Parks Commission Agenda Packet 03-23-2006
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AGENDA
P ARKS COMMISSION
March 23, 2006 - 4:30 p.m.
"To enhance community pride through developing and
maintaining city parks with a high standard of quality"
1.
Call to Order
2.
Approve minutes of March 2,2006 regular Parks Commission meeting.
3.
Consideration of adding items to the agenda.
4.
Citizens comments and requests.
5.
Walk N Roll Participation
6.
Hidden ForestlNiagra Falls - Developer proposing a marsh only now in large central
wetland adjacent to pathway - he removed excavation from pond area so there will be
no open water unless Parks Commission and Council object.
7.
Poplar Hills Park - This project on indefinite hold as developer has withdrawn from
purchase agreement with property owner. Potential remains for development of
ballfields in 2006 (play 2007) at YMCA property. Larry Nolan with the details.
8.
YMCA Update - See minutes from recent task force meeting.
9. Rolling Ruff Concept Plan Review. Plan features private opens space with full park
dedication fees proposed to be paid by developer. City Comp Park plan shows need
for a neighborhood park somewhere in the vicinity of development.
10. Parks Spt Hiring Process Update. Staff currently checking references of front runner.
Stay tuned for details.
11. Park Maintenance.
12. Other Items, if any
13. Adjourn.
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REMINDER: Public hearing on the DNR grant application for
Groveland Park is Friday, March 24, 2006 at 5 p.m. in the
Academy Room
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NOTICE OF PUBLIC MEETING
GROVELAND PARK GRANT APPLICATION
Notice is hereby given that the Parks Commission of the City of Monticello will hold a
public hearing on Friday, March 24,2006 at 5:00 p.m. at the Monticello City Hall, 505
Walnut Street, Monticello, MN 55362 on a grant application to the Department of
Natural Resources for an Outdoor Recreation Grant to assist in funding improvements for
a parking lot, shelter and hardcourt for the Groveland park.
Anyone who wishes to comment on the proposed grant application may do so at this
meeting. Written and oral comments will be considered.
Dated: March 3, 2006
O~h~
(Published in the Monticello Times March 9, 2006 and March 16,2006)
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Park Commission Minutes: 3/2/06
MINUTES
MONTICELLO PARKS COMMISSION - REGULAR MEETING
Thursday March 2, 2006 - 4:30 p.m.
"To enhance community pride through developing and
Maintaining city parks with a high standard of quality"
Members Present:
Fran Fair, Ben Hitter, Nancy McCaffrey, Larry Nolan, Rick Traver and
Council liaison, Tom Perrault.
Members Absent:
None
Others Present:
Public Works Director John Simola and Interim Park Superintendent Tom
Pawelk
1. Call to Order.
Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum present.
2. Approve minutes of Januarv 26. 2006 ree:ular Parks Commission meetine:.
RICK TRAVER MOVED TO APPROVE THE MIDTES OF THE JANUARY 26,2006
REGULAR PARKS COMMISSION MEETING. FRAN FAIR SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
It was acknowledged that the Parks Commission held their regular meeting on February 23,
2006 but because there was not a quorum of members present no business was conducted.
3.
Consideration of addine: items to the aeenda.
None.
4. Citizens comments and reauests.
Tom Pawelk stated he had gotten a call from Lawrence Harland regarding the tree that is
going to be removed at West Bridge Park. He requested that the bottom half of the tree be
saved as a monument or if it couldn't be saved that portion of the tree be preserved and
displayed at City Hall. Tom Pawelk informed him that the tree is rotten throughout and
probably could not be saved in any way. Fran Fair asked if there was any way the City could
preserve the gnarl on the tree that is similar in appearance to a buffalo head. If it could be
saved they would try to utilize it at the East Bridge Park. It was noted that the tree being
removed is 200 years old.
9.
Consideration of rentinl! West Bridee Park facilities durine River Fest.
This item was moved up on the agenda. John Simola eXplained that a resident had requested
to rent the West Bridge Park facilities during the River Fest celebration for a class reunion.
They were informed by city staff that the facilities were not rented out because of River Fest
activities. John Simola told the individual he would bring the matter before the Parks
Commission for their determination. Tom Grossnickle from the Parks Department who is on
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5.
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Park Commission Minutes: 3/2/06
the River Fest Committee stated that on Saturday the 5K run is held at West Bridge Park but
the facility would be open on Sunday. The feeling of the Parks Commission was that as long
as the rental didn't interfere with any of the River Fest activities they had not problem with
the facility being rented. It was discussed that if the Core Street Project is under construction
when River Fest takes place, River Street may be tom up and the 5K race could possibly
rerouted.
Discussion of a request from the Monticello Lacrosse Group for use of fields.
Dave Maurer representing the Monticello Lacrosse Group came before the Parks Commission
to request the Parks Commission to consider use of city fields between 3:00-5:00 p.m. for
practice and for games for the youth lacrosse teams. Prior to this year the lacrosse teams
played on the field by the Dahlheimer property but this site is no longer available to them.
Mr. Maurer has been in contact with Tom Pawelk regarding possible fields for use. Some
options are: Groveland, Pioneer Park or Freeway Fields. The lacrosse teams would need the
field Monday through Friday for practice and four approximately 3-4 games. Dave Maurer
will review the sites and get back to Tom Pawelk on the feasibility of the sites. Nancy
McCaffrey questioned whether the area cleared at the Par West Park would be suitable for this
use. Another suggestion was the area at Montissippi Park where the model planes are flown.
Besides having adequate space for a field, parking is also a concern as there may be 20 plus
cars at a practice and 30-40 cars for a game. The group would paint the fields, provide a
portable toiled and do other work as needed to ready the fields for play. The lacrosse program
starts in April.
6.
Groveland Grant Application ~Set date for public hearin2.
Tom Pawelk reported that the grant application for improvements at Groveland Park is
basically completed. However, as part of the grant requirements the City needs to hold a
public hearing on the grant application. The Parks Commission discussed the publication
requirements and when to schedule the meeting. Friday March 24, 2006 at 5 p.m. was the
date set for the public hearing. Tom Pawelk said the budget for the improvements to
Groveland Park which includes a parking lot, shelter and hardcourt is approximately $78,000.
The Outdoor Recreation Grant from the Department of Natural Resource is a matching funds
grant so if a grant is received the City would have to match the funds. There was some
discussion on restrooms for the park. At one time the residents expressed concern about
having the restrooms at the park. Tom Pawelk and John Simola will go back to the survey of
the residents to determine if this was a desired feature.
7.
Cemetery Issues.
Copies of the rules and regulations for Riverside Cemetery were distributed and Tom Pawelk
informed the Parks Commission that this information is also on the City's website. The Parks
Commission talked about improvements to the cemetery and John Simola stated that with the
street reconstruction project taking place this will be an opportunity to look at replacing the
cemetery fencing and making other improvements. He felt the Parks Commission may want
to have a meeting just dealing with the cemetery and needed improvements. Nancy
McCaffrey suggested contacting Jo Havel who chaired the Cemetery Committee and update
her on what the City is doing and possibly invite her to attend that workshop meeting.
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Park Commission Minutes: 3/2/06
8. Park Maintenance.
Tom Pawelk reviewed the work that had been done and complimented a Parks Department
employee who was able to repair equipment that had been damaged. He also talked about
improvements to be considered for the Mississippi Park (Swan Park). He stated that there had
been some problems with people falling because of the layout of the viewing area. The Parks
Department staff has discussed ways of improving the situation that include installing pavers
between the paved area and the split fence and possibly building a raised viewing area. He
added that the Parks Department is open to suggestions on what could be done to make the
situation better.
Tom Pawelk stated their next major project is the removal ofthe tree at West Bridge Park.
They will also be converting the field formerly used by the Polecats for baseball to a softball
field.
The Parks Commission reviewed a plan Torn Pawelk had ofthe Hidden ForestlNiagara Falls
park. The Parks Commission noted that this was different from the plan that was approved in
that this plan did not show a parking lot. The Parks Commission strongly feels that a parking
lot is necessary for this park.
It was also mentioned that the Parks Commission should plan for the upcoming Walk N Roll
event.
10.
Adjourn.
RICK TRAVER MOVED TO ADJOURN AT 5:30P.M. NANCYMCCAFFREY
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
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.
MINUTES
YMCA ACQUISITION
KICKOFF MEETING
MARCH 14,2006
Attendance
leffO'Neill, City of Monticello
Rick Wolfsteller, City of Monticello
Angela Schumann, City of Monticello
Wayne Mayer, City Councilor
Clint Herbst, Mayor
Todd Hagen, Ehlers & Associates
Stacie Kvilvang, Ehlers & Associates
Steve Grittman, NAC
Anne Rexine, NAC
Cassie Schumacher-Georgopoulos, NAC
Marc Mattice, Wright County Parks Department
Bret Weiss, WSB & Associates
1. Meeting Purpose
O'Neill outlined the purpose of meeting, which was to set a plan for preparing
information for the City Council in order to determine direction in regards to the
potential acquisition of the YMCA property.
2. Background
O'Neill provided a brief background on the project which included:
. City Council is in strong support of preservation of the property for public use.
. YMCA goals
o YMCA needs cash from the sale of the property to finance important
improvements or development of other facilities.
o The YMCA day camp appears to be important to retain, however there have
been mixed messages on this topic from the YMCA.
1
.
.
.
. City goals for preserving the property:
1. Provide a variety of recreational experiences
2. Preserve Wilderness-style experience in pristine areas
3. Provide Community Ballfield Space
4. Preserve all water and shoreline areas - views to and from
5. Create Environmental Education space
6. Restore historical land cover where appropriate
7. Capitalize on City edge spaces adjacent to acquisition area to create superior upper
end residential spaces
8. Analyze and provide appropriate access to use areas (motorized or non-motorized)
9. Connect facility to local and regional assets
Mayer indicated that his position is that the City begin from the perspective that no
development occur within the YMCA property. At the time that development becomes an
issue in terms of funding, that goal could be redefined. Grittman clarified that the goal was
intended to indicate that higher-end development on the adjacent edges of the YMCA
property (not YMCA property itself) would be encouraged by the park preservation. Goal
number 7 above has been modified to reflect that adjustment.
O'Neill then provided the group with copies of a detailed outline of activities/concept issues
that had been prepared at a previous meeting for attendees to review.
3.
Deliverables and Plan Preparation
O'Neill noted that the main purpose of the meeting is to define the items needed by the City
Council to assist in their decision making. O'Neill explained that the items needed have
been broken down into general assignments.
.
Concept Plans - Steve Grittman will lead the effort to develop concept plans. Such
planning will include, and not be limited to, the summary of natural features, uses,
encumbrances, infrastructure, access, trail & road improvements, recreation areas,
adjoining land uses etc.
.
Finance Program - Rick Wolfsteller, Stacie Kvilvang and Todd Hagen will be responsible
for providing options for funding the purchase.
o This group will also be responsible for coordinating lease agreements and
arrangements
. O'Neill noted that the YMCA has offered to give the opportunity to
intercept spring planting if the City provides cash in an amount equal to
2
.
rental paid by farmer. It is estimated that the cost to preserve an area of
the site as unplanted would cost approximately $2,000. Herbst noted that
we should be able to establish the footprint for the active play area and
complete site prep work in 2006 so fields could be playable in 2007. It
was determined that O'Neill should contact Brian Kirk and indicate that
the City would like to block planting of crops by paying the payment
otherwise paid by the farmer.
o YMCA Day camp
. Negotiations on use of the park will need to consider YMCA wishes with
regards to long term use of the facility as a day camp.
.
Other Funding Sources - O'Neill and Mattice will be doing additional research on
potential sources of funds for park acquisition. Such sources to include and are not
limi ted to:
· Park dedication fees
· Trusts or Foundations
· Grants
· County
.
. YMCA Coordination - A meeting will be set to gather further information regarding
YMCA goals. Members of the group to attend this meeting to include Clint Herbst,
Wayne Mayer, Bret Weiss, Stacie Kvilvang, Rick Wolfsteller and leffO'Neill. It was
noted that development of a financing plan will require additional information regarding
YMCA needs. Group will refine monetary requirements/timing etc., based on
information provided by the YMCA. It was determined that O'Neill will send a letter to
the YMCA with pertinent questions as a precursor to a meeting to be scheduled in the
near future with YMCA representatives.
. Operation & Maintenance Research - Mattice will be responsible for collecting
operations and budget information on similar facilities operated by Wright County and/or
other park agencies. Mattice will be contacting Larry Nolan to assist in this effort. The
goal of the effort is to provide general information regarding potential budget
implications for various types of uses and to identify possible management/operations
arrangements. The information collection effort will be focused on assisting with
establishment of the organizational structure for operating the combination of uses
proposed at this facility. O'Neill will be obtaining budget information for operating the
park at the current level of use and activity.
. Public Information Plan - O'Neill and Schumann to put together information regarding
the proposed acquisition to keep policy makers and citizens in touch with accurate and
timely information on the project.
.
3
.
.
.
. Implementation Plan - Coordinated by O'Neill, the final section of the material provided
to the City Council should include the road map identifying important milestones that
must be achieved in the effort to acquire a the property and operate as a regional park.
4. Schedule
O'Neill provided an updated schedule relating to the project.
March 9th
March 14th
March 27th
March 2 ih
March 29th
April 5th
April 10th
April 24th
Site Visit (COMPLETED)
Kick Off Meeting & Assignment oftasks (COMPLETED)
County Board Meeting (O'Neill and Mattice)
Tentative: YMCA meeting to refine monetary needs/timing
Progress meeting
Deliver materials to Jeff
Joint Council/Park Commission
Council consideration of authorization formal negotiations/
memo of understanding
Other meetings to be determined by team leaders.
4