City Council Agenda Packet 09-13-1999
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AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, September 13, 1999 - 7 p.m.
Mayor:
Roger Bclsaas
Council Members:
Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen
I. Call to Order
2 A. Approval of minutes of the regular meeting of August 23, 1999.
B. Approval of minutes of special meeting of August 23, 1999.
C. Approval of minutes of special meeting of September 7, 1999.
3. Consideration of adding items to the agenda.
4.
71:> A' ~ MO-y, o/t.-
Citizen comments/petitions, request and complaints..fir C f/ '(J
il/pcQ~ -rl f1+. T (j0 K-- W <l p\A Q7". 0 (-l7Jd~o- w L
Consent agenda.
5.
A. Consideration of adopting resolution approving a Drug and Alcohol Testing
Policy for the City of Monticello/Heartland Express
B.
Consideration of Resolution supporting a fee increase for Deputy Registrar.
C. Consideration to modify the EDA Business Subsidy Criteria/Greater Monticello
Enterprise Fund (GMEF) Guidelines.
D. Consideration to review GMEF Loan No. 016 for compliance with EDA-GMEF
criteria.
E. Consideration of a request for a final planned unit development permit within the
CCD Zoning District to allow a mixed use feed and retail operations. Applicant:
Little Mountain Feed.
F. Consideration of granting a conditional use permit allowing a small expansion
to a restaurant/bar. Applicant: Hawks Sports Bar and Grill.
G. Consideration of concept and development stage residential planned unit
development consisting of five 12 unit apartments. Applicant: Monticello Village
Apartments.
H.
Consideration of renewing the interim use permit for the Monticello Public
Schools Turning Point ALP. Applicant: Monticello Public Schools.
I. Consideration of establishing park dedication requirements for multi-family
developments and establishing policy implementing pathway development fund.
Agenda
Monticello City Council
September 13, 1999
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1.
Consideration of adopting joint resolution supporting annexation of the Rolling
Woods Subdivision.
K.
Review of proposals for Riverside Cemetery caretaker position and consideration
of entering into a contract.
L.
Consideration of amending City of Monticello Liquor Ordinance to allow
dispensing of intoxicating liquor at the Monticello Community Center.
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6.
Consideration of items removed from the consent agenda for discussion.
7.
Public Hearing - Consideration to adopt City criteria for awarding business subsidies.
8.
Public Hearing - Consideration of a resolution authorizing a tax rate increase.
9.
Consideration of resolution adopting the preliminary 2000 budget and tax levy.
10.
Consideration ofa request forrezoning from R-l (Single fmnily) to A-O (Agricultural-
Open Space) and a conditional use permit within the A-O Zoning District to allow a golf
course and club house. Applicant: Monticello Country Club.
Consideration of authorizing City maintenance of School Boulevard adjacent to
stormwater ponds between Eider Lane and Pelican Lane.
Consideration of reviewing bids for Chelsea Road and Walnut Street Improvement and
award of contract.
13.
Consideration of approving Groveland preliminary plat and adopting a joint resolution
supporting annexation of Phase I of the Groveland plat.
14.
Consideration of approving plans and specifications and authorizing advertisement for
bids for West Bridge Park Lift Station Improvement.
Consideration of an offer to purchase City owned parcel adjacent to re-aligned Chelsea
Road - Dan Mielke.
Consideration of a zoning text mnendment to allow external illuminated
projecting wall signs. Applicant: City of Monticello.
Approve payment of bills for September.
Adjourn
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MIN UTES
MEETING - MONTICELLO CITY COUNCIL
Monday, August 23, t 999
Members Present:
Roger Bclsaas, Roger Carlson, Clint Herbst and Brian Stumpf.
Members Absent:
Bruce Thielen.
Mayor Belsaas called the meeting to order at 7:05 p.m. and declared a quorum present.
2. Approval of minutes of the re2ular mcetin~ held on Au~ust 9. 1999.
ROGER CARLSON MOVED TO APPROVE MINUTES OF AUGUST 9, 1999 WITH THE
UNDERLINED ADDED TO PARAGRAPH 2, PAGE 5,"MOVED TO GRANT AN INCREASE OF
$100 UP TO $2025".
3. Consideration of adding items to the a~enda.
John Simola had a change order request for work on the TH 25 project which was added as part
of Item #11.
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Citizens comments/petitions. reauests and complaints.
None.
5. Consent agenda.
A. Consideration of adopting a resolution approving Monticello Heartland Express 2000
Budget and Transit Assistance application. Recommendation: Approve adoption of a
resolution approving the Heartland Express 2000 Budget Plan and Transit Assistance
application.
B. Consideration of accepting Environmental Assessment Worksheet for the Groveland
preliminary plat and authorize publication and advertisement for public comment.
Recommendation: Move to accept the Environmental Assessment Worksheet and authorize
publication.
C.
Consideration of a Resolution Declaring Intent to Reimburse Project Costs through
bond sale proceeds. Recommendation: Adopt a resolution indicating the City's intent to
reimburse itself through a future bond sale for the Dundas Road Paving Project and
Chelsea Road East Improvement Project #98-08C. RESOLUTION 99-44.
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D.
No item on the agenda.
Council Meeting - 08/23/99
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E. Consideration of approval of on-sale liquor license transfer - lP.' s Recommendation:
Authorize the on-sale liquor license for 1.P.'s be transferred to Chad and Jennifer Ilinz.
F. Consideration of Change Order #22 on WWTP Project 93-14C. Recommendation: Approve
Change Order #22 for City of Monticello Project #93-14C, Monticello Wastewater Treatment
Plant Expansion in the amount of $3,196.
G. Consideration to adopt a resolution calling for a public hearing for establishment of Business
Subsidy Criteria. Recommendation: Adopt a resolution calling for a public hearing by the
City Council on the proposed Business Subsidy Criteria. RESOLUTION 99-46.
H. Consideration of East County Road 75 Project Street Lighting. Recommendation: Award the
lighting contract for the median lighting on County Road 75 East to NSP for a cost of
$61,815.06.
I.
Consideration of adopting a resolution to modify Central Monticello Redevelopment Plan and
establish TIF plan for TIF District 1-26. Recommendation: Adopt a resolution calling for a
public hearing by the City on the proposed adoption of the modified Redevelopment Plan for
Central Monticello Redevelopment Project No. 1 and the proposed establishment of the TIF
District No. 1-26 therein and the adoption of the proposed TIF plan therefor. RESOLUTION
99-47.
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ROGER CARLSON MOVED TO APPROVE THE CONSENT AGENDA. CLINT HERBST
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
6. Consideration of items removed from the consent ae:enda for discussion.
None.
7. Consideration of selectine: a developer for further nee:otiations on the sale and development of
City property at 5th Street and Walnut Street (Former Ferrell Gas Site)
The City received a letter from one of the developers indicating that they could not be present at this
meeting and requesting the Council to table action on this item. It was noted that both projects are
similar as far as type of structures and value. An evaluation of the project as well as an analysis of
the type of use proposed and its tax impact will be prepared and presented to the Council at the next
meeting.
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CLINT HERBST MOVED TO TABLE ACTION ON THE SELECTION OF A DEVELOPER FOR
THE DEVELOPMENT OF CITY OWNED LAND AT 51H AND WALNUT STREETS. BRIAN
STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL Y.
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Council Meeting - 08/23/99
Consideration of l!rantin~ concept stage planned unit development approval for five 12-unit
apartment buildinl!s. Applicant: Monticello Villa~e Apartments. Location: Northwest corner of
intersection of Minnesota Street & 7th Street.
Deputy City Administrator, Jeff O'Neill and City Planner, Steve Grittman provided the background
on the proposal from Monticello Village Apartments to construct five 12 unit bui [dings and a
commercial/industrial building on 11 acres ofland lying east of Elm Street. Revisions to the
drainage pond area had been made since the Planning Commission reviewed it. The Planning
Commission in their review noted concerns about how close the structures were to each other. Steve
Grittman reviewed the proposal. The east side of the parcel is the proposed location for the five
residential structures and the west side would be the location for the commercial/industrial use. It
was the opinion of the staff and Planning Commission that the proposal tits the land use plan. Brian
Stumpf questioned the commerciallindustriallabel as he did not feel comfortable with any industrial
use abutting a residential area. Steve Grittman explained that the area is currently zoned PZM which
does allow certain commercial uses. If there is any proposal for industrial use it would require
rezoning and that would have to come before the Planning Commission and the Council. The
Council also addressed the extension of7lh Street. Brett Weiss from WSB reviewed the ponding
design. The developer spoke regarding the proposal and noted that revisions had been made to the
plan to accommodate the concerns raised by the Planning Commission. The buildings had been
spread out so that there is a distance of 25 feet between them and they are located 30 feet off of the
utility easement. He stated that expansion of the commercial/industrial portion of the property
would trigger the extension of 7th Street. Dick Frie, Planning Commission Chair, indicated that
because of the revisions, the Planning Commission would like to see the proposal again so that they
could review it and justify their recommendation to the Council. Jeff O'Neill asked if the developer
could request both preliminary and final PUD approval at one time and the City Planner indicated
that could be done.
BRIAN STUMPF MOVED TO TABLE THE PROPOSAL AND REQUEST THE PLANNING
COMMISSION TO REVIEW THE AMENDED PLAN PRIOR TO CITY COUNCIL
CONSIDERATION. RICHARD CARLSON SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSL Y.
9.
Consideration of zonin!! ordinance amendments establishin!! tattoo and body piercing parlor as
a permitted use in a B-4 zone and consideration of adopting a citv ordinance establish in!! a
licensing requirement for operation of same.
City Planner, Steve Grittman explained that discussion of the ordinance was initiated upon receipt
of an application to establish a tattoo parlor. The application is no longer active but the City is
pursuing the establishment of the ordinance so that the City has an ordinance in place should there
be future applications. The proposed ordinance sets up licensing procedures and designates what
zoning district this use would be allowed in. Wright County would be designated to handle the
inspection requirements of the ordinance.
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Council Meeting - 08/23/99
CLINT I IERBST MOVED TO APPROVE AN AMENDMENT TO THE ZONING ORDINANCE
ALLOWING BODY PIERCING ESTABLISHMENTS AND 'rATTOO PARLORS AS A
PERMITTED USE IN TilE B-4 DISTRICT BASED ON THE FINDINGS IN THE CITY STAFF
REPORT TO THE COUNCIL AND TO APPROVE AN AMENDMENT TO THE CITY CODE
ESTABLISHING LICENSING REQUIREMENTS FOR BODY PIERCING ESTABLISHMEN'fS
AND TATTOO PARLORS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSL Y.
Consideration of an offer to purchase a City owned parcel adiaccnt to newly created Chelsea
Road East between Hi2:hway 25/Cedar Street - Dan Mielke.
In working on the new alignment for Chelsea Road the City acquired this parcel at a cost of $3.00/SF
and the City incurred additional acquisition costs of $.50/SF. The 12,420 square foot parcel which
abuts the Mielke property is not needed by the City at this time. Mielke has offered the City $3.00/SF
to purchase the parcel with the contingency that the City relocate the water line on the north side of
the property. The City felt that the property could be utilized without relocating the water line. Ron
Bray, WSB & Associates, explained to the Council that an easement over 6500 square feet of the
Mielke property was obtained in order to provide driveway access for Subway and UltraLube. It was
the property owner's contention that the easement diminished the value of his property. It was noted
that the City paid $3.00/SF for the easement and even though the property owner pays taxcs on the
easement, he is still allowed use of the area. Mr. Mielke is proposing a $3,000,000-$4,000,000
development that would include a 5000 SF convenience store with two fast food facilities and an
upscale restaurant. With the development as proposed the water line would need to be relocated.
The advantages for the City in selling the property would bc the value added to the tax rolls and
that they could assess some of the cost of the Chelsea Road project against the parcel.
Mr. Mielke statcd that they would not have accepted the $3.00/SF for the easement if they would
have known they would have to pay $3.00/SF for this parcel and relocate the water line. He was told
that the water line would be relocated as part of the Chelsea Road project. Brian Sturnpfsuggested
that the cost of the water line relocation be split between the City and the property owner. Clint
Herbst felt that the property should be advertized so that others would at least have an opportunity
to submit a bid.
CLINT HERBST MOVED TO PLACE AN ADVERTISEMENT FOR THE SALE OF THE
PARCEL WITH PROPOSALS BEING ACCEPTED UNTIL SEPTEMBER 9, 1999 WITH THE
CITY COUNCIL TO ACT ON THE PROPOSALS ON SEPTEMBER 13, 1999. BRIAN STUMPF
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Rick Wolfsteller explained that Mr. Mielke has right of first refusal which might hinder others from
making a proposal.
Consideration of authorizing under2:round portion of electrical work for South Highway 25
Proiect.
Revised cost information on the installation of conduit in the median for the TH 25 Project was
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Council Meeting - 08/23/99
submitted. John Simola pointed out that if the City proceeds with the work they would be paying the
entire cost since MNDOT would not participate in this. The revised price that the Council received
was a negotiated price while the earlier price was an estimate.
BRIAN STUMPF MOVED TO DENY APPROVAL OF CHANGE ORDER #9 IN THE AMOUNT
OF $23,675.00 FOR PLACING CONDUIT IN THE MEDIAN AS PART OF THE TH 25 PROJECT.
CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Ron Bray explained Change Orders #5, #6, #7 & #8 for the TH 25 Project. Change Order #5 provides
for installation of a metal culvert. This cost is 100% funded byMN DOT. Change Order # 6 is a
value engineering incentive for the construction method of open cutting and installing the storm
sewer rather than jacking it. This change order results in a net savings to the City of $7,220.45.
Change Order #7 changes the type of bituminous mixture and asphalt cement. This change affects
the portion of the contract that is funded by MNDOT. Change Order #8 formalizes the improvement
work to Dundas Road which the Council approved at an earlier meeting.
BRIAN STUMPF MOVED TO APPROVE CHANGE ORDERS #5, #6 AND #7. RICHARD
CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
12.
Consideration to review ublie comments from the North Anchor informational meetin and
Council direction thereafter.
The Council had looked at this item in July and had agreed in principle with the findings of the
North Anchor Committee. The Council asked the North Anchor Committee to hold a public meeting
which they did on August 3, 1999 with 19 property owners in attendance. The comments and
questions brought up at the meeting were submitted to the Council. One of the recommendations
of the North Anchor Committee that needs to be addressed was whether the City was at the point
to request proposals for a portion of the study area. The consensus of the Council was that in light of
the recent budget discussions, it would not be appropriate to pursue any requests for proposals at this
time. Pat Sawatzke commented that at the public hearing held by the North Anchor group the people
that were there were not in opposition to the plan for the area but they were apprehensive that they
may be forced to leave their homes or businesses and they were concerned with what this would
cost the City.
CLINT HERBST MOVED TO APPROVE THE STAFF RECOMMENDATION TO DELAY
PREP ARA TION OF REQUEST FOR PROPOSALS AT THIS TIME AND BRING THE MATTER
BACK TO THE COUNCIL IN SIX MONTHS. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
13.
Consideration of bills for the month of AUl!ust.
ROGER CARLSON MOVED TO APPROVE PAYMENT OF BILLS FOR AUGUST. CLINT
HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
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Council Meeting - 08/23/99
. Rick Wolfsteller brought up the matter of the development agreement with Kent Kjellberg on the mobile
home park which set the deposit amount at $60,000. Because the bids for the utility work came in at a
significantly lower amount, the Council was being asked to consider reducing the amount o[the deposit to
$48,000.
CLINT HERBST MOVED TO REDUCE THE LETTER OF CREDIT AMOUNT IN THE KENT
KJELLBERG DEVELOPMENT AGREEMENT FROM $60,000 TO $48,000. ROGER CARLSON
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL Y.
BRIAN STUMPF MOVED TO ADJOURN AT 9:10 P.M. ROGER CARLSON SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
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MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, August 23, 1999 - 5:30 p.m.
Members Present:
Roger Belsaas, Roger Carlson, Clint f-Ierbst and Brian Stumpf.
Members Absent:
Bruce Thielen
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A special meeting of the City Council was held for the purpose of discussing the 2000 municipal budget
and tax levy. City Administrator, Rick Wolfsteller, stated that this would be the first of several workshops
relating to the 2000 budget. The preliminary budget must be approved and submitted to the county by
September 15, 1999. Rick Wolfsteller indicated that this budget was more difficult to prepare since all the
information had not yet been received from the state and there was also the addition of the community
center. The city staff had been given budget worksheets and had submitted their capital outlay requests.
The initial budget with all the capital outlay and capital improvements would require a $6,000,000 tax levy.
If the City's debt is added to what the City is allowed to levy, the maximum levy amount allowed would be
$5,300,000. Rick WolfsteIler stated if the City uses the liquor store funds to offset the debt amount, the
maximum levy amount would be $5,100,000. Rick Wolfsteller recommended using the liquor store funds
to offset the operating costs of the community center. Two sets of proposed budget documents were
submitted to the Council, one showing no capital outlays and one showing capital outlays and
improvements designated in the five year capital improvement program. These budget documents were
reviewed and discussed.
Mayor Belsaas asked how the maximum levy for 2000 compared to the maximum levy for 1999. The
$5,300,000 maximum levy for 2000 is comprised 01'$3,300,000 tax levy plus $1,900,000 debt and this
would be an increase of a little over 15% from 1999. The county has indicated the City's valuation has
increased by $31,000,00. However, it is not known what comprises the $31,000,00 and how much of it is
new construction or what percentage of it is commercial or industrial. This lack of information makes it
difficult to estimate how much will be generated in tax dollars by the added valuation. Rick Wolfsteller
stated that if $21 ,000,000 ofthe $31,000,000 of valuation is new construction it would only add $250,000 to
the City's tax capacity value of$13,123,681.
Clint Herbst stated that if the Council could come up with a dollar figure that they felt comfortable with
then the City department heads could adjust their budgets accordingly. Mayor Belsaas stated that he could
not support a tax increase. The Council asked if the City did not increase the tax rate, what increase would
there be in tax dollars based on the added valuation. Rick W olfsteller felt it could be an increase of 3-4%
and pointed out that even though the City has been adding new construction the tax capacity value has been
decreasing.
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The addition of the community center and its impact on the budget was discussed. Under the proposed
budget $177,000 of the tax levy is for operation of the community center. Rick WolfsteIler stated that
another area of increase in the budget related to the bond debt noting that a $3,000,000 bond issue for
improvement projects was done last year. Although some of these costs will be assessed, the City's share
the first year is $184,000. Approximately 2-3% of the tax levy is for the City's bond debt. John Simola felt
it was diHicuIt to cut a core budget when the City continues to add areas that have to be maintained.
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Special Council Meeting - 08/23/99
Thc Council reviewed the list of improvement projects that are in process. These project costs are
estimated at $5,254,216. The concern was that the City would use up too much of its reserves if the City's
share of these projects are funded in-house. It is proposed that a bond will be issued for these projects later
this fall. Mayor Belsaas expressed his concern about the number of projects going on and felt the City
should slow the pace down. John Simola informed the Council that next year they would be looking at
budgeting for a well, pumphouse and paving in the core city and these are items the City may not be able to
assessed.
The Council reiterated that information on the City's valuation and what part construction is playing in the
levy amount has to be known in order to set the budget. Rick Wolfsteller stated that more exact figures
would not be received from the county until sometime in October. The Council discussed what percentage
increase they would feel comfortable with. Rick Wolfsteller pointed out that the net debt increase of
$105,000 alone is 2% and emphasized that capital outlays and capital improvement projects would be key
factors in determining how much the increase would be. Rick Wolfsteller added that within 3-4 years the
only debt the City would have would be for the wastewater treatment plant and the community center and
some of the funds currently budgeted for debt expense would then be available for other uses.
Roger Carlson reflected that $31,000,000 of debt for everything the City has such as parks, pathways, etc.
did not seem like a large amount. Rick Wolfsteller stated that in past years the City adopted the maximum
levy at the time of the preliminary budget as the City could always reduce the levy amount before adopting
the final levy but could not increase it. Some of the Council indicated they did not feel comfortable with
that. Mayor Belsaas said that although the tax levy may increase, he would like to see the City's share of
property taxes for a resident in the City not going up from what they paid last year.
A resident commented about the park improvements and the comprehensive plan. He felt that park
development was not taking place according to the comprehensive plan and not within the time frame
expected by residents and developers. There was some discussion on the comprehensive plan and the park
dedication fees. It was felt that park dedication fees collected from a specific development should be
utilized for park improvements within that development. The Council directed Deputy City Administrator,
Jeff O'Neill to further research the issues raised regarding park dedication fees.
The Council set Tuesday, September 7, 1999 at 5:30 p.m. as the next budget workshop date. The workshop
closed at 6:40 p.m.
Recording Secretary
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MINUTES
SPECIAL MEETING-MONTICELLO CITY COUNCIL
Tuesday, September 7,1999
Members Present:
Roger Belsaas, Roger Carlson, Clint Herbst and Bruce Thielen.
Members Absent:
Brian Stumpf
Mayor l3elsaas called the meeting to order at 5:30 p.m. The purpose of the meeting was to work on the
2000 budget and tax levy. City Administrator, Rick Wolfsteller, summarized what changes had been
made to the proposed budget since the previous workshop. He notified the Council that the City has still
not received any figures from Wright County regarding the City's tax capacity value. Without that
information the City cannot determine what impact a levy increase will have. The underlying assumption
of the budget document is that the valuation will be the same as last year. It is estimated that the City
could see about a 3% increase overall based on $31,000,000 of added valuation. However, this could be
offset by the impact of state changes in tax rates for residential and commercial/industrial property. Rick
Wolfsteller reviewed the additions and deletions that were made to the budget in order to arrive at the
$4,617,725 levy amount.
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The Council then reviewed the projects that are in process and the bond issue needed to handle the City's
portion of the cost. At this time it is estimated that an approximately $1.6 million bond issue would be
needed. The amount of the bond debt, which is estimated between $100,000-$125,000 should be
included in the levy. Rick Wolfsteller felt it would be difficult to fund these projects internally since it
would deplete the reserves and capital outlay funds.
Gregg Engle, Park Superintendent, updated the Council on the various park projects. He eXplained that
the development of these parks have been planned over a period of time and now arc finally in the process
of being developed. He was hesitant about having the development of the parks cut back. He indicated
that the equipment purchases proposed in the budget were necessary in order to continue to maintain
current levels of services in areas such as snow removal. Larry Nolan, Park Commission Chair, spoke
echoing the sentiments expressed by Gregg Engle and added that the park projects in progress are a
priority for the Park Commission.
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Bruce Thielen asked what percent increase was used in determining the 1999 budget and was informed
that it was about 5%. There was discussion on how the City could maintain existing levels of service
without increasing taxes. Even though there is new residential construction, it is not making up for what
is lost by the changes in commercial and industrial valuation. Rick Wolfsteller stated that it docs not
appear that the City will get the tax capacity figures from the county before the preliminary budget has to
be approved. It was suggested that the Council set a preliminary budget that would provide some cushion.
When the information is finally received from the county, the City can then reduce the levy amount, if
desired. Bruce Thielen suggested that the Council set the percentage of increase and let the City staff
make the choices on projects and equipment to be included in the budget. It was noted that the proposed
budget was $81,000 under levy but did not include any park improvement projects or the estimated
$125,000 bond debt for the upcoming bond issue. Just adding the bond debt would put the levy $45,000
ahead of the 1999 levy.
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The budget for the community center was discussed as well as the purchase of fitness equipment. The
fitness equipment is needed for when the facility opens. However, there arc not suHicient funds in the
1999 budget for the community center for the purchase of the equipment estimated at approximately
$30,000. The Council discussed applying any remaining funds from the contingency fund towards the
purchase of the equipment but at this point it is not known how much of the contingency fund would be
available. The Council discussed leasing as an option noting that it may fit better into the budgeting
constraints of the City.
Clint Herbst questioned the amounts budgeted for MCP and the Central Minnesota Initiative Fund and
suggested that this may be an area where the City could cut back some. It was his understanding that the
City's contribution to the MCP was a three year deal. The Council discussed a gradual phase out of
funding for the MCP.
Mayor Belsaas indicated that he would feel comfortable with a 5-6% increase for the preliminary levy
with the option of cutting it back. This would mean a tax levy of approximately $4,900,000. Rick
Wolfsteller asked ifthe Council wanted to set this as the levy amount at this meeting or do it at the regular
meeting of September 13th. The consensus of the Council was to do it at the regular meeting.
Ollie Koropchak asked for Council direction for the HRA having an appraisal done on a parcel. The
Council indicated that the HRA should proceed with the appraisal.
BRUCE THIELEN MOVED TO ADJOURN AT 6:10 P.M. ROGER CARLSON SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSL Y.
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Recording Secretary
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Council Agenda - 9/13/99
SA. Consideration of adoptim! a resolution approving City of Monticello/Heartland
Express Drug and Alcohol Policv. (C.S.)
A. REFERENCE AND BACKGROUND:
City Council is asked to adopt a resolution accepting the City of Monticello/Heartland
Express Drug and Alcohol Policy as required by the Minnesota Department of
Transportation to be a part of the bus assistance grant application.
A copy of the proposed policy and resolution are attached. We are using a model policy
prepared by the MNDOT which reflects federal and state guidelines required to be
included in the policy. Our third party contractor, Hoglund Enterprises, also provides a
copy of their policy which is already incorporated into the Year 2000 bus grant
application.
B. AL TERNA TlVE ACTIONS:
1. Motion to adopt a resolution accepting the City of Monticello/Heartland Express
Drug and Alcohol Policy for the Year 2000.
2.
Motion to deny approval of the City of Monticello/Heartland Express Drug and
Alcohol Policy for the Year 2000.
C. STAFF RECOMMENDATION:
Alternative #1 is recommended. As part of the Year 2000 bus grant assistance
application, it is required to include a drug and alcohol policy from the applicant and and
third party contractors. This policy meets those requirements.
D. SUPPORTING DATA:
Copy of City of Monticello/Heartland Express Drug and Alcohol Policy; Resolution for
adoption.
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CITY OF MONTICELLO
RESOLUTION 99-
ESTABLISHING A DRUG FREE WORK PLACE POLICY
FOR CITY OF MONTICELLO/HEARTLAND EXPRESS EMPLOYEES
WHEREAS, the Citv of Monticello/Heartland Express recognizes that
alcoholism and other drug dependencies are significant social problems with a potential for
causing severe effects to the transit system's work force. The Citv of Monticello
recognizes that such drug dependency may be an illness. Consistent with this understanding, the
Citv of Monticello has an obligation to insure that its employees perform their
jobs safely, efficiently and in a professional manner.
WHEREAS, the purpose of this document is set forth the City of MonticellolHeartland
Express policy regarding alcohol and other drug use in the workplace and to comply with the
Drug Free Workplace Act in accordance with the terms of 49 CFR Part 653, and alcohol misuse
prevention program in accordance with the terms of 49 CFR Part 654. I further certify that the
employee training conducted under this part meets the requirements of 49 CFR Part 653.
Mayor
(Date)
City Administrator
(Date)
CERTIFICATION
I hereby certify that the foregoing resolution is a true and correct copy of the resolution
presented to and adopted by the Monticello City Council at a duly
authorized meeting thereof held on the 13th day of September , 19 99 , as shown
by the minutes of said meeting in my possession.
(Name)
(Title)
(Date)
Notary Stamp
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.
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CITY OF MONTICELLO/HEARTLAND EXPRESS POLICY
IMPLEMENTING THE FEDERAL TRANSIT ADMINISTRATION
REGULATIONS ON DRUG USE AND ALCOHOL MISUSE
1.0 OVERVIEW
This policy is designed to enhance productivity and safety and foster excellence by maintaining
a safe and productive environment for employees. Citv of Monticello/Heartland Express
maintains a strong commitment to a drug-free and alcohol-free work environment and has
adopted this policy to provide guidance to supervisors and employees in dealing with drug and
alcohol misuse. This policy is applicable only to employees subject to Federal Transit
Administration C"FT A") regulations on drug use and alcohol misuse.
To further our commitment to providing a safe, drug-free and alcohol-free environment,
the Citv of Monticello/Heartland Express has adopted the following
policies:
*
A program that assures that employees are not impaired in their ability to perform
assigned duties in a safe, productive, and healthy manner;
A workplace environment free from the adverse effects of drug abuse and alcohol
mIsuse;
A program that prohibits the unlawful manufacture, distribution, dispensing,
possession, or use of controlled substances;
An employee and supervisor education and training program;
A drug and alcohol testing program for employees and applicants for employment
in safety-sensitive positions;
A program for evaluating employees who violate the drug use and alcohol misuse
policy; and
Administrative procedures for record keeping, reporting, releasing information
and certifying compliance.
*
*
*
*
*
*
All covered employees will be given a copy of this policy.
2.0 PURPOSE
The purpose of this policy is to assure worker fitness for duty and to protect our employees,
passengers, and the public from the risks posed by the misuse of alcohol and use of prohibited
drugs. This policy is also intended to comply with all applicable Federal regulations governing
workplace anti-drug and alcohol misuse in the transit industry. The Federal Transit
Administration (FTA) of the U.S. Department of Transportation has published 49 CFR Part 653
and Part 654, as amended, that mandate urine drug testing and breath alcohol testing for safety-
sensitive positions and prohibit performance of safety-sensitive functions when there is a
positive test result. The U.S. Department of Transportation has also published 49 CFR Part 40,
as amended, that sets standards for the collection and testing of urine and breath specimens. In
addition, the Federal government published 49 CFR Part 29, "The Drug-Free Workplace of
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1988," which requires the establishment of drug-free workplace policies and the reporting of
certain drug-related offenses to the FT A. This policy incorporates those requirements for safety-
sensitive employees and others when so noted.
3.0 EMPLOYEE CATEGORIES SUBJECT TO TESTING
Under FT A regulations, all employees who perform safety-sensitive functions, applicants for
and incumbent employees seeking transfer to safety-sensitive positions will be included in this
drug and alcohol testing program. Participation in this drug and alcohol testing program is a
condition of employment for each safety-sensitive employee.
The FTA defines the term "safety sensitive" to apply to all employees in a position who
perform the following functions: 1) operate revenue service vehicles, whether or not the vehicle
is in revenue service; 2) operate non-revenue service vehicles that require drivers to hold a
Commercial Drivers License ("CDL"); 3) control dispatch or movement of service vehicles; and
4) maintain revenue service vehicles or equipment used in revenue service. The following
positions have been determined to meet the FT A definition:
*
*
*
All vehicle operators;
All maintenance persOlUlel; and
All dispatchers.
List of safety-sensitive employees and positions is attached. This list is subject to amendment at
any time. Supervisors who perform or who are likely to perform safety-sensitive functions also
are considered safety-sensitive employees and will be included in the drug and alcohol testing
program applicable to all safety-sensitive employees.
4.0 PROHIBITED CONDUCT
4.1 Manufacture, Trafficking, Possession, and Use
All transit system employees, contract employees and contractors when they are on transit
property are prohibited from engaging in the unlawful manufacture, distribution, dispensing,
possession, or use of prohibited substances on transit system premises, in transit vehicles, in
uniform or while on transit business, pursuant to the Drug-Free Workplace Act. Transit
employees who violate this provision will be discharged. Law enforcement shall be notified, as
appropriate, where criminal activity is suspected. Visitors, vendors, and contract employees are
governed by this policy while on transit premises and will not be permitted to conduct transit
business if found to be in violation of this policy. This policy applies to off-site lunch periods or
breaks when an employee is scheduled to return to work.
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4.2 IntoxicationlUnder the Influence
Any safety-sensitive employee who is reasonably suspected of being intoxicated, impaired,
under the influence of a prohibited substance, or not fit for duty shall be suspended from job
duties pending an investigation and verification of condition. Employees found to be under the
influence of a prohibited substance or who fail to pass a drug or alcohol test shall be removed
from duty and be subject to disciplinary action, up to and including termination. A drug or
alcohol test is considered positive if the individual is found to have a quantifiable presence of a
prohibited substance in the body above the minimum thresholds defined in 49 CFR Part 40, as
amended.
4.3 Alcohol
No safety-sensitive employee shall report for duty or remain on duty when his/her ability to
perform assigned safety-sensitive functions is adversely affected by alcohol or when his/her
breath alcohol concentration is 0.04 or greater. No safety-sensitive employee shall use alcohol
while on duty, in uniform, while performing safety-sensitive functions, or just before or just
after performing a safety-sensitive function. Safety-sensitive employees shall not use alcohol
within four hours of reporting for duty, or during the hours that they are on call. Safety-sensitive
employees shall not consume alcohol for up to eight hours following an accident, or until
employee undergoes a post-accident test, whichever occurs first. Violation of these provisions is
prohibited and punishable by disciplinary action up to and induding termination.
An on-call employee will be allowed to acknowledge, at the time he/she is called to duty, that
he/she has used alcohol and to indicate whether he/she believes that he/she is capable of
performing the safety-sensitive function. Ifthe employee believes that he/she is not capable of
performing his or her safety-sensitive function, he/she shall be excused from doing so. If,
however, the employee believes he/she is capable of performing a safety-sensitive function, the
employee will undergo an alcohol test and will be permitted to perform a safety-sensitive
function if the alcohol concentration level measures less than 0.02. If the employee's alcohol
concentration measures greater than 0.02 but less than 0.04, the employee will be allowed to
perform a safety-sensitive function only ifhe/she is retested and his or her alcohol concentration
measures less than 0.02. If the employee is not retested, he/she must wait a minimum of eight
hours before performing a safety-sensitive function.
As referred to in this policy, alcohol means the intoxicating agent in beverage alcohol, ethyl
alcohol or other low molecular weight alcohols including methyl or isopropyl alcohol. FTA
regulations currently prohibit a covered employee from reporting for duty or remaining on duty
requiring the performance of safety-sensitive functions while having an alcohol concentration of
0.04 or greater.
An employee found to have an alcohol concentration greater than 0.02 but less than 0.04 may
not perform any safety-sensitive function until the employee's alcohol concentration measures
less than 0.02 or until the start of the employee's next regularly scheduled duty period to begin a
minimum of eight hours following administration of the test. An alcohol concentration of 0.04
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or greater will be considered a positive alcohol test and in violation of this policy and a violation
of the requirements set forth in 49 CFR Part 654 for safety-sensitive employees.
4.4 Compliance with Testing Requirements
All safety-sensitive employees will be subject to urine drug testing and breath alcohol testing as
a condition of employment. Any safety-sensitive employee who refuses to comply with a request
for testing shall be removed from duty and their employment terminated. Any safety-sensitive
employee who is suspected of providing false information in connection with a test, or who has
been suspected of falsifying test results through tampering, contamination, adulteration, or
substitution will be required to undergo an observed collection. Verification of these actions will
result in the employee's removal from duty and their employment terminated. Refusal can
include an inability to provide a sufficient urine specimen or breath sample without a valid
medical explanation, as well as a verbal declaration, obstructive behavior, or physical absence
resulting in the inability to conduct the test.
4.5 Treatment Requirements
All employees are encouraged to make use of the available resources for treatment for alcohol
misuse and illegal drug use problems following the guidelines set forth in the transit system's
personnel policies. The cost of any treatment or rehabilitation services will be paid for directly
by the employee or their insurance provider. Safety-sensitive employees that test positive will be
evaluated by the Substance Abuse Professional (SAP) to determine if slhe requires assistance in
resolving problems associated with alcohol misuse or drug use.
4.6 Controlled Substances
Employees who perform a safety-sensitive function are prohibited from using or
ingesting prohibited drugs at any time, except when the use is pursuant to the instruction of a
physician who has advised the employee that the substance does not affect the employee's ability
to safely perform his or her job. Any employee taking such a substance at a physician's
instruction must inform the transit system of such drug use. The transit system retains the right
to
verifY the use with the employee's physician.
The appropriate use of legally prescribed drugs and non-prescription medications is not
prohibited. However, the use of any substance which carries a warning label that indicates that
mental functioning, motor skills, or judgement may be adversely affected must be reported to a
transit system supervisor. In addition, the employee must obtain a written release from the
attending physician releasing the person to perform their job duties any time they obtain a
performance altering prescription.
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A legally prescribed drug means that an individual has a prescription or other written approval
from a physician for the use of a drug in the course of medical treatment. It must include the
patient's name, the name of the substance, quantity/amount to be taken, and the period of
authorization. The misuse or abuse of legal drugs while performing transit business is prohibited.
As referred to in this policy, a controlled substance or prohibited drug means marijuana,
cocaine, opiates (e.g., heroin, codeine), amphetamines or phencyclidine (PCP) as well as any
drug not approved for medical use by the U.S. Drug Enforcement Administration or the U.S.
Food and Drug Administration. FT A regulations currently prohibit the performance of
safety-sensitive functions when a prohibited level of these drugs is detectable in the employee's
urme.
Testing of non- safety-sensitive employees, applicants for non-safety-sensitive positions and any
testing of safety-sensitive employees over and above the requirements of FT A regulations will
be performed pursuant to the transit system's policy and under its own authority as permitted by
law. Procedures for drug testing of applicants for non-safety-sensitive employees will be the
same as those the FT A requires for testing safety-sensitive employees.
4.7 Notifying the Transit System of Criminal Drug Conviction
Pursuant to the requirements of the Drug-Free Workplace Act, employees are required to notify
the transit system of any criminal drug statute conviction for a violation occurring in the
workplace within five days after such conviction. Failure to comply with this provision shall
result in disciplinary action, up to and including termination.
4.8 Proper Application of the Policy
The City of Monticello/Heartland Express is dedicated to assuring fair and
equitable application of this substance abuse policy. Therefore, supervisors/managers are
required to use and apply all aspects of this policy in an unbiased and impartial manner. Any
supervisor/manager who knowingly disregards the requirements of this policy, or who is found
to deliberately misuse the policy in regard to subordinates, shall be subject to disciplinary action,
up to and including termination.
4.9 Test Sites
The transit system will select an appropriate site for the administration of drug and alcohol tests
which meets the requirements specified by the U.S. Department of Transportation Federal
Transit Administration. Pursuant to the transit system's policy, drug and alcohol testing will be
conducted off the transit system's premises.
The site selected for urine specimens will provide: a privacy enclosure for urination; a toilet; a
suitable, clean writing surface; and a water source for hand washing, which, if practicable, will
be located outside the privacy enclosure. The contractor who conducts the testing will ensure
that access to the testing site is restricted during testing, that unauthorized persons are not
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present and that there are no unobserved entrance points to the testing site. Furthermore, the
transit system shall ensure that the collection site personnel provided by the contractor ensure the
dignity and privacy of the donor and that all collection site personnel are trained to prepare the
collection site, collect specimens, examine specimens and properly label and preserve the chain
of custody of the specimens. These steps will be taken to protect the employee and the integrity
of the drug testing process, safeguard the validity of the test results and ensure that the test
results are attributed to the correct employee.
Alcohol tests will be conducted with the use of a non-evidential screening devise and/or
evidential breath testing device ("EBT") approved for use by the National Highway Traffic
Safety Administration. A Screening Test Technician ("STT") will administer non-evidential
screening tests. Only a Breath Alcohol Technician ("BAT") will administer an EBT test. Law
enforcement officials certified by the state or local governments to conduct breath alcohol
testing are qualified BAT's. For a test conducted by such an officer to be accepted under FT A
alcohol testing regulations, the officer must have been certified by a sate or local government to
use the particular EBT used for the test. Alcohol tests will be administered in a location that
affords visual and aural privacy to the employee being tested which is sufficient to prevent
unauthorized persons from seeing or hearing the test results. If the screening test reveals a breath
alcohol concentration of 0.02 or less, the test is negative and will be reported as such. If the
screening test reveals a breath alcohol concentration of 0.02 or greater, a confirmation test will
be performed. Confirmation tests will be performed using an EBT and conducted within 30
minutes of the completion of the screening test. If the employee must be transported from the
screening test site to the confirmation test site, the employee will remain under direct
observation of a BAT, STT or other employer representative. These steps will be taken to
protect the employee and the integrity of the testing process, safeguard the validity of the test
results and ensure that the test results are attributed to the proper employee.
Testing records will be released only to those authorized to receive such information.
5.0 DRUG AND ALCOHOL TESTING PROGRAM AND PROCEDURES
Analytical urine drug testing and breath testing for alcohol may be conducted when
circumstances warrant or as required by Federal regulations. All safety-sensitive employees shall
be subject to drug testing prior to employment, for reasonable suspicion, and following an
accident as defined in Section 5.2,5.3, and 5.4 of this policy. In addition, all safety-sensitive or
non-safety-sensitive employees will be tested prior to returning to duty after failing a drug or
alcohol test and after completion of the Substance Abuse Professional's recommended treatment
program. Follow-up testing will also be conducted following return to duty for a period of one to
five years, with at least six tests performed during the first year.
Those employees who perform safety-sensitive functions as defined in Section 3.0 ofthis policy
shall also be subject to testing on a random, unannounced basis.
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Testing shall be conducted in a manner to assure a high degree of accuracy and reliability and
using techniques, equipment, and laboratory facilities which have been approved by the U.S.
Department of Health and Human Service (DHHS). All testing will be conducted consistent with
the procedures put forth in 49 CFR Part 40, as amended.
Drug and alcohol test results will only be released directly to an authorized representative of the
transit system unless there is a written authorization by the employee. In addition, employees
must give written authorization to release drug and alcohol test information to a SAP when there
is a positive test result and referral to a SAP has been mandated.
An individual outside the transit system's random pool (e.g., the personnel director), will be
responsible for performing the random selection and employee notification if the transit system's
program administrator is included in the random pool. This person is identified in Section 10.0
System Contact.
The transit system affirms the need to protect individual dignity, privacy, and confidentially
throughout the testing process.
5.1 Employee Requested Testing
Any safety-sensitive employee who questions the results of a required drug test under paragraphs
5.2 through 5.7 of this policy may request that the split sample be tested. This test must be
conducted at a different DHHS-certified laboratory. The test must be conducted on the split
sample that was provided by the employee at the same time as the original sample. All costs
associated with split sample testing initially will be provided by the employer, including
shipping and handling transportation, testing and reporting to the Medical Review Officer
(MRO). If the results of the retest or split sample test is positive, reimbursement for these costs
are the responsibility of the employee. If the result of the retest or split sample test is negative,
no reimbursement will be sought. Additionally, if the result of the split sample is negative, the
employee will be reinstated with no loss of seniority and paid for lost back wages.
The method of collecting, storing, and testing the split sample will be consistent with the
procedures set forth in 49 CFR Part 40, as amended. The employee's request for a split sample
test must be made to the Medical Review Officer within 72 hours of the notice of the original
sample verified test result. Requests after 72 hours will only be accepted if the delay was due to
documentable facts that were beyond the control of the employee.
5.2 Pre-Employment Testing
All applicants for a safety-sensitive position shall undergo urine drug testing immediately
following the offer of employment or transfer into a safety-sensitive position. Receipt by the
transit system of a negative drug test result is required prior to employment. Failure of a pre-
employment drug test will disqualify an applicant for employment for a period of 120 days.
Evidence of the absence of drug dependency from a Substance Abuse Professional that meets
with the approval of the transit system and negative pre-employment drug tests will be required
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prior to further consideration for employment. The cost for assessment and any subsequent
treatment will be the sole responsibility of the individual.
In instances where a person is on temporary leave (i.e., vacation, sick, jury duty) no pre-
employment test is required before an individual can resume his/her safety-sensitive duties.
However, in instances where the individual's status within the agency changes or is reclassified
(i.e., seasonal layoff, leave of absence, out or reassignment for worker's compensation), a pre-
employment test is required prior to reassignment to a safety-sensitive job function.
5.3 Reasonable Suspicion Testing
All safety-sensitive and employees may be subject to a fitness for duty evaluation, and urine
and/or breath testing when there are reasons to believe that drug or alcohol use is adversely
affecting job performance. A reasonable suspicion referral for testing will be made on the basis
of documented objective facts and circumstances which are consistent with the short-term effects
of substance abuse or alcohol misuse. Examples of reasonable suspicion include, but are not
limited to, the following:
1.
2.
Physical signs and symptoms consistent with substance use or alcohol misuse.
Evidence of the manufacture, distribution, dispensing, possession, or use of
controlled substances, drugs, alcohol, or other prohibited substances.
Occurrence of a serious or potentially serious accident that may have been caused
by prohibited substance abuse or alcohol misuse.
Fights (to mean physical contact), assaults, and flagrant disregard or violations of
established safety, security, or other operating procedures.
3.
4.
Reasonable suspicion referrals must be made by a supervisor who is trained to detect the signs
and symptoms of drug and alcohol use and who reasonably concludes that an employee may be
adversely affected or impaired in his/her work performance due to possible prohibited substance
abuse or alcohol misuse.
5.4 Post-Accident Testing
All safety-sensitive employees will be required to undergo urine and breath testing if they are
involved in an accident with a City of Monticello/Heartland Express transit
system vehicle (regardless of whether or not the vehicle is in revenue service) that results in a
fatality. This includes all surviving safety-sensitive employees that are operating the vehicle and
any other whose performance could have contributed to the accident. In addition, a post-accident
test will be conducted if an accident results in injuries requiring immediate transportation to a
medical treatment facility; or one or more vehicles incur disabling damage; unless the employee
can be completely disconnected as a contributing factor to the accident.
Following an accident, the safety-sensitive employees will be tested as soon as possible, but not
to exceed eight hours for alcohol testing and 32 hours for drug testing. Any safety-sensitive
employee involved in an accident must refrain from alcohol use for eight hours following the
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accident or until he/she undergoes a post-accident alcohol test. Any safety-sensitive employee
who leaves the scene of the accident without justifiable explanation prior to submission to drug
and alcohol testing will be considered to have refused the test and their employment terminated.
Employees tested under this provision will include not only the operations personnel, but any
other covered employee whose performance could have contributed to the accident.
If there was no collision, but an individual falls on a vehicle and requires immediate transport to
a medical treatment facility, a post-accident test is required unless the driver can be completely
discounted as a contributing factor to the accident.
5.5 Random Testing
Random testing will be conducted for all employees performing safety-sensitive functions at a
random rate established by law. Effective January 1, 1998, the random testing rate for prohibited
drugs is 50 percent and the random testing rate for alcohol is 10 percent. Random tests will be
unannounced and spread throughout all hours of operation and throughout the year. There will
be no pattern to when random tests will be conducted and all employees performing safety-
sensitive functions will have an equal chance of being selected for testing from the random pool
each time random tests are conducted. Employees shall remain in the pool even after being
selected and tested. Therefore, an employee may be selected for a random test more than once
during a year.
Employees will be selected anonymously using an identification number having no correlation to
the actual employee names. The employee must report to the collection site immediately after
receiving notification of hislher selection from the random pool. In the event a randomly
selected employee is absent from work on the day when hislher test is scheduled, the employee
will be tested immediately upon his/her return to work, as practicable, unless the employee fails
to return to work before the next randomly selected testing date.
A safety-sensitive employee will be subject to random testing for alcohol only while the
employee is performing safety-sensitive functions or just before or just after performing safety-
sensitive functions.
5.6 Return-To-Duty Testing
An employee who receives a verified positive drug test result, an alcohol test result of 0.04 or
greater, or who refuses to submit to any test, may not return to work until the employee is:
1. Evaluated by a SAP who determines that the employee has followed any
treatment program prescribed by the SAP.
2. Passes a return-to-duty test.
A return-to-duty test will be performed only after the SAP indicates that the employee has
completed or is following any prescribed treatment program. In the return-to-duty evaluation,
the SAP also will determine the frequency and duration of follow-up testing after the employee
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returns to duty. The SAP may recommend that the employee be subject to a return-to-duty test
for both drugs and alcohol even if the employee only tested positive for one or the other. To pass
the return-to-duty test, the result must be a verified negative drug test result and/or an alcohol
test result of less than 0.02.
5.7 Follow-Up Testing
Employees permitted to return to duty are subject to unannounced follow-up testing. The SAP
will determine the frequency and duration of the follow-up testing. A minimum of six follow-up
tests during the first 12 months after the employee returns to duty will be performed. The testing
period shall not exceed 60 months from the employee's return to duty. Follow-up testing is
separate from and in addition to the regular random testing program. Accordingly, employees
subject to follow-up testing will remain in the standard random pool and will be tested whenever
their names come up for random testing, even if this means being tested twice in the same day,
week or month.
.
The SAP may recommend that the employee be subject to follow-up testing for both drugs and
alcohol even if the employee only tested positive for one or the other. Therefore, an employee
who is subject to follow-up drug tests may be required to take one or more follow-up alcohol
tests with a result of less than 0.04. If the employee is subject to follow-up alcohol tests, the
employee may be required to take one or more follow-up drug tests with a verified negative
result. Follow-up alcohol testing will be conducted only just before, just after or during the
period the employee is to perform a safety-sensitive function.
6.0 EDUCATION AND TRAINING
The City of Monticello/Heartland Express will display and distribute to
employees performing a safety-sensitive function, educational materials explaining the
requirements of the FT A Drug and Alcohol Testing Regulations and its policies and procedures.
Employees and supervisors who perform a safety-sensitive function also will be provided at least
60 minutes of training on the effects and indications of drug use. Employees will be required to
sign a form indicating that they have received a copy of the policies and procedures. This form
will be kept on file.
7.0 EMPLOYMENT ASSESSMENT
.
Any safety-sensitive employee who tests positive for the presence of illegal drugs or alcohol
above the minimum thresholds set forth in 49 CFR Part 40, as amended, will be referred for
evaluation by a Substance Abuse Professional (SAP). A SAP is a licensed or certified physician,
psychologist, social worker, employee assistance professional, or addiction counselor with
knowledge of and clinical experience in the diagnosis and treatment of drug and alcohol-related
disorders. The SAP will evaluate each employee to determine what assistance if any, the
employee needs in resolving problems associated with prohibited drug use or alcohol misuse.
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Assessment by a SAP or participation in the City of Monticello/Heartland Express
transit system's Employee Assistance Program does not shield an employee from disciplinary
action or guarantee employment or reinstatement with the transit system. The Monticello
Heartland EX~Jfess transit system disciplinary code should be consulted to
determine the penalty for performance-based infractions and violation of policy provisions.
If a safety-sensitive employee is allowed to retum-to-duty, he/she must properly follow the
rehabilitation program prescribed by the SAP, the employee must have negative retum-to-duty
drug and alcohol tests, and be subject to unannounced follow-up testing for a period of one to
five years.
8.0 RE-ENTRY CONTRACTS
Employees who re-enter the workforce must agree to a re-entry contract. That contract may
include (but not limited to):
1.
2.
3.
A release to work statement from the Substance Abuse Professional.
A negative test for drugs and/or alcohol.
An agreement to unannounced frequent follow-up testing for a period of one to
five years.
A statement of work-related behaviors.
An agreement to follow specified after care requirements with the understanding
that violation of the re-entry contract is grounds for termination.
.
4.
5.
9.0 ROLE OF THE MEDICAL REVIEW OFFICER ("MRO")
All drug test results will be reviewed first by a specially trained physician serving as
MRO. The MRO will notifY the transit system directly if an employee's drug test result is
negative. If the drug test result is positive, the MRO will contact the employee to discuss the test,
to determine if the positive result is valid and to notify the employee that he/she has 72 hours to
request a test of the split specimen. The transit system only will be informed that an individual
has tested positive or negative. The specific drug(s) involved may be disclosed to the transit
system by the MRO. The levels detected will not be disclosed by the MRO to the transit system.
.
The MRO will verifY a test as positive without having communicated directly with the employee
in the following three circumstances: (1) the employee declines the opportunity to discuss the
test result with the MRO; (2) neither the MRO nor the employer contact person (Contact Person)
is able to contact the employee within 14 days of the date the MRO receives the confirmed
positive test result; or (3) more than five days have elapsed since the Contact Person successfully
made and documented a contact with the employee in which he/she instructed the employee to
contact the MRO. If a test result is verified positive under the last two circumstances specified
above, the employee may present to the MRO information documenting that serious illness,
injury, or other circumstances unavoidably prevented the employee from being contacted by the
MRO or Contact Person, or from contacting the MRO within the time provided. The MRO, on
the basis of such information, may reopen the verification, allowing the employee to present
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information concerning a legitimate explanation for the confirmed positive test. If the MRO
concludes that there is a legitimate explanation, the MRO shall declare the test negative.
10.0 ROLE OF THE SUBSTANCE ABUSE PROFESSIONAL (SAP)
All safety-sensitive employees with a verified positive drug test result or a confirmed
alcohol test result of 0.04 or greater, including those who have been terminated, will be
evaluated
by a SAP. If the employee's eventual return to duty is permitted under this policy, the SAP may
prescribe a treatment program which the employee must successfully complete or continue to
follow in order to return to work. This treatment program may include referral of the employee
by the SAP to the Employee Assistance Program ("EAP") or other treatment provider.
Safety-sensitive employees permitted to return to work following a positive test will be
re-evaluated by the SAP to determine whether the employee has complied with the SAP's
recommendations. After the evaluation and the successful completion of a return-to-duty test,
the SAP will recommend to the employer the number and frequency of follow-up alcohol and/or
drug test to be administered following the employee's return to duty. The follow-up testing shall
consist of at least six tests in the first twelve months following the employee's return to duty.
The SAP will recommend whether the employee should be subject to both drug and alcohol
follow-up tests.
. 11.0 SYSTEM CONTACT
FT A regulations require that a single contact person be identified to answer questions about this
policy. For purposes of this policy, the contact person is listed below:
Primary Contact
Name:
Title:
Address:
Rick Wolfsteller
City Administrator
PO Box 1147
Monticello MN 55362
Telephone Number:
Fax Number:
(612) 295-2711
(612) 295-4404
Secondary Contact
Name:
Title:
Address:
Jeff O'Neill
Deputy City Administrator
(Same)
.
Telephone Number:
Fax Number:
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12.0 MEDICAL REVIEW OFFICER
Name:
Address:
Telephone Number:
Fax Number:
RiverPlace Phvsicians of Monticello
114 W 3rd 8t
Monticello MN 55362
(612) 295-3100
13.0 SUBSTANCE ABUSE PROFESSIONAL
Name:
Address:
Telephone Number:
Fax Number:
14.0 CONSORTIUM
Name:
Contact Person:
Address:
Telephone Number:
Fax Number:
15.0 LABORATORY
Name:
Contact Person:
Address:
Telephone Number:
Fax Number:
Page 13
N/A
N/A
United Labs
PO Box 1820
Cranberry T ownshio. P A
16066-0820
(724) 772-0400
(724) 772-0811
EXHIBIT I-B
.
.
.
16.0 SAFETY-SENSITIVE FUNCTIONS
The job titles of those that perform safety-sensitive job functions are shown below:
Job Title
N/A
Job Title
Job Title
Job Title
Job Title
17.0 POLICY MODIFICATION
The transit system has the right to modifY this policy as changes in regulation or law occur.
Te purpose of this document is to set forth the Citv of Monticello/Heartland Exoress
Policy regarding alcohol and other drug use in the workplace and to comply with the Drug Free
Workplace Act in accordance with the terms of 49 CFR Part 653, and alcohol misuse prevention
program in accordance with the terms of 49 CFR Part 654. I certify that the employee training
conducted under this part meets the requirements of 49 CFR Part 653.
Rick W olfstellfer
Name
Date
Seotember 3. 1999
City Administrator
Title
Sir;:?~
EXHIBIT I-B
.
.
,
CITY OF MONTICELLO
RESOLUTION 99-_
ESTABLISHING A DRUG FREE WORK PLACE POLICY
FOR CITY OF MONTICELLO/HEARTLAND EXPRESS EMPLOYEES
WHEREAS, the City of Monticello/Heartland Exoress recognizes that
alcoholism and other drug dependencies are significant social problems with a potential for
causing severe effects to the transit system's work force. The City of Monticello
recognizes that such drug dependency may be an illness. Consistent with this understanding, the
City of Monticello has an obligation to insure that its employees perform their
jobs safely, efficiently and in a professional manner.
WHEREAS, the purpose of this document is set forth the Citv of Monticello/Heartland
Exoress policy regarding alcohol and other drug use in the workplace and to comply with the
Drug Free Workplace Act in accordance with the terms of 49 CFR Part 653, and alcohol misuse
prevention program in accordance with the terms of 49 CFR Part 654. I further certify that the
employee training conducted under this part meets the requirements of 49 CFR Part 653.
Mayor
(Date)
City Administrator
(Date)
CERTIFICA TION
I hereby certify that the foregoing resolution is a true and correct copy of the resolution
presented to and adopted by the Monticello City Council at a duly
authorized meeting thereof held on the 13th day of Seotember , 19 99 , as shown
by the minutes of said meeting in my possession.
(Name)
(Title)
(Date)
Notary Stamp
.
.
.
City Council Agenda - 9/13/99
5B.
Consideration of Resolution supportin2 a fce increase for Deputy Registrar. (R. W.)
A. REFERENCE AND BACKGROUND:
The primary legislative objective of the Minnesota Deputy Registrar's Association for the 2000 session
will be to achieve approval of a fee increase for deputy registrars. The last increase in fees occurred in
1989 when they were raised $.25 to the current $3.50 per transaction mnount.
The Deputy Registrar Association is asking for support from city COlillCils that provide motor vehicle
services to their citizens to adopt a resolution supporting the Association's efforts to seek legislative
changes in the fees.
B. ALTERNATIVE ACTION:
I. Adopt a resolution supporting attempts to increase the fees for deputy registrar
transactions.
2. Do not adopt resolution.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator that the resolution be adopted supporting the effort
to increase the deputy registrar fees. With the City of Monticello providing this service to its residents,
our costs have risen over the years and it seems very appropriate that the legislature should allow the fee
to be increased to cover our increased cost.
D. SUPPORTING DATA:
A copy of resolution.
.
RESOLUTION SUPPORTING A FEE INCREASE
FOR DEPUTY REGISTRARS
WHEREAS, the State of Minnesota established a public/private deputy registrar system
to provide citizens convenient locations to conduct title registration services for motor vehicles
and DNR recreational vehicles; and,
WHEREAS, the State of Minnesota in 1949 established a user service fee on motor
vehicle transactions to be retained by the deputy registrar to defray the cost of providing the local
service; and,
WHEREAS, since 1983, the user service fee for motor vehicle transactions has ha!only
one increase of $0.25 in 1989. Since 1989, the consumer price index has increased by more than
30% and the minimum wage has increased 41 %; and,
WHEREAS, the deputy registrar administrative fee is a user fee that should fully support
the cost of providing motor vehicle transactions; and,
WHEREAS, the user service fee no longer covers the operational costs to maintain most
deputy registrar offices. Public deputy registrars must use property tax levy to subsidize this
service. Rural areas with lower volumes are in jeopardy of losing service.
. NOW, THEREFORE, BE IT RESOLVED that
supports and recommends a user service fee increase in the year 2000 to maintain local title and
registration service to the citizens of Minnesota.
BE IT FURTHER RESOLVED that
further recommends that the legislature provides for future user service fee increases based on an
acceptable economic indicator.
Passed and adopted this
day of
,1999.
Mayor
ATTEST:
. Secretary to the Council
.
.
.
Minnesota Deputy Registrar's Association
DATE:
August 2, 1999
TO:
City Administrator
E. L. Woulfe, Bloomington Deputy 1 0 10t.'~
MDRA Board Member i~
Fee Increase for Deputy Registrars
FROM:
RE:
The primary legislative objective of the Minnesota Deputy Registrars Association (MDRA) for
the 2000 session will be to achieve approval of a fee increase for deputy registrars. Thc MDRA
is keenly aware that without a fee increase, many deputy registrars could close their offices and
many public deputy registrar offices will continue to be subsidized by thc property tax system.
As a city with a deputy registrar, you must also be aware that the current fee of$3.50 is too low
to support most deputy offices.
In order to educate the legislature about the need for this increase, it will be helpful if we obtain
the support of as many entities as possible. For that reason, the MDRA would greatly appreciate
adoption ofthe enclosed resolution by your city council at your next meeting. If your board does
adopt this resolution, please send a signed copy to me in the enclosed envelope.
If you have any questions about this resolution, or the fee increase issue, please feel free to call
me at (612) 948-3925 or MDRA's legislative consultant, Bob Renner, at (651) 228-9757.
Thank you for your assistance.
cc: Deputy Registrar
.
.
.
5C.
City Council Agenda - 9/13/99
Consideration to modify the EDA Business Subsidy Criteria/Greater Monticello
Enterprise Fund (GMEF) Guidelines. (O.K.)
A. REFERENCE AND BACKGROUND:
At the August 31, 1999 meeting of the EDA, the commissioners made a motion to
recommend amending (modifYing) the GMEF Guidelines. To comply with the guidelines
section, Fund Guideline Modifications: "At a minimum, the EDA shall review the Fund
Guidelines on an annual basis. No changes to the GMEF Guidelines shall be instituted
without prior approval of the Council." Therefore, this item appears before the Council.
The first recommendation for amendment is to comply with the new business subsidy
criteria requirement (Modification in bold).
Recommendation: To add under DEFINITION OF PUBLIC PURPOSE, 1. (b) At least
90% of the jobs to pay a rate equal to or greater than 160% of the federal minimum wage,
exclusive of benefits, for individuals over the age of20 during the term of the assistance.
Annual written reports are required until termination date. Failure to meet the job
and wage level goals require partial or full repayment of the assistance with interest.
The second recommendation for amendment resulted after discussion to add a policy for
late payment on the payback of the GMEF loans with policy language determined by the
GMEF Attorney.
Recommendation: To add under GMEF Policies, page 5, IV TERMS AND
CONDITIONS, Late Payment Policy - Failure to pay principal or interest when due
may result in the loan being immediately called.
After the EDA approved these recommended modifications to the GMEF Guidelines, the
EDA held a public hearing and adopted the EDA-GMEF Business Subsidy Criteria which
included these recommended modifications. GMEF Loan No. 016 was considered and
approved thereafter.
B. ALTERNATIVE ACTIONS:
1. A motion to approve the recommendations to modify the GMEF Guidelines as
recommended by the EDA.
2. A motion to approve the recommendations to modify the GMEF Guidelines with
modifications to the EDA recommendation.
1
.
.
.
City Council Agenda - 9/13/99
3.
A motion to deny the recommendations to modify the GMEF Guidelines as
recommended by the EDA.
4.
A motion to table any action.
C.
RECOMMENDATION:
Recommendation is Alternative No.1. The Economic Development Director notes
businesses are encouraged to be realistic when projecting job creation and wage level
goals as businesses not reaching the goals must repay the assistance with interest.
D. SUPPORTING DAT A:
Adopted EDA- GMEF Business Subsidy Criteria.
2
MONTICELLO
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF MONTICELLO, MINNESOTA
Business Subsidy Criteria
Public Hearing and Adoption the ~ day of August
, 1999.
1. PURPOSE
1:01 The purpose ofthis document is to establish the Economic Development Authority's
criteria for granting of business subsidies, as defined in Minnesota Statutes 1161.993,
Subdivision 3, for private development. This criteria shall be used as a guide in processing
and reviewing applications requesting business subsidies.
.
1:02 The criteria set forth in this document are guidelines only. The Economic Development
Authority reserves the right in its discretion to approve business subsides that vary from
the criteria stated herein if the Economic Development Authority determines that the
subsidy nevertheless serves a public purpose.
1: 03 The Economic Development Authority may amend the business subsidy criteria at any
time. Amendments to these criteria are subject to public hearing requirements pursuant to
Minnesota Statutes, Sections 116J.993 through 116J.994.
2. STATUTORY LIMITATIONS
2:01 In accordance with the Business Subsidy Criteria, Business Subsidy requests must comply
with applicable State Statutes. The Economic Development Authority ability to grant
business subsidies is governed by the limitations established in Minnesota Statutes
1161. 993 through 1161. 994.
3. PUBLIC POLICY REQUIREMENT
.
3:01 All business subsides must meet a public purpose other than increasing the tax base. Job
retention may only be used as a public purpose in cases where job loss is imminent and
demonstrable.
1
Monticello City Hall, 250 E. Broadway, PO Box 1147, Monticello, MN 55362-9245. (612) 295-271 I. Fax: (612) 295-4404
Office of Public Works, 909 Golf Course Rd., Monticello, MN 55362. (612) 295-3170. Fax: (612) 271-3272
. EDA Business Subsidy Criteria
4. BUSINESS SUBSIDY APPROVAL CRITERIA
4:01 All new projects approved by the Economic Development Authority should meet the
following minimum approval criteria. However, it should not be presumed that a project
meeting these criteria will automatically be approved. Meeting these criteria creates no
contractual right on the part of any potential developer or the Economic Development
Authority.
4:02 The project must be in accord with the Comprehensive Plan and Zoning Ordinance, or
required changes to the plan and ordinances must be under active consideration by the
City at, the time of approval.
4:03 Prior to approval ofa business subsidies financing plan and when deemed appropriate by
the Economic Development Authority, the developer shall provide any required market
and financial feasibility studies, appraisals, soil boring, information provided to private
lenders for the project, and other information or data as requested.
4: 04 A recipient of a business subsidy must make a commitment to continue operations at the
site where the subsidy is used for a least five years after the benefit date.
.
4:05 Recipients of any business subsidy will be required to meet wage and job goals determined
by the Economic Development Authority on a case-by-case basis, giving consideration to
the nature of the development, the purpose of the subsidy, local economic conditions, and
situational circumstances.
5. GREATER MONTICELLO ENTERPRISE FUND PROJECT EVALUATION
CRITERIA
5:01 The Economic Development Authority will utilize the Greater Monticello Enterprise Fund
to support the community's long-term economic goals.
5:02 Each Greater Monticello Enterprise Fund subsidy will be analyzed and evaluated by the
Economic Development Authority. Each project shall be measured against the general
criteria in Sections 1 through 4 and the specific criteria in this Section 5 applicable to the
Greater Monticello Enterprise Fund subsidies.
5: 03 Following are the evaluation criteria that will be used by the Economic Development
Authority.
.
2
EDA Business Subsidy Criteria
GREATER MONTICELLO ENTERPRISE FUND GUIDELINES
.
CITY OF MONTICELLO
250 EAST BROADWAY
MONTICELLO, MINNESOTA 55362
(612) 295-2711
INTRODUCTION
The purpose of the Greater MonticelIo Enterprise Fund (GMEF) is to encourage economic
development by supplementing conventional financing sources available to existing and new
businesses. Through this program administered by the Economic Development Authority and
participating lending institution(s), loans are made to businesses to help them meet a portion of their
financing needs. All loans must serve a public purpose by complying with four or more of the
criteria noted in the next section. In alI cases, it is mandatory that criteria #1 be satisfied, which
requires the creation of new jobs. It is the responsibility of the EDA to assure that loans meet the
public purpose standard and comply with all other GMEF policies as defined in this document.
Along with establishing the definition of public purpose, this document is designed to outline the
process involved in obtaining GMEF financing.
DEFINITION OF PUBLIC PURPOSE
.
1. To provide loans for credit worthy businesses that create new jobs.
(a)
One job is equivalent to a total of 37.5 hours per week.
(b) At least 90% of the jobs to pay a rate equal to or greater than 160% of the federal
minimum wage, exclusive of benefits, for individuals over the age of20 during the
term of the assistance. Annual written reports are required until termination date.
Failure to meet the job and wage level goals require partial or full repayment of
the assistance with interest.
2. To provide loans for credit worthy businesses that would increase the community tax base.
3. To assist new or existing industrial or commercial businesses to improve or expand their
operations. Considerations for loans shall take into account factors including, but not limited
to, the nature and extent of the business, the product or service involved, the present
availability of the product or service within the city of Monticello, the compatibility of the
proposed business as it relates to the comprehensive plan and existing zoning policies, and
the potential for adverse environmental effects of the business, if any.
4. To provide loans to be used as a secondary source of financing that is intended to supplement
conventional financing (bank financing).
.
5.
To provide loans in situations in which a funding gap exists.
6. To provide funds for economic development that could be used to assist in obtaining other
funds such as Small Business Administration loans, federal and state grants, etc.
KARENIOFFICEIPOLlCIESIGMEF: 8/31/99
3
.
.
.
1.
EDA Business Subsidy Criteria
THE GREATER MONTICELLO ENTERPRISES
REVOL VING LOAN FUND POLICIES
BUSINESS ELIGIBILITY
*
*
Industrial businesses
Non-competitive commercial businesses which enhance the community
Businesses located within the city of Monticello
Credit worthy existing businesses
Non-credit worthy start-up businesses with worthy feasibility studies (Deny all
historical non-credit worthy businesses)
$10,000 loan per each job created, or $5,000 per every $20,000 increase in property
market valuation, or $5,000 per every $20,000 increase in personal property used for
business purposes, whichever is higher.
*
*
*
*
II. FINANCING METHOD
*
COMPANION
DIRECT LOAN -
Example: Equity 20%, RLF 30%, and bank 50%.
(All such loans may be subordinated to the primary
lender(s) if requested by the primary lender(s). The
RLF loan is leveraged and the lower interest rate of
the RLF lowers the effective interest rate on the entire
project.)
*
PARTICIPATION LOAN - RLF buys a portion of the loan (the RLF is not in a
subordinate position, no collateral is required by the
RLF, and the loan provides a lower interest rate).
*
GUARANTEE LOANS -
RLF guarantees a portion of the bank loan. (Personal
and real estate guarantees handled separately.)
III. USE OF PROCEEDS
*
Real property acquisition and development
Real property rehabilitation (expansion or improvements)
Machinery and equipment
*
*
KARENIOFFICEIPOLlCIESIGMEF: 8/31/99
4
EDA Business Subsidy Criteria
. IV. TERMS AND CONDITIONS
* LOAN SIZE - Minimum of$5,000 and maximum not to exceed 50% of the
remaining revolving loan fund balance; for example, if the
remaining revolving loan fund balance is $50,000, the
maximum loan issuance is $25,000.
* LEVERAGING - Minimum 60% private/public non-GMEF
Maximum 30% public (GMEF)
Minimum 10% equity EDA loan
* LOAN TERM - Personal property term not to exceed life of equipment
(generally 5-7 years). Real estate property maximum of 5-
year maturity amortized up to 30 years. Balloon payment at
5 years.
* INTEREST RATE- Fixed rate not less than 2% below Minneapolis prime rate.
Prime rate per National Bank of Minneapolis on date of ED A
loan approval.
* LOAN FEE - Minimum fee of$200 but not to exceed 1.5% of the total loan
. project. * Fees are to be documented and no duplication of
fees between the lending institution and the RLF. Loan fee
may be incorporated into project cost. EDA retains the right
to reduce or waive loan fee or portion of loan fee.
*Fee to be paid by applicant to the EDA within 5
working days after City Council approval of GMEF
loan. Nonrefundable.
* PREP A YMENT
POLICY - No penalty for prepayment.
>I< DEFERRAL OF
PAYMENTS - 1. Approval of the EDA membership by majority vote.
2. Extend the balloon if unable to refinance, verification
letter from two lending institutions subject to Board
approval.
>I< LATE PAYMENT Failure to pay principal or interest when due may
POLICY result in the loan being immediately called.
.
KARENIOFFICE\POLlCIESIGMEF: 8/31/99
5
.
.
.
*
INTEREST
LIMITATION ON
GUARANTEED
LOANS-
*
ASSUMABILITY
OF LOAN-
*
BUSINESS EQUITY
REQUIREMENTS _
*
COLLATERAL_
*
NON-PERFORMANCE _
*
NON-PERFORMANCE
EXTENSION -
*
LEGAL FEE -
EDA Business Subsidy Criteria
Subject to security and/or reviewal by EDA.
None.
Subject to type of loan; Board of Directors will
determine case by case, analysis under normal lending
guidelines.
*
Liens on real property in project (mortgage
deed).
Liens on real property in business (mortgage
deed).
Liens on real property held personally (subject
to Board of Directors - homestead exempt).
Machinery and equipment liens (except
equipment exempt from bankruptcy).
Personal and/or corporate gUarantees (requires
unlimited personal guarantees).
*
*
*
*
An approved GMEF loan shall be null and void if
funds are not drawn upon or disbursed within 180
days from date of EDA approval.
The 180-day non-performance date can be extended
up to an additional 120 days.
1. A written request is received 30 days prior to
expiration of the 180-day non-performance
date.
2. Approval of the EDA membership by majority
vote.
Responsibility of the GMEF applicant.
The Greater Monticello Enterprise Fund is operated as an equal opportunity program. All applicants
shall have equal access to GMEF funds regardless of race, sex, age, marital status, or other personal
characteristics.
KAREN\OFFICE\POLlCIES\GMEF: 8/31/99
6
.
.
.
EDA Business Subsidy Criteria
ORGANIZA TION
The Greater Monticello Enterprise Fund is administered by the City of Monticello Economic
Development Authority (EDA), which is a seven-member board consisting oftwo Council members
and five appointed members. EDA members are appointed by the Mayor and confirmed by the City
Council. Formal meetings are held on a quarterly basis. Please see the by-laws of the EDA for more
information on the structure of the organization that administers the Greater Monticello Enterprise
Fund.
PARTICIPATING LENDING INSTITUTION(S)
1. Participating lending institutions(s) shall be determined by the GMEF applicant.
2. Participating lending institution(s) shall cooperate with the EDA and assist in carrying out
the policies of the GMEF as approved by the City Council.
3. Participating lending institution(s) shall analyze the formal application and indicate to the
EDA the level at which the lending institution will participate in the finance package.
LOAN APPLICATION/ADMINISTRATIVE PROCEDURES
The EDA desires to make the GMEF loan application process as simple as possible. However,
certain procedures must be followed prior to EDA consideration of a loan request. Information
regarding the program and procedures for obtaining a loan are as follows:
City Staff Duties:
The Economic Development Director, working in conjunctionwith the Assistant City Administrator,
shall carry out GMEF operating procedures as approved by the EDA and Council. Staff is
responsible for assisting businesses in the loan application process and will work closely with
applicants in developing the necessary information.
Application Process:
1. Applicant shall complete a preliminary loan application. Staff will review application for
consistency with the policies set forth in the Greater Monticello Fund Guidelines. Staff
consideration of the preliminary loan application should take approximately one week.
Staffwill ask applicant to contact a lending institution regarding financing needs and indicate
to applicant that further action by the EDA on the potential loan will require indication of
support from a lending institution.
2.
If applicant gains initial support from lending institution and if the preliminary loan
application is approved, applicant is then asked to complete a formal application. If the
preliminary loan application is not approved by staff, the applicant may request that the EDA
consider approval of the preliminary application at the next regularly scheduled meeting of
the EDA.
KARENIOFFICEIPOLlCIESIGMEF: 8/31/99
7
.
3.
If the preliminary loan application is approved, applicant shall complete a formal application.
Formal application shall include a business plan which will include its management
structure, market analysis, and financial statement. Like documentation necessary for
obtaining the bank loan associated with the proposal is acceptable. Attached with each
formal application is a written release of information executed by the loan applicant.
EDA Business Subsidy Criteria
4. City staff will meet with applicant and other participating lender(s) to refine the plan for
financing the proposed enterprise.
5. City staff shall analyze the formal application and financial statements contained therein to
determine if the proposed business and finance plan is viable. Staff may, at its discretion,
accept the findings of a banking institution regarding applicant credit and financial viability
of the project. After analysis is complete, City staffshall submit a written recommendation
to the EDA. A decision regarding the application shall be made by the EDA within 60 days
of the submittal of a completed formal application.
6. The EDA shall have authority to approve or deny loans; however, within 2 I days of EDA
approval, the City Council may reverse a decision by the EDA to approve a loan if it is
determined by Council that such loan was issued in violation of GMEF guidelines.
7.
Prior to issuance of an approved loan, the City Attorney shall review and/or prepare all
contracts, legal documents, and intercreditor agreements. After such review is complete, the
City shall issue said loan.
.
ORIGINAL REVOLVING LOAN FUNDING
"LETTER OF CREDIT" FROM MONTICELLO CITY COUNCIL _ $200,000
SOURCE - City Liquor Store Fund
City shall transfer needed loan amount from existing accounts at such time that individual loans are
approved. Revenue created through this program shall be under the control of the EDA and shall
not be transferred to City funds unless the City Council detennines that reserves generated are not
necessary for the successful operation of the Authority. If such is the case, such funds must be
transferred to the debt service funds of the City to be used solely to reduce tax levies for bonded
indebtedness of the City (see Section 5 B of the ordinance establishing the Monticello EDA).
REPORTING
1.
Staff shall submit quarterly summaries and/or annual report detailing the status of the
Monticello Enterprise Fund.
.
FUND GUIDELINES MODIFICATION
1.
At a minimum, the EDA shall review the Fund Guidelines on an annual basis. No changes
to the GMEF guidelines shall be instituted without prior approval of the City Council.
KARENIOFFICEIPOLlCIESIGMEF: 8/31/99
8
.
.
.
EDA Business Subsidy Criteria
LOAN ADMINISTRATION
1.
City staff shall service City loan, shall monitor City position with regard to the loan, and
shall assure City compliance with intercreditor agreement.
2.
All loan documents shall include an intercreditor agreement which must include the
following:
A. Definition of loan default, agreements regarding notification of default.
B. Agreements between lending institution and City regarding reproduction of pertinent
information regarding the loan.
3. All loan documentation shall include agreements between borrower and lenders regarding
release of privacy regarding the status of the loan.
KARENIOFFICE\POLlCIES\GMEF: 8/31/99
9
.
.
.
5D.
City Council Agenda - 9/13/99
Consideration to review Greater Monticello Enterprise Fund (GMEF) Loan No. 016
(Schoen Properties Limited Partnership) for compliance with the EDA-GMEF
Business Subsidy Criteria. (O.K.)
A. REFERENCE AND BACKGROUND:
The EDA requests the City Council review GMEF Loan No. 016 for compliance with the
EDA-GMEF Business Subsidy Criteria. The GMEF Guidelines state: "The EDA shall
have authority to approve or deny loans; however, within 21 days of ED A approval, the
City Council may reverse a decision by the EDA to approve a loan if it is determined by
Council that such loan was issued in violation of the GMEF Guidelines."
On August 31, 1999, the EDA approved GMEF Loan No. 016 for Schoen Properties
Limited Partnership dba Aroplax Corporation. The approval was subject to lender
approval. For your review, enclosed as supporting data is the outline used by the EDA for
determination of GMEF public purpose and policy compliance and a letter from the
lender, Steams Bank.
The real property expansion loan was approved for $100,000 at a 6.25% fixed interest
rate with amortization up to 20 years. Balloon payment in five years. Loan fee set at
$200 and GMEF legal fees the responsibility of the applicant. The GMEF loan will take a
third position behind the lender and the SBA. Collateral, guarantees, and other condition
requirements to be determined and prepared by the GMEF attorney. The company
currently employs 35 and with the 14,000 sq ft tip-up panel manufacturing/warehousing
expansion will add 10 new jobs. At least 90% of the new jobs to pay a rate equal to or
greater than 160% of the federal minimum wage, exclusive of benefits, for individuals over
the age of 20 during the term of the assistance. Annual written reports are required until
termination date. Failure to meet the job and wage level goals require partial or full
repayment of the assistance with interest. After preparation of the Loan Agreement and
at a future Council meeting, the Council will be asked to approve a Subsidy Agreement to
comply with the new statutory requirements. Because the assistance does not exceed
$100,000, a public hearing is not required.
This expansion is located at 200 Chelsea Road in the Oakwood Industrial Park.
After review of the EDA outline for GMEF public purpose and policy compliance, the
EDA requests the City Council consider the following actions.
1
.
City Council Agenda - 9/13/99
B.
ALTERNATIVE ACTIONS:
1. A motion stating that City Council has determined the EDA approval of GMEF
Loan No. 016 for Schoen Properties Limited Partnership was approved without
violation of the EDA-GMEF Business Subsidy Criteria; therefore, Council
supports the decision by the EDA for loan approval.
2. A motion stating that City Council has determined the EDA approval ofGMEF
Loan No. 016 for Schoen Properties Limited Partnership was issued in violation of
the GMEF Guidelines; therefore, the Council reverses the decision by the EDA for
loan approval.
C. STAFF RECOMMENDATION:
Recommendation is for alternative no. 1. In addition to meeting the GMEF Business
Subsidy Criteria, the EDA supports the expansion of a local existing industrial business.
This company was instrumental in leading the City to the recruitment of Standard Iron and
Groebner & Associates.
D. SUPPORTING DATA:
.
GMEF criteria used by the EDA, preliminary application, GMEF approval form, and letter
from lender.
.
2
.
.
.
EDA Agenda - 8/31/99
6.
Consideration to review the second GMEF loan application from Schoen Properties
Limited Partnership dba Aroplax Corporation.
A. Reference and Background:
GMEF Loan Request:
$100,000 Real Estate Property Loan.
Project Summary:
Aroplax Corporation was started in 1943 by Edward Schoen. In 1979, Edward Schoen's
sons, Jerald Schoen and Donald Schoen purchased the company. Jerald Schoen later
purchased Donald's share ofthe company in 1989. In 1992, the company began making
plans to relocate and expand their facility and in February 1993, Aroplax moved into their
new19,000 sq ft facility with a 4,000 sq ft mezzanine located in the Oakwood Industrial
Park in Monticello. Today, Jerald Schoen and his two sons, Paul Schoen and Steve
Schoen, are equal partners in the business with the day to day operation under the
management of the two sons.
In 1992, the EDA approved GMEF Loan No. 005 for Aroplax. The amount of the loan
was $85,000 for machinery and equipment and overrun/contingencies. The terms were
6% over 7 years. After two years, Aroplax was to employ a total of35 full-time
personnel with an annual estimated market value of$562,100. The remaining unpaid
balance ofGMEF No. 005 as of August 1999 is $3,372.26 (September 1999 is
$2,147.71.) The payback on the $170,000 State's Small Cities Economic Development
Grant has been paid in-full. For payable 1999, the estimated market value of the land and
building is $626,700.
In 1999, Aroplax's plans to begin construction of a 14,000 sq ft tip-up panel
manufacturing/warehousing addition to their existing building and to increase their
employment base by the addition of 10 individuals within two years. Current employment
base is 35. The new GMEF loan will be to Schoen Properties Limited Partnership and
leased to Aroplax. The expansion is due to added growth within their existing customer
base. One such company is Interacting Learning Group, a division of Altron, Inc., which
produces educational toys. Following construction, the company plans to purchase one to
two pieces of replacement machinery adding new technology.
Uses of Funds
Building Construction/Soft Costs
TOT AL USES OF FUNDS
$450,000
$450,000
1
.
EDA Agenda - 8/31/99
Sources of Funds
Stearns Bank
Equity
GMEF
$340,000
$ 10,000
$100,000
TOTAL SOURCES OF FUNDS
$450,000
The company currently has an SBA 504 loan on its existing facility. The outstanding
balances on those loans are as follows:
Bank - $280,000
SBA debenture - $235,000
Therefore the overall sources of financing, with a subordination of the first SBA loan, will
be as follows:
Overall Sources of Funds
.
Stearns Bank (first lien)
SBA 504 (second lien)
City of Monticello (third lien)
Equity
$620,000
$235,000
$100,000
$ 10,000
GREATER MONTICELLO ENTERPRISE FUND GUIDELINES
PUBLIC PURPOSE CRITERIA: Must comply with four or more of the criteria listed
below, criteria #1 being mandatory.
1.
Job Goal:
Ten new full-time jobs to the City of Monticello within two years of
the benefit date.
Wage Goal:
At least nine ofthe new jobs must be at a rate equal to or
greater than $8.24 excluding benefits.
Annual reports are required until termination date. Failure to meet job and wage
goals require partial or full payment of the assistance plus interest.
.
2.
Increases the community tax base: The construction ofthe 14,000 sq ft
2
EDA Agenda - 8/31/99
.
manufacturing/warehousing space ($336,000
EMV) is estimated to increase the tax base
by $14,800 annually.
3.
Factors:
To assist an existing manufacturing business to expand their
manufacturing operations.
Other factors for consideration but not limited to: Nature of
business (manufacturing), present availability of service and
product (plastic injection molding), potential adverse environmental
effects (none), and compatibility to the comprehensive plan and
zoning policy (yes, expansion tip-up panel).
4. Used as a secondary source to supplement conventional financing:
The GMEF will be the secondary source of funding to the lender, Stearns
Bank, St. Cloud, and the SBA debenture.
5.
U sed as gap financing:
U sed as gap financing (see Letter from Lender) and
as an incentive to encourage business retention and
expansion development.
.
6.
Used to assist other funds: In addition to the lender, the equity is consistent
with the GMEF guidelines.
GREATER MONTICELLO ENTERPRISE FUND POLICIES
I. BUSINESS ELIGIBILITY:
Industrial business:
Yes.
Located within city limits:
Yes, Zoned 1-2.
Credit worthy existing business:
For determination by Stearns Bank. (See
enclosed letter)
$10,000 loan per each job created. $10,000 X 10 = $100,000.
$5,000 per every $20,000 increase in property market valuation, whichever is
higher. $336,000 divided by $20,000 = $16,800 X $5,000 = $84,000.
Criteria: $100,000.
II. FINANCING METHOD:
.
3
EDA Agenda - 8/31/99
.
Companion Direct Loan:
All such loans may be subordinated to the primary
lender(s) if requested by the primary lender(s). The
GMEF is leveraged and the lower interest rate of the
GMEF lowers the effective interest rate on the entire
project.
Criteria: The GMEF take a third position behind Stearns Bank and SBA debenture
on the real estate expansion.
III. USES OF PROCEEDS:
Real property expansion.
IV. TERMS AND CONDITIONS:
Loan Size:
Maximum not to exceed 50% ofthe remaining revolving loan fund
balance. Approximate balance August 20, 1999, $504,227.66
Request: $100,000. Criteria: $100,000. Remaining balance
thereafter, $404,227.66.
.
Leveraging: Minimum 60% private/public non-GMEF. Maximum 30% GMEF.
Minimum 10% equity of GMEF loan.
Steams Bank
Equity
GMEF
TOTAL
$340,000(76%)
$ 10,000 (2%)[10% EDA]
$100,000(22%)
$450,000(100%)
Loan Term: Real estate property maximum of 5-year maturity amortized up to
30 years. Balloon payment at 5 years.
Criteria: 20-year amortization with balloon payment in five years.
Interest Rate: Fixed rate not less than 2% below Minneapolis prime rate. Prime
rate per National Bank (First Bank) of Minneapolis on date of ED A
loan approval. Prime rate August 31, 1999 is 8.25 %.
Criteria: Minimum 6.25 % fixed rate.
Loan Fee:
Minimum fee of $200 but not to exceed 1.5% of the total loan
project. Paid by applicant to the EDA within five working days
after City Council approval of GMEF loan. Nonrefundable. Loan
.
4
.
EDA Agenda - 8/31/99
fee may be incorporated into project cost. EDA retains the right to
reduce or waive loan fee or portion ofloan fee.
Criteria: Minimum fee of $200, due and payable not later than September
18, 1999.
Prepayment Policy: No penalty for prepayment.
Deferral of Payments: 1. Approval of the EDA membership by majority vote.
2. Extend the balloon if unable to refinance,
verification letter from two lending institutions
subject to Board approval.
Late Payment Policy: Failure to pay principal or interest when due may result in
the loan being immediately called.
Interest limitation on guaranteed loans:
Not applicable.
Assumability ofloan: None.
.
Business equity requirements:
Subject to type of loan; Board of Directors
will determine case by case, analysis under
normal lending guidelines.
Collateral:
Machinery and equipment liens (except equipment exempt from
bankruptcy) and personal and/or corporate guarantees (requires
unlimited personal guarantees) as per the GMEF attorney.
Non-performance: An approved GMEF loan shall be null and void if funds are
not drawn upon or disbursed within 180 days from date of
EDA approval.
August 31, 1999 EDA approval-loan becomes null and void February 29,
2000.
Non-performance extension: Not applicable.
Legal Fee:
Responsibility of the GMEF applican
B. Recommendation:
.
Recommendation is to review this information prior to the EDA meeting for discussion
and potential questions. Steve or Paul Schoen will be present at the EDA meeting.
5
.
EDA Agenda - 8/31/99
Consideration to approve or or deny GMEF Loan No. 016 is the next agenda item.
c. Supoorting Data:
Preliminary GMEF application. Letter of intent or credit analysis from lender provided at
meeting.
.
.
6
.
APPROVAL OF
GREATER MONTICELLO ENTERPRISE FUNDS
BY
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF MONTICELLO, MINNESOTA
Preliminary Loan Application Approval.
August 31. 1999
Loan terms negotiated and agreed upon between
the developer, the lending institution, and the
EDA Executive Director.
Yes
Formal Loan Application and Financial Statement
analyzed by the lending institution, ~ Inc. or City
staff.
Stearns Bank, St. Cloud
Building and Site Plan Preliminary and/or Final Review.
Preliminary Plans
Building Permit approval or construction commitment.
Loan documents reviewed and/or prepared by the
City Attorney.
Kennedy & Graven
ECONOMIC DEVELOPMENT AUTHORITY APPROVAL OR DISAPPROVAL:
.OANNUMBER:~F Loan No. 016 LOAN APPROVED:--.Ye1=l
BORROWER: SCHOEN PROPERTIES LIMITED PARTNERSHIP dba AROPLAX CORPORATION
ADDRESS: 200CHELSEA ROAD, MONTICELLO. MN 55362 DISAPPROVED: -
LOAN AMOUNT: ONE HUNDRED THOUSAND DOLLARS AND NO CENTS ($.100.000.00) Real property
RATE: 6.25% FIXED RATE DATE: August 31, 1999 expansion
TE~S 20-YEAR AMORTIZATION WITH BALLOON PAYMENT IN FIVE YEARS.
FEE $200.00 PAID WITHIN FIVE WORKING DAYS OF COUNCIL APPROVAL SEPTEMBER 13, 1999.
"''''OTHER (SECOND PAGE)
A motion was made by EDA Commissioner BARB SCHWIENTEK
Greater Monticello Enterprise Funds in the amount of ONE HUNDRED
($100,000.00)
SCHOEN PROPERTIES LIMITED
this 31 s t day of AUGUST
Seconded by EDA Commissioner
.dollars and cents to developer
PARTNERSHIP dba AROPLAX CORPORATION
, 1999 .
BILL DEMEULES
_ to (approve-~
THOUSAND DOLLARS AND NO CENTS
YEAS: SCHWIENTEK. DEMEULES,
HOGLUND, MAUS, HERBST,
AND CARLSON.
NAYS: NONE.
ABSENT: LAHR.
.MEF disbursed
EDA Treasurer
by Check No.
CITY COUNCIL MAY REVERSE AN EDA LOAN DECISION WITHIN TWENTY-ONE DAYS OF EDA
APPROVAL. TO CITY COUNCIL,
,
.
.
I
.
GMEF Approval
.Pilge 2
ACl"F.PT4.NC~ ~F Tr:RMS
I (We) hereby accept the terms stated above U opproved by the El:ODomie Development AttChotilY In and for the
City of)1'ontleeJJo.
I
I
I
I
i
I
i
-...... !
I
I
OA"fED:
'1-7- ttr
.-.._._.~
5h(JIA~ ..~ J ;' (_r;~<A
...---_, jJ i"U,rJ e" I-
..
JOJ GOAt!
'I'EH N'!\I ftTLL-n::ra JOas TO tH! ~ln 01' MOn~CElto Wll'HIN TWO tEAllS 01
JENSrI': J)ATI:' OVER AND A!OV! TEE 3s !XISrmO JOBS,
A'l LEAST NIN! 01 THE NG' JOIlS MUST IS 4T A KAT! EQUAl TO OJ. ellA!!"
'IHA.'l ... a4 txCl.CDIHJ: nnnrs. (A% t.EAST 90t or Till ..'TOBS To l'AY A RAT!
EQUAL fO 01 GREATER rHAl~160~ OF THI lEDElAL MIHIMVM ~AgE, EXCLUSIVE
01 BlNI)'ITS - 101 INDn l1)UALS OVIl TH! ACE or ~o DUlue THE T!lDf or TR!
ASSISTANCE. ANNO"%. W1.Ittlrf RlP01!! AU UQU'%2t) 7mtII. '1'.llU'lINA'J'ION DATa.
FAILURi TO HElt TUI JOJ AND WACI ~IV8L WC6lS IIQVllE PAlTt!L 01 FULt
REPAYlacrr or THE ASSISTANCE WITH IKfll!lT.
.Rut PRO!.!I'1'Y EXP.MSION LOAN IN 1HI.R.P POSITIOtf IIH%lC L!1mRJ. ,STIAl1fS .BANK, lfA,
st. CtOUD ~ AND SBA OEBENTtTR!.
WAGE GOA.!.;
CMZF LEc~ FIES lBSPONSIILLITY or AP~~IeABt.
cotLATllAL; 'EaSONAL/COlPOIATE GUARANTll5 (require, cn1~~1~ted parsonal luar.n~...)
OJ!. I'll TD OMU AT'!OllQY.
APraOVAt SUIJlct :0 UNDER AtnoVAI...
tOAH BleOHES NVLL MIl VOID ,1o"U1U.uY 29. ZOOO Il r~lIJ)s HAV'! NOt BEEM DlSIUlSlD~
CHlF DOLLARS lltSBtJaSED r!OK ~AC FUN:l.
LEGAL DISC1IPtIOJ: WeDt 408.'1 t..t of LGc 3, Jlo~k 2, IK 2~O-894-00203L,
Ogkvoo4 tnd~'crl.1 P.lk.
PID ~ 11~.018-00Z030
.
.
.
GREATER MONTICELLO ENTERPRISE
250 EAST BROADWAY
MONTICELLO, MINNESOTA
PRELIMINARY APPLICATION FOR LOAN
APPLICANT: S~~ J - Sc...h.oe..r-...
FIRM OR TRADE NAME: A~rrl...JA..K C.5:l><1-? ,
BUSINESS ADDRESS: ~ ~tis~ (~
CITY/STATE: VV\o^--~t..e.llo ,W\",",- ZIP CODE: <;;-S"3102-
TELEPHONE: (BUS.) ~12--2-qS- SeaL (HOME) ("'lL-Lf2-o-- 2J::j.~"1
"J.').,4
DA TE ESTABLISHED: \ 'j Lt :s EMPLOYER I.D.#
_SOLE PROPRIETOR ./ CORPORATION _PARTNERSHIP
MANAGEMENT
NAME ~ TITLE OWNERSHIP %
~l~ '-~~~ C~;:SEdR"-+ ~~:
~, \ '511
PROJECT LOCATION: 2.G.o C~ <;~ r2-.o...al
_NEW LOCATION --LEXISTING BUSINESS
TOTAL PROJECT COST ESTIMATE: $ ~ if So 00c::) _t 5So ~
I 1
PROPOSED USES:
REQUEST:
LAND $
EXISTING BUILDING ~ ~
CONSTRUCTION $ 4Sc - ,000 ,Jfr
MACHINERY CAPITAL
WORKING CAPITAL
OTHER
TOTAL USES: $~ED-1>S50.~...
PROPOSED BEGINNING DATE: ~
ESTIMATED COMPLETION DATE: "3 - rY-\.'\~K.s.
AMOUNT OF LOAN $J OO'+O~ 0
MA TURITY & TERMS
REQUESTED
APPLICANT'S EQUITY
LOAN PURPOSE Co~L!ft- ~
&"""-.
~
TITLE TO
PROJECT ASSETS TO BE HELD BY:
OPERA TING ENTITY
ALTER EGO
PARTICIPATING LENDER: 'j& -h -b~ ~ "'"'~~
C 4--. \--'\ (Name) (Address) l,
~ ~ \J~ 0" ~~ - iJ.~ \."S"':;)..
(Contact Person) <:;: "- ~ I ~J:l.O - -':20 ":). - l. t 4 0 (Telephone #) . \ t
"1 . ~ S Ll"", ?- Lf. ~ _ S <"\ "':l. ~
PRESENT # OF F.T. EMPLOYEES:~PROJECTED # OF F.T. EMPLOYEES(within 2 years) ~
PROJECTED A VERAGE WAGE PER HOUR: '\;. '8 ,.-0 - $' La.:~<>j1v-Q.. "d \J ~ ,~~ ~ ~ ,t- s.
/
ADDITIONAL PROJECT INFORMATION:
APPLICANT SIGNATURE: ~"...... . .J. < ~(' loc .... __
DATE SIGNED: ~-~-<=t '\
---
cO.~ 1f~.A'4
.
.
.
August 24, 1999
Ollie Koropchak, Executive Director
Economic Development Authority
PO Box 1147
Monticello, MN 55362
RE: Aroplax Corporation
Dear Ollie:
Stearns Bank has issued a loan proposal for the refinancing of debt on the
14000 square foot addition to the Aroplax building located in Monticello,
MN.
We have reviewed and received the financial statements on the business of
Aroplax Corporation, and the project is acceptable to Stearns Bank.
Should you need any additional information, please feel free to contact me at
(320)-202-6132.
Steve Domine
Vice President
SD:ns
MORE THAN JUST A BANK... TAKING PRIDE IN WHAT WE DO.
CLOUD
*Stearns Bank St. Cloud
4191 2nd St. S.
St. Cloud, MN 56301
PH: 320.253.6607
800.320.7262
FX: 320.253.3051
320.253.9503
Steams Bank
Equipment Finance Division
I31 5th St.
Albany, MN 56307
PH: 800.247.1922
FX: 800.201.7102
Steams Bank Albany
140 5th St. . PO Box 850
Albany, MN 56307
PH: 320.845.2151
800.685.7262
FX; 320.845.4988
Stearns Bank
Boundary Waters Br' "
601 East She.
Ely, MN 5573 I
PH: 218.365.6181
FX: 218.3655762
*Stearns Bank Holdingford
PO Box 9
Holdingford, MN 56340
PH: 320.746.2261
FX: 320.746.2263
*Steams Bank Ups ala
PO Box 130
Upsala, MN 56384
PH: 320573.211 I
FX: 320.573.2114
*Stearns Bank Evansville
PO Box 100
Evansville, MN 56326
PH; 218.948.2259
FX: 218.948.2558
*Stearns Bank Canby
PO Box 70
Canby, MN 56220
PH; 507.223.7231
FX: 507.223.7470
*Stearns Bank Arizona
9301 E. Shea BI
Scottsdale, Arizona 85
PH: 602.314.4200
FX: 602.314.4900
*IndividualIy Chartered
Member FDIC
.
SBA
...(.~\:.~ (!'~
~[~S
~
August 26, 1999
Ollie Koropchak, Executive Director
Economic Development Authority
PO Box 1147
Monticello, MN 55362
RE: Aroplax Corporation - Checklist of Information
Dear Ollie:
I am enclosing the following items you requested from Stearns Bank, for the
Formal Application request of Aroplax Corporation with the Greater Monticello
Enterprise Fund.
.
· 6/30/99 Business Financial Statement
· 9/30/99 Year End Financial Statement showing existing debt
· 7/13/99 Loan Proposal letter signed by Aroplax Corporation
· Certificate of Good Standing
· Articles of IncorporationIB ylawslMinutes
· 8/24/99 Letter from S teams Bank to ED A
The following additional items we will be sending later or after the loan is
closed:
· Evidence of Insurance
· Personal Guaranty(s)
· Loan Agreement
· Subordination Agreement
· Project Appraisal
· Cost Estimates of project with supporting documentation
Please call me at (320) 202-6132 if you have any additional questions.
.
Steve Domine
Vice President
Enclosures .
MORE THAN JUST A BANK... TAKING PRIDE IN WHAT WE DO.
CLOUD
'"Steams Bank St. Cloud
4191 2nd St. S.
St. Cloud, MN 56301
PH: 320.253.6607
800.320.7262
FX: 320.253.3051
320.253.9503
Steams Bank
Equipment Finance Division
131 5th St.
Albany, MN 56307
PH: 800.247.1922
FX: 800.201.7102
Steams Bank Albany
140 5th St. . PO Box 850
Albany, MN 56307
PH: 320.845.2151
800.685.7262
FX: 320.845.4988
'"Steams Bank Holdingford
PO Br ~
Holdingford, MN 5,
PH: 320.746.2261
FX: 320.746.2263
'"Steams Bank Upsala
PO Box 130
Upsala, MN 56384
PH: 320.573.2111
FX: 320.573.2114
'"Steams Bank Evansville
PO Box 100
Evansville, MN 56326
PH: 218.948.2259
FX: 218.948.2558
'"Steams Bank Canby
PO Box 70
Canby, MN 56220
PH: 507-223.7231
FX: 507.223.7470
"Steams Bank Arizona
9225 E. Shea Blvd.
Scottsdale, Arizona 85620
PH: 480.314.4200
FX: 480.314.4900
'"Individually Chartered
Member FDIC
.
City Council Agenda - 9/13/99
5.E. Consideration of a reQuest for a Final Planned Unit I>evelooment Permit within the
eCl) Zoning District to allow a mixed use feed and retail operation. Avplicant: Little
Mountain Feed. (J. O. N.)
A. REFERENCE AND BACKGROUND:
Little Mountain Feed has applied for a final PUD approval to allow for the expansion of their
facility between Linn and Maple Streets, north of the Burlington Northern Railroad. The
applicant has shifted the building slightly to the north from the original approval. This
change allows him to concentrate the truck and forklift activity to the east, resulting in less
of an impact on the residential property adjacent to the north boundary of the site.
.
The applicant is requesting that employee parking continue to be located on the gravel area
adjacent to Linn Street. As a part of the original PUD discussions, the applicant has been
permitted to expand the operation in phases to minimize the economic impacts on the
business. Retaining an unpaved parking area for employees may be approved as a part of the
PUD, howevcr, staff would recommend some delineation of spaces to maintain a clear
parking area, and avoid confusion bctween parked cars and other vehicles. These interim
improvements could include a raised chain "fence" with tags suspended in front of each
space, and concrcte curb bumpers in front of each space as well. In this way, employees
should be able to discern the location of each parking space without paving and striping.
It is also recommended that a time limit be established by development agreement which
would mandate an improved parking area by a certain date. However, the Planning
Commission did not feel comfortable requiring immediate paving of the drive/parking areas
on the Linn Street side where the adjacent City street is not paved. A period of two years
after completion of paving and curbing along the adjacent Linn Street ROW is a satisfactory
time limit according, to the Planning Commission, for completing the little Mountain Feed
pavmg.
.
With regard to customer parking adjacent to the retail area, the applicant shows 12 spaces
to be paved, striped, and curbed in aecordancewith the ordinance. This area would actually
require approximately 25 spaces, depending on the amount of floor space which is used for
storage or material handling (as opposed to retail floor space). The City has the flexibility
to permit a parking supply lower than the ordinance requirement in the CCD District, based
on an agreement in which the applicant contributes to a public parking fund. The parking
lot to be provided should meet standards, however. In this case, the applicant has proposed
that the curb line be located on the property line, with a landscaped screen on the adjacent
rai lroadeasement (also the City' s right-of-way). There is adequate room on this plan to meet
the 5 foot setback, and provide the landscaping on the applicant's own property.
Finally, the site plan shows an eight foot high property line fence along the north side of the
City Council Agenda - 9/13/99
.
property line, and provide a landscaped bufTer outside of the fenced area to mitigate the
impact on the residential area. To illustrate this plan, as well as other site landscaping, the
applicant must submit a detailed landscape plan indicating the type and sizes of all plant
materials, including groundcovers and sod. The Zoning Ordinance provides a list of required
sizes, and other guidance for the development of the landscape plan..
An additional issue is the proposed exterior grain bin which would be added to the south side
ofthc existing building. The bin is a metal structure, apparently 34 feet high, based on the
information submitted by the applicant. Staff is concerned about the visual impacts of the
site from the Community Center property south of the railroad. This issue should be
addressed with regard to screening and landscaping to improve the aesthetics, if it is to be
permitted.
The Planning Commission conducted the public hearing and recommended Alternative 1
below. Jeff Burns indicated his understanding of the terms of approval listed under Exhibit
Z.
B. ALTERNATIVE ACTIONS
1.
Motion to recommend approval ofthe final stage PUD, subject to the conditions in
Exhibit Z, and based on a finding that the proposal meets the intent of the CCD
District and the previous Development Stage PUD approval.
.
2. Motion to recommend denial of the final stage PUD, based on a finding that the
proposal is incompatible with the long term future land use of the area.
3. Motion to table action on the final stage PUD, subject to the submission of additional
information.
c. STAFF RECOMMENDATION
Staff believes that the submissions is generally consistent with the Development Stage PUD.
However, there is missing information in this submittal which is important to meeting the
intent of the CCD mId the original approval. Primarily, a landscaping plan has not been
submitted which shows how the open spaces on the site will be planted, except some sketch
markings which illustrate trees or shrubs in a few of the areas. The Zoning Ordinance calls
for a detailed plan as noted in the report. Moreover, staff is concerned about the visual
impacts of the bin area as noted in this report.
.
Other unresolved issues include the unpaved employee parking area, and the shortfall of
parking supply for the retail building. The PUD allows for flexibility in these areas, but not
without some assurance that the problems which may be caused by the non-conforming plan
City Council Agenda - 9/13/99
.
will be addressed. StafTrecommends that if the final PUD is approved, the pun Permit is
accompanied by a condition that the unpaved parking stalls are marked (as recommended in
this report), that a time limit is placed to mandate paving and striping in accordance with the
Ordinance, and that the insufficient parking for the retail space is quantified and addressed
as allowed within the CeD District for public parking.
D. SUPPORTING DATA
Exhibit A - Site Plan
Exhibit B - Grain Bin Photo
Exhibit Z - Conditions of Approval
.
.
.
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Exhibit A .. Site Plan
~."~"",,",,:,,,,,,"...::l:.:.o..;'l
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f TDM-CI/\/ METALS INC.
t~
"Bulk Storage Systems"
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PRECISION SOYA
Olivia, Minnesota
TOM-CIN METALS product line
also includes Bulk Seed Storage
and Processing Bins. Individual
bins, to multiple bin groupings of
nearly any size and configuration,
are available. This bin grouping
includes (4) 8' x 24' X 34' side-
wall, 5250 Bu. bulk storage bins
with (1) 8' X 16' cull bin. TOM-GIN
METALS also provides misc.
fittings, spouts, surge hoppers
and gates to these projects.
.
NOVARTIS
SEEDS, INC
Paris, Illinois
This bulk storage system includes
(12) 8'x 24' bins @ 7700 Bu.,
.(26) 8' x 16' bins @ 5140 Bu., and
(26) 8' x 8' bins @ 2565 Bu. for
a total of 292,730 Bu. capacity.
16'-0" x 48'-0" sheller building
structural steel and 20/-0" x 80'.0"
load-out structural steel by
TOM-GIN METALS.
.
PO. Box 256.320 Industrial Park Ave., Hortonville, WI 54944
(800)343-3404 Phone: (920)779-4277 Fax: (920)779-6980
www.tom-cinmetals.com
Exhibit B - Grain Bin Photo
.
Exhibit Z - Conditions of pun Approval - Little Mountain Feed
1. Submission of a Landscape Plan illustrating the detailed planting of all trees, shrubs,
and groundcovers on the site.
2. Landscaping Plan should address screening of the bin area from the south, planting
between the north fence and the neighboring property line, and ensuring that all
planting is on the applicant's property.
3. Redesign of the retail parking area to meet the five foot setback for curb line, and
compensation for CCD Parking fund based on required parking calculation.
4. Addition of a chain fence and concrete curb bumpers for any employee parking areas
which are not paved at this time.
5. Limitation of unpaved parking areas for no more than two years from the date of full
road and curb improvements to Linn Street.
6. Review and comments from other City Staff.
7.
Due to proximity of curb cut to undeveloped 5th Street (Closer than 40') property
owner agrees to switch parking lots access to 5th Street in the event that 5th Street is
developed for public use.
.
.
Planning Commission Agenda - 09/07/99
5.F. Consideration of 2rantine a conditional use permit allowing a small expansion to
. Hawks Sports Bar and Grill. (JON)
A. REFERENCE AND BACKGROUND
City Council is asked to consider granting a conditional use permit that would allow a
small expansion to Hawks Bar. As you may know, Hawks was annexed to the City into a
R-3 zone. The B3 District allows Bars/Restaurants as a conditional use when located in
close proximity to a residential area. When Hawks was annexed, the facility carne into
the city as a permitted use (by conditional use permit). However, the site itself is non-
conforming because it was developed under County regulations. Typically, when such
non-conforming sites are expanded, an effort is made to bring the site up to code.
City staff knows of no complaints from local residents regarding the operation of the
facility.
The site area, not including the parcel in the Township, is 40,000 square feet. The
useable building area is being expanded from 2,338 to 3,326 square feet. The expansion
area is on the south side of the building and will result in 988 sq. ft. of addition dining
area.
.
Parking
The parking requirement for the site is estimated by the contractor, using code
requirements, at 75 stalls. Parking stalls shown on the site plan amount to 68. The site
plan needs to be updated to show parking stall and drive aisle dimensions. There is no
curb proposed by the owner around the perimeter of the parking area. Striping of the lot
is also needed. It is suggeste4 that the stall deficiency be accepted under the "proof of
parking" provision of the Zoning ordinance. Under this provision, the CUP could be
approved under the provision that additional stalls be constructed along the north side of
the building at some point in the future, if necessary, as determined by the Planning
Commission.
Storm water flows off the site on the north side of the parking lot onto an adjoining parceL
It may be necessary to make improvement to control this flow to avoid erosion.
Lighting System Adjustments
The lighting used for illuminating the volleyball courts produce some glare affecting
CSAH75 and the adjoining residential area. Planning Commission may wish to require
adjustments to the outdoor lighting.
.
Landscaping
Currently there is minimal landscaping and no trees on site. The site plan should be
adjusted to show plantings necessary to comply with city code.
Planning Commission Agenda - 09/07/99
Westerly Parcel
.
The site consists of three parcels. The bl.lilding expansion is occurring on the middle
parcel with the westerly wall located withing the setback of the adjacent parcel. Typically,
this problem could be resolved simply by extinguishing the lot line. In this case, this is
impossible within the developers time frame because the westerly parcel must first be
annexed to the city before the lot line can be extinguished. As an alternative to removing
the lot line, the owner will be placing a restriction against the lot that promises that the lot
will not be sold separately.
Sign Svstem
The sign system consisting of a wall sign and pylon sign may need to be updated to meet
city code. The precise dimensions of the sign are not available at this time so it is not
known if significant changes are needed. It does not appear that sign system is at
significant variance with code.
B. ALTERNATIVE ACTIONS
1.
Motion to recommend approval of a conditional use permit allowing expansion of
a restaurant/bar in a B-3 zone contingent on meeting requirements outlined in
Exhibit Z. Motion based on the finding that the expansion under the conditions
listed will upgrade the area and will not result in a negative impact on the nearby
residential area.
.
2. Motion to deny approval of a conditional use permit allowing expansion of a
restaurant/bar in a B-3 zone.
C. STAFF RECOMMENDATION
City staff recommends alternative 1.
D. SUPPORTING DATA
Exhibit A - Copy of site plan.
Exhibit Z - Conditions
.
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CONDITIONS
Hawks Restaurant/Bar
I. Installation of curb and gutter under the prevailing ordinance at time of occupancy.
2. Management of storm water as approved by the City Engineer.
3. Compliance with city ordinances regulating lighting glare.
4. Installation of landscaping as required by code.
5. Site plan to be revised to show parking stall and drive aisle dimensions. Parking lot
needs striping.
6. Development of westerly parcel independent of developed parcel is restricted and can not
be sold apart and the two developed lots shall be merged.
7. Sign system to meet city standards.
8. Proof of parking area identified. Property owner agrees to construct parking area if
necessary as determined by the Planning Commission.
9.
It is recommended that the applicant seek annexation of adjoining township parcel.
EXHIBIT Z
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City Council Agenda - 9/13/99
Consideration of Concent and Develonment Sta2:e Residential Planned Unit
Development Consistine of Five 12 Unit Apartments. (J. o. N. )
A. REFERENCE AND BACKGROUND
Monticello Village Apartments has submitted a revised Concept Plan for Planning
Commission consideration pursuant to the direction of the City Council. Thc applicants
are now requesting approval of both the Concept Plan and Development Stage PUD Plan.
Changes to the original plan include the following:
~ Revised the pond dimensions to provide a portion of the ponding area to the north
of the apartment buildings adjacent to the property line.
~ Revised the building locations to provide for better building spacing.
~ Revised the garage structures to provide some garage stalls on the east side of the
project.
The applicants have also provided additional information with regard to grading, building
details, and landscaping. Due to the late date of submission, staff expects to have further
review comments available at the Planning Commission meeting.
One item has been identified which should be incorporated into the plans for the project.
Due to the number of units on the site, staff would recommend that a play structure be
located within the project to provide on-site recreation for young children living in the
complex. The Community Center and Pinewood Elementary School are within a few
blocks of the project which will provide reasonable play opportunities for school age
children in the neighborhood. A suggested location would be to offset the central 10
space parking lot, and include a play area in this courtyard. Last of all, the developer is
aware of the $750/unit park dedication fee and appears able to fund this cost.
The Planning Commission reviewed the revised plans and recommended approval of the
concept and development stage PUD under the conditions listed. The developers
reviewed the conditions and indicated their understanding and support.
B. AL TERNA TIVE ACTIONS
Decision 1: Concept pun approval for Monticello Village Apartments
1.
Motion to recommend approval of the revised Concept Stage PUD, subject to the
conditions listed in the original staff report, as well as the additional
recommendations made in Exhibit Z.
.
City Council Agenda - 9/13/99
2.
Motion to recommend denial of the Concept Stage PUO, based on a finding that
the changes do not satisfy the concerns of the Planning Commission and City
Council with regard to site planning or the intent of the PUD Ordinance.
3. Motion to table action on the Concept Stage PUD, subject to additional
information.
Decision 2: Development Stage pun Approval for Monticello Village Apartments
1. Motion to recommend approval of the Development Stage PUD, subject to the
recommendations in Exhibit Z.
2. Motion to recommend denial of the Development Stage PUD, based on a finding
that the project does not meet the intent of the City's PUD Ordinance.
3. Motion to table action on the Development Stage PUD, subject to additional
information.
C. STAFF RECOMMENDATION
.
Staff believes that the Concept Plan changes reflect the direction of staff, the Planning
Commission and City Council, and recommend approval ofthe Concept Stage PUD. The
Development Stage Pud has had little detailed review by the City Engineer, due to its late
submission. However, he has been working with the engineer in development ofthe
plans. The purpose ofthe Development Stage PUD is to establish a plan which has
worked out almost all of the details of the development, and closely reflects the final
project which will be constructed. Any approval of the Development Stage PUD should
incorporate a condition that further staff review is necessary prior to the preparation or
approval of the Final PUD plans.
D. SUPPORTING DATA
Exhibit A - Preliminary Development Plans (12 pages)
Exhibit Z - Conditions
.
.
.
.
Conditions of Approval for Monticello Village Apartments Development Stage PUD
1. Conditions included in the original Concept Plan review are incorporated into this
recommendation.
2. The Developer alters the site plan to incorporate a play area for young children on the
site.
3. Additional Staff review is condncted pri or to preparation and approval of the Final PU D
plans. If the recommendations from staff result in significant changes, the Development
Stage PUD will be reviewed again by the Planning Commission and City Council.
Exhibit Z
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City Council Agenda - 9/13/99
5H. Consideration of an application for renewal of an interim use permit allowine a public school
use in an I-I Zone. (lO.N.)
. A. REFERENCE & BACKGROUND:
The Monticello School District is applying for renewal of an interim use permit for public school use
at 1248 Oakwood Drive East, in an 1-1 Light Industrial District. Originally allowed by the City in
September 1997, the interim use permit stipulated that upon the one year anniversary of the original
interim use permit, the applicant must reapply to the City.
Over the course of the past year staff received no complaints from adjacent property owners. The
Alternative I.,earning Center program has been a success and staff is recommending that the interim
use be allowed to continue for an additional two years this time. It is suggested that the interim use
permit again expire on some date certain, and that the School District be required to reapply to the
City on or before that expiration date should they want to continue the interim use.
The Planning Commission felt that extending the term two years makes sense given the few
industrial/school conflicts at the site.
B. ALTERNATIVES:
I.
Motion to recommend to the City Council to approve the issuance of an interim use permit to
the Monticello School District to operate an alternative school program at 1248 Oakwood
Drive East, subject to the findings that the proposed use will not interfere with the City's long
range objectives to encourage industrial development in the area; and that the following
conditions apply to the interim use permit:
.
1. The interim use perm it will expire on August 31, 2001. Extension of the use ofthe subject property for
public school use beyond the termination date may only be allowed by re-application to the City.
2. The District agrees to expand the parking area at the direction of the City. The City will direct expanded
parking based on its observation of parking demand which may cause the use of on-street parking at any
time.
3. The use of the subject property will be during normal school hours only.
4. The granting of this interim use permit shall not be effective until after inspection and approval of the
building and property by the City Building Official.
5. Motion to recommend to the City Council that the interim use permit be denied and that
continued school use in the Light Industrial District end on or before (date to be determined);
finding that the continued school use in the Light Industrial District would interfere with the
City's long range industrial development goals (and as otherwise determined by Planning
Commission).
C. STAFF RECOMMENDATION:
"
Planning Commission recommends that the City Council recommend Alternate 1 above.
D. SUPPORTING DATA:
. Copy of previous action.
.
.
.
c16' - l)'-f,-+
5.
~f COP}'
Counci I Minutes - 10/12/98
Consent agenda.
F. Consideration of an application for renewal of an interim use permit allowing a
public school use in an I-I zone. Applicant. Monticello Public Schools.
Recommendation: Approve the issuance of an interim use permit to the
Monticello School District to operate an alternative school program at 1248
Oakwood Drive East subject to the following conditions:
1. The interim use permit will expire on August 31, 1999. Extension
of the use of the subject property for public school use beyond the
termination date may only be allowed by reapplication to the City.
2. The District agrees to expand the parking area at the direction of
the City. The City will direct expanded parking based on its
observation of parking demand which may cause the use of non-
street parking at any time.
3. The use of the subject property will be during normal school hours
only.
4.
The granting of this interim use permit shall not be effective until
after inspection and approval of the building and property by the
City Building Official.
Recommendation is based on the finding that the proposed use will not interfere
with the City's long-range objectives to encourage industrial development in the
area.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO
APPROVE ITEMS 5A, 5B, 5D, 5E, 5F, 5G, AND 5H OF THE CONSENT AGENDA AS
RECOMMENDED. Motion carried unanimously.
City Council Agenda - 9/13/99
.
51.
Consideration of establishin2: park dedication requirements for multi-familv developments
and estahlishin2: policv implementin2: pathwav development fund. (JON)
A. REFERENCE AND BACKGROUND:
As you may recall, some months ago the City Council established a cash dedication fee to be paid by
developers when cash is required in lieu of providing land for parks. This fee is based on a rough
estimate of land and park development costs per lot. The Council adopted this cash dedication fee of
$750/housing unit in conjunction with adoption of the Comprehensive Park Plan. After review of the
subdivision ordinance, it was found that the specific language establishing this fee was not incorporated
into the ordinance which is here fore now being proposed at this time. In addition to formally changing
the ordinance, the COlmcil is asked to consider raising the fee by $200 which represents the additional cost
per residential unit for development of trails and pathways connecting residential areas to points of
destination within the City. Finally the proposed ordinance amendment also specifies application of this
fee to both single family residential and multi-family development. This clarification is proposed under
the logic that multi-family development creates a demand on City's park system equal to single family,
therefore the proposed ordinance requires payment of the park dedication fee based on housing units
created.
.
The proposed policies and ordinance clarifications are intended to allow the City to recover a major
portion of the costs associated with developing parks using funding from new development. In the case of
the Village Apartments, as you know, this development will create 60 new housing units. The fees that
will result from this development amounts to $57,000. These funds will go a long way towards
development of needed park areas in the vicinity. In addition, if the City averages 100 lots per year that
is almost $95,000 per year that can be dedicated towards park development. It is hoped that the provision
of these funds will help the City develop a parks and trails system to meet the needs of the new
development areas without unfairly burdening current taxpayers.
The proposed ordinance also calls for establishing a $200 fee to be paid at the time of issuance of a
building permit for lots that have been created prior to September, 1999. Establishment of this fee wiJI
enable the City to capture funds from developments that have already been approved. Obviously this
additional fee may be met with some resistance from the developers and perhaps there will be a request
forthcoming from developers for a waiver ofthis fee. Regardless, the Council may wish to adopt this
surcharge which wi 11 allow the City to capture funds from developments that will in the future need to be
served by pathways. For instance, the Wildwood Ridge plat paid the necessary park dedication fee,
however, there was no trail dedication fee that came with the adoption of this plat. Subsequent to
approval of the final plat, the County Road 18 project was proposed and it became apparent that it made
sense to construct a pathway on County Road 18. At this time, however, there does not appear to be
sufficient funds to build this pathway in the near future. Placement of the $200/per housing unit on
building permits for Wildwood Ridge area would result in approximately $14,000 which can be
contributed towards construction of the pathway at some point in the future.
.
As a final note, the ordinance does not require payment of park dedication fee or pathway fee for
commercial or institutional uses. This is because it is difficult to demonstrate that such land uses generate
the need for pathways and parks. Typically pathways and parks stem from development of residential
areas thus the fee is directed accordingly. This does not mean that schools or churches wiJI not pay for
.
.
.
City Council Agenda - 9/13/99
pathways benefitting their properties. It is expected that these organizations will provide contributions to
funding pathways in the same manner that they pay for streets, sewer and water which is through the
special assessment process. Under the special assessment process properties pay for such improvements
based on the benefit provided.
Last of all the park and pathway fee will not be used to fund sidewalks or pathways internal to a
subdivision. These are costs akin to street, curb, gutter, water and sewer which are funded directly by the
developer in conjunction with the development of the site.
B. ALTERNATIVE ACTION:
1. Motion to adopt proposed ordinance amendment establishing the park and trail dedication
fee. Motion to include establishment of the fee at $950/housing unit. Under this
alternative action previously taken by the City Council is formally adopted by ordinance.
In addition the fee is increased by $200 to include costs associated with the developments
of the City's pathway system. Finally the ordinance also calls for applying a surcharge on
building permits for lots developed prior to the inception of this ordinance.
2. Motion to deny or table action on the proposed ordinance.
C. STAFF RECOMMENDATION:
The staff recommends adoption of the ordinance amendment as proposed and establishment of the park
and trail dedication in the amount of $950/ housing unit. Council may wish to grant a grace period for
enacting this ordinance otherwise it will become valid upon publication.
D. SUPPORTING DATA:
. Copy of proposed ordinance amendment
.
.
.
SECTION:
11-6-1:
11-6-2:
11-6-3:
11-6-4:
11-6-5:
11-6-1 :
CHAPTER 6
PARKS, OPEN SPACE AND PUBLIC USE
Dedication Requirement
Cash Contribution
Delayed Dedication Payment
Purchase or Condemnation of Lands
Location and Configuration of Dedication
DEDICATION REQIJIREMENT:
(A)
Pursuant to Minnesota Statutes 462.358, Subdivision 2, the City Council
of Monticello shall require all developers requesting platting or replatting
ofland in the city of Monticello to contribute ten percent (10%) of the
final plat gross area to be dedicated for use as either parks, playgrounds,
public open space, or linear park and trail systems or to contribute an
equivalent amount of cash based on the conditions outlined below. The
form of contribution (cash or land, or any combination thereof) and the
specific area in case of land contribution shall be decided by the City
Council based upon need and conformance with approved City plans.
(B) The cash pavment in lieu of land shall be a fixed amount established by
Citv Council based on the prevailing average cost per residential unit to
acquire land and develop parks and trails in accordance with City plans.
This provision to also apply to residential development on unplatted
property and to multi family construction on new plats or existing lots of
record.
A portion of the parks and trails cash dedication paid by subject residential
areas is intended to assist in funding collector pathways connecting such
residential areas to points of desti nation outside of the subj ect residential
area according to the City's Parks and Trails Plan. Pathways and
sidewalks internal to subject residential development areas are a portion of
the basic street improvement.
A park and trail surcharge of$200 shall be paid at issuance of building
permit for single family homes constructed on lots of record in existence
as of September 1999.
.
.
.
11-6-2:
11-6-3 :
11-6-4:
11-6-5:
(C)
Park dedication credit should not include a power line easement, wetland
or ponding area necessary for the drainage plan of the particular
subdivision.
(D) Land dedicated for park purposes should be transferred to the City of
Monticello by warranty deed.
(#93, 3/9/81)
CASH CONTRIBUTION: All monies collected from cash contributions shall be
placed in a special fund from which only those public uses as listed in (1) above
may be constructed or improved or land for those same uses may be acquired.
DELA YED DEDICATION PAYMENT: Upon petition by the developer, the
Council may approve a delay in the actual dedication of the cash required in lieu
of land until such time as development occurs on the property being platted
provided that a proper legal agreement is executed guaranteeing such dedication.
Delayed dedication payment shaH include eight percent (8%) interest per year.
PURCHASE OR CONDEMNATION OF LANDS: Where a proposed park,
playground or other recreational area, proposed school site, or other public ground
that has been indicated in the official map and/or master plan is located in whole
or in part within a proposed subdivision, such proposed public site shall be
designated as such and should be dedicated to the City, School District, or other
proper governmental unit. If the subdivider chooses not to dedicate an area in
excess of the land required under this section hereof for such proposed public site,
the Council shall be required to act to approve or disapprove the plat of the
subdivision for a period of ninety (90) days after the subdivider meets all the
provisions of the subdivision title in order to permit the Council, School Board, or
other appropriate governmental unit to consider the proposed plat and to take the
necessary steps to acquire, through purchase or condemnation, all or part of the
public site proposed under the official map or master plan.
LOCATION AND CONFIGURATION OF DEDICATION: In such cases where
the developer is required to dedicate land area, the City Council of the City of
Monticello shall have the right to determine the geographic location and
configuration of said dedication.
.
.
.
Counci I Meeting - 9/13/99
SK. Review of proposals for Riverside Cemetery Caretaker. and consideration of award
of contract. (1.S.)
A. REFERENCE AND BACKGROUND:
Since the eity of Monticello took over the Riverside Cemetery from the Masonic Lodge, we
have been using the same two individuals to provide caretaker services that the Masonic
Lodge did. Mary Bray has been providing basic caretaker services for $150 per month
($1 ,800/year), which includes working with the public, excavators and funeral directions. Bi II
Kearin has provided miscellaneous services such as staking graves, taking care of the flowers,
miscellaneous gravesite restoration, and cremation burials. The cost ofthese services without
the cremation excavations and burials is in the neighborhood of $500 to $600 per year.
We had been considering advertising for a single caretaker to provide the services of both
individuals. Mary Bray recently retired from her full-time job and resigned trom the caretaker
position effective September 1, 1999. City staff developed specifications for contracted
caretaker services for Riverside Cemetery and advertised in the local paper. There appeared
to be very little interest in the position, and we received only one proposal, from Bill Kearin.
Based upon Mr. Kearin' s proposal, we have negotiated a small change in that Bill has
requested the assistance of the City to provide one individual during the winter staking
options and, in addition, Mr. Kearin would perform all of the cremation burials as part of the
contract, with the revenue coming to the City. Mr. Kearin's fee for the services would be
$325 per month, or $3,900 per year. Less the $2,400 caretaker services we have been paying
to two individuals, and less the annual cremation burial revenue of $605, the net increase in
caretaker services would be $895 per year or about $75 per month.
The value of the contract for caretaker services less the cremation revenue would be $3,295
per year. We have budgeted $4,800 for these services under the proposed 2000 Budget. A
copy of the proposed contract specifications are enclosed for your review.
B. ALTERNATIVE ACTIONS:
I. The first alternative is to approve a contract with Mr. Bill Kearin for caretaker services
at the Riverside Cemetery for $325/month as shown in the enclosed document.
2. The second alternative would be not to enter into a contract with Mr. Kearin.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator and Public Works Director that the City
Counci I approve a contract with Mr. Bi II Kearin for Riverside Cemetery Caretaker as outlined
in alternative #1. Bill Kearin is the most knowledgeable person in the community about
City Council Agenda - 9/13/99
.
Riverside Cemetery and will perform well with this contract. The length ofthe contract is one
year. The city will continue to investigate other options for this in the event that some time
in the future Mr. Kearin may not be able to continue as caretaker.
D. SUPPORTING DATA:
Copy of proposed contract documents and agreement for services.
.
.
CONTRACT DOCUMENTS,
~)
.
FOR
CONTRACT SERVICES FOR RIVERSIDE CEMETERY CARETAKER
FOR THE
CITY OF MONTICELLO, MINNESOTA
1.
The contractor shall perform substantially the following services for the City of Monticello as
Riverside Cemetery Caretaker:
A. Provide a local telephone number with voice mail.
B. Give information and assistance to callers in regard to cemetery policies, grave site locations,
graves available, aiding in the selection of grave sites, sale of graves and/or lots, as well as
genealogical information when requested, and maintaining records. Meet with callers at
Riverside Cemetery as necessary.
C. Work directly with the Public Works Secretary in the notification of grave sales, burials,
reclamations, etc. Including forwarding any checks received for the sale of graves to such
person. Prepare monthly report of caretaker activities.
D.
Provide information and assistance to callers in regard to markers and cemetery policies in
regards to markers.
.
E. Locate and accurately stake all grave sites for interment. Remove stakes after excavation
occurs prior to funeral
F. Contact the City's grave excavator when a vault/casket burial is required, giving a minimum
of two (2) days' notice.
G. Perform the excavation of cremation graves, as well as burial, backfill and seeding of the site
(seed provided by the City).
H. Notify families of stone problems and repair/replace per their direction for a fee paid directly
to Contractor by the family. Hourly rate shall be no more than that bid under "Alternative A".
I. Assist the City or marker installer with foundations and the placement of all markers
including flush markers, head stones and/or foot stones.
1. Plant flowers in the planter box by the flag pole in the spring before Memorial Day (City will
pay for flowers). Maintain flowers until first fall freeze.
K.
Stake necessary points of reference for winter and remove stakes in the spring (stakes, tools
and assistance provided by the City).
.
L. Turn on water line in the spring and shut off in the fall.
e:\OFFICE\RrvER$ID\CE~ETERY ,PRO: 08lt 21111911
. PAGE 6 .
M. Miscellaneous duties associated with the above work as requested by the Public Works
Director, City Councilor Public Works Secretary.
.
N.
Assist the Public Works Secretary with advertisement for lots to be reclaimed every five years
and make necessary notations in the cemetery records.
2. Contractor shall provide service seven (7) days per week with daily hours from 8 a.m. to 5 p.m. If
the Contractor cannot be on call for this period of time, it is the Contractor's responsibility to provide
and pay for an approved replacement during such period. The Contractor shall return calls received
during normal hours within a reasonable length of time. Calls received and recorded after normal
hours shall be returned the next day.
3. Contractor shall utilize his/her own vehicle to perform the aforementioned tasks to and from
Riverside Cemetery and/or Monticello Public Works. Contractor shall also provide proper insurance
coverage to indemnify and hold harmless the City from any claims or violations arising from the
operation of said vehicle. Certificate of insurance to be provided to the City.
4. The City shall pay mileage for travel outside of the city of Monticello limits for cemetery business as
authorized by the City Administrator. The payment shall be at twenty-eight cents ($0.28) per mile.
5.
The City shall perform or have performed all essential maintenance tasks that lie beyond the scope
of the duties outlined herein or as can be reasonably expected as routine custodial maintenance. Any
such work performed by Contractor outside the scope of services and authorized by the City
Administrator or Public Works Director in advance shall be paid at the agreed contracted rate per
hour bid in "Alternative A".
.
.
C:\OFFICE\RIVERSIO\C~METl::RY, PRO: 08112/1898
- PAGE 7 -
~
.
.
.
e
AGREEMENT FOR SERVICES
This agreement, made and entered into this 13th day of September
, 1~, by and between
the City of Monticello, a municipal corporation (hereinafter referred to as "City"), and Bill Kearin
an individual (hereinafter referred to as "Contractor"), sets out terms and conditions for the general purpose
of providing caretaking services for Riverside Cemetery in the city of Monticello.
WHEREAS, the City has a duly adopted policy regulating the cemetery, and
WHEREAS, enforcement of said policy cannot be restricted to standard employee scheduling
procedures, and
WHEREAS, the City desires to provide such enforcement through the services of a private party
which will be able to respond as needed under the general guidelines provided by the City.
NOW, THEREFORE, in and for consideration of the mutual covenants and conditions hereinafter
contained, the parties hereto mutually agree as follows:
1. The City, in and for consideration of the lump sum of Three Hundred Twen ty- Five & NO /100
Dollars ($ 325.00
) per month, payable on the last business day of each month,
hereby contracts with Contractor for the period of twelve (12) months from the date of
execution of this agreement for the services of Contractor as Riverside Cemetery Caretaker.
Duties performed by Contractor beyond the scope of services and approved by the City
Administrator shall be provided for the sum of Fifteen
Dollars ($15.00 ) per hour.
2.
Contractor hereby agrees to perform substantially the services as outlined in the Contract
Documents of the Specifications for providing caretaker services at Riverside Cemetery for
the City of Monticello.
C;\oFFICElRIVERSIDlCEMETERY,PRO; 08I1211ll9G
- PAGE 8 -
.
.
Contractor hereby agrees to provide service seven (7) days per week with daily hours from
8 a.m. to 5 p.m. If Contractor cannot be on call for this period of time, Contractor hereby
agrees to provide and pay for an approved replacement during such period.
Contractor hereby agrees to utilize hislher own vehicle to perform the tasks as outlined in the
Contract Documents of the Specifications, and further, to provide proper insurance coverage
to indemnify and hold harmless the City from any claims or violations arising from the
operation of said vehicle (certificate of insurance to be provided to City). The City agrees to
pay mileage for travel outside city of Monticello limits for cemetery business as authorized
by the City Administrator at a rate of $0.28 per mile.
The City hereby agrees to perform or have performed all essential maintenance tasks that lie
beyond the scope of the duties as outlined in the Contract Documents of the Specifications
or as can be reasonably expected as routine custodial maintenance. The City agrees to pay
Contractor for work performed outside the scope of services as authorized by the City
Administrator at the proposed rate as stated in "Alternative A" of the Proposal Form of the
Specifications.
6. It is hereby agreed by both parties that this agreement may be terminated at any time by either
party, with or without any reasons, provided that the party wishing to terminate this
agreement shall provide written notice to the other party at least thirty (30) days prior to the
3.
4.
5.
effective date of the termination.
This agreement shall run for the period first stipulated above and shall automatically renew itself for
a like period unless a thirty (30) day written notice is given that one of the parties hereto desires to engage
in discussion concerning the terms and conditions stated herein.
.
- PAGE 9 -
C:\OFFICElRIVERSIOICEIlETERY. PRO: 08l12f1ggg
. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed in their
behalfby themselves and/or their proper officers by their signatures the day and year first written above.
CITY OF MONTICELLO
Witness
City Administrator, Rick Wolfsteller
Date
INDIVIDUAL CONTRACTOR
Witness
Bill Kearin
.
Date
.
-PAGE10-
C;IOFFICElRIVERSIOICE"'ETERY.PRO; 08I121Hm
S.L. Consideration of amendin2 City of Monticello Liquor Ordinance to allow dispensinl! of
intoxicatinl! liquor at the Monticello Community Center (K.B.)
.
A. REFERENCE AND BACKGROUND:
Minnesota State Statute allows dispensing intoxicating liquor at events held at the Community
Center through MN State Statutes 340A.404 Subdivision 4 which reads as follows:
Special Provisions; sports, conventions or cultural facilities, community festivals
(a) The governing body ofa municipality may authorize a holder ofa retail on-sale
intoxicating liquor license issued by the municipality or by an adjacent municipality to
dispense intoxicating liquor at any convention, banquet, conference, meeting, or social affair
conducted on the premises of a sports, convention, or cultural facility owned by the
municipality or instrumentality thereof having independent policy making and appropriating
authority and located within the municipality. The licensee must be engaged to dispense
intoxicating liquor at an event held by a person or organization permitted to use the premises,
and may dispense intoxicating liquor only to any person attending the event. The Licensee
may not dispense intoxicating liquor to any person attending or participating in an amateur
athletic event held on the premises.
.
By adopting the State Statute into the City of Monticello Ordinance, we could market the Banquet
Hall to people who would be interested in renting it for wedding receptions, large parties, reunions,
etc. that would desire the service of intoxicating beverages. The Community Center Policies do not
allow private individuals to bring any beverages, including intoxicating liquor, beer, wine and pop
into the Community Center. This service would be provided by an authorized liquor provider and in
the case of pop, our own concession area.
We would further recommend amending the ordinance to include a process for authoriz,ation of
Liquor Providers at the Community Center and for termination of authorization as follows:
Community Center Liquor Provider Authorization:
Authority to be a Liquor Provider will be granted by the City Council on an annual basis,
term to run January 1 to December 31 of the following year. The Community Center
Director will accept applications, screen and make the formal request for authorization to the
City Council. Applications for authorization to become a Liquor Provider will be accepted
throughout the year, but will require a six to eight week waiting period for approval. If
approved, their term will expire at the end of the calendar year, December 31.
Termination of Liquor Provider Authorization:
The City Administrator can terminate authorization of a Liquor Provider for
illegal operations, insufficient insurance coverage, loss of retail liquor license, and for
violating the policies set forth for the Monticello Community Center.
B. ALTERNATIVE ACTIONS:
.
1.
The first alternative would be to approve the adoption of the MN State Statute 340A.404
Subdivision 4 into the Liquor Ordinance for the City of Monticello and approve the
amendments as written.
.
.
.
2.
The second option would be to not approve the adoption of the MN State Statute to the
ordinance or the amendments and return it to City Staff be reworked and returned to City
Council.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator that the City Council approve the adoption of the
MN State Statute 340A.404 Subdivision 4 into the City of Monticello's Liquor Ordinance and also
approve the amendment for the process of authorization and termination of Monticello Community
Center Liquor Providers as written.
D. SUPPORTING DATA:
Copy of the MN State Statutes with the specific text highlighted on page two (2) and page three (3)
and a copy of the Monticello Community Center Food and Beverage Policies.
.
.
.
Minnesota Statutes 1998, 340A.404
Page 1 of6
Mil}DesQt~St~tute~J99&"__Ial?le 9fC_b.<Jpl~IS
IaQle_Q.f~Qllten!~fQI__ChaP1er34QA
340A.404 Intoxicating liquor; on-sale licenses.
Subdivision 1. Cities. A city may issue an on-sale
intoxicating liquor license to the following establishments
located within its jurisdiction:
(1) hotels;
(2) restaurants;
(3) bowling centers;
(4) clubs or congressionally chartered veterans
organizations with the approval of the commissioner, provided
that the organization has been in existence for at least three
years and liquor sales will only be to members and bona fide
guests;
(5) sports facilities located on land owned by the
metropolitan sports commission; and
(6) exclusive liquor stores.
Subd. 2. Special provision; city of Minneapolis. (a)
The city of Minneapolis may issue an on-sale intoxicating liquor
license to the Guthrie Theatre, the Cricket Theatre, the Qrpheum
Theatre, and the State Theatre, notwithstanding the limitations
of law, or local ordinance, or charter provision relating to
zoning or school or church distances. The licenses authorize
sales on all days of the week to holders of tickets for
performances presented by the theatres and to members of the
nonprofit corporations holding the licenses and to their guests.
(b) The city of Minneapolis may issue an intoxicating
liquor license to 510 Groveland Associates, a Minnesota
cooperative, for use by a restaurant on the premises owned by
510 Groveland Associates, notwithstanding limitations of law, or
local ordinance, or charter provision.
(c) The city of Minneapolis may issue an on-sale
intoxicating liquor license to Zuhrah Shrine Temple for use on
the premises owned by Zuhrah Shrine Temple at 2540 Park Avenue
South in Minneapolis, notwithstanding limitations of law, or
local ordinances, or charter provision relating to zoning or
school or church distances.
(d) The city of Minneapolis may issue an on-sale
intoxicating liquor license to the American Association of
University Women, Minneapolis branch, for use on the premises
owned by the American Association of University Women,
Minneapolis branch, at 2115 Stevens Avenue South in Minneapolis,
notwithstanding limitations of law, or local ordinances, or
charter provisions relating to zoning or school or church
distances.
http://www.revisor.leg.state.mn.us/stats/340A/404 .html
9/9/99
.
.
.
Minnesota Statutes 1998, 340A,404
Page 2 of6
(e) The city of Minneapolis may issue an on-sale wine
license and an on-sale 3.2 percent malt liquor license to a
restaurant located at 5000 Penn Avenue South, notwithstanding
any law or local ordinance or charter provision.
Subd. 2a. City of Minneapolis; arena. (al
Notwithstanding any other law, local ordinance, or charter
provision, the city of Minneapolis may issue one or more on-sale
or combination on-sale and off-sale intoxicating liquor licenses
to the owner of the sports arena located at 600 First Avenue
North in Minneapolis, or to an entity holding a concessions
contract with the owner for use on the premises of that sports
arena.
(b) The license authorizes sales on all days of the week to
holders of tickets for events at the sports arena and to the
owners of the sports arena and the owners' guests.
(c) The licensee may not dispense intoxicating liquor to
any person attending or participating in an amateur athletic
event held on the premises unless such dispensing is authorized
by the city. The city may not authorize the dispensing of
intoxicating liquor at any event held under the auspices of the
Minnesota state high school league.
(d) The license authorized by this subdivision may be
issued for space that is not compact and contiguous, provided
that all such space is within the sports arena building and is
included in the description of the licensed premises on the
approved license application.
(e) Notwithstanding any law or rule to the contrary, a
person licensed to make off-sales within the sports arena
building may deliver alcoholic beverages to rooms and suites
within the sports arena building (1) between midnight and 8:00
a.m. on Monday through Thursday, and (2) between midnight and
8:00 a.m. and between 10:00 p.m. and midnight on Friday through
Sunday. No delivery authorized by this paragraph may be made to
a room or suite within the building at any time when an event
utilizing the room or suite is in progress.
(f) The holder of a license issued under this subdivision
may dispense intoxicating liquor in miniature bottles if the
intoxicating liquor is poured from the miniature bottles, mixed
into another beverage, and dispensed on the premises by
employees of the licensee.
Subd. 3. Notice to the commissioner. A city shall
within ten days of the issuance of a license under subdivision 1
or 5, inform the commissioner of the licensee's name and address
and trade name, and the effective date and expiration date of
the license. The city shall also inform the commissioner of a
license transfer, cancellation, suspension, or revocation during
the license period.
Subd. 4. Spec.ia..l-pxovisi.ona; .porta, conventions, or
cultural facilities; c^--,n;ty festivals. (a) The governing
body of a municipality may authorize a holder of a retail
.on-sale intoxicating liquor license issued by the municipality
or by an adjacent municipality to dispense intoxicating liquor
at any convention, banquet, conference, meeting, or social
affair conducted on the premises of a sports, convention, or
http://www.revisor.leg.state.mn.us/stats/340A/404.html
9/9/99
Minnesota Statutes 1998, 340A.404
.
cultural facility owned by the municipality or instrumentality
thereof having independent policy making and appropriating
authority and located within the municipality. The licensee
must be engaged to dispense intoxicating liquor at an event held
by a person or organization permitted to use the premises, and
may dispense intoxicating liquor only to persons attending the
event. The licensee may not dispense intoxicating liquor to any
person attending or participating in an amateur athletic event
held on the premises.
(b) The governing body of a municipality may authorize a
holder of a retail on-sale intoxicating liquor license issued by
the municipality to dispense intoxicating liquor off premises at
a community festival held within the municipality. The
authorization shall specify the area in which the intoxicating
liquor must be dispensed and consumed, and shall not be issued
unless the licensee demonstrates that it has liability insurance
e.s prescribed by section 340A.,"-~Q~_ to cover the event.
Subd. 4a. State-owned recreation; entertainment
facilities. Notwithstanding any other law, local ordinance,
or charter provision, the commissioner may issue on-sale
intoxicating liquor licenses:
(1) to the state agency administratively responsible for,
or to an entity holding a concession or facility management
contract with such agency for beverage sales at, the premises of
any Giants Ridge recreation area building or recreational
improvement area owned by the state in the town of White, St.
Louis county; and
.
(2) to the state agency administratively responsible for,
or to an entity holding a concession or facility management
contract with such agency for beverage sales at, the premises of
any Ironworld Discovery Center building or facility owned by the
state at Chisholm.
The commissioner shall charge a fee for licenses issued
under this subdivision in an amount comparable to the fee for
comparable licenses issued in surrounding cities.
Subd. 5. Wine licenses. (a) A municipality may issue
an on-sale wine license with the approval of the commissioner to
a restaurant having facilities for seating at least 25 guests at
one time. A wine license permits the sale of wine of up to 14
percent alcohol by volume for consumption with the sale of
food. A wine license authorizes the sale of wine on all days of
the week unless the issuing authority restricts the license's
authorization to the sale of wine on all days except Sundays.
(b) The governing body of a municipality may by ordinance
authorize a holder of an on-sale wine license issued pursuant to
paragraph (a) who is also licensed to sell 3.2 percent malt
liquors at on-sale pursuant to section 3'l9}\~,_.A:l.J, and whose gross
receipts are at least 60 percent attributable to the sale of
food, to sell intoxicating malt liquors at on-sale without an
additional license.
.
(c) A municipality may issue an on-sale wine license with
the approval of the commissioner to a licensed bed and breakfast
facility. A license under this paragraph authorizes a bed and
breakfast facility to furnish wine only to registered guests of
the facility.
http://www.revisor.leg.state.mn.us/stats/340A/404.html
Page 3 of6
9/9/99
MONTICELLO COMMUNITY CENTER
RESERVATIONS AND CONTRACTlJAL AGREEMENTS
.4.
H. FOOD AND BEVERAGE SERVICES POLICIES
(2) LIQlJOR PROVIDERS:
Holder of a retail on-sale intoxicating liquor license issued by the City or
Township of Monticello or by an adjacent municipality (MN State Statute
340AA04 subdivision 4)
a. MCC has an exclusive beverage vending agreement with Bernick's Pepsi.
Only Pepsi products can be used in MCC.
b. Fountain Pop will be provided by MCC and billed to Liquor Provider at a
rate of:
Tank $13.00
C02 Cylinder TBD
Tanks will remain the property ofMCC and cannot be taken with the
Liquor Provider. Once tank is tapped, the Provider will be invoiced.
Proof of current liquor license and liability insurance will be required from
the Provider.
Liquor cannot be consumed outside of the Rental Agreement area.
Hallways, lounges and restrooms would be considered outside of the
Rental Agreement area.
Service of alcoholic beverages will cease thirty (30) minutes before the
end of the event or at 12:30 a.m., which ever is earlier.
Under no circumstances will the renter or anyone in their party be allowed
to bring any beverages, including liquor, beer and pop into MCC.
The User is required to have security if intoxicating liquor is to be served.
The minimum is four (4) hours at a rate of$25 per hour, or $100
minimum. MCC will establish the contract with Wright County Sheriffs
Department for the event. All security expenses incurred will be the sole
responsibility of the User. MCC reserves the right to require security
depending on the activity or event at the expense of the User. User will be
notified prior to the event in such cases.
h. For events that will not serve liquor or intoxicating beverages, the
contracted caterer will be responsible for dispensing all other beverages.
1. The Liquor Provider will be responsible for trash consolidation for all
items needed in beverage service.
c.
d..
.
e.
1'.
g.
.
Page 25
.
.
.
City Council Agenda - 9/13/99
7.
PUBLIC HEARING - Consideration to adopt the City of Monticello Criteria for
Awarding Business Subsidies. (O.K.)
A. Reference and Background:
PUBLIC HEARING
The Mayor should open the public hearing for comments or questions relative to the
proposed criteria for awarding business subsidies. At the Council meeting of August 23,
1999, the Council approved a resolution calling of a public hearing date of September 13,
1999, relating to the proposed adoption of criteria for awarding business subsidies in
accordance with Minnesota Statutes, Section 1161.993 through 1161.994. The public
hearing notice appeared in the Monticello Times on September 2 and 9, 1999, meeting the
statutory requirement.
The Mayor should close the public hearing and consider to the proposed criteria for
adoption.
ADOPTION OF CRITERIA
Attached is a draft copy of the Business Subsidy Criteria for the City of Monticello,
Minnesota. You will note the City's proposed criteria is shorter and more general than the
lIRA or EDA criteria. Since the lIRA and EDA already had guidelines for their funding
programs, an introduction was added to their guidelines to satisfY the requirements of the
new law.
The Council's proposed criteria is the introduction only. This means when the City of
Monticello is the grantor of a business subsidy, the job and wage goals will be determined
on a case-by-case basis. The adopted wage goal by the lIRA and EDA was to ensure
consistency of the TIF-Green Acres Law. Currently, both the Monticello Commerce
Center and Monticello Market Place are subject to the Green Acres Law. As you recall,
the federal minimum wage today is $5.15; therefore, 160% of the federal minimum wage
is $8.24 excluding benefits. It is my understanding, the loan program guidelines for the
Wright County Economic Development Partnership requires at least a wage of $1 0 per
hour excluding benefits. Ifit is the desire of the Council to add a specific wage-level goal
to the criteria, it certainly can be done.
The lIRA and EDA Attorney gave this example for clarification of the new law. If a
warehousing facility of 300,000 sq ft were interested in Monticello, the project would
increase the tax and employment base. However, a warehousing facility does not typically
1
.
City Council Agenda - 9/13/99
pay high wages and more than likely 90% of their work force may be paid wages of less
than $8.24 excluding benefits. This does not prohibit a business from locating to
Monticello, the project may not be eligible for public financial assistance.
The City of Monticello can be the grantor of any business subsidy described in the
attachment of Article 12: Business Subsidies. This was provided to me by Carol Pressley-
Olson, MN Department of Trade and Economic Development. Two examples of the City
as the grantor: 1. Fee reduction - This occurs when the City reduces the public utility
improvement fees in excess of $25,000 as the local 10% match contribution for TIF. 2.
Grant - As the City prepares to apply for a grant through the Minnesota Investment Fund,
the City is the "grantor" and Twin City Die Casting is the" recipient" of the business
subsidy.
B. Alternative Action:
1. A motion to adopt the Business Subsidy Criteria for the City of Monticello,
Minnesota, as drafted.
2. A motion to adopt the Business Subsidy Criteria for the City of Monticello,
Minnesota, with changes to the draft copy as determined by Council.
.
3.
A motion to deny adoption of a Business Subsidy Criteria for the City of
Monticello, Minnesota.
4. A motion to table any action.
C. Recommendation:
Recommendation is for Alternative No.1 which satisfies the new requirement and allows
for flexibility. The draft copy was reviewed by the HRA Attorney. Alternative NO.2 is
also doable.
D. Supporting Data:
Draft copy of criteria, public hearing notice, and Article 12, Business Subsidies.
.
2
MONTICELLO
CITY OF MONTICELLO, MINNESOTA
Business Subsidy Criteria
Public Hearing and Adoption the _ day of
, 1999.
1. PURPOSE
1 :01 The purpose of this document is to establish the criteria for the City of Monticello,
Minnesota, for granting of business subsidies, as defined in Minnesota Statutes 1161. 993,
Subdivision 3, for private development. This criteria shall be used as a guide in processing
and reviewing applications requesting business subsidies.
.
1:02 The criteria set forth in this document are guidelines only. The City of Monticello
reserves the right in its discretion to approve business subsides that vary from the criteria
stated herein if the City of Monticello determines that the subsidy nevertheless serves a
public purpose.
1:03 The City of Monticello may amend the business subsidy criteria at any time. Amendments
to these criteria are subject to public hearing requirements pursuant to Minnesota Statutes,
Sections 116J.993 through 1161.994.
2. STATUTORY LIMITATIONS
2:01 In accordance with the Business Subsidy Criteria, Business Subsidy requests must comply
with applicable State Statutes. The City of Monticello ability to grant business subsidies is
governed by the limitations established in Minnesota Statutes 1161. 993 through 1161. 994.
3. PUBLIC POLICY REQUIREMENT
3:01 All business subsides must meet a public purpose other than increasing the tax base. Job
retention may only be used as a public purpose in cases where job loss is imminent and
demonstrable.
.
1
Monticello City Hull, 250 E. Broadway, PO Box 1147, Monticello, MN 55362-9245. (612) 295-2711. Fax: (612) 295-4404
Office of Public Works, 909 Golf Course Rd., Monticello, MN 55362 . (612) 295-3170 . Fax; (612) 271-3272
.
.
.
City of Monticello Business Subsidy Criteria
4.
BUSINESS SUBSIDY APPROVAL CRITERIA
4:01
All new projects approved by the City of Monticello should meet the following minimum
approval criteria. However, it should not be presumed that a project meeting these criteria
will automatically be approved. Meeting these criteria creates no contractual right on the
part of any potential developer or the City of Monticello.
4:02
The project must be in accord with the Comprehensive Plan and Zoning Ordinance, or
required changes to the plan and ordinances must be under active consideration by the
City at, the time of approval.
4:03
Prior to approval of a business subsidies financing plan and when deemed appropriate by
the City of Monticello,. the developer shall provide arty required market and financial
feasibility studies, appraisals, soil boring, information provided to private lenders for the
project, and other information or data as requested.
4:04
A recipient of a business subsidy must make a commitment to continue operations at the
site where the subsidy is used for a least five years after the benefit date.
4:05 Recipients of any business subsidy will be required to meet wage and job goals determined
by the:city of Monticello on a case-by-case basis, giving consideration to the nature of the
development, the purpose of the subsidy, local economic conditions, and situational
circumstances.
4:06 If the recipient of a business subsidy fails to meet the determined wage and job goals, at a
minimum the recipient must pay back a portion of the subsidy mproportion to the goals
not met.
4.07 The recipient shall make annual job and wage reports to the City..mMonticello until
termination date.
2
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Bill Summary H.F. 2420
.
.
.
30 of 41
http://www.house.leg.state.mn.us/hrdlbs/81/ht2420.html
11 Bonds; fines and forfeitures. Provides that in counties where the state has full responsibility for
court administration costs, bond fines and fees that currently go to counties, will instead go to the
state and be credited to the general fund.
12 Appropriation. Appropriates $18,731,000 to the district courts for the state asswnption of funding
district courts under this article. (This includes both the HACA offset and the fees and fines.)
13 Effective dates. (a) Provides that sections 2 and 6 are effective for aid payable in 2000. Other
provisions are effective January 1,2000 with respect to counties in the 8th judicial district, and July
1, 2000 with respect to counties in the 5th, 7th, and 9th judicial districts.
(b) Provides that this article does not take effect unless the state asswnes the district court costs
under S.F. 2221.
Article 12: Business Subsidies
Overview
This article establishes new regulations on business subsidies awarded by state and local governmental
units. In general, these rules apply only to awards of $25,000 or more that are provided to individual
businesses. The rules, however, do not apply to a large nwnber of types of business subsidies given to
individual businesses, such as redevelopment, pollution control and clean up, industrial revenue bonds,
and so forth.
The article requires governmental agencies awarding business subsidies to establish specific public
purpose goals for the subsidies and to enter specific subsidy agreements. These must include an
obligation to repay part or all the subsidy, if the recipient does not meet its obligations.
Reporting requirements are imposed on the governmental units. The commissioner of trade and
economic development is to compile and prepare a summary report of this information.
1 Definitions. Defines terms:
"Benefit date" is the date a business receives a subsidy. This is generally when the business
occupies a property.
"Business subsidy" includes a state or local government grant, contribution, subsidized loans,
tax or fee reductions or deferrals, any loan or lease guarantee or any preferential use of government
facilities. "Business subsidies" do not include assistance generally available to all businesses,
assistance for cleaning up polluted land, assistance to businesses providing job readiness and
training, assistance for housing, pollution control, energy conservation, industrial revenue bonds,
assistance resulting from a collaboration with a Minnesota higher education institution, business
subsidies under $25,000 and assistance relating to redevelopment where the recipient's investment in
the purchase of the site and site preparation is 70 percent or more.
Other defined terms include "grantor," "local government agency," "recipient," and "state
government agency".
2 Business subsidy regulation. Business subsidies must meet a public purpose other than increasing
tax base. Business subsidies may not be granted until after the grantor has adopted criteria for
awarding business subsidies at a public hearing. The policy must include the wages to be paid for
jobs created. Business subsidy recipients must enter into a subsidy agreement that:
describes the amount and type of the levy;
describes its public purpose;
establishes the subsidy's goal;
describes the recipient's financial obligations if the goals are not met;
states why the subsidy is needed;
commits to continue operation at the site for at least five years after the benefit date;
lists the name and address of the parent corporation, if any; and
6115/993:43 PM
Bill Summary H.F. 2420
.
.
.
3 1 of 41
http://www.house.leg.state.mn.us/hrd/bs/81 /ht2420 .html
lists all the financial assistance provided by all grantors.
Generally subsidies in the form of grants must be structured as forgivable loans. If not structured in
the form of a forgivable loan, the fair market value of the subsidy must be stated. If multiple
recipients receive the subsidy, the agreement must allocate the subsidy between the recipients. The
agreement must be signed by both the grantor and grantees.
The subsidy agreement must contain goals for the number of jobs created or retained and the amount
of wages to be paid. The public must be notified and a public hearing held when the subsidy awarded
exceeds $500,000 if awarded by the state or $100,000 if awarded by local government. The
agreement must state the recipient's financial obligation if the recipient fails to meet stated goals. At
a minimum the obligation is to pay back a portion of the subsidy in proportion to the goals not met.
A recipient that fails to meet goals is barred for five years (or until the meets the repayment
obligation) from receiving a business subsidy.
Each grantor must report wage and job attainment to the Department of Trade and Economic
Development (DTED) and the local government agency granting a business subsidy so that the
commissioner can coordinate and produce reports from all reporting entities.
3 Appropriation Riders. Provides that specific grants to a particular business or industry by means of
an appropriation rider in an appropriation to DTED must include a statement of the expected benefits
associated with the grant including, at a minimum, goals for jobs created, wages paid and anticipated
tax revenue increases.
4 Repealer. Repeals the existing statute requiring reporting of wage and job goals.
5 Effective date.
Article 13: Tax-Forfeiture and Delinquency Procedures
Overview
Makes numerous changes to the tax forfeiture procedures, many of which are technical. It also repeals
obsolete provisions and updates archaic language. The substantive provisions are:
shortening the time period when a county board must withhold a parcel from sale from one year
to six months and requiring the local government to pay the maintenance costs during the six month
period, provided the property is not offered for sale after the six month period;
allowing the county to impose certain conditions on the repurchase of tax-forfeited land limiting
the use;
eliminating the ability of the city and school to object to certain abatements.
1 Tax certificates. Repeals archaic references to tax lien certificates.
2 Confession of judgment; certain class 4b property. Provides that the residential rental property
in Minneapolis and 5t. Paul that is not in compliance with housing license and codes, has been
reclassified from 4bb to 4b, and that has delinquent property taxes on it, is not eligible for treatment
under the confession of judgment option.
3 Confession of judgment; class 3A. Changes the threshold from "less than $200,000" to "$200,000
or less" to allow properties that have a market value of $200,000 to be eligible for a confession of
judgment. Requires that current year taxes and penalty due at the time the confession of judgment is
entered must be paid.
4 Installment payments. Requires the current year taxes and penalty due at time of setting up the
confession of judgment installment plan, be paid at the time the first installment payment is made.
5 Notice of expiration of redemption. Makes the notice of expiration of redemption form easier to
understand. Makes it optional to include the current address of affected persons on the notice.
6 Proof of publication. Removes detailed descriptions and separate headings for each tax judgment
year in the notice of expiration of redemption publication, by allowing the publication to include
parcels of land bid in at different tax judgement sales as long as the parcels have a common year for
6/15/993:43 PM
City Council Agenda - 9/13/99
. 8.
Public Hearinl! - Consideration of a resolution authorizing a tax rate increase. (R.W.)
A.
REFERENCE AND BACKGROUND:
A new law requires that all cities over 500 population must pass a resolution if the levy for next years
taxes will result in a tax rate increase. This provision was passed by the legislature last year in response to
concerns that cities and counties were claiming they were freezing taxes when, in fact, the levy was
increasing but being offset by tax base growth.
Under the law, the county auditor is required to provide information to all cities that would allow us to
calculate what our tax rate would be in the coming year if the levy was held constant. If a city is going to
adopt a budget and tax levy that may result in our tax rate being than last year, this resolution must be
passed in order to be able to actually collect additional tax revenue.
It is the recommendation of the League of Minnesota Cities that unless a city is certain that it will not
increase its tax rate, regardless of whether it had not planned on collecting more dollars than the previous
year, the resolution should be adopted to protect itself from market value adjustments that could find a
city out of compliance. The city council must adopt this resolution at a public hearing. The city would
then file the resolution with its preliminary tax levy budget resolution and forward this information to the
county auditor. Adoption of this resolution does not require the city to increase its tax rate but it does
allow the city to do so if it turns out that our rate has to increase to cover our budget needs. In other
words, this is simply a housekeeping issue that the council should adopt to protect its ability to raise
suflicient revenue within the levy limits provided by the State Department of Revenue.
.
B. ALTERNATIVE ACTIONS:
1. After closing the public hearing, the COlmcil could adopt the resolution which indicates
that a tax rate for the 1999 levy, collectible in the year 2000 may be higher than the tax rate
levied for 1999.
2. Do not adopt the resolution.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator that the resolution be adopted to protect the City's
ability to adopt a budget that may result in a tax rate increase. If the resolution is not adopted, it could
require the City to levy even less dollars than we did for 1999, if our tax capacity values, do not equal
last years valuation.
D. SUPPORTING DATA:
Copy of resolution.
.
.
RESOLlJTION NO. 99-49
RESOLUTION AUTHORIZING A TAX RATE INCREASE FOR THE 1999 TAX LEVY,
COLLECTIBLE IN 2000
Be it resolved by the Council of the City of Monticello, County of Wright, Minnesota, that the
County Auditor is authorized to fix a property tax rate for taxes payable in the year 2000 that
is higher than the tax rate calculated pursuant to Minnesota Statutes 204B.135 for the City for
taxes levied in 1998, collectible in 1999.
Adoption of this resolution does not prohibit the City from certifying a final levy that
will result in no tax rate increase or a tax rate decrease.
The City Administrator is hereby instructed to transmit a certified copy of this resolution
to the County Auditor of Wright County, Minnesota.
. Adopted by the Monticello City Council on September 13, 1999.
.
Roger Belsaas, Mayor
ATTEST:
Rick Wolfsteller, City Administrator
.
City Council Agenda - 9/13/99
9.
Consideration of resolution adopting the preliminary 2000 budget and tax levy.(R.W.)
A. REFERENCE AND BACKGROUND:
By September 15, the City must notify the County Auditor of our preliminary tax levy needs for
the 2000 year budget. In addition to the tax levy amount, the Council must set a datc for our public
hearing on adoption of a final budget and tax levy and a continuation datc, if necessary, for the
public hearing.
Based on the discussion at our last budget workshop, the Council had suggested adopting a
preliminary tax levy that would be 5% higher than the levy adopted f(}[ 1999. This 5% increase
($230,886) would bring the total levy to $4,848,611. If this is the final preliminary amount that
the Council adopts, the additional $230,000 would be available to cover projects and
improvements that have not yet been included in the base budget, including any additional tax levy
needs from our upcoming bond sale. It is estimated that approximately $125,000 of this amount
may be necessary for a future bond sale, resulting in about $105,000 available for other budget
needs.
.
At this point, the entire $230,000 has simply been added to the capital improvement revolving fund
tax levy, which previously had no levy proposed. This does not mean we are required utilize this
amount within the capital improvement fund but it could be utilized for a combination of debt or
other purposes. With an estimated $125,000 of this increase earmarked for additional debt
payments, our net levy increase to cover debt for next year compared to 1999 would increase
$86,208. The balance of the increase, $144,678, would be an increase in our non-debt portion of
the budget. Even with this increase, the Council would have the authority at this time to levy an
additional $360,000 if desired.
At the time this item is being prepared, I still have not received final information from the County
Assessor on our potential tax capacity values for the City. Preliminary numbers supplied by the
assessor indicate that our total tax capacity value will have increased slightly from $13,580,000
to $13,606,000. Although this is a slight increase in our overall values, we must still deduct from
this amount our tax increment finance district valuations. At this time, the county has not supplied
this information, so we still do not know if we have any additional valuation to offset any tax levy
increases. Hopefully, I will have a preliminary number for TIF districts by Monday night, but no
guarantee.
As I have previously noted, the City is required to adopt a preliminary tax levy Monday night that
can always be lowered in the future, but can never be increased. It is suggested that the Council
consider even adding an additional percent or two to the five percent amount to provide more
flexibility as we discuss our budget in the upcoming months. If the Council does not wish to
indicate an amount higher than a five percent total dollar increase, the resolution adopting the
. $4,848,611 amount would be correct.
.
.
.
City Council Agcnda - 9/13/99
B. ALTERNATIVE ACTIONS:
1. Council could adopt the preliminary budget and tax levy as previously discussed
setting the levy at $4,848,611,5% higher than 1999. ; }--I ~.. ~I /L- \1)
2. Council could adopt a preliminary tax levy and budget that is higher or lower than
the amount of $4,848,611.
In addition to the adoption of the resolution setting the tax levy, the Council needs to set the date
for the public hearing on the final levy adoption for early December. As in the past, it is
recommended that the initial heming be held the Wednesday before our first council meeting, since
the final adoption cannot occur until a second meeting. In the past, the Council has held the
hearing at 5 p.m. on the Wednesday, in this case December 8th with the final adoption then
scheduled for the first meeting in December, which would be December 13th. This information
also has to be submitted to the County Auditor by September 15th.
C. ST AFF RECOMMENDATION:
It is the recommendation of the City Administrator that the preliminary tax levy be proposed at not
less than $4,848,611. Without final tax capacity value information from the County Assessor the
actual effect of a levy cannot be calculated for specific properties. Adopting a levy that is 5% or
more higher than last year simply provides the Council with the ability to further analyze our
budget needs before December.
D. SUPPORTING DATA:
Copy of proposed resolution and tax levy summmy.
.
.
.
Revised-#4
TAX LEVY SUMMARY
2000 BUDGET
ALL FUNDS
Parks
General
Library
Transportation
Shade Tree
OM
HRA
Debt Service
Capital Imp. Revolving
Community Center
$660,680
$2,100,238
$31,095
$17,460
$0
$7,000
$15,295
$1,302,927
$10,480
$472,550
$458,171
$2,550,678
$32,790
$21,722
$0
$4,425
$15,790
$1,264,135
$230,886
$540,053
L
acting
A
$458,171
$2,280,639
$32,790
$21,722
$0
$4,425
$15,790
$1,264,135
$230,886
$540,053
$270,039
Net Levy Decrease to Cover Debt
Net Levy Increase for Non-debt Portion of Budget
Net Certified Levy Decrease/Increase
Maximum Levy Allowed
Remaining Levy Authority Available
$86,208
$144,678
$230,886
$5,209,203
$360,592
Payable 1995 Tax Capacity Rate
Payable 1996 Tax Capacity Rate
Payable 1997 Tax Capacity Rate
Payable 1998 Tax Capacity Rate
Payable 1999 Tax Capacity Rate
Payable 2000 Tax Capacity Rate
18.228
18.509
19.136
27.001
35.186
36.945
94/Payable 1995 $15,586,930 28.228 $2,841,185
95/payable 1996 $15,792,922 18.509 $2,922,800
96/Payable 1997 $15,993,989 19.136 $3,059,880
97/Payable 1998 $14,413,597 27.001 $3,883,013
98/Payable 1999 $13,123,681 35.186 $4,617,725
99/Payable 2000 $13,123,681 36.945 $4,848,611
COMMENTS: *Community Center budget levy includes $562,750 for debt service and
$177,303 for operations with a transfer from Liquor Fund of $200,000
(Net Levy Required = $540,053)
2000 Budget.xls: Revised Tax Summary:09/09/1999
.
.
.
RESOLUTION NO. 99-48
RESOLUTION ADOPTING THE PRELIMINARY 2000 BUDGET
AND SETTING A PRELIMINARY TAX LEVY
WHEREAS, the City Administrator has prepared and submitted to the City Council a budget
setting forth therein his estimated needs of the City of Monticello for all operations and the debt
service for the fiscal year commencing January 1, 2000, and;
WHEREAS, thc City Council has reviewed the same and has made such changes therein as
appear to be in thc best interest of the City of Monticello;
NOW THEREFORE, BE ITRESOLVED BY THE COUNCIL OF THE CITY OF
MONTICELLO that the budget so submitted by the City Administrator, together with the
changes made therein by the City Council, be and the same is hereby adopted as a preliminary
budget for the fiscal year commencing January 1, 2000, and;
BE IT FURTHER RESOLVED by the Council of the City of Monticello that there be and
hereby is levied for the fiscal year commencing January 1, 2000, the following preliminary sums
for the respective purposes indicated therein upon the taxable property of the City of Monticello,
to wit:
REVENUE LEVY HACA NET CERTIFIED LEVY
Parks $458,171 $0 $458,171
General $2,550,678 $270,039 $2,280,639
Library $32,790 $0 $32,790
Transportation $21,722 $0 $21,722
Shade Tree $0 $0 $0
OAA $4,425 $0 $4,425
HRA $15,790 $0 $15,790
Debt Service $1,264,135 $0 $1,264,135
Capital Imp. Revolving $230,886 $0 $230,886
Community Center $540,053 $0 $540,053
TOTAL $5,118,650 $270,039 $4,848,611
.
.
.
Resolution 99-48
Page Two
The above resolution was introduced by Council member , was duly seconded
by Councilmember with the following voting in favor thereof:
The following voting in opposition:
The City Administrator is hereby instructed to transmit a certified eopy of this resolution to
the County Auditor of Wright County, Minnesota.
Dated this 13th day of September, 1999.
Roger Belsaas, Mayor
ATTEST:
Rick Wolfsteller, City Administrator
.
.
.
City Council Agenda - 9/13/99
10.
Consideration of a request for a Rezonilll! from R-l, Sinl!le Family to A-O,
Agricultural-Open Space District and a ConditionalLJse Permit within the A-O Zoning
District to allow a Golf Course and Club House. Avplicant: Monticello Country Club.
(lO.N.)
A. REFERENCE AND BACKGROUND:
Monticello Country Club is requesting a rezoning of its golf course property to A-O,
Agricultural-Open Space to re-establish the club as a conforming use, and facilitate the
expansion of the club house by Conditional Use Permit. The expansion consists ofa two-
level addition which includes lower level access to the golf course from a new pro shop, and
kitchen, lounge, and banquet facilities on the upper level. The request also includes the
construction ofa new maintenance building adjacent to 1-94 and County Highway 39.
The A-O District sets certain standards for Golf Course or Country Club Conditional Use
Permits. These include a requirement that no more than 5% of the property is covered by
buildings and that appropriate buffering is considered where adjacent to residential uses. The
Monticello Country Club is in conformance with the general performance standards.
However, there are a few issues which will need to be addressed to accommodate the
expansion and the increased activity which the expansion will create.
First, the parking area should be expanded appropriately. The City's zoning ordinance does
not have specific standards for golf courses. Common standards apply a parking requirement
based entirely on the number of holes (six spaces per hole is typical) to a standard based on
the combination of golf and restaurant use (four spaces per hole, plus 50% of the
requirements for other uses). The 6/hole standard results in a requircment of 108 spaces.
Thc 4/hole plus other uses standard results in a requirement of 118 spaces. The site plan
does not indicate the number of spaces available in the existing lot, but the area shown would
appear to accommodate about 70 spaces. Staffwill have an actual count in preparation for
the public hearing. Because of the increased activity, staff would recommend an expansion
of the parking area, including concrete curb as required for other commercial parking areas.
Also as noted above, the Conditional Use Permit provisions require buffering from adjacent
residential uses. A landscape plan is not included in the submission packet. In order to
conform to the requirements of the CUP, staff would recommend that a landscape plan is
prepared which illustrates a plant material buffer between the commercial activity areas of
the club house and maintenance buildings from the residential development to the southeast.
Planning Commission conducted the public hearing and received comments from neighbors
who were concerned about traffic, hours of operation, possible public financing and parking
problems. The course representative stressed that the facility is being constructed to support
golf-related activity and that its specific use for banquets and as a stand-alone restaurant is
not a priority. The level of traffic should not increase dramatically with the expansion of the
club house according to the applicant.
City Council Agenda - 9/13/99
.
After discussing, the Planning Commission voted unanimously to recommend approval of
the zoning amendment and CUP.
B. ALTERNATIVE ACTIONS
Decision 1: Rezoning from R-l to A-O, Agricultural-Open Space
I. Motion to approve the rczoning from R-l to A-G, based on a finding that the golf
course bctter meets thc intent of this district, and that thc future land use of this area
is better protected by an A-O Zoning designation.
2. Motion to deny the rezoning, based on a finding that the club house use IS
incompatible with the surrounding residential area.
3. Motion to table action on the rezoning, subject to additional information.
Decision 2: Conditional Use Permit for a Golf Course in an A-O Zoning District
1. Motion to approve the CUP, subject to the conditions in Exhibit Z, based on a
finding that the proposal meets the standards applicable to this use.
.
2.
Motion to deny the CUP, based on a finding that the additional activity IS
incompatible with the surrounding neighborhood.
3. Motion to table action on the CUP, subject to additional information.
C. STAFF RECOMMENDATION
Staff recommends approval of the rezoning and the CUP. The golf course is a permanent
use ofland in this location, and the A-O Zoning District is best adapted to accommodating
the land use. Moreover, the A-O District emphasizes the open space nature of the land use,
and best protects the City from less attractive land uses. The Comprehensive Plan calls for
a continuation ofthe current land use pattern, and this rezoning would support that objective.
The CUP is also recommended for approval, subject to the conditions listed in Exhibit Z.
These conditions are designed to help the site conform to the City's development standards,
and mitigate the negative impacts on adjacent residential land which could occur from the
increased level of activity created by the expansion.
.
.
City Council Agenda - 9/13/99
D. SUPPORTING DATA
Exhibit A - Building Floor Plan
Exhibit B - Building Elevation
Exhibit C - Site Plan
Exhibit Z - Conditions of CUP Approval
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Exhibit C .. Site Plan
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Exhibit Z - Conditions of CUP Approval - Monticello Country Club
1. Compliance with all performance standards of the City's Zoning Ordinance,
including parking lot development.
2. Review and approval of a drainage plan by the City Engineer.
3. Expansion of the parking lot to a minimum of 13 9 spaces, as recommended in thi s
report.
4. Submission of a landscaping plan which buffers the neighboring residential
development ("Monticello Country Club Court") irom the parking area and the
maintenance building activity, in conformance with the City's landscaping and
buffering requirements.
5. StatIhas the opportunity to review the maintenance building plans for the purpose
of evaluating exterior design compatibility with nearby buildings.
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.
Exhibit Z - Conditions of Approval
City Council Agenda - 9/13/99
.
11.
Consideration of authorizine City maintenance of School Boulevard adiacent to stormwater
Donds between Eider Lane and Pelican Lane. (JON)
As directed by City Council, staff met with concerned residents living adjacent to School Boulevard who
arc concerned about being required to mow a boulevard adjacent to their property at School Boulevard.
The problem arises from the situation where the area they need to mow is isolated from their home by a
city stormwater pond. In order to mow these areas, mowers have to be brought around the block to the
boulevard area. In addition the property owners were concerned about the requirement that the very steep
slope along the drainage area be mowed. At the neighborhood meeting held in mid-August, three
concerned property owners reiterated their concern and discussed possible solutions to the problem. In
addition, staff has met with the Public Works Department and City Administration and submit the
following idea for resolving the problem. The idea proposed is satisfactory to the property owners.
PROPOSAL:
It is proposed that the City enforce the weed ordinance on the side slope. However, the City will not
enforce the requirement that the grass be mowed to a height of six inches. In reviewing the vegetation
conditions at the site, there do not appear to be many noxious weeds on the side slope. In the event
noxious weeds do crop up, the affected property owners would be given notice of the problem whereupon
they would be required to treat the noxious weeds. It is simply not reasonable to require mowing of this
area since it is not visible from the public right-of-way and in its natural state it probably better
complements the pond area.
.
The proposed solution would also call for City mowing of the boulevard area between the curb and the
private property line This mowing could be done conveniently in conjunction with mowing of Cardinal
Hills Park. However, it is likely that the boulevard would not be mowed every time the park is mowed.
To reduce City expenses, it is likely that this boulevard area would be mowed only after the grass has
grown to six inches or so.
As you know, it is the City policy that property owners mow boulevard areas. It is not expected that the
decision to mow this boulevard area will set a precedent for the rest of the City. The unique situation here
is the presence of the pond and the inability of the property owners to get direct access to the area that
they need to mow.
B. ALTERNATIVE ACTIONS:
1. Motion to authorize city staff to mow boulevard areas isolated from private residences
by stormwater ponding along School Boulevard. Motion to include the requirement that
the affected property owners continue to keep the side slopes free from noxious weeds.
However, grasses can be allowed to grow higher than six inches.
2.
Motion to require continued enforcement of the city ordinance in regards to maintenance of
the boulevard and make no changes to current policy as it affects this area. Under this
alternative the residents would continue to be responsible for mowing the boulevard area.
The city staff would be responsible for monitoring this maintenance activity and
processing public nuisance complaints if they are received.
.
City Council Agenda - 9/13/99
.
c.
STAFF RECOMMENDATION:
Although it is preferred that private property owners maintain the boulevard areas, the problem that is
created by the design of this subdivision is real and it is relatively easy for the City to mow this boulevard
with equipment regularly in close proximity to the site with the mowing of the Cardinall-:lills Park.
Furthermore the unique situation will serve to limit the precedent of city mowing of the boulevard at this
location.
D. SUPPORTING DATA:
· Letter from Jill Bennis
· Graphic showing area profile
· Pictures of the area will be available at the Council meeting, if necessary, for review.
.
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Wanda Kraemer
Monticello City Hall
PO Box 1147
Monticello, MN 55362
8/22/99
Dear Ms. Kraemer,
I am writing in response to your letter regarding the "maintenance of the boulevard area
and ponding embankment". We were one of the families who signed the petition.
It is difficult for us to mow the grass on the other side of the pond. In the past I was
lifting my mower into the back of my pickup truck and hauling it over there. This
involved lifting it in and out of the truck four times for one mowing. It has caused several
backaches. Now, since I no longer have the pickup, 1 have to push the mower down the
streets to the other side of the pond. A one-way distance of nearly a block. I do admit that
I have neglected to mow this section more than I.should. Several notices from the city,
stating that I was out of compliance with the city ordinances, have been the result.
Another issue with the care of this area is the steep embankment. Mowing the top is fairly
easy going, but the hill is downright dangerous. Il is very steep and could easily result in
me, and the mower, tumbling down into the pond. I have not yet mowed this
embankment, and the city has, so far, been understanding of this.
I believe that the area along School Boulevard, where the ponds are, should be mowed by
the city. This. could be done at the same time that the grass along the bike path, on the
north side, is mowed. I do not believe the steep embankment should be mowed at all. The
vegetation provides protection against erosion and habitat for the ecosystem that has
developed in and around the pond.
I hope that you can come up with a solution for this problem. I do understand that, like
any city service, mowing this section would not be cost free. However, when taking the
fairly small section of grass divided. by the number of homes along this stretch into
account, the cost should be very reasonable.
Thank you for your time and consideration in this matter.
Sincerely,
Mitchell Bennis
5351 Falcon Ave. .
Monticello, MN 55362
I \
City Council Agenda - 9/13/99
.
other major property owner, Jerry Mathwig, does not have specific plans for the property,
however has signed an agreement to accept assessmcnts relatcd to this project and has signcd
over property for the right-of-way necessary to construct the roadway.
Plans and Specifications have been prepared, and bids accepted on Thursday, September 9,
1999. The low bid was received from Buffalo Bituminous Inc. of Buffalo Minnesota in the
amount of $489,403.75. The total project cost for Chelsea Road with 28% added on is
$626,437.00.
The following table indicates the amount and source's of funding for this project.
CHELSEA ROAD EAST: CITY PROJECT NO. 98-08C
.
, ,
FUNDING SPECIAL '", CITY STORM S R WATER TOTAL
SOURCE ASSESSMENT' " PORTION TRUNK T TRUNK PROJECT
I, """.,. ,,' , COST
Streets $151,308 $187,113 $2,386 $0 $0 $340,806
(Schedule A)
Storm Sewer $61,583 $0 $32,369 $0 $0 $93,952
(Schedule B)
Watermain $37,784 $0 $0 $0 $83,030 $120,814
(Schedule C)
Sanitary Sewer $70,865 $0 $0 $0 $0 $70,865
(Schedule C)
TOTAL COST $321,540 $187,112 $34,755 $0 $83,030 $626,437
ALTERNATIVE ACTIONS:
1. The fIrst alternative would be to motion to approve the resolution of award of
Contract for both Walnut Street, City Project No. 98-l3C and Chelsea Road East,
City Project No. 98-08C to Buffalo Bituminous in the amount of $ 694,301.50
2. Thc second alternative would be to motion to approve the resolution of award of
Contract for the Walnut Street Project, City Project No. 98-13C to Buffalo
Bituminous in the amount of $204,897.75
.
3. The third alternative would be to motion to approve the resolution of award of
contract for the Chelsea Road East Project, City Project No. 98-08C to Buffalo
Bituminous in the amount of $489,403.75
.
.
.
Council Meeting - 9/13/99
12.
Review of bids for Chelsea Road and Walnut Street and consideration of award of
contract. (1.S.) & (MN)
A. REFERENCE AND BACKGROUND:
The Council is being asked to consider the award of contract for two projects that have been
previously approved for bid by the council.
The first project is the reconstruction of Walnut Street from approximately 6th Street north
to the Railroad tracks, City Project No. 98-13C. This project involves the completion of a
project that was done to relocate a sanitary sewer trunk line, in conjunction with the
construction of the Community Center. This project includes widening of Walnut Street to
allow diagonal parking on both sides of the street from approximately 200 feet south of 6th
Street north to the Railroad tracks including concrete curb & gutter on both sides of the
street. Sidewalks will be constructed on both sides of Walnut Street and on the South side
of 6th Street from Walnut Street to the first entrance of the Bank. The street will be paved
with bituminous surfacing. The two parcels not owned by the City have signed agreements
to accept the assessments relating to this project.
The council has previously rejected bids for this project after bids were received that were
substantially higher than anticipated. The project has been re-bid in conjunction with the
Chelsea Road project and the low bid was received from Buffalo Bituminous, Inc. of Buffalo
Minnesota, in the amount of $204,897.75. This amount is $47,143.25 lower than the
previous low bid of $252,041.00. The Walnut Street Improvement cost with 28% for
engineering, bonding, legal, etc. is $262,269.
The following table indicates the amount and source's of funding for this project.
WALNUT STREET: CITY PROJECT NO. 98-13C
ST. SEWER
TRUNK
FUND
TOTAL
PROJECT
COSTS
SPECIAL
ASSE$,SMENTS
WATERMAIN
TRUNK
FUND
Streets (A)
$21,000
$241 ,269
$0
$0
$0
$262,269
The City Council previously conducted a public hearing to consider ordering plans and
specifications for the extension of Chelsea Road East from Cedar Street to CR 117/
Oakwood Drive, City Project No. 98-08C. Also included in this project are the extension
of Sanitary Sewer, Watermain and Storm Sewer along Chelsea Road and Sanitary Sewer
south along Oakwood Drive to serve two parcels that currently do not have sewer service.
The need for this project stems from the proposed development of the Comfort Inn Suites,
which will obtain direct access as well as sewer and water service from Chelsea Road. The
.
City Council Agenda - 9/13/99
4.
The f(mrth alternative would be to motion to deny award of one or both of the above
projects.
STAFF RECOMMENDATIONS:
It is the recommendation of City staff to award one single contract to Buffalo Bituminous
in the amount of$ 694,301.50.
SUPPORTING DATA:
Copy of bid tabulation is attached.
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13.
Consideration of approving Groveland preliminary plat and adoptinl; a ioint resolution
supportinl! annexation of Phase I of the Groveland plat. (JON)
.
A.
REFERENCE AND BACKGROUND:
The City Council is asked to review the Groveland preliminary plat and to review the request for
annexation which if approved would enable the developer to move to the final plat development stage.
The Groveland preliminary plat is well described in the City Planner's report issued to the Planning
Commission at the July meeting. At that meeting, the Planning Commission reviewed the plat and
prescribed a number of conditions that needed to be met prior to COlfficil approval. The developer has
made almost all of the changes requested by the Planning Commission and City stafJ and now presents the
plat for preliminary approval by the City Council.
CONDITIONS OF PRELIMINARY PLAT APPROVAL
At the August meeting of the Planning Commission the Commission submitted sixteen conditions for
preliminary plat approval which are provided to you as an attachment. Conditions that have not yet been
met ineludc: I) Preparation of a phasing plan. 2) The pathway designated to follow the UP A easement
needs to be changed to development of a sidewalk along the road that parallels the UP A easement. 3) A
small stretch of sidewalk was missed that connects the residential area to the pathway on Chelsea.
EAW
.
The Environmental Assessment Worksheet process is still ongoing and will not be completed for a few
weeks. Therefore, any approvals of this plat must be contingent on the City Council providing a negative
declaration of impact. Similarly the City has not received the go ahead on this plat from the Wright
County Soil Conservation District which is the organization in charge of reviewing the wetland impact
mitigation plan.
JOINT RESOLUTION ON ANNEXATION
.
The Monticello Orderly Annexation Board has approved this first phase of the Groveland plat for
annexation. In addition, the township officials have signed a resolution supporting annexation. The City
Council is now asked to enjoin by approving the resolution supporting annexation. Please note that city
staff will be processing this annexation request through the State Planning Agency in conjunction with
development of the final plat. In addition as opposed to other recent projects, no grading or development
work will be allowed to occur until the annexation has been ratified by the State Planning Agency. The
Council should also know that with previous recent annexations the resolution supporting the annexation
was not submitted to the State Planning Agency until the final plat was ready and financial guarantees
were in place securing development of the site as required by the City/Township agreement within three
years of the annexation of the property. As you may recall, our agreement with the Township stipulates
that areas annexed must be developed within three years. '1'0 assure that this happens, we have been
requiring the financial guarantees to be in place and the final plat ready before we actually processed the
annexation request through the State Planning Agency. [n this case we are planning on processing the
annexation prior to preparation of all the details relating to the final plat in the hopes that this project
continues to move forward. In this case there does not appear to be a great risk to the City of the
development not occurring within three years.. If the City Council is nervous about developments being
approved for annexation prior to preparation of all the devclopment agreement dctails and acquisition of
.
financial guarantees that come with the final plat, then perhaps it may make sense to require a financial
guarantee prior to submittal of the annexation request to the State Planning Agency. In the case of the
Groveland plat, we are dealing with a dependable developer who has developed and sold lots very quickly
so there does not appear to be much risk to the City if the City was to allow the annexation to occur
without first having guarantees that the development would occur within three years. Council may not
have the same level of confidence with other devcIopers, therefore not obtaining financial guarantees prior
annexation for this case should not be viewed as the prevailing policy of the City.
The method for gaining access to the site is not known at this time. The devcIoper can obtain access to
this site through property located between D & D Bus and Gould Chevrolet. This access would be
ultimately a secondary access with the main access coming through Chelsea Road. As you may know
however, the Chelsea Road access is not likely to be constructed because the City currently does not have
control of a parcel along Sandberg Road that is in the Chelsea Road alignment. It is expected that in the
spring the City will have this purchase completed and the cost ofthis land can then be distributed to all of
the benefitting property owners through a special assessment to all property owners including the
Groveland plat, Gould Chevrolet, D & D Bus.
B. ALTERNATIVE ACTIONS:
Decision # 1
1. Motion to grant preliminary plat approval to the Groveland residential
subdivision subject to conditions listed in Exhibit Z.
.
2.
Motion to table or deny approval of the Groveland preliminary plat.
Decision # 2
1. Motion to adopt a joint resolution supporting annexation ofthe Groveland plat. Motion
contingent on annexation of land necessary to construct road access as needed to support
Phase I development.
2. Motion to table or deny approval ofthe joint resolution supporting annexation.
c. STAFF RECOMMENDATION
The staffrecommends approval of the preliminary plat as submitted. Final details regarding the
development financing to occur at time of final platting. Please note that it is likely that the plat will be
constructed under the private improvement process which will not require outlay of City funding.
However, it is possible that there will be oversizing costs relating to the development of the trunk line that
will be serving the site.
D. SUPPORTING DATA:
.
.
.
.
City Planner report from July, 1999 along with original conditions of approval
Copy of preliminary plat
Joint resolution supporting annexation
EXHIBIT Z
GROVELAND PLAT
.1.
Developer must submit a phasing plan which facilitates access to the westerly point on Chelsea
Road as early as possible.
2. Pathway located along the UP A easement should be shifted to the parallel right-of..way as
sidewalk.
3. City Council must make a negative declaration of impact as a result of the environmental
assessment review process.
4. Wright County Soil Conservation District must review and approve the wetland impact mitigation
plan.
5. Although there have been considerable discussions and much work completed with regards to the
sewer and water plans, final plan approval has not been provided by the City Engineer and the
Public Works Director, therefore preliminary plat approval is conditioned upon this approval.
.
.
.
.
/
/
.
IN THE MATTER OF THE AMENDMENT TO THE
.JOINT RESOLUTION FOR ORDERLY ANNEXATION BETWEEN
THE TOWN OF MONTICELLO AND THE
CITY OF MONTICELLO, MINNESOTA
PURSUANT TO MINNESOTA STATUTES 414.0325, SUBD.
TO:
Minnesota Municipal Board/State Planning Agency
Bandana Square Building, Suite 225
1021 Bandana Boulevard East
St. Paul, MN 55101
The Town of Monticello and the City of Monticello hereby jointly agree that the joint resolution
between the Town of Monticello and the City of Monticello designating an area for orderly annexation
dated March 6, 1998 be amended to include the:
Property known as: Groveland
Legally described on attached Exhibit A
. Both the Town and tile City agree that no alteration of the stated boundaries of this agreement is
appropriate. Furthermore, both parties agree that no consideration by the Municipal Board is necessary.
Upon receipt of this resolution, the Municipal Board may review and comment but shall, within 30 days,
order the annexation of the property described in Exhibit A in accordance with the terms of the joint
resolution.
Approved by the City of Monticello this
day of
,1999.
City Administrator
Mayor
Approved by the Town of Monticello this
A;6~~ ~
Town Clerk
'l & day of SrLw
cj6<~/~~~~
own Chair
. 1999.
.
1\
. .
.~
.
EXHIBIT A
TO JOINT ANNEXATION RESOLUTION
GROVELAND
That part of the South Half of the Southeast ~uarter of Section 10, and that part of the North Half
of the Northeast Quarter of Section 15, all in Township 121, Range 25, Wright C01mty, Minnesota
described together as follows:
.
Beginning at the northeast comer of said Northeast Quarter of Section 15; thence on an
assumed bearing of South 0 degrees 54 minutes 55 seconds West along the east line of
said Northeast Quarter. a distance of 1300.75 feet; thence South 53 degrees 04 minutes
06 seconds West 90.03 feet; thence North 49 degrees 54 minutes 26 seconds West 157.11
feet; thence North 84 degrees 43 minutes 41 seconds West 18.81 feet; thence North 49
degrees 54 minutes 26 seconds West 240.12 feet; thence North 63 degrees 56 minutes 27
seconds West 128.23 feet; thence North 0 degrees 54 minutes 52 seconds East 221.02
feet; thence South 88 degrees 29 minutes 16 seconds West 80.07 feet; thence North 0
degrees 54 minutes 52 seconds East 158.15 feet; thence North 13 degrees 42 minutes 34
seconds West 62.01 feet; thence North 0 degrees S4 minutes 52 seconds West 145.60
feet; thence South 89 degrees 05 minutes 08 seconds East 65.62 feet; thence North 30
degrees 40 minutes 59 seconds West 96-77 feet; thence North 20 degrees 41 minutes 36
seconds West 323.56 feet; thence North 69 degrees 15 minutes 56 seconds East 60.00
feet; thence North 20 degrees 38 minutes 59 seconds West 203.00 feet; thence North 69
degrees 15 minutes 56 seconds East 623.49 feet; thence North 64 degrees 00 minutes 33
seconds East 162.89 feet; thence North 31 degrees 40 minutes 19 seconds West 302.57
feet; thence northwesterly 381.68 feet along a tangential curve, concave to the southwest,
having a radius of 500.00 feet and a central angle of 43 degrees 44 minutes 13 seconds;
thence North 75 degrees 24 minutes 32 seconds West, tangent to last described curve,
102.74 feet; thence North 14 degrees 35 minutes 15 seconds East 80.00 feet; thence
South 75 degrees 24 minutes 30 seconds East 621.70 feet to the intersection of the east
line of said South Half of the Southeast Quarter of Section 10; thence South 0 degrees 12
minutes 55 seconds West, along said east line, 861.26 feet to the point of beginning.
.
.
.
.
Planni ng Commission Agenda -07/06/99
6.
Consideration of a reQuest for a Preliminary Plat. &ezoninl! to &-1 and &-2. and Final
Plat for Groveland. a Mixed Use Development. Applicant: Ocello. LLC. (NAC)
A. REFERENCE AND BACKGROUND:
Groveland is a 253 acrc projcct located directly west of the City's western boundary and
south ofI-94 along the proposcd westerly extension of Chelsea Road. The project consists
of a proposed 328 single family lots, approximately 10 acres of "multi-family" (townhouse),
12 acres of commercial area along the south side of Chelsea Road, several park and wetland
open spaces, and a proposed "PZM" area on the far southern portion ofthe project, adjacent
to Kjellberg's Mobile Home Park.
The development anticipates that Chelsea Boulevard will be constructed this year between
its connection to the east and 90th Street on the west. The first phase of development will
include one of the two townhouse parcels and 38 single family lots extending to the south.
The Preliminary Plat is heavily affected by two utility easements which run diagonally
through the property. A United Power Association casement crosses from the cemetery
along 90th Street to the DNR wetland abutting Highway 25. About 800 feet to the
southwest, a Standard Oil easement parallels the UP A easement. Both ofthese easements
affect the plat design, as well as the public dedication areas.
Land Use. The land use proposed for Groveland closely reflects the City's Comprehensive
Plan for the area, and has been the subject of numerous discussions between City Staff and
the developer. The primary area of difference is in the commercial land use designation
along Chelsea Road. Chelsea Road is shifted to the north in this project, resulting in a
smaller reservation of commercial land than the original planning document for the area. The
Comprehensive Plan does acknowledge the likelihood that such changes may be
accommodated, however, depending upon the ability to attain the City's land use goals which
the maps represent. In this case, the primary objective was the continuous connection of
Chelsea Road from east to west. Additional objectives included the preservation of
commercial lands along both sides of Chelsea, and creation of attractive open spaces along
the two large wetland areas.
The land use pattern created by the project is reflective of the City's proposed pattern. The
change in the Chelsea Road location decreased the amount of reserved commercial land, but
had the added benefit of providing new access to existing commercial properties, notably
Gould Bros. Chevrolet. This trade-off should be acceptable, so long as the City reserves the
remaining commercial area available to the south of the project in the "Remmele" site, and
adjoining properties.
Preliminarv Plat. The proposed preliminary plat is generally acceptable, although staff has
made a number of comments regarding roadway alignment, cui-dc-sac design, and public
.
Planning Commission Agenda -07/06/99
open spaces. These are summarized in the comments below, with many illustrated on the
attached Exhibit C:
1. Phasing. The project will be difficult to phasc due to the limited access available to
the project area. Only one of the five access roads (Street "A") is able to be
constructed under the current plan and the pattern of surrounding property ownership.
Coupled with the road alignment comments made below, the developer will have to
be aware of the need for the development of additional access points as early in the
construction phasing as possible.
2. To facilitate internal street development and phasing, staff recommends realigning
the connection to Chelsea Road/90th Street on the west. This plan would route Street
"c" directly into Chelsea Road at the boundary between the single family area and
the commercial area. (See note 2 on Exhibit C)
3. 90th Street would be redirected into an intersection with Chelsea, as proposed by the
developers, but maintaining a 1/8 mile spacing (note 3).
4.
Lot depth in Block 5 is a concern, due to the impact of the UP A power line easement.
The buildable area is very shallow (as little as 30 feet) for many of these lots due to
front yard setbacks and rear yard power line easement. An alternative layout should
be considered which increases the depth of these building pads on both sides of the
power line (see note 4).
.
5. Street connection to the south property should be relocated to the west to minimize
the resulting cul~de~sac length, and take better advantage of the likely alignment of
School Boulevard on the "Remmele" property (see note 5).
6. The small cul-de-sac which serves lots in the proposed park area (Outlot J) may be
eliminated and replaced with lots which front directly onto Street "F". Public Works
staff prefers plat designs which minimize the number of cul-de-sacs (see note 6).
7. The project anticipates the use of entrance monuments at access points to Chelsea
Road/90th Street. City Staff will work with the developer to prepare appropriate
designs for these monuments.
8. One parcel, Lot 2 of Block 5, is shown at 11,900 square feet in area. All other lots
appear to be of standard size or greater. This lot should be increased in area to meet
Zoning Ordinance requirements (see note 8).
9.
A buffer yard and planting will be required along the rear yards of Block 1 abutting
the commercial district. The commercial areas will also share in the buffering
requirement according to City code (see note 9).
.
.
Planning Commission Agenda -07/06/99
10.
Two small outlots have been shown in Block 5 between the power line casement and
Street "D". These should be combined into one and located at Outlot H (see note
10).
11. The lots in Block 15 which back onto the west wetland (Outlot K) should be
extended into the wetland area, reserving drainage casements over the wetland. This
is to ensure that the City will have no maintenance responsibilities over the upland
portions of the area (see note 11).
12. Pathway will be located along the south sidc of Chelsea Road, the UP A easement,
and along the boundaries of the wetlands as shown on the plat drawing. A short
section of pathway should also be located on Outlot D connection to the commercial
area. The gas line easement crosses proposed lots and pathway connections in three
locations, resulting in difficult building sites. It is recommended that Lot 17 of Block
13, Lot 1 of Block 15, and Lot 9 of Block 16 be dedicated as parkland to provide
greater access to the wetland pathways, and eliminate the difficult building sites (see
note 12).
13. A rear yard ponding area is proposed in Block 17. Access to City maintenance crews
will need to be preserved in this area (see note 13).
.
14.
Sidewalk will be required along the following street segments, in accordance with
City policy: Street "c" trom the UP A easement on the northwest to the wetland
pathway connection at the gas line easement; Street "F" from the western plat
boundary to Street "C"; Street "G" on its north loop between Street "C" and Street
"H"; and Street "H" from the connection with Street "G" and the connection to the
south (see note 14).
15. The plan shows a pathway connection from the southeast corner of the project to
Highway 25. This should be realigned to the south to connect with School
Boulevard, which will have pathway and/or sidewalk connecting to an intersection
with Highway 25 (see note 15).
Final Plat. The proposed final plat for the first phase includes 38 single family lots and an
outlot of 6.1 acres for townhouse development. A rezoning to R-I for the single family area
and to R-2 for the townhouse area will be required upon annexation approval and filing of
the final plat. The final plat lots meet all requirements for approval, and are not affected by
the changes proposed to the remainder of the preliminary plat.
.
.
Planning Commission Agenda -07/06/99
B.
AL TERNAIIVE ACTIONS
Decision 1: Preliminary Plat for Groveland
I. Motion to recommend approval ofthe Preliminary Plat f()r Groveland, and mixcd use
development, based on a finding that the land use pattern is consistent with the City's
Comprehensive Plan, subject to the conditions listed in Exhibit Z.
2. Motion to recommend denial of the Preliminary Plat for Grovcland, based on a
finding that the development would be premature due to the MOAA's moratorium
on annexation in thc area.
3. Motion to table action on the Preliminary Plat, subject to the submission of additional
information.
Decision 2: Rezoning to R-l and R-2
1. Motion to recommend approval of the Rezoning to R-l for the single family portion
of the first phase and R-2 for the townhouse portion of the first phase, based on a
finding that the zoning would reflect the intent of the City's Comprehensive Plan.
.
2.
Motion to recommend denial of the Rezoning, based on a finding that the zoning is
premature due to the MOAA's moratorium on annexation in the area.
3. Motion to table action on the Rezoning, subject to resolution of other plat and
annexation issues.
Decision 3: Final Plat for Phase I of GroveJand
1. Motion to recommend approval of the Final Plat for GroveIand Phase I, based on a
finding that the plat is consistent with the Land Use Plan and complies with the
dimensional and design requirements of the Subdivision Ordinance.
2. Motion to recommend denial of the Final Plat for Groveland Phase I, based on a
finding that the plat is premature due to the MOAA's moratorium on annexation in
the area.
3. Motion to table action on the Final Plat, subject to additional information.
.
.
.
.
Planning Commission Agenda -07/06/99
c.
STAFF RECOMMENDA nON
Staff recommends approval of the Preliminary Plat, subject to conditions as stated in
Decision 1, Alternative 1. The plat has been the subject of considerable discussion between
the City and the developer, including a concept plan review by the Planning Commission and
City Council. The proposed plat, with the recommended conditions, closely reflects the
intent of these discussions, and should meet the City's zoning and subdivision regulations,
as well as the Comprehensive Plan and Parks Master Plan.
D. SUPPORTING DATA
Exhibit A - Site Location
Exhibit B - Preliminary Plat
Exhibit C - Staff Issue Areas
Exhibit Z - Conditions of Plat Approval
191.07 - 99.13
JUL-01-1999 14:28
NFlC
612 595 9837 P.08/10
....L. te..~ w;t'^ >< nc..ve
bu.A CO"""'p 'e fc. J (,..V ii~
. Conditions of Preliminary Plat Approval Sv.lo 0'\1'\' tic< I ~o GC
&. ~ A~'-~<!n
'f" 1. Phasing. The Developer must submit a phasing plan which facilitates access to
the westerly point on Chelsea Road as early as possible.
The connection to Chelsea Road/90th Street on the west should be realigned
consistent with Exhibit C.
-f~
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90th Street should be redirected into an intersection with Chelsea maintaining a
1/8 mile spacing as shown on Exhibit C.
An alternative layout for Block 5 should be considered which increases the depth
of these building pads on both sides of the power line.
Street connection to the south property should be relocated to the west to
connect to the alignment of School Boulevard on the IIRemme/e" property.
The small cul-de-sac which serves lots in the proposed park area (Outlot J)
should be eliminated and replaced with lots which front directly onto Street IIF".
City Staff will work will the developer to prepare appropriate designs for entry
monuments.
Lot 2 of Block 5 should be increased in area to meet Zoning Ordinance
requirements.
A buffer yard and planting will be required along the rear yards of Block 1
abutting the commercial district.
Two small outlots have been shown in Block 5 between the power line easement
and Street lion, These Should' be combined Into one and located at Outlot H.
The lots in Block 15 which back onto the west wetland (Outlot K) should be
extended into the wetland area. reserving drainage easements over the wetland.
~ Pathway will be located along the south side of Chelsea Road. the UPA
{L J"-" easement, and along the boundaries of the wetlands as shown on the plat
. v:. _ drawing. A short section of pathway should also be located on Outlot D
~ ~~ Jtp..- connection to the commercial area. Lot 17 of Block 13, Lot 1 of Block 15. and
(,J..,t'" lot 9 of Block 16 should be dedicated as parklandto.provide greater access to
the wetland pathways.
lJL A rear yard pending area is proposed in Block 17. Access to City maintenance
J '- crews will need to be preserved in this area.
.
__ <D_q
JUL-01-1999 14:29
NAC
612 595 9837 P.09/10
tI/
~. ~1b
~~...L p-P f~ I)PTY
( ~, 4. Sidewalk will be required along the following street segments. In accordance
~N"':;;--' with City pOlicy: Street "C. from the UPA easement on the northwest to the
wetland pathway connection at the gas line easement; Street lOp from the
~ western plat bounda1y to Street "C"; Street "G" on its north loop between Street
"C" and Street "Hit; and Street "H" from the connection with Street lOG" and the
connection to the south.
')!
The plan shoWI a pathway connection from the south.aat corner of the project to
Highway 25. Thit should be reaJigned to the south to connect with School
Boulevard, whioh wlU have pathway and/or sidewalk connecting to an
Intersection with Highway 25 (see note 15).
16.
Review and approval of the City Engineer.
.
. Exhibit Z - Conditions of Plat Approval
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Council Meeting - 9/13/99
14.
Review of plans and specifications for the West Bridge Lift Station Improvement.
and consideration of advertisill!! for bids. (J.S.)
A. REFERENCE AND BACKGROUND:
The replacement of the 1960 West Bridge Park lift station has been in the planning stages
for quite some time. It was put on hold while the City and a developer considered using
portions of Bridge Park for private development. In May of this year, the City Council
authorized WSB to prepare the final plans and specifications for the project.
WSB has completed an overhead view of the project and is currently working on the final
design documents. They have indicated that the plans and specifications could be complete
within the next week to ten days. I have voiced my concern with the City Engineer over the
length of time it has taken to get these plans and specifications finished. We are asking the
City Council to move this project ahead even though the final plans ffild specifications are
not complete. This project is best completed during the dryer portions of the year due to the
need to go at least 15 or more feet beneath the ground water table to complete the lift station
and associated piping. If we wait much longer, our window of opportunity for the
fall/winter season construction would be over and construction would be costlier in the
spring or we may have to wait until late in the year 2000 to complete the construction.
At this time I have no estimate from the engineer as to the final cost of the lift station.
Preliminary estimates done with the preliminary design a year and a half ago indicate that
project costs could be between $150,000 and $200,0000. Since a larger lift station and more
force main is proposed, the costs will be higher.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to approve the plans and specifications after
presentation by the City Engineer and authorize advertisement for bids.
2. The second alternative would be not to approve the plans and specifications.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director and Water &
Sewer Superintendent that the City Council move ahead with this project so that we can get
the underground work in before spring.
D. SUPPORTING DATA:
Copy of plan sheets.
.
Under this option, Council would agrec to sell the property for $4.25/sq. ft. with the
understanding that the City would share in thc relocation of the watcr line on a 50-50
basis if necessary.
2.
Council could considcr selling the remnant parcel for thc price offered by Mr. Mielke of
$3.00/sq. ft. with the contingency that the City pay for the entire cost of relocating the
water line.
Under this option, our net proceeds would likely be less than $20,000 if the City paid for
the entire cost of relocating the water main.
~~ ()~ 3.
The Council could continue to table any action on thc sale of this parcel to allow all
parties additional time to preparc proposals and offers.
This option should be selected if additional time is nceded to clarify the offer hom Dave
Peterson or if Mr. Mielke wantcd to revise his proposal.
C. STAFF RECOMMENDATION:
With the limited amount of time we have advertised the property for sale, it does appear that there is more
than one party that may be interested in purchasing this lot. The offer proposed by Mr. Peterson appears
closer to allowing the City to recover its cost, although a number of issues have to be further discussed
with him. lfthe Council selected a proposal or offer other than Mr. Mielke's, the Mielkes would have the
right of first refusal to match the offer. If additional time is needed by the applicants to refine their
proposals, I would suggest that Council table a decision until a future Council meeting.
.
D. SUPPORTING DATA:
A copy of Council agenda item from 8/23/99, sketch plan and proposal from Dan Mielke, and tentative
offer from Dave Peterson.
.
Council Agenda - 08/23/99
10.
Consideration of an offer to purchase a City owned parcel adjacent to newlv created
Chelsea Road East between HilZhway 25/Cedar Street - Dan Mielke. C~vJ)
.
A. REFERENCE AND BACKGROUND:
As part of the Highway 25 Project, the City has been responsible for acquiring various pieces of
right-of-way and closing accesses to businesses in conjunction with the establishment of a new Chelsea
Road intersection at Highway 25. This new intersection is located just south of the Ultra Lube facility
and is primarily located on the property once owned by the R V Center.
In order to create this new intersection, the City acquired not only the R V Center but also acquired from
Warnet Properties three additional lots of the existing Commercial Court development at a square footage
price of approximately $3.50/per sq. ft. In addition to this cost, the City has expended additional funds for
engineering, legal and our acquisition consultant's services bringing the total estimated cost per square
foot to approximately $4.00. The way the Chelsea Road location is designed, there will be a remnant
parcel of property amounting to over 12,420 square feet that is not necessarily needed for the Chelsea
Road right-of-way. A map is enclosed that outlines the parcel in question.
.
Mr. Dan Mielke and his associates are interested in purchasing this property from the City as it abuts the
property they now own or control. The Mielkes feel this property would be beneficial to be attached to
their property to encourage and promote a better development and use of their property in the future.
They feel the size of the property limits the use by the City. As a result, the Mielkes have proposed to
purchase the referenced parcel for $3.00/per sq. ft. totaling $37,260, but with one contingency. There
currently exists a City water line located on the north boundary of this parcel and they are requesting that
the City be required to relocate the water line if necessary when they develop. Our City Engineer has
estimated the cost to relocate the water line at around $30,000. As you can see, the resulting net proceeds
to the City is substantially less than the $37,000 offer if the City has to commit to spending $30,000 or
more to relocate the water line.
As noted in their proposal, the City paid the Mielkes $3.00/per sq. ft. for an easement to provide access on
the north side of their property to the Subway restaurant and also to the Ultra Lube facility. While this
easement does dedicate an area that needs to be used for driveway and traffic movement purposes, they
continue to own the property and can utilize the space within any future design of their property.
.
As part of the negotiations in acquiring the access closure documents for the Highway 25 Project, the City
agreed to a first right of refusal agreement with the Mielkes regarding this property. In other words,
the Mielkes would have the opportunity to purchase the property if the City received an offer from a third
party. No terms or price was established only agreeing to give them first right of refusal. While I
certainly believe there is merit in attaching this 12,000 sq. ft. parcel to the adjoining property for future
development, I would also suggest that the City should receive fair value for the property it resells.
While there may be limited uses of this property by itself, it is certainly ndT'unbuildable and could be used
for commercial uses that don't require much parking or that may be need drive-through capabilities only
such as photo shop or a drive-through hamburger shop, etc. The offer price of $3.00/sq. ft. may be a
reasonable amount for both parties if the contingency was not attached as part of the sale. If the water line
relocation is necessary for a $3,000,000 to $400,000 development, it would seem appropriate that the
development should pay the cost, not the City. If the proceeds amount to only $11,000 net to the City,
the Council may want to look at advertising property for sale before committing to an offer.
Council Agenda - 08/23/99
.
At this time it appears the parcel can be very beneficial to the adjoining property in allowing the Mielkes
to maximize the use of their existing parcel. If the property value is not consistent with the value of the
adjoining land that should be a decision the developer needs to determine. Parking and other driving lane
uses could be developed over the property and not require the water line to be removed. Again, the City
should look to recover as much of its cost as possible by offering the property for fair value and if the
purchaser needs to realign any utilities, that should be their decision and their cost.
B. ALTERNATIVE ACTION:
1. The Council could consider selling the remnant parcel, 12,420 square feet, for the offered
amount of$3.00/sq. ft.
Under this option, the Council would simply be agreeing to sell the property at this value
with no contingencies regarding the relocation of utilities.
2. Council could accept the offer as proposed with the contingency agreeing to move the
water line at the City's expense.
Under this option the net proceeds to the City could be less than $7,000 if the water line
is relocated because of their development.
3.
The Council could agree to sell the property to the developer provided a $3,000,000 to
$4,000,000 development OCCurs and agree to locate the water line as necessary with the
purchase price to be determined by using the square foot value of the entire land within
the project when the development occurs.
.
Under this option, it would allow the developer the ability to design any project knowing
that this property would be available and that the City would be willing to relocate the
water line as necessary with the price being equal to the value of the balance of the project.
This way the City is not getting more than fair value nor is it receiving less than the value
of similar property in the area.
4. The Council could open up the property for sale to the public by advertisement or other
methods.
C.
STAFF RECOMMENDATION:
....
...,
It is the recommendation of the City Administrator that we should attempt to obtain fair value for
any property we resell. I don't think anyone would disagree that it appears to make the most
sense to attach this 12,000 sq. ft. parcel to the adjoining property and that it would likely create
a better development than by itself. The only question that remains is, what is fair value.
Considering the City has paid between $3.50/sq. ft. and $4.00/sq. ft. for this property I don't
believe it would be beneficial to the City to sell it for $3.00/sq. ft. and commit to a possible
$30,000+ expenditure in relocating the water line. If the adjoining property owner is not
interested in simply acquiring the property without any strings attached, the Council may want
to place the property on the market to see what interest there might be from other parties or
develop an agreement outlined under Option #3 which appears to satisfY the needs of the
developer in assuring them that they have the property available and also would insure the
City that it received a fair compensation for the property. It would be my recommendation
.D.
.
.
Council Agenda - 08/23/99
to accept the offer of $3.00/sq. [1. but without any contingency requirement on the City.
SUPPORTING DATA:
A copy of the letter and sketch plan of development and sketch of remnant parcel.
15.
Consideration of an offer to purchase Citv owned parcel adiacent to re-ali2ned Chelsea
Road -Dan Mielke. (R.W.)
. A.
REJi'ERENCE AND BACKGROUND:
At our last meeting, the Counci I reviewed a request by Dan Mielke to purchase a I 2,420 square foot
remnant parcel that the City acquired as part of the Highway 25 Project adjacent to Cedar Street/Chelsea
Road. The Council tabled any action on his proposal to allow for the parcel to be advertised for sale to the
public. An adveliisement indicating the lot was for sale was placed in the Times and the Shopper
requesting interested parties to contact the City prior to Monday nights meeting.
To date we have received inquiries trom two separate parties regarding this parcel and a tentative offer
has been made by Mr. Dave Peterson of Monticello Ford in addition to the previous offer from Dan
Mielke. Advertising the property for sale for only a week or two may not be the best exposure available,
but it has generated some interest in seeing what the property could be used for.
As you will recall, Mr. Mielke had offered to purchase the property for $3.00/sq. ft. totaling $37,260, but
with one contingency, that being the City be responsible for relocating the existing water main along the
north boundary of this parcel. As our City Engineer noted, the estimated cost to relocate the water main
could be $18,000 or more, depending on the amount and location of the line that has to be moved. Since
the City has invested over $4.00/sq. it. in this property, it was my recommendation that the City attempt to
obtain fair value for the property.
.
A tentative offer by Dave Peterson is to purchase the property for $4.25/sq. ft. or a total of $52,785. This
offer is also proposing that the City split the cost of relocating the water line if it needs to be moved for
the development. This offer appears to be superior to the proposal submitted by Mr. Mielke. At this time,
although additional clarification of available building area and accesses to the property need to be
resolved with Mr. Peterson before he would commit to a final offer
The offering price noted by Mr. Peterson appears to be more in line with the cost the City has incurred in
acquiring this property. As I noted, the City has over $4.00/sq. ft. invested in our acquisition. Even if the
City would participate in the water main relocation, if necessary, Mr. Peterson's proposal at this time
would be to split the cost.
Staff is attempting to meet with Mr. Peterson on Monday prior to the Council meeting to get a better
understanding of the tentative offer and provide additional information on the lot layout and uses
available. If we are unable to resolve all of the issues that the proposal is addressing, it is recommended
the Council consider tabling any action on the sale of this parcel until a future Council meeting. In
addition, the third individual that inquired on the property was concerned that they would not be able to
submit a proposal or develop any plans by Monday night and tabling any action may allow other
interested parties to step forward.
B. ALTERNATIVE ACTION:
.
1.
Council could consider selling the remnant parcel for the offering price proposed by Mr.
Peterson if the concerns addressed in his proposal can be clarified prior to Monday's
meeting.
r-=-i . [I:)
ero:
From:
City ofMonticelJo
Alvin Mielke. Adium Marketing
Dan Mielke. Mielke Brothen LLC
Offer to purchase Remnant Parcel
8/17/99
Re:
Date:
We are lookiDg at a 3 to 4 million dollar property developmeut project as illustrated on 1he ew:iosed
footprint (attachment 1).
To properly layout this project, we would like to acquire the small irregularly shaped 12,420 sq. II remnant
pan:eI (attacbment 2). This small remnant originally desigllSkd as a relaining pond was created by 1he
alignment and construction of Chelsea Rd east off of hwy 25 s.
A Monticello city water liDo cunently nms under the property liDo between 1he remnant aDd our property.
Our offer to pun:hase 1he re1'elenced remnant is $37,260.00 (13.00 per sq. ft.) + one eontingcncy_
In 1he event any portion of1he referenced city water line needs to be moved due to coDStJuction of any
structmes requiring its movement, the city water line is to be moved by the city at its own expense. The
movement of the water line is to be coordinated with the construction project requiring its movement.
lor offer ofS3.00 per sq.ll for the remnant is the same prU;e per sq. ft. the city paid AIviD.(Adium MarlreliDg)
.1he 6.508 sq. ft. ofms property needed by the city to satisty its obliption to provide SUBWAY its new
access.
Acceptance of our offer,
1. provides the city $37.260.00
2. puts the remnant on the tax roles
3. allows for significant property development
4. city does not have to maintain it
.
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P.O. BOX 68 MONTICEllO, MINNESOTA 55362
295-2056 TOll FREE 800-450-2056
lORD. MERCURY
September 10, 1999
Rick WolfstelIer
City Administrator
City of Monti celIo
250 East Broadway
Monticello, MN 55362
Dear Rick,
.
I am interested in the parcel of land that is a remnant from the Highway 25 project at the
junction of State Highway 25 and Chelsea Road at its North East corner. It is referred to
as parcel28R. The parcel is triangular in shape. Its apex approaches Highway 25 unot
actually fronting on the Highway 25. We do not have complete maps of the area at this
point even though we have a total square footage and various areas available for building
on the lot. This building area seems to vary with different version of maps we have seen.
Included on aU maps seen to date is an exit to Chelsea Road from the North. It appears
that this exit is a private road and crosses the parcel (28R). This feature is critical to the
development of the land. The eastern boundary on Cedar Street extends in excess of 100
feet. I need to know if a curb cut access from Cedar would also be available to this
parcel. Further there is consideration of a utility easement along the Northern boundary
of the lot that must be resolved. The type and amount ofsignage allowed under city
ordinances is also a factor in finalizing my offer. These and other potential issues need to
be resolved in order to make a firm offer for the property.
If these hurdles and questions can be overcome, I would like to make a tentative offer of
$4.25 per square foot on the 12.420 square foot parcel. This would be a total of
$52,785.00 for the land. In addition I would ask that ifwater mains must be moved that
the city and myself would split the cost on a 50/50 basis.
Please get in touch with me so that we may proceed with the acquisition of this parcel.
Sincerely,
()/b
Dave Peterson
.
See us at our Website www.monticelloford.com
. 1$.
Council Agenda - 9/13/99
Consideration of a zonin~ text amendment to allow externally illuminated proiectiO!! wall
signs. (J.O.N.)
A. REFERENCE AND BACKGROUND:
City Council recently tabled this item for further research. Subsequently, the DAT and Planning
Commission reviewed the ordinance again, prepared clarifications and obtained pictures showing
projecting signs that would comply with the proposed ordinance.
The Monticello Downtown and Riverfront Revitalization Plan encourages the design and
installation of projecting signs of up to 6 square feet. Currently the Monticello Zoning Ordinance
does not recognize the CCD District for the purposes of signs. In addition, the Downtown and
Riverfront Revitalization Plan Design Guidelines are inconsistent with the general regulations of
the Zoning Code which specifically prohibits projecting signs. The attached suggested
amendments would allow externally illuminated projccting wall signs only in the Ccntral
Community District. Such signs would have to be erected at least 8 feet above grade and must not
exceed 6 square feet in area. (See Ordinance attached).
Pam Campbell, Chair of the DA T will provide pictures of projecting signs allowed in other cities.
B. ALTERNATIVES:
.
1.
Motion to approve the ordinance amendment allowing projecting wall signs in the CCD
District.
2. Motion to not approve the ordinance amendment allowing projecting wall signs in the
CCD District.
C. STAFF RECOMMENDATION:
Staff recommends Alternative 1.
D. SUPPORTING DATA:
.
· Copy of proposed Ordinance with strike-out and underlining to show amendments.
.
.
.
ORDINANCE NO.
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
AN ORDINANCE AMENDING TITLE 10, CHAPTER 2, SECTION 2-2, ITEM [PI]; TITLE
10, CHAPTER 3, SECTION 3-9, ITEM [B] 2. (k); AND, TITLE 10, CHAPTER 3, SECTION
3-9, ITEMS [E] 2.; OF THE MONTICELLO ZONING ORDINANCE BY ESTABLISHING
SIGN REGULA nONS.
THE CITY OF MONTICELLO DOES ORDAIN:
Title 10, Chapter 2, Section 2-2, Item [PI] of the City Code is hereby amended to read as
follows:
[PI] PROJECTING SIGN: A sign, other than a wall sign, which is affixed to a
building and which extends perpendicular from the building wall, including but
not limited to overhanging signs.
Title 10, Chapter 3, Section 3-9, Item [B] 2. (k) of the City Code is hereby amended to read as
follows:
(k) O-,crhanging Proiecting Signs except as hereinafter provided.
Title 10, Chapter 3, Section 3-9, Items [E] 2. of the City Code is hereby amended to read as
follows:
2. Within the PZM, B-1, B-2, B-3, B-4, CCD, I-I, and 1-2 districts,
signs are subject to the following size and type regulations:
(a) Within the PZM and B-1 districts, the maximum allowable
square footage of sign area per lot shall not exceed the sum
of one (1) square foot per front foot ofthe building plus
one (1) square foot for each front foot oflot not occupied
by a building, up to one hundred (100) square feet. Each
lot will be allowed one (1) pylon or freestanding sign and
one (I) wall sign or two (2) wall signs total.
(b)
For buildings in which there is one (1) or two (2) business
uses within the 8-2, B-3, B-4, CCD, I-I, and 1-2 districts,
.
.
.
and for buildings used for commercial retail activities
located within a PZM district and located on property
adjacent to B-2, B-3, B-4, CCD, 1-1, or 1-2 districts, there
shall be two (2) options for permitted signs, as listed below
in 2.(b)!. And 2.(b)ii. The property owner shall select one
option, which shall control sign development on the
property.
1.
Option A. Under Option A, only wall signs shall be
allowed. The maximum number of signs on any
principal building shall be six sign boards or
placards, no more than four (4) of which may be
product identification signs. Signs may be
displayed on at least two walls, or equal to the
number of streets upon which the property has legal
frontage, whichever is greater. Each wall shall
contain no more than two product identification
signs and two business identification signs. The
total maximum area of wall signs shall be
determined by taking twenty percent (20%) of the
gross silhouette area of the front of the building up
to three hundred (300) square feet, whichever is
less. If a principal building is on a corner lot, the
largest side of the building may be used to
determine the gross silhouette area.
For purposes of determining the gross area of the
silhouette of the principal building, the silhouette
shall be defined as that area within an outline
drawing of the principal building as viewed from
the front lot line or from the related public street(s).
11.
Option B. Under Option B, a combination of wall
signs and a maximum of one (1) pylon sign may be
utilized. The total number of business
identification signs allowed (whether wall or pylon)
shall be at least two (2), or equal to the number of
streets upon which the property has legal frontage,
whichever is greater. Only two product
identification signs shall be allowed, and these wall
signs may be only on one wall. The total maximum
allowable sign area for any wall shall be determined
by taking ten percent (10%) of the gross silhouette
area of the front of the building up to one hundred
(100) square feet,
.
whichever is less. The method for determining the
gross silhouette area shall be as indicated in Subd.
2.(b)1. Above. Pylon signs shall be regulated as in
Subd. 4 below. For single or double occupancy
business structures, the total maximum allowable
signagc on thc property shall be thrce hundred
(300) squarc feet. For multiple occupancy
structures, the total maximum allowable signage 011
the property shall be as determined under Subd. 3
below.
(#272, 06/26/95)
(#230, 06/22/92)
(#247,03/14/94)
(#265, 12/12/94)
3. Conditional Uses in Commercial and Industrial Districts: The
purpose of this section is to provide aesthetic control to signage
and to prevent a proliferation of individual signs on buildings with
three (3) or more business uses. The City shall encourage the use
of single sign boards, placards, or building directory signs.
.
(a)
In the case of a building where there are three (3) or more
business uses, but which, by generally understood and
accepted definitions, is not considered a shopping center or
shopping mall, a conditional use shall be granted to the
entire building in accordance with an overall site plan
under the provisions of Option A or Option B (described in
2 (b) I and ii above) provided that:
I. The owner of the building files with the Zoning
Administrator a detailed plan for signing illustrating
location, size in square feet, size in percent of gross
silhouette area, and to which business said sign is
dedicated.
11.
No tenant shall be allowed more than one sign,
except that in the case of a building that is situated
in the interior of a block and having another
building on each side of it, one sign shall be
allowed on the front and one sign shall be allowcd
on the rear provided that the total square footage of
the two signs does not exceed thc maximum
allowable square footage under Option A or Option
B described in 2 (b) I and ii above.
.
Ill. No individual business sign board/placard shall
. exceed twenty-five percent (25%) of the total
allowable sign area.
IV. An owner of the building desiring any alteration of
signs, sign location, sign size, or number of signs
shall first submit an application to the Zoning
Administrator for an amended sign plan, said
application to be reviewed and acted upon by the
Zoning Administrator within ten (10) days of
application. If the application is denied by the
Zoning Administrator, the applicant may go before
the Planning Commission at their next regularly
scheduled meeting.
v. In the event that one tenant of the building does not
utilize the full allotment of allowable area, the
excess may not be granted, traded, sold, or in any
other way transferred to another tenant for the
purpose of allowing a sign larger than twenty-five
percent (25%) of the total allowable area for signs.
. VI. Any building identification sign or building
directory sign shall be included in the total
allowable area for signs.
Vll. Any sign that is shared by or is a combination of
two or more tenants shall be considered as separate
signs for square footage allowance and shall meet
the requirements thereof.
Vlll. All signs shall be consistent in design, material,
shape, and method of illumination.
(b)
In the case of a building where there arc two (2) or more
uses and which, by generally understood and accepted
definitions, is considered to be a shopping center or
shopping mall, a conditional use permit shall be granted to
the entire building in accordance to an overall site plan
indicating their size, location, and height of all signs
presented to the Planning Commission.
.
A maximum of five percent (5%) of the gross area of the
front silhouette shall apply to the principal building where
the aggregate allowable sign area is equitably distributed
.
among the several businesses. In the case of applying this
conditional use permit to a building, the building may have
one (I) pylon or freestanding sign identifying the building
which is in conformance with this ordinance. For purposes
of determining the gross area of the silhouette of the
principal building, the silhouette shall be defined as that
area within the outline drawing of the principal building as
viewed ti-om the front lot line or from the related public
strcet(s).
@
Signs for promoting and/or selling a development project:
For the purpose of promoting or selling a development
project of three (3) to twenty-five (25) acres, one sign not
to exceed one hundred (100) square feet of advertising
surface may be erected on the project site. For projects of
twenty-six (26) to fifty (50) acres, one or two signs not to
exceed two hundred (200) aggregate square feet of
advertising surface may be erected. For projects over fifty-
one (51) acres, one, two, or three signs not to exceed three
hundred (300) aggregate square feet of advertising surface
may be erected. No dimension shall exceed twenty-five
(25) feet exclusive of supporting structures.
.
Such signs shall not remain after ninety-five (95) percent
of the project is developed. Such sign permits shall be
reviewed and renewed annually by the City Council. If
said sign is lighted, it shall be illuminated only during those
hours when business is in operation or when the model
homes or other developments are open for business
purposes.
4. Pylon Sign: The erection of one (1) pylon sign for any single lot is
allowed under the following provisions:
(a) Location: No pylon sign shall be located closer to the
property line than as allowed in Section 3-9 [C] 7. In the
case of a corner lot, both sides fronting on a public right-
of-way shall be deemed the front.
(#269, 5/8/95)
.
(b) Parking Areas, Driveways: No part of the pylon signs shall
be less than five (5) feet from any driveway or parking
area.
.
<<::> Area, Height Regulations:
SPEED AREA HEIGHT
ROAD CLASSIFICA nON (MPH) (SO Fr) FEET
Collector
30 25 16
35 50 20
40 100 24
30 50 18
35 100 22
40 125 24
45 150 26
50 175 28
Major Thoroughfares
Freeways and
Expressways
55 200
and
above
32
Highway 25
NA
50-
100
22
.
1.
In the case of subject property directly abutting
State Highway 25, pylon sign area may range from
50 sq ft to 100 sq ft depending on total lineal feet
fronting Highway 25. 3.03 feet of pylon sign area
is allowed per every 10 feet of lineal frontage with
the following exceptions: 1) all properties may
erect a pylon sign with a sign area of 50 regardless
of front footage abutting Highway 25, and 2) the
maximum pylon sign area shall not exceed 100 sq ft
regardless of total lineal footage of property
abutting Highway 25.
(# 173, 4/1 0/89)
(d) Definitions: Definitions of road classifications apply as
defined by the official comprehensive plan as adopted.
(e) Application: The level at which the sign control system
applies is determined by the type of road, as defined above,
which directly abuts the subject property.
.
I.
In the case of subject property directly abutting
more than one (1) road, each designated by a
.
dit1erent road classification type, the less restrictive
classification shall apply in determining sign area
and height.
II.
Actual sign height is determined by the grade of the
road from which the sign gains its principal
exposure.
Ill.
Area as determined by the formula under 3 ~O)
above, applies to one (1) face of a two (2) faced
py Ion sign, or two (2) faces of a four (4) faced sign,
etc.
IV.
A bonus allowing "freeway standard signs" (200 sq
ft in area and 32' high) in a commercial or industrial
area is available to all businesses located within 800
feet of a freeway but do not abut a freeway.
5. Address Numbers Sign: A minimum of one (I) address number
sign shall be required on eaeh building in all zoning districts.
(a)
Location: The address numbers shall be so placed to be
easily seen from the public street.
.
(b) Size Regulations: The address numbers shall not be less
than three and one-half (3-1 /2) inches in height.
@ Material Regulation: The address numbers shall be metal,
plastic, or wood.
(d) Color Regulation: The address numbers shall be in a
contrasting color to the color of the building/dwelling.
(e) Enforcement Regulation: The Building Official or Zoning
Administrator or their authorized representative shall:
1. Assign all new building/dwelling address numbers.
Il. Approve type of material and color of all
building/dwelling address numbers.
6.
Proiecting Si~!:ns: Proiecting signs shall be permitted within the
CCD District but only in the "Broadway Downtown District"
thereof as defined by the Monticello Downtown and Riverfront
Revitalization Plan.
.
.
.
.
Only one (l) proiecting sign may be erected per business, with no
more than two (2) such signs erected per building, subiect to the
following conditions. Proiecting signs:
1:. shall be considered a wall sign for the purposes of
maximum allowable sign area,
!!.:. shall not exceed six (6) square feet in area,
!!!.:. shall be fronting on a public street
IV. may extend over the public sidewalk, but shall not extend
closer to the public street than to within 3 feet from the
backside of curb,
v. the edge of the sign closest to the building must be no
farther than 12 inches away from the building,
Vi. shall not be internally illuminated, but may be externally
illuminated,
V11.
shalI be at least 8 feet but not more than 12 feet in height
above walking surfaces or sidewalks.
This Ordinance shall become effective immediately upon its passage and publication according
to law.
ADOPTED by the MonticelIo City Council this
day of
1999.
CITY OF MONTICELLO
By:
Roger Belsaas, Mayor
ATTEST:
By:
Rick Wolfsteller, City Administrator
AYES:
NAYS:
~RC =INANCIAL SYSTEM
08/25/~999 11: 18:1S
Schedule of 8il1s
.
Reoort Selection:
qUN GROUP... D825
COMMENT... 8/25 CKS
DAT.~-JE-ID
DATA COMMEN:
-'----------~-- ---------~--------------
0-08251999-016 8/25 CKS
iun Instructions:
;oba Banner Conies Form Printer Hold Soace LPI
01 Y S 6
.
.
::-Y OF ~ONTICELLO
GL050S-V06.GC COVERPAG:
3L540R
Lines CPI
066 Ie
--. -- - -'---
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3RC fINANCIAL SYSTEM CITY OF MONTICELLO
08/25/1999 11; 18; 20 Schedule Of 8i~lS GL540R-V06.00 PAGE 2
.DOR NAME
)ESCR! PH ON AMOUNT ACCOUNT ~AME :UND & ACCOUNT CLAIM INVOICE DOli F/P [D LINE
GRIGGS, COOPER & COMPANY
~ IOliOR STORE 51.27 LIOUOR 509.49750.2510 95580 016 00004
UOUOR STORE 211.70 WINE 609.49750.2530 9588C 016 0001'
_rOUCR STORE 77. 28 WINE 509.49750.2530 95881 016 00009
2.671.39 "'VENDOR TOTAL
GROSSLEIN BEVERAGE INC.
_:OUOR STORE 5,062.60 BEER 509.49750.2520 173116 D16 00039
LIOUOR STORE 46.55 MISC TAXABLE 609.49750.2540 173117 016 0004C
5.109.15 "'VENDOR -:-OTAL
HOLIDAY CREDIT OFFICE
~:RE 111.46 MOTOR FUELS '01.42201.2120 MOTOR FUEL 016 00054
HOME JUICE
_rOUOR STORE 35.10 MISC ;-AXABLE 509.49750.2540 42043 016 00024
JOHNSON BROS WHOLESALE L
_IOUOR STORE 9,435.04 LIQUQR 609.49750.2510 016 00017
LIOUOR STORE 1.277,90 LIOUOR 609.49750.251C 016 00019
_TOUOR STORE 1,312.80 WINE 509.49750.2530 016 00021
LIQUOR STORE 98.60 FREIGHT 609.49750.333C 1012432 016 00016
eIOUOI< STORE 31.45 FREIGHT 509.49750,3330 :012433 016 00020
_ roUOR STORE 49.90 BEER 609.49750.2520 1012434 016 00022
_iOUOR STORE 8.50 FREIGHT 509.49750.3330 '013699 816 00018
12,214.19 "'VENDOR TOTA_
MONTICELLO TIMES
~W ADS 74.00 GENERAL PUBLIC INFORMATI 101,43110.3520 )16 00055
PHILLIPS WINE & SPIRITS
LIOUOR STORE 949.18 LIOUOR 509.49750.2510 016 00033
LIOUOR STORE 88.50 WINE 609,49750,253C 016 00035
_ I OUOR STORE 219.79 MISC TAXABLE 509.49750.2540 016 00036
LIOUOR STORE 6.44 FREIGHT 609.49750.3330 524805 016 00032
c.IOUO~ STORE 9.35 FREIGHT 609.49750.3330 524806 016 00034
1.273.26 "'VENDOR TOTA~
QUALITY WINE & SPIRITS C
'_ IOUOR STORE 926.30 WINE 609.49750.2530 016 00027
LIOUOR STORE 20.00CR LIOUOR 609.49750.2510 736204 016 00025
LIQUOR STORE 154.42 LI OUOR 509.49750.2510 742528 016 00026
1.060.72 "'VENDOR TOT A~
RON'S GOURMET ICE
'_ IQUOR STORE 299.60 MISC TAXABLE 509.49750.2540 46096 016 00003
~NTRY SYSTEMS. INC.
'/2 DOWN FOR SERVICE AGR 615.00 MAINTENANCE AGREEMENTS 609.49754.3190 )16 00056
-- -.. ._" ..-- -.- -. ..- -. -
.
- - - - - - - - - ---
BRC FINANCIAL SYSTE~
)8/25/'999 11:13:20
.DOR NAME
JESC[~:PTION
REPORT TOTALS:
.
.
Scn8auie Of gi.~s
AMOUNT ACCOUNT NAME
~UNO & ACCOUNT
52.439.7C
RECORDS PRINTED - 000070
CLAIM INVOICE
CITY OF MONTICELLO
GL540R-V06.00 PAGE 4
PO# F/P ID LINE
BRC FINANCIAL SYSTEM
08/25/1999 11;18:2'
.ND RECAP:
Schedule of 8il1s
CITY OF MONTICELLO
GL060S-V06.00 RECAPPAGE
3L540R
~jND JESCRIPTION
JISBURSEMENTS
------------~---------~~----
'01 GENERAL FUND
250 ECONOMIC DEVELOPMENT AUTH FD
a5C 96-04C HWY25/MNDOT IMPR
46: 98-03C COMMUNITY CENTER
S01 W.~TER FUND
602 SEWER FUND
S09 MUNICIPAL LIQUOR FUND
3.150.83
3 ~ . ! e
8.275.05
52.5C
78.57
21.88
aO.829.71
TOT.~L ALL FUNDS
52.439.7C
3ANK RECAP:
BANK NAME
JISBURSEMENTS
----------------------------
3ENL GENERAL CHECKING
~OR LIOUOR CHECKING
-OT AL ALL BANKS
.1.609.99
4C,829 7
52,439.70
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMEN~.
DATE ............
APPROVED BY
........"4 + +.....................
... +......... ............ ........
. . ~ + . . - . . + + . . . . . + . . . . + . . . . . . . . . . .
.
_.~----._.~ -- --
8RC FINANCIAL SYSTE~
)9/01/'999 11:15;34
Schedule of Bills
CITY OF MONTICELLC
GL050S-V06.00 COVERPAG:
GL540R
.
Reoort Seiection:
~UN GROUP... M831D COMMENT... 8/3i MANUAL CHECKS
DA T A-J E-lD
DATA COMMENT
M-08311999-012 8/31 MANUAL CHECKS
~un Instructions:
jobo Banner Copies Form Printer Hold Soace ~PI Lines CPI
j 01 y S 6 066 lG
.
.
3RC FINANCIAL SYSTEM CITY OF MONTICELLO
09/01/1999 11; 15: 34 Schedule of Bills GL540R-V06.00 PAGE
eR NAME
DESCRIPTION AMOUNT ACCOUNT NAME "UND & ACCOUNT CLAIM INYOICE POll F/P 10 LINE
GREAT RIYER ENERGY
15 STEPS @ $30 450.00 FURNITURE & FIXTURES 226.45122.5601 012 00020
LARSON'S ACE HARDWARE
TRANS TO YARIOUS 33.51CR MISC OPERATING SUPPLIES 226.45122.2199 012 00025
PW INSP 19.68 MISC PROFESSIONAL SERYIC 101.43115.3199 012 00026
SURGE PROT-KITTY 13.83 DATA.PROCESSING SUPPLIES 101.41920.2025 012 00027
0.00 *YENDOR TOTAL
LEAGUE OF MN CITIES INS
TRANSF TO PROJECT 189.00CR PROPERTY INSURANCE 226.45122.3620 012 00021
BLDERS RISK INS 189.00 MISC GENERAL INSURANCE 436.49201.3699 012 00022
0.00 *YENDOR TOTAL
MAROUETTE BANK MONTICELL
INTEREST 1999 TEMP BOND 221. 550.00 BOND INTEREST 362.47001.6110 012 00004
MN DEPART OF NATURAL RES
DE? REG 885.00 DNR PAYABLE '01.20811 012 00006
DEP REG 1.229.00 DNR PAYABLE 101.20811 012 00012
DEP REG 1,223.00 DNR PAYABLE 101.20811 012 00018
~CELLO CHAMBER OF CO 3.337.00 *YENDOR TOTAL
BOOTH FOR EXPO 125.00 MISC OTHER EXPENSE 226.45122.4399 012 00016
MONTICELLO DEPUTY REG 110
REG & SALES TAX 154.00 LICENSES & PERMITS 101.43120.4370 STREETS TRUCK 012 00005
NORWEST BANK MINNESOTA,
PAYiNG AGENT FEES 180.00 FISCAL AGENTS' FEES 314.47001.6201 012 00011
ROYAL PRINTING & OFFICE
TRANS TO PROJ 6.32CR FREIGHT 226.45122.3330 012 00023
FREIGHT CHARGE 6.32 MISC PROFESSIONAL SERYIC 436.49201.3199 012 00024
0.00 *YENDOR TOTAL
ROYAL TIRE OF MONTICELLO
TRANSFER TO PARKS 8.68CR MISC OPERATING SUPPLIES 101.43120.2199 67964 012 00009
PARKS - TUBES 8.68 YEHICLE REPAIR PARTS 225.45201.2211 67964 012 00010
0.00 *YENDOR TOTAL
SHERBURNE COUNTY RECORDE
KOVICH-NOTARY CERT RENEW 25.00 MISC PROFESSIONAL SERYIC 101.41301.3199 012 00008
STATE OF MINNESOTA MAILI
~LIO STORE EST LIST 25.00 PRINTED FORMS & PAPER 226.45122.2030 012 00013
T TELECOM
WRONG ACCT II 154.89CR POSTAGE 101.41990.3220 012 00014
DEP REG 154.89 TELEPHONE 101.41990.321C 012 00015
3RC FINANCIAL SYSTEM
09/01/1999 11:15:34
eR NAME
:lESCRI PTION
TDS TELECOM
U S POSTAL SERVICE
PW-POSTAGE FOR MACHINE
U S POSTMASTER
JEP REG-POSTAGE
VIKING COCA COLA
TO CORR VENDOR NUMBER
VIKING COCA-COLA BOTTLIN
WRO~G VENDOR NUMBER
WRIGHT COUNTY AUDITOR-TR
2ND YALF OF TAXES
WRIGHT COUNTY RECORDER
KEAN OUIT CLAIM DEEDS
.
.
Schedul~ of Bills
AMOUNT
=UN D & ACCOUNT
ACCOUNT NAME
0.00 "'VENDOR TOTAL
1.000.00 CONFERENCE & SCHOOLS :01.43110.3320
161.00 POSTAGE 101.41990.3220
224.20 MISC TAXABLE 509.49750.2540
224.20CR MISC TAXABLE 609.49750.2540
276.00 LAND 450.49201.5101
278.90 LAND 467.49201.5101
CITY OF MONTICELLO
GL540R-V06.00 PAGE 2
CLAIM INVOICE PO# F/P 10 LINE
012 00019
012 00017
012 00002
012 00001
012 00003
012 00007
8RC FINANCIAL SYSTEM
)9/01/1999 11:15:34
Jg7ti,
. ,R NAME
utSCRIPTION
REPORT TOTALS:
--
-
-
AMOUNT
227,561.90
ACCOUNT NAME
RECORDS PRINTED - 000021
Schedule of 8il1s
FUND & ACCOUNT
CITY OF MONTICELLO
GL540R~V06.00 PAGE 3
CLAIM INVOICE PO# F/P 10 LINE
-- ,-- - .. - -.. - - -- -
BRC FINANCIAL SYSTEM
09/01/1999 11 :15:35
I RECAP:
_ SChedule of Bills
CITY OF MONTICELLO
GL060S-V06.00 RECAPPAGE
GL540R
=UND DESCRIPTION
-----~----------------------
DISBURSEMENTS
:01 GENERAL FUND
225 PARK FUND
226 COMMUNITY CENTER
314 1977-1.-2,-3 G.O. BOND FUND
362 1998 TEMP REV BD/COMM CENTER
436 93-14C WWTP EXPANSION PRJ
450 96-04C HWY25/MNDOT IMPR
467 98-17C CSAH 75/E BROW IMPR
609 MUNICIPAL LIQUOR FUND
4.701.83
8.68
371.17
180.00
221.550.00
195.32
276.00
278.90
TOTAL ALL FUNDS
227.561.90
BAN K RECAP:
BANK NAME
DISBURSEMENTS
---- ----------------------------
~ GENERAL CHECKING
LIOR LIOUOR CHECKING
227.561.90
-OTAL ALL BANKS
227.561.90
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT.
DA TE .. . .. . .. . . ..
APPROVED BY
~ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . ~ . . . . . . . . . . . . . . . . . .
...... ........ ...... ... ...1o ......
.
. - - - - -.~'..-......-.----
- .-._-,-~,-"- -.-
-_..'--- ~-- ---.-- ,,---
3RC FINANCIAL SYSTEM
09/02/1999 13:30:43
Schedule of Bills
CITY OF MONTICELLO
GL050S-V06.00 COVERPAGc
6L540R
.
Reoort Selection:
RUN GROUP... 0902
COMMENT... 9/02 CKS
OATA-JE-ID
DATA COMMENT
-------------- -----------------~------
O~09021999-051 9/02 CKS
~un Instructions:
Joba Banner CODies Form Printer Hold Soace LPl Lines CPl
, J 01 N S 6 066 1 ~
'.
.
- ~ - - --. - -
3RC FINANCIAL SYSTEM CITY OF MONTICELLO
09/02/1999 13:30:44 Schedule of Bills GL540R-V06.00 PAGE 1
.NDOR NAME
DESCRI PIlON AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POI F/P 10 LINE
A E MICHAELS
STREETS 52.76 MISC OPERATING SUPPLIES 101.43120.2199 46488 051 00036
STREETS 27.98 MISC OPERATING SUPPLIES 101.43120.2199 46769 051 00037
STREETS 13.99 MISC OPERATING SUPPLIES 101.43120.2199 46786 051 00038
STREETS 39.36 MISC OPERATING SUPPLIES 101.43120.2199 46949 051 00035
134.09 *VENDOR TOTAL
AG-cHEM EQUIPMENT CO. IN
WATER 63.31 UTILITY SYSTEM MTCE SUPP 601.49440.2270 1871405 051 00039
ALBINSON. INC
COMN CENTER 29.33 MISC OPERATING SUPPLIES 461.49201.2199 819025 051 00040
ANDERSON/RICK
8/18 TO 8/31 1.425.40 SALARIES. OTHER 101.42401.1090 051 00112
BELLBOY CORPORATION BAR
LIOUOR STORE 1.552.33 LIOUOR 609.49750.2510 11152200 051 00016
LIOUOR STORE 621. 00 MISC TAXABlE 609.49750.2540 2157300 051 00014
LIOUOR STORE 24.56 MISC TAXABLE 609.49750.2540 2157400 051 00013
LIOUOR STORE 99.90 MISC TAXABLE 609.49750.2540 30357600 051 00015
2.297.79 *VENDOR TOTAL
~ICK'S PEPSI COLA COM 143.70 BEER 609.49750.2520 50226 051 00026
49.25 ftfISC TAXABLE 609.49750.2540 50227 051 00025
192.95 *VENDOR TOTAL
CENTRAL MINN INITIATIVE
CMIF GRANT REIMB 1.100.21 GRANT REIMBURSEMENT 223.46501.6601 051 00041
COMPRESS AIR & EOUIPNENT
FIRE-AIR COMPR. M/A 30.00 MAINTENANCE AGREEMENTS 101.42201.3190 9/1 TO 12/31 051 00042
CONSTRUCTION BULLETIN MA
CHELSEA RO E 226.20 LEGAL NOTICE PUBLICATION 101.41910.3510 051 00044
DAHLHEIMER DISTRIBUTING
8.284.60 BEER 609.49750.2520 51800 051 00022
16.50 MISe TAXABLE 609.49750.2540 51801 051 00023
8.301.10 *VENDOR TOTAL
DAY DISTRIBUTING COMPANY
LIOUOR STORE 131.90 BEER 609.49750.2520 69682 051 00012
DESIGN FOR PRINT STUDIO
RETAINER FOR MKTING PLAN 500.00 MISC PROFESSIONAL SERVIC 226.45122.3199 051 00045
~ SIGNS FOR FLOAT 155.49 RIVERFEST 225.45215.U10 RIVERFEST 051 00046
655.49 *VENDOR TOTAL
- -- -. - - ,,- - -
.- - - - -- .-
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
09/0211999 13: 30:44 Schedule of Bi l1s GL540R-V06.00 PAGE 2
_DOR NAME
EseRI PTION AMOUNT ACCOUNT NAME fUND & ACCOUNT CLAIM INVOICE pot FIP 10 LINE
DYNA SYSTEMS
SHOP 131.63 MISC OPERATING SUPPLIES 101.43121.2199 10102195 051 00041
ELK RIVER CONCRETE PROOU
COMM CENTER 86.15 MISC OPERATINa SUPPLIES 461.49201.2199 149649 051 00048
FIRSTAR 8ANK
GO INCRE BONO 19900 243.38 FISCAL AGENTS' FEES 382.41001.6201 AGENT FEES 051 00049
GO IMpR BONOS 1990C 2U.38 FISCAL AGENTS' FEES 325.47001.6201 AGENT FEES 051 00050
GO INCRE 1989A 218.38 FISCAL AGENTS' FEES 380.47001.6201 AGENT FEES 051 00051
GO IMPR 1989B 218.38 FISCAL AGENTS' FEES 311.41001.6201 AGENT FEES 051 00052
GO TAX BONO 1985 268.38 FISCAL AGENTS' FEES 323.41001.6201 AGENT FEES 051 00053
GO IMPR BONO 1992A 218.38 FISCAL AGENTS' FEES 321.41001.6201 AGENT FEES 051 00054
1.410.28 'VENDOR TOTAL
FLAHERTY & ASSOCIATES. P
ANNEXATION 15.33 PROF SRV - LEGAL FEES 101.41601.3040 051 00055
G & K SERVICES
WATER 53.85 UNIFORM RENTAL 601.49440.4110 051 00059
PI'! ADM 26.10 UNIFORM RENTAL 101.43110.4170 051 00060
PM INSP 75.15 UNIFORM RENTAL 101.43115.4170 051 00061
_TREETS 159.45 UNIFORM RENTAL 101.43120.4170 051 00062
ARKS 156.00 UNIFORM RENTAL 225.45201.4170 051 00063
SEWER 51.15 UNIFORM RENTAL 602.49490.4170 109404 051 00058
SHOP TOWELS 44.85 MISC OpERATING SUPPLIES 101.43121.2199 113654 051 00057
ENV CHARGE. SALES TAX 87.60 MISC OTHER EXPENSE 101.43120.4399 117917 051 00056
655.35 'VENDOR TOTAL
GENERAL RENTAL CENTER
STREETS 138.66 EOUIPMENT RENTAL 101.43120.4150 34571 051 00064
GLUNZ/RAYMOND J
LEWGROW 355.00 PROF SRV - EXCAVATION 651.49010.3115 051 00065
GREEN SIDE UP LAWN & TRE
WEED CONTROL 119.39 MISe PROFESSIONAL SERVIC 225.45201.3199 6/15 TO 10/15 051 00066
GRIGGS. COOPER & COMPANY
LIOUOR STORE 101.40 LUX/OR 609.49150.2510 051 00018
LIOUOR STORE 145.18 WINE 609.49750.2530 051 00020
LIQUOR STORE 12.56CR WINE 609.49750.2530 111043 051 00011
LIQUOR STORE 0.15 FREIGHT 609.49150.3330 98534 051 00019
LI OUOR STORE 3.15 FREIGHT 609.49750.3330 98864 051 00021
239.12 'VENDOR TOTAL
GROSSLEIN BEVERAGE INC.
. 9.560.25 BEER 609.49150.2520 173462 051 00024
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
09/02/1999 13:30:44 Schedule of 81'115 GL540R-V06.00 PAGE 3
.NOOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POI F/P 10 LINE
GROSSNICKLE/THOMAS P
REIM8 FOR BOOTS 74.99 CLOTHING SUPPLIES 225.45201.2111 051 00067
HERMES/GERALD T
LIBRARY 227.50 PROF SRV - CUSTODIAL 211.45501.3110 9/15 CLEANING 051 00068
JOHNSON BROS WHOLESALE L
LIOUOR STORE 70.95 WINE 609.49750.2530 1014912 051 00011
KRAEMER. LORI
TRAVEL EXPENSE 50.06 TRAVEL EXPENSE 101.41910.3310 COMP TRAINING 051 00069
L 'N' R SERVICES - LOCKS
DEP REG 42.50 REPAIR & NTC - BUILDINGS 101.41990.4010 7293 051 00070
MARTIE'S FARM SERVICE
RIVER MILL 30~25 RIVER MILL PARK IMPR 225.45202.5324 388771 051 00071
PARKS 266.25 MISC OPERATING SUPPLIES 225.45201.2199 389146 051 00072
CSAH 75 10.52 MISC OPERATING SUPPLIES 467.49201.2199 389414 051 00073
307.02 *VENDOR TOTAL
METRO SALES INCORPORATED
CH-FAX M/A 333.65 MAINTENANCE AGREEMENTS 101.419(0.3190 024875& 40029A 051 00074
, CITY MANAGEMENT ASSOC
RICK W - DUES 77.00 DUES. MEMBERSHIP & SUBSC 101.41301.4330 051 00111
MN STATE TREASURER-BLOG
GARY A 30.00 CONFERENCE & SCHOOLS 101.42401.3320 051 00077
FRED P 30.00 CONFERENCE & SCHOOLS 101.42401.3320 051 00078
60.00 'VENDOR TOTAL
MNAPA
ST PLANNING CONF 140.00 CONFERENCE & SCHOOLS 101.41910.3320 051 00076
MOORES/TOM
REIMS SAFETY BOOTS 74.99 CLOTHING SUPPLIES 225.45201.2111 051 00080
MTI OISBTRlBUTING CO.
PARKS 85.82 MISC OPERATING SUPPLIES 225.45201.2199 1299156 051 00075
NEILL STUMP CHIPPING
PIONEER PARK 275.00 PIONEER PARK IMPR 225.45202.5323 6 STUMPS REMOV 051 00081
NEXTEL COMMUNICATIONS
JOHN M 62.34 TELEPHONE 602.49490.3210 051 00082
TOM B 207.76 TELEPHONE 101.43115.3210 051 00083
.RICH C 62.34 TELEPHONE 602.49490.3210 051 00084
ROGER M 62.34 TELEPHONE 101.43120.3210 051 00085
GARY A 62.34 TELEPHONE 101.42401.3210 051 00086
FRED P 122.19 TELEPHONE 101.42401.3210 051 00087
- -----. .-'-.- --.
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
09/0211999 13:30:44 Schedu"'e of Bills GL540R-V06.00 PAGE 5
.NooR NAME
DESCRI PTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POlt F/P 10 LINE
RIVERSIDE OIL
STREETS 1.030.00 MOTOR FUELS 101.43120.2120 23164 051 00116
STREETS 990.00 MOTOR FUELS 101.43120.2120 23165 051 00114
2.115.22 .VENDOR TOTAL
RON'S GOURMET ICE
LIOUOR STORE 321.98 MISC TAXABLE 609.49750.2540 46847 051 00009
SALZWEDEL/PATRICIA A.
AN SHELTER 1. 227 .43 PROF SRV - ANIMAL CTRL 0 101.42701.3120 9/15 CONTR 051 00079
SENTRY SYSTEMS. INC.
LIOUOR STORE 37.28 REPAIR & MTe - MACH & EO 609.49754.4044 209126 051 00003
ST. CLOUD RESTAURANT SUP
LIOUOR STORE 152.43 MISC TAXABLE 609.49150.2540 462486 051 00007
LIOUOR STORE 25.00CR MISC TAXABLE 609.49750.2540 46819R 051 00008
127.43 *VENDOR TOTAL
STEPHEN R. CONROY. ATTOR
CSAH 75 150.00 PROF SRV - LEGAL FEES 467.49201.3040 051 00043
fjjORPE DISTRIBUTING CQMp 6.928.00 BEER 609.49750.2520 139183 051 00032
4,866.25 BEER 609.49750.2520 170713 051 00033
22.95 r41SC TAXABLE 609.49150.2540 60120 051 00034
11.817 .20 *VENDOR TOTAL
TOTAL REGISTER SYSTEMS,
LIOUOR STORE 99.00 REPAIR & MTC - MACH & EO 609.49754.4044 8131 051 00002
TSR WIRELESS - MINNESOTA
JOHN L 12.48 TELEPHONE 101.45201.3210 051 00118
ELMER 0 6.85 TELEPHONE 602.49480.3210 051 00119
GREG E 6.85 TELEPHONE 225.45201.3210 051 00120
26.18 *VENOOR TOTAL
U SLINK
PARKS 4.09 TELEPHONE 225.45201.3210 051 00121
CH 34.44 TELEPHONE 101.41301.3210 051 00122
AN SHELTER 12.47 TELEPHONE 101.42101.3210 051 00123
PH 29.56 TELEPHONE 101.43110.3210 051 00124
BLOG INSP 31.10 TELEPHONE 101.42401.3210 051 00125
DEP REG 4.46 TELEPHONE 101.41990.3210 051 00126
COMfil CENTER 12.77 TELEPHONE 226.45122.3210 051 00127
LIQUOR STORE 16.26 TELEPHONE 609.49754.3210 051 00128
145.15 .VENDOR TOTAL
4IIIl WEST DIRECTORY ADVERT
LI OUOR STORE 33.40 ADVERTISING 609.49154.3499 005673716000 051 00129
-. -... ---_._._-".~---. ."--.. - ...-
BRC FINANCIAL SYSTEM
09/02/1999 13;30;44
.NDOR NAME
DESCRI PHON
REPORT TOTALS:
.
.
AMOUNT ACCOUNT NAME
117.306.67
RECORDS PRINTED - 000146
Schedule of Bills
FUND & ACCOUNT
CLAIM INVOICE
CITY OF MONTICELLO
GL540R-V06.00 PAGE 7
POI F/P 10 LINE
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
09/0211999 13:30:47 Schedule of Bills GL060S-V06.0.0 RECAPPAGE
GL540R
.0 RECAP:
FUND OESCRIPTION DISBURSEMENTS
--~--~~---------------------
~01 GENERAL FUND 51. 830 . 20
211 LIBRARY FUNO 907.44
222 SCERG (ECON RECOVERY GRANT) 2.760.51
223 CMIF (CENT MN INIT FUND) 1.100.21
225 PARK FUND 2.135.94
226 COMMUNITY CENTER 512.77
240 CAPITAL PROJECT REVOLVING FO 7.88
262 SANITARY SEWER ACCESS FUNO 46.50
323 1989-1,-2,-3 G.O. BOND FUND 268.38
325 1990C G.O. BONO FD (E.SANDB) 243.38
327 1992A CHILLS/SCHOOL BLV BD 218.38
377 TIF 1985 (VEIT) BOND FUND 218.38
380 TIF 1989 (ELDERLY) BOND FUND 218.38
382 TIF 19900 (REM/TAP) BOND FO 243.38
450 96-04C HWY25/MNOOT IMPR 1.287.50
458 91-04C KLEIN FARMS 4(LION'S) 496.00
461 98-03C COMMUNITY CENTER 340.73
462 98-12C 7TH STREET EXTENSION 787.00
466 99-01C KJELLBERG WEST SAN 5 4.112.85
4 98-17C CSAH 75/E BROW IMPR 160.52
WATER FUND 5.200.29
SEWER FUNO 5.241.96
609 MUNICIPAL LIQUOR FUND 38.613.09
651 RIVERSIOE CEMETERY 355.00
TOTAL ALL FUNDS 117 .306.67
BANK RECAP:
BANK NAIlIE
DISBURSEMENTS
----~-----------------------
GENL GENERAL CHECKING
LIOR LIQUOR CHECKING
78.693.58
38.613.09
TOTAL ALL BANKS
117.306.67
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYIIIENT.
DATE .. .. . .. .. .. .
APPROVED BY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.
BRC FINANCIAL SYSTEM
09/02/1999 13:30:47
eND RECAP:
FUND DESCRIPTION
Schedu"le of Bills
---~------------------------
DISBURSEMENTS
.
.
~ , .. " ~ ;. ,. .. .. .. .. t .. ...It . to .. .. .. to .. .. .. .. .. . .. .. .. .. .. ..
I
.............."...........................
--~------~-,--
CITY OF MONTICELLO
GL060S-V06.00 RECAPPAGE
GL540R
._,_. '-~ --, - -.
3RC FINANCIAL SYSTEM
09/08/1999 14:27:46
Schedule of Bills
CITY OF MONTICELLO
GL050S.V06.00 COVERPAGE
GL540R
.
Reoort Selection:
RUN GROUP... 00909 COMMENT... 09/09 CKS
OATA-JE-IO
DATA COMMENT
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0.09091999-053 9/09 OISB
Run Instructions:
Joba Banner Copies Form Printer Hold Space LPI Lines CPI
J 01 N S 6 066 10
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SRC FINANCIAL SYSTEM CITY OF MONTICELLO
09/08/1999 1(:27:46 Schedule of Sills GL540R-V06.00 PAGE 1
.ENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
ASRA AUTOSODY & GlASS
BLD INSP 45.00 REPAIR & MTC - VEHICLES 101.42401.4050 03803 053 00007
ALSERG/KELLEEN
MILEAGE REINS 255.68 SALARIES. OTHER 230.46401.1090 053 00008
ALBINSON. INC
PH INSP 190.80CR SMALL TOOLS & EQUIPMENT 101.43115.2410 750454 053 00004
PH INSP 35.16 MISC OFFICE SUPPLIES 101.43115.2099 781332 053 00002
PH INSP 6.81 MIse OFFICE SUPPLIES 101.43115.2099 186360 053 00003
STRTS 78.24 MISC OPERATING SUPPLIES 101.43120.2199 797793 053 00001
COM CTR 29.33 MIse OPERATING SUPPLIES 461.49201.2199 819025 053 00005
COM CTR 53.62 MIse OPERATING SUPPLIES 225.45201.2199 820352 053 00006
12.36 *VENDOR TOTAL
AME GROOP
STREETS 823.65 MISC OPERATING SUPPLIES 101.43120.2199 053 0011,
AUDIO COMMUNICATIONS
RADIO REP 40.00 REPAIR & NTC - MACH & EO 101.42501.4044 44306 053 OOOO~
BARCO PROOUCTS COIlIPANY
. STRS 455.48 VEHICLE REPAIR PARTS 101.43121.2211 114142 053 0001,
BELLBOY CORPORATION BAR
LIOlIOR 1.899.81 LIQUOR 609.49750.2510 17189900 053 00111
FREIGHT 19.37 FREIGHT 609.49750.3330 17189900 053 0011~
MISC TAX 126.00 MiSe TAXABLE 609.49750.2540 2181200 053 oom
MIse TAX 285.92 MISC TAXASLE 609.49750.2540 30402800 053 001 H
NON TAX ITEMS 28.52 MISC NON TAXABLE 609.49750.2550 30402800 053 001H
2.359.62 *VENOOR TOTAL
BELSAAS/ROGER
MeA MEETING REIMB 120.00 SALARIES. OTHER 230.46401.1090 053 0001:
BERLIN TIRE CENTERS, INC
STRTS 125.00 MISC OPERATING SUPPLIES 101.43120.2199 1253183 053 0001-
BERN I CK 'S PEPS I COLA COM
BEER 244.90 BEER 109.49750.2520 53719 053 00121
pop 91.30 MISC TAXABLE 609.49750.2540 53720 053 0011~
BEER 130.80 BEER 609.49750.2520 55268 053 0012
467.00 *VENDOR TOTAL
BRAUN INTERTEC CORPORAlI
7TH AVE IMPROV 1.806.50 MISC PROFESSIONAL SERVIC 462.49201.3199 181706 053 0001!
SEWER PROF SERV 1, 579.38 BIOSOLIDS FARM IMPROVEME 602.49480.4385 182043 053 0001
3,385.88 *VENDOR TOTAL
- -. -- - - - - -
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
09/08/1999 14:21:46 Schedule of 8ills GL540R-V06.00 PAGE 2
. VENDOR NANE ANOUNT ACCOUNT NANE FUND & ACCOUNT CLAIM INVOICE POI F/P 10 LINE
DESCRIPTION
DAHLHEIMER DISTRIBUTING
BEER 3.496.20 8EER 609.49150.2520 52202 053 001U
MISC TAX 101.10 .fISC TAXABLE 609.f9750.2540 52203 053 00125
BEER 96.90 BEER 609.f9750.2520 52574 053 00122
WINE 92.00 WINE 609.f9750.2530 52574 053 00123
3.792.80 *VENDOR TOTAL
DAY DISTRIBUTING COMPANY
BEER 1.U5.45 BEER 509.49150.2520 70362 053 00126
DENN/FRANKLIN
MOA MEETING REIMB 120.00 SALARIES. OTHER 230.46401.1090 053 00016
EARL F ANDERSON & ASSOCI
STRTS 502.93 SMALL TOOLS & EQUIPMENT 101.43120.2410 19302 053 00015
G & K SERVICES
RUGS 69.49 REPAIR & NTC w BUILDINGS 609.49754.4010 053 00136
GENERAL RENTAL CENTER
COM CTR 185.31 EQUIPMENT RENTAL 225.45201.4150 34707 053 00017
.RIGGS. COOPER & COMPANY
FREIGHT 46.50 FREIGHT 609.49750.3330 100846 053 0013~
LIQUOR 5,707.90 LIQUOR 609.49150.2510 100846 053 0013~
WINE 92.95 WINE 609.49150.2530 101912 053 00131
FREIGHT 0.75 FREIGHT 609.f9150.3330 101912 053 OOW
FREIGHT 4.50 FREIGHT 609.49150.3330 101973 053 0012~
WINE 161. 34 WINE 609.f9150.2530 101973 053 0013t
CREDIT LIQUOR 94.92CR LIQUOR 609.49150.2510 117691 053 0012-:
CRED IT LIQUOR 17.12CR LIQUOR 609.49150.2510 117698 053 0012:
5.901.90 *VENDOR TOTAL
GROSSLEIN BEVERAGE INC.
BEER 1.516.00 BEER 609.49750.2520 173817 053 DOn,
MISC TAX 172.55 MISC TAXABLE 609.49750.2540 173818 053 0013:
1.688.55 *VENDOR TOTAL
HENRY & ASSOCIATES
METERS/WATER 2.517.08 UTILITY SYSTEM MTCE SUPP 601.49440.2270 4359 053 0001:
HERBST/CLINT
MOA MEETING REINB 90.00 SALARIES. OTHER 230.46401.1090 053 0001-
HERMES/GERALD T
LIBRARY CLEANING CONTR 227.50 PROF SRV - CUSTODIAL 211.45501.3110 053 00021
~OGLUND BUS COMPANY
,., STRTS 2.23 VEHICLE REPAIR PARTS 101.43120.2211 363596 053 0002
-"--'.- - -- -~-----,~._----, ---- - -.--
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
09/0811999 14:27:46 Schedule of Bills Gl540R-V06.00 PAGE 3
.ENOOR NAME CLAIM INVOICE F /P ID LINE
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT POI
HOLKER, JR/TED
NOA MEETING REINB 120.00 SALARIES, OTHER 230.46401.1090 053 00022
HOME JUICE
JUICE 17.55 MISC TAXABLE 609.49750.2540 43239 053 00139
KOVICH/PATRICIA KAY
CITY HALL CLEANING 450.00 SALARIES, FULL TIME - RE 101.41940.1010 053 00023
LARSON'S ACE HARDWARE
LIQUOR SUP 63.96 MISC REPAIR & MTC SUPPLI 609.49754.2299 053 00024
F OEP SUP 96.84 MISC OPERATING SUPPLIES 101.42201.2199 053 00025
WATER SUP 15.63 MISC OPERATING SUPPLIES 601.49440.2199 053 00026
PARKS SUP 120.71 MISC OPERATING SUPPLIES 225.45201.2199 053 00027
SHOP SUP 128.30 MISC OPERATING SUPPLIES 101.43120.2199 053 00028
SHOP SUP 35.41 MISC OPERATING SUPPLIES 101.43127.2199 053 00029
SHOP SUP 9.57 SMALL TOOLS & EOUIPMENT 101.43127.2410 053 00030
PARK SUP 38.83 BUILDING REPAIR SUPPLIES 225.45201.2230 053 00031
PIONEER PARK 82.60 PIONEER PARK IMPR 225.45202.5323 053 00032
SHADE TREE SUP 158.27 MISC REPAIR & NTC SUPPLI 224.46102.2299 053 00033
SEWER SUP 50.77 MISC OPERATING SUPPLIES 602.49490.2199 053 00034
WA TER SUP 9.12 UTILITY SYSTEM MTCE SUPP 601.49440.2270 053 00035
_ RENTAL HOUSE SUP 18.29 RENTAL HOUSE EXPENSES 240.49201.4381 053 00036
828.30 *VENDOR TOTAL
LEAGUE OF MN CITIES INS
INS PREM 19,762.00 WORKER'S CQMP INS PREMIU 101.49240.1510 053 00031
MISC FIRE INS 4,115.00 MISC GENERAL INSURANCE 101.42201.3699 053 00038
WATER INS PRE 5,191.00 MISC GENERAL INSURANCE 601.49440.3699 053 00039
lIQ INS PREM 1. 955.00 PREPAID INSURANCE 609.15502 053 00040
31,023.00 "VENDOR TOTAL
MARTIE'S FARM SERVICE
STRS 35.90 CLOTHING SUPPLIES 101.43120.2111 387893 053 00041
PARKS 56.66 MISC OPERATING SUPPLIES 225.45201.2199 387977 053 00044
PARKS 56.23 MISC OPERATING SUPPLIES 225.45201.2199 389326 053 00042
PARKS 59.55 MISC OPERATING SUPPLIES 225.45201. 2 1 99 389345 053 00043
208.34 .VENDOR TOTAL
MAUS FOODS
PLAN & ZON SUP 14.52 MISC OPERATING SUPPLIES 101.41910.2199 053 00045
C HALL CLEANING SUP 1 1. 25 CLEANING SUPPLIES 101.41940.2110 053 00046
LIB CLEANING SUP 1. 76 CLEANING SUPPLIES 211.45501.2110 053 00047
21.53 .VENDOR TOTAL
MICHELS TRUCKING, INC
FREIGHT CHG 133.00 FREIGHT 609.49750.3330 053 00113
-MONTICELLO SENIOR CITIZE
SEPT CONTRACT PYMENT 2,833.33 SENIOR CENTER CONTRIBUTI 101.45175.3136 053 00049
-- --- --~------~-_. ------- --- --- ---. ----~,--,.__.-.__.,..
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BRC FINANCIAL SYSTEM CITY OF MONTICELL(
09/08/1999 14:27:46 Schedule of Bills GL540R-V06.00 PAGE
. VENDOR NAME AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO, F/P ID LINE
DESCRIPTION
MONTICELLO TIMES
LEGAL PUB 3.700.97 LEGAL NOTICE PUBLICATION 101.41601.3510 053 0005:
BLF PERMIT AD 130.00 GENERAL PUBLIC INFORMATI 101.42401.3520 053 0005:
PUBLIC HEARINGS 396.80 LEGAL NOTICE PUBLICATION 101.41910.3510 053 0005.
LIQUOR ADS 116.00 GENERAL PUBLIC INFORMATI 609.49754.3520 053 0005:
FIRE DEPT 56.58 GENERAL PUBLIC INFORMATI 101.42201.3520 053 0005;
LIBRARY 21.58 LEGAL NOTICE PUBLICATION 211.45501.3510 053 0005'
WALNUT ST 91.72 GENERAL PUBLIC INFORMATI 101.41910.3520 053 0005:
RIVERSIDE CEMETARY 208.90 GENERAL PUBLIC INFORMATI 651.49010.3520 053 0005:
COMM CTR 64.89 LEGAL NOTICE PUBLICATION 461.49201.3510 053 0006'
WEB SITE 350.00 PROF SVC - WE8SITE/EMAIL 101.41920.3092 053 0006
5.137.44 .VENDOR TOTAL
NORTHERN STATES POWER CO
STR LIGHTS 5.675.37 ELECTRIC 101.43160.3810 053 0006
ORR-SCHELEN-MAYERON & AS
KLEIN FMS 5TH 3.152.00 PROF SRV - ENGINEERING F 101.41910.3030 01010490000015 053 0010
PARKSIDE MEADOW OAK REV 6.169.00 PROF SRV - ENGINEERING F 101.41910.3030 01010570000016 053 0010
COM CTR 279.00 PROF SRV - ENGINEERING F 461.49201.3030 01010660000013 053 0009
RIVER MILL 3/4TH REV 279.00 PROF SRV - ENGINEERING F 101.41910.3030 01010680000013 053 0010
WILDWOOD RIDGE PLAN REV 46.50 PROF SRV - ENGINEERING F 101.41910.3030 01010750000017 053 0010
. AMCON HOTEL 443.00 PROF SRV - ENGINEERING F 101.41910.3030 01010850000007 053 0010
LYMN/EMMERICH DEV 178.50 PROF SRV - ENGINEERING F 101.41910.3030 01010880000011 053 0009
STR ELEVATIONS 6.262.00 PROF SRV - ENGINEERING F 101.41910.3030 01010910000010 053 0009
LYNN/EMMERICH DEV 334.50 PROF SRV - ENGINEERING F 101.41910.3030 01010950000003 053 0009
RIVER VIEW SQUARE REV 279.00 PROF SRV - ENGINEERING F 101.41910.3030 01010980000008 053 0010
TH 25 CONS SERV 96.459.64 PROF SRV - ENGINEERING F 450.49201.3030 01033010000002 053 0011
MARVIN RD/TANNER TRK 819.00 PROF SRV - ENGINEERING F 450.49201.3030 01033900000003 053 0010
KLN FMS 3RD 1.249.52 PROF SRV - ENGINEERING F 452.49201.3030 0105900000006 053 0009
CHELSEA RD 2.911.40 PROF SRV - ENGINEERING F 101.41910.3030 01103000000004 053 0009
CSAH 75 ASMT ROLL PREP 852.00 PROF SRV - ENGINEERING F 467.49201.3030 01109120000005 053 0009
CSAH 18 558.00 PROF SRV - ENGINEERING F 450.49201.3030 01160000000004 053 0010
RIVE MILL 5TH 139,50 PROF SRV - ENGINEERING F 101.41910.3030 01160040000002 053 0010
CSAH 75 262.50 PROF SRV - ENGINEERING F 467.49201.3030 01160050000001 053 0010
120.674.06 .VENDOR TOTAL
PHILLIPS WINE & SPIRITS
FREIGHT 5.95 FREIGHT 609.49750.3330 529078 053 0014
LI QUOR 636.80 LI QUOR 609.49750.2510 529078 053 0014
642.75 *VENDOR TOTAL
PINNACLE DISTRIBUTING
FREIGHT 6.55 FREIGHT 609.49750.3330 594212 053 0014
MIX TAX 374.25 MISC TAXABLE 609.49750.2540 594212 053 0014
380.80 .VENDOR TOTAL
~ PREUSSE/ JAMES L
,... DEP REG CLEANING 120.00 PROF SRV - CUSTODIAL 101.41990.3110 053 0005
P WORKS CLEANING 150.00 PROF SRV ~ CUSTODIAL 101.43110.3110 053 OOO~
270.00 .VENDOR TOTAL
-. -.-- -- --.-
BRC FINANCIAL SYSTEM CITY OF MONTICELLO
09/08/1999 14:27:46 Schedule of Bills GL540R-V06.00 PAGE 5
. VENDOR NAME AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POll F/P 10 LINE
DESCRI PTION
PURCELL'S PLUMBERY
SHOP 27.15 BUILDING REPAIR SUPPLIES 101.43127.2230 0046021756 053 00064
SHOP 228.54 BUILDING REPAIR SUPPLIES 101.43127.2230 016883 053 0006:;
255.69 'VENDOR TOTAL
RELIABLE CORPORATION/THE
OFFICE SUP 172.04 MISC OFFICE SUPPLIES 101.41940.2099 OB735200 053 0006t
OFFICE SUP 107.53 MISC OFFICE SUPPLIES 101.43110.2099 OCG5500 053 0006:
OFFICE SUP 213.49 MISC OFFICE SUPPLIES 101.41940.2099 QCX87100 053 0006',
493.06 *VENOOR TOTAL
RESERVE ACCOUNT
POSTAGE 1.000.00 POSTAGE 101.41301.3220 053 0006:
RON'S GOURMET ICE
ICE 388.50 MISC TAXABLE 609.49750.2540 47740 053 0014.
ROYAL TIRE OF MONTICELLO
PARKS 278.58 EQUIPMENT REPAIR PARTS 225.45201. 221 0 069082 053 0006'
SALKOWSKI/THOMAS
MEETING REIMB 319.04 SALARIES. OTHER 230.46401.1090 053 0007
. SALZWEDEL/PATRICIA A.
9/30 CONTRACT PYMT 1.227.43 PROF SRV - ANIMAL CTRL 0 101.42701.3120 053 0004:
SAWATZKE/PATRICK
MEETING REIMB 120.00 SALARIES. OTHER 230.46401.1090 053 0007'
SENSUS TECHNOLOGIES. INC
WATER MTC AGRMT 750.00 MAINTENANCE AGREEMENTS 601.49440.3190 Zl90016914 053 0007
SHUMAN/CATHY
MILEAGE REIMB 26.88 TRAVEL EXPENSE 101.41920.3310 053 0007
SIMONSON LUMBER COMPANY
STR SUP 33.96 MISC OPERATING SUPPLIES 101.43120.2199 053 0007
PARK SUP 14.54 MISC OPERATING SUPPLIES 225.45201.2199 053 0007
WATER REP SUP 5.73 MISC OPERATING SUPPLIES 602.49490.2199 053 0007
WATER SUP 14.14 UTILITY SYSTEM MTCE SUPP 601.49440.2270 053 0007
SHADE TREE SUP 52.61 MISC OPERATING SUPPLIES 224.46102.2199 053 0007
PW INSP SUP 19.65 MISC OPERATING SUPPLIES 101.43115.2199 053 0007
141. 13 *VENDOR TOTAL
ST. CLOUD RESTAURANT SUP
MISC TAX 152.43 MISC TAXABLE 609.49750.2540 462486 053 0014
. STAR TRIBUNE 196.52 GENERAL PUBLIC INFORMATI 101.43110.3520 053 0011
PUBLICATIONS
~------,- ----- _..._--_._.~----- .-.--.----.. ----- ----- -
-,..,--~ .- ._~---
BRC FINANCIAL SYSTEM CITY OF MONTICELl
09/08/1999 14:21:46 Schedule of Bills GL540R~V06.00 PAGE
. VENDOR NAME AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE POI F/P ID LINE
DESCRIPTION
THORPE DISTRIBUTING COMP
BEER 6,113.20 BEER 609.49150.2520 171294 053 0014-
BEER 1.241.60 BEER 609.49150.2520 111437 053 0014;
MISC TAX 81. 50 MISC TAXABLE 609.49750.2540 171438 053 0014:
13.436.30 *VENDOR TOTAL
US FILTER DISTRIBUTION G
WATER METERS 56.04 METERS & VALVES FOR RESA 601.49440.2271 5414227 053 0008-
WA TER METERS 789.85 METERS & VALVES FOR RESA 601.49440.2271 5414236 053 0008.
WA TER METERS 1.693.35 METERS & VALVES FOR RESA 601.49440.2271 5452823 053 0008
CREDIT 777.45CR METERS & VALVES FOR RESA 601.49440.2271 5566958 053 0008
WATER METERS 886.91 METERS & VALVES FOR RESA 601.49440.2211 5600104 053 0008:
WATER METERS 3.9U.25 METERS & VALVES FOR RESA 601.49440.2271 5616652 053 0008
WATER METERS 1.072.43 METERS & VALVES FOR RESA 601.49440.2271 5639658 053 0008
7. 669.38 *VENDOR TOTAL
VIKING COCA COLA
POP 135.70 MISC TAXABLE 609.49750.2540 2224808 053 0014
WATER LABORATORIES, INe
WATER 10.00 MIse PROFESSIONAL SERVIC 601.49440.3199 99H~506 053 0008
. WATSON COMPANY. INCITHE
CIGS 303.38 "IISC TAXABLE 609.49750.2540 550255 053 0015
BAGS 11.14 MISC OPERATING SUPPLIES 609.49754.2199 550255 053 0015
FREIGHT 0.35 FREIGHT 609.49750.3330 550255 053 0015
320.87 *VENDOR TOTAL
WRIGHT COUNTY RECORDER
UTIL DRNAGE EASMT/BONOUS 29.50 LAND 467.49201.5101 1199900000822 053 0008
PROF SERV/MARQUETTE 8K 19.50 MISC PROFESSIONAL SERVIC 101.41910.3199 1199900000829 053 0008
49.00 *VENDOR TOTAL
WRIGHT HENNEPIN SECURITY
DE6 REG 19.12 MAINTENANCE AGREEMENTS 101. 41990.3190 053 0009
WATER 21. 75 MAINTENANCE AGREEMENTS 601.49440.3190 053 0009
40.87 *VENDOR TOTAL
Y M C A - NW
SEPT CONTRACT PYMT 625.00 MIse PROFESSIONAL SERVIC 101.45117.3199 053 0002
.
BRC fINANCIAL SYSTEM
09/08/1999 1.:21:.9
~ fUND RECAP:
Schedule of Bills
CITY Of MONTICELLC
GL060S-V06.00 RECAPPAGE
GL540R
FUND DESCRIPTION
DISBURSEMENTS
~--------~~~--------~~-~._--
101 GENERAL FUND
211 LIBRARY FUND
224 SHADE TREE FUND
225 PARK FUND
230 OAA FUND
240 CAPITAL PROJECT REVOLVING FD
450 96-04C HWY25/MNDOT IMPR
452 91-03P KLEIN FARMS 3RD
461 98-03C COMMUNITY CENTER
462 98-12C 1TH STREET EXTENSION
461 98-11C CSAH 15/E BROW IMPR
601 WATER FUND
602 SEWER FUND
609 MUNICIPAL LIQUOR fUND
651 RIVERSIDE CEMETERY
64.198.41
250.84
210.88
946.63
1.144.72
18.29
91.836.64
1.249.52
313.22
1. 806.50
1.lU.OO
16.198.60
1.635.88
39.461.61
208.90
TOTAL ALL FUNDS
226.690.16
.
BANK RECAP:
BANK NME
DISBURSEMENTS
GENL GENERAL CHECKING
LIQR LIQUOR CHECKING
181.223.09
39.461.61
TOTAL ALL SANKS
226.690.16
THE PRECEDING LIST Of BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT.
DATE .. .... ......
APPROVED BY
............................................
.........".......................
.....................................
.
.
INFORMA TIONAL ITEM
September 13, 1999
Eastwood Knoll Subdivision U odate (R W)
In 1995, the City foreclosed on two outlots within the Meadow Oak Estates subdivision for non~payment
of special assessments and developed the property into 30 residential lots known as Eastwood Knoll
development. The total outstanding special assessment debt including interest through 1993 totaled
$252,000. The City decided to subdivide the property and install utilities and street construction at a cost
of approximately $412,000. The result was the City had invested approximately $662,000.
On August 22,1999 the City completed the sale of all of the 30 Eastwood Knoll lots. Our realtor, Dale
Florek of Edina Realty, has prepared a summary of the proceeds and expenditures which shows the City
received a net of $730,000 in sales. All in all, this development has turned out to be a good addition to the
City and has encouraged the development of nice homes and has allowed the City to recapture its
investment on the original debt. Prior to the Council authorizing the development of the subdivision, our
best offer for the property would have been $100,000 which would have resulted in the taxpayers losing
$150,000 in special assessment revenue. By the City developing this property, we were able to
recapture all of our special assessment debt and also covered our improvement cost.
. Attachment: Summary
.
.
.
.
EASTWOOD KNOLL SUMMARY
Original Special Assessment Debt
assumed by the City in 1995
(Outlots C & D of Meadow Oak)
$162,830
Accumulated Interest through 1993
89.870
SUB-TOTAL
$252,700
Cost of Subdivision and Utilities
411.800
TOTAL INVESTMENT
$664,500
TOTAL NET SALE PROCEEDS
$729.895
SURPLUS
$ 65,395
.
September 9, 1999
Monticello City Council
Dear City Council and Staff
I am pleased to inform you that, as of August 22 , 1999, we have sold
and closed all 29 Eastwood Knoll lots and the final Eastwood Knoll 2nd
Addition lot. Here is an estimate of the final financial breakdown on the total
sale.
Total Sale Proceeds----------------------------------$807 ,290.
Expenses
Commissions--------$66,3 3 2
Title and Closing---$ 8,400.
Deed Stamps--------$ 2.663.
Total Expenses---------n------------------------------$ 77.3 95.
Net Proceeds to the City----------------------------$729 ,895.
.
These figures are unaudited but are conservative. The income will show to
be slightly higher because several of the lots sold on contracts for deed and I
do not know how long the contracts were held before the lots were paid off
and how much interest was gained. The expenses should be very close to
what is stated.
I would like to take this opportunity to say Thankyou for selecting me
to work with you on this project. It has been a pleasure working with the
staff and I would enjoy the chance to work with you again, should the need
anse.
Thanks Again!!!
.
Sincerely, hl
flCbe ~-
Dale Florek
Edina Realty
.
.
.
INFORMATIONAL ITEM
by Ollie Koropchak, Economic Development Director
September 9, 1999
This information is provided as a means to improve communications between the City Council
and the HRA, EDA, and IDe. At a time when the Council is considering holding the budget or
not increasing the tax levy, it is important the Council members hear from government entities
(HRA and EDA) and others (IDC) who support the request of $75,000 for acquisition of
industrial land and understand the need to manage the city's growth and budget.
Previously, the HRA, EDA, and IDC passed a motion requesting the City of Monticello
actively pursue the acquisition of the Goeman/Chadwick properties for industrial use.
In August, 1999, the IDC passed a motion continuing to support the Council's active
pursuance of industrial zoned property including the Goeman/Chadwick properties and/or
other potential sites. This motion was endorsed by the HRA at their September 1999
meeting.
With the inconsistency between the MOAA and City Comprehensive Land Use Map
relative to the Gold Nugget parcel, the IDC and HRA agreed the objective is to acquire
land for future industrial development and supported either location.
COMMON GOAL: Increase tax base and wage levels and create jobs.
Reason to acquire property for future industrial development:
I . Commitment and priority of common goal.
2. Control ofland price.
3. Diversify ownership of industrial land.
4. Simplify process for industrial prospect.
Explanation of TIF - When the HRA provides TIF assistance to an industrial business the
maximum time the business can receive assistance by law is nine years. In most recent
years, the amount of assistance provided to an industrial business allows for an earlier
decertification than the maximum nine years. This is unlike the maximum time of 25 years
for the larger downtown redevelopment TIF District. Additionally, if TIF were not
offered perhaps those industrial businesses would not be in Monticello.
********
Lastly, the HRA and EDA support the North Anchor Committee's request for an annual
appropriation of $200,000 to acquire properties within the designated North Anchor
boundaries.