City Council Minutes 02-12-2018REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, February 12, 2018 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Jim Davidson, Charlotte Gabler, and Lloyd Hilgart
Absent: Brian Stumpf and Bill Fair
1. General Business
A. Call to Order & Pledge of Allegiance
Acting Mayor Hilgart called the meeting to order at 6:30 p.m. Mayor Stumpf and
Councilmember Fair were absent.
B. Approval of Meeting Minutes
Regular Meeting Minutes from meeting on January 22, 2018
Councilmember Gabler moved approval of the regular meeting minutes of
January 22, 2018. Councilmember Davidson seconded the motion. Motion
carried unanimously.
C. Consideration of Adding Items to the Agenda
Discussion on frozen pipes in residential homes.
D. Citizen Comments
None.
E. Public Service Announcements
• President's Day Hours — February 19, 2018 — DMV, Hi -Way Liquors, and
MCC will be open. City Hall and Public Works will be closed.
• Forms for the spring tree sale were sent out in the February utility bills and
are available at City Hall. Residents can purchase up to three trees at
$35/tree — as available. The forms are due by March 9.
• TH 25 Coalition is hosting an open house on February 13, 2018 from 5-7
p.m.
F. Council Liaison Updates
• Planning Commission — Councilmember Gabler updated on the flood
plain ordinance, Otter Creek 61h Addition, and purchase agreement for 224
4t" Street East and 255 East Broadway.
G. Department Updates
• City Administrator Update — Jeff O'Neill gave an update on the following:
1. TH Coalition Open House is on Tuesday, February 13.
2. I-94 Coalition Breakfast is on Friday, February 16.
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3. The State of the City Address to Chamber of Commerce is on
February 20.
4. Public Works Director/Engineer interviews will be held March 1.
Three candidates are being interviewed.
5. There may be a special City Council meeting on February 26 to
discuss the sale of the bio -solids site.
• Wright County Sheriff's Office — Lieutenant Eric Kunkel presented the
quarterly update which was included in the agenda packet.
• FiberNet/Arvig Quarterly Update — Mark Birkholz, Arvig, provided the
quarterly update which was included in the agenda packet.
2. Consent Agenda:
Councilmember Gabler moved approval of the Consent Agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $966,309.31.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the MCC and DMV and departures for the MCC.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of approving three appointments to the Park and Recreation
Commission. Recommendation: Approved the appointments to the Park and
Recreation Commission of: Anna Bohanon for a term to commence
immediately and expire December 31, 2018; Julie Jelen for a term to
commence immediately and expire December 31, 2019; and Lynn Anderson
for a term to commence immediately and expire December 31, 2020.
E. Consideration of renewing membership in the I-94 West Corridor Coalition for
2018 in the amount of $6,568. Recommendation: Approved a contribution of
$6,568 to the I-94 West Corridor Coalition to renew the city's membership
for 2018.
F. Consideration of adopting Resolution 2018-05 stating intent to reimburse certain
expenditures from bond proceeds for improvements for the fire station.
Recommendation: Adopted Resolution 2018-05 stating the intent to
reimburse expenditures from the proceeds of bonds for improvements to the
fire station.
G. Consideration of authorizing distribution of request for proposals (RFP) for
architectural services relating to design and construction management of fire
station addition. Recommendation: Authorized the distribution of request for
proposals (RFP) for architectural services related to design and construction
management of the fire station addition.
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H. Consideration of authorizing Fire Department to initiate design process for ladder
truck. Recommendation: Authorized the Fire Department to initiate the
design process necessary for the development of specifications and bids for a
ladder truck.
I. Consideration of approving fire agreement renewals with Monticello Township
and Silver Creek Township. Recommendation: Approved the contract
renewals with Monticello Township and Silver Creek Township for fire
protection services at a per parcel rate of $61.00 for the years 2018-2022.
J. Consideration of accepting the 2018 Pathway Connections guide map for future
land use and capital improvement planning. Recommendation: Accepted the
2018 Monticello Pathway Connections Guide map for future land use and
capital improvement planning.
K. Consideration of adopting Resolution 2018-06 accepting the Feasibility Report
and setting a public hearing for February 26, 2018, for improvements to 7th Street,
Chelsea Road, and Washington Street as related to the Fallon Avenue Overpass
Project, City Project No. 16C006. Recommendation: Adopted Resolution 2018-
06 accepting the Feasibility Report and setting a public hearing on February
26, 2018, for improvements to 7t" Street, Chelsea Road, and Washington
Street Improvements as related to the Fallon Avenue Overpass Project.
L. Consideration of adopting Resolution 2018-07 appointing the State Commissioner
of Transportation as Agent of the City of Monticello for accepting federal aid
funds for construction of eligible transportation improvements.
Recommendation: Adopted Resolution 2018-07 appointing the State
Commissioner of Transportation as Agent of the City of Monticello for
accepting federal aid funds for construction of eligible transportation
improvements.
M. Consideration of approving revisions to fees for purchase of land for 700 and 707
7th Street (Bluff's apartment complexes) with a net reduction of $1,300 as related
to the Fallon Avenue Overpass Project, City Project No. 16C006.
Recommendation: Approved the revisions to fees for the purchase of land for
700 and 707 7t" Street (Bluff s apartment complexes) with a net reduction of
$1,300, as related to the Fallon Avenue Overpass Project, City Project No.
16C006.
N. Consideration of renewing membership in the Highway 25 Coalition for 2018 in
the amount of $15,000. Recommendation: Approved membership renewal in
the Highway 25 Coalition for 2018 in the amount of $15,000.
O. Consideration to approving the purchase of a 2018 Ford 350 4 X 4 truck and plow
on the state contract for a total cost of $36,221.61 as budgeted in the 2018 Water
and Sewer enterprise funds. Recommendation: Approved the specifications
and authorized the purchase of a Ford F350 4X4 regular cab 8" box from
Midway Ford for $29,199.84, equipped with a Boss snow plow package for
$7,021.77. Based upon the state contract pricing, the total is $36,221.61.
Authorization is also requested to post the old Ford F250 with the 2000
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Meyers snow plow at the next public auction following delivery of the
completed truck package.
2. Consideration of Items Removed From the Consent Agenda for Discussion
None.
3. Public Hearings
A. PUBLIC HEARING — Consideration of adopting Resolution 2018-08 ordering
improvements and authorizing_ preparation of plans and specifications for Chelsea
Road Utility and Street Improvements, City Project No. 17C001.
Shibani Bisson, City Engineer/WSB, gave a presentation on the Chelsea Road
improvements. The presentation included a project overview, estimated costs,
assessments infonnation, and project schedule. The improvements between
Edmonson Avenue and Fallon Avenue, between TH 25 and Edmonson Avenue,
and the Chelsea Road/Cedar Street intersection were all discussed. The estimated
total project cost is $2,731,790. Assessment rates are estimated as follows: street
reconstruction (including curb and gutter) — non-residential rate of $105/front
foot; storm sewer - $12,325/acre; and sidewalk and trails - $13.50/front foot for
industrial, $27.00/front foot for commercial; and $54.00/front foot for
undeveloped. The anticipated assessment hearing date is October 2018. The
project is expended to begin in June 2018 and be complete in September 2018.
Acting Mayor Hilgart opened the public hearing. The following individuals
testified:
Steve Schoen, Owner of Aroplax Corporation — 200 Chelsea
Road, expressed his concern that the assessment costs are estimates and
not final amounts. He would support the city confirming a final cost for
the assessment. He also doesn't accept that there is a need for sidewalks
and trails in an industrial district.
Shibani Bisson responded to the concern in regard to the estimated
assessments. Ms. Bisson stated that there won't be a final cost until final
bids are received. Ms. Bisson is confident that the costs are accurate based
on construction prices and that the final cost won't be higher than
estimated.
Angela Schumann, Community Development Director, responded to the
sidewalk issue. Ms. Schumann noted that Chelsea Road is a collector route
and the city is concerned about keeping pedestrians and/or cyclists off of
the road. In addition, the city is looking as closing gaps within the trail
system. Although this is an industrial park, it sits between two growing
commercial districts. Data also shows that there are economic benefits of
pathways.
Paul Schoen, Owner of Aroplax Corporation, commented on
surrounding zoning and questioned whether sidewalks are being installed
in nearby locations.
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Acting Mayor Hilgart closed the public hearing. There was minimal discussion
among the Council. Ordering improvements requires a simple majority (4/5) vote.
This vote did not take place at this meeting because only three councilmembers
were present.
Councilmember Davidson moved approval of a revised Resolution 2018-08
authorizing preparation of plans and specifications for Chelsea Road Utility
and Street Improvements, City Project No. 17CO01 with the ordering of
improvements being tabled to February 26, 2018. Councilmember Gabler
seconded the motion. Motion carried unanimously.
4. Added Items:
Matt Thiesen addressed the issue of frozen water pipes. The city first had this issue in
2014 and Mr. Thiesen plans to contact the properties that previously had issues. To date,
there are five homes that are being monitored. If the water temperature drops to 35
degrees they will be instructed to run their water.
Mr. Thiesen requested direction from the City Council on procedure. Mr. Thiesen noted
that in 2014 the city reimbursed property owners to cover costs of frozen lines in the city
right of way between the standpipe and the city main lines. If the frozen lines were from
the house to the curb box/property line, the homeowner paid the cost.
Councilmember Gabler moved to authorize staff to follow the same
procedure/policy as used in 2014 and to modify ordinance/policy to address the
issue. Councilmember Davidson seconded the motion. Motion carried unanimously.
5. Adjournment
By consensus, the meeting was adjourned at 8:04 p.m.
Recorder: Jennifer Schreib
Approved: q I
Attest:
City Administrator
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