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Parks Commission Agenda Packet 12-22-2005 . 1. 2. 3. 4. 5. 6. 7. 8. 9. . 10. AGENDA PARKS COMMISSION December 22, 2005 - 4:30 p.m. "To enhance community pride through developing and maintaining city parks with a high standard of quality" Call to Order Approve minutes of November 17,2005 regular Parks Commission meeting. Consideration of adding items to the agenda. Citizens comments and requests. Trail Connection between Mack Property and Carlisle Village Park Maintenance Discussion on change in time frame when parks are developed. Discussion of projects to consider for possible grant applications. Water Tower Park Plan/Emerald Estates Consideration of paved 8 foot wide trail extension from Pioneer Park to Edmonson Avenue. 11. Cemetery - Tree locations, plot locations and other issues. 12. Park Commission Terms that are up as of 12/31/05 (McCaffrey and Nolan) 13. Adjourn. . . . . MINUTES MONTICELLO PARKS COMMISSION - REGULAR MEETING Thursday November 17,2005 - 4:30 p.m. "To enhance community pride through developing and maintainin~ city parks with a hi~h standard of quality." Members Present: Fran Fair, Ben Hitter, Nancy McCaffrey, Larry Nolan, Rick Traver and Council liaison, Tom Perrault Members Absent: None Others Present: Council member Wayne Mayer, Adam Hawkinson, Parks Superintendent and Jeff O'Neill Deputy City Administrator 1. Call to Order. Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum present. 2. Approve minutes of October 27, 2005 re2:ular Parks Commission meetine:. Fran Fair moved to approve the minutes ofthe October 27,2005 regular Parks Commission meeting. Nancy McCaffrey seconded the motion. Motion carried unanimously. 3. Consideration of addin2: items to the a2:enda. Parks Superintendent, Adam Hawkinson added a discussion of skatelbike parks to the agenda. leffO'Neill added Emerald Heights development, grant program; tree planting at Montissippi Park, increase of park dedication fees. An update of the 4th Street hardcourt was also added. 4. Citizens comments and reQuests. No one was present to address the Parks Commission. 5. Pathway Plan - Hidden Forest Develooment. Neither the developer or his representatives were present. No action was taken on this item. 6. Park Maintenance. Adam Hawkinson submitted a list ofthe work completed by the Parks Department and reviewed items on that list including the status of the work at the 4th Street Park. 4th Street Park - The City awarded a contract for the work on the 4th Strcet Park. The contractor did the work but the quality of the work performed is in question. At this time the City is withholding] 0% of the contract price and the contractor is to come back in the spring to correct the defective work. It is planned to Hood the rink and use it this winter. . . . 7. Comprehensive Pathway Plan - Updated Plan. Jeff O'Neill stated the City is still in the process of documenting what the City has in place. Jeff O'Neill and Rick Traver reviewed an updated plan submitted by WSB & Associates. They are changes to be made and on the next review, Jeff O'Neill and Rick Traver will be looking at where the power lines are located and where future pathways arc to be located. Rick Traver felt in the new developments the City has done a good job of putting in the trails and needs to work on future trails and tying them into the existing trails. It was noted that there are areas of "retrofitting" that is developed areas with no trail or sidewalk where the City needs to go back and determine how trails/sidewalks should be provided for these areas. The City will make an inventory of trails that need to be installed and do a capital improvements program for funding of the trail installation. The Parks Commission will be making decisions on whether they want pathways along both sides of major roads like School Boulevard. The Parks Commission also discussed the possible extension of Mississippi Drive through the Bondhus property to Ellison Park. It was felt that the trail system should take advantage of the river. Since the Transportation Plan and Pathway Plan are related the City would like to get them updated at the same time. It is hoped that this can be done in early 2006. Adam Hawkinson asked irthe trail connection between the Mack property and Carlisle Village was on the list. The Parks Commission asked that this item be placed on the agenda for the next meeting. The pathway for the proposed Emerald Heights development was discussed. Wayne Mayer asked ifthc pathway would be crossing Fcnning Avenue on the downhill side. He was concerned about the safety of any trail crossing in this area. 8. Updates. if anv. Skate/Bike Park: Adam Hawkinson stated he has been talking to Kitty Baltos, Community Center Director, about doing something with the skate/bike park. Attendance at the skate/bike park at the MCC has declined and they are looking at providing some kind of park away from the MCC site. One possible site is Outlot A of Country Club Manor which at one time was being considered for the ice arena site. Adam Hawkinson and Kitty 8altos looked at a facility in Mound and he presented pictures ofthe facility. It was noted that 4'jumps is the maximum you can go without an attendant present. One facility they had looked at was a concrete bowl. This type of facility can be used by rollerbladers, skate boarders and bikers. The bowl would be a 4' drop and therefore would not require an attendant. The bowl was 50' x 120'. It was questioned whether the present site at the MCC could be retrofitted. The MCC site is only 80' x 35' so it is a smaller site to try to fit it on. The MCC Advisory Board was meeting on November 17'h as well and this information was being presented to them by Kitty Raltos. Adam Hawkinson felt that 4 acres of the Outlot A site would be required for the skate/bike park. 2 . Emerald Heights: JefTO'Neill stated that the developer of the Emerald Heights property is revising the development plan. They are proposing to eliminate the south cul-de-sac road with 7 lots. If the developer had stayed with the original plan it would have required construction of a 16' retaining wall and removal of more trees so the developer is pull ing this out and will be submitting a revised plan that will again be going before the Planning Commission. There is discussion that the area of the south cul-de~sac road could be purchased or exchanged for a reduction in fees. Jeff O'Neill stated that 90,000 cubic yards of material would he removed from the site and the fill material would be used on the interchange project. Rick Traver asked if the development site would be level with Fenning Avenue. .lefT O'Neill said the basement foundation of the homes would be 8' above Fenning A venue. The revised plan would allow a connecting trail to Fenning Avenue and allow a good size park area, approximately 4 acres. The Parks Commission indicated that they would like to acquire a portion of that area as part of the park dedication fee and then purchase the remaining area. There was some discussion on the trails and who would pay the cost of installing them. . Grant Program Information: Jeff O'Neill stated he had received information on the grant program for park improvements. Adam llawkinson will review the grant information and the Parks Commission will determine whether to apply for trails, buildings/restrooms or play equipment. Adam Hawkinson stated that the DN R is looking for projects that make connections with existing facilities or where there is a cooperative venture with several entities. The Parks Commission requested this be on the next agenda. Adam Hawkinson stated that the water problem on the River Mill segment of trail has been corrected. The trail could be installed unless a frontage road goes through it which is a possibility. There has been discussions that with the new interchange the old freeway exit could be converted to a frontage road. Tom Perrault asked who would be responsible for taking out the old ramp. Jeff O'Neill said that would be a city project. Park Dedication Fee: Jeff O'Neill said staff will be trying to get something on the City Council agenda for December 12,2005 to increase the park dedication fees. He would like to see the park dedication fee amount tied in with the actual cost of land. By adjusting the dedication fees to reflect land costs, the cash park dedication fees would be adequate for purchasing equivalent land. Jeff O'Neill noted that trunk fees for sanitary sewer, water and storm sewer fees are proposed to be increased. The City needs to have a rational basis for establishing their park dedication amount. It is a fine line to keep the costs reasonable for the developer yet collect adequate amounts to fund the improvements whether it is for trunk utilities or parks. 4th Street Park: This was covered under park maintenance items. . 3 . . . 9. Adjourn. NANCY MCCAFFREY MOVED TO ADJOURN AT 5:40. FRAN FAIR SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 4 . , . MONTICELLO PARKS DEPARTMENT Work list December 22Dd, 2005 November 18th thru December 22Dd, 2005 . 4th St. Park - rinks are flooded, lights have been maintained, building is cleaned and ready for use . Battle Rapids - . Bridge Park East - sliding hill is ready for use, hay bales in place and loose hay gathered from vandals . Bridge Park West - new slide parts are in and will be installed in April, flooding, building ready for skaters, sinks re-hung one off the wall the other hanging . Cardinal Hills ~ . Chipping orders . City Hall - snow removal, and other parking lots . Ellison - chained picnic tables together so they can't be stacked for snow boarding . Equipment maintenance -summer equipment to storage, winter equipment ready to go, brooms, blowers, sander, etc. . Freeway Fields - Fence put up to keep out snowmobiles, signed and marked with reflective material . General park and building maintenance - picnic table assembly, door repair, DMV maintenance, salt distribution, install new snowmobile route signs . Groveland - . Hillcrest - fenced off to prohibit snowmobiles . Hunters Crossing . Meadow Oaks - pathway mulched and ready for winter . Otter Creek . Par West -- . Pioneer - tree planting done, building shut down . Riverside Cemetery - locates, staking of lots . RoIlIng Woods . Sunset Ponds . Swan Park - snow blowing, fence up for slider safety . Shop maintenance and cleaning - setting up new office area and painting new office area . Xcel fields ~ F:\AdamH\My Documents\MONTICELLO PARKS DEPARTMENT.doc