City Council Minutes 12-11-2017REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, December 11, 2017 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers
were present.
B. Approval of Meeting Minutes
Special Meeting Minutes from meeting on November 27, 2017
Councilmember Fair moved approval of the special meeting minutes from
meeting on November 27, 2017. Councilmember Gabler seconded the motion.
Motion carried unanimously.
Regular Meeting Minutes from meeting on November 27, 2017
Councilmember Gabler moved approval of the regular meeting minutes of
November 27, 2017. Councilmember Davidson seconded the motion. Motion
carried unanimously.
C. Consideration of Adding Items to the Agenda
Recognition of Parks & Recreation Commission Member Larry Nolan
D. Citizen Comments
None.
E. Public Service Announcements
Rachel Leonard, Communications Coordinator, announced:
- City Holiday Hours
- Christmas Tree Pick Up from January 8 — 13, 2018
F. Council Liaison Updates
• Parks Commission: Councilmember Fair stated that there is current
vacancy of two commissioners. He also mentioned that the commission
discussed - the revised Phase I of BCOL field, fee increases, park rentals,
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MCC fee schedule, a $12,000 donation from soccer club, and updates of
neighborhood parks.
• BCOL — Mayor Stumpf that the group discussed the authorization of
$3,900 to help with acoustics in the chalet, the Friends of Bertram
donating a refrigerator for chalet, and the release of an RFP for the
campground.
• IEDC — Mayor Stumpf stated that they discussed the following:
development fees for an apartment complex; conversations with
developers on downtown; staff working on an industrial land inventory
study; and the 2017 work plan materials were distributed.
• Planning Commission — Councilmember Gabler noted that the Planning
Commission held a workshop to discuss their 2018 work plan and then
adopted the work plan during the regular meeting. Also approved at the
regular meeting was the 2018 official zoning map.
G. Department Updates
• City Administrator Update — Jeff O'Neill gave an update on the future
Engineer/PW Director, The position will have an office in the Public Works
building. Some minor renovations are being made to accommodate this space.
• Shibani Bisson, WSB/City Engineer, provided an update on the noise barrier
wall grant. Ms. Bisson commented that there is a request to delay grant dollars
for one year in order to evaluate whether MnDOT will build the wall with the
reconstruction of I-94 from Monticello to Clearwater which is scheduled for
2020. The project could include a third lane which would then result in
MnDOT building the wall. Being there were no objections by City Council,
the acceptance of the grant dollars will be delayed for one year.
• Sarah Seeley, Library Director, provided a brief presentation of statistics from
2017.
2. Consent Agenda
Councilmember Fair moved approval of the consent agenda excluding items D, N,
and R. Councilmember Davidson seconded the motion. Motion carried 4-0;
Councilmember Hilgart absent for the vote.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $961,450.25.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the MCC and Liquor Store and departures for MCC.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
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D. Consideration of calling for a special meeting on December 28, 2017, for
approval of bills. Recommendation: ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
E. Consideration of approving the 2018 Regularly Scheduled Council and
Commission meetings. Recommendation: Approved the 2018 scheduled
council and commission meetings.
F. Consideration of approving city facility business hours for 2018.
Recommendation: Approved the 2018 city facility business hours.
G. Consideration of approving the purchase of NEOGOV HR software at a cost of
$6,358. Recommendation: Approved the purchase of NEOGOV HR software
at a cost of $6,358 pending approval of the 2018 budget.
H. Consideration of approving lighting upgrades in the Mississippi Room for a total
of $27,625. Recommendation: Approved the lighting upgrades in the
Mississippi Room by Wes Olson for a cost of $27,625 pending approval of the
2018 budget.
I. Consideration of approving a request for final plat for Clear Creek Second
Addition. Applicant: Clear Creek Land Company, LLC. Recommendation:
Adopted Resolution 2017-88 approving the final plat for Clear Creek Second
Addition.
J. Consideration of adopting Ordinance 692 amending the Monticello Zoning
Ordinance, Chapter 5, Section 1, Table 5-1 — Uses by District, and Chapter 5,
Section 2 — Use Specific Standards for allowable principal and accessory uses in
Commercial/Business zoning districts and to adopt corresponding Summary
Ordinance 692A. Recommendation: Adopted Ordinance 692 for amendment
to Monticello Zoning Ordinance, Chapter 5, Section 1, Table 5-1 — Uses by
District and Chapter 5, Section 2 — Use Specific Standards and related
sections, based on findings in Resolution PC -2017-037.
K. Consideration of adopting a revised Joint Powers Agreement governing Wright
County Area Transit. Recommendation: Approved the revised Wright County
Area Transportation Joint Powers Agreement.
L. Consideration of adopting Ordinance 688 amending Title 7, Chapter 6 — Garbage,
Refuse, and Recycling and Summary Ordinance 688A for publication.
Recommendation: Adopted Ordinance 688 amending Title 7, Chapter 6 —
Garbage, Refuse, Recycling and Summary Ordinance 688A for publication.
M. Consideration of adopting Ordinance 689 amending Title 7, Chapter 2 — Water &
Sewer, Section 7-2-5 — Meter Readings and Section 7-2-21 — Provision for
Collection with Taxes and Summary Ordinance 689A for publication.
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Recommendation: Adopted Ordinance 689 amending Title 7, Chapter 2 —
Water and Sewer, Section 7-2-5 — Meter Readings and Section 7-2-21 —
Provision for Collection with Taxes and Summary Ordinance 689A for
publication.
N. Consideration of adopting Resolution 2017-85 accepting improvements and
authorizing final payment of $71,106.59 to Northdale Construction Co., Inc. for
the 2016 Street Reconstruction Project, City Project No. 15C001.
Recommendation: ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
O. Consideration of approving purchase of land for 301 Chelsea Road (All Elements,
Inc.) in the amount of $70,000 as related to the Fallon Avenue Overpass Project
City Project No. 16C006. Recommendation: Approved purchase of land in the
amount of $70,000 as related to the Fallon Avenue Overpass Project, City
Project No. 16C006.
P. Consideration of approving purchase of land for 9766 Fallon Avenue (Boser
Family Partnership) in the amount of $27,900 plus irrigation replacement costs, as
related to the Fallon Avenue Overpass Project, City Project No. 16C006.
Recommendation: Approved purchase of land in the amount of $27,900 plus
irrigation replacement costs as related to the Fallon Avenue Overpass
Project, City Project No. 16C006.
Q. Consideration of approving a Therapeutic Massage Enterprise License for Axiom
Massage, LLC, 9766 Fallon Avenue, Suite 104. Recommendation: Approved
the Therapeutic Massage Enterprise License for Axiom Massage, LLC, 9766
Fallon Avenue.
R. Consideration of approving a contract with Veolia for management of the
Wastewater Treatment Plant. Recommendation: ITEM WAS REMOVED
FROM THE CONSENT AGENDA.
2A. Consideration of items removed from the Consent Agenda for discussion.
D. Consideration of approving setting a special City Council meeting date for
December 28, 201 7for approval of bills.
Mayor Stumpf removed the item to offer an alternate date for the meeting.
Mayor Stumpf moved to set the special meeting for Friday, December 22,
2017 at 7 a.m. Councilmember Fair seconded the motion. Motion carried
unanimously.
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N. Consideration of adopting Resolution 2017-85 accepting improvements and
authorizing final payment of $71,106.59 to Northdale Construction Co. Inc., for
the 2016 Street Reconstruction Improvement Project, City Project 15C001.
Councilmember Gabler removed the item to question whether all of the punch list
items were complete. Shibani Bisson responded that the items were complete.
Councilmember Gabler moved to adopt Resolution 2017-85 accepting
improvements and authorizing final payment of $71,106.59 to Northdale
Construction Co. Inc., for the 2016 Street Reconstruction Improvement
Project, City Project 15C001. Councilmember Davidson seconded the
motion. Motion carried 4-0; Councilmember Hilgart was absent for the vote.
R. Consideration of approving a contract with Veolia for management of the
Wastewater Treatment Plant.
Mayor Stumpf removed the item to question why the recommendation was for a
three year contract when initially it was thought to be a five year contract. Wayne
Oberg, Finance Director, resonded that the initial recommendation was for up to
five years. After consideration, staff recommended a three year contract. There
was discussion on the decrease in cost for 2018 and then increases for the
following years. Mayor Stumpf requested that city staff be allowed into the plant
to observe and obtain training. Chuck Keyes, Veolia, responded that the contract
allows city staff access to the facility.
Mayor Stumpf moved approval of the five year contract renewal with annual
O & M management amounts of $563,394 for 2018 with a 2.5% increase for
years 2 - 5. Councilmember Fair seconded the motion. Motion carried
unanimously.
3. Public Hearings
A. PUBLIC HEARING — Consideration of adopting Resolution 2017-86 establishing
the final tax levy for 2018.
Wayne Oberg, Finance Director, presented the final tax levy for 2018. The
proposed final tax levy is $9,547,000 which is 4.3% higher than the 2017 final
levy. The proposed HRA tax levy is $323,000 which is 15.4% higher than 2017.
Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed
the public hearing.
Councilmember Hilgart moved to adopt Resolution 2017-86 establishing the
final tax levy for 2018. Councilmember Gabler seconded the motion. Motion
carried unanimously.
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B. PUBLIC HEARING — Consideration of adopting Ordinance 690 amending the
City Fee Schedule for 2018 and adopting Summary Ordinance 690A for
publication.
Wayne Oberg, Finance Director, presented the item and noted the changes were
listed in red. He gave a brief overview of some of the increases. There was some
discussion about the increase in sewer and water rates. Mayor Stumpf opened the
public hearing. No one testified. Mayor Stumpf closed the public hearing.
Councilmember Hilgart moved to adopt Ordinance 690 approving the 2018
Fee Schedule as submitted, effective January 1, 2018 or as indicated in the
Fee Schedule. Councilmember Fair seconded the motion. Motion carried
unanimously.
Councilmember Fair moved to adopt Summary Ordinance 690A for
publication. Councilmember Davidson seconded the motion. Motion carried
unanimously.
4. Regular Agenda
A. Consideration of adopting Resolution 2017-87 approving the 2018 City budget
Wayne Oberg, Finance Director, presented the 2018 budget of $38,092,496.
There was minimal discussion.
Councilmember Hilgart moved to adopt Resolution 2017-87 approving the
city budget as presented. Councilmember Fair seconded the motion. Motion
carried unanimously.
B. Consideration of approving a request to submit a letter of support for the
Monticello School District application for the 2018 Safe Routes to School
Planning Assistance grant submission and staff participation in a Safe Routes to
School Plan.
Angela Schumann, Community Development Director, presented the item. If the
School District's application is successful, city staff will participate in the
planning process, however, no local snatch is required.
Councilmember Gabler move approval of the submission of a letter of
support for 2018 Safe Routes to School Planning Assistance grant.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
C. Consideration of adopting a Special Assessment Policyand approving Ordinance
691 rescinding Title 13, Chapter 1 of the Monticello City Code titled Assessment
Ordinance.
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Shibani Bisson, WSB/City Engineer, gave a presentation on the proposed Special
Assessment Policy. The presentation included information on: assessment
methodology; improvements to undeveloped properties; street reconstruction
from rural to urban; street reconstruction per unit rate; new curb and gutter; new
stonn sewer; existing utility reconstruction; and sidewalks. There was some
discussion about assessing for sidewalks. Both Councilmember Hilgart and
Mayor Stumpf have the opinion that sidewalks should possibly not be assessed for
residents. Ms. Bisson mentioned that this policy is a guide and at the discretion of
the City Council.
Councilmember Gabler moved approval of adopting the Special Assessment
Policy and approving Ordinance 691. Councilmember Fair seconded the
motion. Motion carried unanimously. Mayor Stumpf noted that he is supportive
of the Special Assessment Policy, however, is not in favor of the sidewalk
assessment language.
5. Adjournment
By consensus, the meeting was adjourned at 8:10 p.m.
Recorder: Jennifer Schreibe`
Approved:
Attest:
City Administrator
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