City Council Agenda Packet 08-28-2000 Special
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Mayor:
Council Members:
1 . Call to Ordcr
AGE DA
SPECIAL MEETING - MON 'ICELLO CITY COUNCIL
BUDGET W RKSHOP
Monday, August 2 ,2000 - 5:30 p.m.
Roger 8c\saas
Clint Herbst. 8rian Stumpf, ogcr Carlson, Bruce 'rhielen
2. 2001 Budget and Tax Levy
3. Adjourn
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2. Review of Prelimina
A. REFERENCE AND BACKGROUND:
Enclosed you will find summary worksheets outlil ing the proposed 2001 city budget and
resulting tax levy. For this workshop, I have only repared one set of documents for our first
discussion, which can be amended easily in the fut re for further workshop sessions.
This year, the City is no longer under levy limits a d is free to establish any levy increase the
Council would choose. In the past, levy limits ha e not been a problem for Monticello in that the
Council has chosen not to levy the maximum allo ed by law. For example, last year we levied
$449,940 under the maximum allowed. Although I'm sure the legislature will be watching how
cities use their levy authority in the future, reinstat~ment of levy limits are always a possibility.
T'he preliminary budget proposed would require a evy increase of$585,258 to fund entirely as
proposed. This increase would amount to $33,41. additional to cover our bonded debt liabilities
and $551,839 to cover other operational and eapit' 1 project costs. This would amount to a 12%
increase in the levy from last year, but it is unkno n as to what dIect this would have on
individual property taxes. If our overall tax capa ity value did not increase over last year it
would result in a tax capacity rate of 40.751.
At the time this budget is being prepared, 1 was Ul able to obtain any tax capacity value
information from the Wright County Assessor for taxes payable next year. What J was able to
determine is that our overall market value will ha e a net increase of 7.6% or $42,000,000. The
City will see an increase in market value for new onstruction from all properties of $25,963,000
and also an additional $24,300,000 in overall mar et value increases due to inflation.
Unfortunately, NSP's property continues to depre iate with its market value dropping by
$8,000,000 resulting in a overall $42,000,000 increase. While the market value for the City will
increase, it is very difficult to determine if our res llting tax capacity value will also increase at
the same rate. It is my guess that we will likely 0 ly see a 3%)-4% increase in our tax capacity
value even though our overall market value incre' sed by 7.6%. This is due to the f~lct that
residential properties make up the bulk of our val ation increases, and they are taxed at a lower
rate than commercial and industrial. Final numbe s on estimated tax capacity values will not be
available from the Wright County Assessor's offi e until after the City is required to adopt a
preliminary budget and levy (September 15,2000 .
As I will discuss later, the preliminary budget out ined does not necessarily cover all of the
funding needs of the City next year. While many of the capital improvements are included in the
$585,000 levy increase, there are also items that ill need to be addressed if implemented next
year that are not yet included in the budget. For xample, Wright County Highway Department
is proposing to do the major reconstruction of Br adway from Chestnut to Washington Street
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Special Council Meeting - 8/28/00
next year, instead of in the year 2003 as originally larmed. While it is still early to determine
our overall City share of this project, it is estimate that our share of the street construction for
new medians, left turn lanes and any utilities we w nt to replace during construction eould total
$750,000 or more. Some of the utility costs ($250,000) is included in the budget to be taken
from trunk fees we have collected but an estimate $500,000 for street construction has not been
included in the budget. It is probably unrealistic to assume we could add this amount to our levy
in one year and it is likely it would have to be incl ded in a bond sale and partially assessed to
benefitting property owners.
The following is a brief sllmmary of some of the b dget increases or decreases by department or
fund to account for the proposed $585,000 increas
Law enforcement - Additional funding of $117,0 0 is included to add an additional 8 hours a
day to our coverage.
Administration - Increase of $45,000. $19,0000 this im;rease is related to a re-allocation of
our copy machine and other equipment expenditur s to Administration from the City Hall
budget.
City Hall - Increase of $1 0,000. This increase is ainly because of an anticipated increase in
our telephone bill by $11,000 due to TDS' s opinio that they must now charge us additional line
charges of $6/per phone for various state and feder I charges. We arc continuing to verify this
50(% increase in our phone cost, but it may be non- egotiable.
Deputy Registrar - Increase of $31,000. The maj rity of this increase, $21,000, relates to
additional costs for staff salaries for additional per onnel that were increased from part-time to
full-time status.
Civil Defense - Increase of $3,000, primarily relat d to additional expenditures for civil defense
related activities that will likely be offset by grants from the State Emergency Planning
Department through NSP.
Finance - Decrease of $15,000 because of elimina ion of part-time finance position from budget.
Park Department - Decrease of$38,000. Park D partment budget includes $23,500 for various
pieces of capital equipment and $30,000 for future park land acquisition. The balance of the park
improvement projects that are listed on the capital' utlay schedule totaling $194,000 are now
budgeted in the capital outlay fund.
Street Department - Increase of $25,000, primari y due to budgeting f()r the annual cost of a
new employee that was only partially funded ( 1/4 fiJr the year 2000).
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Special Council Meeting - 8/2X/OO
Snow and Ice - Decrease of $26,000 mainly due t a lower capital outlay budget for equiprnent
as compared to last year.
Refuse - Down $48,000 mainly because of smalle capital costs for garbage carts proposed to be
purchased next year. Last year, $62,000 was bud eted for converting the City over to all roll
around garbage carts which were not purchased at this time. Next's year budget only includes
$12,000 for continui ng to purchase a couple hund ed Calis per year.
Community Center - Increase of $112,000. This increase relates to a budget requiring $132,000
more in operational costs and a lower debt service payment of $20,000.
Capital Outlay Revolving Fund - Increase of $3 0,000 to fund various capital outlay items and
improvements, including park improvement proje ts, ISTEA bridge and pathway project along
with various street department equipment and imp ovements.
The expenditures proposed within the capital outl y revolving fund would actually require
$130,000 more in funding, but the $130,000 we Ie ied last year to cover the first year debt
payment on a new bond that was being issued wa, not needed and would be available for these
projects.
Other items that I wanted to quickly note that are ontained within the budget are as follows:
Planning Department - The new planner positior and the existing administrative position held
previously by Wanda Kramer is still in the budget at this time.
Fire Department - The Fire Department is reque ting an increase in their hourly compensation
from $7/hour to $8/hour, which is included in the udget.
Building Inspcctions - Includes $5,000 for contr cted salaries to cover peak periods or during
absences within the Building Inspection Departm n1.
Legal - Includes continuation of dues for Coalitio 1 of Utility Cities in the amount of $17,925.00.
Economic Development - Includes $15,000 as a 'ontribution to the MCP and $1,000 for dues to
the Wright County Economic Development Asso iation.
Community Ed/YMCA - Budget still includes f nding of $17,500 for Community Ed and
$7,500 for the YMCA Detached Worker.
As you may recall, last year it was proposed to eliminate funding of these programs in the future,
and they can be simply deleted for a savings 01'$ 5,000. As of this time, I have not heard or had
conversations from anyone in Community Ed or t e YMCA program and thus it is assumed that
they may be anticipating the City's elimination of funding in the future.
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Special Council Meeting - R/28/00
Salary and Benefits - Thc budgets for each departnent for salaries was incrcased by 8(% for the
purpose of providing cost ofliving adjustments an to providc funding for an increase in the
overall salary schedule if warranted. Normally I it clude 5% within the budget to provide
funding for any salary increases or any ncw cmplo ees that may be added that were not
antici pated earlier, but this year I used R% to provi e additional room for increases if it is
determined through a market study or other means hat the City's pay structure needs to be
adjusted. In addition, the City was also notified th t a substantial increase can be expected in our
health insurance cost starting September 15,2000. This has increased the City's cost of
insurance by over $30,000 annually, which is also ef1ected in the budget proposal.
As I noted earlier, some of the capital outlay items roposed f()r next year will be funded by our
scwer, water or storm sewer trunk access funds, rat er than through a tax levy. Specific
expenditures in the Water Department for purchasi g land and building a new water tower along
with a well arc estimated at $450,000 fi-om the wat I' access fund. This would essentially deplete
the surplus funds from the water access fund. Other trunk funds are also proposed in the Sewer
Department to cover possible sewer line replaceme 1t that may be needed on Broadway as part of
the County's reconstruction project.
Also enclosed with the budget documents is a list of capital outlay items or projects that are not
yet covered by this preliminary budget but were in luded in the Five Year Capital Improvement
Program budget. This is to give you an idea of iter s that could be added to next year's budget,
but would likely require deletion of some other itet that it would replace or additional increases
in our levy. 'fhe Council may have to consider hor owing funds for some of these projects, if
surplus funds are not available for items such as th Broadway reconstruction project estimated
at $500,000. In addition to the list enclosed, fundir g has not been included for projects or
programs such as:
Scattered I lousing Site Prog am
County Road 18 Pathway PI' ject
1-94/CR 18 Interchange
I ~94 Fallon A venue Bridge P oject
While the ahove items are not necessarily critical at this time, it is assumed that the majority of
these costs for such things as the interchange or the bridge projects will be the entire
responsibility of the City and will cost millions of ollars to complete. To sell a bond for any of
these improvements, the City would have to assess t least 20% of the project costs or would
have to hold a referendum to issue bonds. Since it 's unlikely a referendum would pass fi)f these
types ofroad improvements, the City should be 100 ing at trying to estahlish a reserve account
by partially funding the estimated cost each year. 1 nfOliunatcly, this would only add to our levy
increases at this time.
While it may appear that the dollars needed to oper te the city budget are increasing, we must
realize that our population and the size of the conn unity continues to grow also. As I noted
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Special Council Meeting - 8/28/00
earlier. our market value for new construction con inues to increase every year but we do not
have any control over the depreciation that lowers NSP's value each year. Ifthe increased
valuations of all properties along with the new COl struction that takes place would be added to
our overall tax capacity value, I think we would se minimal increases to a typical property
owner's taxes as a result oUhese budget proposals. While it remains to be seen what the final
efIect will be based on the County Assessor's vaIL ations, the financing needs of the City to fund
the various improvements and operations is still n eded regardless of how much depreciation
NSP is allowed to take on their property.
While this is our first workshop session, the Coun il will ultimately need to establish a
prelim i nary tax levy and budget by Septem bel' 1St. As always, the preliminary levy cannot be
increased once we establish, but it can always be I wered later. Since we do not have a
maximun1 levy limit to deal with, the Council is fee to choose any dollar amount desired. A
preliminary levy and budget can be adopted at an time or during any workshop and the Council
would have the ability to also wait until our regul r September 11 (h council meeting to make a
decision.
The City Council will also need to establish the d te for our Truth in Taxation public hearing on
the levy and budget adoption. Since two hearings will be required in December, the Council has
typically tried to adopt the final levy at its regular council meeting which would be held
December 11, 2000. In order to do it on that regu ar council meeting date, the actual public
hearing would have to be held earlier than the 11 tho J n the past few years, the Council has held
the official public hearing on the Wednesday prio to the first council meeting, which would be
December 6,2000. The meeting has normally be n scheduled fiJr 5 p.m. Again these dates do
not have to be selected unti I September 151h.
finally, a new state law adopted last year also req ires that cities pass a resolution after a public
hearing if a proposed levy increase results in a ta rate increase. Under the new law, the County
Auditor is required to notify the cities after we set our preliminary tax levy as to whether our tax
rate will actually increase in the coming year afte considering our new market values and tax
capacity values. Since the formula can sometime be complicated, it is recommended that cities
simply adopt a resolution indicating that they ma be increasing their tax rate. If the tax rate
does not go up, fine, there is no penalty, but if we do not adopt a resolution and our tax rate has
to increase because of our levy requirements, we ill not be allowed to raise these funds. As a
result, it is recommended that we hold this public hearing at our September 11 th council meeting
and officially adopt the resolution indicating that e may increase our tax rate for next year.
B. SUPPORTING DATA:
· Budget Worksheet Documents
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TAX LEVY SU
2001 Bud et
All Fun s
Parks $458,171 $402,165 $0 $402,165
General $2,266,639 $ ,664,730 $283,426 $2,381,304
Library $32,790 $33,290 $0 $33,290
Transportation $21,722 $22,740 $0 $22,740
Shade Tree $0 $0 $0 $0
QAA $4,425 $5,200 $0 $5,200
HRA $15,790 $17,570 $0 $17,570
Debt Service $1,264,135 1,335,304 $0 $1,335,304
Capital Imp. Revolving $130,000 $470,000 $0 $470,000
Community Center $545,653 $657,010 $0 $657,010
Net Levy Increase to Cover Debt
Net Levy Increase for Non-debt Portion of Budget
Net Certified Levy Decrease/Increase
Maximum Levy Allowed
$33,419
$551,839
$585,258
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Payable 1995 Tax Capacity Rate
Payable 1996 Tax Capacity Rate
Payable 1997 Tax Capacity Rate
Payable 1998 Tax Capacity Rate
Payable 1999 Tax Capacity Rate
Payable 2000 Tax Capacity Rate
Paybable 2001 Tax Capacit Rate
18.228
18.509
19 1 36
27.001
35.186
36.272
40751
'94/Payable 1995
'95/Payable 1996
'96/Payable 1997
'97/Payable 1998
'98/Payable 1999
99/Payable 2000
2000/Payable 2001
$15,586,930
$15,792,922
$15,993,989
$14,413,597
$13,123,681
$13,066,057
$13,066,057
18.228
18.509
19 1 36
27.001
35.186
36.272
40.751
$2,841,185
$2,922,800
$3,059,880
$3,883,013
$4,617,725
$4,739,325
$5,324,583
COMMENTS:
*Community Center budget levy includes $525,000 for debt ervice and $132,010 for operations
with a transfer from Liquor Fund of $200,000.
. (Net Levy Required = $657,010)
2001 BUDGETWKSPXLS:Tax Levy Sum-All Funds 8/24/00
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TOTAL REVENUE - ALL FUNDS
Major Categories
Taxes
TIF
State Aids
Charges for Services ie.:
sewer, water hookups and
user fees, building permits,
Community Center, etc.
Special Asmt. Revenue
Liquor Store Sales
Other, ie.: interest, transfers
between funds, etc.
$5,324,583
$697,400
$470,681
$3,109,980
$858,927
$2,540,000
$2,188,280
TOTAL REVENUE
$15,189,851
2001 BUDGElWKSP.XLS:Total Revenue"AII Funds 8/25/00
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REVENUE AND EXPENDI URE SUMMARY
2001 Budg t
General $3,518,508 $3,744,595 $3,744,595
Parks $468,171 $468,171 $430,265 $430,265
Library $34,290 $34,290 $34,790 $34,790
Transportation $89,300 $89,300 $91,675 $91,675
Shade Tree $3,665 $43,120 $4,800 $44,560
Community Center $1,216,710 1,216,710 $1,360,300 $1,360,300
UDAG $10,130 $0 $8,500 $0
OAA $5,700 $5,700 $7,100 $7,100
HRA $732,480 $411 ,630 $766,105 $430,440
Minn. Investment Fund $0 $0 $17,590 $0
EDA $37,960 $7,000 $51,915 $8,000
. SCERG $6,805 $0 $9,030 $0
CMIF $145 $0 $160 $0
Debt Service $3,222,970 3,852,318 $3,505,271 $3,972,918
Liquor $2,531,225 2,345,440 $2,575,000 $2,423,180
Water $306,875 $539,935 $334,900 $509,820 **
Sewer $737,080 1,804,475 $761,840 $1,880,995 '
Cemetery $23,090 $31,290 $30,350 $31,500
Capitailmprovements $242,030 $130,000 $543,300 $673,300
Water Access $146,000 $25,000 $116,795 $460,000
Storm Sewer Access $174,760 $0 $124,520 $0
Sanitary Sewer Access $698,100 $535,000 $671,050 $633,000
COMMENTS:
'includes $1,147,600 Depreciation -- contributed assets sewer
"includes $269,395 Depreciation -- contributed assets water
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2001 BUDGETWKSPXLS:Rev&Exp Summary:8/24/00
SUMMARY OF PROJ CTED REVENUES,
EXPENDITURES AND FUND BALANCES
(Cash & Inv stments)
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Parks Fund $178,700 $430,265 $430,265 $178,700
General $3,545,000 $3,744,595 $3,744,595 $3,545,000
Library $1,575 $34,790 $34,790 $1,575
Tree $70,650 $4,800 $44,560 $30,890
OAA $7,325 $7,100 $7,100 $7,325
Water $615,650 $334,900 $240,425 $710,125
Water Access $329,150 $116,795 $460,000 ($14,055)
Sewer $657,200 $761,840 $733,395 $685,645
Sewer Access $1,674,200 $671,050 $633,000 $1,712,250
Transportation $1,200 $91,675 $91,675 $1,200
Liquor $1,065,675 $2,575,000 $2,423,180 $1,217,495
Capital Outlay Revolving $1,305,000 $543,300 $673,300 $1,175,000
HRA $646,450 $766,105 $430,440 $982,115
Minn. Investment Fund $100 $17,590 $0 $17,690
UDAG $56,200 $8,500 $0 $64,700
EDA $610,000 $51,915 $8,000 $653,915
SCERG $86,725 $9,030 $0 $95,755
. CMIF $800 $160 $0 $960
Storm Sewer Access $116,050 $124,520 $0 $240,570
Cemetery $16,000 $30,350 $31,500 $14,850
Community Center Fund ($192,750) $1,360,300 $1,360,300 ($192,750)
TOTALS
$17,485,900
$15,180,600
$15,310,195
$17,356,305
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2001 BUDGETWKSP.YLS:Summary of Proj. Revenue:8/24/00
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GENERAL FUN o SUMMARY
2001 8 Jdget
REVENUE
2000 2001
Taxes
CURRENT AD VALOREM TAXES 101.31011 $2,266,639 $2,381,304
DELINQUENT AD VALOREM TAXES 101.31021 $0 $0
MOBILE HOME TAX 101.31031 $0 $0
TIF #1 - KMART 101.31051 $0 $0
FORFEITED TAX SALE APPORT 101.31920 $0 $0
PEN & INT - AD VALOREM TAXES 10131910 $1,500 $2,000
....;...........///. ......;... ....................;
TOTAL $2,383,304
Licenses and Permits - Business
LIQUOR LICENSE 101.32111 $28,850 $28,050
BEER LICENSE 101.32112 $775 $1,100
SET UP LICENSE 101.32113 $50 $50
OTHER BUS LICENSES & PERMITS 101.32199 _f~~
~qS '.'/./' /; '..~
Licenses and Permits - Non-Business
BUILDING PERMITS 10132211 $280,000 $325,000
VARIANCES/CONDITIONAL USES 101.32212 $3,000 $2,500
GRADING PERMIT 101.32215 $0 $0
PLUMBING CONNECTION PERMITS 101.32231 $0 $0
ANIMAL LICENSES 101.32241 $250 $400
BINGO LICENSES 101.32261 $0 $0
CABLE FRANCHISE FEE 101.32262 $0 $0
OTHER NON-BUS L1C & PERMITS 101.32299 $6,000 $6,000
_MI:1'ii/rt ...;..............:...;........... .;......... ...... . "'.",l>.n
Inter-Governmental
FEDERAL GRANTS - CETA 101.33120 $0 $0
LOCAL GOVERNMENT AID 101.33401 $8,162 $0
HOMESTEAD CREDIT (HACA) 101.33402 $272,777 $283,426
MOBILE HOME HOMESTEAD CREDIT 101.33403 $0 $0
PERA INCREASE AID 101.33404 $6,740 $0
DISASTER AID 101.33408 $0 $0
LOCAL GOVT/ST HWY AID 101.33410 $57,000 $58,500
FIRE DEPT AID 101.33420 $47,450 $48,750
POLICE DEPT AID 10133421 $20,000 $24,000
STATE GRANTS & AIDS - OTHER 101.33499 $0 $0
COUNTY HIGHWAY GRANTS 101.33610 $8,700 $7,450
OTHER COUNTY GRANTS
.;...... ............................
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Charges for Services
RECYLING INCENTIVE 101.33621 $7,000 $5,000
ZONING/SUBDIVISION FEES 101.34103 $7,000 $7,500
SALE OF MAPS & PUBLICATIONS 101.34105 $350 $450
MV LICENSE SALESIDEPUTY REG 101.34106 $120,000 $135,000
ASSESSMENT SEARCHES 101.34107 $2,500 $4,000
INSPECTION FEES 101.34204 $35,000 $35,000
FIRE PROTECTION TWP CONTRACT 101.34206 $71,645 $71,580
STREET,SIDEWALK,CURB REPAIRS 10134301 $0 $0
SPECIAL GARBAGE PROC/RECYCLE 101.34408 $0 $0
GARBAGE CHG 101.34409 $60,000 $60,000
2001 lJUDGETWKSP..Gen Fund Sum - Rev..8/24/00
5,
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GARBAGE CART RENTAL
PARK RENTAL FEES
CONSTRUCTION COST (REIMB)
OTHER CHARGES FOR SERVICES
10134410
101.34780
10134960
101.34999
$28,000
$0
$0
$300
$15,750
$0
$0
$1,000
Miscellaneous Revenue
S. A PRINCIPAL - COUNTY 10136101 $0 $0
S. A PRINCIPAL - DIRECT 10136102 $0 $0
S A PENAL TIES & INTEREST 10136150 $0 $0
INTEREST EARNINGS 10136210 $102,000 $185,000
INTEREST EARNINGS-SUBURBAN 101.36213 $65 $0
INTEREST EARNINGS-AROPLAX 10136214 $305 $135
RENTAL OF PROPERTY 10136220 $11,800 $11,800
RENTAL OF EQUIPMENT 101.36221 $0 $0
CONTRIBUTIONS - PRIVATE 10136230 $0 $0
SALE OF CITY PROPERTY 101.36240 $0 $0
MISC ITEMS FOR RESALE 10136241 $0 $0
LOCK (FIRE) BOXES 10136242 $150 $600
SIGNS & INSTALL (NEW PLATS) 10136243 $0 $0
OTHER MISC REVENUE 10136299 $500 $500
Refunds and Reimbursements
REFUNDS/REIMBURSEMENTS 10136290 $45,000 $23,250
IDC CONTRIBUTION (REIMB) 101.36291 $0 $0
. HACA REIMBURSEMENT 10136292 $0 $0
DISCOUNT 101.36298 $0 $0
TOTAL GENERAL FUND REVENUE $3,518,508 $3,744,595
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2001 BUDGETWKSF':Gen Fund Slim r,ev:8/24/00
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GENERAL FUND SUM ARY
2001 Budget
EXPENDITURES
2000
General Government
Mayor and Council
Administration
Finance
Audit
Legal
Planning & Zoning
Assessing
Deputy Registrar
City Hall
Data Processing
Elections
$34,065
$244,460
$157,045
$13,750
$60,425
$275,840
$23,4 75
$119,870
$103,940
$87,555
$8,325
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Public Safety
Law Enforcement
Fire
Building Inspections
Civil Defense
Animal Control
$406,830
$191,000
$169,540
$8,960
$41,075
2001
$34,410
$290,280
$141,575
$14,400
$62,375
$277,095
$24,830
$151,175
$113,035
$92,465
$0
$542,240
$202,340
$189,935
$12,635
$45,275
Public Works
Inspections
Public Works Administration
Streets & Alleys
Snow & Ice
Street Lighting
Parking Lots
Shop & Garage
Refuse Collection
Engineering
$119,225 $
$132,245 $
$291,420 $
$118,890 $
$94,500 $
$5,300 $
$108,500 $
$374,565 $
$100,000 $
Health & Welfare
Senior Citizens Center
YMCA/Community Education
Information Center
$37,500
$25,000
$1,695
119,665
143,200
326,440
92,995
99,000
5,500
113,875
325,920
100,000
$37,500
$25,000
$1,695
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20018UDGETWKSP.XLS:Gen Fund SUIll - Exp8/24/00
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Parks & Recreation
Parks & Recreation
TOTAL GENERAL FUND EXPENDITURES
$3,515,770
$3,744,595
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2001BUDGETWK$P.XLSGen Fund Sum - Exp8/24/00
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SUMMARY
Debt Service Funds
2001 Budget Foreca t
REVENUE
2000
2001
Current ad valorem:
Interest:
Special asmt--County:
Transfer in -Tax Increment:
Transfer in--Community Center Fund:
Transfer inuSewer Access Fund (Wl/llTP note):
Transfer in - 93 Fire Hall Refunding Bond
$1,264,135
$134,355
$457,858
$103,150
$562,750
$500,000
$200,722
$1,335,304
$213,975
$837,827
$93,165
$525,000
$500,000
$0
-----------------------..-- ----_...-----~---_.....------
EXPENDITURES
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Principal:
Interest:
Paying agent fees:
Interest Exp
$2,407,546
$1,433,598
$7,974
$3,200
$2,423,465
$1,532,620
$7,583
$9,250
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2001 BUDGETWKSp.xLS:Debt Service Find-Forecast:8/24/00
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PARK FUND UMMARY
. 2001 BUDGE
EXPENDITURES 2000 2001
Salaries $195,355 $209,675
Benefits $44,080 $56,310
Supplies - Operating $26,500 $29,900
Bldg/EquipNeh Repair Supplies $9,000 $14,000
Pathway Maint. Fund $20,000 $22,000
Misc. Professional Services $5,500 $5,500
Telephone $4,000 $2,500
T rave I/Co nf/Sch 00 I s/ 0 u es $1,750 $1 ,550
Public Info/Advertising $1,500 $1,100
Utilities $10,800 $8,400
Repair & Maint - Bldg & Equip $7,000 $8,000
Uniform Rental $2,186 $2,180
Misc. & Community Celebration $6,000 $9,150
Capital Outlay - Equipment $49,000 $23,500
Capital Outlay - Improvements $85,500 $36,500
TOTAL PARK EXPENDITURES $468,171 $430,265
REVENUE
Ad Valorem Taxes $458,171 $402,165
. Park Dedication Fees $10,000 $15,000
Interest Income $0 $11,600
Park Rental Fees $0 $1,500
TOTAL PARK REVENUE $468,171 $430,265
Note: Additional capital outlay included in Capital Outlay
Fund for various park improvements = $194,000
$624,265
10
.
2001 BUDGETWKSPXLS:Park Fund Summary 8/24/00
.
BUDGET 2001 - PRELIMINARY -
ONTlCELLO COMMUNITY CENTER
REVENUE
I Room/Space Rental
2 Kitchen Rental
3 Concessions
4 User Fees
5 Memberships/Daily Fees
6 Other Charges for Services
7 Contributions
8 Programming Revenue
9 Equipment Rental
10 Misc Revenue
NON-OPERATING - REVENUE
12 Propcrty Taxcs
13 Transfer from Liquor Store
.
.
OPER EXPENSES - ADMIN
15 Salaries F/T - Regular
16 Salaries F/T - Overtime
17 Salaries PIT - Regular
18 PERA Contributions
19 FICA Contributions
20 Medicare Constributions
21 HeaIth/Dcntal/Life Insurance
22 UC Benefits
23 WC Benefits
24 Program Operating Cost
25 Office Supplies
26 Clothing Supplies
27 Cleaning Supplies
28 Chemical Supplies
29 General Operating Supplies
30 Building Repair Supplies
31 Maintenance Supplies/Mise Re air
32 Small Tools & Equipment
33 Professional Services - Fitness
34 Professional Services - Mgmt Fee
35 Professional Services - Website/Email
36 Professional Services - Custodian
37 Professional Services - Laundry
11
36,000
1,000
42,000
58,000
300,000
35,000
24,000
4,200
3,000
657,010
200,000
170,000
6,000
216,000
11,000
24,000
6,000
24,110
1,000
2,800
20,000
2,000
1,200
12,000
20,000
10,000
1,500
6,000
6,000
6,000
500
500
3,000
5.000
.
38 Professional Services - Newsletter
39 Maintenance Agreements
40 Professional Services - Misc
41 Telephones
42 Postage
43 Cable/Network Services
44 Conference & Schools
45 Travel Expense
46 Freight
47 Advertising
48 General Public Information
49 Brochures
50 Property Insurance
51 Building Contents Insurance
52 Electric
53 Gas
54 Repairs/maintenance Building
55 Re airs/maintenance Mach/E ui
56 Equipment Rental
57 Uniform Rental
58 Dues, Membership & Subscriptions
59 License and Permits
60 Bank Charges
61 Misc Other Expense
62 Opening Celebration
63 Furniture & Fixtures
64 Office Equipment
65 Com uter Equipment
66 Other Equipment
.
OPER EXPENSES M RECREATION
67 Operating Su plies - Concessions
68 Concession Food Products
69 Prizes
70
.
12
500
1,500
9,000
500
600
1,000
500
300
15,000
6,000
20,000
5,000
84,000
60,000
5,000
5,000
20,000
3,500
500
600
2,000
1,500
5,000
1,500
2,500
4,000
600
25,000
CAPITAL oun AY ITEMS
.
ADMIN. - EQUIP.
Used Large Screen Printer for
microfilm
DATA PROCESSING - EQUIP
(5) PC Computers
Duplex for Printer
PW ADMIN - EQUIP.
Chair, Conf Plan Table & Chairs
Impr: PW Office Remodeling
PW - INSPECTIONS
GPS Service Locating
STREETS - EQUIP.
Disc Mower
Flat Bed for Hook Truck
Grapple Bucket for Skid Loader
Large Self Propelled Tamper
Skid Steer Trailer
Impr: Annual Sealcoat Projects
Impr: Replace Bdwy_ Street Lights
.
SNOWIICE - EQUIP.
1 Ton 4 x 4 with Dump & Plow
SHOP/GARAGE
Waste Oil Furnace
Wire Feed Welder
REFUSE
200 Garbage Carts
PARK - EQUIP.
3-pt. Hitch Power Tiller
Turf Aerator
28' Trailer
Bleachers - Freeway Fields/4th St
Rink Edger
Seeder
.
PARK - IMPR.
Parkside Park - Picnic Tables & Grill
Meadow Oaks Park - Upgrade &
Playground Equipment
Park Land Acquisition
Adopt a Park
Pathway Maint.
NSP Ballfields - Ag lime
2001 BUDGETWKSPXLS:Capital Outlay Items 8/24/00
AMOUNT
SOURCE
13
$9,500
$15,000
$700
$15,700
General
General
General
$1,500 General
$20,500 Capital Outlay Fund
$22,000
$5,000
$6,500
$6,800
$2,500
$7,000
$5,000
$30,000
$150,000
$207,800
$35,000
$7,800
$2,000
$9,800
$12,000
$3,000
$4,000
$5,000
$5,000
$2,000
$4,500
$23,500
$25,000
$30,000
$2,500
$22,000
$2,000
General
Capital Outlay Fund
Capital Outlay Fund
Capital Outlay Fund
General
General
Capital Outlay Fund
Capital Outlay Fund
General
General
General
General
Park Fund
Park Fund
Park Fund
Park Fund
Park Fund
Park Fund
Capital Outlay Fund
Park Fund
Park Fund
Park Fund
Park Fund
.
Soccer Field Impr
Replace Park Structures:
Hillcrest-ADA Upgrades at
Parwest,Country Club Manor,
Hillcrest, West Bridge
West/East Bridge Park Impr
Prairie/Otter Creek Pk - Plantings
Pioneer Park Impr's.
River Mill Park Impr.
ISTEA Bridge/Pathway Proj Partial
($240,000 City cost less previous
budget levies of $180,000)
PARKS - CELEBRATIONS
Riverfest
Project "Take Pride"
Walk & Roll
WATER DEPT - EQUIP
(1/2) of New Locator
Revise Water Alarm System
WA TER DEPT - IMPR'S
Watermain Replacement - Bdwy
Reconstruction
Land for New Water Tower
Well #5 & Generator
.
SEWER DEPT - EQUIP
(1/2) of New Locator
SEWER DEPT - IMPR'S
Chestnut St Lift Station Generator
Sewer Line Replacement -
Bdwy Project
L1BRARY- FURNITURE & FIXTURE
Unallocated
Re-carpet Library
TREE-TREE REPLACEMENTS
Mini Community Tree Planting Day
COMMUNITY CENTER - EQUIP.
Unallocated: Furniture/Fixtures
Office Equipment
Computer Equipment
Other Equipment
.
FIRE DEPT. - OTHER EQUIPMENT
Unallocated
(1/3) of City Share of New Pumper
2001 BUOGETWK$PXL$Capital Outlay Items:8/24/00
$15,000
$35,000
$47,000
$1 ,000
$47,000
$25,000
$60,000
$311,500
$5,000
$50
$2,800
$7,850
$1,600
$10,000
$11,600
$150,000
$100,000
$350,000
$600,000
$1 ,600
$33,000
$100,000
$133,000
S
$2,000
$18,000
$20,000
$15,000
$5,000
$1 ,500
$2,500
$4,000
$13,000
$15,000
$35,000
$50,000
14
.--.-.--
Capital Outlay Fund
Capital Outlay Fund
Capital Outlay Fund
Park Fund
Capital Outlay Fund
Capital Outlay Fund
Capital Outlay Fund
Park Fund
Park Fund
Park Fund
Water Fund
Water Access
Capital Outlay Fund
Water Access
Water Access
Sewer Fund
Sewer Access
Sewer Access
Library Fund
Capital Outlay Fund
Tree Fund
Comm Ctr Fund
Comm Ctr Fund
Comm Ctr Fund
Comm Ctr Fund
General
Capital Outlay Fund
.
.
.
CAPITAL OUTL Y ITEMS
.tiQj; covered yet by funding n Preliminary Budget
(But were included in Yr CIP Budget)
Industrial Park Land Acquisition Reserve
Marketing Program
North Anchor Land Acquisition
Add'l Pickup - Inspections
$25,000
$15,000
$50,000
$22,000
Library Addition (1/2)
Library Parking Lot Overlay
Library Landscaping/Ext Lights
$100,000
$12,000
$15,000
Meadow Oak Street Replacement - Partial
7th Street Overlay
Rebuild Core City Streets (1/10)
*Reconstruction of Bdwy - Chestnut to Washin ton
$75,000
$68,000
$300,000
$500,000
$1,182,000
*Originally planned for 2003, moved up to next ear by Wright County Highway Dept
2001 BUDGETWKSPXLSCapOut-Not in budget8/25/00
15
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.-
BUDGET UMMARY
MONTICELLO CO MUNITY CENTER
Our goal since the beginning of operations, is to hav operations revenue cover approximately 70% of the
operation costs by the end of year three. This goal s emmed from our research of the budgets of other
community centers. We've learned that to meet this oal would be desirable. We're not at 70% coverage at
this point but we've learned a lot in this first year of perations, most notably that this is an evolving
business. We're continually striving to decrease sta f costs when possible and develop new programs to
increase revenue when possible. Here are some of t e highlights of the 2001 budget, although I would be
very happy to answer any questions you might have:
The revenues for 2001 DO NOT reflect any fi e changes. I believe that the fees should be reviewed.
This is something we should do through the S all Group to try and close the gap between revenue
and expenses.
While currently our Membership Fees, indica 'ng passes sold, is higher than anticipated, our User
Fees, which consists of climbing wall fees, sk te park fees, childcare fees, swim and aerobic passes,
lockers, and gym passes, is not meeting the 2 00 budget estimate. Therefore Membership Fees was
adjusted up for 2001 and User Fees was adjused down for 2001.
Salaries full-time and part-time have been adju ted up. Some of this is due to a change in the way
we were able to manage the community center Our Assistant Director's job responsibilities needed
to change to bring her out from behind the ma n desk to an overall management position. Our
custodial and maintenance needs were greater han anticipated. We do require coverage throughout
the daytime by a custodian or maintenance per on and then cleaning is done after the building is
closed. We have had to increase the hourly ra e that we had hoped to pay our custodians to get
better and longer staying employees. We've e perienced a great deal of turn over in the custodial
staff and are still struggling to put together a d pendable staff.
Our chemical supplies budget has increased. his account is entirely chemicals for the pool and spas.
We don't have a good history on what our actu 1 needs might be because of the new Environmental
Control System (ECS) that we installed in May We are still working with the company to tweak the
system and get us running more efficiently. W ile the chemical costs have increased, we have not
lost one day due to pool superchlorination sinc the system was put in. Prior to the new system, we
had to close the pool for parts of two days, ear ier close on the first day and a late opening on the
second day, to superchlorinate. This closure w s happening approximately every ten days.
The program operating cost budget is higher th n anticipated. Much of this increase is due the
wristbands that we use to ensure payment for u e of the facility . We are exploring less expensive
bands or another method to visually indicate pa ment, however, this wristband method has been the
best and least offensive method we've been abl to find.
We have some fixed costs that have come in co siderably higher than the 2000 budget research
indicated. This would be electricity and insura ceo The research predicted lower costs,
unfortunately our actual has been quite a bit hig er. We are trying to determine why our electrical
costs are about 36% higher at this time.
Equipment rental includes the lease payment for the fitness equipment and other equipment that we
will need to rent for maintenance of the buildin , for example, a lift for changing light bulbs and
cleaning up high. The number one request I re ive in our suggestion box is to increase the amount
of fitness equipment. I am researching equipme t and costs for future review of the Small Group.
Furniture & Fixtures, Office Equipment, Comp ter Equipment and Other Equipment encompasses
additional ramps for the skate park, replacing ta les, chairs, etc as needed and for staff furniture
needs in the future.