City Council Agenda Packet 06-26-2006
A ENDA
REGULAR MEETING - M NTICELLO CITY COUNCIL
Monday Jun 26, 2006 - 7 p.m.
Mayor: Clint Herbst
Council Members: Wayne Mayer, Tom Perr ult, Glen Posusta and Brian Stumpf
1. can to Order and Pledge of Allegiance.
2. Approve minutes of June 12,2006 regu ar Council meeting.
3. Consideration of adding items to the age da.
4. Citizen comments, petitions, requests an complaints.
5. Consent Agenda:
A. Consideration of approving hires and departures for Water, Parks. Liquor Store and
MCC.
B.
Consideration of approving a req
Permit for a Development Stage
114-unit residential plat in a PZ
UP Development.
est for preliminary plat and a Conditional Use
lanned Unit Development for Elm Street Villas, a
(Performance Zone Mixed) District. Applicant:
C. Consideration of approval of fina plat for Carlisle Fifth Addition.
D. Consideration to install lights 0 t e new CSAH 18 Interchange Bridge, City Project
No .2004-01C.
6. Consideration of items removed from th consent agenda for discussion
7. Review of2005 Audit Report - Larson
8. Consideration of authorizing purchase 0 a vehicle for Building/Engineering Department.
9. Consideration of purchase ofvehic1e for arks Department to replace equipment van with
4-door pickup
10. Consideration of a request to pay prevail ng 2005 rate for park dedication on Pineview
Development - Tom Holthaus
11. Consideration of award of bids for Mead w Oak and County Road 39 lift station generators.
12. Consideration of approving payment of ills for June.
13. Adjourn.
Council Minutes: 6/12/06
INUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday J ne 12, 2006 - 7 p.m.
Members Present:
Clint Herbst, Wayne Ma er, Tom Perrault, Glen Posusta and Brian Stumpf.
Members Absent:
None
1. Call to Order and Pled
Mayor Herbst called the meeting to orde at 7 p.m. and declared a quorum present. The Pledge
of Allegiance was said.
2. A
It was noted that the meeting ended at 8: 5 not 9:15 p.m.
TOM PERRAULT MOVED TO APPRO E THE MINUTES OF THE MAY 22,2006
REGULAR COUNCIL MEETING AS C RRECTED. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED UNAN MOUSL Y.
3. Consideration of addin items to the a nda.
Mayor Herbst apologized to Wayne Mayo for a comment made at an earlier Council meeting
relating to his vote being just one vote. e condition of the city-owned parking lot was added
to the agenda.
4. Citizen comments
Mike Wrona, 114 Kampa Circle asked to s eak regarding agenda item #5J, drainage ditch
improvements between Kampa Circle and onticello Country Club Golf Course. The Council
indicated that the item would be pulled fro the consent agenda and his comments would be
heard at that time.
5. Consent Ae:enda:
A. Consideration of approving hires an departures for Streets, Building, Parks and MCC.
Recommendation: RatifY the hires d departures as identified.
B. Consideration of authorizing feasibi ity study for extending sidewalk along 6th Street
between Locust Street and Elm Stre t, along Elm Street between 6th Street and CR 39,
and adding this segment to the side alk grid system. Recommendation: Authorize the
preparation of a feasibility study for onstruction of pedestrian facility improvements
along 6th Street between Locust and 1m Streets, and along Elm Street between 6th Street
and County Road 39 and add the im rovements to the City's grid sidewalk system.
C. Consideration of approving an exten ion of an Interim Use Permit for the Alternative
Learning Program located in an I-I ( ight Industrial) District. Applicant: Monticello
School District. Recommendation: Approve the renewal of the existing Interim Use
Council Minutes: 6/12/06
Pennit for a period of three year, subject to all conditions of the original Interim Use
Permit, based on the finding tha the proposed use will not interfere with the City's long
range objectives of encouraging 'ndustrial development in the area due to the temporary
nature of the permit and the min'mal alterations to the property.
D. Consideration of approving dev lopment agreement outlining financial obligations,
easements and park dedication r quirements relating to the Niagara Falls subdivision.
Recommendation: Approve th development contract for Niagara Falls subject to
execution by all parties and prov sion of all securities and cash deposits.
E. Consideration of approving final lat and development agreement for Hidden Forest
Phase 1. Recommendation: Ap rove the final plat and development contract for Hidden
Forest subject to execution by all parties and provision of all securities and cash deposits.
F. Consideration of approving preli inary plat for Hidden Forest 2nd Addition.
Recommendation: 1) Approve e rezoning from A-O to R-IA as proposed in the
preliminary plat based on a findin that the proposed zoning would reflect the intent of
the City's Comprehensive Plan; d 2) Approve the preliminary plat based on a finding
that the plat meets the requiremen s of the Zoning Ordinance, subject to the applicable
conditions listed below:
1. The final street plans shall be s ~ect to the review and comment of the City Engineer, including
consideration of road width wi in the portion of the plat where tree cover may be retained by
reducing road width, and includ ng road connection to the property to the east.
2. The single family homes shall eet all performance standards of the R-lA
District as defmed in the zoning rdinance and outlined in the planner's report.
3. The road in the southeast portio of the plat should be shifted 10 feet to the east
to permit tree replacement planti g along the wetland edge.
4. The applicant shall submit a deta led landscaping plan, addressing preservation of
tree clusters and/or replacement 0 the trees that will be removed during the
development process, as well as p nd landscaping and other areas being disturbed
by development.
5. Issues related to the wetland area e subject to the review and comment of the
City Engineer.
6. The grading, drainage, erosion co trol and utility plans are subject to the review
and approval of the City Engineer
7. The development of the plat is co sistent with the recommendations of the
Environmental Assessment Work heet, including comments related to removal of trees.
8. A development contract is execut d detailing improvements, including park construction,
required as a part of the project.
G. Review of2005 Liquor Store Finan ial Report and 1 st quarter 2006 report and for the
year 2005. Recommendation: Ac ept the financial reports for the year 2005 and the
first three months of 2006 as pres en ed.
H. Consideration of authorizing a feasi ility report and final grading plan to extend Dalton
Avenue (fonnerly School Boulevar ) and the westerly road adjacent to the proposed
A VR site as part of the Otter Creek ndustrial Campus. Recommendation: Authorize
the feasibility report for the extensi n of Dalton Avenue (fonnerly School Boulevard)
and the westerly road adjacent to th proposed A VR site and final grading plan
preparation for a portion of the Otte Creek Industrial Park.
Council Minutes: 6/12/06
I. Consideration of approving Ch ge Order #3 for the CSAH 18/1-94 Interchange Project,
City Project No. 2004-01C. Rec mmendation: Approve Change Order #3 to the CSAH
18/1-94 Interchange Project, Cit Project No. 2004-1C in the amount of$40,014.00
J. Consideration of authorizing fea ibility study for drainage ditch improvements between
Kampa Circle and Monticello C untry Club Golf Course. Recommendation: Authorize
preparation of a feasibility study or constructing drainage ditch improvements between
Kampa Circle and the Monticell County Club Golf Course.
Items #5B and #5J were pulled from the consent agenda. Because people were present who
wished to speak on item #5J Brian Sturn f asked that #5J be addressed first.
BRIAN STUMPF MOVED TO APPRO E THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS #5B AND #5J. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY
6. Consideration of items removed from he consent a enda for discussion.
5J: Feasibility Study Drainage Correcti n between Kampa CircleIMonticello County Club
Golf Course:
Judy Moody, 118 Kampa Circle and Mik Wrona, 114 Kampa Circle spoke to the Council about
drainage problems they are experiencing ince the existing drainage ditch is no longer able to
contain the runoff water. Because the w ter is not draining as it should they have standing water
in their back yards and dirt and debris d osited by the surface water passing through. Mike
Wrona requested that the original creek b d be re-established.
City Engineer, Bruce Westby submitted sketch showing the area of the drainage ditch and
noted that the ditch is choked with vegeta ion thereby restricting the amount of runoff it can
handle. He was requesting Council autho . zation to prepare a feasibility report to study the cost
of correcting the drainage problem.
Clint Herbst questioned who owned the d tch. John Simola felt it was a public easement and
thought there was some kind of agreemen with the golf course to take the water through this
area. Clint Herbst asked if the work wou d be done by city staff or contracted out. John Simola
responded that while some of the work co ld be done by city staff, the city did not have the
equipment to do the work. John Simola oted there may also be some surveying costs related to
the feasibility report.
BRIAN STUMPF MOVED TO AUTHO IZEPREPARATION OF A FEASIBILITY STUDY
FOR CONSTRUCTING DDRAINAGE ITCH IMPROVEMENTS BETWEEN KAMPA
CIRCLE AND THE MONTICELLO CO NTRY CLUB GOLF COURSE. TOM PERRAULT
SECONDED THE MOTION. MOTION ARRIED UNANIMOUSLY.
5B: Feasibility study for extending sidew lk along 6th Street and along Elm Street
City Engineer, Bruce Westby indicated thi study would be done in-house. Clint Herbst
questioned the sidewalk going on the nort side of 6th and connecting to the sidewalk on Maple
Street. It was his understanding that the si ewalk would be kept on one side of the street and
would tie into the existing walkway. Bru e Westby stated that he and Public Works Director
Council Minutes: 6/12106
John Simola had walked the area previo sly and determined that keeping the sidewalk on one
side of the street would create some pro lem areas where retaining walls would need to be
installed. Bruce Westby felt it would be benefit to the community to develop something that
would connect all the unconnected walk ays. Clint Herbst agreed the sidewalk should be on
the north side of 6th Street and felt this s gment should be added to the City's grid system.
Brian Stumpf asked ifthey had looked a the pathway along the Burlington Northern tracks
between City Hall and Sunny Fresh and hether that could be extended. The pathway presently
stops at Minnesota Street. Brian Stump asked that this segment also be addressed in the
feasibility report. Tom Perrault comme ted that presently there is a lot of traffic on 6th Street
because 7th Street is not completed and at is something the Council also needs to consider.
BRIAN STUMPF MOVED TO AUTH RIZE THE PREPARATION OF A FEASIBILITY
STUDY FOR CONSTRUCTION OF P DESTRIAN FACILITY IMPROVEMENTS ALONG
6TH STREET BETWEEN LOCUST AN ELM STREETS AND ALONG ELM STREET
BETWEEN 6TH STREET AND COUN Y ROAD 39 AND TO ADDRESS THE SEGMENT OF
P A THW A Y ALONG THE BURLINGT N NORTHERN RAILROAD FROM ELM STREET
TOMAPLE STREET AND ADD THE MPROVEMENTS TO THE CITY'S GRID
SIDEWALK SYSTEM. GLEN POSUS A SECONDED THE MOTION. MOTION CARRIED
WITH TOM PERRAULT VOTING IN PPOSITION.
7.
TIF Plans for TIF District No. 1-2
Benedicts ).
Economic Development Director, Ollie oropchak provided background information on the
proposed modifications to the TIF distric s and gave a brief history on each district. TIF District
1-2 was a redevelopment district that wa established in 1983 and will expire in 2010. She noted
that the proposed modifications were not to district boundaries but to district budgets. This extra
money can be used for redevelopment wi in the district or project area. TIF District 1-24 (St.
Benedict's) is a housing district that was stablished in 1998 and runs through 2026. Since this
is a housing project these funds would ha e to be used for affordable housing within the project
area. Ollie Koropchak pointed out that lthough the budget was being modified the HRA is not
incurring any debt at this time but is mer ly asking to reserve this money for future use.
Mayor Herbst opened the public hearing. No one spoke for or against the proposed
modification. Mayor Herbst then closed e public hearing.
BRIAN STUMPF MOVED TO APPRO E A RESOLUTION ADOPTING MODIFICATIONS
TO THE TIF PLANS FOR TIF DISTRI TS NO. 1-2 (REDEVELOPMENT DISTRICT) AND
1-24 (QUALIFIED HOUSING DISTRIC ). TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
8. Consideration of award of bid for the 2 06 Street Reconstruction Pro. ect Ci
2006-01 C.
Consulting Engineer, Bret Weiss reviewe the scope of the 2006 Street Reconstruction Project
and the bid results. The project include some other items such as the parking lot
improvements for the park on Mississippi Drive and mill and overlay work for Center Point
Energy. This project also included $250, 00 of storm sewer work that was moved up from next
Council Minutes: 6/12/06
years street reconstruction project. Bret eiss stated that because pipe prices and bituminous
prices have increased significantly the b d price ($1,871,362.50) was higher than the engineer's
estimate of$1,759.456.25.
Initially it was proposed to sealcoat Ke eth Lane and Craig Lane and at the public hearing it
was stated that sealcoating work would ot be assessed. However, in looking at the condition of
the streets it was felt that reconstruction fthese streets was necessary and the project was bid
with Kenneth and Craig Lanes being rec nstructed. The City had received a letter from a
property owner who had sold his house ot realizing there was now a pending assessment
against his property because it was state at the public hearing that there would be no assessment
for any sealcoat work done on the streets as part of this project.
Bret Weiss stated that he and John Simol would be looking at some ways to reduce the cost of
the project but they were recommending oing forward with the project even though the bid was
higher than the engineer's estimate since it is not likely that prices will come down any time
soon. Some areas they would look at for cost savings is separating the fencing for the cemetery
from this contract and do further study 0 the retaining walls.
There was discussion on the condition of Kenneth and Craig Lanes. Milling would be a 2"
overlay over the existing surface. Recons ction would be 4" of new bituminous material. In
this case reconstruction would double the cost. Clint Herbst felt since these are cul-de-sacs and
do not carry a lot of traffic this work coul be deferred. Bret Weiss stated the reconstruction
program will be in this area for the next t 0 years so this work could be done as part of a future
project.
Wayne Mayer asked about the difference in mobilization costs under the various alternates bid.
Bret Weiss indicated that contractors may include expenses such as bond costs in the
mobilization costs.
BRIAN STUMPF MOVED TO AWARD THE 2006-01C CORE STREET PROJECT TO
BUFFALO BITUMIOUS BASED ON T E TOTAL BID AL TERNA TE #5 (BID
ALTERNATE 3 + SCHEDULE I) IN TH AMOUNT OF $1,871,352.50 DELETING ANY
WORK ON CRAIG LANE AND KENN TH LANE AND CONTINGENT UPON CENTER
POINT ENERGY'S APPROVAL OF TH COST OF OVERLAY WORK THAT WILL BE
CHARGED TO CENTER POINT ENER Y. CLINT HERBST SECONDED THE MOTION.
MOTION CARRIED WITH TOM PE ULT VOTING IN OPPOSITION AS HE FELT THE
SIDEWALK WAS NOT NECESSARY D FELT THE STREETS SHOULD BE 32' IN
WIDTH.
Wayne Mayer asked if any sealcoat work ould be done on Kenneth and Craig Lane. He was
informed it would be left as is since sealco ting is not a correction for cracks. John Simola
stated the streets are 30 years old and ther is only a 2" bituminous surface on the streets. The
only thing the City would do on the street ould be patching as needed.
9.
At the request of the developers this projec was re-bid and this time the bids came in within
$4,000 of the bids the developers had obtai ed. The developers have requested that the City
Council Minutes: 6/12106
award the bid. Award of the bid will b contingent upon getting signed development
agreements and financial securities in pI ceo
A portion of the forcemain will be place in a township drainage and utility easement. Bret
Weiss will be presenting this to the tow ship board at their upcoming meeting. Their approval is
needed in order for the project to procee .
Tom Perrault asked about change orders and cost overruns and whether the developer would be
picking up that cost. Bret Weiss stated t e project would be 100% assessed.
TOM PERRAULT MOVED TO A WAD THE PROJECT TO VOLK SEWER AND WATER,
INC. IN THE AMOUNT OF $584,746.1 CONTINGENT UPON FINALIZATION OF
DEVELOPMENT CONTRACTS AND ECURITIES FOR BOTH THEHIDDEN FOREST
AND NIAGARA FALLS DEVELOPM NT. CLINT HERBST SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY
10. Consideration of settlement /land exch n e a reement with A VR.
BRIAN STUMPF MOVED TO CONT UE THIS ITEM UNTIL THE NEXT MEETING.
TOM PERRAULT SECONDED THE M TION. MOTION CARRIED UNANIMOUSLY.
11.
balance 0 Otter Creek Industrial Park land - a in off
City Administrator Rick Wolfsteller prov'ded background information on the need to acquire
additional land in the Otter Creek Industri I Park. He reviewed with the Council the land area
that remains. Area #1 is a 34 acre site an is necessary for the relocation of A VR to a 12 acre
site within that parcel. Area #2 is 13 acre site and Area #3 is a 40 acre site. It was recommended
looking at acquiring Area #1 and Area #2 t this time as it would give the City the necessary land
area for the A VR relocation and land for evelopment. Land cost for the 47 acres is estimated at
$1,200,000 without improvements.
Glen Posusta asked about funding the Ian acquisition costs. Rick Wolfsteller indicated there are
fund balances in the capital outlay fund an liquor fund that could be utilized. Brian Stumpf
asked if the balance in the liquor fund was after the debt payment on the MCC. He also asked
about depleting the reserves and the impac that would have on future bonding.
GLEN POSUSTA MOVED TO PROCEE WITH THE ACQUISITION OF PARCELS #1
AND #2 CONTAINING APPROXIMAT LY 47 ACRES FOR $1,190,000. TOM PERRAULT
SECONDED THE MOTION. MOTION ARRIED UNANIMOUSLY.
12.
City Attorney, Tom Scott noted that the p chase agreement contained a provision requiring
draw down of land in ten acre increments.
tions for im
traffic
This intersection was discussed at the May 7,2006 Police Commission meeting. Since this
signal is so close to the signal at CSAH 75/ H 25 it actually impedes traffic movement. The
Police Commission felt the signal should b removed and other modifications made to the
Council Minutes: 6/12106
intersection. Staffwas asking Council ti authorize removal of the signal and allow staff to study
modification to the intersection. If the ignal is removed consideration should be given to
restricting access to TH 25 from River S eet.
Clint Herbst felt blockades should be pI ed at East River Street so that no traffic onto TH 25 is
allowed. He felt a right-in and right-out t West River Street should be allowed. Clint Herbst
expressed his concern about the high tra c of volume on this residential street. Brian Stumpf
felt the traffic movement for all ofTH 2 should be looked at especially for making left hand
turns. He asked ifit is possible to put a s'gnal at 1-94 to allow a left turn on green with a yield to
oncoming traffic. Consulting engineer, ret Weiss said he did not know if that had been looked
at but it is something they would ask M OT about.
Clint Herbst expressed concern about re oving the signal at River Street because the City may
never get it back should the need arise fo a signal at the intersection. He suggested that maybe
during certain hours, like rush hour, the s gnal recycles every 15 minutes. This would perhaps
encourage people to use CSAH 75 rather han River Street.
Bret Weiss stated that before any barrica es are placed the City would need to talk to the
property owners and MnDOT. John Sim la advised that the City take into consideration in their
action on this item that there are times pe pIe have to cross TH 25 at River Street.
The Council also discussed synchronizati n of the signal lights. Bret Weiss stated the idea of the
timing of the signals is to have the space etween the signals equal. Glen Posusta suggested
signage on River Street indicating, "No a cess to TH 25." Bret Weiss stated there are safety
issues that have to be looked at as well.
WAYNE MAYER MOVED TO AUTHO IZE THE CITY ENGINEER TO INVESTIGATE
REMOVAL OF EXISTING SIGNAL SY TEM AT TH 25 AND RIVER STREET AND
MODIFYING INTERSECTION GEOME RICS.
Brian Stumpf recommended that this stud should address traffic flow along TH 25 and the
I-94/TH 25 intersection specifically and n tjust the traffic flow at the TH 25/River Street
intersecti on.
WAYNE MAYER AMENDED HIS MOT ON TO INCLUDE BRIAN STUMPF'S
RECOMMENDATION. BRIAN STUM F SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
13.
Consulting engineer, Bret Weiss informed e Council that the interchange project at this time
was about four weeks ahead of schedule. s part of the interchange project it was designed to
add lights to the CSAH 18 bridge at some ture point. This item was coming before the Council
at this time to find out if the Council wante to include the lights now or hold offuntil some
future date. Bret Weiss has not received a rice quote on the cost of the lights but is estimating
it would be in the range of$30,000. He not d the conduit is already in place. Clint Herbst
asked that this be brought back at the next eeting with a cost estimate. Tom Perrault
questioned whether all the development in e area would provide sufficient lighting without the
lights on the bridge. Bret Weiss stated the I ghts on the bridge serve more of an aesthetic
purpose.
Council Minutes: 6/12/06
14. De artment Activi
Economic Development Director, Ollie oropchak updated Council on activities relating the
HRA, EDA and Marketing Committee. She pointed out that the statute allowed the Council to
act as the HRA and in many communiti s that is the case. However, in Monticello the HRA was
created as a separate entity. She discus ed the analysis done by Ehlers and Associates and the
TIF districts. Brian Stumpf asked how onticello compared to other cities as far as number of
tax increment districts. Ollie Koropch indicated that the city has 37 districts which is quite a
few districts but other communities had xpanded district boundaries and therefore have fewer
districts but larger ones. She touched 0 new developments that are taking place such as the
Dahlheimer site and Karlsburger Foods. She talked about the transformation loan program and
provided pictures of the two sites that h d qualified for this loan program. She pointed out that
this program was limited to properties in a designated area and did not cover maintenance items
such as siding, windows, etc. Lastly sh talked about the use of tax abatement as another tool
the HRA could utilize and asked if the C unci! was interested in having her do additional
research on this. Brian Stumpf felt the r search should be done but also felt guidelines and
criteria should be established in the use 0 tax abatement.
Added Item:
Parking Lot Imirovements: The Council receiv d a petition requesting that City repair the public
parking lot at 3 and Walnut Street. Public Wo ks Director John Simo1a stated the parking lot is 35
years old and funds had been budgeted to repair nd upgrade it. The Council discussed a proposal that
had been worked on earlier in which the City wo ld make improvements to the parking lot and alley
provided that the property owners make certain i provements to their private parking areas and rear
entrances. This proposal did not go forward at t at time. It was suggested that the property owners be
contacted again to see ifthere was interest in pur uing the original proposal. John Simola noted that
this was a public parking lot and there are impro ements needed. After further discussion it was
determined that the property owners will be cont cted regarding the improvements. If the project does
not proceed the Public Works Department will p ch and make such repairs as needed so that no
hazardous conditions exist.
BRIAN STUMPF MOVED TO APPROV PAYMENT OF THE BILLS. TOM PERRAULT
SECONDED THE MOTION. MOTION ARRIED UNANIMOUSLY.
15. Consideration of a
16. Adiourn.
The Council meeting was adjourned at 9:0 p.m.
Recording Secretary
5A. Consideration of a
and MCC. (RW )
Council Agenda - 6/26/06
new hire and de artnres for Water Parks Li nor
A. REFERENCE AND BACKGROUN
The Council is asked to ratify the hirin and departures of employees that have occurred
recently in the Water and Parks Depart ents, liquor store and at the MCC, As you recall,
it is recommended that the Council offi ially ratify the hiring of all new employees
including part-time and seasonal worke s.
B. AL TERNATIVE ACTIONS:
1. Ratify the hiring/departures of t e employees as identified on the attached list.
C. SUPPORTING DATA:
List of new employees.
NEW EMPL )YEES
Name Title C epartment Hire Date Class
Cahill, Sara Oper/Progrm Cordin. MC( 5/30/2006 FT
Anderson, Tony Summer Temp W at ~r 5/26/2006 Temp
Johnson, Brenen Summer Temp Par~ s 6/5/2006 Temp
Conroy, Amie Summer Temp Par~ s 6/5/2006 Temp
Weeres, Benjamin WSI MC( 5/31 /2006 PT
Schaffer, Julia Wheel Park Attend. MC( 6/4/2006 PT
Fedor, Robert Summer Temp W at ~r 6/5/2006 Temp
TERMINATING E MPLOYEES
Name Reason 0 epartment Last Day Class
Hammill-Oveson, Dawn Voluntary Liqu :>r 5/27/2006 PT
Parker, Dustin Involuntary MC( 6/6/2006 PT
Havens, Stephanie Voluntary MC( 6/3/2006 PT
Vagle, Sarah Voluntary MC( 5/27/2006 PT
Davis, Nick Voluntary MC( 6/5/2006 PT
Vogt, Kyle Voluntary MC( 6/5/2006 PT
employee council fist.xls: 6/13/2006
. ---_._,.,------------ ----.-
5B.
City Council Agenda - 06/26/06
A. REFERENCE AND BACKGROUND
The Planning Commission considered this pr ject at its June 6 meeting, recommending approval
with several conditions. The applicant has pr vided revised plans, however a number of
conditions are yet to be finalized. As such, th staff report recommends approval of the PUD
and Preliminary Plat only with the conditions included in this report as Exhibit Z. Given the
fact that the plans were submitted with just a ew days for staff review, there are also likely a
number engineering comments to be made on the revised plans that will update the original
comments made for the Planning Commission.
To be noted is that the applicant is seeking a c nditional approval of the Preliminary Plat and
PUD, without the detailed building plans illus rating architecture and materials for the several
styles of units in this project. The applicant st tes that he will be selling lots to various builders
who will have building designs that are differ nt than any he would provide. As such, he is
requesting that the City approve the Plat and UD, with the condition that building designs will
be subject to a future round of Planning Com ission and City Council reviews. This step is not
common with the intent of the City's PUD Or inance, and raises some risk that a future
submission will not be consistent with the Cit 's intent for this area, or for a PUD project
generally. The applicant should be aware tha a conditional PUD approval of this type will not
grant him the right to any building permits u til building designs have been approved, and any
conditions attached to the approval of those b ildings have been met.
UP Development is seeking Preliminary Plat and Development Stage PUD approval for the Villas on
Elm, a 111 unit residential development proje t on the former Ruff Auto property. The project is
divided into two phases. Phase I is located south of West 6th Street and east of Elm Street. For this
phase, the developer is proposing attached townh me units in a combination of 3-unit and 4-unit
structures. Phase II is located south of West 6th treet and west of Elm Street. The developer is
proposing a combination of detached and attache townhomes, as well as single family homes for this
phase. Both sites are zoned PZ-M, Performance one Mixed Use. Permitted uses and standards of the
R-3 Medium Density Residential are generally a plied to the PZM district.
The intent of the PZM/PUD district is to encoura e a creative and innovative design approach to
commercial and housing developments. The dist ct provides flexibility from standard controls to
allow the creation of common open space, wetlan s and recreational facilities as well as mix of
housing types and styles and commercial uses were feasible. Due to the flexibility of performance
standards, a PUD is required to be held to higher tandards of design and site amenities.
ANAL YSIS
Comvrehensive Plan: Monticello's Comprehensi e Plan designates this area for performance zoning
of mixed uses.
1
City Council Agenda - 06/26106
Zoning: The subject site is zoned PZM, Perfo ance Zoned Mixed Use District, which allows for
development flexibility and special design contr I within sensitive areas of the city due to
environmental or physical limitations.
CUPIPUD: A Planned Unit Development aHo s for flexibility in performance standards with the
understanding that the development will be held to higher standards of site and building design than
would ordinarily be required. It is the applicant' responsibility to design the development with
significant benefits and communicate those bene Its to the City for allowing a CUP/PUD.
PHASE I
Design Overview
The concept plan for Phase I has been modified 0 show 43 attached townhome units on a 6.8 acre site.
The gross density of the site is 6.6 units/acre. T e town homes are proposed in mix of seven 4-unit
structures and five 3-unit structures.
Lot Requirements and Standards
The following table illustrates the applicable per ormance requirements for the proposed use in the
PZM/R-3 district:
Pro osed
5,815 s . ft/unit
25 feet
17 feet
25 feet
46,174 sq. ft.
The applicant will require a variance from all set ack requirements. The applicant is proposing a front
yard setback of 25 feet and a rear yard setback 0 25 feet, both 5 feet short of the minimum
requirement. A minimum side yard setback of 1 feet is proposed. The proposed variances may be
addressed through PUD.
Oven Svace
In the revised plan presented by the developer, 0 ly one area of usable open space has been provided.
A second area of open space in the southeast co er of the site has been removed to accommodate a
stonnwater pond. Thus, only the easternmost to nhome units border the public open space. The
remaining open space is a 46,175 acre area locat d on the eastern portion of the site. This area satisfies
the minimum open space requirement of 21 ,500 quare feet.
Buildinf! Design
The site plan proposes 43 attached townhomes, a anged in row house format in 3-unit and 4-unit
structures. The applicant has previously submitt d building elevations for these units, indicating two-
story attached units with a straight roof-line. Th applicant shall verify that the illustrations submitted
reflect the actual building design. This informati n is vital to ensure that the development provides a
higher design standard to justify the flexibility gr nted through PUD.
2
City Council Agenda - 06/26/06
Access
The site plan illustrates a central one-wayprivae drive extending offofWest 6th Street and exiting
onto Elm Street. This north-south oriented driv is divided into two sections, labeled Street Band
Street C. Actual street names will be designate by the Building Inspector according to the City's grid.
The drive is shown at a width of28 feet, measu ed face to face. West 6 Yz Street is a public street,
extending west to Phase II to provide public acc ss to, and through, the development. The majority of
the units will be provided vehicular access via t e north-south oriented private drive; 11 units will be
accessed off 6 Yz Street.
Parking
The Zoning Ordinance requires each townhome unit to provide two off-street parking spaces for
residents. There is no Ordinance relating to gue t parking for residential developments. However,
during concept stage review the City Council re uired two guest parking spaces per unit. The
applicant has addressed parking concerns by su mitting a detailed parking plan, illustrating guest
parking through on-street parking and off-street arking bays.
Three units have been removed from the east si e of Street C to provide a 6-stall parking bay. The
applicant has also retained the 5-stall parking ba located in the southwest comer of the site.
Guest Parkin
Drivewa s
On-street Parkin
Parking Bays
Total
Pro osed
86 s aces
30 s aces
11 spaces
127 s aces
Each proposed townhome includes a two-stall g rage and an 18-foot wide driveway. Each garage will
provide the two required spaces per unit. Behin a two-stall garage, it is anticipated that residents will
park two cars in the driveway side by side.
The applicant has indicated locations of potentia on-street guest parking. A total of 27 spaces have
been provided for on-street guest parking; three paces on 6 Yz Street, six each on Streets Band C, and
nine spaces on the west side of Elm Street. At 2 feet, Streets Band C are wide enough to support
guest parking on one side. Elm Street and 6 Yz S reet are both public roads, also wide enough to
accommodate parking on one side. In order to p event complications for Public Works officials during
the winter season, no on-street parking shall be a lowed from November to April. Exact dates may be
determined by the City Council. Hours of on-str et parking shall also be limited to prevent overnight
parking. Said hours shall be determined by the ity Council.
The applicant has also provided two parking bay for a total of 11 spaces. Bays are located off Street
B and C. The applicant has removed a six-sta I parking bay off 6 Y2 Street per staff and Planning
Commission direction, due to the fact that it i a public street and a parking bay in this location
may present a number of Public Works issues and safety concerns.
3
City Council Agenda - 06/26/06
In the past the City has required one guest parki g space for every three units, equivalent to 15 spaces
for this phase of development. The applicant has provided 127 guest parking spaces, 41 of which are
located outside of private driveways, the equiva ent of just under three guest spaces per unit. Overall,
4.95 parking spaces have been provided for eacl unit.
PHASE II
Desizn Overview
The second phase of development is 14.48 acre ite located in the northwest quadrant of West ih Street
and Elm Street. 26 attached and 26 detached ownhome units are proposed for this phase, as well
as 16 single family lots for a gross density of'.7 units/acre. All single family lots are located along
the northwest perimeter of the site.
The applicant has removed two detached townhomes to create a more significant setback
between units. The detached units have been modified by adding driveways 25 feet long and 16
feet wide to each unit. These driveways will s( rve as additional off-street parking and will also
provide each detached unit with a slightly largeI amount of private open space.
A significant amount of guest parking has been )rovided on the west side of Street A, adjacent to
central open space.
Lot ReQuirements and Setbacks
The following table illustrates the applicable pe formance requirements for the Phase II townhome
units in the PZM/R-3 district. The layout for ea h unit is slightly different. Therefore, proposed
setbacks reflect the minimum for the site.
Lot Area Per Unit
Front Yard Setback
R~3 Requirements
5,0! 0 sq. ft./unit
30 eet
Proposed
4,932 sq. ft.
detached: 25 feet
attached: 25 feet
detached: 6 feet
attached: 8 feet
detached: 20 feet
attached: 25 feet
30 feet
67,518 sq. ft.
Side Yard Setback
20 eet
Rear Yard Setback
30 eet
Perimeter Setback
Usable Open Space (500 sq. ft. of usable
open space per dwelling unit)
30 eet
27, 00 sq. ft.
Both the detached and attached townhome units will require variance from all setback requirements.
The proposed variances may be addressed through PUD. The applicant does meet the 30 foot
perimeter setback.
During concept review, staff was concerned wit 1 the front yard setbacks for the detached units. This
issue has been addressed by adding driveways t( these units to create a more substantial setback. Per
staff and Planning Commission direction, the applicant has removed two detached townhome
units to create a more significant side yard se back between units. While the structures still do
not meet the minimum requirement for the R~3 District, removing these units has improved the
design of the site.
4
City Council Agenda - 06/26/06
Planning Commission recommended that the single family homes be required to adhere to the
standards of the R-2A District. The followin table illustrates the applicable performance
requirements for the R-2A District.
Pro osed
11,083sq. ft.
69 feet
26 feet
7.8 feet
25 feet
58 feet
Lot Area Per Unit*
Lot Width
Front Yard Setback*
Side Yard Setback*
Rear Yard Setback*
*Reflects the average for all lots
All single family units appear to meet the min mum lot requirements for the R-2A District.
Usable Oven Svace
The concept plan includes two areas of usable 0 en space for a total of67, 518. The larger of these
two areas is a 1.22 acre space located in the cent r ofthe development, surrounded by detached
townhome units. This open space has been redu ed by over 7,800 square feet from the previous
concept plan. The applicant has also removed a .1 acre area of open space inn the southwest corner of
the site, as this area will now be covered by a dr inage and utility easement. This open space area has
been replaced by a .33 acre space, located in the enter of the attached townhomes. Direct access to
this open space is limited to five units. However the area provided does satisfy the minimum
requirement.
Parking
The Ordinance requires two off-street parking sp ces for each unit. For single family homes, all
required parking is addressed through two-stall g rages and driveways. For townhome units, a total of
108 parking stalls are required. Each unit contai s a two-stall garage to satisfy this requirement.
Guest parking has again been addressed through combination of driveway parking, on-street parking,
and parking bays. Each unit contains an 18-foot ide driveway behind a two-stall garage. Thus, the
driveways can be expected to accommodate two uest parking stalls. The following chart illustrates
the total number of parking spaces provided for t wnhome units:
Guest Parkin
Drivewa s
On-street Parkin
Parking Bays
Total
Pro osed
108 s aces
22 s aces
24 spaces
154 s aces
The site plan indicates a total of22 on-street park'ng spaces, four on Street A, 14 on 6th Street, and
eight on Elm Street. The width of all streets prop sed for on-street parking is 28 feet, wide enough to
accommodate guest parking on one side. As state above, seasonally and hourly limitations shall be
attached to on-street parking.
5
City Council Agenda - 06/26/06
The applicant has also proposed two parking ba s with a combined total of 24 stalls. One 9-stall bay is
proposed near the detached units, on the weste edge ofthe open space. A second IS-stall parking
bay is proposed on the west side of the central 0 en space. Staff is concerned with the size ofthese
head-in parking bays. Parking bays are typicall designed as small, obscure, scattered lots to provide
guest parking when other options are not availa Ie. The size of the proposed parking bays is quite
significant, and reduces the amount of usable op n space. A total of 130 guest parking spaces are
available without having to utilize head-in bays.
The standard for guest parking has previously b en one space per three units. Under the previous
standard, the applicant would only be required t provide 18 guest parking stalls, as opposed to the 154
proposed. This number of stalls provides 2.85 g est parking, and 4.85 total parking spaces per unit. A
less extensive requirement would allow the appli ant to provide guest parking through on-street
parking and/or a combination of on-street parkin and one smaller parking bay.
Access
Access to the development will be provided by e tending 6th Street and 6 Yz Street to the east of the
site. A 24-foot north-south private drive is also roposed, labeled as Street A. Official street names
will be designated by the Building Inspector, ccording to the City grid.
The site plan illustrates a driveway for each tow orne unit, including several 34 foot, shared
driveways. The Ordinance limits driveway widt between the public street and the property line to 24
feet. Staff recommends that an alternate drivewa design be submitted to include a 6-foot wide
landscaped buffer between driveways.
Buildinz Design
The proposed PUD requires flexibility to several erformance standards for the PZMIR-3 District.
Said flexibility is allowed for PUD, granted the d velopment provides higher standards of design and
site amenities. The applicant has submitted build ng elevations for the single family homes and
detached townhomes.
The provided single-family designs include a vari ty of split-entry homes with protruding, front-loaded
garages and few aesthetic details. The Planning ommission recommended, as a condition of
approval, that all single family homes be desig ed according to the standards of the R2-A
District.
Illustrations of model detached townhomes indica e all rear loaded units with protruding garages and
few aesthetic details. The street-face of these unit is a typical rear building design. Thus, the view
from the street will be plain and monotonous. Thi is particularly a concern for the units across from
the single family homes.
It should be noted that the illustrations provided b the developer are merely examples of potential
building designs, and not exact plans. The applica t has indicated that once the application process is
complete, the lots will be sold to a third party for development. Therefore, the applicant cannot
guarantee any building designs.
The concept of Planned Unit Development is to pr vide procedures and standards that allow
development of a variety of residential types, reco nizing that traditional density, bulk, setbacks, use,
City Council Agenda - 06/26/06
and subdivision regulations may be inappropria e. Specifically, it is intended to encourage innovations
in residential development that encourages a gr ater variety in tenure, type, design, and siting of
dwellings. A higher design standard must be pr sent in order for a development to qualify for PUD.
Therefore, the Planning Commission has rec mmended that the applicant be required to submit
all building designs to the Planning Commiss on and City Council for approval once a builder
has been selected.
Landscape Plan
During development stage, the applicant is only equired to provide a preliminary sketch of proposed
landscaping. Multi-residential sites are required to provide a minimum of one tree per dwelling unit.
A landscape plan has been provided, proposing variety of overstory deciduous trees, ornamental
deciduous trees, and evergreens. The majority 0 ornamental and deciduous trees are proposed along
Elm Street. A total of 153 overstory deciduous tees, 17 ornamental deciduous trees, and 89 evergreen
trees are indicated on the landscape plan. The sit exceeds the one tree per dwelling unit minimum
requirement for the multi-family units.
Each single family lot is shown as having two verstory trees in the boulevard, as well as a
variety of shrubs and perennials. The landsca e plan for the single family portion should be
revised to meet the landscaping requirements f the R-2A District, which requires that no less
than 60% of the front yard shall be landscape garden area, and the remaining portion of the lot
that is not covered by the structure shall be landscaped with plant materials equal to one
ornamental tree per each 1,500 square feet and one ornamental shrub per each 150 square feet.
Lot area that is not covered by shrubs and tree may be covered with lawn gardens and patios or
decks.
At this point, the applicant has not provided the sp cies of all proposed plants. This information shall
be required for staff review prior to Final Stage P D review.
Stormwater.
Storm water plans have been submitted to the City Engineer for review, The following comments are
based on the preliminary plat, grading, utility and 1 dscaping plans.
· The storm water calculations submitted wit the plans are incomplete. These calculations
should include detailed hydrology for the 2 year, lO-year and 100-year events. Calculations
should also include; runoff from each sub- atershed, peak discharge rates from each pond,
high water levels and normal water levels.
· The peak discharge rate of storm water off- ite will be required to be equal to or less than the
existing discharge rate. This will most likel require a storm pond in the northeast corner ofthe
site (Area P3), which is currently proposed 0 discharge directly into the city's storm sewer.
· The proposed pond at the southwest comer f the property near the intersection of ih Street and
Elm Street appears to be too small to manag the designed watershed. The applicant will need
to demonstrate that this pond is large enough to manage the 1 OO-year storm event within the
high water level.
7
City Council Agenda - 06/26/06
· The proposed grading plan shows two s all swale areas on the north property line near Lot 1,
Block 37 and near Lot 13, Block 37, which will manage off-site runoff. Calculations will need
to be provided detailing the amount of noff and the discharge rate.
· Because these plans propose a catch basi in the open space of Block 47, it is assumed that
there will be some short-term ponding in this low area. To evaluate the impact this will have
on the open space, a separate sub-waters ed should be created in this area to determine the
amount of runoff directed to the CB and he time of water detention.
· The City of Monticello's storm water ma agement plan has identified the need for a regional
pond on the east side of Elm Street withi this property and the property directly south. The
ponding responsibility of this parcel has een calculated to be 4.2 acre-feet of storage below the
930.2 elevation. Previously, it was dete ined that the surface area needed to provide this
storage would be 1 acre ofland graded w th 4: 1 side slopes. Future development to the south
will be responsible for the remaining acreage needed. Volume calculations of this basin will be
needed to see if this requirement is met.
Grading, Street, and Utility Plans.
The site indicates a sidewalks on the north side 0 6th Street, the west side of Outlot A, the south side of
6 Y2 Street, and both sides of Elm Street. Staffis oncemed with the sidewalks on Elm Street. The
sidewalk on the west side of the road ends at t e south lot line of Lot 16 in the single family
portion of the development. The sidewalk sho ld be extended to reach the northern edge of the
development. The sidewalk on the east side of Elm Street should be extended south of Street B,
to the edge of the development. Both sidewalk shall also be revised to follow the Elm Street
right-of-way.
A lighting plan has not been submitted at this tim . The applicant shall be required to submit a
lighting plan to illustrate that garage lights wil not be used in lieu of street lighting along the
private drives. The applicant should work with eel Energy to create a street lighting plan.
Grading, street, and utility plans have also been s bmitted to the City Engineer for review. A memo
outlining engineering comments has been attache for reference. The applicant shall be required to
comply with all recommendations ofthe City Eng neer.
Environmental Concerns.
The subject site is on the former Ruff Auto prope y. Thus, there are concerns with soil contamination
from motor oil and other toxic fluids, particularly n the portion ofthe site west of Elm Street. The
applicant has stated that a significant amount of cI an-up was conducted on both the east and west
portions of the site, and that it has been determine that both sites are acceptable for development.
Staff recommends that the applicant submit all do umentation relevant to environmental concerns and
clean-up.
CONCLUSION
The main issue for consideration is whether or not ither Phase would meet the City's requirements for
PUD approval. Planned Unit Development allows for flexibility in performance standards with the
understanding that the development will be held to higher standards of site and building design than
would ordinarily be required. At this time, the app icant has only provided conceptual unit designs, as
opposed to actual building designs.
City Council Agenda ~ 06/26/06
B. ALTERNATIVE ACTIONS
Regarding the Development Stage Planned Uni Development and Preliminary Plat for UP
Development, the City has the following option :
1. Motion to approve the Development Sta e PUD and Preliminary Plat, with conditions, based
on a finding that the proposed mixed-re idential design establishes a high quality residential
project that meets the City's intent for P D consideration.
2. Motion to deny the Development Stage UD and Preliminary Plat, based on a finding that the
project fails to demonstrate tangible am nity-based or other benefits that justify the flexibility
granted by the PUD zoning regulations.
3. Motion to table the Development Stage UD and Preliminary Plat, based on a finding that the
applicant has failed to submit materials ecessary to determine whether or not the project
demonstrates tangible benefits that justi the flexibility granted by PUD.
c. STAFF RECOMMENDATION
The applicant has modified plans to accommod e a number of conditions recommended by the
Planning Commission. However, a number ofi sues have not been addressed. Planning staff would
recommend approval ofthe Development Stage UD, only subject to the conditions outlined in
Exhibit Z. The number of items in Exhibit Z is onger than what the City council typically prefers.
The applicant has requested that he be permitted to go forward to the City Council prior to making
additional revisions to the plan, and with the un erstanding that final building plans will all need to
return to both Planning Commission and City C uncil prior to building permit consideration. The
applicant is cautioned that an approval of this t e does not guarantee approval of the building design
or building permits, and that additional requirem nts may be placed on the project when building
designs are brought forward, including building aterials and/or architectural requirements, site plan
and/or landscaping requirements, and engineerin changes as necessary. All units in the plat will be
subject to the city's Park Dedication fee in place at the time of building permit approval.
D. SUPPORTING DATA
A. Preliminary Plat dated 2/2106
B. Utility Plan dated 3/6/06
C. Street and Storm Sewer Plan date 3/6106
D. Grading Plan dated 3/6/06
E. Tree Survey dated 3/6106
F. Details dated 3/6106
G. Landscape Plan dated 6/16/06
H. Topographic Survey dated 3/16/0
1. Conceptual Building Elevations
1. City Engineer's report dated 5/24/ 6
Z. Conditions of Approval dated 6/2 106
9
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City Council Agenda - 06/26/06
EX IBIT Z
Condition of Approval
Villas on Elm De elopment Stage PUD
1. The applicant shall verify actual building esigns for single family homes, attached
townhomes, and detached townhomes.
2. An alternate design shall be submitted for he rear of all detached townhomes to create a more
attractive streetscape.
3. An alternate design shall be submitted for ingle family homes, adhering to R-2A standards.
4. The applicant shall submit a revised landsc pe plan for the single family homes, illustrating
compliance with R-2A standards.
5. A six foot landscaped buffer shall be instal ed to separate all shared driveways.
6. An alternate parking plan shall be submitte , reducing the size of both head-in parking bays in
Phase II and restoring a portion of the usab e open space.
7. On-street parking shall be limited to one si e of each road. Hours of on~street parking shall be
limited to prevent overnight parking and on street parking shall be prohibited during snow-
plowing season. Dates of said season and a propriate hours shall be established by the City
Council.
8. The applicant shall submit all documentatio relating to environmental concerns of the site.
9. The applicant shall comply with all recom endations of the City Engineer.
10. The developer shall submit homeowner's as ociation documents.
11. All unit/home designs shall be submitted to he Planning Commission and City Council for
approval.
12. The sidewalks on the either side of Elm Stre t shall be revised to follow the ROW.
13. The sidewalk on the west side of Elm Street should be extended to the northern edge of the site,
and the sidewalk on the east side of Elm Str et should be extended south of Street B, to the
edge of the site. .
14. A street lighting plan shall be submitted, de onstrating that garage lighting will not be used in
lieu of street lights. .
15. Other conditions as recommended by the Cit Council.
1
5C. Consideration to a rove the final
5th Addition. (JO/AS)
A. REFERENCE AND BACKGROUND:
Council is asked to consider approving the final plat of Carlisle Village 5th Addition. Carlisle
Village 5th Addition is an R-2A single-fam ly residential development consisting of29 new
single family units. There are a total of 31 lots, however, two of the lots include an existing
home structure which will remain on site. he development area is a Planned Unit
Development governed by standards identi led in the zoning ordinance and in previous project
approvals.
The developer has previously received app oval for development of the 1 S\ 3rd and 4th
Additions, as well as the replatted 2nd Addi ion of this project. The developer is in the process
of completing items required by the terms fthe development agreement for each of those
projects. It should be noted that the develo er will not receive building permits, per ordinance
and development agreement standards, unn utility and street construction is complete for this
phase.
Staff has reviewed the final plat plan subm tted for this phase and have found minor items that
will require revision prior to production of recordable mylar plat. These items include:
~ Sheet 2 of 3, the eastern leader for match line A is outside ofthe actual match line area.
- (ANY COMMENTS FROM SHIBANI ND JOHN HERE)
It should be noted that the Community Develo ment and Building Department have begun
inspecting previous phases of Carlisle Village or conformance to the PUD standards for
landscaping and tree preservation. A report re arding any deficiencies will be supplied to the
developer for remedy, and provided as an upda e to the City Council in July.
Attached you will find an analysis that summa izes the finance plan supporting the development.
Utility fees associated with City costs to serve he area amount $241,211.95. This amount includes
a special assessment for the Meadow Oaks B ass projects
Fees placed on deposit by the developer to cov r city expenses relating to City administration,
erosion control, legal fees, planning fees and e gineering and inspection amount to $54,624.03.
The fees and deposits listed pertain only to the eview and inspection costs specific to the 5th
Addition. All expenses relating to the review fthe preliminary plat for Carlisle Village were
reconciled with the 4th Addition. No grading d posit is required, as the 5th Addition site was
reviewed previously and received grading appr val in conjunction with the 1st Addition.
Total construction costs to prepare the develop ent amount to $324,035.00, not including site
grading. This cost is funded privately by the de eloper. A letter of credit in the amount of
$417,918.75 will be provided as surety, which he City can draw on to complete the project in the
event of default. As the project proceeds throu h construction, at the request of the developer, the
City allows reductions in the letter of credit. he City will retain at least $41,791.87 until the
project is deemed to be accepted by the City, at which time the City will release the funds and
Council Agenda: 6/26/06
accept a warranty bond.
An additional letter of credit in the amount of$132,705.00 is required to guarantee required
planting of boulevard trees and to assure compl"ance with theR-2A landscaping requirements. The
additional letter of credit also ensures restorati n on the previously graded site in the amount of
$14,205.00. These LOC's may be reduced wit the approval of the Community Development
Department and City Engineer.
A full copy of the draft development agreemen is available upon request. This agreement and
associated securities must be in place prior pIa ement of signatures on the plat.
1. Motion to approve the Carlisle Vill ge 5th Addition final plat, subject to the revision of
the plat document as noted, and to a prove the Carlisle Village 5th Addition
development agreement.
B. ALTERNATIVE ACTIONS:
2. Motion to deny approval of Cadis e Village 5th Addition final plat and
development agreement for reaso s to be determined by the City Council.
C. STAFF RECOMMENDATION:
The City Administrator, Deputy City Ad inistrator and City Engineer support
Alternative #1.
D. SUPPORTING DATA:
Carlisle ViIIage 5th Addition Finance PIa
Carlisle Village 5th Addition Final Plat
CARLISLE VILLAGE 5th ADDITION
SUMMARY OF EXPENSES/FINANCE PLAN
Phase 5 of 6
Total Acres In Development
Total Acres In Phase
Total Units In Development
Total Units In Phase
Date
V4
6/21/2006
78 gross
16.05 gross
net
9.47 net
231 Single Family
Townhome
Other
31 Single Family
o Townhome
Other
(31 lots inc!. Davidson and Hermes House)
Park Dedication Provided
Park Dedication Required
Park Dedication Deficiency
Park Dedication Deficiency as a percent of total
Prevailing Park Dedication
Net Park Park Dedication Required per Unit
Total Park Dedication Fee Required
Pathway
Special Assessments
little Mountain Booster Station
Meadow Oaks Bypass
Per Lot Assessment based on ( 29 ) units
10% or Land dedication based on density
$3,500 31
$248 31
$2,395
$2,025 16.05
$1,132 31
$872 31
$3,490 0
$3,210 9.47
$1 8,500.00 Unit charge
7,688.00 Unit charge
N/A Not applicable to this phase
$ 2,501.25 2006 RATE
$ 5,092.00 $1, 132/unit . Res or $2,830/AC - Com or Ind
$ 7,032.00 $8721unit - Res or $2,180/AC - Com or Ind
$0.00 $8,176/AC Ind, $6,997/AC Com, $3,490/AC Res
$ 0,398.70 $3,210/AC
{-~~ > : ~I:( ?-1-1'i;1'I!~l:~H '
City Fee ( General overhead and Admin)
Street Sweeing/Development Erosion Control
GPS Locate Fee
Legal
Planning
Streets and Utilities Engineering and Inspection
Engineering Review at 3%
Engineering Inspection at 4%
Grading Engineering and Inspection
Engineering Review at 1.5%
Engineering Inspection at 1.5%
Annexation Fee (if applicable)
Soils Testin /Road Com action
P eSj;
2.00%
$500
$60
0.50%
0.50%
7.00%
$6,480.70 Flat rate; no reconCiliation at project completion
15,500.00 Escrow deposit per unit
$1,860.00 Escrow deposit per unit
$1,620.18 Reconciled at project completion
$1,620.18 Reconciled at project completion
22,682.45 Reconciled at project completion
31
31
3.00%
Reconciled at project completion
1.50%
4 times annual taxes due to County
$4,860.53 Reconciled at project completion
Conservation Easement Posts $200
Lot Corners/Iron Monuments $300
Total Construction Cost for the purpose of calculating LOC
5
31
$1,000.00
$9,300.00
j~. I ~( ~I ill lpq I j I, 't', \ '(1-,' 1 \ ~'"'~-" 1 ~
Maximum allowable reduction prior to acceptance and bond
Grading Cost (used to calculate 3% City fee above)
Grading and Restoration
Landscaping
Sodding
Tree Preservation
90.00%
14,205.00 RESTORATION ONLY. GRADING COMPLETE
$ 08,500.00 $3500 per R-2A lot required
10,000.00 Rear yards adjacent to wetland
N/A
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Council Agenda: 6/26/06
5D. Consideration to Install Li hts on the Ne
Monticello Proiect No. 2004-01C) (WSB)
A. REFERENCE AND BACKGROUND:
The City Council is asked to consider installing ecorative lighting on the newly constructed
CSAH 18 Interchange Bridge. Based on previo s recommendations during final design of the
project, lighting was not included in the constru tion contract. The current interchange contract
provides for the light foundation and the conduit system to the source of power. It does not
include the purchase or installation of the actual ights.
The four lights proposed for the CSAH 18 Interc ange Bridge would match the ones already
installed on the adjacent pedestrian bridge and ould be staggered from those lights to provide a
better visual from Interstate 94.
The contractor was unable to provide a quote fo the lights by the deadline requested. A quote
should be available before the Council meeting n Monday.
B. ALTERNATIVE ACTIONS:
1. Motion to authorize a work order for pa ment to the contractor for furnishing and
installing the lights. The actual change rder will be completed at a later date.
2. Motion to not authorize installation of li hts on the CSAH 18 Interchange Bridge.
C. STAFF RECOMMENDATION:
The bases are in place at this time to accommod te the light installation. This would complete the
bridge project and will add to the aesthetics oft e overall project.
D. SUPPORTING DATA
None
C:\f)(J(:ilmeflls and' 1I1t1gsldaWtl,gtV:J:ill1gt!t'\Lowl Sellltlg:.lIT(~mpu;y'ry lmertlel Flfes\OI.K3\AGN fTM.8ddgv L~'gh's-062(i()6.duc
Council Agenda: 6/26/06
7. Review of2005 Audit Re ort - Larson lIen. (RW)
A. REFERENCE AND BACKGROUND:
Mr. Doug Host of Larson Allen, the City' auditing firm, is in the process of completing the
City's annual year end audit report and is cheduled to present an overview ofthe financial
condition of the City at Monday nights me ting. The city staff has not yet received a final
copy of the audit report but has been revie ing a draft copy as this agenda item is being
prepared. Ifthe audit report is unavailabl for distribution with the agenda packet, it will be
delivered to Councilmembers under separ e cover.
Overall, I believe the audit report will sho the year end financial condition to be in good
shape for the City. The net assets of the e tire City have continued to grow as a result of
many capital improvement projects that ar added to our overall assets and likewise, fund
balances continue to increase. In many cases this is due to additional revenue received over
expenditures, or in some cases because of venue sources through funds like trunk access
fees that have not yet been expended for fu ure projects.
The City is required to submit a copy of ou annual financial audit to the State Auditor's
Office by July 1,2006 and that is the reaso the report is being presented to the Council at
Monday nights meeting.
B. ALTERNATIVE ACTIONS:
I. Accept the 2005 audit report as present d and authorize submittal of a copy to the State
Auditor.
C. STAFF RECOMMENDATION:
After presentation ofthe audit report by La son AIlen representative Doug Host, it is
recommended that the Council accept the re ort and submit a copy to the State Auditor in
compliance with the deadline. As you may ecall, the City has had to obtain an extension on
filing report the past few years as the auditi g firm had not been able to complete the report
by Julylst. Both the auditing firm and city staff have been working towards the goal of
completing the audit this year by the deadli e.
D. SUPPORTING DATA:
2005 Audit Report (if not included with age da, will be delivered separately).
Council Agenda: 6/26/06
8. Consideration of authorizin
Departments. (R W)
A. REFERENCE AND BACKGROUND:
The Council is asked to consider authorizin the staff to proceed with the purchase of an
additional vehicle for the Building Inspectio Department that would also be available for use
by the City Engineer. Although this vehicle was not originally included in the 2006 budget,
with the addition of another employee withi the Building Inspection Department and with
the establishment of a City Engineer positio last fall, the need arises for another vehicle.
Currently the Building Inspection Departme t has two vehicles that are used for inspections
by three, and sometimes four Building Depa ment employees. If all three regular inspectors
need to be out on a job site at anyone time, ne individual must now use their own vehicle.
The same is true for Bruce in the Engineerin Department in that ifhe needs to visit ajob site,
he would be required to use his own vehicle. In many cases construction sites may not always
have the best conditions for access and it is t e recommendation of the Building and
Engineering Departments that an additional ehicle be a four-wheel drive vehicle that could
be shared by these two departments until the eed arises to have a vehicle for each.
Although a specific budget item was not incl ded for this year, the Building Inspection
Department has generated sufficient building ermit revenue to more than cover the cost of
adding another vehicle at this time. The Cou cil could also include in the 2007 budget the
cost of a vehicle to repay for purchasing one arlier. It is expected that the City would use the
state purchasing program to obtain a vehicle nder the state contract and the departments are
discussing the merits of purchasing a small S V four-wheel drive vehicle compared to a
small four-wheel drive pickup. An SUV wou d be a more all around vehicle that could be
used not only by both departments but also b other city staff for transportation needs while a
pickup truck would have some limited ability 0 carry more than two people. Before
obtaining actual bid prices, staff is requesting ouncil approval to proceed with the process.
It is estimated that an appropriate vehicle wou d cost around $20,000.
B. ALTERNATIVE ACTIONS:
] . Authorize the Building and Engineering D partments to proceed with the purchase of a
vehicle to be shared between the two dep ments at a cost of approximately $20,000.
2. Do not authorize purchase of the vehicle at this time.
C. STAFF RECOMMENDATION:
With the additional building inspector added a d the creation of an Engineering Department,
both individuals need some type oftransportati n to visit job sites and to do their duties.
Sufficient funding is available within the gener I fund to cover the expenditure and if desired,
the City could reimburse itself by including thi amount in next years budget.
D. SUPPORTING DATA:
None.
Council Meeting - 06/26/2006
9. Consideration of urchase of vehicle or the Parks De artment to re lace the
e ui ment van with an extended cab ic u truck. (J.S.)
A. REFERENCE AND BACKGROUND:
The Parks Department would like to replace the 1 75 Chevrolet step body equipment van. This
van was acquired by the Public Works Departmen from the Fire Department approximately ten
years ago. It has been used predominantly by th Parks Department for general transportation
and moving equipment and materials to our vario s parks and construction sites. The van has
approximately 128,000 miles on it and still seem to run decent. However, the body supports
and other body parts are totally rusted out.
Weare proposing to replace the van with a % ton e tended cab pickup purchased offthe state bid
from Elk River Ford for $21,609.30. With the s les tax, the price comes to $23,013.90. An
amount of$23,500 was placed in the 2006 Budget or the purchase of this pickup. The van itself
will be disposed of through public sale with full dis losure of its problems.
The new pickup is set up for towing and can b used by various parks employees and the
mowing crew, which would free up the I-ton dump for other projects.
As is usually done, the Park Superintendent took the specifications to Monticello Ford where
they declined to match the state bid. A price was Iso solicited from Gould Bros. Chevrolet and
they failed to respond after two requests.
As previously directed, the Parks Superintendent s assigned the 1994 pickup retired from the
street department.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to authorize replac ment of the 1975 Chevrolet equipment van
with a new Ford % ton, 4WD, extended cab pickup from Elk River Ford on the state bid
at a cost of$21,609.30.
2. The second alternative would be not to repl ce the 1975 Chevrolet equipment van at this
time but to have the structural body braces eplaced and any structural rust repaired at a
local body shop and continue using it.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Dir ctor John Simola, Park Superintendent Seth
Nelson, and the Park Foreman Tom Pawelk, that t e City Council authorize replacement of the
1975 Chevrolet equipment van as outlined in altern tive #1.
D. SUPPORTING DATA:
Copy of the proposal from Elk River Ford on the st te bid for the new pickup and pictures of the
1975 Chevrolet equipment van.
JUN~20~200S 12:51PU FROM-ELK RIVER FORO SALES
+7632743338
T-551 P.OOI/002 F-781
ELK
"TH E
VE:R
LAST OF TH LITTLE C:;~UVS"
. FORO.DOQOS-~aep
17219 Highway 10 NW, PO Box 3 , Elk River, MN 55330
(763) 441-2300 -- (8 0) 441-2301
Fax (763) 274- 338
Direct Line - Lonny - rr 3) 274--3339
Ray - (763) 274 3.'314
Wade - (763) 27 -3319
lonny@elkri\lerfarddo gejeep.cotrl
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....
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Customer Name:
Year Make
Model
06 Ford
Wh..1 Sase
F.250 4x4
Cab to Axle
158U
f
Date.:
-
Enalne
Transmission
5.4L v-a
Color
Automatic
Tires
I.T 245..75Rw17E
I\H Terrain Tread
Descriptic n
06 Ford F-250 4x4 Super Duty SUP8 Cab Pickup with 8 foot B:lX
Special Bid Price:
40/20/40 Vinyl Bench Seat
AM/F M Stereo With Clock
~... Decor PackaQe
Soeed Control
Da'J ime Runnina Liahts
\Ir ConditionlnQ
Skid Plates
Elect. onle Shift On the Flv
~
Included Oot ons
$21,609.30
Trailer Tow PrE.p Packaae
Rear Bench Seat
9400# G'/WR
EnQlne Blocl ( Heater
Soare Tire sr Id Wheel
Tilt Stee rinc:)
Class V Trailer H tch Receiver
Limited Slip Differential
Available OPtlom at Net
Black Runnin<1 Boards
Roof Clearance Lights
Trailer Tow Mirrors
Upfltter Switches
Tow Command Packa08 (Includes Trailer row Mirrors)
AM/FM Stereo with CD
Snow Plow Prec Groue
$296.00
$44.00
$100.00
$68.00
$284.00
$220.00
$68.00
R tail Price;
less leet Discount:
et Price:
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Council Agenda: 6/26/06
10. 2005 rate for ark dedication on Pineview
A. REFERENCE AND BACKGROUND
The City Council recently approved the final p at for Pineview, a residential subdivision on
the site of the former West Side Market. The lat consists of four single-family lots and an
outlot which will be replatted as a fifth single amily lot upon the realignment of Otter Creek
Road.
As part of the final platting process, the City d developer entered into a development
agreement, which outlines the responsibilities nd fees incumbent with the project. For
Pineview, the developer has submitted a requ st that the City Council consider a reduction in
the amount of park dedication fee applicable t this development by applying the 2005 fee
schedule.
The rate applicable to subdivisions final platt din 2006 is $3500 per residential lot. In his
request, the developer has indicated that since his 2005 application, the park dedication fee
has increased substantially.
It should be noted that the finance plan rellec s the trunk fees as quoted by Mr. Patch, based
on the status of a portion ofthe property as p eviously developed. However, park dedication
and pathway fees are applicable only to resid ntial properties and were never applied to the
previous development of this lot.
Council will also note that the Carlisle Villa e 5th Addition finance plan reflects the $3500 per
unit park dedication rate. Carlisle Village w s preliminary platted in 2003.
A copy of the draft finance plan for Pinevie has been included for reference.
B. ALTERNATIVE ACTIONS
1. Motion to apply 2005 rates and thus app ove a reduction in the park dedication fees for
the plat of Pine view, to an amount of$ 2,000 per unit, based on a finding to be made by
the City Council.
This alternative could be based on the fi ding that the economic viability of an important
redevelopment project is jeopardized by introduction ofthe 2006 Park Dedication fee
schedule. Therefore a reduction in the 2 06 schedule or use of the 2005 fee schedule is
justified. This finding would differentia e this project from Carlisle Village and thus
justify the variable application ofthe pa k dedication fee.
2. Motion to deny reduction ofthe park de ication fees for the plat of Pine view, based on a
finding that the dedication requirement mount is consistent with the City's 2006 fee
policy.
Council Agenda: 6/26/06
C. ST AFF RECOMMENDATION
If Council views this project as contributing to ard achieving redevelopment goals and that
application of the 2006 park dedication fee res Its in an economic hardship for the project,
then Council should select alternative #1.
D. SUPPORTING DATA
A. Developer Request Letter
B. Pineview Finance Plan - Draft
June 19, 2006
Jeff O'Neil, Community Development Dire tor
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN. 55362
RE: Request for Park Fee reduction
Dear Mr. O'Neil, Mayor, and City Council
This letter is a request to lower the Park Fe s for the Pineview plat to the previous level
in 2005. As you know this project is a rede elopment of a commercial business that has
paid higher taxes than residential property ating back more than 20 years. During my
research to see ifthis project would be feasi Ie with 5 lots I asked Fred Patch to give me
the costs for the associated fees and based y decision on those fees as I stated in my
initial letter and application dated February ,2005, Since then these fees have
dramatically increased and it is extremely d fficult to spread these out over such a small
project. I would appreciate any help you co Id give me.
~~'
Tom Holthaus
PINEVIEW
SUMMARY OF EXPENSES/FINANCE PLAN
Phase 1 of 1
Total Acres in Development
Total Acres In Phase
Total Units In Devalopment
Total Units In Phase
Date
6/ 5/2006
1.42 gross
1.42 gross
net
net
5 Single Family
o Townhome
All fee paid with 1st Final Plat (4 lots)
5 Single Family
o Townhome
Park Dedication Provided
Park Dedication Required
Park Dedication Deficiency
Park Dedication Deficiency as a percent of total
Prevailing Park Dedication
Net Park Park Dedication Required per Unit
Total Park Dedication Fee Required
Pathway
Special Assessments
Otter Creek Right of Way
Otter Creek Road Reconstruction
Sanitary Sewer
Watermain
Ponding
Storm Sewer net acres
o ,a... OU~ .0".
Per Lot Assessment based on ( 5 ) units
$3.500
$17, 00.00 Unit charge
5
$248
5
$1, 40.00 Unit charge
INFORMATION TO BE SUPPLlE
INFORMATION TO BE SUPPLlE
$ 26.20 Previously calculated, based on undeveloped area
$1, 50.60 Previously calculated, based on undeveloped area
N/A
$2, 56.56 Previously calculated, based on undeveloped area
f ~ / f ~; ~+ f ~ ._ _\ 1 , I - j It! [,I \ I. ~
2.00%
116.00 Flat rate; no reconciliation at project completion
$1,389.83 Total expenses for review of prelim plat
$ ,500.00 Escrow deposit per unit
N/A Escrow deposit per unit
$29.00 Reconciled at project completion
$29.00 Reconciled at project completion
406.00 Reconciled at project completion
City Fee ( General overhead and Admin)
Reconciled Preliminary Plat Fees
Street Sweeing/Development Erosion Control
GPS Locate Fee
Legal
Planning
Utilities Engineering and Inspection
Engineering Review at 3%
Engineering Inspection at 4%
Grading Engineering and Inspection
Engineering Review at 1.5%
Engineering Inspection at 1.5%
Annexation Fee (if applicable)
Soils Testin /Road Com action
ee"~'
Sanitary Sewer & Watermain
Watermaln
Storm Sewer
Sidewalks
Grading and Restoration
Lot Corners/Iron Monuments
Landscaping
Sodding
Tree Preservation
$500 5
$60
0.50%
0.50%
7.00%
3.00%
1.50%
174.00 ReconCiled at project completion
N/A 4 times annual taxes due to County
N/A Reconciled at project completion
eIJ1ii!R!fTdill
$3,000
$300
$200
N/A Paid with Building Permit
300.00 4 lot corners in place
$ .400.00 $200 per tree, 2 per lot, 4 corner
N/A
N/A
1.42
1
12
N/A
Council Meeting - 06/26/2006
11. Consideration of award of bid for eadow Oak and CSAH 39 lift station
eenerators. (1.S.)
A. REFERENCE AND BACKGROUND:
The Meadow Oak and CSAH 39 lift station and fi rce main improvements, City Project #2003-
02C was previously bid, has been awarded to B rbarossa & Sons, and is due to start shortly
pending relocation of an Xcel power line. The e pansion and refurbishment of these two lift
stations will provide service for a greater portion 0 the eastern edge of the community and is due
to be completed by December 1, 2006.
The City bid the generators separately for these li stations as we have often done in the past.
This allows the City to save the general contracto markup on the generators and speeds ur the
delivery of the equipment. The specifications for the generators were drafted on May 16t and
advertised in the Monticello Times on June 8th an June 15th, and sent to three local vendors in
the Minneapolis area. Sealed proposals were due at the Office of Public Works at 10 a.m. on
Wednesday, June 21, 2006. Only one bid was re eived for the two generators. A second bid
was faxed in late after the due time and was return d to that vendor.
The bid received was from Ziegler Power System of Shakopee, MN and was in the amount of
$32,228.00 for the East CSAH 39 lift station and $30,992.00 for the Meadow Oak lift station
generator. The total bid for both generators is $6 ,220.00 excluding sales tax. These bids are
within the range expected for the equipment after r ceipt of purchase order.
B. ALTERNATIVE ACTIONS:
1. The first alternative, after review of the bi s, is to award the bid for both generators to
Ziegler Power Systems of Shakopee, MN in the amount of $63,220.00 excluding sales
tax.
2. The second alternative would be to reject the bids for the generators and re-advertise
under the assumption that we would receiv more than one bid and that the bids would be
on time. The new bid opening date could e the middle of July with consideration by the
Council on July 24th. This would push the elivery date into November or December.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator Rick Wolfsteller, Public Works Director John
Simola and Sewer & Water Superintendent Matt heisen that the City Council award the bid to
Ziegler Power Systems as outlined in alternative 1. This recommendation is based upon the
premise that the bids received are appropriate an that re-bidding of the generators would not
result in any significantly lower cost to the City d would delay the delivery of the generator,
and could actually increase costs.
D. SUPPORTING DATA:
Copy of the proposal from Ziegler Power Systems.
PROPOSA FORM
FO
ONE (1) NEW 45 KW AND ONE (1) NEW 75 KW PORTABLE PAD MOUNTED
GENERATORS
AND DISTRIBUTIO EQUIPMENT
FOR T E
CITY OF MONTICEL 0, MINNESOTA
Public Works Director
MONTICELLO PUBLIC WORKS
909 Golf Course Road
Monticello, MN 55362
The undersigned, having carefully read the foregoing s ecifications and conditions relating to the subject
equipment, hereby proposes to furnish and install the ollowing equipment at the price indicated, all in
accordance with said specifications and conditions.
ITEM 1.
One (1) new 45 KW pad mounted po we generator and distribution equipment:
$
36 q<;2 I (")()
/1 L.U'$
and One (1) new 75 KW pad mounted po er generator and distribution equipment:
IJs
Generator Make and Model:
$ 3' 2. 2 zJi', 60
jJ L t.J f/.
Generator Make and Model:
IJ 8D ,p
GRAND TOTAL BOTH GENERATORS: S
Z '2 C ~ !!-o
ITEM 2. Delivery:
Calendar days after receipt 0 purchase order: I tJt; LJ A .,... 'i:.
The City furthcr reserves the right to reject any or all p oposals or award the purchase based upon orice.
delivery. service. and model features, or other items in t e best interest of the City. The proposals may not
be withdrawn for a period of 30 days from the opening.
~ ~~ ~b
Date
Company:
4
~
5
Zip
~S37'1
'~'IoAWIII"~EC8\4l1KW~ 7JI(W.OI!HEMI(lN"'J0D.,.L4OUH'T.JM,V.~"IIII
- PAGE 6 OF 24 -
Date: June 16, 2006
Proposal b
ZIEGLER rEI
ZIEGLER POWER S STEMS
8050 Count Road 101 East
Shakopee,~ 55379
952-887 -45 5
Proposal No. OL Y20060279
To: Public Works Director
City of Monticello
909 Golf Course Road
Monticello, MN 55362
R: Caterpillar/Olympian Standby Generator
WE PROPOSE TO FURNISH IN ACCORDANCE WITH THE FOLL WING SPECIFICATIONS, TERMS AND CONDITIONS
EAST 39 LIFf STATION
QUANTITY One (1) new CATERPlLLARlO YMPIAN Diesel Generator Set in Sound Attenuated
Enclosure with 24 hr Base Fuel ank
MODEL D80P4
RATING
80 kW standby power
VOLTAGE
1201208 volt, 3 phase, 4 wire, 6 HZ, 1800 RPM
SWITCHGEAR
By others
INSTALLA TTON
By others
TOTAL QUIPMENT PRICE
$ 32,228 .00*
MEADOW OAK LIFT STATION
QUANTITY One (1) new CA TERPILLARI L YMPIAN Dicsel Gencrator Set in Sound Attenuated
Enclosure with 24 he Base Fuel Tank
MODEL D50P4
RATING
50 k W standby power
VOLTAGE
120/208 volt, 3 phase, 4 wire, 0 HZ, 1800 RPM
SWITCHGEAR
By others
INSTALLA TTON
TOTAL EQUIPMENT PRICE
*Pleasc refer to the attached Bill of Material.
*Price does not include state or local sales and/or us
By others
$ 30,992 .00*
APPROXIMATE SHIPPING DATE October 6, 2006 F.O.R J obsite on pad
TERMS: Net 20 days
THIS PROPOSAL SUBJECT TO ALL PROVISIONS OF l' E CONTRACT AND WARRANTY ON REVERSE SlOE
ACCEPTED:
Doug Eckerman, Sales Engineer
Subject to approval by APPROVED:
ZIEGLER INC.
By
By
Its
BILL OF MAT RIAL
OLY20060 79
-1 -
TWO (2) EMERGENCY STANDBY GENERA T R SETS, RATED 50 KW & 80 KW
STANDBY@ 120/208 VOLT, 3 PHASE, 60 BERT, 1800 RPM
ENGINE SPECIFICATIONS
4 Cylinder In-line engine,
4.4 liter displacement
Oil filter, spin~on type
Electronic governor
Radiator cooling system, blower fan
Water pump
12V DC starting system
Jacket water heater, 120 volt, 1000 watt, with isolati n valves
Alternator, 45 ampere, 12 VDC
Fuel system, diesel
STANDARD ENGINE SAFETY FEATURES
Shutdowns
Fail to start / Overcrank
High coolant temperature
Low lube oil pressure
Overspeed
Spare alarm/shutdown channel wILED annunciat on
GENERATOR SPECIFICATIONS
Class H insulation, rotor and stator, single bearing esign
Flexible coupling
Solid state regulator, +/- 0.5% regulation
UL mainline circuit breaker
CONTROLLER
EMCP 3.2 controller
Instrumentation:
LCD display with adjustable contrast and backl ght with auto power off
AC metering: Volts, Amps, Frequency
DC metering: Battery volts, Hours run, Jacket ater temperature, Oil pressure. Speed
Protection
Fail to start shutdown
Low oil pressure shutdown
Low/High battery voltage
Battery charger failure
U nderspeed/Overspeed
Loss of engine speed detection
2 spare fault channels
20 event fault log
BILL OF 'ATERIAL
OLY2 060279
CONTROLLER
Controls
2 LED status indicators, 1 red, 1 amber
Run key and LED indicator
Auto key and LED indicator
Stop key and LED indicator
Lamp test key
Alarm acknowledge key
Menu navigation keys
Engine and AC metering shortcut keys
Lock down emergency stop push button
TRANSFER SWITCHES
Provided by others
ENCLOSURE
Sound attenuated enclosure
2" insulation
Motorized intake dampers
Sound reduced to 73dB @ 23'
Light fixture with timer
Two (2) convenience outlets
Color, dark gree, as selected by owner
ANCILLARY EQUIPMENT
Battery charger, 10 ampere, float type
Battery, with battery rack and cables
Exhaust silencer, critical grade, mounted inside" nc10sure
Exhaust flex connector
Fuel tank, 24 hour capacity, UL142, base mount d, low level alarm
Fuel fill, initial fuel fill by Ziegler, 100 gallons
Oil sample analysis performed at 18th month of s rvice
Two (2) Osha approved ear protectors
PROJECT MANAGEMENT SERVICES
Submittal drawings
Dimensional drawings
Electrical schematics
Product specifications
Prototype testing
Production testing
Factory testing
Technical assistance ~ coordinated through proje t manager
Startup testing
Operation and maintenance manuals
Engine, generator
Warranty, two (2) year
Training of owner's personnel
BILL OF 'ATERIAL
OLY2 060279
3-
COMMENTS AND CLARIFICATION
Rigging from delivery truck to pad by Ziegler' nc.
Initial fuel fill of 100 gallons provided by Zieg er Inc.
Emergency stop pushbutton to be located insid locked enclos~lre
Ziegler to provide loaner rental generators at n charge to City of Monticello after 10/6/06 until
permanent generator is available
1.01 B&D. Proposed generators are for pad mo nted installation,
disregarded references to portable cords, uick change panel, mobile generators in spec.
Overall height will not exceed 84"
Low fuel level is atmunciated on control panel, actual fuel level is a manual gauge located next
to fuel fill opening on tank.
NOTES
Ziegler limits the scope of supply for this quat. tion to the equipment and services listed.
Equipment not listed is assumed to be provide by others.
Ziegler cannot provide air emission permits fOI customers. We will provide emission
information on the Caterpillar engine to the ower to aid in the permitting process.
Orders arc subject to re~stocking charges if can eUed after release for production.
Mechanical and electrical installation provided by others.
State and local permits for fiTe, air, fuel tanks r building permits are not included and provided
by others.
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.
.
.
Larso Allerf
CPAs, Consulta ts & Advisors
www.larsonallen.com
To the Honorable Mayor and
Members of the City Council
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
In planning and performing our audit of the financ'al statements of City of Monticello, Minnesota
for the year ended December 31, 2005, we consi ered its internal control in order to determine
our auditing procedures for the purpose of expre sing our opinions on the financial statements
and not to provide assurance on the internal ontrol. However, we noted certain matters
involving internal control and its operation that e consider to be reportable conditions under
standards established by the American Institute of Certified Public Accountants. Reportable
conditions involve matters coming to our attent on relating to significant deficiencies in the
design or operation of internal control that, in ur judgment, could adversely affect City of
Monticello's ability to initiate, record, process, nd report financial data consistent with the
assertions of management in the financial statem nts.
REPORTABLE CONDITION:
SEGREGATION OF DUTIES
Due to the limited number of office personnel wi hin several City departments, segregation of
the accounting functions necessary to ensure id al internal accounting control is not in place.
The City has made some policy and procedure c anges in 2005 that have addressed some of
the internal control issues. However, certain area still lack adequate segregation of duties. In
the Community Center Fund, one employee re onciles collections, makes deposits, codes
expenditures, and approves disbursements. T is is not unusual in operations the size of
Monticello and City management should constan Iy be aware of these conditions and realize
that the concentration of duties and responsibiliti s in one or a few individual is not desirable
from an accounting point of view.
We recommend City management be aware of he lack of segregation of duties within the
accounting functions and reassign applicable a counting functions in order to improve the
internal controls of the City. In addition, we rec mmend City management provide periodic
oversight/review procedures to ensure the intern I control policies and procedures are being
implemented by City staff.
PERFECTED SECURITY INTEREST IN COLLAT
OTHER ITEMS FOR CONSIDERATION (LEGAL OMPLlANCE):
We were not presented with documentation that he City has a perfected security interest in
collateral pledged from Wells Fargo and First Minn sota Banks. Collateral has been pledged to
cover city deposits, but the necessary steps for perfecting the city's security interest in pledged
collateral has not been obtained. Minnesota statutes require cities to have their collateral
assignment supported by an official record with t e depository and this documentation should
be approved at least on an annual basis and when ver collateral is increased.
Larson, Allen, Weishair & Co., LLP I An Indepen enr Member of Baker Tilly Inrecoarional
.
We recommend that the City implement procedu es to ensure that they are in compliance with
state statutes regarding the perfection of security interests in pledged collateral.
BROKER CERTIFICATIONS
The City did not obtain a broker certification for before completing transactions with the 4-M
fund. According to Minnesota Statute 118A.04 s bd. 9, Minnesota cities are required to obtain
a brokers' certification form before completing an nitial transaction with an investment broker.
We recommend the City obtain a brokers' cert fication form from each of their investment
brokers at the start of the each year and maintain his on record at the City.
INVESTMENT COLLATERAL
The City does not have sufficient collateral cove age on its negotiable certificates of deposit.
The City has three negotiable certificates of depo it where the December 31,2005 fair value of
the certificate is greater than the applicable F IC insurance for the bank that issued the
negotiable certificates of deposit.
We recommend the City implement procedures to ensure that all negotiable certificates of
deposits are covered by FDIC insurance or obta n the proper collateral coverage if the FDIC
insurance is exceeded.
OTHER ITEMS FOR CONSIDERATION (OTHER NTERNAL CONTROLS):
. COMPUTER SYSTEM CONTROLS
Computer system controls are essential in provi ing accurate and sound financial reporting
information for the City and minimizing the City's usceptibility to fraudulent activity. We noted
certain areas where the City can improve its computer controls including but not limited to
disaster recovery, password security, access secu ity and segregation of duties.
We recommend the City review all of their comput r controls, including but not limited to:
+ Conducting a review of the current disaster recovery plan and revising as necessary.
+ Creating controls to dictate the timely cha ge of passwords and criteria governing the
content of password to ensure maximum ef ectiveness.
+ Creating a timed lockout of the comput r system that does not interfere with the
applications in progress.
+ Creating a maximum time allowance in he activation of screen savers at inactive
terminals.
+ Network back up should not be brought ho e every night by an employee.
+ Analyze if the Senior Financial Analyst requ res Administrator access.
+ Analyze sufficiency/vulnerabilities of firewall usage.
The City management has informed us that the nightly back up issue was corrected once it was
brought to their attention. We will review this proc ss in the 2006 audit.
.
.
.
.
This report is intended solely for the information and use of City Council, management, and
others within the administration and is not intend d to be and should not be used by anyone
other than these specified parties.
~, ~, W~ 1-e,'lt.I.~
LARSON, ALLEN, WEISHAIR & CO., LLP
st. Cloud, Minnesota
May 31,2006
.
.
.
CITY OF MON ICELLO
AUDIT COMMITTEEI XIT MEETING
DECEMBER 31,2005 AUDITED INANCIAL STATEMENTS
1) Required Communications to the Council nder Audit Standard No. 61
a) Auditor's Responsibility Under Generally ccepted Auditing Standards
b) Significant Accounting Policies
c) Management Judgments and Accounting
d) Significant Audit Adjustments
e) Other Information in Documents Containin Audited Financial Statements
f) Disagreements with Management re: fina cial statements
g) Consultations with Other Independent Accountants
h) Issues Discussed with Management Prior 0 Retention of Independent Auditors -
Routine
i) Difficulties Encountered in Performing the udit
2) Management Letter
3) Discussion items
4) Financial Statement Highlights (See Graph )
5) Questions, Comments or Concerns
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