City Council Minutes 09-11-2017REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 11, 2017 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councihnembers
were present. There was a moment of silence for 9/11 following the Pledge of
Allegiance.
B. Approval of Meeting Minutes
Special Meeting Minutes from August 28, 2017
Councilmember Gabler moved approval of the special meeting minutes.
Councilmember Hilgart seconded the motion. Motion carried unanimously.
Regular Meeting Minutes from August 28, 2017
Councilmember Fair moved approval of the regular meeting minutes as
amended. Councilmember Davidson seconded the motion. Motion carried
unanimously.
C. Consideration of Adding Items to the Agenda
None.
D. Citizen Comments
Peg Becker, Veolia, addressed the City Council in regard to their proposed
WWTF proposal. She mentioned that she is available for any questions.
E. Public Service Announcements
• Pain Loidolt, Senior Center Director, commented on all of the activities taking
place in regard to the Monticello Senior Center's 50"' Anniversary
Celebration.
• Rachel Leonard, Communications Coordinator, presented the following
announcements:
- Blazin Thru Bertram — 9 a.m., Saturday, September 16, 2017.
- Wag & Walk Festival — Sunday, September 24, 2017, 1-4 p.m., in
Montipaws Park.
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F. Council Liaison Updates
• Highway 25 Coalition — Jeff O'Neill, City Administrator, noted that SRF
provided an update on the Highway 25 Study, specifically identifying traffic
patterns.
• BCOL — Councilmember Fair commented that construction of the beach
house has begun.
• IEDC — Mayor Stumpf stated that there are prospects for economic
development in the works. Jim Johnson resigned from the board and Mike
Carr will be replacing him.
• Planning Commission — Councilmember Gabler commented on the meeting
and that there were two public hearings. The Downtown Small Area Plan was
approved and the EDA's Housing Market Report was accepted.
G. Department Updates
• Jeff O'Neill, City Administrator, provided updates on the following:
1. Commented on the Coalition of Utility Cities and upcoming legislation.
2. The number of the fixtures for the pool lighting upgrades approved at the
last meeting was incorrect. There are more fixtures than quoted and there
will be an additional cost of $1,500, but no additional labor.
3. The Taste of the Town is on Thursday, September 13, 2017.
• Construction Update: Shibani Bisson, City Engineer/WSB, provided an
update which included the following: Mississippi Drive and Hart Boulevard
were being paved on Monday; and the contractor is operating in liquidated
damages which equals $500/day for each project.
2. Consent Agenda
Councilmember Fair moved approval of the Consent Agenda excluding item 2H.
Councilmember Hilgart seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
bill and purchase car registers for a total amount of $1,511,201.72.
B. Consideration of approving new hires/departures. Recommendation: Approved
hires for MCC and terminations for Parks, Streets, and MCC.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Approved as presented.
D. Consideration of adopting Resolution 2017-51 accepting donations from
CentraCare Health for the Powers of Produce kids program and from the Danno
Mahoney family for a total of $300. Recommendation: Adopted Resolution
2017-51 approving the contribution and authorize use of funds as specified.
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E. Consideration of setting the Truth -in -Taxation public hearing for 6:30 p.m. on
December 11, 2017. Recommendation: Set the public hearing for the 2018
property tax levy and budget for December 11, 2017, at 6:30 p.m.
F. Consideration of appointing a representative to the IEDC for a term to commence
immediately and expire December 31, 2017. Recommendation: Approved the
appointment of Mike Carr, Monticello School District, to the IEDC to a term
ending on 12-31-2017.
G. Consideration of adopting Resolution 2017-58 declaring costs to be assessed,
ordering preparation of assessment roll and calling for an Assessment Hearing on
October 9, 2017, to adopt assessments for the 2017 Street Reconstruction and
Utility Improvement Project, City Project NO. 16C003, for Gillard Avenue, 95"'
Street, Haug Avenue, 90"' Street and Mississippi Drive. Recommendation:
Adopted Resolution 2017-58 declaring costs to be assessed, ordering,
ordering preparation of assessment roll, and calling for the assessment
hearing for October 9, 2017 Street Reconstruction and Utility Improvement
Project, City Project No. 16CO03 for Gillard Avenue, 95th Street, Haug
Avenue, 9011' Street and Mississippi Drive.
H. Consideration of approving a Final Stage Planned Unit Development for Self -
Storage in a B-3 (Highway Business) District. Applicant: KB Properties, LLC.
Recommendation: ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
I. Consideration of approving an Assignment of the Development Agreement for
Featherstone 3rd Addition from Gold Nugget Development to Novak -Fleck.
Recommendation: Approved an assignment of the Development Contract for
Featherstone 3" Addition from Gold Nugget Development to Novak -Fleck
Incorporated.
J. Consideration of calling for a public hearing on October 3, 2017, by the
Monticello Planning Commission for an amendment to Conditional Use Pen -nit
for Planned Unit Development for Hi -Way Liquors sign height and area
allowances. Recommendation: Called for a public hearing on October 3,
2017, by the Monticello Planning Commission for an amendment to
Conditional Use Permit for Planned Unit Development for Hi -Way Liquors
sign.
K. ADD-ON — Consideration of authorizing stonnwater repairs on the river outlet at
Maple Street at a cost of $13,650. Recommendation: Approved the
authorization of stormwater repairs on the river outlet at Maple Street at a
cost of $13,650.
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2A. Consideration of items removed from the Consent Agenda for discussion.
H. Consideration of approving a Final Stage Planned Unit Development, Rezoning
to Planned Unit Development and Development Agreement for Self -Storage
Facility in a B-3 (Highway Business) District. Applicant: KB Properties, LLC.
Keith Burnham, KB Properties, LLC, addressed the City Council. He noted a
couple of requested changes: Exhibit Z, #7 should state for Phase 1, not Phases I
and 2; and Exhibit Z, #8 — he requested until September 15, 2018 to complete the
entire fence. Mr. Burnham thanked city staff for all of their efforts. He also
commented on the fact that the market for storage facilities shows there won't be
a need for such facilities in the future, and perhaps the B-3 zoning, which allows
self -storage, should be reevaluated. Angela Schumann, Community Development
Director, responded and explained the B-3 zoning and the significant amount of
land that is zoned B-3 in the city. Councilmember Hilgart expressed concern over
the amount of property zoned B-3. Mayor Stumpf added that perhaps the Planning
Commission should review the B-3 zoning and the property within the city.
Angela Schumann reviewed changes that were made to the Development
agreement. In addition, she noted that there was a summary ordinance for
publication that also requires city council approval.
Councilmember Hilgart motioned to have the Planning Commission review
the B-3 zoning in the city. Councilmember Gabler seconded the motion.
Councilmember Fair moved approval of: Resolution 2017-65 approving a
Final Stage PUD and Development Agreement, as amended — changes noted
by Ms. Schumann, for KB Properties, Lot 11, Block 4, Groveland Addition,
based on the findings in said resolution and contingent on compliance with
the conditions listed in Exhibit Z, amended per applicant request, and staff
comments on compliance; and Ordinance 680 rezoning to Planned Unit
Development for Affordable Self -Storage PUD, Lot 11, Block 4, Groveland
Addition; and Summary Ordinance 681A for publication. Councilmember
Hilgart seconded the motion. Motion carried unanimously.
3. Public Hearings
A. PUBLIC HEARING — Consideration of adopting Resolution 2017-59 approving a
vacation of drainage and utility easements for Lot 3, Block 17; Lot 1, Block 19;
and Outlot A, Autumn Ridge 3rd Addition.
Angela Schumann gave a brief overview of the petition. The required drainage
and utility easements are proposed with the plat of Autumn Ridge Villas. Mayor
Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the
public hearing.
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Councilmember Hilgart to approval of Resolution 2017-59, vacating
drainage and utility easements over and across Autumn Ridge 3rd Addition
as described in the petition, contingent on: approval of the plat of Autumn
Ridge Villas for re-establishment of required drainage and utility easements;
and verification that private utilities are within proposed drainage and utility
easements for the plat of Autumn Ridge Villas. Councilmember Gabler
seconded the motion. Motion carried unanimously.
B. PUBLIC HEARING — Consideration of adopting Resolution 2017-60 approving
the assessments for the TH 25/7"' Street Intersection Improvements, City Project
No I SCO04
Shibani Bisson, City Engineer, presented the assessment roll and gave a
presentation. The components of the project were stated, along with the proposed
street reconstruction rate of $65 per front foot, which is based on assessing 50%
of reconstruction cots for a collector roadway. Sidewalk assessment rates are
proposed to be assessed at $13.50 per front foot, which includes 25% of the cost
being assessed. Assessment is proposed at a 10 -year term at a 4% interest rate.
Ms. Bisson noted that the city has received a lot of positive feedback from
residents. The final project cost was $1,550,000 with $29,780 by funded by
assessment and $160,220 by the city. Remaining balance funded by MnDOT and
State Aid funds. Mayor Stumpf opened the public hearing. No one testified.
Mayor Stumpf closed the public hearing.
Councilmember Hilgart moved approval of Resolution 2017-60 approving an
assessment roll to be certified for 2018 payable tax year for the TH 25/7th
Street intersection improvements, City Project No. 15C004. Councilmember
Davidson seconded the motion. Motion carried unanimously.
4. Regular Agenda
A. Consideration of adopting Resolution 2017-61 approving a special benefit levy by
the City of Monticello Economic Development Authority and accepting the EDA
2018 budget.
Angela Schumann presented the item and noted that the EDA has authorized to
increase their levy to the full statutory limit, which is an increase of $323,000 or
15.4% over the 2017 levy.
Councilmember Gabler moved to adopt Resolution 2017-61 approving a
special benefit levy by the City of Monticello Economic Development
Authority and accepting the EDA 2018 budget. Councilmember Davidson
seconded the motion. Motion carried unanimously.
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B. Consideration of adopting Resolution 2017-62 setting the 2018 City of
Monticello's preliminary tax levy.
Wayne Oberg, Finance Director, presented the preliminary 2018 property tax
levy. Included in the presentation were: tax capacity rates; tax base changes;
property tax levy history; and tax levy impact. The preliminary tax levy must be
certified to Wright County by September 30, 2017. The City Council will adopt a
final tax levy on December 11, 2017, which can be lower but not higher than the
preliminary levy. The presented preliminary tax levy, less the HRA levy, is
$9,547,000 which is an increase of 4.3% from 2017.
Discussion ensued among the City Council in regard to the increase in the tax
levy. There was disagreement on whether there should be a higher preliminary
levy approved in an effort to look more in depth at all of the additional budget
requests. These items would then possibly be included or not included in the final
budget. Mayor Stumpf questioned whether charging garbage service for mobile
home parks/townhomes the same as residential is included in the budget. Mr.
Oberg noted that no changes were made to the proposed levy to address this issue,
and $72,000 would need to be added to the budget to cover the lost garbage
revenue from these entities. There was also some discussion on leftover 2017.
These funds, approximately $300,000, could potentially be used for some of the
additional budget requests.
Councilmember Fair moved to authorize a preliminary tax levy of
$9,800,000. Motion dies for a lack of a second. Councilmember Gabler
moved to authorize a preliminary tax levy of $9,772,000. Councilmember
Fair seconded the motion. Motion failed 2-3; Councilmembers Davidson,
Hilgart and Stumpf voted against. Councilmember Hilgart moved to adopt
Resolution 2017-62 setting the 2018 preliminary tax levy at $9,547,000
including the stipulation that the excess 2017 funds be used for downtown
area projects. Councilmember Fair seconded the motion. Motion carried 3-2:
Councilmember Gabler and Mayor Stumpf voted against.
C. Consideration of approving a rezoning to PUD, Final Stage Planned Unit
Development, Final Plat and Development Agreement for Autumn Ridge Villas
for detached single family lots in an R-3 (Medium Density Residential) District at
Autumn Ridge 3'd Addition. Applicant: SW Wold Construction/Ocello, LLC.
Angela Schumann presented the item and noted that a summary ordinance for
publication was added for approval. The current proposal is for a PUD Final Stage
review.
Councilmember Gabler moved approval of Decision 1 — adopt Resolution
2017-63 approving a Final Stage PUD for Autumn Ridge Villas, subject to
conditions in Exhibit Z and based on findings in said resolution.
Councilmember Davidson seconded the motion. Motion carried
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unanimously. Councilmember Gabler moved approval of Decision 2 — adopt
Ordinance 679 for rezoning from R-3 to Autumn Ridge Villas PUD, based on
findings in Resolution 2017-63. Councilmember Fair seconded the motion.
Motion carried unanimously. Councilmember Gabler moved approval of
Decision 3 — adopt Resolution 2017-64 for approval of Final Plat of Autumn
Ridge Villas, based on the findings noted in the resolution and subject to the
conditions in Exhibit Z. Councilmember Davidson seconded the motion.
Motion carried unanimously. Councilmember Gabler moved approval of
Decision 4 — to approve Summary Ordinance 679A for publication.
Councilmember Fair seconded the motion. Motion carried unanimously.
5. Added Items
Councilmember Gabler motioned to have staff review the garbage pick-up policy,
including residential, commercial, mobile homes, etc. Councilmember Fair seconded
the motion. Motion carried unanimously.
6. Adjournment
By consensus, the meeting was adjourned at 7:40 p.m.
Recorder: Jennifer Schreiber
Approved: �T
Attest: e��)X-62A�
City Administrator
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