City Council Minutes 02-26-2018REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, February 26, 2018 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd
Hilgart
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m. All members were present.
B. Approval of Meeting Minutes
Regular Meeting Minutes from meeting on February 12, 2018
Councilmember Hilgart moved approval of the regular City Council meeting
held February 12, 2018. Councilmember Gabler seconded the motion.
Motion carried 3-0-2; Councilmember Fair and Mayor Stumpf abstained.
C. Consideration of Adding Items to the Agenda
• Mayor Stumpf added an update on Well #4.
D. Citizen Comments
• Willson Burggraff, 3694 Woodside Drive, addressed the City Council in
regard to his October 2017 sewer bill. Mr. Burggraff requested that the
Council grant him a reprieve of bill for the amount of increase from the
averages of the other months. He stated that the October sewer bill was
$154 and every other month was either $38 or $39. Matt Thiesen, Water
and Sewer Superintendent, commented the property's irrigation was shut
off and winterized in October. Last year the city converted to monthly
billing. The average monthly bill includes June, July, August and
September, however, whatever water went through the meter in October
the homeowner paid sewer charges on. Wayne Oberg, Finance Director,
concurred that October is not an averaging month and this information
was provided to homeowners through the utility bill, social media, etc.
There were a few customers that did call on this issue. Staff can review
this policy for 2018 and possibly expand to include October as an
averaging month. This policy would then be brought before the Council
for approval. Mr. Oberg commented that it would be administrative
cumbersome to go back and adjust the bills, however, consideration can be
given to changing the policy for future years. Councilmember Fair
requested that this item be referred to staff for a recommendation.
Mayor Stumpf made a motion to credit the property owner the
difference in amount of October bill and the average of other monthly
City Council Minutes — February 26, 2018 Page 1 18
bills (difference of approximately $110). Councilmember Hilgart
seconded the motion. Motion carried 4-1; Councilmember Fair voted
against for reason listed above.
E. Public Service Announcements
• Forms for the spring tree sale were sent out in the February utility bills and
are available at City Hall. Residents can purchase up to three trees at
$35/tree — as available. The fon-ns are due by March 9.
• Leslie LeCuyer, Executive Director — Central MN Arts Board, presented
to the City Council. She commented on the impact of art in communities
and the work that the Central MN Arts Board is doing in the region.
F. Council Liaison Updates
• EDA — Councilmember Davidson noted that the EDA held a closed
meeting on property acquisition. Approved a purchase agreement for 103
Pine Street and a letter of intent for 112 W. River Street.
• Highway 25 Coalition — Jeff O'Neill stated that the coalition held an open
house on February 13. There were over 100 that attended. At the last
coalition meeting there was discussion on development of a Highway 25
Coalition website separate from the city.
G. Department Updates
• City Administrator Update — Jeff O'Neill gave an update on the following:
1. Proposed legislation on utility electric generation merits reviewing.
Waiting for further review of details and Coalition of Utilities Cities
recommendation.
2. Interviews for the Engineer/PW Director position will be held on
March 1.
3. The City of Monticello was invited to participate on a panel selecting
the new school superintendent.
4. A Fire Station pre -proposal meeting will be held on March 6 at 4
p.m.
5. Respectful Workplace Training is scheduled for March 15.
• Ann Mosack, MCC Director, gave a presentation on 2017 community center
activities. The presentation included program highlights, reservation
highlights, facility improvements, revenue and expenditure data, and
membership information.
2. Consent Ap-enda:
Councilmember Fair moved approval of the consent agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $602,219.32.
City Council Minutes — February 26, 2018 Page 2 18
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for MCC and Liquor Store/DMV and the departures for MCC and
Liquor Store.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Approved property list as presented.
D. Consideration of adopting Resolution 2018-09 accepting a donation from the
Soccer Association of a Kifo water real land surface irrigation unit with a value of
$10,199. Recommendation: Approved Resolution 2018-09 accepting the
donation. Mayor Stumpf recognized the Soccer Association for their
donation.
E. Consideration of approving an application for a temporary charitable gambling
permit for a raffle to be conducted by the Wright County Ducks Unlimited,
Chapter 39, in conjunction with their annual banquet on May 7, 2018.
Recommendation: Approved the charitable gambling permit for the Wright
County Ducks Unlimited.
F. Consideration of approving a Special Event Pen -nit for outdoor entertainment at
River City Extreme on July 21, 2018. Applicant: River City Extreme.
Recommendation: Approved the Special Event Permit for outdoor
entertainment at River City Extreme for Saturday, July 21, 2018, as descried
in the application materials, including exemption from the noise ordinance
and notification to the adjacent neighborhood.
G. Consideration of adopting Resolution 2018-10 supporting a respectful workplace.
Recommendation: Approved Resolution 2018-10 supporting a respectful
workplace.
H. Consideration of approving amendments to the city's Personnel Policy.
Recommendation: Approved amendments to the city's Personnel Policy.
I. Consideration of accepting proposals and awarding mowing and maintenance
services contract to Aqua Green Lawn for a three year contract at an annual cost
of $15,000. Recommendation: Accepted proposals and awarded a three-year
mowing and maintenance services contract with a one-year extension to
Aqua Green Lawn at an annual cost of $15,000.
J. Consideration of approving purchase of a 2018 Toro Procure 1298 Mechanical
Turf Aerator for the Parks Department at total cost of $29,950 funded by Central
Equipment (Internal Service) Fund. Recommendation: Approved the purchase
of a new 2018 Toro Procore 1298 for the Parks Department through the
NIPA contract for $29,950 through the Central Equipment (Internal Service)
Fund.
K. Consideration of approving "Music on the Mississippi", an outdoor concert series
of three perfonnances located at West Bridge Park for a cost of $3,500.
Recommendation: Approved "Music on the Mississippi" an outdoor concert
series of three performances located at West Bridge Park for the cost of
$3,500.
City Council Minutes — February 26, 2018 Page 3 18
L. Consideration of adopting Resolution 2018-11 approving a preliminary and final
plat and development agreement for Otter Creek 6t1i Addition. Applicant: John
Chadwick Farms LLC. Recommendation: Approved Resolution 2018-11
approving the preliminary and final plat and development contract for Otter
Creek Crossing 6`' Addition, contingent on compliance with those conditions
specified in Exhibit Z and based on findings in said resolution.
M. Consideration of approving a request for an amendment to the Assessment
Agreement for Outlot C and a portion of Outlot D, Otter Creek Crossing, to be
platted as Otter Creek Crossing 6t" Addition. Recommendation: Approved the
amendment to the Assessment Agreement for Outlot C and a portion of
Outlot D, Otter Creek Crossing, to be platted as Otter Creek Crossing 0'
Addition.
N. Consideration of accepting proposal by the Cuningham Group for the Walnut and
River Street Corridor Plan at a total cost not to exceed $15,000.
Recommendation: Accepted the proposal by the Cuningham Group for the
Walnut and River Street Corridor Plan at a total cost not to exceed $15,000.
O. Consideration of authorizing preparation of plans and specifications for Phase 1
of the Bertram Chain of Lakes Regional Athletic Park by the City Engineer, WSB
& Associates, estimated at $373,000. Recommendation: Authorized the
preparation of plans and specifications for the Phase 1 improvements at the
Bertram Chain of Lakes Athletic Park by City Engineer WSB & Associates.
P. Consideration of approving a three year contract extension for 2018-2020 to RES
Specialty Pyrotechnics for the annual Riverfest fireworks show for a total cost of
$24,900. Recommendation: Awarded a three-year contract from 2018-2020
for the annual Riverfest fireworks display to RES Specialty Pyrotechnics in
an amount not to exceed $24,900.
Q. Consideration of approving purchase of a new hook mounted premix asphalt
heater from Stepp Manufacturing based on state contract pricing for total cost of
$79,110, as budgeted in the Public Works Department budget through the Central
Equipment (Internal Service) Fund. Recommendation: Authorized the
purchase of a new hook mounted premix asphalt heater from Stepp
Manufacturing, based upon their state contract pricing of $81,110, and to
trade in the old unit in for a $2,000 deduction, bringing the final cost of the
new unit to $79,110.
R. Consideration of directing city staff to draft an ordinance requiring residents to
use compostable leaf bags for the bi-annual leaf pickup. Recommendation:
Authorized staff to draft an ordinance requiring residents to use compostable
leaf bags during the spring and fall curbside leaf pickups.
S. Consideration of adopting Resolution 2018-12 ordering improvements for
Chelsea Road Utility and Street Improvements, City Project No. 17C001.
Recommendation: Adopted Resolution 2018-12 ordering the improvements
for Chelsea Road Utility and Street Improvements, City Project No. 17C001.
City Council Minutes — February 26, 2018 Page 4 18
T. Consideration of adopting Resolution 2018-13 accepting improvements and
authorizing final payment of $63,793.43 to Valley Paving, Inc. for the TH 25/7t"
Street Intersection Improvement Project, City Project 15C004.
Recommendation: Adopted Resolution 2018-13 accepting improvements and
authorizing final payment of $63,793.43 to Valley Paving, Inc. for the TH
25/7' Street Intersection Improvements, City Project No. 15C004.
2. Consideration of Items Removed From the Consent Agenda for Discussion
None.
3. Public Hearings
A. PUBLIC HEARING — Consideration of adopting Resolution 2018-14 ordering
improvements of the 7"' Street, Chelsea Road and Washington Street as related to
the Fallon Avenue Overpass Project, City Project No. 160006.
Shibani Bisson, WSB/City Engineer, gave a presentation on the improvements
which included a project overview, estimated costs, assessments, and schedule.
Ms. Bisson provided detail on the street improvements on 7t'' Street, Chelsea
Road and Washington, and sidewalk/trail connections. The estimated total project
cost is $8,380,664. Funding for the project includes tax abatement bonds, special
assessments, and $2.1 million in federal funds awarded for project available July
11 2020. An assessment snap was displayed and assessment rates were noted.
These rates were: street reconstruction - $90/front foot for multi -family
residential; hill and overlay - $36/front foot for multi -family residential; and
sidewalk and trails — $13.50/front foot for industrial/residential and $27/front foot
for commercial. There are no assessments for bridge, roundabouts, landscaping or
aesthetics as they have a regional benefit. The anticipated assessment hearing will
be October 2018. A project schedule was presented with bids being opened in
May, the project beginning in June 2018 with substantial completion in November
2017 and final completion in July 2019. Mayor Stumpf questioned the final
completion date. Ms. Bisson noted that there won't be any work between
November 2017 and April 2018. The sidewalks/trails may not be completed this
year which would then require it to be completed next year. In addition, the
landscaping is planned for 2019. Mayor Stumpf noted that he has an issue with
assessing for sidewalks.
Mayor Stumpf opened the public hearing. The following individual testified:
Rob Stefonowicz, Larkin Hoffman, attorney representing the
Bluffs Apartments — 7t" Street. Mr. Stefonowicz noted that his client has
been working with the city on the design of the project, specifically on
parking and how if effects the apartments. He requested that when the city
considers plans and specifications that the their concerns are addressed.
There being no further testimony, Mayor Stumpf closed the public hearing.
Councilmember Hilgart moved approval of Resolution 2018-14 ordering
improvements of the 7t" Street, Chelsea Road and Washington Street as
related to the Fallon Avenue Overpass Project, City Project No. 16C006.
Councilmember Gabler seconded the motion. Motion carried unanimously.
City Council Minutes — February 26, 2018 Page 5 18
4. Regular Agenda:
A. Consideration of Resolution 2018-15 approving_ plans and specifications and
authorize advertisement of bids for the Fallon Avenue Overpass Project, City
Project No. 16C006.
Shibani Bisson, presented an animation of the future Fallon Avenue Overpass
project. Ms. Bisson then detailed the plans and specifications for the project. As
part of the presentation she reviewed the final bridge aesthetic design, the
roundabout design on Fallon Avenue/7"' Street, the lighting, art on the bridge, city
property grading, private utility coordination, and BNSF Railroad crossing. The
total project cost is $8,380,664. Bids are scheduled to be opened May 2018 and
construction beginning in June 2018. The project will be substantially complete —
open to traffic — in November 2018. Stage 1 of construction includes bridge and
Chelsea Road and Stage 2 includes finishing bridge and 7t" Street and Washington
area. Each stage is scheduled out 8-10 weeks.
Ms. Bisson noted that the council will be seeing a future agenda item addressing
purchase of lighting. The city is currently working with a design professional that
is giving options related to the city's street lighting program.
Councilmember Hilgart questioned whether there could be development of the
city owned parcels adjacent to the roundabout. Ms. Bisson responded that
preliminary discussion has taken place among staff on the potential for possible
development. Councilmember Hilgart expressed that if something could be
developed the city should get it pad ready versus when the project is complete.
Shibani Bisson commented on the design issue for the Bluffs Apartments. Ms.
Bisson noted that conversations in regard to parking are in process.
Councilmember Fair moved approval of Resolution 2018-15 approving plans
and specifications and authorize advertisement of bids for the Fallon Avenue
Overpass Project, City Project No. 16C006. Councilmember Hilgart
seconded. Motion carried unanimously.
B. Consideration of appointing Sue Seeger as Creative Arts Consultant for 2018 in
an amount not to exceed $15,000.
Rachel Leonard, Communications Coordinator, presented the Creative Arts
Consultant Proposal. This consultant position is part of a larger project to
incorporate arts into the culture of Monticello. Art has been shown to amplify
economic development and create a sense of place. Ms. Leonard mentioned
Monticello's vision and how the proposal fits into the city's strategic goals.
Councilmember Davidson questioned whether or not the $15,000 included any
other proposals for direct projects outside of the creative input by the consultant.
Ms. Leonard responded that the $15,000 included time and materials for the
consultant. However, the consultant may request funds from the $30,000
budgeted for downtown capital improvements in 2018.
Staff recommended that Council appoint Sue Seeger as the Creative Arts
Consultant. Ms. Seeger has worked for the city in the past with the creation of two
City Council Minutes — February 26, 2018 Page 6 1 8
sculptures which gave her the opportunity to learn about the existing art culture in
the city. Although Mayor Stumpf is supportive of Sue Seeger's work, he
expressed concern in regard to appointing an individual as Creative Arts
Consultant with the possibility of purchasing a product from this same consultant.
Councilmember Fair moved approval of appointing Sue Seeger as Creative
Arts Consultant for 2018 in an amount not to exceed $15,000.
Councilmember Hilgart seconded the motion. Motion carried 4-1; Mayor
Stumpf voted against for reason listed above.
C. Consideration of authorizing staff to seek grant funding for flashing_ pedestrian
crossing signs to be located at selected school locations, to authorize $15,000 in
funding from the Capital Projects Fund for 2018, and to include improvements in
the 7019 C1P
Angela Schumann, Community Development Director, presented on flashing
pedestrian crossing signage proposed for three intersections located near the Little
Mountain, Pinewood and Middle Schools. Staff met with school district
representatives to discuss pedestrian movements and priorities along the corridors
fronting the schools. As part of the presentation, Ms. Schumann provided
background and details of the projects. These crossings are a part of a broader
safe routes to school issue. Three priority intersections were displayed: School
Boulevard and Fallon Avenue; Washington Street and 3rd Street; and Elm Street
and 3rd Street. Existing conditions were discussed for each intersection.
Ms. Schumann noted that these are short-term improvements to the intersections.
If the Safe Routes to School grant application is successful, the planning process
for safe routes corridors will facilitate a larger evaluation of improvements.
Councilmember Gabler moved to authorize staff to seek grant funding for
flashing crossing signs to be located at selected school locations, to authorize
$15,000 in funding from the Capital Projects Fund for 2018 for installation of
the recommended pedestrian improvements at School Boulevard/Fallon
Avenue and Washington Street/3rd Street, and to include the recommended
Elm Street/3rd Street pedestrian improvements in the 2019 CIP.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
5. Added Items:
Matt Thiesen, Water and Sewer Superintendent, gave an update on issues
regarding Well #4. Currently, Well #1 is scheduled for maintenance, however,
problems exist with Well #4. Mr. Thiesen reviewed the dates that Well #4
were pulled for service and believes it beneficial to fix the current issues with
#4 before doing maintenance on Well #1. He estimates the total cost to be
approximately $8,000-$10,000. Maintenance on Well #4 is not in the budget,
therefore, City Council approval to proceed with maintenance was requested.
Mayor Stumpf moved to authorize staff to complete maintenance on Well
#4 before the scheduled maintenance of Well #1 at a cost of
City Council Minutes — February 26, 2018 Page 7 18
approximately $8,000-$10,000. Councilmember Fair seconded the motion.
Motion carried unanimously.
5. Adiournment
By consensus, the meeting was adjourned at 8:50 p.m.
Recorder: Jennifer Schreib
Approved:
Attest:
City Administrator
City Council Minutes — February 26, 2018 Page 8 1 8