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City Council Minutes 04-23-2018REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, April 23, 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Bill Fair, and Charlotte Gabler Absent: Jim Davidson and Lloyd Hilgart 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the agenda with the addition of item 20. Councilmember Fair seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes Regular Meeting Minutes from meeting on April 9, 2018 Councilmember Gabler moved approval of the regular meeting minutes of April 9, 2018. Councilmember Hilgart seconded the motion. Motion carried unanimously. D. Citizen Comments • None. E. Public Service Announcements • Spring Leaf Pickup — scheduled for May 12. • Spring Tree Delivery — scheduled for Saturday, May 5. • CentraCare Health Update — Brian Bauck, Co-Administrator/Chief Administrative Officer — provided the City Council with an update of CentraCare activities at the hospital campus and within the community. A flyer "Year in Review" was distributed. F. Council Liaison Updates • EDA — Councilmember Davidson provided an update. He noted that the EDA discussed a downtown housing project, loan for Bondhus Corp. expansion, and received an update from WSB on childcare vacancies. G. Department Updates • City Administrator Update — Jeff O'Neill gave an update on the following: 1. On May 25 Becker is hosting an event which will look at economic development initiatives in regard to Sherco and power plant. 2. Testified in support of HF 3708. 3. On April 27, the Parks and Trails Legacy will hold a 10`h anniversary celebration at the College of St. John's University, Guild Hall. 4. The security doors are installed in city hall. City Council Minutes — April 23, 2018 Page 11 5 5. The Ellison Committee is looking at potential uses of the facility in the event the family funds the renovation. • Lt. Eric Kunkel presented the Wright County Sheriff Office quarterly update. They are hosting an open house on June 8. • Mark Birkholz, Arvig, provided the FiberNet quarterly update which was included in the agenda packet. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda excluding item M. Councilmember Davidson seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $553,250.62. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for Parks and Streets and departures for Building. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of adopting Resolution 2018-27 approving donations from Stellis Health, Allina Health, and Russell's on the Lake for a total of $750 for the Farmer's Market Power of Produce and donations from Monticello Rotary of $500 for Music in the Park and $4,000 for trees/landscaping along Otter Creek Trail. Recommendation: Adopted Resolution 2018-27 approving the donations as presented. E. Consideration of adopting Resolution 2018-28 approving an application for a gambling premises permit to conduct gambling at Applebee's Neighborhood Grill & Bar. Applicant: Northwest Area Jaycees. Recommendation: Adopted Resolution 2018-28 approving a gambling premises permit for the Northwest Area Jaycees. F. Consideration of approving Policy and Procedures for Federal Awards Administration. Recommendation: Approved the Policies and Procedures for Federal Awards Administration. G. Consideration of adopting Resolution 2018-29 appointing the State Commissioner of Transportation as agent of the City of Monticello for accepting federal aid funds for the Fallon Avenue Overpass Project, City Project No. 16C006. Recommendation: Adopted Resolution 2018-29 and entered into Agency Agreement No. 1030815 between the City of Monticello and the Minnesota Department of Transportation for the Fallon Avenue Overpass Project, City Project No. 16C006. H. Consideration of adopting Resolution 2018-30 approving a Limited Use Permit for a recreational trail located at the bridge overpass for the Fallon Avenue Overpass Project, City Project No. 16C006. Recommendation: Adopted Resolution 2018-30 approving a Limited Use Permit for a recreational trail City Council Minutes — April 23, 2018 Page 2 1 5 located at the bridge overpass for the Fallon Avenue Overpass Project, City Project No. 16C006. I. Consideration of adopting Resolution 2018-31 approving a Cooperative Construction agreement with MnDOT for the Fallon Avenue Overpass Project, City Project 16C006. Recommendation: Adopted Resolution 2018-31 approving a Cooperative Construction Agreement with MnDOT for the Fallon Avenue Overpass Project, City Project No. 16C006. Consideration of adopting Resolution 2018-32 accepting bids and awarding contract with Michels Power in the amount of $150,564.91 for the FiberNet Facility Relocation for the Fallon Avenue Overpass Project, City Project 16C006. Recommendation: Adopted Resolution 2018-32 accepting the bids and awarding the contract to the lowest responsible bidder, Michels Power in the amount of $150,564.91 for the FiberNet Facility Relocation for the Fallon Avenue Overpass Project. K. Consideration of approving the sale of the 2008 Cimline Melter to BTL Asphalt of Elkhorn, Wisconsin for $15,000. Recommendation: Authorized the sale of the 2008 Cimline melter to BTL Asphalt for the price of $15,000. L. Consideration of approving a request for an amendment to Conditional Use Permit for a Clinic Facility in the B-1 (Neighborhood Business) District and variance to the required parking standards to support a parking lot expansion. Applicant: Central MN Mental Health. Recommendation: Approved a Conditional Use Permit to accommodate the expansion of the parking lot on the subject property to 58 spaces as shown on the site plans dated 03/05/2018, based on the conditions included in Exhibit Z and the conditions and findings in Resolution No. PC -2018-010. M. Consideration of approving improvements to the Prairie Center in the amount of $6,631.25 for carpeting. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. N. Consideration of entering into a purchase agreement with Midwest Nursery, Inc. for the sale of the former city bio -solids site, 1645 County Road 39 NE, in the sum of $900,000. Recommendation: Approved the purchase agreement with Midwest Nursery, Inc. for the sale of the former bio -solids site. O. Consideration of approving the appointment of Ron Hackenmueller as Interim Chief Building Official. Recommendation: Approved the appointment of Ron Hackenmueller as Interim Chief Building Official, effective April 28, 2018. 2. Consideration of Items Removed From the Consent Agenda for Discussion M. Consideration of approving improvements to the Prairie Center conference room in the amount of $6, 631.25 for carpeting. Councilmember Hilgart removed the item and questioned waiting for any upgrades to see what happens with the new fire station. Space could possibly be addressed with the station. Mayor Stumpf agreed and added that the building isn't adequate due to noise levels that the FiberNet offices could face. Ann Mosack, City Council Minutes — April 23, 2018 Page 3 1 5 Community Center Director, address the council and noted that there is a need for space, specifically yoga classes. Councilmember Fair questioned whether the classes would generate any additional revenue. Ms. Mosack responded that if they rent the space 5 hours a week they would generate $9,000 a year. Councilmember Fair moved approval of the improvements to the Prairie Center conference room in the amount of $6,631.25 for carpeting. Councilmember Gabler seconded the motion. Motion carried 3-2; Mayor Stumpf and Councilmember Hilgart voted against for reasons listed above. 3. Public Hearings A. PUBLIC MEETING — Consideration of approving 2017 Storm Water Pollution Prevention Program (SWPPP) Annual Report and Update on MS4 Audit. Shibani Bisson, City Engineer/WSB, gave a presentation on the 2017 Stonn Water Pollution Prevention Program (SWPPP) Annual Report and the MS4 Audit. The city is required to conduct a public meeting to present activities associated with the SWPPP for 2017 and must submit an annual report of these activities by June 30. Ms. Bisson noted that the city was audited by the MPCA as part of a random audit. The city's program that was audited was the MCM's 3-6. The MPCA determined that all 4 MGM's are compliant with no warnings or penalties. Mayor Stumpf opened the public meeting for testimony. There was no public testimony. Mayor Stumpf brought the item back to the floor. Councilmember Gabler moved approval of the 2017 Storm Water Pollution Prevention Program (SWPPP) Annual Report and Update on MS4 Audit. Councilmember Davidson seconded the motion. Motion carried unanimously. 4. Regular Agenda A. Consideration of awarding fire station design contract to Brunton Architects & Engineers and authorize exploring fire station site alternatives. Fire Chief Mike Mossey gave a brief update on the history of the fire station, specifically what led thein to a remodel. After receiving four bids, the Fire Station Architect Selection Committee, found that the difference between a remodel and a new station isn't as significant a dollar amount as previously noted. Fire Chief Mossey noted that the Fire Department would be supportive of the current location, however, it would be beneficial to look at other sites. If the city builds new it would need to tear down the current building to build a new and this isn't ideal for the Fire Department. If there is a possible alternative location, it should be discussed and instead of tearing down the current fire station to build new, there could possibly be another use for the current station. The committee interviewed the four RFP respondents and recommended Brunton Architects and Engineers of Mankato, MN. Corey Brunton introduced himself to the City Council. City Council Minutes —April 23, 2018 Page 4 1 5 5. Councilmember Gabler moved to award the fire station design service contract to Brunton Architects and Engineers of Mankato, MN for the development of a new fire station and direct staff to work with Brunton in preparing the contract documents accordingly. Councilmember Fair seconded the motion. Motion carried unanimously. Councilmember Gabler moved to authorize staff and the committee to identify suitable fire station sites within the city and for presentation to the City Council for future review and action. Councilmember Hilgart seconded the motion. Motion carried unanimously. Adjournment By consensus, the meeting was adjourned at 7:55 p.m. Recorder: Jennifer Schreibe Approved: - S Attest: City Administrator City Council Minutes —April 23, 2018 Page 5 15