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City Council Minutes 01-22-2018REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, January 22, 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers were present. B. Approval of Meeting Minutes Regular Meeting Minutes from meeting on January 8, 2018 Councilmember Gabler moved approval of the regular meeting minutes of January 8, 2018. Councilmember Fair seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda None. D. Citizen Comments None. E. Public Service Announcements None. F. Council Liaison Uadates • EDA — Councilmember Davidson noted that the EDA approved their annual work plan and addressed loan guidelines and TIF funding approvals. There was significant discussion on proposed business loan improvement program for businesses downtown. • I-94 Coalition — Councilmember Gabler noted that the group reviewed their financials for year end. IN addition, there were project updates and submissions for Corridors of Commerce. • WCAT — Rachel Leonard, Communications Coordinator, provided an update on the WCAT meeting. The board was infonned that there were some additional changes to be made to the Joint Powers Agreement from the Minnesota Counties Insurance Trust that will need City Council approval. Trailblazer has ordered three new buses that will be put into City Council Minutes —January 22, 2018 Page 1 15 service in Wright County in the latter half of 2018 to help deal with demand in this area. The board elected its officers. G. Department Updates • City Administrator Update — Jeff O'Neill gave an update on the following: 1. FiberNet and the Wright County Sheriff's Office quarterly updates will be on February 12. 2. Transportation Day at the Capitol — March 7. 3. I-94 Coalition Legislative Breakfast — February 16. 4. League of Minnesota Cities Legislative Conference — March 22. 5. State of City Presentation — Chamber of Commerce — February 20. 6. Highway 25 Coalition Open House — February 13. 7. Coalition of Utility Cities — updated legislation in regard to modifying method of valuing property. • Tom Pawelk, Parks Superintendent, provided an update on the permitting process at BOOL. In November 2017 staff submitted a land alteration permit that was submitted to Wright County and Monticello Township for BCOL Phase I of construction for 2019. In January 2018 the pen -nit was approved. Current plans of the group included an RFP for traffic study for Briarwood, 90t" and Cahill Avenue. It is anticipated that there will be an MOU between the three parties for future road improvements. • Mr. Pawelk noted that three applicants for the Parks and Recreation Commission will be brought to the City Council for appointment. • Mr. Pawelk stated that the cemetery mowing contract is open. The RFP will be available through public works. • Hi -Way Liquors Annual Update — Randall Johnsen, Liquor Store Manager, and Wayne Oberg gave a presentation. The presentation included: annual sales, monthly sales, and improvements, events, and overview of 2017. • DMV Annual Update — Carolyn Granger, Deputy Registrar Manager, and Wayne Oberg gave a presentation. The presentation included: mission statement, core values, information on staff, and DMV statistics including transactions, revenue, and operations. 2. Consent Agenda Councilmember Fair moved approval of the Consent Agenda excluding items I and M. Councilmember Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $2,185,739.32. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for MCC and departures for MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved as presented. City Council Minutes —January 22, 2018 Page 2 1 5 D. Consideration of appointing Olive (011ie) White to the Economic Development Authority for a term to commence immediately and expire December 31, 2018. Recommendation: Approved the appointment of 011ie White to the EDA for a term ending on 12-31-2018. E. Consideration of approving a special event pen -nit for the March Madness 5K being held on March 24, 2018, sponsored by Monticello High School Track/CC Booster Club. Recommendation: Approved the special event permit and waiving the fee and use of park. F. Consideration of approving the 2018 Wright County Annual Highway Maintenance Agreement. Recommendation: Approved the 2018 Maintenance Agreement with Wright County with total compensation payable to the city in December 2018, in the amount of $26,944.73. G. Consideration of approving Biosolids Fann Lease Agreement with Mark Holker. Recommendation: Approved lease agreement with Mark Holker. H. Consideration of approving a request for Conditional Use Permit for an approximately 780 square foot residential detached Accessory Use Structure Major in an R-1 (Single -Family Residence) District. Applicant: James and Erica Witzmann. Recommendation: Approved the Conditional Use Permit for a proposed approximately 780 square foot structure, subject to the conditions in Exhibit Z, and based on findings in Resolution No. PC -2018-001. I. Consideration of authorizing preparation of a partnership agreement with the Monticello Lions to develop, fund and operate a splash pad at Pioneer Park. Recommendation: ITEM REMOVED FROM CONSENT AGENDA. J. Consideration of adopting Resolution 2018-02 accepting the feasibility report and setting a public hearing on February 12, 2018, for the Chelsea Road Utility and Street Improvements, City Project No. 17C001. Recommendation: Adopted Resolution 2018-02 accepting the Feasibility Report and setting a public hearing on February 12, 2018 for Chelsea Road Utility and Street Improvements, City Project No. 17C001. K. Consideration of adopting Resolution 2018-03 authorizing preparation of a feasibility report for a 2018 Pedestrian Improvement Project. Recommendation: Adopted Resolution 2018-03 authorizing preparation of a Feasibility Report for a 2018 pedestrian improvement project. L. Consideration of approving additional fees for the purchase of land for 213 Chelsea Road (WSI Industries, Inc.) in the amount of $2,300 as related to the Fallon Avenue Overpass Project, City Project No. 16C006. Recommendation: Approved additional fees for the purchase of land for 213 Chelsea Road City Council Minutes —January 22, 2018 Page 3 1 5 (WSI Industries, Inc.) in the amount of $2,300, as related to the Fallon Avenue Overpass Project, City Project No. 16C006. M. Consideration of approving a three-year contract extension to RES Specialty Pyrotechnics for the annual Riverfest fireworks show for a total of $28,500. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. N. Consideration of approving purchase of 576 new street name signs that meet federal regulations per the Minnesota Manual on Uniform Traffic Control Devices for SE Quad from M & R Signs of Fergus Falls, MN in the amount of $15,305.92. Recommendation: Authorized the purchase of 576 street name signs for the SE quad of the city from M & R Signs of Fergus Falls, MN for the amount of $15,305.92 including freight. O. Consideration to ratify Jiro Lindberg to an at -large position on the Bertram Chain of Lakes Advisory Council. Recommendation: Approved the appointment of Jim Lindberg to fill the vacant at -large position of the Bertram Chain of Lakes Advisory Council. P. Consideration of adopting Resolution 2018-04 approving the amended bylaws for the Bertram Chain of Lakes Advisory Council. Recommendation: Adopted Resolution 2018-04 approving the amended by-laws for the advisory council. 2A. Consideration of items removed from the consent agenda for discussion L Consideration of authorizing preparation of a partnership agreement with the Monticello Lions to develop, fund and operate a splash pad at Pioneer Park. Councilmember Gabler questioned whether or not the city would have to have additional liability insurance with the installation of the splash pad. Wayne Oberg responded that there is no extraordinary risk associated with the installation of a splash pad. Councilmember Fair questioned whether the issue of parking had been discussed. Torn Pawelk, Parks Superintendent, responded that the splash pad will add to the constraint of the parking lot. Councilmember Fair questioned whether there could be unforeseen budget issues — such as a park attendant, fence, etc. Tom Pawelk commented that the Parks Department feels comfortable with evaluating the use of the splash pad and see if there are any issues. There is no plan for an attendant at this time. Councilmember Davidson expressed concern that a downtown location for a splash pad wasn't considered further attention, especially considering the amount of attention being given to downtown. Tom Pawelk responded that there are other ideas being developed, such as a different type of water feature, for downtown. In addition, the Monticello Lions, who are partnering with the project, would like to see the splash pad in Pioneer Park. Councilmember Gabler moved approval of Pioneer Park as the location for a community splash pad and to enter into a partnership agreement with the City Council Minutes —January 22, 2018 Page 4 15 Monticello Lions to develop a splash pad with a shared construction cost not to exceed $300,000 for the total project. Councilmember Fair seconded the motion. Motion failed 4-1; Councilmember Davidson voted against because of the location. M. Consideration of approving a three-year contract extension to RES Specialty Pyrotechnics for the annual River fest fireworks show for a total of $28,500. Mayor Stumpf questioned whether any other quotes were received since the cost is over $25,000. Tom Moores, Street Superintendent, responded that three years ago they did go out for bids, however, this year they did not. This would be extending the three year contract with the current company. He added that he could obtain bids for the project. Mayor Stumpf commented that if the company's total cost could be under $25,000 he would see no need for the quotes. Mayor Stumpf moved to table the item to research what service could be obtained for under $25,000 and to see what other quotes could be obtained. Councilmember Fair seconded the motion to table. Motion carried unanimously. 5. Adjournment By consensus, the meeting was adjourned at 7:44 p.m. Recorder: Jennifer Schreibe o& Approved: Attest: City Administrator City Council Minutes —January 22, 2018 Page 5 15