EDA Minutes 11-08-2017MINUTES
REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, November 8t', 2017 — 6:00 p.m.
Mississippi Room, Monticello Community Center
Commissioners Present: Bill Demeules, Bill Tapper, Steve Johnson, Tracy Hinz, Jon Morphew,
Jim Davidson, and Lloyd Hilgart
Staff Present: Jim Thares, Angela Schumann, and Jacob Thunander
1. Call to Order
Bill Demeules called the regular meeting of the EDA to order at 6 pm.
2. Roll Call
3. Consideration of additional agenda items
None.
4. Consent Agenda
STEVE JOHNSON MOVED APPROVAL OF THE CONSENT AGENDA
EXCLUDING ITEMS B AND E. BILL TAPPER SECONDED THE MOTION.
MOTION CARRIED, 7-0.
a. Consideration of approving Regular Meeting Minutes — October 1111, 2017
Recommendation: Approved the Regular Meeting Minutes — October 11"', 2017.
b. Consideration of approving payment of bills
Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA.
c. Consideration of Resolution #2017-05 regarding Fifth Amendment to
Contract for Private Redevelopment with Master's Fifth Avenue as it relates
to TIF District
1-35
Recommendation: Adopted Resolution #2017-05 approving the Fifth Amendment
to the Contract for Private Development between Masters 5th Avenue and the
City of Monticello EDA as it relates to TIF District 1-35.
d. Consideration of Resolution #2017-06 Designating a Building in
Redevelopment Proiect No. 1 (Fred's Auto Building located at 349 West
Broadway) as Structurally Substandard
Recommendation: Adopted Resolution #2017-06 designating a Building (located
at 349 West Broadway Street) within Redevelopment Project No.I as Structurally
Substandard
e. Consideration of Quotes for development of Downtown Site Marketing
1
Materials
Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA.
4a. Consideration of items removed from the Consent Agenda for discussion.
h. Consideration of approving payment of bills
Bill Tapper asked about the amounts that were paid to Northland Securities. Jim
Thares stated that the amount was for Tammy Omdal's time in developing the
policies and presenting to the EDA. Tapper had concerns with the amount spent
on the service.
Tapper also asked why there were two bills for the Industry of the Year Event and
asked how much the EDA authorized. Thares stated the amount was for the
catering and trophies; but would further look into the bills. Thares noted that the
EDA authorized $1,000, but that there was also $1,000 in donations from
sponsors. Tapper noted that the $1,000 credit from the sponsors was not included
in this report.
BILL TAPPER MOVED TO APPROVE THE PAYMENT OF BILLS
THROUGH OCTOBER 2017. TRACY HINZ SECONDED THE MOTION.
MOTION CARRIED, 7-0.
f. Consideration of Quotes for development of Downtown Site Marketing
Materials
Jim Thares stated that the quotes for the marketing materials for the downtown
properties (Block 52, 34, and the street corner with the public parking lot). The
quotes came from Cuningham, WSB, and Majirs.
Thares noted that the quote for Majirs changed after further discussion with the
business. Staff recommended selecting Majirs for $2,160, which was the lowest
bid. This recommendation changed from the staff report. The marketing materials
would include preparing and designing site pieces including programs to post on
the website, promotional items that would focus on step-up builders and
developers.
Bill Demeules clarified that Majirs quote was for $2,160. Thares confirmed.
Tapper recommended cutting a deal between Cuningham Group and Majirs.
Steve Johnson mentioned concern with working with both companies as it would
require more coordination by city staff.
Tracy Hinz stated that Cuningham would need to provide an informational
package to the City with all of the Small Area Study pieces and graphics. Thares
confirmed that the EDA -City actually owns the graphic work created through the
2
Small Area Study and added that all of the work could be given to Majirs to create
advertising materials.
Jon Morphew questioned how much time it would take to bring Majirs up to
speed with the downtown planning efforts.
STEVE JOHNSON MOVED TO ACCEPT THE BID FROM MARRS IN THE
AMOUNT OF $2,160. BILL TAPPER SECONDED THE MOTION. MOTION
CARRIED, 7-0.
Regular Agenda
5. Director's Report
Jim Thares stated the sign in Otter Creek Park has been picked up and the Public Works
Department is working on repairing the sign.
Thares also stated that the Central Minnesota Jobs and Training Services submitted the
CEDS document to the U.S. EDA. Thares stated they are also working on setting up a
four county district. Grant project submittals would be accepted in the quad -county
region. Thares recommended brainstorming infrastructure ideas that could be submitted.
Thares added that the Small Area Study implementation meeting was being held on
Thursday, November 16th from 5:30 to 7 pm. The City Council, Planning Commission,
EDA, and Parks Commission will be present to prioritize the implementation activities
and to understand their role in implementing the plan.
6. Adjourn
JIM DAVIDSON MOVED TO ADJOURN THE MEETING AT 6:20 PM. STEVE
JOHNSON SECONDED THE MOTION. MOTION CARRIED, 7-0.
Recorder: Jacob Thunander
Approved: December 13th, 2017
Attest:
im T ares, Economic Development Director