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HRA Agenda 05-07-1997
AGENDA QIL MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY Wednesday, May 7,1997 - 6:00 p m. City Hall MEMBERS: Chairperson Brad Barger, Vice Chairperson Steve Andrews, Darren Lahr, Bob Murray, and Dan Frie. COUNCIL: Mayor Bill Fair, Clint Herbst, Brian Stumpf, Roger Carlson, and Bruce Thielen. STAFF: Rick Wolfsteller, Jeff O'Neill, and 011ie Koropchak. GUESTS: HRA Attorney Steve Bubul, Kennedy & Graven. Mark Ruff, Ehlers & Associates, Inc. 1. CALL TO ORDER. 2. INFORMATION GATHERING AND DISCUSSION OF TAX INCREMENT FINANCING AND ITS USES. Attorney Bubul and Mr. Ruff. 1 3. ADJOURNMENT. Regular HRA meeting to follow at 7:00 p.m AGENDA MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY Wednesday, May 7,1997 - 7:00 P.M. City Hall MEMBERS: Chairperson Brad Barger, Vice-Chairperson Steve Andrews, Damm Lehr, Bob Murray, and Dan Frie. STAFF: Rick Wolfsteller, Jeff O'Neill, and 011ie Koropchak. GUESTS: HRA Attorney Steve Bubul John Komarek, Prairie West Second Addition Brad Johnson, Lotus Realty Services I . CALL TO ORDER. 2. CONSIDERATION TO APPROVE THE APRIL 2, 1997 HRA MINUTES. 3. CONSIDERATION OF ADDING ITEMS TO THE AGENDA. 4. CONSIDERATION OF REQUEST BY DEVELOPER KOMAREK FOR AN UPDATE RELATING TO THE DEVELOPMENT OF TIF DISTRICT NO. 1-20 AND THE HRA REVIEW OF THE CONTRACT RELATING THERETO. ti 5. CONSIDERATION TO DISCUSS HRA BY-LAWS FOR POTENTIAL AMENDING. 6. CONSIDERATION TO HEAR AN UPDATE ON POTENTIAL REDEVELOPMENT PROJECTS BY BRAD JOHNSON. 7. CONSIDERATION TO REVIEW THE RETURNED SURVEYS FROM BLOCKS 54 AND 64 FOR DISCUSSION AND FURTHER DIRECTION. K. CONSIDERATION TO REVIEW THE CONTENT OF THE CONTRACT BETWEEN THE HRA AND HOISINGTON KOEGLER GROUP, INC. RELATING TO THE DOWNTOWN/RIVERFRONT REVITALIZATION STUDY/PLAN. 9. CONSIDERATION TO SET SPECIAL MEETING WITH KEN BARTHEL. VEIT COMPANIES. Ill. CONSIDERATION TO APPOINT AN HRA REPRESENTATIVE TO A TASK FORCE FOR DEFINING THE NEED AND USES AND SOURCES OF A TRAINING AND COMMUNITY CENTER. y 11. OTHER BUSINESS. ty.. , Ll 12. ADJOURNMENT. MINUTES i MOIMCELLO HOUSING AND REDEVELOPMENT AUTHORITY Wednesday, April 2,1997 - 7:00 p.m. City Hall MEMBERS PRESENT: Vice Chairperson Brad Barger. Steve Andrews, Darrm Lahr, Bob Murray, and Dan Frie. COUNCIL LIAISON PRESENT: Roger Carlson. STAFF PRESENT: 011ie Koropchak. STAFF ABSENT: Rick Wolfsteller and Jeff O'Neill. 4. Vice Chairperson Barger called the HRA meeting to order at 7:00 p.m. Steve Andrews made a motion to approve the March S, 1997 HRA minutes. Bob Murray seconded the motion and with no corrections or additions, the minutes were approved as written. =.- yf: =.. • , .• 11 111.111 ' None. With discussion among HRA members relating to default of the Private Redevelopment Contract between the HRA. Cuy, and Cedrus Creek Craftsmen, Inc.; Commissioner Murray expressed the need to modify the agenda format to include -additions to the agenda". Bob Murray made a motion to modify the format of future HRA agendas to include "additions to the agenda". Dan Frie seconded the motion and with no further discussion, the motion passed unanimously. The HRA continued discussion of the Cedrus Creek Redevelopment Contract under Item 7., consideration of project updates. Dan Frie made a motion to nominate and elect Brad Barger as Chairperson of the HRA. With no other nominations from the floor, nominations ceased. Darrin Lahr seconded the HRA MINUTES APRIL 2, 1997 motion and with no further discussion, the motion passed 40-1. Yeas: Frie, Lahr, Andrews, and Murray. Nays: None. Abstention: Barger. Barger abstained as nominee for office. Dan Frie made a motion to nominate and elect Steve Andrews as Vice Chairperson of the HRA. With no other nominations from the floor, nominations ceased. Bob Murray seconded the motion and witb no further discussion, the motion passed 40-1. Yeas: Frie. Murray, Barger, and Lahr. Nays: None. Abstention: Andrews. Andrews abstained as nominee for the office. Steve Andrews volunteered to be the HRA representative to the MCP Board of Directors (non-profit organization). With no interest by other HRA members, the HRA commissioners agreed to the appointment of Commissioner Steve Andrews to the MCP. Bob Murray and Darren Lahr volunteered to be the HRA representative to the EDA (city commission). As both candidates qualify to serve on the EDA, the two volunteers drew straws. By a draw of the straw, the HRA members agreed to recommend the name of Commissioner Darrin Lahr to City Council for appointment to the EDA. The Mayor and Council appoint all city commissioners. Because of a previous conflict of interest with HRA members being on the Monticello Senior Alliance, Ben Smith and Steve Johnson will continue as the HRA representatives on the Alliance. The HRA members received a copy of the 1971 HRA Bylaws. With the need to amend Article III - Meefinu& Section I., Annual M i a and Section 2., Re—lar Meetings ; Brad Barger made a motion to obtain copies of boiler plate HRA Bylaws from Attorney Bubul. The intent being for the commissioners to read and review prior to the May meeting for consideration of other needed amendments. Steve Andrews seconded the motion. The commissioners requested the obtained bylaws be mailed in advance of the regular agenda allowing ample time to review. With no further discussion, the motion passed unanimously. $, Co sid ation to amend the amended and restated Private Redevelopment Contract between the HRA and Ronald S Musich. Steve Andrews retracted his comment of March 5, noting the average income levels for Wright County were lower than he anticipated, therefore, he supports the use of TIF assistance for the Fay-Mar expansion. HRA MINUTES APRIL Z 1997 With the submittal of evidence for the "but for" test, Bob Murray made a motion to arneW the amended and restated Private Redevelopment Contract between the HRA and RonM S. Musich dated December 15, 1994 as follows: $50.000 NPV for site improvements associated with the expansion. pay-as-you-go financial method, payment upon receipt of evidence of completion and payment of site improvements. Site improvement reimbursement to developer from available tax increment and after retirement of HRA 150,000 debt for original up -front land acquisition. Construction commencement date. June 1, 1997, and construction completion date, December 1, 1997, for the minimum improvements of the expansion (20,000 sq R manufacturing space). The increase of twenty new jobs at an average wage of at least 58.50 per hour by no later than two years from the issuance of the Certificate of Completion. Annual HACA Penalty from TIF Surplus. Steve Andrews seconded the motion and with no further discussion the motion passed 4-0-1. Yeas: Murray, Andrews, Lahr, and Frie. Nays: None. Abstention: Barger. Barger abstained because of the business relationship between Suburban Mfg. and Fay - Mar. HRA members received a copy of the appraisals for 218 From Street and 3 Walnut Street as prepared by John Farrel. Rockford. MN. The From property appraised at 589,300 and the Walnut property appraised at $86,000. The EMV for payable 1996 are $65.900 and $57,700 respectively. HRA members felt the appraisals were high. One commissioner felt the appraiser may have been influenced. Commissioner Frie questioned the appraisals. In particular, three of the value adjusttaem berm: View, condition. and gross living area. Frie feh most appraisers would throw out two of the three comparables due to inconsistency with reasonable appraisal guidelines. Recent appointed HRA members questioned the purpose of the TIF Plan without the approval of the Downtowm?iverftont Revitalization Plan as pan of the Monticello Comprehensive Plan. It appeared to some members that perhaps the can was before the horse as it relates to the following items: Assurance of necessary rezoning, lath of available liquor licenses, potential of parcels in the flood plain. and the lack of a developer as the driving force. HRA discussion and comments: Recognized appraisals were high but purchase price may be higher in future if relocation costs were a factor. Prefer to buy low and sell high, offer $65,000. Appraisals high without a plan, consider an option. An option doesn't take the property off the market. it's more or less a right of fist refusal. The unknown time Brame of an option can make an option difficult to sell or convince. Council Liaison Carlson reported the Council plans to plate the request for additional liquor licenses on a ft l HRA MINUTES APRIL 2, 1997 referendum. Acquisition can also inspire a developer said another member. Dan Frie made a motion authorizing the preparation of a letter to the property owners of Block 54 and 64 to gage their level of interest to enter into a purchase option with the HRA. An option not an offer. Bob Murray seconded the motion and with no further discussion, the motion passed unanimously. Consideration of pMaert updates a) T.J. Martin, Inc. - Private Redevelopment Contract and Assessment Agreement executed by HRA and officers of T.J. Martin, Inc. Building permit not issued. b) Prairie West Second Addition - First, the HRA discussed the need to incorporate language into Private Redevelopment Contracts which would serve as an incentive for developers to be accountable for completion of improvements or minimum improvements as agreed upon within an executed contract. Costs associated with amending a contract due to delays caused by a developer as deemed by the HRA would be at the expense of the developer. One member felt the R A's option may be a developer's cost. Koropchak noted some HRAs have a non -returnable fee with the application of TIF. The HRA will address this item with the re -assessment of the TIF i olicies and Preliminary Agreement or upon drafting of new contracts. The original Private Redevelopment Contract dated July 3. 1996, between the HRA. City, and Cedms Creek Craftsman. Inc. was amended the 13th of January, 1997, through an agreement of all parties. The amendments included the final plat of Prairie West Second Addition to be filed and recorded by April I, 1997 and the commencement date for construction of two twinhomes or four units to begin by July I, 1997. The twinhomes or four units for construction are located in Phase I of the Second Addition or within the TIF District. Previously, the developer has received two reminder letters pertaining to the Private Redevelopment Contract. Koropchak faxed the letter of April 1, 1997, to the developer recommending attendance at the HRA meeting to request an extension rather than default on the contract. With no request from the developer, the HRA authorized a Letter of Default as drafted by Attorney Bubul be mailed via cenifted mail to the developer. c) Redevelopment of Mall - Redeveloper Ken Barthel appears interested in the redevelopment ofthe mall or perhaps another site. He requested the HRA suggest a second she of approximately two city blocks within TIF District No. 1-22 for redevelopment. HRA members felt a redeveloper should pick a she and make o proposal to the HRA for redevelopment. The HRA extended an invitation to Ken Barthel and Brad Johnson to attend the May HRA meeting to give a presentation or an update of proposed projects. HRA MINUTES APRIL 2, 1997 Chher business - a) Dai Frie made a motion to pay HRA monthly bills with the exception of the Hoisington Marcb 6, 1997 invoice which was subject to approval by the MCP for satisfaction and completion of Tasks 1 through 4. Bob Murray seconded the motion and with no further discussion, the motion passed unanimously. b) HRA members set an orientation date of May 7, 1997, 6:00 p.m. or one hour prior to the regular HRA meeting. The HRA Attorney and Consultant will conduct the orientation for HRA and Council members. 7be HRA meeting adjourned at 10:35 p.m. 011ie Koropchak, Executive Director HRA AGENDA MAY 7, 1997 3. Consideration of adding items to the agenda Consideration to authorize Ehlers and Associates to begin preparation for establishment of TIF District No. 1-23. A. Reference and Backgro_ und. This may be premature; however, background information is provided. Jeff O'Neill. Fred Patch. and myself met with Chuck Van Heel and John Gries relating to a proposed industrial project. PROPOSED PROJECT Mr. Van Heel. Allied Companies, the developer, plans to construct a 44,0110 sq ft facility for lease with an option to purchase to Midwest Graphics. Midwest Graphics is a printing company whose assembly/warehousing division is located at 9530 Fallon Avenue and its telemarketing operation in the 2(X) block of Pine Street, Monticello. The company owner and president is Steve Krenz who resides in Big Lake, Mr. Krenz's mother is a resident of Mississippi Shores. Their printing operation currently is in Minnetonka. The developer would purchase the 4 -acres to the immediate north of the 9530 facility within in the Monticello Commerce Center from the owner, Mr. Krenz. The proposed project is a 440)) sq ft tip -up panel Fabco facility: MAN) sq 0 packaging. warehousing, and printing. X.(XX) sq ft office of which 3,7(X) sq 11 is telemarking space. Twenty-two new jobs at an average wage of $7.50 per hour plus benefits. ISVIIF The developer, owner, H RA Attorney Bubul, and myself are working to see if the project qualifies for TIF. The Minnesota Statutes has a requirement relating to "Green Acres" property of which the Monticello Commerce Center property, original PID# 155-011- (NX)171, some 92 acres was under "Green Acres". It is my understanding from the County Auditor's Office that the parcel was removed from "Green Acres" in November 1945 which has a live -calendar year window. Since the five-year window expires in year 2(X)0. the proposed facility must be 85% manufacturing or production space of tangible personal property, including processing resulting in the change in condition of the property. The printing space qualifies as manufacturing space; however, the warehousing, packaging. telemarketing and office space does not qualify as part of the 85% manufacturing space. Mr. Krenz and Jeff Gongoll, Allied Companies, will he present at the HRA meeting to present the proposed project. 95% of a 44,0(X) sq ft building is 37,4(X) sq ft. HRA AGENDA MAY 7,1997 Let's assume the Statutory issue is resolved. Next, does the proposed project ft the HRA's Local TIF Policies and average wage criteria? Will the developer provide HRA with evidence to satisfy the "but for" test? How will the 10% local contfttion be met? Certainly the proposed project generates sufficient tax increment to provide TIF assistance to the project. Preliminary projections show approximately $300,000 NPV of available maemeot over 9 years. Because the project is on an aggressive timeframe to by-pass the increased sanitary sewer hook-up fee, the HRA maybe requested to consider authorizing Ehlers and Associates, Inc. to begin preparation for establishment of TIF District No. 1-23, an Economic District. Normally, the developer and the HRA have executed a Preliminary Agreement and the HRA has received a $5,000 cashier check and a copy of the land purchase agreement. Remember, establishment of the TIF District is not the same as preparing the Private Redevelopment Contract. The Contract defines the term and level of TIF assistance to the developer. 716 would still need to be negotiated and is best not discussed in the presence of the developer. The developer initially had no problem with the pay-as-you-go financial method. Example of TIF assistance for land write-down: $35,000 per acre x4 acres = $140,000 NPV. Perhaps, site improve:mems? Req•,ust proforma from developer to determine the financial gap to make the project doable. Enclosed is a copy of the Local TIF Policies, map of the proposed project area, letter relating to job creation, and proposed TIF schedule. HOUSING AND REDEVELOPMENT AUTHORITY City of Monticello TAX INCREMENT FINANCING POLICY Program Purpose: The Monticello Housing and Redevelopment Authority will utilize Tax Increment Financing to support the community's long-term economic and housing goals. Policy Considerations: The HRA will analyze and evaluate Tax Increment Financing proposals based upon the following policy considerations. Each project shall be measured against these considerations and the projects value shall be determined, based upon meeting these considerations. 1. The project shall be consistent with the City's Comprehensive Plan. 2. The project shall demonstrate long-term economic and/or housing benefits to the community. 3. The project shall create and/or retain employment for Monticello residents. a. The project shall increase moderate priced housing options for area residents. 5. The project shall facilitate the redevelopment or elimination of "substandard" or "blighted" areas as determined by the HRA. 6. The project shall facilitate the "clean-up" of environmentally unsound property. 7. The project shall provide additionalpublic funding for public improvements including utilities and/or park development which would not otherwise be available. 8. The project shall be deemed to promote additional desired "spin-off" development. 9. The project shall demonstrate "community involvement" including demonstrated degrees of the various factors:' a) Local residency of the company,s owners and employees,. or b) Local residency of the .contractors involved in the project, or c) Membership in local business organizations, oz d) Other similar factors. THUJAS rARY TIF KLSEA ROAD 39 TIF TIF TJF to Is �+T 1-1! 40 1J, E _44 Ilia -4- - IVA T V12 ............ cc -go MIDWEST GRAPHICS Ter" Mvioin• rr..A.nwn• 1 WN11—I April 3, 1997 TO: Jeff Congoll FROM: Steve Kranz RE: Monticello Project I am happy that you are receiving cooperation from the city on our project. I am anxious to discuss the preliminary plane and coats. I have provided the information you have regested below regarding the effect of our business expansion. 1. Present full time positions in Monticello: 20 4 2. New full time positions created by the project: 22 N 3. Average wage par now position: $7.50/hour 4. Company paid fringe benefits: Retirement Plan health Insurance Short Tom Disability Life Insurance SK:cl IIwO. nlp.1,1 M!1 A 1,"/ rn.r+r�uo, rlucwu 11111 fit ell •41.1— 111 .12,911"JI / HRA AGENDA l _ MAY 7, 1997 PROPOSED TIF SCHEDULE MIDWEST GRAPHICS Wed, May 7, 1997 HRA authorizes Ehlers to prepare TIF District. Negotations begin for level of TIF assistance in Private Redevelopment Contract. Wad, May 21, 1997 Ehlers distributes TIF Plan to taxing jurisdictions. Tues, June 3, 1997 Planting Commission adopts resolution. Wed, June 4, 1997 HRA adopts resolution and requests calling for public hearing. HRA review draft copy of Private Redevelopment Contract for approval. Mon. June 9, 1997 City Council carts for public hearing. Thurs. June 12 & 19, 1997 Public hearing notice appears in local newspaper. ' Mon, June 23, 1997 Cay Council holds public hearing and adopts resolution. Tues, Jure 24, 1997 Building permit can be issued. �� 3 HRA AGENDA MAY 7, 1997 John Komarek, developer of the Prairie West Fust Addition and Prairie West Second Addition, requested to be on the HRA agenda for an update on the redevelopment project. There appears to be some unresolved issues relating to the design standards for the storm sewer rate control and treatment of ponds between the developer and the City Engineer. Secondly, it appears Outlot A of the preliminary plat was deeded to the City via a Quit Claim Deed at the request of Administration or the Parks Commission. This is inconsistent with the Contract between the developer, City, and HRA. The Contract states the developer will dedicate to the City via the plat, Outlot A, satisfying the city's park dedication requirement. Through the Quit Claim process there is no park dedication or no guarantee the parcel would remain as a park. Outlot A can still be dedicated to the City on the final plat if the City become a party to the final plat. Contract i At the April 2 HRA meeting, the commissioners authorized a letter of Default as drafted by Attorney Bubul be mailed via certified mail to the developer. See Exhibit A. The intent of the letter of default was to encourage the developer to keep the project on target. Previous to the letter of April 7, 1997, Mr. Komarek received two other letters regarding the potential of default. Originally the plat was to be filed and recorded by December 31, 1996, this was amended to April I, 1997. What becomes important is that four twinhomes at a minimum EMV of $150,(0() each and located within the TIF District are constructed by the completion date of December 31, 1997, or that the Assessment Agreement is filed prior to December 31, 1997, recording the minimum EMV of the twinhomes and fourplex units. Additionally, four units or one fourplex must be completed by December 31, 1999, at an EMV of $130,(99) each. And two units of a second fourplex must he completed by December, 31, 1999, at an EMV of $1300)1 each. These units are located within the TIF District. The Assessment Agreement to be recorded with the final plat. At the closing of the Hanawah, Banyai, Gille, and Katzmarek parcels; the HRA provided up -front assistance of $217,(KX) for redevelopment of the project area. Within the TIF District, the developer received 532,5()) (up -front) for the Banyai and Hanawah properties and will receive an addition $32,5(X) per the contract. Outside the TIF District but within the redevelopment project area, the HRA purchased the Gine property from the n City for $40,OW ($25,0(10 General Fund and $15,0110 Surplus) and deeded the parcel to HRA AGENDA MAY 7, 1997 Komarek via a Quit Claim Deed. Additionally, the HRA paid Komarek $145,000 for the Katzmarek parcel which he agreed to dedicate Outlot A of the preliminary plat to the city satisfying the park dedication requirement. Lastly, upon meeting the requirements of the contract, the redeveloper will receive an additional 565,000 (pay-as-you-go). However, the contract states commencing in August 1999 and from the first 60% of "available tax mctemennt" the HRA will begin to recovery its cost of $65,000 NPV @ 8.5% ending August 2012. The Redeveloper's pay-as-you-go payment of $65,000 NPV @ 8.5% from the remaining 40% of -available tax increment" ending August 2018. The HRA committed a total assistance of 5315,000 within the redevelopment project area to encourage the removal of blight for the development of quality housing. Within the April 7 Letter of Default, Mr. Komarek was given 30 days from the date of receiving the letter to cure the default. The 30 -day notice expires on May 8. The HRA should consider the following actions. B. Alternative Action - I. Proceed to enforce the terms of the contract. 2. Continue to encourage the recording of the final plat by no Tater than December 1997 and the Assessment Agreement. (Amend the Contract). 3. Ignore the Contract. C. 'The HRA must keep in mind the TIF assistance is public dollars. This is a good redevelopment project as it meets two objectives of the HRA: Removal of blight and the development of quality housing. All parties, l believe entered into the contract in good- Ikith. D. SllMwaW&M t8: Letter of Default and map of preliminary plat for Prairie West Second Addition. The high- lighted area is the TIF District. I s! 250 East Broadway P. O. Box 1147 Monticello, MN 55362.9245 Phone: (612) 295.2711 Metro: (612) 333.5739 Fax: (612) 295.4404 Mr. John Komarek Cedrus Creek Craftsman, Inc. 12420 Armitage Avenue NW Monticello, MN 55362 RE: DEFAULT NOTICE Ott I_ -� April 7, 1997 E X Y\ i k t CERTIFIED MAIL Contract for Private Redevelopment by and among the City of Monticello, Minnesota, Cedrus Creek Craftsman, Inc. and the Housing and Redevelopment Authority of the City of Monticello, dated July 3, 1996, as amended January 13, 1997 (the "Contract"). Dear John: As directed by the HRA board of commissioners at its April 2, 1997 meeting, this letter will notify you that you are in default under Section 4.5 of the above Contract, as amended on January 13. 1997. that section requires that the final plat for Phase I be filed and recorded by April 1, 1997. As provided in Section 9.2 of the Contract, you must cure the default by arranging for approval and filing of the plat within 30 days after the date you received this letter. If that does not occur, the HRA may terminate or suspend its performance under the Coutmct, including without limitation any further tax increment payments, or take any other action available to the I IRA to enforce its rights under the Contract. The HRA may also assert its right to repossess and take title to the "City Propeny," which as you may recall was conveyed to you subject to such a right by the HRA until Phases I and 2 are corMlete. O&W oJPublle Wonb, 909 GWCoum Rd, Ma"Icetb, MN SM62 0 Phow: !9181995.3170 a F= (512) M J 170, eir. r Mr. Komarek April 7, 1997 Please contact me as soon as possihe regarding your plans regarding the plat. Sincerely, HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OFF MONTICELLO 011ie Koropchak Executive Director cc: TIF District No. 1-20 File Jeff O Neill, Assistant Administrator Bret Weiss, WSB & Associates, Inc. r; Z 138 824 173 Receipt for Certified Mail Nn Iriour wren favor to Prov �� M.1 Ilr, ort rr n Int Inln, n.nurrrol Mml ... ,1".:::1 1:, • I1,•��r u•I _ _ SENI)EM: MR JOHN KOMAREK • C. -PIM. nwo I •dla 1 b do"" AArvt[n. 1 ISO with to loc•IYe lh• • tarrpa. uwm a. «rebeo• loLswwqe•rvlc•• I1 •n om• _ "12420 ARMITAGE AVE NW . aa1 rot+ nary ar eaauf a. tti rtivu N a+. tarn .• IM w a•n fell: - • - - - 1° I01. A"Mh mo toren a w ba of tb.NrlPW99, a on t/M bcf O.Wo 1. ❑ Addresm'• Addy• 7- r4oN'rICELLd MN Ss162 deo ro, Parrot. wm.••.m.rrn.c.a •.awlw^wwnrpoc.tror w.nr.►nrmbr 7, ❑ R••trktod 0unY •Y . rtr•a..np.c.bt.rue.mwnwmo Wase.m .wawwdM ff corrwll nossmator fm fee, - J. Arthro Addressed to: ••. Anicb Wonbo RETURN MR JOHN KOMAREK++ E138024172 RECPIPT RPn_ CEDRUS CREEK CRAITSMAN INC �°� TYa ❑ Rapr[•ted n Inaueo 12420 ARMITAGE AVE NW r ❑ C00 MONTICELLO MN S5762 O E.pra• MW ❑ R•tum R•celpt fa 13 E MS 9 Ak[chnrdle� � 7, D of DN�M . r■t ,.,,. i i, a. •••w'• AdWe• IONY II r•pw•t•d +1,o / and 1•o Is p•nllmll ''•'� I d PS Form 3011, Doc~ 1891 0 uooro.:lta7aoralo CONIESTIC RMRN RECEIPT 1 1 Preliminary Plat 10 CEDRUS CREEK CRAFTSMAN 4.A PRAIRIE WEST 2ND ADDITION .t Cwt=' ... � '4 ••' -!�i 1,1�r ' f �� •� ��4 T�..4�1I4�`1 . � a ``�. / LJ� r HRA AGENDA MAY 7, 1997 At the Apel HRA meeting, the commissioners requested obtaining copies of boder plate HRA bylaws from Attorney Bubul. dbe desire of the commissioners was to review the boiler plate by-laws for comparison with the Monticello HRA by-laws of 1971. It is the intent of the commissioners to amend the HRA by-laws of 1971. I did cc3= Attorney Bubul the following day or two after the April HRA meeting; however, the request slipped by Bubul until the reminder call of a few days ago. 7berefore, the request is included with the agenda and does not leave much time for HRA members to review. Attorney Bubul reported that since many communities have eliminated their HRA's and created EDA's or Port Authorities, few HRA by-laws remain. An EDA has more powers than an HRA I � 1'1 • YI{ � � li.�. �.1 � 1 x.11 yl �11I,y1 �1 � iY � � I� � � 1 1 :� 1 Mr. Johnin, Lotus Reaby Services, will update the HRA on potential redevelopment projects for the south anchor or the mall area and the north anchor. Mr. Johnson is a developer who has worked on the downtown redevelopment projects of Chaska and Chanhassen. A group of Monticello individuals toured the areas of Chaska and Chanhassen this winter and were given a tour of the hotel developed along the Minnesota River its Cmska by Johnson. N 470 riusbum Ccntcr 200 ti.mth Sinh Stan N innals.slu MN 55402 (612) 337-9.100 t&ph— (612) 337.9310 f. CHARTERED email: 2MWkmnnty-Sr r .com STEPHE% J. BURUL Au.—y u Iia thea OW (612) 337.9228 May 1, 1997 011ie Koropchak City of Monticello P.O. Box 1147 Monticello, Minnesota 55362-9245 Dear 011ie: Enclosed for your review are samples of the bylaws of three economic development/housing authorities. 1 have enclosed: I) Revised Bylaws of the Housing and Redevelopment Authority of Columbia Heights, Minnesota; 2) By -Laws of the Burnsville Economic Developmeht Authority: and 3) Bylaws of the Columbia Heights Economic Development Authority hope these copies will assist you. Should you have any questions, please do not hesitate to give me a call. Very truly yours. IS4�gau Stephen J. Bubul SJB:gak Enclosures RESOLUTION 92-05 R86OLDTION OF HOUBING AMD RWNVEIAPKENT AUTHORITY OF COLMMIA HEIGHTS, =2UI OTIL AMMUDING AUTHORITY BY-LAWS. WHEREAS, the Bylaws of the Housing and Redevelopment Authority (Authority) are in need of a minor revision due to desire to have the Annual Meeting in May instead of February of each year. WHEREAS, the proposed change to the bylaws has been reviewed by the Authority Commissioners and staff and found satisfactory; THERE BE IT RESOLVED that the date of Annual Meeting in the Bylaws o= the Housing and Redevelopment Authority of Columbia Heights, Minnesota dated February 12, 1992 be changed from February to May in Article VI, Section 1, Annual Meetings. ?ASSED THIS 17th DAY OF March , 1992. KOTION BY: JnMRA. SECONDED BY: DUSTIN. ROLL CALL: AYESs HErNiZ, JrNDRA, DiWZN, NANROCRI. NAYSt NONE. ABSEW2 MM. 9. L, , Patricia J n secretary ee us Ho �dzha RU92000 001 IN RESOLUTION 91-01 RESOLUTION OF HOUSING AND REDEVELOPMEN AUTHORITY OF COLUMBIA HEIGHTS. MINNESOTA AMENDING AUTHORITY BYLAWS. WHEREAS. the Bylaws of the Housing and Redevelopment Authority (Authority) are in need of revision due to changes in procedures and need for gender neutrality: WHEREAS. the proposed new bylaws have been reviewed by the Autbority Attorney. Commissioners. and staff and found adequate to serve the needs of the Authority; THEREFORE BE IT RESOLVED that the attached Revised Bylaws of the Housing and Redevelopment Authority of Columbia Heights. Minnesota be adopted effective immediately. PASSED THIS 12—rftAY OF F�.e..ae y 1991. MOTION BY: SECOND® BY: yc.r.va BALE CALL: Nt�•vr>►, p"s rP"" r;, Walla, Niew.eori/cC� yi7r•✓s, �kldSchneider. Executive Director Eusebius Heintz. Chair r 000002 REVISED BYLAWS OF THE MOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS. MINNESOTA FEBRUARY 12, 1991 ARTICLE I THE AUTHORITY Section 1. Name of Authority. The name of the Authority shal 1 be the -Housing and Redevelopment Authority of Columbia Heights, Minnesota. - Section 2. Seal of Authority. The seal of the Authority shal 1 be in the form of s circle and shall bear the name of the Authority and the year of its organization. Section 3. Office of the Authority: Place of Meeting. The office of the Authority shall be at such place in the City of Columbia Heights, Minnesota as the Authority may from time to time determine by resolution. Regular and special meetings of the Board of Commissioners Mall be open to the public and shall be held in the Community Roos of Parkview Ville, 965 40th Avenue N.E.; provided, however, that upon four days written notice to the Commissioners of the place of such meeting, any regular or special meeting may be held at such place within the City of Columbia Heights as the Notice shall designate. Section 4. Powers of the Authority. The Authority, by and in its corporate name, shall have and exercise all powers, functions rights and privileges pursuant to Minnesota Statutes 469.001 at seq. Section 1. Authority. The business and affairs of the Authority shal l be managed by or under the authority of the Board of Commissioners, except as otherwise permitted by statute. Section 2. Number. Cualification and Term of Office. There shall be five Commis- sioners appointed by the Mayor of Columbia Heights and approved by the City Council. Commissioners shall be natural persons, at least 10 years of age and must reside in the City of Columbia Heights. Commissioners shall serve a term of five years with one Commissioner's tens expiring each year. Section 3. vacancies. vacancies on the Board of Commissioners occur/ng by reason of death, resignation, removal or disqualification shell be filled for the unexpired term by the Mayor in accordence with the procedures set forth in Article II, Section 2. Section 4. ggmovaI. For inefficiency or neglect of duty. or Misconduct in office, a Commissioner may be removed from office by the City Council in accordance with Mlnneslota Statute 409.010. 000003 A BV -LAMS OF THE HRA OF COLUMBIA HEIGHTS - FEBRUARY 12. 1991 - PAGE ^a ARTICLE III OFFICERS Section 1. Officers. The officers of the Authority snall be elected from among the Commissioners and shall consist of a Chair, Vice -Chair, and a Secretary - Treasurer. A Commissioner shall not hold more than one of the aoove named offices at the same time. Section 2. Chair. The Chair shall preside at all meetings of the Board of Commissioners if present. Except as otherwise authorized by resolution of the Board of Commissioners, the Chair shall sign all contracts, deeds and other instruments made by the Authority. At each meeting the Chair shall submit such recommendations and information as considered proper concerning the business, affairs and policies of the Authority. Section 9. Vice -Chair. The vice -Chair shall perform the duties of the Chair in the absence or incapacity of the Chair; and in case of resignation or death of the Chair, the vice -Chair shall perform such duties as are imposed on the Chair until such time as the Board of Commissioners shall select a new Chair. Section a. Secretary -Treasurer. The Secretary -Treasurer shall perform the duties of the office of Secretary -Treasurer and shall preside at all meetings of the Board of Commissioner* in the absence of the Chair and Vice - Chair. The Secretary -Treasurer may delegate the responsibility for recording the Minutes of the Board of Commissioner meetings to the Executive Director or to the Authority Office Secretary as is determined appropriate by the Secretary -Treasurer. Section S. Execution of Instrument&_ All deeds, contracts, promissory notes, bonds and Instruments of every kind, authorized by the Board of Commissioners shall be signed by the Chair on banalf of the Authority as well as the Executive Director, and shall be executed in the name of the Authority. Checks, including payroll checks, authorized by the the Board of Comsmissioners, shall be signed by any two of the above named officers and Executive Director as designated by Resolution. Section B. Additional Duties. The Officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority, or the By -Lars or rules and regulations of the Authority. Section T. Election or A000intmient. The Chair, Vice -Chair, Secretary- Treasurer shall be elected at the annual meeting of the Board of Commissioners from among the Commissioners of the Authority, and shall hold office for one year or until tnair successors are elected and qualified. Section B. Vacancies. Should the office of Chair, Vice -Chair, or Secretary - Treasurer become vacant, the Board of Commiscioners shall elect a successor from its members at the next regular meeting, and such election shall be for the unexpired term of said office. 000004 BY -LAMS OF THE MRA OF COLUMBIA HEIGHTS - FE9RUARY 12. 1991 - PAGE 7 The Authority shall employ an Executive Director who shall have general supervision over the administration of its business and affairs, subject to the direction of the Board of Commissioners. As assistant to the Secretary. the Executive Director snail insure that proper records of the Authority are maintained. The Executive Director (or his designee) shall act as Secretary of the meeting of the Board of Commis- sioners and shall keep a record of the proceedings in a journal of proceedings to be kept for such purposes (the Minutes of the proceedings are to be signed by the recorder plus the Authority Commissioner acting as Chair at the meeting). The Executive Director snail perform ail duties incident to the Executive Director position as may be assigned by the position description as approved by the Board of Commissioners. The Executive Director shall keep in safe custody the seal of the Authority and shall have to power to affix such seal to all contracts and instru- ments authorized to be executed by the Authority. The Executive Director shall have the care and custody of all funds of the Authority and shalt deposit the same in the name of the Authority in such bank or banks as the Board of Commissioners may select. Except as otherwise provided by Resolution of the Board of Commissioners, the Execu- tive Director shall keep regular books of accounts showing receipts and expenditures and shall render to the Board of Commissioners, at each regular meeting (or oftener when requested), an account of his/her transactions and also of the financial condition of the Authority. The Executive Director shall give such bond of the faithful performance of duties as the Board of Commissioners may determine. The Executive Director shell be appointed by the Board of Commissioners. Any person appointed to fill the office of Executive Director, or any vacancy therein, shall have such tern as the Board of Commissioners fixes, but no Commissioner of the Board of Co®issioners shall be eligible to this office. The compensation of the Executive Director shall be determined by the Board of Commissioners. The Board of Co missioners may from time to time seiploy such personnel as it deems necessary to exeraise its powers. duties and functions a proscribed by the Munici- pal Mousing and Redevelopment Law of Minnesota applicable thereto. The selection and compensation of such personnel (including the Executive Director) shall be determined by the Board of Conaissioners subject to the laws of tie State of Minnesota. Section 1. Annual Meeting. The Annual Meting of the Board of Comaissioners snail be held on the second Tuesday of February, at 7:00 P.N. at the regular meeting place of the Bard of Commissioners; provided, however. that the daze/ties of the annwl seating MAY be postponed to a subsequent data/ time coon the vote of a majority of Commissioners In office at any time taken at any regular or special seating. 000005 67—IAMB OF THE HRA OF COLUMBIA HEIGHTS - FEBRUARY 12. 1921 - PAGE a Section 2. Regular Meetings. Monthly meetings shall be held without notice at the y regular meeting place of the Board of Commissioners on the 2nd Tuesday of each month. at T:30 P.M. unless the same shall be a legal Holiday, in which event said meeting snail be held on the next succeeding secular day. In the event the date/time/meetings place of a particular meeting must be changed, the Chair may make such change deemed necessary by notifying all Commissioners by delivering (by staff) a notice to their home address at any time prior to the meeting or mailing a notice to the business or home address at least four (a) days prior to the date of such regular meeting. Section 3. Special meetlnm6 Special meetings of the Board of Commissioners may be called by the Chair, or two members of the Board of Commissioners for the purpose of transacting any business designated in the call. The call (including location of meeting) for a special meeting may be delivered at any time prior to the time of the proposed meeting to each member of the Board of Commissioners or may be mailed to the business or home address of each member of the Board of Commissioners at least four (a) days prior to the date of such special meeting. At such special meeting no business shall be considered other than as designated in the call. Three Commissioners constitute a quorum (except as noted below) for the purpose of conducting its business and exercising its pm mrs and for all other purposes, but a aasller number may adjourn from time to time until a quorum is obtained, when a quorum is in attendance, action may be taken by the Board of Commissioners upon a vote of a mmmjority of the Commissioners present (except as noted below). Exception: In regard to action on the Annual Authority Operating Budget, or revisions thereto, there must be at least four Commissioners present and the majority of those present must vote in favor of such for the matter to be approved. Section 1. Order pf Business. At the regular meetings of the Board of Commission - ere the following shall be the Order of Business: I. Roll Call 2. Reading and approval of Minutes of the previous seating. 3. Bills and communications. a. Old Business 6. New Business 6. Items not contained on the Agenda T. Report of the Executive Director Upon direction of the Chair, or the motion by two members of the Board of Comats- sionors, all resolutions shall be in writing and shall be copies in the journal of the proceedings of the Board of Commissioners. 000006 'BY-LAWS OF THE MRA OF COLW481A HEIGHTS - FEBRUARY 12, 1991 - PAGE S IN The voting on all questiau coming before the Board of Cooissionars shall be by the Chair calling for you and nays an the Questions and shell be entered upon the Minutes of each meeting. The Chair and all members of the Board of Cteaissioners at every meeting of said Board of Commissioners shall be entitled to a vote. In the event that any Commissioners shell have a personal interest of any kind in a matter then before the Board of Comissiarers, the Comfsissioners shall disclose his/her interest and be disqualified froe voting upon the matter, and the Secretary shall so record in the Minutes that no vote was east by said Cossaissioner. The By -Laws of the Board of Casmissloners shall be amended by Resolution only with the approval of at least a majority of the Commissioners in office at any time. These By -Laws were adopted as the By -Laws of the Authority by the Board of Commissioners on ,Fi'6.y..+— i2 bt/by-laws revised 1/2 Patricia Andre, Se Mary -Treasurer 000007 — Approved by BDA: August 19, 1991 Amended by BDA: August 16, 1993 BY -LATS OF MM BURNSVILLE BCOMKX0 DBVBLOP?=T AOTEORITY 1. The Authority section 1.1.NalThe name of the Authority shall be the Burnsv ill Economic Development Authority (hereinafter, the •Authorit •), and its governing body shall be called the Board of Commissioners (hereinafter, the "Board•). Section 1.2. office. The principal office of the Authority shall be at City Hall, 100 Civic Center Parkway, Burnsville, Minnesota 55337. Section 1.3. fiml. The Authority shall have an official seal. a. organisation Section 2.1. �gtsThe ufrichrs of the Authority shall consist of a President, Vice President, a secretary, a Treasurer and an Assistant Treasurer. The President, Vice President, Treasurer, and secretary shall be elected annually, at the annual '4 meeting. No Commissioner may serve as President and Vice President at the same time. The offices of secretary and Assistant Treasurer need not be held by a Commissioner. Section 2.2. President. The President shall preside at all meetings of the Board. Section 2.3. Vice Presiden The Vice President shall preside at any meeting of the Board tn the absence of the President and may exercise all powers and perform all responsibilities of the President if the President cannot exercise or perform the same due to absence or other inability. Section 2.4.in the event of the absence or inability of the Pres dent and the Vice President at any meeting, the Board may appoint any remaining Commissioner as President Pro Tem to preside at such mooting. Section 2.8. The Treasurer shall receive and be responsible for Author ti y money, shall disburse authority money by chock only (in accordance with section 4.3 heroin), troop an account of all Authority receipts and disbursements and the nature and purpose relating thereto, shall file the Authority's financial I statement with its secretary at least once a year as set by the Authority, and be responsible for the acts of the Assistant Treasurer. L By—Isws J� section 2.6.Assistant Tres . The Assistant Treasurer shall have all the powers and dut es of the Treasurer if the Treasurer is absent or disabled. Section 2.7. secretary. The secretary shall keep or cause to be kept minutes of all meetings of the Board and shall maintain or cause to be maintained all records of the Authority. The Secretary shall also have such additional duties and responsibilities as the Board may from time to time and by resolution prescribe. Section 2.8. Executive Director. The Rxecutive Director shall be designated from time to time by the Authority, shall be the chief appointed executive officer of the Authority, and shall have such additional responsibilities and authority as the Board may from time to time by resolution prescribe. The Executive Director shall serve at the pleasure of the Board. Section 2.9. Advisory Committees. The Authority may by resolution establish one or more advisory committees to the Authority. b. procedures of board of Commissioners J . • section 1.1. Annual Meeting. The annual meeting of the Board shall be held at 7100 p.m. on the 3rd Monday of the month of January in each year. Section 3.2. Regular Meetings. The board shall hold regular meetings on the 3rd Monday of each month in each year, cozmencing at 7i00 o'clock p.m., C.T., or at such other time as the Board may determine. Section 3.3. 92acial Meatinn. special meetings of the Board may be called by any two Commissioners or by the Executive Director. The Executive Director or the secretary shall post notice of any special meeting in the principal office of the Authority no less than three days prior to ouch special meeting. Section 2.4. Qom. A Quorum of the Board shall consist of three Commissioners. in the absence of a Quorum, no official action may be taken by, on behalf of, or in the name of the Board or the Authority. Section 7.6. Zion. Resolutions of the board ehdIl be doomed adopted f approved by not loss than a simple majority of all Commissionors present. Resolutions may but need not be read aloud prior to vote taken thereon and may but need not be executed after passage. y Hy -Lava Section 3.6. Rules of order. The meetings of the Hoard shall be governed by the most recent edition of Robert's Rules of Order. 4. Miscellaneous Section 4.1. Fiscal Year. The fiscal year of the Authority shall be the same as the City's fiscal year. Section 4.2. Treasurer's Bond. The Treasurer shall give bond to the state conditioned for the faithful discharge of official duties. The bond must be approved as to form and surety by the Authority and filed vith the Secretary and must be for tvice the amount of money likely to be on hand at any one time as determined at least annually by the Authority, provided, however, that said bond must not exceed $300,000. Section 4.3. Checks. An Authority check must be signed by the Assistant Treasurer and the President. The check must state the name of the payee and the nature for vhich the check vas issued. Section 4.4. Financial statement. The Authority shall examine the financial statement together with the treasurer's vouchers, vhich financial statement shall disclose all receipts and disbursements, their nature, money on hand and the purposes to which it shall be applied, the Authority's credits and assets and Its outstanding liabilities. if the Authority finds the financial statement and treasurer's vouchers to be correct, it shall approve them by resolution. Section 4.5 Report %a City.The Authority shall annually, at a time designated by the City. make a report to the City Council giving a detailed account of its activities and of its receipts and expenditures for the preceding calendar year. The Authority shall, at the City's request, make available all records necessary to conduct an audit of the Authority's finances. Section 4.6. The Authority shall annually send its budget to the City Council vhich budget includes a vritton estimate of the amount of money needed by the Authority from the City in order for the Authority to conduct business during the upcoming fiscal year. Section 4.7. 8mulovoea. The Authority may eemmpploy a chief enginoor;'technical experts and agents and other omployces as it may require and determine their duties, qualifications and Icompensation. By -Laws 1 Section 4.6. Services. The Authority may contract for the services of consultants, agents, public accountants and others as needed to perform its duties and to exercise its powers. The Authority may also use the services of the City Attorney or hire a general counsel, as determined by the Authority. Section 6.9. The Authority may purchase the supplies and mater als t needs. The Authority may use the facilities of the City's purchasing departmentThe City may furnish offices, structures and space, stenographic, clerical, engineering and other assistance to the Authority. Section 0.10. All contracts, notes, and other written agreements or instruments to which the Authority is a party or signatory or by which the Authority may be bound shall be executed by the president and the Executive Director. if the Executive Director is absent or otherwise unable to execute a document, the Assistant Treasurer may execute the document. Section 4.11.- These By -Lava may be aaended by the Board by ma or ty vote of all the Commissioners, provided that any such proposed amendment shall first have been delivered to oath Commissioner at least five, days prior to the meetirsg at which such amendment is considered. ' Approved by the Economic Development *Authority of the City of Burnsville thio 16th day of August, 1997. Dan el C. McElroy, Aeld WEST t (/ 6d Susan P. olosen, socretary BYLAWS OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY ARTICLE 1 - THE AUTHORITY Section I. NAME OF AUTHORITY. The name of the Authority is the "Columbia Heights Economic Development Authority." Section 2. OFFICE OF AUTHORITY. The offices of the Authority are at City Hall in the City of Columbia Heights, Minnesota. The Authority may hold its meetings at such other place or places as it designates by resolution. Section 3. COMMISSIONERS. The Authority is governed by seven commissioners appointed in the manner prescribed by City Council Resolution No. (Enabling Resolution) and Minnesota Statutes, Sections 469.090 to 469.1081 (Act). Section 4. OFFICIAL SEAL. The Authority shall have an official seal, which shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. ARTICLE 11 - OFFICERS Section I. OFFICERS. The officers of the Authority are the President, the Vice - President, the Secretary, the Treasurer and the Assistant Treasurer. The President, Vice President, Treasurer and Secretary shall be elected annually, at the annual meeting. The Assistant Treasurer shall be elected at the organizational meeting of the Authority and shall serve until another person is elected by action of the Authority. No commissioner may serve as President and Vice President at the same time. The offices of Secretary and Assistant Treasurer need not be held by a commissioner. Section 2. PRESIDENT. The President presides at meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the President signs contracts, deeds and other instruments made by the Authority. At each meeting, the President may submit recommendations and information concerning the business, affairs and policies of the Authority. At the annual meeting, the President must submit to the Authority a report summarizing the activities and programs of the Authority for the past year and containing the President's recommendations for Authority activities for the ensuing year. Section 3. VICE-PRESIDENT. The Vice -President performs the duties of the President in the absence or incapacity of the President; and in case of the disability or absence of the President, or in the cave of a vacancy in the office of President, the Vice -President performs the duties of the President until a successor has been appointed and qualifies. Section 4. SECRETARY. The Secretary performs the duties of a secretary for the Authority. cmuMN sa•�a Section 5. TREASURER The Treasurer has the duties given by the Act Section 6. EXECUTIVE DIRECTOR The Columbia Heights City Manager is the Executive Director of the Authority and has general supervision over the administration of its business and affairs subject to the direction of the Authority and signs contracts, deeds and other instruments made by the Authority. The Executive Director is responsible for the management of the projects and general affairs of Authority under the direction of the Commissioners. Section 7. OTHER ADMINISTRATIVE OFFICERS. Subdivision 1. Assistant Segmary. The Authority may designate an assistant to the Secretary to keep the records of the Authority, record the matings of the Authority in a journal of proceedings to be kept for that Purpose and to perform the duties of secretary under the direction of the Secretary. The assistant must keep in safe custody the seal of the Authority and may affix the seal to contracts and instruments authorized by the Authority. Subd. 2. Assistant Treasurer. The Assistant Treasurer of the Authority has custody of funds of the Authority. The Assistant Treasurer must deposit the funds in the name of the Authority in a bank or banks selected by the Authority. The Executive Director and the Assistant Treasurer must sign orders and checks for the payment of money and pay out and disburse such monies under the direction of the Authority. Except as otherwise authorized by resolution of the Authority, orders and checks must also be countersigned by the President. The Assistant Treasurer must keep regular books of accounts showing Authority receipts and expenditures and render to the Authority, at the annual meeting (and when requested by the Authority), an account of the financial condition of the Authority. Subd. 3. 0=1y Executive Director. The Columbia Heights Community Development Director is the Deputy Executive Director and performs such duties and services as specified by the Executive Director, subject to direction of the Authority. In the absence or incapacity of the Executive Director, the Deputy Executive Director may sign contracts, deeds and other instruments made by the Authority. Section g. COMBINING ADMINISTRATIVE OFFICES. Administrative offices may be combined. Section 9. ADDITIONAL DUTIES. The officers of the Authority perform other duties and f actions as may from time to time be required by the Authority, these bylaws or the rules and regulations of the Authority. Section 10. VACANCIES. If the office of President, Vice -President, Treasurer, Assistant Treawra or Secretary becomes vacant, pursuant to Minnesota Statutes 351.02 or by other provisions of law, the Authority must elect a successor at the next regular meeting or at a special meeting called for that purpose. The successor serves for the unexpired term of the office. at40s aau:u1.•u Section I. ANNUAL MEETING. The annual meeting of the Authority is held on the i third Tuesday of January at 7:00 p.m. at the regular meeting place of the Authority. Section 2. REGULAR MEETINGS. Monthly meetings are held without notice at the regular meeting place of the Authority on the third Tuesday of each month at 7:00 p.m. unless that date is a legal holiday, in which case the meeting will be held on the next succeeding business day. Unless otherwise fixed by resolution of the Authority, regular meetings commence at 7:00 p.m. Section 3. SPECIAL MEETINGS. Special meetings of the Authority may be called (i) by the Authority by motion, or (ii) by the Executive Director who must then mail or deliver notice of the meeting to the members of the time and place of the meeting at least two days before the meeting, and must post notice of the meeting in the Authority's offices at least three days before the meeting. At a special meeting, no business may be considered other than designated in the call, but if all the members of the Authority are present at a special meeting any business may be transacted at such special meeting by unanimous vote. Section 4. QUORUM. The powers of the Authority are vested in the commissioners in office from time to time. Four commissioners constitute a quorum for the purpose of conducting business, but a smaller number may adjourn from time to time until a quorum is present, and when a quorum is not present, a smaller number may adjourn the meeting. Section S. ORDER OF BUSINESS. The following is the order of business at regular meetings of the Authority. 1. Roll call. 2. Approval of minutes of the previous meeting. 3. Reports of the Executive Director. 4. Unfinished business. S. New business. 6. Adjournment. Section 6. RESOLUTIONS: CONDUCT. Resolutions must be in writing and placed in the journal of the proceedings of the Authority. The meeting will be conducted in accordance with Roberts Rules of Order, Revised. Section 7. MANNER OF VOTING. Voting on questions coming before the Authority must be entered in the minutes of the meeting, When a quorum is in attendance, action may be taken by the Authority upon a vote of the majority of the commissioners. Section I. FISCAL YEAR. The fiscal year of the Authority shall be the same as the City's fiscal year. •r/HN! CW /!•1! C Section 2. TREASURER'S BOND. The Treasurer shall give bond to the state conditioned for the faithful discharge of official duties. The bond must be approved as to form and surety by the Authority and filed with the Secretary and must be for twice the amount of money likely to be on hand at any one time as determined at least annually the Authority, provided, however, that the bond must not exceed $310,000. Section 3. REPORT TO CITY. The Authority shall annually, at a time designated by the City, make a report tot he City Council giving a detailed account of its activities and of its receipts and expenditures for the preceding calendar year. The Authority shall, at the City's requm make available all records necessary to conduct an audit of the Authority's finances. Section 4. BUDGET. The Authority shall annually send its budget to the City Council which budget includes a written estimate of the amount of money need by the Authority from the City in order for the Authority to conduct business during the upcoming fiscal year. Section S. SERVICES. The Authority may contract for services of consultants, agents and others as needed to perform its duties and to exercise its powers. The Authority may also use the services of the City Attorney or hire a general counsel, as determined by the Authority. The Authority may not hire temporary or permanent employees without prior approval of the City Council. Section 6. AMENDMENTS TO BYLAWS. The bylaws of the Authority may be amended only with the approval of at least four commissioners at a regular meeting or at a special meeting called for that purpose. Approved: , 1996. •nnsu 01462 RESOLUTION NO. -M VA A RESOLUTION APPROVING THE APPOINTHENT OF THE COMMISSIONERS Dy THE HOUSING AND REDEVELOPIENT AUTHORITY OF Monticello , MINNESOTA BE IT RESOLVED, by the vil lav Council of Monticello , Minnesota, That the appointment by the Mayor (Manager) of Monticello , Arra Gloria Born Vern William Minnesota of Grimm , lagan , Bra ch rte' r and Johnson Vo serve as Commissioners of the Housing and Redevelopment Authority of Monticello , Minnesota. For the period set opposite their names in .the Certificate of Appointment dated Marah Zi , 19da_, be aud.the same is hereby approved. The motion to adopt such resolution was ascended by B. Mart�Me and upon roll call the following votedt REAS: Schlott, Mmua , IMrtle , •FarklipE, PanAbme, NAYSt Non" Thereupon the presiding officer declared said resolution duly adopted and passed. Passed: March 21 A Yimanagari (SEAL) A,ttt�ee_t t p Publdeh'ed 1 Y nBSOLVTION 80.1 BE IT KESOLVBD BY T116 UOMMI8SIONBKS Of Tale HOUSING ABL nBDBVBLOPMBMT AUTn0XITT OF NONTIUELLO, MINNESOTA That the Housing and dedevelopment Authority of Monti- cello, Minnesota, be and it hereby is organised pursuant to the Municipal Housing and Bedevelopm®t Law of Minnesota, and is now authorized to transact'busineaa and exercise its powers In its area of operation as defined in said law. After discussion of the roaolution,Commissioner Johnson moved that said resolution be fanally adopted as introduced and read. The motion was soconded by Loemiesloner Smedstad. ,The question being put upon the final adoption of said reso- lution, the roll was called with the rollowing results %seat Ane Orimsmo, Vm. J. Johnson, Vera Smedstad, noma Branch, Gloria LaBata Day None , The chairman declared such motion'arried and the reso- lution finally adopted. The following resolution was than, Introduced -by Uot®is- Dmedatad, road in full by the Socretory and considarad by the Authorityt M890LUTION NO - i BB IT ng9oLYED BI TnB UOMNeSSIONFA OF TnK MOUSING AND NEDBVBLOPMENT AUTnOnIT•T Of MOM'r1a:aLLO, MINNESDTAt That the following bylaws be and they are hereby adopted and approved as and for the bylaws or the Housing and Mede- volopment Authority of Monticello, Al. renesotat BTUWS OF Tnb nOUSING AND OF nBDBYQGy etomMOVI iroaIrr lu8LL0 MINNESOTA ANTIOLK I . Tn1 ILUMVNITY Section 1. pegg g Authority. The name of the Authority shall be the "Housing said Redevelopment Authority of Monticello, •� Minnesota". Section Z. $ggl gj Autharity. TAe seal of the Autb. ority shall be in the form of a circle and shall bear the name or the Autnority and the year of its arganizatione 0 A . 1 shell select a new Chairman. Soction i. Secretary -Treasurer. The Secretary-Treasuror shall porforn the duties of a Secretory -Treasurer for the Authority. Section 5. Rnooutiyn Director. Tho Authority shall employ anABaecutive Director who shall have genoral super- vision over tho administration of its business and affairs. subject to the direction of the Authority. He shall be charged with the manageswnt'of'tho housing project* of Authority. As assistant to the Soarstary-Treasurer, the Ssoeutivo Director in his own name and title dull tap the records of the Authority, shall act as Secretary of the ae*UW of the s Section ). Office Qyf Authority. The offices of the Q ••� Authority shall be at the Village Hall in the village of +,&/ „d y t� Monticello, State of Minnesota, but the Authority may hold Its meetings at such other place or places as it may desig- nate by resolution. ys 0 AKTItL� -rC FICEMS Section 1. Officers. The officers of the Authority. sabll be a Chairman, A Vice-chairman, and a Sectetary-Treasure . -� Section 2. Chalrmon. The Chairman shall preside at all meetings of the Authority. Except as otherwise author- ised by resolution of the Authority, the Chairman shall sign contracts, deeds and other instruments made by the Olt -,all Authority. At each meeting the Chairman shall submit such rdcommendations and information as he may consider proper concerning the business, afflare and policies of the Authority. + Section ).' Vicl-Chairman. The Vloo-Chairman whall par - form the duties of. the Chairman in the absence or incapacity of the Chairman; and in case of the resignation or death of the Chairman, the Vloe-Chairman shall perform ouch duties as are imposed on the Chairman until,such time as the Authority shell select a new Chairman. Soction i. Secretary -Treasurer. The Secretary-Treasuror shall porforn the duties of a Secretory -Treasurer for the Authority. Section 5. Rnooutiyn Director. Tho Authority shall employ anABaecutive Director who shall have genoral super- vision over tho administration of its business and affairs. subject to the direction of the Authority. He shall be charged with the manageswnt'of'tho housing project* of Authority. As assistant to the Soarstary-Treasurer, the Ssoeutivo Director in his own name and title dull tap the records of the Authority, shall act as Secretary of the ae*UW of the L 3 Authority and record all votes, and shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose, and shall perform all duties incident to his office. He shall keep in safe custody the seal of the authority and shall have power to affix such seal to all contracts and instruments authorised to be executed by the Authority. . He shall have the care and custody or au runds of the Authority and shall deposit the seas 10 the nue or the Authority in such bank or banks as the Authority may select. The Secretary -Treasurer shall sign all orders and checks for r the payment of #cney and shall pay out and disburse such moneys under the direction of the Authority. Except as other - wine authorised byt resolution of the Authority, all such orders and checks shall be counter -signed by the Chairman. He shall keep regular books of accounts showing recobpto and expenditures and shall reader to the Authority, at each regular meeting (or oftenor when requested). an account of his transactions and also of the financial condition of the Authority. He shall give such- bond for tho faithrirl per - romance of his duties as the Authority may determine. Tho compensation of the Executive Director shall be' determined by the Authority. Section 6. Additional juyies. The officers of the Authority ohall perform such other duties and functions no may from time to time be required by the Authority or the bylaws or rules and regulations of the Authority. Sdotlon 7. $1ection pjC Appointment. The first Chairman shall, purouant to his appointment, serve in the capacity of Chairman until the expiration of his term of office as Cos. slosioner. The Vice -Chairman, Secroupr-Treasurer and, except in the case of the first Chalman. the Chairman shall be elected at the annual sooting of the Authority from among the Gosmiesioners of the Authority. and shall hold office for one year or until their sucoessore ars elected and qualified. ARTIO, 333 -PERTM3 Section 1. Annual e n Ths annual msetisg o the Authority shall be hold on the 6th day of April 7x70 o'clock p.m. at the regular Boating place of the Authority. In the event such date shall fall on a Sunday or a legal holiday, the annual meeting shall be held on the nese auoo- coding sscWar.day. Section Z. Basalar Maims. Month)y mootings shall be held without notice at the regular meting place of the Authority on the ivr of each month, at 700 11,08RVVV oiclock p.m. unless i he same shall be a legal holiday, in which event said meeting shall be hold on the unit succeeding secular day. 1 Section ). .special Meatinan. Special meetings of the Authority may be called by the Chairman, or two members of the Authority for the purpose of transacting any business desig- The Executive Director whall be appointed by the Author- ity. Any person appointed to till the office of Executive Direetor, or any vacancy tyhersin, shall have such term as the Authority fixes, but no Commissioner of the Authority shall be eligible to this office. Section S. Yacancles. Should the office of Chairman, Vies -Chairman or Secretary -Treasurer become vacant, thb Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired tate of said office. When the office of Ecocu- tive Director•becomee vacant, the Authority shall appoint a uscceseor, as aforsaid. • Section 9. Addltl n e . The Authority may from time to time employ such personnel as it deems necess. aryyto exercise its powers, duties and functions as perso- ribed by the Municipal Housing and Redevelopment Law of Minnosota applicable thereto. The selection and compensation of such pereonel (including the Executive Director) shall be determined by the Authority subject to the laws of the State of kinnesota. ARTIO, 333 -PERTM3 Section 1. Annual e n Ths annual msetisg o the Authority shall be hold on the 6th day of April 7x70 o'clock p.m. at the regular Boating place of the Authority. In the event such date shall fall on a Sunday or a legal holiday, the annual meeting shall be held on the nese auoo- coding sscWar.day. Section Z. Basalar Maims. Month)y mootings shall be held without notice at the regular meting place of the Authority on the ivr of each month, at 700 11,08RVVV oiclock p.m. unless i he same shall be a legal holiday, in which event said meeting shall be hold on the unit succeeding secular day. 1 Section ). .special Meatinan. Special meetings of the Authority may be called by the Chairman, or two members of the Authority for the purpose of transacting any business desig- L � s noted in the call. The call for a special seating may be delivered at any time prior to the time of the proposed meet- ing to each member of the Authority or may be nailed to the: business or home address of each member of the Authority at least two (2) days prior to the date of such special meeting. At such special meeting no business shall be considered other than as designated in the call, but if all of the members of the Authority are present at a special mesting, any and all business may be transected at such special meeting. Section 4. Oarm• The powers of the Authority shall be vested in the Commissioners thereof in office from time to time. Three Comissionere shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quonm is in attendance, action may be taken by the Authority upon a vote of a majority of the Commissioners present. Section S. order pj Quainess. At the regular meetings of the Authority the following @hall be the order of businecex 1. Roll Call. Z. Roading and approval of the minutes of the provioue mooting. ). Dills and communications. A. Report of the Executive Director. s, Reports of Comittess, 6, Unfinished business. 7. Now business. 6,$ Adjourasant. All resolutions @ball be in writing and shall be copied in the journal of the proceedings of the Authority. Station 6. MAnner pj Voting. The voting on all gsestions conmeing before the Authority shall be by roll call, and the ysaa and nmys shall be entered upon the minutes of such meeting. ARTICLE AMENDMENTS Amendments to Bylaws. The bylaws of the Authority shall be amended only with the approval of at least three of the members of the Authority at a regular or a special meeting. After discussion of the resol tion, Comaissioner LaBau moved that said resolution be finally adopted as introduced and read. The motion was seconded by Commissioner Brauch. The question being put upon the final adoption of said resol- ution, the roll was called with the following result: Yeast Arve Grimsmo, Vern Smedetad, Wm. J. Johnson Roman Brauch, Gloria LaBau. Bayes None. The Chairman declar8d sucphmotion carried and the rose- lution finally adopted. A corporate seal, in the form of a circle and bearing the name of the -Housing and Redevelopment Authority of Monticello. Minnesota" and containing the year of its oreaniaation, was then submitted to the meeting. The following resolution was than introduced by Commissioner Johnson, :road in. full by the i Secretary, and considered by the Authority: RESOLUTION NO. ). BE IT MESOLVED BT THE iOWSSIONSIS OF TMh HOUSING ABU RSDSVELOPO MT AUTnORITY OF MONTIC U.W, MINNESOTA: That the seal submitted to this meeting Is hereby adopted as the seal, of the Authority and the Secretary of this Authority is hereby authorised and dirioted to imprint saAd Beal on the margin of the minutes opposite this resolution. Aftor discussion of the raeolution, Commissioner Johnson moved that said resolution be finally adopted. as introduced and road. The motion was seconded by Commissioner Smsdetad. %he question being put upon the final adoption of said resolution, the roll was called with tie following results Toast Arve Orissmo, Vern Smidstai, Haan Brauch, vs. J. Johnson. Gloria LaBau payat Bone. 0 The Chairman declared such motion carried and the reso- lution finally adopted. Iti arae moved and seconded that the meeting adjourn. The motion carried. becretary ' 0 N CB&tIPICA76 .. I. Oloria LaBau, Secretary -Treasurer of the (lousing and Redevelopment Autftority of Monticello, Minnesota, hereby certify that I have compared and annexed minutes of a meeting of the said Authority held on the 6th day of April, 1971, containing Resolutions Mo.l, orgoni sing said Housing Authority, No. 2, adopting bylaws for said Housing Authority, and No. ), adopting a seal for said Housing Authority, with the originals therof reaorded in , the official minute book of said Authority and that it is a correct transcript therefrom and of the whole of said original; that the foregoing minutes of the meeting at whioh said resolutions were adopted is a true and complete transcript of such minutes and that the foregoing Resolutions Moe. 1, 2, and) aro true, domplete and accurate cops sib of the resolutions adopted at said meeting. IM MITOESS wHEREW, I have herounto-set my hand and thj seal of said Authority the 6th day of April, 1971. 'ahu", A.X HRA AGENDA MAY 7, 1997 7. Consideration to review the returned surveys from Blocks 54 and 64 for discussion and ad fid her direction-- -- A. Reference and BadW=nd- At the April HRA meeting, the commissioners requested a letter be drafted to the property owners of Blocks 54 and 64 to gage their level of interest to enter into a purchase option with the HRA. Enclosed is a copy of the letter mailed and copies of the returned surveys. You will note that no one indicated `w" on Block 54 or Block 64 accept Deb Otten who prefers a purchase agreement for purchase of the O'Connor property. Deb Otten would like the HRA to address the purchase of the O'Connor property as the parcel is planned for the open market. You will note the asking price has risen from 580,000 or more to $100,000. 7lne EMV payable 1996 was $65,900 and the EMV payable 1997 it $68,700. The appraised value by Mr. Farrell was $89,300. Prior to authorizing further direction, the HRA should consider the update from Brad Johnson and the next agenda item relating to the Hoisington Study. The HRA has approximately $250,(1()0 of available cash for year-end 1996; however, some of the cash may be needed for future HRA debt according to Rick Wotfsteller. Additionally, I do not believe this accounts for reserve funds earmarked for future industrial land or infrastructure development and Chelsea realignment by the HRA. Also included is a preliminary estimated cost for redevelopment of Blocks 54 and 64 including property acquisition, relocation and demolition costs. Remember these are my numbers and are estimates only. Secondly. are preliminary projected tax weemem numbers based on assumptions from the hotel developed in Chaska. One varible to consider is the potential change in property tax classifications, this would reduce the amount of tax increment. A second veribles is the 10% local contribution match to exempt the City from the HACA LOSS. REDEVELOPMENT AREA #2 ti l sk 1995 value 1995 1!w $9,005 $10,360 64- $ 19354 $1,577 7 lud IQ B 1996 EMV 105,600est. $531,900 57,780 $125,600 Total $10,359 $11,937 163,380est. $657,500 or 3.75 acres PROJECTED REDEVELOPMENT COST'S for area #2 - $I to 1.5 million PROJECTED TAX INCREMENT ASSUMPTIONS: 45-60 UNIT HOTEUBAKERY/RECEPTION AREA S30,000440,000 PER UNIT FOR EMV 1.5 ACRES 15,000 SQ FT BUILDING SPACE 102.098 1997 Tax Rate Yelue Teres Hotel $95,000 596,993 585,000 over 20 years generates S1,700,000 in revenues. ATTACHMENT Housing and Redevelopment Aathorily Rerearch Form LEVEL OF INTEREST Re: 10 Locust Street Very interested in the potential for consideration of a purchase option with the HRA. Mildly interested in the potential for consideration of a purchase option with the HRA Not interested in the potential for consideration of a purchase option with the HRA. Please feel free to add questions or comments: Property Owner or Contact Name: /PO �� LiNOA G�.4,P�t�E�P Telephone Number: a96--5758 PLEASE RETURN NO LATER THAN MAY 1, 1997. 14 ATTACHMENT Housing and Redevelopment Authority Research Form LEVEL OF INTEREST Re: 225 River Street West Very interested in the potential for consideration of a purchase option with the HRA. Mildly interested in the potential for consideration of a purchase option with the HRA. Not interested in the potential for consideration of a purchase option with the HRA. Please feel five to add questions or comments: Property Owner o matt Nnnu�) Q L Y\ U�� 14 aIAI h Vi,� Telephone Number: G / IS— 1p -� 2 6) PLEASE RETURN NO LATER THAN MAY 1. 1997. N ATTACHMENT Housing and Redevelopment Authority unearth Form LEVEL OF INMREST Re: 11 Walnut Street Ah Very interested in the potential for consideration of a purchase option with the HRA Mildly interested in the potential for consideration of a pumhase option with the HRA Not interested in the potential for consideration of a purchase option with the HRA Please feel flu to add questions or comments: 4" W-011td 4-,6 R -et" 'W -Le -&r w No06.W +44,b..1".VWS.s bx� we be cacW&e.2AZ a Cel -r -et 0 o Asp 6...-A�1,. ws../ 1 our $ W-410" p...- ..xa••t ? We arc W.W1 fe c*sL&40 4.636 4krs, ✓ perry Owner or Contact Name: Tfa..l I ... Telephone Number: 144$ 197fh Sl: N.W. UN asset PLEASE RETURN NO LATER THAN MAY 1. 1997. c r� ATTACHMENT Housing and Redevelopment Authority Research Form LEVEL OF INTEREST Re: 3 Walnut Street t/ Very interested in the potential for consideration of a purchase option with the HRA Mildly interested in the potential for consideration of a purchase option with the HRA. Not interested in the potential for consideration of a purchase option with the HRA Please feel free to add questions or comments: Property Owner or Contact Name: L.Aeey—jLMLEIF Telephone Number: Z9 PLEASE RETURN NO LATER THAN MAY 1, 1997. 4 E f� `l ATTACHMENT Housing and Redevelopment Authority Research Form LEVEL OF INTEREST Re: 218 Front Street Very interested in the potential for consideration of a purchase option with the HRA. Mildly interested in the potential for consideration of a purchase option with the HRA Net interested in the potential for consideration of a purchase option with the HRA Please feel free to add questions or comments: Property Owner or Contact x�-rC.-0t�t�1 n Telephone Number: PLEASE RETURN NO LATER THAN MAY 1. 1997. C ATTACHMENT Housing and Redevelopment Authority Research Form LEVEL OF NTEREST Re: 8 Locust Street Very interested in the potential for consideration of a purchase option with the HRA. Mail ly interested in the potential for consideration of a purchase option with the HRA. Not interested in the potential for consideration of a purchase option with the HRA. Phrase feel free to add questions or comrnettts: AAV Selig �l Lv'c �c Id c�c�Jrn r� ��{-e nl' i (-L Provefly Owner or Contact Name: 1 r i-,Ikki V{rI1eS 1 - 4h4+st 514-111 wcrzt4- b•'.c -moi: x Telephone Number: /_' _ (% W7 PLEASE RETURN NO LATER THAN MAY 1, 1997. L ATTACHMENT Housing and Redevelopment Authority Research Form LEVEL OF INTEREST Re: 225 Front Street Very interested in the potential for consideration of a purchase option whb the HRA. Mii ty interested in the potential for conside atim of a purchase option with the HRA. _ Not interested in the potential for consideration of a purchase option with the HRA. Ptmu feel free to add questions or comments: Property Owner or Contact NLn w%L% q n p Teleplwne Numba: a95-vy L �- PLEASE RETURN NO I.ATER THAN MAY I, 1997. 250 East Broadway P. O. Box 1147 Monticello, MN 55362-9245 Phone: (612) 295-2711 Metro: (612) 333-5739 Fax: (612) 295.4404 Paul and Evelyn Wurm 1445 137th Street NW Monticello, MN 55362 Dear Paul and Evelyn: In the past recent months, the nverfront and the downtown areas of the City of Monticello were understudy through the efforts of the Monticello Community Partners and the City of Monticello. One focus of the study was the potential to revitalize the riverfrom of the Mississippi River for the benefit of the citizens of our community. Subsequent to the study, the Housing and Redevelopment Authority (HRA), a commission of the City of Monticello, decided to research the level of interest of property owners for the potential of a purchase option with the HRA. Please complete the attached form identifying your level of interest and return the form in the self-addressed, stamped envelope. Should you have questions, do not hesitate to call me at 295-5635 or the HRA Executive Director, 011ie Koropchak, at 295-2711. Please understand, at this time, the HRA is merely attempting to gage the level of interest of property owners for the potential consideration to enter into a purchase option. Sincerely, HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF MONTICELLO Bradley D. Barger Chairperson BDB/ok Oflkv offtb4c Waris. 908Qo1/Cows Rd, Moadodlo. UNM369 • Ran : (619)285.3170 • Far: (8 /9) 293-3170. an 1 HRA AGENDA i MAY 7, 1997 In reviewing the contract between the HRA and Hoisington, you will note the completion date for the study as agreed was nine months from the execution date of the contract. The contract was executed May 2, 1996, therefore, the nine month expiration date was February 2, 1997. The final workshop presentation was conducted by MCP Chairperson Bob Bowen in March. In talking with Nlichael Schroeder of Hoisington, a draft copy of the 50-60 page plan was delivered a week before the last workshop for circulation to individuals for comments. 'The draft copy does not include information from Rusty Fifield, the financial consultant. With Mr. Bowe:n's resignation from the MCP, it appears the draft copy may have disappeared or no one knew the intent was to circulate the plan for comfllents. According Jeff O'NeiB, MCP Board Member, the plan has not been mentioned at recent MCP Board meetings. The tasks within the study were drafted and negotiated between the Hoisington Group and the MCP Board. The MCP role was to monitor the tasks for completion and satisfaction prior to the HR A approving the invoices for payment. Of the not -to -exceed amount o f $80,650, $49,399.82 has been expended_ Balance remaining a 531,260.18. Anyway, as a result of my conversation with Mr. Schroeder, 1 received a draft copy of the plan. I will begin to circulate the plan for individuals to make comments in red ink. As you will note the plan will be confimted through a public hearing of the Planning Commission prior to action by the City Council. Mr. Schroeder and I agreed upon a target date of June 3. 1997, the next scheduled Planning Commission meeting. It again became apparent at the recent HRA and EDA meetings, the need to fusakze this plan for consideration to be adopted as a part of the Monticello Comprehensive Plan. It is important that all commissions and individuals are focused in the same direction. Please discuss: however, no HRA action is required. Enclosed is a copy of the contract and an excerpt of the final task to be performed. Mr. Schroeder would like to know if: 1. If the draft copy of the plan accurately and completely covers all the inforr inion presented at the workshops? 2. What within the draft copy of the plan is unclear or not understandable? C— i- Solution, for Lod Phnom{ god D-ig. Hoisington Koegler Group Inc. ®a May 1. 1996 d Ms. 011ie Koropchak, Executive Director City of Monticello 250 East Broadway P.O. Box 1147 Monticello, Minnesota 55362 RE: Contract Proposal for Monticello Downtown and Riverfront Revitalization Plan Dear Ms. Koropchak: This letter proposal outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the Housing and Redevelopment Authority in and for the City of Monticello, hereinafter referred to as the HRA, and HOISINGTON KOEGLER GROUP INC.. hereinafter referred to as the CONSULTANT, for professional planning services authorized to prepare a revitalization plan for Monticello's downtown and riverfront area, hereinafter referred to as the PROJECT. The HRA and CONSULTANT agree as set forth below: A. WORK PROGRAM/BASIC SERVICES The Work Program will include the elements identified in Attachment 'A' (Work Program). a Ii 1m The following services have not been authorized by the HRA, but are available upon written authorization by the HRA: 1. Services identified as Optional Services in the Work Program, which maybe incorporated into the Work Program at any point during the tern of the Contract. 2. Additional work requested by the HRA which is not identified as a Basic Service in Section A. I] m gallt.: The HRA agrees to pay the CONSULTANTfor services rendered as follows: I . For the CONSULTANTS Basic Services described in Section A above, a fee based on the CONSULTANT'S and SUBCONSULTANT'S current hourly rate schedule (see Attachment 'B') plus incidental expenses not to exceed EIGHTY THOUSAND SIX HUNDRED FIFTY DOLLARS (S80,650.00). 2. For the CONSULTANTS Additional Services described in Section B, Paragraph I above. a fee as indicated in Attachment 'C' (Fees for Additional Services); for Additional Services not identified but requested by the HRA, a fee based on the CONSULTANTS current 73011 Metro Boulr uwd. Suite 523, MirltieuWis. Minriewo 55439 (612) 635.9960 Fu (612) 835-3W hourly rate schedule plus incidental expenses or a negotiated fee. 3. Statements will be submitted to the HRA upon completion of each phase of the work (as identified in the Work Program) and shall be payable within 30 days of receipt by the HRA. The CONSULTANT reserves the right to suspend services if the HRA is delinquent in making payments in accordance with this agreement. a :a .-TM6 The HRA and the Monticello Community Partners shall share responsibility for the following: I . Providing the CONSULTANT with appropriate base information (digital information is ppreferred) including aerial photography, topographic information, parcel boundaries (from half•section maps), building footprint information, plans of current improvement projects, stormwater and utility information, and other information determined to be necessary to fully understand and interpret the conditions of the project area. 2. Providing the CONSULTANT with relevant background data including community history, planned or anticipated project information, comprehensive plan, property value information and other information critical to the project. 3. Providing and scheduling of workshop space for public meetings. 4. Developing mailing lists; mailing notices, summaries and other information to workshop participants; and providing information relevant to the project to the community in general. 5. Duplicating reports, summaries and other information produced for this project (information that will be distributed to the MCP Board and committees, HRA, and other City entities), other than 50 copies of the final plan report (the cost of which is included in the fee indicated in Section C above). E. SCHEDULE F. The services of the CONSULTANT will begin upon execution of this agreement and will, absent causes beyond the control of the CONSULTANT, be Com let n nitre months of the date of execution of the agreement. The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in mcr ational and educational activitim LtRX111mmil-i.a a During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 11315 and Department of Labor regulations 41 City of Mor k-CIUWCaarott for Profeuimml Smims Downtown and Riverfrm Revltolitatlon Plan PAP 2 CFR Part 60, shall not discriminate against any employee or applicant for eemmpployment because of race, color, religion, sex or national origin. The CONSULTANT sha11 tare affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion sex or national origin. Such action shall include but not be limited to, the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program wort. H. TERAI. TERMINATION. SUCCESSORS. ASSIGNS 1. The Term of this agreement shall be concurrent with the work authorized and shall be in accordance with the schedule established between the HRA and the CONSULTANT. 2. Termination may be accomplished at any time by written notice ten (10) days prior to termination. This shall not relieve the HRA of its obligation to pay for the full value of the services performed to the date of termination. 3. Neither the HRA nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. S. This Agreement shall be governed by the laws of the State of Minnesota. 1. DOCUMENT OWNERSHIP The HRA shall retain the right to copy or reproduce reports and/or drawings prepared by the CONSULTANT for this project for promotional, educational, informational and development purposes, or for any other purposes directly related to the project. J. SUBSTITUTIONS No substitution of equipment, materials or products shall be permitted without the express written approval of the CONSULTANT. K. REVOCATION If this Agreement is not signed and accepted by both panics within 90 days of the contract date, it shall become null and void. 17 City of MonticrAkXoetract for Profeni=1 ScrAm Downtown and Rlverftow RevitaUctim Pt= Pee 3 CI LwmmV:(1).]VY 1� IN WITNESS WHEREOF, the HRA and the CONSULTANT have made and executed this Agreement for Professional Services. Thig SECOND day of MAY , 19%. MONTICEL.I.O HOUSING AND REDEVEf.OPMENt AUTHORITY InPresenceof: Brad Barger,Yme-Chair 011ie Ko opchak, Executive Dinxtor HOISINGTON KOEGLER GROUP INC. In Presence of: ,,bA,,A . . Michael Schroeder, V= -President Rark Koe&. or Vice -President City of Moakeno/Coa mcl for Prof incl Savien Dowroewn and Rive fm ReviWitodm Mm Pose 4 RAI 5.1 Describe whether each element is to be accomplished by the private sector, the MCP, the City of Monticello or some combination of each 5.2 Establish the priority, order and timeline of improvements, to ensure that limited resources are put to the best use and that they occur in the proper sequence 5.3 Determine the level of design or review that will be required to ensure the accepted plan is Mowed at each level of improvement 5.4 Review ordinances and assess regulatory changes and procedures that will allow the plan to occur 5.5 Review potential funding options for each plan element 5.6 Analyze the relative return on the investment of public funds 5.7 Develop strategies for implementation based on the community's ability to participate financially; strategize opportunities for funding improvements; assign responsibility for implementation of plan elements; work with MCP Economic Restructuring committee, the HRA and the City to initiate this task and to review implementation strategies as they are developed 5.8 Develop the tools needed to provide consistency with the community's vision for the downtown and riverfront as improvements are made 5.9 Review implementation strategies with MCP Board, MCP committee chairs and HRA 5.10 Present funding options and implementation strategies in Workshop Four 5.11 Summarize Workshop Four Anticipated Products • finance strategies for each plan element • step-by-step action plan describing the process for achieving each plan element • Workshop Four summary 6.0 Agree to move forward... To conclude the planning process, it is appropriate to present the entire Downtown and Riverfront Revitalization Plan (including the background information, the results of each workshop, the statement of vision, the guiding Principles, concept alternatives, the final plan, and the strategies for making it happen) to the community. As much as this is the last checkpoint for the plan, it is the community's chance to see, at once, the full fruit of their participation in planning the future of their downtown and riverfront. This presentation, in many ways, becomes the celebration of the completion of planning, and the commencement of the process of creating their vision. The commitment of time to this project by so many groups and individuals should translate into a plan that is well -supported, but to keep the project moving, it must become City policy. Several City authorities could informally review the finalplan at the Community Presentation, but the Planning Commission, HRA and City Council must recognize this as the official plan for the downtown and riverfront. This should occur in the context of a public hearing before each group. Ultimately, this plan could become a chapter of the City's Comprehensive Plan, which further guarantees that the direction it sets remains the community s vision. The public hearings are optional services; we cannot know which team members will need to be present until the time of the hearing approaches and we understand which aspects of the plan will require expert testimony at the public hearings. HKGi will prepare a final plan report which summarizes the process and describes the City of Monticello/Contraet for Profeuional Servim Downtown wa1 niverfrotn Revitalimtion Plan Paye 14 vision statement, guiding principles, downtown concept, design guidelines, concept plan and implementation strategies. As indicated in the Request for proQosal, 50 copies of the final plan will be provided to the City of Monticello. The report will include all findings and recommendations from the study of the downtown and riverfront area, with illustrations, diagrams, charts, tables, plans and other graphics to illustrate key ideas and support the text of the report. Mdm 6.1 Prepare draft report -� 6.2 Conduct Community Presentation 6.3 Confirm plan with a public hearing before Planning Commission, HRA and/or City Council [one public hearing attended by the prime consultant is included in the basic services; attendance of other team members and additional public bearings would be I considered optional services) X6.4 Prepare final report AAnttici products • draft and final report for downtown and riverfront revitalization (50 copies), composed of a narrative and reduced copies of relevant plans, diagrams and illustraions created throughout the project City or MautcettdCoetr.a for Plofeut W Savlees 11 poamown and Itivafto Reritaltraaon clan Pap Is iy oqu • k.S tign'1 .r'N o 0 LCo r3 .Lob . t �' -I- \,o/ HRA AGENDA MAY 7, 1997 At the April HRA meeting, the commissioners briefly discussed a request of Mr. Barthel. The request was to identify a third area other than the two anchors within the boundary of TIF District No. 1-22 for potential redevelopment of a larger commercial/retail project. HRA members preferred Mr. Barthel to present his concept at the May HRA meeting. Mr. Barthel is uncomfortable malting a presentation at the satmt HRA meeting with Brad Johnson, a competitor. Therefore, the HRA needs to set a date for a special meeting. / HRA AGENDA MAY 7, 1997 A. Reference and background - Enclosed you will find a copy of the City Council minutes authorizing the establishment of a task force. It was the consensus of the Council that the task force could be made up of representatives of the Cay Council, HRA, School Board, County, MCP, National Guard, and Monticello Township. Jeff O Nell prefers a member of the HRA. This will be a big task and an important task. The Mayur anticipates the research to be complied and presented to the Cay Council in June 1998. The representatives wi0 do research work. One must be objective yet possess a promotional attitude. Council Minutes - 4/14/97 AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO RECONSIDER THE MOTION TO DENY AMENDMENT TO THE URBAN SERVICE AREA. REASON FOR RECONSIDERATION IS THAT THE URBAN SERVICE BOUNDARIES WERE PREVIOUSLY REVIEWED TOO NARROWLY AND SHOULD BE REVIEWED FROM AN OVERALL PERSPECTIVE. Voting in favor: Bruce Thielen, Brian Stumpf, Bill Fair, Roger Carlson. Opposed: Clint Herbst. Motion passed. A MOTION WAS THEN MADE BY MAYOR BILL FAIR AND SECONDED BY ROGER CARLSON TO SCHEDULE A MEETING WITHIN THE NEXT TWO WEEKS WITH THE PLANNING COMMISSION AND TOWNSHIP BOARD TO DISCUSS THE ENTIRE URBAN SERVICE AGREEMENT. MAYOR FAIR THEN AMENDED HIS MOTION TO STATE THAT WITHIN THE NEXT TWO WEEKS A DATE SHALL BE ESTABLISHED WITHIN ONE MONTH FROM APRIL 14 WITH THE PLANNING COMMISSION AND TOWNSHIP BOARD TO DISCUSS THE ENTIRE URBAN SERVICE AGREEMENT. THE AMENDMENT WAS SECONDED BY ROGER CARLSON. Voting in favor: Bill Fair, Roger Carlson, Bruce Thielen. Opposed: Clint Herbst, Brian Stumpf. It was Stumpf s view that a committee should be established to review the Urban Service Area rather than all members of each board. Motion passed. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY BRUCE THIELEN TO POSTPONE ACTION ON RECONSIDERATION OF THE ORRIN THOMPSON AND ART ANDERSON REQUESTS FOR AMENDMENTS TO THE URBAN SERVICE BOUNDARIES UNTIL AFTER THE COUNCIL MEETS WITH THE PLANNING COMMISSION AND TOWNSHIP BOARD. Motion carried unanimously. Assistant Administrator Jeff O'Neill reported that a group of citizens who have participated in meetings regarding the proposed National Guard Community and Training Center is requesting that Council consider creating a task force to define community needs and establish a potential program for a partnership with the National Guard. It was the view of the group that sufficient commitment was expected from the National Guard and sufficient potential benefit to the community existed to justify the request. Council discussed the School District's involvement and/or possible participation in the project. Mayor Fair explained that part of what the task fora would address would he the intent of the School District, and it was likely that the task force would include School representatives. He also noted that the task force would need to identify tasks and resources needed, and then the Council Page 6 (2) Council Minutes - 4/14/97 could establish a budget for accomplishing those tasks. Final decisions regarding the community center, however, would be made by the City Council. AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO ESTABLISH A TASK FORCE, NOT TO EXCEED 13 MEMBERS, TO IDENTIFY TASKS AND RESOURCES NEEDED TO ESTABLISH A PARTNERSHIP WITH THE NATIONAL GUARD REGARDING A TRAINING/COMMUNITY CENTER, AND RETURN TO COUNCIL FOR DISCUSSION. Motion carried unanimously. It was the consensus of Council that the task force could be made up of representatives from the City Council, School Board, HRA, County, MCP, National Guard, and Monticello Township. Councilmembers Bruce Thielen and Bill Fair volunteered to represent the City Council on the task force. Thielen and Fair will meet with City staff to discuss representation on the task force. Public Works Director John Simola reported that two bide were received for contract mowing services, one from Steve's Lawn & Snow of Otsego, and one from Carefree Lawn Service of Monticello. Based upon previous years' services of 22 mowings per year and fall cleanup at the liquor store, library, and fire hall; and 8 mowings and spring and fall cleanup at Riverside Cemetery, the total annual value contract would be lower with Steve's Lawn & Snow at $7,548 per year. Carefree Lawn Service's cost would be $7,950. Simola went on to explain that the bid extension was based on six moorings per year at Riverside Cemetery, which was the number of mowings contracted for previously by the Masons. However, the grass sometimes gets quite long between mowings, and Council may want to consider increasing the number of mowings at the Riverside Cemetery. If Council increased the number of mowings to 12 times per year, Carefree Lawn Service's annual contract would be slightly less than Steve's Lawn & Snow, $11,100 vs. $11,148. Simola also suggested that Council consider increasing grave prices to generate the necessary revenue to support increased maintenance of the cemetery. AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO INCREASE THE LEVEL OF SERVICE TO A MINIMUM OF 12 MOWINGS PER YEAR FOR RIVERSIDE CEMETERY AND AWARD THE MOWING CONTRACT TO CAREFREE LAWN SERVICE BASED ON AN ANNUAL LOW PRICE OF $11,100. Motion carried unanimously. Pago 6 %� KENNEDY a GRAVEN Chwtered 200 South Shah SuM Sub 470 Mmeapok KN 55402 (612)337-9300 April 8, 1997 City of Monticello 011ie Koropcbak (� n City Hall P.O. Box 1147 14 0. � Monticello, MN 55362-9245 MN190-00041: Redevelopment - General Invoice k 15240 Through Match 31, 1997 For All Legal Services As Follows: 03/05/97 SIB Attend HRA meeting 2.00 268.00 Total Services: $ 268.00 Total Services And Disbursements: S 268.00 1 a.a.., ua.trrbdrr em.r.oea.w crab or arena d 0 IfiY17-tel-MAT tel - 200 Swch Std Sn% Sub 470 hO�me HN 55402 V, (612)337.9300 April 8, 1997 City of Monticello 011ie Koropchak City Hall P.O. Box 1147 Monticello, MN 55362-9245 MN 190-00058: Economic Development TIF Lake Tool (TJ Martin) Invoice # 15241 Through March 311997 For All Legal Services As Follows: 03/14/97 DJd Draft revisions to T. J. Martin contract and cover 0.40 42.00 letter Total Services: $ 42.00 For All Disbursements As Follows: 03/24/97 Postage 0.64 Total Disbursements: S 0.64 Total Services And Disbursements: S 42.64 dada . WdW pandtr d tGW yta 0=09 dalm or darned l and- F aid Ort nopat d it ha baaa pal& owdwa d Gd�1 KENNEDY r9[ GRAVEN an.uea 200 South S6zh Sova, Sub 470 Mhmemok Mal 55402 r (612)337-9300 April 8, 1997 City of Monticello 011ie Koropchak City Hall P.O. Box 1147 Monticello, MN 55362-9245 MN190-00061: Downtown Redevelopment TIF District Invoice # 15243 Through March 31, 1997 For All Legal Services As Follows: 02/28/97 SIB Phone call with O Koropchak re TIF plan, etc. 0.30 40.20 03/03/97 SJB Phone call with O Koropchak re redevelopment 0.50 67.00 district Total Services: S 107.20 1 Total Services And Disbursements: S 107.20 IdNdMOdx6 -101hr tar Nmult ddm or dW Wd Ono WW Wd ow ro po1 loompm ba "d Cttlnaro i v KENNEDY a GRAVEN armed 200 Somh StrA Smt% Suis 470 Mbmupok PIN S5402 (612)337-9300 April 8, 1997 City of Monticello chair City Hall 0 1 P.O Box 1147 Monticello, MN 55362-9245 MN190-00062: Fay -Mar Expansion Invoice # 15244 Tbrough March 31, 1997 For All Legal Services As Follows: 02128/97 SIB Phone call with O. Koropchak re Fay -Mar 0.50 67.00 expansion 03/18/97 DJG Intraoffice conference with Steve Bubul re 0.80 84.00 expansion contract 03/18/97 SJR Intraofftoe conference with S Bubul and n 0.80 84.00 Greensweig re development contract, etc. 03/18/97 SJB Intraoffrce conference with D. Greensweig and S. 0.40 53.60 Riggs re contract 03/20/97 DJG Prepare expansion contract 1.20 126.00 03/25/97 DJG Draft Fay -mar expansion contract 1.30 136.50 03/25/97 SJR Review development contract; intraotTice 0.70 73.50 conference with D Greensweig re agreement 03/31/97 DJG Dmfl amended contract 6.30 661.50 Total Services: $ 1,286.10 Attorney Summary Daniel J Greensweig 9.60 @ 105.00/hr 1.008.00 Stephen J. Bubul 0.90a 134.00/hr 120.60 Scott J. Riggs 1.50 105.00/hr 157.50 Id1ftV'rdrrt7rl b dtow `y to W=M ddm or"mrd �gparorap�dtMrrot>M datr,.orwttt alp%," d t3ldwra Total Services And Disbursements: S 1,286.10 ®© Hoisin on Koegler Group Inc. �^ 7300 ettn Blvd #525 ®® Minneapolis, MN 55439 Mr. Jeff O'Neill, Assistant City Administrator City of Monticello 250 Fast Broadway Monticello, MN 55362-9245 INVOICE April 7,1997 Project #97-14 (Additional Services) Attention: Jeff O'Neill For Additional Planning Services Authorized to prepm concept plans for family centedtraining center in the Civicftsdrutional Coro of the downtown arca from March 1 through 31,1997 as follows: Preparation of concept plan and comments for funeral home landscaping. — I rl►� . BILLING Principal 2.00 hrs ® $80/hr $160.00 TOTAL Marsh 31 Billing 7 $160.00 MONTICELLO TIMES, INC. 116 EAST RIVER STREET BOX 548 MONTICELLO, MN 55362 d (612)295-3131 FAX (612)295-3080 INVOICE CITY OF MONTICELLO P.O. BOX 1147 MONTICELLO, MN 55362 —378197 15044 TIF NO 14; AFFIDAVIT REG 15.320 17, LEGAL Zy $260.44 $0.00 CREDIT TERMS: Balance Is due on Me last day of the monM foft" Me Invoice date. A monthly Mance charge of 1.5%(18% annual nue) Is eharped on all past due eceounfe. Monticello HRA PO Box 1147 Monticello MN 55362-9245 April 14, 1997 MC10"ll GENERAL Amount Previous Balance: `Man 1-=t+�ad Q $774.62 Total Balance Due: EHLERS AND ASSOCIATES, INCJPUBLICORP INC. 2930 NORWEST C ENTER 90 SOUTH SEVENTH STREET MINNEAPOLIS, MN 55402 $774.62 Total Balance Due: 53.045.00 EHLERS AND ASSOCIATES, INCJPUBLICORP INC. 2950 NORWEST CENTER 90 SOUTH SEVENTH STREET MINNEAPOLIS, MN 55402 Monticello HRA PO Box 1147 Monticello MN 55362-9245 April 14, 1997 MC10D-22 DISTRICT C1-22 AND 01-17 Hours Awn ta^'-.'R ' 3/5197 MTR Meeting with HRA 2.50 262.50 I ` Z—b 3/8197 DJF Drafting - TIF Plans and DomuneMs - Council Resohitbn and Edit TIF Plans 2.50 262.50 r MTR Finish review of plan 0.50 52.50 3110/97 MTR Meeting with Council on 022 and 17 2.00 210.00 3111/97 DJF Certification of District - Request for Certftation Documents 0.50 52.50 3/17/97 MTR Redo tax Increment projections for Fay Mar 1.00 105.00 Thr Total Due This Month: 9.00 $945.00 1� Prevbus Balanee: t%,,k 11 -i " e E2,100.00 Total Balance Due: 53.045.00 EHLERS AND ASSOCIATES, INCJPUBLICORP INC. 2950 NORWEST CENTER 90 SOUTH SEVENTH STREET MINNEAPOLIS, MN 55402 250 Fast Broadway L Y P.O. Box 1147 Monncer.r,o Monticeflo, MN S5362.9245 Telephone 295.271 1 FAX 293.4404 April 29, 1997 Devclopers/Conuuoxr Trgcrty Owners: On April 28, 1997 the Monticello C ity Council voted to incase the City Sewer Service Availability Charge (SAC) fee by 100 percent, from SI500.00 to $3000.00 per SAC unit effective June 1. 1997. The number of SAC units payable to the City at the time of building permit ismanee or at the time of a change in building use will depend upon the proposed use of the building. For bm74fing permit applications that are complete and have been received by the City prior to Jane 1. 1997. SAC fen will be dharged at the ate of 51500.00 per unit. Applications received thereafter will be charged SAC fees at the new rete. Each SAC unit equates tom estimated average daily sewage flow of 274 gallons per unit. For the most common property uses. the cumber of SAC units to be charged by the City is determined from the attached chart The following examples illustrates how the number of SAC units applicable to in ofTied warehouse and a mstauram would be determined: OFFTCE/WAREHOUSE BUILDING - 4,000 sq. ll. oMce and 12, 000 sq. ft warehouse area Office Area 40M sq. tl / 2.400 - 1.67 SAC units Warehouse 12,000 sq. fL / 7,000 - 170 SAC units TOTAL SAC UNITS PAYABLE 337 rounds down to 3 SAC units 3 SAC mit; s S3,000 - S90M Total SAC tees Payable to the City RESTAURANT TENANT -165 sem . using washable gla%swae and silverware Seats 165 seats / 8 - ZM SAC units TOTAL SAC UNITS PAYABLE 20.63 rounds cep to 21 SAC mita 21 SAC wilts st S3AW - 563A00,g0 ToW SAC ten Psysbk to the City For industrial uscm savage flow is determined independent of the chart and is based on the q—Uty and type of discharge. If you have questions as to how to calculate SAC fees, please contact Fred Patch at 271.3214. Please direct cernments regarding this increase directly to the City Counral. Written comments may be directed to the City of Monticello at 0e address provided above. Verbal comments maybe made to the City Council at the next two regularly scheduled meetings held at 7:00 P.M. on May 12, 1997 and May 26, 1997 in the City Council Chambers at City Hall. Sintxrely, Fredrick H. Patch, Chief Building Ct(fleinl