Parks Commission Agenda Packet 04-28-2005
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AGENDA
P ARKS COMMISSION
April 28, 2005 - 4:30 p.m.
West Prairie Room
"To enhance community pride throu!:h developing IInd
maintaining ci(v parks with a hi!:h standard of Ifuali(l'''
Call to Order
Approve minutes of March 24, 2005 regular Parks Commission meeting.
Consideration of adding items to the agenda.
Citizens comments and requests.
Review development plan Monte Hill villas
Boy Scout - Eagle Project
Park Maintenance
Tree Planting
2005 Capital Improvement Projects
Other updates/items, if any.
A. Walk N Roll
B. Finalized Version of Park Dedication Handout (who has this?)
10. Adjourn
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Parks Commission Minutes - 3/24/05
MINUTES
PARKS COMMISSION
March 24, 2005 - 4:30 p.m.
West Prairie Room
"To enhance community pride through developing and
maintaining city parks with a high standard of quality."
Members Present:
Larry Nolan; Fran Fair, Nancy McCaffrey, Council Liaison, Tom Perrault
Members Absent:
Ben Hitter, Rick Traver
Others Present:
Adam Hawkinson, Park Superintendent; JefT O'Neill, Assistant City Manager;
Gary Revnig, High School Baseball Coach; and Hidden Forest/Sunset Ridge
representatives Rick Lewandowski, Denny Muyres (Edina Development Corp),
Mark Woolston, (Sunset Ridge) Jon Bogart Bogart, Pederson & Assoc, Ine),
Sherry Buss (Landscaper) & John Smythe (Wetland specialist)..
1 . Call to Order.
Chairman Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum
present.
2.
Approve minutes of Februarv 24.2005 rel!ular Parks Commission meetinl!.
NANCY MCCAFFREY MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 24,
2005 REGULAR MEETING WITH A CORRECTION ON PAGE 2 THAT BLACK CAPS
WERE SELECTED FOR THE FENCE. THERE NOT BEING ANOTHER COMMISSION
MEMBER PRESENT WHO ATTENDED THE FEBRUARY 24, 2005 MEETING, ADAM
HA WKINSON CONFRIMED. CHAIRMAN NOLAN WILL CONFIRM T]-IE COLOR
SELECTION WITH ABSENT COMMISSIONERS RICK TRAVER OR BEN HITTER.
(who seconded the minutes?)
3. Consideration of addinl! items to the al!cnda.
Fran Fair added to the agenda discussion a request from the Wright County Horticultural
Society to place Bridge Park East on it's annual garden tour in July.
4.
Citizens comments and requests.
Acting as spokesperson for the Monticello High School Baseball coaching staff, Legion and
VFW, baseball coach Gary Revnig has agrced to lead fundraising to purchase lighting for the
high school baseball fields at the cost of $80,000. This would provide another much needed
ball field for the community. All labor is to be donated by local electricians and Xcel Energy
employees. The cost would be $130,000 if Musco Lighting does all the work. The goal is to
finance $50,000 over 4 or 5 years. The current proposal is that $70,000 would be financed
over 7 years with payments of $12,000 a year. The School Board would like to see the term on
the loan as short as possible by making a large down payment. Funds have been donated by
the Legion and VFW, with additional dollars coming from signs on the field, admission
Parks Commission Minutes - 3/24/0)
charged at the 16 team VFW Tournament, as well as a possible Legion Tournament to help
fund this project. To date, Gary Revnig has raised $20,000 and is asking the Parks
Commission to make a recommendation to the City Council to donate $5,000 to $10,000 to
lighting the baseball field.
.
Discussion included attempting to get additional vendor bids, parking issues, increased traffic
and commercial value of the land once the interchange is completed, and the no alcohol on
school property policy. Adam Hawkinson stated that while the $5,000 request is not out of
line, there is a contract with the Pole Cats to play on the City Ball Fields which would have to
be reviewed.
FRAN FAIR MOVED TO RECOMMEND TO THE COUNCIL THAT THE CITY MAKE A
DONATION OF $5,000 FROM THE GENERAL FUNDS TO PURCHASE LIGHTS FOR
THE HIGH SCHOOL BASEBALL FIELDS, CONTINGENT THAT A MUTUALLY
AGREEABLE SOLUTION CAN BE MADE WITH THE POLE CAT CONTRACT.
NANCY MCCAFFREY SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSL Y.
5. Review development plan - Hidden Forest/Sunset Rid2e.
Rick Lewandowski and Denny Muyres of Edina Development Corporation, representing
Hidden Forest, and Mark Woolston, representing Sunset Ridge, reviewed two park concept
plans for an approximately 47 acres wetland park that would include the area of County Ditch .
33 located at the east end of Monticello. Wanting input and guidance from the Parks
Commission, and assuming wetland restoration grant money is obtained, Rick Lewandowski
distributed photos of the current Ditch 33 site and then described two concept maps. One
concept has several smaller ponds, surrounded almost entirely by a pathway, with a boardwalk
crossing wetlands on the north end, near a neighborho'od park, the other concept has one 20-
~acre lake running the length of the wetland, surrounded by walking trai(boardwalk with an
overlook, also located near a neighborhood park. Wetland specialist, John Smythe, provided
photos of the types of wetland plants that will be planted. Jon Bogart, Bogart, Pederson &
Associates, discussed how the new outlet for County Ditch 33 would benefit lands
downstream, and the need to have a slope around the lake so as not to impact housing lots.
There was discussion regarding the depth of the lake which will destroy undesirable plants so
new wetland plants can be planted. According to Rick Lcwandowski, an estimated timeline is
to have discussions with City engineer, staff and Council, obtain restoration grants, get a good
plan and complete in year two. Fran Fair suggested that the wetland park be started before and
clearly included in the marketing of the housing project.
Landscaper Sherry Buss described the proposed pathway and neighborhood park. The wood
chip or asphalt trail is approximately 2/3 of a mile long and include benches, overlooks and an
elevated boardwalk. The boardwalk will be supported by mctal posts on wide footings. Sherry
Buss rcvicwed concept maps of two neighborhood park layouts. The park is approximately 1.5
acres and located on the north end of the wetland, has the nicest view, includes access on two .
sides as well as a parking lot, picnic shelter, a basketball court and two play areas. She also
provided a handout with photo dctails of suggested playground features. Tom Perrault asked
whether it would be better to locate the park more to the southeast but that location would not
provide the required two sided access necessary.
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Parks Commission Minutes - 3/24/05
Parks Commission thanked the Hidden Forest and Sunset Ridge representatives for their in-
depth presentation. The Parks Commission recommends the one lake version of the wetland
vs having several smaIl ponds and that the pathway be asphalt vs woodchips. The preferred
neighborhood park concept is the one with the circular play areas in the center with the
parking entrance on the cast side, off the less busy road. A recommendation was made to have
an additional shelter and/or overlook on the wetland side of the park to take advantage of the
view. FinaIly, it was suggested that the "stinger" play feature be replaced with a "digger".
6.
.Jefferson Concept Plan Review
Jeff O'Neill reviewed the concept plan for Silver Springs Golf Course renovation, now called
Jefferson of Monticello, which will go before the City Council at the second meeting in April.
There will be a planning meeting at 3 PM, Monday, April 4, prior to the public hearing. This
is only a beginning, lots of changes are expected to be made. The golf course will be reduced
from 36 to 18 holes. Park space and a trail system needs to be considered. Consideration
should be given to building trails into Otter Creek area. Should the wetlands be considered as
parks and/or trails? Park dedication dollars in this hi~ density area~ould be very high, and
. . ct\" -::>~o'-l~ CZ, Ill\'. 'X NUt ~ . ,
could buIld a fund to pay for a good share 01 the 1-94 nterdiange at (rc ard A venue.(Can
park dedication funds be used for non-park purposes such as building an intcrchangc?)
Jefferson Parkway will run the length of the development. There most likely will be a mix of
private and public funds for road maintenance.
7.
YMCA Devclopment
The YMCA is considering selling property on Long and Bertram Lakes. There are discussions
about preserving the area as a potential regional park.
8. Poplar HiHs
There is no change to report: 300 apartments and 400 housing units, three fields, two junior
fields are proposed. Pathway meets standards.
9. Park Maintenance
Adam Hawkinson submitted a list of the work completed. He reported 437 trees have been
ordered for the tree planting date of Saturday, April 23. Requests have been received from
two-thirds of letter responders.
10. Adjourn
FRAN FAIR MOVED TO AJ01JRN. NANCY MCCAFFREY SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
Alternate Recording Secretary (Nancy McCaffrey)
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MONTICELLO PARKS DEPARTMENT
Work list April 2Sth, 2005
March 25th thru April 2Stb, 2005
.
· Riverside Cemetery - grave locates and headstone locates
· Grasses cutting in landscaped areas
· Burned Otter Creek area ...
· Installed Missouri Gravel Pit system to keep trees stored until we have
time to plant them
· General park and building maintenance
· Began mowing for 2005
· Augering holes for the city wide tree planting
· Getting Irrigation started
· Pioneer shelter water on and running
· Ellison water on - damaged mens toilet being replaced
· Aerated city ballfields
· Chipping orders
· Lined fields and regarded all infields
· Swept pathways
· Equipment maintenance and repair
· 2005 tree planting preparations - tools, truck assign., duties, safety vests,
water, etc.
· Beginning playground inspections -continued
· Memorial tree planted at Ellison
· Practice planting for the volunteers at Pioneer Park
· Bails and stakes removed from Bridge Park East
· DNR signs re-installed at Ellison
· Ellison lights fixed in log shelter
· Shop maintenance and cleaning
· New basket ball nets installed except for Bridge Park West -tomorrow
.
· City fields picked up and fixed from last years fence installation
· Ellison Gold Mounds pruned back
· Meeting with Baseball Assoc. reps on ball fields
· Meetings with Buffalo Bit. on trail problems
· Meetings with locate officials and home owners
· Meeting with Rotary Club
...
F:\AdamH\My Documents\MONTICELLO PARKS DEPARTMENT. doc
.
.
~uthority Fence & Decks, Inc.
~341 Acacia Ave NE
Monticello, MN 55362
Name / Address
City of Monticello
505 Walnut St
Monticello, MN 55362
763-295-2711
Item
Description
~sc.
QUOTE TO FENCE CEMETARY FENCE IN 48 HIGH
BLACK ALUMINUM
48" TALL SECTION KENSINGTON~ERW., ~ liI-k
PINEALS ::;:.;.--
2" POSTS @ 82" LONG: INCLUDES BALL CAP
Subtotal
Misc.
Concrete
concrete to posts/gates
Install
InstallationlLabor
Bid
Authority Fence & Decks will provide project
including materials, sales tax, and la r for $31,125.0
complete! Any changes from above sta .
requiring extra materials will be billed at current retail
price upon completion of project.
MN Sales Tax
~
..... THANKS FOR THE OPPORTUNITY TO QUOTE YOUR PROJECT
Thank you for the opportunity to bid your project. TIus estimate is void 3 months after
origination date. We reserve the right to withdraw this bid within 10 days.
Estimate
Date Estimate #
1/5/2005 3443
",,"'
Project
CEMETARY FENC...
Qty
Rate
Total
197 93.50 18,419.50T
200 25.00 5,OOO.00T
23,419.50
402 3.45 1,386.90T
1,178 4.00 4,712.00
., 0.00
6.50%
1,612.42
Total
$31,130.82
,.....
..
.
MONTICELLO PARKS DEPARTMENT
Work list April 28th, 2005
March 25th thru April 28th, 2005
.
· Riverside Cemetery - grave locates and headstone locates
· Grasses cutting in landscaped areas
· Burned Otter Creek area ..
· Installed Missouri Gravel Pit system to keep trees stored until we have
time to plant them
· General park and building maintenance
· Began mowing for 2005
· Augering holes for the city wide tree planting
· Getting Irrigation started
· Pioneer shelter water on and running
· Ellison water on - damaged mens toilet being replaced
· Aerated city ballfields
· Chipping orders
· Lined fields and regarded all infields
· Swept pathways
· Equipment maintenance and repair
· 2005 tree planting preparations - tools, truck assign., duties, safety vests,
water, etc.
· Beginning playground inspections -continued
· Memorial tree planted at Ellison
· Practice planting for the volunteers at Pioneer Park
· Bails and stakes removed from Bridge Park East
· DNR signs re-installed at Ellison
· Ellison lights fixed in log shelter
· Shop maintenance and cleaning
· New basket ball nets installed except for Bridge Park West -tomorrow
r'
,
.
. City fields picked up and fixed from last years fence installation
. Ellison Gold Mounds pruned back
. Meeting with Baseball Assoc. reps on ballfields
. Meetings with Buffalo Bit. on trail problems
. Meetings with locate officials and home owners
. Meeting with Rotary Club
...
F:\AdamH\My Documents\MONTICELLO PARKS DEPARTMENT.doc
.
.