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City Council Minutes 12-10-2001MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, December 10, 2001 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen. Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Approve minutes of the November 26, 2001 regular Council meeting. ROGER CARLSON MOVED TO APPROVE THE MINUTES OF THE NOVEMBER 26, 2001 REGULAR COUNCIL MEETING AS PRESENTED. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED WITH ROGER BELSAAS ABSTAINING. 3. Consideration of adding items to the agenda. Mayor Belsaas added plowing of Riverside Cemetery and providing a procedure for marking park donations such as benches to acknowledge the donation. 4. Citizen comments/petitions, requests and complaints. None. 5. Consent Agenda A. Consideration of Fund Transfers for 2001. Recommendation: Approve the recommended fiend transfers for 2001. B. Consideration of approving purchase of liquor store cooler equipment. Recommendation: Move to accept the price quote from St. Cloud Refrigeration in the amount of $45,347.00 for the cooler equipment. C. Consideration of approving new hires and departures for the community center and liquor store. Recommendation: Ratify the hiring of the employees for the community center and liquor store as identified. D. Consideration of calling for a public hearing to adopt amendments to the Zoning Ordinance regarding single family residential lots and development standards. Applicant: City of 1 Council Minutes - 12/10/01 Monticello. Recommendation: Move to call for a public hearing on Zoning Ordinance amendments to residential lots and building standards in the single family residential district. E. Consideration of approval of long term plan outline for Riverside Cemetery. Recommendation: Move to approve the long term cemetery plan outline for Riverside Cemetery as drafted by the Riverside Cemetery Committee. F. Ratify hiring of Program and Operation Coordinator for Monticello Community Center. Recommendation: Ratify the hiring of Amy Dean to fill the full time position of Program/ Operation Coordinator for the Monticello Community Center. BRUCE THIELEN MOVED TO APPROVE THE CONSENT AGENDA. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. None. 7. Consideration of resolution adopting 2002 budget and tax levy. City Administrator, Rick Wolfsteller, provided background information on the proposed 2002 budget and tax levy noting that since this is the final meeting of the year, the Council does have to adopt a final budget and levy. The changes and modifications to the budget as discussed at the November 13, 2001 budget workshop were reviewed. The street reconstruction funding was reviewed and there is, under the proposed budget, approximately $587,000 for funding street reconstruction projects. It was noted that even with the budget changes the City would be levying the maximum allowed $6,498,079. There was additional revenue in the budget because of increase in MCC fees which was overlooked at the budget workshop. Because of that the Community Center was asking that funding be reinstated for office construction for MCC staff. The consensus of the Council was that the money should remain i n the street reconstruction fund. Bruce Thielen stated that there is the perception that local government has all kinds of funds laying around and even the state governor is pushing to restrict the amount of funds a city can carry over from year to year. He asked the City Administrator for public information to provide an explanation of the amounts and uses of the City's reserve funds. Rick Wolfsteller acknowledged that the state is looking at those cities and counties having excess funds with the possibility of requiring them to use the funds rather than paying them state aid. If that should happen, the City would not be seriously impacted since it receives little in the way of state aids. Rick Wolfsteller explained that approximately $2,000,000 of the reserve fund is used for cash flow since the City only received state aids in July and December. The remaining reserve funds are earmarked for various uses. For example there are sewer and water fund reserves and while these funds are not tied to a specific project at this time, as the need for infrastructure improvements 2 Council Minutes - 12/10/01 occurs, such as lift stations, forcemains, wells, etc. these funds can be tapped for that purpose. Other funds have been reserved for items such as fire department equipment and acquisition of industrial land. Although the city's audit doesn't specify these funds as designated reserves, they have been set aside with a specific use in mind. Roger Belsaas suggested that the City Administrator cover the reserves funds as an item in the next newsletter. He felt that it was important for the residents to know how these reserve fiends were going to be used. BRIAN STUMPF MOVED TO ACCEPT THE PROPOSED 2002 BUDGET AND TAX LEVY AS PRESENTED. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Consideration of salary schedule adjustments for 2002. City Administrator, Rick Wolfsteller provided information on the proposed salary adjustments for 2002 noting that these adjustments cover non-union personnel. Mayor Belsaas and Clint Herbst felt based on the survey of other communities and the consumer price index that 3.5% was reasonable. Bruce Thielen felt 3% would be more in line. Clint Herbst suggested that at a future date, the City look at the benefits that other communities provide their staff and see how the City compares with these communities as far as benefits. CLINT HERBST MOVED TO APPROVE A.3_5% INCREASE IN NON-UNION SALARIES FOR 2002. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Consideration of authorizing completion of road and utility feasibifily study for the Chadwick Industrial area and consideration of accepting petition for annexation and call for a public hearing on a portion of the Chadwick property. Deputy City Administrator, Jeff O'Neill, stated that the City had received a petition requesting annexation of the property and a request for a feasibility report covering the extension of utilities and streets to the property. The preliminary layout of the property was reviewed and it was pointed out that the developer was proposing a tier of commercial/industrial lots along the freeway. The developer indicates that the proposed commercial activity would not be high volume but would more likely be a warehouse/sales facility such as a carpet outlet store or tile shop. The preliminary layout shows Chelsea Road being extended to County Road 39 with cul-de-sacs coming off Chelsea Road to service the balance of the property as it develops. The phasing in of utilities would be more difficult and would be a focus of the feasibility report. There is a portion of the property that can be served by gravity flow and it is likely that this would be the first area to develop. The other concern is the cost of the Chelsea Road extension and whether the City would up -front the cost of the street extension. Council Minutes - 12/10/01 Roger Belsaas noted that the commercial use would require rezoning of the property. Jeff O'Neill stated that a planned unit development could also be considered as it would allow some commercial activity but not heavy retail volume. This will be worked out in more detail in the development plans. It was questioned what safeguards there would be for the City to ensure that the development complied with all city requirements. Jeff O'Neill stated that the conditions could be made part of the planned unit development and the city could impose higher standards in a planned unit development than the standards for a zoning district. Clint Herbst felt the annexation request should go before the MOAA Board and also questioned how the City would handle the gravel truck traffic. Jeff O'Neill stated that there would be a segment of road maintained for the truck traffic. Bruce Thielen asked about the status of the two previous annexations the City approved. It was reported that the State Planning Agency is looking at the issue of the MOAA agreement. City staff will be meeting with representatives from the State Planning Agency on this. Bruce Thielen felt that to deviate from the procedures used on the last two annexations would send a mixed message. He felt that the majority of the City Council approved operating under the current state statutes governing annexation and they should continue to operate in that fashion until it was determined otherwise. Clint Herbst noted that operating under the annexation statutes has slowed the process down. He pointed out that the MORA Board had basically only one conflict with the land use in the MOAA area which was the Gold Nugget property and he did not anticipate that they would not approve any of the current annexation requests. BRUCE THIELEN MOVED TO AUTHORIZE THE CITY ENGINEER TO CONDUCT UTILITY AND ROAD SYSTEM STUDY FOR THE CHADWICK PARCEL AT AN ESTIMATED COST OF $17,500 WITH THE COST OF THE STUDY TO BE DEPOSITED WITH THE CITY PRIOR TO INITIATION OF THE STUDY. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH CLINT HERBST VOTING IN OPPOSITION. In discussion of the annexation petition, Clint Herbst noted his concern that by not following the MOAA agreement the City was giving developers a blank canvas and he was concerned about where the push for development would take place. Brian Stumpf felt that if the MOAA Board had no problems with the areas proposed for annexation, there was no reason why the City should not annex the land under current statutes. BRUCE THIELEN MOVED TO ACCEPT THE PETITION FOR ANNEXATION AND CALL FOR A PUBLIC HEARING ON THE ANNEXATION REQUEST AS PER THE REQUIREMENTS OF STATE STATUTES. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED WITH CLINT HERBST AND ROGER BELSAAS VOTING IN OPPOSITION. Dick Frie, Planning Commission Chair, noted that on the concept plan the property was all designated as industrial and he questioned why the proposed commercial use was not brought up to the Planning Commission. Jeff O'Neill stated that the concept plan was just a guide and was subject to change. M Council Minutes - 12/10/01 10. Consideration of accepting Maplewood Development (Southeast Area) Sanitary Sewer Capacity Study. City Engineer, Bret Weiss, reviewed the sanitary sewer study for the southeast area. This study was done to determine how much capacity currently remains in the system for this area and what improvements would be needed in order to service the properties in the southeast area that have petitioned for annexation. The study proposes that: 1) The flow from Meadow Oaks Lift Station would be routed directly to the interceptor that goes to the wastewater treatment plant. Rerouting the forcemain would allow 200 acres of new development in the southeast service area and 160 acres of development in the northeast service area. The cost for rerouting the forcemain is estimated at $230,000. 2) Improvements would be made to the existing Meadow Oaks Lift Station to increase its capacity. These improvements are estimated at $120,000. A new lift station is proposed for the area of Fenning Avenue and 85"' Street. The estimated cost for the lift station and forcemain is $155,000. 3) Rerouting CSAH 39 forcemain at an estimated cost of $75,000 and looping a segment of watermain on CSAH 75 at $96,000 are also planned. Bret Weiss reviewed the existing sewer system and pointed out a concern with the Mississippi Drive Interceptor. Because the basement elevations of the homes are close to the same elevation of the interceptor line there is a concern with potential sewer backups for these homes. Also because of the slope of the line being very shallow the velocity through the line is slower which also reduces the capacity of the pipe. Bret Weiss discussed the service area and how the properties currently requesting annexation could be serviced. It was noted that there would be additional trunk charges in the amount of approximately $1200-$1800/acre for this area. This $1200-$1800/acre would be in addition to the current trunk sewer charges. BRUCE THIELEN MOVED TO ACCEPT THE FEASIBILITY STUDY AND ASSIGN A $1800/ACRE SURCHARGE TO THE REGULAR $1900/ACRE TRUNK SEWER FEE TO BE COLLECTED AT THE TIME OF PLATTING THROUGH SPECIAL ASSESSMENTS. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 11. Consideration of accepting_ property owners petitions and call for a public hearing on annexation of parcels of property adjacent to city limits in the southeast area. Petitioners include: Ken Schultz, Jim Shultz and Ralph Hermes. Deputy City Administrator, Jeff O'Neill reviewed the location of the properties requesting annexation. The petitions for annexation were tabled until the feasibility study for that area was 61 Council Minutes - 12/10/01 completed. Jeff O'Neill stated that were certain conditions that would need to be met before annexation would take place which include: A. The City establish a revised R-1 and R-1 A district standards to be incorporated into the zoning ordinance. B. A letter of intent submitted by the developers agreeing to pay the sanitary sewer fee surcharge. C. Completion of the preliminary plat phase of the platting process. In addition there were certain other conditions specific to individual properties that needed to be resolved which included the sanitary sewer lift station costs for the Jim Shultz property and storm sewer cost and tree preservation plan for the Ralph Hermes property. Jeff O'Neill noted that the aimexation area of the Hermes property is 60 acres but the preliminary plat would be based on the 80 acre parcel. Roger Carlson asked about the R-1 A standard and what parcels proposed for annexation would this standard apply to. It was explained that the Planning Commission had not called for a public hearing on the residential district standards because they did not see the language of the ordinance change. The first draft of the ordinance language should be available for the January Planning Commission meeting and that is when staff would like the Planning Commission to conduct the public hearing. These district standards should be in place so when the properties are annexed into the city these zoning standards would apply. Clint Herbst stated that his position on these petitions for annexation was the same as on the Chadwick property. He felt they should come before the MOAA Board. BRIAN STUMPF MOVED TO ACCEPT THE PETITIONS FOR ANNEXATION AND CALL FOR A PUBLIC HEARING ON ANNEXATION BY ORDINANCE FOR THE SUBJECT PROPERTY WITH ANNEXATION OCCURRING SUBSEQUENT TO THE PUBLIC HEARING IF THE FOLLOWING CONDITIONS ARE MET: A. For all properties: Annexation contingent on establishment of revised R- I and R-1 A district standards to associated district designation requested at time of annexation. B. For all properties: Annexation contingent on preparation of letter of intent from developer to pay the necessary sanitary sewer fee surcharge. C. For all properties: Annexation contingent on completion of the preliminary plat phase of the platting process. D. For the Jim Shultz property: Annexation contingent on development of terms/agreement relating to installation of sanitary sewer lift station needed to serve the site. This lift station will cost approximately $120,000, whereas sanitary sewer trunk fees for the development will amount to $76,000 from the site. Staff will need to work out terns to reduce City front-end cost and obtain other concessions from the developer such as covenants establishing a high minimum standard for home development. E. For the Ralph Hermes property: Annexation contingent on the development of a plan for constructing and financing the stone sewer lift station necessary to convey the water from the development to the Meadow on Council Minutes - 12/10/01 Oak storm sewer system. F. For the Ralph Hermes property: Annexation contingent on development of a tree preservation plan for the southerly 40 acre parcel. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED WITH CLINT HERBST AND ROGER BELSAAS VOTING IN OPPOSITION. 12. Discussion - Consideration of a conceptual land use plan proposed as part of the Comprehensive Plan Update. Applicant: City of Monticello. Deputy City Administrator, Jeff O'Neill reviewed the proposed land use guide plan which incorporated comments made by Council, Planning Commission members and staff from their land use workshop conducted in September. He was requesting Council authorization to present it to the Wright County Planner for his comments. The land use guide plan will also be submitted to the HRA and IDC for comments and will again be reviewed by the Planning Commission. Clint Herbst asked if the city planner had looked at the proposal to determine how many acres the City needs to sustain commercial growth. In other words what is a healthy amount of land for the City to have for a commercial base? BRUCE THIELEN MOVED TO AUTHORIZE CITY STAFF TO PRESENT THE LAND USE PLAN TO COUNTY PLANNER TOM SALKOWSKI AND OBTAIN INPUT FROM TOWNSHIP REPRESENTATIVES AS DETERMINED BY SALKOWSKI. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Added Items: Roger Belsaas noted that he had received a call regarding the snowplowing at Riverside Cemetery. The plowing issue had been discussed with the Public Works Director. It was noted that the plowing is done of the roads into the cemetery however in this case because the ground was not frozen certain areas could not be plowed without causing damage. Roger Belsaas also asked if there was a policy on donations to the park of benches or trees, etc. that allowed for a marker to be placed on the object identifying that this was a donation. Roger Carlson suggested that this be presented to the Park Commission for their recommendation. It was noted that there is program like that for the Riverside Cemetery and that maybe something similar should be considered for the park system. 13. Approve payment of bills for December. BRUCE THIELEN MOVED TO APPROVE PAYMENT OF THE BILLS. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. V/ Council Minutes - 12/10/01 14. Adjourn. BRIAN STUMPF MOVED TO ADJOURN AT 8:50 P.M. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 0 �5 Recording Secretary