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City Council Minutes 07-23-2018REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, July 23, 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Fair moved approval of the agenda with the addition of discussion on local option sales tax. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Special Meeting Minutes from July 9, 2018 Councilmember Gabler moved approval of the special meeting minutes. Councilmember Davidson seconded the motion. Motion carried unanimously. Regular Meeting Minutes from July 9, 2018 Councilmember Gabler moved approval of the regular meeting minutes. Councilmember Fair seconded the motion. Motion carried unanimously. D. Citizen Comments Sean Deringer, Wright County Sheriff candidate, addressed the city council. E. Public Service Announcements • 2018-2019 Monticello Royalty — The 2018-2019 Royal Ambassadors introduced themselves to the mayor and council. The new ambassadors are Princess and Miss Congeniality Sydne Jude, Miss Monticello Grace Schillewaert and Princess Meghan Larson. • Music on the Mississippi —the final Music on the Mississippi will be on Thursday, July 26 with the band Outdoor Recess. • Elections/Candidate Filing — Candidates filing for mayor and two city council positions is from July 31 — August 14. • Construction update — Matt Leonard provided a construction update on: 1) Chelsea Road — continuing utility work with curb installation planned for early August; 2) Fallon Avenue — center median was poured. The 7"' Street closure was pushed back to middle of August; and 3) County Road 39/Gillard project is in its final stage. • Mayor Stumpf congratulated Tom Moores, Streets Superintendent, for receiving the Monticello Lions Commodore Award. City Council Minutes —July 23, 2018 Page 1 1 7 F. Council Liaison Updates • EDA — Councilmember Davidson provided an update on the EDA meeting. Items included: 1) hazardous abatement for house on Broadway; 2) TIF #1-40; and 3) sod improvement program. • BCOL — Mayor Stumpf noted that the board was contacted by the Bluegrass Festival about holding a festival at the site in June 2019. The board is researching the impact the festival may have. G. Department Updates • City Administrator Update — 1. Jeff O'Neill commended the Public Works and Parks staff for their efforts with the Riverfest festival. 2. Mr. O'Neill noted that the shimmer wall was installed. He recognized Arts Coordinator Sue Seeger, Rachel Leonard, Tom Pawelk, and Angela Schumann for their work on obtaining grant funding for the wall. He also mentioned the artist/photographer Chris Lommel. 3. The city met with the school district as part of a work session/brainstorming session. These meetings will take place on a quarterly basis. • Wright County Sheriff Office Quarterly Update — Lieutenant Eric Kunkel presented the quarterly update which was included in the agenda packet. • FiberNet Quarterly Update — Mark Birkholz, Arvig, provided the FiberNet quarterly update which was included in the agenda packet. Mr. Birkholz mentioned that there was a loss of internet customers which is concerning. Arvig is taking action to address this issue. He also explained the payment to Michels for the Featherstone project. The issue in the payment amount was that the Calix equipment was not budgeted as part of the project. • Angela Schumann noted that the city and downtown businesses will be hosting a roundtable discussion. The roundtable will be for idea -sharing on what's new and upcoming in the downtown and will be held on Thursday, August 9 from 7-8:30 p.m. at Lucille Murray's School of Dance. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda excluding item 2I. Councilmember Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,295,685.72. B. Consideration of approving new hires/departures. Recommendation: Approved the hire for MCC and departures for MCC and Water Department. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of adopting Resolution 2018-59 approving an application for a Gambling Premises Permit to conduct gambling at River City Extreme located at City Council Minutes —July 23, 2018 Page 2 1 7 3875 School Blvd., Monticello. Applicant: Community Charities of MN. Recommendation: Adopted Resolution 2018-59 approving the Gambling Premises Permit for Community Charities of MN. E. Consideration of approving a Special Event Permit allowing exclusive use of West Bridge Park and related assistance in conjunction with the Brewfest event on August 18, 2018. Recommendation: Approved the special event permit allowing use of West Bridge Park, staff assistance, and waiver of $25 permit fee contingent on: continued site plan and parking use coordination with the Street Superintendent and Park Superintendent; appropriate signage and fencing in coordination with the Street and Park Superintendents; continued coordination with the Chief Building Official on any tent permits that may be needed; verification of trash and portable bathroom services for the event; verification of notification of affected local businesses within a 2 -block radius of the park by permit holder, no later than two weeks prior to event; and event coordination with Wright County Sheriffs Office. F. Consideration of approving an application for temporary on -sale liquor license for the Monticello Lions Club for their Brewfest event on August 18, 2018. Recommendation: Approved the temporary liquor license. G. Consideration of authorizing a payment to the Coalition of Utility Cities for city share of CUC membership dues in the amount of $26,155. Recommendation: Approved payment of $26,155 to the Coalition of Utility Cities. H. Consideration of accepting quotes and authorizing a $43,000 expenditure, plus electrical, for Hi -Way Liquors sign refurbishment, contingent on required land use approvals. Recommendation: Accepted quotes and authorized a $43,000 expenditure, plus electrical, for Hi -Way Liquors sign refurbishment, contingent on required land use approvals. I. Consideration of a request for rezoning to PUD, Planned Unit Development and Final Stage Planned Unit Development (PUD) for a 47 -unit, 4 story apartment building. Applicant: Pat Briggs/Briggs Companies. ITEM WAS REMOVED FROM THE CONSENT AGENDA. Consideration of rejecting bid and authorizing the re -bid for the 2018 Pedestrian Improvement Project, City Project 18C001. Recommendation: Adopted Resolution 2018-61 rejecting bids and authorizing re -bid for the 2018 Pedestrian Improvement Project. K. Consideration of adopting Resolution 2018-62 accepting bids and awarding contract for the installation of street lighting improvements along Chelsea Road and Washington Street. Recommendation: Adopted Resolution 2018-62 accepting bids and awarded contract to Killmer Electric Company, Inc. L. Consideration of approving Change Order No. 1 for the Fallon Avenue Overpass Project, City Project No. 16C006. Recommendation: Change Order No. 1 approved. City Council Minutes —July 23, 2018 Page 3 1 7 M. Consideration of adopting Resolution 2018-61 accepting public improvements for the Featherstone Third Addition plat. Recommendation: Adopted Resolution 2018-61 accepting improvements. N. Consideration of adopting Resolution 2018-65 approving administrative modification to Affordable Housing TIF District #1-40. Recommendation Adopted Resolution 2018-65 approving administrative modification to the TIF plan for Affordable Housing TIF District #140. O. Consideration of waiving $250 of the $2,500 Controlled Burn Fee as related to demolition of 255 East Broadway. Recommendation: Authorized waiving $250. P. Consideration of approving an addendum to the 2018-2019 law enforcement contract with Wright County Sheriff s Office to acknowledge increase in hours beginning July 1. Recommendation: Approved the addendum. 2. Consideration of items removed from the consent agenda for discussion I. Consideration of approving a request for rezoning to PUD, Planned Unit Development, and Final Stage Planned Unit Development (PUD) for a 40 -unit, 4 story apartment building. Applicant: Pat Briggs/Briggs Companies. Councilmember Hilgart removed the item to allow the applicant to present the project. Pat Briggs, applicant, provided a brief overview of the project. He noted that completion of the project is scheduled for June/July 2019. Councilmember Hilgart moved approval of Resolution 2018-60, rezoning to PUD, Final Stage PUD, and Development Agreement for Rivertown Residential Suites based on the findings in said resolution, and subject to the conditions as incorporated in Exhibit Z. Councilmember Davidson seconded the motion. Motion carried unanimously. 3. Regular Agenda: A. Consideration of approving Fire Station concept plan and authorizing development of final design and specifications. Jeff O'Neill provided a brief overview and introduced architect Corey Brunton to deliver a presentation on the future fire station. Mr. O'Neill mentioned that there was a request by CenterCare Ambulance to possibly lease space in the facility. A decision has not been finalized but could be a consideration. Staff remains in contact with CentraCare regarding to this item. Corey Brunton began the presentation with information on the precast construction materials, site plan, floor plans of first floor and second floor (finished and unfinished), and renderings of the future station. The total projected construction budget is $4,297,550 with site development costs of $550,000. An unfinished second floor would be a cost savings of $330,000. Mr. Brunton noted that a decision on adding space for ambulance does not need to be made immediately, but can be made in a month if the city so chooses. The second floor is master planned out for the future. A project schedule was presented with construction drawings beginning in August 2018, awarding contract and City Council Minutes —July 23, 2018 Page 4 1 7 beginning construction in December 2018, and project completion in October 2019. Discussion ensued among the council. Mayor Stumpf expressed concern regarding traffic flow and site circulation around the building. In his opinion the fire apparatus should have a separate entrance from the cars or general public. There was some discussion on the circulation of traffic and perhaps looking at reconfiguring the parking for more space. Wayne Oberg requested that the architect postpone commencing on construction drawings for one month. This is due to the fact that a public hearing is required on adding the fire station to five-year CIP. This public hearing is scheduled for August 13. Following the hearing, the public has thirty days to petition the project be placed on a referendum. The council was agreeable to wait thirty days for this comment period. This also gives the architect time to work out construction details and any changes. Corey Brunton responded that everything could be pushed out a month but the final close-out in November 2019 would stay the same. Jake Olinger, Assistant Fire Station, addressed the council. He spoke in support of what was presented by the architect. Mr. Olinger responded to a question by Councilmember Hilgart relating to the ambulance presence in the station. Mr. Olinger noted that the fire department would be supportive if the costs could be recouped. The fire department also supports the additional two bays. The ambulance would be using one of those bays, however, they would want the other additional. Wayne Oberg commented on the cost of including an ambulance in the station of building out the second floor and adding a bay. Therefore, when negotiating with CentraCare, he stated that he will negotiate these capital costs over an estimated seven year period. Mayor Stumpf noted that he does not support the ambulance being housed at the fire station. Councilmember Fair moved to accept the concept plan and authorize preparation of final design including a second floor and an additional bay for possibility of contract with CentraCare, cost information to be provided by the Finance Director. Councilmember Hilgart seconded the motion. Motion carried unanimously. Motion carried 4-1; Mayor Stumpf voted against because he doesn't support including ambulance. B. Consideration of adopting Resolution 2018-63 callingfor or a public hearingon n the adoption of a five-year Capital Improvement Plan and the issuance ofeg neral obligation bonds thereunder. Wayne Oberg presented the item and noted that the fire station must be included in a council -adopted capital improvement plan to qualify for bond issuance financing. The public hearing date will be August 13, 2018. The public has 30 days after the public hearing to petition for a referendum. The petition must include signatures equal to at least 5% of the votes in the last general election. The principal amount of bonds to be issued shall not exceed $5,600,000. City Council Minutes — July 23, 2018 Page 5 1 7 Councilmember Fair moved to adopt Resolution 2018-63 calling for a public hearing on August 13, 2018 on the adoption of a five-year capital improvement plan and the issuance of general obligation bonds. Councilmember Hilgart seconded the motion. C. Consideration of a request for a PUD (Planned Unit Development) adjustment for Carlisle Village PUD. Applicant: Paxmar, LLC. Steve Grittman, NAC, presented the item. Mr. Grittman noted that the applicants propose to replace the approved brick or stone veneer on the townhouses with a polyurethane imitation masonry brick. Changes to building material require approval as a PUD adjustment. Staff recommended denial of the proposed PUD adjustment as they don't believe that the material is consistent with either the city's current zoning language or the intent of the PUD design. Alan Roessler, Paxmar, LLC, addressed the city council. In regard to the materials that he used of four of the townhouses, he noted the benefit of it being low maintenance. Mayor Stumpf moved to approve Alternative 2 — Resolution 2018-64 denying the application for PUD Adjustment based on findings including that the proposed alternative materials are inconsistent with the intent of both the PUD and the building materials sections of the Zoning Ordinance. Councilmember Hilgart seconded the motion. Motion carried unanimously. 4. Added Items: • Councilmember Fair requested that discussion regarding a possible local option sales tax be added to the agenda and that staff present options on the tax. Jeff O'Neill commented on the possibility of a local option sales tax as a potential for the city to benefit from an alternative funding source, specifically for the Bertram Chain of Lakes regional project. Wayne Oberg presented the following requirements for obtaining a local option sales tax: must be for a specific capital improvement; requires a vote at a general election; resolution must be adopted by council 90 days before the election; and, if approved by voter, the legislature must approve. Mr. Oberg noted that a half cent sales tax produces approximately $1.2 million per year. He presented a sample resolution which included a half cent sales tax to fund $13 million for 10 years, whichever comes first, for the Bertram Chain of Lakes Athletic Facility. Council discussed the sales tax. Councilmember Fair spoke in support of a tax and referendum because it would help pay for the completion of the BCOL park. Mr. Oberg noted the increase in maintenance/operational costs that will follow with the build out of the park. These operations will be funded by property tax. Matt Leonard, City Engineer/Public Work Director, added that the facility could cost approximately $100,000 per year to maintain. Martha Ingram, Kennedy Graven, addressed the council and noted that the resolution is authorizing the holding of an election and does not commit the city to any action. Even if the referendum passes, the legislature still needs to approve. City Council Minutes —July 23, 2018 Page 6 17 5. In addition, the city is not required to commence the sales tax if for some reason they deem that it is no longer an adequate decision. There was dialogue on the merits of the sales tax. Councilmember Davidson spoke positively about the voice of the people being heard. Councilmember Gabler commented that she will support a referendum to allow the public to provide their input. She added that if the resolution is approved, staff should provide specific information on what a sales tax would cost to the public. Councilmember Hilgart commented that the sales tax is an adequate way to fund the Bertram Chain of Lakes complex project and the only way to fund it relatively quickly. He added that the city has been increasing the levy and moving forward with projects and he is concerned about moving forward too quickly with the BCOL Athletic Complex without planning for the additional costs of operations, maintenance, etc. Furthermore, he mentioned that approximately 45% of the sales tax is raised from non-residents, 55% is still paid by Monticello's residents. Councilmember Fair moved approval of the Resolution approving the proposed local option sales tax and authorizing an election thereon during the 2018 General Election. Councilmember Gabler seconded the motion. Motion failed 2-3; Councilmembers Davidson and Hilgart and Mayor Stumpf voted against for various reasons. Adjournment: By consensus, the meeting was adjourned at 9:07 p.m. Recorder: Approved: Jennifer Schreiber Attest: City Administrator City Council Minutes —July 23, 2018 Page 7 17