MCC Advisory Board Agenda 08-18-2015COMMUNITY CENTER ADVISORY BOARD
AGENDA
TUESDAY, AUGUST 18, 2015
4:30 PM — RIVER ROOM
Board Members: Sandra Theros-Chair, Jennifer Bethke -Vice Chair, Darren Paumen, Heath Bird
and Brian Stumpf
Staff Members: Kitty Baltos-Director
1. Call meeting to order.
2. Consideration of adding items to the agenda.
3. Consideration of approving the minutes of the July 21, 2015 regular meeting.
4. Update Items:
a. Usage through July 2015
b. Manager's Monthly Update
c. Suggestion Box Items.
d. Financial Update
5. Consideration of budget requests for 2016; including rate increases, hours reductions and
purchase items reviewed.
6. Adjourn
TUESDAY USAGE POOL
40
35
30
25
20
15
10
5
0
1/6/2015
TUESDAY PM USAGE
2/6/2015 3/6/2015 4/6/2015 5/6/2015
THURSDAY USAGE POOL
80
70
60
50
40
30
20
10
0
111:45 112:45 X1:45 -dk-- 2:45 13:45
THURSDAY PM USAGE
oti"' 113 Q;I" oti,' otic' otic' otic' oti"' otic' oti"' otic' oti1' oti,' otic' oti`' otic' otic' oti1' oti1' oti,' otic'
y\", y\��ti"�N, "�',, "�tio�� ti��'\�ti�ti�\�ti�tio\� y�tio�T -,,\ \y��ti�\yo�ti",\�o�ti �\��ti �\o�ti o�N" �\ISII,v orb 4)\ 43\NIIKII"
MONDAY USAGE POOL
90
80
70
60
50
40
30
20
10
0
--*--11:45 t12:45 --*--1:45 t2:45 --40---3:45
MONDAY PM USAGE
00 0 0 0 0 0 0 0 0 0 0 0 0 otic' otic' otic' otic' otic' otic'
11P\\y�\tiy\yo\tiy\T �\�\ti ti\o\"-,)ti X4,11 � 01\�\ti �\oKti�\�o�ti"'\�, 111\", ll4t�ti tNT t�'l- h\�\tih\yti�tih\y��ti
--40--11:45 t12:45 --0-1:45 t2:45 --40---3:45
WEDNESDAY USAGE POOL
80 —
70
60
50
40
30
20
10
WEDNESDAY PM USAGE
otih otih otih otih otic' otic' otih otic' otih otic' otih otih otih otih otih otih otih otih otih otih
--0--11:45 t12:45 --*--1:45 t2:45 --40--3:45
90
80
70
60
50
40
30
20
10
MONDAY PM USAGE
otic' otic' otic' otic' otic' otic' otic' otic' oti1' otic' 61- otic' oti1' otic' otic' oti*' 61- otic' otic' otic'
y\h�titi\�tio\�"�" �\��ti ti�o\"li�ti X4^11 115\� �\��ti ll o 115\"o 115KK,�\ti�\�°�ti t\ t 115\1 c1\11 �ti tNT A\� h\��tih\yti�tih\y��ti
--0--11:45 t12:45 --0-1:45 t2:45 --40--3:45
Draping in Mississippi Room
Recommendation from Tricia Menth, Event Coordinator, would like to offer only full room draping option and not
the first 2 options, behind the head table only and % of a room draping. Those two options are not selected very
often and are expensive to pay the Draper to do.
We are currently charging brides for behind the head table only a fee of $200. Our draper charges us $250 for this
service. That is cheap in the draping world, but still more than we are charging. We have only done a handful of
behind the head table or % room since we started the draping option.
Our Draper does charge us $425 for a full draping and we charge the bride $600 so we net $136 after sales tax. I
have researched other companies and they are really expensive or do not travel out this far. Not many people do
this type of work locally.
The Staff Recommendation is that we only provide one draping option, Full Draping, at a cost of $600, which is
our current full draping price for 2016.
Caterers RFP Update:
I sent out the RFP's for our catering/liquor provider renewal. I have in the past received emails and phone calls
from Brooke, who is the manager at Chatters, saying she really wants to be on the list but is never invited. This is
the third renewal I have mailed, emailed, dropped off personally and made phone calls and nobody ever
responds.
This year Brian Stumpf requested I send the information directly to the owner. I looked up his name in the
chamber directory and I mailed a hard copy out to him. I have not received anything back. I am going to hand
deliver a copy to Brooke again this year. I am not sure what else to do and it is frustrating on my part to hear they
want to be on our list and that we don't provide them the opportunity to do so.
I did talk with Russell's and Cornerstone and they will both renew today. I also sent a copy of Pancho Villa and
Rancho Grande but have not heard back from either of those. Applebee's does not do offsite catering and Buffalo
Wild Wings does not do offsite alcohol service.
ACTION ITEMS FOR MCC ADVISORY BOARD August 2015
Approve Minutes MOTION Discussion or Action
SECOND
Reducing Open Swim Hours MOTION Discussion or Action:
SECOND
Raising Membership Rates MOTION Discussion or Action:
SECOND
Raising Cancel Fee MOTION Discussion or Action:
SECOND
One Wedding Draping option MOTION Discussion or Action:
SECOND
FACILITY
TYPE
RESIDENT
REGULAR
No Designation
Maple Grove
Youth/Adult/Sr
$6.00
$7.00
Family
$22.00
$25.00
Becker
Youth/Senior
$5.50
Adult
$6.50
Family
$27.50
Shoreview
Youth/Senior
$7.40
$8.95
Adult
$8.50
$9.95
Family
$28.00
$34.75
Maplewood
Youth/Senior
$6.00
Adult
$8.00
Family
$20.00
Chaska
Youth/Senior
$5.75
$7.50
Adult
$7.25
$8.75
Family
$20.00
Monticello
Youth/Senior
$5.50
$6.50
Adult
$6.50
$7.50
Family
$21.00
$27.50