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City Council Agenda Packet 04-23-2018AGENDA REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, April 23, 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center Mayor: Brian Stumpf Council Members: Jim Davidson, Bill Fair, Charlotte Gabler, Lloyd Hilgart 1. General Business A. Call to Order & Pledge of Allegiance B. Approval of Agenda — Councilmembers or the City Administrator may add items to the agenda for discussion purposes or approval. The City Council may or may not take official action on items added to the agenda. C. Approval of Meeting Minutes • Regular Meeting Minutes from April 9, 2018 D. Citizen Comments — Individuals may address the City Council about any item not contained on the agenda. Each speaker will be allotted three minutes with a maximum of five speakers. The Mayor may allow for additional time and/or speakers. The City Council generally takes no official action of items discussed, with the exception of referral to staff for future report. E. Public Service Announcements/Updates • Spring Leaf Pickup • Spring Tree Delivery • CentraCare Health — Monticello Annual Update — Brian Bauck, Co- Administrator/Chief Administrative Officer F. Council Liaison Updates • EDA G. Department Updates • City Administrator Update • Wright County Sheriff Office Quarterly Update • FiberNet Quarterly Update 2. Consent Agenda A. Consideration of approving payment of bills B. Consideration of approving new hires and departures for City departments C. Consideration of approving the sale/disposal of surplus city property D. Consideration of adopting Resolution 2018-27 approving donations from Stellis Health, Allina Health, and Russell's on the Lake for a total of $750 for the Farmer's Market Power of Produce and donations from Monticello Rotary of $500 for Music in the Park and $4,000 for trees/landscaping along Otter Creek Trail E. Consideration of adopting Resolution 2018-28 approving an application for a gambling premises permit to conduct gambling at Applebee's Neighborhood Grill & Bar. Applicant: Northwest Area Jaycees F. Consideration of approving Policy and Procedures for Federal Awards Administration G. Consideration of adopting Resolution 2018-29 appointing the State Commissioner of Transportation as agent of the City of Monticello for accepting federal aid funds for the Fallon Avenue Overpass Project, City Project No. 16C006 H. Consideration of adopting Resolution 2018-30 approving a Limited Use Permit for a recreational trail located at the bridge overpass for the Fallon Avenue Overpass Project, City Project No. 16C006 I. Consideration of adopting Resolution 2018-31 approving a Cooperative Construction agreement with MnDOT for the Fallon Avenue Overpass Project, City Project 16C006 J. Consideration of adopting Resolution 2018-32 accepting bids and awarding contract with Michels Power in the amount of $150,564.91 for the FiberNet Facility Relocation for the Fallon Avenue Overpass project K. Consideration of approving the sale of the 2008 Cimline Melter to BTL Asphalt of Elkhorn, Wisconsin for $15,000 L. Consideration of approving a request for an amendment to Conditional Use Permit for a Clinic Facility in the B-1 (Neighborhood Business) District and variance to the required parking standards to support a parking lot expansion. Applicant: Central Minnesota Mental Health M. Consideration of approving improvements to the Prairie Center in the amount of $6,631.25 for carpeting N. Consideration of entering into a purchase agreement with Midwest Nursery, Inc. for the sale of the former city bio -solids site, 1645 County Road 39 NE, in the sum of $900,000 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings A. PUBLIC MEETING — Consideration of approving 2017 Storm Water Pollution Prevention Program (SWPPP) Annual Report and Update on MS4 Audit 4. Regular Agenda A. Consideration of awarding fire station design contract to Brunton Architects & Engineers and authorize exploration of fire station site alternatives 5. Added Items 6. Adjournment REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, April 9 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Bill Fair, and Charlotte Gabler Absent: Jim Davidson and Lloyd Hilgart 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Fair moved approval of the agenda with the addition of 2N. Councilmember Gabler seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes Special Meeting Minutes from meeting on March 26, 2018 Councilmember Gabler moved approval of the special meeting minutes of March 26, 2018. Councilmember Fair seconded the motion. Motion carried unanimously. Regular Meeting Minutes from meeting on March 26, 2018 Councilmember Gabler moved approval of the regular meeting minutes of March 26, 2018. Councilmember Fair seconded the motion. Motion carried unanimously. D. Citizen Comments • None. E. Public Service Announcements • Spring Leaf Pickup — scheduled for May 12. F. Council Liaison Updates • IEDC — Mayor Stumpf noted that the commission discussed the efforts of the Highway 25 Coalition, outside storage, and other economic development prospects. • Planning Commission — Angela Schumann noted that the commission had one public hearing to consider expansion of the parking lot area for the Central MN Mental Health building. They also had the opportunity to review sketch plats including one for a 54 -unit multi -family that is being proposed. • BCOL — Mayor Stumpf stated that the group reviewed the following: an Eagle Scout project; single track mountain bike course; and the campground design. Councilmember Fair added that the new Superintendent, Eric Olson, addressed the group in regard to a possible collaboration. City Council Minutes—April 9, 2018 Page 1 1 4 G. Department Updates City Administrator Update — Jeff O'Neill gave an update on the following: 1. The City Council meeting was being streamed live on the internet for the first time. 2. An update was provided on the selection process of an architect for the fire station addition. Staff is checking references and may participate in site visits. 3. Cargill is hosting an emergency response drill on Saturday, April 14. 4. Public Works will begin cleaning the water towers and flushing hydrants over the next two weeks. 5. Walk -n -Roll is scheduled for June 9. 6. League of Minnesota Cities Annual Conference is June 20-22, 2018 in St. Cloud. • Angela Schumann, Community Development Director, provided an update on the activities of the departments of Planning, Economic Development, Building Safety & Code Enforcement, and Administrative Services. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda (with addition of 2N) excluding item M. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $976,524.68. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the MCC and the departures for MCC, Liquor Store, Streets, and Parks. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of adopting Resolution 2018-22 approving donations of $15,000 from Cargill Corporation for the Monticello Community Center Facility and from UMC for twelve trees with a value of $391.16. Recommendation: Adopted Resolution 2018-22 approving donation of $15,000 from Cargill Corporation and a donation of twelve trees with a value of $391.16 from UMC. E. Consideration of approving a Therapeutic Massage Enterprise License for Indigo Massage & Bodywork located at 113 W. Broadway Street. Recommendation: Approved the Therapeutic Massage Enterprise License for Indigo Massage & Bodywork located at 113 W. Broadway Street. F. Consideration of approving applications for a 2 -day temporary liquor license and a charitable gambling permit for the Church of ST. Henry's Fall Festival on August 25 & 26, 2018. Recommendation: Approved the applications for a temporary 2 -day liquor license pending receipt of certificate of insurance City Council Minutes —April 9, 2018 Page 2 1 4 showing liquor liability coverage and the charitable gambling permit for the Church of St. Henry's Fall Festival to be held on church grounds on August 25-26, 2018. G. Consideration of adopting Resolution 2018-25 calling for a public hearing required to establish Affordable Housing TIF District #1-40. Recommendation: Adopted Resolution 2018-25 calling for a public hearing and notice to establish an Affordable Housing TIF District #140 in connection with the proposed development of a 44 -unit affordable housing project. H. Consideration of approving the purchase of a new hot rubber asphalt melter on the State Contract for $53,314 from Stepp Manufacturing as budgeted in the Public Works Department through the Central Equipment (Internal Service) Fund. Recommendation: Authorized the purchase of a new hot rubber asphalt melter from Stepp Manufacturing, based upon their state contract pricing of $53,314, and to place the old melter for sale or on public auction. I. Consideration of adopting Resolution 2018-23 restricting parking on both sided of Chelsea Road between TH 25 and Fallon Avenue, City Project 17C001. Recommendation: Adopted Resolution 2018-23 restricting parking on both sides of Chelsea Road between TH 25 and Fallon Avenue, City Project No. 17C001. Consideration of adopting Resolution 2018-24 restricting parking on segments of 7th Street, Chelsea Road, and Washington Street as part of the Fallon Avenue Overpass project, City Project No. 16C006. Recommendation: Adopted Resolution 2018-24 restricting parking on segments of 7t" Street, Chelsea Road and Washington Street as part of the Fallon Avenue Overpass project, City Project No.16C006. K. Consideration of authorizing advertisement of bids for replacement of the Monticello Community Center mechanical systems. Recommendation: Authorized the advertisement of bids for replacement of the Monticello Community Center mechanical systems. L. Consideration of approving a pathway micro -surfacing improvement project and awarding the contract to Fahrner Asphalt Sealers for the sum of $45,027.50. Recommendation: Accepted the quote and authorized a contract with Fahrner Asphalt Sealers for the annual pathway micro -surfacing project in the amount of $45,027.50. M. Consideration of approving the replacement of two Monticello Community Center/City Hall directional signs on TH 25 at a cost of $1,626.60. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. N. ADD-ON ITEM: Consideration of adopting Resolution 2018-26 supporting I-94 projects for the Corridors of Commerce funding program. Recommendation: 2. Consideration of Items Removed From the Consent Agenda for Discussion City Council Minutes —April 9, 2018 Page 3 1 4 M. Consideration of approving the replacement of two Monticello Community Center/City Hall directional signs on TH 25 at a cost of $1,626.60. Mayor Stumpf removed the item and questioned the cost. Tom Moores responded that this is an adequate cost for the signs. Mayor Stumpf moved approval of replacement of two Monticello Community Center/City Hall directional signs on TH 25 at a cost of $1,626. Councilmember Fair seconded the motion. Motion carried unanimously. 3. Adiournment By consensus, the meeting was adjourned at 6:55 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Minutes —April 9, 2018 Page 4 1 4 City Council Agenda: 4/23/2018 2A. Consideration of avvrovin2 pavment of bills (WO) A. REFERENCE AND BACKGROUND: City staff submits the attached bill registers and purchasing card registers for approval by Council. The bill registers contain all invoices processed and the purchasing card registers contain all card purchases made since the last Council meeting. Subject to MN Statutes, most invoices require Council approval prior to releasing checks for payment. The day following Council approval, payments will be released unless directed otherwise. A credit purchasing agreement and policy was approved by Council initially and card purchases must comply with the policy. If Council has no questions or comments on the bill and purchase card registers, these can be approved with the consent agenda. If requested, this item can be removed from consent and discussed prior to making a motion for approval. Al. Budget Impact: None A2. Staff Workload Impact: No additional work required. B. ALTERNATIVE ACTIONS: 1. Motion to approve the bill and purchase card registers for a total amount of $553,250.62. 2. Motion to approve the registers with changes directed by Council. C. STAFF RECOMMENDATION: City staff recommends Alternative #1 or #2, per direction of Council. D. SUPPORTING DATA: • Bill registers and Purchase Card registers Accounts Payable Computer Check Proof List by Vendor User: Julie.Cheney Printed: 04/16/2018 - 1:15PM Batch: 00201.04.2018 - 00201.04.2018 US Bank Invoice No Description Amount Payment Date Acct Number Vendor: 3241 LINCOLN FINANCIAL GROUP Check Sequence: 1 4/1/2018 April 2018 1,857.37 04/15/2018 101-00000-217066 Check Total: 1,857.37 Vendor: 1593 MN DEPT OF REVENUE - ACH Check Sequence: 2 March March Sales Tax - Hi Way Liquor 46,071.29 04/15/2018 609-00000-208100 March March Sales Tax - Hi Way Liquor 0.71 04/15/2018 609-49750-443990 March March Sales Tax - General 386.87 04/15/2018 101-00000-208100 March March Sales Tax - General 0.13 04/15/2018 101-41310-443990 March March Waste Tax - General 101.67 04/15/2018 101-00000-208120 March March Waste Tax - General -1.67 04/15/2018 101-00000-362900 March March Sales Tax - MCC 10,265.84 04/15/2018 226-00000-208100 March March Sales Tax - MCC 0.16 04/15/2018 226-45122-443990 March March Sales Tax - Water 724.17 04/15/2018 601-00000-208100 March March Sales Tax - Water -0.17 04/15/2018 601-00000-362900 Check Total: 57,549.00 Vendor: 4732 MONEY MOVERS, INC. Check Sequence: 3 108376 Fitness Rewards - March 2018 76.50 04/15/2018 226-45122-430900 Check Total: 76.50 Vendor: 1426 CITY OF MONTICELLO Check Sequence: 4 UB Feb 2018 5026 - Ellison Park 14.38 04/15/2018 101-45201-438200 UB Feb 2018 5250 - Bridge Park W.- 107 Rvr St W 14.38 04/15/2018 101-45201-438200 UB Feb 2018 5637- Dog Park 5.45 04/15/2018 101-45201-438200 UB Feb 2018 7224 - WWTP 1,755.41 04/15/2018 602-49480-438200 UB Feb 2018 7256-003- 349 Brdwy - EDA 14.38 04/15/2018 213-46301-438200 UB Feb 2018 7256-005 - 255 Brdwy - EDA 5.87 04/15/2018 213-46301-438200 UB Feb 2018 7885 - Help Center 18.07 04/15/2018 217-41990-438200 UB Feb 2018 8086- 4th St. Warming Hs. 14.38 04/15/2018 101-45201-438200 UB Feb 2018 8114 -Hi -Way Liquor 58.27 04/15/2018 609-49754-438200 Moiiii6effo Y Reference ACH Enabled: True ACH Enabled: True ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (04/16/2018 - 1:15 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference UB Feb 2018 8117 -MCC 960.59 04/15/2018 226-45126-438200 UB Feb 2018 8119 -Fire Station 23.63 04/15/2018 101-42200-438200 UB Feb 2018 8120 -Bldg Inspection Garage 14.38 04/15/2018 101-41940-438200 UB Feb 2018 8177 -Library 73.74 04/15/2018 101-45501-438200 UB Feb 2018 8528 -Monti NSP Softball Fid. 14.38 04/15/2018 101-45203-438200 UB Feb 2018 8622 Pioneer Park bathroom 14.38 04/15/2018 101-45201-438200 UB Feb 2018 8631 -Animal Shelter 14.38 04/15/2018 101-42700-438200 UB Feb 2018 8903 -PW Shop/Clerical 77.85 04/15/2018 101-43127-438200 UB Feb 2018 8904 -PW Vehicle Storage 19.01 04/15/2018 101-43127-438200 UB Feb 2018 8905 -PW Office 14.38 04/15/2018 101-43127-438200 UB Feb 2018 10128 -118 6th St. W 14.88 04/15/2018 101-41941-438200 UB Feb 2018 14476 -Ellison House 17.67 04/15/2018 101-45201-438200 Check Total: 3,159.86 Vendor: 2811 US BANK CORPORATE PMT SYSTEM Check Sequence: 5 ACH Enabled: True 04/06/2018 Nighthawk - April 2018 Security Monitor/cellul, 49.95 04/15/2018 101-42200-431900 04/06/2018 Dyna - Coyote - return repair parts- pins -85.59 04/15/2018 101-45201-422100 04/06/2018 Home Depot -(6) cornerbead board - CH project 13.62 04/15/2018 101-41940-421990 04/06/2018 Monti Napa -connector 3.23 04/15/2018 602-49490-422100 04/06/2018 Home Depot - elec tape 3.98 04/15/2018 101-42200-422990 04/06/2018 Runnings -Degreaser- 1 gal; 32 oz 8.88 04/15/2018 101-45201-421650 04/06/2018 Grady's - #302 - (2) lith. batteries 9.98 04/15/2018 602-49490-422110 04/06/2018 Grady's - #302 - 8' vinyl tubing; barb nylon 10.41 04/15/2018 602-49490-422110 04/06/2018 Monti Napa -respirator - 1/2 Water 8.00 04/15/2018 601-49440-421990 04/06/2018 Monti Napa -respirator - 1/2 Sewer 7.99 04/15/2018 602-49490-421990 04/06/2018 Auto Value -Sewer Jet- fuel filter 18.47 04/15/2018 602-49490-422110 04/06/2018 Amazon - Galaxy cover; screen shield- 1/2 9.59 04/15/2018 601-49440-422701 04/06/2018 Amazon - Galaxy cover; screen shield- 1/2 9.58 04/15/2018 602-49490-421990 04/06/2018 Monti Napa -sewer jet- fitting; coupling 25.15 04/15/2018 602-49490-422100 04/06/2018 Tri -County Lumber- skid for Ranger- (3) lumber 50.84 04/15/2018 101-42200-422990 04/06/2018 Grainger - Well #4- gauge 77.41 04/15/2018 601-49440-421990 04/06/2018 Midway Iron- Cushman- (2) floor plate 224.00 04/15/2018 101-45201-422100 04/06/2018 Zero Tools - (6) 5 gal. collapsible Wildland Fire 708.85 04/15/2018 101-42200-421990 04/06/2018 Forestry Suppliers -(6) Wildland Fire pump- REI 775.08 04/15/2018 101-42200-421990 04/06/2018 SJE-Rhombus- Well #5- Comm. Brd. Replaced 1,785.00 04/15/2018 601-49440-440600 04/06/2018 On the Run Promo- (32) Knit Caps- Fire 240.00 04/15/2018 101-42200-421120 04/06/2018 MN Pollution Control - Waste Water Individual) 5,900.00 04/15/2018 602-49480-443700 04/06/2018 Randys - Monthly Shredding Service (CH) (Apri 19.48 04/15/2018 101-41310-431990 04/06/2018 Randys - Monthly Shredding Service (DMV) (A 19.48 04/15/2018 217-41990-431990 04/06/2018 MN Dept Labor - Qtr 12018 Bldg Permit SurcN 2,835.59 04/15/2018 101-00000-208110 04/06/2018 MN Dept Labor - Qtr 12018 Bldg Permit Surch: -113.42 04/15/2018 101-42400-343000 04/06/2018 NBP - Coffee, Trash Bags, Markers 144.53 04/15/2018 609-49754-421990 AP -Computer Check Proof List by Vendor (04/16/2018 - 1:15 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 04/06/2018 Holiday - Unleaded Fuel 9.282 gals @ $2.419 22.45 04/15/2018 217-41990-421200 04/06/2018 Monti Printing - Block 52 Marketing Brochures 286.55 04/15/2018 213-46301-431990 04/06/2018 Domino's Pizza - Food for EDA Special Meeting 32.95 04/15/2018 213-46301-443990 04/06/2018 Monti Printing - Mailing Labels (500) 68.00 04/15/2018 101-41310-421990 04/06/2018 Ausco - Farmers Market Yard Signs (10) 125.00 04/15/2018 226-45127-431990 04/06/2018 Adobe - Creative Cloud Software Annual Renev� 599.88 04/15/2018 702-00000-424100 04/06/2018 Verizon - Feb 11 - March 10 25.02 04/15/2018 101-43115-432100 04/06/2018 GTS Educational Event - Managing Risk Works] 80.00 04/15/2018 101-41910-433100 04/06/2018 GTS Educational Event - Beyond the Basics Woi 150.00 04/15/2018 101-41910-433100 04/06/2018 Grady's - PVC Caps for Suit Spinner (2), Fasten( 5.56 04/15/2018 226-45126-422990 04/06/2018 Grady's - Pump Needles for Basketball Pump (3 5.97 04/15/2018 226-45126-422990 04/06/2018 Holiday - Unleaded Fuel 3.322 gals @ $2.959 -1 9.83 04/15/2018 101-45201-421200 04/06/2018 Amazon - Return 2" Bar Collars (5) -44.91 04/15/2018 226-45127-421720 04/06/2018 Amazon - Post It Flags, Coffee, Bags, 102.37 04/15/2018 101-41310-421990 04/06/2018 General Credit Forms - CC Machine Thermal Pa 121.53 04/15/2018 217-41990-421990 04/06/2018 Grady's - Fasteners/Misc Hardware for Slide in I 7.26 04/15/2018 226-45126-422990 04/06/2018 Grady's - Fasteners (2 pkgs) 4.38 04/15/2018 226-45126-422990 04/06/2018 Domino's Pizza - Food Special Planning Commie 25.51 04/15/2018 101-41910-443990 04/06/2018 Target - Snacks for Fire Hall Interviews (4/3) 18.55 04/15/2018 101-41310-421990 04/06/2018 Amazon - File Organizers, Hanging File Folders, 62.22 04/15/2018 101-41310-421990 04/06/2018 NBP - Paper, Staples, Legal Pads, Post Its 94.62 04/15/2018 217-41990-421990 04/06/2018 Constant Contact - Monthly Email Subscription 65.00 04/15/2018 226-45122-430900 04/06/2018 Von Hanson Snacks - Pretzels for Concession (51 83.00 04/15/2018 226-45125-425410 04/06/2018 Franklin Graphics - Banner 75.00 04/15/2018 226-45122-431990 04/06/2018 Holiday - Unleaded Fuel 4.527 gals @ $2.959 -1 13.40 04/15/2018 101-45201-421200 04/06/2018 Trusted Employees - Background Checks (1) 23.00 04/15/2018 101-41310-431990 04/06/2018 Trusted Employees - Background Checks (1) 45.00 04/15/2018 101-43111-431990 04/06/2018 Trusted Employees - Background Checks (2) 46.00 04/15/2018 226-45122-431990 04/06/2018 Elk River Floral - Funeral Flowers Employee (M 95.11 04/15/2018 101-41800-443990 04/06/2018 Abreezetech.com - Credit Card Machine Paper (1 22.49 04/15/2018 101-41520-421990 04/06/2018 Home Depot - Hardware & Wheels for Tables in 70.05 04/15/2018 226-45126-422990 04/06/2018 USPS - Certified Letter 6.70 04/15/2018 101-41910-421990 04/06/2018 Monti Chamber - February Chamber Lunch (TP) 15.00 04/15/2018 101-45201-433100 04/06/2018 Monti Chamber - February Chamber Lunch (RL; 15.00 04/15/2018 101-41310-443990 04/06/2018 Monti Chamber - February Chamber Lunch (AS; 15.00 04/15/2018 101-41910-433100 04/06/2018 Monti Chamber - February Chamber Lunch (SC; 15.00 04/15/2018 226-45122-433100 04/06/2018 Monti Chamber - February Chamber Lunch (AIV 15.00 04/15/2018 226-45122-433100 04/06/2018 NBP - Paper, Ink for Stamp, Wall Holder, Pocke 54.04 04/15/2018 101-41310-421990 04/06/2018 NBP - Paper, Cash Register Rolls 88.00 04/15/2018 226-45122-421990 04/06/2018 Wall Street Journal - Monthly Subscription (WO 36.99 04/15/2018 101-41520-443300 04/06/2018 Home Depot.com - Fence Post Caps for Senior ( 34.20 04/15/2018 226-45126-422990 04/06/2018 Home Depot.com - Fence Post Caps for Senior C 28.56 04/15/2018 226-45126-422990 04/06/2018 Bluewater Ropes - Climbing Wall Rope 559.93 04/15/2018 226-45127-421710 AP -Computer Check Proof List by Vendor (04/16/2018 - 1:15 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 04/06/2018 Amazon - Pencil Drawer, Paper Towels, Candy 108.31 04/15/2018 101-41310-421990 04/06/2018 Amazon - Monitor for Front/Public Use Comput 129.99 04/15/2018 702-00000-421990 04/06/2018 Amazon - New Monitor (BG) 103.71 04/15/2018 702-00000-421990 04/06/2018 Sherwin Williams - Paint for City Hall 69.72 04/15/2018 101-41940-421990 04/06/2018 USPS - Certified Letter 7.62 04/15/2018 101-41910-421990 04/06/2018 Domino's Pizza - Food Special City Council Mei 67.16 04/15/2018 101-41110-433100 04/06/2018 Holiday - Unleaded Fuel 9.193 gals @ $2.499 22.97 04/15/2018 217-41990-421200 04/06/2018 Sherwin Williams - Paint for City Hall 157.79 04/15/2018 101-41940-421990 04/06/2018 MN Dept Labor -2018 Spring Seminar Residenti 255.00 04/15/2018 101-42400-433100 04/06/2018 Marco - Black Toner 89.58 04/15/2018 217-41990-421990 04/06/2018 Dacotah Paper - Concession Supplies: Gloves, C 152.88 04/15/2018 226-45125-421990 04/06/2018 Dacotah Paper - Bathroom/Locker Room Supplii 851.48 04/15/2018 226-45126-421990 04/06/2018 Dacotah Paper - Bathroom Supplies 182.75 04/15/2018 656-00000-202099 04/06/2018 G & K - Inv # 6043224737 mat service 19.60 04/15/2018 101-45501-431990 04/06/2018 G & K - Inv # 6043218910, 6043224738 99.34 04/15/2018 226-45126-431990 04/06/2018 Dacotah Paper - Bathroom Supplies 188.44 04/15/2018 101-45501-421990 04/06/2018 Advanced Disposal - Feb 2018 37,622.54 04/15/2018 101-43230-438400 04/06/2018 Advanced Disposal - Feb 2018 - Recycling 12,934.00 04/15/2018 101-43230-438400 04/06/2018 Advanced Disposal - Feb 2018 - GFEE 1,266.23 04/15/2018 101-00000-208120 04/06/2018 Advanced Disposal - Feb 2018 35.80 04/15/2018 101-43127-438400 04/06/2018 Advanced Disposal - Feb 2018 47.74 04/15/2018 101-45201-438400 04/06/2018 Advanced Disposal - Feb 2018 23.87 04/15/2018 101-45201-438400 04/06/2018 Advanced Disposal - Feb 2018 113.38 04/15/2018 602-49480-438400 04/06/2018 Advanced Disposal - Feb 2018 208.87 04/15/2018 226-45126-438400 04/06/2018 Advanced Disposal - Feb 2018 23.87 04/15/2018 609-49754-438400 04/06/2018 Advanced Disposal - Feb 2018 23.87 04/15/2018 101-45201-438400 04/06/2018 Advanced Disposal - Feb 2018 11.93 04/15/2018 101-45501-431990 04/06/2018 CWP - 3/8" Hydraulic Hose 103.10 04/15/2018 101-43125-422100 04/06/2018 Amazon - New Monitor (TP) 97.70 04/15/2018 702-00000-421990 04/06/2018 PayPal - Well #5 Control Board 81.40 04/15/2018 601-49440-422100 04/06/2018 GFOA - 2017 Distinguished Budget Application 330.00 04/15/2018 101-41520-431990 04/06/2018 Arctic Glacier - resale - inv1957807106, 195780 240.94 04/15/2018 609-49750-425500 04/06/2018 USPS - Certified Letter for BCOL (AS Reimbur; 6.70 04/15/2018 101-00000-115030 04/06/2018 Cub -resale - (30) limes; (6) lemons 44.64 04/15/2018 609-49750-425500 04/06/2018 Klingspor - credit sales tax charged -8.89 04/15/2018 101-43127-421990 04/06/2018 Grady's - (8) hex screw- sign repair 3.60 04/15/2018 101-43120-422600 04/06/2018 St. Cloud Parking- parking for training 5.00 04/15/2018 601-49440-433100 04/06/2018 Auto Value - HD Air Farm. - Book Drop project 7.08 04/15/2018 101-45501-421990 04/06/2018 Monti Napa - #168- (2) filters 9.22 04/15/2018 101-43120-422110 04/06/2018 Home Depot -return cormerbead; studs- CH ren -6.25 04/15/2018 101-41940-421990 04/06/2018 Home Depot - ext cord for battery tenders 9.97 04/15/2018 101-43127-421990 04/06/2018 Grady's - 8pk D battery 9.99 04/15/2018 101-43120-421990 04/06/2018 Monti Napa - #234 - flasher 12.59 04/15/2018 101-45201-422100 AP -Computer Check Proof List by Vendor (04/16/2018 - 1:15 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 04/06/2018 Monti Napa - respirator 15.99 04/15/2018 101-43120-420650 04/06/2018 Olson Elec- inv. 18534 -photo cell- St. Lights 16.32 04/15/2018 101-43160-421530 04/06/2018 Grady's - CH remodel- pocket plane; saw wallbri 17.58 04/15/2018 101-41940-421990 04/06/2018 Monti Napa - #234- (2) LED; flasher; etc 20.58 04/15/2018 101-45201-422100 04/06/2018 Hardee's - Fire Officer train (2) meals- SG; JS 20.80 04/15/2018 101-42200-433100 04/06/2018 Fastenal - dock misc. repair parts 25.62 04/15/2018 101-45201-421650 04/06/2018 Runnings - welding glove; hole saw 26.28 04/15/2018 101-43127-421990 04/06/2018 Moon Donuts -(2) doz. donuts- house burn traini 27.90 04/15/2018 101-42200-421990 04/06/2018 Cub - water; Gatorade- hs. burn training 3/10/18 28.14 04/15/2018 101-42200-421990 04/06/2018 Vitta Pizza- Fire Officer Training - (2) meals SG 28.54 04/15/2018 101-42200-433100 04/06/2018 Home Depot - carpet protect - CH remodel 35.99 04/15/2018 101-41940-421990 04/06/2018 Runnings - Heater "sunflower" Single 15,000 BI 39.99 04/15/2018 602-49490-421990 04/06/2018 Monti Napa -battery - generator 42.99 04/15/2018 101-43127-422100 04/06/2018 Grandma's Sp. Grdn- Fire Officer Training - (2) 1 44.22 04/15/2018 101-42200-433100 04/06/2018 Cub -resale - (30) limes; (10) lemons 48.60 04/15/2018 609-49750-425500 04/06/2018 USPS - (5) US Flag stamps- PW 50.00 04/15/2018 101-43110-421990 04/06/2018 Runnings - (2) battery doc smart charger 59.82 04/15/2018 101-43127-422100 04/06/2018 Auto Value-(4)respirators 63.80 04/15/2018 101-45201-420650 04/06/2018 DISH- March 2018 sevice 71.64 04/15/2018 609-49754-432500 04/06/2018 MN Equip- #150 - (2) filter elements 74.56 04/15/2018 101-43120-422100 04/06/2018 Monti Napa - #150 - fuel fltr; oil fltr 78.34 04/15/2018 101-43120-422100 04/06/2018 Home Depot - plywood; jm.comp.; sanding Spon 78.41 04/15/2018 101-41940-421990 04/06/2018 Hoglund Bus - #150 air filter 79.56 04/15/2018 101-43120-422110 04/06/2018 Hirshfields- Book Drop proj. Library- paint; brw 80.27 04/15/2018 101-45501-421990 04/06/2018 Fastenal -HSST Pr Pipe Tp- Shop 82.88 04/15/2018 101-43127-421990 04/06/2018 Monti Napa - #150 -(2) air filter 83.42 04/15/2018 101-43120-421990 04/06/2018 Office Depot - cs. paper; 36pk AAA batteries; stt 83.73 04/15/2018 101-43110-421990 04/06/2018 Nokomis - TP safety boots 90.00 04/15/2018 101-45201-420650 04/06/2018 Fleet Farm- Ranger -water tank - Fire 109.70 04/15/2018 101-42200-422110 04/06/2018 NBP - 24pk AA batteries; cs. pap.twls; cleanings 113.15 04/15/2018 609-49754-421990 04/06/2018 HL Supply - (2) saw blade; carburetor; filter 118.90 04/15/2018 101-43127-422100 04/06/2018 G & K- inv. #6043201565; 7323- mat service 123.68 04/15/2018 609-49754-431990 04/06/2018 Streichers - (5) cut out letter/numbers 125.00 04/15/2018 101-42200-421990 04/06/2018 General Rental - Acetylene tank; Haz. Mat; oxy 125.95 04/15/2018 101-43127-421990 04/06/2018 Office Depot - cs. paper; (4) D batteries; file fok 136.97 04/15/2018 101-43110-421990 04/06/2018 Home Depot - (8) drywall; scrw; ect - CH remod 137.35 04/15/2018 101-41940-421990 04/06/2018 Olson Elec- (3) -photo cell- St. Lights 137.36 04/15/2018 101-43160-421530 04/06/2018 Arctic Glacier - resale - invl957805708; 155.16 04/15/2018 609-49750-425500 04/06/2018 Fastenal - (4) mandrel; (100) screws/etc 166.15 04/15/2018 101-45201-421650 04/06/2018 PayPal- MN Police Chaplain Assoc.Training JS; 225.00 04/15/2018 101-42200-433100 04/06/2018 Inn on Lk. Superior- Training Lodgiing-2 nights 453.22 04/15/2018 101-42200-433100 04/06/2018 Dyna - cryobit fract red shank; 3pc air blstr; etc 462.60 04/15/2018 101-43127-421990 04/06/2018 G & K- inv. 6043213138 mat service 61.56 04/15/2018 609-49754-431990 AP -Computer Check Proof List by Vendor (04/16/2018 - 1:15 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 04/06/2018 G & K - (14) asst. shirts- Hi -Way Liquor 485.97 04/15/2018 609-49754-421110 04/06/2018 Pollution Controll Agency- 2018 Haz. Waste Lic 575.76 04/15/2018 101-43127-443700 04/06/2018 Aramark - Feb. 2018 uniforms - Parks 209.40 04/15/2018 101-45201-441700 04/06/2018 Aramark - Feb. 2018 uniforms - Sewer 110.27 04/15/2018 602-49490-441700 04/06/2018 Aramark - Feb. 2018 uniforms - Water 110.27 04/15/2018 601-49440-441700 04/06/2018 Aramark - Feb. 2018 uniforms - Streets 239.10 04/15/2018 101-43120-441700 04/06/2018 Aramark - Feb. 2018 uniforms - Shop towels 29.51 04/15/2018 101-43127-421990 04/06/2018 Rogers Radiator - #119- radiator-Special.Blt. Co 1,000.00 04/15/2018 101-43125-431990 04/06/2018 WHCE - Sunset Ponds 2/1-3/1/18 126.39 04/15/2018 602-49490-438100 04/06/2018 WHCE -1645 & 1675 CR 39 43.73 04/15/2018 602-49490-438100 04/06/2018 WHCE -DMV 19.95 04/15/2018 217-41990-431900 04/06/2018 WHCE -2171 W River St- Parks 36.45 04/15/2018 101-45201-431900 04/06/2018 WHCE -5980 Jason Ave NE - Water 19.95 04/15/2018 601-49440-431900 04/06/2018 WHCE -MCC 27.95 04/15/2018 226-45126-431900 04/06/2018 WHCE -207 Chelsea Rd - Water 32.95 04/15/2018 601-49440-431900 04/06/2018 WHCE -209 Cedar St - Water 29.95 04/15/2018 601-49440-431900 04/06/2018 WHCE -132 E Brdwy - Water 29.95 04/15/2018 601-49440-431900 04/06/2018 WHCE -107 River St. W - Parks 19.95 04/15/2018 101-45201-431900 04/06/2018 WHCE -Hi-Way Liquor - April 2018 21.42 04/15/2018 609-49754-431900 04/06/2018 WHCE -MCC - April 2018 19.95 04/15/2018 226-45126-431900 04/06/2018 WHCE -200 Dundas- Water- April 2018 29.95 04/15/2018 601-49440-431900 04/06/2018 WHCE -909 Golf Cours Rd- April 2018 19.95 04/15/2018 101-43110-431900 04/06/2018 WHCE -General Street Lighting 1,320.11 04/15/2018 101-43160-438100 04/06/2018 Verizon - Feb 4 - March 3 50.92 04/15/2018 101-42400-432100 04/06/2018 Verizon - Feb 4 - March 3 31.45 04/15/2018 226-45122-432100 04/06/2018 Verizon - Feb 4 - March 3 41.45 04/15/2018 101-43120-432100 04/06/2018 Verizon - Feb 4 - March 3 46.18 04/15/2018 601-49440-432100 04/06/2018 Verizon - Feb 4 - March 3 46.19 04/15/2018 602-49490-432100 04/06/2018 Verizon - Jan 21 - Feb 20 35.01 04/15/2018 101-43115-432100 04/06/2018 Verizon - Jan 21 - Feb 20 26.02 04/15/2018 101-43120-432100 04/06/2018 Verizon - Jan 21 - Feb 20 140.04 04/15/2018 101-42200-432100 04/06/2018 Walmart - Treats for Egg Dive Event 16.24 04/15/2018 226-45127-421990 04/06/2018 Monti Printing - Apartment Inspection Compliar 124.00 04/15/2018 101-42400-421990 04/06/2018 Home Depot - Bulbs for Food Shelf 16.97 04/15/2018 217-41990-421990 04/06/2018 GFOA - Annual Conference Registration WO 5/1 425.00 04/15/2018 101-41520-433100 04/06/2018 MN State Colleges - MMCI Class Registration 4 445.00 04/15/2018 101-41410-433100 04/06/2018 3M - Online Respirator Medical Evaluation (1) 29.00 04/15/2018 101-41800-431990 04/06/2018 Neopost - Ink for Postage Machine 140.00 04/15/2018 101-41310-421990 04/06/2018 Home Depot - Tape, Paint Rollers, Window Film 135.12 04/15/2018 226-45126-422990 04/06/2018 Grady's - Clips for Gator in Pool 2.80 04/15/2018 226-45126-422990 04/06/2018 Monti Chamber - March Chamber Lunch (RL) 15.00 04/15/2018 101-41310-443990 04/06/2018 Holiday - Unleaded Fuel 9.711 gals @ $2.419 23.49 04/15/2018 217-41990-421200 04/06/2018 Zep - Squeegees for Pool Area (4) 217.75 04/15/2018 226-45126-422990 AP -Computer Check Proof List by Vendor (04/16/2018 - 1:15 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 04/06/2018 BSN Sports - Padding for Basketball Back Boar 561.58 04/15/2018 226-45126-422990 04/06/2018 Amazon - Chain for Pool 29.99 04/15/2018 226-45126-422990 04/06/2018 Amazon - AA Batteries (48 pk) 25.64 04/15/2018 226-45122-421990 04/06/2018 NBP - Divider (3), Address Labels (2 pks) 59.88 04/15/2018 101-41310-421990 04/06/2018 NBP - Post Its, Pens, Jr Legal Pads 60.67 04/15/2018 101-41310-421990 04/06/2018 NBP - Paper, Envelopes, Push Pins, Duster, Clea 72.35 04/15/2018 217-41990-421990 04/06/2018 G & K - Inv # 6043201566 mat service 19.60 04/15/2018 101-45501-431990 04/06/2018 NBP - Pens, Stapler, Tape, 74.98 04/15/2018 101-41310-421990 04/06/2018 Target - Food for Special Council Meeting (3/12; 29.99 04/15/2018 101-41110-443990 04/06/2018 NBP - Envelopes, Paper Plates 215.95 04/15/2018 101-41310-421990 04/06/2018 Target - Food for EDA Special Meeting 3/13/18 23.28 04/15/2018 213-46301-443990 04/06/2018 Target - Protein Bars for Concession 105.24 04/15/2018 226-45125-425410 04/06/2018 Wright County - Alcohol Sales Training (SC) 10.00 04/15/2018 226-45122-433100 04/06/2018 MN GFOA - Annual CAFR Review & Lunch (JI 15.00 04/15/2018 101-41520-433100 04/06/2018 MN GFOA - Annual CAFR Review & Lunch (S 15.00 04/15/2018 101-41520-433100 04/06/2018 Grady's - Duct Tape (5 Rolls) 32.95 04/15/2018 226-45122-421990 04/06/2018 Holiday - Unleaded Fuel 9.69 gals @ $2.449 23.73 04/15/2018 217-41990-421200 04/06/2018 Office Max - Hanging Folders 19.99 04/15/2018 226-45122-421990 04/06/2018 Fun Express - Prizes for Egg Dive Event 194.80 04/15/2018 226-45127-421990 04/06/2018 Walmart - Dish Soap for Concessions 9.88 04/15/2018 226-45125-421990 04/06/2018 Walmart - Protein Bars & Hot Dog Buns for Con 40.52 04/15/2018 226-45125-425410 04/06/2018 Walmart - Stools for Restrooms (2) 25.76 04/15/2018 226-45122-421990 04/06/2018 Verizon - Jan 11 - Feb 10 25.02 04/15/2018 101-43115-432100 04/06/2018 Randys - Monthly Shredding Service (CH) (Mar 19.63 04/15/2018 101-41310-431990 04/06/2018 Randys - Monthly Shredding Service (DMV) (M 19.63 04/15/2018 217-41990-431990 04/06/2018 G & K - Inv # 6043201567, 6043207324, 60432 140.18 04/15/2018 226-45126-431990 04/06/2018 Amazon - Foam Cups, AA & AAA Batteries, Pa 106.61 04/15/2018 101-41310-421990 04/06/2018 NBP - Paper 33.50 04/15/2018 226-45122-421990 04/06/2018 Dacotah Paper - Concession Supplies: Gloves, C 145.94 04/15/2018 226-45125-421990 04/06/2018 Dacotah Paper - Bathroom/Locker Room Supplii 1,140.48 04/15/2018 226-45126-421990 04/06/2018 Dacotah Paper - Bathroom Supplies (PC) 211.66 04/15/2018 101-41941-421990 04/06/2018 Monti Vacuum - Roller Brush 49.95 04/15/2018 226-45126-421990 04/06/2018 Marties Farm Service - Flakes Calcium for Pool 45.98 04/15/2018 226-45124-421600 04/06/2018 Walmart - Protein Bars for Concession 40.22 04/15/2018 226-45125-425410 04/06/2018 Walmart - DVD Player, Clock 45.86 04/15/2018 226-45122-421990 04/06/2018 Walmart - Swiffer Dusters 25.76 04/15/2018 226-45122-421990 04/06/2018 Holiday - Fuel for Snow Machine 6.753 gals @! 20.25 04/15/2018 101-45201-421200 04/06/2018 Amazon - Books (6) 67.98 04/15/2018 101-41520-421990 04/06/2018 Amazon - Hanging File Folders 72.99 04/15/2018 226-45122-421990 04/06/2018 USPS - Ship Back Pencil Drawer 22.65 04/15/2018 101-41940-432200 04/06/2018 Warning Lites - credit training 3/1/18- St. Cloud -39.95 04/15/2018 101-45201-433100 04/06/2018 Fastenal -(2) bearing; spring pin 2.55 04/15/2018 602-49490-422100 04/06/2018 Grady's - mounting tape 5.59 04/15/2018 101-43127-421990 AP -Computer Check Proof List by Vendor (04/16/2018 - 1:15 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference 04/06/2018 Runnings - nozzle; wall plate 6.98 04/15/2018 101-42200-422300 04/06/2018 Turfwerks - #234 Cushman- belt 15.47 04/15/2018 101-45201-422100 04/06/2018 Runnings - (4) lift arm pin -asst.; bolts 15.72 04/15/2018 101-45201-421650 04/06/2018 Allied Electronics- cordset 20.50 04/15/2018 602-49490-422100 04/06/2018 Auto Value -adhesive cleaner; pad pinstripe rem( 31.51 04/15/2018 101-43127-421510 04/06/2018 Runnings - thread seal; Teflon Paste; couplers; p 32.03 04/15/2018 101-43127-421990 04/06/2018 Turfwerks - #234 Cushman- cylinder 32.77 04/15/2018 101-45201-422100 04/06/2018 Fastenal -(200) ear plugs 37.10 04/15/2018 101-43127-420650 04/06/2018 Runnings - (3) ratchet strap 41.97 04/15/2018 101-45201-421650 04/06/2018 Cutter Sales - asst. ball bearings; (3) seal 43.73 04/15/2018 602-49490-422100 04/06/2018 Cub -resale - (40) limes; (8) lemons 59.52 04/15/2018 609-49750-425500 04/06/2018 DISH - April 2018 service 71.64 04/15/2018 609-49754-432500 04/06/2018 Dacotah Paper -(2) cs. Neutralfilm Free; (10) sat 89.32 04/15/2018 101-45201-420650 04/06/2018 Office Depot - Galaxy Tablet; 2yr. adh. repl tabl( 110.98 04/15/2018 601-49440-422701 04/06/2018 G & K- inv. 6043218909; 6043224736- mat seri 119.40 04/15/2018 609-49754-431990 04/06/2018 Tri State Surplus - (6) rack beam; (6) wir deckinj 145.74 04/15/2018 101-43127-422300 04/06/2018 Rogers Radiator- #108- maintc. & repair radiator 239.95 04/15/2018 101-43127-440440 04/06/2018 Monti Napa - (20) asst. filters 302.87 04/15/2018 101-43127-422120 04/06/2018 Husky Spring - (2) Leaf Spring; (8)Bolt asmby- 243.95 04/15/2018 601-49440-422110 04/06/2018 Husky Spring - (2) Leaf Spring; (8)Bolt asmby- 243.95 04/15/2018 602-49490-422110 04/06/2018 Midway Iron- (3) asst. Smth Plate; (9) asst. flat s 719.26 04/15/2018 101-43127-422990 04/06/2018 Lamar - cont. # 2968385 -Billboard on 94W just 800.00 04/15/2018 609-49754-434990 04/06/2018 John's Welding - (5) Custom Designed Park Ben 4,775.00 04/15/2018 101-45201-424100 04/06/2018 Noss Truck- #116- steering repair; trblst. engine 5,392.01 04/15/2018 101-43120-440500 Check Total: 99,844.38 Vendor: 2438 VANCO SERVICES LLC Check Sequence: 6 ACH Enabled: True 00008861474 Vanco - Gateway Exchange - March 2018 15.33 04/15/2018 656-00000-202099 00008861474 Vanco - Gateway Exchange - March 2018 60.19 04/15/2018 601-49440-443980 00008861474 Vanco - Gateway Exchange - March 2018 60.18 04/15/2018 602-49490-443980 Check Total: 135.70 The preceding list of bills payables was reviewed and approved for payment. Date: 4/23/18 Approved by: Total for Check Run: 162,622.81 Mayor Brian Stumpf Total of Number of Checks: 6 AP -Computer Check Proof List by Vendor (04/16/2018 - 1:15 PM) Page 8 Accounts Payable Computer Check Proof List by Vendor User: Julie.Cheney Printed: 04/19/2018 - 9:07AM Batch: 00203.04.2018 - 203.04.2018 AP Invoice No Description Vendor: 1006 ABM EQUIPMENT AND SUPPLY LLC 0155571 ACH bucket cover 2400 Standard True 243.97 Check Total: Vendor: 1036 APEC AQUISITIONS INC 122319 Filters: Various Sizes (12) Check Total: Vendor: 3491 ARTISAN BEER COMPANY 3252030 resale - beer 3253583 ACH resale - beer 3254393 64.00 resale - beer 04/24/2018 609-49750-425200 Check Total: Vendor: 4502 ARVIG 276269 04/24/2018 Mar. 2018 - Graybar; Ciena 4/8/2018 IT Services- March 2018 32.00 Check Total: Vendor: 1186 BDG INC 22246 219.00 Flexible Pipe - dba-Swr.Camera-Tractor Motor; Check Total: Vendor: 1065 BELLBOY CORPORATION 63645200 resale - wine 63645200 Enabled: freight 63645200 resale - liquor Check Total: AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Amount Payment Date Acct Number Check Sequence: 1 135.51 04/24/2018 601-49440-440600 135.51 Moiiii6effo Y Reference ACH Enabled: True Page 1 Check Sequence: 2 ACH Enabled: True 243.97 04/24/2018 226-45126-422990 243.97 Check Sequence: 3 ACH Enabled: False 64.00 04/24/2018 609-49750-425200 123.00 04/24/2018 609-49750-425200 32.00 04/24/2018 609-49750-425200 219.00 Check Sequence: 4 ACH Enabled: True 2,602.26 04/24/2018 656-49877-421800 493.00 04/24/2018 702-00000-431990 3,095.26 Check Sequence: 5 ACH Enabled: True 830.20 04/24/2018 602-49490-422100 830.20 Check Sequence: 6 ACH Enabled: True 276.00 04/24/2018 609-49750-425300 24.16 04/24/2018 609-49750-433300 1,184.26 04/24/2018 609-49750-425100 1,484.42 Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 1067 BERNICK'S Check Sequence: 7 ACH Enabled: False 52407 resale - pop, juice, water, Gatorade 387.10 04/24/2018 226-45125-425410 55459 resale - pop, Gatorade, water, juice 218.00 04/24/2018 226-45125-425410 55469 resale - beer credit -123.00 04/24/2018 609-49750-425200 55470 resale juice 49.20 04/24/2018 609-49750-425500 55470 resale - soda pop 41.25 04/24/2018 609-49750-425400 55471 resale - beer 1,363.80 04/24/2018 609-49750-425200 Check Total: 1,936.35 Vendor: 1083 BRAUN INTERTEC CORPORATION Check Sequence: 8 ACH Enabled: True B124992 Phase 1 Environmental Assmt - 103 Pine & 112' 2,900.00 04/24/2018 213-46301-431990 Check Total: 2,900.00 Vendor: 4328 BREAKTHRU BEVERAGE MN WINE & SPII Check Sequence: 9 ACH Enabled: False 1080782591 resale - liquor 237.88 04/24/2018 609-49750-425100 1080782591 resale - wine 1,026.86 04/24/2018 609-49750-425300 1080782591 freight 24.34 04/24/2018 609-49750-433300 1080786100 resale - liquor 1,486.72 04/24/2018 609-49750-425100 1080786100 resale - wine 216.00 04/24/2018 609-49750-425300 1080786100 freight 27.78 04/24/2018 609-49750-433300 Check Total: 3,019.58 Vendor: 4940 C & C EMBROIDERY Check Sequence: 10 ACH Enabled: False 2792 (33) Hats for Firemen 396.00 04/24/2018 101-42200-421120 Check Total: 396.00 Vendor: 1089 SARA CAHILL Check Sequence: 11 ACH Enabled: True 4/16/2018 Reimbursement for Groupon Purchase for Farmt 28.00 04/24/2018 226-45127-421990 Check Total: 28.00 Vendor: 1091 CAMPBELL KNUTSON PA Check Sequence: 12 ACH Enabled: True 2348-000G 188 Planning & Zoning - March 2018 208.00 04/24/2018 101-41910-435100 2348-000G 188 Building - March 2018 96.00 04/24/2018 101-42400-430400 2348-000G 188 201806 - Otter Creek Crossing 6th Addition - M� 192.00 04/24/2018 101-00000-220110 2348-000G 188 18D001 - Ryan Dodge Jeep Monticello - March: 48.00 04/24/2018 101-00000-220110 2348-000G 188 General Legal - March 2018 2,689.27 04/24/2018 101-41610-430400 2348-OOIG 108 General Code Enforcement - March 2018 493.09 04/24/2018 101-42400-430400 2348-148G 8 16C006 - Fallon Ave Condemnation - March 201 2,089.50 04/24/2018 400-43300-459018 2348-153G 3 201806 - Otter Creek Crossing 6h Addition - M� 60.64 04/24/2018 101-00000-220110 AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 2 Invoice No Description Amount Payment Date Acct Number 5,876.50 288.00 288.00 13,354.75 22.35 4,967.45 -65.55 18,279.00 288.00 288.00 467.10 467.10 125.40 125.40 7.96 7.96 741.00 741.00 1,713.70 61.30 302.40 Check Sequence: 13 04/24/2018 609-49750-425300 Check Sequence: 14 Check Total: Vendor: 1801 CANNON RIVER WINERY 4837 609-49750-425200 resale - wine 609-49750-425200 Check Total: Vendor: 4646 CAPITOL BEVERAGE SALES L.P. 2088151 resale - beer 2088151 resale - non alcoholic 2090694 resale - beer 354-0397 resale - beer credit Check Total: Vendor: 1095 CARLOS CREEK WINERY INC 15257 resale - wine Check Total: Vendor: 4089 CARLSON & LYTER DISTRIBUTING, INC 617-0066 resale - beer Check Total: Vendor: 1106 CENTRAL MCGOWAN INC 00193192 Bulk Carbon Dioxide (492 lbs) Check Total: Vendor: 4315 CHARTER COMMUNICATIONS 4/1/2018 Digital Receiver Check Total: Vendor: 4671 CONSOLIDATED FLEET SERVICES, INC 2018EE0050 (303) ft. Ground Ladders; (44) Heat Sensors; Lul Check Total: Vendor: 1129 DAHLHEIMER BEVERAGE LLC 1337957 resale - beer 1337957 resale - beer n/a 1337981 resale - beer Amount Payment Date Acct Number 5,876.50 288.00 288.00 13,354.75 22.35 4,967.45 -65.55 18,279.00 288.00 288.00 467.10 467.10 125.40 125.40 7.96 7.96 741.00 741.00 1,713.70 61.30 302.40 Check Sequence: 13 04/24/2018 609-49750-425300 Check Sequence: 15 04/24/2018 609-49750-425300 Check Sequence: 16 04/24/2018 609-49750-425200 Check Sequence: 17 04/24/2018 226-45124-421600 Check Sequence: 18 04/24/2018 101-41110-431990 Check Sequence: 19 04/24/2018 101-42200-421990 Check Sequence: 20 04/24/2018 609-49750-425200 04/24/2018 609-49750-425400 04/24/2018 609-49750-425200 Reference ACH Enabled: True ACH Enabled: True ACH Enabled: False ACH Enabled: True ACH Enabled: True ACH Enabled: False ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 3 Check Sequence: 14 04/24/2018 609-49750-425200 04/24/2018 609-49750-425400 04/24/2018 609-49750-425200 04/24/2018 609-49750-425200 Check Sequence: 15 04/24/2018 609-49750-425300 Check Sequence: 16 04/24/2018 609-49750-425200 Check Sequence: 17 04/24/2018 226-45124-421600 Check Sequence: 18 04/24/2018 101-41110-431990 Check Sequence: 19 04/24/2018 101-42200-421990 Check Sequence: 20 04/24/2018 609-49750-425200 04/24/2018 609-49750-425400 04/24/2018 609-49750-425200 Reference ACH Enabled: True ACH Enabled: True ACH Enabled: False ACH Enabled: True ACH Enabled: True ACH Enabled: False ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 3 Invoice No Description Amount Payment Date Acct Number 173569 resale - non alcoholic 35.25 04/24/2018 609-49750-425400 173569 resale - beer 1,954.35 04/24/2018 609-49750-425200 173889 resale - beer 16,392.07 04/24/2018 609-49750-425200 173889 resale - beer n/a 43.65 04/24/2018 609-49750-425400 173978 resale - beer credit -26.40 04/24/2018 609-49750-425200 173979 resale - beer 116.40 04/24/2018 609-49750-425200 174000 resale - beer 70.00 04/24/2018 609-49750-425200 174442 resale - beer 376.00 04/24/2018 609-49750-425200 174443 resale - credit beer -80.50 04/24/2018 609-49750-425200 Check Total: 20,958.22 Vendor: 2050 DEMVI LLC Check Sequence: 21 4/18/2018 May Parking Lot Easement Agreement 121.60 04/24/2018 213-46301-443990 Check Total: 121.60 Vendor: 1153 ECM PUBLISHERS INC Check Sequence: 22 586149 Seasonal Workers - PW Ad# 795491 12.25 04/24/2018 101-45201-434990 586149 Seasonal Workers - PW Ad# 795491 12.25 04/24/2018 101-43120-435100 586149 Seasonal Workers - PW Ad# 795491 12.25 04/24/2018 601-49440-435100 586149 Seasonal Workers - PW Ad# 795491 12.25 04/24/2018 602-49490-435100 586938 Ad # 790307 3/29; 3/30 Readers Choice 270.00 04/24/2018 609-49754-434990 587769 Ordinance 694A - Ad# 799269 101.53 04/24/2018 101-41310-435100 587770 Ordinance 695 - Ad# 800817 296.90 04/24/2018 101-41910-435100 587771 Ordinance 696 - Ad# 800843 232.29 04/24/2018 101-41910-435100 587772 Ordinance 697 - Ad# 800858 204.60 04/24/2018 101-41910-435100 587773 FiberNet Bids - Ad# 800954 221.52 04/24/2018 101-41310-435100 589632 Sealcoat/Fog Seal Bids Ad# 801078 313.82 04/24/2018 101-43120-435100 589633 17C001 - Chelsea Rd/CR 39 Gillard Ave Improv 350.74 04/24/2018 400-43300-459019 589633 16C004 - Chelsea Rd/CR 39 Gillard Ave Improv 350.74 04/24/2018 400-43300-459017 589634 SWPPP Annual Notice Ad# 803433 101.53 04/24/2018 101-41310-435100 Check Total: 2,492.67 Vendor: 1165 EMERGENCY APPARATUS MAINTENANCE Check Sequence: 23 98700 Engine 1 - Full service safety inspec; NFPA Pum 1,314.63 04/24/2018 101-42200-440500 98701 Engine 4 - Full service safety inspec; NFPA Pum 1,430.54 04/24/2018 101-42200-440500 98702 Tender 3 - Full service safety inspec; NFPA Pum 855.00 04/24/2018 101-42200-440500 98703 Tender T-7 - Full service safety inspec; NFPA Pi, 1,371.97 04/24/2018 101-42200-440500 98704 Ladder 1 - Full service safety inspec; NFPA Pum 2,422.52 04/24/2018 101-42200-440500 98996 Engine 4 - Stand. discharge valve kit 754.75 04/24/2018 101-42200-440500 99487 Engine 4 - cr. 1 hr. labor -Stand. discharge valve -137.50 04/24/2018 101-42200-440500 Reference ACH Enabled: False ACH Enabled: True ACH Enabled: True AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 8,011.91 Vendor: 2273 FIBERNET MONTICELLO - ACH Check Sequence: 24 ACH Enabled: True 4/8/2018 City Hall Phone - April 2018 665.72 04/24/2018 702-00000-432100 4/8/2018 MCC Phone - April 2018 511.65 04/24/2018 702-00000-432100 4/8/2018 Ballfields Phone - April 2018 19.48 04/24/2018 702-00000-432100 4/8/2018 DMV Phone - April 2018 264.21 04/24/2018 702-00000-432100 4/8/2018 Hi Way Liquors Phone - April 2018 342.40 04/24/2018 702-00000-432100 4/8/2018 Fire Hall Phone - April 2018 203.69 04/24/2018 702-00000-432100 4/8/2018 Public Works Phone - April 2018 223.06 04/24/2018 702-00000-432100 4/8/2018 Parks Phone - April 2018 113.88 04/24/2018 702-00000-432100 4/8/2018 Prairie Center Phone - April 2018 14.22 04/24/2018 702-00000-432100 4/8/2018 Sheriff Phone - April 2018 69.78 04/24/2018 702-00000-432100 4/8/2018 City Hall Internet - April 2018 124.95 04/24/2018 702-00000-432300 4/8/2018 MCC Internet - April 2018 10.00 04/24/2018 702-00000-432300 4/8/2018 Ballfields Internet - April 2018 10.00 04/24/2018 702-00000-432300 4/8/2018 DMV Internet - April 2018 41.95 04/24/2018 702-00000-432300 4/8/2018 Hi Way Liquor Internet - April 2018 41.95 04/24/2018 702-00000-432300 4/8/2018 Fire Hall Internet - April 2018 41.95 04/24/2018 702-00000-432300 4/8/2018 Animal Shelter Internet - April 2018 29.95 04/24/2018 702-00000-432300 4/8/2018 Public Works Internet - April 2018 69.95 04/24/2018 702-00000-432300 4/8/2018 Sheriff Internet - April 2018 41.95 04/24/2018 702-00000-432300 4/8/2018 City Hall Cable - April 2018 12.95 04/24/2018 101-41310-431990 4/8/2018 MCC Cable - April 2018 329.81 04/24/2018 226-45127-432500 4/8/2018 City Hall Data Hosting - April 2018 500.00 04/24/2018 702-00000-431900 4/8/2018 City Hall Service Contract - April 2018 250.00 04/24/2018 702-00000-431900 Check Total: 3,933.50 Vendor: 2174 FINANCE AND COMMERCE Check Sequence: 25 ACH Enabled: False 743729155 16C004 - CR39/GillardAve Improvements Projc 88.31 04/24/2018 400-43300-459017 743729155 17C001 - CR39/GillardAve Improvements Projc 88.31 04/24/2018 400-43300-459019 Check Total: 176.62 Vendor: 4941 SARA GASTON Check Sequence: 26 ACH Enabled: False 4/6/2018 Transfer Ownership of Lot N GR 4 & 5 in River; 500.00 04/24/2018 651-49010-349410 4/6/2018 Transfer Fee & Stone Removal Fee -215.00 04/24/2018 651-49010-349400 Check Total: 285.00 Vendor: 4391 WIL GOETSCH Check Sequence: 27 ACH Enabled: True 4/17/2018 Referee Mens Hockey - 3/21 - 4/15/18 (18 Gamc 720.00 04/24/2018 226-45127-431990 AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 720.00 Check Total: Vendor: 1205 GRAINGER INC 9755858041 Outdoor Bench 411.23 04/24/2018 Check Total: Vendor: 1223 HAWKINS INC 4257914 Pool Chemicals 4261807 Check Sequence: 29 Pool Chemicals 870.07 04/24/2018 Check Total: Vendor: 4650 JASEN HOGLUND 01413 Hoglund Sign-dba-(4) Bllfld. Ad. Signs 0146 Hoglund Sign-dba- ATV cust. lettering - Fire Check Total: Vendor: 4218 HOHENSTEINS, INC 957050 resale - beer 04/24/2018 101-42200-422110 Check Total: Vendor: 4854 IDC - INDUSTRIAL DOOR CO. INC. D356077 Parts -Door #6 Service & Adjust clutch D356077 ACH Enabled: False Labor -Door #6 Service & Adjust clutch 04/24/2018 609-49750-425200 Check Total: Vendor: 1259 JJ TAYLOR DISTRIBUTING 2800553 freight 2800553 ACH Enabled: True resale - beer 2800553 101-42200-440100 resale - non alcoholic 229.00 04/24/2018 Check Total: Vendor: 1260 JME OF MONTICELLO INC 44964 (21.89) T- Red Ball Diamond Agg - Ballfields Check Sequence: 33 Check Total: Vendor: 1263 JOHNSON BROTHERS LIQUOR CO. 5975507 4,077.10 resale - liquor Amount Payment Date Acct Number Reference 720.00 Check Sequence: 28 ACH Enabled: False 411.23 04/24/2018 226-45126-422990 411.23 Check Sequence: 29 ACH Enabled: True 870.07 04/24/2018 226-45124-421600 202.36 04/24/2018 226-45124-421600 1,072.43 Check Sequence: 30 ACH Enabled: False 480.00 04/24/2018 101-45203-421990 220.00 04/24/2018 101-42200-422110 700.00 Check Sequence: 31 ACH Enabled: False 409.50 04/24/2018 609-49750-425200 409.50 Check Sequence: 32 ACH Enabled: True 2.50 04/24/2018 101-42200-440100 229.00 04/24/2018 101-42200-440100 231.50 Check Sequence: 33 ACH Enabled: False 3.00 04/24/2018 609-49750-433300 4,077.10 04/24/2018 609-49750-425200 167.20 04/24/2018 609-49750-425400 4,247.30 Check Sequence: 34 ACH Enabled: True 612.92 04/24/2018 101-45203-421990 612.92 Check Sequence: 35 ACH Enabled: False 5,653.42 04/24/2018 609-49750-425100 AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 6 Invoice No Description Amount Payment Date Acct Number 5975507 Freight 73.12 04/24/2018 609-49750-433300 5975508 freight 34.27 04/24/2018 609-49750-433300 5975508 resale - mix 32.00 04/24/2018 609-49750-425400 5975508 resale - wine 2,328.15 04/24/2018 609-49750-425300 5975509 resale - beer 60.00 04/24/2018 609-49750-425200 5978065 freight 39.29 04/24/2018 609-49750-433300 5978065 resale - liquor 3,726.93 04/24/2018 609-49750-425100 5978066 freight 25.33 04/24/2018 609-49750-433300 5978066 resale - wine 804.60 04/24/2018 609-49750-425300 5979532 freight 49.18 04/24/2018 609-49750-433300 5979532 resale - liquor 4,047.58 04/24/2018 609-49750-425100 5979533 resale - wine 3,091.26 04/24/2018 609-49750-425300 5979533 freight 91.41 04/24/2018 609-49750-433300 5980639 freight 12.28 04/24/2018 609-49750-433300 5980639 resale - liquor 1,411.42 04/24/2018 609-49750-425100 5980640 resale - wine 531.05 04/24/2018 609-49750-425300 5980640 freight 11.92 04/24/2018 609-49750-433300 5983139 resale - liquor 2,478.23 04/24/2018 609-49750-425100 5983139 freight 28.68 04/24/2018 609-49750-433300 5983140 resale - wine 1,197.90 04/24/2018 609-49750-425300 5983140 freight 40.22 04/24/2018 609-49750-433300 673463 resale - beer credit inv. # 5943966 -3.76 04/24/2018 609-49750-425200 673464 resale - wine credit inv. # 5967253 -13.15 04/24/2018 609-49750-425300 673465 resale - wine credit inv. # 5968855 -9.71 04/24/2018 609-49750-425300 674057 resale - liquor credit inv. # 5974173 -749.95 04/24/2018 609-49750-425100 674057 freight credit inv. # 5974173 -7.45 04/24/2018 609-49750-433300 Check Total: 24,984.22 Vendor: 4943 KIMLEY HORN & ASSOCIATES Check Sequence: 36 4/4/2018 201804 - Refund Escrow Target Remodel PUD 640.60 04/24/2018 101-00000-220110 Check Total: 640.60 Vendor: 1274 KNIFE RIVER CORPORATION -NORTH CEN' Check Sequence: 37 45376 (1) CY 3500 EXT; (1) Min. Load; env. cleanup; 314.75 04/24/2018 101-43130-421990 Check Total: 314.75 Vendor: 1290 LEAGUE OF MINNESOTA CITIES Check Sequence: 38 269951 City Learning Point Training (135, LH, JD) 45.00 04/24/2018 101-41110-433100 269951 City Learning Point Training (RL) 15.00 04/24/2018 101-41310-433100 269951 City Learning Point Training (RJ) 15.00 04/24/2018 609-49754-433100 Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference 269951 City Learning Point Training (JH, JS, KF) 45.00 04/24/2018 226-45126-443990 270564 2018 Safety & Loss Control Workshop - AM 20.00 04/24/2018 226-45122-433100 271140 2018 Annual Conference (AS) 150.00 04/24/2018 101-41910-433100 271183 Acrobat Professional April 26 - Oct 25 (VL) 34.33 04/24/2018 101-41310-443990 271183 Acrobat Professional April 26 - Oct 25 (JS) 34.34 04/24/2018 101-41410-443990 271183 Acrobat Professional April 26 - Oct 25 (JT) 17.17 04/24/2018 101-41910-443990 271183 Acrobat Professional April 26 - Oct 25 (JT) 17.16 04/24/2018 213-46301-443990 Check Total: 393.00 Vendor: 1300 DOUGLAS WILLIAM LYSENG Check Sequence: 39 ACH Enabled: True 1371 Computer/POS 3 - Hi Way Liquor 975.34 04/24/2018 609-49754-424100 1372 On Site IT Services (1/3/18 - 4/13/18) 2,466.50 04/24/2018 702-00000-431990 1372 Keyboard & Mouse Set BG, MCC; USB Adapt( 135.99 04/24/2018 702-00000-421990 1372 On Site IT Services (3/21/18 & 4/12/18) 510.00 04/24/2018 609-49754-421990 Check Total: 4,087.83 Vendor: 1303 M AMUNDSON CIGAR & CANDY CO, LLP Check Sequence: 40 ACH Enabled: True 256051 resale - cigarettes 2,007.60 04/24/2018 609-49750-425500 256051 resale - tobacco, soda pop, barware, etc. 493.87 04/24/2018 609-49750-425400 Check Total: 2,501.47 Vendor: 1386 M -R SIGN CO INC Check Sequence: 41 ACH Enabled: True 199339 (11) St. Sign bracket assembly- Freight Fee Rem 532.95 04/24/2018 101-43120-422600 Check Total: 532.95 Vendor: 2819 MADDEN GALANTER HANSEN LLP Check Sequence: 42 ACH Enabled: False March 2018 Labor Relations Services - March 2018 90.00 04/24/2018 101-41800-430400 Check Total: 90.00 Vendor: 1229 MARRS ADVERTISING & DESIGN INC Check Sequence: 43 ACH Enabled: True 1519 Business Cards (BG) 86.20 04/24/2018 101-41310-443990 1527 Business Cards - Sue Seeger 65.50 04/24/2018 101-45201-421650 Check Total: 151.70 Vendor: 3745 MANSFIELD OIL COMPANY Check Sequence: 44 ACH Enabled: True 20689427 (705) gal. diesel @ $2.60 1,830.78 04/24/2018 101-43120-421200 Check Total: 1,830.78 AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 8 Invoice No Description Vendor: 1309 MARTIE'S FARM SERVICE INC 41871 Thawmaster Ice Melt (6 Bags) Check Total: Vendor: 4638 MID AMERICA METER, INC. 018-1231 Well #1- Prop. Meter; gasket; bearings; etc. 018-1258 Well #4- Main Meter; gasket; o -ring; etc. 71.94 Check Total: Vendor: 4667 MILLNER VINEYARD, LLC 24518-1 resale - wine Check Total: Vendor: 1341 MMKR 43878 Progress Billing - Audit Services March 2018 601-49440-440440 Check Total: Vendor: 1351 MN FIRE SERVICE CERT BOARD 5413 601-49440-440440 (4) Firefighter II & Haz. Mat- CB; MB; NH; AS Check Total: Vendor: 1364 MOBILE HEALTH SERVICES LLC 33258 (2) SCBA User Med Exam; (2) Quant. Fit Tst- JI Check Total: Vendor: 1370 MONTICELLO DEPUTY REG #002 4/6/2018 637.80 Duplicate Plate - 05 Sterling Dump Truck Plate: 04/24/2018 609-49750-425300 Check Total: Vendor: 1377 MONTICELLO SENIOR CENTER April 2018 Monthly Allocation - April 2018 Check Total: Vendor: 1390 MTI DISTRIBUTING INC 1158948 ACH Toro Mowers - (6) tire; (7) blade como; (12) ball Amount Payment Date Acct Number Reference Check Sequence: 45 ACH Enabled: False 71.94 04/24/2018 226-45126-422990 71.94 Check Sequence: 46 ACH Enabled: False 437.50 04/24/2018 601-49440-440440 302.50 04/24/2018 601-49440-440440 740.00 Check Sequence: 47 ACH Enabled: False 637.80 04/24/2018 609-49750-425300 637.80 Check Sequence: 48 ACH Enabled: True 18,500.00 04/24/2018 101-41540-430100 18,500.00 Check Sequence: 49 ACH Enabled: False 1,120.00 04/24/2018 101-42200-433100 1,120.00 Check Sequence: 50 ACH Enabled: True 201.00 04/24/2018 101-42200-431990 201.00 Check Sequence: 51 ACH Enabled: False 20.00 04/24/2018 101-43120-443700 20.00 Check Sequence: 52 ACH Enabled: True 5,013.33 04/24/2018 101-45175-444310 5,013.33 Check Sequence: 53 ACH Enabled: False 1,071.24 04/24/2018 101-45201-421650 AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 9 Invoice No Description Amount Payment Date Acct Number 1,071.24 Reference Check Total: Vendor: 4390 MICHAEL MUELLER 4/17/2018 Referee Mens Hockey - 3/21- 4/15/18 (24 Game 5280 Check Total: Vendor: 4651 NORTHERN HOLLOW WINERY L.L.C. 1328 resale - wine Amount Payment Date Acct Number 1,071.24 Reference Check Total: Vendor: 1687 NORTHLAND SECURITIES INC 5280 04/24/2018 TIF Management - TIF 1-40 Check Total: Vendor: 1401 NORTHWEST ASSOCIATED CONSULTANT 23529 March 2018 -Tech Assistance -City Projects 23530 201815 - Residential Prop Dev - March 2018 23530 Enabled: 201813 - Arch Mgmt Multi Family - March 201 f 23530 04/24/2018 201808 - Briggs Multi Family - March 2018 23530 201801 - Bondhus - March 2018 23530 201810 - CMMHC -March 2018 23530 201801 - CW Metals - March 2018 23531 March 2018 - Tech Assistance - Meetings 23532 Enabled: March 2018 - Tech Assistance - CCD Zoning Di 1,215.00 04/24/2018 Check Total: Vendor: 1411 OLSON & SONS ELECTRIC INC 56654 Trouble Electrical Panel 56696 Trouble Shoot Pole LIghts - School Blvd Check Total: Vendor: 1417 OSC OXYGEN SERVICE COMPANY 06288402 04/24/2018 repair regulator Check Total: Vendor: 4936 CHRISTOPHER PAPESH 4/17/2018 Referee Mens Hockey - 3/21 - 4/15/18 (4 Games Amount Payment Date Acct Number 1,071.24 Reference AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 10 Check Sequence: 54 ACH Enabled: False 1,040.00 04/24/2018 226-45127-431990 1,040.00 Check Sequence: 55 ACH Enabled: False 265.32 04/24/2018 609-49750-425300 265.32 Check Sequence: 56 ACH Enabled: False 1,215.00 04/24/2018 213-46301-431990 1,215.00 Check Sequence: 57 ACH Enabled: True 3,143.24 04/24/2018 101-41910-431990 165.00 04/24/2018 101-00000-220110 1,468.50 04/24/2018 101-00000-220110 1,138.50 04/24/2018 101-00000-220110 198.00 04/24/2018 101-41910-431990 1,518.00 04/24/2018 101-00000-220110 247.50 04/24/2018 101-41910-431990 300.00 04/24/2018 101-41910-431990 1,458.24 04/24/2018 101-41910-431990 9,636.98 Check Sequence: 58 ACH Enabled: True 142.50 04/24/2018 101-43160-431990 840.83 04/24/2018 101-43160-431990 983.33 Check Sequence: 59 ACH Enabled: True 72.48 04/24/2018 101-43127-421520 72.48 Check Sequence: 60 ACH Enabled: True 160.00 04/24/2018 226-45127-431990 AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 Alva) Page 11 Check Total: 160.00 Vendor: 1273 PAUSTIS & SONS WINE CO Check Sequence: 61 ACH Enabled: False 6806 resale - wine 967.00 04/24/2018 609-49750-425300 6806 freight 11.25 04/24/2018 609-49750-433300 7470 resale - wine 951.00 04/24/2018 609-49750-425300 7470 freight 11.25 04/24/2018 609-49750-433300 Check Total: 1,940.50 Vendor: 1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 62 ACH Enabled: False 2334346 resale - liquor 2,504.34 04/24/2018 609-49750-425100 2334346 freight 36.05 04/24/2018 609-49750-433300 2334347 resale - misc 64.00 04/24/2018 609-49750-425400 2334347 resale - wine 1,655.10 04/24/2018 609-49750-425300 2334347 freight 37.25 04/24/2018 609-49750-433300 2336119 freight 42.01 04/24/2018 609-49750-433300 2336119 resale - liquor 3,096.94 04/24/2018 609-49750-425100 2336120 freight 2.98 04/24/2018 609-49750-433300 2336120 resale- wine 112.00 04/24/2018 609-49750-425300 2337154 resale - liquor 2,715.04 04/24/2018 609-49750-425100 2337154 freight 18.38 04/24/2018 609-49750-433300 2337155 resale - mix 42.00 04/24/2018 609-49750-425400 2337155 resale- wine 246.45 04/24/2018 609-49750-425300 2337155 freight 7.45 04/24/2018 609-49750-433300 2337967 freight 1.49 04/24/2018 609-49750-433300 2337967 resale -liquor 86.00 04/24/2018 609-49750-425100 2337968 resale - wine 1,688.50 04/24/2018 609-49750-425300 2337968 freight 41.73 04/24/2018 609-49750-433300 2339819 resale - liquor 1,837.87 04/24/2018 609-49750-425100 2339819 freight 20.98 04/24/2018 609-49750-433300 2339820 resale- wine 208.00 04/24/2018 609-49750-425300 2339820 freight 5.96 04/24/2018 609-49750-433300 290757 resale - liquor credit inv. # 2326165 -8.50 04/24/2018 609-49750-425100 290758 resale - liquor credit inv. # 2328659 -3.96 04/24/2018 609-49750-425100 Check Total: 14,458.06 Vendor: 1428 PINNACLE PUBLISHING, LLC Check Sequence: 63 ACH Enabled: False 7632952711 Annual Telephone Directory (12 mo) - City Hall 543.60 04/24/2018 101-41310-435100 Check Total: 543.60 AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 Alva) Page 11 Invoice No Description Vendor: 4512 SARAH RATHLISBERGER 4/9/2018 April 2nd Mileage Reimbursement (81 miles) - GFOA CA] 04/24/2018 Check Total: Check Total: Vendor: 4022 REINHART FOODSERVICE LLC 250595 Membership Fee Refund Food for Concession Resale 252017 Vendor: 3309 Food for Concession Resale 256964 resale - liquor Food for Concession Resale Freight 1667830 Check Total: Vendor: 4575 REPLENISHMENT SOLUTIONS LLC 2077139 resale - beer Check Sequence: 67 Check Total: Vendor: 4945 RYAN AUTO 4/12/2018 18D001 - Refund Over Payment of Trunk Area C Check Total: Vendor: 4942 ROBERT RYAN JR 4/12/2018 04/24/2018 201739 - Refund CUP Escrow 4/4/2018 201729 - Refund Escrow for Chadwick Rezone Amount Payment Date Acct Number Check Sequence: 64 44.15 04/24/2018 101-41520-433100 44.15 Check Sequence: 65 416.21 Check Total: Vendor: 1474 PATRICIA A SALZWEDEL April 2nd Semi Monthly Contract Payment 04/24/2018 Check Total: Vendor: 4939 WILLIAM SCHLUENZ 4/16/2018 Membership Fee Refund - Sales Tax 4/16/2018 Membership Fee Refund Check Total: Vendor: 3309 SOUTHERN GLAZER'S WINE AND SPIRITS. 1667829 resale - liquor 1667829 Freight 1667830 resale - wine 1667830 freight 1670360 resale - liquor Amount Payment Date Acct Number Check Sequence: 64 44.15 04/24/2018 101-41520-433100 44.15 Check Sequence: 65 416.21 04/24/2018 226-45125-425410 56.98 04/24/2018 226-45125-425410 459.94 04/24/2018 226-45125-425410 933.13 Check Sequence: 66 92.00 04/24/2018 609-49750-425200 92.00 Check Sequence: 67 360.00 04/24/2018 101-00000-220110 360.00 Check Sequence: 68 1,421.30 04/24/2018 101-00000-220110 4,393.72 04/24/2018 101-00000-220110 5,815.02 Check Sequence: 69 1,593.75 04/24/2018 101-42700-431200 1,593.75 Check Sequence: 70 3.06 04/24/2018 226-00000-208100 44.44 04/24/2018 226-45127-347910 47.50 Check Sequence: 71 2,748.35 04/24/2018 609-49750-425100 28.01 04/24/2018 609-49750-433300 476.34 04/24/2018 609-49750-425300 10.85 04/24/2018 609-49750-433300 2,273.54 04/24/2018 609-49750-425100 Reference ACH Enabled: True ACH Enabled: True ACH Enabled: True ACH Enabled: False ACH Enabled: False ACH Enabled: True ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 12 Invoice No Description Amount Payment Date Acct Number Reference 1670360 freight 22.87 04/24/2018 609-49750-433300 1670361 resale - mix 40.12 04/24/2018 609-49750-425400 1670361 freight 1.40 04/24/2018 609-49750-433300 1670362 resale - wine 1,176.49 04/24/2018 609-49750-425300 1670362 freight 19.82 04/24/2018 609-49750-433300 Check Total: 6,797.79 Vendor: 4874 SPLASH SCHOOL LLC Check Sequence: 72 ACH Enabled: False 3807 Instructor for Lifeguarding Class 1,350.00 04/24/2018 226-45127-431990 Check Total: 1,350.00 Vendor: 4944 SPO, LLC Check Sequence: 73 ACH Enabled: False 4/4/2018 201732 - Escrow Refund SPO Townhomes PUD 154.10 04/24/2018 101-00000-220110 Check Total: 154.10 Vendor: 1518 TDS TELECOM Check Sequence: 74 ACH Enabled: True 763-271-3257 TDS 95.10 04/24/2018 702-00000-432100 763-295-2005 TDS 19.12 04/24/2018 702-00000-432100 763-295-3714 TDS 338.23 04/24/2018 702-00000-432100 Check Total: 452.45 Vendor: 1059 TILLER CORPORATION Check Sequence: 75 ACH Enabled: False 180415 Barton Sand -dba (77.92)T Wasahed Sand 428.56 04/24/2018 101-43125-421700 Check Total: 428.56 Vendor: 4859 TRIO SUPPLY COMPANY Check Sequence: 76 ACH Enabled: False 445187 Cs 12oz. food cont; cs. hand sntzr; cs. cups; etc 964.98 04/24/2018 101-45201-421650 Check Total: 964.98 Vendor: 4656 TRUE FABRICATIONS, INC. Check Sequence: 77 ACH Enabled: False 328737 resale - bottle holders, gift packs, etc 433.25 04/24/2018 609-49750-425400 328737 resale - mix 71.76 04/24/2018 609-49750-425500 328737 freight 60.60 04/24/2018 609-49750-433300 Check Total: 565.61 Vendor: 1188 TWAIT WINES, INC Check Sequence: 78 ACH Enabled: False 2569 resale - wine 117.00 04/24/2018 609-49750-425300 AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 13 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 117.00 Vendor: 1544 US POSTAL SERVICE Check Sequence: 79 ACH Enabled: False 4/9/2018 PI 42 - UB April Billing (3,738 pcs) (1/2) 856.00 04/24/2018 601-49440-432200 4/9/2018 PI 42 - UB April Billing (3,738 pcs) (1/2) 856.00 04/24/2018 602-49490-432200 Check Total: 1,712.00 Vendor: 4938 COLE VANHALBELK Check Sequence: 80 ACH Enabled: True 4/17/2018 Referee Mens Hockey - 4/16/18 (1 game) 60.00 04/24/2018 226-45127-431990 Check Total: 60.00 Vendor: 1550 VEOLIA WATER N AM OPERATING SERV L: Check Sequence: 81 ACH Enabled: True 90145349 May 2018 WWTP Operations & Maintenance 55,145.50 04/24/2018 602-49480-430800 Check Total: 55,145.50 Vendor: 1552 VIKING COCA COLA BOTTLING CO Check Sequence: 82 ACH Enabled: True 2129922 resale - soda pop 218.50 04/24/2018 609-49750-425400 2135824 resale - soda pop 262.75 04/24/2018 609-49750-425400 2135825 resale - beer credit -6.95 04/24/2018 609-49750-425200 Check Total: 474.30 Vendor: 1684 VINOCOPIA Check Sequence: 83 ACH Enabled: True 0203922 -IN resale - liquor 202.00 04/24/2018 609-49750-425100 0203922 -IN resale - mix 120.00 04/24/2018 609-49750-425400 0203922 -IN freight 16.00 04/24/2018 609-49750-433300 0204452 -IN resale - liquor 180.00 04/24/2018 609-49750-425100 0204452 -IN resale - wine 160.00 04/24/2018 609-49750-425300 0204452 -IN Freight 10.00 04/24/2018 609-49750-433300 0204533 -IN resale - wine 160.00 04/24/2018 609-49750-425300 0204533 -IN freight 2.50 04/24/2018 609-49750-433300 Check Total: 850.50 Vendor: 1561 WATER LABORATORIES INC Check Sequence: 84 ACH Enabled: False 6740 March 2018 Water Testing 240.00 04/24/2018 601-49440-422740 Check Total: 240.00 Vendor: 4937 MICHAEL WELVAERT Check Sequence: 85 ACH Enabled: False 4/17/2018 Referee Mens Hockey - 3/21 - 4/15/18 (7 Gmaes 300.00 04/24/2018 226-45127-431990 AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 14 Invoice No Description Check Total: Vendor: 1567 WES OLSON ELECTRIC LLC 8640 parts- Well #3- heater; mounting kit;etc 8640 Labor Well #3- 2 hr. heater; mounting kit;etc Amount Payment Date Acct Number 300.00 772.70 04/24/2018 150.00 04/24/2018 922.70 88.00 1.49 811.00 19.75 19.37 -105.00 -1.49 -105.00 -1.49 726.63 602.00 9,890.00 2,154.00 1,053.37 1,418.00 9,724.00 1,034.00 2.00 540.00 5,762.00 2.00 5.12 5.12 5.12 5.12 11.51 5.12 1,670.00 4,644.00 1,162.00 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 Check Sequence: 86 601-49440-440600 601-49440-440600 Check Sequence: 87 609-49750-425300 609-49750-433300 609-49750-425300 609-49750-425400 609-49750-433300 609-49750-425300 609-49750-433300 609-49750-425300 609-49750-433300 Check Sequence: 88 213-46301-437100 213-46301-437100 213-46301-437100 213-46301-437100 213-46301-437100 101-41940-437100 213-46301-437100 213-46301-437100 101-43127-437100 602-49480-437100 400-43300-437100 101-45201-437100 101-45201-437100 101-45201-437100 101-41940-437100 101-41940-437100 101-41940-437100 213-46301-437100 101-41940-437100 602-49480-437100 Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 15 Check Total: Vendor: 1573 WINE MERCHANTS INC 7177485 resale - wine 7177485 freight 7178890 resale - wine 7178890 resale - mix 7178890 freight 719373 resale - credit wine 719373 credit freight 719396 resale - credit wine 719396 credit freight Check Total: Vendor: 2645 WRIGHT CO AUDITOR-TREAS 20687 248203 R155-010-036090 -220 W Broadway - 1 st & 2nc 20823 25183 R155--010-052110 - 103 Pine Street -1st & 2nd ] 20826 242740 R155--010-052131 - 112 W River Street -1st &, 20899 248203 R155-010-067010 - 201 E Broadway -1st & 2nd 20901 248203 R155-010-067100 - 255 E Broadway - 1 st & 2nc 21296 2205 R155-018-001012 - Bowling Alley - 1st & 2nd 1- 21339 248203 R155-019-007050 - 224 4th St E- 1st & 2nd Hal: 21840 248203 R155-040-002101 - 255 E Broadway - 1 st & 2nc 22997 2205 R155-500-101100 - Monopole - 1st & 2nd Half 1 36308 2205 R213-100-081400 - Biosolid Site - 1st & 2nd Ha 46745 2205 R155-115-002020 - St. Henry's Church - 1 st & 2 48956 2205 R155--121-000010- Outlot A @ Meadow Oak -1 48957 2205 R155-121-000020 - Outlot B @ Meadow Oak -1 49652 2205 R155-121-000030 - Outlot C @ Meadow Oak -1 63974 2205 R155-159-000030 - Sunset Ponds Outlot C -1st i 63974 2205 R155-159-000020 - Sunset Ponds Outlot B -1st i 63975 2205 R155-159-000040 - Sunset Ponds Outlot D -1st 63976 2205 R155-171-000060 -1st & 2nd Half Payments 71298 3475 R155-600-000010 -1st & 2nd Half Payments 75245 2205 R213-100-084100 - Biosolids Site 1st & 2nd Hal Amount Payment Date Acct Number 300.00 772.70 04/24/2018 150.00 04/24/2018 922.70 88.00 1.49 811.00 19.75 19.37 -105.00 -1.49 -105.00 -1.49 726.63 602.00 9,890.00 2,154.00 1,053.37 1,418.00 9,724.00 1,034.00 2.00 540.00 5,762.00 2.00 5.12 5.12 5.12 5.12 11.51 5.12 1,670.00 4,644.00 1,162.00 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 04/24/2018 Check Sequence: 86 601-49440-440600 601-49440-440600 Check Sequence: 87 609-49750-425300 609-49750-433300 609-49750-425300 609-49750-425400 609-49750-433300 609-49750-425300 609-49750-433300 609-49750-425300 609-49750-433300 Check Sequence: 88 213-46301-437100 213-46301-437100 213-46301-437100 213-46301-437100 213-46301-437100 101-41940-437100 213-46301-437100 213-46301-437100 101-43127-437100 602-49480-437100 400-43300-437100 101-45201-437100 101-45201-437100 101-45201-437100 101-41940-437100 101-41940-437100 101-41940-437100 213-46301-437100 101-41940-437100 602-49480-437100 Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 15 Invoice No Description Amount Payment Date Acct Number Check Total: 39,694.48 Vendor: 1577 WRIGHT CO AUDITOR-TREAS - ACH Check Sequence: 89 4/18/2018 Court Fines & Fees - March 2018 4,672.38 04/24/2018 101-42100-430410 Check Total: 4,672.38 Vendor: 1581 WRIGHT CO RECORDER Check Sequence: 90 201800000003 201804 - Amendment Misc - Target Remodel #' 46.00 04/24/2018 101-41910-431990 201800000003 201739 - Development Agreement - Ryan Motor 46.00 04/24/2018 101-41910-431990 201800000024 201803 - Witzmann CUP- #A 13 665 63 46.00 04/24/2018 101-41910-431990 201800000024 201728 - Rustech Brewing CUP #A 1366904 46.00 04/24/2018 101-41910-431990 201800000024 201728 - Rustech Brewing Easement #A 136501 46.00 04/24/2018 101-41910-431990 201800000024 16C006 - Boser Family Easement #A 1367059 46.00 04/24/2018 400-43300-459018 201800000024 16C006 - Boser Family Easement #A 1367060 46.00 04/24/2018 400-43300-459018 201800000024 16C006 - Boser Family Easement #A 1367061 46.00 04/24/2018 400-43300-459018 201800000024 16C006 - Boser Family Easement #A 1367062 46.00 04/24/2018 400-43300-459018 Check Total: 414.00 Vendor: 1584 WSB & ASSOCIATES INC Check Sequence: 91 001160-61182 Traffic Engineering Services - Feb 2018 4,294.50 04/24/2018 101-43111-430300 001494-700 53 General WWTP - Feb 2018 283.75 04/24/2018 602-49480-430300 001494-780 28 MS4/SWPPP Services - Feb 2018 2,098.50 04/24/2018 101-43111-430300 001494-950 42 14C002 - Phosphorus Construction Admin - Feb 200.00 04/24/2018 602-49480-430300 001494-950 42 14C002 - Digester Construction Admin - Feb 20 519.00 04/24/2018 602-49480-430300 002596-010 38 General Engineering Services Phase 7 - Feb 2011 2,740.00 04/24/2018 101-43111-430300 002596-010 38 General Engineering Services Phase 7 - Feb 201 2,740.00 04/24/2018 601-49440-430300 002596-010 38 General Engineering Services Phase 7 - Feb 201 2,740.00 04/24/2018 602-49490-430300 002596-010 38 General Engineering Services Phase 8 - Feb 2011 81.50 04/24/2018 101-43111-430300 002596-020 14 State Aid Network - Feb 2018 180.00 04/24/2018 101-43111-430300 002596-030 29 Maps - Feb 2018 744.00 04/24/2018 101-43111-430300 002596-100 33 15C001 - 2106 Street Reconstruction Project - Fi 1,892.00 04/24/2018 400-43300-430300 002596-160 26 15C004 - 7th SUTH 25 Intersection Improvemen 1,092.00 04/24/2018 400-43300-430300 002596-300 8 16C004 - CR 39/Gillard Ave Intersection ImproN 5,709.50 04/24/2018 400-43300-459017 002596-360 17 16C003 - 2017 Street Improvements - Feb 2018 840.00 04/24/2018 400-43300-459016 002596-400 14 16C006 - Fallon Ave Improvements - Feb 2018 23,243.50 04/24/2018 400-43300-459018 011440-000 2 201806 - Otter Creek Crossing 6th Addition - Fe 244.50 04/24/2018 101-00000-220110 R010438-000 8 17C001- Chelsea Road Utility & Street Improves 24,960.50 04/24/2018 400-43300-459019 R010938-000 4 201739 - Ryan Motors Plan Review - Feb 2018 163.00 04/24/2018 101-00000-220110 R010965-000 3 Relocation Assistance Related to Downtown Re( 6,308.00 04/24/2018 213-46301-431990 R011121-000 2 2018 Economic Development Services - Feb 201 1,499.00 04/24/2018 213-46301-431990 Reference ACH Enabled: True ACH Enabled: False ACH Enabled: True AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 AM) Page 16 Invoice No Description R011473-000 2 18CO01 - 2018 Pedestrian Improvements - Feb 2 R011673-000 1 201808 - Brigg;s Properties Plan Review - Feb 2 Check Total: Total for Check Run: Total of Number of Checks: Amount Payment Date Acct Number 5,081.00 04/24/2018 400-43300-430300 81.50 04/24/2018 101-00000-220110 87,735.75 390,627.81 91 The preceding list of bills payables was reviewed and approved for payment. Date: 4/23/18 Approved by: Mayor Brian Stumpf Reference AP -Computer Check Proof List by Vendor (04/19/2018 - 9:07 Alva) Page 17 City Council Agenda 4/23/18 2B. Consideration of approving new hires and departures for Citv departments (TE) A. REFERENCE AND BACKGROUND: The Council is asked to ratify the hiring and departures of employees that have occurred recently in the departments listed. It is recommended that the Council officially ratify the hiring/departure of all listed employees including part-time and seasonal workers. By ratifying departures, the council also approves the expenditure for final amounts due to terminated and otherwise departing employees. Al. Budget Impact: (positions are generally included in budget) A2. Staff Work Load Impact: If new positions, there may be some training involved. If terminated positions, existing staff would pick up those hours, as needed, until replaced. B. ALTERNATIVE ACTIONS: 1. Motion to ratify the hire/departures of the employees as identified on the attached list. 2. Motion to deny the recommended hires and departures. C. RECOMMENDATION: By statute the City Council has the authority to approve all hires/departures. City staff recommends Alternative #1, for the Council to approve the hires and/or departures as listed. D. SUPPORTING DATA: • List of new/terminated employees Name Chad Hadley Parks Worker Dakotah Ernst Streets Worker NEW EMPLOYEES Title Department Parks Streets TERMINATING EMPLOYEES Name Reason Department John Rued Voluntary Building New Hire and Terms City Council 2018.xlsx: 4/6/2018 Hire Date Class 4/30/2018 Seasonal 4/30/2018 Seasonal Last Day Class 4/20/18 FT City Council Agenda 4/23/2018 2C. Consideration of approving the sale or disposal of surplus Citv property (WO) There is no report this City Council cycle. City Council Agenda: 4/23/2018 2D. Consideration to approve Resolution 2018-27 accepting donations Stellis Health, Allina Health, and Russell's on the Lake for total of $750 for the Monticello Farmer's Market Power of Produce and donations from Monticello Rotary of $500 for Music in the Park and $4,000 for trees/landscapin2 on Otter Creek Trail (JS) A. REFERENCE AND BACKGROUND: The City Council is being asked to approve the donations/sponsorships for the Farmer's Market Power of Produce for a total amount of $750. This is a program that encourages children to eat healthy by providing tokens to use to buy produce from the local Farmer's Market. The sponsors are $250 — Stellis Health, $250 — Allina Health, and $250 — Russell's on the Lake. The Monticello Rotary club donated $500 to Music in the Park, a new event for the city, and $4,000 for trees and landscaping on Otter Creek Trail. As required by state statute, if the City accepts the donation of funds, the City Council needs to adopt a resolution specifying the amount of the donation and its use. Al. Budget Impact: The donation/sponsorship will pay for expenses for the Farmer's Market entertainment and advertising as well as the costs of the PoP program. The donation from the Rotary will help cover expenses for the Music in the Park event. A2. Staff Workload Impact: Staff will do the work to put on both of these events. B. ALTERNATIVE ACTIONS: 1. Motion to approve the contribution and authorize use of funds as specified. 2. Motion to not approve the contribution and return the funds to the donors. C. STAFF RECOMMENDATION: Staff recommendation is to adopt the resolution accepting the contributions. D. SUPPORTING DATA: • Resolution 2018-27 City of Monticello RESOLUTION NO. 2018-27 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions of MN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY DESCRIPTION VALUE Stellis Health Cash $250 Allina Health Cash $250 Russell's on the Lake Cash $250 Monticello Rotary Club Cash $500 Monticello Rotary Club Cash $4,000 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city's jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the following stated purpose: DONOR/ENTITY Stellis Health Allina Health Russell's on the Lake Monticello Rotary Club Monticello Rotary Club PURPOSE/AMOUNT $250/Monticello Farmers' Market $250/Monticello Farmers' Market $250/Monticello Farmers' Market $500/Music in the Park $4,000/Trees & Landscaping for Otter Creek Trail Adopted by the City Council of Monticello this 23rd day of April, 2018. Brian Stumpf, Mayor ATTEST: Jennifer Schreiber, City Clerk City Council Agenda: 4/23/2018 2E. Consideration of adopting Resolution 2018-28 approving an application for a Gambling Premises Permit to conduct gambling at Applebee's Neighborhood Grill & Bar located at 9386 Deegan Avenue, Monticello. Applicant: Northwest Area Javicees (JS) A. REFERENCE AND BACKGROUND: The Northwest Area Jaycees submitted a Premises Permit Application to conduct gambling at Applebee's Neighborhood Grill & Bar located at 9386 Deegan Avenue. City Council is asked to adopt the resolution so the application can be submitted to the State for approval. Holly Larson, Gambling Manager, completed a successful background check on March 6, 2018, and has turned in financial paperwork as required by city code for lawful gambling. Ms. Larson has also submitted a Lease Agreement for Lawful Gambling between Applebee's and the Jaycees. Ms. Larson noted that they have not donated previously to programs in Monticello, as they don't have a current site in Monticello nor have received many donation requests from the area. If approved, they have noted they would donate 75% of site profit towards Monticello and surrounding cities. The State Gambling Control Board requires Council to adopt a resolution approving gambling premises permit applications. City staff does not find any reason that Council would not approve this application. Al. Budget Impact: The City received a $100 fee for preparation, processing, and monitoring of the gambling premises application per our city code on lawful gambling. A2. Staff Workload Impact: NA B. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution 2018-28 approving an application for a Gambling Premises Permit at Applebee's Neighborhood Grill & Bar, located at 9386 Deegan Avenue, for the Northwest Area Jaycees. 2. Motion to deny the resolution at this time. C. STAFF RECOMMENDATION: City staff recommends Alternative #1. D. SUPPORTING DATA: A. Resolution 2018-28 B. Northwest Area Jaycees Gambling Premises Permit application — Applebee's Neighborhood Grill & Bar C. Copy of City Code related to Lawful Gambling Regulations D. Financial reports from Northwest Jaycees for January and February E. Northwest Area Jaycees Lease for Lawful Gambling — Applebee's Neighborhood Grill & Bar CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2018-28 APPROVING AN APPLICATION FOR A PREMISES PERMIT TO CONDUCT LAWFUL GAMBLING AT APPLEBEE'S NEIGHBORHOOD GRILL & BAR WHEREAS, the Northwest Area Jaycees. has submitted an application to the City Council of Monticello for a Premises Permit to conduct lawful gambling activities at Applebee's Neighborhood Grill & Bar, 9386 Deegan Avenue in Monticello, Minnesota; and WHEREAS, the City Council is not opposed to a gambling permit being issued by the State Gambling Control Board; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the application by the Northwest Area Jaycees for a Premises Permit to conduct lawful gambling activities at Applebee's Neighborhood Grill & Bar effective April 24, 2018. ADOPTED BYthe Monticello City Council this 23rd day of April, 2018. CITY OF MONTICELLO Brian Stumpf, Mayor ATTEST: Jeff O'Neill, City Administrator MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application REQUIRED ATTACHMENTS TO LG214 1. If the premises is leased, attach a copy of your lease. Use LG215 Lease for Lawful Gambling Activity. " 11 2. $150 annual premises permit dee, for each permit (non-refundable). Make check payable to "State of Minnesota." ORGANIZATION INFORMATION Organization Name: Chief Executive Officer (CEO) �'_W_r Yyi 1 Gambling Manager: 4 � R rl� GAMBLING PREMISES INFORMATION Current name of site where gambling will be conducted: List any previous names for this location: 6/15 Page 1 of 2 Annual Fee $150 (NON-REFUNDABLE) Mail the application and required attachments to: Minnesota Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Questions? Call 651-539-1900 and ask for Licensing. 1 4 )-D L License Number: Daytime Phone: Daytime Phone: 'I G I— � & (x4 >-%-f ( ic) 4�Street address where premises is located: (Do not use a P.O. boxber or mailing address.) City: OR Township: County: Zip Code: k� "I q0S (2,00 S3 Inducted? Does your organization own the building where the gambling will be F]Yes No If no, attach LG215 Lease for Lawful Gambling Activity, A lease is not required if only a raffle will be conducted. Is any other organization conducting gambling at this site? E]Yes No F I Don't know Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi- zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs are played. Has your organization previously conducted gambling at this site? F]Yes ZN o RDon't know GAMBLING BANK ACCOUNT INFORMATION*, MUST BE IN MINNESOTA 0 YVYWW TL� Bank Name:' rtn-( 1 00 Bank Account Number: Bank Street Address: 14 City: State: MN Zi' 5S'3� o HTk(YU, � p Cod, ALL TEMPORARY AND PERMANENT OFF-SITE STORAGE SPACES Address (Do not use a P.O. box Wnumber): City: State: Zip Code: '(A iA MN M% MN LG214 Premises Permit Application 6/15 Page 2 of 2 ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City Name: Date Approved by City Council: Resolution Number: (If none, attach meeting minutes.) Signature of City Personnel: ° Title: Date Signed: Local unit of government must sign. ACKNOWLEDGMENT AND OATH 1, T hereby consent that local law enforcement officers, the Board or its agents, and the commissioners of revenue or public safety and their agents may enter and inspect the premises. 2. The Board and its agents, and the commissioners of revenue and public safety and their agents, are authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. 1 I have read this application and all Information submitted to the Board is true, accurate, and complete. County Name: Date Approved by County Board: r Resolution Number: (If none, attach meeting minutes.) Signature of County Personnel: Title: date Signed: TOWNSHIP NAME: Complete below only if required by the county. On behalf of the township, i acknowledge that the organization is applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349,213, 5ubd. 2.) Print Township Name: Signature of Township Officer: ___ Title: Date Signed: 6. I assume full responsibility for the fair and lawful operation of all activities to be conducted. i. 1 will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and rules, including amendments to them. 8, Any changes in application information will be submitted to the Board no later than ten days after the change has taken effect, 9. 1 understand that failure to provide required information or providing false or misleading information may result in the 4. All required information has been fully disclosed. denial or revocation of the license. 5, 1 am the chief executive officer of the organization. 10. I understand the fee is non-refundable regardless of license approval/denial. This farm will be made available in alternative format, i.e. large print, braille, upon request. A41 egUaf npPorturnity eyltlpif W Ml L4 �- v �, g to of hief Executive officer (designee may not sign) Date Data privacy no � e: The information requested on this form (and any attachments) will be used by the information when received by the board, Ail other information provided will be Minnesota's Department of public Safety, Attorney General, Commissioners of Gambling Control Board (Board) to determine your private data about your organization until Administration, Minnesota Management & organization's qualifications to be involved in lawful gambling activities in Minnesota, Your organization has the Board 'issues the permit, When the Board issues the permit, all information Budget, and Revenue; legislative Auditor, national and international gambling the right to refuse to supply the information; however, provided will become public, If the Board regulatory agencies; anyone pursuant to if your organization refuses to supply this information, determine does not issue a permit, all information remains private, with the court order; other individuals and agencies specifically authorized by state or federal law the Board may not be able to your organization's qualifications and, as a consequence, provided exception of your organization's name and to have access to the information; Individuals may refuse to issue a permit, If your organization address which will remain public, Private and agencies for which law or legal order supplies the information requested, the Board will be data about your organization are available authorizes a new use or sharing of able to process your organization's application. Your to: Board members, Board staff whose information after this notice was given; and organization's name and address will be public work requires access to the information; anyone with your written consent. This farm will be made available in alternative format, i.e. large print, braille, upon request. A41 egUaf npPorturnity eyltlpif W Ml CHAPTER 12 LAWFUL GAMBLING REGULATIONS 3-12-1: Adoption of State Law by Reference 3-12-2: City may be More Restrictive than State Law 3-12-3: Purpose 3-12-4: Definitions 3-12-5: Applicability 3-12-6: Gambling Prohibited 3-12-7: Lawful Gambling Permitted 3-12-8: Council Approval 3-12-9: Application and Local Approval of Premises Permits 3-12-10: Local Permits 3-12-11: Revocation and Suspension of Local Permit 3-12-12: License and Permit Display 3-12-13: Notification of Material Changes to Application 3-12-14: Designated Trade Area 3-12-15: Records and Reporting 3-12-16: Hours of Operation 3-12-17: Penalty 3-12-18: Severability 3-12-1: ADOPTION OF STATE LAW BY REFERENCE The provisions of Minn. Stat. Chapter 349, as they may be amended from time to time, with reference to the definition of terms, conditions of operation, provisions relating to sales, and all other matters pertaining to lawful gambling are hereby adopted by reference and are made a part of this ordinance as if set out in full. It is the intention of the Council that all future amendments of Minn. Stat. Chapter 349 are hereby adopted by reference or referenced as if they had been in existence at the time this ordinance was adopted. 3-12-2: CITY MAY BE MORE RESTRICTIVE THAN STATE LAW The Council is authorized by the provisions of Minn. Stat. § 349.213, as it may be amended from time to time, to impose, and has imposed in this ordinance, additional restrictions on gambling within its limits beyond those contained in Minn. Stat. Chapter 349, as it may be amended from time to time. 3-12-3: PURPOSE The purpose of this ordinance is to regulate lawful gambling within the City of Monticello, to prevent its commercialization, to insure the integrity of operations, and to provide for the use of net profits only for lawful purposes. MONTICELLO CITY ORDINANCE TITLE III / Chapter 12 / Page 1 3-12-4: DEFINITIONS In addition to the definitions contained in Minn. Stat. § 349.12, as it may be amended from time to time, the following terms are defined for purposes of this ordinance: BOARD, as used in this ordinance, means the State of Minnesota Gambling Control Board. 2. CITY, as used in this ordinance, means the City of Monticello. 3. COUNCIL, as used in this ordinance, means the City Council of the City of Monticello. 4. LICENSED ORGANIZATION, as used in this ordinance, means an organization licensed by the Board. 5. LOCAL PERMIT, as used in this ordinance, means a permit issued by the City. 6. TRADE AREA, as used in this ordinance, means the corporate limits of the City and the boundaries of all townships contiguous to the City. 3-12-5: APPLICABILITY This ordinance shall be construed to regulate all forms of lawful gambling within the city except: A. Bingo conducted within a nursing home or a senior citizen housing project or by a senior citizen organization if the prizes for a single bingo game do not exceed $10, total prizes awarded at a single bingo occasion do not exceed $200, no more than two bingo occasions are held by the organization or at the facility each week, only members of the organization or residents of the nursing home or housing project are allowed to play in a bingo game, no compensation is paid for any persons who conduct the bingo, and a manager is appointed to supervise the bingo. B. Excluded and exempt gambling permits issued on a temporary basis to qualified non-profit organizations and in accordance with State laws and rules. Temporary permit applications requiring City signature shall be presented to City Council for approval within 30 days of receipt of application and prior to returning a signed permit application to the requesting organization. 3-12-6: GAMBLING PROHIBITED No person or organization shall conduct gambling within the City of Monticello unless licensed by the State or City or specifically exempted by state law or this ordinance from the license requirement. MONTICELLO CITY ORDINANCE TITLE III / Chapter 12 / Page 2 3-12-7: LAWFUL GAMBLING PERMITTED Lawful gambling is permitted within the city provided it is conducted in accordance with Minn. Stat. §§ 609.75-.763, inclusive, as they may be amended from time to time; Minn. Stat. §§ 349.11-.23, inclusive, as they may be amended from time to time; and this ordinance. 3-12-8: COUNCIL APPROVAL Lawful gambling authorized by Minn. Stat. §§ 349.11-.23, inclusive, as they may be amended from time to time, shall not be conducted unless approved by the Council, subject to the provisions of this ordinance and state law. 3-12-9: APPLICATION AND LOCAL APPROVAL OF PREMISES PERMITS Subd. 1. Any organization seeking to obtain a premises permit from the Board shall file with the city clerk an executed, complete duplicate application, together with all exhibits and documents accompanying the application as will be filed with the Board. Subd. 2. Upon receipt of an application for issuance of a premises permit, the city clerk shall have the Gambling Manager complete a background check form and submit to the City's designated person for processing. Subd. 3. The designated person shall perform the background check and submit response to the City Clerk as soon as possible following receipt of the notification to the city. Subd. 4. Organizations applying for a state issued premises permit shall pay the city a $100 investigation fee. This fee shall be refunded if the application is withdrawn before the investigation is commenced. Subd. 5. The applicant shall be notified of the date on which the Council will consider the recommendation. Subd. 6. The Council shall, by resolution, approve or disapprove the application within 60 days of receipt of the application. Subd. 7. The Council may deny an application for issuance of a premises permit for arty of the following reasons: (i) Violation by the gambling organization of any state statute, state rule, or city ordinance relating to gambling within the last three (3) years. (ii) Violation by the on -sale establishment or organization leasing its premises for gambling of any state statute, state rule, or city ordinance relating to the operation of the establishment, including, but not limited to, laws relating to alcoholic beverages, gambling, controlled substances, suppression of vice and protection of public safety within the last three (3) years. MONTICELLO CITY ORDINANCE TITLE III / Chapter 12 / Page 3 (iii) Lawful gambling would be conducted at premises other than those for which an on -sale liquor license has been issued. (iv) Operation of gambling at the site would be detrimental to health, safety, and welfare of the community. 3-12-10: LOCAL PERMITS Subd. 1. No organization shall conduct lawful gambling excluded or exempted from state licensure requirements by Minn. Stat. § 349.166, as it may be amended from time to time, without a valid local permit. This section shall not apply to lawful gambling exempted from local regulation by Section 5 of this ordinance. Subd. 2. Applications for issuance of a local permit shall be on a form prescribed by the city. Subd. 3. The fee for a local permit shall be $25 or as otherwise set by the City Council in its annual fee ordinance. The fee shall be submitted with the application for a local permit. This fee shall be refunded if the application is withdrawn before the investigation is commenced. Subd. 4. Upon receipt of an application for issuance of a local permit, the city clerk shall review the application and may direct the conduct of a background investigation. Subd. 5. The Council may deny an application for issuance of a local permit for any of the following reasons specified in 3-12-9, Subd. 7. 3-12-11: REVOCATION AND SUSPENSION OF LOCAL PERMIT Subd. 1. A local permit may be revoked, or temporarily suspended for a violation by the gambling organization of any state statute, state rule, or city ordinance relating to gambling. Subd. 2. A license shall not be revoked or suspended until written notice and an opportunity for a hearing have first been given to the permitted person. 3-12-12: LICENSE AND PERMIT DISPLAY All permits issued under state law or this ordinance shall be prominently displayed at the premises where gambling is conducted. 3-12-13: NOTIFICATION OF MATERIAL CHANGES TO APPLICATION An organization holding a state issued premises permit shall notify the city within ten (10) days in writing whenever any material change is made in the information submitted on the application. 3-12-14: DESIGNATED TRADE AREA MONTICELLO CITY ORDINANCE TITLE III / Chapter 12 / Page 4 Subd. 1. Each organization licensed to conduct gambling within the city shall expend 75 percent or more of its lawful purpose expenditures on lawful purposes conducted within the city's trade area. Subd. 2. This section applies only to lawful purpose expenditures of gross profits derived from gambling conducted at a premise within the city's jurisdiction. 3-12-15: RECORDS AND REPORTING Subd. 1. Organizations conducting lawful gambling shall file with the Office of the City Clerk one copy of all records and reports required to be filed with the Board, pursuant to Minn. Stat. Ch. 349, as it may be amended from time to time, and rules adopted pursuant thereto, as they may be amended from time to time. The records and reports shall be filed on or before the day they are required to be filed with the Board. Subd. 2. Organizations licensed by the Board shall file a report with the city proving compliance with the trade area spending requirements imposed by Section 14. Such report shall be provided in a manner prescribed by the city and shall be submitted annually. 3-12-16: HOURS OF OPERATION Lawful gambling shall not be conducted between 2 a.m. and 8 a.m. on any day of the week and shall be consistent with hours of operation at the business where gambling is being conducted. 3-12-17: PENALTY Any person who violates: any provision of this ordinance; Minn. Stat. §§ 609.75- 609.763, inclusive, as they may be amended from time to time; or Minn. Stat. §§ 349.11-349.21, as they may be amended from time to time or any rules promulgated under those sections, as they may be amended from time to time, shall be guilty of a misdemeanor and subject to a fine of not more than $1,000 or imprisonment for a term not to exceed 90 days, or both, plus in either case the costs of prosecution. In addition, violations shall be reported to the Board and recommendation shall be made for suspension, revocation, or cancellation of an organization's license. 3-12-18: SEVERABILITY If any provision of this ordinance is found to be invalid for any reason by a court of competent jurisdiction, the validity of the remaining provisions shall not be affected. (#543, 1/23/12) MONTICELLO CITY ORDINANCE TITLE III / Chapter 12 / Page 5 MINNESOTA GAMBLING CONTROL BOARD Lawful Purpose Expenditures LG100C Page 1 Organization name License number Month reported Year reported NORTHWEST AREA JAYCEES I 02463 1 2018 Were any lawful purpose expenditures made during the month? I yes I I Total Lawful Purpose Expenditures $85836.00 Check/electronic payment STATE GAMBLING TAX AND REGULATORY FEE Membership Lawful approval date Date Purpose Amount mm/dd/yyyy mm/dd/yyyy Number Payee Description Code 01/20/2018 MNR1231 MN Dept. Of Revenue State gambling tax and regulatory fee paid during A- 8 75640.00 month (see instructions). Membership Check/electronic payment ALL OTHER LAWFUL PURPOSE EXPENDITURES If approved Lawful approval date by GCB, Purpose Amount mm/dd/yyyy Date Number Payee Description enter date Code mm/dd/yyyy mm/dd/yyyy 01/11/2018 01/12/2018 3741 Kelly Reich buffalo hardship A- 2 2000.00 01/11/2018 01/15/2018 3742 Maple Grove Girls Golf MG girls golf donation A- 7 1000.00 01/11/2018 01/15/2018 3743 maple brook soccer MG Osseo BP BC kids soccer A- 7 1000.00 01/11/2018 01/18/2018 3744 City of Osseo A-10 500.00 01/11/2018 01/22/2018 3632 city of Maple Grove A- 8 3200.00 01/11/2018 01/22/2018 3633 City of Corcoran A- 8 1496.00 01/11/2018 01/24/2018 3588 Teresa Bullock employee Teresa Bullock father passed A- 2 1000.00 away help pay funeral expenses MINNESOTA GAMBLING CONTROL BOARD Lawful Purpose Expenditures LG100C Page 1 Organization name License number Month reported Year reported NORTHWEST AREA JAYCEES I 02463 2 2018 Were any lawful purpose expenditures made during the month? I yes I I Total Lawful Purpose Expenditures $73682.25 Check/electronic payment STATE GAMBLING TAX AND REGULATORY FEE Membership Lawful approval date Date Purpose Amount mm/dd/yyyy mm/dd/yyyy Number Payee Description Code 02/20/2018 MNRO118 MN Dept. Of Revenue State gambling tax and regulatory fee paid during A- 8 63154.00 month (see instructions). Membership Check/electronic payment ALL OTHER LAWFUL PURPOSE EXPENDITURES If approved Lawful approval date by GCB, Purpose Amount mm/dd/yyyy Date Number Payee Description enter date Code mm/dd/yyyy mm/dd/yyyy 02/01/2018 02/05/2018 Epay205 Special Olympics MN mpls nonprofit employee eric Johnson A- 1 500.00 jumped 02/01/2018 02/05/2018 3638 City of Corcoran tree giveaway corcoran residence A-10 700.00 02/01/2018 02/05/2018 3640 Rockford area schools Rockford corcoran area donation A- 4 2000.00 02/01/2018 02/12/2018 3642 Blue Water Theatre Company wayzata plymouth new hope st louis park A- 1 2500.00 orono deephaven 02/01/2018 02/21/2018 3650 city of Maple Grove A-10 1392.00 02/01/2018 02/22/2018 3658 Church Of Cash CCD city event A-15 1500.00 02/01/2018 02/22/2018 3660 city of Bloomington A- 8 84.25 02/01/2018 02/22/2018 3659 City of Corcoran A- 8 852.00 02/01/2018 02/27/2018 3663 Cross Food Shelf corcoron MG Rogers Osseo Champlin A-14 1000.00 donation MINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gambling Activity LEASE INFORMATION Organization., License/Site Number: Northwest Area Jaycees 02643 Address: City: 13570 Grove Drive Maple Grove Name of Leased Premises: Street Address: Applebee's Neighborhood Grill & Bar 9386 Deegan Ave City: State: Zip: Monticello MN 55362 Name of Legal Owner: Business/Street Address: Apple Minnesota LLC P.O. Box 507 City: State: zip: West Linn OR 97068 Name of Lessor (if same as legal owner, write "SAME"): Address: City: State: Zip: 6/15 Page 1 of 2j I Daytime Phone: 612 314 3232 State: Zip: MN 55311 Daytime Phone: 763 295-6337 Daytime Phone: 503-722-2825 Daytime Phone: Check applicable item: 0 New or amended lease. Effective date: —0401/2018 Submit changes at least ten days before the effective date of the change. 0 New owner. Effective date: Submit new lease within ten days after new lessor assumes ownership. CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no lease required for raffles) Pull -Tabs (paper)D Electronic Pull -Tabs ` 0 Pull -Tabs (paper) with dispensing device Q Electronic Linked Bingo Bar Bingo Bingo Electronic games may only be conducted: 1. at a premises licensed for the on -sale of intoxicating liquor Tipboards or the on -sale of 3.2% malt beverages; or Paddlewheel Paddlewheel with table 2. at a premises where bingo is conducted as the primary business and has a seating capacity of at least 100. PULL -TAB, TIPBOARD, AND PADDLEWHEEL RENT (separate rent for booth and bar ops) ` BOOTH OPERATION: Some or all sales of gambling equipment are conducted by an employee/volunteer of a licensed organization at the leased premises. ALL GAMES, including electronic games: Monthly rent to be paid: %, not to exceed 100/a of gross profits for that month. • Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,750. • The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor. BAR OPERATION: All sales of gambling equipment conducted by the lessor or lessor's employee. ELECTRONIC GAMES: Monthly rent to be paid: 15 %, not to exceed 150/o of the gross profits for that month from electronic pull -tab games and electronic linked bingo games. ALL OTHER GAMES: Monthly rent to be paid: 20 %, not to exceed 20% of gross profits from all other forms of lawful gambling. • If any booth sales conducted by a licensed organization at the premises, rent may not exceed 10010 of gross profits for that month and is subject to booth operation $1,750 cap. BINGO RENT (for leased premises where bingo is the primary business conducted, such as bir'rgo hall) Bingo rent is limited to one of the following: • Rent to be paid: %, not to exceed 10% of the monthly gross profit from all lawful gambling activities held during bingo occasions, excluding bar bingo. -OR - • Rate to be paid: $ per square foot, not to exceed 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. Rent may not be paid for bar bingo. Bar bingo does not include bingo games linked to other permitted premises. LEASE TERMINATION CLAUSE (must be completed) The lease may be terminated by either party with a written 60 day notice. Other terms: LG215 Lease for Lawful Gambling Activity Lease Term: The term of this agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management: The owner of the premises or the lessor will not manage the conduct of lawful gambling at the premises. The organization may not conduct any activity on behalf of the lessor on the leased premises. Participation as Players Prohibited: The lessor will not par- ticipate directly or indirectly as a player in any lawful gambling conducted on the premises. The lessor's immediate family and any agents or gambling employees of the lessor will not partici- pate as players in the conduct of lawful gambling on the premis- es, except as authorized by Minnesota Statutes, Section 349.181. Illegal Gambling: The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3. In addition, the Board may authorize the organization to withhold rent for a period of up to 90 days if the Board determines that Illegal gambling occurred on the premises or that the lessor or its employees participated in the illegal gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organiza- tion is authorized without payment of rent during the time period determined by the Board for violations of this provision, as authorized by Minnesota Statutes, Section 349,18, Subd. 1(a). To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, Section 609.75. Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an organization must continue making rent payments under the terms of this lease, if the organization or its agents are found to be solely responsible for any illegal gambling, conducted at this site, that is prohibited by Minnesota Rules 7861.0260, Subpart 1, item H, or Minnesota Statutes, Section 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. The lessor must not modify or terminate the lease in whole or in part because the organization reported, to a state or local law enforcement authority or to the Board, the conduct of illegal gambling activity at this site in which the organization did not participate. ACKNOWLEDGMENT OF LEASE TERMS 6/15 Page 2 of 2 Other Prohibitions: The lessor will not impose restrictions on the organization with respect to providers (distributor or linked bingo game provider) of gambling -related equipment and ser- vices or in the use of net profits for lawful purposes. The lessor, the lessor's immediate family, any person residing in the same residence as the lessor, and any agents gr employees of the lessor will not require the organization to perform any action that would violate statute'or rule. The lessor must not modify or terminate this lease in whole or in part due to the lessor's violation of this provision. If there is a dispute as to whether a violation occurred, the lease will remain in effect pend- ing a final determination by the Compliance Review Group (CRG) of the Board. The lessor agrees to arbitration when a violation of this provision is alleged. The arbitrator shall be the CRG. Access to Permitted Premises: Consent is given to the Board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel to enter and inspect the permitted premises at any reasonable time during the business hours of the lessor. The organization has access to the premises during any time reasonable and when necessary for the conduct of lawful gambling. Lessor Records: The lessor must maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record must be maintained for 3-1/2 years. Rent All -Inclusive: Amounts paid as rent by the organization to the lessor are all-inclusive. No other services or expenses provided or contracted by the lessor may be paid by the organi- zation, including but not limited to: - - trash removal - electricity, heat - snow removal - storage - janitorial and cleaning services - other utilities or services - lawn services - security, security monitoring - cost of any communication network or service required to conduct electronic pull -tabs games or electronic bingo - in the case of bar operations, cash shortages. Any other expenditures made by an organization that is related to a leased premises must be approved by the director of the Board. Rent payments may not be made to an individual. I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. Other terms of the lease: Signature Lessor: Date: Sig,,atu -')f Organization Official (Lessee): Date: Print Name and Title of Lessor:.-- �e and Title of Lessee: f �,✓Cc�tt�w- ���� Gwur's.. Questions? Contact the Licensing Section, Gambling Control Board, at Mail or fax tease to: 651-539-1900. This publication will be made available in alternative format (i.e. Minnesota Gambling Control Board large print, braille) upon request. Data privacy notice: The information requested 1711 W. County Road B, Suite 300 South on this form and any attachments will become public information when received byRoseville, MN 55113 the Board, and will be used to determine your compliance with Minnesota statutes f Fax: 651-639-4032 and rules governing lawful gambling activities. City Council Agenda: 4/23/2018 2F. Consideration of avvrovin2 Policies and Procedures for Federal Awards Administration. (SR) A. REFERENCE AND BACKGROUND: Additional auditing procedures are required on federally supported projects in years where total federal dollars expended exceed $750,000 ("single audit"). Single audit refers to the centralization of financial reporting on federal projects to one federal agency, not to each agency awarding the grants. For the year ended December 1, 2016, the city had a single audit which noted lack of documentation on policies and procedures related to Federal awards. In May of 2017, the City Council approved a purchasing and procurement policy to satisfy requirements in documentation for policies and procedures related to Federal awards. However, it has come to our attention that the current policy does not encompass all of the requirements to be documented under the new single audit standards. With a single audit imminent in 2018 related to the Fallon Avenue Overpass project, it is necessary to approve the documentation of additional policies and procedures. This document will replace the current Purchasing and Procurement Procedures Policy for Projects Receiving Federal Grants. The attached Policies and Procedures for Federal Awards Administration manual was crafted from a school district manual provided by the city's auditing firm, MMKR (Malloy, Montague, Karnowski, Radosevich & Co.). Al. Budget Impact: Minimal A2. Staff Impact: Not insignificant but difficult to quantify at this time. B. ALTERNATIVE ACTIONS: 1. Motion to approve the Policies and Procedures for Federal Awards Administration. 2. Motion to deny approval of the Policies and Procedures for Federal Awards Administration. C. STAFF RECOMMENDATION: Staff recommends approving Alternative No. 1. D. SUPPORTING DATA: A. Proposed Policies and Procedures for Federal Awards Administration B. Purchasing and Procurement Procedures Policy for Projects Receiving Federal Grants — adopted 5/8/17 City of Monticello, Minnesota Policies and Procedures for Federal Awards Administration Table of Contents Policies and Procedures — Federal Awards Administration Overview..............................................................................2 General Accounting and Financial Management..............................................................................................................2 Purchasing and Procurement.............................................................................................................................................3 Payrolland Timekeeping..................................................................................................................................................6 GrantAdministration........................................................................................................................................................7 Year-end Closing and Reporting.......................................................................................................................................9 Additional Federal Awards Compliance Requirements..................................................................................................10 GeneralInformation........................................................................................................................................................10 Activities Allowed/Un-allowed and Allowable Costs/Cost Principles...........................................................................10 CashManagement...........................................................................................................................................................1 l Eligibility........................................................................................................................................................................11 Equipment and Real Property Management.................................................................................................................... l l Matching, Level of Effort and Earmarking.....................................................................................................................12 Periodof Performance.....................................................................................................................................................13 Procurement, Suspension and Debarment.......................................................................................................................13 ProgramIncome..............................................................................................................................................................14 Sub -recipient Monitoring................................................................................................................................................14 SpecialTests and Provisions...........................................................................................................................................15 Page 1 Policies and Procedures — Federal Awards Administration Overview Purpose — This manual has been prepared to document the policies and procedures for the administration of federal awards of city of Monticello (the "city"). The Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles and Audit Requirements [34 CFR Part 80, 2 CFR Part 213 and Part 6 of the Office of Management and Budget (OMB) UGG - Uniform Grant Guidance Compliance Supplement] require all sub -recipients of federal funds to establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations and program compliance requirements. Written policies and procedures are part of the necessary internal controls and are required as a precondition to receiving federal funds. These policies and procedures are intended to be sufficiently comprehensive to adequately meet such requirements. However, in no case are these policies and procedures intended to supersede or limit federal or state laws or regulations, or the provisions of individual grant agreements. Hierarchy of Authoritv — In the event that conflicting guidance on the administration of Federal awards is available, the city has deemed Federal guidance to be most authoritative, followed by other State or local agencies. Revisions — Guidance provided by the Federal government through the OMB UGG - Uniform Grant Guidance Compliance Supplement are expected to be updated each year. Such updates are considered by the city as they become available and policies and procedures will be revised accordingly. The City Administrator, Engineer, Finance Director, and designees are authorized and required to establish and document policies and procedures to ensure compliance with the provisions of federal and state regulations and the provisions of grant agreements. Such policies and procedures are documented herein, and will be reviewed and updated as necessary, but not less than once every three years. Trainine — City finance personnel and its program administrators of Federal awards will be provided the necessary training through various mechanisms, such as: (1) reviewing monthly State Aid Financial Status Report Updates, accompanying State aid payments, (2) consulting with the city's auditors as needed for clarification, (3) participating in various training opportunities, such as those offered by appropriate professional organizations, (4) reviewing legislative updates from multiple sources, (5) membership and participation in meetings of the Governmental Finance Officers Association (GFOA), (6) certification of respective positions by the GFOA i.e.: Finance Director, (7) coordination and collaboration with individuals performing similar job functions at similar municipalities. Compliance Failures — Compliances failures, whether noted internally by management or through the external audit process, will be addressed immediately by reviewing the reason for the failure with responsible personnel and devising an improved process to encourage compliance in the future. General Accounting and Financial Management It is the policy of the city to comply with all statutory, regulatory, and contractual requirements in the conduct of, and accounting for, its financial operations. The official books of record for the city will be maintained subject to the following provisions: 1. The city will account for its operations in accordance with the Generally Accepted Accounting Principles (GAAP) applicable to local units of government. 2. The city will comply with all applicable circulars issued by the Office of Management and Budget (OMB), including, but not limited to: a. OMB Circular A-87 — Cost Principles for States, Local and Indian Tribal Governments. b. OMB UGG - Uniform Grant Guidance — Audits of States, Local Governments, and Non -Profit Organizations (the Single Audit Act). Page 2 3. The city will comply with all contractual requirements detailed in its duly executed grant agreements with awarding agencies. 4. The city will contract annually with an independent CPA firm for the purposes of conducting the city's external financial audit. To the extent that the city has expended federal awards in excess of the applicable single audit limit (currently $750,000), the city will have a single audit performed in accordance with OMB UGG - Uniform Grant Guidance. 5. To ensure continuing compliance with all applicable accounting requirements, the city may, at its discretion, contract with a CPA firm to provide internal auditing and/or consulting services. 6. The Finance Director shall be responsible for the maintenance of all accounting and financial records (including journals, timesheets, bank statements, audit reports, and similar documents). Such records shall be retained as required by contractual or regulatory requirements. The city has adopted the state's records retention schedule as its official guide for records storage, filing, and destruction. 7. The city and employees are required to comply with the city's conflict of interest policy and report any potential conflicts of interest to their managers. No employee, officer or agent may participate in the selection, award or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such violations may result in appropriate discipline. See also the city policies on conflict of interest located in the city's Personnel Policies and Procedures. 8. The city will request prior approval from federal agencies for program or budget changes. The city reserves the right to delay the implementation of new federal purchasing procedures by two years which follow: Acquisitions for micro -purchases (below $3,500 or below $2,000 for construction subject to the Davis Bacon Act) may be awarded without soliciting bids if the city considers the price to be reasonable. Procurements for Small Purchases (less than $100,000 - Minn. Stat. § 471.345), in which case quotations must be obtained from an adequate number of sources. Procurements made by sealed bid should be made to the lowest responsible (not necessarily the lowest) bidder. Procurements made by competitive proposal must have standards to evaluate the selected recipient. Procurement made by non-competitive proposals (to one vendor) may be used only if one of the following applies a) the item is available from a single source, b) an emergency exists c) the federal agency expressly authorizes non-competitive proposals, or d) competition is seen as inadequate after solicitation to a number of vendors. 10. Other procurement procedures include: Contractors who develop or draft specifications for bids are precluded from bidding on them. The city must maintain oversight so that contractors perform work as bid. Multiple provisions must be included in contracts (see Appendix II of grant procurement guidelines of super circular procedures). The city must verify to htto://www.sam.eov/ if contract is $25,000 or more to review if on the suspended and debarred list for federal grants. 11. Procedures for inventory of federal capital purchases will be maintained by the Finance Department, with the help of the Engineer, and all items will be tracked annually. 12. The Finance Director (or designee) or the City Administrator are required to certify expenditures. Purchasing and Procurement It is the policy of the city to ensure that all disbursements of city funds are properly reviewed and authorized, and consistent with sound financial management principles, and made in compliance with all applicable federal, state and local laws. In order to meet these objectives, all disbursements of city funds shall be subject to the following provisions, to the extent that they do not conflict with or contradict with any specific federal, state or local law or Council policies (the most specific or restrictive law, policy or procedure will be followed): 1. Substantial state and federal requirements exist pertaining to standards of conduct and conflict of interest. It is Page 3 the intent of the city for all employees, officers, or agents to conduct all activities associated with procurements in compliance with the highest ethical standards, including the avoidance of any real or perceived conflict of interest. It is also the intent of the city to impose appropriate sanctions or disciplinary actions, including but not limited to termination and/or prosecution, for any employees or officers who violate any of these requirements. 2. The city avoids the acquisition of unnecessary or duplicative items. Additionally, the city considers consolidating or breaking out procurements to obtain a more economical purchase. And, where appropriate, the city makes an analysis of leases versus purchase alternatives, and other appropriate analyses to determine the most economical approach. 3. To foster greater economy and efficiency, the city enters into state and local intergovernmental agreements where appropriate for procurement or use of common or shared goods and services. This includes cooperative purchasing agreements where practical and beneficial. Depending on the purchase requested, the city may purchase it from a cooperative or inter -local agreement if the price is competitive and the goods or service are needed in a timely manner. The Finance Director and the City Administrator will make this determination. 4. The city awards contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. The city considers such matters as contractor integrity and business ethics, compliance with public policy, ability to complete the project on time and in accordance with specifications, record of past performance, and the contractor's financial and technical resources. 5. The city will award a contract to a contractor who has the appropriate experience, expertise, qualifications, and any required certifications, necessary to perform the work. Contractors should also have the financial resources to sustain the project while the initial work is being completed and during each service period until he or she submits invoices for payment to the city as work is completed. Contractors should have the proper equipment or the capability to subcontract for the proper equipment necessary to complete the contracted work. 6. Debarment and Suspension: The city will not subcontract with or award subgrants to any person or company who is debarred or suspended from receiving federal funds. The Finance Director, or designee thereof, is required to check for excluded parties at the System for Award Management (SAM) website before any procurement transaction paid with federal funds. This list is located at: httn://www.sam.2ov/. All procurement transactions paid with federal funds are conducted in a manner providing full and open competition. In an environment of full and open competition, no proposer or bidder has a competitive advantage over another. All potential proposers and bidders must be provided the same information and have the same opportunity to submit a bid or proposal. Providing a competitive advantage to one or more potential proposers or bidders over another can open up the potential for disputes and lawsuits that can be costly and can significantly delay the completion of projects. 8. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals (RFPs) are excluded from competing for such procurements. The city does not engage in the following situations that may restrict full and open competition, including but not limited to: • Placing unreasonable requirements on firms in order for them to qualify to do business. • Requiring unnecessary experience and excessive bonding. • Noncompetitive pricing practices between firms or between affiliated companies; • Noncompetitive contracts to consultants that are on retainer contracts. Organizational conflicts of interest. Specifying only a "brand name" product instead of allowing "an equal" product to be offered and describing the performance or other relevant requirements of the procurement. • Any arbitrary action in the procurement process. • The city conducts federal procurements in a manner that prohibits the use of statutorily or administratively imposed state or local geographical preferences in the evaluation of bids or proposals, except in those cases where applicable federal statutes expressly mandate or Page 4 encourage geographic preference. All solicitations will incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description will not, in competitive procurements, contain features which unduly restrict competition. The description will include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, will set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications will be avoided if at all possible. 10. The city will make independent estimates of the goods or services being procured before receiving bids or proposals to get an estimate of how much the goods and services are valued in the current market. To accomplish this, after bids and proposals are received, but before awarding a contract, the City conducts either a price analysis or a cost analysis, depending on the type of contract, in connection with every procurement with federal funds in excess of $100,000. 11. The city takes all necessary affirmative steps to assure that minority businesses and women's business enterprises, and labor surplus area firms are used when possible. To accomplish this, the City uses the following required affirmative steps: • Placing qualified small and minority businesses and women's business enterprises on solicitation lists. • Assuring that small and minority business, and women's business enterprises are solicited whenever they are potential sources. • Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises. • Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises. • Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. • Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed above. 12. Federal methods provide for procurement by micro -purchase. Micro -purchase is a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed $3,000. The micro -purchase method is used in order to expedite the completion of its lowest -dollar small purchase transactions and minimize the associated administrative burden and cost. 13. Small purchase procedures may be used in those relatively simple and informal procurement methods for securing nonprofessional services, supplies, or other property that do not cost more than $100,000. 14. Sealed bids ($100,000, formal advertising, price is a major factor). Requirements for sealed bids: • The invitation for bids will be publicly advertised and bids must be selected from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids. • The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond. • All bids will be publicly opened at the time and place prescribed in the invitation for bid. • A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. • Any or all bids may be rejected if there is a sound documented reason. Competitive proposal (> $100,000, fixed price or cost reimbursement, request for proposal (RFP) with evaluation methods). Requirement for competitive proposal procedures: • Requests for proposals must be publicized requests and identify all evaluation factors and their relative importance. Page 5 • Proposals must be solicited from an adequate number of qualified sources. • The organization must have a written method for conducting technical evaluations of the proposals received and for selecting recipients. • Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program. • The organization may only use qualification -based methods, whereby competitors' qualifications are evaluated and the most qualified competitor is selected, in the procurement of architectural/engineering professional services. 15. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used when using federal funds only when one or more of the following circumstances apply: • The item is available only from a single source. This must be documented. • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation. • Any federal awarding agency expressly authorizes noncompetitive proposals in response to a written request from the city. • After solicitation of a number of sources, competition is determined inadequate. 16. Time and materials type contract means a contract whose cost to the city is the sum of. the actual costs of materials, and direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. • The city may use a time and materials type contract paid with federal funds in accordance with the above only (1) after a determination that no other contract is suitable; and (2) if the contract includes a ceiling price that the contractor exceeds at its own risk. 17. The city ensures that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. The city accomplishes this by conducting internet searches, including using vendor searches, and by using other less technologically -advanced tools to locate and identify potential contractors. Federal guidelines are followed regarding the number of bids required. 18. The city requires that construction or facility improvement contracts, or subcontracts exceeding $150,000, include a bid guarantee equivalent to 5% of the bid price from each bidder (such as bid bond or certified check), a performance bond on the part of the contractor for 100 percent of the contract price, and a payment bond on the part of the contractor for 100 percent of the contract price. Note: The city's purchasing policy does not apply to procurement by contractors or subcontractors on projects, federally supported or otherwise. Payroll and Timekeeping The following provisions apply to the payment of employees and recording of time and effort (as required) in accordance with Federal Cost Principles: Hourly employees record time on an electronic timekeeping system each day, with the following information: a. The total number of hours actually worked each day b. The use of any holiday, personal, vacation, sick, or other approved time off with pay c. The total number of hours to be paid d. An allocation of those hours to each program or department for which work was performed, when necessary e. The dated signature of the employee and his/her supervisor for each payroll period The allocation of hours between programs or departments should be based exclusively on the actual hours worked, and not be based on available budgets, or predetermined allocation schedules. In the event that an after -the -fact correction is necessary to an employee's timesheet due to errors in the Page 6 allocation of time worked, such corrections must be submitted to the Finance Manager, and approved in writing by both the employee and his/her supervisor. 2. Salaried employees charged to a Federal grant will document time and effort as follows: the employee may document time and effort using a timesheet as described above. Timesheets must account for the total activity for which the employee is compensated and be signed by the employee. It will not be acceptable for timesheets to include the hours worked on Federal grants only. a. It is the responsibility of the employee being charged to a Federal award(s) to clarify documentation requirements with the Engineer, Finance Director or designee (Finance Manager) and provide appropriate documentation to the Payroll Clerk as it becomes available. The employee should retain a copy of the documentation for his/her personal records. Certifications should never be signed prior to the end date of the payroll period being certified. Each certification should be provided to the Finance Department when available. Employees should retain a copy of the certifications for his/her personal records. Grant Administration The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict any existing Council policies: 1. Grant Development, Application, and Approval – a. Legislative ADDroval – The point at which legislative approval is required is determined by the requirements of the grant program. If the grant must be submitted by "an individual authorized by the legislative body", then City Council approval is required prior to submitting the application. If such legislative approval is not specifically required by the written terms of the grant, then the City Administrator or designee may, at his or her discretion, approve grant applications. b. Matchine Funds – Grants that require cash local matches must be coordinated through the Finance Department. At a minimum, funds must be identified within the existing budget to provide the match, or a budget amendment will be required. Depending on the nature of the grant, there may also be some policy implications that will bear discussion. (For example, will the grant establish a level of service that cannot be sustained once the grant funds are depleted?) In all cases involving matching funds, the grant applicant should contact the Finance Department to determine the strategy for securing matching funds. Refer to the section within this manual titled "Matching, Level of Effort, and Earmarking" for additional information on compliance with the provisions of the OMB UGG - Uniform Grant Guidance Compliance Supplement. c. Grant Budeets – Most grants require the submission of an expenditure budget. The Finance Director will review this portion of the grant request prior to submission. Frequently, a technical review will discover inconsistencies in the calculations, cost centers that might have been overlooked, or identify reimbursable expenses of which program staff may not be aware—particularly in the area of indirect costs. 2. Grant Program Implementation – a. Notification and Acceptance of an Award – Official notification of a grant award is typically sent by a funding agency to the program director and/or other official designated in the original grant proposal. However, the authorization to actually spend grant funds is derived from the City Council through the approval of a grant budget. Such notification should also be directed to the Finance Department. Page 7 Adoption of the grant budget as a component of the city-wide operating budget is deemed to be sufficient approval. b. Establishment of Accounts — The department that obtained the grant will provide the Finance Director with information needed to establish revenue and expense accounts for the project, as well as a project code for tracking purposes. Ordinarily, this information will include a copy of a summary of the project and detail of the full project budget. c. Purchasine Guidelines — All other city purchasing guidelines apply to the expenditure of grant funds. The use of grant funds does not exempt any purchase from normal purchasing requirements. All typical paperwork and bidding requirements as well as normal staff approvals apply. When in doubt, the program director should contact the Finance Director for further assistance. 3. Financial and Budgetary Compliance — a. Monitoring Grant Funds — Departments may use some internal mechanism (such as a spreadsheet) to monitor grant revenues, expenditures and budgetary compliance, at the grant level. The Finance Director maintains all this information in financial software system as well; this is considered to be the city's "official" accounting system by the granting agencies. Program Directors are strongly encouraged to use financial software reports provided by the Finance Department for their grant tracking. If any "off -system" accounting records are maintained, it is the responsibility of the Program Director to ensure that the program's internal records agree to the city's accounting system. b. Fiscal Years — Occasionally, the fiscal year for the granting agency will not coincide with the city's fiscal year. This may require adjustments to the city's internal budget accounts and interim financial reports as well as special handling during fiscal year-end close. It is the responsibility of the Program Director to bring such discrepancies to the attention of the Finance Department at the time the grant accounts are established. c. Grant Budeets —The terms of each specific grant will dictate whether any budget transfers between budgeted line items will be permitted. In no case will the Program Director be authorized to exceed the total budget authority provided by the grant. If grant funds have not been totally expended by fiscal year-end, it is the responsibility of the Program Director to notify the Finance Director that budget funds need to be carried forward to the new fiscal year, and to confirm the amounts of such carry -forwards. Carry -forwards of grant funds will be subjected to maximum allowable amounts/percentages based on the grant award agreement and/or the OMB UGG - Uniform Grant Guidance Compliance Supplement. Capital Assets — The city is responsible for maintaining an inventory of assets purchased with grant funds. The city is accountable for them and must make them physically available for inspection during any audit. The City Council must approve of any sale of these assets. Customarily, the proceeds of the sale can only be used on the grant program that purchased them. (Refer to the specific regulations governing the original grant). The Finance Director will coordinate this grant requirement. All transactions that involve the acquisition or disposal of grant funded capital assets must be immediately brought to the attention of the Finance Director. Refer to the city's separate Capital Assets policy and the section of this manual titled "Equipment and Real Property Management" for additional information. [OMB Circular A-133; 34 CFR Sec. 74.34] 4. Record Keeping — a. Audit Work -papers — The city's external auditors audit all grants at the end of each fiscal year. The Finance Director and Finance Manager will prepare the required audit work- papers. Program Directors may be asked to assist in this process, if necessary. b. Record Keeping Rea_uirements — Grant record keeping requirements may vary substantially from one Page 8 granting agency to another. Consequently, a clear understanding of these grant requirements at the beginning of the grant process is vital. The Finance Department will maintain copies of all grant draw requests and approved grant agreements (including budgets). The Program Director should maintain all other records. 5. Other Guidelines — Specific information on policies and procedures related to compliance with the provisions of the OMB UGG - Uniform Grant Guidance Compliance Supplement have been addressed later in this manual and should be considered along with the information in this section. Year-end Closing and Reporting The following provisions will govern the year-end close-out process of the city for purposes of external financial reporting: 1. To the extent that the city is required to have a single audit completed in accordance with OMB UGG - Uniform Grant Guidance, the city will accumulate the information necessary to prepare a schedule of expenditures of federal awards ("SEFA") in accordance with Federal and State requirements. This schedule will be characterized as follows: a. The schedule will include all federal financial assistance, including: grants, contracts, property, loans, loan guarantees, interest subsidies, cooperative agreements, insurance or direct appropriations. Amounts will be reported whether received directly from the Federal government or through a pass- through agency (in the event that the city is determined to be a sub -recipient and not a vendor). b. The schedule will be prepared on the same basis of accounting as the related financial statements. c. Federal awards will be grouped based on Federal awarding agency. Each Federal award with current expenditures will be listed along with its CFDA number, pass-through grantor name (if applicable) and award/pass-through grantor number (if applicable). Such information will agree to the award documentation. d. If the CFDA number of a Federal award cannot be reasonably determined, it shall be reported in the schedule using the two -digit prefix for the related Federal agency, followed by "UNKNOWN". e. To the extent that amounts are passed -through to sub -recipients, a schedule of federal awards provided to sub -recipients will be prepared. f. In addition to current year expenditures, the schedule will list approved award/grant amount, accrued/deferred revenue at the beginning of the year, current year cash received, current year actual expenditures, and accrued/deferred revenue at the end of the year. If expenditures were incurred relative to this award in the prior year(s), this amount should be disclosed as memorandum -only. g. Any adjustments to prior year awards, expenditures, and balances (including transfers between grants) will be disclosed in the footnotes to the schedule. h. Accrued/deferred revenue in the schedule shall agree to the amounts recorded as receivable/deferrals in the related financial statements. i. To the extent that a separate line item is included in the financial statements for Federal revenue, this amount shall agree to expenditures in the schedule. Any reconciling items will be disclosed in the footnotes to the schedule. Page 9 Additional Federal Awards Compliance Requirements A number of the Federal awards received by the city are passed -through the State of Minnesota. Management will consider both the OMB UGG - Uniform Grant Guidance Compliance Supplement and any applicable compliance requirements as set forth by the State of Minnesota. General Information Source of Information — Each year the Federal government (Office of Management and Budget) issues a comprehensive document on the compliance requirements each grant recipient is obligated to follow in general terms, along with program -specific guidance on various grant awards. There are 12 compliance requirements identified, each of which is considered individually in this manual. The following pages document the policies and procedures of the city related to compliance with such procedures, as applicable. In each year that the city is subject to a single audit, applicable compliance requirements are expected to be tested in detail by the city's independent auditors. Obiectives — The objectives of most compliance requirements are generic in nature. While the criteria for each program may vary, the main objective of the compliance requirement is relatively consistent across all programs. As such, the policies and procedures of the city have been based on the generic sense of the compliance requirement. For selected compliance requirements, this manual addresses the specific regulations applicable to individual grants. This is not intended to imply that a program is not subject to such policies if it is not specifically mentioned here. It is the intention of the city that all Federal awards are subject to the following policies and procedures. Controls over Compliance — In addition to creating policies and procedures over compliance with provisions of Federal awards, the city has implemented internal controls over such compliance, generally in the form of administrative oversight and/or independent review and approval. In order to document these control activities, all independent reviews must be signed/initialed and dated. Documentation — The city will maintain adequate documentation to support both the compliance with applicable requirements as well as internal controls over such compliance. This documentation will be provided to the city's independent auditors and/or pass-through grantor agencies, as requested, during the single audit and program audits. Activities Allowed/Un-allowed and Allowable Costs/Cost Principles Source of Govemine Reauirements — The requirements for activities allowed or un -allowed are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for allowable costs/cost principles are contained in the A-102 Common Rule (§ .22), OMB Circular A-133 (2 CFR section 215.27), program legislation, Federal awarding agency regulations, and the terms and conditions or the award. In order to ensure compliance with these requirements, the city has implemented the following policies and procedures: 1. All grant expenditures will be in compliance with OMB Circular 2 CFR 200, Subpart E, State law, city policy, and the provisions of the grant award agreement, which will also be considered in determining allowability. Grant funds will only be used for expenditures that are considered reasonable and necessary for the administration of the program. 2. Grant expenditures will be approved by department heads/program managers initially through the purchasing process and again when the bill or invoice is received. This will be evidenced by signature or initials and date on the invoice or by an approval documented via email. Accounts payable disbursements will not be processed for payment by the Finance Department until necessary approval has been obtained. 3. Payroll costs will be documented in accordance with OMB Circular A-87 as described in the section of this manual titled "Payroll and Timekeeping". Page 10 4. An indirect cost rate will only be charged to the grant to the extent that it was specifically approved through the grant budget/agreement. When allowable, indirect costs will be charged based on the Cost Allocation Plan of the city. Cash Management Source of Governing Reauirements — The requirements for cash management are contained in the A-102 Common Rule (§ .21), OMB Circular A-133 (2 CFR section 215.22), program legislation, Federal awarding agency regulations, and the terms and conditions or the award. In order to ensure compliance with these requirements, the city has implemented the following policies and procedures: 1. Substantially all of the city's grants are awarded on a reimbursement basis. As such, program costs will be expended and disbursed prior to requesting reimbursement from the grantor agency. 2. Cash draws will be initiated by the Engineer who will determine the appropriate draw amount. Documentation of how this amount was determined will be retained and signed/dated. 3. The physical draw of cash will be processed through SWIFT (Minnesota's State-wide Integrated Financial Tools payment system) or through the means prescribed in the grant agreement. 4. Supporting documentation from SWIFT or a copy of the cash draw paperwork will be filed along with the approved paperwork described above and retained for audit purposes. Eligibility Source of Governine Requirements — The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. 1. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible. Equipment and Real Property Management Source of Governing Reauirements — The requirements for equipment are contained in the A-102 Common Rule (§ .32), OMB Circular A-133 (2 CFR section 215.34), (34 CRF section 74.34), program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict any existing Council policies: 1. All equipment will be used in the program for which it was acquired or, when appropriate and allowable, other Federal programs. 2. When required, purchases of equipment will be pre -approved by the grantor or pass-through agency. The Finance Director, or designee will be responsible for ensuring that equipment purchases have been previously approved, if required, and will retain evidence of this approval. 3. Equipment records will be maintained and an appropriate system shall be used to safeguard equipment, as described in the city's separate Capital Asset policy. Equipment should be assigned to a program and physical location on the inventory. If such equipment is moved, it will be noted and adjusted in the city's capital assets records. Page 11 4. When equipment is no longer needed for a Federal program, it may be retained or sold with the Federal agency having a right to a proportionate amount of the current fair market value. Proper sales procedures shall be used that provide for competition to the extent practicable and result in the highest possible return. Procedures for Disposition of Equipment: a. The city will keep, sell, or otherwise dispose of the equipment with no further obligation unless disposal requirements are specifically detailed in the grant. b. A record of the date, reason, and method of disposal or sale will be maintained with the equipment inventory. Equipment purchased will be identified and kept in a capital asset listing. An equipment listing shall be maintained that includes the following: 1. Asset number and description of the equipment 2. Location of the equipment 3. Depreciation method & years of expected life 4. Acquisition date 5. Cost of the equipment 6. Equipment classification (land, building, equipment, etc.) 7. Make, Model, & Serial number or other identification number 8. Vendor and invoice number to purchase equipment 9. Disposition data including date and sale price of the equipment A physical inventory of the property will be conducted periodically, and the results will be reconciled with the capital asset listing. A control system will be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft will be investigated. Maintenance procedures are in place to keep the equipment in good condition Matching, Level of Effort and Earmarking Source of Governine Reauirements — The requirements for matching are contained in the A-102 Common Rule (§ .24), OMB Circular A-133 (2 CFR section 215.23), program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The city defines "matching", "level of effort", and "earmarking" consistent with the definitions of the OMB UGG - Uniform Grant Guidance Compliance Supplement: Matching or cost sharing includes requirements to provide contributions (usually non -Federal) or a specified amount or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or in-kind contributions (including third -party in-kind contributions). Level of effort includes requirements for (a) a specified level of service to be provided from period to period, (b) a specified level of expenditures from non -Federal or Federal sources for specified activities to be maintained from period to period, and (c) Federal funds to supplement and not supplant non- Federal funding of services. Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program's funding that must/may be used for specified activities, including funds provided to sub- recipients. Earmarking may also be specified in relation to the types of participants covered. In order to ensure compliance with these requirements, the city has implemented the following policies and procedures: Page 12 1. Compliance with matching, level of effort, and earmarking requirements will be the responsibility of the Finance Director. 2. Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to city administration, auditors, and pass- through or grantor agencies, as requested. 3. Maintenance of effort for grants through the State Minnesota will be determined at the State level. Period of Performance Source of Governing Reauirements — The requirements for period of performance of Federal funds are contained in the A-102 Common Rule (§ .23), OMB Circular A-133 (2 CFR sections 215.28 and 215.71), program legislation, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, the city has implemented the following policies and procedures: 1. Costs will be charged to an award only if the obligation was incurred during the funding period (unless pre - approved by the Federal awarding agency or pass-through grantor agency). 2. All obligations will be liquidated not later than 90 days after the end of the funding period (or as specified by program legislation). 3. Compliance with period of performance requirements will initially be assigned to the individual approving the allowability of the expense/payment. This will be subject to review and approval by the Finance Department as part of the payment processing. Procurement, Suspension and Debarment Source of Govemin2 Reauirements — The requirements for procurement are contained in the A-102 Common Rule (§ .36); OMB Circular A-133 (2 CFR sections 215.40 through 215.48), program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for suspension and debarment are contained OMB guidance in 2 CFR part 180, which implements Executive Orders 12549 and 12689, Debarment and Suspension; Federal agency regulations in 2 CFR implementing the OMB guidance; the A-102 Common Rule (§.36); OMB Circular A-133 (2 CFR section 215.13); program legislation; Federal awarding agency regulations; and the terms and conditions of the award. In order to ensure compliance with these requirements, the city has implemented the following policies and procedures: 1. Purchasing and procurement related to Federal grants will be subject to the general policies and procedures of the city (described in the section of this manual titled "Purchasing and Procurement'). 2. Contract files will document the significant history of the procurement, including the rationale for the method of procurement, selection of the contract type, contractor selection or rejection, and the basis of contract price. 3. The Finance Director will be responsible for determining whether the city is entering into a transaction that may be subject to suspension or debarment procedures and executing appropriate oversight and control activities at that time. Page 13 Program Income Source of Governing Reauirements — The requirements for program income are found in the A-102 Common Rule (§.21 (payment) and §.25 (program income)); OMB Circular A-133 (2 CFR section 215.2 (program income definition), 2 CFR section 215.22 (payment), and 2 CFR section 215.24 (program income)), program legislation, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, the city has implemented the following policies and procedures: 1. Program income will include (but will not be limited to): income from fees for services performed, the use or rental of real or personal property acquired with grant funds, the sale of commodities or items fabricated under a grant agreement, and payments of principal and interest on loans made with grant funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and conditions of the award. 2. The city will allow program income to be used in one of three methods: a. Deducted from outlays b. Added to the project budget c. Used to meet matching requirements In the absence of specific guidance in the Federal awarding agency regulations or the terms and conditions of the award, program income shall be deducted from program outlays. 3. Program income, when applicable, will be accounted for as a revenue source in the same project code as the Federal grant. Sub -recipient Monitoring The city will ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the following information at the time of the subaward and, if any of these data elements change, include the changes in subsequent subaward modification. Required information includes: Federal Award Identification. a. Subrecipient name (which must match the name associated with its unique entity identifier); b. Subrecipient's unique entity identifier; c. Federal Award Identification Number (FAIL; d. Federal Award Date (see §200.39 Federal award date) to the recipient by the Federal agency; e. Subaward Period of Performance Start and End Date; f. Amount of Federal Funds Obligated by this action by the pass-through entity to the subrecipient; g. Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity including the current obligation; h. Total Amount of the Federal Award committed to the subrecipient by the pass-through entity; i. Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA); j. Name of Federal awarding agency, pass-through entity, and contact information for awarding official of the Pass-through entity; k. CFDA Number and Name; the pass-through entity must identify the dollar amount made available under each Federal award and the CFDA number at time of disbursement; 1. Identification of whether the award is R&D; and in. Indirect cost rate for the Federal award (including if the de minimis rate is charged per §200.414 Indirect (F&A) costs). Page 14 Special Tests and Provisions In order to ensure compliance with these requirements, the city has implemented the following policies and procedures: 1. The Finance Director will be assigned the responsibility for identifying financial -related compliance requirements for special tests and provisions, determining approved methods for compliance, and retaining any necessary documentation. Program -related compliance requirements will be the responsibility of the department administering the grant. Page 15 City of Monticello, Minnesota Purchasing and Procurement Procedures Policy for Projects Receiving Federal Grants It is the policy of the city of Monticello, Minnesota (the city) to ensure that all disbursements of city funds are properly reviewed and authorized, and consistent with sound financial management principles, and made in compliance with all applicable federal, state and local laws. In order to meet these objectives, all disbursements of city funds shall be subject to the following provisions: Policies and Procedures: The following policies and procedures will be applied, to the extent that they do not conflict with or contradict with any specific federal, state or local law or Council policies (the most specific or restrictive law, policy or procedure will be followed): 1. Substantial state and federal requirements exist pertaining to standards of conduct and conflict of interest. All employees, officers, or agents of the city shall conduct all activities associated with procurements in compliance with the highest ethical standards, including the avoidance of any real or perceived conflict of interest. It is also the intent of the city to impose appropriate sanctions or disciplinary actions, including but not limited to termination and/or prosecution for those who violate any legal requirements. 2. The city avoids the acquisition of unnecessary or duplicative items. Additionally, the city considers consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, the city makes an analysis of leases versus purchase alternatives, and other appropriate analyses to determine the most economical approach. To foster greater economy and efficiency, the city enters into state and local intergovernmental agreements where appropriate for procurement or use of common or shared goods and services. This includes cooperative purchasing agreements where practical and beneficial. Depending on the purchase requested, the city may purchase it from a cooperative or inter -local agreement if the price is competitive and the goods or service are needed in a timely manner. The Finance Director and the City Administrator will comply with legal requirements to check the availability and suitability of items available from joint purchasing agreements/arrangements when making this determination. 4. The city awards contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement as required by law. The city considers such matters as contractor integrity and business ethics, compliance with law and public policy, ability to complete the project on time and in accordance with specifications, record of past performance, and the contractor's financial and technical resources. 5. The city will award a contract to a contractor who has the appropriate experience, expertise, qualifications, and any required certifications, necessary to perform the work. Contractors should also have the financial resources to sustain the project while the initial work is being completed and during each service period until he or she submits invoices for payment to the city as work is completed. Contractors should have the proper equipment or the capability to subcontract for the proper equipment necessary to complete the contracted work. 6. Debarment and Suspension: The city will not contract or subcontract with or award grants or subgrants to any person or company who is debarred or suspended from receiving federal funds. The Finance Director, or designee thereof, is required to check for excluded parties at the System for Award Management (SAM) website before any procurement transaction paid with federal funds. This list is located at: httr)://www.sam.Rov/. 7. All procurement transactions paid with federal funds are conducted in a manner providing full and open competition. In an environment of full and open competition, no proposer or bidder has a competitive advantage over another. All potential proposers and bidders must be provided the same information and have the same opportunity to submit a bid or proposal. Providing a competitive advantage to one or more potential proposers or bidders over another can open up the potential for disputes and lawsuits that can be costly and can significantly delay the completion of projects. 8. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals (RFPs), or otherwise participate in the procurement process, are excluded from competing for such procurements. The city does not engage in the following situations that may restrict full and open competition, including but not limited to: • Placing unreasonable requirements on firms in order for them to qualify to do business. • Requiring unnecessary experience and excessive bonding. • Noncompetitive pricing practices between firms or between affiliated companies; • Noncompetitive contracts to consultants that are on retainer contracts. • Organizational conflicts of interest. • Specifying only a "brand name" product instead of allowing "an equal" product to be offered and describing the performance or other relevant requirements of the procurement. • Any arbitrary action in the procurement process. • The city conducts federal procurements in a manner that prohibits the use of statutorily or administratively imposed state or local geographical preferences in the evaluation of bids or proposals, except in those cases where applicable federal statutes expressly mandate or encourage geographic preference. 9. All solicitations will incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description will not, in competitive procurements, contain features which unduly restrict competition. The description will include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, will set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications will be avoided if at all possible. 10. The city will make independent estimates of the goods or services being procured before receiving bids or proposals to get an estimate of how much the goods and services are valued in the current market. To accomplish this, after bids and proposals are received, but before awarding a contract, the city conducts either a price analysis or a cost analysis, depending on the type of contract, in connection with every procurement with federal funds in excess of $100,000. 11. The city takes all necessary affirmative steps to assure that minority businesses and women's business enterprises, and labor surplus area firms are used when possible. To accomplish this, the city uses the following required affirmative steps: • Placing qualified small and minority businesses and women's business enterprises on solicitation lists. • Assuring that small and minority business, and women's business enterprises are solicited whenever they are potential sources. • Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises. • Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises. • Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. • Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed above. 12. Federal methods provide for procurement by micro -purchase. Micro -purchase is a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed the micro - purchase threshold, which is currently $3,000. The micro -purchase method is used in order to expedite the completion of its lowest -dollar small purchase transactions and minimize the associated administrative burden and cost. The micro -purchase threshold is set by the federal regulations governing the grant. 13. Small purchase procedures may be used in those relatively simple and informal procurement methods for securing nonprofessional services, supplies, or other property that do not cost more than $100,000. 14. Sealed bids ($100,000, formal advertising, price is a major factor). Requirements for sealed bids: • The invitation for bids will be publicly advertised and bids must be selected from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids. • The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond. • All bids will be publicly opened at the time and place prescribed in the invitation for bid. • A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. • Any or all bids may be rejected if there is a sound documented reason. • Competitive proposal (> $100,000, fixed price or cost reimbursement, request for proposal (RFP) with evaluation methods). Requirement for competitive proposal procedures: • Requests for proposals must be publicized requests and identify all evaluation factors and their relative importance. • Proposals must be solicited from an adequate number of qualified sources. • The organization must have a written method for conducting technical evaluations of the proposals received and for selecting recipients. • Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program. • The organization may only use qualification -based methods, whereby competitors' qualifications are evaluated and the most qualified competitor is selected, in the procurement of architectural/engineering professional services. 15. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used when using federal funds only when one or more of the following circumstances apply: • The item is available only from a single source. This must be documented. • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation. • Any federal awarding agency expressly authorizes noncompetitive proposals in response to a written request from the city. • After solicitation of a number of sources, competition is determined inadequate. 16. Time and materials type contract means a contract whose cost to the city is the sum of: the actual costs of materials, and direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. • The city may use a time and materials type contract paid with federal funds in accordance with the above and only (1) after a determination that no other contract is suitable; and (2) if the contract includes a ceiling price that the contractor exceeds at its own risk. 17. The city ensures that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. The city accomplishes this by conducting internet searches, including using vendor searches, and by using other less technologically -advanced tools to locate and identify potential contractors. Federal guidelines are followed regarding the number of bids required. 18. The city requires that construction or facility improvement contracts, or subcontracts exceeding $150,000, include a bid guarantee equivalent to 5% of the bid price from each bidder (such as bid bond or certified check), a performance bond on the part of the contractor for 100 percent of the contract price, and a payment bond on the part of the contractor for 100 percent of the contract price. Note: Neither this policy nor the city's purchasing policy applies to procurement by contractors or subcontractors on projects, federally supported or otherwise, unless prescribed by contract. City Council Agenda: 04/23/18 2G. Consideration of adopting Resolution 2018-29 appointing the State Commissioner of Transportation as Agent of the City of Monticello for accepting federal aid funds for the Fallon Avenue Overpass Proiect. Citv Proiect No. 16CO06 (JO/SB) 2G. REFERENCE AND BACKGROUND: MnDOT has approved the plans for the Fallon Avenue Overpass project to proceed for bidding. The bid date is scheduled for May 3 with award consideration by the Council on May 14, 2018. The City of Monticello was awarded federal funding for the project and the funds are distributed through the Minnesota Department of Transportation (Mn/DOT). For this to occur the City must appoint the Minnesota Commissioner of Transportation as the approved Agent by adopting this resolution and enter into an agency agreement between the City of Monticello and Mn/DOT. This will then allow Mn/DOT to accept and disburse the federal funds the City is eligible to receive for the project. The enclosed proposed agency agreement supplements the general agreement No. 1029976 the Council approved on February 12, 2018, as it is specific to the project. The proposed agreement allows the City to be reimbursed the eligible costs for the project totaling $2,100,000 starting October 1, 2020 at the earliest, as the project was awarded funds for fiscal year 2021. The term of the agreement is 5 years or March 23, 2023 where all final paperwork for the project is to be submitted to MnDOT. Al. Budget Impact: None for entering into the agreement. The City was awarded $2.1M in federal funds through a competitive selection process, that will fund approximately 35% of the estimated construction cost. A2. Staff Workload Impact: Staff workload is minimal. The City Clerk will process and retain the agreement. WSB will follow the agreement procedures with the construction management and payment requests for the project. B. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution 2018-29 and enter into Agency Agreement No. 1030815 between the City of Monticello and the Minnesota Department of Transportation for the Fallon Avenue Overpass Project, City Project No. 16C006. 2. Motion to deny adoption of Resolution 2018-29 at this time. C. STAFF RECOMMENDATION: City staff recommends approving Alternative No. 1. This agreement must be approved prior to the planned award on May 14, 2018. It is timely to approve the agreement now to expedite the construction start after probable award. City Council Agenda: 04/23/18 D. SUPPORTING DATA: A. Resolution 2018-29 B. Agency Agreement No. 1030815 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION 2018-29 RESOLUTION APPOINTING STATE AGENT TO ACCEPT FEDERAL AID FUNDS FOR TRANSPORTATION IMPROVEMENTS ON BEHALF OF THE CITY OF MONTICELLO WHEREAS, the City of Monticello intends to apply for federal funding for transportation improvements within the city boundaries; and WHEREAS, it is required under State Statutes that the city appoint an agent to accept funds on behalf of the City of Monticello. NOW THEREFORE, BE IT RESOLVED by the City Council of Monticello, Minnesota, that pursuant to Minnesota Statutes, Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City of Monticello to accept as its agent, federal aid funds which may be made available for eligible transportation related projects; and BE IT FURTHER RESOLVED, that the Mayor and City Administrator are hereby authorized and directed for and on behalf of the city to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 1030815", a copy of which said agreement was before the City Council and which is made a part hereof by reference. ADOPTED BY the Monticello City Council this 23rd day of April, 2018. CITY OF MONTICELLO Brian Stumpf, Mayor ATTEST: Jeff O'Neill, City Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution 2018-29 duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on April 23, 2018 and recorded in minutes of said meeting. CITY SEAL Notary Public: Date: (STAMP) Jennifer Schreiber, City Clerk `�`ti�� DEPARTMENT OF U TRANSPORTATION Minnesota Department of Transportation State Aid for Local Transportation 395 John Ireland Boulevard, MS 500 Saint Paul, MN 55155 March 19, 2018 Jeff O'Neill Monticello City Administrator 505 Walnut Street Suite 1 Monticello, MN 55362 SUBJECT: SP 222-104-002, 222-101-009,222-113-003 and 222-116-001STPF 8618(194) Fallon Avenue and associated roadways MnDOT Contract Number 103081S Dear Mr. O'NEILL: Attached are three copies of the agency agreement between the City of Monticello and MnDOT, which allows for MnDOT to act as the City agent in accepting federal aid in connection with the above referenced project. This agreement is for Advance Construction, because you wish to begin construction of the project prior to the year it is designated in the STIP. The project will be converted to "real" funds in Federal fiscal years 2021 or sooner as funds are available. Please review and if approved, have all three copies signed. A City Council resolution similar to the example attached, must be passed. The certified resolution should then be placed as the last page in each of the three copies of the agreement. Please verify that the person/title authorized to sign as stated in the resolution, corresponds to the signature (person/title) on the signature page. Please return all three copies of the agreement to me for MnDOT signatures. A fully executed copy will be returned to you. If you have any questions or need any revisions, please feel free to contact me at 651.366.3822. Enclosures Cc: Kelvin Howieson —DSAE Candy Harding—Finance File An Equal Opportunity Employer MnDOT Contract No. 1030815 DEPARTMENT OF TRANSPORTATION STATE OF MINNESOTA AGENCY AGREEMENT for FEDERAL PARTICIPATION IN ADVANCE CONSTRUCTION State Project Number: 222-104-002 FAIN Number: STPF 8618(194) This agreement is entered into by and between City of Monticello ("Local Government") and the State of Minnesota acting through its Commissioner of Transportation ("MnDOT"). RECITALS 1. MnDOT Contract Number 1029976 which has been executed between the Local Government and MnDOT, appoints MnDOT as the local Government's agent to receive and disburse transportation related federal funds, and sets forth duties and responsibilities for letting, payment, and other procedures for a federally funded contract let by the Local Government; and 2. Pursuant to Minnesota Statutes Section 161.36, the Local Government desires MnDOT to act as the Local Government's agent to accept and disburse federal funds for the construction, improvement, or enhancement of transportation financed in whole or in part by federal funds, hereinafter referred to as the "Project"; and 3. The Local Government is proposing a federal aid project to construct an 0.2 mile extension of Fallon Avenue and a bridge over 1-94 and associated roadways, hereinafter referred to as the "Project"; and 4. The Project is eligible for the expenditure of federal aid funds and is programmed in the approved federally approved STIP for the fiscal year 2021, and is identified in MnDOT records as State Project 222-104-002, 222-101- 009,222-113-003 and 222-116-001and in Federal Highway Administration ("FHWA") records as Minnesota Project STPF 8618(194); and 5. The Local Government desires to proceed with the construction of the project in advance of the year it is programmed for the federal funds; and 6. It is permissible under Federal Highway Administration procedures to perform advance construction of eligible projects with non-federal funds, with the intent to request federal funding for the federally eligible costs in a subsequent federal fiscal year(s), if sufficient funding and obligation authority are available; and 7. The Local Government desires to temporarily provide Local Government State Aid and/or other local funds in lieu of the federal funds so that the project may proceed prior to the fiscal year(s) designated in the STIP; and 8. MnDOT requires that the terms and conditions of this agency be set forth in an agreement. AGREEMENT TERMS 1. Term of Agreement 1.1. Effective Date. This agreement will be effective upon execution by the Local Government and by appropriate State officials, pursuant to Minnesota Statutes Section 16C.05, and will remain in effect for five Updated February 22, 2018 1 MnDOT Contract No. 1030815 (5) years from the effective date or until all obligations set forth in this agreement have been satisfactorily fulfilled, whichever occurs first. 2. Local Government's Duties 2.1. The Local Government will perform all of its duties and obligations in MnDOT Contract Number 1029976, which is incorporated herein by reference, in the solicitation, letting, award, and administration of the construction of the Project. 3. VA00T's Duties 3.1. MnDOT will perform all of its duties in accordance with MnDOT Contract Number 1029976, which is incorporated herein by reference. 3.2. MnDOT will make the necessary requests to the FHWA for authorization to use federal funds for the Project, and for reimbursement of eligible costs pursuant to the terms of this agreement. 3.3. MnDOT will request the conversion of the Project to federal funding of eligible costs, when funding and obligation authority are available. 3.4. At such time that the project is converted to federal funding and such funding is received by MnDOT, MnDOT will reimburse to the Local Government the federal aid share of the federally eligible costs, previously provided by the Local Government. Reimbursement for Local Government State Aid funds used in lieu of federal funds, will be deposited in the Local Government's State Aid Account. Reimbursement for other Local Government funds used in lieu of federal funds will be forwarded to the Local Government. 4. Time 4.1. The Local Government must comply with all the time requirements described in this agreement. In the performance of this agreement, time is of the essence 4.2. The period of performance is defined as beginning on the date of federal authorization and ending on the date defined in the federal financial system or federal agreement ("end date"). No work completed after the end date will be eligible for federal funding. Local Government must submit all contract close out paperwork to MnDOT, twenty four months prior to the end date. S. Payment 5.1. It is estimated that the total cost of the Project is $5,840,000. Eighty percent of the costs will be eligible for Surface Transportation funds in federal fiscal year 2021. This amount is $2,100,000. 5.2. The Local Government will pay any part of the cost or expense of the work that the FHWA does not pay. 5.3. Request for reimbursement of the federal aid share of the federally eligible costs can be made any time after the work is completed, however payment may not be made until after October 1, 2020 for federal fiscal year 2021. It could be earlier if funding and obligation authority are available (subject to the Area Transportation Partnership (ATP) policy), 5.4. The Local Government will make requests for reimbursement in accordance with the payment provisions in MnDOT Contract Number 1029976, which is incorporated by reference, and will comply with the requirements of 2 CFR Part 200. 6. Au2harized Representatives 6.1. MnDOT's Authorized Representative is: Name: Lvnnette Roshell , or her successor. Title: State Aid. Soecial Proiects MnDOT Contract No. 1030815 Phone: 651-366-3822 Email: Ivnnette.roshell(@state.mn.us MnDOT's Authorized Representative has the responsibility to monitor Local Government's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, MnDOT's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2. The Local Government's Authorized Representative is: Name: Jeff O'Neill, or his successor. Title: Monticello City Administrator Phone: 763 295-2711 Email: jeff.oneill@ci.monticello.mn.us If the Local Government's Authorized Representative changes at any time during this agreement, the Local Government will immediately notify MnDOT. 7. Assignment Amendments, Waiver, and Agreement Complete 7.1. Assignment. The Local Government may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of MnDOT and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2. Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 7.3. Waiver. If MnDOT fails to enforce any provision of this agreement, that failure does not waive the provision or MnDOT's right to subsequently enforce it. 7.4. Agreement Complete. This agreement contains all negotiations and agreements between MnDOT and the Local Government. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 7.5. Severability. If any provision of this Agreement or the application thereof is found invalid or unenforceable to any extent, the remainder of the Agreement, including all material provisions and the application of such provisions, will not be affected and will be enforceable to the greatest extent permitted by the law. Liability and Claims 8.1. Tort Liability. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnDOT liability. 8.2. Claims. The Local Government acknowledges that MnDOT is acting only as the Local Government's agent for acceptance and disbursement of federal funds, and not as a principal or co -principal with respect to the Project. The Local Government will pay any and all lawful claims arising out of or incidental to the Project including, without limitation, claims related to contractor selection (including the solicitation, evaluation, and acceptance or rejection of bids or proposals), acts or omissions in performing the Project work, and any ultra vires acts. The Local Government will indemnify, defend (to the extent permitted by the Minnesota Attorney General), and hold MnDOT harmless from any claims or costs arising out of or incidental to the Project(s), including reasonable attorney fees incurred by MnDOT. The Local Government's indemnification obligation extends to any actions related to the certification of DBE participation, even if such actions are recommended by MnDOT. MnDOT Contract No. 1030815 any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. MnDOT will provide the Local Government notice of the lack of funding within a reasonable time of MnDOT's receiving that notice. 13.4. Suspension. MnDOT may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Local Government during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 14. Data Disclosure. Under Minn. Stat. 5 270C.65, Subd. 3, and other applicable law, the Local Government consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to MnDOT, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 15. Fund Use Prohibited. The Local Government will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Local Government from utilizing these funds to pay any party who might be disqualified or debarred after the Local Government's contract award on this Project. 16. Discrimination Prohibited by Minnesota Statutes §181.59. The Local Government will comply with the provisions of Minnesota Statutes §181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 17. Appendix 112 CFR Part 200 Federal Contract Clauses. The Local Government agrees to comply with the following federal requirements as identified in 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and agrees to pass through these requirements to its subcontractors and third party contractors, as applicable. In addition, the Local Government shall have the same meaning as "Contractor" in the federal requirements listed below. 17.1.1. Remedies. Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 17.1.2. Termination. All contracts in excess of $10,000 must address termination for cause and for convenience by the non -Federal entity including the manner by which it will be effected and the MnDOT Contract No. 1030815 basis for settlement. 17.1.3. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 17.1.4. Davis -Bacon Act, as amended. (40 U.S.C. 3141-3148) When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. 17.1.5. Contract Work Hours and Safety Standards Act. (40 U.S.C. 3701-3708) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non - Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 17.1.6. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any 6 MnDOT Contract No. 1030815 implementing regulations issued by the awarding agency. 17.1.7. Clean Air Act (42 D.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued under the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 17.1.8. Debarment and Suspension. (Executive Orders 12549 and 12689) A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 17.1.9. Byrd Anti -Lobbying Amendment. (31 U.S.C. 1352) Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 17.1.10. Procurement of Recovered Materials. See 2 CFR 200.322 Procurement of Recovered Materials. 17.2. Drug -Free Workplace. In accordance with 2 C.F.R. § 32.400, the Local Government will comply with the Drug -Free Workplace requirements under subpart B of 49 C.F.R. Part 32. 17.3. Nondiscrimination. The Local Government hereby agrees that, as a condition of receiving any Federal financial assistance under this agreement, it will comply with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. § 2000d), related nondiscrimination statutes (i.e., 23 U.S.C. § 324, Section 504 of the Rehabilitation Act of 1973 as amended, and the Age Discrimination Act of 1975), and applicable regulatory requirements to the end that no person in the United States shall, on the grounds of race, color, national origin, sex, handicap, or age be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity for which the Local Government receives Federal financial assistance. The specific requirements of the Department of Transportation Civil Rights assurances (required by 49 C.F.R. §§ 21.7 and 27.9) are incorporated in the agreement. 17.4. Federal Funding Accountability and Transparency Act (FFATA). 17.4.1. This Agreement requires the Local Government to provide supplies and/or services that are funded in whole or in part by federal funds that are subject to FFATA. The Local Government is responsible for ensuring that all applicable requirements, including but not limited to those set forth herein, of FFATA are met and that the Local Government provides information to the MnDOT as required. a. Reporting of Total Compensation of the Local Government's Executives. b. The Local Government shall report the names and total compensation of each of its five most highly compensated executives for the Local Government's preceding completed fiscal year, if in the Local Government's preceding fiscal year it received: 7 City of Monticello City of Monticello certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable articles, bylaws, resolutions or ordinances Title Date: By: Title: Date: MnDOT Contract No. 1030815 DEPARTMENT OF TRANSPORTATION By: Title: State Aid Eneineer Date: COMMISSIONER OF ADMINISTRATION By: Date: City Council Agenda: 04/23/18 2H. Consideration of adopting Resolution 2018-30 approving a Limited Use Permit for a recreational trail located at the bridge overpass for the Fallon Avenue Overpass Proiect, Citv Proiect No.16CO06 (JO/SB) A. REFERENCE AND BACKGROUND: MnDOT is requesting the City Council approve a Limited Use Permit (LUP) related to the maintenance and inspection responsibilities of the trail along the east side of the Fallon Avenue Bridge over I-94 within MnDOT right of way. The permit outlines the City's responsibilities for maintenance and repair including, snow removal, sign maintenance, etc. along the trail. The permit also stipulates that permanent structures and advertising signage shall not be placed on the bridge and trail. The permit term ends on 3/27/2028 with a 10 year renewal upon City's request. MnDOT has confirmed that they will send the city notice of the permit renewal 6 months in advance of the termination date. The termination date allows the city to opt out of the LUP if they decide to remove the facility within MnDOT right of way. This is more typical for City's that for example, only have signs in the right of way and want to remove them, therefore terminating the LUP. The permit stipulates that MnDOT will provide the City with 90 days' notice to remove the trail and restore the area. While this seems unreasonable and likely will not transpire, it appears MnDOT has had issues with past users of their right of way and is standard language in the permit. The LUP is somewhat similar to the City encroachment agreements in that if a parking area is constructed over a drainage and utility easement, the property owner is responsible for restoring the area if the City needs to remove the parking area within the easement for drainage or utility purposes. The City has a similar LUP for the CSAH 18 pedestrian bridge. Based on the City's partnerships with MnDOT, approving these agreements are deemed low risk. Al. Budget Impact: None. A2. Staff Workload Impact: Public Works staff for maintenance. B. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution 2018-30 approving a Limited Use Permit for a recreational trail located at the bridge overpass for the Fallon Avenue Overpass Project, City Project No. 16C006. 2. Motion to deny adoption of Resolution 2018-30 at this time. C. STAFF RECOMMENDATION: City staff recommends approving Alternative No. 1. This agreement must be approved prior to the planned award on May 14, 2018. It is timely to approve the agreement now to expedite the construction start after probable award. City Council Agenda: 04/23/18 D. SUPPORTING DATA: A. Resolution 2018-30 B. Limited Use Permit No. 8680-0016 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2018-30 APPROVING LIMITED USE PERMIT #8680-0016 FOR NON -MOTORIZED RECREATIONAL TRAIL WHEREAS, the City of Monticello has requested a Limited Use Permit for the operation of recreational trail over State Highway No. I-94 right of way as part of the Fallon Avenue Overpass Project, City Project No. 16C006; and WHEREAS, the State of Minnesota, through the Minnesota Department has approved the proposal and will accommodate the public use through the Limited Use Permit; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: that the City of Monticello shall approve Limited Use Permit 8680-0016 for the purpose of trail within the right of way over State Highway No. I-94. BE IT FURTHER RESOLVED, that the Mayor and City Administrator are authorized to execute the Agreement and any amendments to the Agreement. ADOPTED BY the Monticello City Council this 23rd day of April, 2018. CITY OF MONTICELLO Brian Stumpf, Mayor ATTEST: Jeff O'Neill, City Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution 2018-30 duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on April 23, 2018 and recorded in minutes of said meeting. CITY SEAL Notary Public: Date: (STAMP) Jennifer Schreiber, City Clerk DEPARTMENT OF District 3 TRANSPORTATION 7694 Industrial Park Road Baxter, MN 56425 Telephone 218-828-5809 Email: Lynn, Nielsen@state.mn.us March 26, 2018 Jeff O'Neill, City Administrator City of City of Monticello 505 Walnut St. Suite #1 Monticello, MN 55362 Subject: C.S. 8680 (T.H. 94) LUP # 8680-0016 Limited Use Permit for Non -Motorized Recreational Trail Dear Mr. O'Neill: Enclosed for signature are two original copies of a Limited Use Permit by and between the State of Minnesota, Department of Transportation (MnDOT) and the City of Monticello for the Non - Motorized Recreational Trail located at the bridge overpass at Fallon Avenue. Please sign where indicated and return both signed copies to this office for further processing. We also need two original copies of a signed, stamped municipal resolution to attach to each of the permits. Enclosed, for your reference purposes, is a sample resolution. The resolution may need to be reformatted to meet the City of Monticello requirements. A final copy will be returned for your records. If you have any additional questions or concerns about this process, please contact me at 218- 828-5809. (3vynn erely, M. Nielsen Engineering Specialist Senior Enclosures: LUP Permit 8680-0016 Sample Resolution cc: File STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION LIMITED USE PERMIT C.S. 8680 (T.H. 94) County of Wright LUP # 8680-0016 Permittee: City of City of Monticello Terminates: 03/27/2028 In accordance with Minnesota Statutes Section 161.434, the State of Minnesota, through its Commissioner of Transportation, ("MnDOT"), hereby grants a Limited Use Permit (the "LUP") to City of City of Monticello, ("Permittee"), to use the area within the right of way of Trunk Highway No. 94 as shown in red on Exhibit "A", (the "Area") attached hereto and incorporated herein by reference. This Limited Use Permit is executed by the Permittee pursuant to resolution, a certified copy of which is attached hereto as Exhibit B. Non -Motorized Recreational Trail The Permittee's use of the Area is limited to only the constructing, maintaining and operating a nonmotorized recreational trail ("Facility") and the use thereof may be further limited by 23 C.F.R. 652 also published as the Federal -Aid Policy Guide. The following special provisions shall apply: SPECIAL PROVISIONS TERM. This LUP terminates at 11:59PM on 03/27/2028 ("Expiration Date") subject to the right of cancellation by MnDOT, with or without cause, by giving the Permittee ninety (90) days written notice of such cancellation. This LUP will not be renewed except as provided below. Provided this LUP has not expired or terminated, MnDOT may renew this LUP for a period of up to ten (10) years, provided Permittee delivers to MnDOT, not later than ninety (90) days prior to the Expiration Date, a written request to extend the term. Any extension of the LUP term will be under the same terms and conditions in this LUP, provided: LUP — Standardized LUP Form Page 1 of 6 LU1001 3/22/2018 (a) At the time of renewal, MnDOT will review the Facility and Area to ensure the Facility and Area are compatible with the safe and efficient operation of the highway and the Facility and Area are in good condition and repair. If, in MnDOT's sole determination, modifications and repairs to the Facility and Area are needed, Permittee will perform such work as outlined in writing in an amendment of this LUP; and (b) Permittee will provide to MnDOT a certified copy of the resolution from the applicable governmental body authorizing the Permittee's use of the Facility and Area for the additional term. If Permittee's written request to extend the term is not timely given, the LUP will expire on the Expiration Date. Permittee hereby voluntarily releases and waives any and all claims and causes of action for damages, costs, expenses, losses, fees and compensation arising from or related to any cancellation or termination of this LUP by MnDOT. Permittee agrees that it will not make or assert any claims for damages, costs, expenses, losses, fees and compensation based upon the existence, cancellation or termination of the LUP. Permittee agrees not to sue or institute any legal action against MnDOT based upon any of the claims released in this paragraph. 2. REMOVAL. Upon the Expiration Date or earlier termination, at the Permittee's sole cost and expense Permittee will: (a) Remove the Facility and restore the Area to a condition satisfactory to the MnDOT District Engineer; and (b) Surrender possession of the Area to MnDOT. If, without MnDOT's written consent, Permittee continues to occupy the Area after the Expiration Date or earlier termination, Permittee will remain subject to all conditions, provisions, and obligations of this LUP, and further, Permittee will pay all costs and expenses, including attorney's fees, in any action brought by MnDOT to remove the Facility and the Permittee from the Area. 3. CONSTRUCTION. The construction, maintenance, and supervision of the Facility shall be at no cost or expense to MnDOT. Before construction of any kind, the plans for such construction shall be approved in writing by the MnDOT's District Engineer. Approval in writing from MnDOT District Engineer shall be required for any changes from the approved plan. The Permittee will construct the Facility at the location shown in the attached Exhibit "A", and in accordance with MnDOT-approved plans and specifications. Further, Permittee will construct the Facility using construction procedures compatible with the safe and efficient operation of the highway. LUP — Standardized LUP Form Page 2 of 6 LU1001 3/22/2018 Upon completion of the construction of the Facility, the Permittee shall restore all disturbed slopes and ditches in such manner that drainage, erosion control and aesthetics are perpetuated. The Permittee shall preserve and protect all utilities located on the lands covered by this LUP at no expense to MnDOT and it shall be the responsibility of the Permittee to call the Gopher State One Call System at 1-800-252-1166 at least 48 hours prior to performing any excavation. Any crossings of the Facility over the trunk highway shall be perpendicular to the centerline of the highway and shall provide and ensure reasonable and adequate stopping sight distance. 4. MAINTENANCE. Any and all maintenance of the Facility shall be provided by the Permittee at its sole cost and expense, including, but not limited to, plowing and removal of snow and installation and removal of regulatory signs. No signs shall be placed on any MnDOT or other governmental agency sign post within the Area. MnDOT will not mark obstacles for users on trunk highway right of way. 5. USE. Other than as identified and approved by MnDOT, no permanent structures or no advertising devices in any manner, form or size shall be allowed on the Area. No commercial activities shall be allowed to operate upon the Area. Any use permitted by this LUP shall remain subordinate to the right of MnDOT to use the property for highway and transportation purposes. This LUP does not grant any interest whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or waterfowl refuge Facility that would become subject to Section 4 (f) of the Federal -Aid Highway Act of 1968, nor does this permit establish a Bikeway or Pedestrian way which would require replacement pursuant to Minnesota Statutes Section 160.264. No rights to relocation benefits are established by this LUP. This LUP is non-exclusive and is granted subject to the rights of others, including, but not limited to public utilities which may occupy the Area. 6. APPLICABLE LAWS. This LUP does not release the Permittee from any liability or obligation imposed by federal law, Minnesota Statutes, local ordinances, or other agency regulations relating thereto and any necessary permits relating thereto shall be applied for and obtained by the Permittee. Permittee at its sole cost and expense, agrees to comply with, and provide and maintain the Area, Facilities in compliance with all applicable laws, rules, ordinances and regulations issued by any federal, state or local political subdivision having jurisdiction and authority in connection with said Area including the Americans with Disabilities Act ("ADA"). If the Area -and Facilities are not in compliance with the ADA or other applicable laws MnDOT may enter the Area and perform such obligation without liability to Permittee for any loss or damage to Permittee thereby LUP — Standardized LUP Form Page 3 of 6 LU1001 3/22/2018 incurred, and Permittee shall reimburse MnDOT for the cost thereof, plus 10% of such cost for overhead and supervision within 30 days of receipt of MnDOT's invoice. 7. CIVIL RIGHTS. The Permittee for itself, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree that in the event improvements are constructed, maintained, or otherwise operated on the Property described in this Limited Use Permit for a purpose for which a MnDOT activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the Permittee will maintain and operate such improvements and services in compliance with all requirements imposed by the Acts and Regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation, Federal Highway Administration, (as may be amended) such that no person on the grounds of race, color, national origin, sex, age, disability, income - level, or limited English proficiency will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said improvements. 8. SAFETY. MnDOT shall retain the right to limit and/or restrict any activity, including the parking of vehicles and assemblage of Facility users, on the highway right of way over which this LUP is granted, so as to maintain the safety of both the motoring public and Facility users. 9. ASSIGNMENT. No assignment of this LUP is allowed. 10. IN WRITING. Except for those which are set forth in this LUP, no representations, warranties, or agreements have been made by MnDOT or Permittee to one another with respect to this LUP. 11. ENVIRONMENTAL. The Permittee shall not dispose of any materials regulated by any governmental or regulatory agency onto the ground, or into any body of water, or into any container on the State's right of way. In the event of spillage of regulated materials, the Permittee shall notify in writing MnDOT's District Engineer and shall provide for cleanup of the spilled material and of materials contaminated by the spillage in accordance with all applicable federal, state and local laws and regulations, at the sole expense of the Permittee. 12. MECHANIC'S LIENS. The Permittee (for itself, its contractors, subcontractors, its materialmen, and all other persons acting for, through or under it or any of them), covenants that no laborers', mechanics', or materialmens' liens or other liens or claims of any kind whatsoever shall be filed or maintained by it or by any subcontractor, materialmen or other person or persons acting for, through or under it or any of them against the work and/or against said lands, for or on account of any work done or materials furnished by it.or any of them under any agreement or any amendment or supplement thereto. 13. NOTICES. All notices which may be given, by either party to the other, will be deemed to have been fully given when served personally on MnDOT or Permittee or when made in writing addressed as follows: to Permittee at: LUP — Standardized LUP Form Page 4 of 6 LU1001 3/22/2018 505 Walnut St. Suite #1 Monticello, MN 55362 and to MnDOT at: State of Minnesota Department of Transportation District 3 Right of Way 7694 Industrial Park Rd. Baxter, MN 56425-8096 The address to which notices are mailed may be changed by written notice given by either party to the other. 14. INDEMNITY. Permittee shall defend, indemnify, hold harmless and release the State of Minnesota, its Commissioner of Transportation and employees and its successors and assigns, from and against: (a) all claims, demands, and causes of action for injury to or death of persons or loss of or damage to property (including Permittee's property) occurring on the Facility or connected with Permittee's use and occupancy of the Area, regardless of whether such injury, death, loss or damage is caused in part by the negligence of State of Minnesota or is deemed to be the responsibility of State of Minnesota because of its failure to supervise, inspect or control the operations of Permittee or otherwise discover or prevent actions or operations of Permittee giving rise to liability to any person. (b) claims arising or resulting from the temporary or permanent termination of Facility user rights on any portion of highway right of way over which this LUP is granted; (c) claims resulting from temporary or permanent changes in drainage patterns resulting in flood damages; (d) any laborers', mechanics', or materialmens' liens or other liens or claims of any kind whatsoever filed or maintained for or on account of any work done or materials furnished; and (e) any damages, testing costs and clean-up costs arising from spillage of regulated materials attributable to the construction, maintenance or operation of the Facility. LUP — Standardized LUP Form Page 5 of 6 LU1001 3/22/2018 MINNESOTA DEPARTMENT CITY OF CITY OF MONTICELLO OF TRANSPORTATION RECOMMENDED FOR APPROVAL By: District Engineer Date APPROVED BY: COMMISSIONER OF TRANSPORTATION Director, Office of Land Management Date The Commissioner of Transportation by the execution of this permit certifies that this permit is necessary in the public interest and that the use intended is for public purposes. By Its And Its LUP — Standardized LUP Form Page 6 of 6 LU1001 3/22/2018 10 VA, YN ✓C �! J m Cirr N a a Z � VSL i J .� * � ✓ ur J 11 JJ Q ' 1 10 VA, YN ✓C �! J m Cirr RESOLUTION LIMITED USE PERMIT Exhibit B WHEREAS the City of Monticello has requested a LUP for the operation of recreational trail use in various Minnesota State Highway right of way; and Transportation has approved the proposal and will accommodate the Trans WHEREAS the Minnesota Department of p public use through the Limited Use Permit; BE IT RESOLVED, to approve the Limited Use Permit number 8680-0016 for the purpose of trail within the right of way of Interstate 94. Dated this XXX day of XXX, 2018 ATTEST: City of Monticello, Minnesota City Administrator Mayor STATE OF MINNESOTA COUNTY of WRIGHT of the Resolution presented to and adopted by oin Resolution is a true and correct copy of XXX, 2018 as shown by the minutes of I hearby certify that the foreg g thereof held on the XXX day the City of Baxter at a duly authorized meeting said meeting in my possession. Notary Public My Commission expires City Administrator (SEAL) City Council Agenda: 04/23/18 2I. Consideration of adopting Resolution 2018-31 approving a Cooperative Construction Agreement with MnDOT for the Fallon Avenue Overpass Proiect, Citv Proiect No.16CO06 (JO/SB) A. REFERENCE AND BACKGROUND: MnDOT is requesting the City enter into a cooperative construction agreement for the Fallon Avenue Overpass project. The agreement stipulates maintenance and inspection responsibilities of the bridge, lighting, municipal utilities and trails over I-94 and within MnDOT right of way. The agreement also stipulates material testing requirements, inspection, oversight and contract requirements and procedures and payment reimbursement procedures for construction of the project. The agreement is similar to other cooperative agreements that the City has entered into with other projects, such as the TH 25/CSAH 75 and TH 25/7th Street intersection improvement projects. Al. Budget Impact: None for entering into the agreement. A2. Staff Workload Impact: Public Works will be required to provide maintenance of the bridge, trail, municipal utilities and lighting components of the project. City staff and WSB staff time will involve construction administration and completing required payment requests from MnDOT. B. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution 2018-31 approving a Cooperative Construction Agreement with MnDOT for the Fallon Avenue Overpass Project, City Project No. 16C006. 2. Motion to deny adoption of Resolution 2018-31 at this time. C. STAFF RECOMMENDATION: City staff recommends approving Alternative No. 1. This agreement must be approved prior to the planned award on May 14, 2018. It is timely to approve the agreement now to expedite the construction start after probable award. D. SUPPORTING DATA: A. Resolution 2018-31 B. Cooperative Construction Agreement No. 1030669 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION 2018-31 RESOLUTION APPROVING A COOPERATIVE CONSTRUCTION AGREEMENT WITH MNDOT FOR THE FALLON AVENUE OVERPASS PROJECT, CITY PROJECT NO.16CO06 WHEREAS, MnDOT is requesting the city enter into a cooperative construction agreement for the Fallon Avenue Overpass Project, City Project No. 16CO06 stipulating maintenance and inspection responsibilities of the bridge, lighting, municipal utilities, and trails over I-94 and within MnDOT right of way; and NOW THEREFORE, BE IT RESOLVED by the City Council of Monticello, Minnesota that the city enter into MnDOT Agreement No. 1030669 with the State of Minnesota, Department of Transportation for the following purposes: To provide for maintenance by the city for Bridge No. 86821, multi -use trail construction and other associated construction to be performed upon, along and adjacent to Trunk Highway No. 94 and Fallon Avenue within the corporate city limits under Stat Project No. 222-104-002, No. 222-113-003, No. 222-116-001, No. 222-101-009, No. 8680-(86821), and No. 8680-181 (T.H. 94=392); and BE IT FURTHER RESOLVED, that the Mayor and City Administrator are hereby authorized to execute the agreement and any amendments to the agreement.. ADOPTED BY the Monticello City Council this 23rd day of April, 2018. CITY OF MONTICELLO Brian Stumpf, Mayor ATTEST: Jeff O'Neill, City Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing is a true and correct copy of Resolution 2018-31 duly passed, adopted and approved by the Monticello City Council at their scheduled meeting on April 23, 2018 and recorded in minutes of said meeting. CITY SEAL Notary Public: Date: (STAMP) Jennifer Schreiber, City Clerk MDEPARTMENT OF 1 TRANSPORTATION April 17, 2018 Jeff O'Neill City Administrator City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 District 3 7694 Industrial Park Road Baxter, IVIN 56425 RE: SP 8680-181, (TH 94=392) SP 222-104-002, -113-003, -116-001, and -101-009 Federal Project No. STPF 8618 (194) Proposed Cooperative Construction Agreement No. 1030669 State of Minnesota Department of Transportation and City of Monticello Dear Mr. O'Neill: Please present the attached agreement packet (agreement and city resolution) to the Monticello City Council as outlined in the included April 3, 2018 memo from Municipal Agreements Engineer, Maryanne Kelly-Sonnek. The two copies of the proposed agreement and two copies of a resolution passed by the City must all be signed and returned to me for signatures and final processing in St. Paul. Please contact me at 218-828-5708 with any questions. Sincerely, Brett Stark District 3 State Aid Assistant cc (letter only): Maryanne Kelly-Sonnek Kelvin Howieson Jim Hallgren Tim Paul Shibani Bisson, WSB Andrew Plowman, WSB An equal opportunity employer DEPARTMENT OF Office of Project Management and Technical Support TRANSPORTATION Cooperative Agreements Unit, Mail Stop 682 395 John Ireland Blvd., St. Paul, MN 55155 Memo To: Brett Stark Engineering Specialist Senior From: Maryanne Kelly-Sonnek� 'Cooperative Agreements Engin Date: April 3, 2018 Subject: Proposed Maintenance Agreement No. 1030669 City of Monticello S.P. 8680-181(T.H. 94=392) S.P. 8680-86821 S.P. 222-104-002 S.P. 222-113-003 S.P. 222-116-001 S.P. 222-101-009 STPF 8618 (194) City maintenance of Bridge No. 86821 and the multi -use trail Transmitted herewith in duplicate is a proposed agreement with the City of Monticello. This agreement provides for City maintenance of Bridge No. 86821 over Trunk Highway No. 94, the multi -use trail on the bridge, and the multi -use trail on Trunk Highway Right -of -Way. Present this agreement to the City Council for their approval and execution that includes original signatures of the City Council authorized City officers on the two copies of the agreement. Also required are two original copies of a resolution passed by the City Council authorizing its officers to sign the agreement on its behalf. A suggested form of such resolution is enclosed. The executed agreements and resolutions (two originals of each) should be forwarded to this office as soon as possible. A copy will be returned to the City when fully executed. Please send me a coov of vour letter transmitting the agreement to the City for approval. cc: File Office Tel: (651) 366-4634 1 MnDOT Contract No: 1030669 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION And CITY OF MONTICELLO COOPERATIVE CONSTRUCTION AGREEMENT State Project Number (S.P.): 8680-181 Trunk Highway Number (T.H.): 94=392 State Project Number (S.P.): 8680-(86821) State Project Number (S.P.): 222-104-002 State Project Number (S.P.): 222-113-003 State Project Number (S.P.): 222-116-001 State Project Number (S.P.): 222-101-009 City Project Number (C.P.); 16CO06 Federal Project Number: STPF 8618 (194) Lighting System Feed Point: A, X, and Y Bridge No. 86821 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and the City of Monticello acting through its City Council ("City"). Recitals 1. The City will perform roundabout, grading, bituminous and concrete surfacing, lighting, ADA improvement, multi -use trail, Bridge No. 86821 construction and other associated construction upon, along and adjacent to Fallon Avenue (Municipal State Aid Street (M.S.A.S.) No. 104) from 430 feet south of Chelsea Road to 7t' Street, Washington Street (M.S.A.S. 113) from 7t' Street to 450 feet north of 7' Street, Chelsea Road (M.S.A.S. 116) from 300 feet west of Fallon Avenue to 375 feet east of Fallon Avenue, 71 Street (M.S.A.S. 101) from 350 feet west of Washington Street to 530 feet east of Fallon Avenue, and on Trunk Highway No. 94 at Fallon Avenue according to City -prepared plans, specifications and special provisions designated by the City as City Project No. 16CO06 and by the State as State Project No. 222-104-002, No. 222-113-003, No. 222-116-001, No. 222-101-009, No. 8680-(86821), and No. 8680-181 (T.H. 94=392) ("Project"); and 2. The City requests the State allow Bridge No. 86821 and multi -use trail construction over Trunk Highway No. 94 and on State Right -of -Way. The State is willing to allow said construction; and 3. Since a portion of the Project is on the National Highway System Right -of -Way, the State will perform oversight engineering of that portion of the Project in connection with the construction as required by the Stewardship Plan between the Federal Highway Administration (FHWA) and the State, dated May 2015, to ensure that the Federal Highway Program is delivered consistent with applicable laws, regulations, and policies and any construction activity undertaken on or affecting the State Trunk Highway system is designed and constructed in accordance with the laws and rules of the State of Minnesota and policies of the Department of Transportation; and 4. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. -1- Construction within State R/W & Maintenance (Cooperative Agreements 3-2016) WDOT Contract No: 1030669 Agreement 1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits 1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2. 1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled. 1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this Agreement, including, without limitation, the following clauses: 2.4. State Ownership of Improvements; 5. Maintenance by the City; 8. Liability; Worker Compensation Claims; Insurance; 10. State Audits; 11. Government Data Practices; 12. Governing Law; Jurisdiction; Venue; and 14. Force Majeure. 1.4. Plans, Specifications, Special Provisions. State -approved City plans, specifications and special provisions designated by the City as City Project No. 16CO06 and by the State as State Project No. 222-104-002, No. 222-113-003, No. 222-116-001, No. 222-101-009, No. 8680-(86821), and No. 8680-181 are on file in the office of the City's Engineer and incorporated into this Agreement by reference ("Project Plans"). 1.5. Exhibit "A ". Exhibit "A" for Limited Use Permit No. 8680-0016 for the multi -use trail on Bridge No. 86821 over Trunk Highway No. 94 and on State Right -of -Way is incorporated into this Agreement by reference. 2. Right -of -Way Use 2.1. Limited Right to Occupy. The State grants to the City (and its contractors and consultants) the right to occupy Trunk Highway Right -of -Way as necessary to perform the work described in the Project Plans. This right is limited to the purpose of constructing the project, and administering such construction, and may be revoked by the State at any time, with or without cause. Cause for revoking this right of occupancy includes, but is not limited to, breaching the terms of this or any other agreement (relevant to this project) with the State, failing to provide adequate traffic control or other safety measures, failing to perform the construction properly and in a timely manner, and failing to observe applicable environmental laws or terms of applicable permits. The State will have no liability to the City (or its contractors or consultants) for revoking this right of occupancy. 2.2. State Access; Suspension of Work; Remedial Measures. The State's District Engineer or assigned representative retains the right to enter and inspect the Trunk Highway Right -of -Way (including the construction being performed on such right-of-way) at any time and without notice to the City or its contractor. If the State determines (in its sole discretion) that the construction is not being performed in a proper or timely manner, or that environmental laws (or the terms of permits) are not being complied with, or that traffic control or other necessary safety measures are not being properly implemented, then the State may direct the City (and its contractor) to take such remedial measures as the State deems necessary. The State may require the City (and its contractors and consultants) to suspend their operations until suitable remedial action plans are approved and implemented. The State will have no liability to the City (or its contractors or consultants) for exercising its rights under this provision. 2.3. Traffic Control; Worker Safety. While the City (and its contractors and consultants) are occupying the State Right -of -Way, they must comply with the approved traffic control plan, and with applicable provisions of the Work Zone Field Handbook (httD://www.dot.state.mn.us/trafficens/workzone/index.html). All City, contractor, and consultant personnel occupying the State's Right -of -Way must be provided with required reflective clothing and hats. 2.4. State Ownership of Improvements. The State will retain ownership of its Trunk Highway Right -of -Way, including any improvements made to such right-of-way under this Agreement, unless otherwise noted. The warranties and guarantees made by the City's contractor with respect to such improvements (if any) will flow to the State. The City will assist the State, as necessary, to enforce such warranties and guarantees, and -2- Construction within State RAV & Maintenance (Cooperative Agreements 3-2016) MnDOT Contract No: 1030669 to obtain recovery from the City's consultants, and contractor (including its sureties) for non-performance of contract work, for design errors and omissions, and for defects in materials and workmanship. Upon request of the State, the City will undertake such actions as are reasonably necessary to transfer or assign contract rights to the State and to permit subrogation by the State with respect to claims against the City's consultants and contractors. 3. Contract Award and Construction 3.1. Direction, Supervision and Inspection of Construction. A. The contract construction will be under the direction of the City and under the supervision of a registered professional engineer; however, the State participation construction covered under this Agreement will be open to inspection by the State District Engineer's authorized representatives. The City will give the State Aid Agreements Engineer at Roseville five days' notice of its intention to start the contract construction. B. Responsibility for the control of materials for the contract construction will be on the City and its contractor and will be carried out according to Specifications No. 1601 through and including No. 1609 in the State's current "Standard Specifications for Construction". 3.2. Completion of Construction. The City will cause the contract construction to be started and completed according to the time schedule in the construction contract special provisions. The completion date for the contract construction may be extended, by an exchange of letters between the appropriate City official and the State District Engineer's authorized representative, for unavoidable delays encountered in the performance of the contract construction. 3.3. Compliance with Laws, Ordinances, Regulations. The City will comply and cause its contractor to comply with all Federal, State and Local laws, and all applicable ordinances and regulations. With respect only to that portion of work performed on the State's Trunk Highway Right -of -Way, the City will not require the contractor to follow local ordinances or to obtain local permits. 3.1. Performance of Oversight Engineering. A. The State will perform oversight engineering on that portion of the Project involving the construction on the State's Trunk Highway Right -of -Way as required by the FHWA Stewardship Agreement pertaining to work by local agencies on the National Highway System. B. Oversight engineering will consist of the following items which impact the National Highway System. i. Review, approve and provide concurrence of all work orders, change orders and supplemental agreements that pertain to the work on the Interstate Right -of -Way. ii. Review of documented inspection and materials testing. iii. Periodic construction inspections. iv. Review traffic control. v. Periodically attend weekly meetings. vi. Review contractor's schedules. vii. Any other oversight engineering duties required by the Federal Highway Administration and the State. 4. Right -of -Way; Easements; Permits 4.1. The City will, without cost or expense to the State, obtain all rights-of-way, easements, construction permits and any other permits and sanctions that may be required in connection with the local and trunk highway portions of the contract construction. Before payment by the State, the City will famish the State with -3- Construction within State R/W & Maintenance (Cooperative Agreements 3-2016) MnDOT Contract No: 1030669 certified copies of the documents for rights-of-way and easements, construction permits and other permits and sanctions required for State participation construction covered under this Agreement. 4.2. The City will convey to the State by quit claim deed, all newly acquired rights needed for the continuing operation and maintenance of the Trunk Highway, if any, upon completion of the Project, at no cost or expense to the State. 4.3. The City will comply with Minnesota Statutes § 216D.04, subdivision 1(a), for identification, notification, design meetings and depiction of utilities affected by the contract construction. 4.4. Limited Use Permit No. 8680-0016. The City will obtain, through the District's Right -of -Way Area Manager, Limited Use Permit No. 8680-0016 to cover the City's liability responsibilities of multi -use trail to be constructed on Bridge No. 86821 and upon State Right -of -Way. 5. Maintenance by the City Upon completion of the project, the City will provide the following without cost or expense to the State: 5.1. Roadways. Maintenance of Fallon Avenue. Maintenance includes, but is not limited to, snow, ice and debris removal, resurfacing and seal coating and any other maintenance activities according to accepted City maintenance practices. 5.2. Municipal Utilities. Maintenance of any municipal -owned utilities construction, without cost or expense to the State. 5.3. Multi -Use TraiL Maintenance of any multi -use trail (including the portion on Bridge No. 86821) construction. Maintenance includes, but is not limited to, snow and ice control/removal, sweeping and debris removal, patching, crack repair, pavement replacement, vegetation control, signing, pavement markings, and any other maintenance activities necessary to perpetuate the bikeways and shared use paths in a safe and usable condition. 5.4. Bridge No. 86821 (Fallon Avenue over Trunk Highway No. 94). Maintenance and repair of Bridge No. 86821 construction carrying a Fallon Avenue over Trunk Highway No 94. Maintenance and repair includes, but is not limited to, keeping the roadway, bridge deck, shoulders, medians, and gutters clear of ice, snow, litter and debris, appropriate disposal of such material, pavement markings, guardrail, and non -structurally supported medallions, signing, ornamental metal railings, concrete pilasters, parapets, architectural concrete and any other maintenance activities necessary to perpetuate the bridge in a safe, usable and aesthetically acceptable condition. The State will perform structural inspection of the bridge, concrete bridge approach panels, concrete surfacing, abutments and non -ornamental railings at no cost to the City. When repairs are needed, and not discovered by the City, the State will notify the City of the deficiency and of the urgency for the repairs. The City must act in accordance with structural safety standards when repairs are needed. Upon request, the State will provide the structural inspection reports to the City. If the City fails to make the repairs or if emergency repairs are needed, the State reserves the right to make repairs and bill the City for the State's actual expenses incurred; the City will pay the bill within 90 days. If in the future, either party needs to modify the bridge for trunk highway purpose, the State and the City will enter into a new maintenance agreement prior to any modifications being made. Costs associated with any modifications to the bridge for the Trunk Highway use will be the responsibility of the State. The State retains its authority to administer, issue, and regulate access permits, sign advertising permits, drainage permits and permits to install utilities on Trunk Highway Right -of -Way. The State will maintain all guardrails below the bridge on T.H.94, roadway signings attached to the bridge, graffiti removal within the control access below the bridge, and non -ornamental fencing on the Trunk highway Right -of -Way. -4- Construction within State R/W & Maintenance (Cooperative Agreements 3-2016) MnDOT Contract No: 1030669 5.5. Bridge No. 86821 Lighting. Maintenance and ownership of any lighting facilities construction. Maintenance of electrical lighting systems includes everything within the system, from the point of attachment to the power source or utility, to the last light on the feed point, including but not limited to re-lamping of lighting units or replacing of LED luminaires, repair or replacement of all damaged luminaire glassware, loose connections, luminaires when damaged or when ballasts fail, photoelectric control on luminaires, defective starter boards or drivers, damaged fuse holders, blown fuses, knocked down poles including wiring within the poles, damaged poles, pullboxes, underground wire, damaged foundations, equipment pad, installation of approved splices or replacement of wires, repair or extending of conduit, lighting cabinet maintenance including photoelectric cell, electrical distribution system, Gopher State One Call (GSOC) locates and painting of poles and other equipment. The City will be responsible for the hook up cost and application to secure an adequate power supply to the service pad or pole and will pay all monthly electrical service expenses necessary to operate the lighting facility. The City will submit to the State's Utility Engineer an original permit application for all lighting utilities owned by the City to be constructed upon and within the Trunk Highway Right -of -Way. Applications for permits will be made on State form "Application for Utility Permit on Trunk Highway Right -of -Way" (Form 2525). 5.6. Additional Drainage. Neither party to this Agreement will drain any additional drainage volume into the storm sewer facilities constructed under the construction contract that was not included in the drainage for which the storm sewer facilities were designed, without first obtaining written permission to do so from the other party. The drainage areas served by the storm sewer facilities constructed under the construction contract are shown in a drainage area map, Exhibit "Drainage Area", which is on file in the office of the State's District Hydraulics Unit at Roseville and is incorporated into this Agreement by reference. 6. Authorized Representatives Each parry's Authorized Representative is responsible for administering this Agreement and is authorized to give and receive any notice or demand required or permitted by this Agreement. 6.1. The State's Authorized Representative will be: Name/Title: Maryanne Kelly-Sonnek, Cooperative Agreements Engineer (or successor) Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155 Telephone: (651) 366-4634 E -Mail: maryanne.kellysonnek@state.mn.us 6.2. The City's Authorized Representative will be: Name/Title: Jeff O'Neill, City Administrator (or successor) Address: 505 Walnut Street, Suite 1, Monticello, MN 55362 Telephone: (763) 295-2711 E -Mail: jeff.oneill@ci.montecello.mn.us 7. Assignment; Amendments; Waiver; Contract Complete 7.1. Assignment Neither party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other parry and a written assignment agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 7.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 7.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision or the party's right to subsequently enforce it. -5- Construction within State R/W & Maintenance (Cooperative Agreements 3-2016) MnDOT Contract No: 1030669 7.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 8. Liability; Worker Compensation Claims; Insurance 8.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City. Notwithstanding the foregoing, the City will indemnify, hold harmless, and defend (to the extent permitted by the Minnesota Attorney General) the State against any claims, causes of actions, damages, costs (including reasonable attorneys fees), and expenses arising in connection with the project covered by this Agreement, regardless of whether such claims are asserted by the City's contractor(s) or consultant(s) or by a third party because of an act or omission by the City or its contractor(s) or consultant(s). 8.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. 8.3. The City may require its contractor to carry insurance to cover claims for damages asserted against the City's contractor. 9. Nondiscrimination Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are considered part of this Agreement. 10. State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. 11. Government Data Practices The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the City or the State. 12. Governing Law; Jurisdiction; Venue Minnesota law governs the validity, interpretation and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13. Termination; Suspension 13.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties or by the State for insufficient funding as described below. 13.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment or the provision of the services covered here. Termination must be by written or fax notice to the City. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the City will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if this Agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. S'� Construction within State R/W & Maintenance (Cooperative Agreements 3-2016) MnDOT Contract No: 1030669 13.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement and all work, activities, performance and payments authorized through this Agreement. Any work performed during a period of suspension will be considered unauthorized work and will be undertaken at the risk of non-payment. 14. Force Majeure Neither party will be responsible to the other for a failure to perform under this Agreement (or a delay in performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. [The remainder of this page has been intentionally left blank] WA Construction within State R/W & Maintenance (Cooperative Agreements 3-2016) CITY OF MONTICELLO The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions or ordinances. By: Title: Date: By: Title: Date: MnDOT Contract No: 1030669 DEPARTMENT OF TRANSPORTATION Recommended for Approval: By: (District Engineer) Date: Approved: By: (State Design Engineer) Date: COMMISSIONER OF ADMINISTRATION Date: (With Delegated Authority) INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. -8- Construction within State R/W & Maintenance (Cooperative Agreements 3-2016) wx" `J CITY OF MONTICELLO RESOLUTION IT IS RESOLVED that the City of Monticello enter into MnDOT Agreement No. 1030669 with the State of Minnesota, Department of Transportation for the following purposes: To provide for maintenance by the City for Bridge No. 86821, multi -use trail construction and other associated construction to be performed upon, along and adjacent to Trunk Highway No. 94 and Fallon Avenue within the corporate City limits under State Project No. 222-104-002, No. 222-113-003, No. 222-116-001, No. 222-101-009, No. 8680-(86821), and No. 8680-181 (T.H. 94=392). IT IS FURTHER RESOLVED that the Mayor and the are (Title) authorized to execute the Agreement and any amendments to the Agreement. CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Monticello at an authorized meeting held on the day of , 2018, as shown by the minutes- of the meeting in my possession. (Signature) Subscribed and sworn to before me this day of 2018 (Type or Print Name) Notary Public critic) My Commission Expires 0 'F MnDOT Contract No: 1030669 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION And CITY OF MONTICELLO COOPERATIVE CONSTRUCTION AGREEMENT State Project Number (S.P.): 8680-181 Trunk Highway Number (T.H.): 94=392 State Project Number (S.P.): 8680-(86821) State Project Number (S.P.): 222-104-002 State Project Number (S.P.): 222-113-003 State Project Number (S.P.): 222-116-001 State Project Number (S.P.): 222-101-009 City Project Number (C.P.); 16CO06 Federal Project Number: STPF 8618 (194) Lighting System Feed Point: A, X, and Y Bridge No. 86821 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and the City of Monticello acting through its City Council ("City"). Recitals I. The City will perform roundabout, grading, bituminous and concrete surfacing, lighting, ADA improvement, multi -use trail, Bridge No. 86821 construction and other associated construction upon, along and adjacent to Fallon Avenue (Municipal State Aid Street (M.S.A.S.) No. 104) from 430 feet south of Chelsea Road to 71 Street, Washington Street (M.S.A.S. 113) from 71 Street to 450 feet north of 71 Street, Chelsea Road (M.S.A.S. 116) from 300 feet west of Fallon Avenue to 375 feet east of Fallon Avenue, 71 Street (M.S.A.S. 101) from 350 feet west of Washington Street to 530 feet east of Fallon Avenue, and on Trunk Highway No. 94 at Fallon Avenue according to City -prepared plans, specifications and special provisions designated by the City as City Project No. 160006 and by the State as State Project No. 222-104-002, No. 222-113-003, No. 222-116-001, No. 222-101-009, No. 8680-(86821), and No. 8680-181 (T.H. 94=392) ("Project"); and 2. The City requests the State allow Bridge No. 86821 and multi -use trail construction over Trunk Highway No. 94 and on State Right -of -Way. The State is willing to allow said construction; and 3. Since a portion of the Project is on the National Highway System Right -of -Way, the State will perform oversight engineering of that portion of the Project in connection with the construction as required by the Stewardship Plan between the Federal Highway Administration (FHWA) and the State, dated May 2015, to ensure that the Federal Highway Program is delivered consistent with applicable laws, regulations, and policies and any construction activity undertaken on or affecting the State Trunk Highway system is designed and constructed in accordance with the laws and rules of the State of Minnesota and policies of the Department of Transportation; and 4. Minnesota Statutes § 16120, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. -1- Construction within State RJW & Maintenance (Cooperative Agreements 3-2016) MnDOT Contract No: 1030669 Agreement 1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits 1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2. 1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled. 1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this Agreement, including, without limitation, the following clauses: 2.4. State Ownership of Improvements; 5. Maintenance by the City; 8. Liability; Worker Compensation Claims; Insurance; 10. State Audits; 11. Government Data Practices; 12. Governing Law; Jurisdiction; Venue; and 14. Force Majeure. 1.4. Plans, Specifications, Special Provisions. State -approved City plans, specifications and special provisions designated by the City as City Project No. 16CO06 and by the State as State Project No. 222-104-002, No. 222-113-003, No. 222-116-001, No. 222-101-009, No. 8680-(86821), and No. 8680-181 are on file in the office of the City's Engineer and incorporated into this Agreement by reference ("Project Plans"). 1.5. Exhibit "A ". Exhibit "A" for Limited Use Permit No. 8680-0016 for the multi -use trail on Bridge No. 86821 over Trunk Highway No. 94 and on State Right -of -Way is incorporated into this Agreement by reference. 2. Right -of -Way Use 2.1. Limited Right to Occupy. The State grants to the City (and its contractors and consultants) the right to occupy Trunk Highway Right -of -Way as necessary to perform the work described in the Project Plans. This right is limited to the purpose of constructing the project, and administering such construction, and may be revoked by the State at any time, with or without cause. Cause for revoking this right of occupancy includes, but is not limited to, breaching the terms of this or any other agreement (relevant to this project) with the State, failing to provide adequate traffic control or other safety measures, failing to perform the construction properly and in a timely manner, and failing to observe applicable environmental laws or terms of applicable permits. The State will have no liability to the City (or its contractors or consultants) for revoking this right of occupancy. 2.2. State Access; Suspension of Work; Remedial Measures. The State's District Engineer or assigned representative retains the right to enter and inspect the Trunk Highway Right -of -Way (including the construction being performed on such right-of-way) at any time and without notice to the City or its contractor. If the State determines (in its sole discretion) that the construction is not being performed in a proper or timely manner, or that environmental laws (or the terms of permits) are not being complied with, or that traffic control or other necessary safety measures are not being properly implemented, then the State may direct the City (and its contractor) to take such remedial measures as the State deems necessary. The State may require the City (and its contractors and consultants) to suspend their operations until suitable remedial action plans are approved and implemented. The State will have no liability to the City (or its contractors or consultants) for exercising its rights under this provision. 2.3. Traffic Control; Worker Safety. While the City (and its contractors and consultants) are occupying the State Right -of -Way, they must comply with the approved traffic control plan, and with applicable provisions of the Work Zone Field Handbook (http://www.dot.state.mn.us/trafficenJworkzone/index.html). All City, contractor, and consultant personnel occupying the State's Right -of -Way must be provided with required reflective clothing and hats. 2.4. State Ownership of Improvements. The State will retain ownership of its Trunk Highway Right -of -Way, including any improvements made to such right-of-way under this Agreement, unless otherwise noted. The warranties and guarantees made by the City's contractor with respect to such improvements (if any) will flow to the State. The City will assist the State, as necessary, to enforce such warranties and guarantees, and -2- Construction within State R/W & Maintenance (Cooperative Agreements 3-2016) MnDOT Contract No: 1030669 to obtain recovery from the City's consultants, and contractor (including its sureties) for non-performance of contract work, for design errors and omissions, and for defects in materials and workmanship. Upon request of the State, the City will undertake such actions as are reasonably necessary to transfer or assign contract rights to the State and to permit subrogation by the State with respect to claims against the City's consultants and contractors. 3. Contract Award and Construction 3.1. Direction, Supervision and Inspection of Construction. A. The contract construction will be under the direction of the City and under the supervision of a registered professional engineer; however, the State participation construction covered under this Agreement will be open to inspection by the State District Engineer's authorized representatives. The City will give the State Aid Agreements Engineer at Roseville five days' notice of its intention to start the contract construction. B. Responsibility for the control of materials for the contract construction will be on the City and its contractor and will be carried out according to Specifications No. 1601 through and including No. 1609 in the State's current "Standard Specifications for Construction". 3.2. Completion of Construction. The City will cause the contract construction to be started and completed according to the time schedule in the construction contract special provisions. The completion date for the contract construction may be extended, by an exchange of letters between the appropriate City official and the State District Engineer's authorized representative, for unavoidable delays encountered in the performance of the contract construction. 3.3. Compliance with Laws, Ordinances, Regulations. The City will comply and cause its contractor to comply with all Federal, State and Local laws, and all applicable ordinances and regulations. With respect only to that portion of work performed on the State's Trunk Highway Right -of -Way, the City will not require the contractor to follow local ordinances or to obtain local permits. 3.1. Performance of Oversight Engineering. A. The State will perform oversight engineering on that portion of the Project involving the construction on the State's Trunk Highway Right -of -Way as required by the FHWA Stewardship Agreement pertaining to work by local agencies on the National Highway System. B. Oversight engineering will consist of the following items which impact the National Highway System. i. Review, approve and provide concurrence of all work orders, change orders and supplemental agreements that pertain to the work on the Interstate Right -of -Way. ii. Review of documented inspection and materials testing. iii. Periodic construction inspections. iv. Review traffic control. v. Periodically attend weekly meetings. A. Review contractor's schedules. vii. Any other oversight engineering duties required by the Federal Highway Administration and the State. 4. Right -of -Way; Easements; Permits 4.1. The City will, without cost or expense to the State, obtain all rights-of-way, easements, construction permits and any other permits and sanctions that may be required in connection with the local and trunk highway portions of the contract construction. Before payment by the State, the City will furnish the State with -3- Construction within State R/W & Maintenance (Cooperative Agreements 3-2016) MnDOT Contract No: 1030669 certified copies of the documents for rights-of-way and easements, construction permits and other permits and sanctions required for State participation construction covered under this Agreement. 4.2. The City will convey to the State by quit claim deed, all newly acquired rights needed for the continuing operation and maintenance of the Trunk Highway, if any, upon completion of the Project, at no cost or expense to the State. 4.3. The City will comply with Minnesota Statutes § 216D.04, subdivision 1(a), for identification, notification, design meetings and depiction of utilities affected by the contract construction. 4.4. Limited Use Permit No. 8680-0016. The City will obtain, through the District's Right -of -Way Area Manager, Limited Use Permit No. 8680-0016 to cover the City's liability responsibilities of multi -use trail to be constructed on Bridge No. 86821 and upon State Right -of -Way. 5. Maintenance by the City Upon completion of the project, the City will provide the following without cost or expense to the State: 5.1. Roadways. Maintenance of Fallon Avenue. Maintenance includes, but is not limited to, snow, ice and debris removal, resurfacing and seal coating and any other maintenance activities according to accepted City maintenance practices. 5.2. Municipal Utilities Maintenance of any municipal -owned utilities construction, without cost or expense to the State. 5.3. Multi -Use Trail. Maintenance of any multi -use trail (including the portion on Bridge No. 86821) construction. Maintenance includes, but is not limited to, snow and ice control/removal, sweeping and debris removal, patching, crack repair, pavement replacement, vegetation control, signing, pavement markings, and any other maintenance activities necessary to perpetuate the bikeways and shared use paths in a safe and usable condition. 5.4. Bridge No. 86821 (Fallon Avenue over Trunk Highway No. 94). Maintenance and repair of Bridge No. 86821 construction carrying a Fallon Avenue over Trunk Highway No 94. Maintenance and repair includes, but is not limited to, keeping the roadway, bridge deck, shoulders, medians, and gutters clear of ice, snow, litter and debris, appropriate disposal of such material, pavement markings, guardrail, and non -structurally supported medallions, signing, ornamental metal railings, concrete pilasters, parapets, architectural concrete and any other maintenance activities necessary to perpetuate the bridge in a safe, usable and aesthetically acceptable condition. The State will perform structural inspection of the bridge, concrete bridge approach panels, concrete surfacing, abutments and non -ornamental railings at no cost to the City. When repairs are needed, and not discovered by the City, the State will notify the City of the deficiency and of the urgency for the repairs. The City must act in accordance with structural safety standards when repairs are needed. Upon request, the State will provide the structural inspection reports to the City. If the City fails to make the repairs or if emergency repairs are needed, the State reserves the right to make repairs and bill the City for the State's actual expenses incurred; the City will pay the bill within 90 days. If in the future, either party needs to modify the bridge for trunk highway purpose, the State and the City will enter into a new maintenance agreement prior to any modifications being made. Costs associated with any modifications to the bridge for the Trunk Highway use will be the responsibility of the State. The State retains its authority to administer, issue, and regulate access permits, sign advertising permits, drainage permits and permits to install utilities on Trunk Highway Right -of -Way. The State will maintain all guardrails below the bridge on T.H.94, roadway signings attached to the bridge, graffiti removal within the control access below the bridge, and non -ornamental fencing on the Trunk highway Right -of -Way. Construction within State RW & Maintenance (Cooperative Agreements 3-2016) MnDOT Contract No: 1030669 5.5. Bridge No. 86821 Lighting. Maintenance and ownership of any lighting facilities construction. Maintenance of electrical lighting systems includes everything within the system, from the point of attachment to the power source or utility, to the last light on the feed point, including but not limited to re -Tamping of lighting units or replacing of LED luminaires, repair or replacement of all damaged luminaire glassware, loose connections, luminaires when damaged or when ballasts fail, photoelectric control on luminaires, defective starter boards or drivers, damaged fuse holders, blown fuses, knocked down poles including wiring within the poles, damaged poles, pullboxes, underground wire, damaged foundations, equipment pad, installation of approved splices or replacement of wires, repair or extending of conduit, lighting cabinet maintenance including photoelectric cell, electrical distribution system, Gopher State One Call (GSOC) locates and painting of poles and other equipment. The City will be responsible for the hook up cost and application to secure an adequate power supply to the service pad or pole and will pay all monthly electrical service expenses necessary to operate the lighting facility. The City will submit to the State's Utility Engineer an original permit application for all lighting utilities owned by the City to be constructed upon and within the Trunk Highway Right -of -Way. Applications for permits will be made on State form "Application for Utility Permit on Trunk Highway Right -of -Way" (Form 2525). 5.6. Additional Drainage. Neither party to this Agreement will drain any additional drainage volume into the storm sewer facilities constructed under the construction contract that was not included in the drainage for which the storm sewer facilities were designed, without first obtaining written permission to do so from the other party. The drainage areas served by the storm sewer facilities constructed under the construction contract are shown in a drainage area map, Exhibit "Drainage Area", which is on file in the office of the State's District Hydraulics Unit at Roseville and is incorporated into this Agreement by reference. 6. Authorized Representatives Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give and receive any notice or demand required or permitted by this Agreement. 6.1. The State's Authorized Representative will be: Name/Title: Maryanne Kelly-Sonnek, Cooperative Agreements Engineer (or successor) Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155 Telephone: (651) 366-4634 E -Mail: maryanne.kellysonnek@state.mn.us 6.2. The City's Authorized Representative will be: Name/Title: Jeff ONeill, City Administrator (or successor) Address: 505 Walnut Street, Suite 1, Monticello, MN 55362 Telephone: (763) 295-2711 E -Mail: jeff.oneill@ci.montecello.mn.us 7. Assignment; Amendments; Waiver; Contract Complete 7.1. Assignment. Neither party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other party and a written assignment agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 7.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 7.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision or the party's right to subsequently enforce it. -5- Construction within State R/W & Maintenance (Cooperative Agreements 3-2016) MnDOT Contract No: 1030669 7.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and ZD the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 8. Liability; Worker Compensation Claims; Insurance 8.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City. Notwithstanding the foregoing, the City will indemnify, hold harmless, and defend (to the extent permitted by the Minnesota Attorney General) the State against any claims, causes of actions, damages, costs (including reasonable attorneys fees), and expenses arising in connection with the project covered by this Agreement, regardless of whether such claims are asserted by the City's contractor(s) or consultant(s) or by a third party because of an act or omission by the City or its contractor(s) or consultant(s). 8.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. 8.3. The City may require its contractor to carry insurance to cover claims for damages asserted against the City's contractor. 9. Nondiscrimination Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are considered part of this Agreement. 10. State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. zl.� 11. Government Data Practices The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the City or the State. 12. Governing Law; Jurisdiction; Venue Minnesota law governs the validity, interpretation and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with zl.� competent jurisdiction in Ramsey County, Minnesota. 13. Termination; Suspension 13.1. By Mutual Agreement This Agreement may be terminated by mutual agreement of the parties or by the State for insufficient funding as described below. 13.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment or the provision of the services covered here. Termination must be by written or fax notice to the City. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the City will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if this Agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. 1 -6- Construction within State R/W & Maintenance (Cooperative Agreements 3-2016) MnDOT Contract No: 1030669 13.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement and all work, activities, performance and payments authorized through this Agreement. Any work performed during a period of suspension will be considered unauthorized work and will be undertaken at the risk of non-payment. 14. Force Majeure Neither party will be responsible to the other for a failure to perform under this Agreement (or a delay in performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. [The remainder of this page has been intentionally left blank] -7- Construction within State RfW & Maintenance (Cooperative Agreements 3-2016) CITY OF MONTICELLO The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions or ordinances. By: Title: Date: By: Title: Date: NInDOT Contract No: 1030669 DEPARTMENT OF TRANSPORTATION Recommended for Approval: By: (District Engineer) Date: Approved: By: (State Design Engineer) Date: COMMISSIONER OF ADMINISTRATION LN Date: (With Delegated Authority) INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. -8- Construction within State RIW & Maintenance (Cooperative Agreements 3-2016) CITY OF MONTICELLO RESOLUTION IT IS RESOLVED that the City of Monticello enter into MnDOT Agreement No. 1030669 with the State of Minnesota, Department of Transportation for the following purposes: To provide for maintenance by the City for Bridge No. 86821, multi -use trail construction and other associated construction to be performed upon, along and adjacent to Trunk Highway No. 94 and Fallon Avenue within the corporate City limits under State Project No. 222-104-002, No. 222-113-003, No. 222-116-001, No. 222-101-009, No. 8680-(86821), and No. 8680-181 (T.H. 94=392). IT IS FURTHER RESOLVED that the Mayor and the are (Title) authorized to execute the Agreement and any amendments to the Agreement. CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Monticello at an authorized meeting held on the day of 1 2018, as shown by the minutes of the meeting in my possession. (Signature) Subscribed and sworn to before me this day of 12018 (Type or Print Name) Notary Public (Title) My Commission Expires 2J. A. City Council Agenda: 04/23/2018 Consideration of adopting Resolution 2018-32 accepting bids and awarding contract with Michels Power in the amount of $150,564.91 for the Fibernet Facilitv Relocation for the Fallon Avenue Overpass Proiect (JO/SB) REFERENCE AND BACKGROUND: On March 26, 2018 the City Council authorized the advertisement of bids to relocate FiberNet facilities for the Fallon Avenue Overpass project. FiberNet facilities, consisting of an existing LCP cabinet and vault are located in the center of the proposed roundabouts center island and driving lanes at the intersections of Chelsea Road and Fallon Avenue and 7th Street and Washington Street. As a result relocation of these facilities including associated, pedestals, handholes, fiber lines, etc. is required for the construction of the Fallon Avenue Overpass project. Bids for the project were received and opened on Monday April 16, 2018 at 2:00 p.m. The City received 3 bids, with the lowest bid being submitted by Michels Power in the amount of $150,564.91. The following table lists all bids received for the project. Contractor Grand Total Bid Michels Power $150,564.91 Dell -Comm, Inc. $182,156.00 MP Nexlevel, LLC $188,266.34 A summary including a detailed breakdown of each bid item for each contractor is enclosed. Arvig had estimated the construction cost, based on preliminary quotes, to be between $110,000 and $160,000. Additional conduit and fiber footage was added to the project after it was fully reviewed and quantities were developed for bidding purposes. It is recommended to award the bid to Michels Power as they are the lowest responsible bidder satisfying all bidding requirements. Michels has experience completing this type of work and recently completed the Featherstone 3rd Addition joint utility trench successfully in 2017, which included Fibernet facilities. Construction is anticipated to start within the next month. The completion date of the project including restoration is July 1, 2018. The completion date identified at the March 26 Council meeting was June 1, however has been extended due to a 5 week lead time for supplying the LCP cabinet which was identified by Arvig after the March 26 meeting. Al. Budget Impact: The project costs total approximately $200,000 which includes $150,564.91 for construction, plus $22,724 for the Calix equipment for PON that the City will need to purchase as recommended by Arvig for the electronics component of the system and Arvig soft costs totaling $23,820. Per Arvig, their soft costs for "a technician to install the PON equipment is estimated at $2,800. The cost to project for Outside Plant and Combo Technician(s) is estimated at $17,000.00. This includes continuation of service to current customers, checking in at the project, locating, tending to the exposed fiber, cutting over and overall safeguarding of FiberNet plant. Arvig engineering, City Council Agenda: 04/23/2018 inspection, and planning is estimated at $4,020.00." Arvig's soft costs total $23,820. The Fiber Optics (FiberNet) Fund has a sufficient reserve fund balance to accommodate the expenditure. A2. Staff Workload Impact: City staff time to prepare bid documents and coordinate with Arvig staff totaled approximately 55 hours and was completed by the City's engineering technician and City engineer within the retainer services. Construction inspection and coordination of the project will be completed by Arvig. B. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution 2018-32 accepting the bids and awarding the contract to the lowest responsible bidder, Michels Power in the amount of $150,564.91 for the Fibernet Facility Relocation for the Fallon Avenue Overpass Project. 2. Motion to deny adoption of Resolution #2018-xx at this time. C. STAFF RECOMMENDATION: City staff recommends Alternative 1. D. SUPPORTING DATA: A. Resolution 2018-32 B. Bid Summary C. Bid Tabulation (not online) 2 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2018-32 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE FIBERNET FACILITY RELOCATION FOR THE FALLON AVENUE OVERPASS PROJECT WHEREAS, pursuant to an advertisement for bids to relocate FiberNet facilities for the Fallon Avenue Overpass project. Bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids: Contractor Bid Michels Power $150,564.91 Dell -Comm, Inc. $182,156.00 MP Nexlevel, LLC $188,266.34 WHEREAS, the bid of $150,564.91 by Michels Power for the relocation of FiberNet facilities in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder and shall be and hereby is accepted. NOW THEREFORE, BE IT HEREB Y RESOL VED BY THE CITY COUNCIL OF THE CITY OF MONTICELLO: 1. The Mayor and City Administrator are hereby authorized and directed to enter into a contract with said bidder for the relocation of facilities for and on behalf of the City of Monticello. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract has been executed. ADOPTED BY the Monticello City Council this 23rd day of April, 2018. ATTEST: Jeff O'Neill, City Administrator CITY OF MONTICELLO Brian Stumpf, Mayor L i �+ C O U N v E O U o N z `o d a City Council Agenda: 04/23/2018 2K. Consideration of approving the sale of the 2008 Cimline Melter to BTL Asphalt of Elkhorn, Wisconsin for $15,000. (TM) A. REFERENCE AND BACKGROUND: Council approved the purchase of a new melter on April 9, 2018, and at that meeting it was also approved to sell the old 2008 Cimline melter or to place it on a public auction. Staff reached out to Midstates Equipment & Supply, the dealer the old unit was originally purchased from, and they sell crack sealer to many contractors in the four -state area. BLT Asphalt of Elkhorn, Wisconsin is a contractor they sell supplies too, and this company has contacted Monticello Public Works, offering $15,000 for the unit. The company the City is purchasing the new melter from offered a trade-in amount of $3,200 for the old unit, so staff feels this is a very good offer. Al. Budget Impact: Public Works has budgeted the $53,314 to purchase the new melter through the Central Equipment Fund. By selling the 2008 melter for $15,000 this would reduce the funding from the Central Equipment Fund to A2. Staff Workload Impact: There would be no impact on staff. B. ALTERNATIVE ACTIONS: 1. Motion to authorize the sale of the 2008 Cimline melter to BTL Asphalt for the price of $15,000. 2. Motion to deny selling the old melter at this time. C. STAFF RECOMMENDATION: City staff recommends the City Council approve the sale of the 2008 Cimline melter to BLT Asphalt of Elkhorn, Wisconsin for $15,000. D. SUPPORTING DATA: A. Copy of offer. B. Picture 2008 Cimline melter. Offer To Purchase John Neighbors BTL Asphalt N5981 Cobb Rd, Elkhorn WI 53121 BTL Asphalt would like to purchase the Cimline model 110 DH from the City of Monticello MN Public Works Dept for a total of $15,000.00. If approved we can mail or hand deliver a check and take possession of machine whenever it can be released. ` r qb w WO O W 0 r City Council Agenda — 04/23/2018 2L. Consideration of approving a request for an Amendment to Conditional Use Permit for a Clinic Facilitv in the B-1 (Neighborhood Business) District and Variance to the Required Parking Standards to Support a Parking Lot Expansion. Applicant: Central Minnesota Mental Health. (NAC) Property: Legal: Lots 1-6, Block 39, Lower Monticello Address: 407 Washington Street Planning Case Number: 2018-010 A. REFERENCE & BACKGROUND Request(s): CUP for a clinic in a B-1, Neighborhood Business District to accommodate expansion of a parking lot, and variance from the total parking requirement, if required. Deadline for Decision: May 4, 2018 Land Use Designation: Places for Community Zoning Designation: B-1, Neighborhood Business District The purpose of the `B-1" neighborhood business district is to provide for the establishment of local centers for convenient, limited office, retail, or service outlets which deal directly with the customer for whom the goods or services are furnished. These centers are to provide services and goods only for the surrounding neighborhoods and are not intended to draw customers from the entire community. Overlays/Environmental Regulations Applicable: NA Current Site Use: Mental Health Clinic and Offices Surrounding Land Uses: North: Single Family Residential (R-2) East: Middle School (R-1) South: Multiple Family Residential (R-3) West: Single Family Residential (R-2) Project Description: The applicants are seeking an amendment to a Conditional Use Permit to expand an existing parking area in a B-1, Neighborhood Business District. Medical and Dental Clinics are allowed by Conditional Use Permit in the B-1 District, whereas Office uses (including administrative and "professional" offices) are allowed as permitted uses in the district. No expansion to the clinic itself is being sought, and City Council Agenda — 04/23/2018 operations are not expected to change as a result of this permit. The building is a mix of clinic and office use. ANALYSIS The proposed use has been in place for a number of years, and has relied, in part, on parking supplied on-site, as well as an off-site parking arrangement with the Middle School across Washington Street from the clinic building. As a part of the changes to the Middle School, access to the off-site parking area is being eliminated, and the applicant is seeking an expansion of their on-site parking lot. No expansion to the clinic itself is being sought, and operations are not expected to change as a result of this permit. Currently, parking occurs on-site, in the off-site lot, and on -street surrounding the property, including in the single family neighborhood along 4th Street and along Washington Street, where it can occasionally conflict with school traffic. Conditional Use Permit. As noted above, clinics are allowed by Conditional Use Permit in the B-1 District, and since the site plan is changing with the parking lot expansion, an amendment to this CUP is required to proceed. The current parking area accommodates up to 34 vehicles, and the applicant proposes to expand the parking area to the north, behind the building, to a total parking supply of 58 spaces. Although clinics are listed as a Conditional Use, no additional standards are required by the zoning ordinance. Office uses, however, include the following requirements: (E) Regulations for Office Uses (1) Outdoor storage shall be prohibited. (2) Buildings or structures with less than 51 percent of office space shall not be classified as an office use and shall be regulated by the other use of the structure. (3) If in the B-1 district, the following shall apply: (a) The traffic generated will not raise traffic volumes beyond the capacity of the surrounding area. (b) The architectural appearance of the building housing the office use shall reflect the building character of the area and shall not be so dissimilar as to cause impairment of property values or constitute a blighting influence within the neighborhood. (c) The provisions of this ordinance are considered and satisfactorily met. (d) The site shall conform to signage requirements provided under Section 4.5 of this Code. (e) The site shall conform to lighting requirements as provided in this ordinance. The lighting shall be restricted to be consistent with the hours of operation, within one half hour of open and close times. No changes to the use or building are a part of this application, and as such, the office use requirements are not impacted by the permit. K City Council Agenda — 04/23/2018 With regard to the parking lot expansion itself, the property is bounded by a solid growth of spruce trees along the west border, which will remain in place as a screen from the residential areas to the west. With the layout of the parking lot, traffic will circulate toward the north end of the property and park in stall facing the building to the east. It would be advisable to add a small planting of evergreen shrubs or trees to supplement the existing spruce trees on the north side of the property to screen headlights from the residential areas to the north. Variance to Parking Supply. With regard to the variance, the applicant is proposing a total parking supply of 58 spaces. The parking requirements for Clinic uses are one space per 250 square feet of floor area, while the parking requirements for Office uses are one space per 300 square feet of floor area. The overall building is 15,400 square feet in area. However, the zoning ordinance applies parking requirements to only the interior usable space. The applicant has supplied a sketch plan identifying interior space. The peak demand for this building would be as high as 62 spaces if applying the Clinic parking ratio to the entire gross floor area. However, a significant portion of the building is occupied by uses that do not count toward the floor area definition, including hallway, mechanical, and restroom space. It appears from staff estimates that the actual floor area of the building would be closer to approximately 12,500 square feet. At one space per 250 square feet, the required parking supply would be 50 spaces. The proposed expansion exceeds this number, and as such, no variance is required. PlanninLFCommission Recommendation The Planning Commission reviewed this request and held a public hearing on the item on April 3rd, 2018. During the public hearing, Mr. Jeff Michaelis addressed the Commission. Mr. Michaelis requested confirmation that the storm water structure put in place to manage the drainage on site was to be maintained with the project. He also requested clarification on any proposed lighting for the project. Ms. Robin Matushin, representing the Central MN Mental Health facility addressed the Commission. Ms. Matushin confirmed that the catch basin structure to manage drainage would remain in place with the project. She also explained that no parking lot lighting standards would be added. If necessary, the facility will accomplish site lighting with building lights. In a review of the materials and staff report, the Commission concurred with staff's analysis that no variance for parking supply was required and Ms. Matushin withdrew the application request for variance. After the hearing and discussion, the Planning Commission motioned unanimously to recommend approval of the conditional use permit based on the conditions in Exhibit Z and the findings in the resolution for consideration. B. ALTERNATIVE ACTIONS 3 City Council Agenda — 04/23/2018 1. Motion approve a Conditional Use Permit to accommodate the expansion of the parking lot on the subject property to 58 spaces as shown on the site plans dated 03/05/2018, based on the conditions included in Exhibit Z and the conditions and findings in Resolution No. PC -2018-010. 2. Motion to deny the Conditional Use Permit based on findings to be identified by the City Council. Motion to table action, subject to additional information from staff and/or applicant. C. STAFF RECOMMENDATION Planning staff recommends Alternative 1, approval of the CUP, as noted above. The proposed parking lot expansion will remove parking from the streets around the facility, making both the parking supply and the surrounding streets safer than the current condition. D. SUPPORTING DATA A. Resolution No. PC -2018-010 B. Aerial Image C. Narrative D. Civil Drawings E. Certificate of Survey F. Floor Plans G. City Engineer's Letter Dated: March 29, 2018 Z. Conditions of Approval EXHIBIT Z Conditional Use Permit for Clinic in B-1 District Central Minnesota Mental Health 801 Washington Street Lots 1-6, Block 39, Lower Monticello 1. The applicant should add a planting of evergreen shrubs and/or trees to the north edge of the new parking area to screen headlight glare to the north. 2. The terms of the City Engineer's review for stormwater management and related issues are complied with. 3. The applicant shall provide the required drainage and utility easements as described in the City Engineer's report. 4. The applicant shall execute and record the required stormwater maintenance agreement. 5. Parking in the temporary lot across Washington is terminated. 6. Recommendations of other staff and Planning Commission as specified. L! CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC -2018-010 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MONTI CELLO RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT FOR A CLINIC IN THE B-1 ZONING DISTRICT WHEREAS, the applicant is proposing to construct an addition to an existing parking lot accessory to a clinic use; and WHEREAS, the clinic use will not be expanding as a result of the project; and WHEREAS, the subject property is proposed to be zoned B-1, Neighborhood Business, in which clinics are allowed as a conditional use; and WHEREAS, the proposed addition will result in limited impacts to the site or to surrounding property, including safer parking and circulation; and WHEREAS, the proposed addition is consistent with the relevant general and conditional zoning requirements of the B-1 District; and WHEREAS, the remaining site and building improvements on the subject property are not affected by the proposed construction; and WHEREAS, the Planning Commission held a public hearing to consider the matter at its regular meeting on April 3�d, 2018 and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: 1. The proposed parking lot addition is consistent with the intent of the Monticello Comprehensive Plan. 2. The proposed parking lot addition will meet the requirements of the Monticello Zoning Ordinance. 3. The proposed parking lot addition will not create undue burdens on public systems, including streets and utilities. 4. The proposed parking lot addition will not create substantial impacts, visual or otherwise, on neighboring land uses. 5. The proposed parking lot addition will have the effect of reducing parking and circulation congestion in the surrounding streets and neighborhood. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota that the proposed Conditional Use Permit is hereby recommended for approval, subject to the following conditions: 1. The applicant should add a planting of evergreen shrubs and/or trees to the north edge of the new parking area to screen headlight glare to the north. 2. The terms of the City Engineer's review for stormwater management and related issues are complied with. 3. The applicant shall provide the required drainage and utility easements as described in the City Engineer's report. 4. The applicant shall execute and record the required stormwater maintenance agreement. 5. Parking in the temporary lot across Washington is terminated. 6. Recommendations of other staff and Planning Commission as specified. ADOPTED this Yd day of April, 2018, by the Planning Commission of the City of Monticello, Minnesota. MONT' CELLO P LANNRN By: Clf B yle, o, Ch r ATTEST: Angela Schum orunity Director 2 1110 - i. ' X11 1 1 1 .. "�� f, .;', gam• q 1 o11 1 cA NAK 7NIC Central MIS Mental Health Center A time to kcal, a place to start. City of Monticello Community Development 505 Walnut Street, Suite 1 Monticello, MN 55362 Conditional Use Permit narrative Central Minnesota Mental Health Center would like to increase the parking lot size at its Monticello location. Central Minnesota Mental Health Center is a non-profit community mental health center. The present parking lot is not adequate for our needs and we would like to expand. The parking lot would meet the criteria set forth by the Monticello Zoning Ordinance. Sincerely, Robin Matushin Director of Operations Central Minnesota Mental Health Center 302-230-0532 3400 15Y Street N, Suite 101 St Cloud, MN 56303 Central MN Mental Health Center 3400 1" St. N. Suite 101 St. Cloud, MN 56303 �r� Business Office Tel 320-202-2000 Fax 320-253-1684 Website www.cmmhc.ore EEO/AA Parking lot needs for Central MN Mental Health Center (CMMHC) Monticello location CMMHC's parking needs at this time exceed the 33 spaces we have available in our lot. In the past our staff and clients would park in the school gravel lot across Washington Street. The school has paved that lot and restricted us from using their lot. We have also lost the crosswalk on Washington Street. Now our clients and staff park on Washington Street and 41h Street East. With the anticipated overpass construction, and increased vehicle traffic, our clients could incur more hazards parking on the street and crossing Washington Street. CMMHC has multiple programs in our Monticello location including an ACT team that has CMMHC fleet vehicles parked in our lot. Currently we have 33 spaces in our parking lot. Thirteen of the 33 available spaces are for the CMMHC fleet vehicles. When ACT staff arrive each morning, they park, have a team meeting from 8-9am, leave their personal vehicles to utilize agency fleet vehicles for program needs. On average there are 13 ACT fleet vehicles and 17 staff per day, this means between Sam to 9am 30 of our 33 spaces are occupied. On average our need for parking is greatest Monday -Thursday from 9am-12pm and 4pm-8pm. The average usage between 9am and 12pm is 51 parking spaces and between 4pm and 8pm 45- 53 parking spaces are utilized. These numbers are average based on usage for 2 months CENTRAL MINNESOTA MENTAL HEALTH CENTER 2018 PARKING LOT EXPANSION 407 WASHINGTON STREET MONTICELLO, MINNESOTA VICINITY MAP SHEET INDEX Tl.....................................................................................................................TITLE SHEET CS1....................................................................................................................SITE PLAN Cl.........................................................................GENERAL NOTES & SPECIFICATIONS C2.....................................................................................................STANDARD DETAILS C3...........................................................................................................GRADING PLAN C4............................................................................................................SWPPP - NOTES C5......................................................................................SWPPP - STANDARD DETAILS C6....................................................................................................SWPPP - PLAN VIEW CLI .....................................................................................................LANDSCAPE PLAN PROJECT OWNER CENTRAL MINNESOTA MENTAL HEALTH CENTER CONTACT: ROBIN MATUSHIN 407 WASHINGTON STREET MONTICELLO, MN 55362 z uJ z Lu (D A*-,' U) V W Z0 W111 N �C/) J U U) z O IL U Lu Lu �c O (D 00 0 o' U M () C'y) (0 0 N co 0�0 N 4_ U E U O U .N O O) C N N U N N C N S Q L i Lo ir z 0 co N = O COO 75 00 :31) T VJ VJ (/)w , Z zF- 0 Q) Z 0 0 Q Q n ~ X w w o :2 F— z N O PROJECT NUMBER: 18001 , Z 0 Q) Z Q Q n ~ X w Lu :2 F— O 0 J F- w Lu rill W Z Lu z Z Z Zz 0 w� z0 JUQ � z =w � � J 00 QU u �z Z w0 LU U= N 00 ;I - PROJECT NUMBER: 18001 , Q) 4.1 i / IM= 92 . INV= 926.0 RIM= 929.72 / / \ INV NW= 925.37 _ -7 / INV S= 925.45 Southwesterly Right of Way line of 4th Street / /,y� , 9 S_, 9Z 6 26 ZUG oo ;,-SUR B4q ' 9 .... •..: : 7 :...: '•. /� � \ r, B4q � /3 -FT CURB CUT I^/6 2 FT TAPERS Qry. GUTTER ELEV 930.8 B612 RB 9 • / m / GUTTE ) \ s, / BI UMINO / / / jatver eek Finished floor= S (TYP) 3 -FT CURB c / \ 2 -FT TAE D\b aQ0 GUTTERPELE N//% (T % B612 S oc . UTTE BITUMINOUS PAVEMENT \ 612 ` RI 928 45 ]� (TYP) � GUTC R TJ. 0 3 FT URB CUT W/ I / 2-F TAPERS 11 fZ 20,0„ GGTTER ELEV = 930.85 /T)'P 2\ o / 5 -FT CURB CUT W/ 2 -FT TAPERS a 3 3 / GUTTER ELEV = 9 AmeAEXITCH Sing MATCH G 2 �� STING CURB (TYP) \ \ . I � \ \8 n SIDEWALK / CURB / The southeasterly 30.00 feet of Hennepin , M C EXIS ING Street of L9WER MONTICELLO CURB (TYP) ` P) 4 -FT VAL Y �, planter \ / -REPLACE I GUTTER 11 e e0 a \ CONCRET / MATCH / EXISTING / wb PLAC Northe sterly Right of Way line of T� 2� PAVE7ENT XISTING o /Burlin ton Northern Railroad / �'/ �� i / CONCRETE u , SIDEWALK _0_0 m� Q� O U Q N 0 SURFACING NOTES: ?: C3 01 of QO 0 (D o 1. SUBGRADES SHALL BE SCARIFIED AND/OR COMPACTED AS NECESSARY TO ATTAIN - C3 c Ci THE REQUIRED COMPACTION DESCRIBED IN THE GENERAL NOTES (SHEET C1). TEST ROLLING OF THE SUBGRADE SHALL BE OBSERVED BY A QUALIFIED GEOTECHNICAL p ENGINEER OR TECHNICIAN. LOCATIONS EXHIBITING EXCESSIVE RUTTING (PER MNDOT SPEC. 21 1 1) SHALL BE REPAIRED TO THE SATISFACTION OF THE ENGINEER PRIOR TOo N THE PLACEMENT OF AGGREGATE BASE. COMPACTION TESTING IN UTILITY TRENCHES SHALL BE J PERFORMED BY AN INDEPENDENT TESTING FIRM. 0' j Q— V) 2. GRAVEL BASE COURSES SHALL BE ROLLED AND COMPACTED. TEST ROLLING OF THE � PARKING SPACE CALCULATION Q} o GRAVEL BASE SHALL BE OBSERVED BY A SOILS ENGINEER TO VERIFY STABILITY. N N REQUIRED PARKING SPACES 3. ALL EXISTING BITUMINOUS OR CONCRETE EDGES, WHICH WILL ABUT NEW BITUMINOUS OR CONCRETE SURFACING SHALL BE SAWCUT TO OBTAIN A VERTICAL EDGE. BUILDING AREA= 15,400 SF E 00 REQUIRED PARKING SPACES: 4 SPACES PER 1,000 SF OF GROSS FLOOR AREAN N N o 4. EXPANSION JOINTS SHALL BE PLACED AT ALL LOCATIONS WHERE NEW CONCRETE D CV (15,400 / 1,000) X 4 = 62 SPACES ABUTS EXISTING CONCRETE, AND AT ALL LOCATIONS WHERE SEPARATE CONCRETE o POURS ABUT EACH OTHER. U - U PROVIDED PARKING SPACES u_ N �p N C EXISTING SPACES = 33 SPACES 5. SEE SHEET C1 FOR SPECIFICATIONS REGARDING THE CONSTRUCTION OF PAVEMENTS, (D 0) PROPOSED AND EXISTING SPACES = 58 SPACES AND CURB AND GUTTER. Cs w m D NET INCREASE = 25 SPACES ZONING: B-1, NEIGHBORHOOD BUSINESS DISTRICT SO E V (0co co O Z T U /0 T- ^` V/ c� ! er co (.05 'np as !° a 4r(t ted / w Z M co N \lans� :3 I I I � X � p W B4R Z U I '�I O p�BUq \ W C V Q •0) N Z p 0) LU ' I _C 11..1 � N �co \ Co J L r B4 \ RIM= 930.62 AW U \B4q c \! m (Lid was frozen to casti N � \ \ F6 Lid not measured) r, B4q °� J U r Ct) FOUND: 112" iro pipe ` i N (9 Z RIM= 930.18 �/ > ' INV= 927.08 1- Z / c 1-02 Vi p / Flag pole / / T— W W Z O 0- U CIOLU 0 \� I/ `I6 93 EXISTING I ��a r Z I L/) LU SIDEWALK m� r Z Q 4 \ / I Q O o e I / \ \ r / / Garage I / ' 9,0„ ^ ` Finished Floor= 933.1 / I/ OC114 co 't FOUND: 112" dia. pipe W rap sfam�5ed-'RLS_15 `/ \ / N \ i i parkl79 4ot \ 933 9,0„ 9,�„ 8, / ~ 4 9 Z \ \ 3A Q Railr BZ6 \ \ 69 \ acks 44' 16 6 ` ` �e Q�J� \ w X Cente'- n / / Z w e of \ \ \ LU Railr°ad Track\ ` U \ \ \ rL FOUND: 112 " iron pipe / LU \O LU 0 V/ 80 Z LU Z Z p�kP l 2 ILU Z � �� O \ — Z F_ LU �z o \ JU Q =� ` \ \ Q = I LL] J oo F_ \ LU LU o 00 �\ U = N I - PROJECT NUMBER: SITE PLAN 18001 kk 3 7 SCALE: (D 1 ''=30' 0 30 60 120 O 0 CS1 OF 1 STANDARDS AND REFERENCES Materials and construction methods specified in the plans reference the Minnesota Department of Transportation (MNDOT) Standard Specifications for Construction. The Contractor shall obtain a current copy of MNDOT's Standard Specifications for Construction and review the specification sections applicable to the plans. It is mandatory that the Contractor be knowledgable of the applicable MNDOT specification sections during construction. No additional compensation will be paid to the Contractor for additional work due to unfamiliarity with the applicable specification sections. Contractor shall refer to the geotechnical report for additional requirements and recommendations. EARTHWORK NOTES PROTECTION 1) The Contractor shall maintain all benchmarks, monuments and other reference points. If any are disturbed or destroyed, they shall be replaced at the Contractor's expense. 2). The Contractor shall contact the Engineer immediately if any unknown functioning underground utilities are discovered during the course of the project, which may interfere with construction. The Contractor shall wait for instructions before proceeding. 3) The Contractor shall be responsible for any damage to functioning underground or overhead utility lines. Damaged utilities shall be repaired immediately and service restored at no additional cost to the Owner. 4) The Contractor shall provide barricades, shoring and other safety measures required by OSHA. 5) The Contractor shall protect all adjacent existing facilities from damage, including, but not limited to settlement due to excavations, erosion, etc. The Contractor shall be responsible for the repair of such damages. PROJECT CONDITIONS 1) The Contractor shall become familiar with the project site, and compare actual conditions in the field with those shown on the project drawings. The Contractor shall contact the Engineer immediately if any inconsistencies are found between the existing conditions and the project drawings. 2) No extra compensation will be allowed due to unusual conditions which could have reasonably been determined or anticipated by examination of the project site and project drawings. PLAN GRADES 1) Elevations shown on the project drawings are finished grade elevations, unless noted otherwise. Elevations not specifically indicated shall be determined by interpolation of uniform slope between spot elevations and/or contours, or between such points and existing elevations. Adequate slope shall be constructed to provide positive drainage away from structures. 2) If inconsistencies exist on the plans between contours and spot elevations, the spot elevations shall govern. TOPSOIL 1) Adequate imported and/or stockpiled salvageable topsoil shall be utilized for this project. 2) Topsoil shall be free of clay lumps, roots, brush, large stones, and debris, and shall have a minimum organic content of 5 percent. 3) Remove topsoil to its entire depth from areas, which are to be disturbed by new construction work. Existing lawn areas, which are not in the proposed construction area(s) shall remain in place. The Contractor shall field verify topsoil depths between any soil borings, and remove to greater depths than indicated in the soils report if such conditions are encountered. Salvaged topsoil shall be maintained in stockpiles. 4) Stockpiled topsoil shall only be used for finish grading of new lawn areas. Excess topsoil shall be removed from the site by the Contractor. 5) Protect all existing lawn areas, plantings, and other landscaping to remain in place. Any damaged areas shall be replaced at the Contractor's expense. UNFORESEEN OBSTACLES 1) The Engineer shall be contacted immediately if any unforeseen major obstacles are encountered during excavation, such as abandoned wells, abandoned or functioning utilities, subsurface streams or rock, etc., which would add significant expense to the Contractor. 2) The Contractor shall still be responsible for completing all work required for this project where encountered conditions may be reasonably determined from a soils/geotechnical report and review of the project site and contract documents. DEWATERING 1) Surface drainage shall be provided during construction in a manner so as not to create a nuisance to adjacent areas. 2) All excavations shall be free of water during construction within the excavations. Dewatering shall be accomplished by pumping or trenching, and shall be conducted regardless of the cause, source, or nature of the water. 3) Berms, cofferdams, or piling shall be provided as necessary to protect excavations. 4) Excavations shall be sloped to drain, and necessary pumps, hoses and other equipment shall be provided to keep excavation free of water. 5) All temporary equipment used for dewatering shall be removed from the site when no longer necessary. FILLING AND GRADING 1) Rough grading of all areas within the construction limits, including adjacent transition areas shall be reasonably smooth and compacted. The rough graded subgrade surface generally shall not be more than 6 inches above or below the established subgrade elevations. All ditches, swales, and gutters shall be graded to drain adequately. The subgrade shall be evenly sloped to provide drainage away from building walls in all directions at a minimum slope of I%. The Contractor shall provide rounded transitions at top and bottom of banks and other breaks in grade. 2) Fill and backfill materials shall be inorganic soils free of roots, rocks, boulders, and debris. 3) Bedding material or granular backfill larger than 2" in its largest dimension shall not be allowed within 2 feet of new underground pipes. Material larger than 3" in its largest dimension shall not be allowed within 1 foot of subgrade elevation. 4) Imported compacted fill material shall have a maximum of 12 percent passing the #200 sieve, by weight. The proposed fill material shall be tested by an independent testing lab for suitability as compacted fill for this project. The Contractor shall pay for the testing services and provide a copy of the test results to the Engineer. 5) The Contractor shall fill and grade as necessary to bring surface to required elevations, and provide all materials necessary, whether obtained on or off the project site. 6) The Contractor shall place compacted material in uniform horizontal lifts not exceeding 8" in depth for clay soils, and 12" in depth for sandy soils, and compact as required to achieve specified density. 7) Compaction shall be obtained with the use of vibratory rollers or rammers. During compaction, fill material shall contain moisture content, as necessary, for the required compaction as indicated by an independent testing laboratory. The moisture shall be uniform throughout each lift. If the material is too dry, water shall be added with approved equipment and methods, which will not wash out fine material. If the material is too wet, it shall be dried by harrowing, disking, blading, or other approved methods recommended by the independent testing laboratory. 8) Areas designated for pavement in excavated (cut) areas shall be scarified to a depth of 1 foot. The Contractor shall bring the subgrade material to optimum moisture content as indicated by the independent testing laboratory, and compact the subgrade to the specified density listed below for soils underneath pavements. 9) The Contractor shall not place fill material when either the fill material, or the material on which it is to be placed, is frozen. Any soft or yielding areas appearing in the fill resulting from frost, rain, or any other reason whatsoever shall be scarified, removed, recompacted and/or otherwise rectified to the satisfaction of the Engineer before any new fill is placed. COMPACTION TESTS 1) Utility Trench Backfill: The Contractor's independent soils technician and approved testing laboratory shall perform in-place density and moisture tests at random depths in trench backfill at 100 foot intervals, or fraction thereof. Compaction of trenches shall be a minimum of 95% of the maximum dry density (as determined by the independent testing laboratory) in lawn areas, and at depths greater than 3 feet below areas designated for pavement. Compaction of trenches at depths within 3 feet of paved surfaces shall be a minimum of 100% of the maximum dry density. 2) Compacted Fill Under Pavements: Compaction tests shall not be required beneath new pavements. Adequate compaction of materials under pavements shall be determined by test rolling the subgrade, and checking for excessive rutting. Test rolling shall be performed as per MNDOT Spec. 2111. 3) Areas exhibiting a failed compaction test shall be re -compacted and re -m tested to the satisfaction of the Engineer prior to acceptance of the project. 4) Copies of all compaction testing and test roll observation reports shall be provided to the Engineer. 5) Optimum moisture -density relationship will be determined by testing laboratory in accordance with ASTM D698 and maximum density determination made by Method D of ASTM D698 unless otherwise noted in these specifications. SUBGRADE PREPARATION 1) Finished subgrade elevations shall be as follows: a) Bituminous pavement: 9" below finish grade. b) Concrete sidewalk: 8" below finish grade. b) Lawn areas: 4" below finish grade. c) Planting areas: See Landscaping Plans/Details 2) The tolerance for areas to be paved shall not exceed 0.15 feet above or below plan subgrade. 3) The Contractor shall protect newly graded areas from erosion. Settlement or washing that occurs prior to acceptance of the Work shall be repaired and grades re-established. DISPOSAL OF EXCESS WASTE MATERIALS 1) The Contractor shall remove excess excavated material, debris, and waste materials, from the Owner's property and legally dispose of it in accordance with all governing codes. SPREADING TOPSOIL AND FINISH GRADING 1) Scarify subgrade to depth of 3" prior to placing topsoil. Spread topsoil evenly over complete subgrade as follows: a) Lawn Areas on Private Property: Spread 4" lightly compacted layer of topsoil. b) Lawn Areas in Public Right-of-way: Per City requirements c) Planting Areas: See Landscape Plan/Details 2) Finish grade accurately within 0. 15 feet of finish grades shown on the project drawings, less the thickness of any sod where it is to be installed. Slope all grades away from buildings to provide positive drainage. 3) Prepare topsoil suitable to receive seed and/or sod. Grading of areas designated for topsoil shall be reasonably smooth and even, and in accordance with MNDOT Spec. 2105.3G and 2574.3A4. All debris and stones exceeding 3" in diameter shall be removed from the soil surface of these areas prior to seeding. Areas compacted by vehicles or storage of materials shall be plowed, disked and harrowed to match texture of other finish graded areas. 4) Grass seed shall be in accordance with MnDOT Spec. 3876, seed mix No. 25-131, applied at the rate of 220 pounds per acre or as indicated on the landscape plans. Mulch shall be applied and discanchored to all seeded areas and shall meet the requirements of MnDOT Spec. 3882, Type 3 or as otherwise indicated by the Engineer. UTILITY NOTES STANDARD SPECIFICATIONS 1) The following standard specifications shall apply to this project: a) Minnesota Plumbing Code - MN Rules Chapter 4714 (MN Dept. of Labor and Industry-MNDLI) b) Uniform Plumbing Code, latest edition (UPC) c) "What you need to know about utility service connections in the 2015 Minnesota Plumbing Code" http://www.dli.mn.gov/CCLD/PDF/pe_usc.pdf d) City Engineers Association of Minnesota (CEAM) Standard Specifications e) American Society for Testing Materials (ASTM) f) American National Standards Institute (ANSI) g) American Water Works Association (AWWA) h) Minnesota Department of Transportation "Standard Specifications for Construction" (MN/DOT) 2) The Contractor shall comply with all local ordinances and codes 3) Certifications of all utility materials, as well as shop drawings, shall be submitted to the Engineer for review POLYVINYL CHLORIDE (PVC) PIPE AND FITTINGS - STORM 1) Smooth walled polyvinyl chloride pipe and fittings shall consist of Schedule 40 PVC pipe, unless noted otherwise, and meet the requirements of ASTM D3034 and Section 2621.2A5 of the CEAM Standard Specifications 2) Pipe joints shall meet the requirements of Section 2621.3A3 of the CEAM Standard Specifications. HIGH DENSITY POLYETHYLENE PIPE (HDPE) AND FITTINGS - STORM 1) HDPE pipe and fittings shall meet the requirements of ASTM F2306, and Section 2621.2A8 of the CEAM Standard Specifications 2) Pipe joints shall meet the requirements Section 2621.3A3 of the CEAM Standard Specifications 3) Minimum wall thickness shall be 0.035 inches for 12 and 15 inch diameter pipe, and shall be 0.05 inches for 18 and 24 inch diameter pipe. REINFORCED CONCRETE SEWER PIPE (RCP) AND FITTINGS - STORM 1) RCP pipe and fittings shall meet the requirements of ASTM C76, and Section 2621.2A3 of the CEAM Standard Specifications 2) Pipe joints shall meet the requirements of Section 2621.3A3 of the CEAM Standard Specifications 3) The ASTM strength class of pipe shall be Class III unless otherwise shown on the Plans. 4) The pipe shall be drawn together by some approved method of jacking or winching. This pressure must be maintained until sufficient backfill is placed to keep the joint from opening. END SECTIONS - STORM 1) End sections shall be provided at all pipe inlets and outlets. 2) The end sections shall consist of material matching the material of the pipe, which it is being connected to. Materials and joints shall be as per the specifications described above for the applicable pipe material. 3) The last 3 joints of RCP shall be tied, and the end section shall the be provided with an approved trash guard. MANHOLES AND CATCH BASINS - SANITARY AND STORM 1) Unless otherwise noted, manhole and catch basin structures shall consist of precast concrete, and meet the requirements of Section 719.6 of the UPC (sanitary only), and Sections 2621.2C and 2621.3D of the CEAM Standard Specifications 2) Catch basins shall be provided with the following castings: a) Along curbline: 27" Structure: Neenah R -3075-L, 48" (or larger) Structure: Neenah R -3067-L b) Isolated (in paved area): Neenah R-2553 c) Isolated (in vegetated area): Neenah R -2560 -EA w/ type "C" grate 3) Manholes shall be provided with the following castings: a) Sanitary: Neenah R-1733 w/ concealed pick hole b) Storm: Neenah R-1733 lettered "STORM", center pick hole INSTALLATION 1) Unless otherwise noted, installation of all water and sewer pipe, fittings, and appurtenances shall be as per the CEAM Standard Specifications. TESTING REQUIREMENTS 1) Water and sewer pipe, fittings, and appurtances shall be inspected and tested as per Sections 2611.3E -2611.3H and 2621,3F -2621.3H of the CEAM Standard Specifications. 2) In the event of discrepancies between the testing requirements of the MN Plumbing Code and the CEAM Standard Specifications, the most stringent will govern. BITUMINOUS PAVEMENT NOTES STANDARDS 1) Minnesota Standard Specifications for Highway Construction, most recent edition. GRANULAR BASE COURSE 1) Compacted thickness of finished base course: 6' 2) Process material for aggregate base shall meet the requirements of MNDOT Spec. 3138, Class 5.. 3) The subgrade shall be tested and observed to the satisfaction of the Engineer prior to placement of aggregate base material. Install base material as required to accommodate new plan grades. 4) Wet base material to approximate optimum moisture content either prior to delivery to job site or as soon as practical after being placed on subgrade. 5) Place in layers not exceeding 4" thickness (loose). 6) Compact with pneumatic or vibrating steel drum rollers. 7) After base course has been graded and compacted, thoroughly wet and slush roll with roller until all aggregates are thoroughly embedded. 8) Allow base course to cure for a minimum of 72 hours prior to bituminous course application. BITUMINOUS BASE AND SURFACE COURSE 1) Mix Designation Numbers for the bituminous mixtures on this project are per MNDOT Spec. 2360 2) Pavement smoothness requirements will be waived for this project. 3) Density for the bituminous mixture on this project will be the ordinary compaction method (MNDOT 2360.6C). 4) Bituminous Base course shall conform to MnDOT 2360, Type SPNWB330B and shall be 1J inches thick after compaction. Bituminous Surface course shall conform to MnDOT 2360, Type SPWEA340B and shall be 1J inches thick after compaction. 5) Place no asphaltic mixture when the atmospheric temperature is below 45 degrees and falling, nor should pavement be placed under wet conditions. 6) Mixing a) Paving mixture: Uniform mixture of course aggregate, fine aggregate, mineral filler and asphaltic material. b) Grading and mixing: Conform to applicable sections of the Minnesota Standard Specifications for Highway Construction, Section 2360. CONSTRUCTION METHODS 1) Properly clean base course and deliver hot mix asphaltic concrete in clean tight vehicles with covers if necessary. 2) Lay to a smooth surface without segregation of material and attain compaction as early as possible. Commence rolling while the material is hot, (minimum spread temperature 250 degrees F.) as soon as it will support the roller without undue displacement or hairline cracking and continue until a minimum of 96% of maximum has been attained, no further compression can be attained and all roller marks are eliminated. 3) The completed surface: Smooth, free of pockets that will retain water and shall not vary more than 1/16" per foot nor more than 1/4" under a 16' straight edge. Entire surface must drain. No flat areas are permitted. 4) Perform all Work in accordance with the applicable requirements of the Minnesota Standard Specifications for Highway Construction. PAINTED LINES 1) Special marking paint compound especially for striping bituminous paving in one coat. 2) Manufacturers: Pratt & Lambert, Inc.; Sherwin Williams Co. or DuPont Co. 3) Colors: Use white paint for concrete and asphalt. 4) All surfaces to be painted must be thoroughly clean and dry. 5) Lay out painted lines with chalk on pavement in accordance with Project Drawings. 6) Accurately apply paint to the chalk marks, using striping machines, 4" wide stripes. 7) Apply paint in strict accordance with the manufacturer's directions. 8) Protect all paint from damage by traffic until dry. 9) Apply handicap logo at handicap stall. FIELD QUALITY CONTROL 1) Aggregate Base Testing: a) The granular base course shall be test rolled and observed by the Contractor's independent soils technician as per MNDOT 2211.3C2 (Quality Compaction Method). Once the base course has been tested to the satisfaction of the Engineer, pavement may be placed. b) One mechanical analysis (ASTM D-422) per 500 cubic yards of base or fraction thereof. 2) Bituminous Testing: a) Test temperature of first truck. b) Ordinary compaction (MNDOT 2360.6C) CONCRETE PAVEMENT, CURB & GUTTER, AND SIDEWALK STANDARDS 1) ACI 318, ACI 315, CRSI, ACI 301, latest adoptions. 2) Minnesota Standard Specifications for Construction, most recent edition GRANULAR BASE COURSE MATERIAL 1) Compacted thickness of finished base: 6' - Concrete Pavement/Aprons 4" - Concrete Sidewalk 2) Base material shall consist of MNDOT 3149.262 Select Granular Borrow. AGGREGATES 1) Coarse: MnDOT Spec. 3137. 2) Fine: MnDOT Spec. 3126. WATER 1) Clean, fresh and potable, MnDOT Spec. 3906. AIR ENTRAINING ADMIXTURES 1) ASTM C260. 2) Provide entrainment of 4 - 7 percent by volume. PORTLAND CEMENT 1) ASTM C150, Type I plus an approved air entraining agent, or Type IA air -entraining Portland cement. OTHER ADMIXTURES 1) MnDOT Spec. 3113. 2) Calcium Chloride or materials containing chlorides or nitrates shall not be allowed. PROPORTIONING AND DESIGN OF MIXES 1) Concrete Classifications a) Curb and gutter, slip -formed concrete: MNDOT Spec. 2461, Mix Design 31`32 b) Sidewalk, aprons, incidental concrete, manual curb & gutter: MNDOT Spec. 2461, Mix Design 31`52 c) Concrete pavements: MNDOT Spec. 2301, Mix Design 3A41 d) Repair concrete, fast strength concrete: MNDOT Spec. 2301, Mix Design 3A41 HE 2) Concrete Specifications: a) 3F32: J - 3" slump, 4500 psi, 5-8% air b) 3F52: 2 - 5" slump, 4500 psi, 5-8% air c) 3A41: 2 - 5" slump, 4500 psi, 5-8% air d) Temperatures of all concrete during placement shall be 50 -deg F to 90 -deg F CONCRETE PLACEMENT 1) Place concrete as soon as possible after mixing. Place before initial set has occurred, and in no event after it has contained its water content for more than one hour. 2) Avoid overworking concrete or allowing concrete to fall unrestricted for excessive vertical distances, and other situations which can cause segregation of the aggregates. 3) Concrete pavements shall be placed in accordance with applicable portions of MnDOT 2301. 4) Sidewalks shall be placed in accordance with MnDOT 2521. 5) Curb and gutter shall be placed in accordance with MnDOT 2531. PROTECTION 1) Provide adequate protection against rain, sleet and snow before and during placement and finishing of concrete. 2) Protect concrete from premature drying. Provide temporary covering as required. Keep concrete continuously moist for 7 days. 3) Treat concrete with membrane curing compound in accordance with MnDOT 2531.3G. COLD WEATHER CONCRETE 1) Do not place concrete when the atmospheric temperature is below 40 degrees F., or when the concrete is likely to be subjected to freezing temperatures within 24 hours after it has been deposited unless adequate temporary heating is provided. 2) Maintain concrete temperature of 40 to 90 degrees F. for 3 days. Protect from freezing for the following 5 days. 3) No frozen materials may be used in the concrete. Chemicals may not be used to prevent freezing unless approved by the Engineer. 4) Perform all cold weather concreting in accord with ACI 306. HOT WEATHER CONCRETE 1) Do not place concrete when the atmospheric temperature is above 100 degrees F. 2) Maintain concrete temperature of 40 to 90 degrees F. for 3 days. Protect from temperatures over 90 degrees for the following 5 days. 3) Thoroughly wet dry porous surfaces before concreting. 4) Water reducing admixtures with retarding properties are required for all concrete placed when the temperature exceeds 80 degrees F. 5) Perform all hot weather concreting in accord with ACI 305. FINISHING 1) Provide a broomed finish on exterior sidewalks and ramps unless noted otherwise. QUALITY CONTROL 1) The Contractor shall hire an independent testing firm to provide the following tests: a) The independent testing technician shall perform random field testing of the fresh concrete including slump, air content, and temperature. (ASTM C143, C173, C231 and C138). One series of the aforementioned tests shall be performed on the first load of concrete. b) The independent testing technician shall cast a set of four compression test cylinders for the first load of concrete as well as 1 set for every 100 cubic yards, or fraction thereof, of concrete thereafter. Compression tests shall be performed on one test cylinder at 7 days and two test cylinders at 28 days. The fourth test cylinder shall be retained in the event of failing compression tests on the 28 -day test cylinders. GENERAL NOTES & SPECIFICATIONS ul U N Q O O co Q� O.0 Q � N � C3 iE QO O N— O L � N O C C C } � O O U O C :E N O o.= p Q) Q L N N N N Q O N O Q U N N � � N -- C C U > o -0 N N O C N O) __Q w V Z Wz W� Z r� W V Q Z W UJ N 1 co J T� W 1 rUn V Z O F - o_ U CIOLU 0 a` N (0_ O Z O c O U J LU IL 00_ N O LO � `n U 0 M O SO 80 O O T U i i N 07 M > co co — M CO O (0 C M CO N X C cD U E O U C 0) N 0) C N C 0) C O N L U N � Q N � r (D CO > LO If Z O co :3 N = O U) N 00 T VJ VJ cn w Z O o V) LU O Q:� Z N (1) v V) Z J Q Q 0— X L U LU Q O < J O0C/) LU Z ZLU `Z z W JUQ IL J 00 ZQ U=0 PROJECT NUMBER: 18001 LL LLJ Z Z 0 00Z 2 J LU QU �O �� C1 OF 6 VA TOP OF PROPOSED SUBGRADE THE TOP 3' SHALL BE COMPACTED AT A MIN OF 100% OF STANDARD PROCTOR DENSITY (MN/DOT 2105) 4AX OF 2' LIFTS TO BE WETTED CONSOLIDATED BY VIBRATORY \NS AND COMPACTED TO A MIN 95% OF STANDARD PROCTOR JSITY (MN/DOT 2105) ;OMPACTED TO 95% OF DROCTOR DENSITY WITHOUT F HEAVY ROLLER EQUIPMENT /— GRANULAR BEDDING AS PER MN/DOT 3149.2F GRANULAR FOUNDATION WHERE ORDERED BY THE ENGINEER SHOVEL, PLACE, AND HAND COMPACT AROUND PIPE TO 12" ABOVE PIPE. VIBRATORY COMPACTION REQUIRED EACH SIDE OF PIPE, AS DIRECTED BY THE ENGINEER. Standard Plate Library City of Monticello USE 4" OR 6" CISP PLUG AND CAP, TOP TO BE 1/2 BELOW FINISHED GRADE VARIES 10' TO 20' 1/8 BEND tPVC Title: Typical Trench Compaction and Class B Bedding Date: 03-05 Plate No. Revised:1 0 0 7 03-15 TIES REQUIRED TO CLEAN OUTS FINISHED GRADE m 6" PVC RISER FOR NON-RESIDENTIAL 4" PVC RISER FOR RESIDENTIAL 4" OR 6" VERTICAL WYE (PVC) CONCRETE ENCASEMENT 12" ALL AROUND (INCIDENTAL) 1- WATER TIGHT GASKET OR CEMENTED PLUG I� v V HORIZONTAL WYE (PVC) THRUST BLOCKING FOR CLEANING EQUIPMENT 1. PAYMENT FOR 6" RISER PIPE, 6" VERTICAL WYE 45' BEND AND PLUG WILL BE PAID FOR AT UNIT PRICE BID PER EACH. 2. CLEAN -OUTS REQUIRED AT 70' INTERVALS FROM MAIN SEWER LINE. Standard Plate Library City of Monticello k>far3l Sanitary Clean -Out Date: 03-05 Plate No. Revised: 3006 03-15 DOWNSPOUT DOWNSPOUT — V V— 0 4" DOWNSPOUT CLEANOUT GRATE AS CAST IRON MANUFACTURED BY guttersupply.com AND DRAIN GRATE —A - - - - RAIN TRADE CORPORATION EXTERIOR - - - GRADE COMPACTED BACKFILL NOTE: CONTRACTOR SHALL FURNISH AND INSTALL ALL SCH 40 PVC PIPE AND � SCH 40 PVC RISER TO SCH 40 PVC RISER TOFITTINGS AS NECESSARY TO CONNECT STORM SEWER STORM SEWER EACH DESIGNATED STANDPIPE DRAIN TO STORM SEWER (SEE GRADING PLAN —�— �� FOR STORM SEWER LAYOUT). FITTING SHALL CONSIST OF WYES AND BENDS. TEES SHALL NOT BE ALLOWED. DOWNSPOUT -PIPE TRANSITION0NTS 2 STANDPIPE STORM DRAIN NOTES 1. FOR AREAS WHERE DRAINAGE IS DIRECTED AWAY 4" PER FT SLOPES FROM THE CURB, THE GUTTER SHALL BE TILTED TO DRAIN FROM THE CURB CONCRETE 2. CONCRETE SHALL MEET THE REQUIREMENTS OF 6., MNDOT CONCRETE MIX 3A22 3. MNDOT B612 CURB AND GUTTER SHALL MEET THE a REQUIREMENTS OF STANDARD MNDOT PLATE 7100 10 �3 2" MIN. COMPACTED MNDOT "—" —" —" CLASS 5 AGGREGATE BASE -ISI-ISI-ISI-ISI-ISI-ISI-III- 1-1 11-1 11 -III- I I 1=1 1 0= I I BELOW CURB AND GUTTER -I I MI I=Its —III- I I—III APPROVED COMPACTED - 20" _ SUBGRADE OCURB &GUTTER (MNDOT 6612) SEE PLAN FOR PIPE DIAMETER SIDEWALK COMPACTED BACKFILL NOTE: CONTRACTOR SHALL FURNISH AND INSTALL ALL SCH 40 PVC PIPE AND FITTINGS AS NECESSARY TO CONNECT EACH DESIGNATED STANDPIPE DRAIN TO STORM SEWER (SEE GRADING PLAN FOR STORM SEWER LAYOUT). FITTING SHALL CONSIST OF WYES AND BENDS. TEES SHALL NOT BE ALLOWED. NTS 4" CONCRETE (MNDOT CONCRETE MIX 3A32) < . 4" MNDOT 3149.262 SELECT GRANULAR BORROW I I—III—III—III—III—III—III—III—III—III—III—I I III -III -III -III -I I -I I I -I I I -I I I -I I I -I I I -I I = APPROVED COMPACTED I IIIII I Ii I I I- III II I II II I SUBGRADE CONTRACTION AND EXPANSION JOINTS SHALL BE CONSTRUCTED AS PER MNDOT SPEC. 2521.3C2 5 CONCRETE SIDEWALK SECTION NTS NTS OBITUMINOUS PAVEMENT SECTION 1z' BITUMINOUS WEARING COURSE (MNDOT 2360 TYPE SPWEA340B) TACK COAT BETWEEN BITUMINOUS COURSES 12' BITUMINOUS BASE COURSE (MNDOT 2360 TYPE SPNWB330B) 6' MNDOT CLASS 5 AGGREGATE BASE APPROVED COMPACTED SUBGRADE 4'-0" 2'-0" I= 2'-0"' ai CONCRETE �dl'; d li d A d SEE PLANS FOR $8„ GUTTER SLOPE d ad n n n d II A < d - - 2" MIN COMPACTED CLAS 5 BELOW VALLEY 1-1 11-1 11-1 11=1 11-1 11-1 11:: GUTTER ;1111111111�1= 1�1111IIII�IIIII�I� APPROVED COMPACTED SUBGRADE OVALLEY GUTTER STANDARD DETAILS NTS NTS O U C1 >_ U E QO C3 Q) O O C} C O� U O U O C= = N ` O N'j Q L N N N U N aU O n N � � N E } U N � � C U > O N N U C= N 0) w V Z Wz WCD ZFn V Uj Z� W UjN 1 U) J Z U V z O [L U LU LU 0 0` N c'7 O z N N C N U J W 00 d O LO 0 U 0 �c O (10 00 O Or U M () (o (0 @) O (0 (D M 0�0 N U E O U C_ O) U) O O C N C N _4N U C N Q r L > L0 ir z 0 (o :3 N = O � a) N w Z F- 0 0 0 LU O JY z N cY) 't v Z J Q ~ X w w L Q 0 J O LU Z Z L LJ — Z z �'L Lu JUQ/� = 0— J CO Z wwo U=N PROJECT NUMBER: 18001 LU LU Cn Z Z O z� = J � W �o CD GRADING NOTES: 1. CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS INCLUDING LOCATIONS, AND RIM AND INVERT ELEVATIONS, OF EXISTING DRAINAGE AND SANITARY STRUCTURES. LOCATION AND SIZE OF EXISTING SANITARY, WATER, AND STORM SEWER STUBS, AND EXISTING GRADES SHALL ALSO BE VERIFIED. 2. EXISTING TOPOGRAPHICAL INFORMATION WAS OBTAINED FROM A TOPOGRAPHICAL \ \ SURVEY PROVIDED BY KLD LAND SURVEYORS, ST. CLOUD, MN (320) 259-1266. 3. BENCHMARK: SPIKE IN UTILITY POLE LOCATED IN THE SE CORNER OF 4TH SOUTH ST. EAST AND HENNEPIN ST. HAVING AN ELEVATION OF 932.00 (DATUM NAVD 88) 4. NOTIFY ENGINEER IMMEDIATELY IF ANY INCONSISTENCIES ARE DISCOVERED BETWEEN \ C7 ACTUAL SITE CONDITIONS AND WHAT IS SHOWN ON THE PLANS, WHICH ARE SIGNIFICANT ENOUGH TO ALTER THE INTENT OF THE DRAWINGS. 5. THE CONTRACTOR SHALL CONTACT GOPHER ONE CALL AT (800) 252-1166 FOR A UTILITY LOCATE PRIOR TO THE START OF CONSTRUCTION AND VERIFY LOCATIONS OF Z� UTILITIES BEFORE BEGINNING WORK. \ 6. SEE SHEET C2 FOR STANDARD DETAILS. 7. STORM SEWER CROSSING ABOVE AND WITHIN 10 -FT OF EXISTING OR PROPOSED WATER MAIN OR SERVICES SHALL MEET THE REQUIREMENTS OF SCHEDULE 40 PVC. INV= 926.0 8. CONTRACTOR SHALL PERFORM CALCULATIONS TO VERIFY EARTHWORK QUANTITIES. CONTRACTOR'S BID SHALL BE BASED ON EARTHWORK CALCULATIONS COMPLETED BY \ a, THE CONTRACTOR P 9. SPOT ELEVATIONS ARE FLOW LINE AND/OR FINISHED GRADES, UNLESS OTHERWISE RIM= 929.72 n �JQ \ae INDICATED. TOP OF CURB ELEVATIONS ARE 6" ABOVE THE FLOW LINE SPOT INV S= 9 5.45 Q OR ELEVATION SHOWN ON THE PLANS, UNLESS NOTED OTHERWISE. INV S= 925.45 \ 10. "EX" DENOTES EXISTING SPOT ELEVATIONS. "HP" DENOTES HIGH POINTS. Southwesterly Right of Way line of 4th Street S� ?�' 1 \ \ 11. ALL PROPOSED ELEVATIONS ARE TOP OF PAVING OR GUTTER, UNLESS NOTED 9926.76 y66/6 �FFT R �V \ OTHERWISE. PROPOSED ELEVATIONS ARE INTENDED TO PROVIDE POSITIVE DRAINAGE CONNECT TO EX TING Q LF 20 \ Fj�� (show > q, TOWARDS CATCH BASINS AND/OR OUTLETS. THE CONTRACTOR SHALL BE / CATCH BASIN c mac, INV = 927.RESPONSIBLE TO PROVIDE THE REQUIRED ELEVATIONS, WHICH WILL PROMOTE 46 I / / /" @@ 2.07% °c \ BOR dsb4lt�� d POSITIVE DRAINAGE THROUGHOUT THE PROJECT SITE. CLEAN�d� a _ /J 30.80 O\o \� p OR NOTE: CADD FILES FOR ESTIMATING EARTHWORK QUANTITIES ARE AVAILABLE S� / OUTLET RGCTU E ¢ / i 27.59 B TO CONTRACTORS FOR PREPARING BIDS. IN ORDER TO RECEIVE THE CADD FILES, / :... (SEE 2/C3) / 9 r. ROR THE CONTRACTOR WILL NEED TO SIGN AHOLD -HARMLESS AGREEMENT PROVIDED / /3 -FT CURB CUT / / / 20 LF B`\ c p BOR BY SCHULTZ ENGINEERING &SITE DESIGN, AND AGREE TO PAY A $50 PROCESSING 2 -FT TAPERS 3.R C \ T B 6q o\ , FEE. THE CADD FILES WILL BE RELEASED UPON RECEIPT OF THE CHECK GUTTER ELEV 930.8 :' J� / „ 9 0 0 �BORUR S 40 c /8„Rcp \\ • 'I 3 � \ re �� \\ BOR TOP OF BER = 931.0 (TYP80 \ \PS DRY DETENTICS OND J� / / c en \ r e ` \ \ o NEENAH R -2560 -EA "BEEHIVE", TYPE "C" GRATE co /O4r BOR \ RIM = 930.23 \ / BOTTOM O'F P VOUTLET = 928.0 • \ \ \ r eO TOP OF P ND = 9 . 5 MO c r R a¢� RIM= 930.62 6" WIDE WEIR / /O BOR\ c \ / (Lid was frozen to casti OPENING 2" HDPE ADJUSTMENT RINGS F6� \ inverts not measured) 5 RINGS MAXIMUM ° c BOR \ (INSTALL ADJ. RINGS PER / vergr N Finished floor= 933.0 c J MANUFACTURER'S SPECIFICATIONS 8" FLARED ' - �� ) � �ry p 3 FT CURB CUT W/ \c \�r, 4AL / \ /ERS NV ENDS9 8EC I ON 0, . / qry O q GUTTER PE EV = 932.35 / �b 1 tiU PRECAST CONCRETE BARREL �� �O I ° \ c FOUND, 1 /2•• im, pipe ` , 2'-3" / NOTE: 8" FLARED END SECTION SHALL BE AS�AANUFACTURED B �� / "' r \ 1� INV= 927.08 5" WATERSTOP GASKET, OR APPROVED J & J DRAINAGE PRODUCTS, HUTCHINSON, JCS (620) 663-1575 q°c ? :.......:... • c EQUIVALENT W/ NON -SHRINK PATCHING / https://www.idrqinage.com/, OR APPROVED EQUAL Q� �a; // 31 N� EMOLITION 4" ORIFICE COMPOUND, AT PIPE/STRUCTURE LIMITS (TYP) / INV = 928.00 q CONNECTION / I n✓ �� Flag pole GROUT INVERT IMPORTANT 30 0 RI 0 8S Ccs / , STRUCTURE SHALL MEET THE / / \ I 92 '� 31.05 / \ / � REQUIREMENTS OF STANDARD CONTRACTOR SHALL PROTECT SCH 40 PV OR F / 32.05 / C05 3 / MNDOT PLATE 4006 DRAINAGE FROM CONSTRUCTION TRAFF C NTIL OVERLY)NG 0 / ° FT URB CUT W/ PAVEMENT IS INSTALLED. CONTRALTO S LL REPLACE A�Y / X32 ,, DS4 Je �avc , DAMAGED INSTALLED PVC PIPE AT TH ONTRACTOR'S EX ENS)=. / 2-F TAPERS O 8� CONNECT EXISTING / / 30 ��TTER ELEV = 930.85 N EX / DOWNSPOUT o m p 20 LF 8" PVC @ 2.07% 3 M h (SEE 1 /C2) / w' /5 -FT CURB CUT W/ / �•6S � � � / b •,,c� 2 -FT TAPERS / / 31 10 "ry rm�� - \ / ~ �� 3'-4" 4 8 PRECAST CONCRETE BASE / GUTTER ELEV = 9 \ q�• -EX Single Story Building \ / /` O \ DEMOLITION �Q / !, _ / 9 / LIMITS (TYP) / GLV The southeasferly 30.00 feet of Hennepin EX O(an B Jr / / DS3 `' I ��/ / / �v ,' POND OUTLET STRUCTURE (M N D OT DESIGN "H") Street of L WER MONTICELLO er ' S reo ok O3 CONhICT EXISTING - S� ^ _ Cw NTS to DOWNSPOUT 2 CONNECT EXISTING ) / ! A� , / X b C DOWNSPOU i / / m \.J \� ,M�TOLITION- 3 �j � .�'Je Northe sterly Right of Way line of "" 'lS (TYP) d ) X o (SEE 2/C2) / /Burlinon Northern Railroad / / \ U c0 .:.651 93 / �i•� BASIN SIDE`^'^" MIN. 4" TOi BOTTOM OF POND MIN. 4" TOPSOIL NATIVE SOILS NOTE: POND BOTTOM MAY BE SEEDED W/ CONVENTIONAL LAWN SEED OR NATIVE SEED MIX AND, OR PLANTINGS ODRY DETENTION POND ELEV= 928.0 NEENAH R -2560 -EA "BEEHIVE", TYPE "C" GRATE RIM = 930.23 d TOP OF WEIR ° BOTTOM OF GRATE) ° = 929.90 d A ` ° ° - 6" -WIDE WEIR OPENING a d ° BOTTOM OF WEIR 4 ° = 929.40 d ` a V \ CONCRETE 6" WEIR BARREL SECTION ULAII / / j 4DOWNSPOUTw I' / �a EMOLITION . (SEE 1/C2) e STORM SEWER PIPE SCHEDULE �6 93 LIMITS (TYP) 1 I J \ I / ROOF DRAINS OR CLEANOUTS ELEVATIONS SEWER PIPE LEAVING TO Garage E Finished Floor= 2 I 933.1 I� STRUCTURE INSIDE DIA. CASTING* RIM INVERT LENGTH SIZE STRUCTURE I � FOUND: 1/2"dia. pipe w/r / DEMOLITION rap sfam�Sed=RL�52`' \ LIMITS (TYP) ` ` - - i ' CLEANOUT �� DS1 4" GRATE N/A 929.56 12 LF 4" SCH 40 PVC @ 1.00% CO1 Cl DRAIN r Woos DS2 4" GRATE N/A 929.52 8 LF 4" SCH 40 PVC @ 1.00% C01 DS3 4" parkln�'4ot / / 86� CLEANOUT GRATE N/A 929.38 8 LF 4" SCH 40 PVC @ 1.00% CO3 CLEANOUT DS4 4" GRATE N/A 929.12 24 LF 4" SCH 40 PVC @ 1.00% C04 \ Q Ib �� CO1 4" R-1976 932.85 929.44 12 LF 4" SCH 40 PVC @ 1.00% CO2 \ 933 34 CO2 4" R-1976 932.85 929.32 12 LF 4" SCH 40 PVC @ 1.00% CO3 \ 3A•2 \ 4-- ___, \ Ra!! rco 9 Z(` - - - - - \ 1 CO3 6" R-1976 932.50 929.20 54 LF 6" SCH 40 PVC @ 1.00% C05 road Tr ^/ 69 o Rc S 44' 16 6189,9 6 / mJ� C04 4" R-1976 932.70 928.88 22 LF 4" SCH 40 PVC @ 1.00% C05 ,Y J 4 \ \ \ C05 8" R-1976 932.30 928.66 66 LF POND 8"SCH 40 PVC @ 1.00% Centerine opRailro \ \ � \ \ d "DS" ARE DESIGNATED CONNECTIONS AT EXISTING BUILDING DOWNSPOUTS. "CO" ARE DESIGNATED CLEANOUTS. de \ \ FOUND: 1/2" iron pipe rL U ** ALL SPECIFIED CASTINGS ARE MANUFACTURED BY NEENAH FOUNDARY COMPANY 0 p�k�l 2 80 NTS _0_0 (D Q� O U Q N 5 0_0 0 E QO 0 N} O O c C �} c O O r) O U := N O o.= V) p OL N N N Q O � Q� O � � N E (D 7 � c N > O -0 N O C N O) __Q LU V Z Wz W(.D Z FJ3 V W Z0 W N 1 U) J W rUn V Z O 0- CIOLU 0 rn N c� v O Z O c O U J M O SO E 0 co (0 � O 0 U � C; c� c�0 O (0� M CO N � LL � cD U E O U C 0) N 0) C N C O N L U U) > N � U) CO (D LO OC Z O CO :3 N = O U) O� W W (11 Z O LU cn o COMMENTS w LU O Z CV co `t Z 0 V) Z J 0 - < INV = 928.00z X LU L U O O J LL LU W C/)Zwz Z Z 7 �,L 0 LU z 0 JUQ IL -� = LL] � � 00 Z J � z ww0 U= N 00 �� GRADING PLAN I I I I 0 30 60 120 PROJECT � NUMBER: �Nk 18001 SCALE: 1 "=30' 0 co o C3 OF 6 PROJECT INFORMATION Project Description This project will consist of the construction of a small parking lot expansion. Storm water management for this project will consist of a dry detention pond for rate control purposes as per City of Monticello requirements. Water quality design has not been included in the design of the pond, as proposed impervious surfacing is well under 1 acre. Disturbed Area & Impervious Surface Tabulation (within proposed construction area) Anticipated Disturbed Area 0.45 acres Existing Impervious Area 0.05 acres Proposed Impervious Area 0.28 acres Net Impervious Area Increase 0.23 acres Permanent Site Drainage The vast majority of the proposed impervious surfacing has been designed to be routed to a proposed dry detention pond. The pond has been designed such that post -developed discharge does not exceed pre -developed runoff for the 2, 10, and 100 -year storm events per City of Monticello requirements. Water quality design has not been included in the design of the pond, as proposed impervious surfacing is well under 1 acre. Receivinq Surface Waters The following surface waters could receive storm water runoff from this project, and are within 1 mile of the project site: Surface Water Type of Impaired Special USEPA Approved TMDL Comments Surface Water Water? Water? for Impaired Water? Project not subject to NPDES Permit SEDIMENT AND OTHER POLLUTANTS This SWPPP has been designed mainly to provide erosion and sediment control of naturally occurring soils at this site (ie: sands, foams, and clays). Although this SWPPP does address pollution prevention of other man-made materials, it is assumed that these materials will consist of debris from existing structures and pavements to be demolished, or debris and chemicals (ie: fuels, new paints, etc.) resulting from new construction. There are no known solid wastes or hazardous materials buried below grade at this site. If such wastes or hazard materials are discovered during construction, the SWPPP Coordinator (described below) will be responsible for notifying the Engineer. This SWPPP will then be revised to address he presence and disposal of these additional pollutants EROSION PREVENTION AND SEDIMENT CONTROL BMPS Standards and References Materials and construction methods of all BMPs included in this SWPPP shall be as per the Minnesota Department of Transportation (MNDOT) Standard Specifications for Construction, latest edition. The Contractor and SWPPP Coordinator shall obtain a current copy of MNDOT's Standard Specifications for Construction and familiarize themselves with the specification sections applicable to this SWPPP, as there are several BMPs that specifically reference these sections. The Contractor and SWPPP Coordinator shall be expected to be familiar with the applicable MNDOT specification sections during construction. No additional compensation will be paid to the Contractor for additional work due to unfamiliarity with these specification sections. Undisturbed Areas If shown on the plan, the Contractor shall delineate areas that are not to be disturbed on the site. This may be done with flags, stakes, signs, silt fence, etc., and shall be completed prior to the start of any grading operations. Regardless of the delineation method the Contractor chooses to use, the Contractor must communicate to his/her personnel and subcontractors that these areas are not to be disturbed and construction equipment (including trucks and personal vehicles) shall not be allowed in these areas. The Contractor shall minimize compaction and preserve topsoil as much as possible at the site. In pervious ("green") areas that are not essential to the construction of the project, the Contractor shall avoid construction traffic and maintain the existing condition of these areas. Temporary and Permanent Stabilization All exposed soil areas (including stockpiles) shall be provided with temporary or permanent cover within 14 days of construction activity temporarily or permanently ceasing in that portion of the site. Temporary or permanent drainage ditches or swales, which drain off-site or to a surface water, and are within 200 lineal feet of the property line or surface water shall be provided with temporary or permanent cover within 24 hours of construction. Placement of temporary or permanent cover shall be initiated immediately upon suspension or completion of excavation operations. Temporary Cover If the Contractor chooses to halt grading operations in a portion of the site (or the whole site) for a period exceeding 14 days, and grading operations (rough or finish grading) in the affected areas has not yet been completed, temporary cover shall be placed. Affected areas consisting of drainage ditches or swales connected to, and within, 200 lineal feet of a property line or surface water shall be provided with temporary cover within 24 hours of connection. Depending on the Contractor's schedule, the temporary cover shall consist of one of the following BMPs: 1). Discanchored Mulch a). Discanchored mulch may be used in an area of the site (or the whole site) if the Contractor is halting grading operations for a period that is relatively short, but exceeds 14 days. b). The mulch shall be Type 3 per MNDOT Spec. 3882 c). An adequate quantity of mulch shall be evenly distributed to achieve 90% coverage of the exposed soils. d). Mulch shall be placed as per MNDOT 2575.3F. e). All mulch shall be disc anchored as per MNDOT 2575.3G. Prior to the placement and discanchoring of the mulch, the soils shall be loosened and the area smooth -rough graded per MNDOT 2575.381. f). Any areas that are exposed as a result of wind action after the initial mulch placement shall be covered with additional mulch to maintain 90% coverage. 2). Temporary Seeding with Mulch a). Temporary seeding with mulch may be used in areas of the site (or the whole site) if the Contractor is halting grading operations for a period that is relatively long. Although mulch still needs to be applied as described above, once the temporary seeding/turf is established, the mulch will no longer need to be maintained. The temporary seeding/turf will require very little maintenance. b). Prior to the sowing of temporary seed, the soils shall be loosened and the area smooth -rough graded per MNDOT 2575.361. c). Contractor shall utilize Seed Mixes 100, 110, or 130 per MNDOT Spec. 3876 for temporary seeding. d). Temporary seeding shall be sown per MNDOT Spec. 2575.3D. e). Once temporary seeding has been sown, mulch shall be placed over the area as described above. Permanent Cover: Upon completion of finish grading and/or placement of topsoil, initiation of the placement of permanent cover shall begin immediately over all exposed areas. This includes areas designated for impervious surfacing (ie: buildings, pavements/gravel bases, sidewalks, etc.). Where the construction schedule will not allow for the placement of the permanent impervious surfacing within 14 days of the completion of finish grading, temporary cover shall be provided in these areas, as described above, until the permanent impervious surfacing can be constructed. Affected areas consisting of drainage ditches or swales connected to, and within, 200 lineal feet of a property line or surface water, shall be provided with permanent cover within 24 hours of connection. Areas designated for permanent turf establishment shall be provided with one or more of the following BMPs (see plan): 1). Permanent Seeding with Mulch a). Unless otherwise noted on the plans, all areas designated for turf establishment shall be provided with permanent seeding. b). In addition to the plan included as part of this SWPPP, the Contractor shall verify if a Landscaping Plan has been included in the plans by the Architect. If a Landscape Architect has specified higher quality permanent cover (ie: sod, hydroseeding, etc.), the Contractor shall provide this permanent cover in lieu of the permanent seeding specified in this SWPPP. c). Prior to the sowing of permanent seed, the soils shall be loosened and the area smooth -rough graded per MNDOT 2575.3B1. d). Contractor shall utilize Seed Mix 260 per MNDOT Spec. 3876 for permanent seeding. e). Permanent seeding shall be sown per MNDOT Spec. 2575.3D. f). Once permanent seeding has been sown, mulch shall be placed over the area as described above (under Temporary Cover), unless noted otherwise. 2). Erosion Control Blanket a). Erosion control blanket shall be placed in areas as shown on the plan included in this SWPPP. These areas shall still be provided with permanent seeding, as described above, beneath the erosion control blanket. b). Erosion control blanket shall meet the requirements indicated in MNDOT Spec. 3885. See plan for category(s) of erosion control blanket. c). Erosion control blanket shall be installed as per MNDOT Spec. 2575.3-12. d). Erosion control blanket specified in drainage ditches and swales connected to, and within 200 lineal feet, of a property line or surface water shall be installed within 24 hours of the completion of finish grading (including permanent seeding). 3). Riprap a). Riprap shall be placed in areas as shown on the plan included in this SWPPP. b). All riprap shall be underlain with Type 4 geotextile fabric. The fabric shall meet the requirements of MNDOT Spec. 3733 and shall be installed as per MNDOT Spec. 251 1.362. c). Riprap materials shall meet the requirements of MNDOT Spec. 3601, and shall be Class 3, unless noted otherwise on the plans. d). Riprap shall be considered "Random Riprap" and shall be placed as per MNDOT Spec. 2511. e). Although it is permitted for the riprap to be placed with machinery, it will be necessary for the Contractor to hand place some of the riprap in order to provide a dense, well -keyed layer of stones with the least practical quantity of void space. f). The minimum thickness of the riprap shall be 18 inches, unless otherwise noted on the plans. g). Riprap designated at the end of pipe outlets shall be placed within 24 hours of installation of the pipe outlet end section. h). Riprap specified in drainage ditches and swales connected to, and within 200 lineal feet, of a property line or surface water shall be installed within 24 hours of the completion of finish grading. Sediment Control The following sediment control BMPs shall be implemented as part of this project: 1). Silt Fence a). Silt fence shall be installed at the locations shown on the plan included in this SWPPP. b). Silt fence shall be machine sliced and materials shall meet the requirements of MNDOT Spec. 3886. c). Silt fence shall be installed as per MNDOT Spec. 2573.3C1. d). Silt fence shall be installed prior to any upgradient grading operations, and shall remain in place and maintained adequately until upgradient areas achieve Final Stabilization (see below) e). Silt fence shall be repaired or replaced if damaged during, or after, rain events, or if accumulated sediment on the upstream side of the fence reaches 1/3 of the height of the fence. Repair or replacement of silt fence shall be completed within 24 hours of discovery. f). Portions of silt fence may be removed to accommodate short-term activities, such as vehicle passage. Short-term activities shall be completed as quickly as possible, and new silt fence installed immediately after completion of the short-term activity. If rainfall is imminent or forecasted in the near future, new silt shall be installed regardless of if the short term activity has been completed or not. The Contractor is advised to schedule short term activities during dry weather as much as practicable. No additional compensation will be paid due to additional silt fence associated with short-term activities. g). Temporary soil stockpiles shall be placed on the site in areas upgradient from silt fence. Where the Contractor chooses to place temporary soil stockpiles outside designated silt fenced areas, the stockpiles shall be surrounded by additional silt fence. Under no circumstances shall temporary soil stockpiles be placed over surface waters, curb and gutter, catch basins, culvert inlets or outlets, or ditches. 2). Catch Basin Protection a). WIMCO Road Drain protection devices, as manufactured by WIMCO, shall be used for catch basin protection on this project. WIMCO can be contacted at (952)-233-3055, and their web page is www.roaddrain.com. b). "Road Drain Top Slab" devices shall be installed at all catch basin locations immediately after placement of the catch basin structures. "Road Drain Top Slab" devices shall remain in place and be adequately maintained until permanent surfacing is constructed (ie: curb and gutter, pavements, and/or gravel surfacing). In areas designated for turf establishment, "Road Drain Top Slab" devices shall remain in place until Final Stabilization of all upgradient areas is established. c). Upon construction of the permanent surfacing, the "Road Drain Top Slab" devices shall be replaced with the WIMCO product specified on the plans. The WIMCO devices shall remain in place until Final Stabilization of all upgradient areas has been established. d). The contractor shall install and maintain the catch basin protection devices as per the manufacturer's instructions and specifications. 3). Culvert Inlet Protection a). Culvert inlet protection shall be provided at all culvert inlet locations immediately after construction of the culvert. See plan included in this SWPPP for culvert inlet locations. b). Culvert inlet protection shall consist of geotextile fabric wrapped around, and completely covering the inlet end section. The geotextile fabric shall be the same fabric used in silt fence applications and meet the requirements of MNDOT Spec. 3886. c). The culvert inlet protection shall remain in place and adequately maintained until Final Stabilization of all upgradient areas has been established. d). Culvert inlet protection shall be repaired or replaced if damaged during, or after, rain events, or if accumulated sediment reaches 1/2 of the diameter of the culvert pipe. Repair or replacement of culvert inlet protection shall be completed within 24 hours of discovery. 4). Temporary Rock Construction Entrance a). Temporary rock construction entrances shall be installed at the locations shown on the plan included in this SWPPP. See detail for temporary rock entrance design. b). If the Contractor chooses to access the site from locations other than where temporary rock entrances are specified on the plans, additional temporary rock entrances shall be placed at these locations, as well. c). Temporary rock entrance shall be constructed prior to the start of grading operations, and shall remain in place and be adequately maintained until Final Stabilization has been established. d). Temporary rock entrances shall be maintained in such a manner that the entrances prevent sediment tracking onto adjacent streets. If a temporary rock entrance is found to be ineffective, it shall be replaced or improved within 24 hours of discovery. e). The Contractor has the option to place Type 4 geotextile fabric beneath the temporary rock entrance. The fabric may extend the life of the entrance as it will reduce rock "sinking" into the underlying soils. If the Contractor chooses to use fabric, it should meet the requirements of MNDOT Spec. 3733 and shall be installed as per MNDOT Spec. 2511.382. f). If sediment tracking from the site is discovered on adjacent streets, the sediment shall be removed with a street sweeper or other approved method within 24 hours of discovery. This shall be done throughout construction of the project. This sediment may be returned and graded over exposed areas of the site, or disposed of off site per MPCA requirements. The City may order street sweeping to be performed at the Contractor's or Owner's expense if City staff find that construction activities are resulting in sediment or debris being tracked onto City streets. 5). Filter Logs a). Filter logs shall be installed at the locations shown on the plan included in this SWPPP. b). Filter logs shall consist of Type Wood Fiber biorolls and meet the requirements of MNDOT Spec. 3897. c). Filter logs shall be installed as per MNDOT Spec. 2573.3-1. d). Filter logs shall be installed immediately after placement of erosion control blanket. e). Filter logs shall remain in place for the life of the project, and shall be allowed to degrade naturally. Dewaterinq If dewatering of sandy subsoils is required for this project, the pump discharge shall be treated prior to discharge off-site or into a surface water. Treatment of discharge shall be achieved with the use of a "Dandy Dewatering Bag" (or approved equivalent), as manufactured by Dandy Products,lnc. Dandy Products, Inc. can be contacted at (877) 307-0141, and their web page is www.dandyproducts.com. The "Dandy Dewatering Bag" shall be installed, utilized, and maintained per the manufacturer's instructions and specifications. Once dewatering water has been treated, it may be discharged off-site or to a surface water. The discharge shall be visually checked to ensure that it is relatively clean and not visibly different from any receiving waters. If discharge is noticeably "dirty", the Engineer shall be contacted as additional treatment methods may be necessary. Adequate erosion control shall be provided at the point of discharge if it is located in an area with exposed soils or established turf. This erosion control may consist of temporarily placed rip rap, or other approved energy dissipation measures. The type of erosion control measure shall be at the Contractor's discretion, depending on the location of the dewatering discharge and the unique site characteristics. The erosion control measures shall be effective and shall be maintained adequately such that no erosion occurs at the point of discharge. Pollution Prevention Management Solid waste accumulated during construction, including collected sediment, construction materials, floating debris, construction debris, paper, plastics, and other solid wastes shall be disposed of in accordance with MPCA disposal requirements: 1). Building products that have the potential to leach pollutants shall be maintained under cover (e.g., plastic sheeting or temporary roofs) to prevent the discharge of pollutants or protected by a similarly effective means designed to minimize contact with storm water. 2). Pesticides, herbicides, insecticides, fertilizers, treatment chemicals, and landscape materials shall be maintained under cover (e.g., plastic sheeting or temporary roofs) to prevent the discharge of pollutants or protected by similarly effective means designed to minimize contact with stormwater. 3). Hazardous materials, toxic waste, (including oil, diesel fuel, gasoline, hydraulic fluids, paint solvents, petroleum-based products, wood preservatives, additives, curing compounds, and acids) shall be properly stored in sealed containers to prevent spills, leaks or other discharge. Restricted access storage areas shall be provided to prevent vandalism. Storage and disposal of hazardous waste or hazardous materials shall be in compliance with Minn. R. ch. 7045 including secondary containment as applicable. 4). Solid waste shall be stored, collected and disposed of properly in compliance with Minn. R. ch. 7035. 5). Portable toilets shall be positioned so that they are secure and will not be tipped or knocked over Sanitary waste must be disposed of properly in accordance with Minn. R. ch. 7041. The Contractor shall take steps to prevent the discharge of spilled or leaked chemicals, including fuel, from any area where chemicals or fuel will be loaded or unloaded including the use of drip pans or absorbents unless infeasible. The Contractor shall conduct fueling in a contained area unless infeasible. The Contractor shall ensure adequate supplies are available at all times to clean up discharged materials and that an appropriate disposal method is available for recovered spilled materials. The Contractor shall report and clean up spills immediately as required by Minn. Stat. § 115.061, using dry clean up measures where possible. If the Contractor washes the exterior of vehicles or equipment on the project site, washing shall be limited to a defined area of the site. Runoff from the washing area shall be contained in a sediment basin or other similarly effective controls and waste from the washing activity shall be properly disposed of. The Contractor shall properly use and store soaps, detergents, or solvents. No engine degreasing shall be allowed on site. The Contractor shall provide effective containment for all liquid and solid wastes generated by washout operations (concrete, stucco, paint, form release oils, curing compounds and other construction materials) related to the construction activity. The liquid and solid washout wastes shall not contact the ground, and the containment shall be designed so that it does not result in runoff from the washout operations or areas. Liquid and solid wastes shall be disposed of properly and in compliance with MPCA rules. A sign must be installed adjacent to each washout facility that requires site personnel to utilize the proper facilities for disposal of concrete and other washout wastes. FINAL STABILIZATION Final Stabilization shall be considered established once the following requirements have been achieved: 1). All soil disturbing activities at the site have been completed and all soils are stabilized by a uniform perennial vegetative cover with a density of 70 percent of its expected final growth density over the entire pervious surface area, or other equivalent means necessary to prevent soil failure under erosive conditions. 2). The permanent storm water management system is constructed, and is operating as designed. Temporary or permanent sedimentation basins that are to be used as permanent water quality management basins have been cleaned of any accumulated sediment. All sediment has been removed from conveyance systems and ditches are stabilized with permanent cover. 3). All temporary synthetic and structural erosion prevention and sediment control BMPs have been removed from the project site. BMPs designed to decompose on site may be left in place. SWPPP - NOTES -070 a) (1) o� Qo O U Q > N 0 C3 i E Q a) — o L � N O C C C } � O O C O U a) := O a) 1 QC_ N (D N Q }! 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Title: Residential Building Standard Plate Library Erosion Control Cit of Monticello y Date: 03-05 6006 Plate No. - Revised: 03-15 Gravel pad(s) MnDOT Class CA -15 or CA -25 Riprap Ro r^ Geotextile fc SECTION B—B (not to scale) Original grade _,I plates Original JLI, I IUIN A -A grade NOTES: Channelize runoff to sediment trapping device � c i < / /o O / Cy / LLJ v C C7 (r� xl w / Match Existing Grade (not to scale) Sediment Trapping Device 0 s= I � I I I A R D \ K Ribbed or Corrugated steel plates A 0 ( o —A E �E o �o Y I � B _2 a 24' min. Slope away from highway 50' min. or Right of Way PLAN Standard Plate Library City of Monticello Title: Commercial Gravel Construction Entrance Date: 06-14 Plate No. Revised:03-15 6 0 0 2 Q-1 (n I - w J O Q a- 0 0_ o o 'o �w O J p 0- 0 < z0Q z Q �a� N H Of 0: I O ¢ ¢.J a' xgao Na Z) w) }nM0r, 1pu fp aq 0�m 1P 141, W ZJO� NNM�In 0000MIn a0��Nc0 � � N N M M O - i - F- o 't a- — } Q OOO�N ON(O a0 a0 (O aDN 00000 N W a OM -0r Mn�«i�tOMOd'N p v N N M M (0 n � I F M W)- Mn N OR Lg7O(0 N -000N n OM m w Z O - -N NM�In (O mO -nw m o n p < v - N N — — 7 7 xa o rQ > m to �(00M0N��n toga, 0(O °'0wa ONM�In(0000M(OOMnC nr_ r p o NNNM M d• I[) 1 a xgao raw} -,*m 0rna7Lnao�rnln0000 W O��� N N M VIC)(0000� MInON M a Z J N N c� -- - r� >000(O000M0(000a0oorOln Lo w a ONN Ml �In(000 1'7(00 F) r, 0 L p � v ANN W) :r Z' ZN [)OO��nO(0N00-O(ONaO p O d NNNMM �It)0(0 n 000 0_ Y� 6°-(4 Y,/°��� 5 O° "ll 'o "IJOO "V a ���qpp°°�oo C 00 0 OrU -, o ¢ OOCO 'J�OO�a Wo 00110 o C ' ° p ° 8 Oq LU Z xgap �Q O° O° CJJ°OpO0ob�°O°°w' C o 0 C) C) �8pOg8°oBpOg�BpO f oo o�oo ��C m (n ¢i N W W � J X w w r U r "7 N '� t (n I - w J O Q a- 0 0_ o o 'o �w O J p 0- 0 < z0Q z Q �a� N H Of 0: I O ¢ ¢.J a' xgao Na Z) w) }nM0r, 1pu fp aq 0�m 1P 141, W ZJO� NNM�In 0000MIn a0��Nc0 � � N N M M O - i - F- o 't a- — } Q OOO�N ON(O a0 a0 (O aDN 00000 N W a OM -0r Mn�«i�tOMOd'N p v N N M M (0 n � I F M W)- Mn N OR Lg7O(0 N -000N n OM m w Z O - -N NM�In (O mO -nw m o n p < v - N N — — 7 7 xa o rQ > m to �(00M0N��n toga, 0(O °'0wa ONM�In(0000M(OOMnC nr_ r p o NNNM M d• I[) 1 a xgao raw} -,*m 0rna7Lnao�rnln0000 W O��� N N M VIC)(0000� MInON M a Z J N N c� -- - r� >000(O000M0(000a0oorOln Lo w a ONN Ml �In(000 1'7(00 F) r, 0 L p � v ANN W) :r Z' ZN [)OO��nO(0N00-O(ONaO p O d NNNMM �It)0(0 n 000 0_ Title: tri W w Z 0 U W (n t!! z (Ag as Q Of a f1fpW �Z 00 V N r LL' Zp wW �m W � J � J LLI3 w 0 Z indard Plate Library Riprap Detail City of Monticello Date: 03-05Plate No. Revised: 4009 03-15 � 10% MAX EXISTING PAVED 12' MIN ROADWAY JSTRUCTI❑N MATS, WOVEN OR TRIM 50' MIN END OVERLAP �18' MIN TRIM END OVERLAP WITH SPIKES OR STAKES STRAP CONNECTORS C❑NSTRUCTI❑N MAT END OVERLAP INTERL❑CK WITH STRAP CONNECTORS END OVERLAP� 0 0 0 0 .I 0 1 0 I 0 0 0 0 0 , 0 C 0 0 0 0 n 0 , 0 C ao I 0 0 0 0 PAD AREA (ANY SIZE) Standard Plate Library City of Monticello DISTURBED AREA, C❑NSTRUCTI❑N SITE, STABILIZED STORAGE AREA OR STAGING AREA SIDE OVERLAP 0 0 0 0 0 0 0 0 SIDE /OVERLAP Title: Mud Mat Entrance Date: 06-14 Plate No. Revised: 06-14 6003 EXISTING CURB PLAN WIMCO ROAD DRAIN CG -23* HIGH FLOW INLET PROTECTION CURB AND GUTTER MODEL OR CITY APPROVED EQUAL. * FOR THE NEW R-3290—VB STANDARD CASTING, INSTALL WIMCO ROAD DRAIN CG -3290 OR CITY APPROVED EQUAL. OVERFLOW IS Y2 OF THE CURB BOX HEIGHT DEFLECTOR PLATE — OVERFLOW IS Y2 OF THE CURB BOX HEIGHT OVERFLOW AT TOP OF FILTER ASSEMBLY CURB FILTER ASSEMBLY DIAMETER, 6" ON -GRADE 10" AT LOW POINT HIGH-FLOW FABRIC Title: Inlet Protection Standard Plate Library Catch Basin Insert City of Monticello Date: 03-07 Plate No. Revised: 6004 03-15 WING NUT OVERFLOW SLOT IN SHROUD ATTACHMENT HOOK ® ® ® ® SILT FABRIC SLEEVE PER MnDOT SPECIAL to ® ® ® ® PROVISION 3886 -• i • 0 • ® • • / 0 II I I a A �— 4 - . . a. G. A. C d d� A d [���/�:7��iP�r�y�i]11►�y:I:Zfl11�7 Standard Plate Library City of Monticello SILT FABRIC SLEEVE PER MnDOT SPECIAL PROVISION 3886 Itle: Inlet Protection Grate Inlet Cover te:03-07 Plate No. :vised: 6005 03-15 SWPPP - DETAILS LU a z OrU Z of � 0 0 xgap O U 0 (0 M 0-0 Q >_ cV a }0(O r U_ 0117 [3 - - W Z JON O°C U a N ori 41!)000 Q O ^Q I..L >u) O° r a w a �NMMM�u7 O o W m O I p p O w O z N c W M Z N U O a N U V Z p N o a 0 o a c� g o Q I Q =a Q r Q p n wa q 0_ (n Q o oa N 01000 0N00 � z K I J Z J QQw WJ O0 g•t O O � > QU p � D_ to 0 c �N MMIC)(O nn O w w= � z0 —J =w y Q W (f) O r� QU w� ` C U>> z LLIW p O N N J cr = °U r D 000 X000 (O NUMBER: 18001 W oZ M rnDW (0MW-t o r =ow U N N U LyJ 6 Nw (� U p LL. g 0 win �¢ Up x E j�Q r� }d'OOq a O wii dnn (n a0wa O m N N F K w p� U �I��NNMnnlnnao X Title: tri W w Z 0 U W (n t!! z (Ag as Q Of a f1fpW �Z 00 V N r LL' Zp wW �m W � J � J LLI3 w 0 Z indard Plate Library Riprap Detail City of Monticello Date: 03-05Plate No. Revised: 4009 03-15 � 10% MAX EXISTING PAVED 12' MIN ROADWAY JSTRUCTI❑N MATS, WOVEN OR TRIM 50' MIN END OVERLAP �18' MIN TRIM END OVERLAP WITH SPIKES OR STAKES STRAP CONNECTORS C❑NSTRUCTI❑N MAT END OVERLAP INTERL❑CK WITH STRAP CONNECTORS END OVERLAP� 0 0 0 0 .I 0 1 0 I 0 0 0 0 0 , 0 C 0 0 0 0 n 0 , 0 C ao I 0 0 0 0 PAD AREA (ANY SIZE) Standard Plate Library City of Monticello DISTURBED AREA, C❑NSTRUCTI❑N SITE, STABILIZED STORAGE AREA OR STAGING AREA SIDE OVERLAP 0 0 0 0 0 0 0 0 SIDE /OVERLAP Title: Mud Mat Entrance Date: 06-14 Plate No. Revised: 06-14 6003 EXISTING CURB PLAN WIMCO ROAD DRAIN CG -23* HIGH FLOW INLET PROTECTION CURB AND GUTTER MODEL OR CITY APPROVED EQUAL. * FOR THE NEW R-3290—VB STANDARD CASTING, INSTALL WIMCO ROAD DRAIN CG -3290 OR CITY APPROVED EQUAL. OVERFLOW IS Y2 OF THE CURB BOX HEIGHT DEFLECTOR PLATE — OVERFLOW IS Y2 OF THE CURB BOX HEIGHT OVERFLOW AT TOP OF FILTER ASSEMBLY CURB FILTER ASSEMBLY DIAMETER, 6" ON -GRADE 10" AT LOW POINT HIGH-FLOW FABRIC Title: Inlet Protection Standard Plate Library Catch Basin Insert City of Monticello Date: 03-07 Plate No. Revised: 6004 03-15 WING NUT OVERFLOW SLOT IN SHROUD ATTACHMENT HOOK ® ® ® ® SILT FABRIC SLEEVE PER MnDOT SPECIAL to ® ® ® ® PROVISION 3886 -• i • 0 • ® • • / 0 II I I a A �— 4 - . . a. G. A. C d d� A d [���/�:7��iP�r�y�i]11►�y:I:Zfl11�7 Standard Plate Library City of Monticello SILT FABRIC SLEEVE PER MnDOT SPECIAL PROVISION 3886 Itle: Inlet Protection Grate Inlet Cover te:03-07 Plate No. :vised: 6005 03-15 SWPPP - DETAILS LU a z OrU Z of � S 0 xgap O U 0 (0 M 0-0 Q >_ cV a }0(O 0000 N 0( 00 m N� 0117 [3 - - W Z JON O E (D 000M M 00117 41!)000 Q O ^Q I..L >u) p�1zU O �NMMM�u7 O fl� N 0 O z N c C Z II N U — U p N Q g o U F'3 Q LJ W w 0_ (n V o x a a p }a0 N 01000 0N00 (O�a000 I J t ir z 0 N W a O0 m M2 'No SO0 a0 � p � U �N MMIC)(O nn 0a00 r - z � z0 —J =w � LU 00 QU O ` C U>> L0 0 O N J c0 O cr F W }NII)0(ON 000 X000 (O NUMBER: 18001 - O W Z JONM�(0m M rnDW (0MW-t > N O I. � U N N N M LyJ 6 U � II LL. g 0 Up x r� }d'OOq 0n 00N W7 dnn (n a0wa O m N N 0 n 0 w p� U �I��NNMnnlnnao X O cn a xgap �' � a 0 �}000-In 00M (M to N 000(0 to N 0 - Z J r W O�c 4L6,6 000 �,6) cN4O n =a, 0 � LSU - NNNM M Q7 I N II _ L2a� > (000�o1oLgIgMvnoMn t W a OM u700 �M (O Oi MCVM CA p� U ��NM �I (On a w �zzw _ zNNM V N LO(�OnigO W Oa a Title: tri W w Z 0 U W (n t!! z (Ag as Q Of a f1fpW �Z 00 V N r LL' Zp wW �m W � J � J LLI3 w 0 Z indard Plate Library Riprap Detail City of Monticello Date: 03-05Plate No. Revised: 4009 03-15 � 10% MAX EXISTING PAVED 12' MIN ROADWAY JSTRUCTI❑N MATS, WOVEN OR TRIM 50' MIN END OVERLAP �18' MIN TRIM END OVERLAP WITH SPIKES OR STAKES STRAP CONNECTORS C❑NSTRUCTI❑N MAT END OVERLAP INTERL❑CK WITH STRAP CONNECTORS END OVERLAP� 0 0 0 0 .I 0 1 0 I 0 0 0 0 0 , 0 C 0 0 0 0 n 0 , 0 C ao I 0 0 0 0 PAD AREA (ANY SIZE) Standard Plate Library City of Monticello DISTURBED AREA, C❑NSTRUCTI❑N SITE, STABILIZED STORAGE AREA OR STAGING AREA SIDE OVERLAP 0 0 0 0 0 0 0 0 SIDE /OVERLAP Title: Mud Mat Entrance Date: 06-14 Plate No. Revised: 06-14 6003 EXISTING CURB PLAN WIMCO ROAD DRAIN CG -23* HIGH FLOW INLET PROTECTION CURB AND GUTTER MODEL OR CITY APPROVED EQUAL. * FOR THE NEW R-3290—VB STANDARD CASTING, INSTALL WIMCO ROAD DRAIN CG -3290 OR CITY APPROVED EQUAL. OVERFLOW IS Y2 OF THE CURB BOX HEIGHT DEFLECTOR PLATE — OVERFLOW IS Y2 OF THE CURB BOX HEIGHT OVERFLOW AT TOP OF FILTER ASSEMBLY CURB FILTER ASSEMBLY DIAMETER, 6" ON -GRADE 10" AT LOW POINT HIGH-FLOW FABRIC Title: Inlet Protection Standard Plate Library Catch Basin Insert City of Monticello Date: 03-07 Plate No. Revised: 6004 03-15 WING NUT OVERFLOW SLOT IN SHROUD ATTACHMENT HOOK ® ® ® ® SILT FABRIC SLEEVE PER MnDOT SPECIAL to ® ® ® ® PROVISION 3886 -• i • 0 • ® • • / 0 II I I a A �— 4 - . . a. G. A. C d d� A d [���/�:7��iP�r�y�i]11►�y:I:Zfl11�7 Standard Plate Library City of Monticello SILT FABRIC SLEEVE PER MnDOT SPECIAL PROVISION 3886 Itle: Inlet Protection Grate Inlet Cover te:03-07 Plate No. :vised: 6005 03-15 SWPPP - DETAILS VO LU z OrU Z of � (00 (y) 0 Q� O U 0 (0 M 0-0 Q >_ _j N 5 d LL L C� [3 U W E O O E N Q O ^Q I..L N N- O O O fl� C} Iz D N O z N c C _ N U Q0 U p N >N U F'3 Q LJ W w Q L N N � N N CL L CO > LO I J t ir z 0 N O co O N o � N DO �n n N U JUQ � z0 —J =w � LU 00 QU O ` C U>> L0 0 O N N c0 O - N (D ° O LU co o I VO LU z OrU Z Z (00 (y) 0 W 0 (0 M 0-0 z _j WI ( d LL L C� (D Z� ^ U W E O VJ r� W 0 V ^Q I..L N Z O fl� W N N cY) U C J N Q0 U >N U Q � W w � L CO > LO I J 1 ir z 0 \ \\` co O N o � CZ 0 DO �n n z O IL iY U LU LU LU z Z � 0 v 0 0 z C� Q ^Q I..L LU O fl� z N cY) 't z 0 v z Q ^Q I..L LU Uj Q0 0 J W w � W z I J z (n Z z � CZ 0 z w JUQ � z0 —J =w � � QU Z Z �wwo00 U= N ° PROJECT o I NUMBER: 18001 , 0 C5 of 6 / / / \ RIM= INV P N\V'_ Southwesterly Right of Way line of 4th Street / INSTf BASII ....... . . ..... . / CLASS III IP f OVERLY G I / GEOT TILE F ARO ND O STIR CTURE CLASS II RIP OVE LYING YPE 4 G TEXTIL FABRIC \ / / CATEGORY 3 EROSION CO TROL \ / BLANKET / / \ PERIMET R SILT / \ FENCE TYP) / \ INSTALL CATCH q \ BASIN PROTEC ION /tq• / FILTER / LOG (TYP) CATEGORY 3 EROSION CO TROL RII BLANKET FILTER / LOG (TYP The southeasZerly 30.00 feet of Hennepin Street of LgWER MONTICELLO < / TEMPORARY PO --K—_// \ CONSTRUCTIC1�l� \ ENTRANCE IN /NortRight of Way line of / Burlili n ton on Northern Railroad U to \ \7FOUND: 112" dia. pipe w/r Garage l(\ rap sfafirSed=RLS-L52' \ / i L pdr kips, 4, 933, ic C&, 26 road Tr \ A 69 o Rc S \ asks \ 44,16-,,689 \ Center!/n e Of Rdilr°d lyd� FOUND: 112 " iron S\ INSTALL CATCH \ BASIN PROTECTION AO /A I 1. PREPARE SOIL BEFORE INSTALLING BLANKETS, INCLUDING ANY NECESSARY APPLICATION OF LIME, FERTILIZER, AND SEED. 2. BEGIN AT THE TOP OF THE SLOPE BY ANCHORING THE BLANKET INA 6" (15cm) DEEP X 6" (15cm) WIDE TRENCH VITH APPROXIMATELY 12" (30om) OF BLANKET EXTENDED BEYOND THE UP-SLOPE PORTION OF THE TRENCH. ANCHOR THE BLANKET WITH A ROW OF STAPLESISTAKES APPROXIMATELY 12" (30cm) APART IN THE BOTTOM OF THE TRENCH. BACKFILL AND COMPACT THE TRENCH AFTER STAPLING. APPLY SEED TO COMPACTED SOIL AND FOLD REMAINING 12"(30em) PORTION OF BLANKET BACK OVER SEED AND COMPACTED SOIL. SECURE BLANKET OVER COMPACTED SOIL WTHAROW OF STAPLESISTAKES SPACED APPROXIMATELY 12" (30cm) APART ACROSS THE WIDTH OF THE BLANKET. 3. ROLL THE BLANKETS (A.) DOWN OR (B.) HORIZONTALLY ACROSS THE SLOPE. BLANKETS WILL UNROLL WITH APPROPRIATE SIDE AGAINST THE SOIL SURFACE. ALL BLANKETS MUST BE SECURELY FASTENED TO SOIL SURFACE BY PLACING STAPLESISTAKES INAPPROPRIATE LOCATIONS AS SHOWN IN THE STAPLE PATTERN GUIDE. WHEN USING OPTIONAL DOT SYSTEM, STAPLESISTAKES / SHOULD BE PLACED THROUGH EACH OF THE COLORED DOTS CORRESPONDING TO THE APPROPRIATE STAPLE PATTERN. 4. THE EDGES OF PARALLEL BLANKETS MUST BE STAPLED WITH APPROXIMATELY 2"-5" (5cm-12.5cm) OVERLAP DEPENDING ON BLANKET TYPE. TO ENSURE PROPER SEAM ALIGNMENT, PLACE THE EDGE OF THE OVERLAPPING BLANKET (BLANKET BEING INSTALLED ON TOP) EVEN WITH THE COLORED SEAM STITCH ON THE PREVIOUSLY INSTALLED BLANKET. 5. CONSECUTIVE BLANKETS SPLICED DOWN THE SLOPE MUST BE PLACED END OVER END (SHINGLE STYLE) WTH AN APPROXIMATE 80 3"(7.5cm) OVERLAP. STAPLE THROUGH OVERLAPPED AREA, APPROXIMATELY I2"(30cm) APART ACROSS ENTIRE BLANKET WIDTH. NOTE: IN LOOSE SOIL CONDITIONS, THE USE OF STAPLE OR STAKE LENGTHS GREATER THAN 6" (15cm) MAYBE NECESSARY TO PROPERLY SECURE THE BLANKETS. (R(IM= 930.62 6 fn erts not measured) Title: Erosion Control Blanket Standard Plate Library for Stapling Patterns & Installation the City of Monticello Date: 3-08 Plate No. Revised: 6008 6" TO 7" DIA. ROLL ENCLOSED IN —j PLASTIC OR POLYESTER NETTING TYPE 2. BIOROLL DITCH CHECK USE ON ROUGH GRADED AREAS 1" X 2" X 18" LONG WOODEN STAKES AT 1' 0" SPACING MAXIMUM. STAKES SHALL BE DRIVEN THROUGH THE BACK HALF OF THE BIOROLL AT AN ANGLE OF 45 DEGREES WITH THE TOP OF THE STAKE POINTING UPSTREAM. PROVIDE 8" TO 10" OF EMBEDMENT DEPTH. FLOW BIOROLL STAKING DETAIL �T 10" EMBEDMENT DEPTH NOTE: WHEN MORE THAN 1 BI❑R❑LL/COMP❑ST LOG IS NEEDED, OVERLAP ENDS A MINIMUM OF 6' AND STAKE Standard Plate Library City of Monticello ENTRENCH A MINIMUM OF 2' Title: Bio Log Staking Straw or Wood Bio Roll Date: 03-08 Plate No. Revised: 6009 03-15 SWPPP - PLAN VIEW -0-0 (0 00 O —VW ON Z ZOrU 0 0 O U O O IN M 000 Q � 3.3' 0. ko d LL L 1.6 UE 07 O O E N ® ® ® • s1* 101 o 0.7 STAPLES PER SQ. YD. 1.15 STAPLES PER SQ, YD. 335 STAPLES PER SO. YD. O 4:1 SLOPES 3:1 SLOPES HIGH FLOW CHANNEL& SHORELINE 1. PREPARE SOIL BEFORE INSTALLING BLANKETS, INCLUDING ANY NECESSARY APPLICATION OF LIME, FERTILIZER, AND SEED. 2. BEGIN AT THE TOP OF THE SLOPE BY ANCHORING THE BLANKET INA 6" (15cm) DEEP X 6" (15cm) WIDE TRENCH VITH APPROXIMATELY 12" (30om) OF BLANKET EXTENDED BEYOND THE UP-SLOPE PORTION OF THE TRENCH. ANCHOR THE BLANKET WITH A ROW OF STAPLESISTAKES APPROXIMATELY 12" (30cm) APART IN THE BOTTOM OF THE TRENCH. BACKFILL AND COMPACT THE TRENCH AFTER STAPLING. APPLY SEED TO COMPACTED SOIL AND FOLD REMAINING 12"(30em) PORTION OF BLANKET BACK OVER SEED AND COMPACTED SOIL. SECURE BLANKET OVER COMPACTED SOIL WTHAROW OF STAPLESISTAKES SPACED APPROXIMATELY 12" (30cm) APART ACROSS THE WIDTH OF THE BLANKET. 3. ROLL THE BLANKETS (A.) DOWN OR (B.) HORIZONTALLY ACROSS THE SLOPE. BLANKETS WILL UNROLL WITH APPROPRIATE SIDE AGAINST THE SOIL SURFACE. ALL BLANKETS MUST BE SECURELY FASTENED TO SOIL SURFACE BY PLACING STAPLESISTAKES INAPPROPRIATE LOCATIONS AS SHOWN IN THE STAPLE PATTERN GUIDE. WHEN USING OPTIONAL DOT SYSTEM, STAPLESISTAKES / SHOULD BE PLACED THROUGH EACH OF THE COLORED DOTS CORRESPONDING TO THE APPROPRIATE STAPLE PATTERN. 4. THE EDGES OF PARALLEL BLANKETS MUST BE STAPLED WITH APPROXIMATELY 2"-5" (5cm-12.5cm) OVERLAP DEPENDING ON BLANKET TYPE. TO ENSURE PROPER SEAM ALIGNMENT, PLACE THE EDGE OF THE OVERLAPPING BLANKET (BLANKET BEING INSTALLED ON TOP) EVEN WITH THE COLORED SEAM STITCH ON THE PREVIOUSLY INSTALLED BLANKET. 5. CONSECUTIVE BLANKETS SPLICED DOWN THE SLOPE MUST BE PLACED END OVER END (SHINGLE STYLE) WTH AN APPROXIMATE 80 3"(7.5cm) OVERLAP. STAPLE THROUGH OVERLAPPED AREA, APPROXIMATELY I2"(30cm) APART ACROSS ENTIRE BLANKET WIDTH. NOTE: IN LOOSE SOIL CONDITIONS, THE USE OF STAPLE OR STAKE LENGTHS GREATER THAN 6" (15cm) MAYBE NECESSARY TO PROPERLY SECURE THE BLANKETS. (R(IM= 930.62 6 fn erts not measured) Title: Erosion Control Blanket Standard Plate Library for Stapling Patterns & Installation the City of Monticello Date: 3-08 Plate No. Revised: 6008 6" TO 7" DIA. ROLL ENCLOSED IN —j PLASTIC OR POLYESTER NETTING TYPE 2. BIOROLL DITCH CHECK USE ON ROUGH GRADED AREAS 1" X 2" X 18" LONG WOODEN STAKES AT 1' 0" SPACING MAXIMUM. STAKES SHALL BE DRIVEN THROUGH THE BACK HALF OF THE BIOROLL AT AN ANGLE OF 45 DEGREES WITH THE TOP OF THE STAKE POINTING UPSTREAM. PROVIDE 8" TO 10" OF EMBEDMENT DEPTH. FLOW BIOROLL STAKING DETAIL �T 10" EMBEDMENT DEPTH NOTE: WHEN MORE THAN 1 BI❑R❑LL/COMP❑ST LOG IS NEEDED, OVERLAP ENDS A MINIMUM OF 6' AND STAKE Standard Plate Library City of Monticello ENTRENCH A MINIMUM OF 2' Title: Bio Log Staking Straw or Wood Bio Roll Date: 03-08 Plate No. Revised: 6009 03-15 SWPPP - PLAN VIEW -0-0 (0 00 O Z Z ZOrU 0 O U O O IN M 000 Q � � N 5 d LL L V Z UE 07 O O E N N Q) O o O O O �} LD N O Z N O O O a U U p N N U N C C Q � F_ LU LU Q L N � NNQO L LU > LO °N0 ir z �L (1— U N O N 0CO N U 0)� zo � OC N L7 W C t d OD u r' C) ` CLO U>> o O N N co N C Ci LU m D I I I I 0 30 60 120 V (0 00 O Z Z ZOrU 0 W O O IN M 000 Z � W d LL L V Z UE 07 O W C) N Z o O LUW O IN N LU J a � U W N U C Q � F_ LU LU U) � L LU > LO Z ir z �L O O LU 0CO N U 0)� zo � �Q L7 W Z O I -- IL QY LU LU 0 N w Z Z F- 0 V) 0 0 Z J LU o X 0:� Z N LU Z 0 V) Z J ~ X LU LU O 0 J F_ LU LU � W Z LU cn Z Z Z z �L O LU zo JUQ �Q Z = LU � � J ()0U u Z Z ww000 PROJECT NUMBER: 18001 , SCALE: V=30' 0 C6 OF 6 44.1 J / IM= 92 . INV= 926.0 RIM= 929.72 / / \ INV NW= 925.37 -7 / INV S= 925.45 Southwesterly Right of Way line of 4th Street / /,y� 19 9Z6 &0 6 �` \ LE V 0 .r w�c�b.� .v �► T \ •••• •••• / W W W W W W W` T BU(�l \ / ( NS e�R GRASS/LAWN Ss W \\ 6 ) / W W •Y �W W �Y LE �p • W� W //W W G � w W h \ Q W/{�/JYW •Y W � � J (1) LE (28) MATURE CONIFEROUS TREES (3) NS O / ESTIMATED AVERAGE TRUNK (3) SS / W DIAMATER: 8 TO 12 INCHES �Q w/'Wd evergreen Tree Finished floor= \ (3) NS i W / Q��� 4� O� • P W W �, 2 GRASS/Li i w iic w w w ((b (1) LE W W W W i W / / y• W W W vZ A W W /� • W W/^�� W � � W W 1) E \ V W W I 3) NS W GRASS/LAWN ° / (3) SS 3 / (3) N / W /kLE Sing a / / \ \ W p W W •Y\W W �J / The southea erly 30.00 feet of Hennepin W ! Street of L9WER MONTICELLO / J 1 W p! anlerBOk W W �` � R GRASS/LAWN wb Northe sterly Right of Way line of /Burlin ton Northern Railroad RIM= 930.62 (Lid was frozen to inverts not measul LANDSCAPING SCHEDULE CONIFEROUS TREES 28 I I EXISTING CONIFEROUS TREES a 15 NS NORMAN SPIREA 12 SS SHIBORI SPIREA 6 LE LITTLE ELFIE ARBORVITAE SHRUBS SPIREA JAPONICA'NORMAN' SPIREA JAPONICA'SHIROBANA' ARBORVITAE, AMERICAN (THUJA)'LITTLE ELFIE' NOTE: THIS PLAN HAS BEEN PREPARED FOR THE PURPOSES OF THE SITE PLAN APPROVAL PROCESS. FOR SPECIFIC LANDSCAPING METHODS, DETAILS, AND SPECIFICATIONS A LANDSCAPE PROFESSIONAL SHOULD BE CONTACTED EST. TRUNK DIAMETER 8" TO 12" 18" HT., CONT. MIN. 5 CANES AT HT. SPEC. 18" HT., CONT. MIN. 5 CANES AT HT. SPEC. 24" HT., CONT. MIN. 5 CANES AT HT. SPEC. V Z Wz W(D Z Fn �D- W Z� Ww N �- J Z U U) Z O 1L U Lu Lu C) Lu d 00 O 0 U 0 o to 00 O O r U M coo 5 OLO � M 0�0 N cn U E O U .N O W rn W N U U) C N Q W A L a) > LO ir Z O CO :3 N = O ^` CO 75 � - VT, V J Lu Q w o \ \ Garage / Finished Floor= 933.1 � Z N (7 FOUND: 112" dia.i e w/ P5 r / Ldp sfam�Sed=RL�52' B;tUm/nous park/ / \ `\933\\�Z„ 4- _ Z 9. road Tr N 69 o Rc S \ a`ks 44 16 6 6 ` ` �e Q�J� Q_ w89 � � � Z X \ Center!/nw e opRaLu �raCk\ \ � � U \ FOUND: 112" iron \ pipe W Lu Q 0 Z L Z Z e 8p iLu Z Z � �� O Z F_ :�i Lu O O U Q \ \ Q = 0 Lu � ZZ Lu w O CD PROJECT NUMBER: LANDSCAPE PLAN 18001 N, U SCALE: I I J 1 "=30' 0 30 60 120 CLI OF 1 f I ,�\ I I I k31Va MUM 03iVa A3n21f1S I` WNI 30NIS SNOISIA3N 'ON // O C9 x g C0 z2w Qn N EEo:�-,. 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Zo / ai \ \ s ,� •y. b // m / / i m/ n \\ O / i \ / V / \ \ \ \ // / \\ .. \ \ \ / ///' \ \ \ / / \ \ \ \ \ / / /.- .. / \ \ \ / / i' i / T\\\ a \ O 11 11 / \ / \\ c 1-1 O / \ \ ti =�• / ; 11 \\ / \\ 16 \ / ,// / \ \ / \ 00 / .. / \ \ \ \ oz >, (a / / \ \ / \ MO 10 0 / i / / \ 3. \ \ \ \ // \ -W c� /11 11 \Y3 / / L C / . \ \ \ \ \ \ // )2 \ \ \ 00O 3�/ ///' \ \\ / c >, o b / 2 N 11 11 \ \ \\ / Nw \\ wr / �' / / ,/ \ \ \ \ \ / Hv ra of 102 '�a� / I--, \ / t C \ /. / / / VI M 0 /\ t � \ / ' � J o � \\ \\ / \\ Zm \ / E /' / O H O \ \ / \ \ \ / c -M m O Z u \ / \\ \\ / 2a // /' >. -A g w LLI \ \ \ \ / \ \ / / / / } = O \ \ \ \ \ \ / / 11 11 < W ::E0 '\ \ \ \ / 0 LA m Q- J O CC W } \ \ \• / 11-1 \ \ / / U W Z O pLLI W : \ \I \ \ / \ \ \ \ \ , / / / a H w 7- z a o \ \ 'I-, , \ \ / \ \ \ \ / / w W � u � W W / \ \ \ \ \ / \ \ \ \ // O /' /, / L 0- O W W Z Z /' \ \ / \ \ \ / 0 OIS /' /' O z z O O \ \ \ h'I-, \ \ \ / 0 O O w Vf Vf \ \ \ \ \ / \ \ \ \ 'I-, \ \ // 1// �Z � W W /, \\\\ \\\ // \\\\ \\\ ;/-// / / 000b J CA o� CA 0 17 c 1-1 ,�� / \ ` \ -, 1':—. \ / \ \ \ \ / / ,///"/ / 1 / / / \ \ / / 11 . // / g-) oj 311 .Ja IA lul;� Q0 C4 o clt PeJ7 ACT Space 3695.31 Room Square feet 1 166.67 2 166.67 3 16.53 4 150.33 5 41.00 6 169.27 7 16.53 8 364.27 9 16.25 10 84.00 11 594.50 12 16.53 13 169.27 14 169.27 15 16.53 16 169.27 17 169.27 18 16.53 19 169.27 20 41.00 21 169.27 22 16.53 23 169.27 24 331.77 25 46.35 26 22.08 27 22.08 28 195.00 4185.00 7880.31 Total ACT and Office/Storage/Reception space 3695.31 Office/Storage/Reception 30 168.00 29 629.00 31 837.00 32 972.00 34 432.00 33 486.00 35 341.00 36 320.00 4185.00 7880.31 Total ACT and Office/Storage/Reception space WSB Building a legacy — your legacy. March 29, 2018 Ms. Angela Schumann Community Development Director City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Central MN Mental Health Center Plan Review City Project No. 2018-100 WSB Project No. 011478-000 Dear Ms. Schumann: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 We have reviewed the civil plans, drainage analysis and SWPPP dated March 7, 2018 as prepared by Schultz Engineering & Site Design and offer the following comments: Site Plan 1. A 20 -foot wide easement shall be provided over the existing 12 -inch storm sewer pipe. The City will prepare the easement document for recording. Grading. Drainage and Erosion Control Plan 2. The proposed grading shows pond sideslopes of 3:1 which is not in conformance with City design standards of a maximum allowable slope of 4:1. 3. Percent grades should be labeled for the parking lot. 4. Emergency overflow routes from all low points should be shown. This includes showing directional flow arrows. Emergency overflows must be a minimum of 1.5 foot below the low opening elevation of any adjacent structures. 5. The ultimate emergency overflow elevation for the site must provide a minimum of 2 feet of separation to the low opening of structures. 6. A utility excavation permit must be obtained from the Public Works department prior to connecting to the existing storm sewer. 7. Provide an as -built utility plan once construction is complete. Equal Opportunity Employer wsbeng.com K:\02596-420\Admin\Docs\050817 submittal Central MN Mental Health Center March 29, 2018 Page 2 8. A stormwater maintenance agreement will be required. A template will be provided to the applicant HvdroCAD Model 9. Per City standards, a HydroCAD Model that simulates the 10 -day snowmelt event should be included in the design and report. Please have the applicant provide a written response addressing the comments above. Please give me a call at 763-271-3236 if you have any questions or comments regarding this letter. Thank you. Sincerely, WSB & Associates, Inc. / t. 46�s`sOIILI Shibani K. Bisson, PE City Engineer skb K:\011748-000\Admin\Docs\Ltr-Central MN Health 032918.docz 2M. City Council Agenda: 04/23/2018 Consideration of approving improvements to the Prairie Center conference room in the amount of $6,631.25 for carpeting. (AM) A. REFERENCE AND BACKGROUND: City Council is asked to consider approving improvements to the east -side of the second floor (the space above the Fibemet office) at the Prairie Center. The improvements would consist of replacing the current carpeting with new carpeting, adding a sink to the existing hole in the countertop, along with patching and painting the walls. Pictures of the existing room are attached for the Council's reference. Currently the room goes unused and the community center sees potential space needed for additional group fitness classes and room rental use. We plan to host 11-14 additional low impact group fitness classes per week in the conference room. Fitness class attendance is up 7% from last year and up 35% from two years ago. We currently offer over 50 classes per week. In 2017 we had nearly 15,000 check -ins for group fitness classes. Currently our members are requesting additional Yoga, Tai Chi, and Barre classes. The conference room would accommodate these uses perfectly. We also plan to rent the space weekly and use it for MCC programming. Renting the room an average of five hours a week would bring in an additional $9,100 of room rental revenue. The patching, painting and installation of the sink would be completed by community center maintenance staff. Quotes for the carpet have been requested from three contractors and three have been received. The lowest bid is highlighted in yellow. The goal is to have the entire project finished by June of 2018. These quotes were received as follows: Quotes for Carpeting CONTRACTOR A.E. Michaels Flooring Anderson's New Carpet Design DESCRIPTION Remove and dispose of existing carpet. Prep for new flooring. Install new carpet and vinyl base. Remove and dispose of existing carpet. Prep for new flooring. Install new carpet and vinyl base. TOTAL QUOTE $7,860.00 $6,631.25 Kjellberg's Carpet Remove and dispose of $8,604.96 existing carpet. Prep for new flooring. Install new carpet and vinyl base. Al. Budget Impact: The 2018 MCC budget has funds available. This item is being substituted for another item in the repairs and maintenance budget. A2. Staff Workload Impact: Staff time will include overseeing the project and working with the contractor to finalize the project. As well as internally providing City Council Agenda: 04/23/2018 the work to patch and paint the walls and install the new sink. B. ALTERNATIVE ACTIONS: 1. Motion to approve the Prairie Center conference room improvements for $6,631.25 by the lowest bidders as highlighted in yellow and identified in the previous table. 2. Motion to deny. C. STAFF RECOMMENDATION: City staff recommends Alternative 1. On a cost basis, this is a nominal improvement to a relatively large space that is otherwise underutilized. Staff prefers to delay other expenditures and instead, upgrade the room to address the emerging opportunity to use the space. D. SUPPORTING DATA: A. Quotes B. Photos 2 ANDERSON'S NEW CARPET DESIGN, INC. 7685 MAIN ST NE FRIDLEY, MN 55432 763-571-4846 Fax 763-571-9492 ancd@earthlink.net NAME/ADDRESS PRAIRIE CENTER BLDG DESCRIPTION OPTION #1 GERFLOR / TARA FLEX SPORT M PLUS 6375 OAK DESIGN 4'X11"X 260 - SUPPLY & INSTALL ALL MATERIALS, GLUES AND HEAT WELD RODS REMOVE CARPET! DISPOSE AND PREP FOR NEW FLOORING STANDARD VINYL BASE SUPPLY AND INSTALL SUBTOTAL=============================== OPTION #2 J&J KINETEX STYLE STRATA - SUPPLY & INSTALL - REMOVAL AND PREP FLOOR STANDARD VINYL BASE SUPPLY AND INSTALL SUBTOTAL=============================== Minn Tax & Transit LW ESTIMATE DATE POO 4/9/2018 12069 REP I PROJECT COST TOTAL 1,275 9.95 12,686.25 1,275 0.45 573.75 160 2.00 320.00 13,580.00 1,275 4.95 6,311.25 160 2.00 320.00 6,631.25 7.125% 0.00 SIGNATURE TOTAL $20,211.26 A E Michaels Decorating Center Proposal #: A 000667 9234 State HWY 25 NE Sale Date: 03/23/2018 Monticello, MN 55362 Install Date: 763-295-2200 Sales Rep: Hartung, G Sales Rep: SOLD TO SHIPPED TO Pon,, 13 1,9 09 Monticello Community center, Prairie Center Bldg Monticello Mn 55362 Jerry 763-442-0721 MATERIALS QUANTITY PRICE TOTAL (1) Kinetec Strata TBD 1200.00SgFt $4.15 $4,980.00 Comments: Upper floor Yoga Room? $0.00 Balance: (2) 6 inch johnsonite vinyl base TBD 148.00LnFt $2.00 $296.00 Comments: Vinyl Base (3) Latex floor primer clear 1.00Each $199.00 $199.00 Comments: primer Materials Subtotal: $5,475.00 (LABOR QUANTITY PRICE TOTAL (3) Carpet - Berber/Heavy Carpet --Halloran, Pat 1.00 Each $2,385.00 $2,385.00 Labor SubTotal: $2,385.00 Comments: Subtotal: $7,860.00 Misc: $0.00 Total: $7,860.00 Payments: $0.00 Balance: $7,860.00 KJELLBERG'S CARPET & INT. Page 1 1102 12TH STREET NE BUFFALO, MN 553.13 N Telephone: 763-682-2423 Fax: 763.682-9737 co 0 0 to { QUOTE m 0 MONTICELLO, COMMUNITY CENTER MONTICELLO, COMMUNITY CENTER 505 WALNUT ST 505 WALNUT ST SUITE #4 SUITE #4 MONTICELLO, MN 55362 MONTICELLO, MN 55362 04/09/18 763-271-7114 ES800990 Inventory Style/Item Color/Description Quantity Units Price Extension #0 - NONE STRATA STRATA CARPET TILE CARP 0.00 Misc. Tax: INSTALLATION CB 4" 118" 4 4" VINYL 1/8" 4' LENGTH VINYL BASE I VINYL BASE INSTALLATION CARPET & PAD TAKE UP/DISPOSE —04/09/18 Sales Representative(s): TERESA TO BE DETERMINED 1,296.00 SF 5.06 6,557.76 1,296.00 SF 0.95 1,231.20 160.00 LF 1.05 168.00 160.00 LF 1.05 168.00 1,200.00 SF 0.40 480.00 8,604.96 4:51 PM — Subtotal: 8,604.96 Sales Tax: 0.00 Misc. Tax: 0.00 QUOTE TOTAL: $8,604.96 owl d pyx RX At Is, *P3 ViL AdlAul 0 (YA V I 1i P Mi. ft t let. City Council Agenda: 04/23/2018 2N. Consideration of entering into a purchase agreement with Midwest Nurserv, Inc. for the sale of the former citv bio -solids site, 1645 Countv Road 39 NE, in the sum of $900,000 (JO/WO) A. REFERENCE AND BACKGROUND: City Council is asked to consider approving a purchase agreement identifying price and terms associated with the sale of the former bio -solids site. The purchase agreement is consistent with negotiations as directed by the City Council during closed sessions. The price identified under the purchase agreement is $900,000 and easements are the same as those in the prior approved purchase agreement. Development of final language identifying easement terms will be prepared jointly by the new owner and the city attorney in advance of closing and are not expected to delay the sale. Prior to closing, additional soils testing is being conducted by the new owner to assess fitness for use as an orchard. Further, the city will be responsible for asbestos remediation on the house. Once the asbestos level (if any) is defined, the city will have to determine if it is better to burn (asbestos removal required) or raze the house. The contractor hired by the city estimates that there is 25% chance the house has asbestos, with the level varying greatly. Finally, the city will be responsible for septic system removal ($600 to $2,000) if it chooses to use the house for continuous fire training purposes until October 2019. The property is now under lease for 2018 with Mark Holker. The new owner will be entitled to the lease revenue of $26,359. B. ALTERNATIVE ACTIONS: 1. Motion to approve entering into a purchase agreement with Midwest Nursery, Inc. in the amount of $900,000 for the sale of the bio -solids site. 2. Motion to deny or table approval to enter into said purchase agreement. C. STAFF RECOMMENDATION: City staff recommends alternative 1. Sale of the property via this purchase agreement is consistent with direction previously established by the City Council. D. SUPPORTING DATA: • Proposed purchase agreement. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. COMMERCIAL PURCHASE AGREEMENT This form approved by the Minnesota Association of REALTORS* and the Minnesota Commercial Association of REALTORS°, which disclaims any liability arising out of use or misuse of this form. © 2017 Minnesota Association of REALTORSs, Edina, MN 1. Page 1 Date 04/09/2018 BUYER (S)' Midwest Nurserv, Inc. Buyer's earnest money in the amount ^'f Twenty Thousand Dollars (a 20, 000.00 ) shall be delivered no later than two (2) Business Days after Final Acceptance Date of this Purchase Agreement to be deposited in the trust account of: (Check one.) ❑ listing broker; or 0 Preferred Title, Monticello (Trustee) within three (3) Business Days of receipt of the earnest money or Final Acceptance Date of this Purchase Agreement, whichever is later. Said earnest money is part payment for the purchase of property at 1645 county Road 39 ME, Monticello, MR .located in the City/Township of Monticello County of wriaht State of Minnesota, PID # (s) 213-100-081400 and legally described as follows section 08, Township 121, Rance 025. unolatted Land Monticello TwP2 130 acres, leqal description to be attached when title work is completed. (collectively the "Property") together with the personal property as described in the attached Addendum to Commercial Purchase Agreement: Personal Property, if any, all of which property the undersigned has this day sold to Buyer for the sum of: Nine Hundred Thousand 24. (S 900.000.00 ) Dollars ("Purchase Price"), which Buyer agrees to pay in the following manner: 25. 1. CASH of 20 percent (%) of the sale price, or more in Buyer's sole discretion, which includes the earnest 26. money; PLUS 27. 2. FINANCING of s0 percent (%) of the sale price. Buyer shall, at Buyer's sole expense, apply for any 28. financing as required by this Purchase Agreement. 29. Such financing shall be: (Check one.) ❑u a first mortgage; ❑ a contract for deed; or ❑ a first 30. mortgage with subordinate financing, as described in the attached Addendum to Commercial Purchase Agreement 31. ❑ Conventional/SBA/Other ❑ Contract for Deed. (Checkone.�----- ---- - 32. DUE DILIGENCE: This Purchase Agreement F91 IS ❑ IS NOT subject to a due diligence contingency. (If answer is IS, -(Check one.} - 33. see attached Addendum to Commercial Purchase Agreement: Due Diligence.) 34. CLOSING: The date of closing shall be .Tune 8th PO le 35. DEEDIMARKETABLE TITLE: Subject to performance by Buyer, Seller agrees to execute and deliver a: (Check one.) 36. 0 Warranty Deed, ❑ Limited Warranty Deed, ❑ Contract for Deed, or 37. ❑ Other: lead conveying marketable title, subject to: 38. (a) building and zoning laws, ordinances, and state and federal regulations; 39. (b) restrictions relating to use or improvement of the Property without effective forfeiture provisions; 40. (c) reservation of any mineral rights by the State of Minnesota or other government entity; 41. (d) utility and drainage easements which do not interfere with existing improvements; and 42. (e) others (must be specified in writing): 43. MNC:PA-1 (8/17) rn e e e s o r REALTORS InstanetFORMS ADDENDUM TO COMMERCIAL PURCHASE AGREEMENT This form approved by the Minnesota Association of REALTORS, which disclaims any liability arising out of use or misuse of this form. ® 2017 Minnesota Association of REALTORS®, Edina, MN 1. Date 04/09/2018 2. Page 1 3. Addendum to Purchase Agreement between parties, dater' April 9th 20 18 4. pertaining to the purchase and sale of the Property e" 1645 County Road 39 NE, Monticello 5. 6. 7. In the event of a conflict between this Addendum and any other provision of the Purchase Agreement, the language 8. in this Addendum shall govern. 9. 1) The following easements shall be recorded. a) 14' easement on west property line to accommodate future improvements to 10. Briarwood. it. b) 30' easement on the east property line to accommodate potential future utility 12 corridor. 13 c) 30' easement along the south property line to accommodate potential future utility corridor. 14. 2) Seller agrees that the east and south easements shall be underground utilities only. 15. 16 3) I£ the irrigator wire is damaged during utility installation, the city is financially responsible for the cost of the repairs. Any construction will be accomplished as to 17 not to interrupt the farming operation or irrigation system. The city will be financially 18responsible for any damage caused to the crop or the irrigation equipment. 19. 20. SELLER BUYER 21. 22. By: City of Monticello By -Midwest Nursery, Inc. 23. Its. F' ✓4KctL It- i'l" - C: it � (rule) lime) 24. ti -1 (Date) (Date) 25. SELLER BUYER 26. 27. By: By' 28. Its, Its (Title) (Title) 29. (Date) (Date) 30. THIS IS A LEGALLY BINDING CONTRACT BETWEEN BUYER(S) AND SELLER(S). 31. IFYOU DESIRE LEGAL OR TAX ADVICE, CONSULT AN APPROPRIATE PROFESSIONAL. MN-ACPA (8/17) l REALTORS Instanef�u-,,ms COMMERCIAL PURCHASE AGREEMENT 44. Paget Data 04/09/2016 45. Property located at 1645 county Road 39 MR, Monticello, MN 46. TENANTS/LEASES: Property ❑ IS © IS NOT subject to rights of tenants (if answer is IS, see attached Addendum (Check - -- 47. to Commercial Purchase Agreement: Due Diligence). 48. Seller shall not execute leases from the date of this Purchase Agreement to the date of dosing, the term of which lease 49. extends beyond the date of closing, without the prior written consent of Buyer. Buyer's consent or denial shall be 50. provided to Seller within N/A H+ ys of Seller's written request. Said consent 51. shall not be unreasonably withheld. 52. REAL ESTATE TAXES: Real estate taxes due and payable in the year of dosing shall be prorated between Seller and 53. Buyer on a calendar year basis to the actual date of closing unless otherwise provided in this Purchase Agreement. 54. Real estate taxes, including penalties, interest, and any associated fees, payable in the years prior to closing shall be 55. paid by Seller. Real estate taxes payable in the years subsequent to closing shall be paid by Buyer. 56. SPECIAL ASSESSMENTS: 57. ❑ BUYER AND SELLER SHALL PRORATE AS OF THE DATE OF CLOSING © SELLER SHALL PAY -_ - - .. 5& on the date of closing all installments of special assessments certified for payment with the real estate taxes due and 59. payable in the year of closing. 60. ❑ BUYER SHALL ASSUME © SELLER SHALL PAY ON DATE OF CLOSING all other special assessments (Check one.; 61. levied as of the date of this Purchase Agreement. 62. ❑ BUYER SHALL ASSUME © SELLER SHALL PROVIDE FOR PAYMENT OF special assessments pending as (-heck one.; 63. of the date of this Purchase Agreement for improvements that have been ordered by any assessing authorities. (Seller's 64. provision for payment shall be by payment into escrow of up to two (2) times the estimated amount of the assessments 65. or less, as allowed by Buyees lender.) 66. Buyer shall pay any unpaid special assessments payable in the year following closing and thereafter, the payment of 67. which is not otherwise here provided. 68. As of the date of this Purchase Agreement, Seller represents that Seller ❑ HAS © HAS NOT received a notice (Check one.} --- 69. regarding any new improvement project from any assessing authorities, the costs of which project may be assessed 70. against the Property. Any such notice received by Seller after the date of this Purchase Agreement and before 71. closing shall be provided to Buyer immediately. If such notice is issued after the date of this Purchase Agreement 72. and on or before the date of closing, then the parties may agree in writing, on or before the date of closing, to pay, 73. provide for the payment of, or assume the special assessments. In the absence of such agreement, either party may 74. declare this Purchase Agreement canceled by written notice to the other party, or licensee representing or assisting the 75. other party, in which case this Purchase Agreement is canceled. If either parry declares this Purchase Agreement 76. canceled, Buyer and Seller shall immediately sign a written cancellation of Purchase Agreement confirming said 77. cancellation and directing all earnest money paid here to be refunded to Buyer. 78. POSSESSION: Seller shall deliver possession of the Property: (Check one.) 79. ® IMMEDIATELY AFTER CLOSING; or 80. ❑ OTHER: 81. Seller agrees to remove ALL DEBRIS AND ALL PERSONAL PROPERTY NOT INCLUDED HERE from the Property 82. by possession date. 83. PROBATIONS: All items customarily prorated and adjusted in connection with the closing of the sale of the Property 84. here including but not limited to rents, operating expenses, Interest on any debt assumed by Buyer, shall be prorated 85. as of the date of dosing. It shall be assumed that Buyer will own the Property for the entire date of the closing. 86. RISK OF LOSS: If there is any loss or damage to the Property between the Final Acceptance Date and the date of 87. closing, for any reason, the risk of loss shall be on Seller. If the Property is destroyed or substantially damaged before 88. the closing, this Purchase Agreement shall be canceled, at Buyer's option, if Buyer gives written notice to Seller, or licensee 89. representing or assisting Seller, of such cancellation within thirty (30) days of the damage. Upon said cancellation, 90. Buyer and Seller shall immediately sign a written cancellation of Purchase Agreement confirming said cancellation and 91. directing all earnest money paid here to be refunded to Buyer. M I , M E ] e r A MNC:PA-2 (8/17) REALTORS Instant=oenms COMMERCIAL PURCHASE AGREEMENT 92. Page 3 Da=p 04/09/2016 93. Property located a] 1645 County Road 39 HE, Monticello, MN 94. EXAMINATION OF TITLE: Seller shall, at its expense, within 20 days after Final 95. Acceptance of this Purchase Agreement, furnish to Buyer, or licensee representing or assisting Buyer, a commitment 96. for an owner's policy of title insurance from Preferred Title, Monticello including levied (Name of Title Company) 97. and pending special assessments. Buyer shall be allowed ten (10) days ("Objection Period") after receipt of the 98. commitment for title insurance to provide Seller, or licensee representing or assisting Seller, with written objections. 99. Buyer shall be deemed to have waived any title objections not made within the Objection Period provided for immediately 100. above and any matters with respect to which title objection is so waived may be excepted from the warranties in the 101. Deed as specified here to be delivered pursuant to this Agreement. 102. TITLE CORRECTIONS AND REMEDIES: Seller shall have thirty (30) days ("Cure Period") from receipt of Buyer's 103, written title objections to cure any title objections but shall not be obligated to do so. Upon receipt of Buyer's title 104. objections, Seller shall, within ten (10) days, notify Buyer, or licensee representing or assisting Buyer, in writing whether 105. or not Seller will endeavor to cure such objections within the Cure Period. Liens or encumbrances for liquidated amounts 106. created by instruments executed by Seller and which can be released by payment proceeds of closing shall not delay 107. the closing. 108. If Seller's notice states that Seller will not endeavor to cure one or more specified objections within the Cure Period, 109. Buyer may, as its sole remedy, within ten (10) days of the sending of such notice by Seller, declare this Purchase 110. Agreement canceled by written notice to Seller, or licensee representing or assisting Seller, in which case this Purchase 111. Agreement is canceled. If Buyer declares this Purchase Agreement canceled, Buyer and Seller shall immediately sign a 112. written cancellation of Purchase Agreement confirming said cancellation and directing all earnest money paid here to 113. be refunded to Buyer. If Buyer does not declare this Purchase Agreement canceled as provided immediately above, 114. Buyer shall be bound to proceed with the closing and to purchase the Property subject to the objections Seller has 115. declined to cure without reduction in the Purchase Price. 116. If Seller's notice states that Seller will endeavor to cure all of the specified objections, or if Seller's notice states that 117. Seller will endeavor to cure some, but not all, of the specified objections and Buyer does not declare this Purchase 118. Agreement canceled as provided above, Seller shall use commercially reasonable efforts to cure the specified objections 119. or those Seller has agreed to endeavor to cure and, pending correction of title, all payment required here and the 120. dosing shall be postponed. 121. If Seller, within the Cure Period provided above, corrects the specified objections Seller's notice indicated Seller would 122. endeavor to cure, then upon presentation to Buyer, or licensee representing or assisting Buyer, of documentation 123. establishing that such objections have been cured, the closing shall take place within ten (10) days or on the scheduled 124. closing date, whichever is later. 125. If Seller, within the Cure Period provided above, does not cure the specified objections which Seller's notice indicated 126. Seller would endeavor to cure, Buyer may, as its sole remedy, declare this Purchase Agreement canceled by written 127. notice to Seller, or licensee representing or assisting Seller, given within five (5) days after the end of the Cure Period, 128. in which case this Purchase Agreement is canceled. Buyer and Sellershall immediately sign a Cancellation of Purchase 129. Agreement confirming said cancellation and directing all earnest money paid here to be refunded to Buyer. Neither 130. party shall be liable for damages here to the other. In the alternative, Buyer may elect to waive such objections by 131. providing written notice to Seller, or licensee representing or assisting Seller, within such five (5) -day period and accept 132. title subject to such uncured objections, in which event, Buyer shall be bound to proceed with the closing and to purchase 133. the Property subject to the objections Seller has not cured without reduction in the Purchase Price. If neither notice is 134. given by Buyer within such five (5) -day period, Buyer shall be deemed to have elected to waive the objections and to 135. proceed to closing as provided in the immediately preceding sentence. 136. If title is marketable, or is made marketable as provided here, and Buyer defaults in any of the agreements here, 137. Seller, in addition to any other right or remedy available to Seller here, at law or in equity may cancel this Purchase 138. Agreement as provided by either MN Statute 559.21 or MN Statute 559.217, whichever is applicable, and retain all 139. earnest money paid here as liquidated damages. 140. If title is marketable, or is made marketable as provided here, and Seller defaults in any of the agreements here, 141. Buyer may, in addition to any other right or remedy available to Buyer here, seek specific performance within six 142. (6) months after such right of action arises. W w I N N e s o T A MNC:PA-3 (6n 7) ( REALTORS InstdnetFORNS' COMMERCIAL PURCHASE AGREEMENT 143. Page 4 Date 04/09/2018 144. Property located at 1645 Comty Road 39 MR, Monticello, HN 145. REPRESENTATIONS AND WARRANTIES OF SELLER: The following representations made are to the best 146. of Seller's knowledge. 147. There is no action, litigation, investigation, condemnation, or other proceeding of any kind pending or threatened against 148. Seller or any portion of the Property. In the event Seller becomes aware of any such proceeding prior to closing, Seller 149. will promptly notify Buyer of such proceeding. 150. The Property is in compliance with all applicable provisions of all planning, zoning, and subdivision rules; regulations; 151. and statutes. Seller has obtained all necessary licenses, permits, and approvals necessary for the ownership and 152. operation of the Property. 153. Prior to the closing, payment in full will have been made for all labor, materials, machinery, fixtures, or tools furnished 154. within the 120 days immediately preceding the closing in connection with construction, alteration, or repair of any 155. structure on, or improvement to, the Property. 156. Seller has not received any notice from any governmental authority as to condemnation proceedings, or violation of 157. any law, ordinance, regulation, code, or order affecting the Property. If the Property is subject to restrictive covenants, 158. Seller has not received any notice from any person or authority as to a breach of the covenants. Any such notices 159. received by Seller shall be provided to Buyer immediately. 160. Seller has not executed any options to purchase, rights of first refusal, or any other agreements giving any person or 161. other entity the right to purchase or otherwise acquire any interest in the Property, and Seller is unaware of any options 162. to purchase, rights of first refusal, or other similar rights affecting the Property. 163. The legal description of the real property to be conveyed has been or shall be approved for recording as of the date 164. of closing. 165. If Seller is an organized entity, Seller represents and warrants to Buyer that Seller is duly organized and is in good 166. standing under the laws of the State of Minnesota; that Seller is duly qualified to transact business in the State of 167. Minnesota; that Seller has the requisite organizational power and authority to enter into this Purchase Agreement and 168. the Seller's closing documents signed by it; such documents have been duly authorized by all necessary action on 169, the part of Seller and have been duly executed and delivered; that the execution, delivery, and performance by Seller of 170. such documents do not conflict with or result in a violation of Seller's organizational documents or Bylaws oranyjudgment, 171. order, or decree of any court or arbiter to which Seller is a party; and that such documents are valid and binding obligations 172. of Seller, and are enforceable in accordance with their terms. 173. Seller will indemnify Buyer, its successors and assigns, against and will hold Buyer, its successors and assigns, 174. harmless from, any expenses or damages, including reasonable attorneys' fees, that Buyer incurs because of the 175. breach of any of the above representations and warranties, whether such breach is discovered before or after the date 176. of closing. 177. See attached Addendum to Commercial Purchase Agreement: Due Diligence, if any, for additional representations 178, and warranties. 179. REPRESENTATIONS AND WARRANTIES OF BUYER: If Buyer is an organized entity, Buyer represents and warrants 180. to Seller that Buyer is duly organized and is in good standing under the laws of the State of Minnesota; that Buyer is 181. duly qualified to transact business in the State of Minnesota; that Buyer has the requisite organizational power and 182. authority to enter into this Purchase Agreement and the Buyers closing documents signed by it; such documents 183. have been duly authorized by all necessary action on the part of Buyer and have been duly executed and delivered; 184. that the execution, delivery, and performance by Buyer of such documents do not conflict with or result in a violation 185. of Buyer's organizational documents or Bylaws or any judgment, order, or decree of any court or arbiter to which Buyer 186. is a party; and that such documents are valid and binding obligations of Buyer, and are enforceable in accordance with 187. their terms. Buyer will indemnify Seller, its successors and assigns, against and will hold Seller, its successors and 188. assigns, harmless from, any expenses or damages, including reasonable attorneys' fees, that Seller incurs because 189. of the breach of any of the above representations and warranties, whether such breach is discovered before or after 190. the date of closing. MNC:PA-4(9/17) REALTORS InstanstrORNS COMMERCIAL PURCHASE AGREEMENT 191. Page 5 Dato 04/09/2018 192. Property located at 1645 County Road 39 NR, Monticello, MN 193. TIME IS OFTHE ESSENCE FOR ALL PROVISIONS OFTHIS CONTRACT. 194. CALCULATION OF DAYS: Any calculation of days begins on the first day (calendar or Business Days as specified) 195. following the occurrence of the event specified and includes subsequent days (calendar or Business Days as specified) 196. ending at 11:59 P.M. on the last day. 197. BUSINESS DAYS: 'Business Days" are days which are not Saturdays, Sundays, or state or federal holidays unless 198. stated elsewhere by the parties in writing. 199. DEFAULT: If Buyer defaults in any of the agreements here, Seller may cancel this Purchase Agreement, and any 200. payments made here, including earnest money, shall be retained by Seller as liquidated damages and Buyer and Seller 201. shall affirm the same by a written cancellation. In the alternative, Seller may seek all other remedies allowed by law. 202. If Buyer defaults in any of the agreements here, Seller may terminate this Purchase Agreement under the 203. provisions of either MN Statute 559.21 or MN Statute 559.217, whichever is applicable. 204. If this Purchase Agreement is not canceled or terminated as provided here, Buyer or Seller may seek actual damages 205. for breach of this Purchase Agreement or specific performance of this Purchase Agreement; and, as to specific 206. performance, such action must be commenced within six (6) months after such right of action arises. 207. SUBJECT TO RIGHTS OF TENANTS, IF ANY, BUYER HAS THE RIGHT TO VIEW THE PROPERTY PRIOR TO 208. CLOSING TO ESTABLISH THAT THE PROPERTY IS IN SUBSTANTIALLY THE SAME CONDITION AS OF THE 209. DATE OFTHIS PURCHASE AGREEMENT. 210. DISCLOSURE NOTICE: If this Purchase Agreement includes a structure used or intended to be used as residential 211, property as defined under MN Statute 513.52, Buyer acknowledges Buyer has received a Disclosure Statement Seller's 212. Property Disclosure Statement or Disclosure Statement., Seller's Disclosure Alternatives form. 213. (Check appropriate boxes.) 214. SELLER WARRANTS THAT THE PROPERTY IS EITHER DIRECTLY OR INDIRECTLY CONNECTED TO: 215. CITY SEWER ❑YES ❑X NO / CITY WATER ❑YES © NO 216. SUBSURFACE SEWAGE TREATMENT SYSTEM 217. SELLER ❑X DOES ❑ DOES NOT KNOW OF A SUBSURFACE SEWAGE TREATMENT SYSTEM ON OR SERVING --(Check onej} 218. THE PROPERTY. (If answer is DOES, and the system does not require a state permit, see Disclosure Statement: 219. Subsurface Sewage Treatment System.) 220. PRIVATE WELL 221. SELLER❑7C DOES❑ DOES NOT KNOW OF A WELL ON OR SERVING THE PROPERTY. (If answer is DOES and well (Check one.) 222. is located on the Property, see Disclosure Statement: Well.) 223. To the best of Sellers knowledge, the Property ❑ IS 01S NOT in a Special Well Construction Area. -(Check one.) 224. THIS PURCHASE AGREEMENT ❑ ISFX] IS NOT SUBJECT TO AN ADDENDUM TO PURCHASE AGREEMENT. -(Check oner- 225. SUBSURFACE SEWAGE TREATMENT SYSTEM AND WELL INSPECTION CONTINGENCY. 226. (If answer is IS, see attached Addendum.) 227. IF A WELL OR SUBSURFACE SEWAGE TREATMENT SYSTEM EXISTS ON THE PROPERTY, BUYER HAS 228. RECEIVED ADISCLOSURE STATEMENT.• WELL AND/OR ADISCLOSURE STATEMENT.,SUBSURFACE SEWAGE 229. TREATMENT SYSTEM. MNC:PA-5 (8/17) MI N N E S O T A REALTORS Instanet-o ns COMMERCIAL PURCHASE AGREEMENT 230. Page 6 Data 04/09/2018 231. Property located at 1645 County Road 39 ME, Monticello, MN 232. AGENCY NOTICE 233. wavne R Elam is ❑ Seller's Agent ❑ Buyer's Agent z❑ Dual Agent ❑ Facilitator. (Licensee) ;Check one.,' 234. Commercial Realtv Solutions (Real Estate Company Name) 235. is ❑ Seller's Agent ❑ Buyer's Agent ❑ Dual Agent ❑ Facilitator. (Licensee) !Check one.; 236. (Real Estate Company Name) 237. DUAL AGENCY DISCLOSURE: Dual agency occurs when one broker or salesperson represents both parties to a 238. transaction, or when two salespersons licensed to the same broker each represent a party to the transaction. Dual 239. agency requires the informed consent of all parties, and means that the broker or salesperson owes the same fiduciary 240. duties to both parties to the transaction. This role limits the level of representation the broker and salespersons can 241provide, and prohibits them from acting exclusively for either party. In dual agency, confidential information about price, 242. terms, and motivation for pursuing a transaction will be kept confidential unless one party instructs the broker or 243salesperson in writing to disclose specific information about him or her. Other information will be shared. Dual agents 244. may not advocate for one party to the detriment of the other. 245. CONSENT TO DUAL AGENCY 246. Broker represents both parties involved in the transaction, which creates a dual agency. This means that Broker and 247. its salespersons owe fiduciary duties to both parties. Because the parties may have conflicting interests, Broker and its 248. salespersons are prohibited from advocating exclusively for either party. Broker cannot act as a dual agent in this 249. transaction without the consent of both parties. Both parties acknowledge that 250. (1) confidential information communicated to Broker which regards price, terms, or motivation to buy, sell, or lease will 251. remain confidential unless the parties instruct Broker in writing to disclose this information. Other information will 252. be shared; 253. (2) Broker and its salespersons will not represent the interest of either party to the detriment of the other; and 254. (3) within the limits of dual agency, Broker and its salesperson will work diligently to facilitate the mechanics of the 255. sale. 256. With the knowledge and understanding of the explanation above, the parties authorize and instruct Broker and its 257. salespersons to act as dual agents in this transaction. 258. 259. SELLER• Ci f Monticello /Vn By: �V �L-- BUYERR- Midwest Nursery. Inc. By; / /f 260. Its: F. *! 4 re 1 b Its, �Ir'S,„)L) (Title) 261. (Date) (Date) 262. SELLER- _ BUYER - 263. By: By - 264. Its. Its - (Title) (Title) 265. (Date) (Date) MNC:PA-6 (8/17) M I N n E 9 o T A REALTORS InstantroPms COMMERCIAL PURCHASE AGREEMENT 266. Pagel Data 04/09/2016 267. Property located W 1645 County Road 39 MR, Monticello, NK 268. SUCCESSORS AND ASSIGNS: All provisions of this Purchase Agreement shall be binding on successors and assigns. 269. CLOSING COSTS: Buyer or Seller may be required to pay certain closing costs, which may effectively increase the 270. cash outlay at closing or reduce the proceeds from the sale. 271. FOREIGN INVESTMENT IN REAL PROPERTY TAX ACT ("FIRPTA"): Section 1445 of the Internal Revenue Code 272. provides that a transferee ('Buyer") of a United States real property interest must be notified in writing and must withhold 273. tax if the transferor ("Seller") is a foreign person and no exceptions from FIRPTA withholding apply. Buyer and Seller 274. agree to comply with FIRPTA requirements under Section 1445 of the Internal Revenue Code. 275. Seller shall represent and warrant, under the penalties of perjury, whether Seller is a 'foreign person" (as the same 276. is defined within FIRPTA), prior to closing. Any representations made by Seller with respect to this issue shall survive 277. the closing and delivery of the deed. 278. Buyer and Seller shall complete, execute, and deliver, on or before closing, any instrument, affidavit, or statement 279. reasonably necessary to comply with the FIRPTA requirements, including delivery of their respective federal taxpayer 280. identification numbers or Social Security numbers. 281. Due to the complexity and potential risks of failing to comply with FIRPTA, including the Buyer's responsibility for 282. withholding the applicable tax, Buyer and Seller should seek appropriate legal and tax advice regarding FIRPTA 283. compliance, as the respective licensees representing or assisting either party will be unable to assure either 284. party whether the transaction is exempt from FIRPTA withholding requirements. 285. NOTE: MN Statute 500.21 establishes certain restrictions on the acquisition of title to agricultural land by aliens and 286. non -American corporations. Please seek appropriate legal advice if this Purchase Agreement is for the sale 287. of agricultural land and Buyer is a foreign person. 288. ACCEPTANCE DEADLINE: This offer to purchase, unless accepted sooner, shall be withdrawn at 11:59 P.M., 269. April 13th , PO le , and in such event all earnest money shall be returned to Buyer. 290. CONDEMNATION: If, prior to the closing date, condemnation proceedings are commenced against all or any part 291. of the Property, Seller or licensee representing or assisting Seller, shall immediately give written notice to Buyer, or 292. licensee representing or assisting Buyer, of such fact and Buyer may, at Buyer's option (to be exercised within thirty (30) 293. days after Seller's notice), declare this Purchase Agreement canceled by written notice to Seller or licensee representing 294. or assisting Seller, in which case this Purchase Agreement is canceled and neither party shall have further obligations 295. under this Purchase Agreement. In the event Buyer declares the Purchase Agreement canceled, Buyer and Seller 296. shall immediately sign a written cancellation confirming such cancellation and directing all earnest money paid 297. here to be refunded to Buyer. If Buyer fails to give such written notice, then Buyer shall be bound to proceed with 298. closing, subject to any other contingencies to this Purchase Agreement. In such event, there shall be no reduction in 299. the purchase price, and Seller shall assign to Buyer at the closing date all of Seller's rights, title, and interest in and to 300. any award made or to be made in the condemnation proceedings. Prior to the closing date, Seller shall not designate 301. counsel, appear in, or otherwise act with respect to, the condemnation proceedings without Buyers prior written consent. 302. MUTUAL INDEMNIFICATION: Seller and Buyer agree to indemnity each other against, and hold each other harmless 303. from, all liabilities (including reasonable attorneys' fees in defending against claims) arising out of the ownership, 304. operation, or maintenance of the Property for their respective periods of ownership. Such rights to indemnification will 305. not arise to the extent that (a) the party seeking indemnification actually receives insurance proceeds or other cash 306. payments directly attributable to the liability in question (net of the cost of collection, including reasonable attorneys' 307. fees); or (b) the claim for indemnification arises out of the act or neglect of the party seeking indemnification. If, and 308. to the extent that, the indemnified party has insurance coverage, or the right to make claim against any third party for 309. any amount to be indemnified against, as set forth above, the indemnified party will, upon full performance by the 310. indemnifying party of its indemnification obligations, assign such rights to the indemnifying parry or, if such rights are 311. not assignable, the indemnified party will diligently pursue such rights by appropriate legal action or proceeding and 312. assign the recovery and/or right of recovery to the indemnifying party to the extent of the indemnification payable made 313. by such party. M 1 H N E 3 O T A MNC:PA-7 (8/17) REALTORS Instonet.^ORMS COMMERCIAL PURCHASE AGREEMENT 314. Page 8 Data 04/09/2018 315. Property located at 1645 County Road 39 RR, Monticello, MM 316. ENTIRE AGREEMENT: This Purchase Agreement and any addenda or amendments signed by the parties shall 317. constitute the entire agreement between Buyer and Seller. Any other written or oral communication between Buyer and 318. Seller, including, but not limited to, e-mails, text messages, or other electronic communications are not part of this 319. Purchase Agreement. This Purchase Agreement can be modified or canceled only in writing signed by Buyer and 320. Seller or by operation of law. All monetary sums are deemed to be United States currency for purposes of this Purchase 321. Agreement. 322. ELECTRONIC SIGNATURES: The parties agree the electronic signature of any party on any document related to this 323. transaction constitute valid, binding signatures. 324. FINAL ACCEPTANCE: To be binding, this Purchase Agreement must be fully executed by both parties and a copy 325. must be delivered. 326. SURVIVAL: All warranties and representations in this Purchase Agreement shall survive the delivery of the deed or 327. contract for deed and be enforceable after the closing. 328. OTHER: 1) Purchase is contingent upon buyer obtaining soil samples determining that the soils are satisfactory for their needs (which is a tree farm). This Contingency shall be satisfied within 30 days of the final acceptance date, which 329. is the date that both parties have signed the purchase agreement. If the Buyer cancels the purchase agreement on or before the 30th day after the final acceptance date, the earnest money will be fully refunded. After that data the 330 earnest money is non-refundable but will apply to the purchase price upon closing. 2) Buyer will allow the city of Monticello to lease both storage buildings until April 1, 2019 at no coat. As of 331. April 2, 2019 the smaller storage building must be vacated and the city may lease the larger storage building until April 1, 2020 at no cost. As April 2, 2020 the larger storage building must be vacated. The City is responsible for 332. the buildings during the during the due diligence period and also the lease period end shall return than in the same condition as they were the date that the purchase agreement is signed. Buyer is aware that the furnace and air ...ditiener that service cae of the storage buildings is not operational. The Sellar shall not provide any warranties 333. en mecaanieal, plumbing, electrical, septic, well or any other syatme located os the property. Th. property is being Bold AS -IS and is being purchased AS -IS. 334. 31 Purchase include. the irrigator, well and associated equipment. It is the Sellers responsibility to have the irrigator and 12^ well operational for the start-up of the irrigator for the 2018 farm year. Any repairs needed to 335. have the system operational will be paid by Seller. Buyer understands that there is a meiatansace agreement with the farm lease operator. The Buyer wants to asks sure 336. that the irrigator and veli is operational at clo.iog and it is the Seller. responsibility. 3) Seller is responsible to remove and clan -up all items being stored on the arterior of the storage buildings. Thin 337. moat be completed within 90 days after the date of closing. 4) Buyer will plan an Mark 8olker farming the land per the terms of the proposed farm lease. The Seller may enter 338. into a farm leas. with Mark Holker prior to closing. The Buyer will be paid the farm lease amount for 2018, which is 8219 per acre. 339. s) Buyer assumes the cost of moving the irrigator. The Buyer will not move the irrigator, for the farm crop year of 2018, ao that the Sellers 27 acre parcel will be irrigated at ne, coat to the Seller. The irrigator will be moved prier 340. to farm year 2019, so that it does not spray en the City of Menticellota 27 acre parcel. 61 Seller will have the fire department Dura the house at no cost to the buyer. The Buyer will be responsible for the 341 clean-up, abandoning the septic and capping the well. The fire department may keep the house AS -IS for training purposes. If that option is selected, the city is responsible, for the cost to abandon the septic system. no city shall also assume all responsibilities of the house including providing the Buyer with a certificate of liability 342, i suzence naming the Buyer as an additional insured. The fire department may continue to use the house for training until October 31, 2019. They are responsible to burn the house, at no cost to the Buyer. The Buyer will be 343. � responsible for clean-up of the debris it= the fire and to cap the well. Seller is responsible for removal of any haaardous material. in the building. 3".7) The Purchase is contingent en buyers satisfaction with environmental testing at Buyers cost. The city will provide access to the property for testing and x111 provide access to all documentation required to complete a Phase I and / or Phase II. If more time is required to complete testing, the closing date may be attended as required for up to an 345. additional 30 days. The Buyers earnest money is fully refundable during this period. 346. 6 8) Seller confirms, that there are 2 building entitlements for the 130 sore. being sold. One is the sainting building :its and buildings, with one additional entitlement available. MNC:PA-8 (8117) M I a N 6 9 n T A REALTORS InstanetFmms COMMERCIAL PURCHASE AGREEMENT 347. Page 9 DatA 04/09/2018 348. Property located at 1645 County Road 39 N8, Monticello, MN 349. ADDENDA: Attached addenda are a part of this Purchase Agreement. 350. ❑ If checked, this Purchase Agreement is subject to 351. attached Addendum to Commercial Purchase 352. Agreement., Counteroffer. 353. FIRPTA: Seller represents and warrants, under penalty 354. of perjury that Seller❑IS©IS NOT aforeign person (i.e., a -(checkme.) - 355. non-resident alien individual, foreign corporation, foreign 356. partnership, foreign trust, or foreign estate for purposes 357. of income taxation. (See /ines271-287.)) This representation 358. and warranty shall survive the closing of the transaction 359. and the delivery of the deed. 360. SELLER BUYER 361. City of Monticello Midwest Nursery, Inc. 362. By: By: 363. Its. F, L'>, ✓'c c T -L - n� Itc• (Idle) (Title) 364. 4'I� "�.t718 y-In�rjdf b (Date) (Date) 365. SELLER BUYER 366. 367. By: By - 368. Itc. Its: (Ttle) (idle) 369. (Date) (Date) 370. FINAL ACCEPTANCE DATF The Final Acceptance Date 371. is the date on which the fully executed Purchase Agreement is delivered. 372. THIS IS A LEGALLY BINDING CONTRACT BETWEEN BUYER(S) AND SELLER(S). 373. IFYOU DESIRE LEGAL OR TAX ADVICE, CONSULT AN APPROPRIATE PROFESSIONAL. 374. THIS MINNESOTA ASSOCIATION OF REALTORS® COMMERCIAL PURCHASE AGREEMENT IS NOT 375. DESIGNED TO BE AND IS NOT WARRANTED TO BE INCLUSIVE OF ALL ISSUES SELLER AND BUYER 376. MAY WISH TO ADDRESS, AND EITHER PARTY MAY WISH TO MODIFYTHIS PURCHASE AGREEMENT 377. TO ADDRESS STATUTORY OR CONTRACTUAL MATTERS NOT CONTAINED IN THIS FORM. 378. BOTH PARTIES ARE ADVISEDTO SEEKTHE ADVICE OF AN ATTORNEYTO ENSURE 379. THIS CONTRACT ADEQUATELY ADDRESSES THAT PARTY'S RIGHTS. Y I N N E 5 O T MNC:PA-9 (8{17) REALTORS Instanet,RASi City Council Agenda: 04/23/2018 3A. Consideration of awrovine 2017 Storm Water Pollution Prevention Proeram (SWPPP) Annual Report and Update on MS4 Audit (SB) A. REFERENCE AND BACKGROUND: Each year, the City is required to conduct a public meeting to present information and activities associated with the SWPPP for the previous year (2017). The City is also required to submit an annual report of these activities to the MPCA by June 30, 2018. The report summarizes the City's SWPPP implementation efforts over the previous calendar year for the six minimum control measures identified in the report. The draft 2017 Annual Report is attached as supporting documentation for Council to review and approve prior to submitting to the MPGA. Should Council wish to direct any changes to the 2017 Annual Report, staff will make any changes necessary prior to submitting the report to the MPCA by June 30tH Below is a summary of the MS4 program background; In 2005 the City of Monticello was designated as a regulated small municipal separate storm sewer system (MS4) under Minnesota Rules, Chapter 7090. This required the City to obtain a National Pollutant Discharge Elimination System/State Disposal System (NPDES/SDS) storm water permit, and to develop and implement a Storm Water Pollution Prevention (SWPPP) to reduce the discharge of pollutants, including sediments, from our storm sewer system to the maximum extent practicable. On March 24, 2008 the MPCA approved the draft SWPPP and the City was granted general permit coverage. A new permit was issued to the City on January 16, 2014; this will remain in effect until it expires on July 31, 2018. The MPCA has indicated that the permit will not expire on July 31, 2018 and will remain in effect until sometime between June 2019 and January 2020, when a new permit will be issued. At this time, it is our understanding that the new permit will not have significant changes besides a new format and will better along with the NPDES construction stormwater permit. As required, the SWPPP addresses six minimum control measures (MCM's) as follows to report on: I. Public Education and Outreach; 2. Public Participation and Involvement; 3. Illicit Discharge Detection and Elimination; 4. Construction Site Stormwater Runoff Control; 5. Post -Construction Stormwater Management Measures; and 6. Pollution Prevention/Good Housekeeping Measures. A total of 40 best management practices (BMP's) and measureable goals associated with the 6 minimum control measures (MCM's) are identified in the SWPPP for implementation. As has been discussed before, these BMP's require several hours of staff time each year to administer and complete the tasks identified in our SWPPP. These tasks include such items as: • Providing articles in City newsletters and on the website City Council Agenda: 04/23/2018 • Educating the public at community events • Conducting an annual public meeting • Monitoring and reporting on erosion control on construction sites • Inspections of structural stormwater devices, ponds and storm sewer outfalls • Illicit discharge detection and elimination training and inspections • Documentation of all information associated with the City's MS4 program MS4 Permit Audit Update On March 8, 2018 the City was audited by the MPCA as part of a random audit. The MPCA has a goal to audit all Minnesota MS4's before the next MS4 permit is issued. 155 of the 251 MS4's in MN have been audited by the MPCA. The MPCA uses the audit process to evaluate and improve each cities program. At the end of each audit the MPCA issues a report, which may include recommended or required actions to improve the program. If a program is found to be out of compliance a required action may also include a fine. Some communities that have been fined. The City's program consisted of an audit of MCM's 3-6. The MPCA determined that all 4 MCM's as compliant with no warnings or penalties! This City should consider this a successful audit and is attributed to the hard work by City staff to maintain and comply with the MS4 program. The audit consisted of two main parts, document review and the %2 day audit meeting. As part of the document review City staff had to compile and send over 1600 electronic files to the MPCA for their review, 2 weeks prior to the audit meeting. The MPCA provided positive feedback during the audit and put several recommended actions in the audit report to improve the City's MS4 program. The recommended actions may be found in the attached Audit Report, and will be implemented by making minor adjustments to several City ordinances and updates have been made to several inspection forms. Al. Budget Impact: Completing the 2017 Annual Report had no direct impact to the budget and is part of City Engineer retainer. Approximately $10,000 was budgeted under Professional Engineering services for 2017 to complete the required activities listed above as required with the new permit. As has been discussed previously with the Council, implementation of a storm water utility fee would be instrumental in funding the required MS4 permit activities including the maintenance and repair of the storm sewer and ponding systems within the City. Currently the City has 113 ponds and over 300 storm water structures with several miles of connecting pipes to maintain. The concept of a storm water utility fee would be similar to the City's sewer and water user fees that are generated to fund operations and maintenance costs of those systems. A2. Staff Workload Impact: City Staff and WSB have spent time preparing the 2017 Annual Report including all background documentation to complete the report. Ongoing staff time from Engineering, Public Works, Building Department and Community Development will be required to fulfill the permit requirements. B. ALTERNATIVE ACTIONS: City Council Agenda: 04/23/2018 1. Motion to approve the 2017 SWPPP Annual Report and authorize submittal to the MPCA by the June 30 deadline. 2. Motion to deny approval and submittal of the 2017 SWPPP Annual Report to the MPCA pending revisions based on Council input. C. STAFF RECOMMENDATION: City staff recommends Alternative #1. D. SUPPORTING DATA: A. 2017 SWPPP Annual Report (draft) B. MPCA Audit Report MS4 Annual Report for 2017 Page 1 of 18 https:Hsurvey.nm.gov/siam/surveylanding/printerviewer.asp?sid=746 D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 MINN ES6TA POLLUTION CONTROL AGENCY You are currently logged in as: IMonticello City MS4 Page 2 of 18 If this is correct, click the 'Next' button. If this information is incorrect, contact Cole Landgraf (651-757-2880, cole.landgraf@state.mn.us) or Megan Handt (megan.handt@state.mn.us, 651-757-2843). Before you begin... A fillable Microsoft Word document with all of the questions is available at https://stormwater.oca.state.mn.us/index.php?title=MS4 Annual Report (for personal use only, not for submittal). The MS4 Annual Report for 2017 will automatically save your answers when you hit the `Next' button at the bottom of each page. If you wish to leave the MS4 Annual Report for 2017 and complete the document at another time, you may do so by clicking `Next' at the bottom of your current page to save your progress before exiting the document. Return to the survey by following the previously used web link, and again login using your email and assigned password credentials. Once you successfully log in, your previous answers will appear. The MPCA will email a PDF of your MS4 Annual Report for 2017 information to you in a confirmation email within three business days after you submit this form. You may print a copy of the MS4 Annual Report for 2017 for your records at any time by pressing the `Print' button at the bottom of the page. Additionally, it is possible to save a PDF copy of the MS4 Annual Report for 2017 if you are working on a computer with OneNote (a program often included in Microsoft Office packages). Detailed saving instructions are available at stormwater.pca.state.mn.us/index.php/Guidance for saving MS4 annual reports. MS4 Annual Report for 2017 https:Hsurvey.nm.gov/siam/surveylanding/printerviewer.asp?sid=746 D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 3 of 18 Reporting period: January 1, 2017 to December 31, 2017 Due: June 30, 2018 Instructions: Complete this annual report to provide a summary of your activities under the 2013 MS4 Permit (Permit) between January 1, 2017 and December 31, 2017. MPCA staff may contact you for additional information. Fillable document available at https://stormwater.pca.state.mn.us/index.php? title=MS4 Annual Report (for personal use only, not for submittal). Questions: Contact Cole Landgraf (cole.landgraf@state.mn.us, 651-757-2880) or Megan Handt (mega n.handt@state.mn.us, 651-757-2843) MS4 General Contact Information Full 1Shibani Bisson name Title I City Engineer Mailing address 1505 Walnut Street, Suite 1 City 1Monticello State MN Zip code 155362 Phone 1763-271-3236 Email sbisson@wsbeng.com Preparer Contact Information (if different from the MS4 General Contact) Full name I Ryan Melhouse Title 1Engineering Technician Organization) City of Monticello Mailing address City State Zip code Phone Email 1505 Walnut Street, Suite 1 1Monticello 1MN 155362 1763-271-3227 lryan.melhouse@ci monticello.mn.us MCM 1: Public Education and Outreach The following questions refer to Part III.D.1. of the Permit. https:Hsurvey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746 D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 4 of 18 Q2 Did you select a stormwater-related issue of high priority to be emphasized during this Permit term? [Part III.D.1.a.(1)] Q Yes O No Q3 What is your stormwater-related issue(s)? Check all that apply ❑ TMDL(s) ❑ Local businesses © Residential BMPs © Pet waste © Yard waste ❑ Deicing materials ❑ Household chemicals W Construction activities ❑ Post -construction activities ❑ Other Q4 Have you distributed educational materials or equivalent outreach to the public focused on illicit discharge recognition and reporting? [Part III.D.1.a.(2)] O Yes O No Q5 Do you have an implementation plan as required by the Permit? [Part III.D.1.b.] Q Yes O No Q6 How did you distribute educational materials or equivalent outreach? Check all that apply and provide circulation/audience associated with each item. [Part III.D.1.a.] ❑ Brochure © Newsletter ❑ Utility bill insert ❑ Newspaper ad ❑ Radio ad ❑ Television ad ❑ Cable access channel ❑ Stormwater-related event ❑ School presentation or project © Website ❑ Other (1) ❑ Other (2) ❑ Other (3) Q7 Intended audience? Check all that apply https:Hsurvey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D7073 723179667931... 4/17/2018 Local Residents Businesses Developers Students Employees Other Newsletter./❑ © ❑ ❑./ ❑ ❑ Website./❑ © 0 ❑./ © ❑ https:Hsurvey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 5 of 18 Q8 Enter the total circulation/audience (if unknown, use best estimate): Newsletter 15400 Website 16000 Provide a brief description of each activity related to public education and outreach (e.g. rain garden workshop, school presentation, public works open house) held and the date each activity was held from January 1, 2017 to December 31, 2017. [Part III.D.1.c.(4)] Q9Date of activity Date 14/24/2017 (mm/dd/yyyy) Date In (mm/dd/yyyy) ■�1 Date (mm/dd/yyyy) i Date (mm/dd/yyyy) Date (mm/dd/yyyy) Date (mm/dd/yyyy) Date LLLW (mm/dd/yyyy) ww Date (mm/dd/yyyy) Q10Description of activity 1Public Meeting on SWPPP Annual Report Q11 Between January 1, 2017 and December 31, 2017, did you modify your BMPs, measurable goals, or future plans for your public education and outreach program? [Part IV.B.] O Yes Q No MCM 2: Public Participation/Involvement The following questions refer to Part III.D.2.a. of the Permit. https:Hsurvey.nm.gov/siam/surveylanding/printerviewer.asp?sid=746 D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 6 of 18 Q12 You must provide a minimum of one opportunity each year for the public to provide input on the adequacy of your Stormwater Pollution Prevention Program (SWPPP). Did you provide this opportunity between January 1, 2017 and December 31, 2017? [Part III.D.2.a.(1)] O Yes Q No Q13 What was the opportunity that you provided? Check all that apply. © Public meeting ❑ Public event ❑ Other Q14 Did you hold a stand-alone meeting or combine it with another event? ❑ Stand-alone © Combined Enter the date of the public 14/24/2017 meeting (mm/dd/yyyy): Enter the number of citizens that attended and I 0 were informed about your SWPPP: Q17 Between January 1, 2017 and December 31, 2017, did you receive any input regarding your SWPPP? Q Yes O No Q19 Between January 1, 2017 and December 31, 2017, did you modify your BMPs, measurable goals, or future plans for your public participation/involvement program? [Part IV.B.] O Yes O No MCM 3: Illicit Discharge Detection and Elimination The following questions refer to Part III.D.3. of the Permit. Q20 Do you have a regulatory mechanism which prohibits non-stormwater discharges to your MS4? [Part III.D.3.b.] O Yes Q No https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 7 of 18 Q21 Did you identify any illicit discharges between January 1, 2017 and December 31, 2017? [Part III.D.3.h.(4)] O Yes O No Q22 Enter the number of illicit discharges detected: 11 Q23 How did you discover these illicit discharges? Check all that apply and enter the number of illicit discharges discovered by each category. ❑ Public complaint © Staff Q25 Enter the number discovered by staff: 11 Q26 Did any of the discovered illicit discharges result in an enforcement action (this includes verbal warnings)? O Yes O No Q30 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your illicit discharge regulatory mechanism(s)? [Part III.B.] O Yes O No Q31 Between January 1, 2017 and December 31, 2017, did you train all field staff in illicit discharge recognition (including conditions which could cause illicit discharges) and reporting illicit discharges for further investigations? [Part III.D.3.e.] OO Yes O No Q32 How did you train your field staff? Check all that apply. ❑ Email © PowerPoint © Presentation ❑ Video ❑ Field Training ❑ Other The following questions refer to Part III.C.1. of the Permit. https:Hsurvey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 8 of 18 Q33 Did you update your storm sewer system map between January 1, 2017 and December 31, 2017? [Part I I I.C.1.] Q Yes O No Q34 Does your storm sewer map include all pipes 12 inches or greater in diameter and the direction of stormwater flow in those pipes? [Part III.C.1.a.] OO Yes O No Q35 Does your storm sewer map include outfalls, including a unique identification (ID) number and an associated geographic coordinate? [Part III.C.1.b.] OO Yes O No Q36 Does your storm sewer map include all structural stormwater BMPs that are part of your MS4? [Part III.C.1.c.] OQ Yes O No Q37 Does your storm sewer map include all receiving waters? [Part III.C.1.d.] O Yes O No Q38 In what format is your storm sewer map available? O Hardcopy only * GIS O CAD O Other Q39 Between January 1, 2017 and December 31, 2017, did you modify your BMPs, measurable goals, or future plans for your illicit discharge detection and elimination (IDDE) program? [Part IV.B.] O Yes Q No MCM 4: Construction Site Stormwater Runoff Control The following questions refer to Part III.D.4. of the Permit. https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 9 of 18 Q40 Do you have a regulatory mechanism that is at least as stringent as the Agency's general permit to Discharge Stormwater Associated with Construction Activity (CSW Permit) No. MN R100001(httr)://www.i)ca.state.mn.us/index.r)hr)/view- document.html?gid=18984) for erosion and sediment controls and waste controls? [Part III.D.4.a.] OQ Yes O No Q41 Have you developed written procedures for site plan reviews as required by the Permit? [Part III.D.4.b.] O Yes O No Q42 Have you documented each site plan review as required by the Permit? [Part III.D.4.f.] O Yes O No Q43 Enter the number of site plan reviews conducted for sites an acre or greater of soil disturbance between January 1, 2017 and December 31, 2017: 19 1 Q44 What types of enforcement actions do you have available to compel compliance with your regulatory mechanism? Check all that apply and enter the number of each used from January 1, 2017 to December 31, 2017. © Verbal warnings © Notice of violation ❑ Administrative orders © Stop -work orders ❑ Fines ❑ Forfeit of security of bond money ❑ Withholding of certificate of occupancy ❑ Criminal actions ❑ Civil penalties ❑ Other https:Hsurvey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Enter the number of verbal 118 warnings issued: Enter the number of notice o of violations issued: Enter the number of stop- o work orders issued: Page 10 of 18 Q45 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your construction site stormwater runoff control regulatory mechanism(s)? [Part III.B.] Q Yes O No Q46 Enter the number of active construction sites an acre or greater that were in your jurisdiction between January 1, 2017 and December 31, 2017: 115 Q47 Do you have written procedures for identifying priority sites for inspections? [Part III.D.4.d.(1)] * Yes O No Q48 How are sites prioritized for inspections? Check all that apply © Site topography ❑ Soil characteristics © Types of receiving water(s) ❑ Stage of construction ❑ Compliance history ❑ Weather conditions ❑ Citizen complaints ❑ Project size © Other Other, describe: IMagnitude of construction sites and proximity to water bodies. https:Hsurvey.nm.gov/siam/surveylanding/printerviewer.asp?sid=746 D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 11 of 18 Q49 Do you have a checklist or other written means to document site inspections when determining compliance? [Part III.D.4.d.(4)] Q Yes O No Q50 Enter the number of site inspections conducted for sites an acre or greater between January 1, 2017 and December 31, 2017: 1220 Q51 Enter the frequency at which site inspections are conducted (e.g. daily, weekly, monthly): [Part III.D.4.d.(2)] IWeekly and after 1/2" rain events as workload allows. Q52 Enter the number of trained inspectors that were available for construction site inspections between January 1, 2017 and December 31, 2017: 13 https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 12 of 18 Q53 Provide the contact information for the inspector(s) and/or organization that conducts construction stormwater inspections for your MS4. List your primary construction stormwater contact first if you have multiple inspectors. Inspector (Ryan Melhouse name Organization) City of Monticello Phone 763-271-3227 (Office) Phone 1507-298-0208 (Work Cell) Email Iryan.melhouse@ci.monticello.mn.us Preferred contact email method Inspector I Paul Johnson name Organization) WSB Phone 1763-762-2854 (Office) Phone (Work Cell) Email ipjohnson@wsbeng.com Preferred contact method Inspector (Mark Redinger name Organization INo longer works for the City of Monticello Phone (Office) Phone (Work Cell) Email Preferred contact method https:Hsurvey.nm.gov/siamlsurveylanding/printerviewer.asp?sid=746D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 13 of 18 Q54 What training did inspectors receive? Check all that apply. © University of Minnesota Erosion and Stormwater Management Certification Program ❑ Qualified Compliance Inspector of Stormwater (QCIS) ❑ Minnesota Laborers Training Center Stormwater Pollution Prevention Plan Installer or Supervisor ❑ Minnesota Utility Contractors Association Erosion Control Training ❑ Certified Professional in Erosion and Sediment Control (CPESC) ❑ Certified Professional in Stormwater Quality (CPSWQ) ❑ Certified Erosion, Sediment and Storm Water Inspector (CESSWI) ❑ Other Q55 Between January 1, 2017 and December 31, 2017, did you modify your BMPs, measurable goals, or future plans for your construction site stormwater runoff control program? [Part IV.B.] O Yes O No MCM 5: Post -Construction Stormwater Management The following questions refer to Part III.D.5. of the Permit. Q56 Do you have a regulatory mechanism which meets all requirements as specified in Part III.D.5.a. of the Permit? Q Yes O No Q57 What approach are you using to meet the performance standard for Volume, Total Suspended Solids (TSS), and Total Phosphorus (TP) as required by the Permit? [Part III.D.5.a.(2)] Check all that apply. Refer to the link http://www.i3ca.state.mn.us/index.i3hi3/view-document.htmI? aid=17815 for guidance on stormwater management approaches. Retain a runoff volume equal to one inch times the area of the proposed increase of © impervious surfaces on-site ❑ Retain the post -construction runoff volume on site for the 95th percentile storm ❑ Match the pre -development runoff conditions © Adopt the Minimal Impact Design Standards (MIDS) ❑ An approach has not been selected Other method (Must be technically defensible--e.g. based on modeling, research and El acceptable engineering practices) Q58 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your post -construction stormwater management regulatory mechanism(s)? [Part 111.6.] O Yes O No https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 14 of 18 Q59 Between January 1, 2017 and December 31, 2017, did you modify your BMPs, measurable goals, or future plans for your post -construction stormwater management program? [Part IV.B.] O Yes O No MCM 6: Pollution Prevention/Good Housekeeping for Municipal Operations The following questions refer to Part III.D.6. of the Permit. Q60 Enter the total number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds within your MS4 (exclude privately owned). Structural stormwaterl 47 BMPs Outfalls 131 Ponds 1113 Q61 Enter the number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds that were inspected from January 1, 2017 to December 31, 2017 within your MS4 (exclude privately owned). [Part III.D.6.e.] Structural stormwater 47 BMPs Outfalls 11 Ponds 170 Q62 Have you developed an alternative inspection frequency for any structural stormwater BMPs, as allowed in Part III.D.6.e.(1) of the Permit? OQ Yes O No Q63 Based on inspection findings, did you conduct any maintenance on any structural stormwater BMPs? [Part III.D.6.e.(1)] O Yes O No Q64 Briefly describe the maintenance that was conducted: IStructural BMP's were cleaned out. Sediment and other debris was removed. Q65 Do you own or operate any stockpiles, and/or storage and material handling areas? [Part III.D.6.e.(3)] Q Yes O No https:Hsurvey.nm.gov/siam/surveylanding/printerviewer.asp?sid=746 D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 15 of 18 Q66 Did you inspect all stockpiles and storage and material handling areas quarterly? [Part III.D.6.e.(3)] O Yes O No Q67 Based on inspection findings, did you conduct maintenance at any of the stockpiles and/or storage and material handling areas? O Yes O No Q69 Between January 1, 2017 and December 31, 2017, did you modify your BMPs, measurable goals, or future plans for your pollution prevention/good housekeeping for municipal operations program? [Part IV.B.] O Yes O No Partnerships Q78 Did you rely on any other regulated MS4s to satisfy one or more Permit requirements? O Yes O No Additional Information If you would like to provide any additional files to accompany your annual report, use the space below to upload those files. For each space, you may attach one file. You may provide additional explanation and/or information in an email with the subject YourMS4NameHere 2017AR to ms4permitprogram.pca@state.mn.us. Q80 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. u Q81 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. L https:Hsurvey.nm.gov/siam/surveylanding/printerviewer.asp?sid=746 D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 16 of 18 Q82 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. It Q83 Optional, describe the file(s) uploaded: Optional Question The MPCA is attempting to identify potential sources of water quality data. Answering this question will help the MPCA and interested stakeholders obtain a more comprehensive understanding of sources of data that may be shared and ultimately aid in understanding the extent to which stormwater management practices result in water quality improvements. Q84 Are you collecting water quality data (e.g., from surface waters, outfalls, best management practices, etc.) that is not associated with a waste water treatment plant? O Yes Q No Owner or Operator Certification The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). https:Hsurvey.nm.gov/siam/surveylanding/printerviewer.asp?sid=746 D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 17 of 18 certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). 1 am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540). 13 Yes By typing my name in the following box, I certify the above statements to be true and correct, to the best of my knowledge, and that information can be used for the purpose of processing my MS4 Annual Report. Name: Title: Date: (mmlddlyyyy) When you are ready to submit, you must click the 'Submit' button at the bottom of this page. Provide the email(s) of the individual(s) you would like to receive the MS4 Annual Report for 2017 submittal confirmation email from the MPCA. After you click the Submit button below, please allow up to three business days to receive this email. Email (1) Email (2) Email (3) Print or save a copy of your completed MS4 Annual Report for 2017 for your records. The MPCA will email a PDF of your MS4 Annual Report for 2017 information in a confirmation email within three business days after you submit this form to the email(s) you provided above. You may print a copy of the MS4 Annual Report for 2017 for your records by pressing the `Print' button at the bottom of the page. https:Hsurvey.nm.gov/siam/surveylanding/printerviewer.asp?sid=746 D7073 723179667931... 4/17/2018 MS4 Annual Report for 2017 Page 18 of 18 Additionally, it is possible to save a PDF copy of the MS4 Annual Report for 2017 if you are working on a computer with OneNote (a program often included in Microsoft Office packages). Detailed saving instructions are available at stormwater.pca.state.mn.us/index.php/Guidance for savinq MS4 annual reports. If you have any questions, contact MPCA staff Cole Landgraf (cole.landgraf@state.mn.us, 651-757-2880) or Megan Handt (mega n.handt@state.mn.us, 651-757-2843). https:Hsurvey.nm.gov/siam/surveylanding/printerviewer.asp?sid=746 D7073 723179667931... 4/17/2018 MINNESOTA POLLUTION CONTROL AGENCY 520 Lafayette Road North St. Paul, MN 55155-4194 Audit information MS4 permittee: City of Monticello Permittee contact name: Shibani Bisson Contact title: City Engineer Contact phone: 763-271-3236 Contact email: sbisson@wsbeng.com Audit participants MS4 audit report Municipal Separate Storm Sewer Systems (MS4) Program Doc Type: Permit Approval Date of audit (mm/dd/yyyy): 03/08/2018 MPCA evaluator: Megan Handt Evaluator title: Environmental Specialist Evaluator phone: 651-757-2843 Evaluator email: megan.handt@state.mn.us Name Tom Moores Title Street Superintendent Phone 763-271-3277 Email Tom. moores(a�ci.monticello.mn.us Ryan Melhouse Engineering Technician 763-231-3227 Ryan.melhouse@ci.monticello.mn.us Meghan Litsey Environmental Scientist 612-723-9166 mlitsey(awsbena.com Shibani Bisson City Engineer 612-360-1304 2. Distributed materials or conducted equivalent outreach activities on illicit discharge recognition and reporting. Amy Delbecq Environmental Specialist 651-757-2446 amv.delbecg(astate.mn.us Megan Handt Environmental Specialist_ 651-757-2843 megan.handt(a)_state.mn.us Paul Johnson Environmental Compliance EJ AJohnson@wsbeng.com MS4 program area - MCM* 1 public education and outreach (Part III.D.1.) C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable C N NI NA 1. Distributed educational materials or conducted equivalent outreach activities on stormwater-related issue(s) of ❑ ❑ ® ❑ high priority. 2. Distributed materials or conducted equivalent outreach activities on illicit discharge recognition and reporting. ❑ ❑ ❑X ❑ 3. Implementation .PIan that consists of the following- ............ : ............ ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................... a. Target audience(s), including measurable goals for each audience. EJ El® ❑ .........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................: b. Responsible person(s) in charge of overall plan implementation. ❑ ❑ © ❑ c. Specific activities and schedules to reach measurable goals for each target audience. ❑ ❑ ® ❑ d. A description of any coordination with and/or use of other stormwater education and outreach ❑ ❑ ® ❑ pro rams being conducted b other entities, if applicable. P.9.y.P.P ........9.......................................................................................................................................................................................................................................................................................................................................................................................................................................... e. Annual evaluation to measure the extent to which measurable goals for each target audience are ❑ ❑ ® ❑ attained. 4. Documentation of the following information: a. A description of any stormwater-related issues. ❑ ❑ ® ❑ b. An implementation plan. ❑ ❑ ® ❑ c. Any modifications made to the program as a result of the annual evaluation. ❑ ❑ ® ❑ d. Activities held, including dates, to reach measurable goals. ❑ ❑ ® ❑ e. Quantities and descriptions of educational materials distributed, including dates distributed. ❑ ❑ ® ❑ *MCM = Minimum Control Measure Comments: Not Inspected www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-29b • 6116117 Page 1 of 13 Recommended actions: Not Inspected Required corrective actions: Not Inspected MS4 program area - MCM 2 public participation/involvement (Part III.D.2.) C N I NI I NA _ C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable C N _NI NA 1. Provide a minimum of one opportunity each year for the public to provide input on the adequacy of the ❑ ❑ 0 ❑ SWPPP. ....................................... 2. Provide access to the SWPPP Document, Annual Reports, and other documentation for public review upon ❑ ❑ 0 ❑ request. ....................................... 3. Consider oral statements and written comments by the public regarding the SWPPP. ❑ ❑ 0 ❑ 4. Documentation of the followin9information: ........................................................................................................................................................................................................................................................................................................................................................ a. All relevant written input submitted by persons regarding the SWPPP. El El El b. All responses from the permittee to written input received regarding the SWPPP, including any ❑ ❑ 0 ❑ modifications made to the SWPPP as a result of written input received. ..............................................................................................................................................................................P......................................................... 0 ❑ ❑ ❑ c. Dates and location(s) of events held for purposes of compliance with this requirement. ..................................................)..............................................................)...................................................................................................................................................................................................................................................................................................................................................................................: ❑ ❑ ❑X ❑ d. Notices provided to the public of any events scheduled to meet this requirement, including any ❑ ❑ 0 ❑ electronic correspondence. Comments: Not Inspected 0 ❑ ❑ ❑ Recommended actions: Not Inspected Required corrective actions: Not Inspected MS4 program area - MCM 3 illicit discharge detection and elimination (Part III.D.3.) C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable C N I NI I NA 1. Completed a storm sewers stem ma showin the location the followin p.......................................................................................y....................................p...............................9...................................................................................................9........................................................................................................................................................ ...................................... a. The permittee's entire small MS4 as a goal, but at a minimum, all pipes 12 inches or greater in diameter, 0 ❑ ❑ ❑ includingstormwater flow direction in those pipes. ....................................................................................................................................................................................................P...P............................................................................................................................................................................................................................................. ....................................... b. Outfalls, including a unique identification (ID) number assigned by the permittee, and an associated 0 ❑ ❑ ❑ 9.eo9Pra hic coordinate. ................... ........................................................................................................................................................................................................................................................................................................................................................................................................ ....................................... ermittee's small MS4. c. Structural stormwater BMPs that arepart of the P................................................................................................................................................................................................................................... ...................................................................................................................................................................................................................................... 0 ❑ ❑ ❑ ..................... d. All receiving waters. 0 ❑ ❑ ❑ 2. Regulatory mechanism(s) that effectively prohibits non-stormwater discharges into the small MS4, except 0 ❑ ❑ ❑ those non-stormwater discharges authorized under Part I.B.1. 3. Incorporation of illicit discharge detection into all maintenance and inspection activities. 0 ❑ ❑ ❑ 4. Training of all field staff in illicit discharge recognition and reporting illicit discharges for further investigation 0 ❑ ❑ ❑ 5. Identified priority areas likely to have illicit discharges, including at a minimum, evaluating land uses 0 ❑ ❑ ❑ associated with business/industrial activities, areas where illicit discharges have been identified in the past, and areas with storage or large quantities of significant materials that could result in an illicit discharge. 6. Written Enforcement Response Procedures (ERPs) to compel compliance with regulatory mechanism(s) of 0 ❑ ❑ ❑ this MCM. 7. For timely response to known, suspected, and reported illicit discharges: a. Procedures for investigating, , locatin , and eliminatingthe source of illicit discharges. ...................................................................................................................9................9..................................9...............................................................................................................................................................................9......................................................................................... 0 ❑ ❑ ❑ ....................................... b. Proceduresfor respondin9.Pto s ills. .................................................................................................... ....................... .................. .................................................................................................................................................................................................................................................................................................... 0 ❑ El El ....................................... c. Procedures include the immediate notification of the Minnesota Department of Public Safety Duty 0 ❑ ❑ ❑ Officer if the source of the illicit discharge is a spill or leak as defined in Minn. Stat. § 115.061. www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-29b • 6116117 Page 2 of 13 C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable 8. Documentation of the following information: a. Date(s) and location(s) of illicit discharge inspections conducted b. Reports of alleged illicit discharges received, including date(s) of the report(s), and any follow-up action(s) taken c. Date(s) of discovery of all illicit discharges d. Identification of outfalls, or other areas, where illicit discharges have been discovered e. Sources (including a description and the responsible party) of illicit discharges (if known) f. Action(s) taken, including dates, to address discovered illicit discharges g. Enforcement conducted by the permittee pursuant to the ERPs shall be documented. Documentation shall include, at a minimum, the following information: 1) Name of the person responsible for violating the terms and conditions of the permittee's regulatory mechanism(s) 2) Date(s) and location(s) of the observed violation(s) 3) Description of the violation(s), including reference(s) to relevant regulatory mechanism(s) 4) Corrective action(s) (including completion schedule) issued by the permittee 5) Date(s) and type(s) of enforcement used to compel compliance (e.g., written notice, citation, stop work order, withholding of local authorizations, etc.) 6) Referrals to other regulatory organizations (if any) 7) Date(s) violation(s) resolved Comments: None C I N I NI I NA ® ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ 0 E El El o❑❑❑ ® ❑ I ❑ ❑ o❑❑❑ ®El El El ® ❑ ❑ ❑ ol❑❑❑ o❑❑❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ o❑❑❑ ® ❑ I ❑ ❑ Recommended actions: 2. Where the regulatory mechanism lists which discharges are exempt from discharge prohibitions, and mentions swimming pool discharges, remove the language that says "if chlorinated — typically less than one PPM chlorine". State and federal water quality standards for chlorine are .011 PPM, therefore 1 PPM is not safe to discharge to receiving waters. As an alternative, your regulatory mechanism could allow discharges from "dechlorinated swimming pools". 6. The ERPs mention that a discharge will need to be addressed or ceased within 15 days of receiving a verbal warning. I would reconsider 15 days and give a much tighter deadline. A lot of environment harm could be done if a discharge went on continuously for 15 days. 8.g.4 & 7. Improve the Illicit Discharge Detection and Elimination Inspection Form by including a place to document the date violations have been resolved. Also, since the inspection form has a place to document corrective actions, make sure to document corrective actions that you have issued there. Anytime you have required someone to rectify an illicit discharge (e.g. clean out sediment from a catch basin), you have issued a corrective action. The enforcement documentation seems a little disconnected, but having all of the required documentation listed on your IDDE Form could fix that. Required corrective actions: None MS4 program area - MCM 4 construction site stormwater runoff control (Part III.D.4.) C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable C N NI NA 1. A regulatory mechanism(s) that establishes requirements for erosion and sediment controls and waste ❑x ❑ ❑ ❑ controls that is at least as stringent as the Construction Stormwater General Permit. Note: If marked Noncompliant (N), see Appendix A at the end of this document for details. 2. Written site plan review procedures to ensure compliance with requirements of regulatory mechanism(s). ❑x ❑ ❑ ❑ Procedures include notification to owners and operators proposing construction activity of the need to apply for and obtain coverage under the Construction Stormwater General Permit. 3. Written procedures for site inspections to determine compliance with the requirements of the regulatory ❑x ❑ ❑ ❑ mechanism(s). 4. Written Enforcement Response Procedures (ERPs) to compel compliance with regulatory mechanism(s) of ❑x ❑ ❑ ❑ this MCM. www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-29b • 6116117 Page 3 of 13 C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable 5. Written procedures for receipt and consideration of reports of noncompliance or other information. 6. Documentationof the followin..9.information: ..................................................................................................................................................................................................................................................................................................................................................................................................................................................... a. For each site plan review - The project name, location, total acreage to be disturbed, owner, and operator of the proposed construction activity, and any stormwater related comments and supporting documentation used by the permittee to determine project approval or denial. b. For each site inspection - Inspection checklists or other written means used to document site inspections. c. Enforcement conducted by the permittee pursuant to the ERPs shall be documented. Documentation shall include, at a minimum, the following information: 1) Name of the person responsible for violating the terms and conditions of the permittee's regulatory mechanism(s) 2) Date(s) and location(s) of the observed violation(s) 3) Description of the violation(s), including reference(s) to relevant regulatory mechanism(s) 4) Corrective action(s) (including completion schedule) issued by the permittee 5) Date(s) and type(s) of enforcement used to compel compliance (e.g., written notice, citation, stop work order, withholding of local authorizations, etc.) 6) Referrals to other regulatory organizations (if any) 7) Date(s) violation(s) resolved C N NI NA ......................................... o ❑ ❑❑ o ❑ ❑❑ o ❑ ❑❑ o ❑ ❑❑ N ❑ ❑ ❑ o ❑ ❑❑ ® ❑ ❑❑ Comments: 6.b. The City does inspections weekly and after a half-inch rain event for private sites. Keep up the good work. It's very impressive. Recommended actions: 1. Strengthen your MCM 4 ordinance by having all requirements related to construction in relevant documents or ordinances. People who work in construction will likely look at your zoning ordinance and design manual for rules on construction, rather than your illicit discharge ordinance. I recommend adding the three remaining waste controls mentioned at the audit to your zoning ordinance. These were parts IV.F.1.a. & b. and IV.F.2 of the Construction Stormwater Permit. 6.c. Make sure each documentation requirement is consistently documented for all enforcement actions. Required corrective actions: None MS4 program area - MCM 5 post -construction stormwater management (Part 111.D.5.) C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable 1. Regulatory mechanism(s) that incorporates all of the requirements of Part III.D.5.a. Note: If marked Noncompliant (N), see Appendix B at the end of this document for details. 2. Written procedures for site plan reviews prior to the start of construction activity to ensure compliance with requirements of the regulatory mechanism(s). 3. Written Enforcement Response Procedures (ERPs) to compel compliance with regulatory mechanism(s) of this MCM. 4. Documentation of the following information: C N NI NA Z ❑ ❑ ❑ o ❑ ❑ ❑ Z ❑ ❑ ❑ a. Any supporting documentation used by the permittee to determine compliance with its regulatory ❑ ❑ ❑ mechanism or ordinance, including the project name, location, owner and operator of the construction activity, any checklists used for conducting site plan review, and any calculations used to determine compliance. b. All supporting documentation associated with mitigation projects authorized by the permittee. F-1 F-1ElIER c. Payments received and used for mitigation purposes. ❑ ❑ ❑ d. All legal mechanisms drafted for the long-term maintenance of structural stormwater BMPs, including ❑ ❑ ❑ date(s) of the agreement(s) and name(s) of all responsible parties involved. www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-29b • 6116117 Page 4 of 13 C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable I C N NI NA e. Enforcement conducted by the permittee pursuant to the ERPs shall be documented. Documentation ❑x ❑ ❑ ❑ discharges. 2. Development and implementation of BMPs for inventoried facilities and municipal operations, such as shall include, at a minimum, the following information:....................................................................................................................................................................... those described in Part III.D.6.b.(2)(a) — (1). . 3. Development and implementation of BMPs for stormwater discharges that may affect Source Water ❑x ❑ ❑ ❑ 1) Name of the person responsible for violating the terms and conditions of the permittee's regulatory ❑ ❑ M ❑ ........................................................................(.....)................................................... mechanisms . 6. At least one inspection of all outfalls and ponds prior to the expiration of the Permit. ❑X ❑ ❑ ❑ 7• Quarterly inspections of all stockpiles, storage, and material handling areas. ❑X ❑ ❑ ❑ 2 ............................)...............................(.....).....................................................(....)......................................................................................................(....)..................................................................................................................................................................................................................................................: Dates and locations of the observed violations . ❑ ❑ M ❑ 3 ............................)......................................P.............................................................................(....).....................................g..........................................(....)........................................................g.....................ry...................................................(.....)........................................................................................: Description of the violations , including references to relevant regulatory mechanisms . ❑ ❑ M ❑ 4 .....................) Corrective actions (including completion schedule issued b the permittee. ................. ()( g ) y.............................................................................................................................................................................: ❑ ❑ M ❑ 5) Date(s) and type(s) of enforcement used to compel compliance (e.g., written notice, citation, stop ❑ ❑ M ❑ ..................................................................................................................g...............................................................................................................)........... work order, withholding of local authorizations, etc.). www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-29b • 6116117 Page 5 of 13 6 ....).............................................................................................g.....................ry...........g.............................................(.................y.)......................................................................................................................................................................................................................................................, Referrals to other regulatory organizations if an ❑ ❑ M ❑ 7) Date(s) violation(s) resolved. ❑ ❑ M ❑ Comments: 1. The City has adopted MIDS, which is great 4.b. & c. The City does not allow mitigation. 4.e. Not Inspected Recommended actions: 1. Since the City does not allow mitigation, include language in your ordinance or design manual that communicates that. Required corrective actions: None MS4 program area - MCM 6 pollution prevention/good housekeeping for municipal operations (Part III.D.6.) C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable C N NI NA 1. Facilities inventory of permittee owned/operated facilities that contribute pollutants to stormwater ❑x ❑ ❑ ❑ discharges. 2. Development and implementation of BMPs for inventoried facilities and municipal operations, such as ❑x ❑ ❑ ❑ those described in Part III.D.6.b.(2)(a) — (1). 3. Development and implementation of BMPs for stormwater discharges that may affect Source Water ❑x ❑ ❑ ❑ Protection Areas. 4. Procedures and a schedule for determining Total Suspended Solids (TSS) and Total Phosphorus (TP) ❑X ❑ ❑ ❑ treatment effectiveness of all permittee owned/operated stormwater ponds. 5• Annual inspections of all structural stormwater BMPs. ❑x ❑ ❑ ❑ 6. At least one inspection of all outfalls and ponds prior to the expiration of the Permit. ❑X ❑ ❑ ❑ 7• Quarterly inspections of all stockpiles, storage, and material handling areas. ❑X ❑ ❑ ❑ 8. Repairs, replacement, or maintenance activities for structural stormwater BMPs based on inspection ❑X ❑ ❑ ❑ findings. 9. Employee training program commensurate with employee's job duties and addresses the importance of ❑X ❑ ❑ ❑ protecting water quality. Includes a schedule that establishes initial training for new and/or seasonal employees, and recurring training intervals for existing employees to address changes in procedures, practices, techniques, or requirements. 10. Documentationof the followin.g.information: ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ a. Date(s) and description of findings of all inspections conducted in accordance with Part III.D.6.e. ❑ ❑ ❑ b. Any adjustments to inspection frequency as authorized under Part III.D.6.e.(1). ❑ ❑ ❑ c. A description of maintenance conducted, including dates, as a result of inspection findings. ❑ ❑ ❑ d. Pond sediment excavation and removal activities, including: 1) The unique ID number of each stormwater pond from which sediment is removed. ❑ ❑ ❑ ❑X 2) The volume of sediment removed from each stormwater pond. ❑ ❑ ❑ ❑x www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-29b • 6116117 Page 5 of 13 3) Results from any testing of sediment from each removal activity. 4) Location(s) of final disposal of sediment from each stormwater pond. ❑❑o ❑❑❑N e. Employee stormwater management training events, including a list of topics covered, names of ❑ ❑ ❑ employees in attendance, and date of each event. Comments: 10.d. The City has not conducted any sediment excavation and removal activities. Recommended actions: 7. Use your facilities inspection form for all quarterly inspections. This form provides much more detail about what items you are looking at and the condition of those items compared to the "Friday Morning Shop Clean Up Checklist." Required corrective actions: None Appendix A Construction site stormwater runoff control regulatory mechanism(s) (Part III.D.4.a.) C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable C I N I NI INA Regulatory mechanism(s) that establishes requirements for erosion and sediment controls and waste controls that is at least as stringent as Construction Stormwater General Permit. The regulatory mechanism includes the following: Note: All permit part references in the requirements below are from the Construction Stormwater General Permit (MN RI00001). 1. BMPs to minimize erosion C. The Permittee(s) must plan for and implement appropriate BMPs such as construction phasing, vegetative buffer strips, horizontal slope grading, inspection and maintenance of Part IV.E. and other construction practices that minimize erosion as necessary to comply with this permit and protect waters of the state. The location of areas not to be disturbed must be delineated (e.g., with flags, stakes, signs, silt fence etc.) on the project site before work begins. The Permittee(s) must minimize the need for disturbance of portions of the project that have steep slopes. For those sloped areas which must be disturbed, the Permittee(s) must use techniques such as phasing and stabilization practices designed for steep slopes (e.g., slope draining and terracing). ..... ......... . The Permittee(s) must stabilize all exposed soil areas (including stockpiles). Stabilization must be initiated immediately to limit soil erosion whenever any construction activity has permanently or temporarily ceased on any portion of the site and will not resume for a period exceeding 14* calendar days. Stabilization must be completed no later than 14* calendar days (*Note: For areas of the project draining to a discharge point on the project that is within one mile of a special or impaired water as defined by the Construction Stormwater General Permit (MN R100001), the time frame stated in this requirement shall be seven (7) days) after the construction activity in that portion of the site has temporarily or permanently ceased. For Public waters that the Minnesota Department of Natural Resources has promulgated "work in water restrictions" during specified fish spawning time frames, all exposed soil areas that are within 200 feet of the water's edge, and drain to these waters must complete the stabilization activities within 24 hours during the restriction period. Temporary stockpiles without significant silt, clay or organic components (e.g., clean aggregate stockpiles, demolition concrete stockpiles, sand stockpiles) and the constructed base components of roads, parking lots and similar surfaces are exempt from this requirement but must be in compliance with the sediment control r.e...quirements for stockpiles. ..... If using stormwater conveyance channels ,the Permittee(s) must design the channels to route water around unstabilized areas on the site and to reduce erosion, unless infeasible. The Permittee(s) must use erosion controls and velocity dissipation devices such as check dams, sediment traps, riprap, or grouted riprap at outlets within and along the length of any constructed stormwater conveyance channel, and at any outlet, to provide a non-erosive flow velocity, to minimize erosion of channels and their embankments, outlets, adjacent stream banks, slopes, and downstream waters durinq discharge conditions. www.pca.state.mn.us wq-strm4-29b • 6116117 Z ❑ ❑ ❑ N ❑ ❑ ■■I El 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats Page 6 of 13 C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable The Permittee(s) must stabilize the normal wetted perimeter of any temporary or permanent drainage ditch or swale that drains water from any portion of the construction site, or diverts water around the site, within 200 lineal feet from the property edge, or from the point of discharge into any surface water. Stabilization of the last 200 lineal feet must be completed within 24 hours after connecting to a surface water or property edge. The Permittee(s) shall complete stabilization of the remaining portions of any temporary or permanent ditches or swales within 14* calendar days (*Note: For areas of the project draining to a discharge point on the project that is within one mile of a special or impaired water as defined by the Construction Stormwater General Permit (MN R100001), the time frame stated in this requirement shall be seven (7) days) after connecting to a surface water or property edge and construction in that portion of the ditch has temporarily or permanently ceased. Temporary or permanent ditches or swales that are being used as a sediment containment system during construction (with properly designed rock -ditch checks, bio rolls, silt dikes, etc.) do not need to be stabilized during the temporary period of its use as a sediment containment system. These areas must be stabilized within 24 hours after no longer being used as a sediment containment system. Applying mulch, hydromulch, tackifier, polyacrylamide, or similar erosion prevention practices is not acceptable stabilization in anv part of a temporary or permanent drainage ditch or swale. e. Pipe outlets must be provided with temporary or permanent energy dissipation within 24 hours after connection to a surface water. f. Unless infeasible due to lack of pervious or vegetated areas, the Permittee(s) must direct discharges from BMPs to vegetated areas of the site (including any natural buffers) in order to increase sediment removal and maximize stormwater infiltration. The Permittee(s) must use velocity dissipation devices if necessary to prevent erosion when directing stormwater to vegetated areas. C N NI INA Z ❑ ❑ ❑ 2. BMPs to minimize the discharge of sediments and other pollutants a. The Permittee(s) must employ Sediment control practices as necessary to minimize sediment © ❑ ❑ from entering surface waters, including curb and gutter systems and storm sewer inlets. Temporary or permanent drainage ditches and sediment basins that are designed as part of a sediment containment system (e.g., ditches with rock -check dams) require sediment control practices only as appropriate for site conditions. If the down gradient sediment controls are overloaded (based on frequent failure or excessive maintenance requirement), the Permittee(s) must install additional upgradient sediment control practices or redundant BMPs to eliminate the overloading, and the site plans must be amended to identifv these additional practices. b. Sediment control practices must be established on all down gradient perimeters and be located upgradient of any buffer zones. The perimeter sediment control practice must be in place before any upgradient land -disturbing activities begin. These practices shall remain in place until final stabilization has been established. A floating silt curtain placed in the water is not a sediment control BMP to satisfy perimeter control requirements in this part except when working on a shoreline and below the waterline. In those cases, a floating silt curtain can be used as a perimeter control practice if the floating silt curtain is installed as close to shore as possible. Immediately after the short term construction activity (e.g. installation of rip rap along the shoreline) in that area is complete, an upland perimeter control practice must be installed if exposed soils still drain to the surface water. c. The Permittee(s) shall re -install all sediment control practices that have been adjusted or removed to accommodate short-term activities such as clearing or grubbing, or passage of vehicles, immediately after the short-term activity has been completed. The Permittee(s) shall complete any short-term activity that requires removal of sediment control practices as quickly as possible. The Permittee(s) must re -install sediment control practices before the next precipitation event even if the short-term activity is not complete. d. All storm drain inlets must be protected by appropriate BMPs during construction until all sources with potential for discharging to the inlet have been stabilized. Inlet protection may be removed for a particular inlet if a specific safety concern (street flooding/freezing) has been identified by the Permittee(s) or the jurisdictional authority (e.g., city/county/township/ Minnesota Department of Transportation (Mn/DOT) engineer).The Permittee(s) must document the need for removal in the site plans. Z ❑ ❑ El El El Z ❑ ❑ ❑ Z ❑ ❑ ❑ e. Temporary soil stockpiles must have silt fence or other effective sediment controls, and cannot be ® ❑ ❑ ❑ placed in any natural buffers or surface waters, including stormwater conveyances such as curb and gutter systems, or conduits and ditches unless there is a bypass in place for the stormwater. f. Where vehicle traffic leaves any part of the site (or onto paved roads within the site): www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service wq-strm4-29b • 6116117 Z ❑ ❑ ❑ • Available in alternative formats Page 7 of 13 C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable C I N NI The Permittee(s) must install a vehicle tracking BMP to minimize the track out of sediment from the construction site. Examples of vehicle tracking BMPs include (but are not limited to) rock pads, mud mats, slash mulch, concrete or steel wash racks, or equivalent systems. The Permittee(s) must use street sweeping if such vehicle tracking BMPs are not adequate to prevent sediment from being tracked onto the street. NA g. The Permittee(s) must minimize soil compaction and, unless infeasible, preserve topsoil. ❑x ❑ ❑ ❑ Minimizing soil compaction is not required where the function of a specific area of the site dictates that it be compacted. The Permittee(s) must preserve a 50 foot natural buffer or (if a buffer is infeasible on the site) ❑x ❑ ❑ provide redundant sediment controls when a surface water is located within 50 feet of the project's earth disturbances and stormwater flows to the surface water. Natural buffers are not required adjacent to road ditches, judicial ditches, county ditches, stormwater conveyance channels, storm drain inlets, and sediment basins. The Permittee(s) is/are not required to enhance the quality of the vegetation that already exists in the buffer or provide vegetation if none exist. However, Permittee(s) can improve the natural buffer with vegetation. El i. If the Permittee(s) intend to use polymers, flocculants, or other sedimentation treatment ❑x ❑ ❑ ❑ chemicals on the project site, the Permittee(s) must comply with the following minimum requirements: 1) The Permittee(s) must use conventional erosion and sediment controls prior to chemical ❑x ❑ ❑ ❑ addition to ensure effective treatment. Chemicals may only be applied where treated stormwater is directed to a sediment control system which allows for filtration or settlement of the floc prior to discharge. 2) Chemicals must be selected that are appropriately suited to the types of soils likely to be ❑x ❑ ❑ ❑ exposed during construction, and to the expected turbidity, pH, and flow rate of stormwater flowing into the chemical treatment system or area. 3) Chemicals must be used in accordance with accepted engineering practices, and with dosing ❑x ❑ ❑ ❑ specifications and sediment removal design specifications provided by the manufacturer or provider/supplier of the applicable chemicals. 3. BMPs for dewaterina activities The Permittee(s) must discharge turbid or sediment -laden waters related to dewatering or basin ® ❑ ❑ draining (e.g., pumped discharges, trench/ditch cuts for drainage) to a temporary or permanent sedimentation basin on the project unless infeasible. The Permittee(s) may discharge from the temporary or permanent sedimentation basins to surface waters if the basin water has been visually checked to ensure adequate treatment has been obtained in the basin and that nuisance conditions (see Minn. R. 7050.0210, subp. 2) will not result from the discharge. If the water cannot be discharged to a sedimentation basin prior to entering the surface water, it must be treated with the appropriate BMPs, such that the discharge does not adversely affect the receiving water or downstream properties. If the Permittee(s) must discharge water that contains oil or grease, the Permittee(s) must use an oil -water separator or suitable filtration device (e.g. cartridge filters, absorbents pads) prior to discharging the water. The Permittee(s) must ensure that discharge points are adequately protected from erosion and scour. The discharge must be dispersed over natural rock riprap, sand bags, plastic sheeting, or other accepted energy dissipation measures. El b. All water from dewatering or basin -draining activities must be discharged in a manner that does © ❑ ❑ ❑ not cause nuisance conditions, erosion in receiving channels or on downslope properties, or inundation in wetlands causing significant adverse impact to the wetland. c. If the Permittee(s) is/are using filters with backwash water, the Permittee(s) must haul the ❑x ❑ ❑ ❑ backwash water away for disposal, return the backwash water to the beginning of the treatment process, or incorporate the backwash water into the site in a manner that does not cause erosion. The Permittee(s) may discharge backwash water to the sanitary sewer if permission is granted by the sanitary sewer authority. The Permittee(s) must replace and clean the filter media used in dewatering devices when required to retain adequate function. 4. Site inspections and records of rainfall events & 5. BMP maintenance b. The Permittee(s) must ensure that a trained person will routinely inspect the entire construction ❑x ❑ ❑ ❑ site at least once every seven (7) days during active construction and within 24 hours after a rainfall event greater than 0.5 inches in 24 hours. Following an inspection that occurs within 24 hours after a rainfall event, the next inspection must be conducted within seven (7) days after the rainfall event. www.pca.state.mn.us wq-strm4-29b • 6116117 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats Page 8 of 13 C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable d. All inspections and maintenance conducted during construction must be recorded within 24 hours in writing and these records must be retained with the site plans. Records of each inspection and maintenance activity shall include: C. 1) Date and time of inspections. 2) Name of person(s) conducting inspections. i Findings of inspections, including the specific location where corrective actions are needed. 4) Corrective actions taken (including dates, times, and party completing maintenance activities). 5) Date and amount of all rainfall events greater than one-half inch (0.5 inches) in 24 hours. Rainfall amounts must be obtained by a properly maintained rain gauge installed onsite, a weather station that is within one mile of your location or a weather reporting system that provides site specific rainfall data from radar summaries. 6) If any discharge is observed to be occurring during the inspection, a record of all points of the property from which there is a discharge must be made, and the discharge should be described (i.e., color, odor, floating, settled, or suspended solids, foam, oil sheen, and other obvious indicators of pollutants) and photoaraohed. 7) Any amendments to the site plans proposed as a result of the inspection must be documented within seven (7) calendar days. ustment: 1) Where parts of the project site have permanent cover, but work remains on other parts of the site, the Permittee(s) may reduce inspections of the areas with permanent cover to once per month. C N NI INA ® ❑ ❑ ❑ o ❑ ❑ ❑ N ❑ ❑ ❑ NEl El El N ❑ ❑ ❑ N ❑ ❑ ❑ ►0®■®■®■ N ❑ ❑ ❑ NEl El El ® ❑ ❑ ❑ 2) Where construction sites have permanent cover on all exposed soil areas and no N ❑ ❑ ❑ construction activity is occurring anywhere on the site, the site must be inspected during non - frozen ground conditions at least once per month for a period of twelve (12) months. Following the twelfth month of permanent cover and no construction activity, inspections may be terminated until construction activity is once again initiated unless the Permittee(s) is/are notified in writing by the MPCA that erosion issues have been detected at the site and inspections need to resume. .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................1............... 3) Where work has been suspended due to frozen ground conditions, the inspections may be N El El Elsuspended. The required inspections and maintenance schedule must begin within 24 hours after runoff occurs at the site or 24 hours prior to resuming construction, whichever comes fi rst. d. The Permittee(s) must inspect all erosion prevention and sediment control BMPs and Pollution N ❑ ❑ ❑ Prevention Management Measures to ensure integrity and effectiveness during all routine and post -rainfall event inspections. All nonfunctional BMPs must be repaired, replaced, or supplemented with functional BMPs by the end of the next business day after discovery, or as soon as field conditions allow access unless another time frame is specified below. The Permittee(s) must investigate and comply with the following inspection and maintenance requirements: 1) All perimeter control devices must be repaired, replaced, or supplemented when they N ❑ ❑ ❑ become nonfunctional or the sediment reaches one-half (1/2) of the height of the device. These repairs must be made by the end of the next business day after discovery, or thereafter as soon as field conditions allow access. 2) Temporary and permanent sedimentation basins must be drained and the sediment removed N ❑ ❑ ❑ when the depth of sediment collected in the basin reaches one-half (1/2) the storage volume. Drainage and removal must be completed within 72 hours of discovery, or as soon as field conditions allow access. 3) Surface water, including drainage ditches and conveyance systems, must be inspected for N ❑ ❑ ❑ evidence of erosion and sediment deposition during each inspection. The Permittee(s) must remove all deltas and sediment deposited in surface waters, including drainage ways, catch basins, and other drainage systems, and restabilize the areas where sediment removal results in exposed soil. The removal and stabilization must take place within seven (7) days of discovery unless precluded by legal, regulatory, or physical access constraints. The Permittee(s) shall use all reasonable efforts to obtain access. If precluded, removal and stabilization must take place within seven (7) calendar days of obtaining access. The Permittee(s) is/are responsible for contacting all local, regional, state and federal authorities and receiving any applicable permits, prior conducting any work in surface waters. www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-29b • 6116117 Page 9 of 13 C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable C N NI NA 4) Construction site vehicle exit locations must be inspected for evidence of off-site sediment ❑x ❑ ❑ ❑ tracking onto paved surfaces. Tracked sediment must be removed from all paved surfaces both on and off site within 24 hours of discovery. 5) Streets and other adjacent to the project must be inspected for evidence of off-site ❑x ❑ ❑ ❑ accumulations of sediment. If sediment is present, it must be removed in a manner and at a frequency sufficient to minimize off-site impacts (e.g., fugitive sediment in streets could be washed into storm sewers by the next rain and/or pose a safety hazard to users of public streets). g. All infiltration areas must be inspected to ensure that no sediment from ongoing construction ❑x ❑ ❑ ❑ activity is reaching the infiltration area. All infiltration areas must be inspected to ensure that equipment is not being driven across the infiltration area. 6. Management of solid and hazardous wastes on each project site a. The Permittee(s) shall comply with the following to minimize the exposure to stormwater of any of the products, materials, or wastes. Products or wastes which are either not a source of contamination to stormwater or are designed to be exposed to stormwater are not held to this requirement: 1) Building products that have the potential to leach pollutants must be under cover (e.g., plastic ❑x ❑ ❑ ❑ sheeting or temporary roofs) to prevent the discharge of pollutants or protected by a similarly effective means designed to minimize contact with stormwater. 2) Pesticides, herbicides, insecticides, fertilizers, treatment chemicals, and landscape materials N ❑ ❑ ❑ must be under cover (e.g., plastic sheeting or temporary roofs) to prevent the discharge of pollutants or protected by similarly effective means designed to minimize contact with stormwater. 3) Hazardous materials, toxic waste, (including oil, diesel fuel, gasoline, hydraulic fluids, paint ❑x ❑ ❑ ❑ solvents, petroleum-based products, wood preservatives, additives, curing compounds, and acids) must be properly stored in sealed containers to prevent spills, leaks or other discharge. Restricted access storage areas must be provided to prevent vandalism. Storage and disposal of hazardous waste or hazardous materials must be in compliance with Minn. R. ch. 7045 includina secondary containment as aoolicable. 4) Solid waste must be stored, collected and disposed of properly in compliance with Minn. R. ch. N ❑ ❑ ❑ 7035. 5) Portable toilets must be positioned so that they are secure and will not be topped or knocked ❑x ❑ ❑ ❑ over. Sanitary waste must be disposed of properly in accordance with Minn. R. ch. 7041. b. Fueling and Maintenance of Equipment or Vehicles; Spill Prevention and Response: The ❑x ❑ ❑ ❑ Permittee(s) shall take reasonable steps to prevent the discharge of spilled or leaked chemicals, including fuel, from any area where chemicals or fuel will be loaded or unloaded including the use of drip pans or absorbents unless infeasible. The Permittee(s) must conduct fueling in a contained area unless infeasible. The Permittee(s) must ensure adequate supplies are available at all times to clean up discharge materials and that an appropriate disposal method is available for recovered spilled materials. The Permittee(s) must report and clean up spills immediately as required by Minn. Stat. § 115.061, using dry clean up measures where possible. c. Vehicle and equipment washing: If the Permittee(s) wash the exterior of vehicles or equipment on ❑x ❑ ❑ ❑ the project site, washing must be limited to a defined area of the site. Runoff from the washing area must be contained in sediment basin or other similarly effective controls and waste from the washing activity must be properly disposed of. The Permittee(s) must properly use and store soaps, detergents, or solvents. No engine degreasing is allowed on site. Concrete and other washouts waste: The Permittee(s) must provide effective containment for all liquid and solid wastes generated by washout operations (concrete, stucco, paint, form release oils, curing compounds and other construction materials) related to the construction activity. The liquid and solid washout wastes must not contact the ground, and the containment must be designed so that it does not result in runoff from the washout operations or areas. Liquid and solid wastes must be disposed of properly and in compliance with Minn. R. ch. 7035. A sign must be installed adjacent to each washout facility that requires site personnel to utilize the proper facilities for disposal of concrete and other washout wastes. Z ❑ ❑ ❑ 7. Final stabilization upon the completion of construction activity, including the use of perennial vegetative cover on all exposed soils or other equivalent means. ........ ......... ........ ......... ......... ......... ................................. ................... ............ www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-29b • 6116117 Page 10 of 13 C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable I C I N I NI I NA The Permittee(s) must ensure final stabilization of the site. Final stabilization is not complete until all five requirements in this section are complete: a. All soil disturbing activities at the site have been completed and all soils are stabilized by a ❑x ❑ ❑ ❑ uniform perennial vegetative cover with a density of 70 percent of its expected final growth density over the entire pervious surface area, or other equivalent means necessary to prevent soil failure under erosive conditions. b. The permanent stormwater management system is constructed, meets all of the required design ❑x ❑ ❑ ❑ parameters and is operating as designed. Temporary or permanent sedimentation basins that are to be used as permanent water quality management basins have been cleaned of any accumulated sediment. All sediment has been removed from conveyance systems and ditches are stabilized with permanent cover. c. All temporary synthetic and structural erosion prevention and sediment control BMPs (such as silt ❑x ❑ ❑ ❑ fence) have been removed on the portions of the site for which the Permittee(s) is/are responsible. BMPs designed to decompose on site (such as compost logs) may be left in place. d. For residential construction only, individual lots are considered finally stabilized if the structure(s) ❑x ❑ ❑ ❑ are finished and temporary erosion protection and down gradient perimeter control has been completed and the residence has been sold to the homeowner. e. For construction projects on agricultural land (e.g., pipelines across crop, field pasture or range ❑x ❑ ❑ ❑ land) the disturbed land has been returned to its preconstruction agricultural use. 8. Criteria for the use of temporary sediment basins Where ten (10)* or more acres of disturbed soil drain to a common location, the Permittee(s) must ❑x ❑ ❑ provide a temporary sediment basin to provide treatment to the runoff before it leaves the construction site or enters surface waters. A temporary sediment basin may be converted to a permanent basin after construction is complete. The temporary basin is no longer required when permanent cover has reduced the acreage of disturbed soil to less than ten (10)* acres (*Note: For areas of the project draining to a discharge point on the project that is within one mile of a special or impaired water as defined by the Construction Stormwater General Permit (MN R100001), the disturbed area stated in this requirement shall be five (5) acres) draining to a common location. The Permittee(s) is/are encouraged, but not required, to install temporary sediment basins where appropriate in areas with steep slopes or highly erodible soils even if less than ten (10) acres drains to one area. The basins must be designed and constructed according to the following requirements: a. The basins must provide live storage for a calculated volume of runoff from a two (2) -year, 24- hour storm from each acre drained to the basin, except that in no case shall the basin provide less than 1,800 cubic feet of live storage from each acre drained to the basin. b. Where the calculation above has not been performed, a temporary sediment basin providing 3,600 cubic feet of live storage per acre drained to the basin shall be provided for the entire drainage area of the temporary basin. c. Temporary basin outlets must be designed to prevent short-circuiting and the discharge of floating debris. The basin must be designed with the ability to allow complete basin drawdown for maintenance activities, and must include a stabilized emergency overflow to prevent failure of pond integrity. The outlet structure must be designed to withdraw water from the surface in order to minimize the discharge of pollutants, except that the use of a surface withdrawal mechanism for discharge of the basin may be temporarily suspended during frozen conditions. Energy dissipation must be provided for the basin outlet. d. Sediment Basins must be situated outside of surface and must be designed to avoid draining water from wetlands unless the impact to the wetland has been properly mitigated for. e. The temporary basins must be constructed and made operational prior to ten (10)* or more acres (*Note: For areas of the project draining to a discharge point on the project that is within one mile of a special or impaired water as defined by the Construction Stormwater General Permit (MN R100001), the disturbed area stated in this requirement shall be five (5) acres) of disturbed soil draining to a common location. www.pca.state.mn.us wq-strm4-29b • 6116117 EJ Z ❑ ❑ ❑ Z ❑ ❑ ❑ El N ❑ ❑ ❑ N ❑ ❑ ❑ 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats Page 11 of 13 C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable C N NI NA f. Where a temporary sediment basin meeting the requirements of this part is infeasible, equivalent ❑x ❑ ❑ ❑ sediment controls such as smaller sediment basins, and/or sediment traps, silt fences, vegetative buffer strips, or any appropriate combination of measures are required for all down-slope boundaries of the construction area and for side -slope boundaries as dictated by individual site conditions. In determining whether installing a sediment basin is infeasible, the Permittee(s) must consider public safety and may consider factors such as site soils, slope, and available area on site. This determination of infeasibility must be documented in the site plans. Appendix B Post -construction stormwater management regulatory mechanism(s) (Part III.D.S.a.) C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable C N NI NA Regulatory mechanism(s) that incorporates: Note: All permit part references in the requirements below are from the MS4 Permit (MNR040000). 1. Owners/operators of construction activity submit site plans with post -construction stormwater ❑x ❑ ❑ ❑ management BMPs to the permittee for review and approval, prior to start of construction activity. 2. Highest preference given to green infrastructure techniques and practices (e.g., infiltration, ❑x ❑ ❑ ❑ evapotranspiration, reuse/harvesting, conservation design, urban forestry, green roofs, etc.), necessary to meet the conditions for new development and redevelopment projects to the Maximum Extent Practicable (MEP). 3. For new development projects — no net increase from pre -project conditions (on an annual average ❑x ❑ ❑ ❑ basis) of stormwater discharge volume, total suspended solids, and total phosphorus. 4. For redevelopment projects — a net reduction from pre -project conditions (on an annual average basis) ❑x ❑ ❑ ❑ of: stormwater discharge volume, total suspended solids, and total phosphorus. 5. Prohibits the use of infiltration techniques when the infiltration structural stormwater BMP will receive discharges from, or be constructed in areas: ..................................................... g................................................................................................................................................................................................................................................................................................................................................................................................................................................... a. Where industrial facilities are not authorize to infiltrate industrial stormwater under an ® ❑ ❑ ❑ NPDES/State Disposal System Industrial Stormwater Permit issued by the MPCA. b. Where vehicle fueling and maintenance occur. ® ❑ ❑ ❑ c. With less than three feet of separation distance from the boom of the infiltration system to the ® ❑ ❑ ❑ elevation of the seasonally saturated soils or the top of bedrock. d. Where high levels of contaminants in soil or groundwater will be mobilized by the infiltrating ® ❑ ❑ ❑ stormwater. 6. Restrict the use of infiltration techniques to achieve the conditions for post -construction stormwater management when the infiltration device will be constructed in areas...: a. With predominately Hydrologic Soil Group D (clay) soils. © ❑ ❑ ❑ b. Within 1,000 feet up -gradient, or 100 feet down -gradient of active karst features. © ❑ ❑ ❑ c. Within a Drinking Water Supply Management Area. Z El El El d. Where soil infiltration rates are more than 8.3 inches per hour. ❑x ❑ ❑ ❑ 7. For linear projects where the lack of right-of-way precludes the installation of volume control practices, ❑ ❑ ® ❑ the regulatory mechanism(s) shall ensure that a reasonable attempt be made to obtain right-of-way during the project planning process. 8. Exceptions for stormwater discharge volume onlyunder the followingcircumstances: ....................................I�.................................................................................................................... g...................................................... ............................................................................ .............................................................................................................................................................. ❑ ❑ ❑x ❑ ............ ............ ............. a. The owner and/or operator of a construction activity is precluded from infiltrating stormwater ❑ ❑ 0 ❑ through a designed system due to any of the infiltration related limitations described above, and ...................................................................................................................................................................... €..... .... €..... b. The owner and/or operator of the construction activity implements, to the MEP, volume reduction ❑ ❑ 0 ❑ techniques, other than infiltration, (e.g., evapotranspiration, reuse/harvesting, conservation design, green roofs, etc.) on the site of the original construction activity that reduces stormwater discharge volume. 9. Mitigation provisions for when management of TSS and/or TP cannot be kept on the original site of El El El construction activity. The followin requirements must be included: ............................................................................................y........................................................9............9..................................................................................................................................................................................................................................................................................................................... a. Mitigation ro'ect areas are selected in the followingorder of the reference: ........__............................................__.........................P.................................................................................................................................................................................................................I�...................................................................................................................__................................................................ 1) Locations that yield benefits to the same receiving water that receives runoff from the original ❑ ❑ ❑ 0 construction activit ..................................................................................................................................y.................................................................................................................................................................................................................................................................................................................................................................€...................... www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-29b • 6116117 Page 12 of 13 C = Compliant N = Noncompliant NI = Not inspected NA = Not Applicable C N I NI I NA www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-29b • 6116117 Page 13 of 13 2) Locations within the same Department of Natural Resource (DNR) catchment area as the ❑ ❑ ❑ original construction activity ..............)...........................................................................................................1....................................................................................................................... 3 Locations in the next adjacent DNR catchment area up -stream P ........................................ ❑ ❑ ' ❑ 4 Locations an here within the permittee's jurisdiction ................................................................Y^i.............................................................................................................1......................................................................................................................................................................................................................: ❑ ❑ ❑ b. Mitigation projects must involve the creation of new structural stormwater BMPs or the retrofit of ❑ ❑ ❑ existing structural stormwater BMPs, or the use of a properly designed regional structural ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ stormwater BMP. c. Routine maintenance of structural stormwater BMPs already required by this permit cannot be used ❑ ❑ ❑ N ........................................................................ to meet mitigation requirements of this Part. .................................................................................................................................................................................................................................... ..................................................................................... d. Mitigation projects shall be completed within 24 months after the start of the original construction ❑ ❑ ❑ ............................................................................ activity. I ............. e. The permittee shall determine, and document, who is responsible for long-term maintenance on all El El El ........................................................9....................................l.................................................................................. mitigation projects of this Part. f. If the permittee receives payment from the owner and/or operator of a construction activity for El El El mitigation purposes in lieu of the owner or operator of that construction activity meeting the conditions for post -construction stormwater management in Part III.D.5.a(2), the permittee shall apply any such payment received to a public stormwater project that complies with the mitigation requirements above. 10. Establishment of legal mechanism for the long-term maintenance of privately owned or operated © ❑ ❑ ❑ structural stormwater BMPs that includes the following provisions: ....................................................................................................................................................................................................................................g.......................................................................................................................................................................................................................... a. Allow for the permittee to conduct inspections of privately owned or operated structural stormwater 0 El ElEl .............................................................................................................................................................................................................................................................................................................................................................................................................................................................. BMPs,Perform necessarymaintenance, and assess costs for those structural stormwater BMPs. b. Conditions that are designed to preserve the permittee's right to ensure maintenance responsibility Z El ElEl for privately owned or operated structural stormwater BMPs when those responsibilities are legally .............................................................................................................................. another transferred to party. y............................................................... ............. c. Conditions that are designed to protect/preserve structural stormwater BMPs and site features. If © El ElEl site configurations or structural stormwater BMPs change, causing decreased structural stormwater BMP effectiveness, new or improved structural stormwater BMPs must be implemented to ensure the conditions for post -construction stormwater management continue to be met. www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-29b • 6116117 Page 13 of 13 Monticello City Law Enforcement Quarterly Review I sr QUARTER 2018 JANUARY I ST TH R U MARCH 31 sr City of Monticello Activity for l st Quarter (January 1st to March 31St 2018) Same time period comparison 2017 Activity (Time Period Jan 1st -Mar 31St) 2018 Activity (Time Period Jan 1st -Mar 31st) 2849 Calls For Service assigned in Monticello 3014 Calls for Service assigned in Monticello 1539 cases assigned to patrol Property Crimes: 4 Burglaries 17 Damage to Property 42 General Thefts 6 Theft from vehicle 33 Gas Drive -Off 17 Shoplifting 19 Drug Complaints 36 Juvenile Complaints 98 Motor Vehicle crashes (7 of those involved injuries) 5 Assault Complaint 46 Domestic Disturbance Complaints 755 Traffic Stops 312 Citations issued 51 individuals booked into jail 1697 cases assigned to patrol Property Crimes: 1 Burglaries 20 Damage to Property 48 General Thefts 6 Theft from vehicle 29 Gas Drive -Off 34 Shoplifting 30 Drug Complaints 24 Juvenile Complaints 73 Motor Vehicle crashes (5 involved injuries) 2 Assault Complaint 42 Domestic Disturbance Complaints 728 Traffic Stops 449 total citations issued 61 individuals arrested/booked in jail Law Enforcement Activity by Division Patrol: 2849 Calls for Service which resulted in 1539 Patrol Cases in the 1 St Quarter. On 0 1 -24-2018 Deputies responded to a Domestic Disturbance on Kevin Longley Dr in the city of Monticello. While enroute information was obtained that the suspect had left the residence in a vehicle. Deputies located the vehicle and attempted to initiate a traffic stop in which the vehicle fled, initiating a pursuit on West Broadway. The vehicle stopped a short distance later and the driver was taken into custody without incident. The driver was found to be under the influence of alcohol and had a child in the vehicle at the time. The female was charged with multiple crimes as well as a DWI enhancement for a child in the vehicle. Law Enforcement Activity by Division Criminal Investigation Division (CID): 50 cases were assigned to a Detective in the 1 St Quarter. Burglaries, thefts, fraud, Criminal Sexual Conduct, and counterfeit currency cases were the most frequent crime investigated by CID this quarter. There were several counterfeit money cases that appear to be unrelated to one another at this point. Law Enforcement Activity by Division Major Crimes Investigation Division (MCIU): 8 Cases assigned to a member of the MCIU Division in the 1 St Quarter. Thefts, drug search warrants, death scene, and a residential burglary were the most frequent crimes processed by members of the MCIU Division in this quarter. A member of the MCIU Division collected fingerprint and DNA evidence at the scene of a burglary in the city of Monticello which lead to a quick identification of a suspect and criminal charges when they received a "hit" in the system. Law Enforcement Activity by Division School Resource Officers (SRO): 62 cases were assigned to an SRO in thel st Quarter. Juvenile issues, Social Media, Harassment, threats, and motor vehicle crashes were the most common cases reported in the schools during the 1 st Quarter. In the early morning hours on 03-23-2018 the Sheriff's Office was notified of a threats complaint on social media involving the Monticello School District. Deputies and School Resource Officers were able to quickly identify a juvenile suspect who posted a threat and made an arrest prior to start of school. The juvenile was charged with Terroristic Threats, a felony. Law Enforcement Activity by Division Special Investigations Unit: 20 cases were cases assigned to a member of SIU in theist Quarter. 2 Controlled Buys 5 Narcotic Search Warrants Served 9 Felony Drug Arrests 4 Vehicle seized Save the Date: Open House Friday June, 8'h 10:00 am -1:00 pm Wright County Sheriff's Office (3800 Braddock Ave NE, Buffalo) QUESTIONSt2 & Business Subscribers Q2-2017' IResidential Service Q4 - 2015 Q2 - 2016 =Phone Only 32 28 •Internet Only 664 717 Television Only 74 73 :Phone & Internet 164 I 156 !Phone & Television I 44 I I 42 Internet & Television I 318 I I 280 Triple Play I 278 I I 254 Total Subscribers I 1574 I I 1550 Total Phone I 518 I I 480 Total Internet I 1424 I I 1407 Total Television I 714 I I 649 I 427 I I 423 July 1st 2016 I 1,546 1 I 1,545 1 Arvig's 1st Day Q4-20161 Q2-2017' Q4-20171 Q1 -201W 28 24 24 25 ' 829 915: 945 961 72 I 66 : 55 I 52 145 I 164 I I 164 I 168 39 I 34 I I 35 I I 34 279 I I 252 1 I 232 I I 214 253 I I 215 I I 204 I I 196 1,645 I I 1,670 I I 1,659 I I 1,650 465 I I 437 I I 427 I I 423 1,506 1 I 1,546 1 I 1,545 1 I 1,539 1 643 I I 567 1 I 526 1 I 496 Business Subscribers Service Q4 - 2015 Phone Only 10 Internet Only 37 Television Only 1 Phone & Internet 70 Phone & Television 1 Internet & Television 3 Triple Play I 15 Total Subscribers 137 Total Phone 96 Total Internet I 125 Total Television 20 Residential Subscribers Service Q4 - 2015 Phone Only 22 10 13 -Internet Only 627 mTelevision Only 73 Phone & Internet 94 Phone & Television 43 Internet & Television I 315 Triple Play 263 Total Subscribers 1437 Total Phone 422 Total Internet 1299 Total Television 694 Q2-2016 Q4-2016 Q2-2017 Q4-2017 Q1-2018 10 13 10 10 10 31 35 , 35 33 35 2 2I 1 1 1 66 I I 60 I 67 I 68 66 1 I I I 1 I I 1 I 1 4 4 I 3 4 I 4 15 I I 19 I I 16 I I 16 I I 16 129 I I 133 I I 133 I I 133 I I 133 92 92 94 95 93 116 I I 118 I 121 I I 121 I I 121 22 I I 25 I I 21 I I 22 I 22 Q2-2016 Q4-2016 Q2-2017 Q4-2017 Q1-2018 18 15 14 14 15 i 686 794. 880 912 926 71 70 65 54 51 90 85 97 I 96 102 41 I I 39 33 I 34 33 276 I I 275 I 249 I I 228 210 239 234 199 188 180 1421 I 1,512 I I 1,537 I I 1526 I 1,517 388 I 373 I 343 I I 332 I 330 1291 I I 1,3881 1,4251 1424 I 1,4181 627 618 I 546 I 504 474 Entity: Entity: FiberNet Entity: FiberNet From: Arvig Enterprises, Inc. From: Arvig Enterprises, Inc. Subject: Monthly Netting Statement Subject: Monthly Netting Statement Netting Period: 2/01/2018 -2/28/2018 Netting Period: 3/01/2018 - 3/31/2018 FiberNet From: Arvig Enterprises, Inc. Subject: Monthly Netting Statement Netting Period: 1/01/2018 - 1/31/2018 Revenues Revenues: Revenues: Subscriber Billings 134,138.00 Subscriber Billings 137,753.00 Subscriber Billings Total Revenues: 134,138.00 Total Revenues: 137,753.00 Total Revenues. Expenses Expenses: Expenses: Subscriber Fee (57,766.95) Subscriber Fee (57,427.76) Subscriber Fee Management Fee (13,261.25) Management Fee (13,261.25) Management Fee Fused Fee (55,906.67) Fixed Fee (55,906.67) Fixed Fee Total Expenses: (126,934 87) Total Expenses: (126,595.68) Total Expenses: Net Income $ 7,203.13 Net Income $ 11,157.32 Net Income Entity: FiberNet From: Arvig Enterprises, Inc Subject: Netting Statement Netting Period: 1st Quarter 2018 Total Revenues: Subscriber Billings 413,476.00 Total Revenues: 413,476.00 Expenses: Subscriber Fee (171,483.08) Management Fee (39,783.75) Fixed Fee (167,720.01) Total Expenses: (378,986.84) Net Income $ 34,489.16 141,585.00 141,585.00 (56,288.37) (13,261.25) (55,906.67) (125,456.29) $ 16,128.71 HE/CO Equipment Drops CPE Equipment Mediaroom (MMR) Transition Unbudgeted Items Development - Featherstone Road Jobs/Round-a-bouts - Fallon Ave Capital Expense Report; Budget versus Actual Quarter 1- 2018 Actual Budget 1,536 12,500 - 35,800 8,341 47,425 - 37,500 $ 9,876 $ 133,225 Spend Estimate 29,602 48,438 140,000 Variance 10,964 35,800 39,084 37,500 $ 123,349 Financial Projections PRELIMINARY January - March 2018 FIBERnet arvig Prelim Budget Budget Jan -Mar 2018 Jan -Mar 2018 Variance 2018 Projected Revenue: $413,476 $478,618 ($65,142) $1,914,473 Expenses Subscriber COGS 171,483 $211,557 ($40,074) 846,228 Fixed Cost 167,720 $171,515 ($3,795) 686,058 Cash flow from Operations $74,273 $95,547 ($21,274) $382,187 Management Fee: Fixed 39,784 $39,784 $0 159,135, Adjusted EBITDA $34,489 $55,763 ($21,274) $223,052 FiberNet Update — Q1 - 2018 • Participating in Walk `n' Roll 2018 • FiberNet has been inserting, monthly, into the City of Monticello invoices. • FiberNet has been inserting, monthly, into the Chamber newsletter. • Creating monthly front invoice messages • Online form fills: o February: 14 o March: 15 o April (as of 4/16/18): 8 • Facebook _A. -R7• 'January .��i., o-ai:n '•302,, - ��u .0 "409 �y •0` _ n.rf..n.:..:,.,�i 51 ' 12,630 138µ -0.28 ,5usiness Internet - Search 437 409 4 1 -29 0 -1197 0 -1197 -150 February 2 46 303 275 0 275 5 1 -92 1 -134 0 -134 1 Mamn 3 68 304 261 0 261 4 1 22 1 -14 0 -14 -1 • Google Adwords January Business Internet- Disolay. 21.626 51 0.24 12,630 4 -0.28 ,5usiness Internet - Search 437 8 1.83 -179 3 1.021 Internet Residential 2-957 52 1.76 2,300 44 0.54 IFebruary Business Intemet - niw—Lav 8.112 32 0.39 -13,514 -19 0.15.71 Business Internet - Search 231 9 3.9 -206 1 2.07-1 Internet Residential 2.049 55 2.68 -908 3 0.92 • =iberNetMonticello.com Web traffic Audience Overview 9 OAll Users 4: C0': WN5 Ovarvkw Wnf - M Sek[temfmt • Uvera so FeIIS fe0 $$ Mat MarO 1Ra 15 Nae]$ UaMs New Wsa 3tLIpK NumberMSnsrmSperU4r Pa3Mews ✓a9es!Sesslm 3,315 3,315 4,883 1.47 8,819 1.81 A,, Sssan DuMWn ,ante M@ 00:01:24 68.83% B swrE � cwn { sxu2 � IxrFweexcF Feb 13,2018 - Apr 16, 2018 - Mnl/b e % gasl sNA• Monticeflo Council Connection April 23, 2018 r Monticello COMMUNITY DEVELOPMENT DEPARTMENT Floodplain The City is required to update the Floodplain Overlay District ordinance in conjunction with the Federal Emergency Management Agency's in -progress update of Wright County's flood hazard determination maps. The City must adopt an updated floodplain ordinance consistent with the statutes and rules for floodplain management prior to the date the maps and study become effective in order to remain in the National Flood Insurance Program (NFIP). In late March, staff provided the Monticello draft Floodplain ordinance to the DNR, which is the certifying agency for the ordinance. The DNR has reviewed the draft and issued a conditional approval of the ordinance. The City must now hold the required public hearings on the ordinance. Staff provided a draft ordinance utilizing the model to the Planning Commission in February and March to prepare the Commission for the later public hearing. Planning Commission will be asked to hold the public hearing in June. Council is encouraged to review the past and upcoming Planning Commission agenda items to become familiar with the ordinance, as it will come forward to the Council following the required hearings. Chief Building Official Chief Building Official John Rued will be leaving employment with the City of Monticello on April 27th. Mr. Rued will be leaving to serve as the Chief Building Official for the City of Faribault and we wish him well. The City will need to designate an interim chief building official and will bring an item to Council for consideration on either April 23rd or May 14th. In addition, staff will work with the Personnel Committee to develop a strategy for hiring for the department. Ron Hackenmueller and Rod Spiering both hold the "Certified Building Official" certification. They have met the certified building official requirements and passed the written examination prepared by the state. This certification is required to serve as the designated building official for any municipality. Community Clean-Up/Nuisance Inspections Given the staffing in the Building Department as noted above, a concerted community clean-up effort has been put on the side -line for 2018. Staff will continue to respond to citizen concerns and use discretion in other noted nuisance and blight issues in the community. Council Connection - 04/23/18 Safe Routes to School Congratulations to the Monticello School District for their successful application to the Safe Routes to School Planning Grant Program. Please see attached press release for additional information on the grant and award. Community Development, Engineering, Streets and Parks staff will continue to provide support to the school district as they moved forward in the SRTS planning process. Briarwood and 90f Street Traffic Study City staff, Wright County Highway Engineers and Parks Administrator, and Chuck Rickart of WSB met to discuss the data gathering process for the Briarwood Traffic Study. The study will include daily traffic counts taken via tubes and peak hour turning movements via cameras over one full week in April of 2018 to establish a baseline of traffic. The tubes and cameras will then be placed again for a full week in July to establish an estimate for current use, including peak use and average daily use. Tubes will be placed in five locations along Briarwood and 90t'' Streets (only that section leading to the south entrance and intersection at Cahill), and cameras at the primary intersections and driveways. WSB will then evaluate that data, as well as other resources for park facility demand, to develop traffic impact information for phases of park development as follows: • Baseline • Current park peak usage • Next Phase Build -Out: including build -out with Phase 1 of the BCOL Athletic Park and the first phase of the County campground facility • Full -build out of both the athletic park and the campground facility. The study will also include visual road inspections for conditions of 90t'' and Briarwood. The analysis will provide information on future maintenance and improvement recommendations. The final report is expected in August or September. PRESS RELEASE: Monticello School District receives Safe Routes to School grant Monticello, Minn. — The Monticello School District has been awarded a Safe Routes to School funding grant from the Minnesota Department of Transportation. Safe Routes to School is an international program to increase physical activity, improve health and reduce traffic congestion around schools by making it safer and easier for students to walk and bicycle to school. Planning assistance grants provide communities the resources to convene a team, prioritize strategies and identify solutions. Monticello's grant, worth an approximate $40,000, sets up a partnership between ISD 882 and Alta Planning and Design. "Student safety is our greatest priority as a school district, so receiving a grant of this nature is of pivotal importance," said Assistant Superintendent Joe Dockendorf. "It allows us to utilize expert consultants to help us create and promote safe walking and biking routes for our students." The Monticello School District worked hand-in-hand with the City of Monticello, CentraCare Monticello, CentraCare BLEND [Better Living Exercise and Nutrition Daily], and Wright County Public Health SHIP [Statewide Health Improvement Partnership] to put together the grant application. "It's wonderful to see the collaboration from all of those different entities," said Gabe Hackett, the Little Mountain Elementary Principal who helped initiate the process. "It's just amazing what everyone was able to get done." MnDOT has awarded nearly $20 million in federal funds to communities to support Safe Routes to School since 2005. "Thousands of school children now have more opportunities to walk and bike to schools because of the Safe Routes to School program," said MnDOT Commissioner Charlie Zelle. "More students walking and biking means less traffic on the road and near schools, improving safety and promoting healthier kids." Monticello was one of 12 districts to receive a Safe Routes to School grant from MnDOT this year. The agency received applications for more than 63 schools and awarded grants that will benefit a total of 40 schools. "We are very appreciative of MnDOT for selecting Monticello to receive this grant and we want to thank our partners for working side by side with us through this process," said Dockendorf. More information on Safe Routes to School is available at www.mndot.aov/saferoutes Contacts: Assistant Superintentent Joe Dockendorf - 763-272-2020 LME Principal Gabe Hackett - 763-272-2601 CITY OF MMont ceflo Monticello DMV Transactions March 2018, the DMV processed 9,822 transactions 1,373 more than March 2017. DMV year-to-date revenue is $188,534.81 an increase of $17,881.38 or 10.5% over the same period last year. Please see the following graphs for more detail. $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 12,000 10,000 8,000 6,000 4,000 2,000 $200,000 $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 DMV Revenue Comparison p04,7G0 Ol/(,/G Mar 2011 Mar 2012 Mar 2013 Mar 2014 Mar 2015 Mar 2016 Mar 2017 Mar 2018 DMV Transaction Comparison 9,822 Mar 2011 Mar 2012 Mar 2013 Mar 2014 Mar 2015 Mar 2016 Mar 2017 Mar 2018 DMV Year -to -Date Revenue Comparison VA ,.o � Mar 2011 Mar 2012 Mar 2013 Mar 2014 Mar 2015 Mar 2016 Mar 2017 Mar 2018 DMV Year -to -Date Transaction Comparison 30,059 Mar 2011 Mar 2012 Mar 2013 Mar 2014 Mar 2015 Mar 2016 Mar 2017 Mar 2018 it l5' C7F Iantlll� ECONOMIC DEVELOPMENT Below is a summary of recently attended meetings: • Attended Rotary Club Meeting - March 26, 2018 • Meeting with Industrial Prospect - March 29, 2018 • Attended Rotary Club Meeting - April 2, 2018 • Meeting with Commercial Prospect - April 3, 2018 • Attended Governor's Regional Housing Forum, Initiative Foundation, Little Falls, MN - April 5, 2018 • Attended Rotary Club Meeting - April 9, 2018 • Attended Wright County EDP Meeting re Workforce Development, St. Michael Community Center, April 12, 2018 • Attended Rotary Club Meeting - April 16, 2018 • Attended Chamber of Commerce Meeting - April 17, 2018 Notes from the WCEDP Meeting on Workforce Development Miles Seppelt, Economic Development Director, City of Hutchinson EDA, presented information about the TIGERPATH Academy model that is being implemented in Hutchinson Public School system. The Academy format introduces young students to various career and vocational options much earlier in their schooling and promotes technical and vocational jobs as viable, well -paying jobs and a way to integrate into the local business community upon exiting High School. The program also focuses on building relationships between School teachers and local businesses in an effort to provide job shadowing and H.S. internship experiences for students. Please see Q/A and website links below. This seems like a great fit for Hutchinson... and probably for many other communities as well. It seems like you and your EDA and the School officials and School Board are co -leaders or equal burden -sharing partners in respect to concepting, promoting, implementing and testing Tigerpath. Does that seem to be an accurate description? If not, please correct me on that item. Yes, that is correct. We have a very good working partnership. To help coordinate everything and insure that everyone is getting the same information, we have a TigerPath Initiative Steering Committee that meets every month with Council Connection - 04/23/18 local industry, other employers, Ridgewater College, High School, School District, Chamber & EDA people on it. 2. Does the H.S./fr. H. Principal or Superintendent of Schools in Hutchinson provide presentations like you did .... to School official meeting groups? Yes. Both Patrick Walsh (our high school principal) and Daron Vanderheiden (our superintendent) do presentations. 3. Would you or the appropriate school official be willing to get involved in a meeting with Monticello school officials to walk through the program? Yes — we'd be happy to help in any way. We feel the only way we can meaningfully address the skilled workforce shortage is to "share the Gospel" as much as possible. We've done presentations for Redwood Falls, Red Wing, Lakeville, St. Cloud, Mora, EDAM, MAPCED & Buffalo, and many more have come to Hutchinson to check out our facilities at the high school. 4. I noted your tracking of the registration for certain classes and how that jumped. Do you have other classes similarly tracked? Yes, but I didn't graph them. I can get the data if needed however. 5. Is there an ongoing financial cost to your EDA to continue to support/be involved with the TigerPath program? There is not ongoing cost for the EDA. The Hutchinson EDA did however act as a "catalyst" for the fundraising effort by donating $300,000 as a "matching grant." Then I went and talked to our local companies and framed it as 'for every dollar you contribute, we'll match it." (Although we were going to contribute the $300 K regardless. Local fundraising was not difficult. 6. Is there any tracking data that shows an impact of students choosing to stay in Hutchinson and begin a career or start a business? Not yet. We have seen large jumps in the number of students taking CTE courses, but that's all the data we have thus far. We intend to track how many choose a four year school (currently 60%) versus a two-year school. Ultimately, that's the metric we're most interested in. 7. Any other comments from you regarding program? My presentation can be found here: https://hutchinsoneda.com/wp- content/uploads/flipbook/13/book.html#p=1 This video is foundational to our efforts (everyone should see it): haps://www.youtube.com/watch?v=zs6nOpVI164 Here's another really good video: (this is our model for Tiger Manufacturing) https://www.mmsonline.com/blogjpost/video-perspectives-on- cardinal-manufacturing Council Connection - 04/23/18 Housing and/or Commercial Rehabilitation Program Feasibility Assessment At the February 14, 2018 EDA meeting, action was taken to authorize entering into a $1,000 contract with CMHP (Central Minnesota Housing Partnership), St. Cloud, MN to conduct a feasibility assessment of establishing a housing and commercial building rehabilitation program in targeted areas of the city. The Update of EDA Property Acquisitions in 2018 Properties/Parcels Purpose of Acquisition 255 East Broadway Combine with adjacent EDA -owned site for potential residential or mixed-use redevelopment project 224 East 4t1' Street For potential Affordable Housing Development per demand needs identified in 2017 Housing Study 103 Pine Street For redevelopment of commercial or vertical mixed use development as guided in Small Area Study plan 112 West River Street For redevelopment of commercial or Vertical mixed use development as guided in Small Area Study Plan l CITY OF Monticello HI -WAY LIQUORS Sales through March 31, 2018 Attached is the data for total sales in each major category through the end of March 2018. 0 0 o M O ei Fc -I N c -I } 0 0 0 } M O l0 J lY1 � lY1 cc -I c -I } LJ N N M I, W o 01 l!1 M n W O O O eq N 00 00 N Ln c -I 00 01 0�0 Ln O ocM I� O M O M n N N Q M - N R e -I V 14 i4 epi M OL LO W I- M N l0 M N Ll l0 V l0 Ln lD Ln Il 01 Ln i --I l0 01 Ol M e q I, Ln Ol M O V W Ln M O N R c -I R 00 n N ocO .t 00 l!1 01 N ei l!1 Ln I e -I M p o R I, oo M -i M r, c -i .ti Ln cn O LO N Ln LO c -I a O N l0 01 O LO Ol N l0 O M m V V Ln Ln Ln R Ln R 7 LO F. 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O Z Q Q v 1n o �o �o a a m SUOIIIIW Mar Jan 18 Nov Sep Jul May Mar Jan 17 Nov Sep Jul May Mar Jan 16 Nov Sep Jul May Mar Jan 15 Nov Sep Jul May Mar Jan 14 Nov Sep Jul May Mar Jan 13 Nov Sep Jul May Mar Jan 12 Nov Sep Jul May Mar Jan 11 Nov Sep Jul May Mar Jan 10 Nov Sep Jul May Mar Jan 09 0 m r .-,-A,Mon is 110 MONTICELLO COMMUNITY CENTER (MCC) Transactions and visits Year to date (03.31.18), the MCC processed 28,244 transactions compared to 33,996 at the end of the quarter last year. The MCC year to date revenue is $403,167, a decrease of $10,817 from the same time last year. Year to date membership visits are 43,631 compared to 45,931 last year and MCC memberships are at a total of 5,983 active members compared to 4,619 the same time last year. 50,000 45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 MCC 3/31 YTD Activity YTD Transactions YTD Member Visits ■ 2016 ■ 2017 ■ 2018 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 7000 6000 5000 4000 3000 2000 1000 0 MCC 3/31 YTD Revenue ■ 2016 ■ 2017 ■ 2018 MCC 3/31 Members ■ 2016 ■ 2017 ■ 2018 Council Connection - 04/23/18 r .-,-A,Moptic 110 PARKS DEPARTMENT Staff is working on the following tasks listed below: • Chipping requests • Cemetery; selling and locating graves • Locating Riverside grave lot pins • Equipment/vehicle repairs • Park rental setups • Routine building maintenance • Winter equipment changeover • Sliding hill inspections • Trimming trees • Snow removal • Dock floats and railing repair • Scoreboard maintenance at Xcel fields Updates: • BCOL: Staff had the first kickoff meeting for plans and specification development. • City Hall Construction: Staff is in final steps for finishing the improvements to city hall main entrance. The next step will be doors for the building department. • Arts Initiative: The Music on the Mississippi musicians are booked for the summer. • Spring Tree Pickup: Spring Tree Pickup had been moved to May 5, from 8 a.m. to Noon at Public Works. • Garage Sale: The Ellison garage sale will be held at the old bowling alley during All City Garage Sale from May 16-18. • Athletic Associations: All field use agreements have been signed by all users. STREET DEPARTMENT Shop: The shop has been busy doing normal maintenance on equipment and vehicles with other repairs as listed: Council Connection - 04/23/18 Streets: • Sign maintenance • Boulevard tree trimming in the SE Quad • Spot street sweeping depending on temperatures Stormwater: • Winter maintenance in some of our stormwater ponds Snow Removal: • Received 19" of snow in April dispatched all plow units for five events. Snow totals for the 2017-18 season are at 76 inches. SEWER & WATER DEPARTMENT The Sewer & Water Department has been working on the following items: • The week of April 8th we drained, cleaned and inspected the .800 MG water tower and had it back on line by April 13th. • The week of April 15th we drain the 1 MG tower but with the snowstorm and plowing MARCH — APRIL 2018 HICLE # BRIEF DESCRIPTION 0 REPLACE OR REBUILD CARB, SERVICE 0 SERVICE, REPLACE BATTERY, INSTALL BATTERY TENDER 107 REPLACE FRONT TIRES - DONE OFF SITE 104 SERVICE 116 REPLACE BULB ON PLOW LIGHT 178 SERVICE, REPAIR BEACON LIGHT 203 SERVICE 230 REPLACE DRIVE BELT & IDLER 145 SERVICE & DOT J 120 REBUILD BLADE, INSTALL CUTTING EDGES J 0 SERVICE, REPLACE BATTERY, INSTALL BATTERY TENDER 108 REPLACE GUTTER BROOM, CLEAN WATER NOZZLES 401 SERVICE 404 SERVICE, REPLACE REAR SPRINGS 215 SERVICE, REPLACE CARBS 0 REPAIR, SANDBLAST, REPAINT LIBRARY BOOK DROP BOX 116 REPAIR STEERING BOX & CHECK ENGINE LIGHT 143 REDRILL CUTTING EDGES TO FIT 303 SERVICE 103 REPLACE LEAKING HOSES Streets: • Sign maintenance • Boulevard tree trimming in the SE Quad • Spot street sweeping depending on temperatures Stormwater: • Winter maintenance in some of our stormwater ponds Snow Removal: • Received 19" of snow in April dispatched all plow units for five events. Snow totals for the 2017-18 season are at 76 inches. SEWER & WATER DEPARTMENT The Sewer & Water Department has been working on the following items: • The week of April 8th we drained, cleaned and inspected the .800 MG water tower and had it back on line by April 13th. • The week of April 15th we drain the 1 MG tower but with the snowstorm and plowing Council Connection - 04/23/18 operations, the cleaning and inspection of the tower has been delayed. It should be completed and back on line by April 24th. • Staff will start flushing water mains around April 26th after the water tower is back on line. • Starting April 301h, staff will start cleaning and inspecting our sanitary sewer lift stations. • Staff continues to locate water, sanitary sewer and storm sewer services, and main lines. • Televising sanitary sewer main line. 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