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Parks Commission Agenda Packet 07-28-2005 . . - WI' 8. AGENDA PARKS COMMISSION July 28, 2005 - 4:30 p.m. "To enhance community pride through developing and maintaining city parks with a high standard of quali(y n 1. Call to Order 2. Approve minutes of June 23, 2005 regular Parks Commission meeting. 3. Consideration of adding items to the agenda. 4. Citizens comments and requests. 5. MCC/Swan River Charter School - Playground 6. Park Maintenance 7. Updates a. Mississippi Park - Parking Issues b. AI Loch - Block 35 Landscaping Improvements c. Authorization to complete study on park dcdication fee for commercial property. d. Transportation Plan Adjourn. . NOTES TO PARK COMMISSION AGENDA July 28, 2005 5. MCC/Swan River Charter School Park Proposal. Representatives of the Swan River Charter School came before the Council at a previous meeting with a proposal for a playground on the school property. The proposal called for the City and School to split equally the approximately $121,000 cost for the 5,000 sq. ft. fenced in playground. In addition the City was to provide the liability insurance for the facility. The playground would be available for public use when school was not in session. Attached to the agenda are proposals from various vendors for the playground equipment. Representatives from the firms will be present at the meeting to make a presentation. The vendors arc Midwest Playscapes, Flanagan, EF A, Minnesota/Wisconsin Playground and Webber Recreational. The Council did not address: 1. If the City participates in this project where is the $60,500 for the City's share of the project coming from. If it is taken from Park Funds, is it coming out of this years budget or is it something to be budgeted in 2006. . 2. Insurance - Can the City provide insurance on equipment they partially own on land that the City doesn't own? If they can what is the cost of the insurance to the City? The Parks Commission may want to review the priorities they have for park development. The public will have limited access to the site (non-school hours) and if the Council determines that the $60,500 is to come Ji-OI11 park funds, is this money the Parks Commission feels can be put to better use somewhere else. It was noted at the Council meeting that there is no park/playground in this area. The Parks Commission may want to review this area to determine if this is the best location for a park/playground or if there arc other sites to be considered. 7. Mississipoi Park Update: At an earlier Council meeting the parking at the Mississippi Park was brought up. John Simola indicated that they had looked at various designs for parking but it had not proceeded any further and had submitted a sketch. I'm assuming that the Council would probably expect something to be done before the next viewing season fi)f the swans. Attached are Council minutes relating to the above items.. . . . . Council Minutes - 6/27/05 portion of the City, drive through the area noting any problems and report their findings back to the full Council. Clint 1 lerbst felt Brian Stumpf's suggestion was a good one. Jeff O'Neill stated that statl should prepare a list of violations since staff knows what the ordinances arc and the Council may not. Clint Herbst added that the Council may have to look at their ordinances as far as enforceability and, if necessary, the ordinances may have to be amended. Kevin Peters, 7382 County Road 39 asked about the status of the rezoning for the Hidden Forest development. He was not able to attend the public hearing conducted on this matter by the Planning Commission. Clint Herbst informed him that the rezoning had not come bef()fe the Council for approval yet. .lefT O'Neill stated that the item should come before the Council at their next meeting. Isabelle Olson from the Swan River Charter School came before the Council to discuss a playground for the children in the down town area. She stated there is no play area for the children in this location other than the MCC and membership is required for use of most of their facilities. The school is planning to install a playground at some point and Isabelle Olson suggested the City look at this as a shared project with the school. The school would be willing to have their land open f()r this type of use. Clint Herbst stated his first reaction was to question whether this collaboration was appropriate or not. .lefT 0' Neill stated that the area between County Road 39 and TH 25 has been identified as an area of need. Initially the only park site identified for this area was Outlot A of Country Manor. At one time a portion of the MeC site had been discussed as possible site but that space is now being Llsed by the National Guard fe)r storage of their equipment. Tom Perrault, will pass this proposal on to the Parks Commission at their next meeting. Glen Posusta asked what the school was looking for trom the City. Isabelle Olson stated they would look at this as SO-SO venture. Glen Posusta asked ifthe facility would be open to the public when school was in use. Isabelle Olson indicated that the playground would not be open during that time. Jeff O'Neill stated that the City has funds available in the park dedication fund. Isabelle Olson said their plan for the playground had an estimated cost 01'$121,000. Jeff O'Neill stated the City would have to define the playground area and then see how it impacts parking for the Community Center site. Isabelle Olson said the playground would be located next to the church. The play area would be fenced in because of liability issues with the parking lot nearby. The play area would be approximately 5,000 sq. ft. Isabelle Olson said the City would have to provide the liability insurance for the playground. 5. Consent a2enda. A. Consideration of new hires and departures. Recommendation: Ratify the hires and ~ ..J Council Minutes - 5/23/05 . John Simola stated the report from Bolton-Menk would not be available until late August. The City is very close to being out of capaeity so the City eannot delay too long. He felt the City should show the same diligence in studying the biosolids as they did when they studied SBR (Sequence Bateh Reactor).. Grass: Glen Posusta cited many places in the City where the grass exceeds 6" and asked whether blight notices were being sent out and the ordinance enforced. Jeff O'Neill said he would check to see if any sweeps were scheduled. Glen Posusta questioned the weeds growing in the open field across from Wal-Mart and whether anything could be done to control that. Liquor Store Sign: Glen Posusta asked about this since it was an issue when Vaughn Veit put up the Towne Centre. Jeff O'Neill said the MCC is proposing a reader board that could be combined with the liquor store. G-Icn Posusta felt the City should clean up its own act on signage. He felt the existing sign detracted from the liquor store. Clint Ilerbst felt this should be looked into and suggested staff get some cost estimates. Rick Wolfsteller noted the cost of the original sign was $10,000 and that the Towne Centre sign is on the liquor store property. Glen Posusta felt that Towne Centre would be agreeable to a monument sign.. . Chelsea Road Parking - Glen Posusta asked about parking on Chelsea Road by the high school balliields. Vehicles are parking on the north side and everyone is crossing the street which is a safety concern because Chclsea Road is busy street. Wayne Mayer observed that they are parking on that side to avoid the foul balls. John Simola stated that once Chelsea Road is upgraded there should not be any parking on Chelsea Road. * Parking Lot - Mississippi Drive: Glen Posusta asked if the proposal for parking at this area could be revisited. John Simola stated that they had prepared a number of sketches but the property owners did not want to be looking out the window at a parking lot. Clint Herbst suggested diagonal parking. Glen Posusta felt that diagonal parking on both sides of the road would not be as offensive as internal parking lot. Glen Posusta would like the Parks Department or Parks Commission to some up with some plan for utilizing the lots available for a passive park. DMV - Glen Posusta said he had talked to Kitty Baltos about creating space in the MCC f(Jr the DMV onice. Kitty Baltos thought it might be possible to put then in the area where the child care area is but there would have to be some rearranging done. He noted there are a lot of issues with the DMV such as people having to wait outside in line when they are busy, standing in lines and mold issues. Glen Posusta wanted to know who would make the determination in rearranging the space. Clint Herbst felt it was worth looking at. JeiTO'Neill said it was thought that the DMV would be a use that would not mix with the activity level of the MCC. . Monte Club Development - Wayne Mayer noted that the development plan for the Monte Club Villas I incorporated some City owned park land. Wayne Mayer said this is suppose to come before the Parks Commission this week and he questioned why the developer would be bringing it back. Steve Grittman said the developer's original proposal would wipe out all the trees and place as many townhomes on the site as possible. Using City park land was a way to design a residential development that would the leave the trees and more of the hill intaet. Staff had a couple of ideas that they felt were worthy of consideration. Steve Grittman felt the original design submitted to the Parks Commission poisoned the II . .1t . Council Minutes - 6/27/05 Added I terns: Gas Service Line Replacement: John Simola provided background information supplied by Center Point Energy on their project to replace non-standard couplings in service lines. There is approximately 1,000 household in the City and the Township together where Center Point Energy is proposing to replace the service lines. After researching the problem Center Point Energy determined it was more economical to replace the service lines. The service line replacement project will begin the first week in August and go through mid-October. Center Point Energy has requested to use the storage facility across from the Public Works facility to house their equipment while working in this area. They have also asked to put a link on the City's website so affected residents can access information on this matter. There will be a separate crew doing the restoration work and they want a city staff member to work with the restoration crew acting as a link between the residents and Center Point Energy. Glen Posusta asked if property owners would get compensated for loss of trees. Clint Herbst suggested that staff check into that. John Simola said he would bring that information back to the Council at their next meeting. There was some discussion on relaying the information to the residents. It was felt with the link on the website, copies of the packet handed out by Center Point being available to residents, and with Center Point contacting the residents prior to the work being done, the residents should be adequately informed. Glen Posusta suggested adding something in the City's newsletter. Parking Lot - Mississippi Drive: John Simola submitted a sketch showing proposed head-in parking for the swan viewing area along Mississippi drive. He noted that this design does not gain much in the way of parking stalls. On street parking: Scott Douglas, Fire Chief asked that the Council consider allowing on street parking on one side only where streets are less than 30 feet in width and that the street are signed accordingly. Brian Stumpf asked that the Council revisit the parking ordinance and make sure that the ordinance reflects this. Bret Weiss noted on cul-de-sacs the City has allowed 30 leet with parking on both sides. Brian Stumpf asked that the Council consider this requirement for private streets as well as public streets. Bret Weiss said on private streets the City has allowed as streets as narrow as 24 feet but have required ofT-street parking. Bret Weiss said the City need to look at townhome developments as f~H' as private streets because the private streets are not signed for"no parking". He added that on one way streets there is typically parking only on one side. WWTP biosolirl5'.. Brian Stumpf questioned whether the Council was going to follow up on scheduling a trip to gather information about the biosolids treatment options the City is considering. John Simola said Bob Brown from Bolton Menk would be providing the data on the belt dryer system. 'fhe feasibility report on the biosolids options should come bef()re the Council in August. John Simola stated he is looking at land sites for sludge spreading in an effort to identify site that might be suitable. He added that purchasing additional land would just be a stopgap measure. Wayne Mayer asked if he had any 7 . . . Park Commission Minutes -" 6/23/05 MINUTES MONTICELLO PARKS COMMISSION - REGULAR MEETING Thursday, June 23, 2005 Members Present: Fran Fair, Ben Hitter, Nancy McCaffrey, Larry Nolan, Rick Traver and Council Liaison, Tom Perrault. Members Absent: None Others Present: Adam Hawkinson, Park Superintendent and Jeff O'Neill, Deputy City Administrator 1. Call to Order. Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum present. 2. Approve minutes of Mav 26. 2005 reeular Parks Commission meetine. Nancy McCaffrey asked, relating to Item #9, page 2, whether Adam Hawkinson had talked to the Public Works Director about having the Public Works staff do the trail work by Riverside Cemetery. Adam Hawkinson stated his understanding was that he was to obtain another quote which he did but he has not talked to the Public Works Director about whether this project could be done by Public Works personnel. However, he will do so. NANCY MCCAFFREY MOVED TO ACCEPT THE MINUTES OF THE MAY 26, 2005 REGULAR PARKS COMMISSION MEETING. BEN HITTER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Approve minutes of the Mav 31.2005 special Parks Commission meetine. NANCY MCCAFFREY MOVED TO APPROVE THE MINUTES OF THE MAY 31, 2005 SPECIAL PARKS COMMISSION MEETING. FRAN FAIR SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of addinl! items to the aeenda. Adam Hawkinson added consideration of installing drinking fountains at East Bridge Park, Pioneer Park and Freeway Fields. Jeff O'Neill added an update on the Monte Hill Villas development. 4. Citizens comments and requests. None. 5. Eaele Scout Proiect - Dock at Ellison Park (Phil Simondet) Mrs. Simondet was present to inform the Parks Commission of her son's progress on his Eagle Scout project to install a dock at Ellison Park. She submitted drawings from MinnCor, the 1 LiabIlity Question Page 1 of 1 Rick Wolfsteller . From: Dan Carlson-Foster,Carlson & White Agency [dcarlson@fcw~insurance.comJ Sent: Friday, July 22,200510:21 AM To: Rick Wolfsteller Subject: Liability Question Rick, Regarding the City's liability policy with the League of Minnesota Cities, the general liability section only affords coverage on premises' owned by the City. Premises liability can only be secured by the premises owner. Dan . ;( "e" ,JQA ~ 1vrY~~ fl .;:; C S ,I if J ' 0\1.w () -XS i , c (\ - \ '7 I' <,\ ~ r .Ji'" .(( \ }} ". '" cY ....~~S'.n ~ . \/~. (Jf ". rf~ 1-~ l\1" p''1" ~ ~ v~. ~~ ~ - 6.-t . ~ \~ i!' .)' of ~ \) ,~ \l .i'/f ~~ 2( 0/1 ~ \ t:: /' ~\~l / r ~[ y . 07/22/2005 . Capital Improvement Ideas 2006 July 28, 2005 . Play structure for City Ballfields ( $40,000.00 - small) . Play structure for Pioneer ($40,000 + Lions contribution) . Survallence system for Pioneer ( quotes $3000.00 and a $5,000.00) . Replace Swat Van with a club cab 4x4 pick up( $28,000) . Contribute another ($50,000) toward a future Athletic Complex . Groveland Parking lot ( $55,000.00) . Ellison Restrooms ($50,000.00 - remodel to $100,000.00 new) . Over lay pathways that are in poor shape ( $15,000.00) . Sunset Ponds? . Water Fountains in Parks - ($1,200 + each) . . F:\AdamH\2006 Capital Improvement Ideas.wpd . . . MONTICELLO PARKS DEPARTMENT Work list July 28'\ 2005 June 24th thru July 28'\ 2005 · Riverside cemetery -locates, staking, installed a military marker and witnessing · A lot of watering - very hot weather · Benches at Bridge Park East installed · Picnic table moving and set up's for River Fest · Chipping orders · Finished retaining wall at Meadow Oaks pathway · Installed split-rail fence above wall at Meadow Oaks · Planted spreading plant materials above the wall to take over area so we don't have to mow · Equipment maintenance and repair · Prepared area for swing sets at Ellison - waiting for parts and engineered wood mulch · New numbers installed at ballfields for field distances · Shop maintenance and cleaning · Irrigation work on ballfields · Chairs delivered to library and other help on grounds · Pruned pathway along Co. Rd. 75 (Otter Creek) · Painted the inside of the Ellison Park rest rooms · Weeding of planting beds and play areas · General park and building maintenance · Sprayed fence lines with killer to reduce weed-eating · Fixed irrigation at Shell Station cut by our contractor that put in stop lights · Pioneer parking lot done! · Began Hillcrest Park modifications for new fences F:\AdamH\My Documents\MONTICELLO PARKS DEPARTMENT.doc . .. . 2005 Projects to complete: July 28.. 2005 . Hard court at Groveland ($5,500.00) . Hard court to replace 4th streets taken by the well ($5,500.00) Out of water fund . Dumpster bins at Ellison and Bridge Park West ($700.00ea.) . Pave River Mill Pathway($25,000.00) . Pave Meadow Oaks Pathway below wall (park connection) ($1,200.00) done by street dept. . Youth Football fields - improvement ($12,000.00) \(Cll.J . Baseball Field new Fence - Bring in closer no Pole Cats? ($17,000.00) -' \(c.Qj . . F:\AdamH\2005 Projects to complcte.wpd . . . SPECIAL REVENUE FUND 2005 Budget Park Fund COMMENTS: Salaries: 100% Tom P., 90% Adam, Leo & Tom G 85% John L; 100% new employee T&E Other Eauipment: Snow Blower Misc. Prof. Services: (9) Porta-Potty Rentals; stump grinding, tree relocation, irrigation help @ new ballfields. Capital - Improvements: Landscaping Materials: Parks, Community Center & Cemeteries Park supplies - Various improvements Parking Lot Overlay Building Repairs Soccer Fields @ Xcel Park ADA Playground Structures Cardinal Hills Tot Lot Pioneer Park Improvements 4th Street Park Groveland Park Shelter Par West Park Improvements Hillcrest Park Ballfield Fence Xcel Ballfields - Equipment - Fence - Lights - ~(".. : c \ ' . .sv~,)""n<:;'~\'-- ( Pathway Development- ~ ". .~..);, j , (~~) Capital- Buiidina:Vehicle Storage Bldg Addition , \. ': 'v', I,., , .'<<, ,,~l..J 1\. \ I ,0 (.:..e <,,\,,-~:' t, ." " , \ 4 "\'(,<1j Capital - Land: Future ballfield land Capital - Vehicle: (1/2) new pickup Capital - Eauipment: Bolens Tractor Replacement (1/2) Skid Steer 2005 BUDGETXLS:Spec Revenue Fund-ParksA/4/200S $12,500 $12,000 $16,000 $6,000 $12,000 $10,000 $35,000 $35,000-,....... k...,.I..1 $25,000 $70,000 $15,000 $8,000 $32,000....,:;0 i/JlO 1" $20,000 $18,000 $20,000 $15,000 $50,000 $16,000 $28,000 $16,000 Page 94 Park Commission Minutes - 6/23/05 . entity that constructs the docks. The dock would be galvanized steel similar to what exists at West Bridge Park. It comes in various lengths 34', 40' or 44'. She stated that the funding of the project will be the responsibility of her son and will not involve city funds. However, since the dock is proposed to be installed on city owned land, it did require approval by the city. RICK TRA VER MOVED TO AUTHORIZE PHIL SIMONDET TO PUT IN A DOCK UP TO 44' AT ELLISON PARK AND WITH THE PROJECT REQUIRING NO USE OF CITY FUNDS. NANCY MCCAFFREY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Adam Hawkinson will clear this with the City Administrator and the Public Works Director. It was also felt that it might be good publicity for the project to present it to the Council as well. 7. Poplar Hill Park Desie:n Questions. David Adkins and Troy Gamble representing Insignia Development were present at the meeting. In the review process for the development, they received comments relating to the park design that they felt needed clarification. The developer stated that their agreement with the City was to grade the park area out flat and turn it over to the City. The review comments implied there was additional work that they would need to do. . Jeff O'Neill stated that there was a meeting scheduled with the developer in the coming week to address those issues and wondered what additional input they expected from the Parks Commission that they didn't already have. David Adkins responded that they didn't ask to be at this meeting but were requested to attend. Jeff O'Neill reiterated that these issues would be worked out at the meeting with staff and did not need to come before the Parks Commission. Larry Nolan stated that the Parks Commission desire was to obtain properly sized fields with adequate parking and the Parks Commission was not as much concerned with the landscaping aspects of the field design. Troy Gamble indicated that the soccer fields were 225 feet wide with 50 feet between fields. Jeff O'Neill showed pictures of a soccer field complex in Rochester which had similar dimensions to what is proposed for the Poplar Hills development. Adam Hawkinson stated his concern was that the layout of the fields allows flexibility for rotating the fields for use. Adam Hawkinson stated that as far as the grades of the field, the flatter the better. Troy Gamble indicated because of the sandy soils the fields should drain well so the fields can be fairly flat. He stated there is a 1 % grade on the proposed fields. Adam Hawkinson asked if there was sandy loam soil available for the field area so that they had good topsoil for establishing turf. .. "WI" There was some discussion on the two fields located on the other side of the road and whether they were big enough to be regulation size soccer fields. Jeff O'Neill thought they could be used when there were tournaments. Portable goals could be brought in and the field could be extended into the power line area. Adam Hawkinson felt that because of the trees these fields could be designed to be the primary fields. The proposal is that there would be five fields in this area and the park development would be synchronized with the home building. The developer is planning to start development in early August. 2 Park Commission Minutes - 6/23/05 . 10. Updates: Jefferson at Monticello: This development at the west end ofthe City would contain 2600 housing units. The ballfield complex will be done as part ofthe Jefferson at Monticello development. It was noted that while there was a number of green spaces throughout the proposed development there was no neighborhood park. The park layout is going to be redrawn and brought back to the Parks Commission. It was pointed out that the developer may take out some of the housing units and expand the commercial area of the development and they may also change the phasing of the development in order to get more of the single family and upscale housing available in the initial stages of development. The Parks Commission felt the development should include some play area as well as basketball courts. Rick Traver stated that when the ballfields are laid out the City needs to make sure they are laid out to allow adequate parking. Jeff O'Neill indicated that perhaps some of the park dedication generated by this development would go toward the purchase of the YMCA property. . YMCA: The City has met with the YMCA regarding the YMCA's proposal to sell the property in order to fund other programs they provide. The YMCA site is approximately 1200 acres but in order for it to be sold for development it would need city utilities. A task force has been set up of city, township and county officials to work on preserving portions of the site for recreational and public uses. The Trust for Public Land may also be working with the task force and the YMCA on this effort. There was some discussion on the time frame for this area to develop and the capacity in the city's wastewater treatment plant to handle additional development. Monte Hill Villas: The Planning Commission directed the developer to work with staff and come up with another plan. The Parks Commission noted that Monticello means" Little Mountain" and they felt that the loss of this high point ofland in the city to development could be detrimental. 6. Transportation Study. Jeff O'Neill asked for a volunteer from the Parks Commission to go through the proposed update of the transportation plan to see how the pathway/trail system matches up with the roadway system. Rick Traver and Tom Perrault volunteered to work on this. Fran Fair suggested that they show the current subdivision names as some of the developments have gone through several name changes. 8. Groveland Park and Fourth Street Park hard courts. Adam Hawkinson was requesting the Parks Commission authorization to proceed with getting the hard courts in these parks. He noted that the residents in Groveland had requested at the time the park was being developed that hard courts be included. The hard court at the Fourth Street Park was promised when a portion of that park area was used for the City's well site. . Fran Fair asked if funds had been budgeted for this. Adam Hawkinson said he thought there was but if not they could use the funds that had been budgeted for the parking lot which was not going to be put in this year. Nancy McCaffrey stated that it was important to continue with the 3 . . . Park Commission Minutes - 6/23/05 improvements for the Groveland Park so that the residents know the park is going to be developed even though it may be at a slower pace. NANCY MCCAFFREY MOVED TO PROCEED WITH INSTALLING HARD COURTS AT THE GROVELAND PARK AND THE FOURTH STREET PARK. BEN HITTER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. There was discussion on where in the Fourth Street Park to locate the hard court. It was suggested that the hard court be put inside the hockey rink. Adam Hawkinson indicated the price of doing the whole rink in concrete would be about $34,000. He suggested doing the center in concrete this year and later put asphalt in the rest of the rink. The Parks Commission felt this was a good idea. 9. Park Maintenance. Adam Hawkinson submitted a list of work that the Parks Department had completed. Fran Fair brought up the planters at East Bridge Park and the difficulty the gardeners are having trying to find pots that would work. She also suggested that the City get a few more tables for East Bridge Park. Adam Hawkinson stated since they have added parks to the system, the City needs to purchase additional tables. Added Items: Drinking Fountain: Adam Hawkins suggested that drinking fountains be installed at some of the parks such as Pioneer Park, etc. He estimated the cost of a drinking fountain at between $300-$500. The Parks Commission expressed some surprise that these public facilities did not have a drinking fountains and indicated if the funds were available the staff should proceed with installing the fountains. Park Signs: At earlier meetings the Parks Commission discussed signs for the East and West Bridge Park and Parwest Park but had not authorized the signs. The lowest price received was $650/sign. The Parks Commission felt instead of a design, they would prefer that the signs have the Monticello logo instead. FRAN FAIR MOVED TO HAVE STAFF PROCEED WITH PURCHASE AND INST ALLA TION OF THE SIGNS FOR EAST AND WEST BRIDGE PARK AND PARWEST PARK. BEN HITTER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Adam Hawkinson stated that when the signs are delivered a committee will be set up to decide where they should be placed. Fran Fair mentioned that the East Bridge Park Gardeners will be getting funds from Prudential that are specified to be used in East Bridge Park. Fran Fair stated they would use it for replacement plants. There was some discussion on how that type of grant or donation needed to be handled as far as financial recordkeeping. Staff will check with the Finance Department and Rick W olfsteller to see what they would recommend. 4 . . . Park Commission Minutes - 6/23/05 Wright County Anniversary: Tom Perrault noted that Saturday, June 25th Wright County was celebrating their 150th anniversary from 10 a.m.-4 p.m. at the Historical Society. Fran Fair informed the Parks Commission that East Bridge Park was not going to be included in the Horticultural Society Tour. 11. Adiourn. RICK TRAVER MOVED TO ADJOURN AT 6 P.M. NANCY MCCAFFREY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 5 . Swan River Montessori Charter School Community Playground Proposal The need for a downtown playground has been identified both by City staff and School personnel. Downtown children in adjacent housing developments and surrounding neighborhoods currently do no have a playground available to them other than the indoor playground equipment at the Monticello Community Center (for a fee). In addition, one of the criticisms of some of the citizens of Monticello has been that by selling the property now occupied by the Swan River School, downtown citizen would loose recreational land close to the Community Center. By utilizing the school's property as a community playground, part of the grounds would again become available to all citizens and children. The proposed community playground would be located on the east side of the "Little White Church" facing the Monticello Community Center Parking lot and Monticello Community Center. The entire playground area would be secured by a Commercial Grade Steel Ornamental fence (4 foot high), with a large 10 foot wide double gate leading to the playground and the entrance of the church. . The playground area would consist of a two large areas, divided by a concrete walkway leading up to the church. On the South Side, 3345 sq. feet would allow for the placement of a climbing rock formation, which allows for climbing and growth motor activities. On the North Side, a varied playground structure would be placed, incorporating such elements as slides, climbers, swings, and hanging bars. This design incorporates elements for age groups from 2 - 12 years to allow children of different ages and abilities (including children utilizing wheelchairs) to utilize the equipment. The playground would be designed to fit with the existing historic church building. Both the "rock formation" and the playground would be secured within a wood fiber surface, allowing for ADA approved wheel chair accessibility of the equipment. After the initial construction costs, Swan River would maintain and upkeep the equipment and grounds at the school's cost. The Swan River Community Playground could be utilized by the public on all days when public schools are not in session (Swan River follows the Monticello School Calendar and is in session 174 days each year). In addition, the playground would be open to the public for all after school hours (approximately 3:30 p.m. until dusk) and on weekends when use would be predicted to be the highest. . 00117117 . The current budget for the proposed playground priced at $121,000 is as outlined below: Swan River Montessori Charter School Contribution GRAND TOTAL $108,500 City of Monticello Contribution GRAND TOTAL $ 81,000 . . . . . Swan River Montessori Charter School Community Playground Proposal The need for a downtown playground has been identified both by City staff and School personnel. Downtown children in adjacent housing developments and surrounding neighborhoods currently do no have a playground available to them other than the indoor playground equipment at the Monticello Community Center (for a fee). In addition, one of the criticisms of some of the citizens of Monticello has been that by selling the property now occupied by the Swan River School, downtown citizen would loose recreational land close to the Community Center. By utilizing the school's property as a community playground, part of the grounds would again become available to all citizens and children. The proposed community playground would be located on the east side of the "Little White Church" facing the Monticello Community Center Parking lot and Monticello Community Center. The entire playground area would be secured by a Commercial Grade Steel Ornamental fence (4 foot high), with a large 10 foot wide double gate leading to the playground and the entrance of the church. The playground area would consist of a two large areas, divided by a concrete walkway leading up to the church. On the South Side, 3345 sq. feet would allow for the placement of a climbing rock formation, which allows for climbing and growth motor activities. On the North Side, a varied playground structure would be placed, incorporating such elements as slides, climbers, swings, and hanging bars. This design incorporates elements for age groups from 2 - 12 years to allow children of different ages and abilities (including children utilizing wheelchairs) to utilize the equipment. The playground would be designed to fit with the existing historic church building. Both the "rock formation" and the playground would be secured within a wood fiber surface, allowing for ADA approved wheel chair accessibility of the equipment. After the initial construction costs, Swan River would maintain and upkeep the equipment and grounds at the school's cost. The Swan River Community Playground could be utilized by the public on all days when public schools are not in session (Swan River follows the Monticello School Calendar and is in session 174 days each year). In addition, the playground would be open to the public for all after school hours (approximately 3: 30 p.m. until dusk) and on weekends when use would be predicted to be the highest. 00117117 . '" '0 Q) 0'> m n. '<Of O? O? '" n ~ <0 I 0'> '" l!l N '<Of <0 '" '" ro '<Of m co C') '<Of '<Of 0 CO l!l 0 '<Of 0 ,,- ro CO l!l C') '<Of '" NN N '<Of r--- '<Of N ,,- C') N ;:; 0 ,,- N 0 m CO l!l ,,- r--- <0 l!l 0 l!l '" l!l l!l 0 N CO~ ,,- N N ,,- N ,,- ,,- l!l, <0, ,,- ,,- - N ",C') e5 CO l!l<O '" l!lt::.. l!l i:iQi >< l!l i:i N c w t 0 N o-c ~ ,'!', ....0- n. O-Q) 0 'E 'Ew C. ~ rJ) rJ)1- 0 U -'" 0 tn w CO c: Z '0 '0 '" 0 0 0 0 ~ Q) -'" E .- -"" l!l i:n -c '-' _t:! ::Jt. n. 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N CD (') l() l() CL 13 N .9!, 0- e E 0- if) o 0> OJ ...... o l() l() o l() o N .~~ 2~o ell =' 00 (') a (') <1l OJ ell [L r-- <.0 N N E :2 ~ 2'0) .0 .:2: E n::: ~ 3: ~ ~ N 1: OJX -~ ~ ::) 0 0::> n::: e- N a (') n::: Nl() <'"iN <'"i(') ~u? to g<'"i <1l "<t ~o 0~ ~C') r.n<'"i l() r-- <0 o ...... o 0 co co co €: W(/) ~: . +~ _.~ . :~ zA. .~ [; E ~ ~ ~ U"l N ...,.. U"l N N \D 6 o co E o u ;>.. nl c... 3: c: E 3: 3: 3: ...... N "<t ...... N N \D o o 00 .~ c E ~ ~ ~ ..., N ...,. ..., N N \D o o 00 . . DESCRIPTION QTY UNIT PLAYGROUND AREA 3817 SQ. FT. PERIMETER N/A L1N. FT. PLAYGROUND AREA 2526 SQ. FT. PERIMETER N/A L1N. FT. ~-- RESILIENT SURFACE AREA 6384 SQ. FT. ~ CONCRETE BORDER 6" x 14" 113 L1N. FT. WOOD FIBER AREA 6384 SQ. FT. GEOTEXTILE FI L TER FABRIC 7875 SQ. FT. ENGINEERED WOOD FIBER COMPRESSED DEPTH @ 12" 315 CU. YD. DRAIN TILE 1050 L1N. FT. ~ I-~ EXCAVATION @ 10" DEPTH 118 CU. YDS. ~~ NOTES: Playg rou nd area grade should not exceed 1% of grade change. GTimpax Engineered Wood Fiber meets ADA wheelchair accessibility requirements and meets the safety quidelines as outlined In the Handbook for Safety of Public Playgrounds and ASTM Standard F1951. THIS PRINT IS THE PROPERTY OF MINNESOTA WISCONSIN PlAYGROUND ING. ANO IS NOT TO BE USED. COPIED OR REPROOUCED WITHOUT THEIR EXPRESSED WRITTEN PERIMISSION. Mf':J. By. SnlJ & UistriIJtJ1eJ BV PO Box 27328 - Golden Valley, MN 55427 Swan River Montessori School (Same1ime) ):., ::,:,:~:~, i:~:1 '>""'1'. ':.'\ :'". :' <\ \A/: '. ,.:::.:r" ;"\:'> v"~ 763.5467787 1800.6225425 .. f'l.AY($ROUNO FAX 763.5465050 Monticello, Minnesota r.!" ":,do it'::'0 . h: ,:/,'~~r:1 '~}- ;\h!<::"~!j :>':.,~v ' " ......"'.,...."w.......m<u.....m..... "",..,..."".,.....wm.....w.' E-Mail info@mnwiplaycom I 7/15/05 I ~ 027670 . . . I .r---------------, ,.....----. 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I I i i . . - . :::w:: 0...1 z~ ~w -0 ilioo I I I I I I I --.............vl r I I I I ( \ \ \ \ "'~ .... ::;::;z ") ~~~ "/ ~~ " )0 '" I j; (~"'" ~~I~i """""""~~~~~ ........................ .............. / ....J I I I I I I I I I.... ...., \ \ \ \ ) I I I I ..I rt /,.................... -.- I I I I I I . . \, . . .- 'WI' F 1 a n S Ie!; a g a n 1 n c ...;1 Ii!~ 'Clr ~ II~ QUOTATION To: Swan River Montessori School 5th Street and Maple Monticello, Minnesota Date: July 15, 2005 Contact: Phone: Fax: Mr. Scott Watters 763-212-0500 - Work 763-263-3994 - Home Project: Playground Surfacing Email: swatters@carlsonwagonlitcom We are pleased to provide the following quotation on items supplied by Little Tikes Commercial Play Systems QtL 1 Item Surfacing Description Wood Carpet Accessible Resilient Playground Surfacing. Based on 9" Compacted Depth. Includes: --335 Cubic Yards of WoodCarpet --Delivery to School --8eo Textile Drainage Fabric --Approx. 100 Tons of Rock for 3" Drainage Buffer --(9) 4' x 6' Dynacushion Rubber Wear Mats for Below the Swings and Slides. Unit Price Extension $11,506.00 Curb Approx. 192 Lineal Feet of Concrete Curb. Note: The existing (or future) sidewalks and buildings provide the border in most areas. $5,750.00 * Prices supply only - Installation not included * Note: All sitework, sidewalks, excavation, installation, concrete for footings, installation of drainage rock, fabric and woodcarpet, etc.. is by owner. * Note: Drain Tile (if necessary) is not included, Sub Total Tax 6.5% Freight Total $17,256.00 not included included $17,256.00 IMPORTANT INFORMA nON: · Quotation in effect until: September 15th 2005 . · Freight based on shipment to Monticello, Minnesota · Shipment can be made in 3 - 4 weeks after receipt of order. · Terms: Based on credit approval. · Orders will be placed upon receipt of Purchase Order or Signed Quotation. · Purchase Orders should be made out to Little Tikes Commercial Play Systems. Thank You! Flanagan Sales, Inc. -- ',---_., --- ---. .--- .---.'..----.,,--- ---- .--- Bill Johnson ACCEPTED BY: DATE: -- ---- --- ~-- --- --- ---- --- --- --- ---- --- 1567 East County Rei 'F St. Paul MN 55110 Phone: 6516330123 1.i30(}32B3557 E-mail: wecanhelp@flanaqansales.comWeb:flanaQcmsales.com . . . Flanag S ale s 1 a n n c if QUOTATION To: Swan River Montessori School 5th Street and Maple Monticello, Minnesota Date: July 15, 2005 Contact: Phone: Fax: Mr. Scott Watters 763-212-0500 - Work 763-263-3994 - Home Project: Playground Equipment Email: swatters@carlsonwagonlit.com Qty. 1 Item Custom Description Play System(s) by Little Tikes Commercial per attached drawing "Swan River", dated 7-12-05. Includes: --Custom 2 - 5 Year Old Play Builder Play Structure with 3.5" O.D.Galvanized Steel Upright Posts --Custom 5 - 12 Year Old Kid Builder Play Structure with 5" 0.0 Galvanized Steel Upright Posts --Infinity Triple Independent Climber --8' Swing wI 5 Belt, 1 ADA & Anti Wrap Swing Hangars --A TV Spring Rider & Friendship Globe --Gator Walk Balance Play Sculpture --(4) 6' Vinyl Coated Steel Benches --Shipping to Site --Supervision of Installation with Volunteers Unit Price We are pleased to provide the following quotation on items supplied by Little Tikes Commercial Play Systems Extension 2 Rocks (1) Gibraltar Summit Freestanding Climbing Boulder -12' long, 6' wide and 10' high (height can vary) (1) Gibraltar Ascent Freestanding Climbing Boulder - 6' 10" long x 5' wide · Prices supply only - Installation not included . Note: All sitework, sidewalks, excavation, installation, concrete for footings, etc.. is by owner. Sub Total Tax 6.5% Freight Total $55,004.00 $28,898.00 $83,902.00 not included included $83,902.00 IMPORTANT INFORMA nON: . Quotation in effect until: September 15th 2005 . Freight based on shipment to Monticello, Minnesota . Shipment can be made in 3 - 4 weeks after receipt of order. . Terms: Based on credit approvaL . Orders will be placed upon receipt of Purchase Order or Signed Quotation. . Purchase Orders should be made out to Little Tikes Commercial Play Systems. Thank You! Flanagan Sales, Inc. Bill Johnson ---. ----,._--- .----.,----..'.----.'----.. ACCEPTED BY: DATE: 1567 East County Rd "E" S\. Paul MN 5Ei110 Phone: 651.G33.0123 1800.328.3557 E-mail: wecanhelp@flanaqansalescom Web: f1aJv,gansales.com . M:j,nne $.0 tami $( 0 nsi,n PLAYGROUN,D QUOTATION TO: Swan River Montessori School 500 Maple Street Monticello, Mn 55362 AUn: Scott Watters Phone: Home 763-263-3994 Work 763-212-0500 Phone: Office 763-271-7926 Project: Playground Proposal. Swan River Montessori Plan Drawing 027670 Qty Unit 1 Lump Sum Description PowerScape Plus 5" Aluminum Post System Playstructure, Mfg. By GameTime. See Attached Equipment List and Drawings Price Includes: Factory Installed Locking System for Easy Installation Oversized 49" Post Center Formed Steel Deck System Entry Archways on All Vertical Climbers Independent Play Components Per Attached List - Less 4 #80119 Roofs RockCraft Boulders - Cerro Torre and Turtle Concrete for Equipment Footings Freight Included to Site and Crane Installation Supervisor (Two Days) Concrete for Equipment Footings & Rock Climbers GT Impax Engineered Wood Fiber as Shown per Plan Drawing Engineered Wood Fiber @ 12" Compressed Depth Geotextile Filter Fabric and Drain Tile Geotextile Filter Fabric Drain Tile System Concrete Border as Shown per Plans Site Preparation - Excavation of 10" Depth Material On Site - See Below . 1 Lump Sum Hex Dome Roof Option #80119 - Qty 4 1 Lump Sum Offsite Removal of 10" Existing Earth Date: Quote No. Drawing No. Price $99,560.00 18-J u 1-05 027670 027670 Extension $99,560.00 $6,940.00 Not In Total $3,920.00 Not In Total Unless Otherwise Noted, Prices Shown are Materials Only, They DO NOT Include: Assembly, Installation, Edging, Safety Surfacing, Removal of Existing Equipment, Surface Preparation, Landscaping or Bonding. NOTE: Unless othen\'isc shll~d th(\ fullo\'\'iIH' anulics to (h~ nurchast.'d items r('fjuil-in~ installation. Minnesota \Viscunsin Plavvround IIH.~. Will [wl be I"l'sponsihlL for i.l~:cLpting dcllvcl'y or storage of equipment. site preparation. ul1lt)l'esl.:~cn obstructions (may incur additional charges), or disposal of packaging lTIat~ri(lls. (hVllcr or Ucnend ('olltnH.~I()r shalll10ld Minnesota W is(,;onsin Playground, Inc. hannlLss in the t:vent of injul)' dut: to insufficient rt:silient safety surface. OwnCl" is n.~sponsible for dirt:ct aeu:ss tn SiH: for I"l"gt~ trucks. ^ tlat dirt surface should be prepared prior 10 Ollr arrival. Unless otherwise: stated all c)((~a\'atLd material is. tn rel'nain on silt: and nil installation shall be dOlle in ont: trip ,\11 11latcria] is gUJ.l";1IlILt:d spe(.~ifiLd. All \vork is to be complctc:d in a workmanlike: manner according to standard practice. AllY alteration or division from above: specifications involving extnl costs must he excl.:llted upon wJ'itten orde:rs ilnd will become an t~:xtra charge over and abovl..~ the purchase agret:ment. All Agreements arc conlinge:llt upon strikes. accidcnts or (klays ht.::yolld our control. O\Vlll,:"1" is to carry fire, lornado and other ncct:ssmy insuram;c, Prices Good For 30 Days Shipping / Installation Date: 4 - 6 Weeks A.R.O. Prices Based on Wages Without Prevailing Wage Adjustments Signed By: Dave Bowden CPSI Accepted By: . With Acceptance - Terms of Sale - Payment is Due Within 30 Days Sub Total Freight Installation Tax Total $99,560.00 Included Not Included Not Applicable $99,560.00 PO Box 2/328 - Coldull Valley, MN, :)5421 - 763.54677Bl -18006225425 - hix 763.:i465(YiO e-mail illfcjiiiJrnnwiplay,corn - www.mI1wipldy.com