City Council Agenda Packet 09-08-2003
AGKNOA
REGULAR MEETING _ MONTICELL } CITY COUNCIL
M.onday, September 8, 203 - 7 p.m.
Bruce Thielen
Mayor:
Roger Carlson, Glen Posusta, Rob ie smith and Brian Stumpf
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Approve m in utes of August 20, 2003 special C uncil meeti ng, ~5 : J
Approve minutes of August 25, 2003 Budget WorKshop, ~ v ".1
Approve minotes of August 25, 2003 regular C uncil meeting.
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Citizen comments/petitions, requests and com laintsr _u ~~ t/!PJrSM of fIV o-.r
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Consenr agenda. pl.! ~ (":/.' ,- T
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,onSlueratJon 0 ratlYlng neW "res 1f t 1e ,ommunrtyentcr
Consideration of approving addition I full-time liquor store clerk/stock person position
council Members:
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Call to Order and Pledge of Allegiance.
2A.
B.
C.
Conslderatlon of adding items to the agenda.
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5.
A.
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B.
Consideration of approving final set \cment agreement on WWTP litigation
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Consideration of resolotion aothori ing sale of WW'fP Refanding Bonds
D.
Cons i deration 0 f fmal P \ at nf F ea th 'rstone First Add iti on R esi den tial S ubdi vi s ion.
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Consideration of a request for an i terim usc permit allowing outside storage as a
principal use in an 1-2 zoning dist ict. APplicant: Jay Morre))/JME nfMonticello.
Cons i derati on 0 f a rcq oest for a s mp Ie subdi v isi nn to create tWO city lols. ^ ppl i cant:
Kathleen Gauthier.
Cnnsideration of an mnendmcnt 0 the comprehensive plan and considcration of an
amendment to a concept stage P anncd unit development for Otter Creek Crossing.
APp\1cant: Otter Creek LLC.
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Consideration uf a request for r simple subdivision to create tWO buildable parcels.
Applicant: Mike Cyr.
Consideration of a special hnn e occupation permit to alloW hiring an employee.
APplicant: David and Kelly G iSsler. RejUVenate Salon
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Agenda
Monticc\\o City council
september j). 200]
Pagc Two
K. consideration of a request for development tage planned onit development and
preliminary plat approval of the Emerald Es ateS TovlUhomes. Applicant: Tom
JohnSon, Enlcrald Estates, LLC.
L. consideratioO of a request for a conditiona use permit allowing a mixed residential and
commercial use in a PZM District Applicant: Janice MaXSon.
M. consideration of a request for \) a varian e from the 30 foot rear yard setback
requirement in the R _ I, Single F ami I y Di triet and 2) an amendment to the zon in g
ordinance establishing decks as allowabl rear yard setback encroachments. APplicants:
Pat and Angic Ronaync.
Consideration of itemS removed from consent a 'enda
Cons i dera ti on of award 0 f bid s j,,.. Sri ar Oakes I'ond Restoration Pro.i ect No. 2003 -1 I C.
consideration of approving plans and specifiC' tions and ordering advertisement for bids for
Marvin Road Lilt ~tation and Utility huprove lents, projeet No. 2003-01C.
Consideration of approving plans and specifi ations for Tiruber Ridge Development,
Approve payment ofbi\\s for September.
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Ad.iourn
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MINUTE'
SPECIAL MEETING - MONTIJ{:LLO CITY COlJNCIL
Wednesday, August 20, 2003'- 5 p.m.
Members Present:
Roger Carlson, Glen posusta, Ro bie Smith, Brian Stumpf and Bruce Thielen
Members Absent:
None
1. Call to order.
Mayor Thielen called the meeting to order at 5 .m. and declared a quorum present.
2. Consideration of awardin J sale of $2 420 00 in G.O. 1m rovement Bonds Series 2003A.
Mr. Todd Hagen of Ehlers and Associates, the :ity's financial consultant, reviewed with the
Council bids received on the sale of general obligation improvement bonds to finance Phase 1
orthe Core City Street Reconstruction Project' nd the Cedar Street Extension. It was
recommended by Mr. Hagen that the hid from ells Fargo Brokerage Services, LLC at a net
interest cost of 8.71441Yu be accepted.
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Mr. Hagen reviewed with the Council the origi al plan to refinance the $14,700,000 Clean
Wa1cr Revolving Fund loan for the wastewater treatment plant but noted that the bond sale
had been cancelled due to higher than expected interest rates. and due to the lack of getting the
issue insured. The sale can be brought up late, if interest rates are more favorable.
RoeiER CARLSON MOVED TO ADOPT R SOLUTlON NO. 2003-61 A W ARDlNG THE
SALE $2.420,000 GENERAL OBLlGA TlON IMPROVEMENT BONDS, SERIES 2003A
TO WELLS FARGO BROKERAGE SERVI ES, LLC AT A NET lNTEREST COST OF
8.7144%. BRfAN STUMPF SECONDED T E MOTlON. MCyrfON CARRIED
UNANIMOUSLY.
3. Adiournment.
The special meeting was adjourned at 5:30 p.1
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Recording Secretary
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MINUTES
SPECIAL MEETING - MONTIC"LLO CITY COllNCIL
Budget W(u'ks lOp
Monday, Au~ust 25, 2103 M 5 p.lll.
Members Present:
Roger Carlson, Robbie Smith, Bri. n Stumpf and Bruce 'fhielen.
Members Absent:
Glen Posusta
t. Call to Order.
Mayor Thielen called the meeting to order and d clared a quorum present.
2.
Review of 2004 Preliminary Bud1!ct.
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City Administrator, Rick Wolfsteller, revie'vved t 1e preliminary budget noting that the City
lost its state aid in 2003 and will be losing approximately $295,000 in state aid in 2004. In
spite of these losses he felt the preliminary budg~t worked out satisfactorily in that it provided
for the necessary services and suppl ied departm nts with equipment and staff they needed.
The proposed tax levy is estimated at $7,011 ,R6. which is a 3.39% increase over the 2003
levy. Included in this amount is $11 g,900 for . apitalized interest cost for the bonds the City
recently sold. Rick Wolfsteller noted that if the Cedar Street Improvement Project and the
Core Street Reconstruction Project were assessc I in 2003, the $11 R,900 could be removed
from the budget and the levy increase over 2003 would be only I.M''l)
Mayor Thielen addressed the $200,000 transfer fron1 the Liquor Store operations to the
Community Center. With the expansion of the .iquor Store he questioned whether there were
excess revenues that could be added to the $20( ,000 transfer to help offset the debt expense
fell' the MCC. Until the revenue growth pattern for the liquor store was established, it was felt
that the transfer amount shouldn't be increased JY 111uch more than $50,000. l3rian Stumpf
felt that the amount of the transfer frOll1 the Liq lOr Store funds should be looked at each year.
Rick Wolf'Steller suggested leaving the amount )f debt for the MCC because that is outside the
levy limits. Rick Wolfsteller felt it would be g wd to protect the maXiITllnl1 levy limit for the
City and felt the Council should consider levyil g the maximum allowed. Because of the
increased growth in the City and the increase of approximately 6lXl in tax capacity value, it
was felt that the City's levy increase would the not significantly affect the taxpayer.
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The Council then reviewed the areas of increas's and decreases in the budget. Since 2004 is
an election year, there was $g,975 budgeted to 'over election expenses. The Council did
discuss whether there was a need to establish a second precinct in the City but did not feel it
was necessary at this time. The budget for the Planning Department did not include funding
for the Planning Technician position. The Cc uncil discussed blight enforcement which was
something the previous planning technician we rked with. The Council felt it would be a
good idea to have somebody in place during th spring and summer months to handle code
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S )ecial ('ouncil fYkeling jvlil1utes ~ 8/25/03
enforcement. SInce the Street Department was being funded for a full-tiine position, the
Council suggested arranging the hiring for this I osition for later in the year. By staggering
the hiring the City could have both a street worker and a code en]()rcement person. Park
Superintendent, ^dam Hawkinson, stated that fl. l' Public Works the big concern is the
maintenance of the equipment which keeps AI Japinski in the shop most of the time and heis
available only for snowplowing. He noted th with the growth in the parks and the required
maintenance, the Park Department will be looki Ig at adding another elnployee in the 2005
budget.
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The Law Enfl.)!'celnent budget increased becaus of an increase in the number of hours of
service being provided to the City as well as an . ncrease in the hourly rate 1'01' that service.
The Council discussed the cost of contracting p lice protection as compared to the City
having their own police force. Economically, ontracting the service was the best option.
The City's contract for assessing services inere,- sed from $8.50/parcel to $1 O.OO/parcel and
the County is charging an addition $25/fee for each new house. This additional $25 fee will
be added on to the building permit or covered il the development agreement. Some funds
were set aside for a strategic planning consultaI t to help in analyzing the long term needs of
the city_ Mayor Thielen also brought up the current salaries for the Council and other City
conHnissions. The Council has not had a salar increase since 1994. Mayor Thielen
suggested the City check with other communiti s to see what their Council and Commission
mem bel'S are recei vi ng and bring thi s infl.Jrmatim back to the Council. There was an
increase 01' $3,000 to cover hank charges and RJhbie Smith asked if the City could find a bank
that could supply financial services at a lower C)st. Rick Wolfsteller didn't know if there
were any banks within Monticello who would < nd the City has traditionally not gone outside
the City fl.)!' banking services. Thc Council di 'cussed the amount budgeted for the audit.
There was some conccrn about the lack of tim liness in completing the City's audit for 2002.
In addition GASB 34 regulations and reporting requirement would be impacting the cost of
the City's 2003 audit. Roger Carlson asked wI en was the last time the City had sent out
request for proposals fl.)!' audit services. Rick olfsteller indicated that it had becn at least 20
years. It was suggested that the City consider oing that.
I n discussing the Deputy Rcgistrar oUice, it wa noted that the lease had not been renewed
with Christian Social Services for the area oft! e building uscd f(Jr the fl.)od shelf. The
Council felt if the area was not needed fl.)r the eputy Registrar use there was no reason not
rencw the lease.
The proposcd increases in the hourly rate for tl e firemen on lire calls and increase in
compensation for lirc departmcnt officers will e considered as part of the budget discussions
by the Joint Fire Board at their ^ugust27, 20fh meeting.
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In 2002 and 2003 State Transit Aid was availa Ie which covered much of the cost of the
Heartland Bus progranl. The City docs have'ut1icient monies in the transit fund at this tilne
so no additional levy will be required. There as discussion of getting out of the program
next year and utilizing Rivcr IZider.
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S )ccial Council Meeting JVlinutcs - ~/15/OJ
Mayor Thielen asked about free planting in the 004 budget and noted that the ('ity received
funds I"om the MCP I'(lr that purpose. The nlOnies rrom the MCP are in the shade tree rund
and Adam Hawkinson indicated there will be a 1_lanting project scheduled probably in the
spnng.
I3rian Stumpf asked about the Xcel balltields anc their use by youth tC)(ltball since those arc
the only lields with lights. Adam Hawkinson st< ted that because youth lootball plays later in
the year there is no time to restore the tields after their season is over. The condition of the
/ields have deteriorated li.OIn this use so the Park Department has been working with Gene
Emanuel or the youth fCJotballto find other lields for their use such as the fields at Pinewood
and two of the fields at Freeway Fields. The Cit is also looking at the possibility of
acquiring additional land l'(lr fields. Adam Ilaw 'inson stated that youth football initially used
the fields at Xccl without the City being aware oJ their use of the fields and unlike other
groups using the City's fitcilities, they have not c ntributed towards the cost oflnaintenanee.
Bruce Thielen suggested contacting Xcd Energy 'lbout the land they owned near the area used
by the Model Airplane Club. There was also SOlIe discussion on how the proposed Jl-eeway
interchange would inlpact the balllields.
Rick Wolfsteller stated that there was nothing in he proposed budget I'()r building
lnaintenanee reserves for the Community Center. Kitty l3altos, Community Center Director,
felt there should be $37,000 a year set aside f'()r b ilding maintenance reserves. She stated
that there were air handling issues that had to be 110ked at in the pool area and that \vas the
type of expense the building maintenance reserve 'und would be used for.
There was a JIYo increase in the budget tt)]' salary ( nd bene/its which would cover the cost of
Jiving adjustments and other salary adjustments. {ick WolfsteIler inJtlrll1ed the Council that
the City is in the process of getting price quotes for employee insurance.
Based on the preliminary budget, the tax payer will see very little difference in the city portion
of their tax bill. Besides losing state aid funds, tl e state also f,.oze the anlOunt the City could
collect. The City can raise only 6(Y% of the appro, imately $300,000 lost when state aids were
cut. Brian Stunlpf asked i I' tax increlnent financin } was in11xlcted by the state cuts. Roger
Carlson asked iffunds had been included J'(lrindlLtrialland acquisition.
Rick Wolfsteller pointed out that if the City reduced their levy amount by $SO,(JOO the City
would not be required to conduct a Truth in Taxati H1 I-Iearing. Robbie Smith asked what the
balance was in the park dedication fund. Rick Wol steller indicated that there is presently
about $ ] 24,000 in the fund but $90.000 was taken )ut I,'om this fund in the 2004 budget for
proposed expenditures.
If the City cannot lower its levy amount, it was sug Jested the Council set Wednesday,
December Sth at S p.I11. as the date for the Truth in axation hearing.
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Sp cial council Meeting Minutes - g/25/03
ROBBIE SMITH MOVED APPROVE THE PR[' L1MINARY BUDGET DIRECTING TIlE
STAFF TO MAKE MODIFICATIONS SPECIH':[) AT T!1IS WORKSHOP AND TO SET
DECEMBER 5, 2003 AT 5 P.M. FOR TIlE TRI. TH IN l' AXATION HEARING, IF
NECESSARY, BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED
UN^NIMOUSLY.
3. Adiournment.
Thc budget workshop was adjourned at 6:30 p.l1.
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Recording Secretary
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MINUTK.'
REGULAR MEI~~TING - MONTI :ELLO CITY COUNCIL
Monday, August 25, 003 - 7 p.m.
Members Present:
Roger Carlson, Glen Posusta, Rol bie Smith, Brian Sturnpr and Bruce Thielen.
Members Absent:
None
1. Call to Order and Pledge of Allceiance
Mayor Thielen called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was said.
2A. A rove minutes of Au ust 11 2003 re uIar 'ouncil mcetino.
ROGER CARLSON MOVED TO APPROVE T E MINUTES OF THE AUGUST 11,2003
RECillLAR COUNCIL MEETING. GLEN POc USTA SECONDED TIlE MCn'ION.
MUrION CARRIED UNANIMOUSLY.
B. Approve minutes of August 11 2003 s ecial C )Uncil meetin
BRIAN STUMPF MOVED TO APPROVE TH -< MINUTES OF THE ALJGUST II, 20m
SPECIAL COUNCIL MEETING. GLEN POSl STA SECONDED TIlE MOTION.
MOTION CARRIED UNANIMOUSLY.
3. Consideration of adding items to the agenda.
BRIAN STUMPF MOVED 'r! IAT CIIANGE 0 DER NO.1 IN THE AMOtJNT OF
$52,909.67 FOR TIIL~ CORE STREET RECON.. TRUCTlON PROJECT BE ADDED TO
THE CONSENT AGENDA. ROBBIE SMITH ,_'ECONDED THE MOTION. MOTION
CARRIIJ) UNANIMOIJSLY.
Mayor Thielen added updates on weeds, Prairie r oad/l{iver Street intersection and Core
Street Reconstruction Project to the agenda.
4. Citizen eomments/ ctitions re( uests and com laints.
Mayor Thielen eXplained the purpose of the citiz n comments portion or the meeting.
Mr. I ,ou Iliniker or ] 0154 llall Avenue NF spok to the Council concerning County Ditch
#33. lie believes the diteh is over its capacity an i he is opposed to the City's plan for the
Sunset Ponds and other developments which he l' eIs will contribute rnore flovvs to County
Ditch #33. I Ie pointed out that County Ditch 1133 is an agricultural ditch that has no
connection to the river but ends at 1 () I ,1 Street. City Engineer, Bret Weiss responded that the
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Council Minutes - g/25!03
City with the developments such as Carlisle ViII, ge and Sunset Ponds is actually taking
acreage out uf the overall area that drains to Cou ty Ditch #33. Over 100 acres have been
rem 0 ved from the dramage area 0 f Co unt y Ditch #33. Glen P osusta asked if u ne 0 [ the
concerns of the County Commissioners was that with the acreage hcing removed from County
Ditch #33 there is a possibility of losing wetlanc area. Bret Weiss stated that there is a
misconception that the City is adding runolTlo ~ounty Ditch #33 but that is not the case. He
did add that if property to the cast develoPS, the-e would have to be an outlet cunstructed to
the river.
5. ~onsent A2end~
A. consideration to adopt a resolution am nding the joh and wage goals within the
Contract for Private Development by rnd between the TCDC, thc liRA, and the City
Recommendation: Adopt a resolutiO! amending thc job and wage goals within the
Contraet for Private Development by' nd between TCDc' the liRA and the City.
B Consideration of Change Ordcr No.1 for Core Area Street Reconstruction Project No.
2002,14C, R ceo m men da tio n: A ppr we Change Order # 1 in the amount 0\
$52,909.67 to Bu\Talo BituminoUS, he. fur the Corc Area Street Reconstruction
Pro.iecl No. 2002- \ 4C.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA wnH TilE
ADDITION OF CHANGE ORDER NO.1 '0 THE CORE STREET RECONSTRUCTION
PROJECT ROGER CARLSON SECON )EU TilE MOT10N. M0110N CARRIED
UNANIMOUSLY.
Consideration of items removed from t e consent a. enda for-diseussilill.
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7. Statement SUlUluarizin J closed meetin
Mayor Thielen stated that the City Coun it met in a elosed session on August t \,2003 to
discuSS litigatioo relating \0 problen1S wi h the wastewater treatment plant expansion
6.
None.
8.
Steve Grittman, City Planner, explaind that this item had been tabled at the regular August
l' lann in g Com mi ss i () n meet i n g and na been considered at a spec ill I meeting 0 f the l' \ ann in g
commission held prior to the Council meeting on August 25, 2003.
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Council Minutes - S/25/03
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The proposed 282 unit developmcnt consisting )1' single 1'alnily hOllles, detached town homes .
and attached townhomes is located north of 851h Street and cast of Edmonson A venue.rhc
Planning COllllnission's concern was the densit 101' the development. The guidelines for R-I
density arc a Inaximum of three units per acre. n addition the Planning Commission felt the
ratio of single Lllnily homes to townhomes sho ld be at 2: I. Steve Grittnliln noted the
appl icant was proposi ng to exceed the 2: I ratio. The applicant suggested that the detached
townhomes could be considered as detached sino Ie fami Iy units instead of townhomes and
then the developer could nlake the 2: I ratio. TI e applicant submitted a revised drawing which
eliminated the detached townhomes and Inade I t line revisions. As a result of these revisions
the applicant retained 282 lots and the Planning Staff felt the revised proposal met the City's
ratio and density requirements. Steve Grittman also pointed out the location ofthl. proposed
park which lies in the southeast portion of the d velopment and noted that the staff has not
done a full review of the proposal.
./eff O'Neill added that Planning COlnmission d d not feel the detached townhomes would
achieve what the City wanted in the developmel t nor did they feel that 1000 sq. n. would
yield higher value homes. The Planning Comn ission was firm in wanting to maintain the
R-l land use pattern.
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Robbie Smith asked about the R-2/\ designatiol and placing bigger houses on smaller lots.
Steve (;rittman stated it was not necessarily the 'ize of the house but that it was supported
with more amenities such as landscaping and ar'hitectural treatnlenl.
BRIAN STUMPF MOVErO RECOMMEND. PPROV AI. OF THE REZONING FROM
A-O TO R-l. R-2 AND R-2A WITII TilE DEVELOPER MAINT AININC A 2: I RATIO OF
SINGLE FAMILY IIOMES TO TOWNHOME ; AND BASED ON TIlE FINDINGS TIIAT
THE REQUESTED HOUSING MIX AND DE SrrIES ARE SUPPORT'ED BY THE
COMPREIn':NSIVI~ LAND USI.: PLAN. ROB IE SMITH SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
ROBBIE SMITII MOVED TO APPROVE CO CEPT STAGE PUD APPROVAL FOR THE
TOWNHOME AREAS BASED ON FINDINC, 'rI-lAT TilE PLANS ARE CONSISTENT
WITII TilE CITY'S ZONING REGULATION, AND CONDITIONED ON COMPLIANCE
WITll STAFF REPORTS FROM PLANNINC; ND ENCiINEER1NG. ROGER CARLSON
SECONDED THE MOTION. MOTION CAR lED UNANIMOlJSLY.
Robbie Smith asked at what point docs the City isk the developer to build in amenities. .TeJT
O'Neill responded that the developments have b en in the area of the power line where the
land is llat and there is no natural amenity. As evelopment moves out of this core area. the
all1enities can be put in.
9. Consideration of acce ltino feasibili re )Ort School Boulcnu'd Overlay.
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City I.:ngineer, Bret Weiss reviewed the feasihiliy report Cor the overlay work. lie noted that
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Council Minutes - g/25/03
School Boulevard between Fenning and Fallon venue is showing signs of cracking and otber
1''' vement stress. In ordcr to prevent the co nd i t i 0 1 0 f l he road lrom deteri orati n g furl her. the
lCaslbilily reporl propused improvemenls meludi 19 2" edge milling a distance uf6' along the
ellrh lines and placing a 2" overlay on the street. It was felt the overlay would exlend the life
of the street by 10-15 years. The cost for the we rk is estimated at $170,500.
Tbe City's policy is that 500;;) of overlay costs is assessed. In this particular case since the
homes in the Cardinal Hills and Klein Farm dcv'lopments have their back yards facing School
Boulevard they would not be assessed for the 0 erlay. The property abutting School
Boulevard on the north side belongs to the School District and it is proposed to assess them
fur their frontage which is approximately 1,910 feet. Of the $170,500 of estimated cost only
25(Yrl would be assessed. Brct Weiss indicated hat there may be some state aid funds that
could be available for use on this project. Ric' Wolfsteller noted that if the City was
proposing to assess a portion ofthc cost, the Stl te statute requires that a public hearing be held
by the City. Bret Weiss stated that adding th public hearing regoirement could possibly
delay tbis project so that it could not be cump!' ted this year and suggestcd that the puhlie
Works Director negotiate the assessment with he School District. If an agreement could not
be reached with the school, the project could b delayed until next year.
(llen posusta questioned wbat triggered this project since he did not feel that School
Boulevard was in bad shape. He felt there wele many streets in worse condition that were not
being considered. Bret Weiss responded that be money for streets is best spent doing
11rC\'Cntive tnaintenance than full reconstructi( n.
BRIAN STUMPF MOVED TO ADOPT A R 'SOLUTION ORDERING AND ACCEPTING
TI IE FFASIBIUTYREPORT FOR SCI 100 ' BOULEY ARD, AUTI-IORIZING THE
PREPARATION OF PLANS AND SPECIFI 'ATIONS AND AUTHORIZING THE PUBI.lC
WORKS DIRECTOR TO NEGOTIAI'E WI H THE SCHOOL DISTRICT ON THE
ASSESSMENT FOR TIUS PR.OJECT. ROC FR CARLSON SECONDED THE MOTION.
MOTION CARRIED WITH GLEN POS1JS' A VOTING IN OPPOSITION.
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10, Consideration of a ment of hills for Au J st.
GLEN POSUSTA MOVED TO APPROVE PA YMENT OF THE BILLS FOR AUCJUST.
ROB!3!F SMlTl I SECONDED THE MOTI )N. MOTION CARRIED UNANIMOUSLY.
Added hems:
Weeds, Mayor Thielcn noted a weed problem at cst Side Market and directed stalIto look into
this.
Prairie ROlld/River Street/lIlerSeclio. ,City Engi leCL 8ret Weiss updated thc Council on the
progress oftbc work at tbis intersection. Thc wnr1' is proposed \0 be completed within the next week
or two.
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Council MinLltes - 8/25/03
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Core Stred Project _ IJret Weiss reported that the pav ng is proposed to start on Tuesday on 4'" Street
Tom \lose. Constructioo Inspector I(lf the City indicat'd that there is probably another week oflltility
work that remains. IJret Weiss indicated that the utili y work was a little more than anticipated
because of additiunal work required by redevclopmen that was taking place in the area and there was
some water problems that were encountered. IJret eiss indicated in some of those areas with the
water problem. the City may not allow ll1e contractor 0 place the second !in ofhlaektop this year.
\lrct Weiss added that the contractor has heen wateri, g on a regular basis to keep the dust problems to
a 1111111111U111.
Elm Street Paving Estimate _ A cost estimate was s bmitted for paving Elm Street lrom 7'" Street to
the R V Center. It is proposed to pave a 24' wi de s u face wi Il1 2" 0 l' b 1 a' k top at an esti mated cost of
$9.630. Brct Weiss stated this is basically a drive ay seetioo aod there is no other proposed
improvement to the street such as curb and gutter. . he RV Center and the Genung residence would
be the abutting property owners affected by this imp'ovement. It was uncertain whether Mr
Genung had been contacted yet regarding the pavin estimate. Ilruee Medlnek from the RV Center
was present at the meeting and stated he felt the estimate was reasonahle and that paving the road
would reduce the maintenance work for the City on that section of street. Rick WoJlsteller stated that
without assessment agreements from the property 0 ners. the City would need a public hearing.
Brian Stumpf suggested that starf contact the affecl,d prnperty owners regarding their willingness to
share in the cusL IJ ret W ei ss noted that if the wur proceeds. it wi II be dune as a chan ge order to the
Core Street Project.
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11. Adiourn
BRIAN STUMPf MOVED TO ADJOUR AT 8 P.M. GLEN POSUSTA SECONDED TlIE
MOTION. MOTION CARRIED UNANI OUSLY.
Rccordi ng Secretary
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Council Agenda - 9/R/03
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SA.
Consideration of a )
(RW)
new hires and de artures for Monticello Communi Center
A. REFERENCE AND BACKGROlJN]):
The Council is asked to ratify the hiring of new employees tbat have occurred recently in the
Monticello Conu11lmity Center. As you recall, i is recommended that the Council officially
ratify the hiring of all new employees including part-time and seasonal workers.
B. ALTERNATIVE ACTIONS:
I. Ratify the hiring of the part-time empl yees as identified on the attached list.
C. SUPPORTING DATA:
Lists of new employees.
....
..,
.
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NEW EMPLOYEES
Name Title Depart me t Hire Date Class
Carter, Bethany Slide aU MCC 8/13/2003 part~time
Dullinger, Kristina Slide att MCC 8/14/2003 part.time
Geyen, Melissa Childcare MCC 8/15/2003 'part~time
Hoglund, Benjamin Lifeguard MCC 8/19/2003 part~time
Hohlen, Mitch Lifeguard MCC 8/19/2003 part.time
Miller, Tony Lifeguard MCC 8/19/2003 part~time
Pilla, Mary Slide aU MCC 8/19/2003 part~time
Schiller, Stacey Lifeguard MCC 8/13/2003 part~time
TERMINATING EMPL )YEES
Name Reason Depar ment Last Day Class
Craig, Ricky voluntary Liquor 8/11/2003 part~time
employee council list: 8/27/2003
.
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SA
Council Agenda - 9/8/03
5B.
Considcration of a rovinu additional full-ti lC liquor EQrc clerk/stock pcrson
nosition. (R W)
.
A.
REFERENCE AND BACKGROllND
Currently the liquor store has four fnll time pos tions and numerous parHime personnel working
Monday through Saturdays, 8 a.m. to 10 p.m. In addition to Joe Hartman and Mike Fischhach.
the store employs a night/weekend supervisor ho works mainly alternoons and evenings along
with weekends and a full-time elerk/eashier po 'itioo that also works the same atternoon and
evening shift. On a typical day, an additional wo part-time people are needed Monday through
Thursday and four part-time people are neede for Fridays and Saturdays to cover the volome of
sales we have.
It has heeome extremely difficult to fmd com etent, rdiahle, pm1-time help for the afternoon,
evening and weekend shifts. Many times the part-time person assigned to that particular shift will
not show up which has caosed problems in se eduling because oflhe unreliability. Because our
volume is continuing to increase at the store, t is recommended hy Mr. Hartman and myself that
an additional full-time afternoon, evening m1 weekend cashier/stock person position be created in
an attempt to find qualifred people that will he reliahle employees for the operation. The
additional full-time person would not necess' nly increase our payroll cost very much as this
person's time would he substituting for current pm1-time employees that work these shifts. That is
not to say that we will not continue to have art-time employees, hut having an additional reliahle
atlernoon and evening full-time person shou d help eliminate problems when part-timers decide
not to show up fur work. The additional co t for this position woold he in fringe henefits, which
may be higher than part-time employees, bu it is a cost the operation can absorb and I believe is
necessary to ron an efTeetive operation. Cmrently most oflhe part-time employees have other
pos it ions they work at, but if the fnll- time jt b was avai lab Ie, some of the current em p I oyees may
be interested. Otherwise the liquor store wi I simply advertise for a full-time person.
.
B.
ALTERNATIVE ACTIONS
1. Aothonze the additional full-time e erk/stoek person position for afternoons, evenings and
weekends.
2. Continue with utilizing part-time e 11ployees.
C. STAFl<' RECOMMENDATIONS
It is the recommendation of the City Adm nistrator and Liquor Store Manager, Joe Hartman, that
the liquor store look to create a full-time osition for afternoons and weekends to take the place of
some part-time employees. The main re' son relates to reliability and stability in the atternoon and
evening shifts, which have been difficult 0 find employees willing to work. Since most of our
business occurs in the atternoons, evenin 's and weekends, it is very important to have reliahle
people available for those shifts, and the dditional establishment of a full-time person should help
create this continuity.
.
D.
SUPPORTING DAT A
Nonc
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sc.
Council Agenda - 9/8/03
Consideration of a rovino final settlement a recment on WWTP liti ation. (R W)
A. REFERENCE AND BACKGROlJND
The City Council is asked to approve the final settlement agreement, release and assignment
of claims relating to the settlement reached wi h Inproheat as pati of the wastewater treatment
plant Class A processing issue. Acceptance fthe settlement was previously authorized by
the Counci I, but thi s is the fi nal settlement agr ~ement that shoul d al so be accepted, wh i ch
incorporates into the minutes the statement no cd in the settlement agreement under paragraph
5.
B. ALTERNA TIVE ACTIONS
1 . Accept the settlement agreement as pr sented.
2. Do not accept the agreement.
c.
STAFF RECOMMENDATION
It is the recommendation of the Public Works Director and City Administrator along with
legal counsel, Kim Kozar, that the City Coun il approve the settlement agreement between
A & P. subcontractors, Harris Contracting an I31oomington Electric, I fOR Engineering and
Inproheat Industries Ltd.
D.
SlJPPORTING DATA
Copy of settlement agreement.
...-.,
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SETTLEMENT AGREEME T, RELEASE AND
ASSIGNMENT OF CLAIMS
This Settlement Agreement and Release is tered into between: Adolfson & Peterson,
Inc. for and on behalf of itself and its subcon t.".. Harris ContrlUlting Company and
Bloomington Electric Co. (collectively, "A&P"); lID Engineering. Inc.; the City of Monticello;
and Inproheat Industries Ltd. ("Inprobeat") (collectiv 1y, the "parties").
WHEREAS, the City hired HDR to design d A&P to co~1l'\lCt the Monticello Waste
Water Treatment Plant Expansion project, bid packa e #2 (the "Project");
WHEREAS, lnproheat supplied certain h t pastelirlzation equipment for the Project
under contract betWeen Inproheat and A&P;
'WHEREAS, the Parties hereto engaged in tigation in the matter known as Adolfson &
Peterson, Inc., as the general contraCtor for and on chalf of itself and its subconlISCl<>rs, Harris
Contraeting Company and Bloomington Electric C .. v. City of Monticello. MinnOOOta. v. lIDR
Engineering, Inc.. v. lnproheat Industri.., LTD., right County Court File No. C4-01-466 (the
"Action"). that included the follOwing claimS referred to hereinafter collectively as the
"Claims"):
1.
A&P's claims against the City, mc uding but not limited to, claims for contract
sums due on the PIoject ("A&pIS ention Claim") and claims involving impact
to A&P's work resulting from van us allogcd causes (A&P's impact claim is in
the sum ofSl,165,l21.00 ahd is her after referred to as nA&P's Impact Claim");
.
2. The City'S third-partY claims ag 'nst HDR for contribution and indemnity
regarding A&P's Impact Claim (" e City's C&I Claims") and The City's claims
involving punch-list work and a eged deficiencies in the heat-pasteurization-
system work and equipnlent (the II ity's Claims")~ and
3. HOR's fourth-Party claims again t Inproheat for contribution and indemnity
regarding The City'S C&l Clai s ("HDR's Claims"). and A&P's and FIOR's
claims against Inproheat for rcim ursement of settlement sums paid to the City
hereunder, including without limi tion any and all claims, demands, causes of
action, or other matters asserted or attempted to be asserted or alleged to be
assened. or which could have b n asserted. against Inproheat in the settlement
agreement referred to in Paragrsp I below (whether or not specifically identified
therein as ..Inproheat Claims") .
4. Inproheal's coWllerclaimS for pa cot of amountS due on its contraC~ lost profits
and revenues arising from faulty onstrUCtion and design,
.
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,-
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\VHEREAS, HDR. t\O City, A&P and Inprob, at desire to settle all claims in the Action,
including the Claims, and avoid the time, expense an risk oflitigation,
NOW, THEREFORE, for good and valuable onsideration, the parties agree as follows:
L Prior Settl_t. The City, HDR an Ait.P previOUSlY entered intO " settJemOl>t
agreement wherein those thIeO Part eo settled and teSOlved all claiJllS as and
betWeen 0llCh other arising from the Project per a written settlement agreement
whereby (a) A&P and HDR paid th City $723,000 in satisfaction of the City's
claims against A&P and HDR and e City paid A&P $315,000 in satisfaction of
A&P's ~ Claim and $100,000' satisfaction of A&P's Retention C\aiII1. and
(b) the City, HDR and A&P ogre that HDR would pursue contribution and
indemnity claims against lnproheat,
2. Settlement of ClaiJllS Against Inp heat hlprOheat agrees to make payment of
US$65,000 to HDR and tel...e my and all claims it may have against HDR. the
City of MontiCello and A&P in for dismissal of the currently pending
contribution and indemnity actio against Inproheat, and release of claims,
including the C\ainIS, as set out below. HDR. the City and A&P agree to
disuibllte the Inproheat pa)'IllCllt p r the prior settlement agreement referenced in
paragraph 1, and release claims as gainst all parties as set out below,
Release. The Parties to this Agre en! do hereby release and forever discharge
each other and their respecti'!e 0 cors, directorS, employees, insurers. agents,
representatives, successors and ass gus, of and from the Claim& OS weU as any and
all other claims, demands, or cans s of aetion of my kind or - past, present,
and f\ltuIC, known or un\mOW1l. P tent or latent, arising out of or in any fashion
relating to the Project includ g without limitation deoign, constrUctiOn,
materials. inspection and oboe ation of the project; and including without
limitation all claiJllS which we or could have been made in the Action. The
following claims. only, are not su ~cct to this release:
-
3.
.
.
A. A:I1y future claiJllS !or con 'blllion or indemnity ("FUture C&! ClainlS)
betWeen my of the Parties h to except hlprOheat arising out of future claims
for bodily injury or propettY amage (other than damage to the Project or my
part then:of) to third partie . With respect to Future C&I Claims against
Inproheat. this tel..... ox ressly includes Future C&I Claims against
Inproheat except UDder the ~ Uowing cjrcUnlstaI1CCS (and in all cases expressly
subject to the merved def< described in Subparagraph 4D helow): (1) A
Future C&I Claim against prnheat is not subject to this Release ifthc l'utUrC
C&I Claim is originallY sorted in the federa\ or provincial couttS of the
province of British Colum ia; (2) A FutUre C&! Claim against hlprOheat is
not subject to this Release if at the option of any party beret<> exercised by
written notice, such Fu C&l Claim is asserted in or removed to an
art>itration proceeding co dueled before an arbitrator with expertise in
constIUCtion pursuant to til ConstruCtion In<\uStlY Rules then in effect of the
sc
c:''o\f\NOOWS\~ ~ ~16l\1\dn1UICllIlIWI\IOUIOJflN"U1NA.l.
2
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American Arbitration Assoeiatio ; and (3) A Future C&l Claim against
Jriproheat is not subject to this ReleaSe if the C&l claim is covered by
applicable insunnCO in which eo; t a Future C&! Claim maybe asserted in or
removed to the state or federal ourto within the Stale of Minnesota. lbe
Parties represent and warrant t each other that, as of the date of this
agreement. they are unaware of the existen<;e of any cUe- which
could lead to the assertion of C& claims.
.
Miscellaneous provisions. lbe P . . os also agree to the following addilionaI
provisions:
4.
A. This AgIeOIIlent shall inure t the benefit of and be binding upon the
S\lccesso..'s and assigns of the pies;
B. This Agreement shall be govem by Minnesota law.
C. The undersigned warrant that 0 promise or inducement haS been offered
except as heRin set forth; that .. Release is executed. without reliance upon
any statement or representalio by the persons. parties or entities released. or
thcir representatives. eoncemi the nature and extent of the damages aDdIor
legal liability therefore; that the undersigned &Ill of legal age, legally
competent to execute this Rele . and accept full m;ponsibility therefor.
D. lb. Parties acknowledge and gree that Inproheat is not. by this agreement or
oth~c, waiving ilS afli ive defense that the federal and stale courts of
the State of Minn_ta do no have persona1 jurisdiction over Inproheat. and
that lnproheat is expressly re erving its right to assert such defense in any
future action arising out of or elating to the Project.
.
E. Upon Ol<ccution of this ag ont by all parties hereto, and approval of the
MonticeUo City Council of the same as required by paragraph 5 beloW,
Inproheat shall rorword the settlement payment referred 10 in psragraph 2
above to HDR's counsel. e settlement payment shall be deposited in the
trUst account of HDR's co el and sha1l be held in trUSt for all Parties
pending the execution by all counsel and tiling with the Court of a stipulation
for dismissal with ~udico (without costS to any party) of all claimS in the
Action, including the Clai . Upon the filing of said stipulation, HDR's
counsel will disburse the s tlement funds in accordance with the agreement
among A&P. the City. and R. .
F. A&P represents that it has e authority to bind Harris Contracting Company
and Bloomington Electric Co. to each and every term of this agreement,
including without limitatio the ",leases granted by ~. on beha1f of itself
and Harris eonttaeti.ng Co pany and Bloomington Electric Co., 10 Inproheat
hereby.
.
seT
c:\WlNDOW'SIT~ In/In1Cll1i\cil~1\~IGl~1)IALJlJolAL DOC 3
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Council Agenda - 9/8/03
5D. Consideration or resolution rovidin" ror the ale or a roximatel $12.500.000 General
Ohli JHtion Sewer Revenue Refundin Bonds Series 2003 B. (R W)
A. REFERENCE AND BACKGROUND
A few weeks ago, Ehlers & Associates, our tina cial consultant had sta11ed the process to
rdinance our existing wastewater treatment plat t loan we had originally borrowed from the
Minnesota Public Facilities Authority. The int rest rate on the loan currently is at 4'c)5%.
Since the City was in the process of selling bon s to finance the Core Street Phase I
Reconstruction Project and the Cedar Street Pro' ect, it appeared reasonable to sec whether or
not we could lower our interest rate by refinanc ng the wastewater treatment loan at that time.
Over the past weeks, interest rates have steadil increased, and it turned out that when the G.O.
Improvement Bonds were sold for the other im rovement projects a couple a weeks ago, it
didn't appear iCasible to refinance the wastewa er loan at that time as there wasn't enough cost
savings. Since that time interest rates have sta ilized, and it is suggested by Ehlers and
Associates that the City still investigate the fea 'ibility of refinancing this loan through a private
sale with a financial institution such as Piper J tfrey. What the Council is asked to adopt is a
resolution authorizing the Mayor and myselft( work with Mark Ruff of Ehlers and Associates
to see if we can get a lower interest rate for thi bond that makes it feasible to refinance through
a private sale. We would like to save at least 150,000 above the cost of issuance, and if we
can do so, the Council would be asked to ratif the terms and conditions at a future meeting.
Although the savings are not likely to be very much, I do not think that we will ever see this
low of an interest rate environment f()f a long ime and if we can save $150,000, it seems
reasonable to go ahead with the private sale. As such, it is the recommendation of Mark Ruff
from Ehlers and myself that this opportunity c t least be explored with various financial
institutions.
.
B.
ALTERNATIVE ACTIONS
1. Adopt the resolution authorizing for tJe sale of approximately $12,500,000 in GO Sewer
Revenue Refunding Bonds, Series 20 l3B.
This alternative would allow the fina !Cial consultant along with the Mayor and City
AdlTlinistrator to negotiate a private ale that saves at least $150,000 in net present value
interest cost or the sale will not proc cd.
2. Do not authorize the resolution at th's time.
c.
STAFF RECOMMI'~NDATION
It is recommended that the resolution be ad pted to explore the options of possibly saving
interest cost through a private sale. Ifit tums out we can't save at least $150,000, we won't
rdinance the issue and we will retain our 405% interest rate. We have nothing to lose, so it is
recommended we proceed with this negotic tion.
.
D.
SUPPORTING DATA
Copy or resolution
-
Pursuant to due call and notice thereof, a regul' r meeting of the City Council 0 f tbe City of
Extract of Minutes of Meeting
of the City Council of the City of
Monticello, Wright Co nty, Minnesota
-
Monticello, Minnesota, was duly held in the City Hall in said City on Monday, September 8,2003,
commencing at 7:00 o'clock p.m.
The following members were present:
and the following were absent: None.
***
***
***
***
.
The Mayor announced that the next order u 'business was consideration ofthe sale ufthe
C i t y' s approximately $12,500,000 General Oh I iga ion Sewer Revenue Rctundi ng Honds, Series
2003B. Menlber
introduced the foHo ing resolution, and moved its adoption:
A RESOLUTION PROVIDING FOR TH SALE OF APPROXIMATELY $12,500,000
GENERAL OBLlGATION SEWER REV N\JE REFUNDING BONDS, SERIES 2003H:
FIXING THEIR FOR AND SPECIFICATIONS;
DIRECTING THEIR EX,:CUTION AND DELIVERY;
AND PROVIDING FOR THEIR P ^ YMENT
RESOLUTI
-.-.--.-.-.---
BE IT RESOLVED By the City Council of the City of Monticcllo, Wright County, Minnesota
as l'ollows:
1. It is hereby determined that:
(a) The City is authorized b Minnesota Statutes, Chapter 475 (Act) and Section
475.67, S ubdi vi si on 3, 0 f the Act to i >sue and sell its general ob Ii gation bonds to refund
obi i gatio ns and the interest thereoo bel we the due date of the 0 b ligations, if consistent with
covenants made with the holders therelf, when determined by the City Couocil to be
necessary or desirable fore the reducti n of debt service cost to the City or for the extension or
.
adjustment of maturities in relation to the resour es available for their payment.
(b) Sectioi1 475.67, Subdivision 4 of he Act permits the sale ofrefunding
obligations during the six month period prior to he date on which the obligations to be
refunded may be called for redemption;
(c) It is necessary and desirable to reduce debt service costs that the City issue
approximatelY $12,500,000 General 0 hi i gation Sewer Revenue Refunding Bonds, Series
2003 B (Bonds) to refund certain outstanding ge 1eral obligations of the City;
(d) The outstanding bonds to be ref nded (Refunded Bonds) consist of the
$ ] 4.700,000 Ci cneral Obi igatio n Wastewater T eatmcnt Note. Seri es I 997, dated March 13.
1997, of which $12,(l53,365 in principal amour t is currently outstanding and is callable on
December 30, 2003.
2. Eblers & Associates (Ehlers) is author; .ed and directed to structure the terms ofthc
Bonds, provi dcd that the pr; nci pal amount shall not e. ceed $] 2,500,000 and the final maturity shal I
he nu later than August 1.20 I S. Ehlers is l'urther autl orized to negotiate sale of the Bonds. lhe City
Council authorizes the City Administrator and Mayor to consider propusals and take any other
appropriate action with respect to the Bonds. provide that the proposal ol'the selected purchaser
(Purchaser) must (a) alter the lowest true interest cas. which shall in any event be no higher than
3 . S 1 % per annum. and (b) prod oce debt service savi n 's such that the present val ue uf the debt servi co
on the Bonds (computed to their stated maturity date.) is lower by at least one percentage point than
the present value or the debt service on the Refunded Bonds.
.
3. lhe City Council will meet on the fir t practicable date ai\er acceptance by the City
Administrator and Mayor of a proposal l'rom the Pur haser, to ratify such acceptance and take any
other appropriate action with respect to the Bonds.
The motion for the adoption of the foregoin resolution was duly seconded by Member
__ _ ____ __-' and upon vote bei ng taken t ereon. the following voted in favor thereol':
and the following voted against the same:
whereupon said resolution was declared duly passe and adopted.
.
.
STATE OF MINNESOTA )
)
COUNTY OF WRIGHT ) SS.
)
CITY OF MONTICELLO )
I, the undersigned, being the duly qualified an acting City Administrator/Finance Director
of the City of Monticello, Wright County, Minnes ta, do hereby certify that I have carefully
compared the atl3Ched and foregoing extract of minu es of a regnlar meeting of the City Council of
the City held on Angnst 20, 2003 with the original inutes on file in my office and the extract is a
full, true and correct copy of the minutes insof as they relate to the issuance and sale of
approximately $12,320,000 General Obligation Sew r Revenue Refunding Bonds, Series 2003B of
WITNESS My hand officially as such
Administrator/Finance Director and the
the City.
.
corporate seal ofthe City this
day of
,2003.
City Administrator/Finance Director
Mo ticello, Minnesota
(SEAL)
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SF:.
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City Council Agenda - 09/0R/03
Consideration of a lroval of the final lat f the First Addition of the Featherstone
residential subdivision. (.10)
REFERENCE ANn BACKGROUND
City Council is asked to consider granting tin 1 plat approval of the first addition of the
Featherstone residential development. This hase encompasses 29.03 acres ofthe 150
acre development area and includes 48 lots. ttached is a spread sheet that identities the
iinaneial program supporting the developmel . The spreadsheet is in draft form with
two costs/fees not yet compiled. One is the n ~t trunk storm sewer fee. 1 am waiting to
get this information from the City Engineer. rhe other costs to compile are city expenses
on this plat to date. Some highlights to ment on are as follows:
The city is accepting land for park dedicatiOl. No cash
The developlnent is funding one half of the ost of redevelopment of the existing
pcrimeter roads (Edmonson, 85th Street), wh ch is estimated at $505,000. This cost is
pro-rated against each phase on an acreage lnsis. The first phase will be paying $97.000
toward this cost.
In keeping with the Klein IV development a reement, $102,600 will be granted as a
credit against trunk fees. This was the adde' cost (on top oftrunk fees) paid by Klein IV
to locate the I ine deep enough to serve the Featherstone area.
The city wiJl be recovering expenses relatin) to review of the Featherstone/CJold Nugget
property accrued since 1997 when the projc 't was initiated.
The roads and utilities will be constructed d1d financed privately with city inspection
only. The total cost ofthe improvements n inus the grading deposit is $800,000.
Suftlcient funds are on deposit with the eit to pay for the cost to process the plat and
inspect the improvements.
The only somewhat signitlcant issue relati g to the plat is the naming system for the
streets. Plcase refer to a separate memo pr~pared by Fred Patch outlining a Street
Naming and Addressing Policy. Unless tl e City Council desires otherwise, staffwiJl be
incorporating the County street and address system into this plat and future plats generally
located on the same latitude as the Featherstone plat. Please note that the developer
prefers to establish street names based on theme. Under the proposed city policy, street
names would be limited to the County str et nanie system except for courts, cul-de-sacs,
etc.
::\L TERNA TIVE ACTIONS
1.
Motion to approve the final plat 0,' the First Addition ofthe Featherstone
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City Council Agenda - 09/0R/03
Residential Plat. Motion contingent 01 execution of a development agreement
and contingent on fll1a\ review by the :ity Engineer.
Motion to deny approval 0 f the Gnal lat of the First Addi ti on of the Featherstone
Residential Plat. Motion contingent l n exccntion of a development agreement
and contingent on final review by the City Engineer.
2.
ST AFF RECOMMENOATIO~
The City Administrator recommends altum lve 1.
SlJPPORTING OAT A
Development financing spreadsheet
Memo from Riek Wolfsteller and Fred Pat h regarding Street Name and Addressing
Policy
Copy of the plat
2
SEP-05-2003 09:41
.rnmaIY of expenses
-,abrstDne First Addltlon
WSB & ASSOCIATES INC.
4-$eP
76328771' (Ia
r-.~~"U,c;,.,
Total CoSt ACl'eage ,.~
or Cnldit Qlarge
Gross
CoSt
( 0(101
PI ~ Net
Cr ~it N&Bssmenl
,;:a ChlU'Q- and ~t&
:.;.al AGrO& 10t ReslCWInllal al'N and Phue
eOU$lng Units
150 zg.o3
4B
NOSfJ
IDlan
accounting
n
'at'i< Dedlcatlon
.tJt1'N#JY - $229 Del' unit
~nji;NSewer
Shal'l!l d I!lSmundsOn Ave
SMre of 85th ~iistrudiOl'l
WalArmaln
StOrm 1ICl$S1
$158.650
~.750
$iOl992
~ . a 530,704
.312 . r-1it108
1 =t.t--"14t'029-.:r
. 1'_ '. \I 1'3alII!"I"'I'
l~~ L. .... -
V'"' .~
$10.992-
. ~:n~~:Hln
;7, 107.68 l,.ell9u I '" 0"""
7.028.80
_ BrsCI188<lS !IH:aICUlale
',,'"1
,,"'-...00 1. '11 "7'I'I.IIJ
\ ., " ..,'" ,1'1
Subtotal
I<ItIn FalTl'lS IV Ctedlt
Per lot ~ent b8S8d on 48 Units
1
3~'S.SI
Tolal amount to ~
City Fees/DeposIt
I flat ratO . no J8GQf'IGIulltlon at pIUJIICl
516.044 completion
dBf8rmll'llld
eM pnijiCt
CilY Fee ( General ovlll't'tead al'lcl ~mi/'l) Flat IlIte 2.(10%
CitVPIaltIna I!X loft.. I'.....n:. "'W"'I-"1J"'l.. ..
2..00"1.
516.044 completion
Iln_- ,..,gu.r II
556.154 pl'Ojed eotnpledon
:!3~ lo PaId at initiation of project
$2,580.0Q BiI&8d an 2% of grading $llGllrlty
$17".064.00
2.00%
Legal a/'Id PlannlM
EnaineerillQ end Insaection
~IO~~t\'J
. Fee l2% of gradlnQ expense)
Total aty Deposit
7.00"1.
lOt.
Letter vi C...dit Calculation
Canst Cost
ConstNctlon Costs
-
smooo
"12'49.000
NA
rsanl
WateTY!1iln
IstclIm MW8I'
~ .nc1 sldillwalkS
RelalrfriG Walls
CanSlructlon tetal (for ou~. gf c:atcullltlna other feel\
I
"13.000
43 (a :tual AcNS
$802.200
~~OOO
&iCllrii
Other lema tequlrlnQ aeeurlty.
[andscariina
~DBr'5 s I A6 Bu~W
LClt('".amersllrM MOfIiJlMIlIS
"1'100-:000 O8I/8lOPl!lr needs to pIO'Mo
IncludllClln IalaI &8lll,Irity . ng\ an adclitK
514.400 e.um-
-aoo
\,.etter of Credit Amount (TQ\liIl Q06t X 125"')
Mall allowed reduCtiOl'I prior to accepla/'lce/tlOtld
51.045.600
$1.307,000 can Dl!l ~ but l\IlId undl projIllcl Qt
$130,700
Total
10.00%
.
TOTAL P. 02
MEMORAN UM
September 4, 2003
To:
Mayor Thielen & City Council
Scott Douglas. Fire Chief
Gary Miller, Wright County Sheriff
Jeff 0 'NeilL Deputy City Administr tor
&
Whom It May Concern
From:
Rick Wolfsteller, City Administrat
Fred Patch, Building Official
r~
Subject:
2003 City of MonticellO Street Na 1ing and Addressing Policy
A street naming and addressing policy is establis ed by this memorandum to:
.
1.
')
....
Provide for public safety dispatch and address recognition;
Define limits to the old City of MonticellO street naming and addressing systems: and.
Enable an orderly transition to th Wright County street naming and addressing system.
3.
Three addressing areas will result:
"'" First. the City originally had its own str et naming and addressing system that was entirely
uncoordinated with the street names an addresses of Wright County. For example. the
MonticellO Original Plat. Lower Monti ello Plat and subsequent older plats established up until
1996 are not coordinated whatsoever with the County street names or addressing number.
"'" Second. with the advent of the 91 \ dis atch system. Wright County established an addressing
system to enable faster and more ordeIly couoty wide emergency response. Street names and
addressed "ere changed throughout the county (outside of city limits). In \997 the City of
Monticello began a transition to the C unty addressing system by numbering addresses in neW
plats according to the County system. Nevv plats and streets were named according to themes
to enable easy public safety recogniti n (i.e. Cardinal Hills/bird names. Klein Farms/stone
names. Meado\\' Oaks/oak names. d.).
llF
Now. in response to substantial new l1unicipal growth to the south. and requests by the public
safety departments serving the C it y. ,ew growth areas that lie south of the section line that
defines 90'" Street. west of Davern venue. and east of Gillard Avenue. all will be named and
5l
.
-
.
.
numbered according to the Wright County st eet name and addressing system. Exceptions to
this are:
Klein Farms S xth Addition,
. Klein Farms S venth Addition,
Wildwood Ri ge First Addition,
. Wildwood Ri ge Second Addition,
Rolling Woo s Addition, and
Portions of 0 k Ridge Addition lying south of the section line
that defines 9 111 Street.
Each of the exception areas are confined by major roads or will be connecting to new plats that
will be numbered and named according to t e county system.
Tbe attached map defines the boundary between tI e old city addressing system and tbe new County
Addressing system. No changes will be made to c nent street names or addresses.
For additional information in this regard. please c ntact Fred Patch at 763-271-32\4.
(1)
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City Council Agenda ,- 09/08/03
SF.
REFERENCE AND BACKGROUND
The applicant is seeking approval of an Interi 1 Use Permit to utilize a parcel in the 1-2
zoning district for outside storage. There are 0 buildings on the property, and the only
activity would be tbe storage of equipment and materials. No structures of any kind arc
proposed by the applicant, according to tbe si e plan submitted witb the application. This
use is al10wed in the district only as an Interi 1 Use, with a specific date to be established
for the expiration ofthe pcrmit, and thc term'nation oftbe use.
for this typc of perrnit, the zoning ordinance sets several rcquirements.
1. ^ specitlcd termination datc is documented.
2. The applicahle requirements of Chapter 3, Section 2, GeoeraI Building and Performance
Requirements are met.
3. The permit prohibits parking of automobile'.
.
4.
lhe permit specifics a gravel surface, suita 1e for parking of trucks.
5. The permit specifies that the i ntensi ty of vi uaI screening shal1 be related to the I oeati 0 n
and nature of thc storagc and the duration f tbe interim use.
6. The permit specifies that appropriate setha 'k of necessary fencing and/or setback of
storage shal1 be related to the locati on and nature of the storage and the duration of the
interim use,
I f appro va I of the permit is considered, planning . taff would recommend an initial term of ti ve
years, after which period the applicant would nee to discontinue the use, receive a new permit
in accordance with the zoning requirements in pice at that time,
Chapter 3, Section 2 provides for the following r quirements:
3-2 IE]: provides lilf the submission of drainag plans to the City Engineer, and a requirement
for written approval.
3-2 [F]: Providcs for regulation of fencing whe e rcquired or proposed.
3-2lGll-13: Provides for minimum landscapilg requirements.
. 3-2 lGl2: Provides for the required suhmissio oflandscaping plans
City council Agenda -- 09/0R/03
3-2 (OJ 3: Provides for rhe elements of an acceptable landscaping plan.
3 -2 [OJ 12: Provides for a bond securing the i n stall ati 1n and survival of required landscaping.
3 -2 (ll j: Pro vi des for prohibition of Glare caused by i ghti ng on the subi ect property.
3-2 [JI: Provides for regulation of dust created hy ac ivities on tbe site.
3-2 [Kl Provides for regulation of noise created by ctivities on the site.
3-2 [Ml Provides for prohibition ofiunk, including inoperable or unlicensed trucks.
The requirements of Chapter 3, Section 2 arc to bc om plied with in order for the City to
consider an Intcrim1Jse Permit under the zoning re ulations. Other generally applicahle zoning
rcquirements include 3-3 [OJ which provides for re uired huffer yards hetween the use and
neighboring incompatible land uses. There are seV ral other general performance standards that
would apply, dependiog 00 tbe applicant's aoticipaed usc and develupmeot of the site. It is the
intent ofthis rcport that all applicable general stan ards are incorporated into the consideration
of any pCrlTlit.
S i m i lar to the previous so bm ission, little detail ha - been pro vi ded on the site plan. Essentially.
the applicant proposes to urilize the entire site for storage, with no accommodation for use
setbacks, landscaping, circulation, or bulTering. . he section providing for outdoor storage
provides for tlexibility in setbacks, based 00 the I ature of the use. As such, plaoniog stalTwoold
recommend that a minimal setback to the street r ght of way and adjoining industrial lots be
considered. A live foot setback would accomm' date a landscaped edge, and screening.
Screening from the public right of way would be expected for any outdoor storage. The
applicant proposes no landscaping per the subm'tted plan.
Finally, a buffer yard of 50 feet is required by tJ e Zoning Ordinaoce section 3-3 [OJ. This
section states that no building may be located ithin 50 feet ofthe adjoining property line where
the transition is between residential and industr al land uses. A minimum landscaped yard of 40
feet is required as well, with a specific amount of planting required in the buffer area (160 plant
units per 100 feet uflength). The plan shoWS 10 separation from the residential area, and nO
laodscaping or screeniog as required by the Zo)ing Ordinance.
.
~LTERNA TIVE ACTIONli
The Planning commission recommended' Iternative I below, with the conditions as noted
in Exhibit Z.
Deeis io n I: C onsiderat ion of ao Interim 1J se Penn it for Jay Morrell! J M E of M ootice II 0 for
outdoor storage.
.
2
City Council Agenda -- 09/08/03
.....'-
.....
Motion to approve tne Interim Use Pcrmit, subiect to 'omplianee witn tne speeilic and general
standards of the zoning ordinance, including a term u . live years documented hy a signed
agreement netwecn the City and tne applicant. Signi lcant additinnal informatiun on this plan
would ne necessary tu snuw compliance witn tne Zn ing Ordinance. Iftne applicant expects to
have any oftnese standards forgivcn, a variance appl cation snould be filed. It should bc noted
that planning staff is not aware nf conditions on tne . ite that would support variance approval
Conditions of approval are attached as Exhibit Z.
Motion tn deny the Interim Use Permit, based on a I nding that the applicant has not complied
with the standards of the zoning ordinance. includin' screening, setbacks, and buffering
requircmcnts as noted in this rcport.
2.
STAFF RECOMMENDATION
Staff and Planning Commission recommend appro al ofthe Interim Use Permit only with tbe
conditions attached as Exhibit Z. This property 0 ner has operated on this site without a permit
for some time, however in recent discussions with the City Attorney, the applicant has indicated
an intent to comply with the terms of the Zoning (rdinance. If denied, the applicant should be
required \0 rcturn the site to its previous condition and in fun compliance with thc zoning
regulations applicable to the propcrty.
I f the C it y bc li eves that appro val is warranted, pinning staff waul d recommend that the I nteri m
Usc Permit be for no more than a live year term, n addition to the cooditions noted in this report
that would reqoire fun compliance with the term of thc zoning ordinance. A linancial secority
ensuring compliance with thc conditions would e appropriatc.
.
~lJPPORTING DATA
Conditions -- Exhibit Z
Site Plan
.
3
-
-
.
.
City COline i I ^gencla 09/08/03
Exhil it Z
Conditions of IUP Approval or .-'ME of Monticello
1. ^ specified termination date is documented in a Development Contract, to be no later
than December 31,2008.
') The applicable requirements of Chapter 3, Sec ion 2, General Building and PerilH"lllatlee
Requirements are met.
3. The permit specifies a gravel surf~lce, suitable or parking of trucks.
4. The permit specifies that the intensity of vi sua screening shall be related to the Ic.::ation
and nature of the storage and the duration of tl e interim use. A landscape plan should be
developed that identifies this screening.
5. The permit specifies that appropriate setback <. f necessary fencing and/or setback of
storage shall be related to the location and nat Ire of the storage and the duration of the
interim use. A setback of no less than five fee should be applied to this permit.
6. rencing in compliance with the City's Zoning Ordinance, Section 3-2 rF]'
7. Landscaping in compliance with Zoning Ordi ance Section 3-2 lO-1 \-13.
8. Compliance with lighting and glare requiremC1ts as listed in Zoning Ordinance
Section 3-2 ll-I].
9. Compliance with dust regulations as listed in" ,oning Ordinance Section 3-2 rn
10. Compliance with noise regulations of Zoning )rdinance Section 3-2 [K].
13" Compl iance with.i unk and debris regulations f Zoning Ordinance Section 3-2 1M].
14. Compliance with buffer yard requirements of oning Ordinance Section 3-3 01.
15. Compliance with other applicable zoning and City Code requirements, including
regulation of nuisance activities.
4
o~
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City COllnci I Agenda - 09/08/03
5G. Consideration of minor subdivision' roval to allow for the creation of two
lots in the R-l and Wild and Seenie/c horeland Area of the Ci of Monticello
and a variance for rear ard setback Applicant: Kathleen Gauthier (NAC)
The Planning Commission recomme ded approval of this request for a
minor subdivision. Please note that riginally it was thought that a variance
to the 50' setback from the Ordinary High Water Mark was needed. After
further review, it was determined th t the site would accommodate a home
without encroachment into the setba 'k so the Planning Commission denied
the variance request.
REFERENCEANDBACKGROUN
Background. Kathleen A. Gautheir is requesting approval of a minor subdivision
to allow for the creation of two lots. T 1e total lot area is roughly 60,000 square
feet above the Ordinary High Water L vel. the elevation at which the ordinance
defines the lot boundary for purposes f measuring size. The site is located
within the R-lDistrict. "l'he purpose 0 'the R-l, Single Family District is to
provide for low density, single bmily, detached residential dwelling units and
directly related complementary uses.
.
The location of the site is within the ississippi Wild, Scenic, and Recreational
River System and Shoreland Areas of he City of Monticello. The Shoreland
Overlay District requires additional re uirements and perfonnance standards in
addition to those within the R-l Distri 1. This overlay district regulates the
alteration of the natural shoreland, veg tation and topography as well as the
regulation of the subdivision of land.
Subdivision Criteria. The applicant as submitted a survey that illustrates the
various relevant elevations. "rhe two 1 ts both meet the required 15.000 square
feet above the Ordinary High Water eI vation (OHW). Although staff had some
initial concern about setback from the bluff, it appears based on the new
information that the slope hom Otter :reek does not meet the technical standards
as a bluff, so the separate bluft1ine prdection requirements do not apply.
I r topographic conditions show that th creation of a new lot (specifically the
proposed house location) would invol e the placement of fill and vegetative
cutting. a Conditional Use Permit wot Id be required. However. there appears to
be adequate room on the lot to place a home. within the required setbacks, and
meet the maximum 30% impervious surface standard for both lots.
ALTERNATIVE ACTIONS
.
A.
Motion to approve a subdivisi H1 request to allow Cor the following: The
creation of two lots with new ot areas of more than 15,000 square within
the Shoreland Area of the Cit of Monticello. This recommendation
would be based on a finding t at the Subdivision is consistent with the
requirements of the City's zon i g and subdi v isi on rego I ati ons appli cab I e
to such parcels.
Motion to deny the subdivisiOl request based ona finding that the neW
building lot would negatively i npact the environmental conditions
adjacent to Otter Creek, a part of the Wild and Scenic River Overlay
District.
.....
.....
B.
RECOMMENDATION
Planning staffrccommends approval ofthe subdivision as requested. As noted in
tbis report, the suhdivision can be ac 'omplished in conformance with zoning
regulations.
SUPI>ORTING DATA
Exhibit A- Site Location
Exhibit 13- Updated Survey
.
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City Coullci I Agenda -- 09/08/03 -
REFERENCE ANn BACKGROOND
City staff and the applicants have discu 'sed the proposal to designate
approximately 19 acres ofpropel1y for esidentialland uses, first considered by
the Planning Commission at its August 5 meeting. Planning statT continues to
believe that the City's land use policy h s been to maximize industrial
development opportunities, and that pI' posed land use plan changes that run
counter to that policy should be closely scrutinized.
While there may be occasions where residential uses are more appropriate than
some of the designated industrial areas staff believes that the proposed site is not
one of them. Examples of land that w uld be better used for residential would
include sites that have high residential amenities (tree cover, significant water
features and/or hillside views), and av idance of characteristics that tend to hold
down residential development quality nd value, such as high volume roadways
and power transmission line corridors.
As such, planning stalJmaintains its osition stated in the August 5, 2003
planning report. lfthe Planning Com ission and City Council believe that a
change to the land use policy ofprese ving industrial land is appropriate, that
change should be included as a findin J in any approval resolution.
Detailed review of a residential devel )pment would be withheld until after a
decision is made on the Land Use Pl'n request.
ALTERNATIVE ACTIONS
After obtaining input from the ll) ',city Shlff, and developer, the Planning
Commission recommended a sligh amendment to the comp plan as
identified in alternative 2.
Decision I: Amendment to the Co 1prehensive Plan designating 19 acres for
Residential land uses.
1. Motion to approve the amendment. subject to density and concept
development review of mOl' detailed plans, based on a finding that the
land use pattern in this parti 'ular area is better suited to residential uses
than industrial uses.
2.
Motion to approve an amel dment to the comprehensive plan re-
designating the southweste n-most portion of the 19 acre site from
'"
City Council Agenda -- 09/08/03
.
industrial to medium density resid'ntiaL retaining the industrial
designation along the power line, _ ubject to density and concept
development review of more dctai ed plans, based on a finding that the
land use pattern in this particular - rea is better suited to residential uses
than industrial uses.
3.
Motion to deny the amendment b sed on a finding that the current land
use plan is supported by the city's land use policy of protection of
industrial land.
Decision 2: Concept Stage Planned U it Development for a detached
townhome development.
I . Motion to approve the concept pI n.
2. Motion to deny the concept plan.
STAFF RECOMMENDATION
For the put'pose of the consent agend' , staff recommends alternative #2,
S~lme as the planning commission.
.
Staff had originally recommended denia of the amendment and the concept plan,
based on the findings related to the City s policy for protection of future industrial
development opportunities. However, loth the Planning Commission and IDC
believe that residential land use in the s Lbjeet area is appropriate on a limited
basis. Staff does not object to the Plam ing Commission recommendation as it
includes placernent of the power line within the industrial area, not along the
border. It appears that the recommenda ion by the Planning Commission
represents a good compromise.
SUPPORTING DATA
[':xhibit A - Aerial photo
Exhibit B - Narrative description from Developer
Exhibit C -- Concept site plan
Exhibit D- Copy of Otter Creek Cone pt PU 0
.
2
07/21/2003 15:12
9522490790
BIRCHLAND DEV. CO.
PAGE 03
.
Otter Creek Crossi gs Business Park
PUD Concept Arne dment Narrative
The approved concept pun for this 185 acre proj ct contained the following objectives:
1. Create an attractive extension and tranSition fuses in the high visibility 1-94 corridor.
2. Provide the City of Monticello with a develo ment plan that is flexible enough to locate large
industrial uses or smaller ones depending on hanges in market demand.
3. Extend the Chelsea Road frontage road cone pt to improve traffic movement between
Highway 25 and CR 39.
4. Buffer existing residential areas (particularly Bondhus Addition).
5. Locate infrastructure that will open up large eas for development beyond this project.
6. Protect and enhance existing wetland areas t serve as an amenity to the business park and
community.
This proposed amendment proposes no changes to the project's overall objectives.
.
ProDosed Amendment
Recently, the City has begun to look in greater etail at some major City infrastructure projects
within this project (Objective #5) and the prop sed extension of School Blvd., in particular, has a
significant impact on the original concept plan. The City has already extended some stormwater
facilities into areas of this project that are not y t annexed and the City will likely be looking for
more detailed planning soon for the location of i~s proposed sanitary sewer lift station that will
serve developments beyond the area contained this planned unit development. Increasingly, it
seems that the concept PUD should be updated and additional annexation should occur to take
into account the City's street, storm water and arJtary sewer facility needs as well as to provide
flexibility to the City to annex areas beyond . s project which are currently not adjacent to City
borders.
In the first concept approval the project was di ided into three areas-~A, B and C. Areas A & B
bad more detailed discussion, uses and require ents and the developer is proposing no changes
to those areas other than the revision of the str et network due to the extension of School Blvd.
Area C, in the original approval, was identifie as a future study area that needed to be sensitive
to adjacent residential uses (Objective #4) and it was indicated that this area should be more
concerned with buffering adjacent residential scs, possibly with the addition of some additional
housing. .
.
The dominant feature in Area C is the large e ement for overhead power structures and the
irregular shape that they create in relation to e property lines. This Concept PUD amendment
1
b)Jibtr 5 8
_.~/21/2ee3 16: 12
952249137913
.
.
.
BIRCHLAND DEV. CO.
PAGE ~4
proposes to use that large easement as a logical b er area betWeen the residential uses to the
south and west of Area C and the non-residential s to the north and east of Area C. This
proposed amendment shows a density of 5.24 uni per acre for this triangular shaped area,
although planning of the local street system and I s are only conceptual. The land will likely be
roarketed to a development company that speciali es in residential projects and the residential
developer will complete the detailed, developmen stage PUD planning process.
2
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Otter Creek Crossings Business Park
Description of Approved Concept Stage Planned Unit Development
Development Projects Require D velopment Stage PUD Approval
Objectives:
The Olter Creek Crossings Business Park is alar 'e project ( 185 acres) and is intended to fultill
the following objectives:
. Create an attractive extension and transiti n of uses in the high visibility 1.94 corridor.
· Pro\-ide the City of Monticello with a dev lopment plan that is tlexible enough to locate
large industrial uses or smaller ones depe ding on changes in market demand.
. Extend the Chelsea Road frontage road c ncept to impro\'c tranic movement bet\veen
Highway 25 and CR 39.
· Buffer existing residential areas (particul r1y Sondhus Addition).
. Locate infrastructure that will open up lar le areas for development beyond this project.
.
Protect and enhance existing wetland area to serve as an amenity to the business park
and community.
Sub-areas:
There are three areas of the proposed business pa k that have unique characteristics. A Planned
Unit De\'e1opment approach is being utilized to p ovide the tlexibility to take advantage of those
unique characteristics.
Are:l A:
This area has superior visibility from 1-94 and is i lmediately adjacent to the existing
commercial businesses on Chelsea Road. The go I in this area is to provide development that
has uses and aesthetic standards that are compati Ie with the adjacent commercial businesses and
pro\-ide a good image of the City to tra\'e1ers on I 94.
Although the L1nderlying zoning in this whole pro ect is based on the I-I.-\. standards. the
Concept PLD calls for building types in this area to be held to a more stringent Jesign standard.
Specitically. the PL;D eliminates the LIse of expo ed metal or liberglass finishes in .-\rea .-\ rather
than allo\\ its use on up to 50%, of the wall surfac $. This will make the building design mLlch
mon: cl)l1sistent \\ith the commercial an-:as to the 'ast. In addition. the setbacks in this area may
be the same as in the commercial areas to the east so that tht:re is a consistent ""fee)" and massing
along the frontage road and 1-94.
6t+
.-
Finally. in order to provide a softer transition of use. provide conveniently located services to
future employees of the business park and to allo\v 'or expansion of the rapidly diminishing
undeveloped areas in the city that have highv,,'ay vis bility. the t'ollowing uses to be added to
Area A.
-
. Enclosed boat and marine sales
. Books. office supplies. stationery stores and copy services
. Furniture. carpet. rug. tile. glass. paint. wall apeI'. hardware. and electrical appliance
stores
. \Iotor fud station. auto repair. car wash. au 0 body shop. tire and battery stores and
servIce
. ~lachinery sales
. ;'\lew and used automobile/light truck sales nd display
. Day care center
. No outdoor Storage
Area B:
.
This area has limited highway visibility and most fthis area is butTered from the developments
to thl: east by a large wetland and the existing cern tery property. The goal in this area is to
provide a t1exible development plan that would en ble the city to develop a large industrial use
or smalkr users in response to changing market tr ods. In addition. since much of this area is
more remote \\'ith lo',,\, visibility. it may provide an opportunity t'or locating or relocating uses
that the city might not want in a high visibility are'. One of the goals in this area is to develop a
plan that quickly got truck tranic onto Chelsea Ro d and highways rather than diverting it
towards residential areas,
Since this area is not a continuation of existing de 'eloped areas. the setbacks remain according
to the I ~ 1 A standards.
The uses that \\e would propose in this area in ad ition to what is already pro\'ided for in the
1.1:-\ are the following:
. Trucking and trucking scn'ice
. concrete'asphalt plant and manufacture of ' one rete products
. ..\utonwhile assembly and major repair
Lses aho\c must he condlll.:ted inside. Outdoor 5t rage by conditional use permit only,
.-\rC~l c:
.
Thc de\ek)pmel1l in this area will need to be sens ti\'e to the adjacent rcsidcnti..lluses, Gi\en that
the 0\era1l Otter Crel:k Crossings Business Park evelopment is quite large and willlikdy take
many years to de\\~lt)p. the PLD allo\\'s this area remain an area for future study to ensure that
the interests of the adjacent residents are preserved. Depe ding on the market conditions and
~ development patterns at the time this area is studied, this ea potentially ending up as an
..., industrial development with special concern for butTering d uses or even a mixed use
de\'elopment area that pro\'ides some housing for the work rs in the business park in addition to
industrial opportunities. The property owners and the City will be in a better position to create
the best standards for this area in the future when all have ad an opportunity to see the results of
some of the earlier phases of this project.
.
.
.
.
Su ortin Data for 5H. Consideration of an a endment to the comllrehensive ulan and
consideration of an amendment to conee t sta e }lanned unit develo ment for Otter Creek
Crossinu:.
JDC RECOMM NDATION
to t
PLANNING C
Septcmbc
Rccommendation: On Scptembcr 2, 2003, the [D re~affirmcd their recommcndation of August
5,2003 which was consistcnt with staff's recomn endation of August 5, 2003: To reduce thc
residential density in the 19 acres of Area C by in orporating industrial development along the
power lines and enforcing the R-2A standards.
Reason of recommendation: The R-2A land use '. erves as a transition between residential and
industrial land uses and incorporating industrial development along the power lines maximizes
thc Il-A land use within Area C of the PUD. Th Comp Plan identificd the cntirc 180 acres of
Otter Creek as industrial.
* John Chadwick and Jim Bowers attendcd the I C meeting of September 2, 2003. IDe action
was taken aftcr Mr. Chadwick and Bowers depa cd.
.
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51.
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City Council ^g,enda -- 09/08/03
Consideration of a re uest for a varian e and subdivision to create two
buildable lots in tbe R-2 zonin district. A lieant: Mike C r. (NACIJO)
REFERENCE AND BACKGROUND
Mike Cyr is seeking the suhdivision of a _ arcel althe southwest corner of 6'"
Street and Minnesota Street in the "Origi 1al Plat of Monticello", an area zoned R-
2. The current parcel is J3 3.27 fect wid along 6 ,h S trect, and 165. 12 feet deep
along Minnesota Street. The existiog ho ne sits near the corner, and is a legal
non-conforming structure due to setback violations from Minnesota Street.
The parcel is the result of the combinati n of two original plat lots- Lots 6 and 7
of Block S. The applicant wishes to div'de the property along its previous lot
line, separating the two comhined parcc s into two lots of the typical dimension in
the neighhorhood _ 66 by 165 for an ar a of approximately J 0, 970 square feet
each. This requires variances from Lot Width and Lot Area. Tbe standards for
singl e family lots in the R -2 Dis tri ct is 0 feet of wi dth and J 2,000 sq uarc feet of
lot area.
As an R-2 zone, the existing parcel at 1,940 square fect could accommodate a
thrce or four unit townbouse hy Condi ional Use Pennit, or a two-family home as
a permitted use. It would appear to be unreasonable to deny a subdivision to
accommodate two single family home", unless the City's policy were to
encourage more density in this neighb whood.
Variance requests require a finding th t the applicant's property demonstrate a
hardship in putting tbe property to re sonable ose under the applieahle zoning
regulations. Planning stalIbelievcs t at such a hardship exists in that density is
not increased hy the request (in fact, 't may he lowered), and that single family
detached use of the property is reaSO) able.
ALTERNATiVE ACTIONS
The Planning Commission selccte alternative 1 below. Action is not
requested on tbis decision item un ess a city council member wishes to appeal
the planning commission decision If so, the item would be addressed at the
9/22/03 city council meeting.
Decision 1: Variance for Lot W idtl and Lot Area.
1. Motion to approve the vari, nee, hased on a fmding that compliance with
the regulations results in an unreasonable result, and as such, a hardship
exists in putting the proper to reasonable use without the variance.
.
.
.
City Council Agenda -- 09/08/03
2.
Motion to deny of the variance, be sed on a finding that no hardship exists
in complying with the zoning ordl1ance.
Decision 2: Subdivision into two lots.
The Planning Commission recommen ed alternative 1.
1. Motion to approve the subdivisio ,contingent on the approval of the lot
width and area variances.
2. Motion to deny the subdivision, ased on denial of the lot width and area
vanances.
ST AFF RECOMMENDATION
Staff recommends approval of the varie nees and the subdivision. Under the
consent item, only the simple subdivisi )n is under formal consideration. No
action on the variaoce request is the Sal 1e as approval. As noled in the text of the
report, the applicant can put the proper y to even more dense use under the current
zoning. Moreover, several lots in the J eighborhood reneet reasonable single
family use on lots of the size proposed
SlJPPORTING DATA
Aerial photograph
Site location map
Site survey
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ecial home oeeu ation allowin a non-resident to
licant': David & Kell Gassier (10)
REFERENCE AND BACKGROUND
Description or request: David & Kelly Gas leI' are currently operating a home salon under
an approved conditional use permit. The 10 'ation of the home occupation is 6117 Mill
Run Road. The city has not received any n ighborhood complaints regarding the
operation and it appears to be following rul s relating to home business operation. The
applicant wishes to modify the operation 0 the home occupation hy introducing an
employee.
Mode or operation: According to Gassier, there would never be more than one person
working at the home at anyone time; the e nployee would work during hours that the
resident is not working. The rule limiting nore than one customer at the salon at anyone
time would he followed.
Ordinance requirements: According to th city ordinance, no person other than the
resident is allowed to work at the home ex 'ept under special circumstances. The
ordinance states that" no person other t an a resident shall conduct the home
occupation, except where the applicant 'an satisfactorily prove unusual or unique
conditions or need for non-resident assi 'tanee and that this exception would not
compromise the intent of this chapter".
City Council should review the request and consider whether or not it complies with
ordinance language above.
The intent of the ordinance is to establish regulations that result in home occupations
heing "transparent" to the neighborhood. Non-resident employees are restricted because
the presence of workers would not be consistent with maintaining the residential
character of a neighborhood. However, tl ere is a provision in the code which allows a
non-resident to work at a home occupation under strict conditions. City Council should
review the case and determine if this reqt est meets the criteria for allowing a non-resident
to work at this home.
ALTERNATIVE ACTIONS
The Planning Commission reviewed tJ e case and recommended alternative I below.
I. Motion to allow a non-resident tl work in the home occupation suhject to the
following conditions:
1. The non resident shall 110 work at the home occupation at the same time
that the resident is workil g.
2.
Non resident vehicle par ing should occur in the residence driveway.
3.
A spacc for parking in thc rivcway for customers shall be available at all
times. Resident parking in the street should not result from making space
t(H customer parking in the driveway.
.
4. All other terms of the prev'ous home occupation shall be met along with
standards identified in the JH1ing ordinance, with the exception that the
home occupation may be ir operation 40 hour per week or less.
5. The duration of the permit is one year with the renewal process at the
discretion of city staff. If> taffreceives complaints or finds that the
applicant is not complying with conditions noted above to the detriment of
the neighborhood then the applicant will be requested to renew the special
home occupation permit y'a Planning Commission and City Council
review.
6. Hours of operation for hOt e occupation to be 7:00 a.m. to 10:00 p.m. A
maximum of 40 hours per week, 20 hours maximum per person, hased on
a 2 person statl.
Motion based on the finding that the applicant has proyen unusual or unique
conditions or need for non-rcsider t assistance, and that this exception would not
compromise the intent of this cha tel'.
.
2.
Motion to deny said request base on the finding that the applicant has not proven
unusual or unique conditions or n 'ed for non-resident assistance and that this
exception would not compromise the intent of this chapter.
Under this alternative the City Council h lieves that the standards t()l' allowing non-
resident home occupations are not met u del' the proposal and that adding an employee
under this circumstance would result in" use that is not consistent with the neighborhood
and inconsistent with the intent of the or mance.
STAFF RECOMMENDATION
For the purpose of the consent a~enda, the recommendation is alternative L
If the City Council believes that the pro .osed non-resident husiness activity as proposed
will remain transparent to the neighborh od, then approval is prohably justified. If the
City Council is concerned that the non-I' sident commercial use will result in a negative
affect on the neighhorhood and if such a decision could set a bad precedent for other
ncighborhoods, then the City Council shluld select altcrnative 2.
SlJPPOllTING DATA
.
Location Map
Copy of ordinance pertaining to home 0 cupations
Application for a Special Home Occupa ion
2
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access:
a.
~(ovie Renta s. Display areas shall be restricted from g.eneral view
and shall be located within a separate room. the access of \....hich is in
clear view a d under the control of the persons responsible for the
operation.
b.
Magazines. ublications classitied or qualif~;ing as adult uses shall be
covered with a wrapper or other means to prevent display of any
material othe than the publication title.
c. Other Use. dult use/accessory activities not specifically cited shall
comply with he intent of this section subject to the approval of the
Zoning Adm nistrator.
4. Adult use/accessory ctivities shall be prohibited from both internal and
external advertising d signing of adult materials and products.
5. Adult use/accessorY ctivities shall be prohibited in establishments where
liquor is served.
6. Adult use/accessory ctivities shall be prohibited at any public show. movie.
caravan. circus. carn val. theatrical. or other performance or exhibition
presented to the gen ral public where minors are admitted.
(01/ 13:92. =::n 7)
3-11 :
HOME OCCUPATIONS:
[A] Pumose. The purpose oft is section is to prevent competition with business districts
and to provide a means the ugh the establishment of specitic standards and
procedures by which home occupations can be conducted in residential
neighborhoods without jeo ardizing the health. safety. and general welfare of the
surrounding. neighborhood. In addition. this section is intended to provide a
mechanism enabling the di tinction between permitted home occupations and special
or customarily "more sensi ive" home occupations so that permitted home
occupations may be allowe through an administrotive process rather thon a
legislative hearing. process.
[B] Aoolication. Subject to th non-confornling use pro\'ision of this section. all
occupations conducted in t e home sholl comply with the pro\'isions of this section.
This section shall not be c nstrucd. howe\'er. to apply to home occupations
accessory to farming.
[C) Procedures and Permits.
1.
Permitted Home Oce Ipation. Any pc::rmittcd home occupation as Jetinc::d in
this section shall reg lire a "pemlitted home occupation permit." Such permits
:\tO~TtCELLO lONI:"lG ORDN-\NCE
3/63
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shall be issued subj ct to the conditions of this sel.:tion. other applicable city
l.:ode provisions. an stat~ law. This permit mav be issued bv the Zoning
. . -
Administrator orhi agent based upon proof of compliance with the pro\'isions
of this section.
Application for the ermined home occupation permit shall be accompanied
by a tee as adopted y the Council.
If the Administrator denies a permitted home occupation permit to an
applicant. the applic t may appeal the decision to the City Council acting as
the Board of Adjust ent and Appeals. which shall make the final decision.
The permit shall re ain in force and effect until such time as there has been a
change in condition or until such time as the provisions of this section have
been reached. At s h time as the City has reason to believe that either event
has taken place. a p blic he::uing shall be held before the Planning
Commission. The ouncil shall make a tinal decision on whether or not the
permit holder is enti led to the permit.
2. Special Home Occu ation. Any home occupation which does not meet the
specific requirement for a permitted home occupation as defined in this
section shall require a "special home occupation permit" which shall be
applied for. revie\ve . and disposed of in accordance with the provisions of
Chapter 22 of the zo ing ordinance.
..
.).
Declaration ofCond tions. The Planning Commission and [he Council may
impose such conditi ns of the granting of a "special home occupation permit"
as may be necessary 0 carry out [he purpose and provisions of this section. .
~. Effect of Permit. A' special home occupation permit" may be issued for a
period of one (I) yea after which the permit may be reissued tor periods of
up to three (3) years ach. Each application tor permit rene\val will be
reviewed bv Citv sta f. Cit\' staff will determine whether or not it is necessarY
... ... ..
to process permit ren wal in accordance with [he procedural requirements of
the initial special ho e occupation permit. Staff determination will be made
based upon the mann r of operation observed by staff and based upon the
level of complaints ade about the home occupation.
5.
Transferability.
transt~rable.
6.
its shall not run with the land and shall not be
Lapse of Special HOI e Occupation P~rmit by :--.inn-l:se. Whene\~r within
one (I ) year after gra ting a permit the LIse JS pe-rmitt~d by [h~ permit shall not
have been initiated. t t:n sUl;h permit shall become null and void unless
a petition tor ~:xtensi n of time in which to ..:ornplete the work has bet:n
granted by the Counc I. Such ~:xtension shall be re-ljuested in writing and tiled
with the Zoning Administrator at least thirty (30) Jays bdore the ~:xpiration of
the original pem1i!. h~re shall be no l;harge lor the tiling of such petition. The
:\rONTICELLO ZONING ORDI:'IJA:\CE
3/6~
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re411l~st for extension 'hall state facts showing a good faith attempt to initiate
the use. Such petitio shall be presented to the Planning Commission for a
recommendation and 0 the Council for a decision.
Reconsider.ltion. Wh never an application tor a permit has been considered
and denied by the Co ncil. a similar application tor a permit affecting
substantially the sam property shall not be considered again by the Planning
Commission or Coun il for at least six (6) months from the date of its denial
unless a decision to consider such matter is made by not less than four.tifths
(4/5) vote of the full ouneil.
7.
8. Renewal of Permits. applicant shall not have a vested right to a permit
renewal by reason of aving obtained a previous permit. In applying for and
accepting a permit, th permit holder agrees that his monetary investment in
the home occupation ill be fully amortized over the life of the permit and that
a permit renewal \\till not be needed to amortize the investment. Each
application for the re ewal of a permit will be reviewed without taking into
consideration that a p evious permit has been granted. The previous granting
or renewal of a permi shall not constitute a precedent or basis for the renewal
of a permit.
[D] Re uirements: General Pr vISions. All home occupations shall comply with the
following general provisio s and. according to detinition. the applicable requirement
prOVISIons.
1.
General Provisions.
a. No home oce pation shall produce light glare. noise. odor. or
vibration that will in any \vay have an objectionable effect upon
adjacent or nearby property.
b. No equipmen shall be used in the home occupation which will create
electrical inte terence to surrounding properties.
c. Any home oc upation shall be clearly incidental and secondary to the
residential us of the premises. should not change the residential
character ther of and shall result in no incompatibility or disturbance to
the surroundi g residential uses.
d. ~o home occ Ipation shall require internal or external alterations or
involve const uction teJtures not customarily found in Jwellings except
where require to comply with local and state tire and police
recommendat ons.
There shall b no exterior storage of equipment or materials used in
the home occ pation. except personal automobiles used in the home
occupation m y be parked on the site.
e.
:<.IONTICELLO ZONING ORDIN.-\:-.iCE
3/65
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f. The home occup tion shall meet all applil.:able tire and building codes.
There shall be no exterior display or exterior signs or interior display
or interior signs vhil.:h are visible from outside tht: dwelling v"ith tht:
exception of an idemitication sign which is limited to identifying the
name of the resid nt only.
g.
h. All home occupa ions shall comply with the provisions of the city
code.
1. No home occupa ion shall be conducted between the hours of 10
p.m. and 7 a.m. less ~d occupation is contained entirely within the
principal buildin and will not require anyon-street parking facilities.
J. No home occupa ion shall be pennitted which results in or generates
more traffic than ne (I) car for off-street pllrking at any given point in
time.
[E] Re uirements: Permitted Ho
1. No person other than tho e who customarily reside on the premises shall be
employed.
2. All permitted home occu alions shall be conducted entirely within the principal
building and may not be 'onducted in an accessory building.
3. Permitted home occupati ns shall not create a parking demand in excess of
that which can be accom odated as de tined in Section 3-5 [F] 6. where no
vehicle is parked closer t an tifteen (15) feet from the curb line.
4. Permitted home occupati ns include and are not limited to: art studio.
dressmaking. secretarial eryices. foster care. professional onices and teaching
with musical. dancing. a d other instructions which consist of no more than
one pupil at a time and si ilar uses.
5. The home occupation sh II not involve any of the following: repair service or
manufacturing which req lires equipment other than tound in a dwelling:
teaching which customar Iy consists of more than one pupil at a time: oveHhe-
counter sak of mere hand se produced off the premises. except for those
brand name products that are not marketed and sold in J wholesale or retail
outlet.
[F] Re uirements:
I.
No person other than a n: 'ident shall conduct the home ol.:cupation. eXl.:ept
where the applicant can s tisfactorily prove unusual or unique conditions or
\IONTICELLO ZONING ORDINANCE
3/66
nt:t:d tar non-n.:sidt:nt as istanct: anl1 lIlat {OIS excepuulI \WUIU lIVl
compromise the intent 0 . this chapter.
., '.
Examples of special ho e occupations include: barber and beauty services.
photography studio. gro p lessons. saw sharpening. skate sharpening. small
appliances and small en ine repair and the like.
.
3. The special home occup tion may involve any or the follo\,,;ng: stock-in.tr.1de
incidental to the perfo ance of the service. repair service or manufacturing
which requires equipme t other than customarily found in a home. the teaching
with musical. dancing, d other instruction of more than one pupil at a time.
4. Non-Conforming Use. xisting home occupations lawfully existing on the
effective date of this section may continue as non-conforming uses. They shall.
however. be required to obtain permits for their continued operation. Any
existing home occupati n that is discontinued for a period of more than 180
days. or is in violation f the provisions of this chapter under which it was
initially established. sh 11 be brought into conformity \,,;th the provisions of this
section.
5. Inspection. The City h reby reserves the right upon issuing any home
occupation permit to in pect the premises in which the occupation is being
conducted to ensure co pliance with the provisions of this section or any
conditions additionally 'mposed.
(8/10/92. #232)
. 3-1IA:
OUTDOOR SALES AND DISPLAY:
[A] LICENSE. A license must b obtained by any person or business engaging in the
operation of seasonal outdoo sales and displays as herein detined.
No license shall be required or temporary outdoor sales and displays as herein
detined that are conducted b. the operators of a legitimate business if it is
determined by the Zoning A ministrator that such outdoor display or sale is
consistent with the intent of he Zoning Code and the Comprehensive Plan.
(Transient merchants engage in outdoor saks and display shall be subject to the
provisions of Chapter 10 of t e City Code.)
[B 1 Those outdoor saks and dis lays that are determined by the Zoning Administrator
not to be consistent with the intent of the Zoning Code or Compn.:hensive Plan may
be appeakd to the City COli cil.
[el
APPUC.\ TIO~. FEE. .-\~D LlCE~SE PERIOD. .-\pplication l'or an outdoor
sales and display license sha I be made to the Zoning Administrator of the City on a
foml to be providd by tht: oning Administrator. The Zoning Administrator is
hereby authorized to review and approve licenses for outdoor saks and displays a$
follows:
.
\IO~TICELLO ZONl~G ORDI~.-\:\CE
3/67
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CITY OF M NTICELLO
COMMUNITY DEVEL MENT DEPARTMENT
PO Box 1147, 2 0 E. Broadway
Monticello MN 55362
(612) 2 5-2711
Complete application form, signed y the property fee owner.
Fee per current City of Monticello ee Schedule.
A home occupation permit allows certain ommercial use of residential land that is
clearly incidental or secondary to the pri cipal residential use of the property. The
purpose of the permit process is to protec the value of residential property by
assuring that commercial use of residenti land is properly regulated and
conducted in a manner consistent with es governing the operation of home
occupations. The information required th this application will assist the City in
determining if a permit may be issued di ectly by staff, if a special permit is
necessary, or if the proposal does not mee the minimum requirements of the
special permit.
. PROCESS
After the City receives your application, e following steps will be taken:
1. City staff will review the applicati nand detennine that the home occupation
meets the requirements of the ordi ance. If so, City staff will issue a permit
directly.
2. Home occupations not eligible for permit may qualify for a "special permit."
If so, the applicant must pay a spe 'al permit fee in the amount of$125. The
matter will then be reviewed by th Planning Commission and City Council
via the public hearing process.
FOLLOWING IS SECTION 3-11 OF TH MONTICELLO ZONING ORDINANCE
PERTAINING TO HOME OCCUPATIO PERMITS:
3. City staff is responsible for rejecti g home occupation proposals that do not
meet the minimum requirements r a permit or special permit.
.
[A] Purpose. The purpose of s section is to prevent competition with
business districts and to pr vide a means through the establishment of
3-11: HOME OCCUPATIONS:
HOMEOCC.HAN: 1/30/95
Page 1
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[B]
[C]
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spedfic standards and proce ures by which home occupations can be
conducted in residential nei hborhoods without jeopardizing the
health, safety, and general elfare of the surrounding neighborhood.
In addition, this section is i tended to provide a mechanism enabling
the distinction between pe 'tted home occupations and special or
customarily "more sensitive' home occupations so that permitted home
occupations may be allowed hrough an administrative process rather
than a legislative hearing p ocess.
Application. Subject to the on. conforming use provision of this
section, all occupations cond cted in the home shall comply with the
provisions of this section. T . s section whall not be construed,
however, to apply to home 0 cupations accessory to farming.
Procedures and Permits.
1.
Permitted Home Occ pation. Any permitted home occupation
as defined in this sec' on shall require a "permitted home
occupation permit." uch permits shall be issued subject to the
conditions of this sec on, other applicable city code provisions,
and state law. This p rmit may be issued by the Zoning
Administrator or his gent based upon proof of compliance with
the provisions of this ection. Application for the permitted
home occupation pe it shall be accompanied by a fee as
adopted by the Co,un '1.
If the Administrator enies a permitted home occupation permit
to an applicant, the a plicant may appeal the decision to the
City Council acting a the Board of Adjustment and Appeals,
which shall make the final decision. The permit shall remain in
force and effect until uch time as there has been a change in
conditions or Wltil su h time as the provisions of this section
have been reached. t such time as the City has reason to
believe that either ev nt has taken place, a public hearing shall
be held before the PI . ng Commission. The Council shall
make a final decision on whether or not the permit holder is
entitled to the permi .
2. Special Home Occup tion. Any home occupation which does not
meet the specific req 'rements for a permitted home occupation
as defined in this see ion shall require a "special home
occupation permit" w . ch shall be applied for, reviewed, and
disposed of in accord ce with the provisions of Chapter 22 of
the zoning ordinance
3.
Declaration of Condi ions. The Planning Commission and the
Council may impose uch conditions of the granting of a "special
Page 2
HOMEoee.HAN: 1/30/95
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home occupation pe .t" as may be necessary to carry out the
purpose and provisio s of this section.
Effect of Permit. A "s ecial home occupation permit" may be
issued for a period of ne (1) year after which the permit may be
reissued for periods 0 up to three (3) years each. Each
application for permi renewal will be reviewed by City staff.
4.
City staff will dete ne whether or not it is necessary to
process permit renew in accordance with the procedural
requirements of the i 'tial special home occupation permit.
Staff determination '11 be made based upon the manner of
operation observed b staff and based upon the level of
complaints made abo t the home occupation.
5. Transferability. Pe 'ts shall not run with the land and shall
not be transferable.
Lapse of Special Hom Occupation Permit by Non-Use.
Whenever within one (1) year after granting a permit the use as
permitted by the pe 't shall not have been initiated, then such
permit shall become ull and void unless a petition for extension
of time in which to co plete the work has been granted by the
Council. Such extensO on shall be requested in writing and filed
with the Zoning Adm nistrator at least thirty (30) days before
the expiration of the riginal permit. There shall be no charge
for the filing of such etition. The request for extension shall
state facts showing a good faith attempt to initiate the use.
Such petition shall b presented to the Planning Commission for
a recommendation a d to the Council for a decision.
6.
7. Reconsideration. Wh never an application for a permit has
been considered and enied by the Council, a similar application
for a permit affecting substantially the same property shall not
be considered again y the Planning Commission or Council for
at least six (6) month from the date of its denial unless a
decision to reconside such matter is made by not less than four-
fifths (4/5) vote of th full Council.
Renewal of Permits. An applicant shall not have a vested right
to a permit renewal y reason of having obtained a previous
permit. In applying or and accepting a permit, the pennit
holder agrees that hi monetary investment in the home
occupation will be y amortized over the life of the permit and
that a pennit renew will not be needed to amortize the
investment, Each a plication for the renewal of a permit will be
reviewed without ta 'ng into consideration that a previous
8.
HOMEOCC.HAN: 1/30/95
Page 3
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permit has been grant d. The previous granting or renewal of a
permit shall not consti ute a precedent or basis for the renewal
of a permit.
. All home occupations shall
comply with the folIo 'ng general provisions and, according to
definition, the applica Ie requirement provisions,
[D]
1.
General Provisions.
a,
LC""'p\\<.'. S
b.
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c.
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HOMEOCC,HAN: 1/30/95
No home occup tion shall produce light glare, noise, odor,
or vibration tha will in any way have an objectionable
effect upon adja ent or nearby property.
No equipment s all be used in the home occupation which
will create elec 'cal interference to surrounding
properties.
Any home occu ation shall be clearly incidental and
secondary to th residential use of the premises, should
not change the esidential character thereof and shall
result in no inc mpatibility or disturbance to the
surrounding re idential uses.
No home occup tion shall require internal or external
alterations or i volve construction features not
customarily fo d in dwellings except where required to
comply with 10 and state fire and police
recommendatio s.
There shall be 0 exterior storage of equipment or
materials used' n the home occupation, except personal
automobiles us d in the home occupation may be parked
on the site.
The home occu ation shall meet all applicable fire and
building codes.
There shall be 0 exterior display or exterior signs or
interior displa or interior signs which are visible from
outside the dw lling with the exception of an
identification s'gn which is limited to identifying the
name of the re ident only.
All home occu ations shall comply with the provisions of
the city code.
Page 4
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f
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[E]
1.
No home occup tion shall be conducted between the hours
of 10 p.m. and 7 a.m. unless said occupation is contained
entirely within he principal building and will not require
any on.street p king facilities.
J.
No home occup tion shall be permitted which results in
or generates mo e traffic than one (1) car for off-street
parking at any 'ven point in time.
1. No person other than hose who customarily reside on the
premises shall be emp oyed.
2. All permitted home oc pations shall be conducted entirely
within the principal b Hding and may not be conducted in an
accessory building.
3. Permitted home occupations shall not create a parking demand
in excess of that whic can be accommodated as defined in
Section 3-5 [F] 6, whe e no vehicle is parked closer than fifteen
(15) feet from the cur line.
.
4.
5.
[F]
~ 1.
ell. eX JL.
y'O\C 'r'
. n{ 2
l/)\Q ~
Permitted home occu ations include and are not limited to: art
studio, dressmaking, ecretarial services, foster care,
professional offices an teaching with musical, dancing, and
other instructions w . ch consist of no more than one pupil at a
time and similar uses
The home occupation hall not involve any of the following:
repair service or man acturing which requires equipment other
than found in a dwell'ng; teaching which customarily consists of
more than one pupil t a time; over-the-counter sale of
merchandise produce off the premises, except for those brand
name products that e not marketed and sold in a wholesale or
retail outlet.
No person other than a resident shall conduct the home
occupation, except were the applicant can satisfactorily prove
unusual or unique co ditions or need for non-resident
assistance and that t . s exception would not compromise the
intent of this chapter.
Examples of special h me occupations include: barber and
beauty services, phot graphy studio, group lessons, saw .
Page 5
HOMEOCC.HAN: 1/30/95
,0
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.
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sharpening, skate sh ening, small appliances and small
engine repair and the li e.
3.
The special home occup tion may involve any of the following:
stock-in-trade' to the performance of the service,
repair service or manuf1 cturing which requires equipment other
than customarily found' a home, the teaching with musical,
dancing, and other inst ction of more than one pupil at a time.
4. Non-Conforming Use. · xi sting home occupations lawfully
existing on the effective date of this section may continue as
non-conforming uses. T ey shall, however, be required to obtain
permits for their contin ed operation. Any existing home
occupation that is disco tinued for a period of more than 180
days, or is in violation 0 the provisions of this chapter under
which it was initially es blished, shall be brought into
conformity with the pro . sions of this section.
5. Inspection. The City he eby reserves the right upon issuing any
home occupation permit to inspect the premises in which the
occupation is being cond cted to ensure compliance with the
provisions of this sectio or any conditions additionally imposed.
HOMEoee.RAN: 1/30/95
Page 6
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SK.
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City COllllcil Agenda - 09/08/03
Consideration of a re uest for Develo ent Sta Te PlJ 0 and Preliminar Plat for
Emerald Estates Townhomes. A licant:
REFERENCE AND BACKGROUND
The Planning Commission conducted a ublic hearing on this matter and
recommends approval of both the devel pment stage pun and preliminary plat,
with conditions as noted.
Emerald Estates, LLC. has requested Dev lopment Stage PUD and Preliminary Plat
approval for an eight unit townhome deve opment located south of Third Street and west
of Maple Street. The development consis s of two four-unit huildings upon a site
measuring 0.93 acres in size.
The suhject site is zoned R-2, Single and wo Family Residential which allows
townhornes via a Conditional Use Permit Planned Unit Development.
At the July meeting of the Planning Com lission, the Commission approved the Concept
Plan PUD for the development sunject to various conditions. The concept Plan was
subsequently approved hy the City Coun il.
Density. The development proposal call. for a total of 8 dwelling units (within two
huildings upon 0.9 acres of land. This re ults in a development density of 8.9 units per
gross acre. In previous concept plan con ideration, the City Council determined the
proposed number of dwelling units (and esulting development density) were acceptable.
Lots. Typical of most townhome develo ments, a hase lot/unit lot platting configuration
has been proposed. The unit lots corres ond to the gcneralized footprints of the dwelling
units while the hase lot (Lot 9, Block 1) verlays the remaining common areas. The
processing of the PlJD is necessary to ac ommodate the creation oflots without puhlic
street frontage.
Setbacks. In conjunction with the previ us PUD Concept Plan application, the applicants
also requested a variance from the rcqui ed 30 foot setback along Maple Strect.
Specifically, a setback 01'20 feet (consis ent with the required side yard sethack along
Third Street) was requested. In considewtion of the variance request, the Planning
Commission and City Council determin 'd that adherence to the 30 foot front yard
sethack would constitute a hardship and limit the applicant's ahility to rnake reasonable
use of the property. Suhsequently, the City Council approved the variance request.
I3uilding Design. No changes to the btdding design (considered as part of the concept
plan) have been proposed. While it app ars that the buildings are to be finished in
City Council Agenda- 09/08/03
.
horizontal lap siding and brick, the elevat'ons should be modilled to specify finish
materials.
Easem~nts. The City Engineer should pr wide comment and recommendation in regard
to the acceptabi I ity of proposed easements. Of particular note is the placement of a
grading and utility easement over all ofL t 9, Block 1 (the base lot) in that such
easement could encumber the use of yard areas.
Property Owner's Association. As a con lition of final stage PUO approval, a property
owner's association should be created adlressi ng mai ntenance responsibil i ties fl:H
common areas, covenants etc. The by-Ia s for such association should be subject to
review and approval by the City Attorne .
Park Dedication. The proposed developl1ent does notinelude any park land dedication.
As a result, a park dedication fee should e paid as determined by the City Counci\.
Streets. The four internal townhome uni s (Lots 3 through 6) are to be accessed via a
private drive extending south from Third Street. Likewise Units 7 and 8 are also to be
accessed via a private drive. Appropriat ly, vehicle backing areas have been provided Cor
such units.
.
Sidewalk. Sidewalk is being extended a ong 4th Street in conjunction with area wide core
city street reconstruction project.
Landscaping. As required by the ordinal ce, a lanelscape plan has been submitted D)r
review. As shown on the plan, landscap ng has been proposed around the perimeter of
the site and around the foundations ofth two townhome buildings. A mixture of
Flowering Crab and Autumn Blaze Map e Trees have been proposed on the north, east.
and west sides or the site while a variety of shrubs (Mugo Pine, Globe Arborvitae,
Compact Cranberry and Anthony Water I' Spirea).have been proposed around the base of
the townhomes
For a Planned Unit Development. site in provements and amenities are one of the areas in
which a developer can enhance the proj ct and more closely adhere to the baseline
justification f(lr PUD approval-. a highe level of site design and amenities than would be
required for a project being built withou PUD flexibility. On this plan, the landscaping
is minimal, comprised of the minimum I umber of trees per unit and a narrow line of
foundation plantings around the buildin s. Planning stall would suggest larger spaces of
shrubs and perennial gardens, with mor and larger trees reflecting the developed
neighborhood in which the project is pr poseel. Other site amenities in a creative
landscape might include patio spaces wi h pavers, ornamental fencing or arbors, or other
similar features. Without measurable el hancements to the site plan, PUD is not justified,
.
2
City Council Agenda - 09/08/03
.
and the applicant should he held to the hasi . standards of the zoning ordinance, including
full street frontage and the resulting lower ensities.
Li!,!hting. As a condition oCPUD approval, a photOlnetric lighting plan should he
submitted which indicates the location and illumination levels of all outdoor lighting.
Grading, Drainagc and Utilities. Issues rel ted to site grading, drainage and utilities
should he subject to comment and recomm ~ndation by the City Engineer.
Developmcnt A!,!reement. As a condition f pun and final plat approval, the applicant
should enter into a development agree men with the City and post all the necessary
securities required hy it.
ALTERNA TIVR ACTIONS
Planning Commission recommended ap roval for decisions 1 and 2.
Decision I: Developmcnt Stage PUD for mcrald Estates:
1.
Motion to approvc the Developmer t Stagc PUD for Emerald Estates, bascd on the
comments from thc staff report for the Septemher 2,2003 Planning Commission
mceting.
.
2. Motion to dcny the Dcvelopmcnt , tage PUD for Emerald Estates hased on a
Ending that the plans which havc ecn submitted to date arc inconsistent with the
Concept Plan approval.
3. Motion to tahle action on the Dev lopment Stage PUt) for Emerald Estates,
subject to submission of revised plans consistent with previous decisions and
approvcd conditions.
Decision 2:
Preliminary Plat for Emerald Estates:
1. Motion to approve the Preliminar Plat f(x Emerald Estates, based on the
comments from the statl report fo the Septemher 2, 2003 Planning Commission
meeti ng.
2. Motion to deny the Preliminary PIlt for Elnerald Estates based on a finding that
the plans which have been submit ed to date are inconsistent with the Concept
Plan approval.
.
.
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^'
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City COllncil Agcnda - 09/01i/O]
Motion to table action on the Preli 1inary Plat for Emerald Estates, subject to
submission of revised plans eonsis ent with previous decisions and approved
conditions.
STAFF RECOMMENDATION
ne submitted Development Stage Plan is c nsistent with the previously approved
Concept Plan. Hased on thc preceding revi wand acknowledgement of the City
Co unc i l' s previous approval of the setback arian ce, S taf!' rccom mend s appro val of the
Development Stage PUD and the Preliminar Plat subject to the conditions listcd in
Exhibit Z. These conditions include significll1t enhancements to tbe landscape and site
planning. As noted above, PUll requires a finding tbat tbe proposal demonstrates a
SUbstantively bigher level of site planning an I site amenities to justiJy tbe flexibility that
the P UDall 0 Ws. In th is case, the site wo uld i kely aeco mmodate .i ust 4- 5 dwell in g un i ts
without the PUD. The developer sllOuld be r quired to demonstrate how the higher
density results in a Superior project under the >(JD.
SLJPPORfJNG DATA
Preliminary Plat/Site Plan
Landscape Plan
Grading, Drainage & Erosion Control Plan
Utility Plan
Building Elevations
Floor Plan
Conditions - Exhibit l
4
.
.
.
City Council Agcnda- 09/08/03
EXHI IT Z
Emerald Estat s - Conditions
I. The building elevations be modified to s ecify finish materials.
2. A property owner's association be create addressing maintenance responsibilities for
common areas, covenants, etc. The by-I, ws for such association shall be subject to
review and approval by the City Altorne
3. The City Engineer provide comment reg rding the placement of a grading and utility
easement over all of Lot 9, Block I (the t ase lot).
4. A park dedication lee be paid as determit ed by the City Council.
5. The landscape plan should be greatly int nsified, including more shrub and perennial
garden spaces (as opposed to the few sca tered trees and foundation shrubs only), patios,
and other ornamental features that impro e both the aesthetics of the project hom the
street and the livability ofthe project for the future residents. Final landscaping must be
approved by the City Planner.
6. A photometric lighting plan be submitte which indicates the location and illumination
levels of all outdoor lighting.
7. The City Engineer provide comment reg rding grading, drainage and utility issues.
R. The applicant enter into a developll1ent ao)"eement with the City and post all the necessary
securities required by it.
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City COLlncil Agenda - 09/08/03
Consideration of a re uest for a eonditi nal use ermit allow in ~ a mixed residential
and commercial use in a PZM District. licant .Janice Maxson (.10)
REFERENCE AND BACKGROIJND
The Planning Commission reviewed thi request. No neighhor spoke in ohjection to
the request, and the Planning Commissi n recommended approval with conditions.
Janice Maxson recently purchase the old b'ick home at 44g W. Broadway to use as both a
residence and a rctail business location. axson proposes to operate a woolen shop that
will include retail sales and some training. She notes that she will conduct classes that
include no more than 4 students. Her reta I space will consist of approx. 435 square feet
and occupy the current living room and di ming room.
Maxson notes that the business will be 10 key and that exeept for classes, she does not
expect that she will be serving multiple Cl stomers at anyone time. She proposes to
utilize the existing off-street parking for h'r customer parking. She does expect that there
will be some parking in the street from tit e to time. Given the small size of her retail
area, the standard parking stall requireme t would be 3 stalls.
Signage proposed will meet standards flW the PZM district and designed to blend into the
residential character of the neighborhood.
The location of the proposed mixed use i in the PZM district. The purpose of the PZM
district is to act as a transition zone betw en commercial and residential uses.
ALTERNATIVE ACTIONS
Planning Commission recommended a ternative 1 below.
1. Motion to grant the conditional u e permit allowing a mixed
residentiallcommercialuse based on the finding that the proposed use, with
conditions noted in Exhibit Z. is onsistent with the purpose of the P/M district.
Please note that under Exhibit Z, a curbe :lparking lot is not required at this tirne because
the volmne of traffic would justify this e pense. Due to the potential temporal nature or
the home/business, it is suggested that a arking lot be installed in the event
traffic/parking in the public street becom s a problem as detennined by the Planning
Commission.
2.
Motion to deny the conditional u 'e permit request based on the finding that the
proposed use is not consistent wi h the intent of the PZM district.
City COllncil Agenda - 09/08/03
.
STAFF RECOMMENDATION
Staff and Planning Commission recommen I alternative]. It is our view that the
proposed use is consistent with the intent oi'the PZM district which is to act as a
transition zone between commercial and residential districts. We do not support
installation of additional off street parking until it is demonstrated that such an investment
is needed.
SlJPPORTING HAT A
Application
Pictures
.
.
2
.
.
.
Planning COlnmission Agenda - 09/02/03
Exhibit Z
Janice Maxson mixed residenti, I/eommercial use request
1. No additional parking required with initial c nditional use permit request, however the
permit is subject to review and additional oC-street parking could be required in the
future.
2. Alleast 3 parking spaces should be availabl for customer use in the driveway and all
other parking associated with the property sl ould occur on roads fronting the home.
3. If at such time, the commercial use of the pnperty clearly exceeds the residential use as
defined by the building official, the applica t shall comply with building code standards
associated with commercial use of property.
4. Business identification signage shall not ex eed 25 sq. ft. and shall be setback at least 15'
from the road right-of-way. Input to be pro ided by the Design Advisory "ream lor City
Council approval.
5. No more than 10 students allowed to take c asses at the location at anyone time.
6.
Business hours from 9:00 a.m. to 9:00 p.m. seven days per week.
EXH) BIT Z
3
.
.
.
Description of property:
West 'h oflot 12, lots 13, 14, 15; Block 38, City of Monticello
Located at the comer of West Broadway and M pIe Street, 448 W. Broadway
3.5 city lots
House faces Broadway, garage entrance offMa Ie
Business entrance faces Broadway
Property bounded by fencing on the east side, Ii acs on the south side
Footprint of original house lQ 00 square feet
Customer parking:
Off street parking for 4 cars in the driveway
Street parking available on Broadway and Map e
Business:
Retail sales of yarn, knitting and crocheting ac essories, objects afart
Classes for knitting, crocheting, weaving, sp'
g
Estimated class size - 4 on average. Estimate -9 persons for 2 hoW's, Tuesday through
Friday and Sunday, 4-8 hoW's on Satur y. There could be persons staying Friday and
Saturday evening for classes or knittin time (anticipate no more activity than a large
family in residence).
Sales and class location -living and dining ro ms - total area of 43 5 ~,..
6L~,
.
CITY OF MO TICELLO
COMMUNITY DEVELO MENT DEP ARTMENT
505 Walnut S reet. Suite 1
Monticello. N 55362
(612)29~-2711
Planninl.!,
Case # fif:i!;rQ
ADMINISTRATIVE PERM T - HOME OCCUPATION
APPLlCATJ N/PERMIT
Address:
Applicant Name:
Phone: Home:
Business ~~) ~1
Zoned: P z. M
.
Business Name:
1. Please describe the proposed home occupation a tivity in general terms and location within home.
WILL THE HOt--.IE OCCUPATION INCLUDE ANY F THE FOLLOWING?
.(Circle YOLlr response)
'1 Retail acti\'ity? @ No
.'. II,1anufacturing or repair activity? Yes @
4. In\'entor) to be kept on tbe premises? @ 0
5. Any person other than those residing on the pre 11ises employed in the
home occupation? Yes ~'
6. Use of mechanical equipment not customarily ound in the home? Y es ~)
7. More than one room de\'oted to the home OCCll ation? @;I No
8. Outside storage of materials? Yes @
9. Signage" ~ No
10. I nternal or c:'\ternaJ alterations il1\"ol\'ing canst! uction? Yes ~
J I. \Vill the home occupation be conducted in a g rage or accessory building? Yes~)
12. V/ill the home occupation result in more than ne customer's car being parked
on the premises at any gi\'en point in timc? 1 es No
13.
Describe the entrance to the space de\ oted to t 1e home occupation:
T\."-"-r-d w,~<--0 -~ . k fi-v~ t ().='-:J:>-tf"-U
L~........ ~~"---:)~~". ~ /v-tL: t, CA- ~./',-,\...U.~,,-""'- ol---vrr
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-t-t"-''^'--'--^--~ "Uv-' r"l ~ r-A~ w tt>-0 .0"'~ otA '-1.;'-1,
.
Page 1
HOMEOCC.APP: 123'0:;
5L.
Please provide detail fo~ all YES answers above:
~,-z-~!J
.
I have 'niewed the regulations associated with operation of a home occupation. and I have reviewed Ci,v staff
Comments. I do hereby agree to abide by all City of Monticello home occupation regulations.
~-)~.D~
Date
I
\..
Applicant Signature
)
h'\....;
FEE: $1D/$125
Receipt #
*******************************..***************..*****************************************
(For City Use Only)
It has been determined by staff that this home ocCupation permit is:
[ ] Approved
[ ] Denied
[ ] Special Permit Needed
.
STAFF COivlMENTS:
Assistant Administrator
Zoning Administrator
Date Approved
Date Approved
Public Hearing Date:
N'A
.
HOMEOCc.APP: 1'~3'03
Page 1
Please provide detail fo~ all YES answers above:
CJ~l~~J)
.
I have rcyiewcd the regulations associated \yith operat on of a home occupation. and 1 have reyit'\ved City staff
comments. ] do hercby agree to abide by all City of M nticello home occupation regulations.
~'1~.63
Date
FEE: $1'0/$125
Receipt #
CL~dh Yl1+~1
Applicant Signature
*************(:****************~:******~:****** :********~:****~~***~:*******~:*********~:*~:**~;*****
(For Ci .' Use Only)
[ ] Approved
[ ] Denied
[ ] Special Permit Needed
It has been determined by staff that this home occupati n permit is:
.
5T AFF COlvlMENT5:
Assistant Administrator
Date Approved
.UbliC Hearing Date
N:A
HOMEOCCAPP: 1'23'03
Zoning Administrator
Date Approved
Page ::
.
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5L
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5L
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SM.
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.
City Counci I Agenda - 09/0R/OJ
REFERRNCE AND BACKGROUN
The Planning Commission reviewed his application and supported allowing
construction of a deck. However, the felt that the ordimmee should be
changed to allow it to he located whe e proposed. They did not support use
of the variance. Following is inform' tion provided to the Planning
Commission on the topic.
Variance Request
Pat and Angie Ronayne have submitted a proposal to construct a 256 square f()ot
(16' x 16') deck attached to the rear of heir home located at 8823 Farmstead
Court. To accommodate the proposal, t le approval of a variance from the 30 foot
rear yard setback applicable to the prop rty is necessary. Specifically, the
applicant wishes to locate the deck 15 I' et from the rear propcrty line. As shown
on the submitted site plan, the proposec deck would be centrally located in the
rear yard.
According to the applicant, hardship ex sts in that the home is located only 31 feet
ii'om the rear lot line thus providing mil imum buildable area within the year yard.
It is also anticipated that the floor plan fthe home is likely most conducive to a
rear yard deck.
In consideration of variance requests, the appl icant is required to demonstrate that
a unique physical condition of the prop rty exists that creates a hardship in
complying with the strict standards oftl e ordinance. While the limited amount of
"buildable" land within the rear yard of the subject site is recognized, it cannot
provide a sole basis for variance approvtl.
To be noted however, is that ample Ian area docs appear to exist within the site's
side yard areas in conformance with the applicable setback requirements. With
this in mind it docs not appear that the t sts for variance have been met by this
application.
Amendment Request
Should the City feel inclined to allow d cks within 30 fl10t rear yard setback
areas, it is believed a preferred means t< accommodate such structures is via an
amendment to the zoning ordinance (raLler than individual variance requests).
City COllncil Agenda _n_ 09/08/03
.
Presently, the ordinance allows rear yar I setback encroachments for the
following:
.
Recreational equipment
Laundry drying equipment
Arbors and trellises
Balconies
Breezeways
Open porches
Detached outdoor living rooms
C1arages
Air conditioning or heating equipm nt
.
.
.
.
.
.
.
.
While it is possihle one could construe In "open porch" to he a deck, the City has
not historically considered decks as all wable rear yard encroachments.
In addition to making an allowance for leeks, it is also considered appropriate to
both define the tel"ln and estahlish some parameters for such allowable setback
encroachlnents. As the ordinance prese ltly reads, it appears that all listed
allowable encroachments could be loca cd anywhere within a rear yard up to
property Jines.
.
The attached draft amendment is intend ~d to make a specilic setback
encroachment allowance for decks. To eliminate any debate in terms ofwhal
constitutes a deck, a specific definition )f the term has heen included in the
anlendment as reiterated below:
DECK - A horizontal. unenclosed platfe rm ,j'ith or without attached railings.
seats. trellises, or otherfeatures, at/ach'd or.li.(nctiona/~v related to a principal
use or site at any point extending ahove grade_
Additionally, the following set of condi ions (or parameters) for allowed 1'(,)1' rear
yard encroachments has also been inclu -led:
a. Sctback requirements of environmental protection districts shall renlain
applicable.
b. A side yard setback of six (6) feet shall e maintained.
c. A rear yard setback often (10) feet shal be maintained.
d. No encroachment shall be permitted wi hin an existing or required drainage
and/or utility easement.
.
2
.
AL TERNATIVI'~ ACTIONS
City Council Agenda - 09/0R/03
The Planning Commission denied th variance re(luest, but later acted to
recommend approval of the ordinan c amendment so that the deck could be
constructed as proposed. No action n this is requested by the city council.
Decision I:
Variance Ii'om required 1 ear Yard Setback.
I. Motion to recommend approval of the r ar yard setback variance based on a
Ilnding that a hardship exists in that the limited alIlount ofbuildablc rear yard area
prevents the applicant from satisfying 0 'dinance setback requirements.
2. Motion to recommend denial of the val' ance, based on a finding that the applicant
has not demonstrated unique physical h. rdship and that an ability cxists to
construct a deck wi thin the sidc yards 0 the property.
3. Motion to table action on the variance, 'ubject to additional infi.mnation.
pe.<;!sion 2: .(oning Ordinanuu).mel dment Jermittinn decks to encroach into
rear yard setbacks.
.
For the purpose of the consent agend , staff and planning commission
recommend alternative 1 below.
I. Motion to recommend approval of the' oning ordinance amendment, based on a
finding that it is consistent with the goa of encouraging reinvestment in the City's
existing housing stock.
2. Motion to recommend denial of the zon'ng ordinance amendment based on a
finding that the allowance of decks witl in required yards holds a potential fi.Jr
negative impact upon adjacent properti s.
3. Motion to table action on the amendme 1. subject to additional information.
STAFF RECOMMENDATION
Staff cannot recommend approval of th. variance based on the findings stated.
While it is acknowledges that the subje t lot has limited buildable area within its
rear yard, it appears that ample land arc exists within side yards to accommodate
the construction of a deck and meet the 'lpplicable side yard setback requirements.
Staff reconHllends approval of the arIlel dment. From an impact standpoint a
deck is not considered dissimilar from llany or the presently allowed
encroachments (i.e. balconies, breezew ys, open porches, detached outdoor living
rooms). The allowance of decks within rear yard setback areas will also serve to
encourage further investment in the Cit 's existing housing stock.
.
3
.
City Council Agenda -- 09/08/0.1
Also to be noted is the difficulty in acc( Il1ll10dating rear yard decks via a variance
procedure as it is often very difficult to establish justifiable findings.
SUPPORTING DATA
Site Location
Site Plan
Draft. Ordinance Amendment
.
.
4
City COllncil Agenda - 09/08/03
.
DRAFI" - DRA ."1" - DRAFI'
ORDINANCE O.
CITY OF MO TICELLO
WRIGHT COUNT , MINNli:SOTA
AN ORDINANCE AMENDING TITLE 0, CHAPTER 3, SECTION 3-3.D OF
TilE MONTICELLO ZONING ORDIN NCE ADDRESSING ALLOWABLE
YARD SETBACK EN ~ROACHMENTS.
TIII~ CITY COUNCIL OF THE CITY OF ONTICELLO. MINNESOTA HEREBY
ORDAINS AS 'OLLOWS:
Section 1. Chapter 3, Section 2-2 (Definitions is hereby alnended to add the following:
DECK: A horizontal, unenclosed Jlatf rm with or without attached raililH!.S
seats, trellises, or other features attach d or functional! related to a Jrinci )al use
or site at an Joint extendinr above -'-ra Ie.
Section 2. Chapter 3, Section 3-3.D (Allowed Setback Encroachments) is hereby
amended to read as f(Jl!ows:
.
D. The following shall not be nnsidered as encroachments on yard
setback requirements:
I. Chimneys, flues, bel courses, leaders, sills, pilasters, lintels,
ornamental features, 'ornices, eaves, gutters and the like,
provided they do not project more than two (2) feet into a
required yard.
2. Terraces, steps, or si11ilar features provided they do not extend
above the height oftl e ground floor level of the principal
structure or to a dista1ce less than two (2) feet from any lot
line.
3. fn rear yards: recreational and laundry drying equipnlent,
arbors and trellises, I alconies, breezeways, open porches,
decks, detached outd WI' living rooms (i.e. gazebos), garages,
and air conditioning I' heating equipment subject to the
1~11h)jyi 11R..fOlJ~1 i Ii 0 ns .
.
0<<\
City Council Agenda - 09/08/03
.
L_. Setback lel uirelnents of environmt:l1tal protection
cli~tricts "hall remain a) )Iicablc.
p. A side v, rd setback of six ~) feet shall he
maintain d.
c. A rear a -d setback of ten 10 fect shall be
maintain d.
d. No enero lcbment shall be pennitted within an
existin) If rel uiredJJminaf,le and/or utility
easement
4. Solar systems.
Section 3. This Ordinance shall become effective following its passage and publication.
ADOPTED this
Monticello.
day of
2003 b the City Council of the City of
.
CITY OF MONTICELLO
By:
Bruee Thielen. Mayor
ATTEST:
13y: _______
Rick Wolfsteller. Administrator
.
Site Loca ion Map
.
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.
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Approximate Scale
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.~/
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..
Pat and Angie Ronayne
8823 Farmstead Court
Monticello
Lot 15 Block 3
Klein Farms 6th Addition
Wright County
3M
.
.
.
7.
Consideration of awardin thc bid for t e Briar Oakes Stol"m Pond Restoration
Pl'oicet No. 2()()3-11C City of Monticello (WSB)
A. REFERENCE AND BACKGROUND:
At the July 28,2003 City Council meeting the City Council authorized the
advertisement of Bids for the Briar Oakes c, torm Water Pond Restoration Project located
in the northeast corner of the Briar Oakes 2nd Addition between Briar Oakes Drive and
Briar Oakes Houlevard. This project woul restore the slopes of the storm water pond so
that it would meet the minimum 4: I grade 'or safety purposes. The project would also
restore vegetation to a shorter, more mana cable height.
Bids were received on -rhursday, Septemb I' 4,2003 at the Monticello Community
Center. One bid was received for the proje t for $ $38,845.25 submitted by Sunram
Construction of Corcoran, Minnesota. The Engineer's Estimate was $46,638.50.
H. ALTERNATIVE ACTIONS:
1. Award the project as bid to Sunram Construction in the amount of$38,845.25.
2. Do not award the project at this tim
c.
STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director. and City Engineer that the project
be awarded as identified in Alternative Act on 1
D. SUPPORTING DATA:
Plans, specifications, and bid tabulation ar available f()J' review if desired.
C I/JOCI/.\IF--llnl /F.\'-I.(;l<OILOCA/,S--/ ITemfJI//gendil /lclII.dnc
.
September 5, 2003
Ilonorablc Mayor and City Council
City of Monticello
505 Walnut Street, Suite I
Monticello, MN 55362
Re: Briar Oakes Storm Water Pond Restor' tion
City of Monticello Project No. 2003-1 C
wsn Project No. 1488-22
Dear Mayor and City Council Members:
Bids were received for the above referenced ploject on Thursday September 4,2003, and were
opened and read aloud. While the City only received one bid for this project at $ 38,845,25, it
was less than the $46,638.50 engineer's opinic n of construction cost. Thc bid was checked few
accuracy and tabulated. Please find the enelos d bid tabulation indicating the low bidder as
Sunram Construction, Corcoran, Minnesota fo $ 38,845,25.
.
Both the City of Monticello <md WSB & Asso iates, Inc., has had experience working with
Sunram Construction and believe that they are qualified and capable of performing the work
required in the contract. Therefore, it is the re ommendation of WSB & Associates that the
contract be awarded to (J,L Contracting in the' mount 01'$38,845,25.
If you have any questions or concerns regardin this letter, please feel free to contact me at
(763) 287-8313.
Sincerely,
WSB & Associates, Inc.
Phillip A. Elkin, P.E,
Project Manager
cc: John SinlOla, City of Monticello
Rret Weiss, WSB & Associates
.
I'. .j)()( '{ !.~ 11,.' ,,!'.II./II"..\'. /J ;;((,JI.f,()( '.-us" /', l'L'IIIJ!I, 1')I)()503 n'I'uJIIII/('mlufioll 11'/"'/ .dll(
.
.
.
8.
A. REFERENCE AND BACKGROUND:
The City Council is asked to approve plans and specifications and authorize the ad for bid
supporting the construction of sanitary sew L storm sewer and watermain foreemains
from the existing Marvin Road Lin Station area to the north side of Interstate 94. This
project will redirect flow from the Reservo r l.ift Station which does not have adequate
capacity. The extension of utilities as prop )sed is consistent with the City
Comprehensive Plan for the Southwest Ser ice Area. The bid will be set up with
alternates for the walennain and storm sew l' work to provide the Council the opportunity
to award components of the project based l n actual cost. The cost of the improvements
is being funded from the City trunk funds. The project is proposed to be bid on October
3 and awarded on October 14,2003.
B. ALTERNATIVE ACTIONS:
I. Motion to adopt a resolution appro ing plans and specifications, and authorizing
advertisement for bids for the Marv n Road Forcemain and Utility Improvements.
2.
Motion to deny adoption ofresoluti m approving plans and specifications and
authorizing advertisement for bids or improvements to the Marvin Road
Forcemain and Utility lmprovemen s.
C. STAFF RECOMMENDATION:
The City Engineer recommends Alternativ #1. Construction of the improvements as
proposed will alleviate capacity issues dowlstream and decreasing the City's potential
liability due to a back up of the sanitary se er system.
D. SUPPORTING DATA:
Plans and specifications are available for r view if desired.
". \DO( "(/JIL--/ lOA II'Y--/. (;IWILUC'A IS--/ \ l('lIIf'\.lgendu Ilelll/.do('
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.
.
9.
A. REFERENCE AND BACKGROlJND:
ecifications and authorizin advertisement
rm Sewer 1m rovements Pro' cct No. 2002-
The City Council is askcd to approve plans and specifications and authorize the ad 1'<Jr bid
supporting the construction 0 r approximate y 460 feet of trunk storm sewer from the
existing pond in the 'fimber Ridge develop 11ent to the Burlington NorthernR.ight-or-way.
This project will provide an outlet from the existing pond and construct a trunk storm
sewer to accommodate full development el nditions in the area. An informational
meeting was held on Septemher 3 for resid nts impacted by the proposed construction.
The cost of the improvements is heing fun ed by the developer of the Timber Ridge
development. The project is proposed to b bid on Octobcr 3 and awarded on Octo her
14,2003.
B. ALTERNATIVE ACTIONS:
1.
Motion to adopt a resolution appro ing plans and specifications, and authorizing
advertisement for bids 1'<.>r the Timlrr Ridge Trunk Storm Sewer Improvements.
2. Motion to deny adoption of resoluti m approving plans and specifications and
authorizing advertisement for bids or the 'l'imber Ridge "frunk Storm Sewer
Improvements.
..,
-, .
C. STAFF RECOMMENDATION:
The City Engineer recommends Alternativ #1. Construction of the improvements as
proposed will provide a necessary outlet to the pond. This will serve to reduce the risk of
flooding of properties adjacent to the pond.
D. SUPPORTING DATA:
Plans and specifications are available for r view if desired.
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T'o: Mayor and City Council
From: .lefT O'NeilL Deputy City Administrator/Community Development Director
Re: Kranz setback variance request approval. - ity Engineer and Public Works Director
request that the approval be appealed to Cit Council.
Following is the agenda item presented to the Plal1l ing Commission regarding a variance request.
The Planning Commission reviewed this request al d approved it. As YOll may recall, Plannin g
Commission decisions relating to variance reques s stand unless appealed by the applicant or a
member of the City Council. If an appeal is submit ed then a public hearing is held by the City
Council and the Council then acts on it as the "Boa d of Appeals". In this case, the applicant is
not appealing the decision since it went in his LIVOI, Ilowever, the City Engineer and Public
Works Director have expressed concern regarding t e approval of this request. Any member of
the City Council that shares their concern may app al the decision by the Planning Commission
and it will be brought before the entire Council at tl e meeting on September 22.
'rhe basis or the staff concern regarding approval 0 the variance is outline in the attached report
to the Planning Commission. This item does not n ed to be l<')l'Jnally addressed by the City
Council as a group. Any individual member of the :ouncil that wishes to have the item discussed
should contact me by Monday in order to start the a peal process.
lanning Commission Agenda - 09-02-03
7. Continued Public Hearin -Cons deration of variance from the minimum
twent foot side ard sethack ass ciated with accessor structures.
Applicant. David B. Kranz. (NA~)
REFERENCE AND BACKGRO JND
Baclq~round. Mr. David B. Kranz las requested a variance from the City's side
yard sethack requirement. Such variance responds to the applicant's desire to
construct an addition to an existingttached two-stall garage. Specifically, the
request is to construct an additional garage stall in order to store a motor home
vehicle during the winter, however, the dimensions of the proposed garage were
not clear from the original suhmissi n. The applicant has provided additional
plans, which clarify the request. TI e subject site is zoned R-2. Single and Two
Family Residential District.
The proposed garage would enema h to within 6 feet of the street right oCway. A
required 20 foot setback applies on the side yard facing a street. The design of the
structure is intended to generally follow the existing line of the house, although it
appears to encroach about 2 feet m re than the existing non-conforming setback.
Variance Evaluation Criteria. Secti n 23-3 of the ordinance states that in
considering requests for variance, the lanning Commission and City Staff must
make a finding that approval of the variance will not:
I. Impair an adequate supply of light. nd air to adjacent property.
2. Unreasonably increase the congesfon in the public street.
3. Increase the danger of fire or endat gel' the public safety.
4. Unreasonably diminish or impair established property values within the
neighborhood or in any other way e contrary to the intent of the ordinance.
'fhe ordinance further states that a fin ing of non-economic hardship must be made
and that the property in question cann t be put to reasonable use if the variance is
denied. While the pre-existing drive ay condition is recognized, the proposed use
will cause an additional driveway area to be within the right-of-way ofT of Elm Street.
lIardship. As noted previously, the ( rdinance stipulates that a finding of non-
economic hardship, unique to the subj ct property, must be made to justify variance
approval. Currently, the applicant has a two-garage attached garage. Given the
current location oCthe garage and the act that the driveway is located with the right-
of-way, it is in the opinion of staff tha no non-economic hardship has bcen
demonstrated by the applicant to justi 'y variance approval.
While the request for variance is to allo storage of a motor home, the applicant's
current two-stall garage docs not eonstit lte an undue hardship. The appl icant is
currently making "reasonable use" of th property, and as such, cannot meet the
requirements that a physical hardship exists in meeting the ordinance standards.
Finally, it would clearly be possible to c nstruct a garage on the property that could
meet the required setback standards. TI e variance would appear to be requested as a
matter of convenience to the applicant, rather than a true hardship in putting the
property to reasonable use. The current condition results in driveway access and
parking that may be considered to have n impact on public safety. Expanding the
garage as proposed would increase the e neern.
AL TERNA TIVE ACTIONS
DECISION:
A. Variance Approval. Motion to a prove a variance from the minimunl 10-foot
setback requirement to allow a g uage to be placed 6 feet from the property
line subject to the conditions list d in Exhibit C.
1. Findings
a. Approval of the variance wil not:
(I) Impair an adequate supply flight and air to adjacent property.
(2) Unreasonably increase the congestion in the public street.
(3) Increase the danger of fire or endanger the public safety.
(4) Unreasonably diminish or inpair established property values within the
neighborhood or in any oth r way be contrary to the intent of this
ordinance.
b. 'l'he subject property cannot, e put to reasonable use if the variance
request is denied.
B. Variance Denial. Motion to den a variance /rom the minimum side yard
setback requirelnent.
1. findings.
a. Non-economic hardship has not een demonstrated to warrant approval oflhe
requested variance.
b. The expansion of the driveway u e within the public right of way would be a
danger to public safety.
2
RECOMMENDATION
Because approval of the requested ariance would further encroach on the right-
of-way of Elm Street, and because I ardship has not been demonstrated to warrant
approval or the requested variance, lanning starfrecommends denial or the
requested variance.
SUPPORTING DATA
Exhibit A- Site Location
Exhibit Boo Site Plan
Exhibit Coo Site Aerial
Exhi bit Z - Recommended Conditi ns if approved
3
xhibit Z
Kranz r quest for variance
V ARIA CE CONDITIONS
(1) The accessory building shall be constructed to he similar to the principal
building in architectural style a d building materials.
(2) The cornbined size of the garag ~ area shall not be more than 1,200 square feet
unless a Conditional Use Permit is applied for and approved.
(3) The size and dimensions of the garage shall conform with applicable
performance standards prior to he issuance of a huilding permit.
4
EXHIBIT Z
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City Council Agenda - 9/8/03
Economic Development Reuort:
a) UMC received its occupancy permit on ugust 21 and moved in over the weekend.
You will be receiving an Open I louse Invitation from LlMC for the week of October 6.
The last payment request for the $290,000 oan to UMC was made last week. The
general contractor is having a professional hotograph taken of the finished product, we
can share for promotional use.
b) TCDC - All modifications to loans and TIF agreements are cOlllplete. Job requirement
was reduced from 85 to 42. The annual tot I wagc level is greater due to the required
skills necessary for the robotic machines. rogress report due September 30.
c) Aroplax - Again tried to set up a I3RE vi it. No luck.
d) Olson General Contractors - Called Ed S Jrgatz to encourage a next Monticello/Olson
project. Olson has completed two projects n Monticello: TCDC and UMC. Ed agreed
and suggested a meeting between Weinard, O'Neill, Koropchak. and himself for ajoint
marketing effort.
e) Long shot - I wrote a letter to a company who makes drug-coated stents, Boston
Scientific. I read in a Journal, they were 10 king to build between a 100,000 to 300,000
sq ft manufacturing f~lCility near their Mapl Grove Office. Would be nice mix with
UMC.
t) Big Lake - I lad lunch with Jim Thares las week. They have three industrial projects to
break ground this fall. Have couple of city ots left. The City does not plan to purchase
additional land for industrial development. hey plan to enter into a marketing
agreement with the owner/developer for exc usive rights to market 40 acres of the
approximate 200 acres.
t) TDS Telecom - Scheduled to tour TDS (tl eir expanded t~lcility) with Noel Labine.
Wright County Partnership Director, and '1'0 n Ollig on August 26.
g) Marketing Subcommittee met August 22. The City will participate in the Wright
County Partnership Golf Outing, September 25. We will be a (rold sponsor for $300
dollars which entitles us to name and logo 01 programs, honorable mention, hole
presentation, recognition at banquet, and aile wed two players. Promotional Items:
Brochures, $1,000 reward for successful indlstrial lead with at least 10 full-time
employees, tees and towels, and chance at $ 0 cash (bean bag throw). City Economic
Development Web site updated. Development of Site Location Brochure in progress.
The Subcolllmittee agreed to not participate n the Chamber Showcase this year. Felt the
Showcase attendees were not their market.
h) Production Stamping - Welcome plaque r~ady in my office. Les Wurm says he'll call
me when they have time. Too busy right no for Open House.
i) Industrial leads:
Largc grocer distribution center - 30-100 acrs. 25-30 employees. Monticello on list of
final three locations. Visit September g, lead through MNTED. (Chadwick parcel)
40,000-55.000 sq ft distributer (10,000 sq ft or frozen 1()Qd). Prefer lease. Need 24 to
clear ceiling. St Cloud company fishing arm nd. Talk with Duane Schulz, he doing bid
City Council Agenda - 9/8/03
on renovation of building in SaukRapids. ('hey currently lease in Waite Park from
Miller Construction - have a sweet deal plu expansion options. 35 employees now.
50,000 sq It (20 ft: ceiling height) Huildin materials marketing company looking to start
a manufacturing facility in the US. Now m nufactured in Winnipeg, 75<% sales in US.
Looking to lease or purchase existing build ng. Monticello deleted from list 9/3/03.
6,000-10,000 sq It. Steel bbrication. 7.io s - average $20.00 per hour. Looking to
purchase.
The II-Window and Remlnele bui Idings ha e three showings scheduled.
j) Received paYlnent of tax incremcnt defic'cncy and cxecuted documents from Chuck
Van Ileel.
k) Scmi-annual Aug 1 tax increment paym' nt to Standard Iron was reduced to account for
deccased market value on property for pay b]e 2002 and 2003.
I) The HRA committed $] 00,000 toward il dustrial land purchase for 2004 or cqua] to the
amount of the City. Thc City's match of$ 00,000 is part of the 2004 City Budgct.
m) County Auditor has bccn requested to I' move and ac.icl-in certain parcels within 'TIF
District No. 1-22 for payablc 2004. -('his p rt of managing the four-year knock down
rule.
n) L,ettcr li'om County letter: Noted $400 c arge for establishment of new -fIF District.
HRA may necd to discuss increasing the $ ,000 deposit or continue to hill the differcnce.
0) Montcris Medical, Inc. - Wrote letter to :anada company who dcvelops MIR-guided
laser technology. 'I'hey plan to establish a 1anufacturing facility in the Twin Cities arca
hy 2004. Good fit with UMC.
p) HRA rcceived a rcvised concept plan fo Block 52 frOln Steve Johnson and Fred Katter
on Wednesday. Stafhvill review on Sept mber 10 for COlnments.
q) Landmark Square Phase II - A gap of ap Jroximately $250,000 exist over and beyond
thc tax increment generated li'om the prop'- sed redevelopment project. Meeting next
wcek to see if we (Rick/Ollie/I3rad JohnsOl /Barry Fluth)can negotiatc gap.
1') IDC/Chamber Banquet - Tuesday, Octo er 14, Silver Springs Go]fCourse.
2