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City Council Agenda Packet 07-09-1979 AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL July 9, 1979 - 7:30 P.M. Mayor: Arve Grimsmo liS ~/ i- ~ Council Members: Dan Blonige~ Fran Fair, ~n Maus, Philip White. 0'" 7"" ~ q'\ ' Meeting to be taped. ~1' ~" ,y~ ~'c, \,' Y - ~ '7J'J -Iv Ci tizens comments. " f>' 1. Public Hearing on Proposed 1979-1 Improvement Project, and Consideration of Award of Contract on the 1979-1 Improvement project Bids. "J .', 2 :J'. ('; . (I-.~ f\ f&. '0 ~~I:' ~~q~ ,~ \,;f ~~~" . ..~it.\4 7 . \~1I f ~~, ~8. \f "u~ \\0"#" o tJ~. ~'v. t J]~ I SV 1,/10. \\ ,.) \; ~~ ~l. ~ ~ 12 . Consideration of Resolution Calling for Sale of $1,170,0~ Ge~l Obliga- tion Improvement Bonds of 1979. i' ' 1'3-1~ f.;J' -- D P Consideration of Amending Ordinance Relative to Moving Buildings. blic Hearing on a Variance regarding the Moving of a Residence. Consideration of Change Order with Northdale Construction on Drainage Ditch and Consideration of Request for Extension of Time on the 1978-1 Improvement Project. . Consideration of Requesting Planning Commission to hold Hearing on the';/1' ~ Amendment to City of Monticello Ordinances Relative to Outdoor AdV~s- ing Signs. r~1 Consideration of Approval of Final Plat for Thomas Park. a ~ ~ ...;/ Consideration of Approving plans and Specifications - civil Defense Siren System. Consideration of Request from Monticello JayCee's Relative to Bicycle Routes. Consideration of a Variance Requiring Hook-Up to the City's Sanitary Sewer System,- Rod & Gun Club. Department Head Quarterly Meeting. Approval of Minutes - June 25, 1979 Regular Meeting. [vv" i 1.,t~ i . ~ , A ~f) . 1 oJ .r V1 " f' Yf Unfinished Business - New ~ AGENDA SUPPLEMENT 1. Public Hearing on proposed 1979-1 Improvement project, and Consideration of Award of Contract on the 1979-1 Improvement project Bids. As you may recall, the 1979-1 Improvement project will extend the follow- ing improvements to the areas indicated: A~A IMPROVEMENT Area #2 including Commercial Plaza 25 and other property abutting old High- way 25 from the intersection of Old Highway 25 with Cty. Rd. 117 south to the intersection of Old Highway with new 25 except for the J.R. Culp Farm. Sewer and Water. Area #3 - south half of Oakwood Industrial Park Sewer, Water, Street paving. Area #4 - th~, cr. R. Culp Farm, land owned by John Lundsten Sewer, Water, Gravel Road. Area #5 - Lauring Hillside Addn. Paved streets and Sanitary Sewer and culverts for storm sewer. (Area #1 was previously eliminated - this area is just West of Monticello Shopping Center). At our last meeting, the City Council reviewed the bids for the contract on the project. Low bidder was Barbarossa Construction Co. out of Osseo, Minnesota with a construction bid of $839, 599, which was about 10~% over the original estimate of $760,100. In light of the construction costs being over the original estimate, the City Council decided to hold another hearing on this project to give property owners proposed to be assessed an oppor- tunity to comment on the increased cost. It should be noted that all property owners ,have been sent a notice of this hearing. It should be noted that the Council also deferred action until easements could be secured from the necessary property owners. At the time of this writing, it would appear that there should be no particular problem with the easements. However, I do refer you to the enclosed letter from John Lundsten indicating that he would like to be reimbursed for the amount of rent that he may possibly lose on his property if the growing season is disrupted. He further indicates that if the going price for easements of this nature is $1.00, he will abide by granting the City the easement for $1.00, and it would appear that all of the other easements will be forthcoming for $1.00. I have talked a little bit to John Badalich about Council Agenda - July 9, 1979 trying to schedule this portion of the project so that the growing season will not be disrupted and possibly we might be able to eliminate any costs whatsoever on this easement. By Monday night's meeting, I will have further details relative to this and all the other easements in question. For your information, I have enclosed John Badalich's letter of June 15, 1979 in which he indicates the pOssible increase of cost expected on the project. As you will recall, initially John expected that quite possibly the contract could be in the area of $950,000 to $1,000,000. Next to the items On the last page, I have indicated the revised cost figure after the bids were received. As you can see by Page #4 of this letter with my natatiOns On it, that the primary cost are in the grading for Lauring Lane and also the grading for Dundas Road and Industrial Drive. For your based on information, listed below are the original estimated assessments the initial construction figure estimate of $760,100: PER FOOT PER FOOT PER FOOT INTERCEPTOR STREETS WATER SEWER SEWER STORM SEWER AREA Area 2 - Commercial *$ 3.74 $12.87 $16.57 N/A Plaza 25, Property 'I. IS 6 SS'/Aeltc. abutting new & old Hwy. 25, except J.R. Culp Farm Area 3 - OakWood 11J.80 $10.61 _ $11. 53 $13.87 $55/acre Industrial Park ~ (DundasRd) c.? $ 7.51 - j(t. (Indus- trial Dr) *$ 1.50 - (OakWOOd Dr) Area 4 - J.R. Culp **$ 9.33 $11.95 $13.82 $55/acre Farm, John Lundsten JlI)fS~ \') .\\ Area 5 - Lauring $23.07 N/A $15.52 N/A Hillside Addn. ~ }1.411 'ReO rt3 \J, at ,..~ I ...H>, G&\ 1<.. t(, L U l $ . rfo&J ~- 5.""" ~ 7 .S-'" 7' .014/sq.ft. - residential - singl family .02l/sq.ft. - residential - multi pIe family .027/sq.ft. - commercial/indus- trial. *Street restoration only. **Gravel road - 2 - Council Agenda - July 9, 1979 One item that should be mentioned is that the extension of Dundas Road between old Highway 25 and Oakwood Industrial Park which would be in the area of the J.R. Culp Farm and property owned by Mr. John Lundsten, is not planned to be blacktopped at this time. Reason for this according to Mr. Badalich, with Orr-Schelen-Mayeron, is that there may be a few arterial streets that are currently not planned now to be extended from this improved road. As a result, it would require the installation of additional sewer manholes at every intersection if these were not properly placed from the outset. However, the Council may want to consider this item as we normally do pave all streets that have the utilities put in, that is, sewer and water. Qne alternative may be to contact the property owners involved and determine where the possibility of road extensions might be from this road improvement and it may be even cost-effective to put in a few more manholes than normally required rather than to dig up the street and pavement in the future. POSSIBLE ACTION: After the hearing has been held, determination by the Council whether to go ahead and approve of a contract with the low bidder - Barbarossa Construction - for the 1979-1 improvement project of $839,599. REFERENCES: June 15, 1979 letter from John Badalich with revised figures on page #4. Additionally, Mr. Badalich will be bringing a new report relative to the revised estimated assessments which will either be included with the agenda supplement or available at Monday night's meeting. John Lundsten letter. 2. Consideration of Resolution calling for Sale of $1,170,000 General obliga- tion Improvement Bonds of 1979. Provided that the Council approves of the contract for the 1979-1 improve- ment project in Agenda item #1, consideration should be given to a resolu- tion that would be adopted to authorize the sale of general obligation improvement bonds to finance this project in the amount of $1,170,000. This amount is determined by taking the construction bid of $839,599 and adding 20% for indirect costs, including engineering fees, bond consulting fees, attorney fees, etc., along with contingencies and capitalized interest. please refer to July 2, 1979 report issued by Springsted, Inc. According to Springsted's report, the City's share, tax payer's share of this project will be $178,610. an annual increased levy of approximately $20,000. or the general property This would result in As indicated in the report, it is expected that the City will receive an interest rate of approximately 5-3/4%, and normally, the City charges l~% over this amount for administrative charges on the assessments for a total expected assessment interest rate of 7~%. King Forness, with Springsted, Inc., will be at Monday night's meeting to review any questions the Council may have in this regard. POSSIBLE ACTION: consideration of adoption of resolution authorizing the sale of $1,170,000 general obligation improvement bonds to finance the 1979-1 improvement project. - 3 - Council Agenda - July REFERENCES: Enclosed July 2, 1979 report from Springsted, Inc. 3. Consideration of Amending Ordinance Relative to Moving Buildings. Monticello Ordinance Section 3-7-1 regulates buildings that are moved from one location to another. However, in the wording of the ordinance, it indica1f~$J as follows "no building or structure shall be hereafter moved int~(he City, except under the following conditions stated within this ordinance". As a result, an ordinance amendment is suggested to clarify the fact that the regulations should apply to not only buildings moved into the City, but also buildings that are moved within the City - that is, from one location in the City to another location within the City. POSSIBLE ACTION: Consideration of ordinance amendment requiring that all building moved into the City or within the City be regulated by the City of Monticello. 4. Public Hearing on a Variance regarding the Moving of a Residence. Members of the Trinity Lutheran Church are requesting a variance to move a home from 419 West Broadway to Lot 10, Block 42, Upper Monticello. This home is a single family residence and the area to which it would be moved is properly zoned as R-2. It should be pointed out that the variance request is from the prov1s1on within the ordinance that states that buildings cannot be moved that are older than ten (10) years old. The home in question is approximately 50 years old and will be brought up to all applicable building codes. It should be further stated that the members of the Trinity Lutheran Church will abide by the ordinance regardless of what happens to agenda item 3 since the house in question will be moved within the City limits of Monticello, itself. AS a result, the home will not be moved without the approval of the variance. Abutting property owners have been notified of the hearing for Monday night's meeting. POSSIBLE ACTION: Consideration of approval or denial of variance request. 5. Consideration of Change Order with Northdale Construction on Drainage Ditch and Consideration of Request for Extension of Time on the 1978-1 Improvement project. This item was brought to the attention of the City Council on April 23, 1979, and a copy of the Agenda Supplement for that meeting is enclosed for your reference, stating the reasons for the change order and the approximate cost, etc. As you recall, the City Council generally approved of the drainage ditch, feeling that it would benefit the area of Kampa Estates, Country Club Manor, areas along County Road #39, including the Country Club itself. However, specific action was tabled until permission could be obtained from the DNR. - 4 - ~~ fJ ~.t" ~ John Badalich, our City Engineer, will be checking with Northdale Construction for a proposed change order to their contract. However, the estimate is ~ ~~ still in the range of $4,000. Additionally, Mr. Badalich will be preparing / ~_. easement descriptions so that in the future the City will have this as . f a matter of record. ~ ~~fI ~ enclosed, please find a request from Northdale Construction indicating ~~. {~neY would like to have the completion date extended on the 1978-1 Improve- \ A,ment project from July 1,1979 to September 1,1979, for the following iV~ \y reasons: lJ'" \Q ~ ~ ..> .. .r's "j it Council Agenda ~ July 9, 1979 On Friday, June 29, 1979, John Badalich, Blaine Nobbs and myself met with a representative of the DNR, and this representative indicated that he felt this would be no particular problem and permission would be given to the City for this drainage, which would ultimately empty into Otter Creek. 1. Inadequate dirt in several areas to bring these up to grade. 2. General deceleration of~roject due to easement problem. Easements in the HOlkeJ,J.;<'illside Addition for dirt removal. ~~ 3. As a result of some 'f1 t~ problems incurred, although I arn~o ~ e Fr~ ~ they are referring ttfi.hv-i tern 3, I feel the reques its, :Jeason e . l\o.W~ } ever, it should hav ~~n made at arearlier date 'n._ordefJ all?t7 proper planning fothis project. f} f _. \d"" ~ ~ lA.'- ~ POSSIBLE ACTIO Consideration of change order for the drainage ditch and consideration of extension of time from July 1, 1979 to September 1, 1979 to complete the 78-1 improvement project. ~ REFERENCES: Agenda Supplement of April 23, 1979 relative to this change order, and June 28, 1979 letter from Northdale requesting extension of time. 6. Consideration of Requesting Planning Commission to hold Hearing on the Amendment to City of Monticello Ordinances Relative to Outdoor Adverti- sing Signs. This item was scheduled for our last meeting of June 25, 1979, but action was deferred until the next meeting of the City Council to allow a repre- sentative from Blocher Advertising to make an appearance. As you may recall, Mr. Ray Galarneault of Blocher Advertising Co. in St. Cloud, was at a previous Council meeting to request consideration to be on the Planning Commission's agenda to discuss outdoor adver- tising signs. At that time, the City Council granted his request and directed the City Administrator to bring this matter to the attention of the Planning Commission. As you may be aware, current City ordinances do not allow billboards (off-premise signs). - 5 - Council Agenda - July 9, 1979 At their last meeting, the Planning Commission reviewed documentation submitted by Blocher Advertising Co., a copy of which is enclosed, along with an application for a sign to be placed along Interstate 94 in Monticello on property owned by Maurice HoglUnd. At their meeting, the Planning Commission felt that the present ordinance was a reasonable ordinance and decided to recommend no changes in the present ordinance to the City Council of Monticello. In addition, although there was not a specific request for a variance filed, the Planning Commission also went on record as indicating they would recommend rejection of a variance if a sign permit application were to be filed by Blocher Sign Co. on behalf of Maurice Hoglund. It should be pointed out that if the Monticello City ordinance were to be amended, a hearing would have to be held by the Planning Commission so the only action that the Council could take at Monday night's meeting would be to request the Planning Commission hold a hearing on the specific proposed amendment. If no action is taken, the ordinance would stand as it currently is today. It should be pointed out that if no action is taken at Monday night's meeting, this would still allow the privilege and right of Blocher Advertising to file a variance request with the approval of Maurice Hoglund for the sign as indicated in the enclosure. It should be pointed out for your information, in addition to the fact the sign would be considered a billboard, it is also over three times as big as the square footage the City currently allows. Proposed sign would be 625 square feet as opposed to the City's current ordinance provision allowing only a sign of 200 square feet. POSSIBLE ACTION: As indicated above, no action is necessary unless the City Council would like to consider having the Planning Commission hold a hearing on a proposed amendment to the City's ordinances relative to signs. REFERENCES: Planning Commission minutes of JUne 19, 1979 and letter from Blocher Adv. Co. - these references were included in your agenda supplement for the June 25, 1979 meeting for item 6. Also enclosed for your information, is an article from the 7/3/79 St. Cloud Daily Times on Blocher Advertising Co. 7. Consideration of Approval of Final Plat for Thomas Park. Previously, the City Council approved a preliminary plat after it was recommended for approval by the Planning Commission for Thomas Industrial Park. This area lies north of the Oakwood Industrial Park and south of Interstate 94 in Monticello, and a copy of this plat is enclosed for your reference. Also enclosed, please find a December 27, 1978 letter from John Badalich relative to the review of the final plat. First of all, it should be pointed out that the reason why this item is being brought to the Council six months after the review by the Engineer is that the final copies of the plat were not received at the Monticello City Hall until ten days ago. - 6 - council Agenda - July 9, 1979 It would appear that the major item of concern in the letter from John Badalich is that no soil survey has been received at this time relative to the plat, and any approval should be contingent upon receiving a soil survey. Regarding the comment made in the second paragraph of John Badalich's letter, it should be pointed out that the platting of this particular parcel of land does not, by itself, landlock the triangle par- cel to the east, as this was landlocked by the completion of 1-94 through a portion of this older plat that was within the city of Monticello. As a result, the landowner at that time should have been compensated by the state for the fact that his land became locked from the rest of his parcels. Additionally, the comment that Mr. Badalich makes in paragraph 4 will be a requirement of anybody who would subdivide lot 11. The concern is that should this lot become subdivided, that adequate allowance be made to gain access to the newly created parcel or parcels. Since all subdivi- sions no matter how small have to be approved by the planning Commission and the City Council, this matter will have to be adhered to at the time the parcel is subdivided, if this would ever be done. Additionally, of course, the subdivider of the parcel himself would be concerned about gaining access to any newly created parcels. POSSIBLE ACTION: Consideration of approval of final plat contingent upon receipt of a soil survey and payment of all park dedi- cation and other related fees. Park dedication was approved to be in cash. REFERENCES: Enclosed copy of plat and John Badalich's letter of Decem- ber 27, 1978. 8. Consideration of Approving plans and Specifications - Civil Defense Siren system. At the June 25, 1979 meeting, a directive was received by the Civil Defense Director to prepare plans and specifications for a proposed new "outdoor warning system." Those plans and specifications are enclosed for your review. As shown in the specifications, the call for bids specifies three 128 decibel sirens, 208/240 volt, 3 phase, with three distinctly different sounds, and a fourth test-cancel signal. These proposed sirens would be radio controlled. The radio control points would be: 1) the Wright county Sheriff's Department; and, 2) the Monticello City Hall. By having the primary control at the Sheriff's office, time could be saved in signalling any emergencies such as those which would occur at night when there isn't anyone at city Hall and on weekends. The secondary call point would be City Hall, where warning would be initiated in a localized emergency if the emergency call came to City Hall first, or for the regular monthly testing. - 7 - Council Agenda - July 9, 1979 A radio controlled system has been used in preference to a land line system (telephone line, etc.) since the additional cost would be offset in a couple of years and would reduce the possibility of problems on someone elses system from allowing the system to be activated in time of emergency. The warning system allows for three different sounds. The first sound, a waive ring sound, would be the one used in case of enemy attack. That would be the only emergency used for the first sound. The second sound would be a steady tone, which would indicate either a man-made or natural disaster (tornado, etc.). In this case, people would be warned to take shelter during severe weather, and to listen to their radio station for information during this situation or possibly any man-made disaster. The third sound would be one of your choice from two that are available. The one choice would be a high-low sound (like European police cars) which would be used as a fire signal. The other choice for the third signal would be a rather distinCct "flump" sound which could be used for a special emergency such as a problem at the Nuclear Power Plant. It is a staff recommendation that we use the optional "flump" sound as our third signal to indicate a possible power plant emergency, since we are a host community to the nuclear plant, and our fire department uses pagers exclusively as a means to call the firemen, since they feel using the siren would alert unwanted spectators to a fire route or fire scene. In all cases, the sirens, when needed, would sound for a period of five to seven minutes, in case of actual emergency. If it would be necessary because of the nature of the emergency to sound the sirens again, it would be done and could be redone every fifteen (15) minutes. If the warning were only for a temporary situation, such as tornados, an all clear sound, being a steady blast, would be sounded for a one minute period -- only one time! Also, on the first Wednesday of each month, at 1:00 P.M., all three of the warning sounds would be tested for a period of one minute each with a five-minute interval between each sounding. At present, it is possible that if the bids come in favorable, and a contract was awarded, our sirens could possibly be installed and in working order within 45 days, with hopes of 30 days being more realistic. AS you can see by the specifications, any prospective bidder would have to submit with his bid, a cassette tape with actual sounds their sirens produce, which can be helpful in awarding a contract to a prospective, responsible bidder. Because of the added expenses involved, it is not recommended that the City try to convert the "old" siren on the water tower to part of the "new" warning system, but rather that the Council leave it in its present location for use as a noon whistle and 6:00 P.M. whistle. Conversation with Mr. Milt Olson also indicates the old siren is about on "its last legs." - B - Council Agenda - July 9, 1979 If approved at the July 9, 1979 Council meeting, a call for bids could go out and be published two times as required, and bids could be opened two weeks later and possibly approved for a contract award on July 23, 1979, so as to expedite the installation of an effective warning system as soon as possible. If any Council member would like to visit the proposed sites or have any questions that they might like answered before the Monday evening meeting, the Civil Defense Director would be happy to accompany you to the site or answer questions. POSSIBLE ACTION: Consideration of approving the plans and specifications proposed and calling for bids on a siren warning system. REFERENCES: Enclosed Plans and Specifications. 9. Consideration of Request from Monticello JayCee's Relative to Bicycle Routes. Enclosed, please find the June 19, 1979 letter that was delivered to the City Hall on July 2, 1979, relative to the request from the Monticello JayCee's to have the City Council designate River Street from Otter Creek to Ellison Park as a bicycle route. In the letter, Mr. Rasmussen of the Monticello JayCee's indicates that their request would include that one side of River Street be prohibited from on-street parking to allow for the bicycle route itself. As indicated in the letter, bicycles would travel in both directions within the designated bicycle route. Additionally, the JayCee's are pointing out that they would provide the manpower to help in painting the route, but would wait until any further action to determine what amount, if any, the City Council would budget towards this project. As also indicated in the letter, this project would be on a one-year trial basis, and the Council may want to consider providing the necessary paint and any signing for this project. Council may want to get input from those residents along River street and quite possibly, if the City Council would consider the project, it could hold a hearing to get the input from residents abutting River Street. POSSIBLE ACTION: Consideration of possible designation of River Street as a bicycle route. REFERENCES: June 19, 1979 letter from Jim Rasmussen with the Monticello JayCees. - 9 - Council Agenda ~ July 9, 1979 10. Consideration of a Variance Re Sewer System. to the Cit 's Sanitary Enclosed, please find a letter dated July 2, 1979, from the Rod & Gun Club of Monticello, Minnesota, requesting a variance from the provisions of the Monticello Ordinance which requires hook up to the sanitary sewer system within three years after it becomes available. It should be pOinted out that the sanitary sewer was available to the Rod & Gun Club as of October 15, 1976, and hookup is required by October 15, 1979. At this point, the City has not granted any previous variances of this kind; however, I believe the Monticello Rod & Gun Club has some good points in their letter relative to the amount of usage their system, which is a septic tank, now gets, and its expected life, along with the area of land that they own. Council may want to consider a variance on a permanent basis, provided that the sewer demands of the site of the Monticello Rod & Gun Club do not warrant a hook up to the City's sanitary sewer system. If the Council were to approve this action, the Monticello Rod & Gun Club could receive the permanent variance they desire, but the City of Monticello would still be protected should the Rod & Gun Club increase their sewer demands to the point where a hook up is necessary, or if the Rod & Gun Club would either sell or lease the property to another use that would necessitate a sewer hook up to the City's system. POSSIBLE ACTION: Consideration of approving or denying variance request. REFERENCES: July 2, 1979 letter from the Rod & Gun Club. 11. Department Head Quarterly Meeting. Since this is the first meeting of the third quarter, all department heads have been notified of the Department Head Quarterly meeting. Following are the department heads who will be at Monday night's meeting: Public Works Director - John Simola Building Inspector - Loren Klein Fire Chief - Paul Klein Rep. Wright County Sheriff's Department City Administrator - Gary Wieber Senior Citizens Director - Karen Hanson Among the items of significance may be as follows: Public Works Director - report on lift park, progress ~~ ~d station #2 within the e~t bridge of dutch elm program. Building Inspector - number of permits issued in 1979 as compared with 1978, any feedback on increased building inspection fees approved effective August 1, 1979. - 10 - council Agenda - July 9, 1979 wright County Sheriff's Dept. - possible introduction of who would be working in the Monticello promotion of Don Hozempa to sargeant. patrolled the Monticello area. Rebate police aid. Jeff callaghan, area with the Don Hozempa had from County on city Administrator - Utilization of historical building, and reviewing traffic congestion problems on Highway 25. Also, requests council input on agenda format. Senior citizens Dir. - status of Mansord roof for the center. Additionally, Loren Klein, Civil Defense Director, might add a few comments about the status of emergency evacuation plan plus any possible drills. \~s t' tJ'1 I - 11 - NOTICE TO BIDDERS The City of Monticello will receive sealed bids for a radio activated Siren Warning System at the City Clerk's office until 2:00 P. M. on Monday, July 23, 1979 at which time they will be opened and publicly read. Sirens and controls shall be furnished complete and installed at locations selected and described in these specifications. Bidders shall include any necessary materials for a complete functional system, whether fully described by these specifications or not. All equipment shall carry a manufacturer's warranty of not less than three (3) years against any defects in either workmanship or materials. Bidders will view sites selected before bidding date with the Civil Defense Director accompanying the bidder, and be fully acquainted with system coverage, operation and power facilities. No additional charges not included in bid for bidder oversights or shortages will be acceptable. Bidders shall quote delivered price. All proposals shall include detailed description of equipment being proposed, together with performance data based on civil Defense rating tests or require- ments. Bidders shall supply a list of at least 3 users with similar systems in operation that may be viewed by purchaser. Each bidder will furnish a sound tape of the 3 signals required in these specifications on a standard size cassette tape. SIRENS ill Three sirens, each to produce at least 128 db at 100 ft. with 208/240 volt 3 phase motors, dual tone with three (3) distinct signals; (1) Alert (2) Attack (3) Special Emergency and a fourth Test-Cancel feature. The third signal must be distinctly different than the first two Hi-Low Signals with a pulsed Duo-Tone (not fire signal). REMOTE CONTROL STARTERS Each siren shall be controlled with a remote control in weatherproof case with heavy duty magnetic switch and any other components necessary to suitably handle voltages and signal transmissions. Provision shall be made for pad- lock security. RECEIVER - TIMER - DECODERS (3) Each siren shall be activated by radio signal from control point base station transmitter, coded for various functions with an encoder. The signal shall be received by a receiver-timer-decoder that will decode the signal and activate the siren electrical power controls. These devices shall be solid state tone activated with numerical counter and push buttons for test or manual operation, and be enclosed in weatherproof cases mounted and connected to remote controls with antenna for receiving signals. ENCODERS (2) One encoder shall be furnished and installed at wright County Sheriff Department in Buffalo, Minnesota base station transmitter. A second encoder shall be furnished and installed as a back-up at Monticello City Hall. Bidders will include a new base station with antenna on City Hall roof. The back-up base station shall be a VHF base station, not less than 40 watts, with 4 channel capacity, with one channel crystal led for Civil Defense control for back-up station, including a base station antenna of at least 6 db gain, mounted on the roof connected to the base station with ~~ foam Heliax cable. Encoders will be provided with buttons to activate the signals to receiver-timer- decoders. -1- ~ INSTALLATION sirens shall be installed on 40 foot Class 2 or Class 3 cedar poles with 8 foot in ground and secured against excessive vibration. Three (3) phase power is available at all sites and bidders will bring power to sirens from closest source. The bidder will furnish all necessary wiring from the NSP supply location to the siren location. INSTALLATION SITES A map is available at City Hall showing installation sites. Siren #1: On north side of Interstate #94 at SE extension of Washington Street intersection with #94. Siren #2: Public Works building property on West County Road #39. Siren #3: The old Monticello city dump ground north of the Hillcrest 2nd Addition. Location at each site will be marked by the City of Monticello. PROPOSAL & BID ACCEPTANCE The "proposal Form" willre furnished by the city, and is herein enclosed and must be submitted in triplicate. GUARANTEE The successful bidder further agrees to guarantee all materials and parts bid and supplied against inferiority as to specifications and such guarantee is to be unconditional. Failure or neglect of the city to require compliance with any term or condition of the contract on specifications shall not be deemed a waiver of such term or condition. SERVICE FACILITIES Because the maintenance of this equipment in good operating condition without protracted time out of service for repairs is critical, repair parts and service must be adequate and readily available. Bidder will indicate where adequate stock of parts and service is readily available. DELIVERY DATE Bidders shall indicate on the attached proposal Form the number of calendar days after receipt of order, by which time all equipment shall be delivered and in proper working conditon. Purchase orders shall be issued within twenty (20) calendar days after notification of award. MANUFACTURERS SPECIFICATIONS A complete set of manufacturers specifications and illustrated instructions shall be furnished with each bid, in duplicate, if available. MANUALS The parts manual and one service manual, in unused condition, shall be furnished for each siren unit installed upon completion and before time of final payment. -2- <6 LEGAL RIGHT OF MATERIALS ~~--"""'-------.-~- The successful bidders hereby guarantee that they will have full legal right of all material delivered under this agreement, and agree to pay all rents and royalties of every description on any and all patents or patent rights covering said materials, or covering any process of machinery used in its construction or installation and agree to indemnify and save the City of Monticello entirely harmless from any and all claims, demands, damages, actions, or causes of action, arising, or to arise, against the said City by reason of the construction or installation, or delivery of said materials and labor, or the use of any process, machinery, or material, or labor in the construction of the same. PAYMENT The City of Monticello agrees to pay upon delivery and inspection and accep- tance of the materials and labor for the system herein described, the bid price as accepted. EXCEPTIONS No exceptions shall be allowed unless they are listed and furnished with the bid, and accepted by the City of Monticello as a provision of the contract, AWARD Award of the successful bid, or contract, by the City of Monticello will be based upon, but not necessarily limited to, the factors of: (a) price; (b) delivery date; (c) parts and service; (d) analysis and comparison of the specifications data; (e) past performance of the bidders work and installations in Monticello and other communities; (f) past performance of the various or individual product suppliers in Monticello and other communities; (g) warranties. ADDITIONAL INSTRUCTION FOR BIDDERS 1. Each bid shall be accompanied with a certified check in the amount of 5% of the bid, or a Corporate Surety Bond from a Surety Company authorized to do business in the State of Minnesota, made payable to the City of Monticello in the amount of not less than 5% of the total bid. Security so submitted will be held as liquidated damages if the bidder fails to comply with performance requirements of the City of Monticello. 2. Bids shall be sealed and the envelopes clearly marked on the outside: "BID FOR OUTDOOR WARNING SYSTEM". 3. Bids shall state the time of delivery and completion, with purchaser's option to give priority consideration for bid award on early delivery. 4. Successful bidder shall comply with all laws and procedures set forth with regard to Fair Employment Practices and Minimum Wage Rates. 5. Questions relating to these specifications or bid procedures should be directed to: Mr. Loren Klein Civil Defense Director City of Monticello, City Hall Monticello, MN. 55362 (612) - 295-2711 -""- q ~ , ~ ,-.?J.. j' 9 :.~~~O.:! 'J \ J " -:,)'~.;-I) ') LA. 11111111 ----- ~ . . - 111111111 ------- 11111111111 BURLINGT;~"'~ ---. LOCATION # 1 ,:' I At the south end of the SE extension of Washington Street where it dead ends on the north side of 1-94. Appx. 5' from the north edge of 1-94 and appx. 0 . 5' from the west edge of Washington Street. DK. 7, .J "- ...... ---------- --------- ~ '-"W.O I ~ I '~'g. ~I ~y I I I ~. RK "1480 // J~\ . RD. / ,--4 . I ....... ............. ................ '- '-. 9 . ., ~...' ....... r)l" C 0 ........, ~ ~~ II' LOCATION # ;2 At the city maintenace building property on County Rd. #39, approximately 5' north of c.he south property line and 5" east of the west property line. ' 39 GOLF COURSE w 0:: G U ~ , " ',-....... \:? '",:::--, r-: U1 "1. ~""I. "'1. "'1. ~ WR GHT COUN Y PARK ,,,- "'~ LOCATION # 3 Approximately 350 feet northerly of the intersections of River Street and River Street. A marker shows the exact location~,> /' / ,-' .s..-.... ...... 4... \ . . . . t . . ST. ....-..........' PRAIRlE RD. ST -~' !!1: > a:: <( )< BID PROPOSAL TO be opened Monday, July 23, 1979, at 2:00 P.M. at the Monticello City Hall, 250 East Broadway, Monticello, Minnesota 55362. PROPOSAL OF: (firm name) ADDRESS: PHONE(S): AUTHORIZED REPRESENTATIVE: For the furnishing of labor and material necessary to install three (3) sirens as described in the attached specifications: TOTAL PRICE $ State number of calendar days after receipt the sirens shall be delivered and installed order as per the specifications: of order by which time and in proper operating days. Proposal must be submitted in TRIPLICATE on this form. Include Certified Check or Bid Bond, payable to the City of Monticello, in the amount of 5% of the Bid. Signature, Authorized Representative ~ NOTICE TO BIDDERS The City of Monticello will receive sealed bids for a siren warning system at the City Clerk's office until 2:00 P.M. on Monday, July 23, 1979, at which time they will be opened and publicly read. The bids will be for three (3) radio activated sirens, each to produce no less than 128 decibels at a 100' distance, with 208/240 volt, 3 phase motors dual tone with three (3) distinct signalsi (1) alert, (2) attack, (3) special emergency, and a fourth test-cancel feature. Plans and specifications may be picked up at the Monticello City Clerk's office upon payment of a $25.00 fee, to be refunded upon return of the plans to the Clerk's office. ~ ,TIme 1. 9, J. 979 :/Tont ic p II 0 City C Dunc il Tilp,mbe n; :. The I,'lonticcllo ,Ja,yccer:l would like to prorose tha.t a bicycle route be established alon& River Street from Otter Creek Drive to Ellison Park. This route is Bueeested for a one year experiment to see if marked bicycle routes would aid In nrcventinc 11icycles from interferine with Motori~ed traffic. Tn coordination with establishment of this route 8.n 011tlined article descri bine bicycle. safety" the new bike route, ".IfI )l('I'd for :lll!;(HfiObilo driver <tw.'-'.rcne8~3 concr--lrninc unc nf 1)io,\'c108 on -rublic roads will be presented to the Monticello 'l'imeG. Bicycle rodeos, similar to that held :1t the Monticello M Lll two YS8rs neo, would Rlsa be set up. The nur~ose of the rod cor] I'!rl1Jld be to test bicyclists use .of sQ.fety techniques, (;uch as hn.nd turn G ig,nals, taught in school bicycle safety courFjcs. '. The Jaycees present at the June meetinG aereed to furnish m.?npower in helnine mark out (paint) the route. Jim nasnnJs~,:on n.lsQ of:rercd his f3ervices in cutting out a stencil which would show a bicycle and the rec'ommended direction of travel (shovm on the attached diaeram). The Jaycees present requested a major chanee in the route markines outlined by Phil I \Vhi te, Jim ~ealY, J~m Ras.musson"Bd.., SCh~f~er~ and. Don Hozempa., '.' ",;,.., .c..:,;, The: JaYCeeBreqUel;3t'i,that";'nar~ing'lJ..'?.~,!..ON.Eh"s~de; of. ,the: street '. be,': "'."".; '" ' ~~~, ':' ?'!':'"&r,~;:~;~It'i t '~~f\:~.~;~;':f t'~~('~;~;'~'~~~~~~"':3: f.'~~~;:cf'r;";'~~~~k1~'e~.t'~i31~~~1~~c d...t'f'~ r ' .. ""'~"~'~'J bicycle traffic only. Bicycles traveline; either clirect10n would use this area of the road. Auto traffic inside this mn.rked {rea:.waUld; be' limited to. crossing the area to reach a llriveway, dr complete Fl. turn at an intersection. The Jayce8G decided to wait and see what the Oity Council burlge'ted toward establishment o.f this bicycle route before committinG money toward naint or other supplies. It was also stated Council approval of a bicycle route should ha.ve taken place before the Jaycees make a monetary commitment, if' one is needed. llhe Jaycees will now wait and see wh;tt action the Council takes. Jim Rasmus:~on Monticello Jaycees I . ' ,.OJ, . "-":Yo1fj' Y,l:~.\:.t'~~~.J:.i,>4-~"--",_....".,.",,....,~... ''''"'''''.'''' ~ "':".':';:t~..~:."::.~.,:-.-:..,, "r~;;:." ;;;;: .;,L~i''',.I::1'<d...< .~-::. " ',~ ':'" . ,- "'"'''"' ....,1,.... .' .'lo...'.......,w..\. . .., l""'"'-li~i.}.)"..""""""'.,""'.:o '~W._,':'l:.'""""'.;"'...~mo.~~"""'!:'!F""""'"".......~ ."'\"'laoo~I,,~''''--l../,,*_~~~,~~..:h~_..~K!!\''.; I , ',~ rki .., ~iJe I \ 'il.... ,\... I " po.f'keJ (;4"- p. P ~ r 1M i +l-e c:I ...ok;, of stt"~e+. '" s'h:ncd olid lines I": 'or .. tormal ~ traffic ~ ,~ ;~;ii;l~!~Y: <~':": ,~,;: r(,1;, i:;.:';' ~:~4 .:; :;,.~~)::;'~..\ ~t_tll:,.:,.Y#t#,.l.I_.,',..\...~..,.\ ,~._ ~.,~......iIA"....... .'.:-:. ~I("~V~~:~~ ~',~'~';.j' :1t~:~!t::li~:.~ ",i,::'.'j,,,, . :i:';;j";,,,~;'l/:tr;k~t~;,,_,.::'I:.". -.' .' . I. ". '. ~ ~ ". ,", I ' . "'I"""I"''i:;,.,,,,,,~''''\';'';~~.'~:':'I''J''~'\''.1' . , . .,' ..,.. I ,'. ';"'~:":"'~11):.~)'1:n. ";:~,,,...~~...,~};;.!'...~, :l;,," ;'.......".'",- ~." .1>,,'.-.'''\ ......;,~.:;.. ........,.1 ."., .;r;.;f,:~~'~A,~..d1 .~~ . ,~~-~ J}.(~:~~':~k{ij{r'UiY.;E'~-/Yj!~:,\,: ';\'i ./' ,~f..I:[i,~~,(~;:I"~'c,,,,.J ".it\) ~i:fIa',e.' r(~~. ~'\""'"""" - ..~..-.;.;g.::.-.....",,,_.. ."....._"".... ".........,.-.......:.. ) .i." ..biC'yc:le~oClfe- k. ' ..:__."0 p~" .119",- II'" :-... ~ ~' , . , - ,-_..' ---~.,.--- . " .. ,~, ~t L i D,I ~ . I' q ..,dl , July 2, 1979 ROD AND GUN CLUB MONTICELLO, MINNESOTA Monticello City Council Monticello, Minnesota 55362 Dear Si r: We hook-up limited for us. add ress the counci I for the purpose of 0 btaining a. gani tary sewer variance. We have two mein reasons for request~ng this variance: funds and the complete unnecessity of a city sanitary sewer system A1Jow us to expound on each of these items. For the years 1977 and 1978 we have had a total income of $13,145.34 and expenses of trll,O;xn,.OO. This gave us an average yearly net inrome of only 81,043.62. With a sewer hook~up cost of $l,lctJ .00 (see attached bid) we would hflve to abandon all club activities. Examples of club activites for this year, 1979, include the following: 1. Fishing Contest Cost: $350.00 Open and free to the pu bli c 2. Wildlife 'Feeders Cost: 3240.00 Euilt and maintained by the club for winter feeding of wildlife ,. Youth ea.rop Cost: $240.00 Two area teenagers were sent to a conAervation youth camp at Aitkin, *r 4. Incubators for duck and pheasant chicks Cost: $54.32 Initial coat only. The club will also pay for food until the birds are released. 5. Lake Accesses Cost: ~47.88 TS.xes on the one access actually owned by the club The public accessess on Eagle, Bertrum, Mud, and Ida lakes are there because of the efforts of the club. 6. Flrearms Safety Training Program This is the cost to us. What value put on the traininr of 12 year aIds safe hunters and gunhandlers? Cost; ~;53. 50 do you to be 10 7. Donation to Ja.mes Smith Cost; $100.00 Perhaps the best money we have ever spent. James Smith is the Annanda.le Game Warc1en whose home burned. He and his family lost everything, but the clothes on their backs. MONTICELLO, MINNESOTA ROD AND GUN CLUB The total cost for projects the first half of 1979 is ~1,l03.59, the same amount it would cost us to hock-up to the sewer. ',fuich is more important to the club and area, our projects or the sewer? We think the projects. Let us now look at the necessity for a sani tnry sewer hook-up for the club. We have a huge septic ta.nk and cesspool with five acres of sand and gravel for drainage. It is the opinion of the bidder on the sewer hook-up that our tanks are dry now and will never nIl. The 1::,la$is for this opinion is the infrequent use of the facilities. Our fadlities are used less in one year than the Bverage household's facilities are used in 8. month. ' ''/e have been advised to ask for A. variance for !'l. set number of years. However, we choose to ignore this ailvicB and seek a variance for all times. Let's get',this matter settle2 now so we can to on with our business and not worry about what's ht'lnging over our heads. As you decide this issue keep in mind the words of Mayor GrimsIDo in the Monticello T~ on May ;1, 1979, "In a growin[ city we spea.k often of bigness, but let.'s not forEet about the little guy." The officers and members of the Monticello Rod and Gun Club. Lee Trunnell, President /1/, d/';- I'-<;-C-",,,T /..), ;ccz---<-..,- Robe~t Klein, Vice President ,./"' ~il __ ;; \ 'j"-, t{ .1 ~"l/L.).l L-~' / """""", '....,c..l:.. I John Leerssen, Secretary - ~'I 7 J/ ~;,;/ Id, / ~~.~,. David Kranz, Treasur~ 10 STATEMENT //-"~ .1 -~~rt' -r , I. L;;!, . . .-"< c ..--,.-{ ') ('d~, (/) I C7 ""7C , ;/~0-<--'<-..-' ~ 19-L..i '.......... 1/ ~~--------.......,W~___~._ Fyle's Backhoe & Sewer Service Tel. 295.2511 or 295-2689 Monticello, Minn. 55362 1 lcJt]!Z<.-" 'r >?L;_,--~:~)Ac-<J.~> ~. -..,..... .<'(1 / /?I':) -- (2 II e,f'-<jC~- r.A~JA! ~ '~.t!:/J /:{ ~J ~L c(- --' Service charge of 1 . oLD per month on aCCOl/nts over 30 days 'I 'I /0 6 MONTH PERMIT UPDATE January 1 - June 30 .!.27Q l212. 1. New homes 10 *28 2. Residence remodeling 10 6 and additions 3. Residence garages 2 5 4. Commercial buildings 10 8 and remodeling * New permits are only up 4~ if you discount the 14 permits to Marvin George Builders. I l "- \ i,'-"........,. . ;, \ ,:\ 't,", ") <-- , (-' ( _. \-\.:.)(-~' " , ',-' ;"', \ c\ i~\ (~'f-;\,_ ,', Y (~;'I_":;(~,Ph l..:t. '-= 1'\ (~"j F C) (,.. -',"';_ '~?7 <) ~'c, {.:,'\ ('-" :~ (" <' \;. Iv.'" T' "/ .,'.. ,I,.. ,..' ' /" ( /' ".", '~:'" .~J (,"', ':'-' ,-' " . - .. "..--- ~,' \ I ~-"''' \. \ \ , i,> \. I ~_,~lj..:.:..,.,,::'.~ I f..o (,.., r-:::- n''', \\- \ L I r: ," ';' I {. rle/'-_' , .1 ') \ 4 c ,..::- (::. ,... -t-- -'- <.~ fV'\ \ . "- ., t-'/ N '-' .VL-::.1:::.... , j- J - " \ F' ,- 1.;",. --, ""- ' -\-- ~, ~,,-,. ~, f' h,\ I .1',/ \. \ '') J f.~ I i C--'I' I ~~ ,_.. ~ t'~. (c 2.. I.., ~, " """ c'( ."; \..... ,;- , " ___~)_} c; '- <"Q..._,... ") ,s 2- l,' 1'-.\ r=- I" \ c; l"j -----; ~, \./f';,:;'~ c-.- ,':) I . \\- \ " j" " -\-- (.''r~ f:J r\-( " "--/ "c-', '\ (;:) (~,',) J 'L ('" .-- (-'. .. ":.'1'\\ \ 1'1 \ l vi') ~~ r.. \v \, f-' {:'i.__L(:~~~.,______.r:_ P I ~',:: ((""iI' \_ r. I, '-)l'-!f',j I\.\ ,-0 ,_, (:) '...::.1') Ii: ",,-'-.. l (~'1 ~., I ~ .....) (-,'-) ~'; (- f:) n "". '. I-I --,"--, i \-"-,, I \:: iJ., ,~, LA';:, L'l \::: l ~,-.,,",,- "-~. \ 1', ') L. "'J ( (<;~ 0 f'^\c.:,..\ i:::~S C C- ,) C:.. ,_) "J 2:> t.:; -I <; I 0 <0 C..; __ - -tI (p ,-, 93 I /' ".-....,..,...- "- I s; 1+/) (-~ ~1\t(lS. ({ ('ce.. y~~.'~.)y.: \ /)__.fJ( \At: \=, L" c .-:2- "___'~ - ,/ I:" '" s :rl, I \~ 'v~ D 1'2.... ~ //' "' 1 c-'~ l [).' C ",.,;)\"_., _ \ ~, r- n ffCi', I ""C/:l.j ~~I,"'i<~ \p ~ C\ 3 } C)\.SlN '""2.. '7_ OLJ , IOC> S 9 :s ~ .c(\~n~, l: ;;\5 r\2-\..~(' . - '"' . L". \:, E')(\' \)"'::-A-l \~1)7f... '\- ). \',,', I r oJ '? V''-\'-' 11:"\'""" \::-. ~~ .~ j ,/"\ , . I --' '\ 1<.\ "'J ~'h-\lit2...3 2 C; 1\1 t:uJ \.tN Ie. I .... { (". /. \ c. ( . (' i ,1 /\1' . '-.; '-;..C> '0/.... ) c.' -' .... v--'l'~ 1,:= ~.:"""" c: \ 'y "::" ~ l='...c:~___... (VI 'i sC . Si..:'""" - -$ " . ........ /1;//('(:: C:J" ~I) s;, f\t:: fV',. . J.. " (~.- c'----". VI /\ l:: o_~ -c,..... .> I (;::. rl1. /.."....---------_...............~~....,,------..~'~_.,,- .....,~--"...., "', .... ~ t S ~'9 O/~9) OFFICERS OF THE MONTICELLO FIRE DEPT. Chief - Paul Klein Assistant Chief-~ Gordon Link President - Jim Maurice Vice President - Elwood Haaland Secretary - Lee Trunnell Treasurer - Willard Anderson Joint Committeeman -- Lee Trunnell Training Officer - Willard Farnick The following is a quarterly report of the Monticello Fire Department from April 1, 1979 thru June 30, 1979. There were 16 personal assists by the Chief and/or assistant chief. There were 16 fires which required 357 man hours. The average attendance at a fire was 16.6. During the past three month period there were 3 training sessions which required 91 man hours. The average attendance at these training sessions was 19 men. , Also, 1 man attended sectidnal school at Fergus Falls on June 16.17 and 5 men attended the SIdte Fire School during the past 3 month period. Respectfully submitted by, /1 ,_ /1 ./ {r-~ ~ ~ t~~t 11. /)~-z ~1-7 .~ ,_ David B. Kranz --J-- Reporter ' DK/bjk MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL July 9, 1979 - 7:30 P.M. Members Present: Arve Grimsmo, Fran Fair, Dan Blonigen, Ken Maus, phil White. Members Absent: None Citizens Comments: Mr. Ron Thimmesh and Jeff Schwietering, both property owners along Front Street in Monticello, inquired of the Council as to what the City plans to do to prevent similar sewage backups as occured in the past month. Both property owners inquired as to whether the lift stations were going to be repaired or what precautions would he taken in the future to prevent similar occurrances from happening now that they plan on finishing their basements again. The property owners were informed by the Council that later during the meeting, this item would be reviewed with the Public Works Director who has preliminary plans for updating the lift station to hopefully solve the problems in the future. Mr. Sam Peraro, owner of 1-94 Tri-Plaza, indicated to the Council that McDonald's Corporation should be starting their new restaurant within the next few weeks, and he requested an extension of time to complete the blacktopping, curbing and landscaping at the Standard oil site to enable him to do his at the same time McDonald's would do their curbing and paving. Mr. Peraro indicated that he will do the Standard Oil Station blacktopping and curbing within 60 days, even if McDonald's would not be ready at that time to complete their curbing. Motion was made by Phil White, seconded by Dan Blonigen and unanimously carried to grant Mr. Peraro a 60 day extension, to September 1, 1979, for completing his curbing and landscaping at the Standard station site. 1. Public Hearing on proposed 1979-1 Improvement Project and Consideration of Awarding Contract on 1979-1 Improvement Project Bids. At the last Council Meeting, bids were received on the 1979-1 improvement project, with a low bid submitted by Barbarossa Construction Company of Osseo, Minnesota, in the amount of $839,599. Since the construction bids were approximately 10~' over the original estimate of $760,000 that was part of the feasibility study in March of 1979, an additional public hearing was held to afford the property owners involved an opportunity to hear the new estimated assessments. John Badalich, consulting engineer, updated the Council on the additional estimated assessments for the 1979-1 project, which included additional items not considered under the original feasibility study. Mr. Badalich indicated that the primary items that changed from the feasibility study were street improvements to the four areas being proposed for improvements. 1/