HRA Agenda 03-05-1997AGENDA
`i MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY
Wednesday, March 5,1997. 7:00 p.m.
City Hag
MEMBERS: Vice Chairperson Brad Barger, Tom St. Hilaire, Steve Andrews. Darren Lahr. and
Dan Frie.
STAFF: Rick Wolfsteger, Jeff O'Neill. and 011ie Koropchak
COUNCIL LIAISON: Roger Carlson
GUESTS: Mark Ruff. Ehlers and Associates
Steve Bubul. Kennedy & Graven
Bob Murray. HRA member effective April I
Big Grasset Domino's Pizza
1. CALL TO ORDER.
2. CONSIDERATION TO APPROVE THE FEBRUARY 5 AND FEBRUARY 19. 1997
HRA MINUTES.
3. CONSIDERATION TO ADOPT A RESOLUTION MODIFYING THE PLAN FOR
CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO. I; MODIFYING THE
PLANS FOR TIF DISTRICT NO. 1-17; AND ESTABLISHING TIF DISTRICT NO. I -
22 AND ADOPTING THE PLAN RELATING THERETO.
4. CONSIDERATION TO DETERMINE LEVEL OF ASSISTANCE FOR
MODIFICATION OF THE CONTRACT FOR PRIVATE REDEVELOPMENT
BETWEEN THE HRA AND RONALD S. MUSICK
S. CONSIDERATION TO REVIEW FOR ENDORSEMENT A FEE INCREASE. FOR
EHLERS AND ASSOCIATES.
6. CONSIDERATION TO DISCUSS ACQUISITION OF THE PARCEL LOCATED AT
218 FRONT STREET AND POTENTIAL AUTHORIZATION THEREOF.
7. CONSIDERATION TO DISCUSS THE FUTURE REDEVELOPMENT OF THE
COHEN AND FLUTH PARCELS.
8. CONSIDERATION TO APPROVE MODIFICATION OF THE CONTRACT FOR
PRIVATE REDEVELOPMENT BETWEEN THE HRA AND T.1. MARTIN. INC.
y
MINUTES
MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY
Special Meeting
Wednesday, February 19,1997 - 7:00 p.m.
City Hall
MEMBERS PRESENT: Vice Chair Brad Barger, Steve Andrews, and Darrin Lahr.
MEMBER ABSENT: Tom St. Hilaire.
CITY LIAISON PRESENT: Mayor Bill Fair.
STAFF PRESENT: 011ie Koropchak.
ALL TO ORDER
Vice Chair Barger called the special meeting of the HRA to order at 7:07 p.m
HRA members received a copy of the letter of resignation dated Febrttary 7, 1997, from
AI Larson which was addressed to Mayor Bill Fair. Resignation was effective
immediately. Mayor Fav did converse with Larson for reconsideration to remain on the
HRA through December 1997. Larson reiterated his resignation allowed an opportunity
for qualified, young individuals to become involved in city govemment. The expiration
date of the seat vacated by AI Larson is December 1998.
Because of the excellent qualifications of the resumes received for the February S
interviews, the HRA reviewed the resumes of the three remaining candidates.
Additionally, they reviewed the recorded votes for each of the remaining candidates as
cast by the HRA members on February 5. The votes as followed: Frio, 3-2, Erlandson. 2-
3, and Perrault, 0. Because of Frie's real estate background and life time residency,
Darrin Lahr made a motion recommending the City Council appoint Dan Frie to the HRA.
Expiration date of term December 1998. Brad Barger seconded the motion and with no
further discussion, the motion passed unanimously. Council to consider appointment on
February 24.
HRA M]NU`ITS
FEBRUARY 19, 1997
It was noted that the HRA lacks representation from the retail sector. Additionally, Paul
Tbielen, a Monticello resident and manager of Shop-ko, St. Cloud, is a potential candidate
for future consideration.
3. CONSIDFFLATION TO Ann OR DRITTE AND RANK THE 1997 HRA
PRIORITIZATION WORKSHEET.
HRA members received a copy of the prioritization worksheets with the formal agenda
packet. Members were asked to independently add or delete and rank the worksheet prior
to the meeting for submittal at the meeting. The date of completion of the ranking
changed from March 5 to February 19 at the request of City Administration. This to allow
administration additional time to prepare for the City Council workshop of March 15.
Mayor Fair invited the commissioners to a meeting of the city commissions and council in
April, date to be announced.
Koropchak noted that AI Larson had been contacted to submit his ranked priority
worksheet but no response was received. Because St. Hilaire was absent and his
submitted worksheet ranked projects as either a 1 or 10, his worksheet was discounted.
Members changed the wording of a few project descriptions.
Vice Chair Barger asked for a roll call ranking of each HRA project beginning at the top
of the worksheet. Beginning with himself and proceeding around the table, the members
ranked each project on a scale of I to 10, one being the top or first priority. Following the
roll call ranking, each ranked project was totaled. The attached worksheet is the results of
the HRA rankings. Projects with rankings of eleven and more received support by the
HRA and were not to be removed. Brad Barger made a motion approving the results as
recorded on the attached worksheet for submittal to the council workshop. Darrin Lahr
seconded the motion and with no further discussion, the motion passed unanimously.
4. 0714ER BUSINESS:
Members were infomud that Bill Gressel, Domino's Pins, has o purchase option on the
Cohen parcel. Bill must renew his current lease in the McCarty building by July I, 1997.
The purchase option provides Bill with a future alternative as he felt the Fluth parcel was
purchased from under him by the HRA. Mr. Grossel will be invited to the HRA meeting
of March 5.
The HRA requested Koropchak order an appreciation plaque for St. Hilaire and Larson.
Koropchak to check with St. Hilaire, Larson, and Ellison for the best time for a
recognition reception.
HRA NGNUrE,S
FEBRUARY 19, 1997
Koropthak announced an orientation seminar will be scheduled in April for new HRA
members and Council members. Seminar presenters will be Maris Ruff and HRA Attorney
Steve Bubul.
With as the new HRA members on board Apel 1, election of HRA officers will be held.
Additionally, HRA members were minded of the treed to appoint an HRA representative
to the EDA and the MCP.
Vice Chair Barger requested a copy of the joint commissiontcounl meeting of last year
and a copy of the approved HRA budget including the reserve fimd for firture industrial
land.
Thee HRA meeting adjourned at 9:00 p.m.
{ 011ie Koropchek, Executive Director
IN
OTHER BUSINESS:
a) Consideration to approve the HRA monthly bills: Ehlers, Kennedy & Graven.
Wright County, and Markhurd.
b) MCP Workshop V, Downtown/Riverli•om Revitalization Plan, High School Board
Room, Wednesday, March 12, 7:00 p.m.
Joint Workshop of Commissions/Council, April ?
Next HRA meeting, Wednesday, April 2, election of officers and appointments.
Orientation meeting for new commissioners and council members, Date?
cl Other Business.
10. ADJOURNMENT.
MINUTES
MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY
Wednesday, February 5,1997 - 7:00 pm.
City Hall
MEMBERS PRESENT: Chairperson Al Larson, Vice Chairperson Brad Barger, Tom St.
Hilaire, Steve Andrews, and Darren Lahr.
COUNCIL LIAISON: Roger Carlson.
STAFF PRESENT: 011ie Koropchak and Jeff O'Neill (portion of meeting)
CALL TO QRDFR
Chairperson Larson called the HRA meeting to order at 7:05 p.m.
CONSIDERATION TO APPROVE THE HRA MIM ITE¢ OF nFCEMBER 4 1996
Al Larson made a motion to approve the HRA minutes of December 4, 1996. Steve
Andrews seconded the motion and with no corrections or additions, the HRA minutes
were approved as written.
CONSENT AGENDA
a) Chairperson Larson inquired of the Kennedy & Graven, January 9, 1997 invoice
for Lake Tool relating to the job goals and insurance coverage within the Private
Redevelopment Contract. Koropchak responded this conversation related to the
Lake Tool request for modification of the job covenants from at least five new jobs
at an annual average wage of at least 540,000 to at least five new jobs with a
weighted average wage of at least 540,000. Second request, modification of the
comprehensive general liability insurance coverage from $1,000,000 to $500,0110.
Koropchak further noted on January 22, 1997, the MCP approved the satisfaction
of work completed through Task IV of the Contract for Revitalization of the
Downtown and Rivcrlrom. Work as completed by the Hoisington Koegler Group.
With no further questions, Al Larson rade a motion to approve the monthly HRA
bills from Kennedy & Graven, Ehlers, Hoisington Koegler Group, and Braun
Intenec. Brad Barger seconded the motion and with no further discussion, the
motion passed unanimously.
HRA members accepted the repons relating to the projects and Contracts between the
HRA MINUTES
FEBRUARY 5, 1997
HRA and TJ. Martin, Inc. and the HRA and Cedrus Creek Craftsman, Inc. Additionally,
they accepted the report relating to the closing of the 220 Front Street parcel and were
informed that Mr. Reed was provided with a list of home values and names in the area of
West 5 and 6 Street in order to assist him with fording an alternate site for construction of
a home for his handicap niece. HRA members discussed the letter to the editor from
Sherril Olson and family which appeared in the January 30 Monticello Times.
Commissioners felt it was unfortunate the letter made no mention of the fact the HRA
paid $30,000 for the Front Street parcel, the purchase price suggested by Mr. Reed to the
HRA as acceptable compensation for the parcel. Chairperson Larson informed HRA
members he attempted to contact Mr. Reed several times since publication of the letter;
however, without success as Mr. Reed has not returned his calls. One other Commissioner
received two telephone cads relating to the letter. HRA members agreed to lay low or not
react. Only if additional public comments are heard would the HRA respond and respond
quickly.
HRA members agreed the work perfomrance of Ehlers and Associates is outstanding.
However, the HRA questioned why the cost over -run of $2,782.50 for preparation of TIF
District No. 1-21 when the estimated cost for preparation of a TIF District was $2.000?
When did the last hourly fee increase from $90 to $105 occur? The $15 per hour increase
to a new hourly rate of $120 or a 12.5% increase appears quite steep. Chairperson Larson
made a motion inviting Mark Ruff of Ehlers to the March HRA meeting to respond to
these questions prior to the HRA endorsing the fee increase. Steve Andrews seconded the
motion and with no further discussion, the motion passed animously.
HRA numbers were asked to authorize payment of $2.600 plus mileage and drawing
reproduction expenses for work conducted beyond the scope of the Downtown and
Riverfrom ReviWvntion Study. The additional work includes further exploration to assist
the community in determining if such a shared community/training center can suit the
needs of various partners and to assist the City in assessing its feasibility and its relation to
the downtown plan. O'Neill informed HRA members that previously meetings have Bern
held between the National Guard and school and city administration relating to a shared
facility. Some greetings, independently, and others, jointly. The National Guard is
committed to the City of Monticello and wants to be a part of the community.
HRA MINUTES
FEBRUARY 5. 1997
The concept of a shared twmmtmityltraming center in the core area of downtown raised
questions and varied reaction from HRA members. Do we need Hoisington? Who pays
for the muhi-use construction and land costs plus operational costs? Does commercial
revitalization mean expanding the downtown? The economic benefits to the City of
Monticello will occur whether the training center is located on the school site or in the
core area of Monticello. The redevelopment of the core area is important to my family.
How is the shared facility a key -off of the revitalization plan when the plan is not
completed or accepted? How are the dollars leveraged? Who's issue is it?
Al !arson made a motion to approve the proposal submitted by Hoisington and proposed
the City and HRA equally share the $2,600 plus expense costs. The motion was made as
a means to further explore the configuration and uses of a community/training center in
the core area and to assess funding options and its feasibility. Darrin Lahr seconded the
motion and with no further discussion, the motion passed 41. Yeas: Larson, Lahr,
Andrews, and Barger. Nays: St. Hilaire. The item will appear of the Council agenda of
February 10, 1997.
C.)
HRA members received a copy of the 1997 PRIORITIZATION WORKSHEET
Planning/Building/Economic Development Departments and a copy of the HRA and EDA
Worksheet. The latter worksheet included those of the departmental worksheet plus
others. O'Neill asked the HRA members to rank the items on a one to ten scale with ten
being the top priority. Thereafter, administration will make ready for the City Council
Work Shop of March 15, 1997. HRA members requested additional time for thought and
independent ranking. Each member to return their ranked worksheet at the March 5
HRA meeting. Tom St. Hilaire ranked and submitted his items as he would be out-of-
town
d)
HRA members Larson and Andrews participated in the visit to Richfield and provided
input to the other members in addition to the written agenda supplement. The objective of
the Richfield Rediscovered Program is to provide sites for new homes by removing
smaller, poor quality, houses on lots through out the city. Properties are purchased by the
Richfield HRA through a voluntary acquisition program Sites are cleared of the existing
structures for development. Land and building criteria is 555,000 or less. A proactive
marketing plan mails periodical mailing of available properties to interested huilders or
buyers.
HRA MINUTES
FEBRUARY 5, 1997
A second program is called Transformation Homes. This program is a loan for
remodeling costs. The loan is 10% of a remodeling contract between $30,000 to $50,000,
15% of a remodeling contract of more than $50,000, or not to exceed $15,000. The ban
is deferred, no interest, and 30 years or repaid when house is sokt.
Comments from members varied: Worth further exploration; programs appear market
driven; can the programs be managed with current level of city staff; and
housingtredevelopment is expensive, no revenues. Support the redevelopment of the two
identified anchors and redevelopment of the downtown buildings. No action was taken at
this time by the HRA as the two housing programs and marketing program will be ranked
as pant of the prioritization worksheet.
HRA accepted the written progress report relating to the establishment of Redevelopment
District No. 1-22 " the downtown district". Mark Ruff will be present at the meeting of
March 5 to present the TIF plan.
Having received the Satisfaction of Mechanic's lien, AI Larson made a motion approving
the preliminary concept for modification of TIF District No. 1-17. The proposed
expansion project includes 20,000 sq ft of manufacturing space and creates 20 new jobs
over two years. The average wage of the jobs is $8.50 per hour. Tom St. Hilaire
seconded the motion and with no further discussion. the motion passed animously.
OTHER B 1 NESS.
St. Hilaire reported St. Henry's fundraising campaign starts April I and rums through May
15. Construction of the new facility anticipated to begin spring of 1998. He noted a
great opportunity exists for purchase of the current church property (two city blocks with
the exception of 2 homes).
The HRA meeting adjourned at 9:30 p.m.
011ie Koropchak, Ebcutive Director
y
MINUTES
MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY
Wednesday, February 5.1997 - 7:00 p.m -
City Hall
MEMBERS PRESENT: Chairperson A] Larson, Vice Chairperson Brad Barger, Tom St.
Hilaire, Steve Andrews, and Darrin Lahr.
COUNCIL LIAISON: Roger Carlson.
STAFF PRESENT: 011ie Koropchak and Jeff O'Neill (portion of meeting)
CALL TO ORDER
Chairperson Larson called the HRA meeting to order at 7:05 p.m.
CONSIDERATION TO APPROVE THE HRA MDRJTES OF DECEMBER 4 1996
Al Larson made a motion to approve the HRA minutes of December 4, 1996. Steve
Andrews seconded the motion and with no corrections or additions. the HRA minutes
were approved as written.
CONSENT AGENDA
a) Chairperson Larson inquired of the Kennedy & Graven. January 9. 1997 invoice
for Lake Tool relating to the job goals and insurance coverage within the Private
Redevelopment Contract. Koropchak responded this conversation related to the
Lake Tool request for modification of the job covenants from at least five new jobs
at an annual average wage of at least 540.000 to at least five new jobs with a
weighted average wage of at least 540.000. Second request, modification of the
comprehensive general liability insurance coverage from 51.000.(X)0 to 5500,000.
Koropchak further noted on January 22, 1997, the MCP approved the satisfaction
of work completed through Task IV of the Contract for Revitalization of the
Downtown and Riverfront. Work as completed by the Hoisington Koegler Group.
With no further questions. Al Larson made a motion to approve the monthly HRA
bills from Kennedy & Graven, Ehlers, Hoisington Koegler Group, and Braun
Intenec. Brad Barger sewrrded the motion and with no further discussion, the
motion passed unanimously.
OLD BUSINESS ( HR'PORTSI,
HRA members accepted the reports relating to the projects and Contracts between the
1997 PRIORITIZATION WORKSHEET
OFFICE OF ECONOMIC DEVELOPMENT
THE HRA PRIORITIZED THE WORKSHEET ON FEBRUARY 19, 1997
SCALE: I TO 10. ONE BEING THE TOP PRIORITY
I .
Develop a pro -active marketing program for industrial development including
marketing Monticello's financing programs.
2.
Finalize - Lake Tool, Prairie West, and Fay -Mar projects.
3.
Establish a reserve fund for development or acquisition of industrial land.
4.
Re -assess local TIF Policies.
5.
Explore other redevelopment activities such as Cohen's building, mall, and hotel.
6.
Develop a program and guidelines for a loan to encourage significant home
remodeling.
7.
Develop a program and guidelines for a volunteer acquisition program for single
residential homes.
9.
Develop a marketing program which markets Monticello's housing programs.
9.
Explore the potential relocation of JM Oil, Riverside Oil, and Ferrellgas.
IU.
Explore the potential purchase of BN ROW in core city area (Refine rules for
using 5th ST ROW)
EDA RANKING FEBRUARY 11,1997
RANKED TWO ITEMS ONLY
EDA
Explore to establish commercial /retail revolving loan program for real
property rehabilitation. Develop policy guidelines which encourage owners
to meet Standard Building Codes and the American Disability Act Codes to
increase the tax base.
EDA
Explore to establish a Redevelopment Loan/Gram. Example: SI(N),(MN)
improvement costs, $25,(NN) grant. To encourage commercial/retail
redevelopment.
i
1 RFt OW DID NOT
HRA/EDA
MAKE THE TOP TEN RANKIN • BUT ARE TO REMAIN ON LIST
Potential to merge commissions
Compare commission powers with local goals
HRA
Establish TIF Redevelopment District for Completed
redevelopment of the downtown/riverfront
study area
CITY PROJECT
Potential assistance in relocation of
of businesses in the Chelsea/Highway 25
Realignment area
HRA
Prq=TIF Maps for GIS. Completed
EDA
Create file system.
HRA/EDA
/: time support staff for office of economic development
Building
Finalize the preparation of building permit and site
review process for commerciaUmdustrial development
ADM
Finalize the commercial/industrial method for
payment of the Storm Sewer Trunk Fee
EDA
Develop a home page for she location on Internet
and a -mail accessibility.
EDA
Develop a system to calculate development fees for industrial prospects.
"Ready for Business"
Planning
Rename Business Campus to Industrial Campus
and consideration of a reduction of the 300/6 green space
requirenent.
HRA
Develop a cost accounting system for TIF Districts
EDA
Develop a cost accounting system for GMEF Loans
February 24, 1497
By Economic Development Director
n•V •
001
-'!`
FIRST DRAFT
`
1997 PRIORITIZATION WORKSHEET
OFFICE OF ECONOMIC DEVELOPMENT
I
(1
HRA Develop a program and guidelines for a
volunteer acquisition program for single residential
homes
t _
Q
HRA Develop a program and guidelines for a loan to fl
encourage sgpufrcam home renrodeling
�0
q
Q
o
HRA Develop a marketing program which markets City's
housing programs
Develop a marketing for industrial
IHRA/EDA
pro-active program
li 4- r Ok
development including marketing the City's financing programs.
HRAICOUNCIL Re-assess Local TIF Policies } lot
t _ D-Imii 1 In maue�nmm+iacions
IS
0 4- 1` -its
Compare commission powers with local goals
HRA a Establish TIF Redevelopment District for \ /
7 + Q +
I S
C/0�redevetopment urt.,...., .. .: „(� t %(
study area
HRA r_,cel,,, Q-AVelto9tion of JM Oil, Riverside Oil. and
�o t g +
If�
.�Fcrrrrellgas
HRA G x�\Q^ Purchase of BN ROW m core city area
A- 4 \'Z 3
(Refine rules for using 5th St ROW)
S
HRA E+QO� Other rede��loaactivities such as
S+ (a < to
g, mat,and hotel
40M C �'� Y Potential assistance in relocation of
1
_ 1
* 13 \3
—ST6iismesses m rite i.t►eisewilighway 25
Realignment area
H RA Finalize - Lake Tool. Prairie West. Fay-Mar
EDA
EDA
EDA
HRA
HRA/EDA
Building
ADM
EDA
EDA
EDXTWmb%
HRA
EDA
Create file system
Establish commercial/retail
revolving loan program for real property rehabilitation.
Develop policy guidelines which encourage owners to
meet the Standard Building and American Disability Act
Codes and to increase the tax base
Establish a RedevelopmentGram. Example: 3100,000 improvement costs,
$25,000 grant. To encourage redevelopment.
Establish a reserve fiord q + S = \ S
for development/acquisition of industrial land
'/2 time support staff for office of economic development
Finalize the preparation of building pemrit and site
review process for commercial/industrial development
Finalize the commercial/industrial method for
payment of the Storm Sewer Tnmk Fee
Develop a home page for site location on Internet
and e-mail accessibility.
Develop a system to calculate development fees for industrial prospects.
"Ready for Business"
Rename Business Campus to Industrial Campus
and consideration of a reduction of the 30% green space
requirement.
Develop a cost accounting system for TIF Districts
Develop a cost accounting system for GMEF Loans
February IV. 1997
By Economic Development Director
10
_rte/
FIRST DRAFT
1997 PRIORITIZATION WORKSHEET
OFFICE OF ECONOMIC DEVELOPMENT
HRA
Develop a program and guidelines for a
volunteer acquisition program for single residential
homes
HRA
Develop a program and guidelines for a loan to V0 —
r /
encourage significant home remodeling
HRA
Develop a marketing program which markets City's
and industrial programs
HRA/COLTNCIL
Re -assess Local TIF Policies
HRA/EDA
Potential to merge commissions
Compare commission powers with local goals
HRA
Establish TIF Redevelopment District for
redevelopment of the downtowrdriver4ont
study area
HRA
Relocation of JM Oil, Riverside Oil, and
Ferrellgas
HRA
Purchase of BN ROW in core city area
(Refine rules for using 5th St ROW)
HRA
Other redevelopment activities such as
Cohen's building, mall, and hotel
HRA
Potential in relocation of
.k�
d
assistance )
Ole
of businesses in the CheLseNl{ighway 25
HRA
Realignment area
Finalize - Lake Tool, Prairie West. Fay -Mar/ 1
NRA
Prepare TIF Maps for GLS.
EDA
Create file system.
EDA
Establish commerdalhetail
revolving loan program for real property rehabilitation.
Develop policy guiders which encourage owners to
meet the Standard Building and American Disability Act
Codes and to increase the tax base
HRA
Establish a reserve fund Omfor
developmentlacquisition of industrial land
HRA/EDA
Support staff - economic development
Building
Finalize the preparation of budding permit and site /v
review process for commercial/mdustrial development
ADM
Finalize the commerciallmdustrial method for
payment of the Storm Sewer Trunk Fee
EDA
Develop a home page for she location on Internet
and e-mail accessibility.
EDA
Develop a pro -active market plan for industrial recruitment.�c�
"Ready for Business"
EDA/Planning
Rename Business Campus to Industrial Campus
and consideration of a reduction of the 30% green space0
requirement.
January 8, 1997
By Economic Development Director
Interviews
for
Appointment to the HRA
February 5, 1997 - 601 p.m.
HRA MEMBERS PRESENT: Chairperson Al Larson, Vice Char Brad Barger, Tom St.
Hilaire, Steve Andrews, and Darrin Lahr.
STAFF PRESENT: 011ie Koropchak.
INTERVIEWS:
The interviewing process began at 6:10 p.m.
Koropchak informed members that four resumes were received as a result of the January 23 and
30 advertisements in the Monticello Times. All resumes were received by January 31, 1997. The
four candidates were Dr. John EdWson, Dan Frie, Tom Perrault, and Bob Murray. HRA
members received a copy of each candidate's resume in their formal agenda packet. Each
candidate was interviewed separately.
All candidates were informed that the term of the vacated seat expires in December 21X11. The
appointee will fill the seat vacated by Tom St. Hilaire effective April 1, 1997. The process for
appointment is as follows: The HRA members will discuss and vote to select an individual for
recommendation. The recommended candidate to be considered and appointed by the City
Council at the Council meeting of February 10, 1997. Each candidate was asked identical
questions by HRA members through the use of an established form: Questions for HRA
Candidate Interview.
Following the interviews, each HRA member noted strengths and weaknesses of each candidate
and also noted the excellent qualifications of all candidates. Chairperson Larson called on each
HRA member to name their first and second choice for recommendation. Unanimously, Bob
Murray was the first choice of all members because of his skills and overall experience. Final
votes were as follows: First choice: Bob Murray, 54). Second choice: Dan Frie, 3-2. Steve
Andrews made a motion recommending the City Council appoint Bob Murray to the HRA.
Expiration date of the term, December 2001. Darrin Lahr seconded the motion and with no
further discussion, the motion passed unanimously.
The special meeting for interviewing closed at 70) p.m.
Consideration to adopt a resolution modifying the plan for Central Monticello
Redevelopment Pmiect No. I. modif3ing the plans for TIF District No. 1-17. and
establishinu TIF District No. 1-22 and adopting the plan relating thereto.
A. Reference and Backg or und:
The HRA is requested to adopt the enclosed resolution. The resolution states the HRA
finds fact to support the modifications and establishment of the plans. Having just
received the plans and with the increased involvement of the State Auditor's t7ft'xe, some
questions need to be addressed.
I . Receipt of satisfaction that the Fay -Mar expansion would not reasonably be
expected to occur solely through private investment within a reasonable
foreseeable future.
2. How is the armual HACA Penalty handled for TIF District No. 1.17'!
3. What feasibility study for TIF District No. 1-22?
4. Who or how will the local contribution of 5% be handled for District 1-22?
5. Does the boundary for District 1-22 make good sense!
6. Is the 1996 tax rate or 1997 tax rate used?
All procedural actions required by law to be performed prior to the modification of the
plans and establishment of a new TIF district have been satisfied.
Mark Ruff and Attorney Bubul will be present at the meeting to review the enclosed TIF
Plans and to answer any questions.
Modification of Central Monticello Redevelopment Project No. I
Each time the city modifies a district or establishes a new TIF District, Project No. 1 must
be modified to include the changes.
Modification of TIF District No. 1.17
TIF District No. 1-17 was approved in 1994 and certified in 1995 for Fay -Mar Tube &
Metal Fabricators. Phase I included the construction of a 15,(NN) sq 11
manufacturing/office facility at a minimum estimated market value (F.MV)of $41OONI.
Projected employment, 30 new jobs. In 1996, the company employed 35.
The modification (Phase II) includes the proposed construction of a 21109I sq fl
manufacturing facility and will create 20 new jobs within 2 years. Average wage, $8.50.
EMV of$51NI,INN1.
HRA AGENDA
MARCH 5,1997
District No. 1-17 is an eleven -year economic district. The tax increment generated from
the expansion would be used to assist the company with site improvement costs.
Establishment of TIF District No. 1-22
TIF District No. 1-22 is a redevelopment district and is proposed for establishment to
facilitate the DowntowNRiverfrotn Revitalization Plan. You will note by the enclosed
map the proposed district boundary encompasses a core area of the downtown. The
proposed funeral home is the first project within the district to generate tax increment.
The developer of the funeral home request no TIF assistance, therefore, the inaement is
available for eligible TIF expenditures within the district and up to 25% outside the
Please review the plans and Mark's letter prior to the HRA meeting
B. Ahemative Action:
1. A n wtlon to adopt the resolution modifying ...........
A 2. A motion to deny adoption of the resolution.
3. A motion to adopt a modified resolution.
4. A notion to table any action.
C. Recommendation;
No recommendation is given at this tine.
D. Supporting DAIA-
Enclosed is the modified Plan for TIF District No. 1-17 and the established Plan for TIF
District No. 1.22. Mark's letter. Fred's findings for blight criteria, and resolution for
adoption.
2
'LI'AiC
tires
PUBLIC HEARING
WRIGHT COUNTY PARKS DEPARTMENT
IEBY GIVEN Brat the WdMt County Board of Commissioners
sing On Tuesday,
March t, 11)97, a 10 00 e m at Oct Wnght
1 Calla to consider the proposed development at balls Md
Park, Monticello. MunesWe,
rig will be held to allow the public to voice their concerns and
eapment project at Monasslppl Park. The Wright Counttyy Parka
apply for grant builds horn Ore State of Minnesota for Ills pro-
w for the park may be seen at If
Wright County Public Works
available at the Public Hearing NI par ons desking to be heard
rated may be
at this meeting
films
Adm nnatora Wright County Parks Department
SILVER CREEK TOWNSHIP
F ANNUAL MEETING AND ELECTION OF OFFICERS
=BY GIVEN,10 the Qualified voters of Silver Creek Township.
tate of Mnnesote that Dine Annual Election of town officers and
rating will be held on Tuesday. Marin 11. 1997, at the town Hao
4th Street NW. Monticello, MN. In case of inclement weather,
March 18. 1997.
'pen from 1290 p m, to 8,00 p m at which time voters wig elect
041lons for a Ovee (0) yea term The Annual Meeting will follow
4th
,ver C Township Clerk
1997)
NOTICE OF PUBLIC NEARING
CITY OF MONTCELLO
COUNTY OF WRIGNT
STATE OF MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of the Gly of Monticello,
County of Wrighl, State of Minnesota
will hold a public hearing on Monday. March
10, 1997, at appro.enate p 7:00 m at Bile Monticello City Council Chambers m the
Monticello City Hall, 250 East Broadway. Monicello• hilmriesota, relatng to the pro.
posed modification of Centras Monticello Redevelopment Project No 1, the pro
Posed moiffication of To. Increment Financing District No 1. 17, and the proposed
establishment of Ta. Inaement Fmwcrnmgg District No 1.22 (1a redevelopment d's
trict), both located within Central Mmacollo RedevrNOpmer4 Prolect No 1, and the
edophon of the respective Modlied RedevelopneN PIM, Modification to db Ta.
Increment Flnanang Plan and Ta. Irxrem"I Flnancirp Plan relatrrp thereto (col.
IeclrveN, the 'Plansl, pursuant to Mimesote Statutes. Sections 469001 Wough
4fi9 047 and Sections 469.174 to 469 179, ark Indus", as amended, Copies o1 the
Plans are on file and available for public Inspection at the office of the City
Administrator at City Hall.
The Pr= Included m Tax Irlaemerd Financing District No. 1.17 Iain proposed
to be rnclu in Ta. Increment Finenq^rIgQ District No. 1.22 encompasses as proPe"
ly and adjacent and interior roads and rphls 01
-way shown on the maps below, A list
of parcel numbers and addresses for
such property is on Ne at City Hal
Mapps of Central Monticello Redevelopment Project No. 1, Tae Increment
Faianc4ng District No 1.17 and Tea Inaemerd Financing District No 1.22, both with.
in Cent' al Mordicelio Redevelopment Project No 1, aro set font below Subject to
certain Iimllaho , lao, increment from Ta. Inclement Fkroricng Oistricts Nos 1.17
Md 1.22 may be spent on eligible uses within links boundaries of Central Monticello
Redevelopment Project No, 1
As interested porwns may appear at the hearing and Present thea views sally
of Dilor to the meeting In writing
-Rick Woffstellor'City Administrator
(Fob 27&yMarch 6, 1997)
SILVER CREEK TOWNSHIP
PUNNING AND ZONING MELTING =-
d Meeting and Election cin Mach 11, 1997, Me f2Aar monthly `
w Creek Township Planning and Zorurng Board will be hold on R7�.r„h'i„_S'.;v.:g #
7, 1897, at 900 p m. at the Silver Crook Town Hell located at p 11
IW, Monticello. MN
,rani Creek Township Clark
.1997) -.-
1
NOTICE OF HEARING ON
VACATION OF LOCUST STREET
IEBY GIVEN Ilial a hearing will be hold before the City Council
dty hap on the I Oth day of March. 1997, at 7 p in to hem all
on the Proposed vacation of Locusl Stroat adjacent to RIKk 12
W Plot
61F=
i 1997.
trator
HELP
VANTED
NOW HIRING
ihlers (` I Kr llv .^,nnrirn, i hirinri Int
')T Ire
DOU"Arty M" OF T.IT MCRL%ILYr
nNA74CIJ4G DISTRICT n0. 1.17
PCA/HHA/CNA
Needed afternoons and evenings. Approximately 20
hours per week. Working with young children.
Alternative Choice Health Servlcag
612-378.1474
1.800.949.1474 \ J
Aerial Lift Field Service Person
The Twin Cities leading supplier of self-propelled
work platforms needs your help. As a field service
person, you will be part of the best service team in
our Industry. It you are searching for an environ•
• i u. r. t 1 I iii
Mont
NOTICE IS
Monticello Plan
Hall to comider
PUBLIC HE,
Written and
desiring to be h
Note. De-
deniN of the Cr
the MOrUello
-Fred Patch, CI
(Feb 20627,
State
SECRE
CERT6ICATI
stir wri.
Pursuant to i
Statutes: the u
conducting a I
business In II
under an usw
fees:
1 State the
under which th
conducted Ion
app5c a
Z Sttellee the nae
Piece
of burin
address or 'w
bo. number i!
cannol be a I'll
N
Ave W. Clero
J List thu n:
address of as I
ness under O,
Attach addition:
the buslnen o
other business
endre ttered
Rome Hultivn
NW. Clcarwatc
4 List the S
(SIC) that moll
nature of lire t
this name 54
5 I cenify au
this califical.
understand err
tale, I am sut
perjury as n
Statutes sect
slad "I cart
Gate rob J,
-Lai Hutchsi
(Feb 27 8 Ma
AS 4
Internati(
commun
pendenll
have cei
and a mi
once; thl
knowled.
M.
10 TAX INCREMENT FINANCING
Legislation has
tigbtened the
definition of
"blight"
conditions.
Redevelopment Districts
The purpose of a redevelopment district is to remove blighted buildings or im-
prove marginal lard to induce redevelopment. Tax increment financing can be
used to assist with the private redevelopment of arca containing substandard
structures, including acquiring property and reselling (or giving) it to private devel-
opers and installing public improvanents. Redevelopment districts are limited to
"blighted" areas. The criteria in state law for determining blighted conditions
have changed several times since 1979. To qualify as a redevelopment district, all
properties in the district must meet one of the two blight criteria shown in Figure
1.4.
Figure 1A Blight Criteria For Redevelopment Tax
Increment Districts
Tb qualify as a redevelopment tax increment district, one of the following
conditions, reasonably dlstrWed throughout the district, must apply:
(1) parcels consisting of 70 percent of the area of the district are occu-
pied by butidhW. streets, utiglles, or other Improvements and
more than 50 percent of the buildinps, not Including outbuild-
ings, are structurally substar+dard to a degree requiring substan-
tial renovation or clearance; or
(2) the property consists of vacant, unused, underused. Inappropriately
used, or Infrequently used rail yards, reg storage facilities, or ex-
cessive or vacated railroad rights-of-way.
For districts cons" of two or more noncontiguous areas, each area must
qualify as a redevelopment district under this deflntllon to be Included In the
district, and the eMlre area of the district must satisfy the definition.
Source. Inns. Stir. j4M,l74, a0d. l0.
4SWrctunq WrOtlnlard mss» earrla6rlrlp af.m h stnGursl drmads ar s aombwuon
or aewna.s to swsntsl unit a are fscYta, 1W wo verdmllon, firs pro4dbn Irrdud V
edewasb �«, layout and owdoon or Intvlor nWdoro, or WWW 4etom widen abas at
asd.naw are o1 WffkNnl roil SW Anna to lug* sututudW ren4vatioYnpor durmoe.
W new
bYlllaml s of could be to uWU*� Wilbq mks a a cog oflm006
Mnn 15
bw
cad of IM coil of wnsb rcrira s r w Wunurs of fir ssms @Wore foo" sed type an ow
rte.
A redevelopment district can collect tax increments for up to 23 years afb:r the re-
aipt of the first tax increment. Alternately, it can collect increments ants up to 20
years if tiro authority chooses to delay its initial receipt of tax increments (1) until
i a minimum market value is reached, or (2) for up to far years. At least 90 per-
cent of tho tax increments collected must be spent to eliminate the blight condi-
tions dust justified creation of the redevelopment district The qualifying
expenditures includo acquiring sites containing substandard buildings, demolition
of structures, clearing land, and installing sewer, water, roads, sidewalks, and parb-
irtg facilities.
FEB 28 '97 12:03PM Di -M 8 ASSOCIATU P. 2/3
ie0dM=dAU0dMft
lIADIRS It PUBLIC rt6aa Cr
February 29, 1997
011ie KwopchA
Execudve Di.ector
Monticello HRA
PO Box 1147
Monticello. MN 33362
1
As advisor to the dry of Momdoello and the Mont:•:.Ito HRA on the modification of the Fq-Mian (No. I-
17) Tax hncremmt Discreet and the establishment of., downtown redevelopment tax increment fi- ening
district (No. 1-22), we thought a short letter outlining the policy In= would be helpful.
FavMat
It is our understanding that Pay -Mar is planning a 20.000 s.t. expansion to its existing facility cc to built in
1997. The odginal tax Increment district was established in 1994 as an economic development district
with a maximum life of I 1 years or nine years of increment. The first increment from the original
construction is expected in 1997 with additional inaeromi hom the expansion expected in 1999. The
district has a potential duration through 2003. However. no agreement on the second phase has teen
negotiated yet and. therefore, the duration will dtpcnd upon the actual amount of assistanot.
Please note that this, district still does carry a LOAM AC.4i, penalty. The annual increase in the p, salty
could be up 1st $14.000 per yea due to the expum ioc. Please also nom that die HRA does need . r assert
that this expansion would not own without the tar. ,if tart increment (the "Ent foe' test) and that ,he
addition will ;e primarily manufacturing and watnciieung uses.
Downtown
The propose 7 downtown tax increment district differs it am the City's previous tall increment Of sten in
that it includes a significant number of parcels (over 600) rather Chain "site specific to one
development The direction given to us from the HRA was to Include any potential areas of redevelopment
which may occur in the shoe temt. The Cry should be aware that other levels of govemm=t may criticize
the site of the district because the tendency across the State hu been to cream smaller districts with
immediate development proposals. h is important to ante that If no redevelopment or street neatastrucdot
occurs adjacent to any one parcel within tour yuan, due parcel will be eliminated from rho test simratnent
district In addition, all financing for the district must ate Completed within five years. Thereforu, if amy
redevelopment does occur after five years and mcremeac it necessary for the project. the parcels will likely
need to be do= fled and B new district establ coed.
Four of the parcels proposed to be in this district are currently in District Na 1-2 (Metcalf4l nsoo). No
significant development hu occurred an these parceb and their removal should not affect the cub flow for
dart district.
We have prepared the tax increment nnamcing plan with very genaW budgets and rathes high estimates for
indebteQnes. and impecu on other jurisdictions to allow, madmum flexibility for the HRA and City.
Please review the enclosed draft document and t wdw ns with any comments.
DipCDat MOOD a00..t0. Lai i UID @MKR tO, MO
7030 NOMM Canby. 00 Boum. Seventh Sonat. Mlnrd&WL MN 63602.4100
T~oM 612,10.6761. FAX 612 -339 -MM
FEB 2B 'ST 12:03PMI EFLERS & ASSOCIATES P. 3/3
To approve tbo tax imemcut plan, the Cory Cow=) must make certain fizWn regarding the district
including the following:
a. Tba proposed dcvekspment w mW as occur without tax increment assittance.
b. No development with a market value of g¢ater than S17,000.000 would oew without tax
incmrmm assistance on this site within 23 years, bated upon a total marku value of '
$33.000.000.
C. Parcels consiaing of at least 15% of the saes ase occopved by
d. At lcm 50% of the current buil are aauct rally substandard vd imm to qualify the
area as a redevelopment test inaemast district
The City building inspector has reviewed the site and has p epaked a letter for the last two fmdu-gs. The
first two findings are diffkult to gauge wWm specific development, but thcy do irsdicm that the City
snit be prepared to make the finding that for every S2 of growth, no note than St would have occurred
WM= any tax itsaenneat.
Tbis tax imeme m dimia does rat carry a local govanmeat aid penalty U the City or HRA makes a local
contribution to the developments out of umes iesed or general fiend sources equal to 5% of the annual tax
Wcrement
Finally, the Office of the Sante Auditor hes become vary active in tat inaekmeat in the last year. Bert of
their isma mciude the types of cosy for which tax locremcru tars be used. Thetis iruaptetWon is that
Waemeat can only be used for acgttirag land, demolition site cleatmm and installation of utilities and
patfamg. Other aacroeys bave interpreted the statute man broadly. Mr. Bubul ears address these issues at
your rise the
Please mall me with any questions or comments.
Shwerely
EHIFRS AND ASSOCIATES, INC.
Mark Ruff
Financial Advisor
cc: Stave Bubul, K&O
MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY
CITY OF MONTICELLO
W RIGHT COUNTY
STATE OF MINNESOTA
RESOLUTION NO.
RESOLUTION MODIFYING CENTRAL MONTICELLO
REDEVELOPMENT PROJECT NO. 1 AND ADOPTING THE MODIFIED
REDEVELOPMENT PLAN THEREFOR; MODIF'YINGTAXINCREMENT
FINANCING DISTRICT NO. 1-17 AND ADOPTING THE MODIFICATION
TO THE TAX INCREMENT FINANCING PLAN; AND ESTABLISHING
WITHIN CENTRAL MONTICELLO REDEVELOPMENT PROJF.(.T NO.
I TAX INCREMENT FINANCING DISTRIC-T NO. 1-22 AND ADOPTING
THE RELATED TAX INCREMENT FINANCING PLAN THEREFOR
WHEREAS, the City Council (the"Council") of the City of Monticello (the "City') has propo%ed to
modify Central Monticello Rnkvehgmtent Project No. I (the "Redevelopment Project No. I") Caul adolu the
Modified Rxdevelopment Plan therefor; modify Tax Increment Financing District 1.17 ;and adopt lite
Modification to the Tax Increment Financing Plan thrnfor, amu adopt u Tax Irwren ent Financing plan I'or the
establishment of Tax Increnncnt Financing District No. 1-22, (collectively, the "Plans') all pursuant to and io
accordmce with Minnesota Statutes, Stttiions 469.001 to 469.047 mud Swirn(s 469.174 to 469. 179, iochuive.
as amended, all m rellccted in the Plans and presented for the consideration tit' the 01ard 0 Conanissioncis
(the "Board') of the Monticello Housing and Redevelopment Authority (the "Authority') of the City; and
WHEREAS, the IIRA has investigated die facts and have caused to he prepared tine Flans; and
WHEREAS, proposed developments ws dcscrilie d in lite Plans, in the uprioitn of the Attdxnity, would
not reasonably be expected tooccur solely through private investment within the reasonable Gntixtable future
and, therefore, the use of tux increment financing is deemed necessary; mud
WHIiR1AS, the Authority and City have perftmrwd all actions required by taw to he l><rlmncd prior
to the modification of Redevelopnu-nit Prujx-ct No. 1, the nnodifcation of Tux hcrenoent Financi ng District No.
1-17, aril the ouablishinew of Tux Increment Financing District No. 1.22 including, but nae liminal hr,
notification of Wright County and School District No. 882 having taxing jurisdiction over the property
included in Tax Increment Hinatcing Districts Nus. 1-17 and 1-22, u requot lin review of and wni0co
comment on llc Plans by the City Pluming Conmissirn, and the %Owdulcd holding oda public hearing by the
Council upon published notiee as retluircd by haw.
BE IT RESOLV ND by the Board of Commissioners of the lousing and Redeveltgnttcnt Authtnity
in and for the City of Monticello, us follows:
1. CtWitioned upon the approval thereof by the Council following its public heat ng tenon and
eonditiomcd upon approval thrnrof by the City Planning Conaniscfun, the Plats, as presented to the Authority
on this date, are hereby approved, established and adopted and shall be placed on file in the ollice tit the
Executive Director (if lha Authority.
2. Subject to the approval of the Plans by the Council, the Authority's staff, advisors aril legal
counsel are authorized and directed to proceed with the implementation of the Plans and for this purpose to
�. negotiate, draft. prepare and present to this Board for its consideration all further plans, resolution, documents
and contracts necessary for this purpose. Approval of the Plans does not constitute approval of any project
or a Development Agreement with any developer
3. Upon approval of the Plans by the City Council, the Executive Director is authorized to forward
a copy of the Plans to the Wright County Auditor and the Minnesota Department of Revenue pursuant to
Minnesota Statues 469.175, subdivision 2.
Approved by the Board of Commissioners of the Monticello Housing and Red velopment Authority
this day of , 1997.
ATTEST:
Secretary
HRA AGENDA
MARCH 5, 1997
4. Consideration to determine level of assistance for modification of the Contract for Private
Redevelopment between the HRA and Ronald S. M uaich
A Reference and Background-
After
ade ound-After consideration of item H3 and assuming the HRA approved modification of TI F
District No. 1.17 for the Fey-Mar expansion. the HRA should determine the level of
assistance. The assumption: Satisfaction of evidence for the "but for" test and HACA
Penalty handled.
Although Ehlers has not provided the projected tax increment for the existing structure
and the proposed expansion, it appears sufficient increment is available to assist the
company. The first year to collect increment from the district is 1997. The HRA assisted
the company in the amount of $50,000 for land acquisition costs which was disbursed at
301/6 completion of minimum improvements. Payback to the HRA is at 71/6 over the fife of
the district commencing August I, 1997 from the "available tax increment". "Available
tax increment" means 90`/. of the tax increment.
Any additional assistance would come from tax increment available after satisfaction of the
HRA payback and the "available in increment". Fay-Mar has provided a list of site
improvemem costs in the amount of $62,938. The proposed expansion is 20,1X10 sq fl of
manufacturing space and 20 new jobs. The projected tax increment will be provided at the
HRA meeting and a suggested level of assistance. however, the assistance level need not
be to the maximum. Remember the average wage is 38.50 per hour. It is suggested any
additional TIF assistance be the pay-go-you-go financial method upon evidence of
completion of site improvements and payment of site improvement costs. TIF assistance
commencing in 1999.
B. Alternative A ion
I . A motion to approve amending the Contract for Private Redevelopment between
the HRA and Romkl S. Musich. Pay-as-you-go assistance in the atmunt of
2. A motion to deny approval to amend the Contract.
3. A motion to table any action.
C. RecommendatiQa
None.
j HRA AGENDA
MARCH 5, 1997
5. Consideration to review for endorsement a fee increase for Elders and Associates.
A. Reference and backgmunjL
At the HRA meeting of February 5, members requested Mr. Ruff address the questions or
concerns raised by the HRA. Attached for your reference is a copy of the February 5
agenda supplement and minutes and the initial letter of request for endorsement from
Ehlers.
B. Alternative Actions:
I. A motion to authorize endorsing the fee increase of Ehlers and Associates from
$105 to $120 per hour.
2. A motion to authorize endorsing a fee increase agreeable to both the HRA and
Ehlers.
3. A motion to authorize exploring other financial consultants.
C. Recommendation:
No recommendation is given.
C
HRA AGENDA
FEBRUARY 5, 1997
5. Consideration to authorize endorsing a fee increase for Ehlers and Associates
A. Reference and Backgro_ ond.
Enclosed is a copy of a letter dated December I K. 1996, from Ehlers and Associates, Inc..
informing the HRA of Ehlers' fee increase from an hourly rate of $105 to an hourly rate of
$ 120. Also enclosed is a copy of the HRA minutes of April 5,1995, and December 6.
1995.
Ehlers has provided the HRA with top of -the -line profcssiondl services including
establishment and modification of TIF Districts and preparation of financial feasibility
reports and proforma analysis as requested. Knowledge of legislative changes and the
necessary documentation required is also a strength of services provided by Ehlers. With
the increasing restrictions and monitoring ofTIF by the State Auditor, it becomes
increasingly important for the LIRA to contract with a knowledgeable financial consultant.
Since the hiring of Ehlers, the IIRA has diversified their assistance and knowledge in the
areas of housing, soils, and redevelopment districts in addition to economic districts.
Through the utilization of the broad range of expertise at Ehlers, the I IRA is now
exploring other financial avenues and other housing programs.
The IIRA does not have a written contract with Ehlers. For your information: 'I'he cost
for preparation of-1'IF District No. 1-21 (T.). Martin, Inc.), a fairly simple district. was
$2.782.50,
B. Alternative Actions,
I . A motion to authorize endorsing the fee increase of tillers and Associates from
$105 to $120 per hour.
2. A motion requesting further discussion with Ehlers in order to negotiate the fee
increase.
3. A motion to authorize exploring other financial consultants.
C. Recommendation:
Ehlers is a very competent company. It is unusual for the I IIIA to contract without a
written contract. You may wish to consider this. The Contract between Public Resource
Group and the IIRA still exists, as the I I RA may utilize Public Resource Group for
packaging or loan application/preparation assistance.
HRA MINUTES
FEBRUARY 5. 1997
HRA and T.J. Martin, Inc. and the HRA and Cedrus Creek Craftsman. Inc. Additionally,
they accepted the report relating to the closing of the 220 From Street parcel and were
infornied that Mr. Recd was provided with a tilt of home values and names in the arca of
West 5 and 6 Street in order to assist him with finding an alternate site for construction of
a home for his handicap niece. HRA members discussed the letter to the editor from
Shcrril Olson and family which appeared in the January 30 Monticello Times.
Commissioners felt it was unfortunate the letter made no mention of the fact the I IRA
paid $30,tR1t1 for the Front Street parcel, the purchase price suggested by Mr. Reed to the
HRA as acceptable compensation for the parcel. Chairperson Larson informed HRA
members he attempted to contact Mr. Reed several times since publication ol'the letter:
however, without success as Mr. Reed has not returned his calls. One other Commissioner
received two telephone calls relating to the letter. HRA members agreed to lay low or not
react. Only if additional public comments are heard would the [IRA respond and respond
quickly.
5. NEW BUSINESS:
a) Consideration to authorize end ursinu a fee increase for Ehlers and Associate
[IRA members agreed the work perfunnance of Ehlers and Associates is outstatrding.
lowever, the I IRA questioned why the cost over -nm of $2.782.511 for preparation ofTll'
District No. 1-21 when the estimated cost for preparation ofa TIF District was $2.0110?
When did the last hourly fee increase from $90 to $105 occur? llie $15 per hour increase
to a new hourly rate of $ 120 or a 12.5% increase appears quite steep. Chairperson Larson
made a motion inviting Mark Ruff of Ehlers to the March I IRA nxxting to respond to
these questions prior to the I IRA endorsing the fee increase. Steve Andrews seconded the
motion and with no further discussion, the motion passed aninwusly.
b)
I IRA members were asked to authorize payment of $2,081 plus mileage and drawing
reproduction expenses for work conducted beyond the scope of the Downtown mid
Riverlrout Revitaliraliun Study. 'Ilic additional work includes further exploration to assist
the community in detennining if such a shared community/training center can suit the
needs of various partners and to assist the City in assessing its fusibility and its relation to
the downtown plan. O'Neill informed I IRA members that previously meetings have been
hekl between the National Guard and school and city administration relating to a shared
facility. Some meetings, independently, and others, jointly. The National Guard is
committed to the City of Monticello and wants to be a pan of the community.
CSS
Odors and Ates.WL
i`
LEA Of BS 10 PUBLIC FINANCE
DCecmber 18, 1996
011ie Koropchak
Monticello HRA
Box 1147
Monticello, MN 55362
Dear 011ie
We have allay W the opportunity to wod; with you We have appreemW that you have enough confidence in our
services that we often have not signed contracts with you for each project or financing or with specific beginning
and ending dates of services. The lack of a slructurc, however, makes changes in our services and costs more
difficult to address.
It has bon several years since our fees were increased frau S90 per hour to S 105. Beginning January I, 1997,
for billing in February, 1997, we will be increasing our hourly rate to S 120. In order to be fair to ourselves ark]
our employees, this increase is necessary for increased casts of operation. Please note that this hourly rate is for
professional's tine only. As in the past, clerical time, local telephone calls, postage, copying, and local mileage
will not be billed separately.
If you believe that we do have an outstanding contract which tirniu our hourly rate, or if you would like to discuss
Udis fwthcr, please contact us at your earliest convenience. Your opinion and fallback is vital to our business.
Sincerely,
Mark Ruff Sid trunan
�s l
OFFICER NN MINNEAPOLIS, MIN AND BROOKFIELD. WE
2850 Norwest Canna • 90 Sw1A Smanth Strood • Mmnoapotra, MN 55402-4 100
Tolophono O,t•J99.11211 . FAX 612.3,18.0854
HRA AGENDA
MARCH 5, 1997
This parcel located at 218 Front Street lies directly to the east of the 220 Front Street
property recently acquired by the HRA from Dan Reed. The purchase price of the 220
Front Street property (raw land and two out buildings) was $30,000.
Deb Otten, sister to owner Mile O'Comror and representing the owner, has expressed an
interest to sell the parcel to the HRA. The seer would lice $80,000 or more and would
like to close by April 1, 1997. The EMV of the land and bw7dit*s) per the 1996 Tax
Book is 565,900. PID# 155-010-054070 and parcel description:
Lot 7 except easterly 33 It and all of Lot 8, Block 54, Cay of Monticello
The parcel does he within the boundaries of District No. 1-22 assuming approval of the
TIF Plan on March 10. Typically, the HRA authorizes an appraisal and a Phase 1
Environmental Study. Secondly, does the H RA have the sufficient dollars? Another
potential project could be the relocation of the bulk tank dealers along West 5 Street.
In 1995, the HRA's appraised value of the 225 Front Street was $163,000. The property
included a house, garage, and five partial lots along the Mississippi River.
Enclosed is a map identif*g the property located 218 From Street. This hem for
discussion and potential authorization to follow.
I
City of Monticello
Tax Increment Financing
District Na 1-22
ylik i� io q!I/
HRA AGENDA
MARCH 5, 1997
7, Consideration to discuss the future redevelopment of the Cohen and Flush parcels
A. Reference and backgEotmd:
This item is for purpose of discussion only. As you recall, the HRA purchased the taw
land located at I I I West Broadway from Berry Ruth in July 1996 at a purchase price of
$50,000. The roof of the budding collapsed the previous winter and the blight was
demolished in the spring. Bill Grassel of Domino's Pisa was very interested or near
purchase of the parcel when the HRA purchased the property from Fhuh for the sole
purpose of temporary ownership or until such time the pian of the Downtown/Riverfrom
Revitalization Study was complete. The completed plan will be presented at Workshop V
on Wednesday, March 12, 7:00 p.m., High School Board Room
It is my understanding Mr. Grasse] has a purchase option with the current owner of the
"Cohen" West Broadway parcel which burned on January 11, 1997. Mr. Grasse] must
either fad a new location or renew a 5 -year lease with the owner of his current location by
July I, 1997. Therefore, the purchase option provides him with an alternative. Mr.
Grassel prefers a downtown location for his business. Quick and easy access to the areas
of Big lake and Monticello are important to the business. Mr. Grassel was invited to the
HRA meeting as a public relations gesture.
It is my understanding the burned structure will be demolished. Pending and after the
outcome of the Redevelopment Plan on March 12, it may to appropriate for the HRA to
consider selling the 11 I West Broadway (Fluth) parcel to Mr. Grassel providing he is a
willing buyer. The EMV value of the Cohen parcel as per the 1996 Tax Book is $96,3(x)
(land and building). The MCP -ER committee is currently conducting an inventory of
property owners along West Broadway.
Mr. Gressel should be assured by the HRA of the willingness to work with him under
either or any option. Again, this is for discussion purposes only and no action is required.
C
HRA AGENDA
�► MARCH 5, 1997
8. Consideration to amrove modification of the Contract for Private Redevelgp=
Between the HRA and T.1. Martin, Inc.
A- Reference and backumnid:
T.J. Martin, Inc. dba Lake Tool. Inc. It has been brought to my attention that the timing
for disbursement of the TIF assistance as outlined in the contract is a problem for the
Small Busiss Administration (SBA) and lender. As written, the redeveloper is required
to bow cash equity which was not the original intent and therefore drains the cash flow.
Previously, the HRA has disbursed the up -flora assistance for land acquisition at either
30% or 90% completion of the minimum improvements (building). In this contract, the
land acquisition and site improvement disbursement occurs after receipt of the Completion
of Certificate.
The baddatg plans have been submitted to the Building Department. 1 am concerned
about the project meeting it construction commencement date of April 1, 1997 and
completion date of September 1, 1997.
1
B. Alternative Action-
1. A motion to amend the Contract disbursing the amount of the land acquisition
costs ($29,098) at 30% completion of the minimum improvement upon receipt of
evidence and signed by its duly authorized representative and site improvement
costs ($8,802) disbursed upon completion and evidence of payment.
2. A motion to deny amending the Contract.
3. A motion to amend as otherwise recommended.
C. Recommendation -
Recommendation
tionRecomme dation is Alternative No. 1.
D. notti Data -
Excerpt from the Contract.
Acquisition Costs and $8.802 in Site Improvement Costs incurred by the Developer. Any costs
in excess of this amount shall be the responsibility of the Developer. The Authority shall have
no obligation to the Developer or to any third party with respect to any defects in the construction
of the Site Improvements or the Minimum Improvements.
(b) The Authority is authorized to acquire real property and convey such property to
private entities at a price determined by the Authority in order to facilitate development or
redevelopment of the Development Property. The Authority has determined that, in order to
make development of the Minimum Improvements financially feasible, it is necessary to reduce
the cost of acquisition of the Development Property. The Authority has also determined that. in
light of potential environmental contamination of the Development Property and potential liability
that could be incurred by the Authority if the Authority takes title to the Development Property,
it was in the best interest of the Authority for the Developer to acquire the Development Property
directly from its previous owner.
Section 3.5. Financing of Land Acauisition and Site Improvement Costs. In order to
make development of the Minimum Improvements economically feasible, the Authority will
reimburse the Developer for the Land Acquisition Costs and Site Improvement Costs in
accordance with the following terms and conditions:
(a) The Land Acquisition Costs and Site Improvement Costs will be paid, without
interest, by the Authority out of Surplus Tax Increment and from no other source.
(b) The Authority shall not be obligated to make any payment under this Section if:
(i) there is an Event of Default on the Developer's part under this Agreement that has not been
cured: or (ii) the Developer has failed to comply with the payment procedures described herein.
% (c) At least 30 days before becoming entitled to receive any payment hereunder, the
Developer must submit to the Authority a payment request certificate signed by its duly
authorized representative stating that the Developer has paid Land Acquisition Costs in at least
the amount of $29,098 and Site Improvement Costs in at least the amount of $8,802, and that no
Event of Default has occurred and is continuing under this Agreement, and that the Developer
has received a Certificate of Completion pursuant to Section 4.4 of this Agreement. Upon
receiving proper documentation pursuant to this Section and satisfaction of all other terms and
conditions of this Agreement, the Authority shall pay to the Developer $37,900 in Surplus Tax
Increment (the date of such payment shall be referred to herein as the "Closing Date").
L --
Section 3.6. Authority Recovery of it s. As reimbursement to itself for the Land
Acquisition and Site Improvement Costs pad by the Authority under Section 3.5 hereof, the
Authority shall retain out of Available Tar Increment $37,900 (the "Principal Amount") together
with interest thereon at the rate of 8.25% per annum (the "Retentions"). subject to the terms and
conditions of this Agreement, including without limitation and the following terms and
conditions:
(n) Interest shall commence to accrue on the Closing Date. Interest accruing from the
Closing Date to the first Payment Date (as defined in Section 3.60)) shall be compounded
semiann,rally on each February I and August I and added to the Principal Amount.
Mr4. 8 C
DJ M1.
HRA AGENDA
MARCH 5, 1997
Attached are the monthly HRA bills for approval.
Per the request of the HRA Vice Chair is a copy of the Iasi joint meeting between
the comrnissi ns and council and a copy of the 1997 HRA Budget.
c
c
z
Mcloo-01 GENERAL
Monticello HRA
PO Box 1147
Monticello MN 55362-9245
February 11, 1997
t
1/8/97 MTR Meeting with RI&MWe on State Auc dor
1/24/97 MTR Meeting with RWeld & Monticello
Total Due This Month:
Previous Balance:
Total Balance Due:
y EHLERS AND ASSOCIATES, INCJPUSUCORP INC.
2950 NORWEST CENTER
90 SOUTH SEVENTH STREET
MINNEAPOLIS, MN 55402
1.00 105.00
1.50 157.50
2.50$262.50
$708.75
$971.25
-
Monticello HRA
PO Box 1147
Monticello MN 55382-9245
February 11, 1997
MC700.03 REDEVELOPMENT DISTRICT
Amount
Previous Balance: $525.00
Total Balance Due:
EHLERS AND ASSOCIATES, INCJPUBUCORP INC.
2950 NORWEST CENTER
90 SOUTH SEVENTH STREET
MINNEAPOLIS, MN 55402
$525.00
Monticello HRA
PO Box 1147
Monticello MN 55362-9245
February 11, 1997
MC100.04 TIF BUDGET MODIFICATION (1198)
Total Balance Due:
EHLERS AND ASSOCIATES, INCJPUBUCORP INC.
2950 NORWEST CENTER
90 SOUTH SEVENTH STREET
MINNEAPOLIS, MN 55402
$525.00
$525.00
Monticello HRA
PO Box 1147
Monticello MN 55382-9245
February 11, 1997
MC1oo-w CITY-WIDE PROFORMA
Amount
Previous Balance: $1,128.75
Total Balance Due:
EHLERS AND ASSOCIATES, INC.IPUBLICORP INC.
2980 NORINEST CENTER
90 SOUTH SEVENTH STREET
MINNEAPOLIS, AIN 55402
$1,128.75
Monticeuo HRA
PO Box 1147
Monticello MN 55362-9245
February 11, 1997
MC10a14 TIF DISTRICT NO. 1-21
Previous Balance:
Total Balance Due:
EHLERS AND ASSOCIATES, INCJPUBUCORP INC.
2950 NORWEST CENTER
90 SOUTH SEVENTH STREET
MINNEAPOLIS, MN 55402
Amount
$603.75
$603.75
Monticello HRA
PO Box 1147
Monticello MN 55362-9245
February 11, 1997
MC100.20 TIF DISTRICT N0. 1-22
1/8197 DJF Dmafti g - TIF Plans and Doomwenta-T1F 1.22 Schedule 0.75 78.75
1/23197 DJF DnWft - TIF Plans and Documents - District List, County 3.00 315.00
Commhaom Letter. Call Hemirn Resolution
MTR Work on tax trawnerd doaxneM for new disM 0.50 52.50
124197 DJF Dref" - TIF Ptans and DowneM - Send County Commissiom 0.50 52.50
Letter and maps
128!97 MTR Review downtown plan 0.50 52.50
Total Due This March:
Tata) Balance Due:
EHLERS AND ASSOCIATES, INCJPUBLICORP INC.
29SO NORWEST CENTER
90 SOUTH SEVENTH STREET
MINNEAPOLIS, MN 55402
5.25 $551.25
$551.25
KENNEDY 8E GRAVEN
t untred
200 South Staff SuM Sutra 470
Khmvdls, HN S5402
337.9300
W2)
CLIENT SUMMARY February 6, 1997
City of Monticello
PO Box 1147
Monticello, MN 55362-9245
Through January 31, 1997
MN 190-00041: Redevelopment - General
S
85.95
MN 190-00058: Economic Development TIF Lake Tool (T1 Martin)
$
49.90
MN 190-00059: 220 Front Street Acquisition
S
194.46
MN 190-00061: Downtown Redevelopment TIF District
S
38.70
Services Rendered:
$
346.90
Disbursements:
S
22.11
Balance Due:
S
369.01
t dodam. urOv WW W L -n
I tutu aneuut, da4n or dwi v4
is andmelrow
,p
KENNEDY a GRAVEN
aurume
200 south Shah Sum sura 470
MWWXd1k MN SS402
(612) 337.9300 11
N�
February 6, 1997
City of Monticello
PO Box 1147
Monticello, MN 55362.9245
MN190-00041: Redevelopment - General
Invoice p 13872
Through Janury 31, 1997
For All Legal Services As Follows:
01/02/97 TLB Draft warranty deed DJB Construction to HRA
01/31/97 SIB Phone call with 0. Koropchah re various TIF
redevelopment issues
Total Services:
For All Disbursements As Follows:
01/02197 Messenger Service - Federal Express
Total Disbursements:
Total Services And Disbursements:
C r -t
0.50
36.00
0.30
38.70
S
74.70
i
11.25
S
11.25
S
85.95
KENNEDY a GRAVEN
ch,ued
200 Swih Wh Sn% Sutra 470
H mupolK MN 55402
(6t2)317-9300
-S 1
February 6,1997 t
City of Monticello
PO Box 1147
Monticello, MN 55362-9245
MN 190-00058: Economic Development TIF Lake Tool (TJ Martin)
i
Invoice k 13874
Through January 31, 1997
For All Legal Services As Follows:
01/18/97 DJG Revise development contract; write cover letter to 0.40 40.00
011ie
Total Services: $ 40.00
For All Disbursements As Follows:
01/20/97 Photocopies 8.20
01/20/97 Postage 1.70
Total Disbursements: S 9.90
Total Services And Disbursements: S 49.90
KENNEDY a GRAVEN
Ch&tvvd
200 South Sltth SUM suits 470
MWftWolb, hal SS402
(612) 337-9300
February 6,1997
City of Monticello
PO Box 1147
Monticello, MN 55362.9245
MN 190-00059: 220 Front Street Acquisition
Invoice q 13675
Through January 31, 1997
For All Legal Services As Follows:
01/02/97 SJB Phone call with O. Koropchak re First Street 1.00 129.00
acquisition; revise title commitment; review deed
01/03f97 SJB Phone call with O. Korgxhak re closing; draft 0.50 64.50
closing list
Total Services: S 193.50
For All Disbursements As Follows:
01/28/97 Postage 0.96
Total Disbursements: S 0.96
Total Services And Disbursements: $ 194.46
KENNEDY a GRAVEN
Chnumd
200 South SIS Sorm Sults 470
CMhmpok PIN 55402
(612)337.9300
February 6, 1997
City of Monticello cr 60
PO Box 1147 �S 1-'%
Monticello, MN 55362-9245
MN 190-00061: Downtown Redevelopment TIF District
Invoice # 13877
Through January 31, 1997
For All Legal Services As Follows:
01/27/97 S!B Review TIF notice; phone call with O. Koropchak 0.30 38.70
re same
Total Services:
S 38.70
Total Services And Disbursements: S 38.70
INVOICE 97-24
FEBRUARY 20, 1997
WILLIAM J. SWING
Information services Director
Wright County Government Center
10 N.W. 2nd Street
Buffalo, MN 55313-1193
Phone: (612) 662-7316
MONTICELLO HOUSING & REDEVELOPMENT AUTHORITY
$ OLLIE KOROPCHAK
PO BOX 1147
MONTICELLO, MN. 55362
612-295-2711
-------------------------- INVOICE -----------------------------
TAX INFORMATION FOR SPECIFIC PLATS IN MONTICELLO CITY
MINIMUM CHARGE $ 12.00
MAILING COSTS 2.00
TOTAL $ 14.00
PLEASE PAY $ 14.00
Please remit to: Wright County Auditor
Wright County Government Center
10 2ND ST NW
Buffalo, Mn. 55313
Equal Opportrnity r Nlr mauve Action 6nphW,
Darla M. Groshens
Wright County Auditor -Treasurer
Wright County Courthouse
10 2nd Street NW Rm 230
Buffalo, MN 55313-1185
(812) 682-7581
155-010-052071 882 0 1 CITY OF MONTICELLU
LOT: -007 BLK-052
ORIGINAL PLAT
LTSTEBBLK52EX SELY16.50FT OF SMLY90FT OF
LTG
Housing&Redevelopment Authority for City of Monticello
W 6. r..a ,. P.0 Boa 1147 250 Broadway E
I FriMonticello Mn 55762-1147
Dear Housing&Redevelopment Authority for City of Monticello
As stated in the enclosed Notice of Delinquent Taxes, a list of real property in Wright County on which
delinquent property taxes and penalties are due hes been filed with the district court administrator of
Wright County. The parcel of property which is described above and in which you have a legal Interest is
Included In that delinquent tax list.
Please read the enclosed Notice of Delinquent Taxes so that you will understand what you must do in
order to avoid losing your legal interest In the property because of delinquent taxes.
TOTAL AMOUNT DUE FIGURED THROUGH: 02/28/91
YEAR TAX PENALTY INTEREST COST TOTAL
1996 29544.48 356.23 48.51 10.00 29959.22
If you have not paid the above total amount by FEBRUARY 289 please add the following percent
of interest to the sum of the tax, penalty, and cost for each additional month of delinquency: 0.8333%.
Please make checks payable to Wright County Auditor -Treasurer. Please return this letter with your
payment.
TOTAL
If you have any questions about these proceedings or need help In determining the tad amount due to
pay the delinquent taxes In full, please contact the Wright County Auditor -Treasurer's office.
Respectfully,
Darla M. Groshens
Wright County Auditor -Treasurer
14095
13400 68M AVENUE NORTH - MINNEAPOLIS, MINNESOTA 55311-3515
TELEPHONE: (612) 420.9600 .} _
r °"'"� — `Q...br►,,,.,-S�"4'�"""A � � sig`
City of Monticello
250 E. BroadWaY
P.O. Bmc 1147 DATE Feb. 20, 1997
Monticello, MJ 55362 PROJECT M. 4001000-50 6061
L 't CUSTOMER PA. NO. �
CLIENT NO. 42374
Attn: Ma. 011ie Kdrapdak DUE
Cm DE4CRIPt10N AMOUNT
40-00-4020 1 Dw matte paper enlg. of site in downbown Mm*imlic-,
M. Exp. Mn -94-2562, 18" % 22", + scale 1"-200'. $113 30
y-hiFping 15 90
40-00-2205 Tax 7 35
Amount due:
$135 35