Thielen, Brian Stumpf. Opposed: Bill Fair, Roger
Carlson. Motion passed.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT HERBSf FOR
A 10 -MINUTE RECESS. Motion carried unanimously.
Public Works Director John Simola reported that well #2, located behind
Rhonda's Cafe, was due for servicing. The 1997 budget included $10,000 for
the estimated cost of the project.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER
CARLSON TO AUTHORIZE ADVERTISEMENT FOR BIDS FOR REFURBISHING
WELL #2. Motion carried unanimously.
Public Works Director John Simola presented a Certificate of Commendation
Go Mayor Fair from the Monticello Pollution Control Agency in recognition of
exemplary efforts in 1996 for wastewater treatment plant compliance with
Cho Minnesota Pollution Control Agency Permit Program and for protection
and preservation of the waters of Minnesota.
Mayor Fair accepted the award on behalf of the Monticello Public Works
Department and Professional Services Group and thanked them for their
efforts.
11. Ca sideration of L'lls for the month of Mnmh.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY 13RUCE
THIELEN TO APPROVE THE BILLS FOR THE MONTH OF MARCH AS
PRESENTED. Motion carried unanimously.
12• f3iBmigginnnf*Wmi;ndderitathnngenda.
A. Mayor Fair requested an update on efforts to resolve the post office
access issue and stated he would like a report from the City Attorney
in the near future.
Page 7 0
Council Minutes - 3/24/97
` City Administrator Rick Wolfsteller noted that after speaking with
Brad Larson, there was a possibility that Larson would re -open the
access to Locust Street if the City agreed to deed the strip of land next
to the building to Larson. It was noted that Larson suggested that the
City consider one-way traffic through the lot rather than two-way to
control traffic, which could then possibly accommodate a driver's side
mailbox. Wolfsteller will schedule a meeting with Larson and the
postmaster to discuss.
B. A special Council meeting was scheduled for Wednesday, April 23,
1997, at 4:30 p.m., to review the prioritization worksheet.
C. City Administrator Wolfsteller asked the City Council if receiving
agendas on Fridays was sufficient time for review prior to the
meetings on Monday. It was the consensus of Council that receiving
the agendas on Friday was sufficient.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT HERBST TO
ADJOURN THE MEETING. Motion carried unanimously.
CKaren Doty
Office Manager
Page 8 9)
R
Council Agenda - 4/14/97
The owners of the building located at 112 West Broadway are requesting that
a conditional use permit be issued to allow the erection of four (4) business
signs on the front of the building and one (1) business sign on the rear of the
building. The business signs are needed to advertise three separate
businesses cooperating to provide complementing home interior products and
services.
In the B-4 commercial district, a conditional use permit is required for signs
where there are three or more business uses in one building.
The sign plan for the building has been reviewed and found to be in
compliance with the required conditions for the conditional use permit.
On April 1, 1997, the Planning Commission unanimously approved a motion
to recommend to the City Council that a conditional use permit be issued
subject to the two conditions listed with the motion below.
B. ALTERNATIVE ACTIONS:
Move to approve the recommendation of the Planning Commission to
approve the issuance of a conditional use permit for the erection of
signs at 112 West Broadway as illustrated by the sign plan submitted
by the applicant, subject to the following conditions:
All signs for tenants shall be consistent in design, material,
shape, and method of illumination; and,
Prior to making any alteration of signs, sign location, sign size,
or number of signs, the building owner shall submit an
application and revised sign plan to the City and receive an
amendment to this conditional use permit.
C Council Agenda - 4/14197
C. STAFF RECOMMENDATION:
Staff recommends approval of the recommendation of the Planning
Commission to issue a conditional use permit for 112 West Broadway to allow
signs to be erected as illustrated by the sign plan submitted by the applicant
and subject to the conditions required by ordinance.
D. SUPPORTING DATA
Copy of applicable Ordinance Section: 3-9 [EJ 3; Copy of sign plan for 112
West Broadway as submitted by applicant.
whichever is less. The method for determining
the gross silhouette area shall be as indicated in
Subd. 2.(b)i. Above. Pylon signs shall be
regulated as in Subd. 4 below. For single or
double occupancy business structures, the total
marimum allowable signage on the property shall
be three hundred (300) square feet. For multiple
occupancy structures, the total marimum
allowable signage on the property shall be as
determined under Subd. 3 below.
(#272, 06/26/95)
(#230,06/22/92)
(#247,03/14194)
(#265, 17/12/94)
3. Conditional Uses in Commercial and Industrial Districts: The
purpose of this section is to provide aesthetic control to signage
and to prevent a proliferation of individual signs on buildings
with three (3) or more business uses. The City shall encourage
the use of single sign boards, placards, or building directory
signs.
(a) In the case of a building where there are three (3) or more
business uses, but which, by generally understaod and
accepted definitions, is not considered a shopping center
or shopping mall, a conditional use shall be granted to the
entire building in accordance with an overall site plan
under the provisions of Option A or Option B (described
in 2 (b) i and ii above) provided that:
L The owner of the building files with the Zoning
Administrator a detailed plan for signing
illustrating location, size in square feet, size in
percent of gross silhouette area, and to which
business said sign is dedicated
ii. No tenant shall be allowed more than one sign,
except that in the case of a building that is
situated in the interior of a block and having
another building on each side of it, one sign shall
be allowed on the 8roat and one sign shall be
allowed on the rear provided that the total square
footage of the two signs does not exceed the
marimum allowable square footage under Option
A or Option B described in 2 (b) i and ii above.
c&A
MONTICELLO ZONING ORDINANCE 3/19
No individual business sign board/placard shall
exceed twenty-five percent (25%) of the total
allowable sign area.
An owner of the building desiring any alteration
of signs, sign location, sign size, or number of
signs shall fust submit an application to the
Zoning Administrator for an amended sign plan,
said application to be reviewed and acted upon by
the Zoning Administrator within ten (10) days of
application. If the application is denied by the
Zoning Administrator, the applicant may go
before the Planning Commission at their neat
regularly scheduled meeting.
In the event that one tenant of the building does
not utilize the full allotment of allowable area, the
excess may not be granted, traded, sold, or in any
other way transferred to another tenant for the
purpose of allowing a sign larger than twenty-five
percent (25%) of the total allowable area for signs.
Any building identification sign or building
directory sign shall be included in the total
allowable area for signs.
Any sign that is shared by or is a combination of
two or more tenants shall be considered as
separate signs for square footage allowance and
shall meet the requirements thereof.
All signs shall be consistent in design, material,
shape, and method of illumination.
(b) In the case of a building where there are two (2) or more
uses and which, by generally understood and accepted
definitions, is considered to be a shopping center or
shopping mall, a conditional use permit shall be granted
to the entire building in accordance to an overall site plan
indicating their size, location, and height of all signs
presented to the Planning Commission.
A maximum of five percent (5%) of the gross area of the
front silhouette shall apply to the principal building
when the aggregate allowable sign area is equitably
distributed among the several businesses. In the case of
applying this conditional use permit to a building, the
building may have one (1) pylon or freestanding sign
identifying the building which is in conformance with this
MONTICELLO ZONING ORDINANCE Spa b 3150
iii.
iv.
V.
vi.
vii.
viii.
No individual business sign board/placard shall
exceed twenty-five percent (25%) of the total
allowable sign area.
An owner of the building desiring any alteration
of signs, sign location, sign size, or number of
signs shall fust submit an application to the
Zoning Administrator for an amended sign plan,
said application to be reviewed and acted upon by
the Zoning Administrator within ten (10) days of
application. If the application is denied by the
Zoning Administrator, the applicant may go
before the Planning Commission at their neat
regularly scheduled meeting.
In the event that one tenant of the building does
not utilize the full allotment of allowable area, the
excess may not be granted, traded, sold, or in any
other way transferred to another tenant for the
purpose of allowing a sign larger than twenty-five
percent (25%) of the total allowable area for signs.
Any building identification sign or building
directory sign shall be included in the total
allowable area for signs.
Any sign that is shared by or is a combination of
two or more tenants shall be considered as
separate signs for square footage allowance and
shall meet the requirements thereof.
All signs shall be consistent in design, material,
shape, and method of illumination.
(b) In the case of a building where there are two (2) or more
uses and which, by generally understood and accepted
definitions, is considered to be a shopping center or
shopping mall, a conditional use permit shall be granted
to the entire building in accordance to an overall site plan
indicating their size, location, and height of all signs
presented to the Planning Commission.
A maximum of five percent (5%) of the gross area of the
front silhouette shall apply to the principal building
when the aggregate allowable sign area is equitably
distributed among the several businesses. In the case of
applying this conditional use permit to a building, the
building may have one (1) pylon or freestanding sign
identifying the building which is in conformance with this
MONTICELLO ZONING ORDINANCE Spa b 3150
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Council Agenda - 4/14197
BB. Conaideration of annointment to EDA. (OX)
The HRA has representation on the EDA commission and the MCP and
Monticello Senior Alliance, both nonprofit organizations. The representative
to the EDA is appointed by the Mayor, and the representatives to the MCP
and Alliance are appointed by the Chairperson of the HRA.
At the April 2 meeting of the HRA, the commissioners elected officers and
discussed various appointed positions. Brad Barger, Darrin Lahr, and Bob
Murray volunteered to be on the EDA. Darwin Lahr is the HRA's
recommendation to the Mayor and Council for appointment to the EDA. The
EDA commission seat expires in December 1997. Mr. Lahr would fill the seat
vacated by Al Larson.
For your information, the HRA elected Brad Barger as Chairperson and
Steve Andrews as Vice Chair. Chairperson Barger appointed Steve Andrews
to the MCP. Steve Johnson and Ben Smith continue to represent the HRA on
the Monticello Senior Alliance, the advisory board to Presbyterian Homes
which owns and manages Mississippi Shores.
The HRA requests your consideration to appoint Darrin Lahr to the EDA.
Appoint Darrin Lahr to the EDA.
2. Appoint another HRA commissioner to the EDA.
3. Table the appointment.
C:. STAFF RPrOMMENnATION;
Alternative M1.
A SUPPORTING DATA;
None.
C
Council Agenda - 4/14197
SC. Consideration of a rn na contribution to MCP from the Ivalon
OWL (R.W.)
Recently the City of Monticello received a $300 contribution from gambling
proceeds of the American Legion Club that the American Legion wanted the
City to contribute toward the MCP's downtown revitalization efforts. The
American Legion Club was unable to directly make the contribution to the
MCP and thus is asking the City to contribute these funds on their behalf. In
order to provide a proper accounting trail, the Council should authorize the
contribution to the MCP.
Approve the contribution of $300 to the MCP matching the
contribution received from the American Legion Club.
Do not authorize the contribution at this time.
While the City is not under any obligation to contribute funds received from
the American Legion Club to the MCP, I see no reason why the City Council
would not pass on the contribution to the MCP as requested by the Legion
Club. If the Council is not agreeable to passing on the contribution, it is
assumed that future donations from various organizations toward the MCP's
efforts will cease.
None.
Council Agenda - 4/14/97
BD. ContRideration of Assistant Liquor Store Managerrnppointment
(R.W.)
Over the past couple of years, a number of full-time position changes have
occurred at the off -sale liquor store. Long-time clerk Cyndie Erickson
resigned in June of 1995, and the liquor store operated for six months or so
by utilizing part-time employees to cover the day -time shift. Eventually, Joe
Hartman and myself revised the job description for the former Senior Liquor
Store Clerk position and developed a new revised job description for a Liquor
Store Clerk/Cashier position. It was the goal of this new position to be the
primary daytime full-time position.
In February 1996, Mr. Michael Fischbach was hired as the Liquor Store
Clerk/Cashier. Mr. Fischbach had previously worked for the liquor store on a
part-time basis a few years ago and had previous experience as an assistant
manager of an off -sale liquor store in Andover in addition to the same duties
at a liquor store in Hudson, Wisconsin. In addition to Mr. Fischbach's
rehiring, Wanda Goenner, Assistant Manager, resigned in April of 1996,
creating the need for another replacement. Wanda had primarily worked in
the afternoons and weekends and was the responsible person in charge in
Joe's absence.
Again in reviewing the job description of the Assistant Manager, Joe and I
felt it was more appropriate to create a Night/Weekend Liquor Store Clerk
Supervisor position for the afternoons and weekends in lieu of simply
rehiring an Assistant Manager for this shift. In the past, it had been the
supervision of the part-time staff in the afternoons and weekends that was
the primary focus of the Assistant Managers duties, and we felt titling the
job as a supervisor better reflected the actual expectations for this position.
Tracy Eisele is currently the Night Clerk Supervisor.
With Mr. Fischbach working the full-time day position as the Clerk/Cashier,
he has been able to assume many of tho duties that are the responsibility of
the Manager in the Manager's absence. Mr. Fischbach has worked out
extremely well in this position and has really taken on the responsibility of a
true Assistant Manager's jnh duties over the past year. Both Joe and I would
feel very comfortable with Mike's ability to assume management
responsibilities at the store in Joe's absence. As a result„ it is recommended
by Mr. Hartman and myself that Mr. Fischbach be promoted to the Assistant
Liquor Store Manager position effective immediately, which would result in
� Council Agenda -4/14/97
N
his position increasing from a grade 3 to a grade 6 with an increase in pay. It
is recommended that, with Mr. Fischbach's previous experience at other
establishments and a year of performing at our store, he be placed at step 2
within the pay range of $11.85 per hour to $14.81 per hour. Step 2 would
amount to $12.44 compared to his present pay structure of $10.99 per hour.
B. LT .RNAT ACTIONS:
1. The first alternative is to ratify the appointment of Mr. Michael
Fischbach as the Assistant Liquor Store Manager at the established
grade 6, step 2, at an hourly rate for 1997 of $12.44 per hour. If
approved at the second step of the pay scale, this position would not be
eligible for additional pay increases until after one year of employment
rather than the normal six month review.
2. Do not appoint Mr. Fischbach to the position at this time.
C. STAFF RF .O MRNDATION:
C As I noted earlier, it is the recommendation of Joe and myself that Q
Mr. Fischbach be formally promoted to the Assistant Manager position.
Mr. Fischbach's previous background and his work experience with Joe over
the past year has shown that he is deserving of this position and resulting
pay increase. Mr. Fischbach has shown he is very capable of handling the
managerial duties of the Assistant Manager and as a Manager in Joe's
absence.
D_ SUPPORTING DATA:
Copy of job description.
`1
6
Assistant Liquor Store Manager
City of Monticello
C'15tle of Class: Assistant Liquor Store Manager
Effective Date: November 15, 1991
Revised Date: April 11, 1997
DESCRIPTION OF WORK
C n r t R n am n of Dui s• Performs lead and retail sales work assisting the
manager with the operation of the municipal off sale liquor store; and performs
related duties as required.
S5 itervigion Received: Works under the general direction of the Liquor Store
Manager.
Supervision Exercise& Provides technical work direction to liquor store staff in
Liquor Store Manager's absence.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in this
class. Duties may vary somewhat from position to position within a class.
Supervises staff during shift including afternoons, evenings, and weekends.
Assists in maintaining a monthly stnff schedule.
Assigns duties and tasks to shift employees to ensure prompt service and a
complete product selection.
Assists in screening and interviewing applicants for liquor store positions.
Monitors and verifies employee adherence to work rules, policies, and schedules
during shift; may meet with employees to discuss policies and problems and
reports to manager.
Maintains open communication channels between manager and other staff
members.
May assist manager in performing employee performance ovaluntions.
Assists customers with purchase needs including locating merchandise,
recommending purchases if requested, ringing up purchases on the cash
register, collecting money, and making change.
Assists or assigns an employee to assist customers in carrying merchandise to their
vehicles as needed.
Assists manager in maintaining proper inventory levels.
Participates in quarterly physical inventory.
Marks liquor with correct price mark-up; assists with pricing of products to achieve
overall profit designated by manager.
(continued on next page) 57bA-
Assistant Liquor Store Manager
City of Monticello
Reviews invoices to ensure accuracy; verifies accuracy of merchandise deliveries.
enters product information into computer; changes prices and add new items
as needed.
Assists manager with preparation of advertising and promotional materials.
Coordinates construction and modification of sales displays as directed by manager;
creates displays, may direct vendors and wholesalers in determining
placement, size, and term of product displays.
Identifies problems and concerns, informs manager.
Repairs faulty or damaged equipment and reports to manager as needed.
Ensures adherence to a maintenance program which promotes a clean, pleasant,
efficient operation of building and parking lot.
Reports liquor -related violations to appropriate law enforcement agency.
May reconcile cash registers; prepares and delivers bank deposits.
Performs miscellaneous duties consistent with Liquor Store Retail Clerk position.
May perform other duties as directed by Manager.
KNOWLEDGE, SKILLS, AND ABILITIES
Working knowledge of laws related to the sale of liquor and operation of a business.
Working knowledge of liquor store management including merchandising, retail
sales, and customer service.
Working knowledge of how to operate a cash register and make correct change.
Working skill in the use of a computer and calculator.
Considerable ability to use judgment and discretion is sales based on age, state of
inebriation and/or possibility of bad checks.
Considerable ability to communicate effectively with the public, sales personnel,
department staff and other City employees.
Considerable ability to work a flexible schedule including evenings and weekends.
Working ability to safely lift and cavy objects weighing up to 40 pounds.
Working ability to perform mathematical calculations and prepare reports.
Working ability to superviso staff.
MINIMUM QUALIFICATIONS
One year experience in n retail merchandising environment or liquor store
operations.
Council Agenda - 4/14/97
Considerationofa, resolution desiv, ,
`+execute disaster assistance sagMlicationst nn behalf ,
eA- jFFRRRNQR AND BACKGROUND
As a result of this year's heavy snow and blizzard -like conditions, Wright
County was included in the President's disaster declaration area for snow
emergency assistance. As a result, the City of Monticello was able to apply for
disaster assistance to help cover some of the additional snow removal costs the
City incurred primarily for the month of January 3 through February 3, 1997.
After calculating and completing the Federal Emergency Management Agency's
disaster application forms, it appears that the City of Monticello will be eligible
for 76% federal share reimbursement of our eligible costs determined at
$17,196. The result will be that after adding in an additional $616 for
administration cost, the City will likely receive reimbursement totaling $13,413
from the federal government to help defray our snow removal costa for January.
In addition, the possibility exists that the City of Monticello will also receive
approximately 15% more from the State of Minnesota after funds are allocated
for their share.
The federal funds are currently available, and all that remains is for the City to
forward the final subgrant agreements. In order to do so, all application forms
must be signed by an authorized designated representative of the City, and a
resolution appointing this individual needs to be adopted by the Council. A
sample resolution is attached that would designate myself as the authorized
official for executing any and all documents for this grant. If the Council
prefers to have the Mayor sign all documents, we can simply insert Mr. Fairs
name in lieu of mine.
B_ At.T .RNATIV . ACTIONA;
Adopt the resolution authorizing execution of all subgrant agreements to
obtain federal assistance for snow removal costs incurred during January
1997.
It is recommended that the City Administrator be appointed as the authorized
individual to sign all documents, as it will expedite all reimbursement requests.
Since all application documentation has been compiled previously, all that
remains is completing tho agreements, and the reimbursement check will be
issued to the City for the $13,000+ amount.
C D. SUPPORTING DATA;
Copy of resolution.
STATE OF MINNESOTA
SUB -GRAM AGREEMENT FOR FEDERAL ASSLSTANCE
UNDER TINE INFRASTRUCTURE PROGRAM FOR SUB -GRANTEES
tin 2W PKWM Fedeal Dnasla Amistmoe DR- 1158
E IMIT V
MOLUTION
RESOLUTION AUTHORIZING EXECUTION OF SUB -GRANT AGREMEM
Be it resolved that The City of Monticello
(Name of orgtmzatioa/Local Unit of Government)
toter into a Sub -grant Agreement with the Division of Emergency Management in the Minnesota
Department of Public Safety for the program entitled Infrastructure Program for FEMA 11SS-
DR-MI14NESOTA.
Rick Nolfateller. City Administrator asha* nithorimd
(Name and Tule of authorized official)
to execute and sign such Sub -grant Agreements and amendments as are necessmy
to implement the project on behalf of the City of Monticello
(Organization/Local Unit of Oovetnnxm)
I ratify that the above resolution was adopted by the
City Council
of Monticello
(Examrtive Body)
(Organizatlonn oval Unit of Government)
on April 11, 1997
.
(Dale)
SIGNED:
WITNESSETH:
(Siler)
(Se)
Mavor
City Administrator
(Title)
('rule)
April 11. 1997
April 14, 1997
(Date)
(Date)
wosaw
►may 241"? is
�
QrT
Council Agenda - 4/14/97
IY
Specifications for the Well No. 2 repair project were drafted March 17, 1997,
and authorized for advertisement by the City Council on March 24, 1997.
Two advertisements were placed in the Monticello Time% one on March 27
and April 3, 1997. Through an oversight on the part of the Public Works
Director, we did not mail copies of the specifications to the bidders on our last
well repair project; and due to the current workload, it went unnoticed that
we had not received requests for the plans and specs. Consequently, no bids
were received for the project as of the 10 a.m., Thursday, April 10, 1897, bid
letting time.
Since the estimated cost of the project is approximately $10,000, it is within
the legal requirements to obtain quotes. We have, therefore, distributed the
plans and specs to the bidders on our last well project and asked them to
submit a quote prior to the Council meeting on Monday evening. We,
therefore, withhold the staff recommendation until that time.
Bio Tab Well A2
CVnntraCto= Total Rase Bid
Mein Well Co.
Clara City $ 8,145.00
E H Renner & Sons, Inc.
Elk River $ 7,268.00
Al Berg Water Services
Elk River $ 5,721.00
Council Agenda - 4/14/97
A. RFFFRFNrF AND BACKGROUND:
Our 13 -year old Bink's "Street Walker" paint striper is in need of
replacement. Although this striper is still usable, most moving parts on the
machine, including the engine, are worn to the point where it does not
produce quality uniform results, and we are having more breakdowns with it.
We originally intended to replace the paint striper in 1995 and, consequently,
budgeted $4,000 in the street department for that purchase. We did not,
however, find a machine that had better features, and we were in the process
of switching over to a water-based traffic paint. Consequently, we put some
new parts in the pumping system of the old machine to get by until we could
find a now machine to serve our purposes.
Last year the City of Buffalo bought a GM 3500 Line Lazer Paint Striper
made by Graco (now in Rogers), and they have found it works quite well with
the new latex water-based traffic paints. We budgeted $3,200 for 1997 for a
now paint striper, figuring that we could re -sell our old paint striper to make
up the difference. Roger obtained a quote from Earl F. Anderson, Inc. of
Bloomington, Minnesota, for the GM 3500 Line Lazer Paint Striper for
$3,993.75, including sales tax. He also obtained a quote from Kelly -Creswell
Company, Inc. of Xenia, Ohio, for a similar machine at a cost of $3,975
excluding sales tax.
R_ ALTERNATIVE ACTIONS:
The first alternative is to authorize purchase of a new paint striper
based upon the low quote from Earl F. Anderson for the GM 3500 Lino
Lazer Paint Striper at $3,993.75, including sales tax, and to authorize
the public works department to advertise the old paint striper for sale,
as neither of these dealers wish to take the old unit in trade.
The second alternative would be not to replace the paint striper at this
time.
It is the recommendation of the City Administrator, Public Works Director,
and Stroet Superintendent that the City Council authorize the purchase of a
new paint striper from Earl F. Anderson in the amount of $3,993.75,
Council Agenda - 4/14/97
including sales tax, and that we advertise our old striper for sale as outlined
in alternative N1. It may not be possible to get $794 for our old striper, so we
may be over the 1997 budgeted amount by a few hundred dollars.
Copy of the two quotations for stripers; List of features.
FFR -08-1997 14:56
CEarl F. Andersen. Inc.
EARL F ANDERSEN, INC
TO:
CITY OF MONITCELLO
PO BOX 1147
sr�psraar�.mc,•-sco�.41►+��0*v!�
MaaticeUo, UN 53362
ATTN:
Roger Mads Street Supt.
PAM
(612) 884-5619
DATE:
April 8, 1997
PROJECT:
Otaco Stripa
OUOTATIO,LY
OVAN rff
1 Model #231-132 GM 35M Line Laser Paint
Striper WRh One Oua
C
NO= F►tn it f Ol8- Ar,,apu4 elbcrrtara
612 884 5619 P.01/01
FROM:
Earl F. Aodmaeq Inc.
9808 Lames Circle
sr�psraar�.mc,•-sco�.41►+��0*v!�
Blootttia%to>L MN SS431
PHONE:
(612) 884-7300
FAS:
(612) 884-5619
NO This quotation Is valid far 30 dcoC Pirate edl J6r cmpble zdm gVta that dm.
0408M
TERM
—'Net 30 Days
TO DE ARRANGED: ____
PX=19ACE TOTAL
53,750.00 S3.7S0.00
911081una Chcts • BloorniApw MN $5431 • Pbom 6124"7300 • MN WW: 1-t00i624KM • Fut: 617.434-5610
T4401 EM&3'er
oh -mm P.01
Sub Tow I 53.7so.00
Tex I 243.75
sr�psraar�.mc,•-sco�.41►+��0*v!�
Fteiaht I
AO.A -D&Waodm
TOTAL I 53.993.75
NO This quotation Is valid far 30 dcoC Pirate edl J6r cmpble zdm gVta that dm.
Sw1ed By:
John Demko ,
911081una Chcts • BloorniApw MN $5431 • Pbom 6124"7300 • MN WW: 1-t00i624KM • Fut: 617.434-5610
T4401 EM&3'er
oh -mm P.01
51
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SOX 309 1 Xenia. Ohio 45385
Phone: (513) 372-9221
Fax: 013) 372-8109
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Council Agenda - 4/14/97
SH. Conisideration of n rc agw of farm disk for biosoli g facility. (J.S.►
As part of the operations at the biosolids site, sludge is surface -applied to the
land and then immediately incorporated by disking. This incorporates the
sludge uniformly into the uppermost soil horizon and helps reduce the
chance of odor emissions. Immediate incorporation means within 48 hours.
The new sludge applicator, which will be delivered late this summer, is set
up to apply liquid sludge through a spray bar mounted on the front of a pull
behind disk. The disk will be pulled by the applicator. The uniform spray
pattern will be 16 ft wide, and the disk will have approximately a 1 -ft overlap
on each side. Through this method, the sludge can be applied and
incorporated in a single pass.
Until the new sludge applicator and disk arrive, we are surface -applying the
sludge with our old applicator and having it disked in by Ewing Springbrook
Farms (Pete Ewing) at a coat of approximately $400 for each disking
operation. Last year it was difficult for Ewing to meet the immediate
incorporation requirements, and this spring he has indicated that we will
have to time things awfully close so that he has his equipment available.
We have obtained quotes from Trueman -Welters Inc. of Buffalo for a new
Case IH 17' 10" disk at a price of $12,000. We also obtained a quote from
Scharber & Sons of Rogers for a 17' 11" John Deere Disk at $12,946.
Scharber & Sons also have a 19' 6" used John Deere disk for $6,600; it may
need some tires in the future at a total cost of around $300 but is otherwise
in good condition.
The first alternative would be to purchase a now Case IH Disk from
Trueman -Welters, Inc. of Buffalo based upon their low quote of
$12,000.
2. The second alternative would be to purchase tho used John Deere 220
Disk from Scharber & Sons of Rogers for $8,600.
The third alternative would be to continuo to hire farmers for disking
after our surface application.
C
C
Council Agenda - 4/14/97
In order to meet the immediate incorporation requirements of 48 hours
(maximum) at our biosolids facility and reduce the number of passes over the
farm, it the staff's opinion that we should acquire a disk as originally
planned. It is the recommendation of the City Administrator, Public Works
Director, and Chuck Keyes of PSG that we purchase the used disk from
Scharber & Sons at a cost of $5,600 as outlined in alternative tl2. This piece
of equipment has all new disks on it and is in good operating condition. It
also gives us the flexibility to trade it in sometime the future with very little
depreciation if we need to make a change in our operation.
The only piece of sludge equipment left to purchase is a temporary 13,000
gallon storage tank/trailer, and we are looking for a used unit now.
Copy of quotes from Trueman -Welters, Inc. and Scharber & Sons; Copies of
portions of the related brochures.
12
c
SCHARBER & SONS
13725 MAIN STREET
P. O. BOX 128
ROGERS. MN 553/4
City of Monticello
3835N:.='-630 Disk 17' 11" 48 Blade
14,981.00
9.56 Tires
285.00
14" Rear Finishing Blade & Scrap r
189.00
Freight & Setup
945.00
w,"S D,
$16,400.00
$12,945.00
Used JD Disk 220 19'6"
5,500.00
NOR"
7:
%
MI DIUM ORA/1 170 140 140 ISO
Jo MERE HIAVV DRAFI 140 163 1&$ 163
63 1
AV
L
Zjl\LL•L) UUV 11% I Wil
CASB'A aibCacd�311%
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'�'IIUliA1AIV-wl:LTERS
GIIUSQmr119
odwi
INC.
"S""' 55 E.
• &AaIO. MN 55313
612.682.2200
Home 612.097.2096
Pa�A Wooer
Sales Manager
QUOTE VALID FOR DAYS.
DESCRIPTION
PRICE
L),5 A(
I /ao°O °O
J
v
'-7
?Sa
3 r/ro�,4lr
w� 1fi %d
o v
1
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TRADE-IN TRADE ALLOWANC
nUE.NAN-WELTERS INC.
t US Mry 55 9. • MOO. 60 55313
512.682.2200 Peal Wetter
- TOTAL
.Home 61-497-2086 Bake ma"ger GUE9IVICmc. • 8 r LOWS. MOW 12)•1081 S��Ahved ti 1
Get More Productivity from This Mid -Size Performer
For it high-output, drmmmical tillage
system, nothing heats the 3800
rigid-Meanie disk harrow. Packed full of
i proluctive extrs, this mid-sine per-
'Wmace Is oveuimill to overachieve.
'
It starts with a nagged, unit-built
ng construction, held firm
nly in plu
by a 1'i in. Q4 nun) rsutd spring-stud
urbor bolt. Nodular iron hearing and
spacer spxds ensure top; -hating Ix'r-
furnuace in adverse conditions.
'flit gangs an! held together by
high-strength, fi x 8 in. t 1'27 x 76 tu"O
riTtmnlpdar-lute (wars with holledtim
modular iron hearing standards. Has,
pnrision-tyle, t riple-sealed gang tear.
iogs virtually eliminate failures.
A standard self -leveling hitch,
nu'dmnical depth Cmtn4 and ndjus-
tuble gangs give you blot rcntrol user
both wo6ing depths and residue man-
agement. Plus, an optional Coil -tine
mulcher helps hrrak clods and level the
saTure for Iii -tier wed gennination.
As with all Case III disk harrows,
the 3RtM features easy -pulling Furth
Afetal blades. With their sharp angle
(if penetrntion, youll remiveexcellcnt
fm'I enin ony and river many acnes Inst.
Chtx,w! cther'20 in. (508 unit) blades at
71; in. (141 mnn) spacing for maximum
sol finishing and chenid•al inntltora.
tion, or 72 in. (555 nun) blades at 4 in
(224 ounl sparing Glr Ik pw tillage and
Ix4trr residue clearance.
R
Council Agenda - 4/14/97
5L Co aid ration of final payment on CaIN 4th Addition.
Proiect 9"1C - RP UtLlities. (B.W.)
RP Utilities has completed the work on the installation of utilities and street
construction in the Cardinal Hills 4th Addition development. The original
contract amount for the project was $517,410.25, the amount including
change orders was $560,214.25, and the total work completed based upon
certified quantities of work amounted to a final contract total of $515,180.27.
The final balance due the contractor at this time is $26,834.50.
The first alternative is to authorize final payment to RP Utilities in
the amount of $26,834.50 upon receipt of all final lien waivers, etc., for
the project.
The second alternative is to not make final payment to the contractor
at this time.
C. STAFF RFCOMMFNnATION:
It is the recommendation of the City Engineer that the City Council make the
final payment to RP Utilities for this project as outlined in alternative #1.
D. SUPPORTING DATA:
Copy of final payment document.
OTF
Sddm
OAsNt 1c.
300 Park Place Fast
April 8, 1997 5775 Wayzata Boulevard
Mhnreapolb, MN 55416.1228
612.595-5775
1.800.753.5775
FAX 595.5773
Honorable Mayor and City Council �ittty
City of Monticello Mnnm
P.O. Box 1147p'
250 East Broadway
Monticello, MN 55362.9245
Re: Cardinal Hills 4th Addition
Grading, Streets, Utilities K Appurtenant Work
City of Monticello Project No. 94-01C
OSM Project No. 4892.40
Dear Mayor and City Council Members:
Enclosed are four (4) copies of Construction Pay Voucher No. 8 (Final) for the referenced project
in the amount of $26,834.50. We recommend final payment subject to receipt of the following
items:
I) Satisfactorily showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring the withholding of State Income Tax and;
2) Evidence in the form of an affidavit that oil claims against the contractor by
reasons of the contract have been fully paid or satisfactorily and;
3) Supply the 4 year $50,000 maintenance bond for the sanitary sewer server.
Please make payment in this amount to R.P. Utilities, Inc., P.O. Dox 829, Midtown 55,
Annandale, Minnesota 55302, at your earliest convenience.
Sincerely,
ORR-SCII E LEN -MA V ERON
& ASSOCIATES, INC.
9J. hon �MMester, P.L'.
Vice President
Enclosures
c: Toni Bou - City of Monticello
C Rick Wolfsteller - City of Monticello
Bret A. Weiss - WSD & Associates, Inc.
6 A4J1gI.4arcwrgrp40➢P7.vo1
Sze
CONSTRUCTION PAY VOUCHER
/Estimate Voucher Number: 8 Date: April 9, 1997
OSM Project Number: 4892.40 Period Ending: April 8, 1997
C Project: CARDINAL HILLS 4TH ADDITION / FINAL
GRADING, STREETS, UTILITIES 4 APPURTENANT WORK
CITY OF MONTICELLO 94 -OIC
Contractor: R. P. UTILITIES, INC.
P.O. BOX 829, MIDTOWN 55
ANNANDALE MN 55302
Contract Date: May 23, 1994 Work Started:
Completion Date: Work Completed:
Original Contract Amount 517,410.25
Total Additions 42,804.00
Total Deductions 0.00
Total Funds Encumbered 560,214.25
Total Work Certified to Date 515,180.27
Less Retained Percentage O.00V 0.00
Less Previous Payments 488,345.77
Total Payments Incl This Voucher 515,180.27
Balance Carried Forward 45,033.98
APPROVED FOR PAYMENT, THIS VOUCHER 26, 834.50
C APPROVALS
ORR-SCHELEN-MAYERON 6 ASSOCIATES, INC.
Pursuant to our field observation, as performed in accordance with our
contract, and based on our professional opinion, materials are
satisfactory and the work properly performed in accordance with the plans
and specifications and that the total work is:
1001 completes of April 8, 1997.
We herby rec nd payment of this voucher.
Signed: ���,� Signed:
Conetruction Observer Project Manager/Engineer
R. P. UTILITIES, INC.
This is to certify that to the best of my knowledge, information, and
belief, the quantities and values of work certified herein is a fair
approximate estimate for the period covered by this voucher.
Contractor: Signed By
Date: Title
CITY OF MONTICELLO
Chocked By: Approved for payment:
Date:
V
Authorized Representative
Date:
PAGE 1 ���
Council Agenda - 4/14/97
1 1 7 1 1 1 1 'L= 1• 1 1 /II 1 1 1 ��1 _,N
.� � „11 : 1 •1 � II •: 1 1
CHANGE ORDER 91
During the completion of the grading activities for the project, several
changes were required to be added to facilitate the project completion. These
two issues are noted on the attached change order attachment and are issues
that were resolved during the final quantity discussions with the contractor.
In addition, City crews computed work for the contractor, which is being
deducted with this change order. This change order increases the total
contract by $18,256.75; however, the actual project construction cost is only
$7,251.50 more than the original contract.
Approve change order #1 for Project 95-02C at a cost of $18,256.75.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer that Council approve the
change order as noted in alternative N1, which will address all final
construction costs.
11. FINALPAYMFMr
Ryan Contracting, Inc., was awarded the Klein Farms Street and Utility
Improvement Project in May of 1995. The project has been completed. The
original contract prix on the project was $1,097,583. The total construction
cost is $1,104,834.50. To date, we have paid $1,010,905.49, leaving a balance
due the contractor of $93,929.01.
The difference between the actual construction cost and estimated
construction cost is $7,251.50, which was related to the change order for the
grading activities.
Council Agenda - 4/14/97
I 4MY 0 \/ :"11 •R
Authorize final payment to Ryan Contracting, Inc., for the Rein
Farms Street and Utility Improvement, Project 95-02C, in the amount
of $93,929.01.
Do not authorize final payment to the contractor.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer that the City Council
authorize final payment to Ryan Contracting, Inc., as outlined in alternative
#1.
D. SUPPORTING DATA:
Copy of change order #I and attachment; Copy of final payment request.
CHANGE IN CONTRACT PRICE
Orr
1%
CHANGE ORDER
Original Contract Time:
Sdxien 300 Park Place Fall 612-595-5775
Septombor 30, 1995
Previous Change Orders No. - to No. -
M nA 5775 WayraWIN&"
t-
Nona
Inc. A1lnneaputis, MN 554161228 FA% 5955774
16.1 FAX
Contract Time Prior to this Change Order:
(q
Y
Soptomber 30, 1995
Not Increase (Decrease) of this Change Ordor.
Net Increase (decrease) o1 Change Order. i
Change Order No: 1
City Project No. 95-02C
Contract Price with an Approved Change Orders:
Project: Klein Fauns
OSM Project No. 5578.00
September 30, 1995
Owner: City of Monticello Date of Issuance: April 8, 1997
I Approved By:
Contractor: Ryan Contracting, Inc. Engineer:
Orr-Schelen-Mayeron
Approvod By:
8700 13th Avenue E.
and Associates, Inc.
Date of Council Action:
I
Shakopee, MN 55379
(City Manager)
You are directed to make the following changes In the Contract Documents:
Description:
Complete excavation of an additional 18182 CY.
Complete lot pad modifications.
Provide payment to the City for work by City crews on the reservoir Int station.
Purpose o1 Change Order.
Provide payment for miscellaneous hems to complete the project.
AttachmeMs (list documents supporting change):
-
1) Itemized list of quantities.
2) Description of Hems.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price: $1,097,583.00
Original Contract Time:
Septombor 30, 1995
Previous Change Orders No. - to No. -
Not Change from Previous Change Orders:
t-
Nona
Contract Price Prior to this Change Order:
Contract Time Prior to this Change Order:
$1,097,583.00
Soptomber 30, 1995
Not Increase (Decrease) of this Change Ordor.
Net Increase (decrease) o1 Change Order. i
$18,258.75
-0-
Contract Price with an Approved Change Orders:
Contract Time with Approved Change Orders:
$1,115,839.75
September 30, 1995
Recommended By:
I Approved By:
Brat A.Wobe, P.E.
Ryan Contracting, Inc.
Approvod By:
Approved By:
I
Date of Council Action:
I
(City Engineer)
(City Manager)
�15579.OeIGMlxwrru1610997,to1 J
5J I�
OMSKOrr
Selden 300 Park Place Fast 612.595-5775
b{ayem A 5775 Wayzata Boulevard 1.800-7515775
Asgodates,hx. Minneapotis. MN 55416-1228 FAX 595-5774
Alt dmeM to Charge Order No. 1
Klein Farms and Ufhhy tinprovements
City of Mo OMW
Item Spec
Unit
Klein Farms Street h Utility tmprovements
City Project No. 95-02C
OSM Project No. 5578.00
City Project No. 95-02C
OSM Project No. 5578.00
No. No. Description Unit Price Ouanthy Total
75 STD Spec Addl Common Excavation CY $1.10 18182 520,000
76 STD Spec Lot Pad Modifications Lump Sum $2.703 1 $ 2.703
77 STD Spec City Crew Thrw at
Reservoir Lift Station Lump Sum ($4,448.25) 1 ($4.448.25)
DESCRIPTION OF ITEMS:
75 During the course of construction. it was necessary to Increase the common excavation quantities to
compete the project. This item pertains to additional work completed on the site.
.76 Lot Pad Moalcatbns:
This hem pertains to modhicatkxns requosted by tine devoloper alter the hnhlal grading was completed. The
work was completed on a tkno and matorkils basis.
77 City Crew Time a1 Reservoir Litt Station:
! This hem pertains to work completed by the City at the reservoir IN station that was the responsibility of fire
contractor.
Change Ordor 1 Subtotal: $18,268.75
035780clv11eaws10 V,col V 5?
Off
Schdan
April 8, 1997 as) trr-
7Park nate Fast
5775 Wayzata Boulevard
M ttxapoK UN 55416.1229
Honorable Mayor and City Council 612.595-5775
1.90(1-753-5775
City of Monticello FAX 595.5773
P.O. Box 1147
Ar[ ItKl3
Monticello, MN 55362 Planners
surveyors
Re: Klein Farms
Grading Street and Utility Improvements
City of Monticello Project No. 95-02C
OSM Project No. 5578.00
Dear Mayor and City Council Members:
Enclosed are four (4) copies of Final Construction Pay Voucher No. 7 for the referenced project
in the amount of $93,929.01, along with Change Order No. 1. We recommend final payment
subject to receipt of the following items:
1) Satisfactorily showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring withholding State Income Tax and;
2) Evidence in the form of an affidavit that all claims against die contractor by
reasons of the contract have been fully paid or satisfactorily secured.
3) A check in the amount of $1,125 to the City of Monticello for sanitary sewer
repairs at 4799 Farmstead Drive.
Please make payment to Ryan Contracting, Inc., 8700 13th Avenue E., Shakopee, Minnesota
55379,
Sincerely,
ORR•SCII ELEN-MAV ERON
AND ASSOCIATES, INC.
hnMenter, P.E.
Vice PM.resident
Enclosures
e: Tom Bose - City of Monticello
Rick Wolfsteller - City of Monticello
Tom Ryan - Ryan Construction, Inc.
C Jim Stockhaus - OSM a Associates, Inc.
Bret A. Weiss - WSD R Associates, Inc.
V
lush awddn�or,olo4osgt.kr
C*W0 >artw4rix+
STC.0
CONSTRUCTION PAY VOUCHER
Estimate Voucher Number: 7 Date:
OSM Project Number: 5578.00 Period Ending:
I� Project: MONTICELLO / KLEIN FARMS / FINAL
1� MONTICELLO
CITY OF MONTICELLO 95-02C
Contractor: RYAN CONTRACTING, INC
8700 13TH AVENUE EAST
SHAKOPEE MN 55379
Contract Date: May 19, 1995 Work Started:
Completion Date: September 30, 1995 Work Completed
April 9, 1997
March 30, 1997
April 28, 1995
May 23, 1995
Original Contract Amount 1,097,583.00
Total Additions 22,703.20
Total Deductions -4,446.25
Total Funds Encumbered 1,115,839.95
Total Work Certified to Date 1,104,834.50
Less Retained Percentage 0.00% 0.00
Lees Previous Payments 1,03-0,905.49
Total Payments Incl This Voucher 1,104,834.50
Balance Carried Forward 11,005.45
APPROVED FOR PAY38M, THIS VOUCHER 93,919.01
APPROVALS
ORR-SCHELEN-MAYERON & ASSOCIATES, INC.
Pursuant to our field observation, as performed in accordance with our
contract, and based on our professional opinion, materials are
satisfactory and the work properly performed in accordance with the plans
and specifications and that the total work is:
100% completed as of April 8, 1997.
We herby ecommend payor t of this voucher.
9lgned: dm u _..bSigned:
ion 'Observer Project Manager/Engineer
RYAN CONTRACTING, INC
This is to certify that to the best of my knowledge, information, and
belief, the quantities and values of work certified herein is a fair
approximate estimate for the period covered by this voucher.
Contractor: Signed By
Dato: Title
CITY OF MONTICELLO
Checked By: Approved for payment:
Authorized Representative
Date: Date:
U
PAGE 1 S� D
Council Agenda - 4/14/97
At the request of Dick Frie, on April 1, 1997, the Planning Commission
reviewed Council discussion and action at the Council meeting of March 24,
1997, regarding the urbanization plan boundary amendments requested by
Art Anderson and Orrin Thompson. In his review of Council discussion and
action on March 24, it did not appear that the Planning Commission had a
clear understanding of the Planning Commission's recommendation. He
therefore placed the item on the Planning Commission agenda for discussion
and asked the Planning Commission if it desired to clarify the Planning
Commission position for the record.
Following is the action taken by the Planning Commission at the meeting of
April 1, 1997, according to the unapproved meeting minutes as reviewed by
Jon Bogart:
JON BOGART MADE A MOTION, SECONDED BY RICHARD CARISON, TO
RECOMMEND TO THE C17N COUNCIL THAT THEY RECONSIDER THE
DENIAL FOR EXTENSION OF THE URBAN SERVICE AREA AND
ANNEXATION OF THE PROPERTIES BEING DISCUSSED TONIGHT
BECAUSE. THE PLANNING COMMISSION WOULD LIKE TO SEE THESE
PROPERTIES SERVICED AND BECOME PART OF THE CITY FOR THE
FOLLOWING REASONS:
1. TRUNK UTILITIES ARE IN PLACE,
2. IT HAS BEEN DISCUSSED AND PLANNED FOR MANY YEARS PER
THE COMPREHENSIVE PLAN. THE PARCELS ARE AN INTEGRAL
PART OF THE PLANNING FOR THE SANITARY SEWER
TREATMENT PLANT AND SANITARY SEWER LINES THROUGH
THE AREAL
3. DEVELOPMENTOFTHE AREA IS CONSISTENT WITH THE
COMPREHENSIVE PLAN.
4. THIS PROPERTY WOULD ALLOW UPPER QUALITY HOUSING,
WHICH HAS BEEN IDENTIFIED AS A NEED IN THE
COMPREHENSIVE PLAN.
MOTION PASSED UNANIMOUSLY. CHAIRMAN FRIE ADDED A
COMMENT THAT CITY STAFF SHOULD NOTICE THE TOWNSHIP OF
ANY CITY ACTION IN THE OAA.
Council Agenda - 4/14/97 1,
1. Motion to accept Planning Commission recommendation to reconsider
the denial for extension of the urban service area as requested.
This motion must be made by one of the three Council members that
earlier voted to deny, which includes Herbst, Thielen, or Stumpf. If
this alternative is selected, then it can be discussed immediately or
placed on an upcoming agenda.
Under this alternative, the City Attorney recommends that the item be
placed on an upcoming agenda to allow for proper notice to be provided
to interested parties.
2. No action.
If no motion is made to reconsider, then the present position stands.
City Council should reconsider denial for the extension of the urban service
area if it fools that the clarification of the Planning Commission's view of the
matter provides information that would have affected the original decision.
Supporting data to Planning Commission for meeting of 4/1/87; Motion as
transcribed from tape April 1, 1897; Lotter from Hermes family requesting
reconsideration.
17
Planning Commission Agenda - 4/1/97
+.. . •. :.,:.
This update is placed on the agenda at the request of the Chairman of the
Planning Commission.
At the regular meeting of the City Council on March 24, 1997, the City
Council acted to accept the Township's recommendation and deny further
requests for amendments to the Urban Service Area. The reasons for the
denial were based on concerns regarding the capacity of County Road 118
and concerns about lineal residential development. During the discussion,
was noted that the denial of the request is not inconsistent with the
comprehensive plan because the door remains open to development in the
area at a later date.
As part of the report to Council at the meeting of March 24, meeting minutes
were presented from the Planning Commission meeting of February 4, 1997.
In addition, a letter from the Township recommending denial of the
amendment to the Urban Service Area boundaries was provided. The staff
report included a recommendation that the item be tabled for further
discussion.
During the Council discussion on March 24, 1897, there appeared to be
confusion regarding the Planning Commission's true view of the matter as
expressed on February 4, 1997. Due to this confusion, the Chairman
requests dialogue and discussion among Planning Commission members
regarding the matter. He wants to know if the Planning Commission desires
to clarify the Planning Commission position on the matter.
Following is a chronology of events:
City Council reviews request by land owners for amendments to the
Urban Service Area. Council action according to 1/27/97 meeting
minutes: AFTER DISCUSSION. A MOTION WAS MADE BY
BRUCE THIELEN AND SECONDED BY ROGER CARLSON TO
APPROVE THE REQUEST TO AMEND THE URBAN SERVICE
AREA BOUNDARIES CONTINGENT ON APPROVAL BY THE
PLANNING COMMISSION. Motion is based on the finding that
C said properties now have Immediate access to city uttRUes and
thus most the criteria for annexation. Motion Is also based on
the finding that the proposed development Is consistent with
?#4
Planning Commission Agenda - 4/1/97
the comprehensive plan. Voting in favor. Brian Stumpf, Roger
Carlson, Bruce Thielen, and BW Fair. Opposed: Clint Herbst.
Motion carried.
Planning rn rnimion Meeting 2/4/97:
Planning Commission reviewed the request and made the following
motion: COMMISIONER MARTIE MADE A MOTION,
SECONDED BY COMMISSIONER DRAGSTEN, TO SUPPORT
AMENDMENTS TO THE URBAN SERVICE AREA BOUNDARY
BY INCLUDING THE ORRIN THOMPSON AND ART
ANDERSON PROPERTIES. Motion based on the findings that
such action is consistent with the comprensive plan. Motion
passed unanimously (Bogart absent).
Township ion:
On March 17, 1997, Monticello Township acted to recommend denial of
the amendments to the Urban Service Area boundaries based on
concerns about lineal development and that there is undeveloped land
remaining within the urbanization area.
Staff report submitted to City Council which recommends that the
item be tabled pending further discussion with the Township. April 1,
1997 ( Planning Commission meeting), is suggested as a meeting date
for dialogue between Township and City.
City Council accepts Township recommendation based on the concerns
regarding capacity problems on County Road 118 and due to concerns
over lineal development. Planning Commission position on the matter
not understood.
City Council meeting minutes -1/27/97; Planning Commission meeting
minutes --7!4/97; Stasi report to Council --March 24, 1997 (includes Township
letter).
A
Council Minutes - 1/27/97
Assistant Administrator O'Neill informed the Council that it is asked to
consider support for modifications to the Urban Service Area boundaries,
which would enable annexation of the Orrin Thompson and Art Anderson
properties. O'Neill noted that according to the agreement with the Township,
the two development areas cannot be annexed until such time that both the
City and the Township agree that the properties should qualify to reside
within the urbanization area boundaries. O'Neill noted that development
has occurred since 1990, which now places the properties adjacent to city
utilities. The properties, therefore, meet the criteria for placement in the
urban service area because they have full and direct access to city utilities.
Clint Herbst was concerned that the City is not following the comprehensive
plan by allowing development to the southeast. O'Neill agreed that the
comprehensive plan does state that development should be encouraged to the
south and west, which in this respect is inconsistent with this request;
however, the plan also states that existing capacity should set the boundaries
for development to the east. The development proposals would use existing
sewer capacity, and no new trunk lines would be needed to support it. The
comprehensive plan also calls for encouraging step-up housing, which will be
achieved with the proposed developments.
O'Neill noted that the next step is to present the requeit to Monticello
Township.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY ROGER CARLSON TO APPROVE THE REQUEST TO AMEND
THE URBAN SERVICE AREA BOUNDARIES CONTINGENT ON APPROVAL BY
THE PLANNING COMMISSION. Motion is based on the finding that said
properties now have immediate access to city utilities and thus meet the
criteria for annexutiun. Motion is also based on the finding that proposed
development is consistent with the comprehensive plan. Voting in favor:
Brian Stumpf, Roger Carlson, Bruce Thielen, and Bill Fair. Opposed: Clint
Herbst. Motion carried.
7COO
O
Planning Commission Minutes - 74/97
14. UWate on Orrin Thompson and Art Anderson Pro rtv.
QJeff O'Neill, Assistant Administration, reported the council has responded to
requests from Art Anderson and Orrin Thompson to expand the urban service area
and annex the properties. The Council tabled action until the Planning Commission
could review the request. The 80 -acre site for Orrin Thompson development is
located in a position adjacent to the location of city utilities. Sanitary sewer could
easily be extended to this area. In addition, the Meadow Oak trunk storm sewer
system was sized to handle this are, however, special efforts will need to be made in
order to divert flow from the Orrin Thompson development area to ditch 33. It is not
known that this time what exact method or cost is involved in diverting the flow. In
addition, half of the development site is located within the planning area for the
city and township know as the Orderly Annexation Area. The other half is located
entirely in the township and outside of the planning area. The planning area was
established in the early boundaries of the city. This is a very dear and distinct line
for planning purposes, which the City, Township, and County manage cooperatively.
There is no rule, however, that says that the City cannot annex land outside of its
Orderly Annexation Area.
Also there is a request for the Art Anderson property to be in the City. When the
Urban Service Area boundaries were established in 1990, the Art Anderson property
was not eligible for inclusion in the Urban Service Area because sewer and water
service was nowhere near the property. As a result of the development of the Oak
Ridge subdivision and due to Meadow Oak storm sewer improvements, the Art
Anderson property now meets the criteria for placement in the Urbanization Area.
N fact, it has the advantage of being located entirely within the City's Meadow Oak
storm sewer watershed. The Anderson property is also entirely within the Orderly
Annexation Area.
Ken Scadden and Ted Holker, Monticello Township, stated they read about the
council action in the paper and thought the township should have been made aware
of the annexation requests. The township and the city have an agreement as to what
parcels can be annexed. The current requests are not in this area and there is still
available land that has not been annexed.
Steve Grittman, City Planner, stated he did not think that anyone could expect that
the lines of the agreement will never change but the City is not trying to exclude the
township.
O'Neill stated that the big picture needs to be reviewed because there is only sewer
capacity for a set amount of land to be developed.
Bruce Pankonin, Orrin Thompson Homes, stated he had met with the City staff in
1994 and identified potential areas of growth, petitioned in 1995 to the council and
township, and had to wait until the new wastewater treatment plant (WWTP) was
started. The WWTP has now been started and Orrin Thompson can see a need for
'move -up' homes. Pankonin stated they have been patiently waiting and would like
to move forward on this development. _? 4b
Planning Commission Minutes - 214/97
COMMISSIONER MARTIE MADE A MOTION SECONDED BY COMMISSIONER
C DRAGSTEN TO SUPPORT AMENDMENTS TO THE URBAN SERVICE AREA
BOUNDARY BY INCLUDING THE ORRIN THOMPSON AND ART ANDERSON
PROPERTY. MOTION BASED ON THE FINDINGS THAT SUCH ACTION IS
CONSISTENT WITH THE COMPREHENSIVE PLAN. Motion passed
unanimously. (Bogart absent.)
?9,
A
/ M„f'P
BOGART J
Motion that we recommend to the Council that they reconsider the denial for
extension of the urban service area and annexation of the properties we are
discussing tonight. I think the commission would like to see these properties served
and become part of the city, we certainly have the utilities and we've certainly been
talking about this for a number of years, and these parcels have been intergral in
planning our sanitary sewer treatment plant and intergral in planning for some of
the sanitary sewer lines even though ? lift stations
I think it's time that we go ahead and approve these for another reason as well,
because we've been talking about the comprehensive plan and outside the
comprehensive plan for a number of years of the lack of housing there for upper
quality housing in this area and these properties would appear to allow that.
Concerns
For all of those reasons I guess we want to recommend to Council that they
reconsider.
07F
rMarch 26, 1997
,• TO: Honorable Mayor, Momticello City Council Members
and Monticello Planning Commission.
RE: Request to review and include in your next agenda,
the properties within the proposed urban service
area in the urbanization plan.
GENTELMEN:
We have been advised that the City Council has declined
the above referenced project. We cannot believe that our
property does not meer the required city qualifications.
First of all our property lies directly across from the
Oak Ridge area. We have been advised the utilities are
oversized to handle our property with no additional sizing.
Secondly, we are in the area of all new housing and close
proximity to all the schools. Thirdly, weknow that County
Road 118 has been approved for upgrading in 1998 to a full
100 foot roadway, This I believe was done to assist the
required turn lanes into the housing areas.
The property in question is approximately two blocks from
the water tower and less than two miles from the sever
plant.
In reference to the proposed developer, Orrin Thompson
Homes: Their projection is to build upgraded housing,
not tract type homes. This type of homes would generate
the required taxes needed by the City. they deposited
funds for a feeibility study when the City requested -They
have been a major developer in the Twin Cities area fot
approximately fifty years.
We further request that all parties involved in this project
review this proposal and reinstate the above agenda as
soon as possible. Thanking you for your conoideration,
We remain.
W
A.
ERM69 NAOMI M. HERMES
8763 Jason Avenue N.B.
Monticello, Minnesota 55362
7Q
Council Agenda - 4/14197
S and
. (J.0.)
The City Council is asked to consider establishing a task force for the
purpose of defining the "community" component of a National Guard
community and training center. The group that is making this request is
composed of citizens that recently participated in three meetings, which
included a visit to the Brooklyn Park and Rosemount centers. Itis the view
of this group that sufficient commitment is expected from the National Guard
and sufficient potential benefit to the community exists to justify the process
of defining community needs and establishing a potential program for a
partnership with the National Guard. The group that has been involved in
the research included Bill Fair, Bruce Thielen, Duane Gates, Pam Lindberg,
Rita Ulrich, 011ie Koropchak, Rick Wolfsteller, Darrin Lahr, Al Larson, and
National Guard representatives.
The purpose of the task force would be to accomplish the following:
1. Establish expectations. Refine the scope of work of the task
force (2-6 below) and obtain budget approval from the City
Council for proposed activities of the task force.
2. Conduct analysis and bring recommendations to the governing
bodies, including the National Guard, City Council, HRA,
School District, and Wright County.
3. Determine the need. Analyze and define the need for
community uses or facilities. Conduct citizen and organization
surveys, determine what types of uses should be served by such
a facility.
4. Design the facility and site plan. Define the building
components and site plan necessary to meet the need.
Determine alternatives for building location.
b. Define funding sources for construction and identify program
budgets based on needs served.
6. Provide a forum for public input and market concepts once
approved by the City Council.
Council Agenda - 4/14/97
Unfortunately, until the work of the task force is complete and the location
defined, it is very difficult to project the ultimate level of financial
involvement required from the City. At a minimum, under the federal
funding program, the City will need to provide the land and 12.5'% of the cost
of the National Guard portion of the facility (which we have access to all
week and 3 of 4 weekends). Construction of a structure in excess of what is
required by the Guard must be funded entirely by the City. Unfortunately,
funds may not be available from the federal program for years; therefore, a
separate program for funding might be explored utilizing state and
community resources. Such a concept would require the community to pay
more than 12.5'% of the construction cost but would result in the project being
completed sooner than if funded by the federal program.
There appears to be a keen interest among Council members in the study of
development of the training and community center because the item scored
8.8 on a scale of 1-10 in the recent project rating that Council members
completed.
Following are two ideas for composition of the task ford. Take your pick or
mix and match.
Establish a small but powerfiil task force made up of key decision -
makers utilizing organizational staff and MCP for support - total size
of group not to exceed eight.
Under this option, the task force would be made up of key
representatives from the City Council, School Board, HRA, County,
MCP, and National Guard. Staff members and consultants supporting
these organizations would assist the task force in completing its work.
A small task force is easier to work with and more likely to move faster
than a large group. It is more likely to influence the groups that are
represented on the task force.
Large task force made up of a croas section of community members -
total size of group not to exceed 13.
Under this option, additional membership on the task force would
include a broader array of tho community. In addition to the
alternative above, it could include membership from the community at
large, Township, IDC, Planning Commission, Chamber of Commerco,
civic group representative, Senior Citizens, Library Hoard, etc. As
Council Agenda - 4/14/97
with #1, staff members and consultants supporting these organizations
would provide the support necessary for the task force to complete its
work.
A large task force is more unwieldy and might move slower; however,
it may generate broader community support.
As an alternative to establishing a task force, Council may wish to
take the lead on the study and utilize staff and consultants to complete
the work.
Under this option, it is likely that the information will be collected
sooner, but the recommendation might not obtain the broad input
necessary to generate community support.
Deny or table establishment of a task force.
As you know, the City authorized Michael Schroeder with Hoisington
Koegler (HH)to begin work on design ideas and financing concepts for the
community and training center. The report is incomplete pending gathering
of data from the community on potential community uses. It is presumed
that once the task force is assembled, HK would be a resource to the task
force. The first step of the task force would be to prepare a work plan which
would identify consultants necessary to complete the work. The work plan
and associated budget would be subject to approval by the City Council.
Please note that Battalion Commander David J. Elicerio for 1st Battalion,
216th Air Defense Artillery, has announced that the National Guard is
hosting a flag -raising "Meet the Guard" presentation at the High School on
Saturday, April 19, 1997, at 10 a.m. to mark the establishment of a base in
Monticello. As you may have heard, the Guard is already renting space from
the School District on a temporary basis.
Also, l have been informed by Duane Gates that the committee in charge of
development of tho family center, which would include Early Childhood
Education, Head Start, and others, will be recommending that the
development of the family center move forward and not be tabled pending
completion of a training and community center. Apparently, the immediate
need for a home for ECFE outweighs the potential for inclusion in a multi-
faceted community center. This is somewhat unfortunate because most of
the community centers that we have seen have a strong ECFE and "family"
component- The viability of a community center is enhanced by a strong
ECFE because it provides family activities and associated revenue to pay for
shared facilities. For instance, in Brooklyn Park, the gym is used during the
day for pro-schoolers at recess, and kitchen facilities aro available for
20
Council Agenda - 4/14197
preparation of meals. In New Brighton, the School District contributed
$800,000 for construction of their facility which includes ECFE offices. The
New Brighton Center features a huge indoor play structure. It is my
understanding that the ECFE group will be requesting School Board
approval of purchase of a commercial building for conversion into school uses.
Perhaps the task force, if it moves quickly, can help ECFE find an interim
location and convince them to wait for their new permanent home.
C. STAFF RECOMMENDATION:
If Council is interested in researching this matter further, the City
Administrator recommends establishment of a task force. If a task force is
established, staff will contact the organizations selected for service on the
task force and begin to assist the group in preparation of the work plan and
budget for subsequent presentation to the City Council.
A video tape of the visit to Brooklyn Park is available.
STATE OF MINNESOTA
ARMY NATIONAL GUARD
1' Battalion, 216m Air Defense Artillery
5500 851h Avenue North
Brooklyn Park, Minnesota 55443-1825
March 28, 1997
Battalion Commander
Honorable Brad Fylo
Maya of Monticello
PO Boa 1147
Monticello, MN 55362
Dear Mayor Fyle:
I tun the Battalion Co runnandcr for 1' Ballalioi% 210 Air Dcfcaso Artillery, the newest organization in
the Minnesota Amry National Guard. I am writing you to provide information concerning aro of my
subordinate units, Battery C, which is stationed in Monticello mid sill begin con ducli-►g training in Apr it.
Wo fat this is an occasion wash announcing. In Uro history of the Mirmes to Natiasal Guard,
Monticello has im-mr been home to a National Guard organization. Our Battery in Mouticcllo will train
herd, provide opportunities for )=Or, as well as have a positive financial impact on Ore mu mmnity and
surrounding areas. Over time, %%v will become a valuable member of Oro cormmanity.
I personally invite you to our "Meet the Guard" presentation at 10 a.m. on April 19, 1997, at Oro
Monticello High School. There you will have the opportunity to learn more about the Mirumaota Amry
National Guard, the local out C Battery 1-210 Air Deface Artillery, and it's soldiers.
Captain Arden Roar, tho local unit commander, will mise the flag at 1030 a.m. to usl►cr in the
Minnesota Army National Guard to Monticello. Ho has asked aro to pass on to you his desire to attend
your next formal or regularly selmcdulel meeting to pasamlly answer your questions nix] iuvitc you to our
"Med Uro Guard" day. Please feel free to contact Captain Rocs at 612-452-8940 or his senior NCO, Finl
Sergeant La Eby at 612.767.1940 or 612.767.1961 if you world like Oren to attend your next nmecting.
Wo have an informative cud adventurous day scheduled. We plan to cam your support for flattery C
and the Minnesota Army National Guard. I look forward to mecting you on the W.
Sinwrcly,
David J. Ellcerio
Lieutenant Colonel. Minnesota
Army National Guard
Battalion Commander
Council Agenda - 4/14/97
9, Review of bids for contract mowing and consideration of award of
contract. U.S.)
This year, in addition to contract mowing at the library, liquor store, fire
hall, as well as nuisance abatement mowings, we added mowing of the
Riverside Cemetery. Bids were received on April 3, 1997, at 10 a.m. We
received two bids, one from Steve's Lawn & Snow of Otsego, Minnesota, and
one from Carefree Lawn Service of rural Monticello. Carefree Lawn Service
is the contractor who has provided the service in the past to the City. A copy
of the extension of bids is included for your review.
Based upon the bid extension and the quantity of mowings from previous
years' services (22 mowings per year and fall cleanup at the liquor store,
library, and fire hall; and 6 mowings and spring and fall cleanup at Riverside
Cemetery), the total annual value contract is lower with Steve's Lawn &
Snow at $7,548 per year. Carefree Lawn Service would be at $7,950; a
difference of $402. The 22 mowings per year at the city sites is probably a
good number and most likely would not be exceeded. If these sites are
mowed more frequently, a bigger advantage goes to Steve's Lawn & Snow. In
the case of the Riverside Cemetery, however, we based our bid extension on
six mowings per year, which has been the routine mowing contracted for by
the Masons. The grass does sometimes get quite long between mowings. If
the Council were to decide that we should mow 12 times per year at Riverside
Cemetery and increase the grave prices to generate that revenue, Carefree
Lawn Service's annual contract would be just slightly less than that of
Steve's Lawn and Snow ($11,100 versus $11,148).
The first alternative would be to award the mowing contract to Steve's
Lawn & Snow of Otsego, Minnesota, based upon their low estimated
annual price of $7,548.
2. The second alternative would be to instruct the public works
department to increase the level of service at Riverside Cemetery to an
estimated 12 mowings per year and award the mowing contract to
Carefree Lawn Service based upon their estimated annual low price of
$11,100. The increase in level of service to Riverside Cemetery would
most likely result in higher grave fees than if the mowings aero left at
the current level of service previously provided by the Masons.
C3. The third alternative would be not to award the contract, mowing to
either firm.
22
r
Council Agenda - 4114197
Using the current level of services provided at the city sites and Riverside
Cemetery, the City Council should award to Steve's Lawn & Snow of Otsego,
Minnesota, based upon their low estimated annual cost of $7,548 as outlined
in alternative #1. Should the Council decide to increase the level of service in
Riverside Cemetery to at least 12 times year, the City Council should award
the contract to Carefree Lawn Service based upon their estimated annual
cost of $11,100 as outlined in alternative #2. Since the references for Steve's
Lawn & Snow were checked by the Street and Parks Superintendent, Roger
Mack, and found to be satisfactory, and the level of service provided by both
contractors are assumed to be equal, the Council should base their decision
on estimated quantity of mowings and the lowest dollar value for those
mowings as outlined in alternative #1 or #2. There is a slight advantage in
the nuisance mowings to Carefree Lawn Service, but the Council has set a
precedent in the past basing an award upon the actual estimated quantity of
city work rather than nuisance mowings, which are an unknown quantity of
work and are paid by the individual property owners whose property requires
mowing, not the general budget of the City of Monticello.
Copy of the extension of bids.
23
cerF¢nmteatwrummAo 0=147 14 ,
•
C
EXTENSION OF
BIDS
MONTICELLO
MOWING AND LANDSCAPE MAINTENANCE
April 3,1987
CITY OF MONTICELLO, MINNESOTA
10:00 a m.
1ST BIDDER
2ND BIDDER
Steve's Lawn a Snow
Carefree Lawn Service
16200.82nd Street NE
P.O. Box 1038
Otsego, MN 55330
Monticello, MN 55382
REM e I DESCRIPTION
UMT I RATE
UNIT I
RATE
1. SITE A: MON77CELLO LIBRARY
1 Mating, weeding, trimming of
LUMP SUM $28.00
LUMP SUM
$30.00
weedsigrass inc Itier/debris
per time
per time
pickup and disposal
2 Utter/debris pickup and disposalLUMPSUM
$10.00
LUMP SUM
$/0.00
separate from mowing operations
per time
per time
3 Hedge, bush and vine tnmmN
PER HOUR $0.00
LUMP SUM
$0.00
Pa time
4 Fall complete cleanup of aRe inc
LUMP SUM $3500
LUMP SUM
$45.00
disposal of all materiatn
per time
per time
If. SITE 8: HI -WAY LIOUORS
I Mowing, weeding, trimming of
LUMP SUM S2800
LUMP SUM
$3000
weodMgrasa inc k ter/debris
per eine
per time
pickup and disposal
2 UOerldobris pickup and disposal
LUMP SUM $10.00
LUMP SUM
$1000
separate from mowing operations
per time
par Nmo
3 Hodge, bush and vino trimming
PER HOUR $ 000
PER HOUR
$ 000
4 Fog complete cleanup of site inc
LUMP SUM $3500
LUMP SUM
$4000
deposal of M moterwls
pot Unto
pot tame
ill. SITE C: MONTICELLO RRE HALL
1 Move % woadng, trimming of
LUMP SUM $2800
LUMP SUM
$3000
weeds, grass Inc knot/debris
pot time
par bme
pickup and disposal
2 Udtorroobris pickup and disposal
LUMP SUM 111000
LUMP SUM
=1000
soparate from mowing operations
per tlmo
pa time
3 Hodge, bush and vino trimming
PER HOUR $ 000
PFR HOUR
$ 000
4 Fell complato cleanup of 640 inc
LUMP SUM 113000
LUMP SUM
$3500
Oteposal of all matenale
pot Nino
per Nmo
cerF¢nmteatwrummAo 0=147 14 ,
' I
I ST BIDDER
2ND BIDDER
Steve's Lawn 6 Snow
Carefree Lawn Service
16200 - 82nd Street NE
P.O. Box 1038
ITEMS I DESCRIPTION
Otsego.
UNIT
MN 55330
I RATE
Monticello,
UNIT
MN 55362
I RATE
ESTIMATED ANNUAL COST:
N. SITE D: RIVERSIDE CEMET^RY
1 Mowing, weeding, trimming of
LUMP SUM
$600,00
LUMP SUM
$525 DD
weeds, grass inc. trttetldebris
per time
pa time
pickup and disposal
2 Ldterldebris pickup and disposal
LUMP SUM
$150.00
LUMP SUM
$135.00
separate from mowing operations
per time
(City dispaaf site)
Per time
(c.sr..)s e(.c i*i)
$100.00
(GM aro..s.)
3 Spring complete cleanup of site
LUMP SUM
$1.00000
LUMP SUM
5100.00'
to me. disposal of a$ materials
per time
(City disposal eke)
Pertrme
4 Fall compote cleanup of site me
LUMP SUM
$1,00000
LUMP SUM
52,200.00
disposal of al materials
per time
(Off site 6sposal
Pa time$2,60000
)
as per spec)
V. ADDITIONAL SERVICES BY THE MOLAR
A TRACTOR MOWERS:
1. John Deere 1145 72'
tie hour
$3500
2 John Deane F935 72"
car hour
S3000
3 John Deere 42060'
Derhour
53000
4. John Deere 420 50'
per hour
530,00
B. SELF-PROPELLED MOWERS:
1. John Deere 4r
per hour
2 Toro Praline 54-
I
I53500 I
per hour
$30.00
3 Toro Praline U•
De hour
(3000
C. PUSH MOWERS:
1 Toro 21'
hour
53500
YI
1 2 MTD 21-
Ipar
1
per hour
$30 DD
3 MTD 21-
per hour
$3000
D. BRUSH HOG MOWERS:
1 John Deere 055 60' 6 77
per hour
$65 DO
2 John Deere 107000'
per hour
$6500
3. John Dome 5500 13'
pm hour
&8000
4 John Demo F955 4'
psr hour
$6000
E. TRIMMERS:
1 Echo I
not Brion
I nat own
2 Huaduama__E_chn. Sbhl
ort hqpr
S30 fm
No spring cleanup bid, litter pickup only
�7 98
1ST BIDDER 2ND BIDDER
Steve's lawn & Snow Carefree lawn Service
18200 - 82nd Street NE P.O. Box 1038
Otsego. MN 55330 Monticello, MN 55382
CREM 4 I DESCRIPTION UNI RATE UNI I RATE
ESTIMATED ANNUAL COST.
c
r
BASED UPON 22 MOWINGS PER YEAR
AND FALL CLEANUP AT SITES A, B 8 C S1.948.00 $2.100.00
BASED UPON S MOWINGS PER YEAR
AND SPRING 6 FALL CLEANUP AT
RIVERSIDE CEMETERY $5,900.00 55,850.00
TOTALS $7.5x8.00 $7.950.00
NOTE: NMvaraldo Corrwtory Is mowod mon Nan a/ovan (11) dmos par year. Cam -too Lawn Swvko's annual contract roup be
less Own Steve's Lawn d Snow.
c o.o07 qv
Council Agenda - 4/14197
♦ � � ' � V 0 k I I I Li1
Recently the Wright County Board of Commissioners agreed to let the City
acquire 15 lots in the Meadow Oak Estates subdivision that were being tax
forfeited for non-payment of taxes and special assessments. Of the 15 lots
that we will be receiving title on, 2 or 3 of the lots along Meadow Oak Lane
should be kept by the City to be used as part of the ponding in the Meadow
Oak Estates development because of the topography of the lots, and an
additional lot is lost for Eastwood Lane entrance into the Eastwood Knoll
development. The result is that the City will have 11 or 12 additional lots
that can be sold and put back on the tax rolls.
The City had requested that state deeds be issued to the City under the
purchase authority to allow us to resell the lots without any restrictions
attached. Initially, concerns were raised by residents of the Meadow Oak
Estates development on whether the covenants that were initially recorded
against the lots would remain in effect if the properties were sold by auction 0
under the tax forfeiture process. The Council previously had agreed that it
may be better for the City to simply acquire all the properties, which would
allow us to better control the type of housing that would be placed on these
lots in the future. It was also noted that 6 of the lots along Meadow Oak
Avenue were abutting the City's Eastwood Knoll development, and this
would enable the City to ensure that adequate housing was placed on the lots
at the entrance to our development.
At this point, the special assessment debt for streets and utilities, including
penalties and interest that have accrued over the last 10 years, amounts to
approximately $28,000 per lot. It is obvious that the lots will not sell for this
amount but are likely to be appraised at somewhere between $20,000 to
$24,000 each. The question becomes, how should the City proceed with
marketing these lots? Options include:
Offer the properties for sale to the highest bidder with a
minimum price per lot. We could establish covenants and
minimum standards we would require for any building placed
on these properties.
We could act a price for each property and attempt to market the
properties ourselves. Again, we could establish any restrictions
or covenants we would like to place on the properties.
Council Agenda - 4/14/97
3. The City could price and market the lots individually and
establish a program of incentives to encourage higher -valued
homes by some mechanism of lowering the price of the lots
accordingly.
Since these lots are adjacent or very close to the Eastwood Knoll
development, we could simply add these parcels to the listing
agreement we already have with Edina Realty and Dale Florek
as our agent.
The three lots that are needed to be replatted into the Eastwood Knoll
development second phase will be started soon by Taylor Surveying. As far
as the remaining lots that are suitable for building purposes, it may be the
easiest for the City to simply arrive at an asking price for each lot and
incorporate the listings into our agreement with Dale Florek of Edina Realty
to market. The idea of offering incentives to individual developers or
builders who agree to build higher -valued homes would certainly be another
option to consider, although we can offer the same incentives by utilizing a
real estate agent by simply requiring covenants to be established on these
lots for minimum building standards and pricing the lots accordingly.
Along with the purchase of the 15 lots in the Meadow Oak Estates
subdivision, the City also acquired approximately a 5 -acre parcel of land east
of Cedar Street and north of Dundas Road south of the Silver Fox Motel area.
At this time, it is not recommended that we make a decision on what to do
with this property and wait to see what develops in the area first.
Council could establish that the City will market the properties
without the use of a specific real estate listing and establish an
incentive program to encourage higher -valued homes to be placed on
these parcels. Council could enlist the services of a real estate agent
for setting the market value or establish your own values.
Council could determine to market the properties by adding the
parcels to the existing real estate listing we have with Edina Realty
and Dale Florck.
Council could advertise the parcels for sale to the highest bidder by
establishing a minimum bid and any covenants we would like placed
on the parcels.
Council Agenda - 4/14/97
4. Council could authorize the staff to obtain a market analysis of the
value of the lots and begin negotiations with various builders who may
be interested in acquiring all of the lots subject to minimum building
standards we establish.
C. STAFF RECOMMENDATION:
It is recommended by the City Administrator that adequate covenants and
restrictions be kept on these parcels to protect the values of the Meadow Oak
Estates neighborhood and to ensure adequate housing is placed next to the
Eastwood Knoll development. While it may be easiest for the City to simply
include the remaining buildable lots into our listing agreement with Dale
Florek of Edina Realty to market along with our Eastwood Knoll lots, there
has been interest by various builders/developers who may be interested in
acquiring all of the lots as a package. If we didn't have to include real estate
agent fees, we may have more latitude in trying to work with a builder such
as Novak Fleck or Homes Plus Builders to purchase all the lots at a fair
price; and in return, the City could require certain minimum standard homes
be built in the area to complement the neighborhood. If a package deal could
not be worked out with one or more builders, we could then simply market
the lots individually through a real estate agent or by ourselves.
Although the easiest method of selling the properties would be to simply add
the parcels to the listing agreement we have with Edina Realty, I would
recommend we first use Edina Realty to give us a market analysis of the
value of these lots and then negotiate with various builders who have an
interest in acquiring all of the lots as a package deal. In addition, if we can
set minimum building standards for the area that will encourage nice
housing to be constructed and still provide a fair price to builders for the lots,
I think there are one or more larger builders who currently aro building in
Monticello that would have an interest in working with the City on these
parcels. If negotiations do not arrive at an agreement with a single
developer, we can then add them to the listing we have with Dale Florek and
simply sell them individually.
Map of lots acquired and available for sale.
26
C
OUTI.01
R
177 14224
142200 JI
-tax forfefted
�Parcels
C,,vAA
g0fff"'
142,50,
Coll, FtCIAL
177 14224
142200 JI
-tax forfefted
�Parcels
C,,vAA
g0fff"'
142,50,
Council Agenda - 4/14/97
A RFFFRFNCR AND BA .K .RO 1ND:
The Building Official has prepared information for the City prosecutor
requesting that a criminal complaint be initiated against a person who has
long maintained a dangerous public nuisance and installed a building
contrary to agreements with the City and without building permit.
Upon contacting the City Attorney, it was found the City apparently does not
have legal services for such prosecutions. The City Attorney referred the
Building Official to the Wright County Attorney for such prosecutions.
The Wright County Attorney informed the Building Official that their office
does not prosecute such cases and that their office typically prosecutes only
those cases brought forward by the Wright County Sheriff s Department. A
copy of the law enforcement contract between the County and the City is
attached. Item number Ld. of that contract specifically exempts all of the
laws typically enforced by the Building Official.
On January 13, 1997, the City Council appointed Mr. Paul Weingarden to
represent the City as its City Attorney. There is no known written contract
between the City and the City Attornoy. There appears to be an
understanding that Mr. Weingarden will provide legal services; however,
administration, authority, and scope of services are undefined.
B. ALTERNATIVE ACTIONS:
Motion to: Direct the City Attorney to work with staff to develop a
contract agreement for legal services between the City
Attomey and the City of Monticello according to the
recommendation of the City Administrator.
Motion to: Authorize and direct the City Attorney to provide legal
services to the Building Official in fulfilling his duties to
enforce State Statutes and City Ordinances, including
criminal and civil prosecutions not within the scope of
legal services provided by Wright County.
Council Agenda - 4/14W
The City Administrator recommends that City Council direct the City
Attorney to work with staff to develop a contract agreement for legal services
between the City Attorney and the City of Monticello. That agreement is to
define administration, authority, and scope of legal services to be provided,
and contain usual provisions addressing such issues as pay rate, manner of
payment, cooperation, liability, duration of payment, liability, etc. That
agreement is to provide for civil and criminal prosecutions not within the
scope of services provided to the City by Wright County.
It is further recommended that the City Council authorize the Mayor and
City Administrator to review and enter into such an agreement on behalf of
the City of Monticello.
Copy of contract for police services.
28
p
JNTY
70,
COUNTY OF WWGHT
COMMISSIONERS
OO
KEN
/0 2nd Sneer NW, RM 235
JUDE
Flet DUMV
7
8t�alo, Minnesota 55313-1188
FATS WWF E
d
Tel: (612) 682.7378
JACK RUSSEK
4Y
1.800-362.3667
Fax: 612.682.6178
ThOd Diwi
JUDIE ROSE
7880
F -.h Duvia
DICK MA77SON
RICHARD W. NORMAN
C ay Candtnamr
F -v% D4nia
December 27, 1995
Mr. Rick Wolfsteller
City Administrator
City of Monticello
250 East Broadway
Monticello MN 55362-9245
Dear Rick:
Enclosed is a fully executed contract for police services for 1996
through 1997.
Ily,
hard W. Norman
County Coordinator
RN/srb
Enclosure
C
EQrr OAwrtwdty / A11L*uttw Action Nnwh yrrr '/
T LAW ENFORCEMENT CONTRACT
THIS AGREEMENT, made and entered into this _AJA_ day of 1995, by and
between the COUNTY OF WRIGHT and the WRIGHT COUNTY SHERIFF, hereinafter referred to as
"County' and the CITY OF MONTICELLO hereinafter referred to as the 'Municipality';
WITNESSETH:
WHEREAS, the Municipality is desirous of entering into a contract with the County for the
performance of the hereinafter described law enforcement protection within the corporate limits of said
municipality through the County Sheriff; and
WHEREAS, the County is agreeable to rendering such services, and protection on the terms and
conditions hereinafter set forth; and
WHEREAS, such contracts are authorized and provided for by the provision of Minnesota Statutes
471.59 and Minnesota Statutes 436.05;
NOW THEREFORE, pursuant to the terms of the aforesaid statutes, and in consideration of the
mutual covenants herein contained, it is agreed as follows:
1. That the County by way of the Sheriff agrees to provide police protection within the conpomte
limits of the Municipality to the extent and in the manner as hereinafter tet forth:
A. Except as otherwise hereinafter specifically set forth, such services shall encompass
only duties and flmctions of the type coming within the jurisdiction of the Wright
County Sheriff pursuant to Mitmesota Laws and Statutes.
b. Except as otherwise hereinafter provided for, the standard level of service provided
shall be the same basic level of service which is provided for the unincorporated areas
of the County of Wright, State of Mianesota.
C. The rendition of services, the standard of perfortnance, the discipline of the officers,
and other matters Incident to the performance of such services and control of personnel
so employed shall remain in stud under the control of the Sheriff.
1
d. Services purchased pursuant to this contract shall include the enforcement of Minnesota
State Statutes, including but not limited to the Traffic Code and the Criminal Code,
as well as all local ordinances enacted in conformance therewith. Statutes and
ordinances which prescribe enforcement by a different authority; i.e., the State
Electrical Code, the Uniform Building Code, etc., shall be excluded from this
agreement. Ordinances pertaining exclusively to purely local city manage=nt matters;
i.e., sewer and water collection, etc.. shall be excluded from this agreement. The
Municipality shall be responsible for enforcement of the Municipal Zoning Code,
except that the Sheriff will enforce nuisance ordinances conforming to State law; i.e.,
junk cars, etc. and traffic ordinances; i.e., parking and erratic driving.
2. That it is agreed that the Sheriff shall have full cooperation and assistance from the
Municipality, its officers, agents and employees so as to facilitate the performance of this agte.-ment.
3. That the County shall furnish and supply all necessary labor, supervision, equipment,
communication facilities for dispatching, cost of jail detention, and all supplies necessary to maintain the
level of service to be tendered herein.
4. The Municipality shall not be liable for the direct payment of any salaries, wages, or other
compensation to any personnel performing services herein for said County.
S. The Municipality shall not be liable for compensation or indemnity to any of the Sheriffs
employees for injuries or sickness arising out of its employment, and the County. hereby agrees to hold
harmless the Municipality against any such claims.
6. The County, Sheriff, his officers, and employees shall not be deemed to assume any liability
for intentional or negligent acts of said Municipality or any officer, agent, or employee thereof.
7. This agreement shall be effective from January 1, 1996 to December 31, 1997.
8. The Municipality agrees to pay to the County the sunt of $33.00 per hour for law enforcement
protection during the calendar year 1996 and not to exceed S34.5C per hoar during the calendar year 1997.
If salaries of Deputy Sheriffs am increased at any time during the term of this contract, the hourly rate of
this contract shall not be increased.
9. This contract shall be extended automatically for successive one year periods at a rate to be
established by the Carry, unless the County or Municipality shall notify the other of termination, in
writing, prior to August 15 of each year.
10. The number of hours of service to be provided pursuant to this contract are as follows: 24
hours oer day: 416 additional hours on Fridays/Saturdays - 9.176 hours annually and shall provide 24-hour
call and general service. The Municipality shall notify the County in writing prior to August 15 regarding
any change in the number of hours for the subsequent year.
11. The County shall provide for all costs and prosecution efforts with respect to violations
charged by the Sheriff in the performance of this agreement. All fines arising from such prosecutions shall
accrue to the County. Violations of municipal ordinances excluded from enforcement by this agreement
shall be prosecuted by the Municipality at its expense. All fres arising from city prosecutions shall accrue
to the Municipality unless otherwise provided by law. O
12. Pursuant to law, the County Auditor/Tressurer shall remit to the Municipality its share of all
fines collected. The Municipality shall return to the County within 30 days all fine money attributable to
prosecutions initiated by the Sheriff in accord with Paragraph l l of this contract. The Municipality shall
keep and retain any fine money submitted by the Auditor/Treamm attributable to prosecutions initiated by
the Municipality.
13. For ft purpose of maintaining cooperation, local control and general information on existing
complaints and problems in said Municipality, one member of the Municipal Council, the Mayor or other
person or persons shall be appointed by said Council to act as police commissioner(s) for aid Municipality
and shall make periodic contacts with and attend meetings with the Sheriff or his office In relation to the
contract herein.
I
14. The County shall save, hold harmless and defend the City from any and all claims arising
from the acts or omissions, including intentional acts and negligence, committed by employees or agents of
the County or Sheriff while in the performance of duties in furtherance of this contract.
IN WITNESS WHEREOF, The Municipality, by resolution duly adopted by it governing body,
caused this agreement to be signed by its Mayor and attested by its Clerk; and the County of Wright, by
the County Board of Commissioners, has caused this agreement to be sined by the Chairman and Clerk
of said Board, and by the Wright County Sheriff, effective on the d#,above
Dated: 12--11—qs
ATTEST: a
Clerk G
3
4
//cop
WRIGHT COUNTY CONUAMIONERS:
Dated: /L1/LL9,'
7.
Ken J n
ATTEST: KQr`
Richdrd W. Norman
County Coordinator
Dated:
Donald Houmpa,; j
Wright County Sheriff
Approved as to fora and execution: execution:
- qof
Wyman 74. Nelson, Wright County Attorney
3
4
//cop
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MI.ft OCRATIMIG UIPII-L45 101.43121.71119
032 0Owq
I HLLRS 6 A5501:,INC R1BL1
HRA tY"L55IONA EfRVICE
174.62
MILC P141FE651(MALLCRVIC 213.46301.31"
037 00014
P—F ULNV/LNIMTII IR 1 22
21/,0.00
MI`,C PR0FLS51 01"L f, RVI[ 213.%6522.3199
012 OltltS
2,(17%.62
'1914" TOTAL
(L4 RIVIR PRINTINI; 6 PAR
(,t AMPS•01 DG
721.9%
MI;f OFF RAI IML UbvL IES 101.42401.2199
all orwl
IIQRLII(F (ORPORAT10N
NT VAIQ/1111 Of PI
36.00
TIPAIR a MIC - IM(N & 10 101.4.7201.40"
037 0(101'
F YI I`, I'(AVAI IAG 6 IMY
03V '16YIL15/f IR1 101"7
M
90.40
MI�.f M41Ff551O41 LERl11f 101.41101.]199
032 0011
LP16L1. (O0FtR 6 COWAN'
077.56
IIQIAR EO]. %97•.0.2510
"II
111" C0790.2530
012 ("1067
("10671
75,('1
ILZI IU1I IQ1. 60/•11.3330
037 (DANA
7.910.15
Vf ADUR TLDIAI
BRC FINANCIAL. SYSTEM
CITY OF HON11Cf LLO
(W: 72:51
`.YFxrkrlr 9f 13;IIt
CI`J.OR VO4,30 PACE .
(\/���04/11/91
� ,..R NAR
OF SCR. PT ION
N1L/IM1
ACCOUNT NAME FUND L ACCOLWT
CLAIM INVOICI
PEO F/P ID LIN[
CR055LEIN BEVERAGE INC.
125.00
MISC TAXABLE UNJ.49750.2540
1068037
CO[P,,6
1,563.30
BEER 609.49750.2520
128211
032 O(.61
47.70
BEER 019.49750.2570
128618032
OOUSA
8,130.25
BEER 609.49750.2520
128614
032 000b"10,466.25
'NEMX/R TOTAL
NFEa1ES/JERRY
CLEANING 4/1 10 4/15/91
727.50
PROF SRV - CUSTODIAL 211.45501.3110
032 UOl.U6
M1'iJlf10E
JUICE
14.25
MISC TAXABLE 609.497!.0.2540
76696
032 f10OW
JC"SON 8805 u01.E:.ALE L
4,102.12
LIWOR 609.49750.7510
032 00.06h
1,946.61
WINE 609.49750.2530
032 Odb6
ibS.W
FRE I.1 W9.49750.3330
0320(061
0.213.73
A INMR TOTAL
R rAPT STORE
F'/Y SUI"If1
5b .8000(X4.101.43110.2199
DM kAtlX6 EAIFS'LIfS 10/.43110.7199
037 00(X4.
F -MLS FOR PAILS
21.78
SMALL TOOLS 11 IV111f19.NT 101.45201.2410
1655
032 (m42
Q18.08
'VEN004 107 AL
LLAOIF 01'M6.11105 INS
1N5 MNLYAL 1/1/91-98
16,517.00
Ugl(AL 11X011111 IMJIRA 101 ,49240,1610
0 . 00X114
INi RfWWI. 3/1/91-90
4,OIS.00
PROW FI INi1RANI.F 101.49240.3620
032 M.15
IN5 RE MITAL 1/1/97.90
3,500.00
VEN I CIF IM`AWANI1 101.49240.3630
U,! 1X036
INS RENEYAI 3/:/97-90
153.0X)
MISC UNL RAI .NL3RANCE 101.49240,7699
072 Oooft
INS 11 NINA 3/1/91911
534.0(1
GENLRAL LIA81111Y IN'IIRA 211.45 501.3610
037 (0100
INS RLM VAI 1/1/97.90
601.00
PROPERTY 711. 45501.3670
011 01,1119
INS ISq WI 1/:/9/ 70
I,UIO.(0
:WSL&ANCL
OM RAI 01X077114 1M511RA ID1.Y]201.3610
037 051mi
.Hi .1 AI 1/I/9t-9N
118.00
PAOPLRIY ,FISRAXLL 101.47[01.1620
037 LW1Al1
INi RCM YAI 311/9:-9R
h,23].UD
VIMICIE INiIIRAMLf 10 1.42201.3630
032 000117
INi RL An WI 3/1/91-1D
1,147.(X7
PREPAID INSINiAN[I 609.15502
U17 Dow
INi RENIWL 1/7/91 90
1,571.(0
Lf PO RAL I IABIL111 INS.INA 102.49Y!W.361U
012 0,X1.4
I N'. INMYAL 1/1/41 91;
72.00
PAM RTY IM'�11MNCf. 102.494.30.1620
Olt 00X05
I X', MMYAI 1/1/41 90
hf.h.(0
VTHILLI IM'AN<AgC 602.49490.7630
011 0X4136
IXx RLM VAI 1/1/91 90
205.00
U.NI RAL LIAtlIL. IY INXRA LOI.:.. 3610
011 9(X701
I N`, m%I WAI 1/1/97 961
4,',71. an
P.W1 RTY IN:IIRw 6[71. 494(10,3670
1,!2 (bp.71
I H'. R1 L 1/1/91 9;l
CY4.t0
VI H161 I. mN URANfE t02. 404RO. U30
017 (1(XNi2
IN'. 11 N1 3/1/;11911
♦,M9.W
UM RAL LIA0IL III IWAXIIA 101.49400.76,0
O37 fXNMXI
IM MMWAL !/I/97 10
.111.00
FOWCRTY IMJRANL 10 1.49440.1670
1,1/ 70X01
IN, MMYAL 1/1/91-91,
204.00
VIHILLF INUZZAWL t91.Y9AM 0.1630
Oil 0NX711!
G0,hn.00
VL MOOR TOTAL
1111IRT 101114'C
6.12
1M IUII 607.407!x0.7330
/10111
012 OLN x.t
BK FINANL'I AL SYSTEM
CITY OF MONlICELLO
08:27:55
SCF, tul• of Bills
CL540R-VO4.30
PACE 3
j��(j12w/It/91
'vENDOR NAME
OESCRIPI ION
AMOUR
ACCOINT NAME FLND L ACCOUNT
CLAIM INVOICE
POO F/P ID LINE
MARCO BUSINESS PROOUCTS.
CONF CAB INf T/CITY MALL
680.30
FUVIITl1EE A FI NTIREES 101.41940.5601
007
032 00
REPAIR COPY MACHINE
137.60
REPAIR L nTC - MACH L EO 609.49 754.4044
FS016792N.II
032 00041
817.90
VENDOR TOTAL
MED -COMPASS, INC.
MEDICAL EXAMS/FIRE DEPT
1,268.25
MISC PROFESSIONAL SERVIC 101.42201.3199
032 00018
FN COLW71ES INSURMCE TR
MEMS DUES/DF71.IC TESTING
250.00
fKAS, MEMBERSHIP 6 SUBSC 101.43110.4330
037 00001
MIN DEPARTMENT OF HEALTH
QTR 1, 97 WATR COIN FEE
2,493.00
WATER SERVICE CONNECTION 601.49440.4375
032 00054
IN DEPT OF TRADE 6 ECOM
ARM AA SUR1: CRANT PYPTT
2,483.45
GRANT WI/EF - AROFLAM 222.46501.6602
032 00002
MONTICELLO SENIOR CITIJF
CONTRACT PYI*T APR 91
2,833.33
SENIOR CENTER CONTRIARI 101.45175.3136
037 00010
NORTHERN PLLMEIINC fECll.
FIRE DEPT REPAIRS
311.15
REPAIR • MTC - VEHICLES 101.42201.40S
032 00023
1.11' MAgRF1EAD
FTCIS FOR M SI1P;d01
50.00
cover RfNCE \ SCHOOLS 101.42701.3320
032 00043
PHILL II WIML A SPIRITS
44.03
FREIGHT (os. 49TS0.3330
032 00038
1,627.36
LIQ" 609.49150.2510
211999,213832,
032 00036
1,251.50
MINE IA9.r9750.2530
2/7000,713832
032 ODO)7
2,911.89
AVLNDOR TOTAL
PRO AC CROP CONS)L1ANf 5.
EKIN PAY -,:OIL "ITORIYG
1,075.00
MI5C PrOUFLGSIONAL "TNTC 602.49480.3199
037 00053
QUAIITV VINE { I.PIR175 C
505.72
IIANOR 60'3.,,9150.2510
402633
072 EAAM.9
504.10
WINE 609.49150.2530
407634
031 U111L11
1.Doe. (12
'VENDOR TOTAL
R7.D WI NC/LI fY 01
TOREN INC "A"",0
7,000,00
POOF FPI - LEGAL FEES 101 .41 E01.3040
032 000r6
k(IIADIE EQRMTRNTION/TME
LEHFi1TIR 'TOR 115
"79.99
nl Of. (f'2, RA E ING UW -FL IE5 101.,,1990.2190
032 OMI
BOfn0lll PER GUPL IL5
41.07
MI OC ofFICE UrM I" 101.61520.709D
75900
032 000`A
I Mr.fEi PAKI
01.10
PRINTID FON15 11 PARR MOI.%WD.70:9
75400
017 00051
190.19
BVI NOWTOTAL
BRC F 1 NANO I AL SYSTEM
/11/91 08127:55
A80R NILE
DESCRIPI I ON
RIVERSIDE OIL
CAS
RON'S ICE COMPANY
ICE
THOIPE DISTRIOU719C COP
TOTAL REGISTER SYSTEMS.
CASH REC REPAIR
UNIVERSITY OF MINNESOTA
M€GHAMIC TTINC-A CAPIMSKI
WIGHT COINTY AUDITOR -TR
SCF RC CIUNT PYMT
WICNT COUNTY 8111 CPPAN
!!! i0W SAND SACS
I
3541
SCM.A11• of Bill.
AM(AJN1
ACCOIMT NAM[
FU7D ► ACCOUNT
927.72
M0104 FUELS
t01.43120.2120
46.00
MISC TAXABLE
609.49150.2540
814.50
BEER
609.49750. 2520
1,659.25
BEER
609.49 150.2520
34.45
BEER
609.49150.2520
8,508.20
*VENDOR TOTAL
138.12
REPAIR ► KIC - MACH \ E0 609.49154.4044
90.00
CONFERENCE ► SCHOOLS
101.41120.3320
2,760.51
CRANI REIMBUISEMENI
122.46501.6601
1,510.00
MI,.0 OTNR EXPENSE
101.42501.4399
1,9311.00
M15C OMR EXPENSE
101.42501.4399
3.440.00
-AND0R TOTAL
3541
CITY OF MONTICELLO
CL540R-VO4.30 PACE 4
CLAIM INVOICE
P0N F/P ID LINE
11207
032 00041
293464
032 OW70
102649 (BAL)
032 00071
103020
032 00072
11745
032 CM73
3541
037 00052
032 00055
032 00012
910119
032 00044
970409
031 00045
RRC FINANCIAL SYSTEM
(w/11/97 08:27:75
(L.. MAME
DESCRIPTION
REPOR7 TOTALS:
Schedules of Bills
AWOn ACCOLMT NAME FUND L ACCOUNT
130. 716. T 7
RECORDS PRINTED - 000080
CLAIM INVOICE
CIIY OF MONTICELLO
CL140WV04.30 PACE 5
F" F/P IO IINE
BRC FINANCIAL SYSTEM
Cw/11/97 08;23:27 Sc1wAu1• of Bills
FIMp AECAP;
FLWD DLSCRIF'71CM DISBUFISEENTS
101CENERAL
FUND
66,(151.98
211
LIBRARY FLOM
1,364.50
213
IM FWD
2,874.62
222
SCERC (ECON RECOVERY CAW)
5,243.%
223
OOF (CENT NI 10111 FIND)
1,100.21
601
WATER FD
IN
7,712.00
002
(EVER FEND
8,166.00
609
MUNICIPAL 1.10" FUND
37,153.50
651
RIVERSIDE CEMETERY
450.00
TOTAL All FUNDS 130,716.77
PAW ISCAPI
KANT, NME
DISLi1R`•EPENTS
---- --------- ----------- -----
4LNL UNERAL CNCKINC
93.563.21
LIOR LI OIIOR I.KCM INC
31,153.50
TOTAL ALL BANKS
130,116.11
TIME PRECEOINC LIST OF BILLS PAYABLE WAS REVIEWED AMO APPROVED FOR PAYMENT.
DATE............ A7PQMD BY .................................
a
CITY OF MONTICELLO
CLO50S-VO4.30 RCCAPPACE
CL54OR
Lm