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EDA Minutes 08-08-2018MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, August 8th, 2018 — 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Steve Johnson, Bill Tapper, Jon Morphew, 011ie Koropchak- White, and Lloyd Hilgart Commissioners Absent: Tracy Hinz and Jim Davidson Staff Present: Jim Thares and Angela Schumann 1. Call to Order Steve Johnson called the meeting of the EDA to order at 6 p.m. 2. Roll Call 3. Consideration of additional agenda items Bill Tapper asked that the Shimmer Wall be added to the agenda. Steve Johnson stated that it would be added as item 7.1. 4. Consent Agenda - Item 4a through 4f BILL TAPPER MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF 4C. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED, 5-0. a. Consideration of approving Regular Meeting Minutes — July 11, 2018 Recommendation: Approve the Regular Meeting Minutes — July 11, 2018. b. Consideration of approving Special Workshop Meeting Minutes — July 11, 2018 Recommendation: Approve Special Workshop Meeting Minutes — July 11, 2018. c. Consideration of approving payment of bills ITEM WAS REMOVED FROM THE CONSENT AGENDA. d. Consideration of Initiative Foundation donation request for 2019 Recommendation: Approve $2,390 allocation to the Initiative Foundation. e. Consideration of Funding for Ind. of the Year Event in October 2018 Recommendation: Approve ($1,000) funding for the 2018 Industry of the Year event. L Consideration of Property Lease Agreement for 349 West Broadway Recommendation: Adopt Resolution #2018-16 approving a two-year Lease Agreement between the City of Monticello Parks Department and the EDA for 349 West Broadway as presented and subject to the approval of the City Council. 4C. Consideration of approving payment of bills Bill Tapper asked about the moving and relocation costs. Jim Thares stated that the costs were for the acquisition at 103 Pine Street. Tapper asked if there was Economic Development Authority Minutes — August 8, 2018 Page 1 1 5 only one business that would be paid re-establishing costs. Thares stated that many of the businesses were closing, but some would be relocating. Tapper asked if TIF 1-40 was the new apartment project. Thares confirmed. Tapper asked who was Laxmi Hotel. Thares stated that Barry Fluth sold Beef O' Brady's property to Laxmi Hotel. OLLIE KOROPCHAK-WHITE MOVED TO APPROVE PAYMENT OF BILLS THROUGH JULY, 2018. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED, 5-0. 5. Consideration of Downtown Facade Improvement Grant Program and Downtown Frontage and Signage Grant Program Guidelines Angela Schumann explained that the EDA has reviewed the Downtown Fagade Improvement Grant Program guidelines over the past couple months. Schumann reviewed the proposed changes to the guidelines from the past meeting. Lloyd Hilgart asked if there were any inquiries for the program. Schumann confirmed that one business owner in the eligible area was interested. Another property owner on the block indicated interest to Jim Thares. Schumann stated that the "Downtown Rounds" informal meeting would be held tomorrow, August 9, and staff would be happy to share the progress the EDA is making on the program. Steve Johnson noted that it was discussed at a previous meeting that a signage grant would be available. Schumann stated that given discussion from the previous workshop meeting, the EDA could direct staff to move forward with program at the next meeting. Johnson asked that staff bring that forward to the next meeting. Tapper disagreed. Angela Schumann explained the process for the Downtown Facade Improvement Grant Program. Schumann noted that if funds would run out from this program, applicants could apply for GMEF funds for interior renovations. BILL TAPPER MOVED TO ADOPT THE DOWNTOWN FAQADE IMPROVEMENT GRANT PROGRAM GUIDELINES AS PRESENTED. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED, 5-0. 6. Consideration of 2019 Marketing Plan Jim Thares reviewed the proposed 2019 marketing plan and budget of $21,750. He noted that it was higher than last year's marketing plan. Market matching and direct mail are slated to utilize the most funds. Bill Tapper asked if there was benefit for WSB's services. Thares thought it was valuable that they were able to stay up-to-date with funding agencies such as DEED. Economic Development Authority Minutes — August 8, 2018 Page 2 15 011ie Koropchak-White asked that the local businesses and residents help to market the community. Angela Schumann added that the services from WSB have been very helpful for the state incentive programs. She suggested that if there were specific projects the EDA would like WSB's help with that they should inform staff. Schumann provided an example of a possible project that WSB could be of assistance, which was an executive summary of manufacturing and industry from the region. BILL TAPPER MOVED TO ADOPT THE PROPOSED 2019 MARKETING PLAN AND BUDGET. JON MORPHEW SECONDED THE MOTION. MOTION CARRIED, 5-0. 7. Consideration of Proposed 2019 EDA Budget and Special Benefit Lew Jim Thares stated that during the July meeting — as a precursor, the EDA was asked to consider the levy amount. Steve Johnson asked if the EDA doesn't use all of the funds per the levied amount, if the surplus goes to the EDA general fund. Thares confirmed. Johnson asked if there was a surplus for this year. Thares would verify and report back to the board. BILL TAPPER MOVED TO ADOPT EDA RESOLUTION #2018-17 APPROVING THE 2019 EDA BUDGET AND THE SPECIAL BENEFIT LEVY. OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 5-0. 7.1 Shimmer Wall Bill Tapper noted that many of his employees have expressed concerns with the color of the building behind the shimmer wall. Tapper thought it would be appropriate to ask the Arts Consultant to change the color and he suggested that the EDA deem the funds to complete that work if necessary. Angela Schumann stated that they would bring this forward to the Arts Consultant and a report would be provided at the next EDA meeting. 8. Director's Report Jim Thares provided the Director's Report. Jon Morphew asked which tenant's properties were reestablished. Thares stated the "Going in Style" has relocated east of Cedar Street. He indicated that several closed their businesses and several others moved to Elk River. Thares explained the proposed Otter Creek Business Park sign. 011ie Koropchak-White asked where the sign would be placed. Thares stated they would replace the sign at the current location along Chelsea Road or another location if it is workable. Jim Thares provided an overview of the additional costs that staff were unaware of Economic Development Authority Minutes — August 8, 2018 Page 3 15 related to the demolition of the building at 255 E Broadway. The Fire Department's City Fee, per the Fee Schedule, is $2,500. The City Council has agreed to reduce the fee to $2,250 making the training burn cost competitive with a standard demolition based on received quotes. Steve Johnson asked if there would be any damage to adjacent buildings. Thares stated the Fire Department would be vigilant. Jon Morphew asked what the purpose of the fire training was. Thares responded that the Fire Department likes to train in live burn situations where they can get used to challenging elements. Johnson asked if it was just the Monticello Fire Department conducting the training. Thares responded he believed that was the situation but would double check and report back to the EDA. Tapper asked what the purpose of the $2,500 fire training fee. Thares and Lloyd Hilgart responded that it covers the cost of the fire department completing the training burn and permits. Johnson also recalled that the fee may be partly reimbursable by the state. Tapper asked who Mr. Jim Brinker was that was identified in the monthly bills. Thares indicated that he was an antique dealer in the 103 Pine Street building. Tapper had concerns with the size and detail of the sign in Otter Creek Business Park. Thares stated that the sign would be 8 x 10 feet. Angela Schumann stated that the sign could be up to 96 square feet. The location and color of the sign was a concern. BILL TAPPER MOVED TO TABLE ACTION ON THE OTTER CREEK BUSINESS PARK SIGN FOR A REDESIGN AND MORE INFORMATION. OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 5-0. BILL TAPPER MOVED TO APPROVE THE TOTAL COST OF DEMOLITION AT 255 EAST BROADWAY AT $7,500. JON MORPHEW SECONDED THE MOTION. MOTION CARRIED, 5-0. Thares also provided an update to the EDA regarding the Chamber lunches that were asked to be re -looked at for correct coding. Thares confirmed that they were for the cost of the lunches that he attended, not other City staff. Thares provided detail on the prospect list. Tapper asked how many of the prospects were because of WSB's assistance. Thares responded that WSB helped identify the Data Center and Project Cookie prospect. 9. Adjourn OLLIE KOROPCHAK-WHITE MOVED TO ADJOURN THE MEETING AT 6:52 P.M. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED, 5-0. Economic Development Authority Minutes — August 8, 2018 Page 4 15 Recorder: Jacob Thunander kA Approved: September 12, 2018 Attest: S. Economic Development Director Economic Development Authority Minutes — August 8, 2018 Page 5 15